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02/12/2018 Council Work Session Meeting Minutes February 12, 2018 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 m ap ® e Meeting Minutes Monday, February 12, 2018 1 :00 PM Council Chambers Council Work Session Page 1 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 Roll Call Present 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton, Councilmember Doreen Caudell (Arrived — 1:07 p.m.), Councilmember Bob Cundiff, and Councilmember Bill Jonson Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City Manager, Micah Maxwell —Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague — Official Records and Legislative Services Coordinator 1. Call to Order— Mayor Cretekos The meeting was called to order at 1:00 p.m. at City Hall. 2. Presentations — Given. 2.1 February Service Awards Three service awards were presented to city employees. The January/February Bimonthly Team Award was presented to the State Road 54 Gas Main Repair Team: Mike Mailles, Marcos Toro, Yousef Touray, Mark Jones, Rob Malick, Gregg Kunz, Mark Plyer, Allen Tucker, Chris Brown, Kyle Cresci, Brandon Dragustine and Brandon Gonzalez. 2.2 Visit St. Petersburg Clearwater 2018 Besties Awards - Denise Sanderson, Director of Economic Development & Housing Ms. Sanderson presented Council with the 2018 Bestie Awards to Pier 60 with the Best Sunset Spot and Clearwater Beach with the Best Beach. 2.3 Comparative Analysis on Alternative Modes of Transportation - Camille Hebting, Clearwater Ferry Services, Inc. Clearwater Ferry Services representative Camille Hebting provided a PowerPoint presentation. In response to questions, Clearwater Ferry Services representative Trisha Rodriguez said signage is the most helpful tool for increasing ridership. Page 2 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 During last year's Spring Break campaign, many riders stated the electronic signs directed them to the ferry. Ms. Hebting said awareness is also a problem as many are not aware of a ferry service. Ms. Rodriguez said staff has vetted the possibility of allowing passengers with a bike to proceed with that service since the ferry is Coast Guard regulated as a passenger vessel. Allowing bikes onboard would change the ferry service to a cargo vessel. She said the Ferry is considering expanding services to Dunedin and Belleair. Ms. Hebting said the employee ridership is approximately 2/3 of the passengers to the Clearwater Marina and 1/3 to North Beach. The employee ridership has been lower than expected, outreach efforts included proposing an employee only service to beach hospitality facilities. The employee-only service could not get the minimum commitment of 100 employees to start the service. She said the Wyndham Grand is the only facility that came on line and told employees on-site parking would not be available. Ms. Rodriguez said staff had discussed with former Marine & Aviation Director Bill Morris regarding adding a south beach location, an appropriate city-owned location has not been identified. Ms. Rodriguez said the PSTA free ride campaign takes away from Clearwater Ferry's financial and ridership potential and that all modes of transportation to the beach should be considered equally. Many riders have asked why ferry rides are not free since the other modes of transportation are free. She requested consideration be given to allow Clearwater Ferry the same signage provided to PSTA. Deputy City Manager Jill Silverboard said the City's contribution to PSTA for Spring Break services does not relate to the free fare campaign, the $65,000-contribution will be used to offset the additional stops at the Harborview Center and City Hall. In response to questions, Public Communications Director Joelle Castelli said the PSTA signs for the park and ride campaign will be the same as last year and will state free ride. The park and ride program will begin on Monday. The City Manager said staff would review the Ferry's request for additional signage to determine if it impacts the city's signage restrictions. Council recessed from 1:48 p.m. to 2:33 to meet as the Community Redevelopment Agency and Pension Trustees. Page 3 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 3. Parks and Recreation 3.1 Annual Wellness Report (WSO) - Regina Novak, Health &Well-Being Specialist, Parks & Rec Ms. Novak provided a PowerPoint presentation. Councilmember Cundiff departed chambers at 2:34 p.m. and returned at 2:38 p.m. 4. Engineering 4.1 Approve a Revocable License Agreement between the City of Clearwater and Jolley Trolley Transportation of Clearwater Incorporated, for the exclusive use of city-owned property at 115 South Martin Luther King Jr Avenue and authorize the appropriate officials to execute same. (consent) Jolley Trolley has requested the use of 115 South Martin Luther King Jr Avenue from the execution date of this agreement through September 30, 2018, at no cost, for the sole purpose of parking trolleys. Jolley Trolley, at