05/17/2018 City Council Meeting Minutes May 17, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
ap
m
Meeting Minutes
Thursday, May 17, 2018
6:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes May 17, 2018
Roll Call
Present: 4 - Mayor George N. Cretekos, Councilmember Hoyt Hamilton,
Councilmember Bob Cundiff and Councilmember David Allbritton
Absent: 1 - Vice Mayor Doreen Caudell
Also Present: Jill Silverboard — Deputy City Manager, Micah Maxwell —Assistant
City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City
Clerk and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Pastor Bob Brubaker from Christ Community Presbyterian Church
3. Pledge of Allegiance — Councilmember Hamilton
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 May Service Awards
The May 2018 Employee of the Month Award was presented to Officer
Albert Granville.
4.2 Poppy Days Proclamation, May 25-26, 2018 - Gigi Jansek, American Legion Auxiliary
4.3 Older Americans Month Proclamation, May 2018 - Ann Marie Winter, Executive Director
Area Agency on Aging of Pasco-Pinellas, Inc.
4.4 Safe Boating Week Proclamation, May 19-26, 2018 — Dale Veverka. US Coast Guard
Sand Key
4.5 United Way Award Certificate - Chuck Lane, Economic Development
Mr. Lane presented the Council with a Certificate of Appreciation for Top 100
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City of Clearwater
City Council Meeting Minutes May 17, 2018
Most Generous Workplaces.
4.6 Emergency Medical Services Week, May 20-26, 2018 - Assistant Chief of EMS, Anthony
Tedesco
5. Approval of Minutes
5.1 Approve the minutes of the May 3, 2018 City Council Meeting as submitted in written
summation by the City Clerk.
Councilmember Cundiff moved to approve the minutes of the May 3,
2018 City Council Meeting as submitted in written summation by the
City Clerk. The motion was duly seconded and carried
unanimously.
6. Citizens to be heard re items not on the agenda
Daniel Haluba expressed his disappointment with the lack of direction
provided to the City Manager and the Assistant City Manager.
Leonard Disney said millions of tourist visit Clearwater each year and
urged all to protect the ocean life and to stop littering the beach and
ocean. He suggested placing trash cans near the water and cigarette
receptacles on the beach.
Anthony Burnet and Lilly Henrick invited all to the Father Daughter
Dance next month at the Clearwater Martin Luther King Neighborhood
Center.
Rebecca Kaye expressed a concern that many residents are not aware of
the Drew Street Complete Street meetings and suggested having a
temporary sign to notify residents in the Glenwood Estates neighborhood of
the May 22 meeting.
7. Consent Agenda — Approved as submitted.
7.1 Approve the City's portion of a performance guarantee of$100,000 for ZZ Top and John
Fogerty concert to be held at Coachman Park on June 2, 2018. (consent)
7.2 Approve the purchase of fitness equipment for the Morningside Recreation Center
located at 2400 Harn Blvd. to Gym Source of Tampa for $84,211.50 and FitRev of
Tampa for $54,517.00 for a total cost of$138,728.50. (consent)
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City Council Meeting Minutes May 17, 2018
7.3 Approve a Sublease Agreement between the City of Clearwater, the U.S. National Senior
Sports Organization Inc. and the State of Florida, Bureau of Public Land Administration,
Division of State Lands for use of the Florida Department of Transportation building and
property located at 3204 Gulf to Bay Blvd.; approve an amendment to the existing lease
with the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida
and City of Clearwater to allow for the U.S. National Senior Sports Organization, Inc. to
utilize said property as their corporate headquarters, and authorize the appropriate
officials to execute same. (consent)
7.4 Approve the First Amendment to the Joint Project Agreement (JPA) between Pinellas
County and the City of Clearwater for Utility Relocations as part of the Pinellas County
Lake Avenue Culvert Project (17-0005-UT) to extend the agreement duration, and
authorize the appropriate officials to execute same. (consent)
7.5 Amend City Council Policies 2-16, 2-21 and 5-6.
Councilmember Hamilton moved to approve the Consent Agenda
as submitted and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
8.1 Declare three parcels of certain real property in Section 16, Township 29 South, Range
15 East, formerly used respectively as right-of-way, a meeting facility that supported old
Fire Station 45, and a parking lot consisting of 9 parking spaces adjacent to the North
Garden Avenue Parking Garage as surplus for the purpose of exchanging the three
parcels for a strategic parcel in the downtown core, which is of greater value, currently
owned by the Church of Scientology Flag Service Organization, Inc. (COS) and authorize
the appropriate officials to execute same. (APH)
The City is the owner of three parcels of land more particularly described as:
1. 600 Franklin Street - The South 60' of Lot 1, Block 7, Gould & Ewing's
1 st and 2nd Addition to Clearwater-Harbor Fla, Plat Book 1, Page 52,
Public Records of Hillsborough County, of which Pinellas County was
formerly a part.
