LIBRARY INTERLOCAL AGREEMENTLibrary lnterlocal Agreement
THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into by and
between the undersigned Governmental Units as set forth on the signature pages attached hereto
("Parties"), for the participation in a cooperative library service for Pinellas County (the
"Cooperative").
RECITALS:
WHEREAS, Pinellas County and various municipalities entered into an Interlocal
Agreement providing for the establishment of the Cooperative dated the 10th day of January 1989,
which was subsequently amended and extended, and which was superseded by an Interlocal
Agreement entered into on the 10th day of September 2001, which expired on September 30,
2013; and which was superseded by an Interlocal Agreement entered into on the 1St day of October,
2013, which expired on September 30, 2018; and which was superseded by an Interlocal Agreement
entered into on the Pt day of October 2018, which expires on September 30, 2023; and
WHEREAS, it is in the public interest to provide a free public library service for the use of the
permanent residents of Pinellas County ("County"); and
WHEREAS, this Agreement is authorized by Section 163.01 of the Florida Interlocal
Cooperation Act of 1969, which was promulgated to permit local governmental units to make the
most effective use of their powers by enabling them to cooperate with other governmental units
thereby providing services and facilities in a manner and pursuant to forms of governmental
organization that will include geographic, economic, population, and other factors influencing the
needs and development of local communities; and
WHEREAS, any public agency of this state may exercise jointly with any other public
agency of this state any power, privilege, or authority which such agencies share in common and
which each might exercise separately; and
WHEREAS, the Parties to this Agreement have determined that in order to most effectively
utilize their separate powers, a cooperative effort in the form of an Interlocal Agreement is
needed; and
WHEREAS, Sections 257.12 through 257.25, Florida Statutes ("Free Library Service"
verified 2017), provide state funds to assist in the furnishing of library services.
NOW THEREFORE, in consideration of the mutual benefits and in consideration of the
covenants and agreements set forth herein, the Parties hereto agree as follows:
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PURPOSE; EXECUTION; EFFECTIVE DATE; TERM OF AGREEMENT
A. Purpose:
The purpose and intent of this Agreement is to continue to operate the Cooperative to
extend library services to the unincorporated areas of the County and to municipalities that do not
have such services as of the effective date of this Agreement, and to improve library services to
residents of municipalities and Municipal Services Taxing Units with Libraries as of the date of
this Agreement.
The primary functions of the Cooperative are as follows:
1. To receive and disburse funds from federal, state, and local sources.
2. To maintain a shared library automation system serving Member Libraries.
3. To maintain a shared materials delivery system serving Member Libraries.
4. Where agreed by individual Member Libraries for the most efficient use of fiscal
resources, to assist Member Libraries in the collective purchase of library resources
and services.
B. Execution; Effective Date
This Interlocal Agreement may be signed in counterparts by the Parties hereto. This
Agreement shall become effective on October 1, 2018.
C. Term of Agreement:
This Agreement will be in force for a period of five (5) years, ending September 30,
2023. The Agreement may be renewed for an additional period of five (5) years to September 30,
2028 with the mutual consent of the Parties.
II. DEFINITIONS:
A. Articles of Incorporation:
"Articles of Incorporation" as used in this Agreement refer to the Articles of
Incorporation of the Pinellas Public Library Cooperative, Inc., (PPLC) approved by the signatories
to the 1989 Interlocal Agreement establishing the Cooperative and executed and filed with the
Secretary of State pursuant to Chapter 617, Florida Statutes (1987), as may be amended.
B. Board:
"Board" as used in this Agreement refers to the Board of Directors of the Pinellas Public
Library Cooperative, Inc.
C. Board of County Commissioners:
"Board of County Commissioners" as used in this Agreement refers to the Pinellas County
Board of County Commissioners and may be delineated as "BCC".
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D. By -Laws:
"By -Laws" as used in this Agreement refer to the By -Laws of the Pinellas Public Library
Cooperative, Inc., approved by the signatories to the 1989 Interlocal Agreement establishing the
Cooperative, as may be amended by the Board as needed.
E. Cooperative:
"Cooperative" as used in this Agreement refers to the Pinellas Public Library Cooperative,
Inc. and may be delineated as "PPLC".
F. County:
"County" as used in this Agreement refers to Pinellas County, a political subdivision of
the State of Florida. The County as used in this Agreement is a Party to this Agreement but is
not a Member of the Cooperative.
G. Disbursement Formula:
"Disbursement Formula" as used in this Agreement refers to the formula according to
which disbursements to Members with Libraries shall be made pursuant to this Agreement. The
Disbursement Formula is attached hereto and incorporated herein as Exhibit "B".
