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07/19/2007 City Council Agenda Location: Council Chambers - City Hall Date: 7/19/2007- 6 :00 PM Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Presentations 4.1 Neighborhood of the Quarter, Home of the Quarter and Business of the Quarter ~ Attachments 5. Approval of Minutes 5.1 Approve the minutes of the June 20, 2007 City Council Meeting and the June 18, 2007 Attorney-Client Session as submitted in written summation by the City Clerk. ~ Attachments 6. Citizens to be Heard re Items Not on the Agenda Public Hearings - Not before 6:00 PM 7.Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 7.1 Approve the City of Clearwater's Fiscal Year 2007-2008 Consolidated Planning Document, which contains the FY2007-2008 Action Plan, to carry forward the goals and objectives set forth in the Plan, as required by HUD, and authorize the City to enter into agreements with organizations contained in the FY07 -08 Consolidated Action Plan ~ Attachments 7.2 Approve the vacation of the the 5-foot utility easement lying along the east property line of Lots 8 through 13, inclusive, Melody Subdivision (693 Canterbury Road) and pass Ordinance 7845-07 on first reading, (V AC2007-04 Oyonwo/Ogaga and City of Clearwater). ~ Attachments 7.3 Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 863 Lake Forest Road (Lot 21, Less the South 60 feeth thereof, Hillcrest Estates First Addition, Section 07, Township 29 South, Range 16 East); and Pass Ordinances 7837-07, 7838-07 and 7839-07 on first reading. (ANX2007-04012) ~ Attachments 7.4 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1403 Regal Road (Lot 24, Solar Crest, Section 23, Township 29 South, Range 15 East); and Pass Ordinances 7840-07, 7841-07 and 7842-07 on first reading. (ANX2007-05013) ~ Attachments 8. Second Readings - Public Hearing 8.1 Adopt Ordinance No. 7820-07 on second reading, amending Appendix A, Schedule of Fees, Rates and Charges, Article XXV, Public Works - Fees, Rates, and Charges, Section (3)(c) Solid Waste Collection Rates; (3)(d) Recycling; and Section (5)(b) Solid Waste Roll-off Container Service, Clearwater Code of Ordinances. ~ Attachments 8.2 Adopt Ordinance No. 7824-07 on second reading, annexing certain real property whose post office address is 1751 EI Trinidad Drive East, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. ~ Attachments 8.3 Adopt Ordinance No. 7825-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1751 EI Trinidad Drive East, upon annexation into the City of Clearwater, as Residential Low. ~ Attachments 8.4 Adopt Ordinance No. 7826-07 on second reading, amending the zoning atlas of the city by zoning certain real property whose post office address is 1751 EI Trinidad Drive East, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). ~ Attachments 8.5 Adopt Ordinance No. 7830-07 on second reading, annexing certain real property whose post office address is 1806 Diane Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. ~ Attachments 8.6 Adopt Ordinance No. 7831-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1806 Diane Drive, upon annexation into the City of Clearwater, as Residential Low. I@l Attachments 8.7 Adopt Ordinance 7832-07 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1806 Diane Drive, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). ~ Attachments 8.8 Adopt Ordinance No. 7833-07 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2007 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Program Fund, Pinellas County Housing Trust Fund, Water and Sewer Fund, Gas Fund, Recycling Fund, and Marine and Aviation Fund. ~ Attachments 8.9 Adopt Ordinance No. 7834-07 on second reading, amending the Capital Improvement Budget for the fiscal year ending September 30,2007, to reflect a net decrease of $920,033. ~ Attachments City Manager Reports 9. Consent Agenda 9.1 Declare the list of vehicles, machinery and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida or through sealed bid sale, and allow appropriate officials to execute same. (consent) ~ Attachments 9.2 Approve settlement of the liability claim of Beatriz and Robert Youngs in the amount of $84,000 and authorize the appropriate officials to execute same. (consent) ~ Attachments 9.3 Approve soliciting a Request for Proposal (RFP 28-07) for the operation, maintenance and programming of various City recreation facilities from qualified organizations. ~ Attachments 9.4 Accept a FY 2005 Buffer Zone Protection Program Grant (BZPP) in the amount of $99,999.27 from the Florida Department of Law Enforcement (FDLE) and U. S. Department of Homeland Security (DHS), and obligate the grant funds to be used to purchase a variety of emergency equipment and an Emergency Services Logistics Unit. (consent) @ Attachments 9.5 Ratify and Confirm Change Order 2 to Gibbs & Register, Inc. of Winter Haven, Florida for the "Cleveland Street Streetscape Project" (03-0093-ED) which increases the contract amount by $726,594.74 for a new contract total of $9,676,700.53 and authorize the appropriate officials to execute same. (consent) ~ Attachments 9.6 Ratify & Confirm Change Order 2 and Final to RTD, Construction, Inc., Zephyrhills, FL for the Bio- solids Treatment Implementation-Digester Refurbishment Project (03-0022-UT), decreasing the contract amount by ($1,538,651.77) for a new contract total of $3,477,478.41, and approve a time extension of 200 days and authorize the appropriate officials to execute same. (consent) ~ Attachments 9.7 Approve renewing a three-year leasing agreement with Alltel Wireless Holdings, LLC, successor in interest of GTE Mobilenet of Tampa, Inc., allowing cellular telephone antennas on the city's Kapok Water Storage Tank in Del Oro Park for an annual rental fee of $30,000 to be adjusted each successive annual anniversary date by an amount equal to the U.S. Consumer Price Index (CPI), but in no event greater than 4% per year and authorize the appropriate officials to execute same. (consent) ~ Attachments 9.8 Award a contract (purchase order) to General Chemical Corp, ofParsippany, NJ, for the purchase of liquid aluminum sulfate (alum) in the amount of $730,800 during the contract period July 20, 2007 through July 31, 2010 being the lowest, most responsive bid for RFP #22-07, and authorize the appropriate officials to execute same. (consent) @ Attachments 9.9 Award a contract (purchase order) to Professional Piping Services, Incorporated in the amount of $200,000 for the 2007 Force Main Pigging Project (06-0059-UT), which is the only responsible bid received in accordance with the plans and specifications, and that the appropriate officials be authorized to execute same. (consent) @ Attachments 9.10 Accept a Fire Hydrant & Utility Easement over, across and under a portion of the Southeast 114 of Section 21, Township 29 South, Range 15 East containing 1150.42 square feet, more or less, as conveyed by MLJ Lakeview, LLC, in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) ~ Attachments 9.11 Accept two 150 square foot Drainage & Utility Easements conveyed, respectively, by Flamingo Bay Condominium Developers, LLC and by John Conti, Francesco Carriera and Agostino DiGiovanni as Co- Trustees of the Tropicana Resort Land Trust (collectively, "Grantors"), over, across and under applicable portions of Lots lA and 3A, COLUMBIA SUBDIVISION NO.3, each given in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) ~ Attachments 9.12 Approve a Supplemental Work Order to McKim & Creed (EOR) for Re-evaluation of the City of Clearwater Master Plan for Reclaimed Water System Development in the amount of $57,370, for a new total purchase order amount of $141,870 and authorize the appropriate officials to execute same. (consent) ~ Attachments 9.13 Approve the Supplemental Work Orders for Tampa Bay Engineering Group, Inc. (EOR) for design services for the relocation of existing potable water, reclaimed water and sanitary sewer facilities impacted by the Florida Department of Transportation's SR 55 (US 19) from Whitney Rd. to south of Seville Blvd. project, in the amount of $35,845, for a new total purchase order amount of $130,995, and SR 55 (US 19) from south of Seville Blvd. to north of SR 60 project in the amount of $33,045, for a new total purchase order amount of $167,455, and authorize the appropriate officials to execute same. (consent) ~ Attachments 9.14 Reappoint Allen Weatherilt to the Parks and Recreation Advisory Board with the term expiring on July 31, 2011. (consent) I@l Attachments 9.15 Appoint Lois Sewell as the Clearwater Sister Cities, Inc. representative to the Sister Cities Advisory Board with the term expiring on July 31, 2011. (consent) ~ Attachments 9.16 Authorize instituting a civil action against U.S. Water Services Corporation, to recover $2,216.60 for damage to City property. (consent) I@l Attachments 10. Other items on City Manager Reports 10.1 Authorize Supplemental Agreement 2 to an existing JPA with the FDOT for modifications to the Fixed Base Operation (FBO) Building at Clearwater Airpark, increasing Department (FDOT)funding by $200,000 and Agency (City of Clearwater) funding by $50,000 for a total of $250,000 and adopt Resolution 07-03. ~ Attachments 10.2 Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT) for the relocation of existing potable water facilities impacted by the FDOT's S.R. 590 From West of Old Coachman Road to West of Coachman Crossing Roadway Improvement project, in the amount of $260,620 and adopt Resolution 07-18. ~ Attachments 10.3 Approve a First Amendment to a Land Lease Agreement dated July 26, 1995, with Crown Castle GT Company, LLC (successor in interest to GTE Mobilnet of Tampa, Inc.) for city-owned land in the Southeast 114 of Section 21, Township 28 South, Range 16 East, granting options to extend for up to two additional five year terms, with annual rent of $20,400 plus a percentage of collocation revenues Crown receives from sub-tenants, the rent being adjusted annually by the CPI and authorize the appropriate officials to execute same. I@l Attachments 10.4 Adopt a proposed millage rate of 4.6826 mills for fiscal year 2007/08 and set public hearing dates on the budget for September 6,2007 and September 20,2007 to be held no earlier than 6:00 p.m. @ Attachments Miscellaneous Reports and Items 11. City Attorney Reports 11.1 Request for an Attorney-Client session to be held August 2, 2007 at 4:30 p.m. to discuss the lawsuit filed by Water's Edge One, LLC against the City of Clearwater and First Baptist Church of Clearwater, Pinellas County Circuit Case No. 07-006588-CI. @ Attachments 12. Adjourn City Council Agenda Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Neighborhood of the Quarter, Home of the Quarter and Business of the Quarter SUMMARY: Meeting Date:7/19/2007 Review Approval: 1) Clerk Cover Memo Item # 1 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve the minutes of the June 20,2007 City Council Meeting and the June 18,2007 Attorney-Client Session as submitted in written summation by the City Clerk. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 2 Attachment number 1 Page 1 of 1 CITY COUNCIL SPECIAL MEETING CITY OF CLEARWATER Closed Attorney/Client Session June 18, 2007 The City Council of the City of Clearwater met in closed session at City Hall, Monday, June 18, 2007, at 12:30 p.m., with the following members present: Frank V. Hibbard John Doran Carlen Petersen George N. Cretekos Paul Gibson William B. Horne II Pamela K. Akin John R. Richardson Mayor Vice-Mayor Councilmember Councilmember Councilmember City Manager City Attorney The Mayor called the meeting to order and announced a closed session would be held for the purpose of discussing Gregory A. Kaiser, Esq., as Personal Representative of the Estate of John Crouch, deceased v. City of Clearwater and Sid Klein, individually, Case No. 93-2860-CI-015, pending in the Circuit Court for the Sixth Judicial Circuit. This meeting is exempt from the provisions of the Sunshine Law. The entire session was recorded by a certified court reporter and the transcript shall be made part of the public record upon conclusion of the litigation. The closed session adjourned at approximately 1 :25 p.m. Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Attorney-Client 2007-06-18 1 Item # 2 Attachment number 2 Page 1 of 13 CITY COUNCIL MEETING MINUTES CITY OF CLEARWATER June 20, 2007 Unapproved Present: Frank Hibbard John Doran Carlen Petersen George N. Cretekos Paul Gibson Also present: William B. Horne II Garry Brumback Rod Irwin Pamela K. Akin Cynthia E. Goudeau Patricia O. Sullivan Mayor Vice-Mayor Councilmember Councilmember Councilmember City Manager Assistant City Assistant City City Attorney City Clerk Board Reporte The Mayor called the meeting to order at 6:00 p.m. offered by Pastor Bill Losasso of Pathways Communi Allegiance. To provide continuity for research, it necessarily discussed in that order. 4 - Presentations 5.1 Approve the minutes of the June 7, 2007 City Council MeetinQ, the January 18, 2007 City Council Special Meetinq (Attorney Client Session), and the September 25,2006 City Council Special MeetinQ (Attorney Client Session), as submitted in written summation by the City Clerk. Council 2007-06-07 1 Item # 2 Attachment number 2 Page 2 of 13 Councilmember Petersen moved to approve the minutes of the June 7, 2007 City Council Meeting, the January 18, 2007 City Council Special Meeting (Attorney Client Session), and the September 25,2006 City Council Special Meeting (Attorney Client Session), as recorded and submitted in written summation by the City Clerk to each Councilmember. The motion was duly seconded and carried unanimously. 6 - Citizens to be Heard re Items Not on the Agenda Steve Sarnoff, CWA (Communications Workers of America) pr cuts will result in layoffs. He said the City can override the restrictio constitutional amendment regarding tax reform, which would caus reduce education funding. Ten-vear-old Michael supported keeping the Morningside Rec Seven residents supported traffic calming efforts in Morning Traffic Operations Manager Paul Bertels said cons project for Morningside/Meadows would take two year staff could install temporary traffic-calming speed t through traffic and remove them when the forma Discussion ensued regarding amendin projects with reserved funds. It was ted Council discussion. ation petition involves a 0.159-acre property consisting of one a single-family dwelling. It is located on the east side of EI Trinidad tely 300 feet south of the intersection of EI Trinidad Drive East and e applicant is requesting this annexation in order to receive sanitary sewer and solid service from the City. The property is located within an enclave, but is not contiguous to City boundaries. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). Council 2007-06-07 2 Item # 2 Attachment number 2 Page 3 of 13 The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows: 1) A new sanitary sewer lateral has been installed to serve the subject property, and the applicant has paid all fees associated with obtaining sanitary sewer service from the City of Clearwater; 2) Collection of solid waste will be provided by the City of Clearwater; 3) The property is located within Police District III and service will be administered through the station located at 2851 N. McMullen-Booth Road; 4) Fire and emerge cy medical services will be provided to this property by Station 50 located at 2681 Co ntrys' oulevard; 5) The City has adequate capacity to serve this property with sanitary s te, g ice, fire and EMS (Emergency Medical Services); 6) The proposed ann II no adverse effect on public facilities and their levels of service; 7) The sed anne consistent with and promotes the following objective of the Clearw mpreh Objective 2.4 - Compact urban development within the urban servic s through application of the Clearwater Development Code; 8) The pro Plan category is consistent with the current Countywide Plan designa ' designation primarily permits residential uses at a density of five un' proposed zoning district to be assigned to the property is the Low Me um (LMDR) District. The use of the subject property is consis ' h the uses District and the property exceeds the District's minim width dim requirements. The proposed annexation is therefore c Comprehensive Plan and Community Develop annexation is located within an encl not is within the City's urban service a refo e a 6(1)(b) of Pinellas County Or' n -63 which gov requirements of Florida Stat The Pinellas PI this no objectl raised. to approve the itial Zoning Atla gnation of Low Medium EI Trinidad Drive East (Lot 11 less and except the Terrace). The motion was duly seconded and resented fo rst reading and read by title only. pass Ordinance 7824-07 on first reading. The motion was the vote was: etersen, Cretekos, Gibson, and Hibbard. 825-07 was presented for first reading and read by title only. Councilme r Petersen moved to pass Ordinance 7825-07 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Doran, Petersen, Cretekos, Gibson, and Hibbard. Council 2007-06-07 3 Item # 2 Attachment number 2 Page 4 of 13 "Nays": None. Ordinance 7826-07 was presented for first reading and read by title only. Councilmember Doran moved to pass Ordinance 7826-07 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Doran, Petersen, Cretekos, Gibson, and Hibbard. "Nays": None. 7.2 Withdraw the a Iication for Annexation for 2000 Calumet Stre Industrial Park). (ANX2007-03009) The applicant withdrew the request. Councilmember Cretekos moved to withdraw Item 7.2. and carried unanimously. that the proposed annexation is consistent with e Section 4-604.E and Pinellas County ry sewer line is located in the adjacent Diane ity's sewer impact and assessment fees and extend Cit ewer service to this property; 2) Collection of City of Clearwater; 3) The property is located within Police inistered through the district headquarters located at 2851 Fire and emergency medical services will be provided to this p at 1700 North Belcher Road; 5) The City has adequate capacity to s lid waste, police, fire and EMS service; 6) The proposed anne n adverse effect on public facilities and their levels of service; 7) The propos s consistent with and promotes the following objective of the Clearwater Compreh an - Objective 2.4 - Compact urban development within the urban service area shall romoted through application of the Clearwater Community Development Code; 8) The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of five units per acre; 9) The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with Council 2007-06-07 4 Item # 2 Attachment number 2 Page 5 of 13 the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code. The property proposed for annexation is located within an enclave, is not contiguous to current City boundaries but is located within the City's urban service area. Therefore, the annexation is consist t with Section 6(1 )(b) of Pinellas County Ordinance 00-63 which governs annexa ion a eets the applicable requirements of Florida Statutes 171. The PPC staff has re' d t xati and no objections were raised. Councilmember Gibson moved to approve the Annexation, Designation of Residential Low (RL) and Initial Zoning Atlas Design Density Residential (LMDR) District for 1806 Diane Drive (Lot 11, Blo First Addition, Sec. 05-29-16). The motion was duly seconded and Ordinance 7830-07 was presented for first reading and read I) title Councilmember Petersen moved to pass Ordinance 7830- irst reading. duly seconded and upon roll call, the vote was: "Ayes": Doran, Petersen, Creteko "Nays": None. Ordinance 7831-07 was pr Councilmember Cretekos mo t duly seconded and upon rol tersen, Cretekos, and Gibson. 8.1 Adopt Ordinance 7784-07 on second readinq, annexinq certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, into Council 2007-06-07 5 Item # 2 Attachment number 2 Page 6 of 13 the corporate limits of the city and redefininQ the boundary lines of the city to include said addition. Ordinance 7784-07 was presented for second reading and read by title only. Councilmember Petersen moved to pass and adopt Ordinance 7784-07 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Doran, Petersen, Cretekos, and Gibson. "Nays": None. Absent: Hibbard. Ordinance 7785-07 was presented for seco Councilmember Doran moved to pass and adop reading. The motion was duly seconded and u as econd reading and read by title only. opt Ordinance 7786-07 on second and final roll call, the vote was: - Approved as submitted, less Items 9.5 and 9.6. 9.1 A rov extension of the Clearwater Beach Visitor Information Center Mana ement AQreement between the City of Clearwater and the Clearwater ReQional Chamber of Commerce throuqh September 30,2007 to coincide with the City's 2006-07 Fiscal Year. (consent) Council 2007-06-07 6 Item # 2 Attachment number 2 Page 7 of 13 9.2 Approve Actuary's Report for Retiree Health and Life Insurance Benefits for Fiscal Year EndinQ September 30,2007. (consent) 9.5 See below. 9.6 See paqe 8. submitted, less Items ame. The motion was g in the South Gulfview parking lot due to the ch Walk, th ity desires to temporarily lease property located rpose of temporary public vehicle parking. The facility will be eel stops and limited perimeter fencing. The initial term of this cing on June 21, 2007, or as soon thereafter as reinstatement , with the option of one 12-month extension. During the Ing the initial term, either party may cancel the agreement upon 60 arty. During the initial term, cancellation may occur only as provided in A m um of 35 parking spaces will be available Friday - Sunday, extended holiday periods and during high demand periods. The City agrees to pay the sum of $60 per month per space, September through February, and $80 per month per space March through August, payable by the City and due on the first of each month beginning July 1,2007. Total maximum annual lease amount not to exceed $29,400. Initially, the lot will be open on weekends only with Council 2007-06-07 7 Item # 2 Attachment number 2 Page 8 of 13 a parking attendant collecting an $8 flat fee upon entry until a multi-space meter system is purchased and installed. At that time, the lot will be open and available seven days per week with existing enforcement. Projected annual revenue is $45,000 with annual operating costs of approximately $36,000 and one-time capital costs of $7,000 to prepare the property. The approximate costs of $20,000 - $22,000 for the multi-space metering system are not included in these timates. The City Attorney said a small change to the agreement clarifi amortization of City improvements. Councilmember Petersen moved to approve a Beach Walk Agreement between Cotel, Inc. and the City of Clearwater and auth to execute same. The motion was duly seconded and carried unanl Item 9.6 was withdrawn. and Capital Imp ent Budgets were adopted in 7675-06. Section 2.521 of the City's Code of re a quarterly report detailing income, . n of significant variances, as well as the months of activity (October, 2006 through March, 2007) in this on major variances, as well as documents all proposed ndments include: 1) General Fund - General Fund revenues and reflect a net increase of $829,350. One of the major reasons for the expenditure increase includes the appropriation of General Fund retained 00 for the MSB (Municipal Services Building)/Library Hurricane Protection project. Tti mendment was previously approved by the City Council. Other amendments include an increase in the use of contractual services for plan and inspection review in Development Services of $110,000, an increase of inventory purchases for resale at Pier 60 for $62,000, the increase of $35,000 to the Jack Russell Stadium project for the removal of stadium seating, and a small increase of $2,350 in Public Communications related to the Beach Walk Council 2007-06-07 8 Item # 2 Attachment number 2 Page 9 of 13 Celebration. All of these amendments are offset by related revenue increases to General Fund revenues; 2) General Fund Reserves - In order to ensure adequate reserves, the City Council's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2006 books, and the allocation of reserves noted above, estimated General Fund reserves at mid year are approximately $19.9 million, or 16.3% of the current year's General Fund budget, exceeding the City's reserve policy by pproximately $9.5 million. Significant amendments to other City Operating Funds are n Sewer Fund - At mid year, the Water and Sewer Budget reflects a payout of leave benefits to the previous Public Utilities Director an resignations. Current year fund revenues will offset this increase; 2 amendments to the Gas Fund reflect a decrease of almost $1.4 millio in the cost of fuel for resale. This is offset by a like decrease in reven and 3) Marine and Aviation Fund - At mid year, the Marine and Avi increase of $1.2 million for fuel purchases, which is offset by a like in revenues from gas and oil sales. Mid-year amendments to the Capital 1m ro primarily due to the return of almost $1.6 million Agency) fund for redistribution to the new CRA the CRA approved in May. Project amend men MSB/Library Hurricane Protection p The $183,500 for fire equipment, whic d fro salary Fund budget. In addition, the a alk project reco contributions and debt savin eneral Fund to dec r's bond I Beach Walk. 006/07 Operating and seconded and carried t reading and read by title only. e 7833-07 on first reading. The motion was ersen, Gibson, and Hibbard. 834-07 was presented for first reading and read by title only. Councilme r Doran moved to pass Ordinance 7834-07 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Doran, Petersen, Cretekos, Gibson, and Hibbard. Council 2007-06-07 9 Item # 2 Attachment number 2 Page 10 of 13 "Nays": None. 10.2 Amend Appendix A Schedule of Fees. Rates and Charqes. Section XXV. Public Works Fees. Rates and CharQes (3)(c) Solid Waste collection rates. to increase specific collection fees for Solid Waste and RecvclinQ and pass Ordinance 7820-07 on first readinQ. In 1996, the City Commission approved all of the roll-off collection fees an for the City, County, and adjacent municipality service areas. In 1997, the City approved annual increases in four successive years starting January to and commercial Solid Waste collection fees. The current $20.65 re ate in effect for over six years. Similarly, collection charges for Recycli ice have since April 1, 1999; or over eight years ago. The annual operating apital c requirements for Solid Waste and Recycling are expected to excee I 2007 and FY 2012, respectively. Absent any adjustments to the rate in FY 2009 for Solid Waste and FY 2012 for Recycling. Solid Waste, Finance, and Budget staff have worked with Bu n a City's rate consultants, to evaluate Solid Waste and Recyc' venue histo expectations, expenditure history and projections, red cash rese scenarios to meet its cash flow requirements. Initi oncluded Waste collection rates needed to increase 5.5% collection to increase 5.75% per year for the next five fisc esidential customer with twice-a-week garbage lIection once a week and oversized items on call 10/1/2009 $23.68 $2.13 $25.81 10/1/2010 $24.86 $2.19 $27.05 10/1/2011 $26.10 $2.44 $28.54 y contributing to increased operating and maintenance expenses are rgy costs, fleet equipment and associated costs, labor costs and pension s. Appendix A of the Code of Ordinances currently contains a listing of various re ai, commercial and roll-off collection fees for Solid Waste and Recycling. Therefore, s aff is recommending that the Appendix A of the Code of Ordinances be amended to increase rates in conjunction with the rate study prepared by Burton and Associates. Council 2007-06-07 10 Item # 2 Attachment number 2 Page 11 of 13 Staff provided a PowerPoint presentation regarding the rate study and forecast assumptions. In response to a question, Andy Burnum, of Burton and Associates, said the proposed increases will not create additional reserves. Councilmember Cretekos moved to amend Appendix A, Schedule of Fee Charges, Section XXV, Public Works Fees, Rates and Charges (3)(c) Soli Wa rates, to increase specific collection fees for Solid Waste and Recyclin seconded and carried unanimously. Rates and lIection as Iy Ordinance 7820-07 was presented for first reading and rea Councilmember Gibson moved to pass Ordinance 7820-07 on first duly seconded and upon roll call, the vote was: "Ayes": Doran, Petersen, Cretekos, Gibson, and Hib "Nays": None. ion of street features in the North Greenwood earlier planning documents (North lopment Opportunities, 9/94, Trent Green, sign + Rese ch; North Greenwood Commercial District Greenwood Neighborhood Study, Carr Smith Corradino; ves, Carr Smith Corradino, 11/98). This project involves tures in the North Greenwood Community envisioned by rth Greenwood Traffic Calming Charrette and supported by a approximately 65% of the parcels in the project area. The viewed for faithfulness to the charrette vision by residents belonging ad Traffic Calming Tech Team at the 30,60,90 and 100% milestones. Tra aiming features include construction of a landscaped median on Palmetto Street, Fulton Street and Fairmont Avenue, corner features at Plaza Park, and speed tables on Tangerine, Engman and LaSalle streets, as well as a modern roundabout at the intersection of Fairmont & Fulton. This project also includes safety improvements at two intersections, to be paid for out of the Intersection Improvement Fund: 1) intersection of Betty Lane & Engman Council 2007-06-07 11 Item # 2 Attachment number 2 Page 12 of 13 Street and 2) intersection of Betty Lane and CSX Railroad. Work will commence upon award and execution of the contract and will be completed within 240 calendar days. Ongoing maintenance of the landscaping elements of the project will be provided by the Parks & Recreation Department. Street signage and pavement markings will be maintained by Traffic Operations. Mr. Bertels estimated that landscape maintenance will cost $12,00 Discussion ensued. It was suggested that staff negotiate wi to participate in landscape maintenance efforts. It was recommend projects be sensitive to neighborhoods' need for green space. Councilmember Petersen moved to award a contract for the Neighborhood Traffic Calming project (01-0029-EN) to MTM Contrac in the amount of $2,114,271.73, which is the lowest responsible bid plans and specifications and authorize the appropriate officials to exe was duly seconded and carried unanimously. Miscellaneous Reports and Items 11 - City Manager Verbal Reports 11.1 Update on Boatslip Schedule revised to r. is will allow contractors er than originally ension Trustees Meeting for August 13, 2007, ate Mayor Hibbard, City Attorney Pam Akin, Finance Director man for FLC (Florida League of Cities) Excellence Awards. anager reported that the Rotary had awarded Deputy Police Chief Dewey ur Way Test Award. 12 - Council Discussion Items Council 2007-06-07 12 Item # 2 Attachment number 2 Page 13 of 13 12.1 Consider appointinQ a Councilmember to the Suncoast LeaQue of Cities Board. Consensus was to appoint Councilmember Cretekos 13 - Other Council Action The City Clerk reviewed responses to previous Citizens to be Heard com Councilmembers reported on events in which they recently pa upcoming events; congratulated staff for awards; welcomed the Sta reviewed HEP (Homeless Emergency Project) accomplishments, i encouraged residents to visit downtown and the completion of the Cleveland Streetscaping project; invited residents to attend the HO Center. Mavor Hibbard said the Environmental Advisory Board is re Protection Agreement. Consensus was for the Mayor to sign the agr Mavor Hibbard congratulated Cyndie Goudea Florida Association of Clerks for 2007/08. Councilmember Petersen reported that their ability to remain open and encoura ed re Charleston, SC regarding the loss 0 irefi City of Dunedin regarding particip futu a arium's finless uarium; encouraged Mayor City of Clearwater Council 2007-06-07 13 Item # 2 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve the City of Clearwater's Fiscal Year 2007 -2008 Consolidated Planning Document, which contains the FY2007 - 2008 Action Plan, to carry forward the goals and objectives set forth in the Plan, as required by HUD, and authorize the City to enter into agreements with organizations contained in the FY07 -08 Consolidated Action Plan SUMMARY: The U.S. Department of Housing and Urban Development (HUD) requires communities that receive entitlement (CDBG & HOME) funding prepare an annual Consolidated Planning document that evaluates the needs of the community and sets forth strategies to address those needs. The new Consolidated Plan is the continuation of our existing five-year Consolidated Plan. There were not many changes to our existing strategies, goals and objectives. This annual plan, referred to as a Consolidated Action Plan, provides HUD with the City's housing, community and economic development budget and proposed expenditures based on the entitlement funds and estimated program income that the City will receive in the upcoming fiscal year. Funds are to be used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent and affordable housing to assist extremely low to moderate income households. This year's Action Plan allocates federal and state funds to provide housing opportunities to extreme low to moderate income households for new and existing homes, homebuyer education, construction and/or renovation of public facilities, and to fund programs that assist the homeless, the physically challenged and children, to name a few. In Fiscal Year 2007 -2008, the City is estimated to receive federal funds in the amount of $965,053 through the Community Development Block Grant (CDBG), $538,355 through the HOME Investment Partnership Program, and $995,251 from the State of Florida through the State Housing Initiatives Partnership (SHIP) Program. Funds provided through the HOME and SHIP Programs are limited to housing activities and administration. Funds provided through the CDBG Program may be used for housing, community and economic development, public services and facilities, acquisition, demolition, and administration. Additional funding for the FY2007-2008 budget will come from estimated program income funds in the amount of $400,000 (loan repayments, loan payoffs, recaptured funds, etc). A Technical Review Committee (TRC) comprised of professionals in the social service and grants community and one member of the City's Neighborhood and Affordable Housing Advisory Board (NAHAB) reviewed the applications, scored them and set forth a strategy to maximize the number of applicants that will receive a portion of allocated funds. Applicants were given an opportunity to speak to the TRC and NAHAB regarding their programs on the day of the bus tour and presentations in May 2007. City of Clearwater Staffreviewed each application to ensure it met HUD's baseline requirements. The NAHAB will meet on July 10, 2007, to approve the recommended allocations contained in the FY07 -08 Consolidated Action Plan. Each year, the City may allocate up to 15% of its CDBG allocation for Public Services organizations. Under the Public Services category, agencies competed for approximately $135,107 in CDBG funds. The City's Housing Division received requests for Public Service funding in excess of $460,000. The NAHAB has endorsed a sliding scale funding system for Public Service applicants that allows the top two scorers to receive 60% of their request; the second two receive 50% of their request, and others receive 40% of their request until all of the allowable funds are allocated. This allows more agencies to be funded. All organizations that will be receiving an allocation or participating in the City's Housing or Housing Education Pools, will have agreements prepared and executed by October 1, 2007. Type: Current Year Budget?: Other None Budget Adjustment: None Cover Memo Budget Adjustment Comments: Item # 3 Current Year Cost: Not to Exceed: For Fiscal Year: 2007 to 2008 Review Approval: 1) Clerk Annual Operating Cost: Total Cost: Cover Memo Item # 3 Attachment number 2 Page 1 of 2 FY 2007-08 CONSOLIDATED ACTION PLAN - RECOMMENDED ALLOCATIONS 7/31/200714:52 AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT REQUESTED PROPOSED PROPOSED PROPOSED RECOMMENDED TOTAL CDBG HOME SHIP TOTAL Fair Housinq - Administration Gulf Coast Le9al Services $ 20,333,00 $ 12,199,00 $ 12,199,00 Community Service Foundation $ 25,200,00 $ 15,120,00 $ 15,120,00 Subtotal $ 45,533,00 $ 27,319,00 $ $ $ 27,319,00 Public Facilities and Improvements YWCA of Tampa Bay - AIC Unit $ 4,600,00 $ 2,760,00 $ 2,760,00 Young Children Education Fndt - Renovations $ 8,000,00 $ 4,000,00 $ 4,000,00 Religious Community Services, Inc. - Food Pantry Improvements $ 90,000,00 $ 54,000,00 $ 54,000,00 Directions for Mental Health, Inc. - Center Improvements $ 125,800,00 $ 62,900,00 $ 62,900,00 City Project East Gateway Infrastructure $ 50,000,00 $ 50,000,00 $ 50,000,00 Subtotal $ 265,800,00 $ 173,660,00 $ $ $ 173 660,00 Public Services Young Children Education Foundation $ 19,000,00 $ Willa Carson Community Health Resource Center $ 30,000,00 $ 15,000,00 $ 15,000,00 Gulf Coast Jewish Familiy Services $ 35,000,00 $ 14,000,00 $ 14,000,00 Partners in Self Sufficiency, I nc $ 30,000,00 $ 18,000,00 $ 18,000,00 Pinellas Opportunity Council - Chore Services $ 60,000,00 $ 30,000,00 $ 30,000,00 Homeless Emergency Project - Emergency Shelter $ 100,000,00 $ Clearwater Homeless Intervention Project - Emergency Shelter $ 75,000,00 $ 30,000,00 $ 30,000,00 Westcare of Florida $ 42,840,00 $ 17,136,00 $ 17,136,00 YWCA of Tampa Bay - Hispanic Outreach $ 20,000,00 $ 8,000,00 $ 8,000,00 Personal Enrichment Through Mental Health Services - Emerg. Treatment $ 20,000,00 $ 2,971,00 $ 2,971,00 Kimberly Home, Inc, - Infant & Toddler Care $ 30,000,00 $ SuOlolal $ 130,1U/,UU Administration City of Clearwater Administration $ 369,051,00 $ 205,691,00 $ 53,835,00 $ 109,525,00 $ 369,051,00 City of Clearwater - ED Pr09ram Delivery $ $ Subtotal $ 369,051,00 $ 205,691,00 $ 53,835,00 $ 109,525,00 $ 369,051,00 Acquisitionllnfill Housinq Acquisition of Real Property (City Project) $ 100,000,00 $ 100,000,00 $ 100,000,00 City of Clearwater Infill Housin9 Pr09ram Delivery $ 12,500,00 $ 12,500,00 $ 12,500,00 ISubtotal $ 112,500,00 Rehabilitation City of Clearwater & Housin9 Pool - Rehabilitation $ 335,976,00 $ 335,976,00 $ 335,976,00 City of Clearwater Rehabilitation - Pr09ram Delivery $ 134,800,00 $ 134,800,00 $ 134,800,00 SU 010 a $ 470, 76,00 $ 4/U,llo,UU $ Relocation City of Clearwater Relocation Program $ 20,000,00 $ 20,000,00 $ 10,000,00 $ 10,000,00 $ 40,000,00 Subtotal $ 20,000,00 $ 20,000,00 $ 10,000,00 $ 10,000,00 $ 40,000,00 Dem olition $ City of Clearwater Demolition ProQram $ 20,000,00 $ 20,000,00 $ 10,000,00 $ 10,000,00 $ 40,000,00 ISubtotal $ 40,000,00 HOUSING Education Pool Total Allocation to Education Pool $ 75,000,00 $ 75,000,00 $ 75,000,00 Tampa Bay CDC - Homeownership Counseling