04/30/2018 Council Work Session Meeting Minutes April 30, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, April 30, 2018
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Doreen Caudell,
Councilmember Bob Cundiff, Councilmember David Allbritton, and
Councilmember Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Gas System
2.1 Award a contract/purchase order in the amount of$500,000 to General Utilities Pipe
Supply for the purchase of Steel Pipe and Fittings for the period May 1, 2018 through
April 30, 2019; award a contract/purchase order in the amount of$750,000 to General
Utilities Pipe Supply for the purchase of Polyethylene Pipe and Fittings for the period May
1, 2018 through April 30, 2019, including two one-year renewal terms for each and
authorize the appropriate officials to execute same. (consent)
General Utilities is the lowest responsive and responsible bidder, who met the
specifications for Bid 19-18 for both Steel and Polyethylene Pipe/fittings. The
equipment purchased will be used for gas distribution mains, service lines and
repair/maintenance work.
Material is code approved and the pipe and fittings will be used on the Clearwater
Gas System Distribution System.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted and available in Pinellas New Mains and Services 315-96377
and Pasco New Mains and Services 315-96378 in the Clearwater Gas System
Budget.
3. Human Resources
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Council Work Session Meeting Minutes April 30, 2018
3.1 Approve an amendment to the service contract between the City of Clearwater and Cigna
On-Site to operate the Employee Health Center and authorize the appropriate officials to
execute same. (consent)
The City of Clearwater and Cigna On-Site entered into a contract to operate the
Employee Health Center in November of 2015. The staffing at that time
included a position for a registered nurse. A decision was made to convert that
position to a Health Coach.
An amendment has been prepared changing the health center staffing to
eliminate the registered nurse and include the health coach position.
APPROPRIATION CODE AND AMOUNT:
There is no additional budget impact for this position.
In response to questions, Human Resources Director Joe Roseto said the
position has been filled but the contract must be amended to account for the
new position.
4. Parks and Recreation
4.1 Amend Section 2.251 of the Clearwater Code of Ordinances, increasing the composition
of the Sister Cities Advisory Board from six to seven members to include an at-large
member and pass Ordinance 9133-18 on first reading.
On March 1, 2018 the Sister Cities Advisory Board made a recommendation to
the City Council to add one at-large member to the Board, which the Council
approved.
Adoption of this Ordinance will allow for the one additional at-large member to
be added to the Sister Cities Board raising the total from six to seven members.
The at-large member to be appointed by the City Council and must reside within
the City of Clearwater.
4.2 Approve an amendment allowing for a time extension to the existing grant between the
City of Clearwater and the Florida Department of Environmental Protection Land and
Water Conservation Fund for the renovations and improvements at Moccasin Lake
Nature Park and authorize the appropriate officials to execute same. (consent)
The City was awarded a matching grant in the amount of$200,000 for the
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Council Work Session Meeting Minutes April 30, 2018
renovations of the interpretive center, restrooms, parking and site work at
Moccasin Lake Nature Park.
The City Council approved this grant award and agreement on April 16, 2015,
and formally entered into an agreement with the State of Florida Department of
Environmental Protection on June 9, 2015, DEP Contract Number LW625. This
agreement expires on June 9, 2018.
The proposed amendment extends the agreement for six months through
December 9, 2018, to allow construction of the project.
Construction began at the park on March 26, 2018 and is scheduled for
completion on July 31, 2018.
In response to a question, Recreation Program Coordinator Natalie Lamb
said the project is expected to be complete by July 31.
4.3 Approve the recommendation made by the Public Art and Design Board (PADB) for the
commission of a public art installation for the St. Petersburg College East Community
Library located at 2465 Drew Street, as designed by Gus and Lina Ocamposilva for the
total cost of$60,000 to be funded from the Library CIP code 0315-93530. (consent)
The theme and scope of the project was determined with input from
representatives of the project's construction team, PADB, Parks and
Recreation Dept and the Library Department. The desired intent of this project
is to commission public artwork that represents the community around the site,
the relationship between the campus and the City and the knowledge and
empowerment one gains from visiting the library.
The Public Art & Design Board appointed an eight- member Selection Panel
comprised of individuals representing specific interests and expertise as
follows:
Neale Stralow - PADB member, Architect
Jerri Menaul - PADB member, Artist
Stan Vittetoe - SPC Campus Provost
Jennifer Obermaier - Library Director
Ed Tumber - East Library Manager
Josh Bornstein - Creative Contractors
Leo Arroyo -Architect
Paul Alford - SPC
A call to artist was issued in March 2018 and from the 33 responses, three were
selected as finalists. The Selection Panel met on April 5, 2018 and reviewed the
proposals from two of the finalists, unanimously selecting Gus and Lina
Ocamposilva's yellow and blue sculpture rendering.
The PADB is recommending this artist's proposal of public art work to the City
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Council Work Session Meeting Minutes April 30, 2018
Council for the St. Petersburg College East Community Library.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the Library CIP code 0315-93530 to fund this contract.
In response to questions, Recreation Specialist Madai Gutierrez said the art
installation will be external and viewable from Drew Street and Old
Coachman Road. The art installation will be near the Drew Street entrance.
The artists are from Clearwater and currently have a sculpture installed in
Downtown.
