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05/02/2018 Airpark Advisory Board Meeting Minutes May 2, 2018 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e I Meeting Minutes Wednesday, May 2, 2018 3:00 PM Council Chambers Airpark Advisory Board Pagel City of Clearwater Airpark Advisory Board Meeting Minutes May 2, 2018 Roll Call Present 4 - Chair Denise Rosenberger, Vice Chair Bruce Brock, Board Member Paul Doric, and Board Member Ronald Mason Absent 1 - Board Member Richard Porraro Also Present: Ed Chesney, P.E. — Marine & Aviation Director, Michael MacDonald — Marine & Aviation Operations Manager, Patricia O. Sullivan — Board Reporter 1. Call To Order The Chair called the meeting to order at 3:00 p.m. at City Hall. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 2. Approval of Minutes 2.1 Approval of Minutes Approval of February 7, 2018 Airpark Advisory Board Meeting Minutes Member Brock moved to approve minutes of the February 7, 2018 Airpark Advisory Board meeting as submitted in written summation. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda: None. 4. New Business Items 4.1 Airpark Master Plan Presentation Brian Witaconis with AECOM will provide a presentation on the ongoing Master Plan Project FDOT Grant JPA GOH27 Brian Witaconis, with AECOM, provided a PowerPoint presentation update of the Airpark Master Plan. Based on FDOT(Florida Department of Transportation) and FAA (Federal Aviation Administration) standards, he said the plan recommended the Airpark control some properties outside its boundaries to protect air space and control height development Marine &Aviation Operations Manager Michael MacDonald said rehabbing the apron was planned for 2021. The JACIP (Joint Automated Capital Improvement Program) was in the process of adopting this recommendation. Mr. Witaconis said he would recommend improvements re wing tip clearances. He said current separations from the parking area could pose safety issues, wingtips have clipped each other. He said the review forecast an immediate need for 6 more transient parking spaces and Page2 City of Clearwater Airpark Advisory Board Meeting Minutes May 2, 2018 additional parking after construction of new hangar space. He said terminal building expansion would triple airpark parking requirements. Mr. Witaconis said he would recommend improvements to 4 identified locations that posed potential runway incursion risks, these risks may not be easily corrected. With a standard wingspan of 49 feet, he said the standard required 79 object free feet of space. It was noted airplanes could access the runway directly from pavement between t-hangars B and C. In response to a question, Mr. Witaconis said parking was provided in an area inside the fence, not next to hangars, parking requirements assumed tenants parked inside their hangars. FBO (Fixed Base Operator) representative Barbara Cooper said leases permitted tenants to park their vehicles inside their hangars when they were flying. She said some people parked inside the fence if the parking lot was full or if vehicle owners were gone for an extended time. Mr. Witaconis said he would address alternative space for transients to park large aircraft. Mr. Witaconis said FDOT's updated report on airpark surfaces was not yet available. He recommended carrying forward this year's $2.5 million allocation. At the next meeting, he will submit Working Paper#2 re facility requirements, including parking for vehicles and transient aircraft, an alternative assessment, and an Airport Layout Plan with narrative. In response to questions, Mr. Witaconis said the runway protection zone outside the Airpark's fence had compatible land uses, was trapezoidal in shape and its distance of 1,000 to 1,500 feet depended on the length of the approach. Marine &Aviation Director Ed Chesney said residential heights were limited to 35 feet. The street sweeping facility to be constructed beyond the end of runway 1.6 was approved previously and met runway protection zone requirements. Concern was expressed dirt piles west of the runway were close to the runway. Ms. Cooper said as dirt piles grew, Mr. MacDonald would call for them to be lowered. Mr. Chesney said the golf course, part of an old landfill, was once Airpark property. The golf course was leased by a family. Golf courses were difficult to maintain and the new requirement to use reclaimed water instead of free well water significantly increased costs. It would be hard to find a new operator. Changing its zoning from Open Space/Recreation to reclaim it for the Airpark would require a referendum which would be difficult to pass. An FAA offset for the property might be helpful. 