Prog.lPre & Post Purchase Tampa Bay CDC - Dream of Homeownership Counseling Prog. Community Service Foundation - Partnership To Ownership Program Community Service Foundation - Homebuyer Education Program Clearwater Neighborhood Housing Service - Housing Education Program Foreclosure Prevention $ Consumer Credit Subtotal $ 75,000,00 $ 75,000,00 $ 75,000,00 Item # 3 Attachment number 2 Page 2 of 2 FY 2007-08 CONSOLIDATED ACTION PLAN - RECOMMENDED ALLOCATIONS 7/31/200714:52 AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT REQUESTED PROPOSED PROPOSED PROPOSED RECOMMENDED TOTAL CDBG HOME SHIP TOTAL Housinq Pool Activities - Housinq Development Housinq Pool- SF - DPA Infill Rehabilitation $ 1,374,493,00 $ 383,767,00 $ 990,726,00 $ 1,374,493,00 - Tampa Bay Community Development Corporation - Largo Area Housing Development Corporation - Clearwater Neighborhood Housing Services, Inc. - Homes for I ndependence, Inc. - Community Service Foundation, Inc. - Pinellas Habitat for Humanity New Construction (Sinqle or Multifamilv) (Eliqible Participants or City) $ - Community Service Foundation ISubtotal HOME Proqram - CHDO Set-Aside (15% of Allocation) $ 80,753,00 $ 80,753,00 $ 80,753,00 TOTALS $ 3,295,746,00 $ 1,165,053,00 $ 538,355,00 $ 1,195,251,00 $ 2,898,659,00 REVENUES CDBG - Grant $ 965,053,00 CDBG - Est Pr09ram Income $ 200,000,00 HOME - Grant $ 538,355,00 HOME - Est Pr09ram Income $ SHIP - Grant $ 995,251,00 SHIP - Est Pr09ram Income $ 200,000,00 TOTALS $ ,1ob,Ub3,UU $ b3e,3bb,UU $ 1,18b,Lb1,UU $ 'Note: The total amount listed for the Housinq Pool ($1,374,493) includes fundinq for $350,000 that was previouslv committed to the Garden Trail, LLC Apartment Proiect I I I I Item # 3 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the vacation of the the 5-foot utility easement lying along the east property line of Lots 8 through 13, inclusive, Melody Subdivision (693 Canterbury Road) and pass Ordinance 7845-07 on first reading, (V AC2007-04 Oyonwo/Ogaga and City of Clearwater). SUMMARY: The owners of Lot 11 of Melody Subdivision have requested the vacation in order to expand their house and build a swimming pool and deck in the easement area. The City Engineering Department has joined in the vacation request to include the vacatation of the remaining portions of the utility easement that lie to the north and south of Lot 11. Verizon, Bright House Networks, Knology Broadband and Progress Energy have no objections to the vacation requested. The City of Clearwater has no utilities in the subject easement and no future need for the easement is anticipated because utility corridors exist to the east and west of the subject easement and the easement is too small to accomodate utility construction. Review Approval: 1) Clerk Cover Memo Item # 4 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7845-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE FIVE-FOOT UTILITY EASEMENT LYING ALONG THE EAST PROPERTY LINES OF LOTS 8 THROUGH 13, INCLUSIVE, MELODY SUBDIVISION; PROVIDING AN EFFECTIVE DATE. WHEREAS, Moses A. Ogaga and Christiana Oyonwo, owners of real property located in the City of Clearwater, and the City of Clearwater have requested that the City vacate the utility easement depicted in Exhibit A attached hereto; and WHEREAS, the City Council finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: 5-foot utility easement lying along the property lines of lots 8 through 13, inclusive, Melody Subdivision as recorded in Plat Book 55, Page 69 of the Official Records of Pinellas County, Florida is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as described above to the owner of the servient estate thereto. Section 2. The City Clerk shall record this ordinance in the public records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Camilo A. Soto Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 4 Ordinance No, 7845-07 Attachment number 2 Page 1 of 1 f- <( Cf) >- 0:: w 0:: ::J 0:: 0 2: 0 0:: ::J 0 W 0 0:: 0 0:: f- 0 ::J W Z W <( <( 2: 2: 2: DR GULF TO BAY BLVD. 0:: o w ~ w o en ~ o o 0:: co Cf) <( 0:: ::J f- o 0:: <( w ~ RD 0:: o w ~ ~D DR ~D~ <( 0:: co 0:: o S.R. 60 ~ w ~ PROJECT SITE o o co 2: <( co W f- Z <( o 00 "0 :::J o DRUID RD I 1 lfi o 0 0:: 0:: $: 0:: CAMPUS o CROYDON \ 1>- 0:: ::J Iffi DR !z \(3 ~ ACADEMY o 0 0:: 0:: D~D~Cf)Do --.:fBl ::::: MAGNOLIA RIPON DR ffi I I I IIRIPON JEFFORDS ST / (0 REBECCA DR I \ DR N ~X W~~E S Ordinance 7845-07 VAC 2007-04 DWG, NO KENMOORE E:; DR z >- <( w 2: --l 0:: 0 o 0 z 0 $: City of Clearwater Engineering Department Vacate the 5-foot utility easement lying along the East property lines of lots 8 through 13, inclusive Melody Subdivision Drawn By: S.K. 298B S-T-R 13-29s-15e Date: l~fflJtOiJ Reviewed By: S.D. Scale: N.T.S. Grid # Attachment number 3 Page 1 of 1 50 45 7 8 60 Vacation Request 29 By Applicant 46 Ac(c) 6 47 28 5 <: 48 0 CI) fi5 - - 0 fXl 0) 11 49 4 ::.:l 10 I CI) 10 >- 10 15 0 ~ -J 12 50 Q: LlI 0 3 :i!: ~ Q: 14 0 q: 51 Q.. Q: Q >- Q: ::.:l Ac(c) 2 ::.:l Q: fXl 52 0 fi5 Q: ~ <: q: u 53 50 60 DRUID RD a 57132 a L- a '" ;2 ;2 ;2 <Xl H W Kt~E ~)( & City of Clearwater Engineering Department Vacate the 5-foot utility easement lying along the East property lines of lots 8 through 13, inclusive, Melody Subdivision Ordinance 7845-07 Drawn By S.K. 2988 Reviewed By: S.D. Scale: N.T.S. DNG, NO VAC 2007-04 Grid # S-T-R 13-29s-15e C\3te: 07/03/07 Item # 4 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 863 Lake Forest Road (Lot 21, Less the South 60 feeth thereof, Hillcrest Estates First Addition, Section 07, Township 29 South, Range 16 East); and Pass Ordinances 7837-07, 7838-07 and 7839-07 on first reading. (ANX2007-04012) SUMMARY: This voluntary annexation petition involves a 0.403-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located at the northeast corner of the intersection of Lake Forest Drive and Varsity Drive. The applicant is requesting this annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting that the 0.167 -acres of abutting Lake Forest Road right -of-way not currently within the City limits also be annexed. The property is within an enclave and is contiguous to existing City boundaries to the north and east. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Urban (RU) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows: . The closest sanitary sewer line is located in the adjacent Lake Forest Road right-of-way and the applicant has not paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; . The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. . The proposed RU Future Land Use Plan category is consistent with the current Countywide Plan designati~BJef ~o property. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the su~~~rty is consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and . The property proposed for annexation is located within an enclave, is contiguous to existing municipal boundaries and is within the City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance 00-63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no objections were raised. Review Approval: 1) Clerk Cover Memo Item # 5 Attachment number 1 Page 1 of 7 PROJECT SITE lR ;"{'.T,~,,~'::::-:.Tl SJ:: ...'....,.... .'....". .a (/::::':':'::"::.::.:::,::\i:'}\:,:}:::! i .' ..,.. .n,',"..,. ~ ::ir:,,:;,:::::.:..::,:::i,:',::'.:.::';',':'i! I LH'~:4::'\:';:::.:;:::::,::::..:FnZ;~j;~i;2?i::: ~j ...........:..... w C) w ...... d [) n n:: z ~ ~ n:: RD Location Map Owner Daniel J. & Joan Johnson Case: ANX2007-04012 0.403 0.167 Property Size (Acres): Site: 863 Lake Forest Rd Size R-Q-W (Acres): Land Use Zoning PIN: 07-29-16-39924-000-0211 From: RU (County) R-2 (County) To: RU(City) LMDR (City) Atlas Page: 281A Item # 5 Attachment number 1 Page 2 of 7 Aerial Photograph Owner Daniel J. & Joan Johnson Case: ANX2007-04012 0.403 0.167 Property Size (Acres): Site: 863 Lake Forest Rd Size R-Q-W (Acres): Land Use Zoning PIN: 07-29-16-39924-000-0211 From: RU (County) R-2 (County) To: RU(City) LMDR (City) Atlas Page: 281A Item # 5 ::..::,.::"":..:.:::::;:'.:"..::,.:.:.:-,:..:.:<11:1::\:::,:;'::...:/:,:-,:':,::::'::.:;:::': ':.:-,:.:,:::::,:<:::':".':': ~ ':',: ,oJ;:::: ::::': :':::.. .: ,",-.:.:: ::4', '..::::.;: ,":.:.:: : :::,<:.."'. ;: ,'::':':::: :::,<:..'., . ;::'::':':'~:;,::::'::.',::':'~~ .: :':~,.:.,::':. ;:: .'::, ',:.:, ':.::::/:':::,':, :..::'.::':: .': :, ',:. 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''::T::':::,':,:,:,,::;,:',:'.'':'.:'::.'.::::'::::,':,:,:',i;':' :,:::~j,: :':':\'\::,\"::: :':::':,~~':,:::i':',: :':'/:'\::,\':::: :': '::::):: :,\':,,::~ .:,:,,::':; ::,:.:' ;'; ::::::::::':,:: :'$:~ .:,:,,~,':: ::, '().:::,,::,:,:';':':: ::,::')\:.:::'(?,:::,,::,::';':':: i.,::'.: ::,'J::::',: ~ ':':' :'(/ ~, ,::::> :'::::',:i: ':':' :':,/: ::.::r :"::"::':':::::;:':,.:::,:,:::}" :'.:,:,::':'::,>::': '::,::1': ::':,:':.:.::,j-:/ ::,,::' :':' ::;:::':::';': :.':,:'.:: ,:,:,: :':, ::, ..',:;::::.,If,:)..:::',.'zn:i:::..:,:,,'i:.:: I 48 '" I 47 .... ~ ~I ~ 12 L 64 61 945 11 911 50 49 I ~ I ~ I VARSITY DR 10 '" ~ '" '" ~ 10 60 17 18 ~ 809 80 765 764 16 19 73 33 809 765 32 731 31 Q 0::: ~ 709 ~ 30 ~- ,....:....1 if' 'l01 29 647 28 615 27 Existing Surrounding Uses Map Owner Daniel J & Joan Johnson Site 863 Lake Forest Rd Land Use Zoning From RU (County) R-2 (County) To RU(City) LMDR (City) Case ANX2007-04012 0.403 0167 Size R-Q-W (Acres): Property Size (Acres): Attachment number 1 Page 6 of 7 ~ l!1\lJ 46 co co ~ 808 34 35 764 36 730 37 710 38 700 39 648 PIN 07-29-16-39924-000-0211 Atlas Page 281A Item # 5 Looking east at 863 Lake Forest Road Northeast view along Lake Forest Road West of863 Lake Forest Road ANX2007-04012 Daniel J. and Joan Johnson 863 Lake Forest Road Attachment number 1 Page 7 of 7 Looking north at 863 Lake Forest Road South of 863 Lake Forest Road View looking northwest Item # 5 Attachment number 2 Page 1 of 2 ORDINANCE NO. 7837-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF LAKE FOREST ROAD AND VARSITY DRIVE, CONSISTING OF LOT 21, LESS THE SOUTH 60 FEET THEREOF, HILLCREST ESTATES FIRST ADDITION, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF LAKE FOREST ROAD, WHOSE POST OFFICE ADDRESS IS 863 LAKE FOREST ROAD, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 21, less the south 60 feet thereof, Hillcrest Estates First Addition, according to that certain plat recorded in Plat Book 63, Page 48, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Lake Forest Road. (ANX2007-04012) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance N oI.tem7#Jt) Attachment number 2 Page 2 of 2 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance NoI.tem7#Jt) Attachment number 3 Page 1 of 2 ORDINANCE NO. 7838-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF LAKE FOREST ROAD AND VARSITY DRIVE, CONSISTING OF LOT 21, LESS THE SOUTH 60 FEET THEREOF, HILLCREST ESTATES FIRST ADDITION, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF LAKE FOREST ROAD, WHOSE POST OFFICE ADDRESS IS 863 LAKE FOREST ROAD, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Cateqory Lot 21, less the south 60 feet thereof, Hillcrest Estates First Addition, according to that certain plat recorded in Plat Book 63, Page 48, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Lake Forest Road. (ANX2007 -04012) Residential Urban Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7837-07. PASSED ON FIRST READING Ordinance No, 7838-07 Item # 5 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance No, 7838-07 Attachment number 3 Page 2 of 2 Item # 5 Attachment number 4 Page 1 of 2 ORDINANCE NO. 7839-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF LAKE FOREST ROAD AND VARSITY DRIVE, CONSISTING OF LOT 21, LESS THE SOUTH 60 FEET THEREOF, HILLCREST ESTATES FIRST ADDITION, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF LAKE FOREST ROAD, WHOSE POST OFFICE ADDRESS IS 863 LAKE FOREST ROAD, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoninq District Lot 21, less the south 60 feet thereof, Hillcrest Estates First Addition, according to that certain plat recorded in Plat Book 63, Page 48, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Lake Forest Road. (ANX2007 -04012) Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7837-07. PASSED ON FIRST READING Ordinance No.l~#l15 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attachment number 4 Page 2 of 2 Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance NoI.tem9#Jt) Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1403 Regal Road (Lot 24, Solar Crest, Section 23, Township 29 South, Range 15 East); and Pass Ordinances 7840-07, 7841-07 and 7842-07 on first reading. (ANX2007-05013) SUMMARY: This voluntary annexation petition involves a 0.203-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located at the southeast corner of the intersection of Regal Road and Sunny Park Road. The applicant is requesting this annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting that the 0.23-acres of abutting Regal Road and Sunny Park rights-of-way not currently within the City limits also be annexed. The property is contiguous to existing City boundaries to the north, west, and south. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows: . The closest sanitary sewer line is located in the adjacent Sunny Park right-of-way and the applicant has not paid the City's sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District II and service will be administered through Police Headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 47 located at 1460 Lakeview Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; . The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. . The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the su~ect ijJio~erty is consistent with the uses allowed in the District and the property exceeds the District's minimum dimensiona~ver e 0 requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Compreh9MWf#I~ and Community Development Code; and . The property proposed for annexation is contiguous to existing City boundaries to the north, west, and south and within the City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance 00-63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no objections were raised. Review Approval: 1) Clerk Cover Memo Item # 6 w Attachment number 1 Page 1 of 7 w ~ z <l:: --l >- a a:l >- f- f- W a:l BLVD OJ m --l :;! TI ;0 m o ;0 o )> ST f- f- a o (/) w ~ a.. o z <l:: --l I ~ I PROJECT SITE SOUTH RIDGE Location Map Owner Thomas Costin Case: ANX2007-05013 Property Size (Acres): 0.203 Site: 1403 Regal Road Size R-Q-W (Acres): 0.23 Land Use Zoning PIN: 23-29-15-83880-000-0240 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 315A Item # 6 Attachment number 1 Page 2 of 7 Aerial Photograph Owner Thomas Costin Case: ANX2007-05013 Property Size (Acres): 0.203 Site: 1403 Regal Road Size R-Q-W (Acres): 0.23 Land Use Zoning PIN: 23-29-15-83880-000-0240 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 315A Item # 6 Attachment number 1 Page 3 of 7 c a '" ~ ~ ~ " '" ~ '" '" ~ '" '" ~ 20 19 17 10 60 ... '" '" " '" '" ~ ~ ~ 11 12 13 8 10 4 Ac 1580 1579 11 4 1582 :c: 1583 ..,J III 1sW 1587 1588 (.) - :c: 1592 ::l 1591 13 III 1591 1594 1.59~ 1595 Proposed Annexation Map Owner Thomas Costin Case: ANX2007-05013 0.203 0.23 Property Size (Acres): Site: 1403 Regal Road Size R-Q-W (Acres): Land Use Zoning PIN: 23-29-15-83880-000-0240 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 315A Item # 6 Attachment number 1 Page 4 of 7 1470 10 Cl 0:: ~ 0:: q: 18 19 1 2 81 ~ 1 21 ..:.!:~(.:'.::. ':':;!C~}:::::I';:'::':i~~..:::.:t~!:1 RU.R......f...: . :".:.; .:.. ! ,". :' :':', '::: . . ,,;:~;:':::':";";'(N{j"'O:CR'k':'H:n:i:::;:~ ~ ~. ~ /Y,:..... ........ ...Q'~... :r.:.t.:t::W':.. ... V:l _ H :::......:.;:/..<:.:.::;::........:.:::..<:.:.::;::: '" Vj ..' 11:.""'" ...... ........... ...... ......, -... ", ",', "'" ", ,,',' """tW~Ji ';:;~ir~ Iil RtJ 1506 Iil ~ ;;t ~ ~ ~ ~ '" ~ ~ N ~ 21 20 19 8 4 Ac 1580 I 11 4 1582 ~ 1583 ..,J 12 III 150 1587 1588 (.) - 1584 ~ 1592 ::l 13 III 1591 16 1590 1591 1594 ~95_ 1596 17 Future Land Use Map Owner Thomas Costin Case: ANX2007-05013 0.203 0.23 Property Size (Acres): Site: 1403 Regal Road Size R-Q-W (Acres): Land Use Zoning PIN: 23-29-15-83880-000-0240 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 315A Item # 6 Attachment number 1 Page 5 of 7 1470 10 Cl 0:: ~ 0:: Iil q: 18 1500 1506 ~ ;;t ~ ~ '" ~ ~ '" a N ~ ~ ~ ~ 22 21 20 19 1587 1584 16 13 1590 1591 1596 1595 17 I 8 10 4 Ac 1579 11 4 1582 ~ 1583 ..,J III 150 1588 (.) - ~ 1592 ::l III 1591 1594 ~95_ Zoning Map Owner Thomas Costin Case: ANX2007-05013 Property Size (Acres): 0.203 Site: 1403 Regal Road Size R-Q-W (Acres): 0.23 Land Use Zoning PIN: 23-29-15-83880-000-0240 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 315A Item # 6 Attachment number 1 Page 6 of 7 19 I 2 ~I ~ I 21 co I~ ... '" ~ 11 'tr"'" ,"" 3 '. '.:':',,,: ;':":::~::.:..:..;:.~ 8 10 4 Ac 1580 1579 60 11 Place of 4 1582 ~ 1583 Worship ..,J III 15W ... '" '" 1587 1588 (.) '" ..., ..., ~ ~ ~ - ~ 11 12 1592 ::l 1591 13 III 1591 1594 1ft9E-. 1595 Existing Surrounding Uses Map Owner Thomas Costin Case: ANX2007-05013 0.203 0.23 Property Size (Acres): Site: 1403 Regal Road Size R-Q-W (Acres): Land Use Zoning PIN: 23-29-15-83880-000-0240 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 315A Item # 6 Looking south at 1403 Regal Road East of 1403 Regal Road North of 1403 Regal Road ANX2007-05013 Thomas Costin 1403 Regal Road Attachment number 1 Page 7 of 7 Southerly view of Sunny Park Rd right-of-way Northwest view along Regal Road View looking northeast along Regal Road Item # 6 Attachment number 2 Page 1 of 2 ORDINANCE NO. 7840-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF REGAL ROAD AND SUNNY PARK ROAD, CONSISTING OF LOT 24, SOLAR CREST, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF REGAL ROAD AND SUNNY PARK ROAD, WHOSE POST OFFICE ADDRESS IS 1403 REGAL ROAD, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 24, Solar Crest, as recorded in Plat Book 36, Page 72, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Regal Road and Sunny Park Road. (ANX2007 -05013) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING Ordinance No.l~#l13 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Attachment number 2 Page 2 of 2 Frank V. Hibbard Mayor Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance NoI.temo#r6 Attachment number 3 Page 1 of 2 ORDINANCE NO. 7841-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF REGAL ROAD AND SUNNY PARK ROAD, CONSISTING OF LOT 24, SOLAR CREST, TOGETHER WITH THE ABUTTING RIGHT-OF- WAY OF REGAL ROAD AND SUNNY PARK ROAD, WHOSE POST OFFICE ADDRESS IS 1403 REGAL ROAD, INTO THE CORPORATE LIMITS OF THE CITY, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Cateqorv Lot 24, Solar Crest, as recorded in Plat Book 36, Residential Low Page 72, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Regal Road and Sunny Park Road. (ANX2007 -05013) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7840-07. PASSED ON FIRST READING Ordinance No, 7841-07 Item # 6 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Ordinance No, 7841-07 Attachment number 3 Page 2 of 2 Item # 6 Attachment number 4 Page 1 of 1 ORDINANCE NO. 7842-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF REGAL ROAD AND SUNNY PARK ROAD, CONSISTING OF LOT 24, SOLAR CREST, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF REGAL ROAD AND SUNNY PARK ROAD, WHOSE POST OFFICE ADDRESS IS 1403 REGAL ROAD, INTO THE CORPORATE LIMITS OF THE CITY, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL(LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Zoninq District Lot 24, Solar Crest, as recorded in Plat Book Low Medium Density 36, Page 72, Public Records of Pinellas County, Residential Florida, together with the abutting right-of-way of (LMDR) Regal Road and Sunny Park Road. (ANX2007 -05013) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7840-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 6 Ordinance No, 7842-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7820-07 on second reading, amending Appendix A, Schedule of Fees, Rates and Charges, Article XXV, Public Works - Fees, Rates, and Charges, Section (3)(c) Solid Waste Collection Rates; (3)(d) Recycling; and Section (5)(b) Solid Waste Roll-off Container Service, Clearwater Code of Ordinances. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 7 Attachment number 1 Page 1 of 18 ORDINANCE NO. 7820-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE SCHEDULE FOR SOLID WASTE COLLECTION SERVICES; AMENDING APPENDIX A, SCHEDULE OF FEES, RATES AND CHARGES, ARTICLE XXV, PUBLIC WORKS-FEES, RATES AND CHARGES, SECTION (3)(c) SOLID WASTE COLLECTION RATES; (3)(d) RECYCLING; AND, SECTION (5)(b) SOLID WASTE ROLL-OFF CONTAINER SERVICE, CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the current solid waste collection fees, rates and service charges of the Solid Waste/General Services Department became effective at various times from October 1, 1994 to July 1, 2005; and WHEREAS, it is determined to be fair and reasonable to establish fees, rates and service charges based on the cost to serve the various classes of customers; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND CHARGES, Section 3(c), Section 3(d) and Section 5(b), Clearwater Code of Ordinances, is hereby amended as follows: xxv. PUBLIC WORKS--FEES, RATES AND CHARGES (s 32.068) * * * (3) Rates: * * * (c) Solid waste collection rates. 1. Monthly charges for twice weekly collection of solid waste in prescribed containers. a. Single-family and multiple-family dwellings. (i) Curbside pickup: One gO-gallon container will be provided for automated service for each living unit. Additional gO-gallon containers will be provided at the discretion of the director of solid waste at the rate specified below. Where routes are automated, automated service shall be the only option. Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 .uif9S -UU99 1/1/2000 1/1/2001 Ordinance No.lWO#r71 Attachment number 1 Page 2 of 18 Each living unit, $21.48 $22.55 $23.68 $24.86 $26.10 minimum $17.29 $18.34 $-i94G $20.65 Each additional $21.48 $22.55 $23.68 $24.86 $26.10 container ~ ~ 4-9-4G ~ (ii) Side or rear building collection: Manual pickup has a limit of two containers per living unit, each having a capacity no larger than 32 gallons. For each additional 32- gallon or smaller container for rear yard pickup, the fee specified below will be charged for side or rear building collection of each gO-gallon container. Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -UU9S .uif99 1/1/2000 1/1/2001 Each living unit $42.96 $45.10 $47.36 $49.72 $52.20 ~ ~ ~ ~ Each additional container $14.99 $15.74 $16.53 $17.36 $18.23 ~ ~ ~ .MM (iii) Base charge: The base charge will be included in the monthly charge for active accounts as specified below. Dormant accounts will be assessed the base charge for each account. Effective 10/1/2007 1 0/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S .uif99 1/1/2000 1/1/2001 Each account, minimum $7.14 $7.50 $7.88 $8.28 $8.70 ~ $9A-Q $M+ ~ b. Motels, apartment motels, or apartments renting by day or week; all containers serving the premises shall be centrally located at one collection point. (i) Curbside pickup: First living unit, minimum Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -UU9S .uif99 1/1/2000 1/1/2001 $21.48 $22.55 $23.68 $24.86 $26.10 ~ ~ $-i94G ~ All additional living units, per unit 2 Ordinance No. ll~-#71 Attachment number 1 Page 3 of 18 Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 .uif9S .uif99 1/1/2000 1/1/2001 $11.25 $11.82 $12.41 $13.03 $13.68 ~ -$MQ $-1-QA-9 $-iM-t (ii) Side or rear building collection: First living unit, minimum Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 .uif9S .uif99 1/1/2000 1/1/2001 $42.96 $45.10 $47.36 $49.72 $52.20 ~ ~ ~ ~ All additional living units, per unit Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 .uif9S .uif99 1/1/2000 1/1/2001 $21.48 $22.55 $23.68 $24.86 $26.10 ~ ~ $-1--9AG ~ c. Motels, apartment motels, or apartments renting by day or week with commercial containers. In accordance with the schedule in subsection (3)(c)2.a. of this section. d. Commercial buildings of all types such as stores, hotels, factories, filling stations, service establishments and the like with separate water metering for twice weekly collection. (i) Curbside pickup, minimum Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 .uif9S .uif99 1/1/2000 1/1/2001 $21.48 $22.55 $23.68 $24.86 $26.1 0 ~ ~ $-1--9AG ~ (ii) Side or rear building collection: Two containers, minimum 3 Ordinance No. ll~-#71 Attachment number 1 Page 4 of 18 Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 .uif9S .u.u99 1/1/2000 1/1/2001 $42.96 $45.10 $47.36 $49.72 $52.20 ~ ~ ~ ~ Each additional container Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 .uif9S .u.u99-- 1/1/2000 1/1/2001 $14.99 $15.74 $16.53 $17.36 $18.23 ~ $-t-UQ ~ $-t44-t (iii) Commercial containers: In accordance with the schedule in subparagraph (3)(c)2.c of this section. e. Each building containing four or more separate business or professional offices and one common water meter. (i) Curbside pickup: First eight containers Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 .uif9S .u.u99 1/1/2000 1/1/2001 $89.88 $94.38 $99.10 $104.06 $109.26 ~ ~ ~ $SM2 Each container in excess of eight Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 .uif9S .u.u99 1/1/2000 1/1/2001 $13.19 $13.85 $14.55 $15.28 $16.05 $-iM-t ~ ~ ~ (ii) Side or rear building collections: First eight containers 4 Ordinance No. ll~-#71 Attachment number 1 Page 5 of 18 Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $179.76 $188.76 $198.20 $208.12 $218.52 $144.72 $153.55 $162.92 $172.86 Each container in excess of eight Effective 10/1/2008 1 0/1/2009 10/1/2010 10/1/2007 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $26.36 $27.68 $29.06 $30.51 $32.04 ~ ~ ~ ~ (iii) Commercial containers: In accordance with the schedule in subparagraph (3)(c)2.c. of this section. 2. Monthly charges for daily commercial (except Saturday, Sunday and holidays) collection for solid waste in prescribed containers. a. Curbside pickup: (i) One container, minimum Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $56.1 9 $59.00 $61.95 $65.05 $68.30 ~ ~ ~ $M-Q2 (ii) Each additional container Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $56.1 9 $59.00 $61.95 $65.05 $68.30 ~ ~ ~ $M-Q2 b. Side or rear building collection: (i) One container, minimum 5 Ordinance No. ll~-#71 Attachment number 1 Page 6 of 18 Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 .u.uw -Uit99 1/1/2000 1/1/2001 $112.38 $118.00 $123.90 $130.10 $136.60 ~ ~ $101.82 $108.03 (ii) Each additional container Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 .u.uw -Uit99 1/1/2000 1/1/2001 $112.38 $118.00 $123.90 $130.10 $136.60 ~ ~ $101.82 $108.03 c. Commercial containers: (i) Uncompacted commercial: Effective 1 0/1/2007 ~ Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $55.12 $99.98 $143.48 $198.19 $261.99 $380.38 $435.53 ~ $SMS $115.50 $159.54 $210.91 $306.25 $350.61 2 $100.03 $182.74 $265.45 $365.51 $486.56 $715.73 $815.78 ~ ~ 213.70 294.25 ~ ~ ~ 3 $129.40 $236.44 $343.48 $472.96 $629.59 $926.16 $1 ,055.56 -W4A.S ~ ~ ~ 506.85 ~ ~ 4 $155.43 $286.77 $418.13 $577.05 $769.29 $1 ,133.23 $1 ,288.68 ~ ~ ~ 4G4M ~ ~ 1,037.45 5 $155.69 $311.34 $467.02 $655.33 $883.19 $1 ,314.51 $1,470.19 ~ 2WM ~ ~ ~ 1,058.24 1,183.57 6 $210.21 $390.20 $570.20 $787.95 $1 ,146.03 $1 ,550.12 $1 ,760.36 ~ ~ ~ ~ S49A2 1,247.92 1,417.16 8 $265.40 $494.10 $722.82 $999.50 $1 ,334.24 $1 ,604.78 $1 ,860.81 213.66 ~ ~ SQ4M 1 ,074.12 1,291.92 1,505.57 6 Ordinance No. ll~-#71 Attachment number 1 Page 7 of 18 Effective 10/1/2008-1f-UOO Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $57.88 $104.98 $150.66 $208.10 $275.09 $399.40 $457.31 ~ ~ $122.55 $169.27 $223.78 $324.90 $372.00 2 $105.04 $191.88 $278.73 $383.79 $510.89 $751.52 $856.57 ~ ~ ~ ~ ~ ~ ~ 3 $135.87 $248.27 $360.66 $496.61 $661.07 $972.47 $1 ,108.34 ~ ~ ~ ~ ~ ~ ~ 4 $163.21 $301.11 $439.04 $605.91 $807.76 $1,189.90 $1 ,353.12 ~ ~ ~ ~ ~ ~ 1,100.73 5 $163.48 $326.91 $490.38 $688.10 $927.35 $1 ,380.24 $1 ,543.70 ~ ~ ~ ~ ~ 1 , 122.77 1,255.77 6 $220.73 $409.71 $598.71 $827.35 $1 ,203.34 $1 ,627.63 $1 ,848.38 ~ ~ ~ ~ ~ 1,324.04 1,503.61 8 $278.67 $518.81 $758.97 $1 ,049.48 $1 ,400.96 $1 ,685.02 $1 ,953.86 ~ ~ ~ ~ 1,139.64 1,370.73 1,597.41 Effective 10/1/2009 1/1/2000 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $60.78 $110.23 $158.20 $218.51 $288.85 $419.37 $480.18 ~ $9MQ $130.03 $179.60 $237.43 $344.72 $394.69 2 $110.30 $201.48 $292.67 $402.98 $536.44 $789.10 $899.40 ~ ~ ~ ~ 44Q..,94 648.63 ~ 3 $142.67 $260.69 $378.70 $521.45 $694.13 $1 ,021.10 $1,163.76 ~ ~ ~ ~ ~ ~ ~ 4 $171.38 $316.17 $461.00 $636.21 $848.15 $1 ,249.40 $1 ,420.78 ~ ~ ~ ~ G9+A-7- 1,026.99 1,167.87 5 $171.66 $343.26 $514.90 $722.51 $973.72 $1 ,449.26 $1 ,620.89 ~ ~ ~ ~ SOO-4Q 1,191.28 1,332.37 6 $231.77 $430.20 $628.65 $868.72 $1 ,263.51 $1 ,709.02 $1 ,940.80 ~ ~ ~ +-t4W ~ 1,404.81 1,595.33 8 $292.61 $544.76 $796.92 $1,101.96 $1 ,4 71.01 $1 ,769.28 $2,051.56 ~ ~ ~ ~ 1,209.16 1,454.34 1,694.85 7 Ordinance No. ll~-#71 Attachment number 1 Page 8 of 18 Effective 10/1/2010 1/1/2001 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $63.82 $115.75 $166.11 $229.44 $303.30 $440.34 $504.19 ~ ~ $137.96 $190.56 $251.91 $365.75 $4 1 8.77 2 $115.82 $211.56 $307.31 $423.13 $563.27 $828.56 $944.37 ~ ~ ~ ~ 4-G+M ~ +S4-4Q 3 $149.81 $273.73 $397.64 $547.53 $728.84 $1 ,072.16 $1 ,221.95 ~ ~ ~ ~ ~ ~ 1,014.96 4 $179.95 $331.98 $484.05 $668.03 $890.56 $1 ,311.87 $1 ,491.82 ~ ~ 4OO-,Q4 ~ ~ 1,089.64 1,239.11 5 $180.25 $360.43 $540.65 $758.64 $1 ,022.41 $1 ,521.73 $1 ,701.94 ~ ~ ~ ~ ~ 1,263.95 1,413.64 6 $243.36 $451.71 $660.09 $912.16 $1 ,326.69 $1 ,794.48 $2,037.84 ~ ~ ~ ~ 1,101.95 1,490.50 1,692.65 8 $307.25 $572.00 $836.77 $1,157.06 $1 ,544.57 $1 ,857.75 $2,154.14 ~ ~ ~ ~ 1,282.92 1,543.05 1,789.24 Effective 10/1/2011 Size Times per Week Pickup - (cubic 1 2 3 4 5 6 7 yard) 1 $67.02 $121.54 $174.42 $240.92 $318.47 $462.36 $529.40 2 $121.62 $222.14 $322.68 $444.29 $591.44 $869.99 $991.59 3 $157.31 $287.42 $417.53 $574.91 $765.29 $1,125.77 $1,283.05 4 $188.95 $348.58 $508.26 $701.44 $935.09 $1,377.47 $1,566.42 5 $189.27 $378.46 $567.69 $796.58 $1,073.54 $1,597.82 $1,787.04 6 $255.53 $474.30 $693.10 $957.77 $1,393.03 $1,884.21 $2,139.74 8 $322.62 $600.60 $878.61 $1,214.92 $1,621.80 $1,950.64 $2,261.85 (i) No new one-yard commercial containers shall be provided after January 3, 1991. EXTRA DUMP CHARGES (Collection charQe for pickinQ up an uncompacted container over the stated times per week, per collection.) 8 Ordinance No. ll~-#71 Attachment number 1 Page 9 of 18 Size Effective (cubic yard) 10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011 1 $12.72 $13.36 $14.03 $14.73 $15.47 2 $23.09 $24.24 $25.45 $26.72 $28.06 3 $29.86 $31 .35 $32.92 $34.57 $36.30 4 $35.87 $37.66 $39.54 $41.52 $43.60 5 $35.93 $37.73 $39.62 $41 .60 $43.68 6 $48.51 $50.94 $53.49 $56.16 $58.97 8 $61.25 $64.31 $67.53 $70.91 $74.46 (ii) Compacted commercial: Effective 1 0/1/2007 ~ Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $117.07 $234.14 $351.19 $492.83 $664.19 $988.54 $1 ,835.37 ~ $188.49 $282.72 $396.75 $534.69 $795.81 $944.56 2 $200.14 $400.29 $600.41 $842.56 $1,135.49 $1 ,690.03 $2,005.44 ~ ~ ~ ~ ~ 1,360.54 1,614.47 3 $283.23 $566.43 $849.62 $1,192.26 $1 ,606.80 $2,391.52 $2,837.60 ~ ~ ~ ~ 1,293.54 1,925.27 2,284.39 4 $366.36 $732.70 $1 ,099.05 $1 ,542.27 $2,078.49 $3,093.58 $3,671.00 ~ ~ ~ 1,241.59 1,673.27 2,490.46 2,955.32 ~ ~ ~ 1,085.24 1,522.90 2,052.39 3,054.71 3,624.87 6 $532.42 $1 ,064.85 $1 ,597.28 $2,241.40 $3,020.71 $4,495.95 $5,335.14 ~ ~ 1,285.88 1,804.43 2,431.80 3,619.44 4,295.02 8 $698.56 $1,397.15 $2,095.69 $2,940.86 $3,963.32 $4,766.91 $6,363.28 ~ 1,124.76 1,687.13 2,367.52 3,190.65 3,837.58 5,122.72 Effective 10/1/2008-1f-UOO Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $122.93 $245.85 $368.75 $517.48 $697.40 $1 ,037.97 $1 ,927.14 ~ $199.99 $299.97 $420.95 $567.31 $844.35 $1,002.18 2 $210.15 $420.31 $630.44 $884.69 $1,192.27 $1 ,774.54 $2,105.72 ~ ~ ~ ~ ~ 1,443.53 1,712.95 3 $297.40 $594.76 $892.11 $1,251.88 $1,687.14 $2,511.10 $2,979.48 9 Ordinance No. ll~-#71 Attachment number 1 Page 10 of 18 ~ ~ ~ 1,018.37 1,372.4 5 2,042.71 2,423.74 4 $384.68 $769.34 $1 ,154.01 $1 ,619.39 $2,182.42 $3,248.26 $3,854.55 ~ ~ ~ 1,317.33 1,775.34 2,642.38 3,135.59 ~ ~ ~ 1,151.44 1,615.80 2,177.59 3,241.05 3,845.99 6 $559.05 $1,118.10 $1,677.15 $2,353.47 $3,171.75 $4,720.75 $5,601.90 ~ ~ 1,364.32 1,914.50 2,580.14 3,840.23 4,557.02 8 $733.49 $1 ,467.01 $2,200.48 $3,087.91 $4,161.49 $5,005.26 $6,681.45 ~ 1,193.37 1,790.04 2,511.94 3,385.28 4,071.67 5,435.21 Effective 10/1/2009 1/1/2000 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $129.08 $258.15 $387.19 $543.36 $732.27 $1 ,089.87 $2,023.50 $106.09 $212.19 $318.27 $446.63 $601.92 $895.86 $1,663.31 2 $220.66 $441.33 $661.97 $928.93 $1 ,251.89 $1 ,863.27 $2,211.01 ~ ~ ~ ~ 1,029.04 1,531.59 1,817.44 3 $312.27 $624.50 $936.72 $1 ,314.48 $1 ,771.50 $2,636.66 $3,128.46 ~ ~ ~ 1,080.49 1 ,4 56. 1 7 2,167.32 2,571.59 4 $403.92 $807.81 $1 ,211.72 $1 ,700.36 $2,291.55 $3,410.68 $4,047.28 ~ ~ ~ 1,397.69 1,883.64 2,803.57 3,326.86 ~ ~ S-t4AG 1,221.68 1,714.36 2,310.42 3,438.75 4,080.60 6 $587.01 $1,174.01 $1 ,761.01 $2,471.15 $3,330.34 $4,956.79 $5,882.00 ~ ~ 1,447.54 2,031.28 2,737.53 4,074.48 4,835.00 8 $770.17 $1 ,540.37 $2,310.51 $3,242.31 $4,369.57 $5,255.53 $7,015.53 ~ 1,266.17 1,899.23 2,665.17 3,591.78 4,320.04 5,766.76 Effective 10/1/2010 1/1/2001 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $135.54 $271.06 $406.55 $570.53 $768.89 $1 ,144.37 $2,124.68 $112.56 $225.13 $337.68 $473.87 $638.64 $950.51 $1,764.77 2 $231.70 $463.40 $695.07 $975.38 $1 ,314.49 $1 ,956.44 $2,321.57 ~ ~ ~ ~ 1,091.81 1,625.02 1,928.30 3 $327.89 $655.73 $983.56 $1 ,380.21 $1 ,860.08 $2,768.50 $3,284.89 ~ 54-4M ~ 1,146.40 1,545.00 2,299.53 2,728.46 10 Ordinance No. ll~-#71 Attachment number 1 Page 11 of 18 4 $424.12 $848.21 $1 ,272.31 $1 ,785.38 $2,406.13 $3,581.22 $4,249.65 ~ ~ 1,056.77 1,482.95 1,998.54 2,974.59 2,529.80 ~ ~ 864.14 1,296.20 1,818.94 2,451.36 3,648.51 4,329.52 6 $616.37 $1 ,232.72 $1 ,849.07 $2,594.71 $3,496.86 $5,204.63 $6,176.10 ~ 1,023.89 1,535.84 2,155.19 2,904.52 4,323.02 5,129.94 8 $808.68 $1 ,617.39 $2,426.04 $3,404.43 $4,588.05 $5,518.31 $7,366.31 ~ 1,343.41 2,015.08 2,827.75 3,810.88 4,583.56 6,118.53 Effective 10/1/2011 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $142.32 $284.62 $426.88 $599.06 $807.34 $1,201.59 $2,230.92 2 $243.29 $486.57 $729.83 $1,024.15 $1,380.22 $2,054.27 $2,437.65 3 $344.29 $688.52 $1,032.74 $1,449.23 $1,953.09 $2,906.93 $3,449.14 4 $445.33 $890.63 $1,335.93 $1,874.65 $2,526.44 $3,760.29 $4,462.14 6 $647.19 $1,294.36 $1,941.53 $2,724.45 $3,671.71 $5,464.87 $6,484.91 8 $849.12 $1,698.26 $2,547.35 $3,574.66 $4,817.46 $5,794.23 $7,734.63 EXTRA DUMP CHARGES (Collection charQe for pickinQ up a compacted container over the stated times per week, per collection.) Size Effective (cubic yard) 10/1/2007 1 0/1/2008 1 0/1/2009 10/1/2010 10/1/2011 1 $27.02 $28.37 $29.79 $31.28 $32.85 2 $46.19 $48.50 $50.93 $53.48 $56.15 3 $65.36 $68.63 $72.06 $75.66 $79.44 4 $85.58 $89.86 $94.35 $99.07 $104.02 6 $123.15 $129.31 $135.78 $142.57 $149.70 8 $161.21 $169.27 $177.73 $186.62 $195.95 3. The charge for the collection of loose trash or garbage shall be as specified below: Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uit9S- .u.u99-- 1/1/2000 1 I< ',.,"'H For time on the site, minimum 15 $49.25 $51.71 $54.30 $57.02 minutes plus cost of disposal ~ wm $44M ltJl7 '2t:\ $59.87 (dump fees) 11 Ordinance No. ll~-#71 Attachment number 1 Page 12 of 18 Each additional minute 1$3.28 ~ 1$3.44 ~ 1$361 ~ ~ 1$3.98 4. The charges set forth above shall be subject to adjustment for increases or decreases in the dump fee. Uniform increases or decreases shall be recommended by the director of solid waste and approved by the city manager, and a copy of the adjusted charges shall be filed with the city clerk. Other increases or decreases shall be subject to approval by the adoption of an ordinance by the city commission, upon the recommendation of the city manager. (d) Recycling. 1. Recovered materials dealer annual application fee. . .$57.50 (effective 10/1/2007) $50.00 2. Curbside recycling: a. Monthly charges for curbside service for once-weekly collection for each unit: CalendarFiscal Year BeQinninQ October 1, 2007 2008 2009 2010 2011 4-994 ~ 4-9W 4-99+ 4-99S $2.01 $2.07 $2.13 $2.19 $2.44 ~ ~ ~ ~ ~ b. Charge for additional curbside recycling bins or replacement of bins lost or damaged due to negligence shall be: Cost plus $1.15 (effective 10/1/2007) $4-,-00 handling charge per bin (one-time charge per delivery). c. Charge for a curbside recycling bin toter shall be: Cost plus $1.15 (effective 10/1/2007) $4-,-00 handling charge. d. Special collection of recyclables where City services a bin at the residence or carries bin to curb, without physician's certification of medical necessity, shall be: Twice the curbside recycling charge. e. Service outside of the municipal limits. Accounts outside the City limits shall have a ten percent surcharge assessed over and above the monthly charges for curbside service for once weekly collection for each unit. 3. Monthly charges for multifamily collection of prescribed service initiated before January 1,1996: a. Service with semi-automated carts: Calendar Fiscal Year BeQinninQ October 1 , 12 Ordinance No. ll~-#71 Attachment number 1 Page 13 of 18 2007 2008 2009 2010 2011 ~ 1995 97 -i99S Cluster of 1 , 2 or 3 Carts Time(s) per Week Pickup 1 $59.25 $61.03 $62.86 $64.75 $71.87 $MAS ~ ~ 2x $106.98 $110.19 $113.50 $116.91 $129.77 ~ ~ ~ 3x $154.71 $159.35 $164.13 $169.05 $187.65 ~ ~ ~ 4-x ~ ~ ~ ~ ~ 2+4-A2 ~ 9-x ~ ~ ~ Cluster of 4 or 5 Carts Time(s) per Week Pickup 1 $66.46 $68.45 $70.50 $72.62 $80.61 $61 .4 8 ~ ~ 2x $121.40 $125.04 $128.79 $132.65 $147.24 ~ ~ ~ 3x $176.34 $181.63 $187.08 $192.69 $213.89 ~ ~ ~ 4-x ~ ~ ~ ~ ~ ~ ~ 9-x ~ ~ ~ Each Additional Cart over 5 Time(s) per Week Pickup 1 $7.73 $7.96 $8.20 ~ ~ ~ ~ ~ 2x $15.45 $15.91 $16.39 $16.88 $18.74 ~ ~ ~ 3x $23.18 $23.88 $24.60 $25.34 $28.13 ~ ~ ~ 4-x ~ ~ ~ ~ ~ ~ ~ 9-x ~ ~ ~ b. Service with non-compacted commercial container: Effective 10/1/2007 13 Ordinance No. ll~-#71 Attachment number 1 Page 14 of 18 Times Per Week Pickup Dumpster Size 1 2 3 4 5 G (cubic yard) 2 $45.34 $82.83 $122.38 $165.68 $220.54 $314.97 $44-Q2 $SM2 $118.82 $160.85 $214.12 3 $58.66 $107.17 $155.68 $214.08 $285.38 ~ ~ ~ ~ 2G+M 'J++-!J+ 4 $70.46 $130.00 $189.53 $261.56 $348.71 4WA GS-M- ~ ~ ~ ~ 6 $95.29 $176.87 $258.46 $357.16 $476.58 ~ ~ ~ ~ ~ 4GbW 8 $120.30 $223.97 $327.64 $453.06 $604.79 ~ ~ ~ ~ ~ ~ Effective 10/1/2008 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) 2 $46.70 $85.31 $126.05 $170.65 $227.16 3 $60.42 $110.39 $160.35 $220.50 $293.94 4 $72.57 $133.90 $195.22 $269.41 $359.17 6 $98.15 $182.18 $266.21 $367.87 $490.88 8 $123.91 $230.69 $337.47 $466.65 $622.93 Effective 10/1/2009 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) - - - - - 2 $48.10 $87.87 $129.83 $175.77 $233.97 3 $62.23 $113.70 $165.16 $227.12 $302.76 4 $74.75 $137.92 $201.08 $277.49 $369.95 6 $101.09 $187.65 $274.20 $378.91 $505.61 8 $127.63 $237.61 $347.59 $480.65 $641.62 14 Ordinance No. ll~-#71 Attachment number 1 Page 15 of 18 Effective 10/1/2010 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) 2 $49.54 $90.51 $133.72 $181.04 $240.99 3 $64.10 $117.11 $170.11 $233.93 $311.84 4 $76.99 $142.06 $207.11 $285.81 $381.05 6 $104.12 $193.28 $282.43 $390.28 $520.78 8 $131.46 $244.74 $358.02 $495.07 $660.87 Effective 10/1/2011 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) 2 $54.99 $100.47 $148.43 $200.95 $267.50 3 $71 .15 $129.99 $188.82 $259.66 $346.14 4 $85.46 $157.69 $229.89 $317.25 $422.97 6 $115.57 $214.54 $313.50 $433.21 $578.07 8 $145.92 $271.66 $397.40 $549.53 $733.57 Multifamily complexes serviced with one compartmentalized container cluster of four equates to one three cubic-yard dumpster. 