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07/25/2007 - Special Meeting City Council Agenda Special Meeting Date: 7/25/2007- 3:00 PM Location :City Hall Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Other Items on City Manager Reports 2.1 Review Council Changes from Budget Workshop of July 16 and Council Meeting of July 19,2007. - Tina Wilson, Budget Director @ Attachments 2.2 Outstanding Issues: a) Neighborhood Services, b) School Resource Officers I@l Attachments 2.3 Presentations and Remarks from Public: a) Tampa Bay Partnership, b) Ruth Eckerd Hall, Inc., c) Jolley Trolley @ Attachments 3. Adjourn Meeting Date: 7/25/2007 Special City Council Agenda City Hall SUBJECT / RECOMMENDATION: Review Council Changes from Budget Workshop of July 16 and Council Meeting of July 19,2007. - Tina Wilson, Budget Director SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 1 Attachment number 1 Page 1 of 1 0 0 0 0 0 0 0 0 0 0 0 0 , 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ""1" ""1" 0\ 00 01 on r- on 0 on - 00 00 01 0 01 r- ""1" - r- 0 0\ - 00 0 0\ 0\ '0 0 M on M 0\ r- ~ ~ ~ ~ "CI 00 0\ '0 M on M r- 01 r- 0 0\ r- 01 0\ r- oo 00 r- M 0 01 - ""1" ""1"" r- ""1"" '0 - r- - r- r- on r- ..... ..... := ,,- 0 M" M" 00" 01" ""1"" on" 0\" r-" on" M" M" M" .... on" 00" '0" 01" ""1"" 01" 00" 00" on" M" - M" - ""1"" on" on" 0" ""1"" M" 00" ""1"" .... .... 00 '" ..... ~-... r- M 01 0\ '0 ""1" 0 01 on '0 on 0\ ""1" 0\ '0 r- '0 r- 0\ 01 M '0 01 M M 01 - 0 on - - r- 0\ 00 r- r- .... g ~"CI~ 01 00 0\" ""1" on 0 00 r- 0\ "l 0" - .... 01 "l '0" - - M" 0 M 01 ""1"" "l ""1" "l ""1" M "l r-" ""1"" 0\ 0" '0 l"l l"l ...., = r-" 0\" - ""1"" '0" r-" - M" - - r-" l"l - - ""1"" - r-" 01" - - '0" - '0" - - - '0" - M" .... .... .... 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J LL (f) 0 z 2: <( 0 <( LL 0 U 0 LL (f) LL Item # 1 Meeting Date: 7/25/2007 Special City Council Agenda City Hall SUBJECT / RECOMMENDATION: Outstanding Issues: a) Neighborhood Services, b) School Resource Officers SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Charles Eric Wilson Work Week July 14-20, 2007 Recognition Program - 7.5 Hrs 7.5 Recognition Web updates - 1.5 Hrs 1.5 Neighborhood Block Parties - 3 hrs 3 Carefest 2007 - 2 hrs 2 Council Meeting - 6.5 hrs 6.5 Committees - Diversity, Box - 2 Hrs 2 Staff Meeting - 4 Hrs 4 Administration Tasks - 5.5 Hrs 5.5 Field Work - 2.5 2.5 Assignments per Jeff - Tidemark - 6 hrs 6 Recognition Program - marketing, gathering of nominations, site visits and interviews, pictures, meetings, committee meetings, power points, (developing and presenting), judging, ordering plaques, writing scripts, writing of press releases, presentation to Council, notify winners, develop power point for presentation to Council Recognition Web updates - Send updates of the winners and information on the program to the webmaster Neighborhood Block Parties - Organize, approve applications, send out info for approvals to over 15 departments, flyers, kits, send approval or denial letter, explain process and the policies Carefest 2007 - involved in seeking out projects, do presentations, planning, meetings, sending letters, volunteering, securing location for lunch, connecting other City services Council Meeting - Attending meetings, pre-meeting prep work i.e. Award Plaques, Alignment Committees - Diversity, Box - Diversity Leadership Team Leader, Box Committee Participant Staff Meeting - Report on current assigned projects, obtain direction and departmental updates from senior department management Administration Tasks - Documentation, answering phone calls, problem-solving, reference guide, program information, department historian, GIS and a connecting source Field Work - Photographs, site visits, promotion, grassroots communication, attend neighborhood meeting, and events Tidemark - Research and design of a new case type to be added to Tidemark system (Permit Plan) Page 1 July 23, 2007 See Attached Item # 2 ..... o CIl C "'0 ~ ~ o..c > ~ c CIl CI) E - -- c CI) 0) Ol :gE CI) 0) 0) 0) ~ E 0-- o CI) E ~ ~ 0) Ol > e 00.. 