4.4 Approve co-sponsorship and waiver of requested city fees and service charges for Fiscal
Years 2018/19 special events including four annual city events and twenty-two city
co-sponsored events at an estimated General Fund cost of$577,060 ($110,750 cash
contributions and $466,310 in-kind contributions) and Enterprise Fund cost and fee
waiver of$91,320 for the purposes of Fiscal Year 2018/19 departmental budget
submittals. (consent)
According to City Council Policy, Item M - Special Event Fees, there shall be an
annual review of city sponsored/co-sponsored events during the budget
process. An agenda item approving co-sponsorship and level of support for
these events will be brought before the City Council at the beginning of the
budget process each fiscal year. In the event additional money is required
beyond what is approved in the FY 18/19 budget, City Council approval will be
required.
Staff recommended level of cash and in-kind contributions to be included in the
various departmental budgets for Fiscal Year 2018/19 for City sponsored and
co-sponsored special events as detailed in Special Events Budget Estimates
chart for Fiscal Year 2018/19. Also, included on this chart is a list of 32
additional special events requiring some type of support from the Parks and
Recreation Special Events Division during Fiscal Year 2018/19.
General fund requests increased by $70,540 due primarily to a $26,000 cash
contribution to the Florida Orchestra to perform a free concert for the public at
Coachman Park as well as an increase of Fire/EMS and Life Safety services of
$37,860. This increase addresses the cost incurred for the use of one or more
Sunstar Ambulances to either stand by at an event to perform an emergency
transport if needed and/or to cover some events the Clearwater Fire Rescue is
unable to cover. The increase also addresses the growth in the size of the
events and changes in Fire/EMS National Standards for events. Enterprise
Fund cost decreased by $5,130 for a grand total increase recommended for
Fiscal Year 2018/19 of$65,410.
Five events were eliminated from the 2018/19 requests while five new events
were added. New events include Chalk Walk Art Festival, Florida Orchestra
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Council Work Session Meeting Minutes April 30, 2018
Performance, Clearwater Beach Food &Wine Festival, Look Up! Clearwater
and Downtown Clearwater Festivals.
Look Up! Clearwater and Downtown Festivals as well as the Florida Orchestra
Performance are geared to promote additional interest in Downtown
Clearwater.
In response to questions, Parks and Recreation Director Kevin Dunbar said
there are no events planned for International Sailing events for the coming
year, staff does not anticipate hosting the event annually. Hospice Beach
Stroll did not request parking support for the coming year as it is no longer
needed. He said the event market has become competitive and costly. While
the Department provides some level of support to annual co-sponsored
events, the goal is to keep events affordable. If the City were to provide all of
the events free of charge, the item before Council would be significantly
more expensive.
5. Engineering
5.1 Approve an Engineer of Record (EOR) Work Order to McKim and Creed, Inc. in the
amount of$190,800 for the Marshall Street and East WRF Basins Inflow and Infiltration
Permanent Flow Monitoring (18-0023-UT) and authorize the appropriate officials to
execute same. (consent)
During wet weather events, the City's sanitary sewer system experiences
higher influent flow volumes due to Inflow and Infiltration (1&1) entering the
system. These higher volumes can cause sanitary sewer overflows and Water
Reclamation Facility (WRF) permit violations because the plants are not
designed to accommodate significant volumes of I&I. Monitoring equipment
collects continuous flow data during dry weather and wet weather events to
identify the source(s) of I&I. This information allows for remediation of many
sanitary sewer defects and a measurable reduction in I&I rainfall derived flow
within the Marshall Street and East WRF basins.
This project will provide flow monitoring services (data collection, analyses and
reporting) for a period of 12-month through May of 2019.
Project benefits are improved process efficiencies, ongoing rehabilitation and
restoration strategies of conveyance infrastructure, and increased
environmental protection and regulatory compliance.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the wastewater collection system and water
reclamation facilities.
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Council Work Session Meeting Minutes April 30, 2018
APPROPRIATION CODE AND AMOUNT:
0421-01354-530100-535-000-0000 $140,400
0421-01356-530100-535-000-0000 $ 50,400
Funds for this work order are included in the 2017/18 City Manager's
recommended Public Utilities Operating Budget of Professional Services as
follows: $46,800 in 0421-01354-530100, WET Marshall Street Plant and
$16,800 in 0421-01356-530100, WET East Plant. Future year funding will be
included in the 2018/19 Public Utilities Operating Budget as follows: $93.600 in
0421-01354-530100, WET Marshall Street Plant and $33,600 in
0421-01356-530100, WET East Plant.
The City Attorney said the item before Council was approved at the last
meeting but the ordinance was not read, which requires council action.
5.2 Approve the request from City of Clearwater staff to vacate a portion of public right-of-way
of Haven Street dedicated by plat in Plat Book 5, Page 53, Official Records of Pinellas
County, Florida, and certain real property dedicated as public right-of-way by City of
Clearwater Resolution 79-50, as recorded in Official Records Book 4867, Page 1478,
Pinellas County, Florida; pass Ordinance 9129-18 on first reading and authorize the
appropriate officials to execute same. (VAC 2018-04)
As a pre-requisite to a land swap between the City of Clearwater and the
Church of Scientology Flag Service Organization, Inc. (COS), it is necessary to
vacate a portion of Haven Street and certain real property that was dedicated as
Right-of-Way in Official Records Book 4867, Page 1478. The portion of
property that remains in City ownership following the vacation will represent one
of the three parcels to be swapped in the property exchange between the City
and COS.
