Loading...
07/20/1994 CITY COMMISSION SPECIAL MEETING July 20, 1994 The City Commission of the City of Clearwater met in special session at City Hall, Wednesday, July 20, 1994 at 2:19 p.m., with the following members present: Rita Garvey Mayor/Commissioner Fred A. Thomas Vice-Mayor/Commissioner Richard Fitzgerald Commissioner Sue A. Berfield Commissioner Arthur X. Deegan, II Commissioner Also present: Elizabeth M. Deptula City Manager Sid Klein Chief of Police P. Richard Hull Assistant City Attorney Cynthia E. Goudeau City Clerk This special meeting was called to discuss the Police communications and information system consulting services, Phase 2. In March 1994, the Commission awarded a contract to John Dorsey and Associates to evaluate the Police Department's existing information and data management systems and develop a comprehensive plan for a fully integrated police information system. The consulting team has recommended the acquisition of a new records' management system and a mobile computer/field reporting system in addition to the new computer aided dispatch system already planned. By acquiring the systems together, the City is assured of the full integrated functionality of each component. Further, by coordinating this next phase of the project with the construction of the new Police facility, the City will realize a savings in cabling and networking costs compared to wiring an existing building. This item was continued from the July 18, 1994, Commission meeting in order for additional information to be provided to the Commission. City Manager Elizabeth Deptula introduced the individuals who are working on this project: Laura Crook, Information Services Manager; Captains Mike Egger and Dewey Williams of the Police Department; Mr. Dorsey and Barry Strock of Dorsey and Associates; and Pat Patterson of Strategic Technology Group. Ms. Deptula noted a reason for the continuation of this item was a perception that a great deal of money had been spent over the past few years on computer technology in the Police Department. She stated the Police Department has several funding sources: the operating budget; capital improvement budget; and the special law enforcement trust fund. Over the past few years, little or no money has been spent from the operating budget. Several projects have been included in the capital improvement budget but only $135,900 was spent over the past seven years in the capital improvement project. She stated $352,000 was spent through the special law enforcement trust fund mainly for items such as stands for the laptop computers in the Police vehicles. Laura Crook, Information Services Manager, indicated she had requested the City Clerk Department research all agenda items regarding laptop computers. She reported in 1988/89/90, $368,666.25 was spent for 250 laptops. The majority of these funds came from grant monies. Twenty-five laptops were purchased in 1990 for $39,850. In 1989 and 1991, $38,650 was spent for software services for the laptop computers. In 1990, $35,700 was spent to install the bases in the Police cars. In 1993, $14,400 was spent for printers in the Police vehicles. Ms. Deptula referred to the perception that a great deal of money has been spent on laptops and computer systems in the Police Department and indicated there had been a great deal of discussion on the matter but very little money was actually spent. The last significant purchase occurred five years ago. Chief Klein reviewed a May 1994 report by PSI International, comparing the labor costs of using laptops versus dictation. Their conclusion was that using portable computers for report writing provided the lowest cost over time and that laptop computers are the preferred method. He said if the report is analyzed, the bottom line in labor costs "is a wash." The savings are realized when the information is input directly into the system reducing the cost for processing the data. Regarding a question raised at Monday's meeting that replacement costs are not being included in the Capital Improvement project, Chief Klein stated no such costs were projected until FY 1999/2000. $300,000 has been placed in that year’s Capital Improvement project for hardware replacement. The foundation of the system will remain the same. Chief Klein noted the issue of officer safety has been an important one to the City Commission. He said mobile computers provide officer safety even without report writing capability: 1) automatic accurate information; 2) hazardous location history; 3) silent dispatch; 4) on line personal history checks; 5) stolen vehicle inquiries; 6) the ability to transmit photos and fingerprints through the National Crime Information Center 2000 program; 7) event timers; 8) suspect information; and 9) crime analysis information for assigned areas. Chief Klein reported Clearwater was a pioneer in its use of laptop computers. Many other County agencies are now converting to laptops. The Pinellas County Sheriff's Department has used Mobile Data Terminals (MDTs) for approximately 15 years and is now upgrading to laptop computers. Chief Klein referred to a misunderstanding at Monday's meeting regarding the definition of the components of the various systems. Captain Williams, Police Department Communication Division Commander, distributed a sample of a recent Police report. He noted the State's mandatory uniform crime report (UCR) standards require collecting 161 items of information for each report. Each report must be