11/13/2017 Council Work Session Meeting Minutes November 13, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, November 13, 2017
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes November 13, 2017
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton,
Councilmember Doreen Caudell, Councilmember Bob Cundiff, and
Councilmember Bill Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 November Service Awards
Four service awards were presented to city employees.
2.2 Annual Tourism Update presented by HUB (WSO)
HUB Division Manager Cory Cart provided a PowerPoint presentation.
In response to questions, Mr. Cart said the Clearwater Twitter channel is the
primary communication channel for visitors. In a crisis, the City takes over
the channel to communicate to citizens. He said a delegation of 40
journalists are currently at Clearwater Beach for a team building exercise
coordinated by Lisa Chandler of the Sugar Sand Festival. Mr. Cart said
HUB's goal is to publish an industry partners monthly newsletter. Economic
Development and Housing Director Denise Sanderson said the
accommodations list, which represents Clearwater Regional Chamber of
Commerce and Clearwater Beach Chamber of Commerce members,
provided on the website was carried over from the previous website and
includes locations throughout the county. She recommended that the
accommodation list only include locations with a Clearwater address during
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Council Work Session Meeting Minutes November 13, 2017
the next website edits, which will occur in the coming weeks. HUB
revamped the website outside of the scope of their contract. Mr. Cart said
events are tricky in that not all events will attract visitors, HUB's mission is to
put heads in beds. HUB invited a group of journalists to experience
Clearwater Beach and Downtown during the Sugar Sand Festival because it
is an iconic tourism event that will reap benefits a year later. He said the
HUB social media team is looking at ways to better promote the Hispanic
Heritage Festival since it was the second most popular city event.
The Council recessed from 1:42 p.m. to 1:57 p.m. to meet as the
Community Redevelopment Agency and the Pension Trustees.
3. Human Resources
3.1 Approve a contract with Independent Financial Partners c/o Montgomery Retirement Plan
Advisors, Inc., in the amount of$200,000, for advisor/consultant services for the City's
457 Deferred Compensation Plans and 401(a) Money Purchase Pension Plan and
authorize the appropriate officials to execute same. (consent)
Request for Proposals 18-17 was issued in April 2017 and resulted in the
selection of Montgomery Retirement Plan Advisors to serve as
advisor/consultant for the City's 457 Deferred Compensation Plans and the
401(a) Money Purchase Pension Plan. This is a five-year agreement that will
compensate the advisor $36,500/year. The $200,000 authorization allows for
any additional services that may be required over the life of the agreement.
APPROPRIATION CODE AND AMOUNT:
Funding for $200,000 is available through appropriation code-
0590-07590-530300-519-0000
In response to questions, Human Resources Manager Michelle Kutch said
the total funding allows for additional services that may be required, the
contract does not include an annual increase for compensation. Human
Resources Director Joe Roseto said staff will not have to come back to
council to increase the purchase order since it includes funding for any
additional services. Deputy City Manager Jill Silverboard said the contract is
a not to exceed amount.
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4. Engineering
4.1 Award a construction contract to Castco Construction, Inc. of Clearwater, Florida, for the
Clearwater Pass South Seawall Project (17-0044-EN) in the amount of$829,098.73,
which is the lowest responsible bid received in accordance with plans and specifications
of the project and authorize the appropriate officials to execute same. (consent)
The Clearwater Pass South Seawall Project consists of repairs of 1,528 feet of
seawall. Repairs include replacement of seawall cap and anchors, installation
of secondary tieback rods, removal and replacement of existing sidewalk, and
additional rip rap.
Eight bids were received with Castco Construction, Inc. as the lowest
responsible bidder in the amount of$829,098.73.
It is anticipated that construction will be accomplished in 120 days.
APPROPRIATION CODE AND AMOUNT:
0315-93412-563800-539-000-0000 $829,098.73
A first quarter budget amendment will transfer$399,000 from Capital
Improvement Project 0315-92274, Bridge Main & Improvement to 0315-93412,
City-wide Seawall Replacement.
Funds are available in capital improvement project 0315-93412, City-wide
Seawall Replacement, in the amount of$430,098.73, to fund this contract.
In response to questions, Environmental Specialist Sarah Kessler said the
City is responsible for the seawall that is next to the county reef yard. Staff
will coordinate the rip rap installation with the Army Corps of Engineers to
avoid any damage to the seawall.
4.2 Approve the conveyance of two Right-of-Way, Sidewalk, Drainage and Utility Easements
to Pinellas County over portions of Coachman Ridge Park and Northeast Coachman
Park, and authorize the appropriate officials to execute same. (consent)
As a part of Pinellas County's NE Coachman Road at Old Coachman Road
Intersection Improvements Project, the County has requested the City of
Clearwater grant them two Right-of-way, Sidewalk, Drainage and Utility
Easements. These easements will support the widening of the roadway and
relocation of the sidewalk and utilities over a portion of Coachman Ridge
Park and Northeast Coachman Park.
All City Departments have reviewed the plans and have no objection to the
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Council Work Session Meeting Minutes November 13, 2017
granting of these easements to the County.