2. Dedicated Right-of-Way - a portion of Lot 34 and a portion of the vacated
Haven Street, Court Square Subdivision, Plat Book 5, Page 53, Public
Records of Pinellas County, Florida.
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City Council Meeting Minutes May 17, 2018
3. The North 37' of the West 121' of the South half of Lot 1, Block 5, of
Gould & Ewing's 1 st and 2nd Addition to Clearwater-Harbor Fla., Plat
Book 1, Page 52, of the Public Records of Hillsborough County, Florida,
of which Pinellas County was formerly a part.
The first parcel, 600 Franklin Street, supported the old Fire Station 45. The
property is approximately 3,660 square feet and the appraised value of the
parcel has been determined by James Millspaugh & Associates, Inc., to be One
Hundred Sixty-Five Thousand dollars ($165,000.00).
The second parcel, the right-of-way parcel, is located North of Court Street,
between S. Garden Avenue and S. Fort Harrison Avenue, and contains
right-of-way both dedicated as Haven Street by plat and right-of-way dedicated
by a Resolution of the Clearwater City Council.
The Haven Street portion of the right-of-way parcel was dedicated in Plat Book
5, Page 53, Official Records of Pinellas County, Florida in 1922, and will join the
adjacent fee-owned lots by operation of law upon vacation. The right-of-way
over City-owned lots 34 and 45 of Court Square Subdivision was dedicated by
Resolution No. 79-50 in Official Records Book 4867, Page 1478, Official
Records of Pinellas County. Following the vacation of the right-of-way parcel in
accordance with Vacation Ordinance 9129-18, being presented for Council
approval simultaneously herewith, the remaining City-owned property will be
approximately 4,750 square feet. The appraised value of right-of-way/city
owned parcel has been determined by Jim Millspaugh &Associates, Inc., to be
Two Hundred Thousand dollars ($200,000.00).
The third parcel, located at 28 North Garden Avenue (commonly known as the
City of Clearwater's North Garden Avenue Parking Lot) lying east of Watterson
Avenue, north of Cleveland Street, south of Hendricks Street, and west of N
Garden Avenue. This lot is approximately 4,500 square feet and includes 9
parking spaces, open to the public. The parking rate at this lot is $0.50 an hour
with a maximum time limit of 2 hours. The appraised value of this property, as
determined by James Millspaugh &Associates, Inc, is Ninety Thousand dollars
($90,000.00).
The property owned by COS, to be granted to the city is a paved parking lot in
disrepair at the southwest corner of Martin Luther King Jr Avenue and Cleveland
Street, Parcel ID# 15-29-15-53928-0005-0011. The appraised value of this
property, as determined by James Millspaugh &Associates, Inc, is
$640,000.00.
The Nolen Project in the downtown core creates a need for public parking. It is
contemplated that the property to be conveyed to the city will provide some
needed parking.
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City Council Meeting Minutes May 17, 2018
Per City Charter Section 2.01(d)(5)(iv), real property declared surplus may be
exchanged for other real property having a comparable appraised value.
In response to questions, Real Estate Services Coordinator James
Benwell said staff has been working on the item for over a year. Two of the
properties are city parking lots, for a total of 16 parking spaces. The two
properties are being swapped for a larger site with greater value that is
needed for economic development on east Cleveland Street. He said
the property to be acquired by the City is $185,000 more valuable and
almost three times larger. Assistant City Attorney Laura Mahony said the
contract does not include language that the City requested the COS to
purchase the property to be acquired by the City, the City Attorney confirmed
it is was factually correct.
A concern was expressed regarding conducting business with individuals
who do not communicate with the City. Comments were made that the
City requested the COS to purchase the property for a swap that would
benefit public interest.