The land swap, which is outlined in more depth in that certain Contract for
Exchange of Real Property agenda item, being presented for City Council
consideration simultaneously herewith, will provide for the exchange of three
city owned properties in return for a strategic downtown property owned by the
COS.
There are four conditions to this vacation. 1) the declaration of surplus of the
city-owned portions of real property; 2) City Council approval of the Contract for
Exchange of Real Property along with the closing on, and conveyance of, the
property as contemplated in the contract; 3) The City will retain a blanket
general utility, drainage and gas easement over the entire premises to be
vacated; and 4) Easements will need to be granted to private utility companies
so that they may sustain their existing utilities, as well.
All city departments have reviewed this vacation and have no objection.
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Council Work Session Meeting Minutes April 30, 2018
In response to questions, the City Attorney said the item was but approved
but the ordinance was not read, Council still needs to act on the ordinance.
The declaration of surplus and contract could be brought back to the May 17
council meeting.
Staff was directed to place the declaration of surplus and contract on the
May 17 council agenda.
5.3 Approve the request from property owner Drs. Kiran Patel and Pallavi Family Foundation
Inc. to vacate a portion of Public Right-of-Way of Damascus Road abutting the owner's
property and an Ingress and Egress Easement located on the owner's property, pass
Ordinance 9130-18 on first reading (VAC2018-03) and authorize the appropriate officials
to execute same.
As a pre-requisite to a Contract for Sale of Real Property between the City of
Clearwater and Drs. Kiran and Pallavi Patel Family Foundation, Inc. (Property
Owner), it is necessary to vacate a portion of Public Right-of-Way of Damascus
Road, formerly known as Bostrom Road, that the City acquired in 1964 per
Resolution 64-90 of the City of Clearwater, Florida, and an Ingress and Egress
Easement Deed acquired in 1996, as recorded in Official Records Book 9551,
Page 1433 of the Public Records of Pinellas County, Florida.
This vacation ordinance is subject to the following conditions:
• The Property Owner will grant to both the City of Clearwater and Pinellas
County an easement for ingress and egress over a new access road
constructed to city standards.
• The Property Owner must grant to the City of Clearwater a general
blanket utility easement.
• The Property Owner must grant private utilities an interest as needed
and acceptable to those utilities.
• The Property Owner must grant to the City of Clearwater a temporary
ingress and egress access easement for access during construction.
• City Council declaring the City Property as surplus for conveyance to the
adjoining property owner, in accordance with the City of Clearwater
Code of Ordinances/Charter.
• City Council's approval of a Contract for Purchase and Sale of Real
Property between the Property Owner and the City.
All City departments have reviewed this vacation and have no objections.
In response to questions, Real Estate Coordinator James Benwell said the
Applicant is providing the City with a new access road that will meet city
standards. The new access road will be longer than the existing road and will
go along the west and north side of the property. The City will be given a
temporary access easement during construction.
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It was stated that the Applicant has asked about changing the name of
Damascus Road.
5.4 Declare surplus certain real property formerly used as City right-of-way located in Section
16, Township 29 South, Range 16 East for the purpose of sale to the abutting property
owner and authorize the appropriate officials to execute same. (APH)
May 18, 1964, City of Clearwater acquired the title to the right-of-way of
Damascus Road, formerly known as Bostrom Road, per Resolution No. 64-90
of the City of Clearwater, Florida, as recorded in Official Records Book 1936,
Page 522 of the Public Records of Pinellas County, Florida.
This property is approximately 17,960 square feet and was used to provide
access to former Clearwater Christian College campus.
April 4, 2018, by Jim Millspaugh and Associates performed an independent
appraisal of the property. This appraisal report determined that the fair market
value is $137,000.
This item is a prerequisite to the Contract for Sale of Real Property between the
City of Clearwater and Drs. Kiran and Pallavi Patel Family Foundation, Inc, who
recently acquired the adjacent property, formerly known as the Clearwater
Christian College.
Per City Charter 2.01, when the property declared surplus is vacated
right-of-way, in which the city owns the fee interest and the vacated right-of-way
is abutted by a single property owner, no competitive bid shall be required; and
the city may sell the property to the abutting property owner for not less than fair
market value.
5.5 Approve a Contract for Sale of Real Property in the amount of$137,000 between the City
of Clearwater and Drs. Kiran and Pallavi Patel Family Foundation, Inc. for city-owned
property formerly used as a portion of Damascus Road and authorize the appropriate
officials to execute same, together with all other instruments necessary to affect closing.
May 18, 1964, City of Clearwater acquired the title to the right-of-way of
Damascus Road, formerly known as Bostrom Road, per Resolution 64-90 of
the City of Clearwater, Florida, as recorded in Official Records Book 1936,
Page 522 of the Public Records of Pinellas County, Florida.
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Council Work Session Meeting Minutes April 30, 2018
This portion is approximately 17,960 sq. ft. and traverses through Drs. Kiran
and Pallavi Patel Family Foundation, Inc.'s recently acquired property, formerly
known as the Clearwater Christian College.
