PROPOSED SOLUTION FOR CLEARWATER PUBLIC LIBRARY - EQUIPMENT SATISFACTION MAINTENANCE PROGRAMProposed Solution for Clearwater Public Library
The recommendations and payment terms below detail our proposed solution for your compan\ . We
believe that by enacting these changes you can significantly improve your process and efficiency.
Recommendations
MFP Monthly Mono
Volume
MFP Mono CPP
MFP Monthly Color
Volume
MFP Color CPP
3,500 $0.0063 750
$0.045
Printer Monthly
Mono Volume
Printer Mono CPP
Printer Monthly
Color Volume
Printer Color CPP
6,000
$.0198
1,300
$0.165
AGREEMENT INCLUDES ALL PARTS, LABOR, AND SUPPLIES EXCLUDES PAPER AND STAPLES.
ALL XEROX SYSTEMS ARE AMERICAN ENGINEERED. TRUST XEROX'
Savings/Investment ROI
Current Costs
Proposed Costs 36 month term
USF/Xerox Contract #0727789005
Prints on contract will be charged monthly per copy
(Estimated) Monthly per copy charges are B/W 3,500
(Estimated) Monthly Color 750
FGCUContract #ITN 17R-009
(Estimated) Monthly printer B/W 6,000
(Estimated) Monthly printer Color 1,300
$2,287.00
$1,080.47
$22.05
$33.75
$118.80
$214.50
Total Monthly Expenses $1,469.57
Estimated Monthly Savings $817.43 Term $29,427.48
Lease Pricing PROPOSAL
Presented to Clearwater Public Library
By Janelle McCarty
On 7J9r2016
Negotiated Contract : 072778900
Solution
Item
Product Description
1. C3035H (XEROX C8035H)
• Customer Ed
- Analyst Services
2. 01035H (XEROX C8035H)
• Customer Ed
• Analyst Services
3. C8035H (XEROX C8035H)
- Customer Ed
• Analyst Services
4. C8035H (XEROX C8035H)
• Customer Ed
- Analyst Services
Monthly Pricing
Itr rn
1. C8035H
xerox
Agreement Inlwnidtion Rad.' nfo-m.dion
Lease Term: 36 months • Xerox 7835P Silk!
Purchase Option FMV Traae•In
Lease Term: 36 months - Xerox 7835P SIN
Purchase Optioe FMV Trade -In
Lease 'erm 36 months - Xerox 7835P SRN
Purchase Option: FMV Trade -In
Lease
5270.14
Lease Term: 36 months • Xerox 7835P S+N
Purchase Option FMV Trade -In
Requested
Install Date
727'2018
7?27/2018
712712018
7127!2018
Print Charges
1: Black and All Prints $0.0063
While
Impressions
2: Color All Prints $0.0450
Impressions
M.rintrnance Plan Featurw,
- Consumable Supplies Included for MI prints
- Pricing Fixed for Term
All information in this proposal is caemdered confidential and is for the sols use of Clearwater Public Library i! you
would hike to acquire the solution described in this proposal, we would be happy to fifer a Xerox order agreement.
Price ng is subranl 10 credit approval and is valid anti 8181201 13.
For any questions, please contact me at (813)505-7501
WS 1133888 07.912019 09:08:12
2
Con dental l •
2008 XERO
••'A
n
d
Page 1
Lease Pricing PROPOSAL
2. C8035H
$270.11
3. C8035H
$270.11
4. C8035H
$270.11
Total
$1,080.47
1: Black and
White
Impressions
2 Color
Impressions
xerox e
Print Ch,uyi Maintenance PI,rn features
All Prints $0.0063
All Prints $0.0450
• Consumable Supplies Included for all prints
• Pricing Fixed for Term
1: Black and All Prints 300063
Wftlte
Impress:ans
2: Color All Prints $0.0450
Impress'ons
1: Black and All Prints ' $0.0063
While
Impressions
2: Color All Prints $0.0450
impressions
Minimum Payments (Excluding Ann !cable Taxes)
• Consumable Supplies Included for el pints
• Pricing Fixed for Term
• Consumable Supp"ies Included for all prints
- Pricing Fixed for Term
WS U33888 07182018 09:06:13 Conlidelial • Copyrighl0 2008 XEROX CORPORATION, All rights reserved.
