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06/04/2018Monday, June 4, 2018 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Community Redevelopment Agency Meeting Agenda June 4, 2018Community Redevelopment Agency Meeting Agenda 1. Call To Order 2. Approval of Minutes 2.1 Approve the minutes of the May 14, 2018 CRA meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Amend the operating budget for the Community Redevelopment Agency (CRA) for fiscal year 2017-2018, approve budget amendments to the CRA Capital Improvement Project Fund and adopt resolution 18-01. 5. Director's Report 6. Adjourn Page 2 City of Clearwater Printed on 5/30/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4450 Agenda Date: 6/4/2018 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Community Redevelopment Agency Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the minutes of the May 14, 2018 CRA meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/30/2018 Community Redevelopment Agency Meeting Minutes May 14, 2018 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, May 14, 2018 1:00 PM Council Chambers Community Redevelopment Agency Draft Community Redevelopment Agency Meeting Minutes May 14, 2018 Page 2 City of Clearwater Rollcall Present 5 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob Cundiff, Trustee Hoyt Hamilton, and Trustee David Allbritton Also Presen t – William B. Horne II – City Manager, Jil l Silverboard – Deputy City Mana ger, Micah Maxwell – Assistant City Manager, Pamela K. Akin – City Attorney, Rosem ar ie Call – City Clerk, Nicole Spra gue – Offic ial Re cords and Le gis lati ve Ser vices Coordin ator, and Amanda Thompson – CRA Executive Director. To pro vi de continui ty fo r research, items are li sted in agend a order altho ugh not necessarily disc ussed in that order. Unapproved 1. Call to Order – Chair Cretekos The meeting was called to order at 1:08 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the April 16, 2018 CRA meeting as submitted in written summation by the City Clerk. Trustee Caudell moved to approve the minutes of the April 16, 2018 CRA meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Downtown Implementation Plan Update (Chapter 4, Clearwater Downtown Redevelopment Plan) CRA Executive Director Amanda Thompson provided a PowerPoint presentation and distributed copies of the draft CRA Chapter 4 Implementation table. In response to questions, Ms. Thompson said the draft table has not Draft Community Redevelopment Agency Meeting Minutes May 14, 2018 Page 3 City of Clearwater been presented to the Downtown Development Board. Forward Pinellas conducted a bike share study; staff intends to coordinate any future bike share program with Forward Pinellas. The pedestrian and bicycle crossing at Court and Chestnut Streets was listed in Chapter 3 of the plan; staff has not delved into the details yet. She said recent renovations have not improved the status of the area. Ms. Thompson said there is $500,000 for construction plans and construction of the Mercado. Since staff does not want to hold up the streetscape construction, the perimeter will be streetscaped in a manner that would allow the construction of the Mercado in the middle. She recommended re-engaging the public on the Mercado design concept since it has been so long since the Mercado concept was introduced. Assistant City Manager Micah Maxwell said staff believes there was some disconnect between the citizen meetings and what was presented to the Trustees; the storage container concept was never shown to the citizen group. There are no construction drawings for the Mercado; the previous CRA Executive Director did not start the design process before separating from the City. Ms. Thompson said staff anticipates having the design completed by the Fall to put out to bid for construction. Staff was directed to refine the overall transportation table to include future parking needs. 5. Director's Report – None. 6. Adjourn The meeting adjourned at 1:36 p.m. Chair Community Redevelopment Agency Attest City Clerk Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4603 Agenda Date: 6/4/2018 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Amend the operating budget for the Community Redevelopment Agency (CRA) for fiscal year 2017-2018, approve budget amendments to the CRA Capital Improvement Project Fund and adopt resolution 18-01. SUMMARY: Amendments to the revenues of the Operating Budget reflect a net decrease of $2,146 in Tax Increment Financing (TIF) received for fiscal year 2017-18 based upon final receipts for the TIF proceeds from Pinellas County, the City of Clearwater and the Downtown Development