The size and shape, of this city-owned land, impose limitations on potential land
uses. Any meaningful development of this property will most likely require the
adjacent lands.
April 4, 2018, Jim Millspaugh and Associates performed an independent
appraisal of the property. This appraisal report determined that the fair market
value is $137,000. Per City Charter 2.01, when the property declared surplus is
vacated right-of-way in which the city owns the fee interest and the vacated
right-of-way is abutted by a single property owner, no competitive bid shall be
required; and the city may sell the property to the abutting property owner for not
less than fair market value.
This contract is contingent upon two pre-requisites. The first being City
Council's approval of an ordinance which vacates that certain portion of public
right-of-way of Damascus Road, formerly known as Bostrom Road, acquired by
the City per Resolution 64-90 of the City of Clearwater, Florida as recorded in
Official Records Book 1936, Page 522 of the Public Records of Pinellas
County, Florida, and an Ingress and Egress Easement as recorded in Official
Records Book 9551, Page 1433 of the Public Records of Pinellas County,
Florida. The second pre-requisite being the declaration of the City Property as
surplus by City Council for conveyance to the adjoining property owner in
accordance with the City of Clearwater Code of Ordinances/Charter.
5.6 Provide direction on Harbor Oaks brick crosswalks. (WSO)
Engineering Director Scott Rice said the work was bid in two segments: 1)
11 crosswalks along Druid Road that would be raised 1 inch to provide a
degree of traffic calming for$112,487 and 2) for the remaining 25 decorative
crosswalks throughout the neighborhood, not raising the other intersections.
At the February 12, 2018 work session, staff was directed to consider
lower cost alternatives for the 25 decorative crosswalks. Staff evaluated 8
different types of materials; pressed concrete was more expensive than
treating the asphalt. Staff determined that friction paved was the most cost
effective and the most durable. He said staff is concerned that the friction
paved option does not provide the quality of material being sought as the
travel-way shows in the material. Staff has shared their findings with the
Harbor Oaks Home Owners Association. He said staff is prepared to put out
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Council Work Session Meeting Minutes April 30, 2018
a contract for the 11 crosswalks along Druid Road, the contract would be
funded out of Traffic Calming. Mr. Rice requested direction on the 25
decorative crosswalks.
In response to questions, Mr. Rice said the initial 25 brick crosswalks would
cost approximately$200,000; the brick would not be raised to avoid drainage
issues. The City Manager said the 25 crosswalks would be funded via
General Fund Reserves. Red clay fired brick would be used for the raised
crosswalks. Assistant City Manager Micah Maxwell said the material being
proposed is similar to the material used in Belleair. One of the challenges
Belleair experienced was friction paved maintenance. Mr. Rice said staff
used Google maps to see the communities where alternative materials (i.e.,
pressed asphalt, pressed concrete, stamped concrete, stamped asphalt,
thermoplastic, etc.) had been used. The brick material held up the best over
time compared to the other materials. Mr. Rice said pavers were not
considered because staff was directed to pursue bricks in this area. A layer
of concrete will be placed underneath the bricks, as well as headers on both
sides, to encapsulate the bricks since they tend to move. Finance Director
Jay Ravins said there is currently sufficient funding in general fund reserves
to cover this project.
It was suggested that staff confirm the material used in Belleair.
It was suggested to take out the six of the seven interior crosswalks on Bay
Avenue (east to west), leaving the one at Magnolia Drive.
6. Solid Waste
6.1 Approve an annual blanket purchase order (contract) to Toter Incorporated of Statesville,
NC for residential container purchases in accordance with City Code of Ordinances,
Section 2.564, Exceptions to bid and quotation procedure (d) authorizing use of contracts
previously awarded by other governmental entities, in the annual amount of$175,000 with
four one-year renewal terms at the City's option, as required by the Solid Waste
Department, and authorize the appropriate officials to execute same. (consent)
The Solid Waste Department collects refuse and recycling from our residential
customers in 64 and 96-gallon plastic containers. In 2012, the department
switched the type of residential container used to collect solid waste and
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Council Work Session Meeting Minutes April 30, 2018
recycling to this Toter product due to price, warranty and durability of their
product.
Toter Incorporated is being recommended again because of their durability,
uniformity with the containers currently issued, and the ability to be stacked after
they are completely assembled due to our limited storage space. These carts
are rotationally molded and made from medium density polyethylene which
resists cracking and deformation much better than injection molded containers.
The Toter contract is available via piggyback through the National IPA, bid by the
City of Tucson, AZ, and authorized for use by the City Code of Ordinances, as
referenced above. The multi-agency aggregate volume on this contract affords
the City competitive pricing we would not be able to obtain through a bid of our
own.
The National IPA Toter Contract 171717-01 is effective February 1, 2018
through January 31, 2019 with the option to renew for four additional one-year
periods through January 21, 2023. The contract provides for carts/containers in
different sizes and colors, as well as incorporating custom markings. Staff
requests authorization of the initial one-year term (February 2018 - January
2019) and four one-year renewals.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2017/18 and FY 2018/19 Capital
Improvement Project budgets for Solid Waste and Recycling:
• 0-315-96443-550400-534-000-0000 (Solid Waste Residential Container
Acquisition - Operating Supplies & Materials)
• 0-315-96804-550400-534-000-0000 (Recycling Container Acquisition -
Operating Supplies & Materials)
7. Police Department
7.1 Provide direction regarding the hire of additional school resource officers in order to
comply with the Marjory Stoneman Douglas High School Public Safety Act.