Page 2 012
ZENO
OFFICE SOLUTIONS
A Xeres Ctepery
Sales Representative. Janelle McCarty
EQUIPMENT SATISFACTION MAINTENANCE PROGRAM
Agreement Start Date:
ti
1 Bill TO
St11P TU
Company: Clearwater Public Library - Countryside
Company: Clearwater Public Library - Countryside
dress: 100 North Osceola Orive
Address: 100 North Osceola Drive
City: Clearwater State: FL Zip: 33755
City: Clearwater State: FL zip: 33755
Contact: Paula Chaplinksy
Contact: Paula Chaplinksy
Phone: (727)562-4970 Fax: (727) -
Phone. (727) S62.4970 Fax: 1727)-
E -mall:
E-mail:
EQLIIPMENT COVERED UNDER THIS AGREEMENT:
MAEE/MODEL
Xerox 6600
S/N
METER:
B/W
Color
f
101
MAKE/MODEL
Xerox 6600
S/N
METER:
8/W
Color
ID a
MAKE/MODEL
Xerox 6600
5/N
Color
ID4
MAKE/MODEL
Xerox 6600
S/N
METER:
B/W
Color
IDg
MAKE/MODEL
5/N
METER:
B/W
Color
ID 1
CONTRACT PRICING BILLED: MONTHLY 1
IMAGES
IMAGES
INCLUDED 1N
INCLUDED IN
BASE: 6,000
BLACK BASE CHARGE: $
COLOR BASE CHARGE: $
BLACK OVERAGE : $
COLOR OVERAGE : $
Remote Assistance•[
CONTRACT INCLUDES: I'I
DOES NOT INCLUDE:
118.80
PER !MAGE
PER IMAGE TERMS:1
MONTHLY
214.50
BASE: 1,300
MONTHLY
0.019800
Customer initials
0.016500
36 Months I
1
Accept Deci,ne
DRUM 9 SUPPLIES
DEVICES, OR SUPPLY SHIPPING
LABOR i'I PARTS 3
PAPER, STAPLES, IMAGE COUNTING
CHARGE
spec al Instructions:
BASIC MAINTENANCE SERVICE
Basic maintenance service snail be performed from 8:00 a.m. to 5:00 p.m. Monday — Friday, excluding holidays, at the location shown above. Baslc maintenance is that level of
main tenance necessary to maintain the equipment in normal operating condition, including parts replacement, lubrication, cleaning, and preventative maintenance. Toner and other basic
consumable supplies (excluding paper and staples) are included. In the event that the equipment is Interfaced to a computer or computer network, basic maintenance includes only the
labor, parts, software and updates that are provided by the equipment manufacturer to interface the equipment to computers. Service associated with application software, software
updates on equipment not sold in conjunction with the equipment, reconfiguring or modifying files and programs, and network expansions, Is not covered under this agreement. Basic
maintenance excludes service required as a result of (a) use by Customer of incompatlb,e supplies as determined by ZENO, (b) failure to retain and use the equipment in conformity with
manufacturer recommendations, lc) relocation of the equipment by anyone other than an authorized ZENO representative, (d) equipment requiring reconditioning, (e) damage resulting
from Customer's misuse, aouse or negligence, or causes beyond ZENO's control (including acts of God or natural disasters), and/or (f) Customers failure to provide power surge
protection. Customer is responsible for providing paper and staples.