their expense, will be allowed to fence the property for security purposes. The City acquired this, roughly 28,000 sq. ft., property in October of 2003. This parcel was a part of the former Clearwater Automotive site. This License Agreement does not grant Jolley Trolley the occupation or use of the, approximately 13,000 sq. ft., warehouse structure that is located on the property. In response to questions, Real Estate Services Coordinator James Benwell said the security fence to be installed must comply with city code. Assistant City Manager Micah Maxwell said the fence would have to go through the permitting process. Deputy City Manager Jill Silverboard said security fence will be a chain link fence due to the temporary nature. Mr. Benwell said the fencing will be located around the surface parking area, which is on the west and south side. Mr. Maxwell said the surface parking area is the only area the Trolley will be able to use. Staff is not anticipating the lease going any longer than September. Since the Jolley Trolley requested the fencing to enhance their security, the City has no issue allowing the trolleys on site without a fence. He said the building is not accessible for vehicles. Page 4 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 The City Manager said it appears the City needs to provide Jolley Trolley a way to store the trolleys. The need was met when they were stored at the Gas Complex, which is no longer available. Staff is evaluating a short-term and long-term options. The City Attorney said the City does not have a legal obligation to provide Jolley Trolley a storage location. Deputy City Manager Jill Silverboard said Jolley Trolley would continue to occupy the city facility adjacent to the Gas Complex, 410 N. Myrtle Avenue, for fleet storage and office space. In response to questions, Ms. Silverboard said Jolley Trolley has not approached other agencies regarding potential storage location sites. The City does not have many locations that are appropriately zoned for this particular use, city code does not allow outdoor storage or vehicle repair and maintenance in Downtown. Mr. Maxwell said the current agreement includes an extension provision, a renewal would be considered later in the year. The Council recessed from 2:59 p.m. to 3:10 p.m. 5. Fire Department 5.1 Approve the agreement between Phillies Florida LLC and the City of Clearwater Fire and Rescue Department to provide emergency medical services at Spectrum Field for 2018 baseball events as outlined in the agreement and authorize the appropriate officials to execute same. (consent) The Phillies Florida LLC (Phillies Florida) will enter into an agreement with Clearwater Fire & Rescue (CFR) for the provision of EMS services for the 2018 Philadelphia Phillies spring training game; every 2018 Clearwater Threshers game; and for 10 selected special events designated by Phillies Florida in 2018. There will be a mutually agreed-upon method of checking in and checking out at each game/event for billing purposes at the rate established in the agreement. The minimum time for each event will be four hours. Any time spent at the ball park after those four hours will be compensated at the hourly rate set forth in the agreement and checked against the sign out time by the teams at the ballpark. CFR will provide monthly invoices to Phillies Florida for the services CFR provides pursuant to the agreement, which invoices will be paid within twenty days of receipt. The City of Clearwater, to the extent permitted by applicable law, including, but not limited to Section 768.28, Florida Statutes, shall indemnify, defend and hold harmless Phillies Florida, and others noted in the agreement. Page 5 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 CFR will document any incidents that may occur during the course of the performance of its obligations hereunder and, subject to applicable law, including, but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy and Security Rules, and use best efforts to get those treated to sign a medical information disclosure form legally authorizing CFR to provide copies of such documentation to Phillies Florida upon request. The term of the agreement shall be from the date it is signed through December 31, 2018; and either party may terminate as outlined in the agreement. 