Councilmember Allbritton moved to declare three parcels of certain
real property in Section 16, Township 29 South, Range 15 East,
formerly used respectively as right-of-way, a meeting facility that
supported old Fire Station 45, and a parking lot consisting of 9
parking spaces adjacent to the North Garden Avenue Parking
Garage as surplus for the purpose of exchanging the three parcels
for a strategic parcel in the downtown core, which is of greater
value, currently owned by the Church of Scientology Flag Service
Organization, Inc. (COS) and authorize the appropriate officials to
execute same. The motion was duly seconded and carried with the
following vote:
Ayes: 3 - Mayor Cretekos, Councilmember Cundiff and Councilmember
Allbritton
Nays: 1 - Councilmember Hamilton
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3072 Glen Oak Avenue, 3024 Lake Vista Drive, 3047 and 3052 Merrill Avenue and
511 Moss Avenue and the annexation, initial Future Land Use Map designation of
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Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 3132 San Jose Street, and pass Ordinances 9152-18,
9153-18, and 9154-18 on first reading. (ANX2018-04005)
These voluntary annexation petitions involve 1.37 acres consisting of six parcels
of land occupied by single-family dwellings. The properties are located
generally north of Drew Street, south of SR 590 and within '/4 mile west or east
of North McMullen Booth Road. The applicants are requesting annexation in
order to be connected to the City sanitary sewer as part of the Kapok Terrace
Sanitary Sewer System Extension Project. The properties are located within an
enclave and are contiguous to existing city boundaries on at least one side. It is
proposed that the property at 3132 San Jose Street be assigned a Future Land
Use Map designation of Residential Urban (RU) and the remaining properties be
assigned Residential Low (RL). All properties are proposed to be assigned a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The properties currently receive water service from the City of
Clearwater. The applicants will connect to the City's sanitary sewer
service when it is available and are aware of the fee that must be paid in
order to connect and the financial incentives available. Collection of
solid waste will be provided by the City of Clearwater. The properties are
located within Police District III and service will be administered through
the district headquarters located at 2851 McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve the properties with sanitary sewer, solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation for 3072 Glen
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Oak Avenue, 3024 Lake Vista Avenue, 3047 and 3052 Merrill Avenue and
511 Moss Avenue. This designation primarily permits residential uses at
a density of 5 units per acre. The proposed Residential Urban (RU)
Future Land Use Map category is consistent with the current
Countywide Plan designation for 3132 San Jose Street. This
designation primarily permits residential uses at a density of 7.5 units
per acre. The proposed zoning district to be assigned to all properties is
the Low Medium Density Residential (LMDR) District. The use of the
subject properties is consistent with the uses allowed in the District and
the properties exceed the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The properties proposed for annexation are contiguous to existing city
boundaries on at least one boundary; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
Councilmember Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 3072 Glen Oak Avenue, 3024 Lake Vista Drive,
3047 and 3052 Merrill Avenue and 511 Moss Avenue and the
annexation, initial Future Land Use Map designation of Residential
Urban (RU) and initial Zoning Atlas designation of Low Medium
Density Residential (LMDR) District for 3132 San Jose Street. The
motion was duly seconded and carried unanimously.
Ordinance 9152-18 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 9152-18 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
Ordinance 9153-18 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9153-18. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
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City Council Meeting Minutes May 17, 2018
Ordinance 9154-18 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 9154-18 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
9. Second Readings - Public Hearing
9.1 Adopt Ordinance 9129-18 on second reading, vacating public right-of-way described as
that certain portion of Haven Street right-of-way of Court Square, being bound by Franklin
Street to the North, South Garden Avenue to the East, Court Street to the South, and
South Fort Harrison Avenue to the West; subject to, among other things, a blanket general
utility, drainage and gas easement to be reserved over the entire right-of-way to be
vacated herein, subject to the granting of certain private utility easements.
Ordinance 9129-18 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 9129-18 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
9.2 Adopt Ordinance 9130-18 on second reading, vacating public right-of-way of Damascus
Road as recorded in OR Book 1936, Page 522 of the Public Records of Pinellas County,
Florida and vacating an ingress and egress easement as recorded in OR Book 9551,
Page 1433 of the Public Records of Pinellas County, Florida.
Ordinance 9130-18 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 9130-18 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
9.3 Adopt Ordinance 9133-18 on second reading, changing the composition of the Sister
Cities Advisory Board to add an at-large member.
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Ordinance 9133-18 was presented and read by title only.
Councilmember Allbritton moved to adopt Ordinance 9133-18 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
10. City Manager Reports
10.1 Increase the Police Department Full Time Equivalents (FTEs) by 11.4; authorize
purchase of additional Police Ford Explorer vehicles in the current fiscal year, with an
amount not to exceed $131,420; authorize the retention of six police vehicles from the
current fiscal year vehicle replacement list; authorize purchase of law enforcement related
equipment associated with the additional FTEs, with an amount not to exceed $114,690;
authorize an increase in the Police Department's operating budget, for the current year's
increase of salary, benefit and training costs related to the increased personnel, with an
amount not to exceed $239,820.