reviewed by a full time clerk for crime statistics required by the State and sent to Tallahassee. Capturing UCR information presently is not automated. Captain Williams explained the Federal government is encouraging states to adopt the National Incident Based Reporting System (NIBRS) proposed by the FBI to replace UCR. Although Florida has not adopted NIBRS, the Police Department feels the State will not have a choice much longer. NIBRS may require four times as much information as a UCR. Captain Williams stated items required by the State must be reported according to approved codes. The ability to search reports for key information items is essential. Reports must contain complete and necessary information for investigative follow-up, crime prevention and analysis. Captain Williams reported four options for report entry into the Police system. 1) Paper - Shaded areas on paper reports coincide with UCR requirements for essential information. Paperless reporting began in 1989 with the inception of the laptop project and the automation of the department's traffic accident function. Since early 1992, the department has been paperless at the patrol level. 2) Laptop Computers as a mobile data terminal (MDT) for communication and an intelligent report writer. Benefits include the capability of online updating of departmental policies and procedures, look out information, court calendar, employee logs and evaluation documents, and production of interoffice memorandums. Captain Williams noted officers quickly adapted to laptops. 3) Automated Report Management System (ARMS) is a live, phone-in dictation system of the Pinellas County Sheriff's Department. The phone bank is staffed 24-hours a day with 24 clerk typists. Problems include minimum staffing issues and busy phone lines. The Sheriff's Department estimated contracting the service would cost Clearwater's Police Department $8 to $10 per report. Twelve clerk typists would be required to establish a similar inhouse program. If Florida adopts NIBRS, the responsibility for that reporting will increase and affect the cost of ARMS. 4) Standard business dictation would permit officers to phone in their reports or dictate reports into a recorder. Based on reporting requirements, it would be difficult for all required information to be captured in a reliable method. Mr. Dorsey reported the department survey results indicate nearly 75% of the patrol officers prefer laptops. Commissioner Thomas noted the 50% response rate on the survey. Mr. Dorsey stated his organization was engaged to assist the Police with computer aided dispatch (CAD) planning and selection. He reported the Police Department has three major components to its information systems: 1) computer aided dispatch; 2) records; 3) laptop computer systems. If one component fails, the total system collapses. He reported each element is in serious trouble. Mr. Dorsey said the City had chosen to replace the present CAD system consisting of an old, unintegrated, Unisys A series mainframe. Maintenance is ending on that system. Because CAD is not integrated with Records, information must be input into both systems that precipitates a data control issue of errors and separate formulas. The present system does not address officer safety risk and the software is difficult to maintain and cumbersome to operate. He felt the system represents a potential City liability. Mr. Dorsey said the present PC Network is more unreliable than the A series mainframe. He noted technicians often work at night to keep the system operational. It is not a "system" but a collection of PC software applications that are not integrated, documented, or effective. Mr. Dorsey presented an example of the bulky, heavy laptops presently used by the department. He indicated the equipments' use of floppy disks and limited memory make them difficult to use. They are rapidly failing and insufficient parts are available. Data is lost and required entries are redundant. Mr. Dorsey compared the costs of the alternate systems. Dictation, the most expensive system, has high operating costs. He indicated ARMS would cost a bit less but, over the next five years, would still cost more than $1 million more than a laptop system. Mr. Dorsey reviewed the strategic plan's system elements: CAD; Records; and Mobile Computer Terminals (MCT). He indicated they are searching for a solution using open system technology. He explained the planned system would have a CAD computer and a records computer with the capability to back up the other system through a fault tolerant technology. New software would support CAD and Records. He recommended the Request for Proposal (RFP) include a systems integrator, or a project manager, who will subcontract different elements of the installation so the City does not have to manage the system's construction. He noted few firms offer all these services. He indicated the phased implementation strategy includes plans to install CAD in the new facility while simultaneously testing the chosen technology. The records' system then would go on-line followed by the implementation of the entire system in the new facility. Barry Strock of Dorsey and Associates indicated technology has a five-year life cycle and technology should be viewed as a business decision. He estimated State and Federal mandates for reporting and tracking increase 10% - 20% per year. Presently, one or two pages are completed for every crime. NIBRS will increase the report size to seven