06/18/2018Council Work Session Meeting Minutes June 18, 2018
City of Clearwater
City Hall
112 S. Osceo/a Avenue
Clearwater, FL 33756
Meeting Minutes
Monday, June 18, 2018
1:00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes June 18, 2018
Roll Call
Present 4- Mayor George N. Cretekos, Vice Mayor poreen Caudell (Arrived 1:13
p.m.), Councilmember Bob Cundiff, and Councilmember David Allbritton
Absent 1- Councilmember Hoyt Hamilton
Also Present: William B. Horne I I— City Manager, Micah Maxwell — Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order — Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 Fire Oaths
The City Clerk administered the Oath of Office to Fire Inspector Eric
Saccasyn and Firefighers Matthew Richardi, James Humphrey, Ryan Fetner,
Ellert Toohey, John Gray, Justin Newland, Benjamin Dyck, Corey Butts,
Devon Heathfield, Christopher Quinn, Todd Rushing and Kenny Sweitzer, Jr.
2.2 June Service Awards
Two service awards were presented to city employees.
The June 2018 Employee of the Month Award was presented to Tim
Chaplinsky, Parks and Recreation.
The Council recessed from 1:09 p.m. to 1:12 p.m. to meet as the Pension
Trustees.
3. Economic Development and Housinq
3.1 Approve the Contract for Sale of Real Property by the City of Clearwater between the city
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Council Work Session Meeting Minutes June 18, 2018
and Habitat for Humanity of Pinellas County, Inc. and authorize the appropriate officials to
execute same, together with all other instruments required to affect closing. (consent)
The property, located at 1454 S Martin Luther King, Jr. Avenue, is currently
vacant and it is identified by Resolution 17-38 as a city-owned property
appropriate for use as affordable housing (Pinellas County Property I.D.
22-29-15-00000-320-1300). The property was acquired in 1995 with
Community Development Block Grant (CDBG) program funding made available
to the city from the United States Department of Housing and Urban
Development. The city acquired the property in 1995 for $84,000 to develop a
seven-unit single family subdivision for low- to moderate-income households.
On January 18, 2018, City Council declared the property surplus for the purpose
of sale, through Invitation to Bid (ITB) 14-18, whereby the successful bid was
required to meet the terms set by Council. Following the Council meeting, an
administrative matter required staff to change the ITB number to 21-18. Per
City Charter 2.01, real property declared surplus shall be sold to the party
submitting the highest competitive bid above the appraised value whose bid
meets the terms set by the Council and whose proposed use of the property is
in accordance with the Council's stated purpose for declaring the property
surplus. Accordingly, all qualifying bids were required to meet the following
terms:
• Bid price shall exceed $205,000.
• The property must be developed with a minimum of ten residential units
for sale to households with total household income at or below 80% of
area median income.
• Vertical construction must commence within one year of closing.
An appraisal was performed on the property by James Millspaugh and
Associates, Inc. The appraised value was $205,000 with a valuation date of
September 6, 2017.
Habitat for Humanity of Pinellas County, Inc. was the only respondent to
Invitation to Bid 21-18. Their bid included a purchase price of $206,000 and met
all additional terms set by Council; these terms have been incorporated into the
proposed contract.
Proceeds from sale will be used for future CDBG-eligible projects administered
by the Economic Development & Housing Department.
3.2 Sunset the Affordable Housing Advisory Committee and adopt Resolution 18-10.
On October 5, 2017, the City Council adopted Resolution 17-34 which
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appointed the Neighborhood and Affordable Housing Advisory Board (NAHAB)
and four additional members as the Affordable Housing Advisory Committee
(AHAC). This action was necessary to comply with Florida Statute 420.9076.
The AHAC reviewed the city's policies, procedures, and land development
regulations and provided recommendations in advance of city staff's preparation
of the Local Housing Assistance Plan. The AHAC's objective was to
recommend specific actions or initiatives to encourage or facilitate affordable
housing. The AHAC's recommendations were presented to, and adopted by,
City Council on December 7, 2017.
With the completion of the AHAC's FY 2017-2018 work, Council may sunset the
committee. Resolution 18-10 affirms the work of AHAC has been completed
and terminates their appointments.
4. Gas System
4.1 Approve a Mutual Use Agreement with Tampa Bay Water for the installation of natural
gas distribution mains and authorize the appropriate officials to execute same. (consent)
Clearwater Gas System (CGS) is installing a 6-inch natural gas distribution
main along Sunlake Boulevard, just north of Tower Road in Pasco County. This
main extension will serve the new Del Webb neighborhood currently under
construction by Pulte Home Developer. CGS will be crossing the Tampa Bay
Water (TBW) transmission line easement that runs parallel with the Tower Rd
right-of-way.
To cross this easement, CGS will have to enter into a Mutual Use Agreement
(MUA) with TBW. This agreement will allow CGS to connect CGS' main to its
current distribution system that runs along Tower Road.
5. Human Resources
5.1 Approve an amendment to the service contract between the City of Clearwater and
CIGNA On-Site to operate the Employee Health Center and authorize the appropriate
officials to execute same. (consent)
The City of Clearwater and CIGNA On-Site entered into a contract to operate
the Employee Health Center in November of 2015. The staffing at that time
included a position for a registered nurse. A decision was made to convert that
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position to a health coach.