4.3 Approve a Utility Easement over 130 Island Way, conveyed to the City by the Property
Owner. (consent)
Publix Super Markets, Inc has granted the City of Clearwater a Utility Easement
over a new water line to support City maintained and operated fire hydrants, at
no cost. This new water line is being installed as a part of Publix's
redevelopment of their existing site.
4.4 Approve the final plat for Montclair Lake Townhomes Phase 2, whose physical address is
2251 Montclair Road, located on the South-Westerly corner of Montclair Road and
Belcher Road. (consent)
This plat will create 28 single family lots consisting of 2.85 acres more or less.
This is the last undeveloped parcel within the platted property.
This was reviewed by the Development Review Committee on September 17,
2017.
In response to a question, Geographical Technology Manager Tom Mahony
said the streets are served off Lakeview Ridge Boulevard.
5. Fire Department
5.1 Award a contract (purchase order) to Motorola, Inc, St. Petersburg Florida, in an amount
not to exceed $1,155,000 for the purchase of replacement radios in accordance with
Sec. 2.564(b), Code of Ordinances - sole source exemption to bid, and authorize the
appropriate officials to execute same. (consent)
The approved Fiscal Year 2017-2018 budget included funding in a capital
improvement project for the purchase of replacement radios. The current
department radios have reached the end of their service life and will no longer
be supported for programming, maintenance, or repair.
Motorola radio equipment is used throughout Pinellas County and
standardization of this equipment allows for communications across
departments. Motorola is the sole provider of this equipment.
Funding will be partially reimbursed by Pinellas County, as the equipment will
help serve any unincorporated resident of the Clearwater Fire District.
APPROPRIATION CODE AND AMOUNT:
Funds in the amount of$1,155,000 are available in capital improvement project
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Council Work Session Meeting Minutes November 13, 2017
91259, Radio Replacements, to fund this contract.
In response to a question, Fire Chief Scott Ehlers said the backbone of the
County's Fire EMS is Motorola. The City purchased radios from Harris that
are P25 compliant, allowing the City to communicate with other fire
departments.
5.2 Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not
to exceed $ 460,642.80 for the purchase of self-contained breathing apparatus (SCBA)
repair parts and air bottles, personal protective equipment (PPE), and departmental
operating supplies in accordance with Sec. 2.564(b), Code of Ordinances - Other
governmental bid, and authorize the appropriate officials to execute same. (consent)
The approved Fiscal Year 2017 and 2018 budgets included funding in two
capital improvement projects (CIP) and the department's operating budgets for
the purchase of SCBA replacement parts and air bottles and personal
protective equipment (PPE).
CIP project 91229, Replace and Upgrade Air packs, provides for the
replacement of worn or damages breathing apparatus needed for front line units
used by firefighters. The project will provide for the purchase of self-contained
breathing apparatus (SCBA) repair parts and air bottles that have been
approved through the National Institute for Occupational Safety and Health
(NIOSH) and CDC.
CIP project 91261, Personal Protective Equipment provides funding for the
purchase of replacement firefighting personal protective equipment/gear (PPE).
The department currently issues protective gear to those employees that are
employed in a firefighting capacity. This project is necessary to bring all
fire/rescue personal gear up to the same level of protection per the National Fire
Protection Association 1852 compliance and incorporates the new gear into a
revolving replacement schedule. The recommended life expectancy of PPE is 4
to 5 years depending on use. This project will allow for a 4 to 5 year
replacement plan and reduce the current cost of maintenance and repair of our
current PPE.
Funding will be partially reimbursed by Pinellas County, as the equipment will
help serve any unincorporated resident of the Clearwater Fire District.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP project 91229 for$194,854.46, Replace and Upgrade
Air packs, to fund this project.
Funds are available in CIP project 91261 for$235,788.34, Personal Protective
Equipment, to fund this project.
Funds are available in the General Operating Budget:
0-010-01220-5547100-522-000-0000 for $22,500.00
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0-010-01252-5547100-526-000-0000 for $ 7,500.00
6. Planning
6.1 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 921 Berkley Place, together with certain Palmetto Street and Berkley Place
rights-of-way, and pass Ordinances 9066-17, 9067-17 and 9068-17 on first reading.
(ANX2017-06014)
This voluntary annexation petition involves a 0.265-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the east side of Berkley Place approximately 500 feet north of NE Coachman
Road. The applicant is requesting annexation in order to receive solid waste and
sanitary sewer service from the City. The property is located within an enclave
and is contiguous to existing City limits to the west. The Development Review
Committee is proposing that the 0.546 acres of certain Palmetto Street and
Berkley Place rights-of-way not within the city limits also be annexed. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City. The
closest sanitary sewer line is located in the adjacent Berkley Place
right-of-way. The applicant understands that the sewer impact and
assessment fees must be paid in full prior to connection and is aware of
the additional costs to extend city sewer service to this property. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 48 located at 1700 North Belcher
Road. Water service will continue to be provided by Pinellas County.