Board. Expenditure amendments reflect a net decrease of $2,146 for the following amendments: ·changes to various budget codes to reflect actual expenditures to date, ·a decrease of $301 in payments to the DDB to match actual revenues received, ·and a net decrease of $1,845 to project transfers to compensate for the net reduction in tax increment financing revenues. Proposed amendments to the CRA Capital Improvement Project Fund reflect a net increase of $70,620. Amendments include: 1.94714 - Downtown Redevelopment - a net increase of $1,067,020.37 reflecting the following amendments: 1) an increase of $1,072,465 representing prior year excess cash to bring the budget in line with actual cash received in the project; 2) a budget decrease of $3,236 in City tax increment receipts; and 3) a transfer of $2,209 to 388- 94862, Car Pro Site for another year of environmental monitoring. 2.94849 - Downtown Redevelopment - a net decrease of $1,263,609 representing the following amendments: 1) a transfer of $1,000,000 from 388-94849, Downtown Gateway, to ENGF180001, Downtown Streetscaping, for the funding of Cleveland Streetscape Phase III as noted in the conceptual plan for Cleveland Streetscape Phase III and the Festival Plaza approved by Council on January 19, 2017; 2) a budget increase of $1,391 in County tax increment receipts; and 3) a transfer of $265,000 to 388-94897, Pierce St/Washington Ave Property Acquisition. 3.94852 - Retail Attraction / Assistance (CLOSE PROJECT) - a decrease of $21,837.18 representing a transfer to 388-94862, Car Pro Site. 4.94862 - Car Pro Site - an increase of $24,046.18 representing transfers of $21,837 from 388-94852, Retail Attraction/Assistance; and $2,209 from 388-94714, Downtown Redevelopment. Page 1 City of Clearwater Printed on 5/30/2018 File Number: ID#18-4603 5.94897 - Pierce St./Washington Ave Property Acquisition - To establish the project and record a budget increase $265,000 representing the following transfers: 1) $255,800 from 388-94849, Downtown Gateway as approved by CRA on October 16, 2017 (agenda item #17-3921); $1,500 from 388-94849 Downtown Gateway as approved by CRA on December 4, 2017 (agenda item #17-4064); and $7,700 from 388- 94849 to provide funding for property maintenance. Page 2 City of Clearwater Printed on 5/30/2018 Resolution No. 18-01 RESOLUTION NO 18-01 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER,FLORIDA, ADOPTING THE CRA FY2017/18 AMENDMENTS TO ANNUAL OPERATING BUDGET AND CAPITAL BUDGETS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Community Redevelopment Agency (CRA) annual budget requirements have been clarified and Section 189.418(3), of the Florida Statutes require that CRA’s adopt their annual budgets by resolution; now, therefore, BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Adopt the FY2017/18 AMENDMENTS TO CRA Operating and Capital Budgets as outlined on Exhibit A. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ____ day of _________, 2018. ____________________________ George N. Cretekos Chairman Approved as to form: Attest: _______________________________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk 2017-18 Revenue/Mid Year Adopted Expenditures Proposed Amended Amend Budget To Date Amendments Budget Ref Revenues & Transfers In Tax Increment Financing Revenues 338930 Pinellas County 1,197,190 1,198,581 1,391 1,198,581 1 381115 City of Clearwater 1,154,490 1,151,254 (3,236) 1,151,254 1 381116 Downtown Development Board 210,440 210,139 (301) 210,139 1 Total TIF Revenues 2,562,120 2,559,974 (2,146) 2,559,974 Other Revenues 361101 Interest Earnings 50,000 47,440 50,000 Transfers In 381782 DDB Administration 68,624 40,031 - 68,624 Total Revenues & Transfers In 2,680,744 2,647,445 (2,146) 2,678,598 Expenditures & Transfers Out Operating Expenditures 530100 Professional Services 60,000 7,000 (3,112) 56,888 530300 Other Contractual Services 15,000 1 (2,000) 13,000 2 540300 Telephone Variable 1,370 721 1,370 541000 Information Technology- Fixed 22,080 12,880 22,080 541600 Building & Maintenance Variable 1,000 1,000 542200 Electric-Utility Charges 500 67 500 542500 Postage 1,000 13 1,000 543100 Advertising 2,000 2,316 2,000 4,000 2 543200 Other Promotional Activities 1,500 1,248 1,500 543400 Printing & Binding 3,000 214 3,000 544100 Equipment Rental 2,500 622 2,500 547100 Uniforms 500 - 500 547200 Employee Expense-Travel 5,000 966 5,000 547300 Mileage Reimbursement 1,000 - 1,000 548000 Other Services 3,000 2,795 3,000 549000 Recruitment Expense - 258 258 258 2 550100 Office Supplies 2,000 193 2,000 552500 $1,000-$4,999 Mach & Equip - 2,854 2,854 2,854 2 557100 Memberships and Subscriptions 2,500 1,023 2,500 557300 Training and