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'E CIl E E CJ) ~ E 0 ~OOO ;:: '+- 0 0> 'E- 0 c c 0) 0) 'C E - CI) 0) o~ro2 UI-O(f) Item # 2 Attachment number 3 Page 1 of 1 PROPOSED NEIGHBORHOOD SERVICES CUTBACKS Current Responsibilities Proposed Cutbacks North GreenV\Ood Initiative Continue East Gateway Initiative Continue at 50% Neighborhood Meetings (Now attend Reduce to Neighborhood Assn Annual Meetings only approximately 90) Awards for Neighborhoods Continue Celebrate Neighborhoods Day & Week Continue Grant Programs Discontinue Hispanic Neighborhood Association Discontinue if Spanish-speaking specialist is employee position eliminated Phone Calls Continue Neighborhood Conservation Overlay District Planning to handle as they previously did NeV\5letters Propose this be transferred to Public Communications or infonnation provided in "Smsrune Lines" CareFest Discontinue Paint Your Heart Out, Oearwater Discontinue Presentations Cut back to specialized events only Publications Eliminate or propose transfer to Public Communications Neighborhood Hurricane Plan Discontinue and transfer inquiries for infonnation to Emergency Management Surveys/Studies Continue per need Block Parties Continue support as needed Neighborhood of the Quarter Continue Update of Neighborhood Database Continue Florida State Planning Corrumttee Continue Resident Engagement Program Provide infonnation but no longer do educational pieces Serve on Various Corrumttees Cut back as needed Prepared: July 24, 2007 Item # 2 Meeting Date: 7/25/2007 Special City Council Agenda City Hall SUBJECT / RECOMMENDATION: Presentations and Remarks from Public: a) Tampa Bay Partnership, b) Ruth Eckerd Hall, Inc., c) Jolley Trolley SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 3 .,.....:. 7-25-07;10:55AM;PARK AND RECREATION # 2/ 6 Attachment number 1 . . Page 1 of 1 . ...", ... . . .... ... REVENUE City Grant. Fares Advertising Interest Income Charters Other Income .. .,. Total Revenue EXPENSE. Wages, Drivers Wages,. Indireot Wag-es, Overtime .Wages, Clerical 'Wages, Maintenance Salaries, Admin. Payroll Taxes Workers' Comp. Maint. ,Parts, etc. Insurance Fuel Office Expense Personnel ,Costs Utilities, Facilities Rent ., Equip. Rental Professional Fees Other Tax & Fees Miscellaneous Total Expense Net Change In Assets ;7275624825 OPERAT1NG STATEMENT MONTH OF: SEPTEMBER 2006 .. " PLAN ACTUAL VARIANCE 23,435 23,435 -0- .. 7,258 7,026 (232) 6,554 8,336 1,782 130 . 217 87 ".5,152 6,627 1,475 -:-0- -0- -0- 42,529 45,641 3,112 14,301 12,890 1,411 784 522 262 250 236 14 1,736 1,890 (154) 2,666' 3,075 (409) 3,725 3, 6~.3 192 2,666 2,061 605 2,171 1,278 893 2,800 4,653 (1,853) 5,513 4,441 1,072 5,010 9,086 (4,075) 175 89 ~6 551 733 (182) 671 664 7 1,772 1,784 ( 1 2 ) 617 594 23 -0- -0- -0- '-0,... -0- -0- -0- -0- -0- 45,408 47,618, (2(210) (2',879) (1/977) 902 .> JOLLEY TROLLEY TRANSPORTATION OF CLEARWATER, INC. , 483 MANDALAY AVE" SUITE 213 CLEARWATER, FL 33767 (727) 445-1200. FAX (727) 443-3655 Item # 3 JOLLEY TROLLEY TRANSPORTATION OF C~~~'fVAT.ER. "INC. ','. . "I. . STATEMENTS OF ACTIVITIES . . Years ended ~eptember 30, 2006 and 200~' 2006 2005 7-25-07;10:55AM;PARK AND RECREATION '-. ,. .:o~-. . ,>;":.J ,-'::": :'/:l;'~.i:: ;~~ . .'....,.;(:~:>r ..~.~? 1 Support and revenue: Support: City of Clearwater Operations Grant City of Clearwater Vehicle Maintenance Grant City of Clearwater Office Rent Grant Total support Revenue: Fare revenue Advertising revenue Charter revenue Interest income Other revenue Total revenue Total support and revenue Expenses: Salaries - drivers Salaries - administrative Salaries - vetlicle maintenance Payroll taxes Worker's compensation insurance Trolley repairs and maintenance Depreciatioh expense Insurance expense Fuel expense Office. suppJies and expenses Personnell costs Utilities Rental expense Professional fees Sales tax and other taxes Tota' expenses Changes in net assets Net assets - unrestricted. beginning of year . Net assets - unrestricted, end of year See accompanyirig notes to financial statements. 