The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
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Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of this property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is Low Medium Density Residential (LMDR). The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city limits
to the west; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
6.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and Drainage Feature Overlay and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 1712 Evans Drive; and pass Ordinances
9080-177 9081-17 and 9082-17 on first reading. (ANX2017-08017)
This voluntary annexation petition involves a 0.194-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the west side of Evans Drive approximately 260 feet north of SR 590. The
applicants are requesting annexation in order to receive solid waste and
sanitary sewer service from the City. The property is located within an enclave
and is contiguous to existing city limits to the north, south and east. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and Drainage Feature Overlay and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
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Council Work Session Meeting Minutes November 13, 2017
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City. The
closest sanitary sewer line is located in the adjacent Evans Drive
right-of-way. The applicants understand that the sewer impact and
assessment fees must be paid in full prior to connection and are aware
of the additional costs to extend City sewer service to this property. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 48 located at 1700 North Belcher
Road. Water service will continue to be provided by Pinellas County.
The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this property.
This designation primarily permits residential uses at a density of 5 units
per acre. The Drainage Feature Overlay proposed to be applied to the
property will recognize the existing drainage easement on the property.
The proposed zoning district to be assigned to the property is Low
Medium Density Residential (LMDR). The use of the subject property is
consistent with the uses allowed in the District and the property exceeds
the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the north, south and east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
In response to a question, Planning Manager Lauren Matzke said the
voluntary annexation petition process usually takes a couple of months, the
application is reviewed by the Development Review Committee before it can
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be brought forward to Council. The annexation requests before Council were
delayed due to the Supervisor of Election's restriction on amending city
limits during the election process.
6.3 Approve amendments to the Clearwater Community Development Code establishing
criteria pertaining to medical marijuana treatment center dispensing facilities (retail sales
and service use) and medical marijuana treatment center processing and cultivating
facilities (urban farm use) to recognize statutory requirements, and revising notice
requirements for Level Three cases; and pass Ordinance 9042-17 on first reading.
(TA2017-01001)
Florida Constitutional Amendment 2, which became effective January 3, 2017,
established that marijuana could be used for medical purposes by individuals
with debilitating medical conditions as determined by a licensed Florida
physician. The State Legislature during their special session enacted Senate
Bill 8-A (SB 8-A) addressing medical marijuana, which was approved by
Governor Scott on June 23, 2017.
SB 8-A establishes that all matters regarding the regulation of the cultivation,
processing, and delivery of medical marijuana is preempted to the State.
Medical marijuana treatment center dispensing facilities shall not be restricted
more than pharmacies; however, the Bill establishes that neither a medical
marijuana treatment center processing and cultivating facility nor a medical
marijuana treatment center dispensing facility may be within 500 feet of a
school, unless approved through a public hearing process.
Staff is proposing the following amendments to the Community Development
Code:
• Definitions: Medical marijuana treatment center dispensing facility is
proposed to be added to the definition of retail sales and services, and
medical marijuana treatment center processing and cultivating facility is
proposed to be added to the definition of urban farms.
• Level I Minimum Standard uses (BCP): Where retail sales and service,
retail plaza, and/or urban farm uses are allowed as minimum standard
use, footnotes are proposed that state any medical marijuana treatment
center related use shall comply with statutory requirements. This applies
to the Commercial (C) and Industrial, Research and Technology (IRT)
Districts.
• Level I Flexible Standard Development uses (FLS): A new flexibility
criterion is proposed for retail plazas and retail sales and service uses
stating that medical marijuana treatment center dispensing facilities
shall comply with statutory requirements. This applies to the
Commercial (C), Tourist (T), Downtown (D), Institutional (1), and US 19
Districts.
• Level 11 Flexible Development uses (FLD): A new flexibility criterion is
proposed for retail plazas and retail sales and service uses stating that
medical marijuana treatment center dispensing facilities shall comply
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Council Work Session Meeting Minutes November 13, 2017
with statutory requirements, along with an additional criterion which
allows the Community Development Board to allow a dispensing facility
to be located within 500 feet from a school. This applies to the
Commercial (C), Tourist (T), Downtown (D), and US 19 Districts. In the
Institutional (I) District, retail sales and service use is proposed to be
added as a Level II Flexible Standard use and to include the same
criteria related to medical marijuana treatment center dispensing
facilities.
In addition to proposed amendments addressing medical marijuana, staff is
proposing an amendment to the public notice requirements for Level Three
cases, as described below.
• Notice requirements: Exemptions for Level Three applications regarding
posting notice signs are proposed to be modified to exempt an
application from posting requirements if it includes 25 or more
contiguous parcels or is more than ten acres cumulatively in size,
whereas currently an application must include 25 or more contiguous
parcels and be more than ten acres in size.
The Planning & Development Department has determined that the proposed
text amendments to the Community Development Code are consistent with and
further the goals, objectives and policies of the Comprehensive Plan and the
Community Development Code as outlined in the staff report. The Community
Development Board (CDB) unanimously approved the proposed amendments
at its regularly scheduled meeting on October 17, 2017.