Reference 4,000 798 4,000 581000 Payments to Other Agencies-DDB 210,440 210,139 (301) 210,139 1 581000 Payments to Other Agencies - Blast Friday 100,000 85,714 100,000 Total Operating Expenditures 438,390 329,823 (301) 438,089 Transfers Out 590200 General Fund- Administrative 397,890 232,106 397,890 590800 Library Activation Project (94887)97,890 97,890 97,890 590800 Downtown Gateway Project (94849)174,930 174,930 1,391 176,321 4 590800 Downtown Beautification (99968)25,000 25,000 25,000 590800 Restricted County TIF Funds 1,197,190 1,198,581 1,197,190 590800 Downtown Redevelopment (94714)830 830 (3,236) (2,406) 590800 Downtown Marketing & Events (94853)75,000 75,000 75,000 590800 Placemaking Activities (94889)100,000 100,000 100,000 590800 Opportunity Fund (94893)173,624 173,624 173,624 Total Transfers Out 2,242,354 2,077,961 (1,845) 2,240,509 Total Expenditures & Transfers Out 2,680,744 2,407,784 (2,146) 2,678,598 Excess of Revenues & Transfers In Over Expenditures & Transfers Out - 239,661 0 0 Budget Amendments to Operating Budget 1 2 3 4 To reduce the budget transfer to the Downtown Redevelopment Project by $3,236 to compensate for the loss in tax increment financing. (item 1) To increase the budget transfer of Restricted County TIF funds to the Downtown Gateway by $1,391 for the increase Community Redevelopment Agency Mid Year Review For the seven month period of October 1, 2017 - April 30, 2018 To adjust budgeted revenue to actual TIF receipts, and adjust the related payment to the DDB to match actual receipts. To adjust the budget to reflect actual expenditure to date. Project Amendments Mid Year Project Budget Proposed Amended Project Open Available Amend #Description 10/1/2017 Amendments Budget To Date Encumbr Balance Status Ref 388-92839 Downtown Intermodal 46,078 46,078 46,078 388-94714 Downtown Redevelopment 1,448,384 1,067,020 2,515,404 24,090 2,491,314 1 388-94849 Downtown Gateway 1,722,402 (1,263,609) 458,793 188,850 269,943 2 388-94852 Retail Attraction/ Assistance 21,837 (21,837) 21,837 0 C 3 388-94853 Downtown Marketing & Events 102,009 102,009 21,771 7,194 73,044 388-94862 Car Pro Site 11,394 24,046 35,440 14,233 21,207 0 4 388-94866 Economy Inn Debt 407,606 407,606 407,606 388-94885 ULI Implementation 532,598 532,598 38,471 6,809 487,318 388-94887 Library Activation 139,116 139,116 39,873 99,243 388-94889 Placemaking Activities 134,099 134,099 8,770 125,329 388-94893 Opportunity Fund (Business Attraction)1,775,298 1,775,298 55,000 600,000 1,120,298 388-94895 Gateway Mercado 527,190 527,190 527,190 388-94896 Downtown Wayfinding 250,000 250,000 250,000 388-94897 Pierce St/ Washington Ave Prop Acq 0 265,000 265,000 265,000 5 388-99968 Downtown Beautification 119,835 119,835 6,776 113,059 388-99979 Storefront Improvement Program 197,032 197,032 197,032 Total 7,434,879 70,620 7,505,500 397,835 657,047 6,472,455 Budget Amendments to Projects 1 2 3 4 5 Community Redevelopment Agency CRA Capital Improvement Project Fund Mid Year Review For the seven month period of October 1, 2017 - April 30, 2018 To record a net increase of $1,067,020.37 reflecting the following amendments: 1) an increase of $1,072,465 representing prior year excess cash to bring the budget in line with actual cash received in the project; 2) a budget decrease of $3,236 in City tax increment receipts; and 3) a transfer of $2,209 to 388- 94862, Car Pro Site for another year of environmental monitoring. To record a net decrease of $1,263,609 representing the following amendments: 1) a transfer of $1,000,000 from 388-94849, Downtown Gateway, to ENGF180001, Downtown Streetscaping, for the funding of Cleveland Streetscape Phase III as noted in the conceptual plan for Cleveland Streetscape Phase III and the Festival Plaza approved by Council on January 19, 2017; 2) a budget increase of $1,391 in County tax increment receipts; and 3) a transfer of $265,000 to 388-94897, Pierce St/Washington Ave Property Acquisition. Actual Expenditures To record a transfer of $21,837.18 from 388-94852, Retail Attraction/Assistance, to 388-94862, Car Pro Site. (close project) To record a budget increase of $24,046.18 representing transfers of $21,837.18 from 388-94852, Retail Attraction/Assistance; $2,209 from 388-94714, Downtown Redevelopment. To establish the project and record a budget increase $265,000 representing the following transfers: 1) $255,800 from 388-94849, Downtown Gateway, as approved by CRA on October 16, 2017 (agenda item #17-3921); 2) $1,500 from 388-94849, Downtown Gateway, as approved by CRA on December 4, 2017 (agenda item #17-4064); and 3) $7,700 from 388-94849, Downtown Gateway, to provide funding for property maintenance. (see item 2 above)