pages. With a 5% yearly increase in salaries and fringe benefits coupled with increased reporting requirements, Mr. Strock estimated the cost of managing government will increase 225% over the next five years. He predicted the City will save money if the system is installed and productivity can be increased by 45% a year so additional personnel do not have to be hired. Mr. Strock said the City's present three systems are basically dead. He compared all costs invested in the present systems over the past five years with the cost of the proposed technology and summarized that the systems would cost the same with no net increase in expense. He indicated savings would result from limiting the number of necessary data entries to one, providing a savings in people power. He felt the construction of the new facility would provide an excellent opportunity to install the new technology. Mr. Strock indicated these plans represent one piece of the entire City network system. He stated the system would eliminate redundancy, extra personnel and cost, provide a viable linkage to the City network, and reduce and eliminate risk exposure. Pat Patterson, Vice President and Systems Engineer of STG demonstrated NIBRS. He stated his company has worked with the Ohio Attorney General for two years and has the only FBI certified software package implemented in Ohio. The Federal Government chose Ohio for testing. Mr. Patterson reported "pen" based computing that operates like a pointer, represents the newest level of technology and reduces the level of keyboarding. For protection, Ohio insisted the program require only a single entry and incorporate a security system. Screens are accessed by a "pen." The software, which takes approximately four hours to learn, has been in use in Ohio for a year and a half. Sign-in provides an electronic roll call and the first screen displayed alerts officers to important information. Mr. Patterson reported each NIBRS form is seven pages in triplicate and requires coded entries. In Ohio, each takes an average of 30 to 45 minutes to complete. All codes are stored in the computer which prompts the reporting of all required information. Data fields, not used for a particular report, are blocked out. He predicted the level of arrests will increase, be more efficient, and result in higher prosecution rates based on officers' access to applicable data. Mr. Strock indicated this technology can be transmitted via radio or wireless. Commissioner Thomas questioned if the ergonomics of the squad car had been reviewed or if any planner had suited up in an officer's uniform to examine possible movement restrictions. Mr. Patterson stated federal requirements address the size and specifications of a computer in a car. In Ohio, the equipment docks into the dashboard between the airbags. He indicated this system has been field tested for eight months and the officers love it. Commissioner Thomas questioned if that system is included in the report. Mr. Strock indicated the RFP will be issued with performance specifications, not technical ones. The evaluation team will pick the most appropriate technology to fit the City's needs. Commissioner Thomas expressed concerns regarding the ergonomics of the equipment and the user friendliness of the system. He questioned problems relating to light effecting the screen's legibility. Mr. Strock reported the specifications were developed to be Police specific. Commissioner Thomas stated he did not see that information in the distributed report. Ms. Deptula indicated this was not the RFP. Mr. Strock stated the report gives a perspective of the management planning of the system and does not set the details of the specifications. Commissioner Thomas indicated the City is on the verge of spending $2.8 million and he was interested in knowing a lot about it. Mr. Strock indicated that number represents a budget figure and the actual cost may be different. He stated the figure, $2.8 million, represents a realistic and conservative budget estimate and the City Commission would be making the final decision. Commissioner Thomas noted the consultant team has not completed their assignment. He indicated he did not want to participate in any decisions unless an ergonomic study is first completed. Mr. Strock stated standards are set. Commissioner Thomas questioned why only 50% of the officers questioned responded to the survey regarding laptops. Chief Klein reported the survey was voluntary. Mr. Dorsey stated the latest survey confirmed a previous one the department completed several years ago. He noted the dozen committee members involved with the system selection process include several patrol officers and supervisors. He could not imagine the committee reaching a decision opposed by patrol personnel. Mr. Strock reported the RFP is almost complete and has involved intensive input from police officers. He indicated a time crunch exists. If time is lost, the RFP may need to be redone. Commissioner Thomas requested not to be rushed. Commissioner Fitzgerald expressed concerns that the plan would lead to a $2.8 million expense. He was surprised to learn the Commission committed money for laptop computers over the past four or five years that were never purchased. He agreed with the reported need that the City commits to a final product. He noted some gaps in the report need to be filled. Mayor Garvey stated she had no problem reviewing report pages where Commissioners had questions. She objected to