In response of questions, Planning Manager Lauren Matzke said an
amendment would be exempt from the notice requirement if it includes 25 or
more parcels that accumulate 10 or more acres, or one of the other.
Assistant City Attorney Camilo Soto said "and or"language provides the
maximum flexibility for parcels that could do both. Municipalities can ban all
dispensaries but cannot be more restrictive than a pharmacy. Ms. Matzke
said the State regulates the cultivation and divides a certain number of
permits by region. Mr. Soto said Pinellas County is considering an
ordinance for the unincorporated areas. Ms. Matzke said the County has
chosen not to ban dispensaries or codify any regulations; the County is
referring solely to the Florida Statutes. Mr. Soto said the code amendments
proposed by staff are consistent with the SB-8A and provide clarity as to
where the dispensaries, cultivating facilities, and processing facilities can be
located within the city.
6.4 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
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and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1758 Lucas Drive and pass Ordinances 9086-17, 9087-17 and 9088-17 on first
reading. (ANX2017-09019)
This voluntary annexation petition involves a 0.193-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the west side of Lucas Drive approximately 965 feet north of SR 590. The
applicant is requesting annexation in order to receive solid waste and sanitary
sewer service from the City. The property is located within an enclave and is
contiguous to existing city limits to the west, south and east. It is proposed that
the property be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City. The
closest sanitary sewer line is located in the adjacent Lucas Drive
right-of-way. The applicant understands that the sewer impact and
assessment fees must be paid in full prior to connection and are aware
of the additional costs to extend City sewer service to this property. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 48 located at 1700 North Belcher
Road. Water service will continue to be provided by Pinellas County.
The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
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• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
Low Medium Density Residential (LMDR). The use of the subject
property is consistent with the uses allowed in the District and the
property exceeds the District's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan
and the City's Comprehensive Plan and Community Development Code;
and
• The property proposed for annexation is contiguous to existing city limits
to the west, south and east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
6.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1302 South Duncan Avenue, together with certain right-of-way of South Duncan
Avenue, and pass Ordinances 9089-17, 9090-17 and 9091-17 on first reading.
(ATA2017-09002)
The City is bringing this property into its jurisdiction in compliance with the
Agreement to Annex (ATA), signed by Joel W. and Karen S. Gray on November
1, 2004, at the request of the current property owner. This voluntary annexation
petition involves a 0.213-acre property consisting of one parcel of land occupied
by a single family home. The parcel is located on the west side of South
Duncan Avenue approximately 135 feet south of Lakeview Road. The property
is located within an enclave and is contiguous to existing city limits to the north.
The Development Review Committee is proposing that the 0.171 acres of
certain South Duncan Avenue right-of-way not within the city limits also be
annexed. It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives solid waste and water service from the
City. The closest sanitary sewer line is located in the Lakeview Road
right-of-way to the north. The applicants have paid the sewer impact and
assessment fees in full, and are aware of the additional costs to extend
City sewer service to this property. The property is located within Police
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Council Work Session Meeting Minutes November 13, 2017
District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to this property by Station 47 located at 1460
Lakeview Road. The City has adequate capacity to serve this property
with sanitary sewer, solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities
and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.1.3 Invoke agreements to annex where properties
located within enclaves meet the contiguity requirements of
Florida Statutes Chapter 171.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
Low Medium Density Residential (LMDR). The use of the subject
property is consistent with the uses allowed in the District and the
property exceeds the District's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan
and the City's Comprehensive Plan and Community Development Code;
and
• The property proposed for annexation is contiguous to existing city limits
to the north; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
6.6 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 901, 911, and 917 Glen Oak Avenue East, 3025 and 3061 Glen Oak Avenue North,
3026 Grand View Avenue, 3046 and 3053 Hoyt Avenue, 3065 and 3071 Merrill Avenue,
and 911 Moss Avenue, and the annexation, initial Future Land Use Map designation of
Residential Low (RL) and Water/Drainage Feature Overlay, and initial Zoning Atlas
designation of Low Medium Density Residential (LMDR) District for two unaddressed
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Council Work Session Meeting Minutes November 13, 2017
parcels better known as Lake Louise and Lake Carol; and pass Ordinances 9069-17,
9070-17 and 9071-17 on first reading. (ANX2017-07015, ANX2017-080167
ANX2017-08018)
These voluntary annexation petitions involve thirteen parcels of land totaling
4.917 acres consisting of eleven single family homes and two stormwater
ponds. The parcels are located generally north of Drew Street, south of SR 590,
and within '/4 mile west of McMullen Booth Road. The applicants are requesting
annexation in order to receive solid waste service from the City and will be
connected to the city sanitary sewer as part of the Kapok Terrace Sanitary
Sewer System Extension Project. The properties are contiguous to existing city
limits along at least one property boundary. It is proposed that the properties be
assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR). It is also
proposed that the two stormwater ponds also be assigned a Future Land Use
Map designation of Water/Drainage Feature Overlay.