4. Monthly charges for once-weekly collection of recyclables at each multi-family complex offered after January 1, 1996, will be for each living unit: Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 4-9W ~ 4-99S $1 .49 $1.54 $1.59 $1.64 $1.82 ~ ~ ~ Billing for recycling service offered before June 1996, will commence June 1, 1996. Billing for service offered after June 1, 1996, will commence in the appropriate billing cycle of the month following. 5. Monthly charges for commercial collection represents the target level of commercial recycling from which the solid waste division will flex up or down to be competitive with certified recovered materials dealers (private recycling companies) operating within Clearwater. 15 Ordinance No. ll~-#71 Attachment number 1 Page 16 of 18 a. The target level charge for service with semi-automated carts shall be charged on the same basis as rates included in 3.a. b. The target level charge for service with non-compacted commercial containers shall be the same as rates included in 3.b. above. * * * (5) Other Miscellaneous Charges: * * * (b) Solid waste roll-off container service: (i) Private service fees: 1. Permit fee to place or service containers (s 32.292(3)) . . . $56.50 (effective 10/1/2007) w,.oo 2. Monthly fee of 15 percent of the gross revenue billed by permit holder from the installation, pull, disposal or servicing of roll-off containers within the city for the preceding month, including roll-off containers installed permanently and temporarily (s 32.293(4)(b)). (ii) Public service fees: 1. Monthly fee of 15 percent of the gross revenue billed from the installation, pull, disposal and servicing of roll-off containers or compactors within the city for the preceding month, including roll-off containers installed permanently and temporarily. 2. Pull charges. A pull being the hauling, dumping and returning of a container one round trip7~ I n the City of Clearwater Compactors in Other Roll-offs in Effective 10/1/2007: service before service after 07/01/05 06/30/05 a. 10 or 20 yard, per pull.---.,.---, $93.35 ~ $103.17 b. 30 yard, per pull.---.,.---, $98.27 ~ $108.08 c. 40 yard, per pull.----,-----, $103.17 ~ $113.00 Outside the City Limits of Clearwater and within Pinellas County Compactors in Other Roll-offs in Effective 10/1/2007: service before service after 07/01/05 06/30/05 d. 10 or 20 yard, per pull. $107.35 $120.70 16 Ordinance No. ll~-#71 Attachment number 1 Page 17 of 18 e. 30 yard, per pull. $113.00 $126.45 f. 40 yard, per pull. $118.65 $132.19 3. Deposits. a. Roll-off compactor. A $400.00 deposit will be charged for each roll-off compactor. b. Open top container. A $400.00 deposit will be charged for open top roll- off containers. Service charges will be assessed against the deposit until it is insufficient to cover the next pull and disposal bill. At that time the customer will be required to make a payment on account or replenish the deposit in order to cover the next service billing. c. The initial deposit may be set at less than the normal two-month level upon determination of being in business for two years or more or otherwise providing satisfactory credit worthiness and by executing a special deposit/payment agreement approved by the director of solid waste which provides for a more rapid payment schedule than normal. 4. Billing. Roll-off service containers will be billed for a combination of the pull charge, disposal fee and any other roll-off services rendered. 5. Other service charges. a. Rental. A $3.40 (effective 10/1/2007) ~ per day rental charge will be assessed for containers not pulled and dumped a minimum of once each month. b. Rinse and deodorize. . . $24.57 (effective 10/1/2007) ~ c. Overload charge for any container loaded above the rim . . . $56.50 (effective 10/1/2007) w,.oo d. Damage. Damage to container will be assessed at actual cost of repair. e. Enforcement. Any charges assessed against a city roll-off vehicle for overweight or overloading will be paid by the customer to whom the container service is provided. f. Malfunction. Containers that are damaged and/or not maintained properly and cannot be dumped will be returned to the owner for repair and a pull charge assessed for the trip. After repair, a second pull charge will be assessed for the pull along disposal fee and other appropriate charges. g. Premium service. Any roll-off service required after duty hours or on weekends or holidays where overtime must be paid will be billed to the customer at time and one-half or 150 percent of the established charge. 17 Ordinance No. ll~-#71 Attachment number 1 Page 18 of 18 h. Placement or retrieval. A $56.50 (effective 10/1/2007) $50.00 charge will be assessed for the placement or retrieval of a container requested and not used or returned without an associated pull charge. i. Lease and service rates. Lease and service rates for compactors will be based upon the size, type and installation requirements of the compactor as determined by the director of solid waste. 6. Charges for roll-off service represents the target level of charges for the services rendered from which the solid waste department will flex up or down to be cost effective while providing the most economical service to customers. * * * Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Laura Lipowski Assistant City Attorney Cynthia E. Goudeau City Clerk 18 Ordinance No. ll~-#71 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7824-07 on second reading, annexing certain real property whose post office address is 1751 El Trinidad Drive East, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 8 Attachment number 1 Page 1 of 2 ORDINANCE NO. 7824-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET SOUTH FROM THE INTERSECTION OF EL TRINIDAD DRIVE EAST AND TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE, WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD DRIVE EAST, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace, according to the map or plat thereof as recorded in Plat Book 37, Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 ) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING Item # 8 Ordinance No, 7824-07 Attachment number 1 Page 2 of 2 PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 8 Ordinance No, 7824-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7825-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1751 El Trinidad Drive East, upon annexation into the City of Clearwater, as Residential Low. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 2 ORDINANCE NO. 7825-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET SOUTH FROM THE INTERSECTION OF EL TRINIDAD DRIVE EAST AND TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE, WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD DRIVE EAST, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace, according to the map or plat thereof as recorded in Plat Book 37, Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 ) Land Use Cateqory Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7824-07. PASSED ON FIRST READING Item # 9 Ordinance No. 7825-07 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance No, 7825-07 Attachment number 1 Page 2 of 2 Item # 9 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7826-07 on second reading, amending the zoning atlas of the city by zoning certain real property whose post office address is 1751 El Trinidad Drive East, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 10 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7826-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET SOUTH FROM THE INTERSECTION OF EL TRINIDAD DRIVE EAST AND TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE, WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD DRIVE EAST UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace, according to the map or plat thereof as recorded in Plat Book 37, Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 ) Zoninq District Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7824-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 10 Ordinance No, 7826-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7830-07 on second reading, annexing certain real property whose post office address is 1806 Diane Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 11 Attachment number 1 Page 1 of 2 ORDINANCE NO. 7830-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF MORNINGSIDE DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1806 DIANE DRIVE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 11, Block I of Carlton Terrace First Addition, according to map or plat thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas County, Florida (ANX2007 -03010) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING Item # 11 Ordinance No, 7830-07 Attachment number 1 Page 2 of 2 PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 11 Ordinance No, 7830-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7831-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1806 Diane Drive, upon annexation into the City of Clearwater, as Residential Low. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 12 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7831-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF MORNINGSIDE DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1806 DIANE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Lot 11, Block I of Carlton Terrace First Addition, according to map or plat thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas County, Florida (ANX2007 -03010) Land Use Cateqorv Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7830-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 12 Ordinance No, 7831-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance 7832-07 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1806 Diane Drive, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 13 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7832-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF MORNINGS IDE DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1806 DIANE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 11, Block I of Carlton Terrace First Addition, according to map or plat thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas County, Florida (ANX2007 -03010) Zoninq District Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7830-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 13 Ordinance No, 7832-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7833-07 on second reading, amending the Operating Budget for the Fiscal Year ending September 30,2007 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Program Fund, Pinellas County Housing Trust Fund, Water and Sewer Fund, Gas Fund, Recycling Fund, and Marine and Aviation Fund. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 14 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7833-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2007 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL PROGRAM FUND, PINELLAS COUNTY HOUSING TRUST FUND, WATER AND SEWER FUND, GAS FUND, RECYCLING FUND, AND MARINE AND AVIATION FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2007, for operating purposes, including debt service, was adopted by Ordinance No. 7674-06; and WHEREAS, at the Mid Year Review it was found that increases and decreases are necessary in the total amount of $1,861,601 for revenues and $1,763,490 for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 7674-06 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2006 and ending September 30, 2007 a copy of which is on file with the City Clerk, the City Council hereby adopts .an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard, Mayor Approved as to form: Attest: Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk Item # 14 Ordinance No. 7833-07 Attachment number 2 Page 1 of 2 EXHIBIT A 2006-07 BUDGET REVENUE First Quarter Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments General Fund: Property Taxes 50,277,930 50,277,930 50,277,930 Franchise Fees 9,050,840 9,050,840 9,050,840 Utility Taxes 11,514,320 11,514,320 11,514,320 Licenses & Permits 4,046,110 4,046,110 4,156,110 110,000 Sales Tax 6,748,430 6,748,430 6,748,430 Communications Services Tax 6,549,460 6,549,460 6,549,460 Intergovernmental Revenues 11,374,130 11,374,130 11,374,130 Charges for Current Services 3,784,020 3,826,540 3,891,540 65,000 Fines & Forfeitures 836,000 836,000 836,000 Interest Income 719,000 719,000 719,000 Miscellaneous Revenues 1,208,880 1,208,880 1,246,230 37,350 Interfund Transfer 15,793,580 17,341,942 17,341,942 Transfer from Surplus 0 996,023 1,613,023 617,000 Total, General Fund 121,902,700 124,489,605 125,318,955 829,350 Special Revenue Funds: Special Development 15,922,920 17,211,557 17,211,557 Special Program Fund 2,172,830 4,242,833 4,381,673 138,840 Local Housing Asst Trust Fund 1,241,270 1,241,270 1,241,270 Pinellas County Housing Trust Fund 0 0 945,000 945,000 Utility & other Enterprise Funds: Water & Sewer Fund 54,340,550 54,340,550 54,340,550 Stormwater Utility Fund 12,551,970 12,711,540 12,711,540 Solid Waste Fund 18,475,210 20,956,193 20,956,193 Gas Fund 50,206,760 51,630,580 50,295,720 (1,334,860) Recycling Fund 2,685,700 2,685,700 2,768,971 83,271 Marine and Aviation Fund 3,945,720 4,056,095 5,256,095 1,200,000 Parking Fund 4,891,660 5,079,460 5,079,460 Harborview Center Fund 706,040 706,040 706,040 Internal Service Funds: Administrative Services Fund 9,703,270 9,703,270 9,703,270 General Services Fund 4,202,510 4,202,510 4,202,510 Garage Fund 12,339,640 12,339,640 12,339,640 Central Insurance Fund 22,388,660 24,824,660 24,824,660 Total, All Funds 337,677,410 350,421,503 352,283,104 1,861,601 Ordinance #7833-07 Item # 14 Attachment number 2 Page 2 of 2 EXHIBIT A (Continued) 2005-06 BUDGET EXPENDITURES First Quarter Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments General Fund: City Council 288,860 294,810 294,810 City Manager's Office 1,269,520 1,262,950 1,153,950 (109,000) City Attorney's Office 1,616,370 1,609,080 1,609,080 City Audit 156,500 155,550 155,550 Development & Neighborhood Svcs 4,136,700 4,116,740 4,226,740 110,000 Economic Development & Housing SVI 1,457,130 1,454,400 1,454,400 Equity Services 343,110 341,430 341,430 Finance 2,200,540 2,188,480 2,188,480 Fire 22,734,580 22,627,830 22,811,330 183,500 Human Resources 1,333,630 1,327,990 1,267,990 (60,000) Library 6,611,820 6,636,810 6,636,810 Marine & Aviation 731,890 1,189,660 1,251,660 62,000 Non -Departmental 6,506,570 9,034,585 9,689,585 655,000 Office of Management & Budget 333,310 331,230 316,730 (14,500) Official Records & Legislative Svcs 1,359,070 1,354,350 1,354,350 Parks & Recreation 22,273,410 22,204,950 22,138,430 (66,520) Planning 1,445,380 1,437,270 1,437,270 Police 35,630,590 35,495,720 35,495,720 Public Communications 1,055,510 1,051,200 1,120,070 68,870 Public Works Administration 10,418,210 10,374,570 10,374,570 Total, General Fund 121,902,700 124,489,605 125,318,955 829,350 Special Revenue Funds: Special Development Fund 15,206,700 15,660,645 15,660,645 Special Program Fund 2,022,830 4,092,833 4,231,673 138,840 Local Housing Asst Trust Fund 1,241,270 1,241,270 1,241,270 Pinellas County Housing Trust Fund 0 0 945,000 945,000 Utility & other Enterprise Funds: Water & Sewer Fund 53,874,170 53,874,170 53,909,170 35,000 Stormwater Utility Fund 12,124,450 12,711,540 12,711,540 Solid Waste Fund 18,475,210 18,475,210 18,475,210 Gas Fund 48,613,190 50,033,010 48,648,310 (1,384,700) Recycling Fund 2,677,450 2,677,450 2,677,450 Marine and Aviation Fund 3,708,200 3,708,200 4,908,200 1,200,000 Parking Fund 4,113,090 4,238,600 4,238,600 Harborview Center Fund 706,040 706,040 706,040 Internal Service Funds: Administrative Services Fund 9,703,270 9,703,270 9,703,270 General Services Fund 4,202,510 4,202,510 4,202,510 Garage Fund 12,305,160 12,305,160 12,305,160 Central Insurance Fund 22,388,660 22,388,660 22,388,660 Total, All Funds 333,264,900 340,508,173 342,271,663 1,763,490 Ordinance #7833-07 Item # 14 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7834-07 on second reading, amending the Capital Improvement Budget for the fiscal year ending September 30,2007, to reflect a net decrease of $920,033. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 15 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7834-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2007, TO REFLECT A NET DECREASE OF $920,033 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30,2007 was adopted by Ordinance No. 7675-06; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 7675-06 is amended to read: Pursuant to the Mid Year Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2006 and ending September 30, 2007, a copy of which is on file with the City Clerk, the City Council hereby adopts a Mid Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Item # 15 Ordinance #7834-07 Attachment number 2 Page 1 of 3 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments Police Protection 400,000 400,000 400,000 Fire Protection 2,924,150 2,625,198 2,808,698 183,500 New Street Construction 1,150,000 526,498 488,498 (38,000) Major Street Maintenance 5,062,030 4,800,659 4,744,939 (55,720) Sidewalks & Bike Trails 0 0 38,000 38,000 Intersections 423,180 423,180 449,342 26,162 Parking 300,000 (1,497,800) (1,497,800) Miscellaneous Engineering 35,000 35,000 8,838 (26,162) Park Development 2,638,500 2,906,817 2,839,352 (67,465) Marine Facilities 665,000 523,500 573,500 50,000 Airpark Facilities 10,000 10,000 10,000 Libraries 688,630 688,630 688,630 Garage 3,743,400 3,745,147 3,745,147 Maintenance of Buildings 1,005,000 1,005,000 1,005,000 General Public Buildings & Equipment 100,000 1,293,000 1,913,000 620,000 Miscellaneous 1,087,000 899,298 (787,617) (1,686,914) Stormwater Utility 7,482,860 7,187,820 7,003,215 (184,605) Gas System 5,750,000 6,909,364 6,909,364 Solid Waste 430,000 430,000 430,000 Utilities Miscellaneous 26,000 26,000 (199,250) (225,250) Sewer System 20,517,170 20,066,385 20,163,640 97,255 Water System 8,098,870 7,458,232 7,807,398 349,166 Recycling 170,000 170,000 170,000 TOTAL 62,706,790 60,631,927 59,711,894 (920,033) Item # 15 Ordinance # 7834-07 Attachment number 2 Page 2 of 3 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments GENERAL SOURCES: General Operating Revenue 2,335,650 4,362,622 6,201,122 1,838,500 General Revenue/County Co-op 688,630 688,630 688,630 CRA Revenue 0 0 (1,686,914) (1,686,914) Road Mileage 3,033,030 3,033,030 3,033,030 Penny for Pine lias 4,450,000 3,790,363 3,790,363 Transportation Impact Fees 290,000 343,945 343,945 Local Option Gas Tax 962,180 962,180 962,180 Fee in Lieu of Parking 0 (200,000) (200,000) Grants - Other Agencies 575,000 4,907,593 5,592,608 685,015 Property Owner's Share 0 (187,660) (187,660) Contributions 0 53,076 103,076 50,000 Donations 75,000 75,000 75,000 Developer Contribution 0 0 2,757,000 2,757,000 SELF SUPPORTING FUNDS: Marine/Aviation Revenue 160,000 19,625 19,625 Parking Revenue 300,000 202,200 202,200 Harbor view Revenue 140,000 140,000 140,000 Utility System: Water Revenue 1,323,020 1,323,020 1,323,020 Sewer Revenue 675,000 675,000 675,000 Water Impact Fees 250,000 250,000 250,000 Water R & R 470,340 470,340 470,340 Sewer Impact Fees 1,065,100 1,065,100 1,065,100 Sewer R&R 602,930 602,930 602,930 Stormwater Utility 1,813,060 2,500,150 2,500,150 Gas Revenue 5,830,000 6,128,000 6,128,000 Solid Waste Revenue 270,000 (2,210,983) (2,210,983) Recycling Revenue 50,000 50,000 50,000 Grants - Other Agencies 0 1,102,447 1,102,447 Other Governmental 0 504,707 523,493 18,786 Property Owner's Share 0 27,349 27,349 Developer Contribution 0 0 202,385 202,385 INTERNAL SERVICE FUNDS: Garage Fund 246,700 246,700 246,700 Administrative Services Fund 700,000 700,000 700,000 Central Insurance Fund 0 (2,436,000) (2,436,000) Insurance Claimes - Vehicles 0 1,747 1,747 Item # 15 Ordinance # 7834-07 Attachment number 2 Page 3 of 3 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 1,107,000 1,107,000 1,107,000 Improvement Revenue Bond 0 (1,895,162) (6,495,362) (4,600,200) SELF-SUPPORTING FUNDS: Lease Purchase - Water 31,830 13,715 13,715 Lease Purchase - Sewer 60,000 60,000 60,000 Lease Purchase - Solid Waste 160,000 160,000 160,000 Lease Purchase - Recycling 120,000 120,000 120,000 Future Bond Issue - Parking 0 (1,500,000) (1,500,000) Bond Issues - Water & Sewer 0 239,158 239,158 Future Bond Issue - Water & Sewer 24,163,820 24,163,820 24,163,820 Bond Issue - Stormwater 3,075,000 (2,065,105) (2,249,710) (184,605) Future Bond Issue - Stormwater 3,794,800 7,148,690 7,148,690 INTERNAL SERVICE FUNDS: Lease Purchase - Garage 3,671,700 3,671,700 3,671,700 Lease Purchase - Administrative Sacs 217,000 217,000 217,000 TOTAL ALL FUNDING SOURCES: 62,706,790 60,631,927 59,711,894 (920,033) Item # 15 Ordinance # 7834-07 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Declare the list of vehicles, machinery and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida or through sealed bid sale, and allow appropriate officials to execute same. (consent) SUMMARY: Items I through 34 of the list will be sold at Tampa Machinery Auction, the Pinellas County Purchasing Cooperative Auctioneer of Record. Print plant items 35 through 38 were purchased in 2005 are no longer required due to downsizing of the Graphics operation. This equipment was financed through the City's Master Lease Purchase Agreement with a current payoff of $50,925.67 due prior to sale via sealed bid to the highest bidder. Once the bidding is complete, the City will payoff the outstanding lease purchase balance prior to the award of the sale to the best bid. A third quarter budget amendment will reflect the increased debt payment (for the loan balance payoff) with an offsetting surplus property sale revenue. Type: Current Year Budget?: Other No Budget Adjustment: Yes Budget Adjustment Comments: A third quarter budget amendment will reflect an additional $45,446.43 to enable the entire principal balance to be paid with an offsetting surplus property sale revenue. Current Year Cost: Not to Exceed: For Fiscal Year: $50,925.67 Annual Operating Cost: Total Cost: $50,925.67 10/01106 to 9/30/07 Appropriation Code 0555-09225-571300-582- 000-0000 XXXX -00000- 365900-000- 000-0000 Review Approval: 1) Clerk Amount $50,925.67 Appropriation Comment Principal payoff To be determined Sale proceeds Cover Memo Item # 16 Attachment number 1 Page 1 of 1 Surplus for July 2007 REASON FOR ITEM# Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS I DISPOSAL 1 G0316 1987 CROSLEY TRAILER CTLME5105HS001670 n/a Age & Cond, 2 G0419 1971 SINGLE AXLE TRAILER CMP109 n/a Age & Cond, 3 G0473 1989 Case 586E Forklift JJG0068010 n/a Age & Cond, 4 G0525 1994 FORD F150 PICKUP 1 FTEF15Y1 RNB30118 74,016 Age & Cond, 5 G0599 1994 FORD F150 PICKUP 1 FTEF15YXRNB30120 65,723 BAD SHIFTER 6 G0953 1988 Mastercraft Forklift 1592 n/a Age & Cond, 7 G1186 1988 Chevrolet Walk in Van 1 GCJP32J9G3320725 116,217 Age & Cond, 8 G1224 1990 INGERSOLL RAND AIR COMP 186346U90317 n/a Age & Cond, 9 G1459 1995 FORD F250 w/Utility Body 1FTHF25H2SNA96845 88,644 Age & Cond, 10 G1520 1995 FORD CROWN VIC POLICE CAR 2FALP71W9SX193943 85,384 Age & Cond, 11 G1560 1996 DODGE DAKOTA PICKUP 1B7FL26X6TS607398 75,385 Age & Cond, 12 G1564 1996 FORD TAURUS 4 DOOR 1FALP52U5TA183924 90,934 Age & Cond, 13 G1583 1996 OLDS CIERA 1 G3AJ55M9T6366163 76,971 Age & Cond, 14 G1586 1996 EAGLE VISION 2E3HD56F3TH229105 72,853 Age & Cond, 15 G1589 1996 CHEVY MONTE CARLO 2G1WX12X5T9271225 81 ,923 Age & Cond, 16 G1753 1997 CHEVY S-10 PICK UP 1 GCCS19X1V8194396 88,715 Age & Cond, 17 G1757 1997 CHEVY S-10 PICK UP 1 GCCS 19X3V8194237 85,056 Age & Cond, 18 G1758 1997 CHEVY S-10 PICK UP 1 GCCS19X1V8195029 78,737 Age & Cond, 19 G1769 1997 CHEVY S-10 PICK UP 1 GCCS 14X3V8186341 71,732 Age & Cond, 20 G1815 1997 CUSHMAN PO SCOOTER 1 CHMH6609VLOO0118 48,973 Age & Cond, 21 G1816 1997 CUSHMAN PO SCOOTER 1 CHMH660lVLOO0117 34,673 Age & Cond, 22 G1927 1998 FORD CROWN VIC POLICE CAR 2FAFP71WXWX137531 99,268 Age & Cond, 23 G1930 1998 FORD CROWN VIC POLICE CAR 2FAFP71WOWX137537 91 ,357 Age & Cond, 24 G2001 1998 FORD RANGER PICKUP EX CAB 1FTYR14UXVVTA63755 76,841 Age & Cond, 25 G2017 1999 FORD F250 UTILITY BODY 1 FDNF20L6XEC03395 87,360 Age & Cond, 26 G2076 1999 FORD CROWN VIC POLICE CAR 2FAFP71W6XX172570 93,505 Age & Cond, 27 G2084 1999 FORD CROWN VIC POLICE CAR 2FAFP71W3XX172560 83,367 Age & Cond, 28 G2098 1999 GMC SONOMA PICKUP 1 GTCS14X4X85177 40 77,105 Age & Cond, 29 G2232 2000 FORD CROWN VIC POLICE CAR 2FAFP71W3YX164329 90,394 Age & Cond, 30 G2358 2001 CHEVY 1500 PICKUP 1 GCEC14T51 Z299148 140,047 Age & Cond, 31 G2361 2001 GMC SONOMA PICKUP 1 GTCS14W618221696 108,320 Age & Cond, 32 G2394 2001 FORD CROWN VIC POLICE CAR 2FAFP71W91X150960 96,925 Age & Cond, 33 G2395 2001 FORD CROWN VIC POLICE CAR 2FAFP71W21X150959 90,157 Bad Transmission 34 One (1) Landa Automotive Parts Washer Machine Obsolete 35 2005 RYOBI 3302HA PRINTING PRESS 1187 No longer required 36 2005 PCS COLOR CONTROL N/A No longer required 37 2005 RP520-220-F PLATE PUNCHER N/A No longer required 38 2005 ESKO/GRAPHICSDPX PLATEMAKER 46220153 No longer required Item # 16 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve settlement of the liability claim of Beatriz and Robert Youngs in the amount of $84,000 and authorize the appropriate officials to execute same. (consent) SUMMARY: On June 9, 2005, a police officer driving a city vehicle pulled into the path of a vehicle operated by Ms. Youngs. Our driver advised that prior to pulling out he did not see Ms. Youngs' vehicle. Ms. Youngs had the right of way as she was heading South on Belcher Road. The city vehicle pulled out from a stop sign at Logan Street. Ms. Youngs' vehicle was a total loss. Ms. Youngs sustained a significant comminuted intra articular right wrist fracture which required two surgeries, and left Ms. Youngs with some visible scars on her right wrist. She also sustained a soft tissue neck injury which was treated conservatively. Ms. Youngs' medical bills exceeded $42,000. The City's limit of liability as provided by Section 768.28, Florida Statutes, is $200,000. The City's Risk Management Division and the City's Claims Committee recommend this settlement. Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund. Appropriation Code 0590-07000-545900-519-000 Amount Appropriation Comment Review Approval: 1) Clerk Cover Memo Item # 17 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve soliciting a Request for Proposal (RFP 28-07) for the operation, maintenance and programming of various City recreation facilities from qualified organizations. SUMMARY: During preliminary budget discussions the City Council directed staff to look into the possibility of having a third party provide the operation, maintenance and programming of the North Greenwood Recreation and Aquatics Complex (NGRAC) as a way of reducing the City budget. City Council further directed staff at their work session on June 4, 2007 to expand the RFP to include all or a portion of the City's recreation complexes. Staff has prepared an RFP for this purpose and is seeking Council approval to move forward with the RFP in order to determine if this is in fact a feasible alternative to reduce the budget at any or all of the sites included in the RFP. Sites included are North Greenwood Recreation and Aquatics Complex, Ross Norton Recreation and Aquatics Complex, Countryside Recreation Center, The Long Center, Morningside Recreation Complex, and Clearwater Beach Recreation Complex. Section 2.0l5(V) of the City Charter provides that recreation/open space property may only be leased for an existing use. The property may not be otherwise transferred without a referendum. In effect the new operator would be required to "step into the City's shoes" to operate the complex(es). The RFP is written in such a way that requires all eligible applicants to cover all the costs associated with the operation, maintenance and programming of the complex with the following exceptions: 1. The City will maintain a Capital Improvement Program (CIP) to make major capital repairs to the buildings i.e. air conditioners, roof resurfacing/replacement, pool marciting, etc. 2. The City will provide property insurance to cover the building, structures and contents of the buildings. The successful applicant will need to have the ability to provide access to the general public. It is recommended that the fee structure be similar to existing City fees however, the successful applicant may adjust fees within reason to make the agreement work. It is staffs recommendation that the proposer maintain its own liability insurance policy. The City, as a public entity, is protected by sovereign immunity to the extent permitted by law. The Florida Supreme Court has found a waiver of that immunity when a municipality indemnifies a private party under contract, thereby contracting away it's immunity. As such, there would likely be an increase in exposure to the City, not only in the number of claims, but also in the dollar amount of settlements, if the City opted to provide liability insurance on behalf of a third party recreation center operator/manager. Some of the areas the applicant will be evaluated on are as follows: . Successful experience in Pinellas County providing recreation programs at a large facility. . Successful experience managing and financing a large recreation facility with an operating budget in excess of $500,000. . Results from references. . Proven financial stability and ability to fund operations of this size and scope without City assistance. . Longevity of applicant providing these services. . Ability to partner with public and private sector and proven ability to raise funds to support operations. If approved, the RFP will be released on July 23,2007 with recommendations back to the Council for final consideration, approval and presentation on October 4,2007 with a start date for the lease to the successful applicant(s) beginning January 1,2008. Cover Memo Item # 18 Review Approval: 1) Clerk Cover Memo Item # 18 Attachment number 1 Page 1 of 16 CITY OF CLEARWATER REQUEST FOR PROPOSALS OPERATION, MAINTENANCE AND PROGRAMMING OF VARIOUS CITY RECREA TION FACILITIES RFP #28-07 TO BE OPENED 4:00 P.M. EST AUGUST 20, 2007 PURCHASING OFFICE MUNICIPAL SERVICES BUILDING 100 SOUTH MYRTLE AVENUE CLEARWATER, FL 33756-5520 Item # 18 Attachment number 1 Page 2 of 16 1.0 INTRODUCTION 1.1 GENERAL PURPOSE The City of Clearwater is seeking proposals for the operation, maintenance and programming of the following public recreation facilities: North Greenwood Recreation and Aquatics Complex 900 N. Martin Luther King Jr. Avenue Ross Norton Recreation and Aquatics Complex 1426 South Martin Luther King Jr. Avenue Countryside Recreation Center 2640 Sabal Springs Drive Long Center Recreation Complex 1501 North Belcher Road Morningside Recreation Complex 2400 Ham Boulevard Clearwater Beach Recreation Complex 69 Bay Esplanade The purpose is to determine the best proposal that will satisfy the needs and interests of the citizens of Clearwater, specifically an area 2 miles in radius from each center in this proposal, regarding the programming, maintenance, and operation of these various centers. Special emphasis will be given to those organizations that have experience and a proven history of operating a municipal style "public" recreation complex and meeting the developmental needs of youth, providing positive recreational and learning experiences for the children and adults of Clearwater and providing a sense of place in the Community for all residents. Intent of the applicant's programming should be to offer a wide variety of recreational and educational opportunities to the general population from children to adults similar to the existing programming now in place by the City at the recreation complexes. The City will negotiate agreements with the applicant and or applicants whose proposal is most responsive to this RFP and is in the best interest of the City. The instructions contained herein must be followed to be considered responsive to this RFP. The City reserves the right to reject any or all responses. 1.2 SCOPE OF PROJECT Over the years the City of Clearwater has developed one of the best public recreation and parks departments in the State of Florida including the North Greenwood Recreation and Aquatics Complex, Ross Norton Recreation and Aquatics Complex, Clearwater Beach Recreation and Aquatics Complex, The Long Center, Countryside Recreation Center and the Morningside Recreation Complex. All of these Item # 18 2 Attachment number 1 Page 3 of 16 sites have been funded by the taxpayers and visitors of Clearwater and many of them are new or recently renovated within the past 10 years with the exception of the Morningside Recreation Complex which is scheduled to be replaced in 2009. The City will entertain applicants to this RFP who wish to make a proposal to operate all of the complexes or just one, or more of the complexes. Applicants must be clear in their proposal as to which complex( es) they are proposing to operate and their qualifications must address the needs for that particular complex or complexes. Operations of the complexes will include providing a well-rounded professional recreation program similar to current programs being offered; open times for the public to use the centers similar to current City operating hours and provide day-to-day maintenance of the centers and adj oining grounds. It is the intention of the City that the successful applicants have the ability to provide children, youth, adult and family programs that will enhance the residents of the community and provide continued access to the general public for recreational activities and programs and work with the various Neighborhood Associations and community groups by providing meeting space at no cost. Programs should be aimed at advancing the City of Clearwater's Vision and Mission and the Parks and Recreation Department's Mission (Attachment A). Since the City of Clearwater will still maintain ownership of the facilities, the City will continue to provide the following: 1. Maintain a capital improvement program (CIP) for all facilities and make major capital repairs to the buildings which could include air conditioning, roof repairs, etc. Items for which the City will repair must meet the following definition; "... a major improvement to an existing facility or property, with a minimum useful life of at least three years and a cost greater than $25,000." 2. Provide property insurance to cover the building, structures and City contents of the building. The successful applicants must have the ability to provide for all other costs associated with the operation, programming and maintenance of the facility or facilities including liability insurance, utilities, grounds & building maintenance, personnel, etc. without having to seek additional funding from the City for such operations. A copy of current City budgets for the sites in this proposal are attached (Attachment "B"). Revenue generated by the applicant at each site may be used to cover operational costs, however it is encouraged that the applicant keep user fees reasonable and similar to existing fees charged by the City. The successful applicant will have some latitude in setting fees and charges for use of the facilities in order for the venture to be successful. The successful applicant(s) must continue to honor and provide passes for City employees as part of the City's Wellness Initiative. In addition applicants must also be able to meet the following requirements, as it has to do with their staffing issues. . Provide appropriate background screening for all staff according to Florida Statutes for the operation of a public recreation facility will be required. . Provide certified playground inspectors for those facilities where a playground is a part of the RFP. . Provide certified aquatics personnel including the pool operator and the lifeguards where a pool is included in the RFP. . Provide all staff that have current CPR and first aid certifications. Item # 18 3 Attachment number 1 Page 4 of 16 F 011 owing is a bri ef summary of the vari ous facili ti es included in thi s RFP. 1. North Greenwood Recreation and Aquatics Complex (NGRALJ The City of Clearwater constructed a new recreation center and aquatics complex in 2002 to replace the Holt Avenue Pool and Holt Avenue Youth Center. In addition, the City turned over the operations of the Martin Luther King Jr. Community Center to the African American Leadership Council (AALC) consolidating staff and resources to operate the new NGRAC. The City has programmed this facility for the past 5 years and prior to that programmed the Holt Avenue facilities for over 50 years and the Martin Luther King Jr. Center for over 30 years. The complex currently offers a wide variety of recreational opportunities including indoor recreation, programmed classes and instruction, camps, and free time in the gym, pool and fitness room. See the Parks and Recreation Department webpage on the City of Clearwater internet site at www.myclearwater.comforalinktoFunintheSun(F.IT.S.) program guide for a sample of programming and activities currently being offered. The site consists of approximately 6.0 acres MOL, and takes up an entire City block which is bounded by Martin Luther King Jr. Ave. on the east, Pennsylvania Avenue on the west, Palmetto Street on the north and Seminole Street on the south. The Center is located due west of the Jack Russell Stadium and the North Greenwood Branch Library. The building is a concrete block structure consisting of approximately 28,000 square feet with a 15,000 square foot aquatics area and a 1,600 square foot playground. Indoor space consists of two high school regulation sized gymnasiums, fully equipped fitness room, teen room, arts and crafts room, 3 meeting/program rooms, sound studio, concession area, office area and reception counter, restroom/locker/shower facilities, and 3 secured outdoor patio program areas. The aquatics complex consists of 3 pools; a 5 lane 25 yard pool with ADA accessibility ramp and diving well; a 140 foot long 20 foot high slide pool area; and a zero depth water playground area with a connected training pool. Other amenities at the pool include several shaded areas with lounge chairs and tables, landscaping and showers. The playground is a modern up-to-date, colorful safe playground with proper youth zones and mulched landing surfaces. The playground includes play apparatus for children from 4 years old to 12 years old. Also, included on site is a 400 square foot storage building and 62 paved parking spaces and 54 grass parking spaces as well as well-landscaped areas around the perimeter of the building and parking lot as well as the pool area. The City of Clearwater currently operates this complex as part of its overall delivery service to the citizens of Clearwater. The 2006-2007 budget of the Complex including the Aquatics area, the Center and the Day Camp is $837,540 and generated approximately $159,210 in revenue utilizing 15.5 Full Time Equivalent employees (9 full time & 15 part time/seasonal employees). 