H. Governmental Unit:
"Governmental Unit" as used in this Agreement refers to municipalities; Municipal
Services Taxing Units (MSTU) with Libraries; a municipal consortium offering library services;
and the County. Governmental Units which are parties to this Agreement are included within the
definition of Governmental Unit and may also be delineated as "Members" of the Cooperative.
I. Library:
"Library" as used in this Agreement refers to the public Libraries and Library systems
operated by Members. To qualify as a " Library" for purposes of this Agreement, the Library
must be approved by the Board, which shall determine if the Library meets the basic standards
set forth in the Policy on Admission, a copy of which is attached hereto and incorporated herein
as Exhibit "A."
J. Library MSTU
"Library MSTU" shall mean the Pinellas County Library Services District municipal
services taxing unit as established by Ordinance 1989-5, and codified at Pinellas County Code
Section 78-2; and excludes any individual MSTU for library services subsequently established.
K. Local Support:
"Local Support" as used in this Agreement refers to the dollar amount of funds
expended for allowable costs by each Member with a Library during the fiscal year for library
operations. Funds received from the County for the support of a Library that exists wholly in the
unincorporated area of Pinellas County (Library MSTU), excluding all monies received by such
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Libraries from the Cooperative, shall be considered as additional Local support for the Member
Library for purposes of the application of the disbursement formula. Local Support shall be
determined by adding the expenditures for Personnel Services (State of Florida Uniform
Accounting System Manual for Florida Local Governments, Object Code 10), Operating
Expenditures/Expenses (Object Code 30), and "Books, Publications, Subscriptions, and
Memberships" (State of Florida Uniform Chart of Accounts Object Code 60, Sub -Object Code
66). All other expenditures not specifically listed above shall not be tabulated when determining
the Local Support.
L. Member:
"Member" as used in this Agreement refers to a Governmental Unit which is a Party to
this Agreement and which forms part of the Cooperative either as a Member with a Library or as
a Member without a Library.
M. MSTU:
"Municipal Services Taxing Unit" as used in this agreement refers to unincorporated
Pinellas County. The Pinellas County Board of County Commissioners serves as the local
government for the MSTU. A portion of the County budget (MSTU) is paid by residents of the
unincorporated area and is devoted to providing municipal services, such as public library
services.
N. Reciprocal Borrower:
"Reciprocal Borrower" is a cardholder from cooperating Libraries which have
reciprocal borrowing agreements with PPLC.
O. Year:
"Year" as used in this Agreement, unless otherwise indicated, means the fiscal year
from October 1 to September 30. The fiscal year of the Cooperative shall run from October 1 to
September 30.
III. GOVERNING STRUCTURE OF THE COOPERATIVE:
A. Corporate Structure:
The Cooperative is a private non-profit organization incorporated under the Florida
Not- For -Profit Corporation Act, Chapter 617, Florida Statutes (2000). Additional Members may
be admitted in the manner specified in the Articles of Incorporation or the By-laws.
B. Board of Directors:
1. Membership. Each Board member represents the interests of all Parties, including the
County, the Cooperative, Members with and without Libraries, and patrons. Each Board
member can envision the future of countywide library services. The Board of Directors
shall consist of nine (9) voting members who shall be selected and appointed in
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accordance with the provisions of the Articles of Incorporation and the By-laws, as
amended, as follows:
a. Four members of the Board of Directors shall be the City
Administrator of the City of St. Petersburg and the City Managers of
Clearwater, Largo and Pinellas Park, or their senior management
designees.
b. Three members of the Board of Directors shall be county senior
management employees, representing Pinellas County, who shall be appointed
by the BCC upon the recommendation of the Pinellas County Administrator.
c. Two members of the Board of Directors shall be appointed by the
Board of County Commissioners and shall serve a term of three (3) years.
Criteria for such appointment shall be as follows:
1)
2)
3)
4)
The candidate has previous experience serving on a board or similar
body and the capacity to evaluate a full range of perspectives, from
library service providers to library users.
The candidate represents the interests of all Parties, including the
County, the Cooperative, Members with and without Libraries, and
patrons.
The candidate can envision the future of countywide library
services.
The candidate may not be an employee or member of the governing
body of a PPLC Member Library.
2. Terms. The Articles of Incorporation shall specify the term of office for Directors
in conformance with Section III.B.1 above.
3. Officers. The Officers of the Cooperative shall be: Chair of the Board of
Directors, Vice -Chair of the Board of Directors, and Secretary/Treasurer. The
terms of office, election and duties of Officers shall be as specified in the By--
laws.
4. Compensation. Directors and Officers shall not be paid a salary or wages but
may be reimbursed for travel and per diem expenses on behalf of the Cooperative
as approved by the Board, based on the PPLC Policies and Procedures Manual and
in accordance with Section 112.061, Florida Statutes ("Per diem and travel
expenses" verified 2017).