This amendment eliminated the registered nurse position and includes the
health coach position.
This item was presented at a previous work session but was pulled as the
previous amendment was incorrect.
APPROPRIATION CODE AND AMOUNT:
There is no additional budget impact for this position.
In response to questions, Human Resources Director Joe Roseto said the
original plan envisioned the RN to engage patients; it was later determined
that a health coach would be more appropriate to take the City's wellness
initiative to the next level. The clinic currently has a physician and a nurse
practitioner.
6. Parks and Recreation
6.1 Approve an amendment to the agreement between Tivity Health Services, LLC and the
City of Clearwater (City), allowing the City to be a provider of fitness SilverSneakers
Signature classes for eligible Medicare Members (SilverSneakers Program) and Prime
Members (Prime) at the Morningside Recreation Complex, 2400 Harn Blvd. Clearwater,
FL; authorize the City Manager and/or his designee to approve any future amendments to
the agreement in regards to location, amenity and/or programs changes and authorize
the appropriate officials to execute same. (consent)
On December 21, 2017, the City Council approved an agreement between
Tivity Health Services, LLC and the City allowing the City to continue providing
wellness services and benefits for eligible Medicare members who are part of
the "SilverSneakers Program" and Prime Members eligible through employer
sponsored programs.
The new Morningside Recreation Complex was not included in this agreement
as an approved location to provide signature classes and services.
The proposed contract amendment allows the City to offer SilverSneaker
Signature Classes at the Morningside Recreation Complex including both land
and aquatic based classes.
In order to expedite future amendments regarding location, amenity and
program changes, staff is recommending that the City Manager or his designee
be authorized to approve such amendments.
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6.2 Approve receiving funds awarded to the City from Senior Citizens Services, Inc. in the
amount of $9,960 to expand Evidence Based Wellness Programs (EBWP) for older
adults and increase a special program 98606, Senior Citizens Services - EBWP at third
quarter. (consent)
The City has been awarded funds in the amount of $9,960 to expand EBWP in
Clearwater to improve older adults' quality of life through proven, research
tested interventions for Clearwater adults age 55 and older.
The program expansion would occur for the evidence-based programs which
include: Stanford University's Chronic Disease Self Management Program
(CDSMP) and the Arthritis Foundation's Walking with Ease (WWE) program.
There is proof that older adults who participate in EBWP can lower their risk of
chronic diseases and falls or improve long-term effects of chronic diseases or
falls. EBWP are based on rigorous study of the effects or outcomes of specific
interventions or model programs. They demonstrate reliable and consistently
positive changes in important health-related and functional measures.
Funds will be used for programs and initiatives in Clearwater, Florida, as well as
training for staff and instructors to become trainers.
No matching funds are required.
This grant was approved by the Resource Management Committee at their
June 6, 2018 meeting.
No additional operating impacts are needed to support this program.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will increase special program 98606, Senior
Citizens Services - EBWP by $9,960.
7. Police Department
7.1 Approve an agreement between the City of Clearwater and the School Board of Pinellas
County, Florida providing for the continuation of the School Resource Officer program at
Clearwater High School, Countryside High School, Oak Grove Middle School and
Clearwater Fundamental for a three-year period commencing July 1, 2018 through June
30, 2021 and authorize the appropriate officials to execute same. (consent)
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Under the terms of the three-year agreement between the School Board of
Pinellas County and the City of Clearwater, the City will provide law
enforcement and related services to Clearwater High School (2 officers),
Countryside High School (2 officers), Oak Grove Middle School (1 officer) and
Clearwater Fundamental (1 officer) during the regular school years. The
assigned officers will provide site security, instruction in law education, will
serve as resource persons, conduct investigations, maintain the peace, make
arrests if necessary and provide support services as needed.
The annual cost of salaries and benefits of six officers over a one-year period
will be $468,356. Total annual reimbursement from the School Board will be
$58,000.00 for each officer, for a total reimbursement of $348,000 to the City for
SRO services during each year of the agreement. Additional funding needed
($120,356) will be provided by a transfer of Florida Contraband Forfeiture Fund
revenues.
School Resource Officers have been assigned to Clearwater High School since
January 1, 1985 and Countryside High School since January 1, 1986 and Oak
Grove Middle School since August 27, 2007. This agreement includes
increasing police officer staffing by one officer at each high school and an
additional officer to begin coverage at Clearwater Fundamental.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will increase special project P1801, School
Resource Officers by $348,000.00 in reimbursement revenues to recognize
Pinellas County's portion of funding. An amendment will also transfer $120,356
in fine revenue from special program 181-99330, Florida Contraband Forfeiture
Fund, to P1801, School Resource Officers to fund the balance needed for the
first year of the agreement.
In response to questions, Police Deputy Chief Eric Gandy said the longer
contract term provides staffing stability and funding predictability. The
contract includes language that allows flexibility to terminate the contract and
renegotiate. Per the agreement, the City would have a fully sworn police
officer with police powers, rather than an individual with no police powers
and only trained to intervene in situations.