2. Ross Norton Recreation and Aquatics Complex The City of Clearwater constructed a new recreation center and renovated the existing aquatics center in 2005 to replace an old metal 4,800 square foot building that was used as a recreation center for the Lake Belleview Community for over 40 years. The complex currently offers a wide variety of recreational opportunities including indoor recreation, programmed classes and instruction, camps, extreme sports park and free time in the gym, pool and fitness room. See the Parks and Recreation Department webpage on the City of Clearwater internet site at www.myclearwater.comforalinktoFunintheSun(F.IT.S.) program guide for a sample of programming and activities currently being offered. Item # 18 4 Attachment number 1 Page 5 of 16 The facility is located in a 37-acre community park known as Ross Norton/ Ed Wright Community Park. For the sake of this RFP only the areas used for the Recreation Center, Aquatics Center, Skate Park, retention pond, future playground and adjoining parking are included in the proposal. The center is located on South Martin Luther King Jr. Avenue between Lakeview and Belleair Road. The building is a concrete block structure consisting of approximately 22,000 square feet with a 15,000 square foot aquatics area; a 30,000 square foot extreme skate park and a future 2,500 square foot playground. Indoor space consists of one high school regulation sized gymnasium, fully equipped fitness room, teen room, large meeting room that can be divided into two, catering kitchen, office area, reception counter, restroom/locker/shower facilities and 2 secured outdoor patio program areas. The aquatics complex consists of 3 pools; a standard 8 lane 25 yard pool by 25 meters "L" shaped pool with 1 0 foot diving well with ADA accessibility ramp; a 140 foot long 20 foot high slide pool area with connected training pool; and shallow depth water playground area. Other amenities at the pool include several shaded areas with lounge chairs and tables, landscaping and showers. The playground will be a modern up-to-date, colorful safe playground with proper youth zones and mulched landing surfaces. The playground will include play apparatus for children from 4 years old to 12 years old. Also, included on site are 70 paved parking spaces and 60 grass parking spaces as well as well- landscaped areas around the perimeter of the building and parking lot as well as the pool area. The City of Clearwater currently operates this complex as part of its overall delivery service to the citizens of Clearwater. The 2006-2007 budget of the Complex including the Aquatics area, the Center, Skate Park and the Day Camp was $726,900 and generated approximately $72,950 in revenue utilizing 13.4 Full Time Equivalent employees (8 full time & 20 part time/seasonal employees). 3. Countryside Recreation Center The Countryside Recreation Center is nestled in the middle of the 20-acre Countryside Community Park which includes 6 ball fields, playground (2,500 square feet), outdoor basketball courts, exercise court (600 square feet), restroom and concession building. The park is located west of Countryside Blvd at the west end of Sabal Springs Drive. The recreation center was opened to the public in 1996 and expanded to its current size of approx. 22,000 square feet in 2001. For the sake of this RFP we are looking for an organization to maintain, program and operate the Countryside Recreation Center and surrounding landscaping, outdoor patios, parking lot servicing the center and playground/fitness court area. The center, playground and fitness court have undergone recent renovations and is in good condition. See the Parks and Recreation Department webpage on the City of Clearwater internet site at www.myclearwater.comforalinktoFunintheSun(F.IT.S.) program guide for a sample of programming and activities currently being offered. The center consists of one regulation basketball court that can be divided into two smaller courts, fitness center, 3 program rooms with the largest being approx. 4,000 square feet in size, restrooms, office area, outdoor patio area and registration desk area as well as several storage areas. The playground is a modern up-to-date, colorful safe playground with proper youth zones and mulched landing surfaces. The playground includes play apparatus for children from 4 years old to 12 years old. Also, included on site are 70 paved parking spaces as well as well-landscaped areas around the perimeter of the center, drop off area and parking lot. The 2006-2007 budget of the Recreation Center was $542,240 and generated approximately $234,960 in revenue utilizing 9.5 Full Time Equivalent employees (6 full time & 10 part time/seasonal employees). Item # 18 5 Attachment number 1 Page 6 of 16 4. The Long Center The Long Center was originally constructed, maintained and managed by the Long Center Foundation. The City of Clearwater was one of 4 original partners providing programs at the center, which included Clearwater for Youth, City of Safety Harbor, UP ARC and the Long Center Staff. The City subsidized the operation of the Long Center up until the time when the Long Center Foundation decided to turn over the operations of the Center to the City of Clearwater in 2003 to be operated as a City recreation site. The Foundation continues to support the Long Center operations by contributing $200,000 per year toward its operations. It should not be assumed that the Foundation would continue its annual giving. The Long Center is unique for several reasons but three are very apparent. First, the Long Center is the main office and programming facility for UP ARC. Because of that the City offers a complete therapeutics recreation program and has developed the City's first Limitless Playground at the Center so that our disabled population can enjoy the same recreational opportunities as able bodied residents. Part of the proposal to operate the Long Center must involve a component as to how you will keep this relationship and programming at the Center. Second, the center houses the Doyle Aquatics Complex which includes a therapeutic pool and one of only 3 indoor 50 meter pools in the state of Florida. This pool is used year round for major meets for all age groups, colleges, seniors, water polo and a variety of other events not to mention it houses the Clearwater Aquatics Team (CAT). Third, the City houses the recreation programming offices on the second floor of the Long Center. If an applicant is selected to operate the Long Center, agreements with UP ARC, Clearwater for Youth, the City of Clearwater, and the Long Center Foundation will have to be honored or renegotiated to take care of their needs. Within the past 2 years the City has provided over 2 million dollars for renovations to the center and aquatics area as well as $500,000 for the reconstruction of the limitless playground. Currently, a new restroom facility is being constructed next to the playground for $200,000. The center currently offers a wide variety of recreational opportunities including indoor recreation, programmed classes and instruction, camps, and free time in the gym, pool and fitness room. See the Parks and Recreation Department webpage on the City of Clearwater internet site at www.myclearwater.com for a link to Fun in the Sun (F.IT.S.) program guide for a sample of programming and activities currently being offered. The Center consists of approximately 40,000 square feet under one roof with 3 full size basketball courts, 2,000 square foot state of the art fitness room, three program rooms, lockers and restrooms, concession area, registration counter, office areas; 18,000 square foot natatorium with spectator area; plaza courtyard area. Also, included is ample parking for the center and UP ARC clients as well as newly landscaped areas around the building, parking lots and playground areas. The multipurpose ballfield area can accommodate one full size soccer field and one small field. The playground and outdoor restroom is about 25,000 square foot in size. The City of Clearwater currently operates this complex as part of its overall delivery service to the citizens of Clearwater. The 2006-2007 budget of the Complex (includes $200,000 Foundation giving) including the Aquatics area, the Center, and the Day Camp was $1,339,240 and generated approximately $649,490 in revenue utilizing 18.2 Full Time Equivalent employees (10 full time employees & 25 part time/seasonal employees). 5. Morningside Recreation Complex The Morningside Recreation Complex is located in the Morningside Neighborhood on the North side of Ham Blvd at the crossroads where Steward Blvd meets Ham. The site of the current complex was once a Item # 18 6 Attachment number 1 Page 7 of 16 private Club facility owned and operated by the developer for the benefit of the residents of the Morningside and Meadows subdivisions. The main pool and center was constructed when the subdivision was constructed in the 1960's. However, once the developer completed all the homes and left the area the pool and other recreation amenities, like the tennis courts, tennis batters wall, etc. were acquired by the City. The building was used as a bar and nightclub up until the City purchased it in the early 1980's. Since then the City has attempted to improve the existing building and provide other improvements to the grounds like a new picnic shelter, patio area, playground and improved aquatics facilities. For the sake of this RFP we are looking for an organization to maintain, program and operate the entire 4.9 acre site and amenities, including the summer day camp, center and pool. The pool is currently in need of some major upgrades including re-marciting and deck repairs. In addition the current center, which has out lived its useful life, is scheduled for demolition and replacement by 2009. The size and specific components of the new building are yet to be determined therefore any applicant submitting a proposal on this property will have to wait until a time uncertain to operate the new recreation center. The remaining portions of the complex can be maintained in advance of the new construction. See the Parks and Recreation Department webpage on the City of Clearwater internet site at www.myclearwater.com for a link to Fun in the Sun (F.IT.S.) program guide for a sample of programming and activities currently being offered. The aquatics complex consists of 3 pools; a standard 8 lane 25 yard pool by 25 meters "L" shaped pool with 1 0 foot diving well with ADA accessibility lift; a small dump slide approximately 1 0 foot in height; a training pool and shallow depth water playground area. Also included is a 2,000 square foot building that houses the offices, locker rooms, restrooms, guards room and pump room for the pool. Other amenities at the pool include several shaded areas with lounge chairs and tables, landscaping and showers. Also, included on site are 60 paved parking spaces as well as well-landscaped areas around the perimeter of the aquatics center and parking lot. The 2006-2007 budget for the Complex including the pool, center and day camp was $451,120 and generated approximately $141,280 in revenue utilizing 8.8 full time equivalent employees (4 full time & 17 part time). 6. Clearwater Beach Recreation Complex The Clearwater Beach Recreation Complex is located on the SE corner of Bay Esplanade and Mandalay Avenue. The complex is located on 4.3 acres ofland and includes a recreation center building, swimming pool, 2 outdoor tennis courts, and minimal parking. Use of the McKay Park is also available with a playground, two bocci ball courts and limited grass play area. The Clearwater Beach Recreation Center is one of the oldest centers in town, starting off as an old fish warehouse the building was converted to a recreation center in the 1950's, which included storage for a sailing club. At that time the pool was located at Pier 60. The center was remodeled to a modern facility in 1990. The pool at Pier 60 was eliminated and the existing pool was built on this site in 1995. For the sake of this RFP we are looking for an organization to maintain, program and operate the entire complex including the center, pool, tennis courts, basketball court, surrounding landscaping, outdoor patios and parking lot servicing the center. See the Parks and Recreation Department webpage on the City of Clearwater internet site at www.myclearwater.comforalinktoFunintheSun(F.IT.S.) program guide for a sample of programming and activities currently being offered. The center consists of a small fitness room, game room, arts & craft room, multi-purpose room with catering kitchen, restrooms, 3 outdoor patio areas, staff office and reception desk. An outdoor regulation basketball court with 6 baskets is at the front door to the center. The aquatics area, which is disconnected Item # 18 7 Attachment number 1 Page 8 of 16 from the recreation center by a public parking lot, consists of a small locker area with restrooms, zero depth entry into the one pool, handicapped ramp, 10 foot high drop slide and 6 lanes at 25 yards for swimming laps. This is the smallest of all of the pools in the recreation delivery system and is primarily used by tourist and guests to Clearwater Beach. The parking is limited to just 5 spaces with the remainder of parking being metered. Also, included on site are well-landscaped areas around the perimeter of the center, pool, tennis courts and deck areas. The 2006-2007 budget of the recreation complex including the center and pool was $449,280 and generated approximately $122,200 in revenue utilizing 7.9 Full Time Equivalent employees (5 full time & 8 part time/seasonal employees). A location map showing the existing complexes, center and pool under consideration in this RFP can be found as Attachment "C". Item # 18 8 Attachment number 1 Page 9 of 16 1.3 TIME SCHEDULE The City will utilize the following timetable for the selection process however, the schedule may be changed solely at the City's discretion. JULY 23, 2007 Release Date ofRFP AUG. 1,2007 Mandatory Proposer's Conference - North Greenwood Recreation and Aquatics Complex, 900 N. Martin Luther King Jr. Avenue, (in the Art Room) Clearwater, FL 33755 at 3:30 p.m. AUG. 13,2007 Last date for clarification questions. Answers to all questions of clarification will be sent to applicants on this date. AUG. 20, 2007 RFP Openings - 100 South Myrtle Avenue, Third Floor, Clearwater, FL 33756 at 4 PM AUG. 27, 2007 Shortlist and Notification of Applicants for Oral Presentation/Interviews SEPT. 3, 2007 Oral Presentations to Selection Committee and Public OCT. 4, 2007 Recommend Proposal (Presentation) and operational lease agreement to the City Council for their approval OCT. 18,2007 Complete Agreement between the City and Proposer JAN. 1,2008 Begin Lease Item # 18 9 Attachment number 1 Page 10 of 16 2.0 INSTRUCTIONS FOR PREPARATION OF PROPOSALS 2.1 GENERAL All prospective applicants shall provide sufficient information and data to fully allow a complete evaluation of the information to be made. Information and data submitted by each applicant will become a part of the proposals. 2.2 PROPOSAL SUBMISSION Proposals shall be delivered to the City's Purchasing Manager, City of Clearwater, 100 South Myrtle Avenue, Clearwater, FL 33756, prior to the opening time of 4:00 p.m. on August 20, 2007. The delivery of proposals to the City of Clearwater Purchasing Office prior to the specified date and time is solely and strictly the responsibility of the applicant. The City shall not, under any circumstances, be responsible for delays caused by the United States Postal Service or any private delivery service, or for delays caused by any other occurrence. All responses must be manually and duly signed by an authorized corporate officer, principal, or partner with the authority to bind said applicant. All responses must be marked on the outside: "Request to Operate, Maintain and Program City of Clearwater Recreation and Aquatics Facilities" to be opened at 4:00 p.m., EST, August 20, 2007. The applicant is solely responsible for reading and completely understanding the requirements of this RFP. Under no circumstances shall proposals delivered after the specified delivery date/time be considered. Late submissions shall be returned unopened to the applicant with the notation "The proposals were received after the delivery time designated for the receipt and opening of the proposals." The applicant shall submit seven (7) copies of their entire proposal. The City may waive any informalities, irregularities, or variances, whether technical or substantial in nature or reject any and all proposals at its discretion. 2.3 PROPOSAL CONTENT Each proposal should include the following: a. Outline the applicant's qualifications, experience, and understanding of programming a facility open to the public, and conducting youth, adult and family programs for the community. Provide results, in measurable terms, which demonstrate the success of past programs and operations of a recreation center/complex. Item # 1810 Attachment number 1 Page 11 of 16 b. Outline the applicant's qualifications, experience and understanding of managing and operating a large recreation facility or aquatics center with an operating budget in excess of $500,000. c. Provide information relative to the applicant's experience in developing new community-based recreation and educational programs. Demonstrate need for programs being proposed within a 2-mile radius of the facility or facilities applicant is interested in operating and how you plan to meet the need. d. Structure of program, including a detailed outline of the goals and outcomes of the youth, adult and family programming and services to be offered at the center. e. Identify the specific facility or multiple facilities this proposal is being submitted for and clearly show how you can respond to the scope of this project. f. Provide ten (10) references, which reflect a demonstrated ability to work with the community, with at least one reference each from a youth participant, adult participant, community-based organization, government body, and private sector employer. g. Provide detailed financial information to determine if the applicant has the needed resources and backing to be successful with this project, including last three (3) years audit and detailed listing of past alternative funding sources, such as grants and donations. h. Provide qualifications and experience of personnel, including the Administrator or Proj ect Manager and other key personnel that will be involved in the operation of the site(s) and the length of service of each and the organization as a whole. 1. Provide information to demonstrate the applicant's ability to partner with other groups and organizations within the community, to meet the needs of the community. J. Provide information to demonstrate applicant's ability to raise funding. k. Provide an operational and program budget and proposed sources of funding for the operation of the Complex and in so doing show the extent of resources available to be used by the applicant. I. Provide information to demonstrate how the mission, goals and objectives of your organization can complement and strengthen the vision and mission of the City and Parks and Recreation Department. m. Any other information, which may be of benefit to the City of Clearwater in making a decision on the successful applicant. 2.4 INQUIRIES AND ADDENDA Item # 1811 Attachment number 1 Page 12 of 16 Each applicant shall examine all RFP documents and shall judge all matters relating to the adequacy and accuracy of such documents. Any inquiries, suggestions, or requests concerning an interpretation, clarification, or additional information pertaining to the RFP shall be made through the City of Clearwater's Purchasing Manager, George McKibben, at P.O. Box 4748, Clearwater, FL 33758-4748; 100 South Myrtle Avenue, Clearwater, FL 33756; or FAX 727-562-4635. The City shall not be responsible for oral interpretations given by any City employee, representative, or others. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this RFP, the City will attempt to notify all prospective applicants who have secured same. However, it shall be the responsibility of each applicant, prior to submitting the proposals, to contact the City of Clearwater's Purchasing Manager (727-562-4634) to determine if addenda were issued and to make such addenda a part of the proposal. 2.5 INSURANCE Insurance requirements must be in place prior to program start-up. a. Liabilitv Insurance The applicant shall furnish, pay for, and maintain during the life of the contract with the City the following liability coverage: . Comprehensive General Liability Insurance on an "occurrence" basis in an amount not less than five million ($5,000,000) combined single-limit Bodily Injury Liability and Property Damage Liability per incident. . Workers' Compensation Insurance applicable to its employees, if any, for statutory coverage limits in compliance with Florida laws. In addition, the policy shall include employers' liability coverage with a limit of $500,000 per occurrence. b. Additional Insured The City is to be specifically included as an additional insured on all liability and property coverage described above. c. Business Automobile Liabilitv Insurance Insurance in the amount of at least five million ($5,000,000) per occurrence, providing Bodily Injury Liability and Property Damage Liability per incident. d. Notice of Cancellation or Restriction All policies of insurance must be endorsed to provide the City with thirty (30) day notice of cancellation or restriction. e. Certificates of Insurance/Certified Copies of Policies The applicant shall provide the City with a certificate or certificates of insurance showing the existence of the coverage required by this RFP. The applicant will maintain this coverage with a current certificate or certificates of insurance throughout the term stated in the proposal. When specifically requested by the City in writing, the applicant will provide the City with certified copies of all policies of insurance as required above. New certificates and new certified copies of policies, Item # 1812 Attachment number 1 Page 13 of 16 if certified copies of policies have been requested, shall be provided the City whenever any policy is renewed, revised, or obtained from other insurers. f. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attention: Parks and Recreation Department P.O. Box 4748 Clearwater, FL 33758-4748 g. The applicant shall defend, indemnify, save and hold the City harmless from any and all claims, suits, judgments and liability for death, personal injury, bodily injury, or property damage arising directly or indirectly from the performance by the applicant, its employees, subcontractors, or assigns, including legal fees, court costs, or other legal expenses. Applicant acknowledges that it is solely responsible for complying with the terms of this RFP. In addition, the applicant shall, at its expense, secure and provide to the City, prior to beginning performance under this RFP, insurance coverage as required in this RFP. h. Any party providing services or products to the City will be expected to enter into a written agreement, contract, or purchase order with the City that incorporates, either in writing or by reference, all of the pertinent provisions relating to insurance and insurance requirements as contained herein. A failure to do so may, at the sole option of the City, disqualify any bidder or proposer of services and/or products to the City. 2.7 STANDARD REQUIREMENTS a. Right to Protest Any actual or prospective bidder who is aggrieved in connection with the solicitation or award of a contract may seek resolution of his/her complaints by contacting the Purchasing Manager. b. No Corrections Once a competitive proposal is submitted, the City shall not accept any request by any proposer to correct errors or omissions in any calculations or competitive proposal or price submitted. 2.8 PROCUREMENT PROCESS a. Openness of Procurement Process Written competitive proposals, other submissions, correspondence, and all records made thereof, as well as negotiations conducted pursuant to this RFP, shall be handled in compliance with Chapters 119 and 286 Florida Statutes. The City gives no assurance as to the confidentiality of any portion of any proposal once submitted. Item # 1813 Attachment number 1 Page 14 of 16 b. No Collusion By offering a submission to the RFP, the proposer certifies the proposer has not divulged to, discussed or compared his/her competitive proposal with other proposers and has not colluded with any other proposers or parties to this competitive proposal whatsoever. This section is not intended to prohibit two or more organizations from working together on ajoint application. One organization would have to be designated as the lead agency with fiscal responsibility. c. Informality WaiverIRei ection of Bids The City reserves the right to reject any and all responses and to waive any irregularity, variance or informality whether technical or substantial in nature, in keeping with the best interests of the City. d. Appropriations Clause The following appropriations clause will not be in effect unless financial consideration is given by the legislative body which IS not the currently being proposed or written into this RFP. "The City, as an entity of government, is subject to the appropriation of funds by its legislative body, in an amount sufficient to allow continuation of its performance, in accordance with the terms and conditions of this contract, for each and every fiscal year following the fiscal year in which this contract is executed and entered into, and for which this contract shall remain in effect. Upon notice that sufficient funds are not available in the subsequent fiscal years, the City shall thereafter be released of all terms and other conditions." Item # 1814 Attachment number 1 Page 15 of 16 3.0 SELECTION CRITERIA AND RANKING PROCESS 3.1 GENERAL All proposals shall be subject to an evaluation by a Selection Committee to be established by the City. The successful applicant must demonstrate an understanding of the proj ect scope and purpose. This refers to the applicant's understanding of the needs that generated the RFP, of the objectives in asking for the services, and of the nature and scope of the work involved. The evaluation of the proposals shall be accomplished utilizing the criteria described in this section. Information and data included in the proposal shall be considered in the evaluation process. 3.2 COMPLETENESS OF PROPOSAL Following receipt of proposals, the Selection Committee shall review all proposals with respect to completeness and conformance with the instructions and requirements specifically indicated in this RFP. Responses, which are deemed incomplete or nonconforming with instructions and requirements of this RFP may not be given further evaluation. The City reserves the right to reject any and all responses and to waive any irregularity, variance, or informality whether technical or substantial in nature, in keeping with the best interest of the City. 3.3 SELECTION COMMITTEE The Committee shall evaluate all proposals using a formalized evaluation process (see Attachment "D" for sample score sheet). The evaluation process is designed to rank the proposals, following which the top two (2) to five (5) ranked applicants will be invited to make oral presentations. These presentations will be made to the selection committee on September 3, 2007 at a time yet to be determined. The top ranked applicant(s) will be selected from this short-list by the Committee for recommendation to the City Council for award of an agreement to provide services for all or one or more of the sites listed in this RFP. 3.4 SELECTION CRITERIA All proposals shall be evaluated with respect to the completeness of the data provided, support for all claims made and the overall approach taken. The following criteria shall be utilized in the evaluation process for all sites. Proposers should indicate which of the various sites the proposal is being made for. a. Successful experience in Pinellas County providing similar children, youth, adult and family programs similar to those currently being offered at the complex including aquatics operations if applicable. b. Successful experience in Pinellas County managing and operating a large facility or aquatics center of at least one acre in size and an operating budget in excess of $500,000. Item # 1815 Attachment number 1 Page 16 of 16 c. Documented need within the community for additional programs and services not currently being provided at the Complex and how you plan to meet the need. d. Clearly defined goals and objectives that can show a measurable impact to the community. e. Responsiveness and completeness of written response to these instructions with regard to scope of proj ect. f. Results from reference interviews (conducted by City staff). g. Proven financial stability and ability to fund operations of the size and magnitude of the site(s) being considered in this proposal, without needing any additional City assistance. h. Longevity of applicant providing these services. 1. Proven ability to partner with public and private sector. J. Proven ability to raise funds to support operational and capital costs. k. Fullness and extent of resources available to and used by applicant. I. Demonstrate how the mission, goal and objectives complement the vision and mission of the City. 3.5 REFERENCES References may be called regarding the satisfaction of services rendered by the proposing applicant. Item # 1816 Attachment number 2 Page 1 of 1 Attachment "A" City of Clearwater's Vision Statement Sparkling Clearwater is a uniquely beautiful and vibrant waterfront community that is socially and economically diverse, that reinvests in itself, and is a wonderful place to live, work and play. City of Clearwater's Mission Statement The Mission of the City of Clearwater is to provide cost effective municipal services and infrastructure necessary for a high quality of life for all our citizens. Parks and Recreation Department's Mission Statement To provide parks and recreation programs, services, facilities and beautification to benefit the residents and visitors of the City of Clearwater. Item # 18 Attachment number 3 Page 1 of 12 FY 2006/07 Operating Budgets for various Recreation Facilities Under consideration in RFP #28-07 010-01825- 510100- 572-000 010-01825- 510200- 572-000 010-01825- 510400- 572-000 010-01825- 510500- 572-000 010-01825- 510600- 572-000 010-01825- 510700- 572-000 010-01825- 510800- 572-000 010-01825- 512200- 572-000 010-01825- 512300- 572-000 010-01825- 512400- 572-000 010-01825- 512500- 572-000 010-01825- 512600- 572-000 010-01825- 512700- 572-000 010-01825- 520100- 572-000 010-01825- 520200- 572-000 010-01825- 520300- 572-000 010-01825- 520400- 572-000 010-01825- 520600- 572-000 010-01825- 520700- 572-000 010-01825- 520900- 572-000 010-01825- 521000- 572-000 010-01825- 521100- 572-000 FULL TIME SALARIES PART TIME SALARIES SPECIAL PAY OVERTIME VACATION LEAVE SICK LEAVE OTHER PAID LEAVE INJURY TIME FUNERAL LEAVE MILITARY LEAVE JURY DUTY UNION LEAVE HOLIDAY TIME LIFE INSURANCE 1 % LIFE INSURANCE SAMP LIFE INSURANC MAJOR MEDICAL INS SOCIAL SECURITY PENSION FUND WORKERS COMPENSATION DISABILITY INSURANCE UNEMPLOYMENT COMPo TOTAL Total NGRAC FY 06/07 Budget 267,460 159,730 o o o o o o o o o o o 80 790 170 51,200 15,440 34,770 o o o 529,640 010-01825- 530100- 572-000 010-01825- 530300- 572-000 010-01825- 531100- 572-000 010-01825- 542100- 572-000 010-01825- 542200- 572-000 010-01825- 542300- 572-000 010-01825- 542500- 572-000 010-01825- 543100- 572-000 010-01825- 543400- 572-000 010-01825- 543500- 572-000 010-01825- 543600- 572-000 010-01825- 544100- 572-000 010-01825- 544200- 572-000 010-01825- 544300- 572-000 010-01825- 546100- 572-000 010-01825- 546200- 572-000 010-01825- 546800 572-000 010-01825- 547100- 572-000 010-01825- 547200- 572-000 010-01825- 547300- 572-000 PROFESSIONAL SERVo CONTRACTUAL SERVo INVENTORY/RESALE ADSL CHARGES - UTILITIES ELECTRIC-UTILITIES GAS WATER & SANIT. POSTAGE ADVERTISING PRINTING & BINDING DUMP FEES TAXES RENTAL EQUIPT. RENTAL BUILDINGS RENTAL LAND OFFICE EQMT SVC & REPAIR OTHER EQUIPT SVC & REPAIR REPAIR & MAINT INGROUND FAC EMP. UNIFORMS EMP.TRAVELEXPENSE MILEAGE REIMBURSEMENT o 9,380 22,000 o 130,850 26,230 o o o o o 3,250 o o o 7,000 o o o 1,200 Item # 18 Attachment number 3 Page 2 of 12 010-01825- 547400- 572-000 EMP. MEALS 0 010-01825- 548000- 572-000 OTHER SERVICES 700 010-01825- 548700- 572-000 RELOCATION EXPENSES 0 010-01825- 550100- 572-000 OFFICE SUPPLIES 4,000 010-01825- 550400- 572-000 OPER SUPPLIES & MATL 43,110 010-01825- 550800- 572-000 CONSTRUCTION MATERIALS 0 010-01825- 551100- 572-000 ARTS & CRAFTS SUPP. 0 010-01825- 552000- 572-000 COMPUTER SOFTWARE 0 010-01825- 552500- 572-000 EQMT =>$750 & <$5000 0 010-01825- 557100- 572-000 MEMBERSHIPS & SUBS 0 010-01825- 557200- 572-000 OFFICIAL RECOGNITION 0 010-01825- 557300- 572-000 TRAINING & REFEREN. 300 010-01825- 581000- 572-000 PMT TO AGENCIES 0 010-01825- 582000- 572-000 AID TO PRIVATE ORG 0 TOTAL 421-599 248,020 010-01825- 540100- 572-000 GARAGE SERVICE-FIXED 0 010-01825- 540200- 572-000 DOCUMENTREPRODUCT. 1,130 010-01825- 540300- 572-000 TELEPHONE SERVICE-VAR 0 010-01825- 540400- 572-000 MESSENGER SERVICE-FIXED 0 010-01825- 540500- 572-000 RADIO SERVICE-FIXED 0 010-01825- 540600- 572-000 TELEPHONE SERV.-FIXED 0 010-01825- 540700- 572-000 POSTAL SERVICE-VARIABLE 0 010-01825- 540800- 572-000 BUILDING SERVICE-FIXED 0 010-01825- 540900- 572-000 RISK MGMT SERVICES-FIXED 0 010-01825- 541000- 572-000 INFO TECHNOLOGY-FIXED 0 010-01825- 541100- 572-000 BUILD & MAINT SERV-FIXED 58,750 010-01825- 541300- 572-000 PRINT SHOP-VARIABLE 0 010-01825- 541400- 572-000 PURCHASING SVC 0 010-01825- 541500- 572-000 GARAGE- VARIABLE 0 010-01825- 541600- 572-000 BUILDING & MAINT VAR 0 010-01825- 541700- 572-000 RADIO SERVICE-VARI. 0 010-01825- 542000- 572-000 EMPLOYEE RELATIONS 0 010-01825- 547900- 572-000 STRATEGIES FOR SUCCESS 0 TOTAL 400-420 59,880 010-01825- 563500- 572-000 CONTRACT SERV MAT. 0 010-01825- 563800- 572-000 OTHER SERVICE CONT 0 010-01825- 564000- 572-000 MACHINERY & EQUIPT 0 010-01825- 564200- 572-000 FURNITURE OFF EQUIP 0 010-01825- 564300- 572-000 COMPUTER SOFTWARE 0 010-01825- 565800- 572-000 CONST MAT. & SERVo 0 010-01825- 591000- 572-000 TRANSF TO GARAGE 0 TOTAL 600-699 0 010-01825- 590200- 581-000 INTERFUND TRANSFER 0 010-01825- 590800- 581-000 CONTRIBUTION TO CIP FUND 0 010-01825- 591600- 581-000 DEBT SERVICE 0 TOTAL 900-999 0 ISECTION TOTAL 837,540 Item # 18 FY 2006/07 Operating Budgets for various Recreation Facilities Under consideration in RFP #28-07 010-01819- 510100- 572-000 010-01819- 510200- 572-000 010-01819- 510400- 572-000 010-01819- 510500- 572-000 010-01819- 510600- 572-000 010-01819- 510700- 572-000 010-01819- 510800- 572-000 010-01819- 512200- 572-000 010-01819- 512300- 572-000 010-01819- 512400- 572-000 010-01819- 512500- 572-000 010-01819- 512600- 572-000 010-01819- 512700- 572-000 010-01819- 520100- 572-000 010-01819- 520200- 572-000 010-01819- 520300- 572-000 010-01819- 520400- 572-000 010-01819- 520600- 572-000 010-01819- 520700- 572-000 010-01819- 520900- 572-000 010-01819- 521000- 572-000 010-01819- 521100- 572-000 FULL TIME SALARIES PART TIME SALARIES SPECIAL PAY OVERTIME VACATION LEAVE SICK LEAVE OTHER PAID LEAVE INJURY TIME FUNERAL LEAVE MILITARY LEAVE JURY DUTY UNION LEAVE HOLIDAY TIME LIFE INSURANCE 1 % LIFE INSURANCE SAMP LIFE INSURANC MAJOR MEDICAL INS SOCIAL SECURITY PENSION FUND WORKERS COMPENSATION DISABILITY INSURANCE UNEMPLOYMENT COMPo TOTAL Attachment number 3 Page 3 of 12 Total Norton FY 06/07 Budget 221,630 124,060 o o o o o o o o o o o 70 o 170 44,800 12,010 28,810 o o o 431,550 010-01819- 530100- 572-000 010-01819- 530300- 572-000 010-01819- 531100- 572-000 010-01819- 542100- 572-000 010-01819- 542200- 572-000 010-01819- 542300- 572-000 010-01819- 542500- 572-000 010-01819- 543100- 572-000 010-01819- 543400- 572-000 010-01819- 543500- 572-000 010-01819- 543600- 572-000 010-01819- 544100- 572-000 010-01819- 544200- 572-000 010-01819- 544300- 572-000 010-01819- 546100- 572-000 010-01819- 546200- 572-000 010-01819- 546800 572-000 010-01819- 547100- 572-000 010-01819- 547200- 572-000 010-01819- 547300- 572-000 PROFESSIONAL SERVo CONTRACTUAL SERVo INVENTORY/RESALE ADSL CHARGES - UTILITIES ELECTRIC-UTILITIES GAS WATER & SANIT. POSTAGE ADVERTISING PRINTING & BINDING DUMP FEES TAXES RENTAL EQUIPT. RENTAL BUILDINGS RENTAL LAND OFFICE EQMT SVC & REPAIR OTHER EQUIPT SVC & REPAIR REPAIR & MAINT INGROUND FAC EMP. UNIFORMS EMP.TRAVELEXPENSE MILEAGE REIMBURSEMENT o 4,830 500 o 102,880 63,270 o 300 o o o 4,500 o o o 8,000 o o o 700 Item # 18 Attachment number 3 Page 4 of 12 010-01819- 547400- 572-000 EMP. MEALS 0 010-01819- 548000- 572-000 OTHER SERVICES 150 010-01819- 548700- 572-000 RELOCATION EXPENSES 0 010-01819- 550100- 572-000 OFFICE SUPPLIES 2,500 010-01819- 550400- 572-000 OPER SUPPLIES & MATL 32,200 010-01819- 550800- 572-000 CONSTRUCTION MATERIALS 0 010-01819- 551100- 572-000 ARTS & CRAFTS SUPP. 0 010-01819- 552000- 572-000 COMPUTER SOFTWARE 0 010-01819- 552500- 572-000 EQMT =>$750 & <$5000 0 010-01819- 557100- 572-000 MEMBERSHIPS & SUBS 0 010-01819- 557200- 572-000 OFFICIAL RECOGNITION 0 010-01819- 557300- 572-000 TRAINING & REFEREN. 300 010-01819- 581000- 572-000 PMT TO AGENCIES 0 010-01819- 582000- 572-000 AID TO PRIVATE ORG 0 TOTAL 421-599 220,130 010-01819- 540100- 572-000 GARAGE SERVICE-FIXED 0 010-01819- 540200- 572-000 DOCUMENTREPRODUCT. 1 ,450 010-01819- 540300- 572-000 TELEPHONE SERVICE-VAR 0 010-01819- 540400- 572-000 MESSENGER SERVICE-FIXED 0 010-01819- 540500- 572-000 RADIO SERVICE-FIXED 0 010-01819- 540600- 572-000 TELEPHONE SERV.