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants will connect to the City's sanitary sewer service when it is
available, and are aware of the fee that must be paid in order to connect
and the financial incentives available. The properties are located within
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be
promoted through application of the Clearwater Community
Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the
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Council Work Session Meeting Minutes November 13, 2017
annexation of a variety of land uses located within the Clearwater
Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The Water/Drainage Feature Overlay
proposed to be applied to two properties (Lake Louise and Lake Carol)
recognizes the existing drainage features on the parcels. The proposed
zoning district to be assigned to all properties is Low Medium Density
Residential (LMDR). The use of the subject properties are consistent
with the uses allowed in the District and the properties exceed the
District's minimum dimensional requirements. The proposed
annexations are therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
6.7 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 900 Glen Oak Avenue East, 3024, 3030, 3031, and 3055 Glen Oak Avenue North,
3058 Grand View Avenue, 3013 Lake Vista Drive, 701, 708, and 906 Moss Avenue, and
3063 and 3069 Terrace View Lane; and pass Ordinances 9083-17, 9084-17 and
9085-17 on first reading. (ATA2017-08001)
The City of Clearwater Public Utilities Department is expanding sewer service
into the Kapok Terrace neighborhood located generally north of Drew Street,
south of SR 590, and within '/4 mile west of McMullen Booth Road. This
application includes 12 parcels of land in the expansion area which are
occupied by 12 single family homes totaling 2.673 acres. These properties are
subject to Agreements to Annex that were recorded between 2009 and 2017. All
12 properties are contiguous to existing city limits along at least one property
boundary and are eligible for annexation. It is proposed that the properties be
assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
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The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants will be connected to the City's sanitary sewer service when it
is available, and are aware of the fee that must be paid in order to
connect and the financial incentives available. The properties are
located within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road. Fire
and emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater,
compact urban development within the urban service area shall be
promoted through application of the Clearwater Community
Development Code.
Objective A.7.2 Diversify and expand the City's tax base through the
annexation of a variety of land uses located within the Clearwater
Planning Area.
Policy A.7.1.3 Invoke agreements to annex where properties located
within enclaves meet the contiguity requirements of Florida Statutes
Chapter 171.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The use
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
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City of Clearwater
Council Work Session Meeting Minutes November 13, 2017
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
6.8 Provide direction regarding the inclusion of freeboard and cumulative substantial
improvement/substantial damage requirements within the City's new Floodplain
Management ordinance. (WSO)
The Planning and Development Department, in conjunction with the Engineering
Department and City Attorney's Office, have been preparing amendments to the
City's floodplain management regulations as required by the Florida Department
of Emergency Management. In order to finalize the ordinance, staff is seeking
direction from City Council on two possible requirements. One is to institute a
freeboard requirement and the other is to make the City's current substantial
improvement/damage provision a cumulative provision.
In response to questions, Planning Manager Lauren Matzke said the City is
not required to establish a freeboard requirement nor cumulative substantial
improvement/substantial damage requirements. She said staff is in the
process of updating amendments to the floodplain management ordinance to
be consistent with the state prepared model ordinance. Staff is bringing
forward for council consideration a couple areas where the City could be
more restrictive than the state requires for the possibility of additional CRS
points. Environmental Specialist 111 Sarah Kessler said the City is currently at
a CRS level 6, 225 points are needed to reach level 5, and with these
initiatives, it's possible to reach level 5. For a CRS level 4, the City needs an
additional 500 points as well as pre-requisites. Deputy City Manager Jill
Silverboard said it is a priority to get to a level 5. Ms. Kessler said that by
achieving a level 5, everyone in a special flood hazard area would be eligible
for a 5% savings on flood insurance. Ms. Silverboard said existing properties
doing renovations would not have to add the additional 2 feet of height to
qualify for the insurance savings unless they were doing renovations that
exceeded 50% of the value of the home.
In response to a concern, the City Attorney said staff can look at what, if any,
effect the Burt Harris act would have on establishing these requirements.
In response to questions, Building Official Kevin Garriott said on certain
commercial buildings, the building code is requiring an extra foot of elevation
above the base flood elevation as a required minimum and with the next
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Council Work Session Meeting Minutes November 13, 2017
building code update in 2018, a foot will be added to velocity zone residential
which is currently at zero. The commercial requirement can vary from 1-3
based on the type and use of the building. Ms. Matzke clarified that sample
language provided could be added to the ordinance that would establish a
freeboard of 2 feet or as specified in the Florida Building Code, whichever is
higher. Currently, the only freeboard requirement is in the building code, the
City currently does not have a requirement. Ms. Kessler said the cumulative
aspect is not a CRS benefit. The real benefit is to make the community
more resilient in a big storm.
Council recessed from 3:04 p.m. - 3:10 p.m.
Planning and Development Director Michael Delk said the cumulative option
is a longer horizon in term of substantial impact, the freeboard is more
immediate in terms of new construction.
There was Council consensus to draft the ordinance with an additional 2
feet. Staff was directed to check with other municipalities to see if there was
any pushback from the building community. In regards to the cumulative
issue, Ms. Kessler said there are no CRS points for less than five
years. There was Council consensus to wait on establishing a cumulative
timeframe until after the next rating review.