6. Planning 6.1 Approve amendments to the Clearwater Downtown Redevelopment Plan repealing and replacing Chapters 1-3 which update goals, objectives and policies; increase density and intensity and revise height; modify Character District boundaries; and expand the Old Bay Character District boundaries northward; and pass Ordinance 9103-18 on first reading. The Clearwater Downtown Redevelopment Plan serves as a Special Area Plan for the Downtown Planning Area and as a Community Redevelopment Plan for the Community Redevelopment Area. Since the adoption of the Plan many changes have occurred in the Downtown; however, there continues to be a lack of commercial development, erosion of neighborhood character, and limited new housing development. This update is primarily focused on the land use components of the Plan, with additional updates to incorporate current data. Chapter 4, Implementation Plan, is not being amended at this time; however, it is incorporated into the updated document and reformatted to be consistent with the Plan as a whole. Chapter 4 is anticipated to be updated concurrently with the 15-year review of the Community Redevelopment Area Plan by Pinellas County in 2018. The Planning and Development Department is recommending amendments to the Clearwater Downtown Redevelopment Plan to increase development potential, support preservation of neighborhood character, eliminate the need for lot consolidation in certain Districts, support variety of housing types, and encourage a multimodal Downtown. Ordinance No. 9103-18 proposes to: • Reaffirm and update the Vision, Guiding, Principles, Goals, Objectives and Policies; • Expand the Old Bay Character District boundary and subsequently the Downtown Planning Area boundary; • Consolidate two Character District Boundaries into one; Page 6 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 • Increase intensity and density throughout; • Revise maximum permitted height to provide for transitions and consistency between standards and policy; • Revise Character District policies; • Incorporate the visions of recently completed supporting documents including Imagine Clearwater, North Marina Area Master Plan, Clearwater Comprehensive Boating Plan, and East Gateway District Vision Plan; • Add density specific to overnight accommodations functioning as bed and breakfasts in the Old Bay and Prospect Lake Character Districts; and • Remove the Design Guidelines. The Community Development Board, in its capacity as the Local Planning Agency (LPA), will review the proposed amendments to the Clearwater Downtown Redevelopment Plan at a special public hearing on January 9, 2018, and make a recommendation to City Council. The Planning and Development Department will report the recommendation at the City Council meeting. The Community Redevelopment Agency will review the proposed amendments to the Clearwater Downtown Redevelopment Plan at its meeting on January 16, 2018 and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. At the February 16, 2018 work session, there was council consensus to continue first reading to February 12, 2018. Staff was directed to provide a motion to amend at the council meeting implementing the height revisions approved at today's Community Redevelopment Agency meeting. 6.2 Provide direction regarding the composition of the Complete Streets Advisory Committee. (WSO) The City of Clearwater is developing a Citywide Complete Streets Implementation Plan (Implementation Plan) that will set the foundation for a street network that encourages mobility and promotes safety. The Implementation Plan is being prepared concurrently with Drew Street Complete Streets Concept Plan, which will serve as pilot project and will provide the City with context sensitive design concepts for the corridor. Both projects will include extensive public outreach and engagement to gain consensus on the elements of Complete Streets and priorities. In addition, a Complete Streets Advisory Committee would provide the project team with Page 7 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 feedback at various points in the project. The Planning & Development Department is proposing the Complete Streets Advisory Committee include representation from the following community interest groups and organizations: • Clearwater Neighborhoods Coalition (CNC) • Clearwater Community Development Board • Forward Pinellas Bicycle Pedestrian Advisory Committee (BPAC) and Citizens Advisory Committee (CAC) • Pinellas County School District • Neighborhoods: North Greenwood, Countryside, South/East Clearwater, Downtown • Clearwater Beach business or resident • PSTA's Transit Riders Advisory Committee • Student • Hispanic Community • Skycrest Elementary School • Clearwater Regional Chamber of Commerce & Clearwater Beach Chamber • Clearwater Regional Chamber Transportation Committee • Bike Group Complete Streets Advisory Committee will be informed about both projects' goals, objectives, and the many approaches to creating Complete Streets. The Advisory Committee will assist in the development of the guiding principles and identify issues and opportunities that will inform the development of preliminary design concepts. The project team will provide the Advisory Committee with updates on public outreach activities and will engage the Committee with project prioritization and the development of potential complete street improvements, as well as in reviewing and building consensus on recommendations for the Citywide Complete Street Implementation Plan and Drew Street Concept Plan. In response to questions, Planner Zain Adam said the intent is to consider students involved in the Parks and Recreation