3 ;7275624825 Ii $ 219,520 $ 50.000 11.700 281,220 219,520 50,000 11,700 281,220 121,166 113.544 86,863 77,311 98,886 91,995 1,505 1,249 76 3.662 308,496 287,761 569.716 568,981 , 184,758 193,231 71,012 71,448 45,546 42,691 33,058 33,044 28,166 24,387 47,370 32,375 57,471 73,880 54,472 . 70,744 110.905 77,642 3,929 6,135 10,260 9,316 6,702 5,833 23,649 23,258 6,975 6,475 1,870 2,369 686,163 672.828 (96,447) (103,847) 209.341 313.188 S 112.894 $ 209.341 ...::.= # 3/ 6 Attachment number 1 Page 1 of 1 Item # 3 7-25-07;10:55AM;PARK AND RECREATION ;7275624825 # 4/ 6 Attachment number 1 Page 1 of 1 JOLLEY TROLLEY TRANSPORTATION OF CleARWATER, INC. STATEMENTS OF ACTIVITIES Years ended September 30, 2005 and 2004 2005 2004 Support and revenue: Support: City of Cle8/Water Operations Grant $ 219,520 $ 229,540 City of Clearwater Vehicfe Maintenance Grant 50,000 50,000 City of Clearwater Office Rent Grant 11.700 11.700 Total support 281,220 291,240 Revenue: Fare revenue 113,544 117,597 Advertising revenue 77,311 67,904 Charter revenue 91,995 65,390 Irtterest income 1,249 812 Other revenue 3,662 2.910 Total revenue 287,761 254,613 Total support and revenue 568,981 545,853 Expenses: Salaries - drivers 193,231 119,976 Salaries - administrative 71,448 69,389 Salaries - vehicle maintenance 42,691 36,976 Payroll taxes 33',044 25,736 Worker's compensation insurance 24,387 11,474 Trolley repairs and maintenance 32,375 49,288 Depreciation expense 73,880 81.723 Insurance expense 70,744 70,160 Fuel expense 77,642 60,126 Office supplies and expenses 6,135 3,023 Personnel costs 9,316 11,938 Tl"?vel Utilities 5,833 5,429 Rental expense 23,258 23,597 Professional fees 6,475 5,400 Sales tax and other taKes 2,369 1,966 Bad debt 732 Total expenses 672,828 636.933 Changes In net assets (103,847) (91,080) Net assets - unrestricted, beginning of year 313,188 404,268 Net assets - unrestricted, end of year $ 209.341 $ 313.188 See accompanying notes to financial statements. 3 Item # 3 7-25-07;10:55AM;PARK AND RECREATION ;7275624825 .'" ,I.~ JOLLEY TROLLEY TRANSPORTATION OF CLEARWATER, INC. STATEMENTS OF ACTIVITIES Years ended September 30, 2003 and 2D02 I 2003 2002 Support and revenue: Support: City of Clearwater Operations Grant $ 244,970 $ 265,OQO City of Clearwater Vehicle Maintenance Grant 50,000 50,000 City of Clearwater Office Rent Grant 11,700 11,700 Total support 306,670 326,700 Revenue: Fare revenue 102,022 72,928 Advertising revenue 54,113 62,256 Charter revenue 68,469 60,259 Interest income 1,359 3,712 Other revenue 359 584 Total revenue 226,322 199.739 Total support and ~evenue 532,992 526,439 Expenses: Salaries - drivers 166,055 120,031 Salaries - administrative 78.775 73.465 Salaries - vehicle maintenance 33,792 29,074 Payroll taxes 20,807 16,764 Worker's compensation insurance 16,111 13,867 Trolley repairs and maintenance 52,792 37,011 Depreciation expense 94,023 86,555 Insurance expense 56,044 44,805 Fuel expense 39,759 28,034 Office supplies and expenses 9,270 7,211 Personnel costs 11,608 8,262 Travel 585 Utilities 5,208 3,321 Rental expense 22,206 21,599 PrOfesSional fees 4,750 5,363 Sales tax and other taxes 2,149 62 Total expenses 613,349 496,009 Changes in net assets (80,357) 30,430 Net assets - unrestricted, beginning of year 484,625 454,195 Net assets - unrestricted, end of year $ 404 .268 $ 484.625 See accompanying notes to financial statements. # 5/ 6 Attachment number 1 Page 1 of 1 Item # 3 See accom'panying notes to financial statements. 3 Item # 3