a page by page evaluation. She said the Commission was asked to give direction, not commit to a $2.8 million expense. Commissioner Fitzgerald estimated it would cost the City $178,000 to learn what it will take to accomplish the Police Department computer upgrade. He indicated he was not ready to commit to a potential $2.8 million expenditure. Commissioner Thomas indicated he had questions regarding information on 18 pages of the report. Commissioner Deegan stated he thought the reason for calling this special meeting was to examine the report and ask questions. He said he learned a great deal from the presentation and felt Commissioners should be able to pose any questions they may have. Commissioner Berfield noted Chief Klein distributed a 14-page document to the Commission today. She questioned how it relates to the Dorsey report. The City Manager explained the document compares methods of data entry. She indicated this element only represents a piece of the entire system. Commissioner Berfield questioned how important this document is. Ms. Deptula stated the paper was produced to answer Commissioner Thomas' request to compare the dictation option. She noted the document's conclusion that there was not a significant difference in the time it takes an officer to get data into the system via any of the considered methods. Commissioner Fitzgerald referred to plans for a new records' management system and questioned if the City is starting from scratch and abandoning all previous efforts. He asked if the City could adapt what it already has. Mr. Strock noted the City bought the best system available in 1988. With the level of technological advancements, he suggested the City would have to start "from scratch." Commissioner Fitzgerald noted the report called for uniform IBM compatible microcomputers and questioned if the City presently uses equipment not IBM compatible. Laura Crook indicated City computers are not all run on the same chip with the same technology capabilities. She agreed they were compatible up to a point. Commissioner Berfield questioned if the Police Department's system was upgraded as proposed, would their computers tie in with the rest of the City. Ms. Crook indicated they would. Commissioner Thomas referred to II-2 and noted the City spends approximately 3.35% of its Police Department budget on computer support services compared with a 2% public sector average. Mr. Dorsey indicated the cost level for the next five years was based on the department's computer expenses over the past five years. Commissioner Thomas indicated the 3.35% rate represented a figure nearly 50% higher than the national average. Mr. Dorsey pointed out the difference related to normal expenses associated with government operations versus police related services. Commissioner Thomas expressed concerns that the expenses remain in line with national averages. Ms. Deptula questioned if the figure represents funds the City is about to spend. Mr. Dorsey indicated these were historical percentages. Ms. Deptula indicated they did not include the acquisition costs of the new system. Commissioner Thomas stated this percentage could skyrocket when the City does ratify the expenditure. Ms. Deptula said the recommended budget includes the necessary debt service to lease/purchase this system over the next five years. She reported Clearwater is ahead of other cities in charging the Police Department for City-wide systems such as Finance, Payroll, etc. She noted the Police Department's charge for computerization pays for computer services beyond that department. Commissioner Thomas referred to the proposed reorganization of the Police Department and indicated he was not aware it was occurring. Ms. Deptula indicated this change was included in the budget. Commissioner Thomas referred to the accident reports on II-13 and indicated he was critical of the department discontinuing the handling of accident reports. Ms. Deptula indicated the number of reports will increase based on Commission direction at the strategic planning meeting. Commissioner Thomas questioned if this system will make it easier to complete accident reports. It was indicated it would. Commissioner Thomas referred to III-5 and questioned if the system will enable police officers to access every support service. It was indicated it would. Commissioner Fitzgerald questioned if every Police Officer would have access to computerized criminal histories. Chief Klein indicated they would. Commissioner Thomas referred to III-6 and questioned why trunked data requires lengthier system access times in comparison to conventional data. Mr. Dorsey indicated the information is referring to the length of time it takes to make a physical connection between the radio system in the car and the radio system at the dispatch center. He noted the delay in accessing the trunked system is approximately .25 milliseconds. Mr. Dorsey stated a dedicated channel would reduce access times by 75%. He noted this represents a small part of the total transmit time. Ms. Deptula indicated transmission would be via the present 800 mHz system. Commissioner Thomas noted the lengthier access times refer to milliseconds. Commissioner Thomas referred to the chart on III-11 and questioned if 100% of the reporting will be done in the computer. He questioned how reports would be verified. Mr. Dorsey indicated they had revised this chart to include the 30% of current processes not included. Commissioner Thomas expressed