-FIXED 0 010-01819- 540700- 572-000 POSTAL SERVICE-VARIABLE 0 010-01819- 540800- 572-000 BUILDING SERVICE-FIXED 0 010-01819- 540900- 572-000 RISK MGMT SERVICES-FIXED 0 010-01819- 541000- 572-000 INFO TECHNOLOGY-FIXED 0 010-01819- 541100- 572-000 BUILD & MAINT SERV-FIXED 66,655 010-01819- 541300- 572-000 PRINT SHOP-VARIABLE 0 010-01819- 541400- 572-000 PURCHASING SVC 0 010-01819- 541500- 572-000 GARAGE- VARIABLE 0 010-01819- 541600- 572-000 BUILDING & MAINT VAR 7,110 010-01819- 541700- 572-000 RADIO SERVICE-VARI. 0 010-01819- 542000- 572-000 EMPLOYEE RELATIONS 0 010-01819- 547900- 572-000 STRATEGIES FOR SUCCESS 0 TOTAL 400-420 75,215 010-01819- 563500- 572-000 CONTRACT SERV MAT. 0 010-01819- 563800- 572-000 OTHER SERVICE CONT 0 010-01819- 564000- 572-000 MACHINERY & EQUIPT 0 010-01819- 564200- 572-000 FURNITURE OFF EQUIP 0 010-01819- 564300- 572-000 COMPUTER SOFTWARE 0 010-01819- 565800- 572-000 CONST MAT. & SERVo 0 010-01819- 591000- 572-000 TRANSF TO GARAGE 0 TOTAL 600-699 0 010-01819- 590200- 581-000 INTERFUND TRANSFER 0 010-01819- 590800- 581-000 CONTRIBUTION TO CIP FUND 0 010-01819- 591600- 581-000 DEBT SERVICE 0 TOTAL 900-999 0 ISECTION TOTAL 726,895 Item # 18 FY 2006/07 Operating Budgets for various Recreation Facilities Under consideration in RFP #28-07 010-01835-510100- 572-000 010-01835- 510200- 572-000 010-01835- 510400- 572-000 010-01835-510500- 572-000 010-01835- 510600- 572-000 010-01835-510700- 572-000 010-01835-510800- 572-000 010-01835- 512200- 572-000 010-01835-512300- 572-000 010-01835- 512400- 572-000 010-01835-512500- 572-000 010-01835- 512600- 572-000 010-01835-512700- 572-000 010-01835- 520100- 572-000 010-01835- 520200- 572-000 010-01835- 520300- 572-000 010-01835- 520400- 572-000 010-01835- 520600- 572-000 010-01835- 520700- 572-000 010-01835- 520900- 572-000 010-01835- 521000- 572-000 010-01835- 521100- 572-000 FULL TIME SALARIES PART TIME SALARIES SPECIAL PAY OVERTIME VACATION LEAVE SICK LEAVE OTHER PAID LEAVE INJURY TIME FUNERAL LEAVE MILITARY LEAVE JURY DUTY UNION LEAVE HOLIDAY TIME LIFE INSURANCE 1 % LIFE INSURANCE SAMP LIFE INSURANC MAJOR MEDICAL INS SOCIAL SECURITY PENSION FUND WORKERS COMPENSATION DISABILITY INSURANCE UNEMPLOYMENT COMPo TOTAL Attachment number 3 Page 5 of 12 Totals Countryside FY 06/07 Budget 172,910 90,430 o o o o o o o o o o o 60 410 80 38,400 8,860 22,480 o o o 333,630 010-01835- 530100- 572-000 010-01835- 530300- 572-000 010-01835- 531100- 572-000 010-01835- 542100- 572-000 010-01835- 542200- 572-000 010-01835- 542300- 572-000 010-01835- 542500- 572-000 010-01835- 543100- 572-000 010-01835- 543400- 572-000 010-01835- 543500- 572-000 010-01835- 543600- 572-000 010-01835- 544100- 572-000 010-01835- 544200- 572-000 010-01835- 544300- 572-000 010-01835- 546100- 572-000 010-01835- 546200- 572-000 010-01835- 546800 572-000 010-01835- 547100- 572-000 010-01835- 547200- 572-000 010-01835- 547300- 572-000 PROFESSIONAL SERVo CONTRACTUAL SERVo INVENTORY/RESALE ADSL CHARGES - UTILITIES ELECTRIC-UTILITIES GAS WATER & SANIT. POSTAGE ADVERTISING PRINTING & BINDING DUMP FEES TAXES RENTAL EQUIPT. RENTAL BUILDINGS RENTAL LAND OFFICE EQMT SVC & REPAIR OTHER EQUIPT SVC & REPAIR REPAIR & MAINT INGROUND FAC EMP. UNIFORMS EMP.TRAVELEXPENSE MILEAGE REIMBURSEMENT o 4,070 2,600 o 59,950 5,420 o 500 o o o 2,000 o 6,000 o 1,500 o o 400 1,000 Item # 18 Attachment number 3 Page 6 of 12 010-01835- 547400- 572-000 EMP. MEALS 0 010-01835- 548000- 572-000 OTHER SERVICES 0 010-01835- 548700- 572-000 RELOCATION EXPENSES 0 010-01835- 550100- 572-000 OFFICE SUPPLIES 2,500 010-01835- 550400- 572-000 OPER SUPPLIES & MATL 61,430 010-01835- 550800- 572-000 CONSTRUCTION MATERIALS 0 010-01835- 551100- 572-000 ARTS & CRAFTS SUPP. 0 010-01835- 552000- 572-000 COMPUTER SOFTWARE 0 010-01835- 552500- 572-000 EQMT =>$750 & <$5000 3,000 010-01835- 557100- 572-000 MEMBERSHIPS & SUBS 100 010-01835- 557200- 572-000 OFFICIAL RECOGNITION 0 010-01835- 557300- 572-000 TRAINING & REFEREN. 530 010-01835-581000- 572-000 PMT TO AGENCIES 0 010-01835- 582000- 572-000 AID TO PRIVATE ORG 0 TOTAL 421-599 151,000 010-01835- 540100- 572-000 GARAGE SERVICE-FIXED 0 010-01835- 540200- 572-000 DOCUMENTREPRODUCT. 1,100 010-01835- 540300- 572-000 TELEPHONE SERVICE-VAR 0 010-01835- 540400- 572-000 MESSENGER SERVICE-FIXED 0 010-01835- 540500- 572-000 RADIO SERVICE-FIXED 0 010-01835- 540600- 572-000 TELEPHONE SERV.-FIXED 0 010-01835- 540700- 572-000 POSTAL SERVICE-VARIABLE 0 010-01835- 540800- 572-000 BUILDING SERVICE-FIXED 0 010-01835- 540900- 572-000 RISK MGMT SERVICES-FIXED 0 010-01835- 541000- 572-000 INFO TECHNOLOGY-FIXED 0 010-01835- 541100- 572-000 BUILD & MAINT SERV-FIXED 50,105 010-01835- 541300- 572-000 PRINT SHOP-VARIABLE 0 010-01835- 541400- 572-000 PURCHASING SVC 0 010-01835- 541500- 572-000 GARAGE- VARIABLE 0 010-01835- 541600- 572-000 BUILDING & MAINT VAR 6,400 010-01835- 541700- 572-000 RADIO SERVICE-VARI. 0 010-01835- 542000- 572-000 EMPLOYEE RELATIONS 0 010-01835- 547900- 572-000 STRATEGIES FOR SUCCESS 0 TOTAL 400-420 57,605 010-01835- 563500- 572-000 CONTRACT SERV MAT. 0 010-01835- 563800- 572-000 OTHER SERVICE CONT 0 010-01835- 564000- 572-000 MACHINERY & EQUIPT 0 010-01835- 564200- 572-000 FURNITURE OFF EQUIP 0 010-01835- 564300- 572-000 COMPUTER SOFTWARE 0 010-01835- 565800- 572-000 CONST MAT. & SERVo 0 010-01835-591000- 572-000 TRANSF TO GARAGE 0 TOTAL 600-699 0 010-01835- 590200- 581-000 INTERFUND TRANSFER 0 010-01835- 590800- 581-000 CONTRIBUTION TO CIP FUND 0 01 0-01835- 591600- 581-000 DEBT SERVICE 0 TOTAL 900-999 0 ISECTION TOTAL 542,235 Item # 18 FY 2006/07 Operating Budgets for various Recreation Facilities Under consideration in RFP #28-07 010-01816- 510100- 572-000 010-01816- 510200- 572-000 010-01816- 510400- 572-000 010-01816- 510500- 572-000 010-01816- 510600- 572-000 010-01816- 510700- 572-000 010-01816- 510800- 572-000 010-01816- 512200- 572-000 010-01816- 512300- 572-000 010-01816- 512400- 572-000 010-01816- 512500- 572-000 010-01816- 512600- 572-000 010-01816- 512700- 572-000 010-01816- 520100- 572-000 010-01816- 520200- 572-000 010-01816- 520300- 572-000 010-01816- 520400- 572-000 010-01816- 520600- 572-000 010-01816- 520700- 572-000 010-01816- 520900- 572-000 010-01816- 521000- 572-000 010-01816- 521100- 572-000 FULL TIME SALARIES PART TIME SALARIES SPECIAL PAY OVERTIME VACATION LEAVE SICK LEAVE OTHER PAID LEAVE INJURY TIME FUNERAL LEAVE MILITARY LEAVE JURY DUTY UNION LEAVE HOLIDAY TIME LIFE INSURANCE 1 % LIFE INSURANCE SAMP LIFE INSURANC MAJOR MEDICAL INS SOCIAL SECURITY PENSION FUND WORKERS COMPENSATION DISABILITY INSURANCE UNEMPLOYMENT COMPo TOTAL 1816 The Long Center FY 06/07 Budget 298,410 186,130 o o o o o o o o o o o 90 550 250 57,600 17,770 38,740 o o o 599,540 010-01816- 530100- 572-000 010-01816- 530300- 572-000 010-01816- 531100- 572-000 010-01816- 542100- 572-000 010-01816- 542200- 572-000 010-01816- 542300- 572-000 010-01816- 542500- 572-000 010-01816- 543100- 572-000 010-01816- 543400- 572-000 010-01816- 543500- 572-000 010-01816- 543600- 572-000 010-01816- 544100- 572-000 010-01816- 544200- 572-000 010-01816- 544300- 572-000 010-01816- 546100- 572-000 010-01816- 546200- 572-000 010-01816- 546800 572-000 010-01816- 547100- 572-000 010-01816- 547200- 572-000 010-01816- 547300- 572-000 PROFESSIONAL SERVo CONTRACTUAL SERVo INVENTORY/RESALE ADSL CHARGES - UTILITIES ELECTRIC-UTILITIES GAS WATER & SANIT. POSTAGE ADVERTISING PRINTING & BINDING DUMP FEES TAXES RENTAL EQUIPT. RENTAL BUILDINGS RENTAL LAND OFFICE EQMT SVC & REPAIR OTHER EQUIPT SVC & REPAIR REPAIR & MAINT INGROUND FAC EMP. UNIFORMS EMP.TRAVELEXPENSE MILEAGE REIMBURSEMENT o 4,000 5,780 o 279,170 180,410 o 250 o o o 2,500 o o o 7,500 o o 600 700 Attachment number 3 Page 7 of 12 Item # 18 010-01816- 547400- 572-000 EMP. MEALS 670 010-01816- 548000- 572-000 OTHER SERVICES 0 010-01816- 548700- 572-000 RELOCATION EXPENSES 0 010-01816- 550100- 572-000 OFFICE SUPPLIES 6,400 010-01816- 550400- 572-000 OPER SUPPLIES & MATL 56,000 010-01816- 550800- 572-000 CONSTRUCTION MATERIALS 0 010-01816- 551100- 572-000 ARTS & CRAFTS SUPP. 0 010-01816- 552000- 572-000 COMPUTER SOFTWARE 0 010-01816- 552500- 572-000 EQMT =>$750 & <$5000 0 010-01816- 557100- 572-000 MEMBERSHIPS & SUBS 100 010-01816- 557200- 572-000 OFFICIAL RECOGNITION 0 010-01816- 557300- 572-000 TRAINING & REFEREN. 780 010-01816- 581000- 572-000 PMT TO AGENCIES 0 010-01816- 582000- 572-000 AID TO PRIVATE ORG 0 TOTAL 421-599 544,860 010-01816- 540100- 572-000 GARAGE SERVICE-FIXED 0 010-01816- 540200- 572-000 DOCUMENTREPRODUCT. 1,000 010-01816- 540300- 572-000 TELEPHONE SERVICE-VAR 0 010-01816- 540400- 572-000 MESSENGER SERVICE-FIXED 0 010-01816- 540500- 572-000 RADIO SERVICE-FIXED 0 010-01816- 540600- 572-000 TELEPHONE SERV.-FIXED 0 010-01816- 540700- 572-000 POSTAL SERVICE-VARIABLE 0 010-01816- 540800- 572-000 BUILDING SERVICE-FIXED 0 010-01816- 540900- 572-000 RISK MGMT SERVICES-FIXED 0 010-01816- 541000- 572-000 INFO TECHNOLOGY-FIXED 0 010-01816- 541100- 572-000 BUILD & MAINT SERV-FIXED 143,840 010-01816- 541300- 572-000 PRINT SHOP-VARIABLE 0 010-01816- 541400- 572-000 PURCHASING SVC 0 010-01816- 541500- 572-000 GARAGE- VARIABLE 0 010-01816- 541600- 572-000 BUILDING & MAINT VAR 0 010-01816- 541700- 572-000 RADIO SERVICE-VARI. 0 010-01816- 542000- 572-000 EMPLOYEE RELATIONS 0 010-01816- 547900- 572-000 STRATEGIES FOR SUCCESS 0 TOTAL 400-420 144,840 010-01816- 563500- 572-000 CONTRACT SERV MAT. 0 010-01816- 563800- 572-000 OTHER SERVICE CONT 0 010-01816- 564000- 572-000 MACHINERY & EQUIPT 0 010-01816- 564200- 572-000 FURNITURE OFF EQUIP 0 010-01816- 564300- 572-000 COMPUTER SOFTWARE 0 010-01816- 565800- 572-000 CONST MAT. & SERVo 0 010-01816- 591000- 572-000 TRANSF TO GARAGE 0 TOTAL 600-699 0 010-01816- 590200- 581-000 INTERFUND TRANSFER 0 010-01816- 590800- 581-000 CONTRIBUTION TO CIP FUND 50,000 010-01816- 591600- 581-000 DEBT SERVICE 0 TOTAL 900-999 50,000 ISECTION TOTAL 1,339,240 Attachment number 3 Page 8 of 12 Item # 18 FY 2006/07 Operating Budgets for various Recreation Facilities Under consideration in RFP #28-07 010-01812- 510100- 572-000 010-01812- 510200- 572-000 010-01812- 510400- 572-000 010-01812- 510500- 572-000 010-01812- 510600- 572-000 010-01812- 510700- 572-000 010-01812- 510800- 572-000 010-01812- 512200- 572-000 010-01812- 512300- 572-000 010-01812- 512400- 572-000 010-01812- 512500- 572-000 010-01812- 512600- 572-000 010-01812- 512700- 572-000 010-01812- 520100- 572-000 010-01812- 520200- 572-000 010-01812- 520300- 572-000 010-01812- 520400- 572-000 010-01812- 520600- 572-000 010-01812- 520700- 572-000 010-01812- 520900- 572-000 010-01812- 521000- 572-000 010-01812- 521100- 572-000 FULL TIME SALARIES PART TIME SALARIES SPECIAL PAY OVERTIME VACATION LEAVE SICK LEAVE OTHER PAID LEAVE INJURY TIME FUNERAL LEAVE MILITARY LEAVE JURY DUTY UNION LEAVE HOLIDAY TIME LIFE INSURANCE 1 % LIFE INSURANCE SAMP LIFE INSURANC MAJOR MEDICAL INS SOCIAL SECURITY PENSION FUND WORKERS COMPENSATION DISABILITY INSURANCE UNEMPLOYMENT COMPo TOTAL Total Morningside FY 2006/07 Budget 129,910 103,810 o o o o o o o o o o o 40 390 80 25,600 9,830 16,890 o o o 286,550 010-01812- 530100- 572-000 010-01812- 530300- 572-000 010-01812- 531100- 572-000 010-01812- 542100- 572-000 010-01812- 542200- 572-000 010-01812- 542300- 572-000 010-01812- 542500- 572-000 010-01812- 543100- 572-000 010-01812- 543400- 572-000 010-01812- 543500- 572-000 010-01812- 543600- 572-000 010-01812- 544100- 572-000 010-01812- 544200- 572-000 010-01812- 544300- 572-000 010-01812- 546100- 572-000 010-01812- 546200- 572-000 010-01812- 546800 572-000 010-01812- 547100- 572-000 010-01812- 547200- 572-000 010-01812- 547300- 572-000 PROFESSIONAL SERVo CONTRACTUAL SERVo INVENTORY/RESALE ADSL CHARGES - UTILITIES ELECTRIC-UTILITIES GAS WATER & SANIT. POSTAGE ADVERTISING PRINTING & BINDING DUMP FEES TAXES RENTAL EQUIPT. RENTAL BUILDINGS RENTAL LAND OFFICE EQMT SVC & REPAIR OTHER EQUIPT SVC & REPAIR REPAIR & MAINT INGROUND FAC EMP. UNIFORMS EMP.TRAVELEXPENSE MILEAGE REIMBURSEMENT o 3,000 2,600 o 50,130 22,160 o o o o o 1,700 o o o 9,500 o o 200 700 Attachment number 3 Page 9 of 12 Item # 18 010-01812- 547400- 572-000 EMP. MEALS 0 010-01812- 548000- 572-000 OTHER SERVICES 360 010-01812- 548700- 572-000 RELOCATION EXPENSES 0 010-01812- 550100- 572-000 OFFICE SUPPLIES 1,350 010-01812- 550400- 572-000 OPER SUPPLIES & MATL 33,030 010-01812- 550800- 572-000 CONSTRUCTION MATERIALS 0 010-01812- 551100- 572-000 ARTS & CRAFTS SUPP. 0 010-01812- 552000- 572-000 COMPUTER SOFTWARE 0 010-01812- 552500- 572-000 EQMT =>$750 & <$5000 0 010-01812- 557100- 572-000 MEMBERSHIPS & SUBS 0 010-01812- 557200- 572-000 OFFICIAL RECOGNITION 0 010-01812- 557300- 572-000 TRAINING & REFEREN. 780 010-01812- 581000- 572-000 PMT TO AGENCIES 0 010-01812- 582000- 572-000 AID TO PRIVATE ORG 0 TOTAL 421-599 125,510 010-01812- 540100- 572-000 GARAGE SERVICE-FIXED 0 010-01812- 540200- 572-000 DOCUMENTREPRODUCT. 400 010-01812- 540300- 572-000 TELEPHONE SERVICE-VAR 0 010-01812- 540400- 572-000 MESSENGER SERVICE-FIXED 0 010-01812- 540500- 572-000 RADIO SERVICE-FIXED 0 010-01812- 540600- 572-000 TELEPHONE SERV.-FIXED 0 010-01812- 540700- 572-000 POSTAL SERVICE-VARIABLE 0 010-01812- 540800- 572-000 BUILDING SERVICE-FIXED 0 010-01812- 540900- 572-000 RISK MGMT SERVICES-FIXED 0 010-01812- 541000- 572-000 INFO TECHNOLOGY-FIXED 0 010-01812- 541100- 572-000 BUILD & MAINT SERV-FIXED 38,660 010-01812- 541300- 572-000 PRINT SHOP-VARIABLE 0 010-01812- 541400- 572-000 PURCHASING SVC 0 010-01812- 541500- 572-000 GARAGE- VARIABLE 0 010-01812- 541600- 572-000 BUILDING & MAINT VAR 0 010-01812- 541700- 572-000 RADIO SERVICE-VARI. 0 010-01812- 542000- 572-000 EMPLOYEE RELATIONS 0 010-01812- 547900- 572-000 STRATEGIES FOR SUCCESS 0 TOTAL 400-420 39,060 010-01812- 563500- 572-000 CONTRACT SERV MAT. 0 010-01812- 563800- 572-000 OTHER SERVICE CONT 0 010-01812- 564000- 572-000 MACHINERY & EQUIPT 0 010-01812- 564200- 572-000 FURNITURE OFF EQUIP 0 010-01812- 564300- 572-000 COMPUTER SOFTWARE 0 010-01812- 565800- 572-000 CONST MAT. & SERVo 0 010-01812- 591000- 572-000 TRANSF TO GARAGE 0 TOTAL 600-699 0 010-01812- 590200- 581-000 INTERFUND TRANSFER 0 010-01812- 590800- 581-000 CONTRIBUTION TO CIP FUND 0 010-01812- 591600- 581-000 DEBT SERVICE 0 TOTAL 900-999 0 ISECTION TOTAL 451,120 Attachment number 3 Page 10 of 12 Item # 18 FY 2006/07 Operating Budgets for various Recreation Facilities Under consideration in RFP #28-07 010-01828- 510100- 572-000 010-01828- 510200- 572-000 010-01828- 510400- 572-000 010-01828- 510500- 572-000 010-01828- 510600- 572-000 010-01828- 510700- 572-000 010-01828- 510800- 572-000 010-01828- 512200- 572-000 010-01828- 512300- 572-000 010-01828- 512400- 572-000 010-01828- 512500- 572-000 010-01828- 512600- 572-000 010-01828- 512700- 572-000 010-01828- 520100- 572-000 010-01828- 520200- 572-000 010-01828- 520300- 572-000 010-01828- 520400- 572-000 010-01828- 520600- 572-000 010-01828- 520700- 572-000 010-01828- 520900- 572-000 010-01828- 521000- 572-000 010-01828- 521100- 572-000 FULL TIME SALARIES PART TIME SALARIES SPECIAL PAY OVERTIME VACATION LEAVE SICK LEAVE OTHER PAID LEAVE INJURY TIME FUNERAL LEAVE MILITARY LEAVE JURY DUTY UNION LEAVE HOLIDAY TIME LIFE INSURANCE 1% LIFE INSURANCE SAMP LIFE INSURANC MAJOR MEDICAL INS SOCIAL SECURITY PENSION FUND WORKERS COMPENSATION DISABILITY INSURANCE UNEMPLOYMENT COMPo TOTAL Total Clw Beach Rec Comp Fy 06/07 Budget 154,040 66,900 o o o o o o o o o o o 40 330 80 32,000 6,870 20,020 o o o 280,280 010-01828- 530100- 572-000 010-01828- 530300- 572-000 010-01828- 531100 572-000 010-01828- 542100- 572-000 010-01828- 542200- 572-000 010-01828- 542300- 572-000 010-01828- 542500- 572-000 010-01828- 543100- 572-000 010-01828- 543400- 572-000 010-01828- 543500- 572-000 010-01828- 543600- 572-000 010-01828- 544100- 572-000 010-01828- 544200- 572-000 010-01828- 544300- 572-000 010-01828- 546100- 572-000 010-01828- 546200- 572-000 010-01828- 546800 572-000 010-01828- 547100- 572-000 010-01828- 547200- 572-000 010-01828- 547300- 572-000 PROFESSIONAL SERVo CONTRACTUAL SERVo INVENTORY/RESALE ADSL CHARGES - UTILITIES ELECTRIC-UTILITIES GAS WATER & SANIT. POSTAGE ADVERTISING PRINTING & BINDING DUMP FEES TAXES RENTAL EQUIPT. RENTAL BUILDINGS RENTAL LAND OFFICE EQMT SVC & REPAIR OTHER EQUIPT SVC & REPAIR REPAIR & MAINT INGROUND FAC EMP. UNIFORMS EMP. TRAVEL EXPENSE MILEAGE REIMBURSEMENT o 3,020 4,000 o 52,200 34,510 o o o o o o o o o 5,000 o o o 600 Attachment number 3 Page 11 of 12 Item # 18 010-01828- 547400- 572-000 EMP. MEALS 0 010-01828- 548000- 572-000 OTHER SERVICES 190 010-01828- 548700- 572-000 RELOCATION EXPENSES 0 010-01828- 550100- 572-000 OFFICE SUPPLIES 850 010-01828- 550400- 572-000 OPER SUPPLIES & MATL 21,120 010-01828- 550800- 572-000 CONSTRUCTION MATERIALS 0 010-01828- 551100- 572-000 ARTS & CRAFTS SUPP. 0 010-01828- 552000- 572-000 COMPUTER SOFTWARE 0 010-01828- 552500- 572-000 EQMT =>$750 & <$5000 0 010-01828- 557100- 572-000 MEMBERSHIPS & SUBS 0 010-01828- 557200- 572-000 OFFICIAL RECOGNITION 0 010-01828- 557300- 572-000 TRAINING & REFEREN. 150 010-01828- 581000- 572-000 PMT TO AGENCIES 0 010-01828- 582000- 572-000 AID TO PRIVATE ORG 0 TOTAL 421-599 121,640 010-01828- 540100- 572-000 GARAGE SERVICE-FIXED 0 010-01828- 540200- 572-000 DOCUMENTREPRODUCT. 400 010-01828- 540300- 572-000 TELEPHONE SERVICE-VAR 0 010-01828- 540400- 572-000 MESSENGER SERVICE-FIXED 0 010-01828- 540500- 572-000 RADIO SERVICE-FIXED 0 010-01828- 540600- 572-000 TELEPHONE SERV.-FIXED 0 010-01828- 540700- 572-000 POSTAL SERVICE-VARIABLE 0 010-01828- 540800- 572-000 BUILDING SERVICE-FIXED 0 010-01828- 540900- 572-000 RISK MGMT SERVICES-FIXED 0 010-01828- 541000- 572-000 INFO TECHNOLOGY-FIXED 0 010-01828- 541100- 572-000 BUILD & MAINT SERV-FIXED 27,960 010-01828- 541300- 572-000 PRINT SHOP-VARIABLE 0 010-01828- 541400- 572-000 PURCHASING SVC 0 010-01828- 541500- 572-000 GARAGE-VARIABLE 0 010-01828- 541600- 572-000 BUILDING & MAINT VAR 10,000 010-01828- 541700- 572-000 RADIO SERVICE-VARI. 0 010-01828- 542000- 572-000 EMPLOYEE RELATIONS 0 010-01828- 547900- 572-000 STRATEGIES FOR SUCCESS 0 TOTAL 400-420 38,360 010-01828- 563500- 572-000 CONTRACT SERV MAT. 0 010-01828- 563800- 572-000 OTHER SERVICE CONT 0 010-01828- 564000- 572-000 MACHINERY & EQUIPT 9,000 010-01828- 564200- 572-000 FURNITURE OFF EQUIP 0 010-01828- 564300- 572-000 COMPUTER SOFTWARE 0 010-01828- 565800- 572-000 CONST MAT. & SERVo 0 010-01828- 591000- 572-000 TRANSF TO GARAGE 0 TOTAL 600-699 9,000 01 0-01828- 590200- 581-000 INTERFUND TRANSFER 0 01 0-01828- 590800- 581-000 CONTRIBUTION TO CIP FUND 0 01 0-01828- 591600- 581-000 DEBT SERVICE 0 TOTAL 900-999 0 ISECTION TOTAL 449,280 Attachment number 3 Page 12 of 12 Item # 18 Attachment number 4 Page 1 of 1 r ~ ~ ~ ~ 0 f) r, %/~ A;~ t:tI OCk l'<l S ~ ~ r \) 0 0 0 '" Y't. 9 7~ c Q Y'" 0 AVE. PATRICIA AVE. Al1". U.S. "'= (/) "= )> ~ z ~1- () :I: ;0 Vi ~ ~ d n :I: " Gi :I: '" )> t:l ;0 PINEHURST RD z ~ 0 CD ;0 r (/) is :-i t:l Z ~ r )> CO) ^ 0 '" ~ '" HIGHLAND :;; AVE. LAKE DR. CD qCJ '" r G) r (/) '" c (/) :-i )> r -l ;0 " KEENE RD. z ;0 d c p ;0 ;0 p (/) CD ;0 '" )> p ;0 -< -< HERCULES AVE. CD r ~ BELCHER RD. ;0 P MILWAUKEE AVE. (/) c z (/) '" -l c z o z (/) ;-i RD. (/) o r o Z )> r?i BELCHER RD. BELCHER RD. US-19 :z o 0.:0 i'Oi! !!! o fT1 SR 55 (/) c z (/) '" RD.~ -l (/) SOULE ;0 " I 0 (}l z C lD 0 -l Z 0 ;0 ;0 z P p (/) :-i f'1 (/) o CT i8 '" .. =' McMULLEN BOOTH RD. II II !j Ii Ii ii( ill II II II 'I il i II I ~ I '1 r i J I ii i. I J I I S >-l >< ::r: ~ o ::c Attachment number 5 Page 1 of 1 Attachment "D" DATE: NAME OF FIRM: SCORE: COMMITTEE CONSENSUS: SCORE CRITERIA WTX CRITERIA WEIGHT RA TING RA TING COMMENTS 1. Successful experience in Pinellas 4 County providing similar children, youth adult and family programs. 2. Successful experience in Pinellas 4 County managing and operating a large facility. 3. Documented ability to meet 3 community needs for recreation programs and services, and how you plan to meet need. 4. Clearly define measurable impact to 4 the community. 5. Responsiveness and completeness 2 of written response to these instructions with regard to scope of project. 6. Results from references. 3 7. Proven financial stability as an 4 organization to operate and maintain this type of facility. 8. Longevity of applicant providing 2 these services. 9. Proven ability to partner with public 3 and private sector. 10. Proven ability to raise funds to 3 support operations and capital costs. 11. Fullness and extent of resources 1 available to and used by applicant. 12. Demonstrate how mission 2 complements City vision/mission. Criteria Weiqhtinq 4 = Exceptionally Important 3 = Very Important 2 = Important 1 = Minimally Important Criteria Ratinq 5 = Excellent 4 = Very Good 3 = Good 2 = Adequate 1 = Marginally . . . o = Unacceptable Item # 18 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Accept a FY 2005 Buffer Zone Protection Program Grant (BZPP) in the amount of $99,999.27 from the Florida Department of Law Enforcement (FDLE) and U. S. Department of Homeland Security (DHS), and obligate the grant funds to be used to purchase a variety of emergency equipment and an Emergency Services Logistics Unit. (consent) SUMMARY: On December 4,2006, the City of Clearwater was awarded a BZPP grant from the FDLE and DHS (this is a federal "pass- through grant.") The BZPP was designed to reduce vulnerabilities of critical infrastructure and key resource (CI/KR) sites across the country. The DHS has identified two such critical sites in the City of Clearwater. Due to security reasons, these sites are not being identified in this document. Due to the extended period of time that had passed between the submission of the grant application and the actual awarding of grant funds, the original project that had been planned was no longer feasible or economical. The grant budget has now been changed to allow for the creation of a different project and has already been approved by FDLE and DHS CPD is now seeking City Council approval to accept the grant and utilize the funding for the purchase of a Mobile Venue Protection Package. Items purchased will include an Emergency Services Logistics Unit (ESLU) and the necessary accompanying equipment that will allow CPD to protect, deter, detract and defend CI/KR sites within the City of Clearwater that have been identified by the DHS. The ESLU will allow the City of Clearwater to provide rapid deployment of police officers to any of the identified critical sites, as well as to any other emergency event that may arise, such as a natural disaster. The ESLU will also be able to provide lodging for up to 12 persons, allowing the City to provide necessary assistance to other agencies in the event of a catastrophic event through the state's Mutual Aid Agreement. All necessary equipment will be self-contained within the ESLU and will include items such as barricades, portable cones, portable shelters, lighting systems with generators, and a mobile credentialing system. Full communications connectivity between the ESLU and CPD headquarters will allow for complete threat information, key command decisions and directives to be relayed in real time. In addition, the imposing size, markings and nature of the deployment of the ESLU will establish a critical police presence on scene, resulting in an immediate deterrent effect. All City purchasing policies and procedures will be followed for the purchase of the ESLU and emergency equipment. Special Project No. 181-99272 has been established to account for the grant expenditures. There is no match required for this grant and no new positions. Projected operational costs related to the use and maintenance of the ESLU are minimal and include $500 for general maintenance for the first 5 years and $2,997 for purchase of the extended service contract. CPD will utilize its Investigative Cost Recovery account (181-99329) to cover these operational expenses. No new vehicle will be needed to tow the trailer. An existing city vehicle will be utilized for that purpose. Cover Memo . Any and all costs for deployment of the ESLU should be reimbursable by the Federal Emergency Management A~~ (FEMA). Hem Tfl :::1 Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Other None Budget Adjustment: Annual Operating Cost: Total Cost: to None Appropriation Code 181-99272 181-99329 Amount o $3,497 Appropriation Comment Grant Invest Cost Recovery Bid Required?: Other Bid / Contract: Review Approval: 1) Clerk No Bid Number: Bid Exceptions: None Cover Memo Item # 19 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Ratify and Confirm Change Order 2 to Gibbs & Register, Inc. of Winter Haven, Florida for the "Cleveland Street Streetscape Project" (03-0093-ED) which increases the contract amount by $726,594.74 for a new contract total of $9,676,700.53 and authorize the appropriate officials to execute same. (consent) SUMMARY: This contract was previously approved by the City Council April 20, 2006 for $11,275,561.88 and a deductive Change Order No.1 was approved at this same meeting decreasing the contract amount by $2,325,456.09, for a new contract total of $8,950,105.79. Change order No.1 was part of the value engineering process to reduce costs. Change order No.2 is needed to make adjustments to increase the storm and water codes to cover costs associated with field conditions, overrun of existing bid items, and design changes. The majority of this change order is to cover costs associated with underground conflicts encountered while installing the new storm and water systems. The contractor encountered almost daily conflicts with private utilities, namely Progress Energy and Verizon, while installing the large, deep storm pipe. The contractor performed additional work, including building numerous conflict structures, modifying many new structures, revising pipe and structure elevations, and extending road closures. Third quarter amendments will transfer $154,319.01 of 2002 Stormwater Bond proceeds from 0377-96124, Storm Pipe System Improvements, to 0377-92269, Downtown Streetscape, $398,139.22 of 2004 Stormwater Bond proceeds from 0357-96124, Storm Pipe System Improvements to 0357-92269, Downtown Streetscape, $57,683.51 of 2002 Stormwater Bond proceeds from 0377- 96152, Lake Bellevue Stormwater Improvement to 0377-92269, Downtown Streetscape, and $116,453.00 of 2006 Water and Sewer Revenue Bond proceeds from 0378-96742, Line Relocation Capitalized, to 0378-92269, Downtown Streetscape. An additional3rd quarter amendment will transfer $57,683.51 of 2004 Stormwater Bond proceeds from 0357-96124, Storm Pipe System Improvements to 0357-96152, Lake Bellevue Stormwater Improvement. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure Yes Budget Adjustment: Yes Annual Operating Cost: Total Cost: to Appropriation Code 0378-92269- 563800- 5 3 3 -000- 0000 0377-92269-563700-539-000- 0000 0357-92269-563700-539-000- 0000 Review Approval: 1) Clerk Amount $116,453.00 Appropriation Comment $212,002.52 Cover Memo $398,139.22 Item # 20 CHANGE ORDER #2 PROJECT: Cleveland Street Streetscape CONTRACTOR: Gibbs & Register, Inc. 530 S. Main Street Winter Garden, FL 34787 DATE: Tune 21,2007 Attachment number 1 Page 1 of 2 PROJECT NUMBER: 03-0093-ED PO REFERENCE NO.: ST 102232-2 DATE OF CONTRACT: ~ CODE: 0315-92269-563700-541-000-0000 Streets 0377-92269-563700-539-000-0000 Storm 0357-92269-563700-539-000-0000 Storm 0315-92269-563700-539-000-0000 Storm 0378-92269-563800-533-000-0000 Water 0315-92269-563800-535-000-0000 Sewer 0377-92269-563700-539-000-0000 Storm 0357-92269-563700-539-000-0000 Storm 0378-92269-563800-533-000-0000 Water STATE:MENT OF CONTRACT AMOUNT Gibbs & Register, Inc. ORIGIl\f AI.. CONTRACT AMOUNT CHANGE ORDER #1 CHANGE ORDER #2 NEW CONTRACT AMOUNT ATTEST: Cynthia E. Goudeau, City Clerk Date: OTY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA WilliamB.Home,II City Manager $11,275,561.88 $9,676,70053 ACCEPTED BY: BY, Ted Ferguson, Vice President Date: Witnesses: Recommended By: City of Clearwater Gary A Johnson, CGC Public Services Director :Michael D. Quillen, P.E. City Engineer Item # 20 ITEM Page20f2 Change Order #2, Cleveland Street Streetscape (03-0093-ED) QUANTITY DESCRIPTION Stormwater Code: 0377-92269-563700-539-000-0000 $212,00252 0357-92269-563700-539-000-0000 $398,139.22 Additions Increases 230 231 232 233 234 235 236 237 238 239 240 241 242 243 Additional drainage@ Opus Additional drainage@ sta sq (Bilbnore) Additional drainage@ sta sq(city) Revised drainage@ Osceola Conflict strw I PE dud bank@seawall Seawall replacenlent Conf1ictstructureS-135C Modify existing structures Conflicts w /54" Rep at Osceola Conf1icts@Ft.Harrison Conflicts Ft. Harrison to Garden ERCP cleanup due to Water:Main Break PEjVerizon conllict structure@Garden RFI 75- mod3 struct. due to PE,Garden Ave. south side 244 RFI 79 mod3 struct. due to PE,Garden Ave. north side 245 246 247 248 249 RFI76 S-106conflictwjVerizon RFI 75 - redesignS-t03 v inlet, malls. Roof Drain Installation Relocate Verizon dudbank@5-302 Remove & replace unsuitable material * These amounts were reimbursed to the City by the Developer 85 89 98 RCP36" ERCP 14"x23" :Manhole J-IT Water Code: 03'iS-92269-56380o-533-00o-0000 Additions 6" gate valve & box Lower jack & bore for casing Replace 6" waterline@Osceola Increases 260 261 262 263 264 265 Remove 24" steel casing on 12" waterrnain atSta. 211 Relocate 4 hydrants, remove one hydrant Remove old waterrnainatGarden Ave. UNIT UNIT COST L5 $ 17,025.00 L5 $ 6,925.00 L5 $ 8,225.00 L5 $ 11,700.00 L5 $ 36,420.00 L5 $ 9,880.00 L5 $ 14,500.00 EA $ 3,150.00 L5 $ 69,000.00 L5 $ 68,995.00 L5 $ 110,785.42 L5 $ 32,091.00 L5 $ 44,135.00 EA $ 3,150.00 EA 1 1 30 1 1 L5 $ L5 $ EA $ 350.00 L5 $ 5,968.00 L5 $ 94,000.00 Total Additions to Stormwater 3,150.00 1,400.00 13,500.00 24,000.00 Attachment number 1 P"lJ1j'e 2 of 2 $17,025.00 $6,925.00 $8,225.00 $11,700.00 $36,420.00 $9,880.00 $14,500.00 $28,350.00 $69,000.00 $68,995.00 $110,785.42 $32,091.00 $44,135.00 $9,450.00 $9,450.00 $10,500.00 $5,968.00 $94,000.00 $590,341.74 $3,600.00 $6,200.00 $10,000.00 $19,800.00 $610,141.74 $1,400.00 $27,000.00 $24,000.00 $2,347.00 $50,000.00 $4,816.00 $109,563.00 $770.00 $1,120.00 $5,000.00 $6,890.00 $116,453.00 104 106 117 8" PVC Watermain 12" PVC Watennain Wet-tap, 8"xS" wi tapping sleeve & valve 24 62 1 LF $ 150.00 LF $ 100.00 EA $ 10,000.00 Total Increases to Stormwater Total Net " ;/Increases/Additions to Storm Code L5 EA L5 L5 L5 L5 2,347.00 50,000.00 4,816.00 Total Additions to Water 14 14 1 LF LF EA 55.00 80.00 5,000.00 Total Increases to Water Total Net " ''''VIncreasesfAdditions to Water Total Net " ""VIncreasesfAdditions $726,594.74 Item # 20 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Ratify & Confirm Change Order 2 and Final to RTD, Construction, Inc., Zephyrhills, FL for the Bio-solids Treatment Implementation-Digester Refurbishment Project (03-0022-UT), decreasing the contract amount by ($1,538,651.77) for a new contract total of $3,477,478.41, and approve a time extension of 200 days and authorize the appropriate officials to execute same. (consent) SUMMARY: This Contract was previously approved at the January 20, 2005 Council Meeting in the amount of $4,742,156.10. Administrative Change Order 1 increased the contract amount by $273,974.08 for a new contract total of $5,016,130.18 and approved a time extension of fifty-nine (59)days. This Administrative Change Order was necessary to perform work for unknown conditions of the primary digester tank cover discovered during the work under the original contract. Administrative Change Order 1 was approved by the City Manager on July 8, 2005. Change Order 2 and Final will add certain items required to complete the project, and decrease the contingency allowances. This Change Order also deducts the amount used for owner purchased materials and the tax savings as a result. In addition, RTD has requested a time extension of 200 days. The time extension is associated with additional work that was required due to an increased scope for the digester cover repairs at the Northeast and the Marshall Street APCF. The revised contract completion date is now reflected as October 11, 2006. Type: Current Year Budget?: Capital expenditure None Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Annual Operating Cost: Total Cost: to Review Approval: 1) Clerk Cover Memo Item # 21 Change Order #2 & Final PROJECT: Bio-solids Treatment Project Implementation-Digester Refurbishment CONTRACTOR: RTD Construction, Inc. P.O. Box 996 Zephyrhills, FL. 33539-0996 DATE: Tune 19,2007 Line 4 Line 9 Line 11 Attachment number 1 Page 1 of 4 THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT SCOPE OF CHANGE: ORIGINAL CONTRACT AMOUNT ADM. CHANGE ORDER #1 PREVIOUS CONTRACT AMOUNT CHANGE ORDER #2 & Final PO CHANGE ORDER #2 & Final ODP CHANGE ORDER #2 & Final HNALCONTRACTAMOUNT Frank Hibbard, Mayor Camilo Soto, Assistant City Attorney ATTEST: Cynthia E. Goudeau, City Oerk Date: CITY OF CLEARWATER, in PINELLAS COUNTY, FLORIDA William B. Home, II City Manager PROJECT NUMBER: 03-0022-UT PO REFERENCE NO.: ST 100627 DATE OF CONTRACT: 02/07/2005 CODE: 0378-96611-563800-535-000-0000 0378-96611-563800-535-000-0000 0378-96611-563800-535-000-0000 RTD Construction, Inc. $4,742,156.10 $273,974.08 $5,016,130.18 BY: '''\ Rusty A. Haughn $3,477,478.41 Date: (SEAL) Vice President Witnesses: Recommended By: City of Oearwater Gary A. Johnson, CGC Public Services Director Michael D. Quillen, P.E. City Engineer Item # 21 Page 2 of 4 Change Order #2 & Final Bio-solids Treatment Project Digester Refurbishment (03-0022-UT) ITEM DESCRIPTION QUANTITY UNIT COST TOTAL COST Additions - Northeast APCF - Line 11 0378-96611-563800-535-000-0000 A6 PCO-003 Explosion Relief Valve Piping lIS $ 1,168.23 $ 1,168.23 A7 PCO-004 Ground Water Dewatering lIS $ 65,922.53 $ 65,922.53 A8 PCO-006 3" Digester Gas Piping Change lIS $ 9,793.75 $ 9,793.75 A9 PCO-008 Removal & Replacement of Existing Piping lIS $ 22,450.70 $ 22,450.70 A10 PCO-015 Add Condensate Vault Sump Pump lIS $ 13,202.03 $ 13,202.03 All PCO-016 Add New 2.5" 3-Way Hat Water Valve 1 Ls $ 4,089.95 $ 4,089.95 A12 PCO-018 New Gas Meters & Piping lIS $ 2,931.82 $ 2,931.82 A13 PCO-023 Digester Exterior Tank Wall Coating lIS $ 22,733.70 $ 22,733.70 A14 PCO-025 Add Boiler Gas Vent Pipe lIS $ 3,405.81 $ 3,405.81 A15 PCO-028 Revised Mag Meter Location 1LF $ 19,581.64 $ 19,581.64 A16 PCO-030 Fiber Optic Routing Revisions lIS $ 11,673.85 $ 11,673.85 A17 lIS A18 Tax Savings A4.1 LANDSCAPE, FINAL GRADING AND SODDING A4.3 ASBESTOS/LEAD PAINT SURVEY/DISPOSAL A4.5 TEMPORARY FACILITIES TO MAINTAIN 65' SECONDARY TANK OPERATIONS A5.1 10% Contingency lIS TOTAL COST $ 190,339.30 NettotaI increases/[d" , Northeast APCF Page 3 of 4 Change Order #2 & Final Bio-solids Treatment Project Digester Refurbishment (03-0022-UT) ITEM DESCRIPTION QUANTITY ADDITIONS - Marshall Street APCF - Line 11 0378-96611-563800-535-000-0000 B.6 PCO-002 MS 12" FM Conflict Adjustment B.7 PCO-003 Explosion Relief Valve Piping B.8 PCO-004 Ground Water Dewatering lIS lIS lIS UNIT COST TOTAL COST $ 21,976.47 $ 21,976.47 $ 1,168.23 $ 1,168.23 $ 65,922.53 $ 65,922.53 Attachment number 1 Page 2 of 4 Item # 21 Attachment number 1 B.9 PCO-006 3" Digester Gas Piping Change lIS $ 9,793.75 $ 9,793.75 Page 3 of 4 B.10 PCO-013 Install New 4" RCW Gate Valve lIS $ 1,723.16 $ 1,723.16 B.11 PCO-017 Demo and Remove Unforeseen lIS $ 3,457.56 $ 3,457.56 Buried Cone. B.12 PCO-016 Add New 2.5" 3-Way Hat Water 1 Ls $ 4,089.95 $ 4,089.95 Valve B.13 PCO-018 New Gas Meters & Piping lIS $ 3,075.04 $ 3,075.04 B.14 PCO-024 Replace Existing Damaged lIS $ 9,015.38 $ 9,015.38 Cone. Pipe Supports B.15 PCO-025 Add Boiler Gas Vent Pipe lIS $ 3,405.81 $ 3,405.81 B.16 PCO-026 Relocation of Mag Meter TW AS- lIS $ 6,117.34 $ 6,117.34 01 B.17 PCO-027 Additional Elect at MS for MCC- lIS $ 10,005.20 $ 10,005.20 07 B.18 PCO-034 MS Fiber Optic Cable Re- lIS $ 2,986.05 $ 2,986.05 Routing B.19 PCO-035 MS Additional Digester Cover lIS $ 22,360.51 $ 22,360.51 Repairs B.20 PCO-036 MS Additional Digester Cover lIS $ 58,821.17 $ 58,821.17 Repairs B.21 PCO-037 Invert Adjustment to the MS lIS $ 1,983.64 $ 1,983.64 Condensate Vault B.22 Replace Specified manhole and meters at lIS $ 2,606.52 $ 2,606.52 Digester Gas Booster Blower Discharge B.23 Replace Specified Pressure Gauges at lIS $ 2,623.64 $ 2,623.64 Disgester Gas Booster Blower Discharge B.24 Replace Specified Weis Tri-O-Meter lIS $ 3,595.20 $ 3,595.20 Combination Temperature Gauges Item # 21 Page 4 of 4 Change Order #2 & Final Bio-solids Treatment Project Digester Refurbishment (03-0022-UT) ITEM DESCRIPTION QUANTITY B.25 Tax Savings B.4.1 B.4.3 B.4.4 B.5.1 LANDSCAPE, FINAL GRADING AND SODDING ASBESTOS/LEAD PAINT SURVEY/DISPOSAL UTILITY RELOCATION/ADJUSTMENT FOR HARBOR DRIVE UTILITY WORK 10% Contingency 1 Ls lIS lIS lIS lIS UNIT COST $39,089.56 $1,205.31 $8,787.41 $5,555.32 Net total increases/! i $240,765.80 A.20 B.27 Northeast APCF Owner Direct Purchases (ODP) Marshall APCF Street Owner Direct Purchases (ODP) Net total increases/, i lIS lIS NettotaI increases/ie!' $ 749,941.69 $662,023.40 TOTAL COST Total Attachment number 1 Page 4 of 4 Item # 21 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve renewing a three-year leasing agreement with Alltel Wireless Holdings, LLC, successor in interest of GTE Mobilenet of Tampa, Inc., allowing cellular telephone antennas on the city's Kapok Water Storage Tank in Del Oro Park for an annual rental fee of $30,000 to be adjusted each successive annual anniversary date by an amount equal to the U.S. Consumer Price Index (CPI), but in no event greater than 4% per year and authorize the appropriate officials to execute same. (consent) SUMMARY: Alltel Wireless Holdings, LLC, a regional wireless cellular telephone provider, has requested to renew an agreement to lease space on the city's Kapok Water Storage Tank in Del Oro Park, to continue to utilize their cellular telephone antennas. This will be the third amendment to the original license agreement that was entered into with Alltel's predecessor, GTE Mobilenet in 1992. The current agreement expires August 31, 2007, but previous covenants will remain in effect except for a few modifications. This amendment shall begin on September 1,2007, and will terminate on August 31, 2010, with no provision for renewal. The amendment contains a clause allowing termination by the city after 90 days written notice to Tenant. There will be no further extensions granted. This amendment calls for deletion of the extensions clause of the original agreement. Tenant notice address is changed as a part of the amendment. Alltel will pay the city an annual rental fee in the amount of $30,000 annually. On each successive annual anniversary date, the rental fee will be adjusted by an amount equal to the U.S. Consumer Price Index (CPI), but in no event shall the adjustment be greater than 4% per year. There are no city costs associated with this item. Revenue will be deposited in the Water/Sewer Fund. Review Approval: 1) Clerk Cover Memo Item # 22 Item # 22 Attachment number 1 Item # 22 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: A ward a contract (purchase order) to General Chemical Corp, of Parsippany, NJ, for the purchase of liquid aluminum sulfate (alum) in the amount of $730,800 during the contract period July 20,2007 through July 31, 2010 being the lowest, most responsive bid for RFP #22-07, and authorize the appropriate officials to execute same. (consent) SUMMARY: Alum is used in the Northeast and Marshall Street Advanced Pollution Control Facilities (APCF) to maintain regulatory compliance with the City's existing wastewater facility operating permits, specifically for the removal of phosphorus and total organic carbon as mandated by the Florida Department of Environmental Regulation (FDEP). The 06/07 WPC Operating budget includes sufficient funding for this contract; appropriate funding has also been allocated for subsequent fiscal year budgets. Funds for this chemical are included in Budget Code 0421-01351-551000-535-000-0000. A copy of the contract is available for review in the Office of Official Records and Legislative Services. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0421-01351-551000-535-000- 0000 Operating Expenditure Yes Budget Adjustment: None Annual Operating Cost: Total Cost: $234,900 $234,900 to Amount $234,900 Appropriation Comment see summary section Bid Required?: Other Bid / Contract: Review Approval: 1) Clerk Yes #22-07 Bid Number: Bid Exceptions: None Cover Memo Item # 23 Attachment number 1 Page 1 of 1 o I nteroffice Correspondence Sheet To: George McKibben, Purchasing Manager, Finance Date: May 14, 2007 From: John Milligan, WPC Superintendent Subject: Recommendation for Awards, Bid 22-07, Liquid Aluminum Sulfate (Alum) xc: Alison Johnson, Storeskeeper, WPC After reviewing the bids submitted, Water Pollution Control Division recommends award of a 3 year contract for Liquid Aluminum Sulfate (Alum) to the lowest bidder, City of Clearwater Bid 22-07, General Chemical Corp, of Parsippany, NJ for a total contract value of $730,800.00. Alum is used in the Northeast and Marshall Street Advanced Pollution Control Facilities for the removal of phosphorus and total organic carbon as mandated by the Florida Department of Environmental Regulation. The contract period shall be July 1, 2007 to June 30, 2010. Alum shall be priced at $270.00 per ton for the first year, $280.00 per ton for the second year and $290.00 for the third year. Funds for this chemical are budgeted within code 0421-01351-551000-535-000-0000. Item # 23 Attachment number 2 Page 1 of 1 W 00 00 00 (f) :::.::: (j) -I 0 00 00 00 ~ (f) 0 W <( 00 L!io 00 ~ :J 0 -, 0:: NI'- NOO c:0 OJ ~ 0 0:: i= Z 0... NN NN NN 0 0 I-- I-- 2: I-- Z c:0 -IOZ W >- 'i'i I Z Z I-- ..-- -1<(<( <( :J W :JO:J 0 0... Eft Eft Eft Eft Eft Eft Z !:S-IO -I 0... <( U5 0:: W 0:: Q) Q) Q) Z <( ~ ~ ~ W 0... . - .- - CJ -0 c -0 c -0 c .... 0 .... 0 .... 0 (f) ~ (f) ~ (f) ~ 2: (f) W 0 CD L!) :J 0 0 I'- "<t 2: ~ O::w 0 -I 0:: c:0 L!) N ~ 0 :JO LL I'- 0 "<t Z 0... 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I--CCC ummm Item # 23 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: A ward a contract (purchase order) to Professional Piping Services, Incorporated in the amount of $200,000 for the 2007 Force Main Pigging Project (06-0059-UT), which is the only responsible bid received in accordance with the plans and specifications, and that the appropriate officials be authorized to execute same. (consent) SUMMARY: The City of Clearwater has initiated a comprehensive sanitary sewer program to clean and rehabilitate pressurized force mains. The intent is to restore maximum flow capacity to the City's existing wastewater force mains conveying raw sewage within the wastewater collection system, allowing the mains to function as designed as well as reducing energy costs associated with pump stations having to pump through partially obstructed lines. The City of Clearwater's Public Utilities Department Wastewater Collection Division is responsible for owning, operating and maintaining the sewer lift stations and associated force mains that convey the raw sewage to the City's wastewater treatment facilities. This maintenance activity prolongs the useful life of the pumps and pipelines. The work included in this contract predominantly focuses on the Marshall Street basin that includes western mainland and will involve 25,000 linear feet of pipeline. Staff has reviewed the bid unit prices in comparison to last year and recommended to award the contract to Professional Piping, Inc. The work under this contract will begin in August 2007 and will be done when the budget is totally expended. Resolution 06-53 was passed on October 5, 2006, establishing the City's intent to reimburse certain Water & Sewer Utility project costs incurred with future tax-exempt financing. The projects identified with 2008 revenue bonds as a funding source were included in the project list associated with Resolution 06-53. Sufficient budget for interim financiing or funding with 2008 Water and Sewer Revenue Bond proceeds when issued is available in project 0376-96665, Sanitary Collection and Transmission R & R. A copy of the contract is available in the Office of Official Records and Legislative Services for review. Type: Current Year Budget?: Capital expenditure Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: $200,000.00 Annual Operating Cost: Total Cost: to Cover Memo Appropriation Code 0376-96665- 563800- 535-000- Amount $200,000 Appropriation Comment See Summary Section Item # 24 0000 Bid Required?: Other Bid / Contract: Review Approval: 1) Clerk Yes 06- 0059- UT Bid Number: Bid Exceptions: None Cover Memo Item # 24 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Accept a Fire Hydrant & Utility Easement over, across and under a portion of the Southeast 1;.4 of Section 21, Township 29 South, Range 15 East containing 1150.42 square feet, more or less, as conveyed by MLJ Lakeview, LLC, in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) SUMMARY: MLJ Lakeview, LLC a Florida limited liability company ("Grantor"), is constructing two new medical office buildings at 708 -718 Lakeview Road. Development plans require an on-site fire hydrant that will be serviced and maintained by the City. The Grantor has conveyed the subject easement, being five feet each side of the installed facilities, for the City to service and maintain the fire line and hydrant. Review Approval: 1) Clerk Cover Memo Item # 25 . . . Attachment number 1 Page 1 of 6 . I. I, \:.~;-:<\;i~i~~;.-~ .: :)" ~y ~t~~~r~'~\~. ::~;~..IX.\~. ~?~~.~r. .:r:: .~~~R(/: ~~ ~~/ _~\.:~:. )~.I.;;I;~: \)~~;jt:l~~: .~~~+.~~~~~~II ..:.~::L~~~. ~'. ;j~)~.:_~~<~~'.~{:...}j ~.~.:, ~~~t\)~I~~~:~:;:J;~ ~~. Item # 25 . . I . . . r . . Attachment number 1 Page 2 of 6 . ~.. I! ~ . ~ ~~~.~~;~.;-~,v.:i.~;A;. ~.f:::~Z.~'.~ );;_~.~~~.~.~: -.I~~ .i.l~ ~:\V~~W (y..:t~;~~?-i::~~~~i~.0~~ )...~~.;; .I~~j.)'~:~i. I Item # 25 . . . Attachment number 1 Page 3 of 6 . ~ I . ~~i. 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Item # 25 . - . . . . . .. .. . . . ~ Attachment number 1 Page 6 of 6 . ~ -- -- III . . . I . f . . . . . ~ . . ~ . -- - ~ - .. - --.,.---= - ._~"".=--==-~----1....- ----= . Attachment number 2 Page 1 of 1 (f) o --l o Z >- w 0:: JEFFORDS 01 f- Oil I I ST I D~D~DI GRAND CENTRAL IDI Hydrant Easement B C LAKEVI EW Dtu ...J DST ~ D~ E ST D~ PINELLAS McLENNAN 8T en D~D; I BLVD. z H W Kt~E ~)( & gl >- ~ ItD w 0... I~DD TUSKAWILLA ST DO c.9 I~ S w City of Clearwater Engineering Department D"awn By S.K. Grid # 305B Reviewed By: E.B. Scale: N.T.S. S - T - R 21-29s-15e C\3te: 06/07/07 Item # 25 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Accept two 150 square foot Drainage & Utility Easements conveyed, respectively, by Flamingo Bay Condominium Developers, LLC and by John Conti, Francesco Carriera and Agostino DiGiovanni as Co-Trustees of the Tropicana Resort Land Trust (collectively, "Grantors"), over, across and under applicable portions of Lots lA and 3A, COLUMBIA SUBDIVISION NO.3, each given in consideration ofreceipt of $1.00 and the benefits to be derived therefrom. (consent) SUMMARY: Tropicana Resort, a joint venture by the Grantors, proposes to construct a commercial dock for use in conjunction with existing hotels/motels at 300,316 and 326 Harnden Drive. The dock structure would be a total of 2,734 square feet and create 20 wet slips that would be used exclusively by guests of the referenced hotels/motels. During the review of the proposed construction by the Development Review Committee, it was determined that two existing 24- inch storm drains pipes on the proposed site are not in easements. These two easements correct this situation. Review Approval: 1) Clerk Cover Memo Item # 26 " . - ~ . - , . Attachment number 1 Page 1 of 11 . . L,f .;:L~~.\~;)l. .~ ~~. ~:~.y:;..;} <h~4~~ ;.~;~(:;.;;:i;.:\ ~;:i:.~; ~.;:;;~:: ~~ .1.~?:IT.~~:[-~~ ~:.i. ~~~~\ji~liljl'tll~fl~~~f!~!(~lilli\111(~~'il~f:~:m~~j}# III :r_.~>.~:-.:~.~~~~ t~ .1::[.: f/!~;.:..[:;.]'J)tI~ .F~.~.~:.r~.~\- (: .:.: ~.~~)~\~:~~:.:~& ~:~ d:~~. .~~. ~~7..:~. ~. - li~K~iff,~~~~\*1w~~il~~~1~~~i~l~;~~~~1~~~1i~~~~l1i~j~~1~~~~~:~;'~!~WW~f~~;f:i~~~;~ri~i w Item # 26 . ... . . Attachment number 1 Page 2 of 11 . ~- :.tf.~~.~.:~~~;: ;.; ::_~ :-~ ~ :!.;:~. ;}~.~: ~ :~:~\ ~J/3..::); I- - it~~~J1l~~i~~~~~~i~i~~ . - Item # 26 - . - -- '1& . . . Attachment number 1 Page 3 of 11 . . . Item # 26 . iii - . . - = Attachment number 1 Pa e 4 of 11 . ~ ~ ~ I ~:).i,)~ .~;~.:~.::;~:.~~;: ~.~~.: :'. :~.<~F<:.:~;::=::~~~~. ~ ":)._~ ~.:Ai ;.-~~~~.;.:.~\~ >~~ :.~ 0;::~:t; ;.. .~i.~v..~~~~.~ . ., ~ . . . ~ I I Attachment number 1 Page 5 of 11 .\ . . I lil~~i~;;:':;::;: .. ~(j~~j;;~ ~~^~;J~;.~~~ f~ j~1__~):~~<;}~~..~.:~~~:.:~~;f~;=:r'~>~ ~~~I~.<~~ 1~1~;i*~i~~~i~~~i~1~~i~~l;~]J~~~f~{~lt?l~J~1imj~{j~~7~t~1~~~~~;ti~~}tW~}7~!~;~: s~ Item # 26 . - . ilo.~ I Attachment number 1 Page 6 of 11 . . I - ii! Item # 26 - . - - - ,~ . . Attachment number 1 Page 7 of 11 . . . -:~~~Z:.~I:~~\ {?<:':"': ~Xt;'~':.~il ~ ;.t:.~~: ~ I~tt~~ ~~~.:;~.-~~~~;'fJ; ~t.~i.~~~C~1\~~;.t~ .:\~:.-:-.: ~)j~~11;~)~~}~~~~i~1~~iw1 y~~~ ~:::i>YI.;.~.:::}J"-~.~lti ~~ r\~0/..~ ~;. \ t- ..~:;..:;}Y:}~ Z,~::~ .:.~):.ij ~ I:~:.~~:.~ ~{->)~{ ~ :~:~~ ~~}~~.::~/..-~.~ ~>~.:.~.~/t/!{~:.\~~ :I~~;\~ ;;l~t:t~~~~~:~~~~Ylt~I~4~~~;~" _I Item # 26 - . Attachment number~ Page 8 of 11 . . . . I I . . I , JG~;:C=~-~~,~). ~~ :."-.~ \:". .~~~{~ ~^{ ~< ~ .~:~ ~~ !J.~>.~ I- ~.-/::. ~:~..~::. ~:.:~;;}:) .y.J_.;/.'~~://~.~~~~ ~-:>.~ ~I ~:_(~:,i"~':: f>.: :/f~,: .:?].~~~.~~l'~~ ~:~.)j S.;:~::~ f'~J,~ffJlifl~I~~}I~i~: l!i!: - Item # 26 I ~- -~ II s~ - .--. ~ . . Attachment number 1 Page 9 of 11 I ~~~ - I .~.~~_ ~;.~ '. ~ ;.~.: 1 ~;~ :;:~ ~~.: ~~~{ ~"/ .\;.] r :~fi ~ ~~. ~ D "-': .:~.l ;" :.~ :-: ... L~;- -7:i./~-'(~i{rf.L~.ft~:r.~~I~ .(~. ~-!)<i~~ ~y~: I.~.~ Item # 26 . . , --.-. - . Attachment number 1 ~ . /~~~~~~.~>..~ .:i.(:S1.~ t7:t:~i/~~~r~.:.:~~ ;~.rt>.2.i:~:~:;'~>-:~ ---- j . IIf . . . Attachment number 1 Page 11 of 11 .. I . . . .. . . . . ~ -+ Item # 26 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a Supplemental Work Order to McKim & Creed (EaR) for Re-evaluation of the City of Clearwater Master Plan for Reclaimed Water System Development in the amount of $57,370, for a new total purchase order amount of $141,870 and authorize the appropriate officials to execute same. (consent) SUMMARY: A Master Plan for development of Reclaimed Water Systems in the City of Clearwater was prepared in 1989-1990. This plan was based on the City's desire to offset potable water use with Reclaimed water supplying residents an alternative supply/source for irrigation. The initial phasing plan focused on developing the northern area of the City first. Golf Courses, large recreation areas, and remote lakes were permitted and built as the first recipients of this valuable resource since the City's focus was to minimize capital expenditures on the required pumping, transmission and distribution infrastructure. The first plan was modified prior to 2001 to target the areas that would provide the largest "cost-benefit", a calculation that weighed capital costs over the expected potable water offset to be realized when the projected reclaimed system was built and in service. This plan was executed for the last seven years and resulted in the Residential Reclaimed Water System serving Island Estates, North and South Clearwater Beach, Harbor Oaks, Drew and Union, Seville and Sunset Drive and the Del Oro areas. The majority of these areas, and in particular the barrier islands, cannot utilize shallow wells due to the proximity of salt water. The current up-date of the Master Plan has been brought about due to more stringent requirements from the Southwest Florida Water Management District (SWFWMD) to meet the goals stated in the Cooperative Funding Agreements (CFA) that help to offset the tremendous capital costs involved. The areas identified in the previous plans that are located in the mid/central portions of Clearwater have access to groundwater via shallow wells. This fact has impacted our ability to reach the commitment and usage goals as dictated by SWFWMD. The new evaluation process will include a "ground-truthing" survey of existing well users, lawn meter accounts and water usage data, a process that previously had been performed prior to or during the design stage. The in- depth analysis will be performed on the next six areas identified in the previous Plan and six "new" areas that are based upon the reclaimed water system and water usage characteristics knowledge we have gained over the past 15 years. The first phase of this work was initiated through a purchase order approved on September 14,2006 at a cost of $84,500. The second phase of work involving the new six areas to be investigated is pending approval of this item at a cost of $57,370, being both more than 10% of the original work order and also having a new total project cost over the $100,000, necessitating Council action. The update of the Master Plan will also explore alternatives to City-wide expansion of reclaimed water facilities such as providing reclaimed water to other government entities via bulk-use agreements (e.g. Pinellas County, Dunedin, Belleair, etc.). The Master Plan will assist the City in meeting regulatory requirements for operation of wastewater treatment facilities, complying with conditions of the City's Water Use Permit and utilizing available reclaimed water to reduce demands on valuable drinking water supplies not only in Clearwater but throughout the region. The findings of the new Master plan will help manage the various elements that make up the localized water cycle and conform to the City's current philosophy as presented in the Integrated Water Management Strategy of 2006. McKim & Creed is an Engineer-of-Record (EaR) with the City of Clearwater. The deliverables and findings of this project will not involve construction and/or maintenance activities for existing or future elements of City infrastructure. Sufficient budget and revenue is available in the 02 Water and Sewer Bond Construction Fund project, 0343-96739, Reclaimed Water Distribution System to provide the funding needed for this work order. Cover Memo Item # 27 Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure Yes $57,370 to Budget Adjustment: Annual Operating Cost: Total Cost: None o $57,370 Appropriation Code 0343-96739-561300-533-000- 0000 Review Approval: 1) Clerk Amount $57,370 Appropriation Comment see summary section Cover Memo Item # 27 Attachment number 1 Page 1 of 6 $l\93M:&CREED CITY OF CLEARWATER PUBLIC WORKS ADMINISTRA nON McKIM & CREED WORK INITIA nON FORM DATE: September 11, 2006 City Project No: 06-0042-UT M/C Project No: 1. PROTECT TITLE: Reclaimed Water Master Plan Re-Evaluation 2. SCOPE OF WORK: SUMMARY The City of Clearwater has expanded its reclaimed water systems to serve residential, commercial and open space areas of the City. As system expansion continues, the development of cost effective projects is becoming increasingly difficult since potable water offset is diminishing, the presence of existing irrigation wells appears to exceed the estimates developed in previous planning, the criteria for project cooperative funding from SWFWMD is increasingly difficult to meet, and community support for the program is unclear. The City needs to re-evaluate the program from the stand-point of determining the most cost effective means to continue system development. This project will review the current determination of priorities and system development plans, determine if alternative approaches to project area determination is appropriate, and what impacts changes to the program will have on reclaimed water utilization, capital expenditures and enterprise funding. McKim & Creed will provide the services outlined below: SCOPE OF WORK 1. Conduct a project kick-off meeting with the City Utilities and Engineering Department Staff to confirm and clarify the goals and objectives. 2. Consult with the City and their public relations staff and sub-consultant during development of a customer questionnaire or survey to determine areas of high interest in reclaimed water. Survey would be administered through Customer Service mailing, or the City's website. Help analyze survey results to provide a basis for determining potential priority service areas. 3. Assist the City in the development of a pIan to accomplish field reconnaissance of the targeted project areas in the current Master PIan priority list to include Sky crest, Coachman Ridge, Enterprise, East Drew Street, Countryside South and Lake Park service areas to update the estimates of existing shallow and/or Item # 27 Attachment number 1 Page 2 of 6 deep wells and lake withdrawals being used for a source of irrigation. Provide supervisory oversight of the pIan and the City's field staff during the field reconnaissance effort. Direct City staff to pursue additional information where necessary. Provide site specific follow-up to the City's efforts to confirm properties in question. Tally and analyze the field findings and map the revised estimates of shallow well densities relative to current project boundaries. 4. Re-evaluate the costjbenefit ratio of the projects based on revised connection rates based on shallow well re-evaluation assuming the City does not alter its current ordinance exempting well users from the reclaimed water program. 5. Determine possible adjustments to the current reclaimed water project priority and project scope to account for the expected higher number of irrigation wells in project areas. The adjustments considered will include tailoring previously selected project areas to focus on areas with fewer shallow wells. The goal will be to create more competitive cost-benefit based projects. Re-evaluate volume of reclaimed water projected for these revised project areas. 6. Develop an alternative program implementation pIan based on a resident petition based approach. Draft program guidelines will be developed to include petition procedures, how evaluation of individual projects will be conducted based on percentage of customer commitments, cost of extending transmission mains, and potential potable water offsets. Provide a comparison to similar system approaches used by area communities based on petitions. Re-evaluate projections of system-wide reclaimed water usage resulting from changes in program implementation. 7. Determine impacts on existing priorities and project cost effectiveness should the City elect to modify or change the ordinance related to exemptions for shallow wells. Outline the impacts to the potable water expansion program of continued reliance on shallow wells within the City. 8. Outline options for delivery of wholesale reclaimed water based on revised projections of reclaimed water utilization by City retail customer base. The options to be considered include delivery of increased quantity to Pinellas County, delivery of excess reclaimed water to Pasco County through the SWFWMD proposed interconnect, and/or possible interconnection to Dunedin. Determine preliminary viability of each option in terms of estimated capital costs, operational costs, and possible revenue generated for the City. The previous report prepared for the City by PBS&J will be relied upon to determine costs for a possible interconnect to Pasco County. 9. Summarize impacts of alternative reclaimed implementation strategies on WUP and NPDES permitting. Item # 27 Attachment number 1 Page 3 of 6 10. Develop draft Ordinance reVISIons required to support changes ill implementation strategy. Compile comparison of implementation plans for surrounding reclaimed water systems. 11. Prepare a draft report to present the findings of the various alternatives and evaluations prepared under this Work Assignment. Meet with the City to review the draft information and to discuss specific results. 12. Prepare a final report that incorporates the City's comments and submit final report to the City. 13. Assist the City staff in developing a presentation for outlining the various program issues to the City Council. 3. PROTECT GOALS - WORK PRODUCTS: . Draft Report of Finding and Recommendations (5 Copies) . Final Report of Finding and Recommendations (20 Copies) . Powerpoint slides for presentation to Council 4. BUDGET The Scope of Work outlined herein will be performed for the Lump Sum fee of $84,500.00 in accordance with the Engineer of Record Contract. 5. SCHEDULE The project will be completed within the schedule as outlined below and is assumed that Notice to Proceed date is no later than September 18, 2006. Activity Weeks After NTP Project Area Reconnaissance by City staff Updated Well Quantities Updated Benefit-Cost Draft Report Council Presentation Slides Final Report 6 (first area in 1 week)* 7 (first area)* 7 8 8 12 * This Work Order assumes the City staff will be conducting field reconnaissance and will be completing one project area per week. A more detailed project schedule will be provided to the City within one week of the Notice to Proceed. Item # 27 Attachment number 1 Page 4 of 6 6. ST AFF ASSIGNMENTS: City: Andy Neff, Jerry Wells, Todd Petrie, Rob Fahey McKim & Creed: Jeff Lowe, Street Lee, Johna Jahn 7. CORRESPONDENCEIREPORTING PROCEDURES: All McKim & Creed Correspondence shall be directed to Jeff Lowe. All City correspondence shall be directed to Rob Fahey. 8. INVOICINGIFUNDING PROCEDURES: Please invoice monthly for work performed as detailed in McKim & Creed Engineer of Record Contract. Invoices will be transmitted to the City of Clearwater, Attn: Marty Pages, 100 S. Myrtle Ave., #220, Clearwater, FL, 33756-5520, or P.O. Box 4748, Clearwater, FL, 33758-4748. Charge this work to City Code No: 0315-96739-561300-533-000-0000 9. ENGINEER CERTIFICATION I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471, that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the project's Professional Engineer to perform a quality assurance review of these submitted plans, specifications, reports and/or studies to ensure that such documents are free from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate of Occupancy does not relieve me of my own quality assurance review. I hereby certify that all facilities have been built substantially in accordance with the approved permit design plans and that any substantial deviations (described in attachment) will not prevent the system from functioning in compliance with the requirements of applicable regulatory authority. This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents that I may subsequently tender. Item # 27 10. SPECIAL CONSIDERATIONS: None PREPARED BY: A. Street Lee, PE Vice President McKim & Creed Date: APPROVED BY: Michael D. Quillen, PE City Engineer City of Clearwater Date: Attachment number 1 Page 5 of 6 Item # 27 Attachment number 1 Page 6 of 6 CITY OF CLEARWATER ENGINEERING DEPARTMENT McKIM & CREED WORK INITIATION FORM ATTACHMENT "A" FORMAT The design plans shall be compiled utilizing one of the following two methods. 1. City of Clearwater CAD standards. 2. Pinellas County CAD standards 3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1993/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES The design plans shall be produced on stable-based mylar or vellum material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Land Desktop (Land Desktop 2000 or later format, including all associated dependent files. When is not available, upon approval by the City of Clearwater Project Manager, a standard ASCII file can be delivered with all associated drawing and dependent files. The ASCII file shall be a comma or space delimited containing code, point number, northing, easting, elevation and description for each data point. Example below space delimited ASCII file: POINT # NORTHING 284 1361003.838 EASTING 264286.635 ELEV 25.00 DESC BCV or comma delimited ASCII file: 284,361003.838,264286.635,25.00, BCV (PNEZD) An AutoCAD Release 2000 or later drawing file shall be submitted. NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email address y All electronic files must be delivered upon completion of project or with 100% pIan submittal to City of Clearwater. Item # 27 Attachment number 2 Page 1 of 5 $l\93M:&CREED CITY OF CLEARWATER PUBLIC WORKS ADMINISTRA nON McKIM & CREED WORK INITIA nON FORM DATE: Apri129, 2007 City Project No: 06-0042-UT M/C Project No: PW060974 1. PROTECT TITLE: Reclaimed Water Master Plan Re-Evaluation - Additional Service Areas 2. SCOPE OF WORK: SUMMARY The City of Clearwater (City) is expanding its reclaimed water systems to serve residential, commercial and open space areas of the City. During this expansion, it was determined that there are significantly more shallow irrigation wells than originally anticipated. As such an irrigation survey of the proposed reclaimed water service areas was conducted by the City to assess the extent of the wells in these areas. As part of the Reclaimed Water Master PIan Update this survey was analyzed and the cost benefit ratio for each area was recalculated to determine the viability of the proposed reclaimed water areas. Based on this analysis it was determined that only a couple of the current proposed reclaimed water service areas had sufficient potential users to assure project funding. Therefore, additional areas needed to be identified for potential reclaimed water projects. As such, the City's reclaimed water lawn meter and large user data was revisited and six additional areas were identified for consideration. The City then completed the irrigation survey's of these area and requested McKim & Creed, P A (McKim & Creed) to do additional cost- benefit and other analysis of these areas to determine if they would provide viable reclaimed water projects. This project will identify other potential reclaimed water projects using tools such as City billing records, City-conducted irrigation source field surveys, preliminary hydraulic modeling, project cost estimates, and GIS mapping information to develop recommendations for implementing new projects into the reclaimed water system. These analyses and recommendations will be incorporated into the City's Reclaimed Water Master PIan Evaluation and will provide a new direction for the City's reclaimed water program. McKim & Creed will provide the services outlined below: Item # 27 Attachment number 2 Page 2 of 5 SCOPE OF WORK 1. Review City billing records, GIS mapping, and existing infrastructure information. From this information develop a map that shows the lawn meter, large user and raw water well data. This work will include incorporating City billing data into GIS to identify large user concentrations within the proposed project boundaries. Attend a meeting with the City to review the map and identify up to six potential reclaimed water project service areas. Develop service area maps for each area identified for use by the City in conducting field irrigation surveys. 2. Once the irrigation survey is complete, review data for accuracy and note inconsistancies to the City for confirmation and resolution by the City. Evaluate data collected during field reconnaissance of the following proposed project areas identified: Chautauqua, Clearwater Harbor, Palmetto/Country Club Estates, Glen Oaks/ South Betty, YMCA, and North Greenwood/Country Club Estates. The analysis will include estimates of existing shallow and/or deep wells and lake withdrawals being used for a source of irrigation, tally and analyze the field findings and map the revised estimates of shallow well densities relative to the proposed project boundaries. 3. Analyze lawn meter, large potable water user and raw water well information to aid in determining project feasibility. Analyze proposed service area map statistics based on City billing records and field reconnaissance data. 4. Prepare preliminary cost estimates based on the proposed boundaries, existing infrastructure, and preliminary system hydraulics. 5. Re-evaluate the costjbenefit ratio of the projects based on revised connection rates based on shallow well re-evaluation assuming the City does not alter its current ordinance exempting well users from the reclaimed water program. 6. Determine feasibility of projects based on cost-benefit results and make recommendations to incorporate the proposed projects into the revised program. This task will include possible adjustments to the reclaimed water project priority to account for irrigation wells and lake withdrawals within project areas. The adjustments considered will include tailoring project boundaries to focus on areas with fewer shallow wells. The goal will be to create more competitive cost-benefit based projects. 7. Once the viable reclaimed water projects are determined, reevaluate the overall system demands, update the reclaimed water agreements with Pinellas County and Dunedin interconnect. Item # 27 Attachment number 2 Page 3 of 5 8. Integrate the proposed project analysis into the Reclaimed Water Master PIan Re-evaluation Report and resubmit a draft copy of the report for review and comment by the City. Meet with the City to review the draft report and discuss their comments. 9. Prepare a final report that incorporates the City's comments and submit final report to the City. 3. PROTECT GOALS - WORK PRODUCTS: . Draft Report of Finding and Recommendations (5 Copies) . Final Report of Finding and Recommendations (10 Copies) 4. BUDGET The Scope of Work outlined herein will be performed for the Lump Sum fee of $57,370.00 in accordance with the Engineer of Record Contract. 5. SCHEDULE The project will be completed within the schedule as outlined below. Activity Draft Report Final Report 1. From receipt of final field survey data. 2. From receipt of City's final comments. Weeks 121 42 6. ST AFF ASSIGNMENTS: City: Rob Fahey, Tracy Mercer, Glenn Daniel, Jerry Wells McKim & Creed: Jeff Lowe, Johna Jahn 7. CORRESPONDENCEIREPORTING PROCEDURES: All City correspondence shall be directed to Rob Fahey with copies to other identified staff. All McKim & Creed Correspondence shall be directed to Jeff Lowe with copy to J ohna J ahn. 8. INVOICINGIFUNDING PROCEDURES: Please invoice monthly for work performed as detailed in McKim & Creed Engineer of Record Contract. Invoices will be transmitted to the City of Clearwater, Attn: Marty Pages, Administrative Analyst, Engineering, P.O. Box 4748, Clearwater, FL, 33758-4748. Item # 27 Attachment number 2 Page 4 of 5 Charge this work to City Code No: 0343-96739-561300-533-000-0000 9. ENGINEER CERTIFICATION I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471, that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the project's Professional Engineer to perform a quality assurance review of these submitted plans, specifications, reports and/or studies to ensure that such documents are free from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate of Occupancy does not relieve me of my own quality assurance review. I hereby certify that all facilities have been built substantially in accordance with the approved permit design plans and that any substantial deviations (described in attachment) will not prevent the system from functioning in compliance with the requirements of applicable regulatory authority. This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents that I may subsequently tender. 10. SPECIAL CONSIDERATIONS: None PREPARED BY: APPROVED BY: A. Street Lee, PE Vice President McKim & Creed Michael D. Quillen, PE City Engineer City of Clearwater Date: Date: Item # 27 Attachment number 2 Page 5 of 5 CITY OF CLEARWATER ENGINEERING DEPARTMENT McKIM & CREED WORK INITIATION FORM Attachment" A" CITY DELIVERABLES FORMAT The design plans shall be compiled utilizing one of the following two methods. 1. 2. 3. City of Clearwater CAD standards. Pinellas County CAD standards Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES The design plans shall be produced on vellum or bond material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Land Desktop 2000 or later including all associated dependent files. NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email address >- All electronic files must be delivered upon completion of project or with 100% plan submittal to City of Cleanvater. Item # 27 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Supplemental Work Orders for Tampa Bay Engineering Group, Inc. (EOR) for design services for the relocation of existing potable water, reclaimed water and sanitary sewer facilities impacted by the Florida Department of Transportation's SR 55 (US 19) from Whitney Rd. to south of Seville Blvd. project, in the amount of $35,845, for a new total purchase order amount of $130,995, and SR 55 (US 19) from south of Seville Blvd. to north of SR 60 project in the amount of $33,045, for a new total purchase order amount of $167,455, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Florida Department of Transportation (FDOT) is currently in the process of designing roadway improvements of SR 55 (USI9) from Whitney Rd. to south of Seville Blvd. and also SR 55 (USI9) from south of Seville Blvd. to north of SR 60. Improvements will include overpasses at Belleair Rd. and Seville Blvd., frontage roads and drainage improvements. These roadway improvement projects will necessitate the relocation or adjustment of the City's water, reclaimed water and sanitary sewer mains and appurtenances within the project limits. To date, there have been several revisions to the FDOT plans such as drainage revisions, incorporation of other FDOT projects into the roadway plans, additional project meetings and coordination with FDOT, changes to Microstation versions, etc. In addition, the original work order only included design for the City's water and sewer facilities. The City installed a reclaimed water main along US 19, which required additional coordination services and design efforts. The original work orders were initiated through purchase orders approved on August 11, 2005 at a cost of $95,150 for SR 55 (USI9) from Whitney Rd. to south of Seville Blvd. and on September 1, 2005 at a cost of $134,410 for SR 55 (USI9) from south of Seville Blvd. to north of SR 60. The supplemental work orders for additional design services are pending approval of this item at a cost of $35,845 for SR 55 (USI9) from Whitney Rd. to south of Seville Blvd. and $33,045 for SR 55 (US 19) from south of Seville Blvd. to north of SR 60, being both more than 10% of the original work order and also having a new total project cost over the $100,000 necessitating Council action. Sufficient budget and revenue are available in the Capital Improvement Program (CIP) project, 0315-96739, Reclaimed Water Distribution System and 2006 Water and Sewer Bond proceeds in 0378-96742, Line Relocation Capitalized to provide the funding needed for these supplemental work orders. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure Yes Budget Adjustment: None 68,890 Annual Operating Cost: Total Cost: 68,890 to Appropriation Code 0378-96742-561300-533-000- 0000 0315-96739-561300-533-000- 0000 Amount $13,570 Appropriation Comment See Summary Section Cover Memo Item # 28 $22,275 See Summary Section 0378-96742-561300-533-000- 0000 0315-96739-561300-533-000- 0000 Review Approval: 1) Clerk $7,375 See Summary Section $25,670 See Summary Section Cover Memo Item # 28 Attachment number 1 Page 1 of 3 City of Clearwater Public Works Administration TBE Group, Inc. (TBE) Work Order Initiation Form Date: May 25, 2007 TBE Project Number: 00083-141-00 City Project No. 05-0049-UT PROJECT TITLE: US 19 from South of Seville Blvd. To North of SR 60 Utility Accommodation Services 1. BACKGROUND: The Florida Department of Transportation proposes improvements to US 19 from approximately 2300 feet south of Seville Blvd. to north of SR 60. The City's water and sewer utilities will require relocation and/or adjustments as necessitated by the highway improvements. 2. SCOPE OF WORK: This is a supplement to the original work order for design services. To date, there have been several revisions to the FDOT plans such as drainage revisions, incorporation of other FDOT projects into the roadway plans, additional project meetings and coordination with FDOT, changes to Microstation versions, etc. In addition, the original work order only included design for the City's water and sewer facilities. The City installed a reclaimed water main along US 19, which required additional coordination services and design efforts. TBE will provide Professional Engineering services necessary to accomplish the following: < Review revised Phase III (90%) FDOT roadway and bridge construction plans and prepare relocation design drawings for the City's potable water and reclaimed water mains. < Prepare and submit to FDOT preliminary Utility Work by Highway Contractor Agreement (UWHCA) package for Phase III submittal including "red, green, brown, and blue" drawings, cost estimate, preliminary work schedule and special provisions to address water potable water and reclaimed water mains. Provide two copies to the CITY. < Review FDOT comments and CITY comments on the 90% potable water and reclaimed water design. < Review Phase IV (100%) FDOT roadway and bridge construction plans and prepare relocation design drawings for the CITY'S potable water and reclaimed water mains. Page lof3 C:IProgram FileslNeevia.ComlDocument ConverterltemplPDFConvertAO I9.I.RevUS 19_ SuppI Seville. doc DRAFT Item # 28 Attachment number 1 Page 2 of 3 < Prepare and submit to FDOT UWHCA package for Phase IV submittal including "red, green, brown, and blue" drawings, cost estimate, preliminary work schedule and special provisions to address water potable water and reclaimed water mains. Provide two copies to the CITY. < Review and address FDOT comments and CITY comments on Phase IV UWHCA package submittal. < Prepare and submit to the FDOT 100% UWHCA packages including design plans, technical special provisions, cost estimates, three-way check list and other documents. Prepare electronic delivery to FDOT using the Professional's Electronic Data Delivery System (PEDDS). < Prepare a Pinellas City Health Department General Permit Application, for the Construction of Potable Water Main Extension for PWS's, for submittal by CITY. CITY shall be listed as applicant for the permits listed above and be responsible to pay for all permit fees. 3. GOALS: To provide utility relocation of the City of Clearwater's water, wastewater and reclaimed water facilities to accommodate the FDOT planned widening of US 19 from South of Seville Blvd. to North of SR 60. 