In the wake of the shooting incident, which occurred at Marjory Stoneman Douglas
High School on February 14, 2018, the Florida Legislature passed Senate Bill 7026
(the Marjory Stoneman Douglas HS Public Safety Act). The bill was signed by
Governor Scott on March 9, 2018.
The bill contains several pertinent requirements for law enforcement, which will
impact the City of Clearwater and the Clearwater Police Department.
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Council Work Session Meeting Minutes April 30, 2018
Fundamentally, this legislation requires each district school board to partner with
law enforcement agencies to "establish or assign one or more safe school officers
at each school facility within the district" by implementing a combination of options
which best meet the needs of the school district; the definition of school facility
includes Charter schools. Those options include mutual aid agreements,
implementing a School Marshall Program, or assigning a School Resource Officer
(SRO). The Pinellas School District has already determined that the School
Marshall Program will not be implemented in Pinellas County and has chosen to
expand the use of School Resource Officers throughout Pinellas County.
Additional duties impacting law enforcement, which are outlined within the
legislation, include providing general security, site risk assessments, monthly
emergency preparedness drills, and threat assessments relating to the campus.
This legislation also requires that School Resource Officer(s) are present whenever
students are present for school. This will require additional relief personnel to
provide law enforcement presence whenever the School Resource Officer is not on
campus for either work-related or personal reasons (i.e., for example: required court
appearances, making arrests, training, sick leave, etc.).
The Pinellas Sheriff and all Pinellas County Chiefs of Police have identified the relief
factor of 1.2 to be applied to all Pinellas County School Resource Officer positions,
to adequately provide security at these facilities in the absence of the assigned
School Resource Officer. Additionally, Pinellas County has identified the
appropriate SRO/Student ratio to be 1 officer per 1,500 students.
The Clearwater Police Department currently has 3 permanently assigned School
Resource Officers. They are assigned to the following schools:
•Oak Grove Middle School
•Countryside High School
•Clearwater High School.
Supervision of these officers is currently accomplished through 1 sergeant, who is
also assigned other duties unrelated to the School Resource Officer Program.
Based upon this legislation and related mandates, the Clearwater Police
Department would be required to supply School Resource Officers to the following:
1.Belleair Elementary
2.Eisenhower Elementary
3.Leila Davis Elementary
4.Sandy Lane Elementary
5.Skycrest Elementary
6.Plumb Elementary
7.Kings Highway Magnet
8.Plato Clearwater
9.Clearwater Fundamental
10.Countryside High School (one additional SRO, based upon student population)
11.Clearwater High School (one additional SRO, based upon student population)
12.Relief Officer (based upon established ratio)
13.Relief Officer (based upon established ratio).
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Council Work Session Meeting Minutes April 30, 2018
A supervisor will also be necessary to manage these additional positions and
responsibilities. This brings the total additional needed personnel to comply with
the legislation to 14 FTEs (Full Time Equivalent).
There are two additional schools (Calvin Hunsinger and Clearwater Intermediate)
which are within city boundaries. However, the Pinellas County School Board
Police Department has agreed to maintain officer(s) at these facilities at the
required ratios.
Cost and Budgetary Implications:
The legislation creates requirements of law enforcement state-wide which are
largely unfunded. Currently, the Pinellas County School Board provides a portion of
funding of the Police Department's current School Resource Officers, at a rate of
$57,944.64 per officer, for a total of$173,833.92 during the existing school
year. The Police Department provides funding for the remainder of the employee
salary and benefits through Florida Contraband Forfeiture Funds in the amount of
$124,939.00.
The Pinellas County School Board proposes providing funding, consistent with the
current rate, for new School Resource Officer positions created as a result of this
legislation. However, relief positions, supplemental positions (based upon student
population), and supervisory positions are exempt from reimbursement. There is
insufficient funding within the Florida Contraband Forfeiture Fund to provide funding
for, or maintain funding for, these additional officers.
Furthermore, the Marjory Stoneman Douglas High School Public Safety Act does
not provide funding for the costs associated with providing essential law
enforcement equipment for these required positions. Currently, the equipment
costs associated with an individual officer total $55,808.03, as outlined in the below
table. Total equipment costs for 14 officers equals $781,312.42. The Police
Department does not possess sufficient funding to absorb these costs within its
current operating budget.
Laptop $1,200.00 14 $16,800.00
Remote Access (Data) $240.00 14 $3,360.00
Smart Phone Monthly Fees $864.00 14 $12,096.00
Portable'Radio $1,507.00' 14 $21,098.00
Uniforms & Equipment $1,114.81 14 $15,607.34
Bullet Resistant Vest $750.00' 14 $10,500.00
Issued Firearm $850.00 14 $11,900.00
AR15 Rifle $1,420.00 14 $19,880.00
Taser $1,500.00 14 $21,000.00
Police Vehicle $32,855.00' 14 $459,970.00
Vehicle Upfitting $9,000.00 14 $126,000.00
Vehicle Radio $4,507.22` 14 $63,101.08
Grand Total $55,808.03 $781,312.42
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Council Work Session Meeting Minutes April 30, 2018
The demand for these officers will require the Police Department to incentivize
individuals to accept or request assignment to these positions. The Police
Department proposes additional compensation to officers assigned to School
Resource Officer positions at 5 percent of the officer's salary. For an officer in Step
One of the current contract between the City of Clearwater and the Fraternal Order
of Police, Lodge 10, this equates to $2,662.67 annually. Under current contract,
officers assigned to these positions receive a $40.00-stipend per pay period, which
equates to $1,040.00 annually.