5. Meetings. The Board of Directors shall meet at least six (6) times each year.
Meetings shall be conducted pursuant to the Sunshine Law, Chapter 286, Florida
Statutes. The Chairperson or a simple majority of the Board may call emergency
meetings. Such meetings shall require at least 24 hours' notice.
6. Duties. The duties of the Board of Directors shall include, but not be limited
to:
a.
b.
c.
d.
e.
f.
g.
h.
i.
J.
k.
1.
Managing the affairs of the Cooperative;
Amending the Articles of Incorporation and the By-laws;
Establishing administrative policy for the operation of the Cooperative;
Receiving and disbursing funds from local, state and federal sources and
entering into arrangements as appropriate in connection therewith, and
receiving and disbursing funds from Members without Libraries participating
in the Cooperative;
Investing the Cooperative funds;
Employing and directing an Executive Director;
Conducting open and public meetings, the time and place to be decided by the
Board of Directors;
Establishing the operating budget for the Cooperative, which is subject to the
review upon request of the BCC, and overseeing its execution, including
approving expenditures for administration;
Advising the Parties and Members with respect to the budget, disbursements,
extension and expansion of library services and other affairs of the
Cooperative;
Submission of funding requirements in accordance with the provisions of
Section V.C.
Developing, in collaboration with the Executive Director and Library
directors of Members, the Long -Range Plan for the Cooperative to improve
library services to residents of municipalities, library taxing districts, and
unincorporated areas.
Review and approve the Annual Plan of Service.
C. Executive Director:
1. Duties. The duties of the Executive Director shall include, but not be
limited to:
a. Facilitating joint planning for coordination of library services among
Members with Libraries and other Libraries within the County that
participate in reciprocal borrowing and joint planning as recipients of
State Aid to Libraries.
b. Maintaining information for and submitting applications on behalf of the
Cooperative for available local, State, and Federal library funds with
Board approval, and filing reports with the Division of Library and
Information Services pursuant to Section 257.16, Florida Statutes (2000),
as may be amended;
c. Preparing, in coordination with the library directors of Members, the
annual operating and capital budgets of the Cooperative, and presenting
the annual operating budget of the Cooperative to the Board and
Members.
d. Developing, in collaboration with the library directors of Members, the
Annual Plan of Service that shall include goals, objectives and activities,
and the budget that will support library services for the year. This plan
must clearly demonstrate that resources will be allocated in a way that
serves the goal of access to library services throughout the area.
2. Qualifications. The Executive Director must have an American Library
Association accredited Master's degree in Library Science (MLS), and a minimum of
five (5) years library administration experience, with experience in library
cooperative administration preferred.
D. Advisory Council:
A Library Directors Advisory Council (LDAC) made up of all library directors of
Members, or their designees, will collaborate with the Executive Director in coordination,
planning and other matters as appropriate. The Officers of the LDAC shall be: Chair, Vice -
Chair, and Secretary. The terms of office, election, and duties of Officers shall be as specified in
the LDAC By-laws. The By-laws of the LDAC shall provide that the office of Chair will be
rotated yearly among the members of the Advisory Council and that the Chair will participate in
the meetings of the Cooperative Board of Directors and represent the LDAC.
The duties of the LDAC shall be as follows:
1. Conduct open and public meetings,thetime andplaceto bedecided by LDAC.
2. Collaborate with the ExecutiveDirector on the establishment and revision of the
PPLC Public Service Policies for Member Libraries.
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3. Review and provide recommendations in the preparation of the annual budget.
4. Advise the Board on Board meeting agenda items as needed.
E. Long -Range and Annual Plans of Service:
Each year an Annual Plan of Service and Budget shall be adopted by the Board of
Directors. The Long -Range Plan must be updated every five years. The Plans will meet the
requirements for participation in the State Aid to Libraries Program. The Executive Director will
disseminate the Plans.
F. Reports:
The Executive Director will provide annual reports on the progress toward meeting the
objectives of the Long -Range Plan and the Annual Plan of service. The reports will include
audited statements of operating expenditures, capital expenditures, and reserve accounts. Annual
reports will be presented to the Board, the Members, and the Division of Library and
Information Services.
IV. PARTICIPATION:
A. General:
Participation will be voluntary and open to any Governmental Unit. People residing in
participating areas will be eligible to use the services of Member Libraries of the Cooperative
without charge. People residing in Governmental Units or areas not electing to participate will
be excluded from the use of the Cooperative's services unless individual people join Member
Libraries by paying an annual fee; such fee may be adjusted by a majority of Parties to this
Agreement. People who join by paying the annual fee to a Member Library will then be counted
as residents of that Member Library's governmental unit. Members may withdraw pursuant to
the provisions of Section VI.