concerns regarding the need for verification due to the legal nature of the business. Mr. Strock reported the system will edit errors in code and address input. Commissioner Thomas questioned if this system will replace all checking presently required. Mr. Strock indicated it will. He noted management still will review some reports. Commissioner Thomas referred to the list of integrated products on III-12 and requested the Department consider the inclusion of one of these programs in the system if it is important. Mr. Dorsey indicated it was a productivity issue for the Department's professional staff. He recommended consideration of one of the products. Commissioner Thomas referred to the constraints listed on III-12 and questioned the fault tolerance and backup operations included in the proposed system. Mr. Dorsey explained the system was designed to include two redundant computer systems that would include a version of fault tolerance. At a minimum level, the systems would have file mirroring included in each computer. He indicated the systems are programmed to dial the company when a problem is detected, request replacement parts and switch automatically to a duplicate component. He indicated this capability would be a cost trade off. Commissioner Thomas said he is bothered when he sees a long list of constraints. He encouraged Mr. Dorsey to include the least number of constraints possible. He expressed concern that the Commission choose the best system. Commissioner Berfield questioned if money was included in the budget for fault tolerance. Mr. Dorsey indicated it was. Commissioner Thomas referred to the constraints listed on III-20 and questioned the inadequate level of training among Information Services (IS) staff. He questioned if IS staff is sufficiently trained. Ms. Crook noted no one in the City is presently trained to do this exact job. Mr. Dorsey indicated the report referred to the need to train the Police Department's Information System staff. Ms. Crook reported staff presently does not use this technology. Mr. Dorsey stated Commissioner Thomas' concern is addressed in Section V. Ms. Crook reported she had met with those involved and discussed these issues. Commissioner Thomas questioned why Intelligence and Vice have different requirements from Patrol and Investigations. Chief Klein said the differences are related to security access, not reporting functions. Commissioner Thomas referred to the notation that inadequate training was provided when the use of laptops was initiated and questioned if the proposal includes the cost of training. He questioned who would select the software. Mr. Strock indicated the committee would make that selection. The City Manager reported City policy dictates when an RFP is issued, the committee (made up of users, nonusers, and a member of the finance department) first reviews it. Commissioner Thomas referred to the policies and procedures listed in the first paragraph on III-23 and questioned who will be in charge of reviewing and updating this section. Ms. Crook indicated she and Jim Albright will be primarily responsible. Commissioner Thomas questioned when this action would be scheduled to occur. Ms. Crook said this would be completed after the system is selected and before delivery is made. Commissioner Thomas referred to the first paragraph on IV-1 and requested an explanation regarding the claim the City will receive a 54% annual average rate of return on its $2.8 million investment. Mr. Dorsey stated these numbers were based on a study done by MIT based on improved efficiency and productivity. Commissioner Thomas questioned if the annual savings could be calculated at $1.5 million. Mr. Strock said a 45% reduction in the hiring of new people was predicted. Mr. Dorsey reported there will be an increase in productivity. Commissioner Thomas questioned if the 50% savings would translate into a $1.5 million annual savings rate based on increased productivity and lowered hiring or would the savings be spread over five years. Mr. Strock said the greatest impact would be immediate. The impact on future years would be less. He said the 50% savings refers to clerical support. Commissioner Thomas questioned if the $1.5-million savings will impact Chief Klein's budget. Mr. Strock stated Chief Klein's budget will not have to be increased by $1.5-million. Commissioner Thomas referred to Alternative Technology Cost Analysis on IV-13 and questioned how many deputies in the Sheriff's Department use the ARMS System. Chief Klein said use of ARMS is mandated in the Sheriff’s Department. He did not know the number but estimated 600 to 700 deputies use the system. Commissioner Thomas questioned the claim that the Clearwater Police Department is about half the size of the Sheriff's Department. Mr. Dorsey indicated that figure referred to the volume of reports of incidents. Commissioner Thomas questioned the number of Sheriff’s staff in the field who call in reports. Chief Klein estimated between 400 and 500. Commissioner Thomas questioned the number of staff Clearwater has in the field. Chief Klein estimated between 165 and 175. He indicated the Sheriff's Department uses different criteria than Clearwater and assigns new case numbers to each supplement. Commissioner Fitzgerald questioned how the Police Department factors information that needs to be sent to the FBI. Chief Klein said the City sends the information required but does not analyze it. Commissioner Thomas referred to