Staff was directed to confirm if the contract could be amended if the School
Board receives additional funding for the school resource officers. Staff was
directed to take Item 7.1 off the consent agenda.
The City Attorney said the agreement may be renegotiated; it may be
terminated with a 30-day notice and then renegotiated with an amendment.
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8. Enqineerinq
8.1 Approve an Engineer of Record (EOR) Work Order to Atkins North America, in the
amount of $115,007 for the study of water circulation around Cooper's Point
(18-0009-EN) and authorize the appropriate officials to execute same. (consent).
Cooper's Point Master Plan identified several projects that would provide
ecological and recreational opportunities. This circulation study will build upon
that initial plan. By evaluating several alternatives for each project, the best
overall project with the most ecological benefit will be determined. Alternatives
to be evaluated include channel dimensions, inlet openings, and culvert
locations.
The circulation study results will be used for future project design, permitting
and assist in applications for cooperative funding and grants.
The project will be completed within six months from approval.
APPROPRIATION CODE AND AMOUNT:
ENST180005-STDY-PROSVC
Funds are available in capital improvement project ENST180005, Coastal
Basins, to fund this work order.
In response to questions, Environmental Specialist Sarah Kessler said
additional funding may be available through the Tampa Bay Estuary
Program; staff must first determine how the projects would impact the entire
Tamp Bay region. The study will take into account the construction that will
occur related to the new college. Staff does not anticipate the construction
will impact any of the proposed projects, as construction will occur in the
upland area. The study will look at the college's stormwater ponds and
runoff. She said the master plan includes a project that will widen and
deepen a channel at Damascus Road. There are two culverts in that area
that are not passable with a kayak; the master plan identified that it be
passable by kayak.
8.2 Approve the request from the owner of property addressed 12 Idlewild Street to vacate a
water main easement located on their property and pass Ordinance 9168-18 on first
reading. (VAC2018-06)
The property owner has requested the City vacate the 2' water main easement
located on this property as the owner moves forward with developing this site
for residential use.
There are no utilities present in this easement. All appropriate City departments
have reviewed this request and have no objection to this vacation.
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In response to a question, Real Estate Services Coordinator Jim Benwell
said the property intends to construct a condominium and residential site.
The item will be heard at the Community Development Board tomorrow.
8.3 Approve the Release of Reservation for the purpose of discharging certain rights retained
by the City of Clearwater in previously owned land lying in the Northwest quarter of
Section 15, Township 29 South, Range 15 East, Pinellas County, Florida in favor of
Prospect Park Development, LLC; and authorize the appropriate officials to execute
same. (consent)
The City of Clearwater (City) transferred ownership of certain real property to
the Community Redevelopment Agency of the City of Clearwater (CRA) on
August 7, 2014. This property was then conveyed by deed from the CRA to
Prospect Park Development, LLC, for the construction of The Nolen
Apartments.
Florida Statutes Section 270.11 provides for a reservation of certain underlying
phosphate, mineral, metal and petroleum rights to the city when conveying real
property. In the deed from the City to the CRA, the City did not release its
interest in all mineral rights, in on or under the surface of this land.
Prospect Park Development, LLC, is attempting to re-finance their construction
loan for The Nolen Apartments. Their lender has raised concerns over the City's
retention of these mineral rights in the deed and has requested the release of
the reservation as a condition of financing.
This Release of Reservation will release, relinquish and disclaim all of the City
of Clearwater's right, title or interest in all minerals along with the right to enter
upon the property for purposes related to this reservation of mineral rights.
In response to a question, Real Estate Services Coordinator Jim Benwell
said the lender raised concerns with the retention of the mineral rights. The
City Attorney said the developer is obtaining their permanent financing; the
lender requires that the mineral rights be released.
8.4 Award a construction contract to Mid-South, LLC, of Orlando, FL, in the amount of
$119,955 for the Demolition of Fire Station 45 (09-0036-FD) and authorize the
appropriate officials to execute same.
This project will demolish the old Fire Station 45, the adjacent garage and south
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parking lot located on 610 Franklin Street. The new Fire Station 45 was
completed in late 2014 at 1140 Court Street.
Six bids were received. After comparing and evaluating the bids, the
Engineering Department has determined the lowest responsible bid, including
the alternate, from Mid-south, LLC is consistent with project scope and
recommends award of this demolition contract to Mid-South, LLC.
It is anticipated that demolition will be accomplished within 90 days from Notice
to Proceed.
APPROPRIATION CODE AND AMOUNT:
3157522-563500-91272 $119,955
A third quarter budget amendment will provide a transfer of $52,000 from capital
improvement project 93535, Countryside Library Demolition, to capital
improvement project 91272, Old Fire Station 45 Demolition, to fund this
contract.
Funds are available in capital improvement project 91272, Old Fire Station 45
Demolition, to fund this contract.
In response to questions, Engineering Construction Manager Tim Kurtz said
the building was evaluated and deemed not suitable for reuse in other ways.
Engineering Director Scott Rice said HDR conducted a study when the City
was evaluating whether or not to build a new structure or remodel the
existing building. HDR found concerns with the windows, roof and the
outside cladding. It was decided it was best to build a new building as the
building reached its useful life due to the cost associated to rectify the issues
identified by HDR. He said staff wishes to keep the property site available for
a parking lot until plans for a new city hall have been determined. The site
has not been put out to an RFP for another use.