B. Members With Libraries:
1. Admission. Governmental units applying for the first time for membership in
the Pinellas Public Library Cooperative, Inc. must be approved by the Board
which shall determine if the Library meets the statutory requirements and
operational standards established in Exhibit "A": Policy on Admission.
2. Membership. Members with Libraries will adhere to the operational
standards established in Exhibit "A": Policy on Admission, and comply with
participation requirements as detailed in this section.
3. Noncompliance and Enforcement. Any Member with a Library that fails to
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maintain the requirements established in the Policy on Admission or the
Participation requirements, may be provided a Notice of Deficiency as follows:
a. Subject to Board authorization, any Member with a Library that is found to be
non-compliant may be issued a Notice of Deficiency effective upon the date
of such Notice. A Member with a Library that has received a Notice of
Deficiency will be granted a period not to exceed 12 months (as determined
by the Board based on the nature of the deficiency) from the date of the
Notice to achieve compliance with the requirements of Membership and to
provide documentation of such compliance to the Board. Upon determination
that the Member successfully demonstrated compliance with the requirements,
the Board shall authorize a written Notice of Compliance to be provided to the
Member.
b. A Member with a Library that has received a Notice of Deficiency and has
failed to successfully demonstrate compliance within the prescribed time
period will be considered to have withdrawn from the Cooperative. Such
Member will comply with the requirements for withdrawal indicated in
Section VI. B. of this Agreement.
4. Autonomy. Each Member with a Library shall continue to decide the level of
library service for its community and shall prepare its own budget. Each Library
shall remain autonomous and retain control of its operations and functions, i.e.:
a. Trust funds, individual gifts or donations made to a Library shall remain
the property of that Library.
b. All Library staff shall remain employees of the various Members with no
loss in benefits.
c. Each Library shall remain the property of the Member in which it is
located, and all maintenance and repairs shall be affected through
operating budgets from allocated local appropriations.
d. Members with Libraries will continue to fund their local Libraries and are
not required to make any payment to the Cooperative for participation in
the Cooperative.
5. Audits. Each Member with a Library shall provide to the Cooperative by
March 31 of each year an audited statement of its Library operating costs for its
last completed fiscal year. The audits are to be reviewed by the Cooperative
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to determine the dollars expended locally for library operations. Allowable costs
for each Library shall consist of all personnel and direct operating costs, and
non -fixed capital as provided for in the State of Florida Chart of Accounts. All
other costs, including fixed capital items and debt expenses, are not allowable.
6. Materials and Services.
a. Members with Libraries agree to allow all circulating materials (non-
electronic formats) of existing Libraries to be freely available to
cardholding residents of all participants in the Cooperative.
b. Members with Libraries agree to allow all circulating materials
(electronic formats) to be freely available to all cardholders of that
specific Library regardless of cardholder's address.
c. Reciprocal Borrowers may borrow circulating materials in non -electronic
formats only.
d. Within policies established by the Cooperative all reference and public
programming services are equally available to the public.
7. Staff Development. All Members with Libraries will agree to have their
Libraries closed on Columbus Day (or alternately designated day) each year,
unless otherwise prohibited, for participation in an annual county -wide staff
development day. Staff development day planning will be coordinated by PPLC
staff in collaboration with Member Library directors and staff.
C. Members Without Libraries:
1. Basis for Funding:
The County, on behalf of the Library MSTU, and subject to the provisions and
limitations in Section V.A. and any other Member without a Library, shall provide
annual financial support to the Cooperative which, when calculated on a per capita
(of population of such Member) basis for any year, shall be equivalent to the
average per capita funding, excluding all monies received from the Cooperative,
provided during the most recent preceding year by the Members having Libraries
subject to the provision of, and limitations in, Section V.A., the funding shall be
calculated as follows: The total expenditures, as adjusted for monies received from
the Cooperative, of the Members from the prior year shall be divided by the total
population of the Members to obtain the aggregate average per capita cost. For
purposes of this subsection C, "funding" means the amount of Library expenditures
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for any year as described in Section V.A. by a Member having a Library, and
"population" means the number of residents residing in the Member governmental
unit determined in accordance with Section V.B. Payments shall be made by the
County and each Member without a Library of annual financial support due from it
in four (4) quarterly payments of twenty-five percent (25%) each.
2. Underfunding:
If financial support paid to the Cooperative by a Member without a Library is
less than the amount due under Section V, written notice shall be provided by
PPLC, to such unit of the deficiency and all funds due under Section V shall be
immediately due and payable as specified in Section VI.C. Such unit shall be
deemed to have withdrawn from the Cooperative notwithstanding the provisions of
Section VI.A or VI.0 effective thirty (30) days following the receipt of written
notice of deficiency unless payment of such deficiency is made within that thirty
(30) day period.