In the wake of the shooting incident, which occurred at Marjory Stoneman Douglas
High School on February 14, 2018, the Florida Legislature passed Senate Bill 7026
(the Marjory Stoneman Douglas HS Public Safety Act). The bill was signed by
Governor Scott on March 9, 2018.
The bill contains several pertinent requirements for law enforcement, which will
impact the City of Clearwater and the Clearwater Police Department.
Fundamentally, this legislation requires each district school board to partner with
law enforcement agencies to "establish or assign one or more safe school officers
at each school facility within the district" by implementing a combination of options
which best meet the needs of the school district; the definition of school facility
includes Charter schools. Those options include mutual aid agreements,
implementing a School Marshall Program, or assigning a School Resource Officer
(SRO). The Pinellas School District has already determined that the School
Marshall Program will not be implemented in Pinellas County and has chosen to
expand the use of School Resource Officers throughout Pinellas County.
Additional duties impacting law enforcement which are outlined within the legislation
include providing general security, site risk assessments, monthly emergency
preparedness drills, and threat assessments relating to the campus.
This legislation also requires that School Resource Officer(s) are present whenever
students are present for school. This will require the assignment of relief personnel,
or personnel overtime, to provide a law enforcement presence whenever the School
Resource Officer is not on campus for either work-related or personal reasons (i.e.,
required court appearances, making arrests, training, sick leave, etc.).
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City Council Meeting Minutes May 17, 2018
The Clearwater Police Department currently has 3 permanently assigned School
Resource Officers. They are assigned to the following schools:
*Oak Grove Middle School
*Countryside High School
*Clearwater High School.
Supervision of these officers is currently accomplished through 1 sergeant, who is
also assigned other duties unrelated to the School Resource Officer Program.
Based upon this legislation and related mandates, the Clearwater Police
Department plans to implement the below deployment strategy to comply with the
statutory requirements:
1.Belleair Elementary (Part-Time Officer)
2.Eisenhower Elementary (Part-Time Officer)
3.Leila Davis Elementary (Part-Time Officer)
4.Sandy Lane Elementary (Part-Time Officer)
5.Skycrest Elementary (Part-Time Officer)
6.Plumb Elementary (Part-Time Officer)
7.Kings Highway Magnet (Part-Time Officer)
8.Plato Clearwater (Part-Time Officer)
9.Clearwater Fundamental (Full-Time Officer)
10.Countryside High School (additional SRO, based upon student population — Full-
Time Officer)
11.Clearwater High School (additional SRO, based upon student population — Full-
Time Officer)
A supervisor will also be necessary to manage these additional positions and
responsibilities. This brings the total additional needed personnel to comply with
the legislation to 11.4 FTEs.
There are two additional schools (Calvin Hunsinger and Clearwater Intermediate)
which are within city boundaries. However, the Pinellas County School Board
Police Department has agreed to maintain officer(s) at these facilities at the
required ratios.
Cost and Budgetary Implications:
The legislation creates requirements of law enforcement state-wide which are
largely unfunded. Currently, the Pinellas County School Board provides a portion of
funding of the Police Department's current School Resource Officers, at a rate of
$57,944.64 per officer, for a total of$173,833.92 during the existing school year.
The Police Department provides funding for the remainder of the employee salary
and benefits through Florida Contraband Forfeiture Funds in the amount of
$124,939.00.
On April 30, 2018, the Council directed the Police Department to implement a
strategy which incorporated a combination of both Full-Time and Part-Time FTEs in
response to the Marjory Stoneman Douglas HS Public Safety Act. Subsequent to
negotiations, the Pinellas County School Board proposes providing funding for ten
additional School Resource Officer positions created as a result of this legislation, at
a rate of$58,000 per officer. Funding for one additional school (Plato Academy)
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City Council Meeting Minutes May 17, 2018
may be available through a separate contractual agreement. However, supervisory
positions are exempt from reimbursement. There is insufficient funding within the
Florida Contraband Forfeiture Fund to provide funding for, or maintain funding for,
these additional positions. However, the Police Department plans to continue
supplemental funding for the three existing School Resource Officers utilizing
Florida Contraband Forfeiture Funds.