program for the student category. Planning Manager Lauren Matzke said the Del Oro, Skycrest and Morningside neighborhoods would be considered southeast Clearwater. The City Manager said the item before Council is about developing a citywide Complete Streets plan. Planning and Development Assistant Director Gina Clayton said representatives from a cross section of the community need to be balanced on the committee. Ms. Matzke said staff representatives will participate in the internal staff technical group. Page 8 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 A concern was expressed that the committee be comprised of only those individuals supporting the Complete Streets concept. It was suggested that staff approach the American Auto Association. It was suggested that representative from the Clearwater Young Professionals group be included. 7. Official Records and Legislative Services 7.1 Approve an agreement with Van Scoyoc Associates to provide lobbying services at the federal level from February 1, 2018 through December 31, 2022 at a cost of$7,500 per month, plus estimated expenses of$5,000, not to exceed $95,000 per year, and authorize the appropriate officials to execute same. (consent) Lobbying services assist the City in pursuing funding and favorable legislation at the federal level. Request for Proposal 07-18 was released to select a provider of these services. Responses were received from Becker& Poliakoff P.A., Potomac Partners DC and Van Scoyoc Associates. The evaluation committee, consisting of the City Clerk, City Attorney and Deputy City Manager, reviewed the written proposals on January 17, 2018. Selection criteria were: Demonstrated Experience, Qualifications of Team, Reference Reports and Cost of Services. The committee determined Van Scoyoc Associates to be the most responsive to criteria established in the RFP. Van Scoyoc has been the City's federal lobbyist since 2013 and the City has been satisfied with their services. Van Scoyoc proposes the same rate as the previous contract. The agreement may be cancelled at any time with a 30-day notice. APPROPRIATION CODE AND AMOUNT: Annual costs for this contract will be included in the Officials Records & Legislative Services Operating budget under appropriation code 010-09700-530100-513-000. 8. Legal Page 9 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 8.1 Approve a contingency contract with Motley Rice, LLC., for representation for claims arising out of the opioid epidemic and authorize the appropriate officials to execute same. (consent) The City Attorney recommends that the City hire Motley Rice, LLC. to perform the following activities: to investigate, litigate, or negotiate for settlement, actionable claims that may be pursued by the City against individuals and entities related to the marketing, prescribing, distribution, or sale of opioids. The remedies sought may include monetary compensation, injunction, declaratory judgment, damages, restitution, payment of penalties as authorized by law, or other remedies. The City agrees to pay, as compensation for attorneys' services, 20% of all claims or recoveries from and against all sources, persons, or entities recovered prior to trial, or 25% of all claims or recoveries from and against all sources, persons, or entities recovered after trial has begun. All costs and expenses related to the investigation and litigation shall be advanced by the Firm and will be recovered by the Firm from any monetary recovery. Under no circumstances shall the City be liable for any costs, expenses, or attorney fees incurred by the Firm in preparing and conducting this investigation and/or litigation. All expenses, costs and attorneys' fees, if any, shall be paid from the proceeds of the investigation and/or litigation. If the Firm is terminated by the City or otherwise withdraws from the investigation or litigation, it shall be entitled to a share of any recovery (including injunctive relief) on a quantum meruit basis, as agreed to by the parties or determined by an arbitration panel. Motley Rice has contracted with Kwall, Showers and Barack to be their local counsel for this and any similar claims in the Clearwater area. Motley Rice would pay Kwall, Showers and Barack a percentage of the fees they receive. 8.2 Continue to March 1, 2018: Adopt Ordinance 9103-18 on second reading, amending the Clearwater Downtown Redevelopment Plan, repealing and replacing Chapters 1-3 which update goals, objectives and policies; increasing density and intensity and revise height; modifying Character District boundaries; and expanding the Old Bay Character District boundaries northward. 