Based on these factors, the costs personnel and equipment costs associated with
an individual officer within Step One of the contract would be:
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Note: Though the Step One Officer salary used to approximate the financial impact
of these positions, the Police Department does not intend to place newly hired
officers into these assignments, as this would impede employee development and
not provide appropriate officer experience within these critical settings. Currently,
the City is entering negotiations with the Fraternal Order of Police, Lodge 10, and
the future personnel costs, based upon these negotiations, are not known.
The below chart outlines the costs associated with the salary and equipment costs
of the 14 additional positions needed to comply with the mandates outlined in the
Marjory Stoneman Douglas HS Public Safety Act:
1 Officer Step One $53,253.44 $2,662°67 $20,486.36 $55,808.03 $132,210.50 t$5;.94.4.Ct $74,265.8.G
2 OfficerStep:One $53,253..44 $2,662.67 $20,4&6.36 $55,909.03 $132,216.50 1557.944.64 $74,265.96
3 Officer Step One $53,253.44 $2,662.67 $20,486.36 $55,868.63 $132,210.50 % 5;.94'4.64] $74,265.86
4 Officer Step.One $53,:53.44 $2,662.67 $20,496.36 $55,80.8.03 $132,210.50 1557.944.64 $74,265.96
5 Officer Step One $53,253.44 $2,662.67 $20,48.6.36 $55,808.03 $132,210.50 (S571,94-4.641 $74,265.8.6
6 OfficerStep:One $53,253...44 $2,662.67 $20,496.36 $55,969.03 $132,216.56 (557,944.64) $74,265.96
7 Officer Step One 553,253.44 $2,662.67 $20,48.6.36 $55,808.03 $132,210.50 %55;.94'4.64] $74,265.8.6
8 Officer Step:One $53,25.3...44 $2,662.67 $20,496.36 $55,808.03 $132,210.50 155.x.944.647 $74,265.86
9 Officer Step One $53,253.44 $2,662°67 $x0,48.6.36 $55,808.63 $132,2tO.50 %S57.944.i641 $74,265.8.b
10 Officer Step One $53,253.44 $2,662.67 $20,496.36 $55,868.03 $132,216.50 $0.00 $132;210.50`
11 Officer step One $53,2.53.44 $2,662.67 $20,48.6.36 $55,868..03 $132,2to.56. $6..00 $132,210.56
12 Officer Step:One Relief $53,753...44 $2,662.67 $20,486.36 $55,868.03 $132,216.50 $6.00 $132,210.50
13Officer Step One Rehef $53,253.44 $2,662.67 $20,48.6.36 $55,808.03 $132,210.50.. $0...00 $132,210.50
14 SergeantStep
Five $85,057.39 $4,2.52.97 $25,311.&0 $55,808.03 $170,430.09 $0.00 $173,573.09
Grand Total $777,352:11 $38,867.61 5291,634.48 $781,312.42 $1,889,166.62 ($521,501.76) $1,370,807.86
The below chart outlines the costs associated with the 3 existing School Resources
Officers when coupled with the salary and equipment costs of the 14 additional
positions needed to comply with this mandate:
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City of Clearwater
Council Work Session Meeting Minutes April 3D. 2D18
4 Officer Step One $53,253.44 $2,662.67 $20,486.36 �55,SN.03 5132,210.50 ($57,944.64) $74,265.96
9 Officer Step One $53,253.44 $2,662.67 $2n,4m.36 $55,808m $132,2in.5ri (S571,944.64� $74,265.86
10 Officer Step One �5 3,25 3.44 $2,662.67 $20,496.36 $55,B08.03 $132,210.50 $0.0o 5132,210.50
13 Officer Step One-Relief �53,253.44 $2,662.67 $20,486.36 �55,809.03 $132,210.50 $G.00 5132,210.50
Current SRO's
SROTotal $203,747.89 $10,091.37 $71,401.82 $3,312.00 $288,553.08 ($173,833.92)1 $114,719.16
Because ofthese mandates, the Police Department seeks approval for the
following:
*Increase the allotted FTEs assigned to the Police Department by 14 positions as
outlined above /13Police Officers / 1 Police Gar0aanU. allowing the Police
Department to begin hiring and training these personnel immediately.
*Purchase of8additional Police Ford Explorer vehicles inthe current fiscal year,
and 0 additional Police Fond Explorers in the 2018/2019 fiscal year.
*Based upon the anticipated need for law enforcement equipment and vehicles
throughout the State ofFlorida (as all law enforcement agencies endeavor to
comply with this statuta), authorize the immediate purchase oflaw enforcement
equipment directly related to the hiring of the above personnel, with vendors to
ino|uda, but not limited to, the following:
o/\|an Jay Fleet Ga|as. Inc. (not to axoaad $205.000.00);
oConnnnunioadons International, Inc. (not b» exceed $05.00O.00);
oEnforoamantC)na. Inc. (not b» exceed $80.000.00);
o/\xon. Inc. (not to axoaad $25.000.00);
oF|ohda BuUsd. Inc.;
oGaUs. Inc;
oGi0na| 15. Inc.