4.2 Comment on Working Paper#1 Comment on AECOM Working Paper#1 Forecasting for the Master Plan Update In response to a question, Mr. Witaconis said the FAA figure would not change, the FAA did not focus on airparks. He said the forecast Page3 City of Clearwater Airpark Advisory Board Meeting Minutes May 2, 2018 considered peak month and hours of operations to determine the proper size for the terminal building and parking needs. He said a 12,500 square-foot terminal building was justifiable, the current building was 3,500 square-feet. He said the designer would determine if the facility had 1 or 2 floors. He said there may be an opportunity to move CAP (Civil Air Patrol) operations inside a new terminal. 4.3 Report from Fixed-Base Operator Fixed-Base Operator Quarterly Report on Clearwater Airpark activities FBO representative Barbara Cooper reported on tenant levels and visitors, stating the Spring was super busy with numerous transients supporting local businesses such as hotels, restaurants, and retail establishments. She said many visitors complimented the facility and its location. She said the Young Eagles'event was on March 17, 2018. In response to a comment, Mr. Chesney said a sign on the fence for the event could be permitted on the day of the event. Ms. Cooper expressed concern that signage would attract additional participants who probably could not be accommodated due to the limited number of pilots. It was stated the capacity and demand at the event were well balanced. It was reported the March 24, 2018 Girl Scout event held at a hangar was impressive with 81 girls and counselors in attendance. Ms. Cooper reported the card reading gate system had been upgraded and was user friendly. FBO staff could check who accessed the airpark and what time they used the gate. She said the cards were durable, staff received no complaints regarding the cards or transition. In response to a question, she had nothing to report re accidents at this time. It was noted 2 aircraft attached to the school had incidents. It was requested that the Board be provided updates re accidents. It was stated that helicopters taking off and landing on the taxiway was not appropriate without tower control. Concern was expressed a helicopter had caught a member by surprise as it rotated toward him on the taxiway. It was felt the practice was not safe even if it legal. It was noted the helicopter training handbook recommended operations off the runway or taxiway area. The movement did not need to be announced. It was recommended that helicopter take offs and landings on the taxiway should only be permitted for training purposes. In response to a question, Ms. Cooper said the local Hertz location left reserved vehicles in the parking lot for transient pickup, the FBO dispatched the vehicles. 5. Old Business Item: None. Page4 City of Clearwater Airpark Advisory Board 6. Director's Report Meeting Minutes May 2, 2018 Mr. MacDonald said a front loader tractor mower was purchased for the Airpark with grant money. FBO maintenance of the west side of the runway and big fields to the north and south with the tractor will save contract mowing costs. After the FBO evaluates needs, the City will look into purchasing attachments. Mr. MacDonald said the City's resource management committee had permitted staff to apply for a grant to reconstruct Hangar C. FDOT will draw up the grant which will be taken to City management for approval after July 1, 2018. The engineering and building departments will contract with the City's engineer of record and assign construction management. Penny for Pinellas funds become available after October 1, 2018. Mr. Chesney said construction would not begin until early 2019 after the lengthy permitting process. Tenants will be provided sufficient notice. Mr. Chesney said staff had visited a neighborhood north of the Airpark on Neighborhoods' Day. Residents said they often attended and enjoyed the Airpark's Open House. He received no complaints about the Airpark. The Airpark received 1 complaint last year from a Clear Lake Estates resident re noisy helicopters. Ms. Cooper said no complaints were received regarding the visit by a small jet Falcon 10 which was planned. She said the airpark's 25 -foot wide taxiway would not accommodate larger jets. It was noted that trucks, ambulances, and firetrucks made significantly more noise than Airpark traffic. 7. Board Members to be Heard Member Brock said efforts to locate the Young Eagles event at the EAA (Experimental Aircraft Association) hanger were not successful. New plans were underway. Airplane rides were provided to 70 participants. He apologized that the group had overwhelmed the FBO facility while staff was answering phones and accommodating transient visitors. Ms. Cooper suggested a tent could be erected on the patio near electrical outlets. 8. Adjourn The meeting adjourned at 3:55 p.m. Attest: Chair — Airpark Advisory Board o- d Report City of Clearwater Pages