The City Manager said the building is not acceptable to be used and reason
why the structure was not considered as an alternative city hall site.
In response to a question, Mr. Rice said due to the site's location and
property value, staff believes site control should remain with the City so it
could be considered for a future intermodal facility site or city hall site.
Staff was directed to take Item 8.4 off the Consent Agenda and provide
copies of the HDR study prior to the council meeting.
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8.5 Authorize one one-year term extension to Central Florida Contractors, Inc. of Seminole,
Florida, for the 2017 Sidewalk Construction (16-0016-EN) contract, in the annual amount
of $1,400,000.00, with one one-year renewal term at the City's discretion and authorize
the appropriate officials to execute same. (consent)
The original contract was approved by City Council on February 16, 2017, in the
amount of $527,468.98.
This project scope includes significant amounts of American Disabilities Act
(ADA) related upgrades as well as a greater amount of repair and replacement
work to existing sidewalks throughout Clearwater. The contractor has
performed well and agrees to hold his unit prices from the original contract,
hence staff proposes to exercise the first of two annual renewal provisions
included in this contract. The second renewal will be evaluated upon completion
of this first renewal.
Renewal provisions for this contract state, per Section III, Article 17.6 of the
Contract Documents, "Contracts may be renewed for up to two years, upon
mutual consent of both the Owner and Contractor".
This renewal will be effective for the second, one-year period, with the option to
renew for a third year at the City's discretion.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $1,400,000.00 (annually)
Funding is available in Capital Improvement Project (CIP), ENRD180004,
Streets and Sidewalks, in the amount of $1,400,000.00 for FY2018 and will be
included in FY2019 CIP ENRD180004, Streets and Sidewalks to renew year
three.
8.6 Approve Joint Project Agreement (JPA) funding to Pinellas County for Utility Relocations
related to the South Highland Avenue Drainage Improvements from Jeffords Street to
Pine Street Project in the amount of $135,746.10; and authorize appropriate officials to
execute same. (consent)
Pinellas County intends to improve the drainage along S. Highland Avenue from
Jeffords Street to Pine Street. Construction is anticipated to begin in October
2018 with completion in September 2019. This construction will necessitate the
relocation or adjustment of the City's water, sanitary sewer lines within the
project limits.
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March 31, 2017, the JPA was administratively executed by the City Manager
with estimated costs of construction of $80,734.50. Following the execution of
the JPA, the County further modified the design which triggered the City to
relocate additional water mains within the project area.
March 31, 2018, the first Amendment of the JPA was executed per request of
the County to extend the contract time of the JPA.
May 31, 2018, Pinellas County received four bids for the subject project and the
lowest responsive bidder is Kamminga & Roodvoets, Inc. with the City's cost of
$129,282.00. Staff reviewed the bid and recommends acceptance. The City will
transfer funds to the County in the amount of $135,746.10, the bid amount plus
5% for administration fees added by the County.
APPROPRIATION CODE AND AMOUNT:
3277327-563800-96722 $135,746.10
Funding is available in Utility Renewal and Replacement Project 96722, Line
Relocation - Main, to fund the JPA.
8.7 Award a contract (Purchase Order) for $121,801.00 to Altec Industries Inc. of
Birmingham, AL for the purchase of one (1) 2017 Ford F550 with a single two-man
aluminum articulating and telescoping platform for Traffic Engineering/Operations, in
accordance with the National Joint Powers Alliance Contract No. 031014-ALT, Code of
Ordinances-Other Governmental Bid; authorize lease purchase under the City's Master
Lease Purchase Agreement, or internal financing via an interfund loan from the Capital
Improvement Fund, whichever is deemed to be in the City's best interest; and authorize
the appropriate officials to execute same. (consent)
The Ford F550/ ALTEC AT41 M will be purchased through the National Joint
Powers Alliance Contract No. 031014-ALT quote dated March 7, 2018 and will
replace the following, which is assigned to Engineering/Traffic Operations:
G2289 2001 FORD F450/ ALTEC AT35GITY BODY TRUCK
This vehicle has been deemed unsafe to operate because of damage to the
structure of the boom apparatus. Fleet indicated replacement is more cost
effective due to cost and down time associated with the repair
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 94241, Motorized Equipment
Replacement (L/P), to fund this contract.
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9. Planninq
9.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3053 Merrill Avenue and pass Ordinances 9164-18, 9165-18 and 9166-18 on first
reading. (ANX2018-05006)
This voluntary annexation petition involves 0.185 acres of property consisting of
one parcel of land occupied by a single-family home. The parcel is located on
the south side of Merrill Avenue approximately 340 feet west of McMullen Booth
Road. The applicant is requesting annexation in order to receive sanitary sewer
service from the City and will be connected to the city sanitary sewer as part of
the Kapok Terrace Sanitary Sewer Extension Project. The property is located
within an enclave and is contiguous to existing city limits to the south. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and be assigned a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
The property currently receives water service from the City. Collection of
solid waste will be provided to the property by the City. The applicant will
connect to the City's sanitary sewer service when it is made available
and is aware of the fee that must be paid in order to connect and of the
financial incentives available. The property is located within Police
District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to the property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve the property with sanitary sewer, solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
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Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation of the property. This
designation primarily permits residential uses at a density of 5 units per
acre. The proposed zoning district to be assigned to the property is Low
Medium Density Residential (LMDR). The use of the subject property is
consistent with the uses allowed in the District and the property exceeds
the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the south; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
9.2 Approve the annexation of 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, and pass
Ordinance 9123-18 on first reading. (ANX2017-12026A)
This voluntary annexation petition involves a 24.46-acre parcel located at the
southwest corner of Curlew Road and Lake Shore Lane. The parcel is owned
by Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P.
Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV.
Currently, the property is occupied by two single family homes, one of which is
accessed from Lake Shore Lane along the eastern boundary of the site, and
one which is accessed from Aspen Trail which terminates at the southern
property line. Additionally, there is a detached garage and barn on the property.
A 4.8-acre stormwater pond provides stormwater storage and treatment for the
neighborhood to the south of the subject site through drainage easements.
The applicant is requesting annexation in order to redevelop the property with a
new residential subdivision; however, no site plan has been submitted at this
time. The property is contiguous to existing City boundaries along the east.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of the Clearwater Community
Development Code Section 4-604.E. as follows:
The parcel currently has a well for potable water, and Pinellas
County would provide water service when the property is
redeveloped. The closest sanitary sewer line is in the adjacent Lake
Shore Lane right-of-way. The applicant is aware that the property
owner is responsible for evaluating the proper method to connect to
the City's sewer system, as well as for the additional costs to extend
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Council Work Session Meeting Minutes June 18, 2018
and connect to the sewer system and any for upgrades to the
existing system that may be necessary to receive additional
wastewater flows. Collection of solid waste will be provided by the
City. The property is located within Police District III and service will
be administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to the property by Station #50 located at 2681 Countryside
Boulevard. The City has adequate capacity to serve the property with
sanitary sewer, solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the
following objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The property proposed for annexation is contiguous to existing City
boundaries along the east; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
Future Land Use Map Designation and Amendment
The Future Land Use Map initial designation, along with a proposed amendment
are included in a separate agenda item (LUP2018-02001, proposed Ordinance
9124-18).
Zoning Atlas Designation
The assignment of the Zoning Atlas designation for this property is included in a
separate agenda item as it cannot be concluded until the future land use
designation and amendment is approved. (ANX2017-12026B, proposed
Ordinance 9125-18)
In response to questions, Planning Manager Lauren Matzke said the
application was previously withdrawn due to errors; the applicant has
corrected the errors and resubmitted the application. The zoning allows
single family detached homes. The applicant has indicated they intend to
contract 30 parcels; the total number of parcel will not be known until site
plan review. The applicant would be building around the pond.
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9.3 Approve initial Future Land Use designations of Residential Low (RL) and
Water/Drainage Feature on a 15.26-acre portion of property located at 3474 Aspen Trail,
3490 and 3492 Lake Shore Lane and a Future Land Use Map Amendment for a
9.20-acre portion of the same property from Transportation Utility (T/U) and Preservation
(P) (Pinellas County) to Residential Low (RL) and Transportation/Utility (T/U) Overlay (City
of Clearwater) upon annexation; and pass Ordinance 9124-18 on first reading.
(LUP2018-02001)
This application includes a future land use initial designation and a future land
use amendment involving approximately 24.46 acres located at the southwest
corner of Curlew Road and Lake Shore Lane subject to a petition for annexation
(see ANX2017-12026A, proposed Ordinance 9123-18). As indicated in that
agenda item, the applicant would like to redevelop the property with a new
residential subdivision; however, no site plan has been submitted at this time.
This agenda item is being handled somewhat differently than other cases
involving annexations. Over half of the site is proposed to have a designation on
the City's Future Land Use Map consistent with that found on the Pinellas
County Future Land Use Map. Typically, this would be included in the
ordinances approved at the time of annexation. Other portions of the property
are subject to a request for an amendment to the Future Land Use Map and this
would typically be processed as a separate item. This agenda item and
attached ordinances will provide for both.
Initial Designation of Future Land Use Designations (upon Annexation)
Approximately 10.46 acres of land currently designated as Residential Low (RL)
is proposed to continue to be designated Residential Low (RL) on the City's
map upon annexation. The existing 4.8-acre stormwater pond, which is
undesignated on Pinellas County's Future Land Use Map, will be appropriately
designated as Water/Drainage Feature, consistent with the City's
Comprehensive Plan and the Southwest Florida Water Management District's
classification of the pond as a surface water feature authorized for stormwater
use.
Proposed Future Land Use Map Amendment
The applicant has also requested to amend the future land use designations on
9.20-acres of the subject property from Transportation/Utility (T/U) and
Preservation (P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater).
The Planning and Development Department determined that the proposed
future land use initial designation and amendment are consistent with the
following standards specified in the Community Development Code:
• The proposed land use plan amendment is consistent with the
Comprehensive Plan and the Countywide Rules.
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Council Work Session Meeting Minutes June 18, 2018
• The proposed uses are compatible with the surrounding area.
• Sufficient public facilities are available to serve the property.