V. FUNDING MECHANISM:
A. Fiscal Funding:
The County will provide an amount of annual financial support equal to the financial
support provided by all Members with Libraries, calculated on a per capita basis for the previous
year, excluding all monies received from the Cooperative, provided that the amount shall not
exceed the ad valorem revenue, excluding statutory payments to the Tax Collector and Property
Appraiser, generated by the millage rate levied by the County in support of Cooperative Library
services. At no time shall the millage rate levied by the County in support of Cooperative
Library services exceed 0.5 mill. The County shall submit the funds to the Cooperative in
quarterly payments. The County shall notify the Cooperative of any changes to the population
figures subject to the amount of annual per capita financial support for the new fiscal period
prior to May 30 of each year.
The obligations of the County as to any funding required pursuant to this Agreement
are subject to annual approval of the Library MSTU millage by the County. If funds are not
appropriated by the County through the Library MSTU for any or all the obligations in this
Agreement, the County shall not be obligated to pay for the services provided pursuant to this
Agreement beyond the portion for which funds are appropriated. The County agrees to promptly
notify the Cooperative in writing of such failure of appropriation, and upon such notice, the
provisions of Section IV shall govern.
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B. Determination and Notification of Per Capita Amounts for Members Without Libraries:
The Cooperative shall advise each Member without a Library by June 1 of each year, of
such unit's funding requirement for the next fiscal year, together with the calculations by which
such funding requirement was determined and the backup information for such calculation,
consisting of (i) average per capita locally funded library expenditures of Members with
Libraries for the last completed year and (ii) appropriate population statistics. The expenditures
shall be based on audited financial statements for such last completed year in accordance with
budget line items identified in Section IV.B.5. The population statistics used to calculate such
per capita expenditures shall be for such year and shall be from one of the following sources: the
Bureau of Economics and Business Research of the University of Florida, the Pinellas County
Planning Department, or the U.S. Census Bureau.
C. Fiduciary Responsibility for Funds:
1. All funds of the Cooperative shall be maintained in an interest-bearing
public depository as set forth in Florida Statutes, Chapter 280 ("Security for
Public Deposits," verified 2017), as may be amended;
2. Complete and accurate records shall be kept of the receipts and
disbursement of all funds of the Cooperative, subject to the PPLC adopted
Record Retention and Document Destruction Policy, which will comply with
Florida Department of State General Schedule for State and Local Government
Agencies GS 1-SL, Internal Revenue Code 501(c)(3), and all other applicable
federal, state, and local law;
3. An annual audit of the Cooperative by an independent certified public
accountant, to be paid for from the operating funds of the Cooperative, shall be
made and filed annually with the Department of State;
4. The Cooperative shall abide by the terms and provisions of the laws of the
State of Florida and the provisions of this Agreement and any other applicable
Federal, State, or local laws, rules and regulations including the County's
Investment Policy.
D. Disbursement:
The Board of Directors shall disburse funds received by the Cooperative according to
the formula below:
1. The Board of Directors shall annually establish the budgeted administrative
costs of the Cooperative, including salary, office supplies, and any rents or other
costs related to the administrative operations of the Cooperative.
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2. The remaining funds shall be distributed to Members with Libraries in
accordance with the disbursement formula, which is attached hereto and
incorporated herein as Exhibit "B." This distribution is to be based on submittal
of annual library operating costs with descriptive codes in accordance with the
State of Florida Uniform Chart of Accounts. All funds collected from sources
other than Members shall be allocated as determined by the Board. In no
instance shall the total allocation to a Member Library exceed the amount of the
Local Support. Funds received by the Cooperative shall be disbursed within a
reasonable time after receipt. Payments to Member Libraries shall be made in
quarterly disbursements. The Libraries shall use those funds for materials and
operations of their Libraries. The disbursement formula may only be amended by
the Board, with the approval of a simple majority of the Members with Libraries
and the approval of the BCC.
3 State Aid funds and program grants received from the state shall be used in
accordance with the provisions of applicable state law, Florida Statutes 257
("Public Libraries and State Archives" verified 2017) and Florida Administrative
Code 1B-2 ("Library Grant Programs" verified 2017).
VI. WITHDRAWAL:
A. All Participants:
1. Any Member wishing to withdraw shall submit written notice thereof to the
Cooperative no later than six (6) months prior to the beginning of any fiscal year
of the Cooperative.
2. Withdrawal of Members without Libraries may occur in the manner
specified in Section IV.C.2.