The cost implications of these additional personnel are outlined below:
11 Officer StepThree (FT) $58,7112.00 $20,8.80.35 (S58,000�001
Office Step Three(FT) $5,8,712.00 $20,880.35 f 58, 1 X1)i
3 Officer Step Three (FT) $58,7112.00 $20,8.8,035 (S58.000X0)
4 Off i cer Step Three(PT) $51,14.82 $13,217. 7 x$58,00 X0)
5 Officer Step Three (PT) $51,184.82 $113,2117.27 558.01 O�010
0 ' Gffieer Step Three (PT) $51,184.92 $13,217.27 $58,001,00),
7 Officer Step Three (PT) $51„184®82 $113,2117.27 f,S58.000,00)
8 Officer Step Three(PT) $511,1184.82 $13,2117.27 ($58,000.01);
8 Officer Step Three (PT) $51,184.82 $113,2117.27 S58.0GO�00)
10 Gfficer Step Three(PT) $511,1.84.82 $13,217.27 ($58,00D.100),
111 Officer Step Three (PT) $51,184.82 $113,2117.27 (. 58a0 !Ot1)
12 Sergeant Step Five $85,057.40 $2-5,311.90 $0.00
Overtime Relief $1.20,1100®00 $0®00 $0®00
Sub-Total` $790,671.96 $193,691.01 (, 638,1t1 .00)
The unfunded direct personnel costs associated with this deployment allocation is
approximately $226,363. Overtime funding is provided to ensure compliance with
the requirement of providing a law enforcement presence whenever the School
Resource Officer is not on campus for either work-related or personal reasons.
Furthermore, the Marjory Stoneman Douglas HS Public Safety Act does not provide
funding for the costs associated with providing essential law enforcement
equipment for these required positions. The Police Department has identified that
police related equipment costs, excluding vehicle purchase costs, total
approximately $114,690. Combined vehicle and equipment costs are approximately
$246,110.
Because of these mandates, the Police Department seeks approval for the
following:
•Increase the allotted FTEs assigned to the Police Department by 12 positions (8
Part-Time Police Officers /3 Full-Time Police Officers / 1 Full-Time Police
Sergeant), allowing the Police Department to begin hiring and training these
personnel immediately.
•Authorize the purchase four additional Police Ford Explorer vehicles in the current
fiscal year. (Allen Jay Fleet Sales, Inc., not to exceed $131,420)
*Approve the retention of six police vehicles from the current fiscal year vehicle
replacement list and provide funding for vehicle refurbishment. (An additional five
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police vehicles planned for replacement in fiscal year 2018/19 will also be retained
for use in the SRO program).
*Based upon the anticipated need for law enforcement equipment and vehicles
throughout the State of Florida (as all law enforcement agencies endeavor to
comply with this statute), authorize the immediate purchase of law enforcement
equipment directly related to the hiring of the above personnel, with vendors to
include, but not limited to, the following at an amount not to exceed $114,690:
oEnforcement One, Inc.;
oAxon, Inc.;
oFlorida Bullet, Inc.;
oGalls, Inc;
oSignal 15, Inc.
*Authorize an increase in the Police Department's operating budget, to incorporate
the personnel costs associated with program implementation and transition, not to
exceed $239,820:
oOvertime costs for the remainder of the current fiscal year, utilized to ensure
adequate staffing during program implementation, are anticipated at: $130,000.
oPro-rated salaries, for the four additional (full-time) positions, are estimated at:
$104,660.
olt is anticipated the Police Department will be required to increase the number of
Field Training Personnel by 5 additional full-time training officers. Based upon
existing contracts, these personnel received 5 percent additional pay of their base salary
when training. This amount is approximated at: $5,160.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget will amend Police Department cost center 0101138, School
Resource Officers, by expenditures to date, not to exceed $486,000 offset with
revenues from General Fund Reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third quarter budget amendment
allocating General Fund reserves in an amount not to exceed $486,000 for
expenditures to date for staffing and costs associated with the increase of SRO's as
required by mandates resulting from the Marjory Stoneman Douglas HS Public
Safety Act. Inclusive of this item if approved, a net total of$7,977,630 of General
Fund reserves has been appropriated by Council to fund expenditures in the
2017/18 operating budget. The remaining balance in General Fund reserves after
the 8.5% reserve requirement is approximately $8.8 million, including the BP
settlement funds. Exclusive of the BP funds, the remaining balance is $2.3 million,
or 1.7% of the current General Fund operating budget.
In response to questions, the City Clerk said staff has provided a revised
motion, which will be explained by Police Chief Daniel Slaughter. Police
Chief Slaughter said the Pinellas County School Board will provide
$58,000 to fund the extra SRO at Clearwater Fundamental. He said
Pinellas County School Board Superintendent Dr. Michael Grego was
committed to providing the City a $58,000-reimbursement for all the
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City Council Meeting Minutes May 17, 2018
SROs the City would cover.