7. Public Utilities
7.1 Award a Purchase Order to Evoqua Water Technologies Inc. of Pittsburgh, PA in the
annual amount of$88,000.00, with the option for two, one-year term extensions, for the
purchase of bulk media and authorize the appropriate officials to execute same.
(consent)
Reverse Osmosis Water Treatment Plant #1 (RO1) has an adsorption filter
system that is used to meet primary drinking water compliance for arsenic. The
filter system utilizes a synthetic granular iron media specifically designed to
remove arsenic and has a specific life. There are 2 filter vessels, A and B,
within the system. It is estimated that every year at least one filter will require
new media. The media in Filter A has already been replaced once. Filter B has
media that is very close to the end of its useful life.
Evoqua Water Technologies will provide the bulk media delivered on site for the
arsenic adsorption system at water production plant 1 to continue compliance
with primary drinking water regulations.
In response to the Invitation to Bid ITB 39-17, three bids were received on
Thursday, August 24, 2017. Evoqua Technologies LLC was the lowest
responsible bidder with a bid total of$82,160.00. The new Purchase Order will
be effective November 17, 2017.
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Council Work Session Meeting Minutes November 13, 2017
APPROPRIATION CODE AND AMOUNT:
0421-02056-550400-533-000-0000 $88,000.000
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
center 0421-02056, Water Production Plant 1, in the amount of$88,000.00.
7.2 Award a Purchase Order to Ferguson Waterworks of Tampa, FL in the annual amount of
$400,000.00 with the option for two, one-year term extensions for the purchase of Ductile
Pipes, Fittings, Joints, and Tubing (ITB 29-17), effective November 17, 2017, and
authorize the appropriate officials to execute same. (consent)
Ferguson Waterworks will provide Ductile Pipes, Fittings, Joints, and Tubing to
Public Utilities, Water Division. These parts are stocked in the Public Utilities
Warehouse in order to have them on-hand for use in the field. The contract will
be effective for an initial one-year period in the annual amount of$400,000.00
with two, one-year renewal options. Years two and three allow for cost
increases based on the Producer Price Index. Renewal prices shall be firm for
at least one year.
In response to the Invitation to Bid ITB 29-17, four bids were received on
Thursday, September 28, 2017. Ferguson Waterworks was the lowest
responsible bidder with a bid total of$329,585.03. The new Purchase Order will
be effective November 17, 2017.
APPROPRIATION CODE AND AMOUNT:
Sufficient funding is available in various Water and Sewer Fund operating cost
codes and capital improvement projects estimated in the amount of
$350,000.00 to fund the current fiscal year's cost of the contract. The funding
for the remaining balance of$50,000.00 will be included in the Water and Sewer
recommended operating budget from the Director.
8. Solid Waste
8.1 Approve a Supplemental Work Order to Engineer of Record King Engineering
Associates, Inc., of Tampa Florida, for engineering services during construction and
rezoning efforts for the new Solid Waste Transfer Station (15-0007-SW), in the amount of
$796,685; approve the guaranteed maximum price (GMP) of$17,832,010 to Kokolakis
Contracting of Tarpon Springs, Florida, to construct the solid waste transfer station
project (15-0007-SW); establish a total CIP budget of$20.5 million for the Transfer
Station project; approve a $3.5 million loan from the Central Insurance Fund to the Solid
Waste/Recycling Fund; and authorize the appropriate officials to execute same. (consent)
On June 4, 2015, City Council approved the initial design work order to King
Engineering Associates in the amount of$840,472.This Supplemental Work
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Council Work Session Meeting Minutes November 13, 2017
Order includes engineering services during construction, and efforts for
rezoning and a future land use amendment. The total work order for design and
construction administration is $1,637,157.
Council approved the selection of Kokolakis Contracting as the project
Construction Manager (CM) at Risk firm in October 2015. Kokolakis Contracting
provided pre-construction services under a Purchase Order including design
review and construction cost estimating. Final construction documents are
complete, as previously indicated, and staff is presenting the guaranteed
maximum price (GMP) contract to construct the transfer station to Council for
approval. Engineering will manage the CM at Risk construction contract for this
project.
The current solid waste transfer station, located off of Old Coachman Road
north of the Phillies Spring Training complex, was constructed in the late 1960s
and uses hydraulic push-pit technology. Due to the age and condition of the
facility, and the desire to provide more efficient operations, the facility will be
upgraded. The project includes complete replacement of the transfer station
facility including a new scale house, administration building and top loading
transfer station building. The facility will have a compressed natural gas (CNG)
filling station, leachate recovery system, and backup generator. The project
includes wetland and floodplain mitigation at Coachman Ridge Park with a new
perimeter trail and pedestrian bridge connecting the Long Center with the newly
constructed playground.