*Authorize an increase in the Police Department's operating budget, to incorporate
the associated increase in personnel and related costs, not to exceed $400,332:
oThe cost of these new positions, for the remainder of the current 2017/2018 fiscal
year, equates to: $383.487.98
A is anticipated the Police Department will be required to increase the number of
Field Training Personnel by5additional full-time training officers. Basad upon
existing contracts, these personnel received 5 percent additional pay of their base
salary when training. This amount is approximated at: $10.843.70.
Page 16
City orClearwater
Council Work Session Meeting Minutes April 30, 2018
APPROPRIATION CODE AND AMOUNT:
A third quarter budget will amend Police Department cost center 0101138, School
Resource Officers, by expenditures to date, not to exceed $909,000 offset with
revenues from General Fund Reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third quarter budget amendment
allocating General Fund reserves in an amount not to exceed $909,000 for
expenditures to date for staffing and costs associated with the increase of SRO's as
required by mandates resulting from the Marjory Stoneman Douglas HS Public
Safety Act. Inclusive of this item if approved, a net total of$8,400,630 of General
Fund reserves has been appropriated by Council to fund expenditures in the
2017/18 operating budget. The remaining balance in General Fund reserves after
the 8.5% reserve requirement is approximately $8.4 million, including the BP
settlement funds. Exclusive of the BP funds, the remaining balance is $1.9 million,
or 1.4% of the current General Fund operating budget.
Police Chief Dan Slaughter provided a PowerPoint presentation.
In response to questions, Chief Slaughter said Alternative B is a one-year
option that would place a great demand on staff that could potentially impact
morale and service delivery. He did not support police officers using their
personal vehicles, officers should have the ability to affect a traffic stop or
enforcement action with a marked vehicle. He also expressed a concern with
vehicle insurance and use of personal vehicles. He suggested refurbishing
older vehicles as an option. Alternative D would allow any retired officer from
Clearwater or other agencies. If Alternative E was chosen, the County would
have to decide if they would contract with private security, authorize a
marshal program or staff the school police program. Staff was not confident
that the Juvenile Welfare Board will be able to provide funding for this
program. The cost to the City to implement Alternative D would
include $181,401 for salary and benefits, $120,000 for overtime and
$669,696 for capital purchases. Chief Slaughter said staff may be able to
significantly reduce the $669,696 amount. Staff is recommending general
fund reserves to fund the additional school resource officers. Deputy City
Manager Jill Silverboard said staff will be presenting a general fund model
that anticipates these expenditures at Council's strategic planning session
next week. The additional expenditure will likely mean a millage increase or
substantial reductions in other areas in the general fund. Funding this
request out of general fund reserves will impact Council's minimum reserve
balance policy.
Page 17
City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
8. Official Records and Legislative Services
8.1 Appoint one member to the Public Art and Design Board with a term to expire April 30,
2022.
APPOINTMENT WORKSHEET
BOARD: Public Art and Design Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater resident except for the
Clearwater Arts Alliance, Inc., formerly, Clearwater Arts Foundation, and the
Pinellas County Arts Council representatives
MEMBERS: 7
Liaison: Parks & Recreation
VICE-CHAIR: Jerri Menaul
MEETING DATE: Quarterly - January, March, June, Sep.
TIME/PLACE: Chambers
APPOINTMENTS NEEDED: 1
THE FOLLOWING BOARD MEMBER HAS A TERM WHICH EXPIRES ON
APRIL 30, 2018 AND NOW REQUIRES EITHER REAPPOINTMENT FOR A
NEW TERM OR REPLACEMENT BY A NEW APPOINTEE.
1. Jerri Menaul -2052 Carriage Lane #202, 33765 - Owner Art Business
Original Appointment: 1/16/14
(0 Absences in the last year)
Interest in reappointment: Yes
(currently serving 1 st term to expire 4/30/18)
(Artist -Art Business Owner)
THE FOLLOWING NAMES ARE ALSO BEING SUBMITTED FOR
CONSIDERATION TO FILL THE ABOVE VACANCY.
1. Jonathan Barnes - 1613 Maple St., 33765 - Humanities and Fine Arts
2. Bruce Dennis - 1851 Glenville, 33765 - Property
Ownership/Management/Finance
3. Laurie Meggesin - 1600 Walnut St, 33755 - Executive Dir/School of Law
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City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
4. Meg Taylor - 1423 Pinebrook Dr., 33755 - Sales Admin Manager
Zip codes of current members:
1 - 33761
1 - 33763
1 - 33764
2 - 33765
1 - 33786
Current Categories:
1 Artist -Art Business Owner; 3 Citizens; 1 General Contractor/Inspector; 1
Clearwater Arts Alliance, Inc.
There was council consensus to appoint Jerri Menaul. Staff was directed to
place the item on the Consent Agenda.
8.2 Appoint one member to the Community Development Board as the alternate member
with a term to expire April 30, 2022.