There was council consensus to substitute Item 10.1 with the revised title.
One individual spoke in opposition.
It was stated that the City has been providing the SROs at the high
schools and Oak Grove Middle for years, it made sense to continue
the service as required by the new law and that Council directed staff
to work with the Sheriff on a plan.
Councilmember Hamilton moved to increase the Police Department
Full Time Equivalents (FTEs) by 2.8; authorize the retention of six
police vehicles from the current fiscal year vehicle replacement list;
authorize purchase of law enforcement related equipment
associated with the additional FTEs, with an amount not to exceed
$30,923, and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
10.2Approve an agreement between the City of Clearwater and the School Board of Pinellas
County, Florida, providing for the continuation and expansion of the School Resource
Officer Program, for a multi-year period commencing July 1, 2018 through June 30, 2021,
and authorize the appropriate officials to execute same.
No Action. Item withdrawn.
10.3Ratify and confirm Change Order 1 to David Nelson Construction Co., of Palm Harbor,
Florida, for East Gateway Stormwater and Sanitary Sewer Improvements (13-0043-UT)
in the amount of$421,554.60, a time extension of 279 calendar days and authorize the
appropriate officials to execute same.
January 17, 2017, City Council awarded a construction contract to David Nelson
Construction Co. in the amount of$11,409,143.90 for East Gateway
Stormwater and Sanitary Sewer Improvements.
The initial contract included milling and resurfacing roads within the perimeter of
the project. During milling, it was discovered that a portion of streets in the
project area require complete replacement. Also, the scope of roadway work is
being expanded to include milling and resurfacing San Juan and Franklin
Streets from Hillcrest Avenue to Gulf to Bay Boulevard.
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With the roadway scope expansion and previous utility delays and conflicts the
project schedule requires a 279-day time extension, from 334 days to 613 days,
for a new completion date of November 30, 2018.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-92277, Streets and
Sidewalks to fund this change order.
Changes to the following projects codes will provide funding for the ratify and
confirm change order:
ENRD180004-CONS-CNSTRC $998,366.60
ENST180009-CONS-CNSTRC (231,633.74)
3217321-563800-96634 (218,424.77)
3217321-563800-96739 (20,345.21)
3827382-563800-96742 (106,408.28)
Councilmember Hamilton moved to ratify and confirm Change Order
1 to David Nelson Construction Co., of Palm Harbor, Florida, for
East Gateway Stormwater and Sanitary Sewer Improvements
(13-0043-UT) in the amount of$421,554.60, a time extension of 279
calendar days and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
10.4Support initiatives to lessen the negative impact of single-use plastic and styrofoam
products by encouraging Clearwater businesses to participate voluntarily in an ocean
friendly business program and adopt Resolution 18-08.
The Environmental Advisory Board developed the Ocean Friendly Business
Program outlined in Resolution 18-08 to address pollution caused by single-use
plastics and styrofoam, and is requesting that the City Council adopt the
Resolution thereby demonstrating its support for the Program.
Seventeen individuals spoke in support.
The City Attorney said that a revised resolution was provided to Council
in the agenda packs. There was council consensus to substitute with the
revised resolution.
Councilmember Cundiff moved to support initiatives to lessen the
negative impact of single-use plastic and styrofoam products by
encouraging Clearwater businesses to participate voluntarily in an
ocean friendly business program. The motion was duly seconded
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City of Clearwater
City Council Meeting Minutes May 17, 2018
and carried unanimously.
Resolution 18-08 was presented and read by title only.
Councilmember Hamilton moved to adopt Resolution 18-08. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
10.5Approve the Contract for Exchange of Real Property providing for the exchange of certain
city-owned real property for a strategic parcel in the downtown core which is of greater
value and is owned by the Church of Scientology Flag Service Organization, Inc. (COS),
authorize the appropriate officials to execute same, together with all other instruments
necessary to affect closing.
The Nolen Project in the downtown core creates a need for public parking. The
property at the Southwest corner of Cleveland Street and S. Martin Luther King
Jr. Avenue at 1133 Cleveland Street abuts the Nolen Project and will provide
needed parking. This property will be conveyed to the City by COS in exchange
for three city-owned properties as more particularly described below. The COS
property appraised at$640,000.00 by James Millspaugh &Associates, Inc.
In exchange for this COS property, the City of Clearwater will convey three
parcels of land more particularly described as:
1. 600 Franklin Street - The South 60' of Lot 1, Block 7, Gould &
Ewing's 1 st and 2nd Addition to Clearwater-Harbor Fla, Plat Book
1, Page 52, Public Records of Hillsborough County, of which
Pinellas County was formerly a part.