the two to one ratio mentioned in the report. He noted the Clearwater Police Department has between 165 and 175 staff who call in reports while the Sheriff's Department has between 450 and 500. He challenged the notion that the City would require 12 clerk typists, half the Sheriff's number. It was noted that number was agreed upon to gather cost estimates. Mr. Strock indicated a minimum number of people are needed per shift. Chief Klein pointed out the Sheriff's Department does not report on accidents while Clearwater Police does. Commissioner Thomas referred to IV-14 regarding options. He noted the analysis of the notebook MCT option versus dictation and ARMS. He said the notebook MCT option lists no costs for the Police Officer yet identified a cost for labor under the dictation and ARMS options. He noted the notebook system requires an hour of entry per day per staff member and questioned where those costs are included. Mr. Strock said the officers' time is a constant. The analysis included additional time requirements. Commissioner Thomas did not agree the officers’ time is a constant and felt officers would spend a great deal more time dealing with the notebook system and ARMS than they would dictating. Mr. Dorsey said there would be a dramatic improvement and time savings no matter which alternative is chosen. Commissioner Thomas questioned if Chief Klein, Mr. Dorsey, and Mr. Strock all contend there is no difference in officer time between the three systems. Mr. Strock indicated individual skills vary. He said when NIBRS is adopted, the Officer with a laptop will be much more efficient than one using dictation equipment. Mr. Dorsey said there was not a material difference among the three systems. Commissioner Thomas questioned if the dictation system is a clone of ARMS. It was indicated that is correct. He thought the systems were totally different. Commissioner Thomas referred to VII-2 and questioned when the RMS would be completed. Mr. Dorsey indicated RMS would be completed by mid 1996. Commissioner Thomas questioned why Imaging/Document Management is not scheduled to start until January 1997. Mr. Dorsey said they would like accelerating the schedule if enough money is available. Commissioner Thomas indicated he was concerned with the cost/benefit ratio issue and indicated the Imaging/Document Management should be done earlier. Commissioner Thomas questioned why the Automatic Vehicle Locator System (AVL) study was delayed until late 1997. Mr. Dorsey said that was included as a reminder of something they want to address. He said AVL tracks the location of patrol vehicles on a mapping system and is valuable for CAD because it allows dispatch to instantly recognize which vehicle is closest to an incident. He said the AVL system is not included in the cost figures and is a major expense, not in the scope of the system. Commissioner Thomas felt AVL is a critical component of the CAD system and recommended it be included in FY 1994/95. Chief Klein agreed the system is important but stated it is very costly. He indicated he currently is working with State authorities with the Florida Department of Transportation to use Clearwater as a pilot site to test a global positioning system that the City may be able to acquire at no cost. Mr. Strock said they were interested in including the most critical components in the system. Mr. Dorsey said the dispatcher would know, in general, where the vehicles are. Mr. Strock said when an incident is called in, the dispatcher knows where the vehicle is at that moment. Commissioner Thomas referred to VII-4 and requested the Chief do a cost/benefit ratio on the additional recommendations. Mr. Strock said that would be a major undertaking and would require an additional contract. Mr. Dorsey said the list was a summary of issues the report touched on previously. He said standards would result in lower costs over the long term. Most things on the list are based on standards. Commissioner Thomas referred to VII-7 and WaveLan and questioned if the City was planning to use 800 mHz. Mr. Dorsey agreed. Commissioner Thomas questioned if the City can use the WaveLan it has. Mr. Dorsey said a new approach has been developed. A different technology to support the wide area networking uses the GTE Frame Relay system for criminal justice related activities and municipal applications. Ms. Deptula indicated GTE has this system in place and can offer it to the City as a way to link all of the City's buildings and replace WaveLan. Commissioner Thomas questioned if the City wasted money on WaveLan. Ms. Crook said the City will continue to use WaveLan. She said the frame relay will be for the whole City. The City will not be paying repetitive charges for WaveLan's connection with Parks & Recreation for their low volume needs. Mr. Dorsey said this is the standard adopted by the State for the NCIC system. Commissioner Thomas moved to amend the contract previously awarded to John Dorsey and Associates of Lathrup Village, Michigan, for automated information and data management consulting services to the Police Department to include all work previously agreed upon plus system selection and implementation management for a new police records' system and mobile computers at a consulting cost of $64,395, for a total amended cost of $178,665. The motion was duly seconded and carried unanimously. A 30-second infomercial made inhouse to be aired on Vision Cable was shown. The Special Meeting recessed at 4:54 p.m.