05/08/2018 Neighborhood and Affordable Meeting Minutes May 8, 2018
Housing Advisory Board
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Tuesday, May 8, 2018
9:00 AM
Council Chambers
Neighborhood and Affordable Housing Advisory
Board
Page 1
City of Clearwater
Neighborhood and Affordable Meeting Minutes May 8, 2018
Housing Advisory Board
Roll Call
Present 4 - Vice Chair Haley Crum, Board Member Kevin Chinault,
Board Member Linda Kemp, and Board Member Peggy
Cutkomp
Absent 2 - Chair Carmen Santiago, and Board Member Lisa Hughes
Also Present: Denise Sanderson — Economic Development & Housing
Director, Chuck Lane — Economic Development & Housing
Assistant Director, Kimberly DuPont - Housing Coordinator,
Patricia O. Sullivan — Board Reporter
1. Call To Order
The Vice Chair called the meeting to order at 9:05 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
2. Approval of Minutes
2.1 Approve minutes of April 10, 2018 Neighborhood and Affordable Housing
Advisory Board as submitted in written summation.
Member Chinault moved to approve minutes of the April 10,
2018 Neighborhood & Affordable Housing Advisory Board
meeting as submitted in written summation. The motion was
duly seconded and carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda: None.
4. New Business Items
4.1 Recommend funding allocations for the FY 2018/2019 Annual Action Plan,
which is the 3rd Action Plan of the FY 2016/2017 - 2019/2020 Four-Year
Consolidated Plan, to implement the goals and objectives set forth in the
Consolidated Plan, as required by HUD.
On July 21, 2016, City Council approved the FY 2016/2017 -2019/2020
4-Year Consolidated Plan identifying the city's goals and objectives with
respect to the City's administration of HOME Investment Partnerships
(HOME) Program and Community Development Block Grant (CDBG)
Program funds. Under the 4-Year Consolidated Plan, the City is required
to create and implement a plan each year to identify the sources and
uses of these funds for housing, community programs, and economic
development. This plan, referred to as an Annual Action Plan, provides
HUD with the City's budget and proposed expenditures to meet the
goals and objectives established in the 4-Year Consolidated Plan.
Page 2
City of Clearwater
Neighborhood and Affordable Meeting Minutes May 8, 2018
Housing Advisory Board
Funds are used to develop viable communities and sustain existing
ones. This year's Annual Action Plan allocates federal funds to: 1)
provide safe, decent and affordable housing opportunities to
extremely-low to moderate-income households for new and existing
homes; 2) construct and/or renovate public facilities; and 3) fund public
service programs.
The City of Clearwater anticipates allocations of$740,943 in CDBG
funding and $383,146 in HOME funding for FY 2018/2019. CDBG
Program funds may be used for housing, community and economic
development, public services and facilities, acquisition, relocation, and
administration. HOME Program funds are limited to housing-related
activities and administration.
The City partners with several non-profit agencies to implement the
goals and objectives the City has established in the 4-Year Consolidated
Plan. To obtain these partners, the City published a Notice of Funding
Availability in the Tampa Bay Times and on its website on February 23,
2018. The notice informed the public of resources the City anticipated
receiving and eligible uses of those resources. It also informed the public
of the application period for requesting funds; applications were due by
midnight March 23, 2018. The City received 27 funding applications.
Applicants were given an opportunity to present their proposed projects
on April 10, 2018 at the monthly NAHAB meeting. A Technical Review
Committee (TRC) comprised of professionals in the social service and
grants community, a member of the City's Neighborhood &Affordable
Housing Advisory Board (NAHAB), the City Clerk, and Planning
Department staff reviewed and ranked the applications. City Housing
staff reviewed each application to ensure proposed activities meet HUD
requirements.
Each year the City may allocate up to 15% of its CDBG funds for public
service activities. This year, the City received requests for funding of
public services in the amount of$284,642, however based on HUD's
formula and expected entitlement, $111,140 is available for funding.
In FY 2017/2018, the NAHAB endorsed a funding matrix for Public
Services applicants that establishes the funding ratios based upon the
TRC's ranking and City Housing staff's determination of eligibility.
Utilizing the funding matrix ensures the majority of applicants are funded
fairly and appropriately.
The FY 2018/2019 Annual Action Plan is due to HUD by August 15,
2018. All organizations that will be receiving an allocation will have
agreements prepared and executed by October 1, 2018. Staff performs
compliance monitoring with funded organizations on an annual basis.
Assistant Economic Development & Housing Director Chuck Lane
provided a PowerPoint presentation on the FY(Fiscal Year)
Page 3
City of Clearwater
Neighborhood and Affordable Meeting Minutes May 8, 2018
Housing Advisory Board
2018119 Annual Action Plan. FY 2018119 CDBG and HOME
allocations increased while SHIP (State Housing Initiatives
Partnership) funding was reduced 67.4%. He reviewed programs
recommended for funding, recommended allocations, and
requirements that disqualified some applications.