APPOINTMENT WORKSHEET
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7 & 1 alternate
CHAIRPERSON: Michael Boutzoukas
MEETING DATES: 3rd Tues., 1:00 p.m.
PLACE: Council Chambers APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board shall include members qualified and
experienced in the fields of architecture, planning, landscape architecture,
engineering, construction, planning & land use law and real estate
THE FOLLOWING ADVISORY BOARD MEMBER (ALT. MEMBER) HAS A
TERM WHICH EXPIRES ON APRIL 30, 2018 AND NOW REQUIRES EITHER
REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE:
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City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
1. Charles Reed Haydon - 105 Bayside Drive, 33762 - Civil Engineer
Original Appointment: 3/2/17
(0 absences in the last year)
(Mr. Haydon was appointed as the alternate member to finish an unexpired
term until 4/30/18)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION
TO FILL THE ABOVE VACANCY:
1. Amanda Battistoni - 611 S Fort Harrison Ave Suite 389, 33756 - CEO/Self
Employed
Yes to Alt. member seat
2. David L. Jaye - 2856 Shady Oak Ct., 33761 - Real Estate
Yes to Alt. member seat
3. Peter P. Kohut, P.E. -240 Windward Passage, Unit 105, 33767 - Civil
Engineering
Yes to Alt. member seat
4. Elizabeth Van Scoyoc- 3460 Countryside Boulevard, #51, 33761 -
Administrative Specialist/Asst. Professor
Yes to Alt. member seat
Zip codes of current members: 1 at 33755, 1 at 33759, 1 at 33762, 2 at 33764
and 3 at 33767
Current Categories:
1 Architect
2 Attorneys
3 Civil Engineers
1 Landscape Architect
1 Real Estate Broker
In response to a concern, the City Clerk she would contact Ms. Battistoni to
confirm home address.
8.3 Review City Council Policies (WSO)
The City Clerk presented Council with a copy of current City Council Policies.
She said the document was reformatted to track adoption and amendment
dates. Staff will present amendments at the next work session.
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City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
9. Legal
9.1 Continue to May 17, 2018: Adopt Ordinance 9129-18 on second reading, vacating public
right-of-way described as that certain portion of Haven Street right-of-way of Court
Square, being bound by Franklin Street to the North, South Garden Avenue to the East,
Court Street to the South, and South Fort Harrison Avenue to the West; subject to, among
other things, a blanket general utility, drainage and gas easement to be reserved over the
entire right-of-way to be vacated herein, subject to the granting of certain private utility
easements.
9.2 Adopt Ordinance 9134-18 on second reading, annexing certain real properties whose
post office addresses are 1500 Country Lane West and 1505 Country Lane East, all in
Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
9.3 Adopt Ordinance 9135-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 1500 Country Lane West and 1505 Country Lane East,
all in Clearwater, Florida 33759, upon annexation into the City of Clearwater, as
Residential Low (RL).
9.4 Adopt Ordinance 9136-18 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 1500 Country Lane West
and 1505 Country Lane East, all in Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as Low Medium Density Residential (LMDR).
9.5 Adopt Ordinance 9137-18 on second reading, annexing certain real property whose post
office address is 1756 EI Trinidad Drive East, Clearwater, Florida 33759, into the
corporate limits of the city and redefining the boundary lines of the city to include said
additions.
9.6 Adopt Ordinance 9138-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1756 EI Trinidad Drive East, Clearwater, Florida 33759,
upon annexation into the City of Clearwater, as Residential Low (RL).
9.7 Adopt Ordinance 9139-18 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1756 EI Trinidad Drive East,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
9.8 Adopt Ordinance 9140-18 on second reading, annexing certain real properties whose
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City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
post office addresses are 3018 Glen Oak Avenue North and 3047 Hoyt Avenue, all in
Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
9.9 Adopt Ordinance 9141-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 3018 Glen Oak Avenue North and 3047 Hoyt Avenue,
all in Clearwater, Florida 33759, upon annexation into the City of Clearwater, as
Residential Low (RL).
9.10Adopt Ordinance 9142-18 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 3018 Glen Oak Avenue
North and 3047 Hoyt Avenue, all in Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as Low Medium Density Residential (LMDR).
10. City Manager Verbal Reports — None.
11. City Attorney Verbal Reports — None.
12. Council Discussion Item
12.1Advantage Group Letter submitted by Bud Elias.
The Mayor said Council received a letter from the Advantage Group
requesting a public discussion regarding changing to a full-time executive
mayor form of government.
Discussion ensued with comments made that residents have been served by
a professional well-run government, that the city charter outlines the process
to amend the charter, that the topic comes up during every charter review
committee and that the public has not had an opportunity to vote on the
matter. Support was expressed to ask members from the last Charter Review
Committee to serve on a blue-ribbon committee to publicly vet the topic.
The City Attorney said Council may vote to reconstitute the Charter Review at
a council meeting. She said she did not recall the last Charter Review
Committee's suggestion for a blue-ribbon committee include a date. The
Committee requested council action on the blue-ribbon committee but Council
did not act on the matter.
Staff was directed to place Item 12.1 on the council agenda.
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City of Clearwater
Council Work Session Meeting Minutes April 30, 2018
13. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
14. Closing Comments by Mayor— None.
15. Adjourn
The meeting adjourned at 2:45 p.m.
Page 23
City of Clearwater