• The applications will not have an adverse impact on the natural
environment.
Please refer to the attached future land use amendment staff report
(LUP2018-02001) for the complete analysis. In accordance with the Countywide
Plan Rules, the future land use amendment is subject to the approval of
Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of
County Commissioners acting as the Countywide Planning Authority. The
application is a small-scale amendment so review and approval by the Florida
Department of Economic Opportunity and other state agencies is not required.
The Community Development Board will review the application at its June 19,
2018 public hearing and make a recommendation to the Council. The Planning
and Development Department will report the recommendation at the City
Council meeting.
In response to questions, Planning Manager Lauren Matzke said Pinellas
County has designated portions of the site as Preservation. The City's
residential low land use designation is consistent with the County's
residential low medium category. Environmental Specialist Sara Kessler the
stormwater pond is considered healthy; there is vegetation and wildlife
usage. The water management district would permit the site; the applicant
would be required to maintain the pond as dictated by the permit. Ms.
Matzke said there is entrance off Lakeshore Drive and Aspen Trail;
preliminary concept plans show traffic circulation interior to the site.
9.4 Approve the initial Zoning Atlas designations of Low Density Residential (LDR) and Low
Medium Density Residential (LMDR) District for 3474 Aspen Trail, 3490 and 3492 Lake
Shore Lane, and pass Ordinance 9125-18 on first reading. (ANX2017-12026B)
This Zoning Atlas designation application involves property comprising
approximately 24.46 acres located at the southwest corner of Curlew Road and
Lake Shore Lane. This site is the subject of an annexation request (see
ANX2017-12026A, proposed Ordinance 9123-18) and an initial future land use
designation and amendment request (see LUP2018-02001, proposed
Ordinance 9124-18). Details related to ownership, existing and surrounding site
conditions and the applicants' redevelopment intent are detailed in those items.
Based upon the proposed initial future land use plan designation and
amendment of the property to Residential Low (RL) and Transportation/Utility
(T/U) Overlay, the proposed zoning districts to be assigned to the property are
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Council Work Session Meeting Minutes June 18, 2018
the Low Medium Density Residential (LMDR) District on the northern half
(approximately 11.72 acres) and the Low Density Residential (LDR) District on
the southern half (approximately 12.74 acres). The existing use of the site, as
well as the proposed use as a residential subdivision is consistent with the uses
allowed in the Districts and the Districts are consistent with the surrounding
residential zoning districts that exist in the vicinity of the subject property. The
proposed initial zoning designations are therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code.
10. Information Technoloqy
10.1Approve a contract (purchase order) in the amount of $360,000 to GeoNexus
Technologies, Inc., Ann Arbor, MI for software licensing and maintenance of field mobility
software and integration services and authorize the appropriate officials to execute same.
(consent)
Vendor selection is in accordance with Sec. 2.564(1) (b), Code of Ordinances -
Sole Source.
GeoNexus provides field mobility software solutions for integration of the City's
GIS (geographic information systems) and Asset Management software
systems. The City's use of GIS and Asset Management software by field
operations across multiple departments has increased significantly over the
past six years. This software solution simplifies and streamlines the field
experience by providing a single application from which field personnel can
access and reference data from multiple existing systems.
City infrastructure maintenance operations (including Gas, Water, Reclaimed
Water, Urban Forestry, Stormwater and Water Pollution Control) perform
thousands of tasks, both service order requests and maintenance work orders,
over the course of a year. Improved efficiency of data access and data entry
from the field will improve the quality of decisions and data entry, and
subsequently increase efficiency and productivity.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology Admin
Services budget for the current support year (June 2018-June 2019). Funds for
the out years, 2019-2020 and 2020-2021, will also be included and charged
back to user department in the respective Information Technology Admin
Services budgets.
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Council Work Session Meeting Minutes June 18, 2018
11. City Auditor
11.1Appoint Michael MacDonald to the Audit Committee as the city staff representative for an
unexpired term ending June 30, 2020, pursuant to Section 218.391 Florida Statutes.
(consent)
Per Council Policy adopted December 3, 2009, the Council appoints a
five-member Audit Committee comprising of three city staff inembers, a
Councilmember, and a citizen representative primarily responsible for soliciting
external audit proposals via a competitive Request for Proposals (RFP)
process every five years and for managing the City's annual external audit
process as appropriate. The Audit Committee may, however, serve other audit
oversight purposes as determined by the entity's governing board.
On June 18, 2015, the Council appointed five members to the Audit Committee:
Martin Moran, Fire; Mary Beth Setter, Finance; Robin Gomez, City Audit; Herb
McLachlan, citizen representative; and Bill Jonson, Councilmember. In February
2016, Yvonne Taylor, City Auditor, filled the position held by Robin Gomez,
former City Auditor, subsequent to his resignation.
Martin Moran served as a city staff inember representative on the Audit
Committee until his departure in March 2018 due to resignation.
Councilmember Bill Jonson served as the City Council representative on the
Audit Committee until his departure in April 2018 due to council term limits.
Appointment of the presented city staff inember will complete the required
five-member Audit Committee.
City Auditor Yvonne Taylor said Councilmember Cundiff replaced
Councilmember Jonson.