B. Members with Libraries:
A Member with a Library that submits a withdrawal notice to the Cooperative shall:
1. At the request of the Cooperative's Board, promptly furnish usage statistics
and an audit of library operating costs for such Library's last fiscal year
completed prior to the date the withdrawal is effective to ensure maintenance of
proper accounting for the Cooperative; and
2. Return to the Cooperative within sixty (60) days after withdrawal, any
special equipment or collections purchased for such Member with funds from the
Cooperative capital improvements fund within the previous five years. In lieu of
returning the equipment or collection so purchased, the amortized balance
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thereof based on an amortization period of five years from date of purchase may
be repaid to the Cooperative during the year following withdrawal; and
3. Repay to the Cooperative within sixty (60) days after withdrawal any then
remaining unexpended and uncommitted funds received from the Cooperative;
C. Members Without a Library:
A Member without a Library that submits or receives a withdrawal notice shall
pay all sums due for library services provided prior to the date of withdrawal
pursuant to Sections IV and V prior to withdrawal.
VII. TERMINATION OF AGREEMENT:
In the event that Members representing more than fifty percent (50 %) of the total
population of all Members withdraw under Section VI or are deemed to have withdrawn under
Section IV.C.2 of this Agreement, the remaining Members shall consider the continuation or
termination of the Agreement and may terminate the Agreement by consent of a simple majority
of the Members.
IN WITNESS WHEREOF, the Parties hereto have caused this Interlocal Agreement to be executed on the
day and year first above written.
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EXHIBIT "A"
Policy on Admission
Pinellas Public Library Cooperative, Inc.
For a Library Seeking Membership
Libraries applying for membership in the Pinellas Public Library Cooperative, Inc. must be approved by the
Board, which shall determine if the Library meets the basic eligibility requirements outlined below:
1. The Library meets the Essential level of Core Standards as defined in the Florida Public Library
Standards (FLA, 2006 Revision, updated 2015 "Standards for Customer Focused Library Facilities"
verified 2017).
2. The Library meets the Florida Public Library Standards (FLA 2006 Revision, updated 2015, verified
2017) for Interconnectivity, Lending Services, Services -Resource Sharing and Interlibrary
Cooperation.
3. The governing entity must have an established budget for the maintenance and operation of the
Library and must be audited each year.
4. There must be evidence that such funding is available, restricted for the Library and will continue to
be available.
5. The Library has a long-range plan, an annual plan of service, and an annual budget [Florida Statutes
257.17(2)(e)] (long range plan statement, verified 2017).
6. The Library engages in joint planning for coordinating of library services within the county or
counties that receive operating grants from the state [Florida Statutes 257.17(2)(f)] (joint planning
statement, verified 2017).
7. The Library adapts its services to meet the needs of people with disabilities as required by the
Americans with Disabilities Act and its attendant regulations.
8. The Library has established hiring practices that are in accordance with Equal Employment
regulations.
When the Library and its governing entity determine that these eligibility requirements can be met the attached
Procedures for Admission must be followed.
Such requests may be initiated at any time but the funding cycle for the subsequent fiscal year requires a March
31 deadline. See the Procedures for Admission for steps to be taken.
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Procedures for Admission
To the Pinellas Public Library Cooperative, Inc.
As a Member Library
1. The Library seeking admission to the Cooperative must provide documentation that it can
meet the standards spelled out in the Policy on Admission.
2. The Library must submit a letter of request signed by its governing entity (city commission,
Board of Directors, etc.) to the Board/Executive Director.
3. The Library must submit with its letter of request documentation that it meets the basic
eligibility standards for admission to the Pinellas Public Library Cooperative, Inc. as
provided for in the Policy on Admission.
4. Upon receipt of the letter of request and documentation, the Board and Executive Director
will review the request and appoint a committee to visit and evaluate the Library.
5. The committee will determine readiness for services by the requesting Library and will report
any deficiencies in writing to the Board and to the Library's governing entity.
6. If the Library's governing entity wishes to pursue membership, it will be given a period of
time in which to correct deficiencies, if any, and to prepare the Library for final evaluation by
the Board.
7. Upon receipt of the final evaluation, the Board will have up to sixty (60) days in which to
vote upon admission.
8. Following a positive vote, the Board will present the Library's governing entity with a copy
of the Interlocal Agreement, which must be executed and returned, and an agreement form
for the basic policies and procedures in effect for Member Libraries, including all public
service policies such as patron registration, patron cards, materials circulation rules and
others.
9. In order to be included in the subsequent year's funding allocations, the Procedures for
Admission must be completed by March 31St in any given year.