2. Dedicated Right-of-way - a portion of Lot 34 and a portion of the
vacated Haven Street, Court Square Subdivision, Plat Book 5,
Page 53, Public Records of Pinellas County, Florida.
3. The North 37' of the West 121' of the South half of Lot 1, Block 5,
of Gould & Ewing's 1 st and 2nd Addition to Clearwater-Harbor
Fla., Plat Book 1, Page 52, of the Public Records of Hillsborough
County, Florida, of which Pinellas County was formerly a part.
The first parcel, 600 Franklin Street, supported the old Fire Station 45. The
property is approximately 3,660 square feet and the appraised value of the
parcel has been determined by James Millspaugh & Associates, Inc., to be
$165,000.00.
The second parcel, the right-of-way parcel, is located North of Court Street,
between S. Garden Avenue and S. Fort Harrison Avenue, and contains
right-of-way both dedicated as Haven Street by plat and right-of-way dedicated
by a Resolution of the Clearwater City Council.
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City of Clearwater
City Council Meeting Minutes May 17, 2018
The Haven Street portion of the right-of-way parcel was dedicated in Plat Book
5, Page 53, Official Records of Pinellas County, Florida in 1922, and will join the
adjacent fee-owned lots by operation of law upon vacation. The right-of-way
over city-owned lots 34 and 45 of Court Square Subdivision was dedicated by
Resolution 79-50 in Official Records Book 4867, Page 1478, Official Records of
Pinellas County. Following the vacation of the right-of-way parcel in accordance
with Vacation Ordinance 9129-18, being presented for Council approval
simultaneously herewith, the remaining City-owned property will be
approximately 4,750 square feet. The appraised value of
right-of-way/city-owned parcel has been determined by Jim Millspaugh &
Associates, Inc., to be $200,000.00.
The third parcel, located at 28 North Garden Avenue (commonly known as the
City of Clearwater's North Garden Avenue Parking Lot) lying east of Watterson
Avenue, north of Cleveland Street, south of Hendricks Street, and west of N
Garden Avenue. This lot is approximately 4,500 square feet and includes 9
parking spaces, open to the public. The parking rate at this lot is $0.50 an hour
with a maximum time limit of 2 hours. The appraised value of this property, as
determined by James Millspaugh &Associates, Inc, is $90,000.00.
This contract is contingent upon three pre-requisites. The first being the
declaration of surplus of these three City owned parcels. The second
pre-requisite is the vacation of Haven Street, along with real property dedicated
as right-of-way in Official Records Book 4867, Page 1478, of the Public
Records of Pinellas County, Florida. The third is the City being granted
adequate access to the COS Property in accordance with the timeframes
contemplated in the contract for purposes of conducting inspections and
investigations, including environmental investigations. If any of these
pre-requisite items fail to come to fruition, this contract will be null and void.
Councilmember Allbritton moved to approve the Contract for
Exchange of Real Property providing for the exchange of certain
city-owned real property for a strategic parcel in the downtown core
which is of greater value and is owned by the Church of
Scientology Flag Service Organization, Inc. (COS), authorize the
appropriate officials to execute same, together with all other
instruments necessary to affect closing. The motion was duly
seconded and carried with the following vote:
Ayes: 3 - Mayor Cretekos, Councilmember Cundiff and Councilmember
Allbritton
Nays: 1 - Councilmember Hamilton
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City of Clearwater
City Council Meeting Minutes May 17, 2018
10.6Approve the revised Statewide Mutual Aid Agreement and adopt Resolution 18-09.
Section 252.40, Florida Statutes, authorizes the governing body of each political
subdivision to enter into mutual aid agreements within the State for reciprocal
emergency aid and assistance in case of emergencies too extensive to deal
with unassisted.
The need for a statewide mutual aid agreement is based on the following
conditions: 1) Florida is vulnerable to a range of disasters likely to disrupt
essential services and destroy infrastructure needed to deliver those services;
2) disasters are likely to exceed the capability of any one local government to
cope with existing resources; 3) disasters also may give rise to unusual
technical needs that local governments may not be able to meet with existing
resources, but that other local governments may be able to offer; 4) the
Emergency Management Act provides local governments the authority to make
agreements for mutual assistance in emergencies, and through such
agreements to ensure the timely reimbursement of costs incurred by local
governments which render such assistance; and 5) under the Act, Florida
Department of Community Affairs, through its Division of Emergency
Management, has authority to coordinate assistance between local
governments during emergencies and to concentrate available resources
where needed.