AGREE TO PROVIDE THE POWER RECOMMENDED BY THE EQUIPMENT MANUFACTURER. I UNDERSTAND THAT SERVICE OR PARTS REQUIRED AS A RESULT OF IMPROPER POWER,
TELEPHONE LINES, OR COMPUTER CABLING NOT SUPPLIED BY ZENO OR AN AUTHORIZED AGENT OF ZENO, MAY NOT BE COVERED UNDER THIS AGREEMENT.
x
DATE:
X (i 07/310/1a
ZENO AUTHORIZED SIGNATURE `CUSTOMERS AUTHORIZED SIGNATURE
DATE: 07 31 I LG !
1
THE TERMS AND CONDITIONS ON THE REVERSE SIDE OF THIS FORM ARE AN INTEG L PAR OF THIS CONTRACT
Tampa 813-253-0318, St. Petersburg 727-579-1969, Ft. Myers 239-931-1077, Gainesville 352-377-5817, Jacksonville 904-260-8334
Lakeland 863-665-3042, Orlando 407-299-0300, Port St. Lucie 772-337-2660, TOLL FREE 1-800-226-6482
Sherpa 14-3X Form - 6.12.2015
40 ZENO
OFFICE SOLUTIONS
Aserest Conon.
EQUIPMENT SATISFACTION MAINTENANCE PROGRAM
ti
1. Whisn, in its sok discretion, ZENO determines that a shop reconditioning is necessary to keep the equipment within manufacturer's written specifications, ZENO will submit to
Customer an estimate of needed epairs and the cost thereof, which wa: be in addition to maintenance fees payable under this agreement. If Customer does not authorize such
reconditioning, ZENO may, at its option, terminate this agreement and offer to Customer service on a 'per call" basis at then published rates.
2. If Customer elects to use supplies from a source other than ZENO, such supplies shall be free of defects and perform substantially the same as or better than ZENO-supplied materials.
Notwithstanding any contrary provision herein, if ZENO determines that any third party supplies are defective or cause abnormally frequent service calfs or service problems, ZENO may,
at its option, terminate this agreement and offer to Customer service on a "per call" basis at then published rates. Customer n responsible for providing line conditioners, power surge
protectors, electrical service, and such other utility services and connections, including telephone Tines and computer cabling, as may be reasonably required for the normal operation of
the equipment. Customer is responsible for providing paper, staples and other supplies not included in the basic maintenance services. Customer Is responsible for providing accurate and
timely meter readings to ZENO. At our option, you will: (a) provide ZENO (or our agent) by telephone, email, or facsimile the actual meter readings when requested by ZENO; (b) provide
ZENO 3r our agent) access to the eauipment to obtain meter readings; or (c) allow ZENO (or sur agent) to install
automatic meter reading software (at a cost of 5.50 per machine meter reading collected).
3. Service calls after normal business hours, on weekends and on holidays may be available on selected products at special after -hour labor and travel rates. If Customer has elected to
purchase optional Twilight Service coverage, ZENO wil+ provide up to six after-hours service calls per year for no additional charge.
4. This agreement shall become effective upon receipt and acceptance by ZENO, accompanied by the initial payment specified on the reverse side, and shall remain In effect for the period
specif ed on the reverse side. Thereafter, this agreement shall automatically renew for successive periods of 12 months each unless either party notifies the other party in writing at least
30 days prior to the commencement of such renewal term of its intention not to renew the agreement. ZENO may terminate this agreement at any time upon the earlier to occur of (I)
failure of Customer to make any payment when due hereunder, or (11) default by Customer in performing its non -monetary obligations hereunder, if such default shall continue more than
30 days after receipt of written notice of default from ZENO, or (ill) the default by
Customer under any equipment lease or other agreement between Customer and ZENO, its successors and assigns. If this agreement is terminated for any reason, Customer shall pay to
ZENO, as liquidated damages and not as a penalty, an early termination charge equal to the product of (a) the average maintenance charges payable by Customer for the three most
recent 3illing periods, multiplied by Ib) the number of billing periods in the remaining unexpired term.