9. City Manager Verbal Reports 9.1 Harbor Oaks Traffic Calming and Decorative Crosswalks Engineering Assitant Director Tara Kivett said due to long-standing speed concerns on Druid Road, Engineering advertised and received bids to Page 10 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 construct raised crosswalks on Druid Road, from Fort Harrison Avenue to Jeffords Street (Harbor Oaks neighborhood). The bid received was approximately$112,000 for 11 crosswalks, with an estimated construction time of four months. She said there is sufficient traffic calming funds to pay for these improvements. The bid also included an add alternate for 25 decorative crosswalks, as requested by the home owners association, for additional cost of$200,000 and 90 days of construction. In response to questions, the City Manager said the City's traffic calming policy requires 65% of the neighborhood to support the request unless there is a safety concern. The proposed addition of alternate crosswalks are strictly for decorative purposes. He said the home owners association could not agree on a solution, some members supported speed bumps and some members had no speed concerns. Ms. Kivett said the decorative crosswalks will use bricks, staff did not consider other crosswalk alternatives. Staff does not recommend the decorative pavement treatment due to maintenance and longevity concerns. Engineering Director Scott Rice said the crosswalks will be smaller than those found in the Northwood West neighborhood, the crosswalks will be 6 feet-wide and raised 1 inch. Deputy City Manager Jill Silverboard said Harbor Oaks is listed in the National Register of Historic Places, there is no local code recognition designating the neighborhood as a historic place. Staff was directed to proceed with the brick raised crosswalks on Druid Road look into and consider other alternatives for the additional crosswalks, to include cost-sharing. 9.2 Ruth Eckerd Hall Funding Request The City Attorney requested direction regarding the funding amount and time period to provide the funding. She said the funds will be used for maintenance and they will provide staff an annual report on how funds were spent. The final document will come back to council for approval. There was consensus to provide $3 million ($1.5 million in the first year, $1 million in the second year and $500,000 in the third year). A concern was expressed on the funding amount. Page 11 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 10. City Attorney Verbal Reports — None. 11. Council Discussion Item 11.1 Discussion regarding offshore oil drilling - Mayor Cretekos The Mayor said the BIG C asking all barrier island communities to adopt a resolution regarding offshore oil drilling. He provided copies of a draft resolution for council to consider. There was consensus to adopt a resolution at the council meeting. 11.2Update on status of our economic development efforts to support Clearwater software development technology - Councilmember Jonson Economic Development and Housing Director Denise Sanderson said there are more than 501T software companies within city limits. The average annual wages in this field exceed $60,000, according to Pinellas County Bureau of Statistics. She said the Technical Advisory Council disbanded in 2013; the Clearwater Tech Alliance was formed in 2014, was a business led initiative that hoped to generate additional interest in the Downtown, specifically in the CRA area. 11.3Landscaping of Fences - Councilmember Jonson Councilmember Jonson provided a PowerPoint presentation. Planning and Development Director Michael Delk said staff does not enforce deed restrictions. The definition section of landscaping is broad and includes different types of materials. He said staff can draft an ordinance that is in line with Council's landscaping policy, that identifies a few fencing styles along major arterials and collectors. He will work with Legal to determine if it is possible to require neighborhoods adopt a specific fence style. He expressed a concern with older subdivisions that may not have irrigation. Deputy City Manager Jill Silverboard said being aggressive with landscaping means code enforcement will be less aggressive somewhere else. The City currently does not inspect fences, fence permits do not benefit from a follow-up inspection. She said the City is not resourced to conduct follow-up fence inspections. The City Manager said Councilmember Jonson has an interest to amend the Page 12 City of Clearwater Council Work Session Meeting Minutes February 12, 2018 code to require shrubs and bushes to be installed with the fences and enforce the matter if it is not being followed. Staff is saying enforcement may not be followed in every case due to property conditions in certain neighborhoods. If the code is amended, staff needs the discretion on how to implement the change. Councilmember Jonson said there is a council policy requiring the landscaping of fences and requested council consideration to require newly constructed fences along a road like Countryside Boulevard to follow council policy. Staff was directed to amend the definition and draft a policy for council consideration. 12. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). — None. 13. Closing Comments by Mayor— None. 14. Adjourn The meeting adjourned at 4:57 p.m. Page 13 City of Clearwater