12. Marine & Aviation
12.1Approve a proposal from Construction Manager at Risk J. Kokolakis Contracting of
Tarpon Springs, FI, in the amount of $621,067 for construction of Clearwater Harbor
Marina Wave Attenuator Project (18-0001-MA); Supplemental Work Order 1 to Engineer
of Record (EOR) Erickson Consulting Engineers, Inc. in the amount of $28,800 for
Construction Engineering Services (CEI); and authorize appropriate officials to execute
same. (consent)
August 4, 2016, City Council approved the use of Construction Manager at Risk
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Council Work Session Meeting Minutes June 18, 2018
Services (CMR) for Continuing Contracts Biltmore Construction Co., Inc. of
Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach, FL;
Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of Tarpon
Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone Excavators, Inc.
of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and
Wharton-Smith, Inc. of Sanford, FL for a period of four years.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge and
involvement in the community.
On September 10-11, 2017, during the passing of Hurricane Irma, the
Clearwater Harbor Marina's north facing wave attenuator sustained severe
damage beyond repair. Based on the Failure Assessment & Recommendations
Report (April 2018) by EOR Erickson Consulting Engineers, this contract will
provide for the installation of the replacement system.
J. Kokolakis Contracting was selected to coordinate with EOR Erickson
Consulting Engineers and the Marine & Aviation Department to have this wave
attenuator system installed as soon a possible, as the 2018 Hurricane Season
as already begun. Replacement options included fabricating an attenuator
system to the design specifications of the original project or improve on the
design with a system to better withstand future storms. The system proposed
was designed using the most recent wind and wave data and dock system
technologies that were not available when the marina was designed in 2009 and
constructed in 2010.
January 5, 2018, City Manager approved the initial work order to EOR Erickson
Consulting Engineers for fail assessment and recommendations of Clearwater
Harbor Marina Wave Attenuator Project (18-0001-MA) in the amount $85,800
Supplemental 1 provides additional funding for CEI, such as construction
management and inspection, during construction for a total work order value of
$114,600.
APPROPRIATION CODE AND AMOUNT:
1817525-563800-98610 $621,067
1817525-561300-98610 $28,800
Funds are available in Special Program Project 98610, Hurricane Irma, to fund
the construction contract and supplemental work order.
In response to questions, Marine and Aviation Director Ed Chesney said
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Council Work Session Meeting Minutes June 18, 2018
Kokolakis will be the construction manager and Erickson will be the
engineer. Erickson will finalize the design and work with the dock builder.
Kokolakis will install the docks and work with the pile manufacturers. He
said the geo-technical work was conducted last week; some work on pile
depths and design must be finalized. The docks to be installed are a newer
technology and currently being used in the Caribbean. The wave
attenuators are made of concrete and floating with a mesh and Styrofoam
interior.
13. Public Utilities
13.1Authorize a purchase order to Andritz Separation of Arlington, TX in the amount of
$672,012.00 for three refurbished belt filter presses and a three-year maintenance
contract for all dewatering equipment for the Wastewater Reclamation Facilities and
authorize the appropriate officials to execute same. (consent)
Andritz is the Original Equipment Manufacturer (OEM) for replacement parts
and service used in the Belt Presses and Centrifuges at the Northeast and
Marshall Street Water Reclamation Facilities (WRF). Belt Presses and
Centrifuges (liquid/solid separation equipment) greatly reduce the volume of
biosolids removed from wastewater that must be disposed by land application,
thus greatly reducing the cost of biosolids disposal.
The City has a Performance Based Contract with Siemens. The Centrifuges
must be kept functional to meet compliance regulations of the contract and the
Florida Department of Environmental Protection Permits. The belt presses are
back up units utilized when the Centrifuge must be removed for annual
maintenance and to assist with the solids removal at the facilities
The refurbished belt filter presses are being purchased as a sole source due to
the benefits of standardization in accordance with Article II, Section 2.564(1)(b),
Code of Ordinances.
APPROPRIATION CODE AND AMOUNT:
3277327-563600-96664 $576,840.00
4211351-530300 $95,172.00
Sufficient funding is available in the Utility Renewal & Replacement Project
3277327-96664, Wastewater Pollution Control R& R in the amount
$576,840.00 and in the Water & Sewer Utility Fund operating cost center of
4211351, Wastewater Environmental Technologies Operations in the amount of
$95,172.00.
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Council Work Session Meeting Minutes June 18, 2018
14. Solid Waste
14.1Authorize the award of Request for Proposals 01-18, Security Services, to American
Guard Services and Sentry Event Services, both of Tampa, Florida, in a not-to-exceed
annual amount of $250,000, including two one-year renewal terms at the City's discretion
and authorize the appropriate officials to execute same. (consent)
Request for Proposal 01-18 was issued on December 29, 2017 for licensed
security service companies to perform services for various departments and
locations within the City of Clearwater, with trained, uniformed, unarmed
security guards/officers on an as-needed basis. The City received five
responsive proposals, which were evaluated by a committee comprised of staff
from General Services, Parks and Recreation, and Marine Aviation. The
proposals were evaluated on three key areas: responsiveness, responsibility,
and technical capabilities. Three shortlisted firms were invited to make
presentations to the committee members.