Construction is anticipated to begin in January 2018 and be completed within 22
months, by November 2019. The first phase of construction will consist of
clearing a portion of the transfer station site and placing soil in order to preload
or consolidate the ground for 6 to 8 months prior to building structures. The
transfer station will remain operational during this phase. Concurrent to the
preloading activity, work will commence at Coachman Ridge Park. Upon
completion of preloading, the transfer station will close operation for
approximately 12 months for construction of the facility.
The new transfer station will be operated and maintained by the Solid Waste
Department.
APPROPRIATION CODE AND AMOUNT:
Total recommended funding for this project is $20,500,000 as follows:
• $1,000,000 was funded in FY14/15 for pre-construction phase work on
project 315-96447 Solid Waste Transfer Station Replacement
• $16,000,000 for this project will be provided by a first quarter budget
amendment allocating Solid Waste/Recycling Fund reserves to project
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Council Work Session Meeting Minutes November 13, 2017
315-96447 Solid Waste Transfer Station Replacement
• $3,500,000 for this project will be provided from an internal city loan from
the Central Insurance Fund to the Solid Waste/Recycling Fund for
project 315-96447 Solid Waste Transfer Station Replacement
USE OF RESERVE FUNDS:
• $16mm of funding will be provided by a first quarter budget amendment
allocating Solid Waste/Recycling Fund reserves. If this item is approved,
the remaining balance in Solid Waste/Recycling reserves, after the 50%
minimum reserve requirement, is approximately $6.4 million.
• $3.5 million of funding will be provided by a cash loan from Central
Insurance Fund cash reserves. If the loan is approved, the remaining
Central Insurance fund unrestricted and undesignated cash reserves will
total approximately $20 million.
In response to questions, Solid Waste and General Services Director Earl
Gloster said the $6.4 reserve fund balance is being maintained to fund other
capital projects, such as the truck wash and recycling facility. The Department
is required to maintain a 6-month operating reserve balance. The new facility
will have a larger footprint that will require it to be rezoned. Mr. Gloster said
the new Top Loading Transfer Station will require new trailers that are
included in the Department's vehicle and equipment replacement capital
improvement program. The trailers will be replaced over a two-year period.
Engineering Construction Manager Tara Kivett said the playground at
Coachman Ridge Park was improved as part of Parks and Recreation project.
Mr. Gloster said the Transfer Station will be closed for 12 months, requiring all
side loaders to direct haul for an additional $1.5 million per year. The existing
facility is 47 years old and the technology has changed a lot.
8.2 Approve a Purchase Order increase to Clearwater Towing Service, Inc., of Clearwater,
FL, increasing the current annual term amount by $2,500, and an annual increase from
$45,000 to $60,000 for the two remaining renewal terms, to accommodate towing
services for all city-wide equipment, and authorize the appropriate officials to execute
same. (consent)
On June 3, 2016, Request for Proposals 32-16 was issued seeking proposals
from qualified vendors to provide full service vehicle recovery, towing, storage,
and impound services for the Police Department and the Fleet Services
Department.
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Council Work Session Meeting Minutes November 13, 2017
In August 2016, Council approved the agreements with Clearwater Towing for
both Police and Fleet Services. The annual purchase order authorized for Fleet
Services was in the amount of$45,000, and a 10% increase has already been
applied. Fleet requests an additional $2,500 to complete payment of the
remaining services for the annual term ending September 30, 2017, bringing the
authorized amount to $52,500.
The City's Fleet Operations utilizes Clearwater Towing for the transport of
surplus vehicles and equipment to auction, as well as movement of broken
down vehicles and equipment. Services required for the current annual term
were projected to be $45,000. In 2016/17 the transport of vehicles and
equipment exceeded projections and minor issues stemming from Hurricane
Irma caused additional service requirements.
Staff is also requesting to increase the renewal terms' annual amount from
$45,000 to $60,000 in anticipation of additional service requirements.
APPROPRIATION CODE AND AMOUNT:
Fleet department's operating budget 566-06611-530300-519-000-0000
9. Gas System
9.1 Declare as surplus, obsolete gas appliances and repair parts to the needs of the City,
authorize disposition through sale to the highest bidder through open market and
authorize the appropriate officials to execute same. (consent)
Clearwater Gas System has numerous inventory service/repair parts and
appliances for disposition. These items generally consist of parts to repair
water heaters and pool heaters (i.e., ignitions controls, thermostats, solenoids,
valves) and five propane water heaters. These parts are no longer needed as
several of the hotel/resort accounts have replaced their aging gas boilers, water
and pool heaters with higher efficiency models, therefore, resulting in obsolete
repair parts. Most of these obsolete parts are over 20 years old.
The intent is to sell all surplus designated equipment to the highest bidder. The
selected bidder(s) will be responsible for pick-up and transportation of the
equipment from their locations. The service/repair items are located at the Gas
Administration Warehouse on Myrtle Avenue.
Pursuant to City of Clearwater Code of Ordinances, Section 2.622, surplus
sales of common bulk items of an estimated value greater than $5,000 shall be
through public auction or open market, following authorization by the City
Council. The original cost of the surplus equipment and repair parts is
approximately $49,200. The open market bid opportunity will be handled in
accordance with code and purchasing policy, Division 4, Sale of Surplus
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Council Work Session Meeting Minutes November 13, 2017
Personal Property, and managed by the Purchasing Division.