In response to questions, Mr. Lane said housing education
nonprofits received funds from a pool last year when SHIP funding
was sufficient. Staff will review the agreements after 6 months to
determine how programs are using dedicated funds and if money
was available to shift to other approved programs. Concern was
expressed if the new Hillsborough County based applicant would
effectively provide housing education, an important homebuying
component.
Member Kemp declared a conflict of interest re Tampa Bay CDC
(Community Development Corporation).
Member Crum declared a conflict of interest re HEP (Homeless
Emergency Project).
Member Chinault moved to recommend approval of all
applications recommended for funding and recommended
allocations with the exception of Tampa Bay CDC and HEP.
The motion was duly seconded and carried unanimously.
Member Cutkomp moved to recommend approval of Tampa
Bay CDC's application and recommended allocation. The
motion was duly seconded. Members Crum, Cutkomp, and
Chinault voted "Aye"; Member Kemp abstained. Motion
carried.
Member Chinault moved to recommend approval of HEP's
application and recommended allocation. The motion was
duly seconded. Members Cutkomp, Kemp, and Chinault voted
"Aye"; Member Crum abstained. Motion carried.
5. Old Business Item: None.
6. Director's Report
Mr. Lane said the June 12, 2018 meeting may be cancelled.
Attendance was important at the July 10, 2018 meeting when
funding allocations will be presented for final approval.
Mr. Lane reported Board Member Lisa Hughes had indicated she
would resign from the board. Names of qualified individuals for 2
Page 4
City of Clearwater
Neighborhood and Affordable
Housing Advisory Board
positions would be presented to the City Council for consideration
and approval.
Meeting Minutes May 8, 2018
7. Board Members to be Heard: None.
8. Adjourn
Attest:
/J1A Ii 4
The meeting adjourned at 9:30 a.m.
oard ' -D' er
City of Clearwater
Neighborhood &
Page 5
ordable Housing Advisory Board
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OF ICERS
LAST NAME —FIRIT QIAME —MI DLE N
(P\ Cn If/JI/il
E _ o i1 a
1 (/�(}
NAME OF BOARD, COUNCIL,
OM ION, {AlTHO ITY, OMMITTEE
/I,YIi [JAI
MAILING SSA
Q_ J�
atity
THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMnTEE ON
WHICH I SERVE IS A UNIT OF:
�TY ❑ COUNTY ❑ OTHER LOCAL AGENCY
CITY
'
6
•
✓
(�
/ /
E OF POLITICAL SUBDIVISION: ?
DATE ON WHICH VOTE OCCURRED
I Iq
MY POSITION IS:
❑ ELECTIVE APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or Toss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a govemment agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
w k ♦ k • x
■
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B - EFF. 11/2013
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
PAGE 1
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
(tin da
DISCLOSjJRE OF LOCAL OFFICER'S INTEREST
.5-)3
, hereby disclose that on
(a) A measure came or will come before my agency which (check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate
inured to the special gain or loss of my relative
20
inured to the special gain or loss of by
whom I am retained; or
inured to the special gain or Toss of , which
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest in the measure is a (lows:
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules goveming attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
_612 /
Date Filed
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 11/2013
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
PAGE 2
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME —FIRST NAMEITLE NAME
CAN* ilf1
NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
MAILING ADDRESS
M
1 i
kDo c S5
'
`^ ���
THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON
WHICH I SERVE IS A UNIT OF:
`CITY ❑ COUNTY ❑ OTHER LOCAL AGENCY
CITY
GNAME
COUNTY
OF POLITICAL SUBDIVISION:
DATE [�iJ 1 ICH q, OCCURRED
11
MY POSITION IS:
y, ELECTIVE ❑ APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non - advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a govemment agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a
relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law,
mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
* * * * *
ELECTED OFFICERS:
f * * * f
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting, who should incorporate the form in the minutes.
f
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
PAGE 1
CE FORM 8B - EFF. 11/2013
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
1, AITA
DISCLOSURE OF LOCAL OFFICER'S INTEREST
CAAA 4\ , hereby disclose that on
(a) A measure came or will come before my agency which (check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
,20 `e):
inured to the special gain or loss of
by
whom I am retained; or
inured to the special gain or loss of
is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me.
(b) The measure before my agency and the nature of my conflicting interest ' the measure is as follows:
"Z ac v., c_ A S ` u- Cpl , r o 'C"�`c So
AS vtic C\t_
, which
L:J4 J I obs4
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules goveming attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
6-Ittteb
Date Filed
Sign tt,f9—
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 88 - EFF. 11/2013
Adopted by reference in Rule 34- 7.010(1)(f), F.A.C.
PAGE 2