Sentry Event Services, Tampa, Florida, is the recommended vendor for special
events. The City hosts a variety of concerts and sports events throughout the
year with each event requiring pre-planned and vetted security services. Event
security personnel include parking lot staff, security guards, event pit personnel,
roamers, and supervisors. Sentry Event Services has been used by Parks and
Recreation over the past two years and has proven to be a responsible partner
in managing special events.
American Guard Services (AGS), Tampa, Florida, is the recommended vendor
for building and facilities security. At this time security services are being
utilized at City Hall and the Municipal Services Building but could expand to
other facilities in the future. AGS' proposal demonstrated a high level of
experience and web-based technology that will support managing visitors to city
facilities. Any future needs for non-event related security services would also
be provided by AGS.
APPROPRIATION CODE AND AMOUNT:
Funds are available in General Fund cost code 0107010-530300, Contractual
Services to fund the MSB and City Hall security service for the remainder of the
current fiscal year.
Funds will be requested in Building and Maintenance cost code
5656531-530300, Contractual Services, to fund the MSB and City Hall security
service for fiscal year 2018/19.
Security services for special events will be charged to the special events
program (1817574-99865) funded by special events revenues.
In response to questions, Solid Waste and General Services Director Earl
Gloster said Parks and Recreation manages the security company for
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Council Work Session Meeting Minutes June 18, 2018
special events; Building and Maintenance will be the liaison for city facilities.
The security guards working special events are placed at specific locations
since it is coordinated with the Police Department.
The City Manager said staff addresses the complaints related to customer
service at special events as they are received.
14.2Approve an increase of $90,000 to the contract with Wastequip LLC of Statesville, NC for
the purchase of compactors and compactor parts for the period ending September 6,
2018; authorize use of the National Joint Powers Alliance (NJPA) contract 041217-WQI
for the contract duration ending July 7, 2021 and authorize the appropriate officials to
execute the same. (consent)
On September 7, 2017, City Council approved a purchase agreement in the
amount of $175,000 with Wastequip LLC, who was chosen through a
competitive pricing agreement with the National Joint Powers Alliance contract #
041217-WQI. The Council's approval was based on our recommendation that
$175,000 would be sufficient for the 12-month period.
While the approximately 85 city-owned compactors regularly receive
maintenance and refurbishment, replacement is occasionally necessary. Also,
when we sell this service to new accounts, compactors need to be purchased.
For fiscal year 2017/2018 we have need for a total of 13 new compactors (9 for
replacement, 4 for new customers) with costs ranging from $18,500 to $22,600.
Due to this need, we are requesting an additional $90,000.00 for compactor
purchases during this fiscal year.
We are also requesting that Council approve the additional years on the NJPA
contract # 041217-WQI for the purchase of compactors and compactor parts
with Wastequip LLC of Statesville, NC for the duration of the NJPA contract
period ending July 7, 2021, pursuant to City Code Section 2.564(1)(b)
Intergovernmental Purchasing, purchase of goods or services available on other
public competitive bids.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the Fiscal Year 2017/18 Operating Budget of the
Solid Waste Fund, Sanitation Collection Charges (0-424-00000-343411) for the
increase requested for fiscal 2017/2018.
A third quarter budget amendment will add the requested funding for fiscal
2017/2018 to capital expenditure project 315-96444 - Solid Waste Commercial
Container Acquisition.
Future fiscal year's funding of $175,000 per year will be available in capital
expenditure project 315-96444 - Solid Waste Commercial Container
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City of Clearwater
Council Work Session Meeting Minutes June 18, 2018
Acquisition.
15. Leqal
15.1Adopt Ordinance 9162-18 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2018 to reflect increases and decreases in revenues
and expenditures for the Special Development Fund, Special Program Fund, Solid
Waste and Recycling Fund, Gas Fund, Airpark Fund, General Services Fund and Garage
Fund.
15.2Adopt Ordinance 9163-18 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2018, to reflect a net increase of
$284,939.
16. City Manaqer Verbal Reports
16.1 One Clearwater Tower Lease Discussion.
Discussion deferred to Thursday, June 21.
17. City Attorney Verbal Reports — None.
18. New Business (items not on the aqenda may be brouqht up askinq they be
scheduled for subsequent meetinqs or work sessions in accordance with Rule 1,
Paraqraph 2).
The City Clerk said the Florida League of Cities Annual Conference is
coinciding with the August 16 Council meeting. She said there is a
possibility of a Council Meeting only on Monday, August 13th; she is working
with the council's executive assistant to determine a date and time.
Vice Mayor Caudell asked for updates on 2 projects on Cleveland Street,
Dan Shouvlin & Lina Teixera, at the next CRA meeting in regards to grant
opportunities. The City Attorney said as Council, no direction can be given
regarding CRA business; the next CRA meeting is scheduled on July 16,
2018.
Vice Mayor Caudell said she spoke to the City Manager regarding setting up
a meeting with the Forward Pinellas Director in September to discuss transit
updates in Pinellas County.
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Council Work Session Meeting Minutes June 18, 2018
19. Closinq Comments by Mayor — None.
20. Adjourn
The meeting adjourned at 2:31 p.m.
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City of Clearwater