4. BUDGET: An additional fee of $33,045.00 has been established for this assignment broken down as follows: Water Reclaimed TOTAL $ 7,375 $ 25,670 $ 33,045 5. SCHEDULE: Services to be rendered will commence upon written notice-to-proceed from the City. Phase III Submittal To be completed approximately 30 days following receipt of Phase III roadway plans from the FDOT. Phase IV JP A Package To be completed approximately 30 days following receipt of 100 percent roadway plans from FDOT. 6. TBE STAFF ASSIGNMENTS: Title-Name Phone and Extension Number Principal-in-Charge, Robert G. Brown, PE Director, Dorian Modj eski, PE 727/531-3505, Ext 1540 727/531-3505, Ext 1542 Page 2 of3 C:IProgram FileslNeevia.ComlDocument ConverterltemplPDFConvertAO I9.I.RevUS 19_ SuppI Seville. doc DRAFT Item # 28 Attachment number 1 Page 3 of 3 Proj ect Manager, Don McCullers 727/531-3505, Ext 1546 7. CORRESPONDENCEIREPORTING PROCEDURES: Correspondence shall be sent to Tom Robertson, Utilities Engineering Specialist 1, with copies to Rob Fahey, Utilities Engineering Manager. 8. INVOICINGIFUNDING PROCEDURES: An additional fee of $33,045.00 has been established for this work order as follows: The fees shall be based on provision of Payment A - Actual Cost times a 3.1 multiplier and will be invoiced monthly. Invoices are to be mailed to the attention of Marty Pages, Administrative Analyst, City of Clearwater Public Works Administration, P.O. Box 4748, Clearwater, FL 33758-4748. City Invoicing Code (Water): 0378-96742-561300-533-000-0000 City Invoicing Code (Reclaimed): 9. SPECIAL CONSIDERATIONS: The fee as shown is based upon the revised FDOT plans dated November 16, 2006. This work is an amendment to work performed under a previous work order. All other scope items from previous the previous work order remains in effect. 10. QA/QC: I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statue 471 (481) that the above project's site and/or construction plans, to the best of my knowledge, information and belief, will meet applicable design criteria specified by City municipal ordinance, State and Federal established standards. I understand that it is my responsibility as the proj ect' s Professional Engineer to perform a quality assurance review of these submitted plans. PREPARED BY: CITY TBE Michael D. Quillen, PE Director of Engineering Robert G. Brown, P.E. Senior Vice President Date: Date: Page 3 of3 C:IProgram FileslNeevia.ComlDocument ConverterltemplPDFConvertAO I9.I.RevUS 19_ SuppI Seville. doc DRAFT Item # 28 Attachment number 2 Page 1 of 3 City of Clearwater Public Works Administration TBE Group, Inc. (TBE) Work Order Initiation Form Date: May 25, 2007 TBE Project Number: 00083-142-00 City Project No.: 05-0050-UT PROJECT TITLE: US 19 from Whitney Road to South of Seville Blvd. Utility Accommodation Services 1. BACKGROUND: The Florida Department of Transportation proposes improvements to US 19 from Whitney Road to south of Seville Blvd. The City's water and sewer utilities will require relocation and/or adjustments as necessitated by the highway improvements. 2. SCOPE OF WORK: This is a supplement to the original work order for design services. To date, there have been several revisions to the FDOT plans such as drainage revisions, incorporation of other FDOT projects into the roadway plans, additional project meetings and coordination with FDOT, changes to Microstation versions, etc. In addition, the original work order only included design for the City's water and sewer facilities. The City installed a reclaimed water main along US 19, which required additional coordination services and design efforts. TBE will provide Professional Engineering services necessary to accomplish the following: < Review revised Phase III (90%) FDOT roadway and bridge construction plans and prepare relocation design drawings for the City's potable water and reclaimed water mains. < Prepare and submit to FDOT preliminary Utility Work by Highway Contractor Agreement (UWHCA) package for Phase III submittal including "red, green, brown, and blue" drawings, cost estimate, preliminary work schedule and special provisions to address water potable water and reclaimed water mains. Provide two copies to the CITY. < Review FDOT comments and CITY comments on the 90% potable water and reclaimed water design. < Review Phase IV (100%) FDOT roadway and bridge construction plans and prepare relocation design drawings for the CITY'S potable water and reclaimed water mains. < Prepare and submit to FDOT UWHCA package for Phase IV submittal including Page lof3 C:IProgram FileslNeevia.ComlDocument ConverterltempIPDFConvertA020.I.REVUS 19_ SuppI Whitney. doc DRAFT Item # 28 Attachment number 2 Page 2 of 3 "red, green, brown, and blue" drawings, cost estimate, preliminary work schedule and special provisions to address water potable water and reclaimed water mains. Provide two copies to the CITY. < Review and address FDOT comments and CITY comments on Phase IV UWHCA package submittal. < Prepare and submit to the FDOT 100% UWHCA packages including design plans, technical special provisions, cost estimates, three-way check list and other documents. Prepare electronic delivery to FDOT using the Professional's Electronic Data Delivery System (PEDDS). < Prepare a Pinellas City Health Department General Permit Application, for the Construction of Potable Water Main Extension for PWS's, for submittal by CITY. CITY shall be listed as applicant for the permits listed above and be responsible to pay for all permit fees. 3. GOALS: To provide utility relocation of the City of Clearwater's water and reclaimed water facilities to accommodate the FDOT planned widening of US 19 from Whitney Road to South of Seville Blvd. 4. BUDGET: An additional fee of $35,845.00 has been established for this assignment broken down as follows: Water Reclaimed TOTAL $13,570 $22,275 $35,845 5. SCHEDULE: Services to be rendered will commence upon written notice-to-proceed from the City. Phase III Submittal To be completed approximately 30 days following receipt of Phase III roadway plans from the FDOT. Phase IV JP A Package To be completed approximately 30 days following receipt of 100 percent roadway plans from FDOT. 6. TBE STAFF ASSIGNMENTS: Title-Name Phone and Extension Number Principal-in-Charge, Robert G. Brown, PE Director, Dorian Modj eski, PE Proj ect Manager, Don McCullers 727/531-3505, Ext 1540 727/531-3505, Ext 1542 727/531-3505, Ext 1546 Page 2 of3 C:IProgram FileslNeevia.ComlDocument ConverterltempIPDFConvertA020.I.REVUS 19_ SuppI Whitney. doc DRAFT Item # 28 Attachment number 2 Page 3 of 3 7. CORRESPONDENCEIREPORTING PROCEDURES: Correspondence shall be sent to Tom Robertson, Utilities Engineering Specialist 1, with copies to Rob Fahey, Utilities Engineering Manager. 8. INVOICINGIFUNDING PROCEDURES: An additional fee of $35,845.00 has been established for this work order as follows: The fees shall be based on provision of Payment A - Actual Cost times a 3.1 multiplier and will be invoiced monthly. Invoices are to be mailed to the City of Clearwater, Attn: Marty Pages, Administrative Analyst, P.O. Box 4748, Clearwater, FL 33758-4748. City Invoicing Code (Water): 0378-96742-561300-533-000-0000 City Invoicing Code (Reclaimed): 9. SPECIAL CONSIDERATIONS: The fee as shown is based upon the revised FDOT plans dated August 29,2006. This work is an amendment to work performed under a previous work order. All other terms and conditions from the previous work order remains in effect. 10. QA/QC: I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statue 471 (481) that the above project's site and/or construction plans, to the best of my knowledge, information and belief, will meet applicable design criteria specified by City municipal ordinance, State and Federal established standards. I understand that it is my responsibility as the proj ect' s Professional Engineer to perform a quality assurance review of these submitted plans. PREPARED BY: CITY TBE Michael D. Quillen, PE Director of Engineering Robert G. Brown, P.E. Senior Vice President Date: Date: Page 3 of3 C:IProgram FileslNeevia.ComlDocument ConverterltempIPDFConvertA020.I.REVUS 19_ SuppI Whitney. doc DRAFT Item # 28 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Reappoint Allen Weatherilt to the Parks and Recreation Advisory Board with the term expiring on July 31, 201l. (consent) SUMMARY: The Appointment Worksheet is attached. Review Approval: 1) Clerk Cover Memo Item # 29 Attachment number 1 Page 1 of 1 APPOINTMENT WORKSHEET BOARD: Parks and Recreation Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALI FICA TIONS: None MEMBERS: 7 CHAIRPERSON: Jonathan R. Wade, Sr. MEETING DATES: 4th Tues., 6:30 pm PLACE: MSB Conference Room 130 APPTS. NEEDED: 1 THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOI NTEE. 1. Allen Weatherilt - 880 Bay Esplanade, 33767 - Operations Director Original Appointment 07/17/2003 (2) Absences in the past year Interested in Reappointment: Yes (1st Term expires 07/31/2007) THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE ABOVE VACANCIES: 1. Gerald J. Thompson - 2666 Cascade Court, 33761 - Sales/Owner Zip codes of current members on board: 2 at 33755 1 at 33761 2 at 33764 1 at 33765 1 at 33767 Item # 29 ~ . ~ Attachment number 2 Page 1 of 3 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) MAR 20 2003 Name: Al\ehWen+he....-i \-b Home Address: ~ <2 D lba.'1 E'S P \ a YlCttl e..l lje.ay--w~r Zip 337(01 Telephone: ld.l- 4LfL, ~.5C)LDO How long a resident of clearwater?~eavS' Occupation: + Field of Education: If retired, former occupation: Community Activities: Other Interests: Board Service (current and past): Additional Comments: Signed: crr1l t~\'",1 . .. . ~ , . I ',j' ~ ~. '" ,\}1 Office Address: IlcqG I U .S f-h11~ i q "-J Cleay-uJcd"cr Zip "337~+ Telephone: 7&Tl-7.Q.la-917(,. Employer: YeHo.u('nJo Other Work Experience: Board Preference: Date: 'V'Vk~ ~ l () 2<XJ ~ See attached list for boards that require Financial Disclosure at time of appointment. Please return this application & board questionnaire for each board listed to: City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd Floor, 112 S. Osceola Avenue Item # 29 . Attachment number 2 Page 2 of 3 ~ BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 2. Have you ever observed a board meeting either in person or on C-View, the City's N station? 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? 4. Why do you want to serve on this Board? Name: Board Name: Item # 29 . Attachment number 2 Page 3 of 3 March 17,2003 Allen Weatherilt - Parks & Rec application Field of Education: Engineering Work Experience: Operations Director for the fourth largest taxi company in the State of Florida. Community Activities: Coached for Pete Murphy for the City of Clearwater tee.ball and soccer. Other interests: Fishing - helped to set up the fishing classes for the City with the former Howard "Doc' Selick Board Service: Parks and Recreation, Beach Association, Clearwater Beach Rotary, Clearwater Civic Association, Clearwater Innkeepers, Metropolitan Planning Organization Transportation Disadvantaged Board Board Preference: Parks and Rec Additional Comments: Alan Edelman was the Recreational Director when I was a youth at the Youth Maritime Center on Clearwater Beach. I graduated from Clearwater High School in 1968 with Steve Miller. Larry Dowd was the recreation director at the Clearwater Beach Recreation Center when our children were growing up and our son Matthew was the recipient of the first Les Caster Award for his service with the City Parks and Rec program. My wife and I have been involved in the development of the Clearwater Chargers youth soccer for 18 years. We have recently taken on the responsibility of Senior Soccer Challenge where the best graduating seniors of Pinellas County play the best of Hills borough where almost $50,000 in scholarships has been awarded over the last 10 years. 1. Board Duties: Meet once a month to discuss the present and future plans for the development of the parks and recreation programs for the City of Clearwater. 2. Yes 3. Served on numerous boards, active in the community for 44 years and raised four children that have also been in involved in the parks and recreation programs. 4. As a farmer, you can't just take from the good of your soil without putting back. It's my time to put something back. Developing youth soccer has become our passion having been involved in the development of one of the most competitive soccer clubs in the nation. I am very interested in bringing youth soccer to the next level by further partnering the Chargers with the City of Clearwater. As a youth, I grew up with the "World Champion" Clearwater Bombers playing softball in my back yard. I believe the Clearwater Chargers are rapidly approaching that status in soccer and will bring similar recognition, significance and pride to the City of Clearwater. Item # 29 Attachment number 3 Page 1 of 2 CITY OF CLEARWATER - APPUCATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: GA:A At /.) Home Address: :? (, c.. h aA-~ tA tJ I'Z- {! tJ I{ I.! -r C tsAII.uJ'rr/&t<... ~L. liD *33 761 Telephone: 72-7 - 791 -t, Z 3 ) How long a resident of Clearwater? /~ V~ ~ / Occupation: ~k/A/.IZA Field of Education: Y f-GAA /-l()lLillJ'J, .::r -r//d'1lJ::4A/ Office Address: bS"/1 Y3r:ttl ~r Pd,. UJ14'T"/HtJ7' ~~ API;.I<} rL ZiD 337ft/ Telephone: 7 27-$"2S- -?;K~ ~, Employer: Coa&rr t3qo~J2~ Other VVork Experience: ~~. If retired, fonner occupation: Community Activities: L.J:. "/-rL-K., LJ'{.,JIV, "'liE.. RECEIVED .J.Mj 22 '007 QJ:J;ICIAL AiCOIe8 AND , bt /III ~A?~~11VE SRVcs DEPT Other Interests: . 5)(~f,.r -r 7i<1IjJ. 5/100 I;~ Board Service (current and past): Board Preference: 81Ah~&R.IE-i4:r~ #()v~~y ~IJA-Ii 0 ' AdcfIIIoMI COnvMnII: -? Signed. Date: ,,_~) / 'f Z-t!Jd ;7 U / See attached list boards that require financial disclo8ure at time of appointment. Please retum this application and board questionnaire to the 0ftIciaI Records & LegislatNe Services Department, P. O. Box 4748. ClealW8ter, FL 33758-4748. or drop off your application at City Ha". 2nd Floor. 112 S. Osceola Avenue. Item # 29 ~lbf:~T1r~1~g"~;~F~j>:':;:'7~:i':~:i:,;r",;;"'-'Y' Page 2 of 2 BOARD QUESTIONNAIRE 1 . What is your understanding of the board's duties and responsibilities? I!fJv:::r~flIZ.> IAAJi~f(;E..G, ~c:::z~z -r~IL.L . . / ;:C,HffAoI'JIZ,>>4~/VT<t5 (t.6'V'/.) -:r"T~~,- ~ d)4.Y'~I'/'?~~ I 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? ft/P 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? LI A/.tJ ~~ T ~.....v1.:J ~,A/rJ ~ / I!L ~ A wA- 7A:.A-. //Ap/"# .t-~LJH,,?-r #A/UJs '&A.. /U7UA&-. &~~L 7 ' . r~AUP/E.rl1~}f./;- ~ Ok/.:}. RA. 77/Au i:?~r d~AUlJt-~ 4. Why do you want to serve on this Board? 5~ ,4-A.A/F~A/u..~ /J~.s. -&v~ ~p/l-~r -r#/I"'- , P /l. Ab l/~ ~AJ/'.t.:Z:$hI.-t!::-;o " ~ Name: Board Name: Item # 29 Meeting Date:71l9/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint Lois Sewell as the Clearwater Sister Cities, Inc. representative to the Sister Cities Advisory Board with the term expiring on July 31, 201l. (consent) SUMMARY: The Appointment Worksheet is Attached. Review Approval: 1) Clerk Cover Memo Item # 30 Attachment number 1 Page 1 of 1 APPOINTMENT WORKSHEET FOR COUNCil MEETING Julv 19, 2007 BOARD: Sister Cities Advisory Board TERM: 4 years APPOINTED BY: Sister Cities Advisory Board FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: One member of the City Council and a representative of the Clearwater Sister Cities, Inc. MEMBERS: 6 CHAIRPERSON: Linda S. Damsky MEETING DATES: No less often than quarterly PLACE: TBD APPOINTMENTS NEEDED: 1 SPECIAL QUALI FICA TIONS: Representatives of the local business community, the School Board's World language Coordinator or designee, and the Clearwater Arts Foundations shall not be required to reside within the City of Clearwater. THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE REAPPOINTMENT FOR A NEW TERM. THEY ARE BOTH INTERESTED IN REAPPOINTMENT. 1. Richard Wisemiller -1582 Gulf Blvd., #1206,33767 - Original Appointment 01/15/04 Resigned 05/08/07 (Clearwater Sister Cities, Inc.) THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE YOUTH MEMBER VACANCY: 1. Lois Sewell - 2391 Old Coach Trail, 33765 - Homemaker (Clearwater Sister Cities, Inc.) Zip codes of current members: 1 - 33761 1 - 33765 1 - 33767 1 - 34698 Item # 30 Attachment number 2 Page 1 of 2 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS (must be Clearwater resident) Name: Lois .C;ewe II Employer: Other Work Experience: ~~ y"..\- 'f'(\ D s\ t) ~ 'C"S'\'-) t\ d ~ H- l i .\' 'C: \.,) olu.. t....\'t"-t (" I on <) f\C; n~ h. u ~ b I'lUd 'S rf' n + 30v.(";) \,,~ A~ffi7 ~ we h"\oueJ: . '. he'!>> f ;-t A ,: If retired-, former occupation: ~t0 e '1.- ~I +\ ""., ~ . f<\ ()~-t "t--\'O\."i::... ") p" ,'\.-\ J;" p...d VI'\! '" t) r --enlJ I rtiJ pvn'H\~ Community Activities: ?~.J Ie I,PI~ foe.. I~ (i, n:t ~ l\L(y' 1-\" f\.r * 0 ll-t- ~ h A-V<. d It Al~ ""JPu..f(A.1 WAll<::"S wiif\,.t ~ Q..u~VY\LlV\.~~ '\- $(..(.("(cl{t"\.d''';7 Aa.e~ Other Interests: Ulfv..;'inf I 1'/);4 /')::>;".1 ."Y'uJ/~5 / Ao.e~~~j 1'r~"L..... Board Service (current and past): Board Preference: A),J.,dt' //1 t:/~""~u.lAfy:-/C. Ck~L!"h9 -I"f"';'!. c:5;.5I--t!'~ {l;i'{J"s m;/:rAR&. W'V1?J C/ub I' R'kI {'~oSS Home Address: ~3q, Old COPeh hel+il -CJPA.eWAt-e.... Zip 337(P~- Telephone: -1.2 7-7.2..6--tJ.2h 0 How long a resident of Clearwater? ~ ~ '1 /'5. Occupation: J./ome hu4Re;e.. Field of Education: [:!Jus ,,}~f.5 Office Address: , &1 fi ZiD Telephone: Additional Comments: Signed: ~vA ~.,~./~ Date: s~ ~- (17 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. RECEIVED MAY 0 ';' 2007 OFFICIAl RECORDs ANg i.EGfSLATlVe SRVCS DEPT tem # 30 Attachment number 2 Page 2 of 2 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? '~e fR-e.se \-\+. hS C.1-eA.R. Lt..,) Ater S;- c::,tt'Y" SfPA~ln..s ~y""(lI-e:A,ewA-tey- S,sfer' CldJ~~ Cif,e's ' / 2. Have you ever observed a board meeting either in person or on C- View, the City's TV station? NtJ+ 0- Sis+er" ('dies {:\dvl~c..e~ ~CAr-J 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? fill'" v<- uJtl r k t' cI t:<J" 'I-L {! /~/I If un4 f.pr ~i s f-e r- C-d. 't"5 CSih('.e, MOUI'n 5 'it:, CI'f'A("uJA.t'f'~ i'V\. lqq~. r hA<..'~ b.e f h +h-e 1(- +e 'f' AS (L ("f' r oS\ hC.e.. .;2 000. LtlJ.ed i\'\ :rAf~.c.)...f,,'("" p.lvncs-t J-t11(<; ~o A--t>1 A~A('-e ('I ,0 _ :..w...... I ~u-e," A.\ 1..A€f\.e_ S '1:a,c h,...\.c Sf\fAb~ ~ '-'I""t"'l\..C' ..)A-pA ('\ e') e. hi - . " ....J - h ) co {\ Ll-e (""'5 f\ -{. 6.cJ f\.. l l:' nSb 'S 4. Why do you want to serve on this Board? J..k~Iu//'7 ~ J4'y. .I~Y'letJtk :) i ~ fof'~ (7/ ~ r'f "It'; n d .4 't! / J'? Ie- ~ #' '1:4,".5 oR-1 /lA/,?'-.4 7!- d~ (J . /lPA R uJ I1-f'f!?r . \. <:/..e~/) "5 y;,f........... Name: ~o; ~ S euJ-P J J , Board Name: (! /",,4L alA ,1Y"'-C 6.f.5/'t"Y (~ /, ......y Item # 30 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Authorize instituting a civil action against U.S. Water Services Corporation, to recover $2,216.60 for damage to City property. (consent) SUMMARY: On July 29, 2003, U. S. Water Services Corporation was contracted to do sewer and water work in the area of Pasco Way and U.S. Highway 19 for the City of New Port Richey, Florida. On that date, employees of U.S. Water Services Corporation cut a City of Clearwater gas line causing a loss to City property in the amount of $2,216.60. Attempts to collect the amount of damages from U.S. Water Services Corporation have been unsuccessful. The Legal Department requests authority to bring a legal action against U.S. Water Services Corporation to recover the moneys owed to the City for the aforesaid property damage. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Operating Expenditure Yes Budget Adjustment: No $205.00 $205.00 10/01106 to 09/30/07 Annual Operating Cost: Total Cost: $205.00 $205.00 Appropriation Code 590-07000-545900-519-000 Review Approval: 1) Clerk Amount $205.00 Appropriation Comment Cover Memo Item # 31 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Authorize Supplemental Agreement 2 to an existing JP A with the FDOT for modifications to the Fixed Base Operation (FBO) Building at Clearwater Airpark, increasing Department (FDOT)funding by $200,000 and Agency (City of Clearwater) funding by $50,000 for a total of $250,000 and adopt Resolution 07-03. SUMMARY: The Florida Department of Transportation (FDOT) has agreed to increase reimbursable funding for modifications to the Fixed Base Operation Building at Clearwater Airpark, 1000 North Hercules Avenue by $250,000, including renovating the sewer system and the remediation of contaminated groundwater. The FDOT will contribute $200,000 (80%) of the increase and the City will provide the remaining $50,000 (20%). The City's portion will be provided by transferring $50,000 from the Central Insurance Fund unappropriated reserves. A third quarter budget amendment will recognize the budget transfer and the $200,000 grant to establish the project. This will improve maintenance by connecting the building into the city's sewer system as opposed to the current failing septic tank/leech field system. The current system, left over from the old building on this site, requires monthly pump outs to remain operational. The estimated cost of the sewer line installation is $60,000 dollars. This FDOT grant will also assist in the biological remediation of contaminated groundwater at the site of the former airpark "fuel farm". There was a spill at this site in 2002 that led to the removal and replacement of 310 tons of soil and expedited the removal of the existing underground fuel tanks replaced with above ground tanks at a new location on the airpark. The former fuel farm site has been monitored since the 2002 remediation effort. The Pinellas County Health Department requested submittal of a Remedial Action Plan (RAP) in correspondence dated April 15, 2007, which will require additional clean up. The current proposed cost ofbio-remediation is $113,000. Type: Current Year Budget?: Capital expenditure Yes Budget Adjustment: Yes Budget Adjustment Comments: Transferring from Central Insurance Fund unappropriated reserves, third quarter budget amendment. Current Year Cost: Not to Exceed: For Fiscal Year: $250,000 $250,000 2007 to 2008 Annual Operating Cost: Total Cost: $250,000 Appropriation Code CIP 94846 Amount $250,000 Appropriation Comment Review Approval: 1) Clerk Cover Memo Item # 32 Attachment number 1 Page 1 of 1 RESOLUTION NO. 07-03 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA AUTHORIZING A SUPPLEMENTAL AGREEMENT #2 TO THE JOINT PARTICIPATION AGREEMENT BETWEEN THE CITY OF CLEARWATER AND THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION, FOR MODIFICATIONS TO THE FBO BUILDING AT CLEARWATER AIRPARK INCREASING DEPARTMENT AND AGENCY FUNDING BY $250,000.00 TO INCLUDE RENOVATING THE SEWER SYSTEM AND THE REMEDIATION OF CONTAMINATED GROUNDWATER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Florida Department of Transportation (FDOT) has agreed to provide funding towards modifications to the FBO building to include renovating the sewer system and the remediation of contaminated groundwater at Clearwater Airpark under Joint Participation Agreement FM No. 41243119401, Contract No. ANW13, a copy of which is attached hereto as Exhibit "A": now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. The City Council hereby accepts and approves Supplement #2 to Joint Participation Agreement between the City and the State of Florida Department of Transportation, FM No. 41243119401, Contract No. ANW13 to modify the FBO building to include renovating the sewer system and the remediation of contaminated groundwater at Clearwater Airpark. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of 2007. Frank V. Hibbard Mayor Approved as to form: Attest: Camilo Soto Assistant City Attorney Cynthia E. Goudeau City Clerk Resolution No. 07-03 Item # 32 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT) for the relocation of existing potable water facilities impacted by the FDOT's S.R. 590 From West of Old Coachman Road to West of Coachman Crossing Roadway Improvement project, in the amount of $260,620 and adopt Resolution 07-18. SUMMARY: The Florida Department of Transportation (FDOT) has designed the roadway widening of S.R. 590 from West of Old Coachman Road to West of Coachman Crossing. The proposed improvements will include resurfacing the existing roadway, widen a section of pavement, replacing the existing signal by mast arm, and upgrading the drainage system. Construction is currently anticipated to begin by the beginning of 2008, and take approximately one year to complete. This roadway improvement project will necessitate the relocation or adjustment of the City's water mains appurtenances within the project limits. The City of Clearwater's Engineering Department has coordinated the design for these utility accommodations with FDOT representatives. FDOT will receive bids for the combined roadway improvement and utility relocation work and make award of bid to the low bidder. The amounts included on this agenda item are the engineer's preliminary estimate, and are subject to change as the design progresses. The exact costs will be determined by the contractor's bid and may vary from this amount. Project will be competitively bid by FDOT. The engineer's estimate for Waterline Relocation is $260,620. Sufficient budget and revenue are available in the amount of $18,455.67 in the 02 Water & Sewer Revenue Bond project, 0343-96742, Line Relocation-Capitalized and $242,164.33 in the 06 Water & Sewer Revenue Bond project, 0378-96742, Line Relocation-Capitalized to provide the funding needed for this work order. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure None Budget Adjustment: None $260,620.00 Annual Operating Cost: Total Cost: $260,620.00 to Appropriation Code 0343-96742- 563800- 533-000- 0000 0378-96742- 563800- 533-000- 0000 Review Approval: 1) Clerk Amount $18,455.67 Appropriation Comment See Summary Section $242,164.33 See Summary Section Cover Memo Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 1 of 9 Form No. 710-010-22 UTILITIES 10104 Financial Project ID: 413412-1-56-01 Federal Project ID: County: Pinellas State Road No.: 590 District Document No: UTL 01 Utility Agency/Owner (UAO): CITY OF CLEARWATER THIS AGREEMENT, entered into this day of , year of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT", and CITY OF CLEARWATER, hereinafter referred to as the "UAO"; WITNESSETH: WHEREAS, the FDOT, is constructing, reconstructing, or otherwise changing a portion of a public road or publicly owned rail corridor, said project being identified as Coachman Road at Old Coachman CrossinQ, State Road No.: 590, hereinafter referred to as the "Project"; and WHEREAS, the UAO owns or desires to install certain utility facilities which are located within the limits of the Project hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may be relocated, adjusted, installed, or placed out of service pursuant to this Agreement); and WHEREAS, the Project requires the location (vertically and/or horizontally), protection, relocation, installation, adjustment or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and WHEREAS, the FDOT and the UAO desire to enter into ajoint agreement pursuant to Section 337.403(1)(b), Florida Statutes for the Utility Work to be accomplished by the FDOT's contractor as part of the construction of the Project; and WHEREAS, the UAO, pursuant to the terms and conditions hereof, will bear certain costs associated with the Utility Work; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT and the UAO hereby agree as follows: 1. Design of Utility Work a. UAO shall prepare, at UAO's sole cost and expense, a final engineering design, plans, technical special provisions, a cost estimate, and a contingency Utility Work Schedule (said contingency schedule to be used in the case of a bid rejection) for the Utility Work (hereinafter referred to as the "Plans Package") on or before June 25, year of 2007. b. The Plans Package shall be in the same format as the FDOT's contract documents for the Project and shall be suitable for reproduction. c. Unless otherwise specifically directed in writing, the Plans Package shall include any and all activities and work effort required to perform the Utility Work, including but not limited to, all clearing and grubbing, survey work and shall include a traffic control plan. d. The Plans Package shall be prepared in compliance with the FDOT's Utility Accommodation Manual and the FDOT's Plans Preparation Manual in effect at the time the Plans Package is prepared, and the FDOT's contract documents for the Project. If the FDOT's Plans Preparation Manual has been updated and conflicts with the Utility Accommodation Manual, the Utility Accommodation Manual shall apply where such conflicts exist. e. The technical special provisions which are a part of the Plans Package shall be prepared in accordance with the FDOT's guidelines on preparation of technical special provisions and shall not Page 1 of 9 Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 2 of 9 Form No. 710-010-22 UTILITIES 10104 duplicate or change the general contracting provisions of the FOOT's Standard Specifications for Road and Bridge Construction and any Supplemental Specifications, Special Provisions, or Developmental Specifications of the FOOT for the Project. f. UAO shall provide a copy of the proposed Plans Package to the FOOT, and to such other right of way users as designated by the FOOT, for review at the following stages: Phase III. Priorto submission of the proposed Plans Package for review at these stages, the UAO shall send the FOOT a work progress schedule explaining how the UAO will meet the FOOT's production schedule. The work progress schedule shall include the review stages, as well as other milestones necessary to complete the Plans Package within the time specified in Subparagraph a. above. g. In the event that the FOOT finds any deficiencies in the Plans Package during the reviews performed pursuant to Subparagraph f. above, the FOOT will notify the UAO in writing of the deficiencies and the UAO will correct the deficiencies and return corrected documents within the time stated in the notice. The FOOT's review and approval of the documents shall not relieve the UAO from responsibility for subsequently discovered errors or omissions. h. The FOOT shall furnish the UAO such information from the FOOT's files as requested by the UAO; however, the UAO shall at all times be and remain solely responsible for proper preparation of the Plans Package and for verifying all information necessary to properly prepare the Plans Package, including survey information as to the location (both vertical and horizontal) of the Facilities. The providing of information by the FOOT shall not relieve the UAO of this obligation nor transfer any of that responsibility to the FOOT. I. The Facilities and the Utility Work will include all utility facilities of the UAO which are located within the limits of the Project, except as generally summarized as follows: (none). These exceptions shall be handled by separate arrangement. j. If any facilities of the UAO located within the project limits are discovered after work on the project commences to be qualified for relocation at the FOOT's expense, but not previously identified as such, the UAO shall file a claim with the FOOT for recovery of the cost of relocation thereof. The filing of the claim shall not necessarily entitle the UAO to payment, and resolution of the claim shall be based on a determination of fault for the error. The discovery of facilities not previously identified as being qualified for relocation at the FOOT's expense shall not invalidate this Agreement. k. The UAO shall fully cooperate with all other right of way users in the preparation of the Plans Package. Any conflicts that cannot be resolved through cooperation shall be resolved in the manner determined by the FOOT. I. Upon completion of the Utility Work, the Facilities shall be deemed to be located on the public road or publicly owned rail corridor under and pursuant to the Utility Permit: (pendinQ) (Note: It is the intent of this line to allow either attachment of or separate reference to the permit). 2. Performance of Utility Work a. The FOOT shall incorporate the Plans Package into its contract for construction of the Project. b. The FOOT shall procure a contract for construction of the Project in accordance with the FOOT's requirements. c. If the portion of the bid of the contractor selected by the FOOT which is for performance of the Utility Work exceeds the FOOT's official estimate forthe Utility Work by more than ten percent (10%) and the FOOT does not elect to participate in the cost of the Utility Work pursuant to Section 337.403(1)(b), Florida Statutes, the UAO may elect to have the Utility Work removed from the FOOT's contract by notifying the FOOT in writing within 1Q days from the date that the UAO is notified of the bid amount. Unless this election is made, the Utility Work shall be performed as part of the Page 2 of 9 Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 3 of 9 Form No. 710-010-22 UTILITIES 10104 Project by the FOOT's contractor. d. If the UAO elects to remove the Utility Work from the FOOT's contract in accordance with Subparagraph 2. c., the UAO shall perform the Utility Work separately pursuant to the terms and conditions of the FOOT's standard relocation agreement, the terms and conditions of which are incorporated herein for that purpose by this reference, and in accordance with the contingency relocation schedule which is a part of the Plans Package. The UAO shall proceed immediately with the Utility Work so as to cause no delay to the FOOT or the FOOT's contractor in constructing the Project. e. The UAO shall perform all engineering inspection, testing, and monitoring of the Utility Work to insure that it is properly performed in accordance with the Plans Package, except forthe following activities: (n/a) and will furnish the FOOT with daily diary records showing approved quantities and amounts for weekly, monthly, and final estimates in accordance with the format required by FOOT procedures. f. Except for the inspection, testing, monitoring, and reporting to be performed by the UAO in accordance with Subparagraph 2. e., the FOOT will perform all contract administration for its construction contract. g. The UAO shall fully cooperate with the FOOT and the FOOT's contractor in all matters relating to the performance of the Utility Work. h. The FOOT's engineer has full authority over the Project and the UAO shall be responsible for coordinating and cooperating with the FOOT's engineer. In so doing, the UAO shall make such adjustments and changes in the Plans Package as the FOOT's engineer shall determine are necessary for the prosecution of the Project. I. The UAO shall not make any changes to the Plans Package after the date on which the FOOT's contract documents are mailed to Tallahassee for advertisement of the Project unless those changes fall within the categories of changes which are allowed by supplemental agreement to the FOOT's contract pursuant to Section 337.11, Florida Statutes. All changes, regardless of the nature of the change or the timing of the change, shall be subject to the prior approval of the FOOT. 3. Cost of Utility Work a. The UAO shall be responsible for all costs of the Utility Work and all costs associated with any adjustments or changes to the Utility Work determined by the FOOT's engineer to be necessary, including, but not limited to the cost of changing the Plans Package and the increase in the cost of performing the Utility Work, unless the adjustments or changes are necessitated by an error or omission of the FOOT. The UAO shall not be responsible for the cost of delays caused by such adjustments or changes unless they are attributable to the UAO pursuant to Subparagraph 4.a. b. The initial estimate of the cost of the Utility Work is $260,620.00. At such time as the FOOT prepares its official estimate, the FOOT shall notify the UAO of the amount of the official estimate forthe Utility Work. Upon being notified of the official estimate, the UAO shall have five (5) working days within which to accept the official estimate for purposes of making deposits and for determining any possible contribution on the part of the FOOT to the cost of the Utility Work, or to elect to have the Utility Work removed from the FOOT's contract and performed separately pursuant to the terms and conditions set forth in Subparagraph 2. d. hereof. c. At least fourteen U...1J calendar days prior to the date on which the FOOT advertises the Project for bids, the UAO will pay to the FOOT an amount equal to the FOOT's official estimate; plus 9.