APPROPRIATION CODE AND AMOUNT:
Revenue Code: 0-423-00000369901-000-000-0000
9.2 Approve a Purchase Order with DevTech of Avon Park, FL, in the annual amount of
$300,000, with the option for two 12-month term extensions, for the purchase of Itron
Automated Meter Reading endpoints and authorize the appropriate officials to execute
same. (consent)
Clearwater Gas System (CGS) utilizes Automated Meter Reading (AMR)
endpoints for all new and replacement gas meter sets. This allows Utility
Customer Service to read meters from the truck instead of having to walk to
each location and manually read the meter. Customer Service exclusively uses
Itron equipment, therefore, has become our standard for endpoint equipment.
DevTech is the sole source provider for Itron AMR endpoints.
CGS has approximately 22,000 natural gas customers and installs metering
equipment at each customer site for monthly billing. CGS estimates 4,000
meter installations per year (1,400 new accounts + 2,600 replacement meters).
Residential AMR units are $65.80/meter and commercial units are
$88.29/meter. The weighted average cost for each meter is $75.00.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in project codes
315-96377-563300-532-000-0000 (New Mains and Service Lines - Pinellas) and
315-96378-563300-532-000-0000 (New Mains and Service lines - Pasco)
10. Legal
10.1Adopt Ordinance 9055-17 on second reading, annexing certain real property whose post
office address is 1715 Lakeview Road, Clearwater, Florida 33756, together with all
abutting Right-of Way of Lakeview Road and South Duncan Avenue, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
10.2Adopt Ordinance 9056-17 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1715 Lakeview Road, Clearwater, Florida 33756, upon
annexation into the City of Clearwater, as Residential Low (RL).
10.3Adopt Ordinance 9057-17 on second reading, amending the Zoning Atlas of the city by
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Council Work Session Meeting Minutes November 13, 2017
zoning certain real property whose post office address is 1715 Lakeview Road,
Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
10.4Adopt Ordinance 9058-17 on second reading, annexing certain real properties whose
post office addresses are 809, 907, and 915 Hoyt Avenue, 3040 and 3077 Merrill
Avenue, 3136 San Joes Street, 3080 Terrace View Lane, and 3127 Wolfe Road, all
within Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
10.5Adopt Ordinance 9059-17 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 809, 907, and 915 Hoyt Avenue, 3040 and 3077 Merrill
Avenue, 3136 San Joes Street, 3080 Terrace View Lane, and 3127 Wolfe Road, all
within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as
Residential Low (RL) and Residential Urban (RU).
10.6Adopt Ordinance 9060-17 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 809, 907, and 915 Hoyt
Avenue, 3040 and 3077 Merrill Avenue, 3136 San Joes Street, 3080 Terrace View Lane,
and 3127 Wolfe Road, all within Clearwater, Florida 33759, upon annexation into the City
of Clearwater, as Low Medium Density Residential (LMDR).
11. City Manager Verbal Reports — None.
12. City Attorney Verbal Reports — None.
13. Council Discussion Item
13.1 City Citizen Survey Expectations and Next Cycle Schedule Confirmation -
Councilmember Jonson
Councilmember Jonson said he believes the survey relates to two elements
in the strategic plan. When the report was first presented, Council was told
staff would need time to absorb the information and get a sense of what the
results mean before they could identify areas for improvement and that it
would be appropriate for Council to receive an update on that progress. After
looking at the data in several different ways, one of the items most
concerning was the perception of sidewalk maintenance deviation between
the best part of the City and the worst part of the City. He suggested staff be
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Council Work Session Meeting Minutes November 13, 2017
directed to take a deeper dive into the perceptions for dealing with sidewalk
maintenance, in doing so, staff can decide what improvement actions can be
implemented. Then Council, with staff input, needs to decide when to
conduct another citizen survey to measure improvement. He requested
departmental responses to the different categories of the survey.
The City Manager said that as of today, department directors have not yet
formally digested the survey data. Staff is currently focused on immediate
priorities and now that Imagine Clearwater is ramping up, staff will be able to
come back to Council with a schedule of when staff can address the different
items on the survey. In response to a question, he said sidewalks are
handled through the Engineering department. He said data from surveys
that request people's perceptions require a different kind of focus, and
Council will see what kind of analysis Engineering provides.
A comment was made that there were 580 responses out of the 3,000
survey's mailed.
Deputy City Manager Jill Silverboard said the last citizen survey was in 2014
and although it is not written in council rules, it had been discussed that a
survey be conducted every two years. She said the next one is scheduled
to be conducted in 2019. In response to a question, she said there is a
sidewalk improvement program including a capital program for renewal and
replacement as well as a risk management perspective on trip and fall to
ensure repairs are made timely, which is separate from the overall sidewalk
new construction or addressing sidewalk networks.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
15. Closing Comments by Mayor — None.
16. Adjourn
The meeting adjourned at 4:19 p.m.
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