EXHIBIT "B"
Disbursement Formula
Base Allocations to Members with Libraries shall be 90% of the balance remaining after the adjustments
stated in Section V.D.1 and V.D.2 of the Library Interlocal Agreement. Each Library's percentage of the total
Local Support extended, as determined through the review of the Certified Annual Financial Reports (CAFR),
shall then be determined and translated into dollar amounts. The percentage of the total Local Support
extended shall be determined by dividing the sums expended locally by the total Local Support for all
Members. As set forth in Section IV.B.5 of the agreement, the Local Support shall be determined by adding
the expenditures for Personnel Services (State of Florida Uniform Accounting System Manual for Florida
Local Governments, Object Code 10), Operating Expenditures/Expenses (Object Code 30), and books,
publications, and library materials (State of Florida Uniform Chart of Accounts Object Code 60, Sub -Object
Code 66). All other expenditures not specifically listed above shall not be tabulated when determining the
Local Support. The Members shall receive a percentage of the available funds equal to the percentage of their
total support extended as a base allocation subject to a maximum of 16% and a minimum of 4%.
Circulation Allocations to Members with Libraries shall be 10% after the adjustments stated in Section
V.D.1. and V.D.2. The dollars available for distribution include the balance remaining after the base
allocation. The circulation pool allocation percentage shall be derived by taking non-resident (residents from
unincorporated Pinellas County and other Member cities) circulation figures for each Library and dividing it
by the total non-resident circulation for all Members.
Total Allocations to Members with Libraries shall not exceed the amount of the Local Support.
Final 7.11.18
17
Member signature and date page
Each member decides what signatures will appear:
Mayor / Commissioner
City Manager
City / Town Attorney
City / Town Clerk
County Commission for Palm Harbor and East Lake
BCC page
PPLC page
18
CITY OF CLEARWATER
Countersigned:
ciesokt/Nte Octto;
CITY OF CLEARWATER, FLORIDA
By: cJG(4-�-(ti A i/'J`
ill
it -
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
fr„, 6y�
Ewen Kohler
Assistant City Attorney
Rosemarie CaII
City Clerk
DUNPZ� DIN
Home of Honeymoon Island
CITY OF DUNEDIN
By: (signature)
Mayoo. e, Ru'wls (printed name)
Date: IA///ty
ATTEST•
By: ignature)
x
City Clerk �i'rkpalr Jlcp, (printed name)
Date:
19
CITY OF GULIi PORT
CITY OF CrULFPORT
a
By:
City Manager: James E, O'Rer1I
Date: August 7 2018
ATTEST:
City Clerk: Lesley M. De�Iuth
Date:August 7,2018
APPROVED AS TENT AND FORM:
BY. -..n ....,. ,..
City Attorney: ndrew Salzman
Date: Auzust 2018
20
Signature Page
City of Largo
224n(__ft4:�_�
City Manager
Attest: Ug
WA
Diane L. Bru r, y Clerk
Reviewed and Ap ed:
City Attorney
RECEIVED AUG 15 2018
21
CITY OF MADEIRA BEACH
CITY OF Madei ach Florida
By: (signature)
City Manger: Jonathan Evans (printed name)
Date:
By- kJAd R ---'.-(signature)
Vice-Deputy Mayor: Delg Weinstein (printed name)
Date: ""C
ATTEST:
By: tune)
City Clerk : Clara VanBlargat (printed name)
Date: S- ),
By: 6 (signature)
City Attorney: Ralf Brookes (printed name)
Date: ellvhy
22
TOWN OF NPRTH REDINGTON BEACH
By: (signature)
vv
Mayor: L& (printed name)
Date:
ATTES
B ; (signature)
City Clerk . M Alt CAA P-AAP {printed name}
Date:S11011j
r
APPRO E AS T CONTENT AND FORM:
By: ' i (signature)
City Attorney " � {printed name}
Date:
SEAL
23
CITY OF SMAR
Doug Bevis, a or Date
ATTEST:
Anti Nixor, MMC Date
City Clerk
City of Oldsmar
APPROVED AS TO FORM:
Thomas J. T ask, B.G.S. Date
City Attorney
City of Oldsmar
24
CITY OF PINELLAS PARK
CITY OF INE ASP RK
By: 7 4 -- gnature)
City (ana er: Douglas A. Lewis
Date: /
B ature)
Mayor: Sandra . Bradbury
Date:U
ATTEST-
By: ,/�i' signature)
City Clerk: Diane . Corna
Date: 6k,�Z /t l
APPROVED AS TO FORM AND CORRECTNESS:
By. (signature)
° City Attorney: James W. Denhardt
Date:
25
TOWN OF REDINGTON BEACH
TOWN OF REDINGTON BEACH
By:
Ma `or: James "Mick" Simons
Date:
ATTEST:
By � A
City Clerk: Missy Clarke, CMC
Date: € - f
APPROVED TO CONTENT AND FORM:
BY:
City Attorney: Say Daigneault
Date: 5111"K-111,99
26
TOWN OF RED)NGTON SHORES
a N ,
(signature)
J `
Mayor: (printed name)
Date:
ATTEST:
I �'
By;' Asignature}
Town Cl rkI 1jr (printed name)
Dater 4-
APPROVE
TO CON T AND FORM:
By: ignature)
TOWN Att rney DI--w4i4o printed name)
Date: /
27
CITY OF SAFETY HARBOR
CITY OF SAFETY HARBOR, FLORIDA,
a munici corporation
via
Mayo
r
-U
City Manag r
APPROVED AS TO FORM:
City Attorne
ATTEST:
City Clerk
RECEIVED SEP 18 2018
28
City of St. Pete Beach
City of St. Pett Be7h
By: _ ignature)
City anage : Wayne Saunders
Date:
By: (signature)
Mayor: Alan JL
Date: 7 — /3—
J
ATT T:
By: (signature)
City Clerk: Rebecca Ha -nes
Date:
APPROV D S O CONTENT AND FORM.