% for administrative costs of field work, tabulation of quantities, Final Estimate processing and Project accounting (said amounts are to be hereinafter collectively referred to as the Allowances); plus 10% of the official estimate for a contingency fund to be used as hereinafter provided for changes to the Utility Work during the construction of the Project (the Contingency Fund). Page 3 of 9 Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 4 of 9 Form No. 710-010-22 UTILITIES 10104 d. Payment of the funds pursuant to this paragraph will be made (choose one): D directly to the FOOT for deposit into the State Transportation Trust Fund. C8J as provided in the attached Memorandum of Agreement between UAO, FOOT and the State of Florida, Department of Financial Services, Division ofTreasury. Deposits of less than $100,000.00 must be pre-approved by the Department of Financial Services and FOOT Comptroller's Office prior to execution of this agreement. e. If the portion of the contractor's bid selected by the FOOT for performance of the Utility Work exceeds the amount of the deposit made pursuant to Subparagraph c. above, then subject to and in accordance with the limitations and conditions established by Subparagraph 2. c. hereof regarding FOOT participation in the cost of the Utility Work and the UAO's election to remove the Utility Work from the Project, the UAO shall, within fourteen (14) calendar days from notification from the FOOT or prior to posting of the accepted bid, whichever is earlier, pay an additional amount to the FOOT to bring the total amount paid to the total obligation of the UAO for the cost of the Utility Work, plus Allowances and 10% Contingency Fund. The FOOT will notify the UAO as soon as it becomes apparent the accepted bid amount plus allowances and contingency is in excess of the advance deposit amount; however, failure of the FOOT to so notify the UAO shall not relieve the UAO from its obligation to pay for its full share of project costs on final accounting as provided herein below. In the event that the UAO is obligated under this Subparagraph 3.e. to pay an additional amount and the additional amount that the UAO is obligated to pay does not exceed the Contingency Fund already on deposit, the UAO shall have sixty (60) calendar days from notification from the FOOT to pay the additional amount, regardless of when the accepted bid is posted. f. If the accepted bid amount plus allowances and contingency is less than the advance deposit amount, the FOOT will refund the amount that the advance deposit exceeds the bid amount, plus allowances and contingency if such refund is requested by the UAO in writing and approved by the Comptroller of the FOOT or his designee. g. Should contract modifications occur that increase the UAO's share of total project costs, the UAO will be notified by the FOOT accordingly. The UAO agrees to provide, in advance of the additional work being performed, adequate funds to ensure that cash on deposit with the FOOT is sufficient to fully fund its share of the project costs. The FOOT shall notify the UAO as soon as it becomes apparent the actual costs will overrun the award amount; however, failure of the FOOT to so notify the UAO shall not relieve the UAO from its obligation to pay for its full share of project costs on final accounting as provided herein below. h. The FOOT may use the funds paid by the UAO for payment of the cost of the Utility Work. The Contingency Fund may be used for increases in the cost of the Utility Work which occur because of quantity overruns or because of adjustments or changes in the Utility Work made pursuant to Subparagraph 2. h. Prior to using any of the Contingency Fund, the FOOT will obtain the written concurrence of the person delegated that responsibility by written notice from the UAO. The delegatee shall respond immediately to all requests for written concurrence. If the delegatee refuses to provide written concurrence promptly and the FOOT determines that the work is necessary, the FOOT may proceed to perform the work and recover the cost thereof pursuant to the provisions of Section 337.403(3), Florida Statutes. In the event that the Contingency Fund is depleted, the UAO shall, within fourteen (14) calendar days from notification from the FOOT, pay to the FOOT an additional 10% of the total obligation of the UAO for the cost of the Utility Work established under Subparagraph 3. e. for future use as the Contingency Fund. I. Upon final payment to the Contractor, the FOOT intends to have its final and complete accounting of all costs incurred in connection with the work performed hereunder within three hundred sixty (360) days. All project cost records and accounts shall be subject to audit by a representative of the UAO Page 4 of 9 Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 5 of 9 Form No. 710-010-22 UTILITIES 10104 for a period of three (3) years after final close out of the Project. The UAO will be notified of the final cost. Both parties agree that in the event the final accounting of total project costs pursuant to the terms of this agreement is less than the total deposits to date, a refund of the excess will be made by the FOOT to the UAO in accordance with Section 215.422, Florida Statutes. In the event said final accounting of total project costs is greater than the total deposits to date, the UAO will pay the additional amount within forty (40) calendar days from the date of the invoice. The UAO agrees to pay interest at a rate as established pursuant to Section 55.03, Florida Statutes, on any invoice not paid within the time specified in the preceding sentence until the invoice is paid. 4. Claims Against UAO a. The UAO shall be responsible for all costs incurred as a result of any delay to the FOOT or its contractors caused by errors or omissions in the Plans Package (including inaccurate location of the Facilities) or by failure of the UAO to properly perform its obligations under this Agreement in a timely manner. b. In the event the FOOT's contractor provides a notice of intent to make a claim against the FOOT relating to the Utility Work, the FOOT will notify the UAO of the notice of intent and the UAO will thereafter keep and maintain daily field reports and all other records relating to the intended claim. c. In the event the FOOT's contractor makes any claim against the FOOT relating to the Utility Work, the FOOT will notify the UAO of the claim and the UAO will cooperate with the FOOT in analyzing and resolving the claim within a reasonable time. Any resolution of any portion of the claim directly between the UAO and the FOOT's contractor shall be in writing, shall be subject to written FOOT concurrence and shall specify the extent to which it resolves the claim against the FOOT. d. The FOOT may withhold payment of surplus funds to the UAO until final resolution (including any actual payment required) of all claims relating to the Utility Work. The right to withhold shall be limited to actual claim payments made by the FOOT to the FOOT's contractor. 5. Out of Service Facilities No Facilities shall be placed out of service unless specifically identified as such in the Plans. The following terms and conditions shall apply to Facilities placed Out-of-Service: a. The UAO acknowledges its present and continuing ownership of and responsibility for out of service Facilities. b. The FOOT agrees to allow the UAO to leave the Facilities within the right of way subject to the continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of a breach of this Agreement by the UAO, the Facilities shall be removed upon demand from the FOOT in accordance with the provisions of Subparagraph e. below. c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in accordance with any and all applicable local, state or federal laws and regulations and in accordance with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely responsible for gathering all information necessary to meet these obligations. d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to, records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly respond to information requests of the FOOT or other permittees using or seeking use of the right of way. e. The UAO shall remove the Facilities at the request of the FOOT in the event that the FOOT determines that removal is necessary for FOOT use of the right of way or in the event that the FOOT Page 5 of 9 Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 6 of 9 Form No. 710-010-22 UTILITIES 10104 determines that use of the right of way is needed for other active utilities that cannot be otherwise accommodated in the right of way. Removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto. Removal shall be completed within the time specified in the FOOT's notice to remove. In the event that the UAO fails to perform the removal properly within the specified time, the FOOT may proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections 337.403 and 337.404, Florida Statutes. f. Except as otherwise provided in Subparagraph e. above, the UAO agrees that the Facilities shall forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FOOT for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the right of way. Said costs shall include, but shall not be limited to, charges or expenses which may result from the future need to remove the Facilities or from the presence of any hazardous substance or material in or discharging from the Facilities. Nothing in this paragraph shall be interpreted to require the UAO to indemnify the FOOT for the FOOT's own negligence; however, it is the intent that all other costs and expenses of any nature be the responsibility of the UAO. 6. Oefault a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement, the FOOT may exercise one or more of the following options, provided that at no time shall the FOOT be entitled to receive double recovery of damages: (1) Terminate this Agreement if the breach is material and has not been cured within sixty (60) days from written notice thereof from FOOT. (2) Pursue a claim for damages suffered by the FOOT. (3) If the Utility Work is reimbursable under this Agreement, withhold reimbursement payments until the breach is cured. The right to withhold shall be limited to actual claim payments made by FOOT to third parties. (4) If the Utility Work is reimbursable under this Agreement, offset any damages suffered by the FOOT or the public against payments due under this Agreement for the same Project. The right to offset shall be limited to actual claim payments made by FOOT to third parties. (5) Suspend the issuance of further permits to the UAO for the placement of Facilities on FOOT property if the breach is material and has not been cured within sixty (60) days from written notice thereof from FOOT. (6) Pursue any other remedies legally available. (7) Perform anywork with its own forces or through contractors and seek repayment forthe cost thereof under Section 337.403(3), Florida Statutes. b. In the event that the FOOT breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of the following options: (1) Terminate this Agreement if the breach is material and has not been cured within sixty (60) days from written notice thereof from the UAO. (2) If the breach is a failure to pay an invoice for Utility Work which is reimbursable under this Agreement, pursue any statutory remedies that the UAO may have for failure to pay invoices. Page 6 of 9 Item # 33 Attachment number 1 Page 7 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Form No. 710-010-22 UTILITIES 10104 (3) Pursue any other remedies legally available. c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties nor from any statutory obligations that either party may have with regard to the subject matter hereof. 7. Force Majeure Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non-performing party and which could not have been avoided or overcome by the exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 8. Indemnification FOR GOVERNMENT-OWNED UTILITIES, To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement, the FDOT will immediately forward the claim to the UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT will determine whether to require the participation of the UAO in the defense of the claim orto require the UAO to defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all costs. FOR NON-GOVERNMENT-OWNED UTILITIES, The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable underthis section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the Item # 33 Page 7 of 9 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 8 of 9 Form No. 710-010-22 UTILITIES 10104 UAO is not liable or determines the FOOT is solely negligent. Only a final adjudication of judgment finding the FOOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all costs and fees related to this obligation and its enforcement by the FOOT. The FOOT's delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 9. Miscellaneous a. Time is of essence in the performance of all obligations under this Agreement. b. The Facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the current Utility Accommodation Manual in effect at the time the Plans Package is prepared and the current utility permit forthe Facilities; provided, however, that the UAO shall not be obligated to protect or maintain any of the Facilities to the extent the FOOT's contractor has that obligation as part of the Utility Work pursuant to the FOOT's specifications. c. The FOOT may unilaterally cancel this Agreement for refusal by the UAO to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the UAO in conjunction with this Agreement. d. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto, except that the parties understand and agree that the FOOT has manuals and written policies and procedures which may be applicable at the time of the Project and the relocation of the Facilities. e. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining portions hereof. f. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five business days from the proper sending thereof unless proof of prior actual receipt is provided. The UAO shall have a continuing obligation to notify each District of the FOOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the following addresses: If to the UAO: Michael Quillen, P.E. City Engineer, City of Clearwater 100 S. Myrtle Ave., Clearwater, FL 33756 If to the FOOT: John M. Kubler, E.!. FDOT District Utility Administrator, MS 7-820 11201 N. McKinley Dr., Tampa, FL 33612-6456 10. Certification This document is a printout of an FOOT form maintained in an electronic format and all revisions thereto by the UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled Changes To Form Document and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above-named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled Changes to Form Document. Page 8 of 9 Item # 33 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT (AT UTILITY EXPENSE) Attachment number 1 Page 9 of 9 Form No. 710-010-22 UTILITIES 10104 You MUST signify by selecting or checking which of the following applies: IZI No changes have been made to this Form Document and no Appendix entitled "Changes to Form Document" is attached. D No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Form Document." IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written. UTILITY: CITY OF CLEARWATER BY:(Siqnature) DATE: (Typed Name: (Typed Title: ) ) Recommend Approval by the District Utility Office BY: (SiQnature) DATE: FDOT Legal review BY: (Siqnature) DATE: District Counsel STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Siqnature) DATE: (Typed Name: Scott W. Collister, P.E., CPCM) (Typed Title: Director of Trans ortation Develo ment) FEDERAL HIGHWAY ADMINISTRATION (if applicable) BY: DATE: (Typed Name: (Typed Title: ) ) Page 9 of 9 Item # 33 Attachment number 2 Page 1 of 2 MEMORANDUM OF AGREEMENT THIS AGREEMENT, made and entered into this _____, day of _____, 200_, by and between the State of Florida, Department of Transportation, hereinafter referred to as "FDOT" and the State of Florida, Department of Financial Services, Division of Treasury and the City of Clearwater hereinafter referred to as the "Participant". WITNESSETH WHEREAS, "FDOT" is currently constructing the following project: Financial Project Number: 413412-1-56-01 County: Pinellas hereinafter referred to as the "Project". NOTE: ONLY THE NEXT TWO PARAGRAPHS MAY BE MODIFIED AS APPROPRIATE WITHOUT PRIOR APPROVAL OF FDOT'S COMPTROLLER. WHEREAS, FDOT and the Participant entered into a Locally Funded Agreement dated _________, wherein DOT agreed to perform certain work on behalf of the Participant in conjunction with the Project. WHEREAS, the parties to this AGREEMENT mutually agreed that it would be in the best interest of the FDOT and the Participant to establish an interest bearing escrow account to provide funds for the work performed on the Project on behalf of the Participant by the FDOT. NOW THEREFORE, in consideration of the premises and the covenants contained herein, the parties agree to the following: 1. An initial deposit in the amount of $260,620.00 (Two Hundred Sixty Thousand, Six Hundred and Twenty Dollars) will be made by the Participant into an interest bearing escrow account established by the FDOT for the purposes of the project. Said escrow account will be opened with the Department of Financial Services, Division of Treasury, Bureau of Collateral Management on behalf of the FDOT upon receipt of this Memorandum of Agreement. Such account will be an asset of FDOT. 2. Other deposits will be made only by the Participant as necessary to cover the cost of additional work prior to the execution of any Supplemental Agreements. Item # 33 Attachment number 2 Page 2 of 2 3. All deposits shall be made payable to the Department of Financial Services, Revenue Processinq and mailed to the FDOT Office of Comptroller for appropriate processing at the following address: Florida Department of Transportation Office of Comptroller 605 Suwannee Street Mail Station 42B Tallahassee, Florida 32399 ATTN: LFA Section A copy of this Agreement should accompany any deposits. When the check is mailed to Tallahassee, the District Office should instruct the Participant to mail the District Office a copy of the check. 4. The FDOT's Comptroller and/or her designees shall be the sole signatories on the escrow account with the Department of Financial Services and shall have sole authority to authorize withdrawals from said account. 5. Unless instructed otherwise by the parties hereto, all interest accumulated in the escrow account shall remain in the account for the purposes of the project as defined in the LFA. 6. The Department of Financial Services agrees to provide written confirmation of receipt of funds to the FDOT. 7. The Department of Financial Services further agrees to provide periodic reports to the FDOT. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION COMPTROLLER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF TREASURY PARTICIPANT SIGNATURE PARTICIPANT NAME & TITLE PARTICIPANT ADDRESS FEDERAL EMPLOYER J.D. NUMBER Item # 33 Attachment number 3 Page 1 of 1 RUN t\\? t:=J c:3 l!J ~ :5 DR Doer a a l!J er z i:B z ::; -' - er -' ~ l!J o (f) co U ~ 0 RD City of Clearwater IIiii N Engineering Department W~~E FOOT Project }'Z~'>~ SR-590 West. of Old Coachman Rd. to west of Coachman Crossing s S.K. Drawn By: Reviewed By: L.N. Scale: N.T.S Grid # 272A&B S-T-R 7-295-16e Date: It~fl:/cm Attachment number 4 Page 1 of 2 RESOLUTION NO. 07- 18 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, AUTHORIZING THE UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE RELOCATION OF EXISTING POTABLE WATER FACILITIES WITHIN THE S.R. 590 -WEST OF OLD COACHMAN ROAD TO WEST OF COACHMAN CROSSING PROJECT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida Department of Transportation, hereinafter referred to as DOT, proposes to construct or improve S.R. 590 from West of Old Coachman Road to West of Coachman Crossing, hereinafter referred to as the "Project"; and WHEREAS, in order for the DOT to proceed with their Project, it is necessary for the City of Clearwater to execute and deliver to DOT the agreement identified as "Utility Work by Highway Contractor Agreement," hereinafter referred to as the "Agreement"; and WHEREAS, said Agreement is in the best interest of the City of Clearwater. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the application of the State of Florida Department of Transportation for a Utility Work By Highway Contractor Agreement is for transportation purposes which are in the public or community interest and for public welfare; that an agreement of utility interest, or interests, in favor of the State of Florida Department of Transportation, in the City of Clearwater, Florida, should be drawn and executed by the City Council. Section 2. A certified copy of this Resolution shall be forwarded forthwith to the State of Florida Department of Transportation at Tallahassee, Florida. Section 3. This resolution shall take effect immediately upon adoption. Resolution Ntt.em'-#ffi3 PASSED AND ADOPTED this Approved as to form: Camilo Soto Assistant City Attorney day of ,2007. Attachment number 4 Page 2 of 2 Frank Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Resolution Ntt.em'-#ffi3 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a First Amendment to a Land Lease Agreement dated July 26, 1995, with Crown Castle GT Company, LLC (successor in interest to GTE Mobilnet of Tampa, Inc.) for city-owned land in the Southeast 1;.4 of Section 21, Township 28 South, Range 16 East, granting options to extend for up to two additional five year terms, with annual rent of $20,400 plus a percentage of collocation revenues Crown receives from sub-tenants, the rent being adjusted annually by the CPI and authorize the appropriate officials to execute same. SUMMARY: The initial 1995 five year Land Lease Agreement with GTE Mobilnet of Tampa, Inc. created the lease of a 5525 square foot parcel adjacent to the City radio tower at the Northeast Water Pollution Control facility at 3200 State Road 580, together with an Access Easement thereto, for Tenant construction of a 150-foot monopole telecommunications tower. The Lease provided the Tenant with the option of extending the term for up to three additional 5-year terms ending July 31, 2015, so long as the Tenant was not in default under the Lease. Initial annual rent was $9600 and adjusted a minimum of 3%, maximum of 5%, annually indexed to the CPI. Present annual rent through July 31, 2007 is $13,516.68. In October 2007 a Crown Castle representative contacted the City requesting additional options to extend the Lease up to the maximum 30 years provided by the City Charter. The City hired Steel In The Air, Inc., a Fort Myers telecommunications consulting firm, to assess the current market value of the Lease and make revenue recommendation for the City agreeing to additional extension options. The consultant's recommendation was that the City seek annual rent of between $1500 and $1700 per month, plus 30% revenue sharing of any co-location installations sublet to other telecommunications providers beyond the two already established on the tower. The subject Amendment requires that annual rent adjust to $20,400 effective August 1,2007, equivalent to $1700 per month, plus 25% of the gross collocation revenue Crown presently receives from T -Mobile, one of the two existing sub-tenants, plus 30% of revenue generated by any future collocation tenants. The annual rent will continue to adjust with the CPI throughout all extensions. In consideration of the rent adjustment the Amendment grants Crown Castle two 5-year options that would extend the Lease to July 31, 2025, the maximum term provided by the Charter. The Amendment also requires the City provide the Tenant with one year Notice should it wish to terminate the Lease pursuant to the recapture provision of the City Charter. Upon recapture, the City agrees to reimburse Crown 100% of the rent it receives during the present term that ends July 31, 201 0, 75% ofrent received if termination occurs during the third lease extension commencing August 1, 201 0, 50% of rent received if terminated in the succeeding extension, and 25% of the rent received if terminated during the final5-year extension. The City also agrees not to lease the subject parcel to another telecommunications tower operator for five years following termination. The rent revenue will continue to accrue in fund 421-00000-362101 (Rent - Commercial Property). A copy of the Amendment is available for review in the Office of Official Records and Legislative Services. Cover Memo Review Approval: 1) Clerk Item # 34 . . ,. . ~ ~ . - Attachment number 1 P~e 1 of 11 - . . . -. . - ..... 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G') VI (/) VI ..... ~ o 0 )> )> r;l r;l :::0 rr1 < (/) o z Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt a proposed millage rate of 4.6826 mills for fiscal year 2007/08 and set public hearing dates on the budget for September 6, 2007 and September 20, 2007 to be held no earlier than 6:00 p.m. SUMMARY: In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a proposed millage rate prior to finalizing and adopting the budget. This information must be provided to the Property Appraiser by July 27,2007. The Property Appraiser must include this proposed millage rate and public hearing dates on the TRIM bill notices mailed to taxpayers in August. This tentative rate cannot be increased without first-class mailing to each taxpayer at the expense of the City, not less than 10 days and not more than 15 days before the final public hearing. The City Manager's recommended millage rate is 4.6826 mills, the maximum rate established by HE IE, the Property Tax Reduction and Reform Law, which amended the method of establishing the millage rate for local governments. The millage rate of 4.6826 mills represents 93% of the rolled-back millage rate of 5.0351 mills. The rolled-back rate is the millage rate that will provide the same property tax revenue as was levied the prior year. If the recommended rate of 4.6826 mills is adopted, the City's ordinance adopting the millage rate will reflect a 7% decrease from the rolled-back rate of 5.0351 mills. Under the guidelines of the law, options for establishing the millage rate and an estimated impact on the 2008/09 property tax proceeds is attached. Other options for setting the millage rate are noted below. 4.6826 mills or less - Majority vote 5.0351 rolled-back rate - 2/3 vote 5.2088 mills or higher (current rate) - unanimous vote and referendum Tax proceeds for 2007/08 based upon the recommended rate of 4.6826 mills will be $50,147,600, in comparison to the $47,120,600 outlined in the preliminary budget, a difference of $3,027,000. Review Approval: 1) Clerk Cover Memo Item # 35 AGENDA CITY COUNCIL BUDGET WORKSHOP Monday, July 16, 2007 I. Introduction and Comments - Bill Home, City Manager II. Presentation of Preliminary Operating and Capital Improvement Budget - Tina Wilson, Budget Director II. Service Level Reductions: a. Beach Library and Recreation Center b. Neighborhood Services c. Officer Friendly Program d. Momingside Recreation Center e. North Greenwood Recreation Center III. Cash Contributions to Outside Agencies IV. Other Post Employment Benefits (OPEB) V. 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J LL (f) 0 z 2: <( 0 <( LL 0 U 0 LL (f) LL Item # 35 Attachment number 5 Page 1 of 5 COST OF FOUR (4) SCHOOL RESOURCE OFFICERS (Entry Level Positions) FY 2007/08 FY 2007/08 FY 2008/09 FY 2008/09 TOTAL 2 YRS 1 SRO 4 SRO's 1 SRO 4 SRO's 4 SRO's Annual Base 46,876.03 187,504.12 48,751.07 195,004.28 382,508.40 Pension 16%,20% 7,500.16 30,000.64 9,750.21 39,000.84 69,001.48 FICA Med 1.45% 679.70 2,718.80 706.89 2,827.56 5,546.36 Medical Insurance 6,400.00 25,600.00 6,400.00 25,600.00 51,200.00 Life Insurance 10.00 40.00 10.00 40.00 80.00 Workers Comp 1,393.00 5,572.00 1,393.00 5,572.00 11,144.00 Total 62,860.00 251,440.00 67,010.00 268,040.00 519,480.00 Item # 35 PDFConvert.4068.1.SRO Cost Proposal 07-09 Actual Cost Budgeted for SRO's FY 07/08 Salary FY 08/09 Salary 63,924 67,759 60,260 63,876 56,309 59,688 58,975 62,514 239,468 253,837 Officer Cavaliere Officer Dawe Officer Downes Officer Jewett Total Budgeted Salary Total 131,683 124,136 115,997 121,489 493,305 Pension 13% 31,131 32,999 FICA Med 1.45% 3,472 3,681 Medical 24,800 24,800 Life Insurance 40 40 Worker's Camp 5,572 5,572 Total Benefits 65,015 67,092 Total Cost 304,483 320,929 64,130 7,153 49,600 80 11,144 132,107 625,412 REVENUE FOR FROM PINELLAS COUNTY SCHOOL BOARD 4SRO's 4SRO's 07/08 08/09 158,949.64 165,307.64 3,701.56 3,849.64 162,651.20 169,157.28 Per SRO Substitute SRO Total per SRO Cost to City 141,831.80 151,771.72 PDFConvert.4068.1.SRO Cost Proposal 07 -09,Actual Budget TOTAL 477,093.48 7,551.20 484,644.68 293,603.52 Attachment number 5 Page 2 of 5 Item # 35 Attachment number 5 Page 3 of 5 FY 06/07 58,661 54,540 50,835 54,444 218,480 28,402 3,168 24,800 40 5,568 61,978 280,458 PDFConvert.4068.1.SRO Cost Proposal 07 -09,Actual Budget Item # 35 Estimated Cost of 4 SRO's FY 07/08 Salary FY 08/09 Salary Total Total Salary 239,468 253,837 493,305 Total Benefits 65,015 67,092 132,107 Substitute SRO 3,702 3,850 7,751 Total Cost 308,185 324,779 633,163 PDFConvert.4068.1.SRO Cost Proposal 07 -09,Summary Attachment number 5 Page 4 of 5 Item # 35 Attachment number 5 Page 5 of 5 "'0 "'0 I.... 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E 0 E 0 0 E 0 0 0 0- en 0- 0 I.... I.... Q) 0::: I.... 0::: 0- '+- 0 I.... (f) 0 '+- (f) CO "'0 0::: :J 0::: "'0 0 Q) (f) ..0 -.;t (f) Q) -.;t -. .~ E I.... > I.... I'- Q) CO Q) 0 CO Q) 0 0 '+- '+- () :J 0::: :J () >- Q) ...... >. ...... Q) >. 0::: Q) () ~ () 0::: ~ LL () <( "'0 U <( U ...... ...... C Q) ...... C '+- en 0 '+- C 0 C Q) 0 0 Q) :J I.... 0 ...... :J ...... I.... 0 Q) ...... Q.. ...... ...... 0 ...... I.... E ~ en 0 en en E en :J 0 I.... 0 0 0 U <( 0 U 0- U U <( U l"- e I C") ..- I I"- Q) - CIl "'0 Cl.. :J 0> e I l"- e CIl CJ) o Cl.. o I- 0... - CJ) o () o 0::: (f) 00 co e "'<t t Q) > c o () LL o 0... Item # 35 Attachment number 6 Page 1 of 3 OPEB Discussion Budget Workshop 7/16/07 GASB Statement No. 45 requires governments to accrue a liability on their financial statements for other post-employment benefits (OPEB) provided to retirees in addition to pension benefits. The implementation of GASB 45 is spread over several years, with larger governments required to implement earlier per the following (Clearwater will be required to implement in FY08). Annual Revenues Effective Fiscal Year Beginning After $10 million but Less than $100 million December 15, 2007 (FY09) Less than $10 million December 15, 2008 (FY1O) The City of Clearwater's OPEB includes $1,000 of term life insurance for retirees for which the City pays the full cost. Additionally, per Florida Statutes, retirees are allowed to continue to participate in the City's group health insurance plan at the group rate rate. They are required to pay the full group premium with no explicit contribution from the City. The ability to participate in the City's group health insurance plan at the group rate, is an implicit rate subsidy, given the fact that retirees as a separate group would pay higher premiums (due to higher medical costs of older population). Conversely, the rates paid by the City and the employees for employee health insurance would be lower if the retirees were not included in the group. For fiscal 2007, the average "age adjusted premium" for retirees would be $534/month, while the average actual premium paid by retirees via the group health insurance plan is $417/month, a difference of $117/month, or $1 , 398/year. This fiscal 2007 implicit rate subsidy totals approximately $450,000 for the 322 participating retirees and their beneficiaries ($1,398 times 322). The actuarial valuation indicates that the City's unfunded accrued liability as of 10/1/06 is $21,834,600. This amount represents the amount of funds that would be needed to pay the premiums on the $1,000 life insurance and the implicit rate subsidy for health insurance for participating retirees for life as well as an amount determined to be needed for current employees for their life (accruing the cost over their working years ). The City is not required to reflect the entire liability on its financial statements immediately, but is allowed to amortize the unfunded liability over a 30-year period. The annual required amount for FY07 (if we were required to implement in FY07) is $2,279,000. This is composed of $1 ,016,300 of current year's present value of future benefits, with the remaining $1,262,700 being the first years amortization of past years accrued costs. The $2,279,000 is however reduced by the current years implicit rate subsidy (estimated by the actuary of $462,300), resulting in the amount of $1 ,816,700 to be accrued on the financial statements. This liability will grow each year to the full liability of approximately $21.8 million (which will fluctuate with each calculation depending on insurance costs and the number of employees and participating retirees, inflation, etc.). 1 Item # 35 Attachment number 6 Page 2 of 3 The City has a number of options to consider in addressing the OPEB liability, including the following: 1. Record the OPEB liability only and continue on a pay-as-you-go basis. 2. Fund the liability by setting aside money in reserves. The investment return assumption applicable to these types of funds will likely be based on the government's return on its general investments compared to the higher investment return assumptions as used by pension trust funds. 3. Undertake a funding program, using an irrevocable OPEB Trust. The advantage of funding in an irrevocable trust is the power of earnings and a higher investment return assumption that is used to calculate the OPEB liability. Staff recommends option #1 (record the liability only and continue on a pay-as-you-go basis) for the following reasons: 1. The majority of the City's liability is the implicit rate subsidy (97.4%) for health insurance with the remaining 2.6% being the $1,000 life insurance. Since the City is not promising to pay the cost of either of these benefits for life, only committed by State law to allow them to participate in whatever group health insurance plan provided to employees, the type of plan being offered and who pays the premium will have a large impact on the City's liability. 2. Since the City would be on the pay-as-you-go basis, as the cost of the health insurance benefit increases (including the implicit rate subsidy), the City would likely decrease the health insurance benefits (increase co-pays, increase % paid by employees, etc.) 3. Since this is an implicit rate only, the accrued liability is determined by many assumptions (type of plan offered, number of retirees participating, how the plan is paid for each year (employer share of cost), etc.), which mayor may not be realized. 4. As the cost of the premiums increases, it is expected that the number of retirees taking advantage of the health insurance would decrease, reducing the liability. 5. The accrued liability could be increased or decreased dramatically (or even eliminated) based upon the plan provided. 6. The implicit rate subsidy differs from an explicit subsidy or a defined benefit (DB) pension liability (which is funded), because with an explicit subsidy or a DB pension liability, there is promised cash payments. 7. The $1.8 million annual required payment is split between the governmental funds (including the General Fund), of approximately $1.2 million, and the enterprise funds of $600,000. The enterprise liability will need to be accrued on the individual funds balance sheet due to the basis of accounting used for enterprise funds (full accrual). The General Fund uses a modified accrual basis where these types of liabilities are recorded when paid, not accrued. On the combined government-wide statements (consolidated entire City financial statement), the full accrual basis is used. 8. The combined Government-wide statements show current unrestricted net assets of over $175 million. Even if the City were to book the entire accrued liability at this time ($21.8 million), there would still be over $150 million of unrestricted net assets. 2 Item # 35 Attachment number 6 Page 3 of 3 9. Long-term debt (bonds) and accrued compensated absences (sick and vacation leave) are other liabilities that are accrued in this manner (not accrued in the General Fund but reflected as a liability on the combined government-wide statements). At 9/30/06, there was over $7 million in accrued governmental fund compensated absences on the statements. The only manner in which we fund this is stated in the General Fund reserve policy as follows: "In addition, the City Council will maintain an additional General Fund reserve equal to Y>% of the subsequent year's budgeted expenditures to fund unanticipated retirements of General Fund long-term employees during the given fiscal year." The amount of these General Fund reserves identified for unanticipated retirements (Y>% of the subsequent year's budgeted expenditures) in FY08 is approximately $600,000. The only reason this reserve is needed is because it is unknown as to when employees will retire and if reserves aren't set aside, departments would be unable to fill vacant positions until all accrued compensated absences were paid to the retiring employee. 10. The City also has a policy for health insurance reserves (premium stabilization fund) as follows: "Health Insurance: An amount reserved for use as a budgeting tool to offset any large increases in the City's cost to provide health insurance. The target minimum balance for this reserve is 15% of the annual city health insurance expense. If the reserves are drawn down below the above target minimum balances, the City will develop a plan to replenish the reserves, generally within five (5) years." The FY07 estimated balance of this reserve is nearly $4.2 million, exceeding the 15% required amount ($1.7 million) by $2.5 million. 11. Funding this OPEB liability would increase the amount of funds that the City has set aside for future uses, increasing the burden to the taxpayer. The amount set aside, if funded, would approach $20 - $25 million or more after 30 years. Since the funding is not required and no promises to pay for a benefit have been made, this is an unnecessary burden. 12. Funding can be done each year, some years, fully, partially, or not at all. Each years decision is independent, although the calculated amount will vary based upon past decisions and expectations for the future. 13. If an irrevocable OPEB trust is used, these funds would be legally restricted and other uses of these funds would be prohibited. Note: If the City were to "fully fund" this year's liability into an irrevocable OPEB trust, the annual required contribution would be $1.2 million with $400,000 attributed to the enterprise funds and $800,000 attributed to the governmental funds (including the General Fund). This is compared with the "no funding" amounts to be accrued of $1.8 million with $600,000 attributed to the enterprise funds and $1.2 attributed to the governmental funds (including the General Fund). This variance is caused by the ability to use a higher investment earnings assumption (7.5% vs. 4%) when funds are set aside in an irrevocable trust since funds are likely to be invested more aggressively then City operational cash. 14. Inquiries have been made of actuaries, and other governments. These inquiries have resulted in the following information: a. The City of Clearwater is well ahead of most other governments who have not yet completed the determination of the extent of their liability. b. There are very few non-state governments that are funding implicit rate subsidy only benefits. Some have been discussing it, but with tax reform in Florida, most Florida governments are planning to just record the liability. c. Even some governments with explicit payments and large liabilities are not funding or only partially funding their annual required contribution. d. By having the implicit rate subsidy only, the City's total liability and the annual required amounts are significantly lower than other governments with explicit subsidies. 3 Item # 35 Meeting Date:7/19/2007 City Council Agenda Council Chambers - City Hall SUBJECT / RECOMMENDATION: Request for an Attorney-Client session to be held August 2,2007 at 4:30 p.m. to discuss the lawsuit filed by Water's Edge One, LLC against the City of Clearwater and First Baptist Church of Clearwater, Pinellas County Circuit Case No. 07-006588-CI. SUMMARY: This is a quiet title case regarding disputed property ownership of the western boundary of the former Calvary Baptist Church site. Review Approval: 1) Clerk Cover Memo Item # 36