5. "Image or Images" means any 8.5 x 11 Inch copy, fax, print or scan and will have this meaning where ever used in this agreement. The following will be charged far scanning; 29 CPM or
less • SILTS per month / 5100 per year, 30-49 CPM 514.75 per month / 517S per year, 50+ CPM 521.50 per month / 5240 per year.
6. Customer shall pay to ZENO the base maintenance fee set forth on the reverse side hereof, plus additional fees as set forth on the reverse s'de hereof for each metered image that
exceeds the base number of images specified an the reverse side. All fees are subject to increase from time to time as provided herein. After the first 12 months of the initial term,
maintenance fees may be increased annually to not more than 15% of the applicable maintenance fee in effect during the prior 12 months. H Customer relocates the equipment to a new
service zone, at ZENO's election the maintenance fees payable by Customer shall be increased by an amount equal to the difference in published maintenance charges between the
current zone and the new zone. If Customer relocates the equipment outside of ZENO's service zone, Customer agrees to pay a fair and reasonable upcharge for continued service under
this alfreement, taking into account Inc distance to Customer's new location
and ZENO's published rates for service an a "per call" basis. Customer shall pay all maintenance fees during the initial term and any renewal term within 15 days after the date of ZENO's
invoice for such amounts; provided, however, base maintenance fees shall be due and payable an or before the first day of each month regardless of whether ZENO invoices Customer.
For any payment not received within 10 days of its due date, Customer shall pay upon demand a late charge equal to 5% of the amount due as reasonable collection costs. Any sum not
paid when due under this agreement shall bear interest at the rate of 1.8% per annum until paid in full. Notwithstanding any contrary provision in this agreement, upon the failure of
Customer to make any payment when due, ZENO may suspend or discontinue servicing the equipment.
7. Shipping charges shall be assessed monthly as follows: 1-2 units 59.00 per month. 3-4 unitsx 518.00 per month. 5-6 units 533.00 per month- 7-8 units $55.00 per month. 9 or more is
a maximum Charge of 575.00 per month. Printers are 51.00 per month up to the maximum of 575.00
8. EXCEPT A5 EXPRESSLY PROVIDED IN THIS AGREEMENT, ZENO DISCLAIMS ANY ANO ALL WARRANTIES, EXPRESS OR IMPUED, INCLUDING ANY IMPLIED WARRANTIES OF
MERCHANTABIUTY, FITNESS FOR USE, OR FITNESS FON A PARTICULAR PURPOSE. ZENO SHALL NOT BE RESPONSIBLE FOR DIRER, INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING
BUT NOT LIMITED TO DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT OR THF LOSS OF THE EQUIPMENT.
9. This agreement shall be governed by and construed In accordance with the laws of the State of Florida. Hillsborough County, Florida, shall be the exclusive, proper, and convenient
venue for any legal proceeding in federal or state court relating to this agreement. Each party waives any defense, whether asserted by motion or pleading, that Hillsborough County,
Florida, is an improper or inconvenient venue. In connection with any litigation or court proceeding between the parties arising out of this agreement, the prevailing party shall be entitled
to recover all costs incurred, including, without limitation, reasonable attorneys' and ,egal assistants' fees and costs incurred prior to trial, at Val, on any appeal and In any bankruptcy
proceeding.
ZENO AUTHORIZED SIGNATURE
OATE: DATE:
CUSTOMER'S AUTHORIZED SIGNATURE
07%.0I gal B
Tampa 813-253-0313, 51. Petersburg 727-579-1969, Ft. Myers 239931-1077, Gainesville 352-377-5817, Jacksonville 904.260-8334
Lakeland 863-665-3042, Orlando 407-299 0300, Port St. Lurie 772-337.2660, TOLL FREE 1.800-226.6482
Sherpa 14-3X Form 6.12-2015
Proposed Solution for Clearwater Public Library
CITY OF CLEARWATER, FLORIDA
Approved as to form: Attest:
Afrc
Owen Kohler
Assistant City Attorney
s
William B. Home II
City Manager
Rosemarie Call
City Clerk