By: (signature)
City Attorn y: Andrew Dickman Esq
Date: Z- j
29
LIBRARY INTERLOCAL AGREEMENT
CITY OF ST.PETERSBURG
SIGNATURE PAGE
ATTEST: -- - C
I5 URG
Chan Srinivasa City Clerk (or designee) seman
(S ?vfERspv Title: Mayor
Jk
n cp
tiW J
APPROV S TO FO AND CONTENT_
City Attorney(Designee
RECEIVED SEP 2 12013
Cf
30
CITY OF SEMINOLE
CITY OF SEMINOLE
L'
By gnature)
City Manager: IVivrNeY- L-1 (Print Name)
Date: q _ j()_+j
By 16�"nature)
Mayor: t ;UF— (,Q&"G"F_� (Print Name)
Date: �� 1
ATTEST:
By: -- ��i/iQ Li(per^(Signature)
City Clerk: `�4�1/C'��� t►f�'<l Gtr (Print Name)
Date:
t
APPROVED AST 0 CONTE I T AND FORM:
#�r
'✓f
r.
By: /° (Signature)
City Attorney: (Print Name)
Date: 1` 7 r V �•"
« � � wy •a
�r +
31
CITY OF TARPON SPRINGS, FLORIDA
FOR THE CITY OF TARPON SPRINGS:
(signature)
nature
BY: `V" si )
City Manager: Mark G. LeCouris
Date: ' r
By: (signature)
Mayo a hris Aiahouzos
Date:
ATTE�T:.t
By: Tsign,�fure)
City Clerk: Irene Jacobs
Date:
APP OVT S TO CO TENT AND FORM:
By: / (signature)
City A torney: Jay is neault, Esq.
Date: i
32
PINELLAS PUBLIC LIBRARY COOPERATIVE INTERLOCALAGREEMENT
10/01-2018-09/30/2023
CI]Y Of TREASURE ISLAND,FL
By;- kSe�X4,
mow.
ay
2018
ATTEST:
8y:
Cidoptember
lerk:Ruth A. tkerson
4, 2018
t}RE IS1,,R
U � SEALr
t
Q$pOlth
1955
33
PINELLAS COUNTY,FLORIDA,by and
through its Board of County Commissioners, for and
on behalf of the East Lake Library Municipal
Services Taxing Unit
By:_
Kenneth T. Welch, Chainnan
ATTEST:
KEN BURKE, CLERK OF COURT APPROVED AS TO FORM
ZyClE
A HASTON
By!' OF THE COUNTY ATTORNEY
''Deput:�.Clelk,
r�
`r .r
34
PINELLAS COUNTY,FLORIDA,by and
through its Board of County Commissioners, for and
on behalf of the Palm Harbor Community Services
District,a municipal services taxing unit
BY. 4—lq ,
We
Kenne T. lch, Chairman
ATTEST:
KEN BURKE,CLERK OF COURT APPROVED AS TO FORM
A HASTON
BY:
ZNE OF THE COUNTY ATTORNEY
_ x D pu y Cl 4"
r,
f,
'ate=
35
PINELLAS COUNTY,FLORIDA,by and
through its Board of County Connnissioners
By:_ Q/4lNw %
Kenneth T. Welch,Chairman
ATTEST:
KEN BURKE, CLERK OF COURT APPROVED AS TO FORM
WC NA HASTON
-CE OF THE COUNTY ATTORNEY
De'pttv,C1 1
J n
lJ
PPLC Board approved 7.11.18
36 BCC approved 9.25.18