The current Statewide Mutual Aid Agreement is a 2018 revision, and now
includes small events. The original was adopted in 1998 and a comprehensive
update was completed in 2002.
Councilmember Cundiff moved to approve the revised Statewide
Mutual Aid Agreement. The motion was duly seconded and carried
unanimously.
Resolution 18-09 was presented and read by title only.
Councilmember Hamilton moved to adopt Resolution 18-09. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Councilmember Hamilton, Councilmember Cundiff
and Councilmember Allbritton
10.7Ratify and Confirm a Blanket Purchase Order increase to USA Bluebook in the amount of
$39,500 to process invoices totaling $35,265.54 for operating materials and chemicals
purchased for Wastewater Reclamation Facilities Marshall Street, Northeast, East and
the Water Treatment Plants RO1, RO2, WTP 3, Water Distribution and Wastewater
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City of Clearwater
City Council Meeting Minutes May 17, 2018
Collections and authorize the appropriate officials to execute same.
USA Bluebook Blanket Purchase Order (BPO) BR512287 original amount of
$99,000.00 with the increase of$39,500 the BPO is over$100,000.00 and
requires council authorization. BPO BR512287 is used for various operating
supplies for Public Utilities and purchases are under $2,500.00.
The Department purchased operations and maintenance related chemicals,
equipment and other products from USA Bluebook to support the operations
and maintenance divisions. The purchasing needs were greater than estimated
when the last BPO was issued.
APPROPRIATION CODE AND AMOUNT:
4211353-550400 $190.00
4211354-550400 $4,000.00
4211355-550400 $10,000.00
4211356-550400 $10,000.00
4212051-550400 $2,000.00
4212056-550400 $8,500.00
4212057-550400 $4,810.00
In response to a question, Public Utilities Director David Porter said the
Department has undertaken more preventative maintenance work than in
previous years. The amount of maintenance work will be adjusted
next year.
Councilmember Allbritton moved to ratify and Confirm a Blanket
Purchase Order increase to USA Bluebook in the amount of $39,500
to process invoices totaling $35,265.54 for operating materials and
chemicals purchased for Wastewater Reclamation Facilities
Marshall Street, Northeast, East and the Water Treatment Plants
R01, R02, WTP 3, Water Distribution and Wastewater Collections
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
10.8Ratify and confirm a Blanket Purchase Order increase to Xylem Water Solutions in the
amount of$90,000.00 to process invoices totaling $85,574.80 for various pumps and
repairs.
City Council on May 5, 2016 approved Blanket Purchase Order BR511653-2 for
an annual amount of$200,000 with the option for two, one-year term extensions
for the purchase of Flygt Pumps, replacement parts, and factory authorized
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City of Clearwater
City Council Meeting Minutes May 17, 2018
service effective June 2, 2016. In accordance with City Code Section 2.564 (1)
(b), Exceptions to Bidding, Xylem has been determined a sole source vendor for
Flygt Pumps, replacement parts and factory authorized service.
The Department experienced more pump related costs (repairs and
replacement pumps) than originally projected for the second year.
APPROPRIATION CODE AND AMOUNT:
4211347-550400 $90,000.00
Councilmember Cundiff moved to ratify and confirm a Blanket
Purchase Order increase to Xylem Water Solutions in the amount of
$90,000.00 to process invoices totaling $85,574.80 for various
pumps and repairs. The motion was duly seconded and carried
unanimously.
The Council recessed from 7:59 p.m. to 8:06 p.m.
10.9Appoint individuals to the Strong Mayor Task Force.
At the May 3rd council meeting, staff was directed to contact members of the
2015 and 2011 Charter Review Committees regarding changing the form of
government. The following individuals have expressed an interest in serving on
the Task Force:
2015 Charter Review Committee
• Bud Elias
• Nino Accetta
• Karen Graham Cunningham
• Rosemarie Kibitlewski (out of town: 5/25-6/9)
• David Loyd
• George Mantzaris
• Konrad McCree, Jr.
• William Sturtevant
2011 Charter Review Committee
• Norma Carlough
• Jack Geller (out of town: 6/2-6/17)
• Cyndie Goudeau (out of town: 5/28-6/8)
• Keith Protonentis (out of town: 5/28-6/8)
• Stan Vittetoe
• Howard Warshauer
• Olin Wright
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City of Clearwater
City Council Meeting Minutes May 17, 2018
In response to questions, the City Clerk said an organizational meeting
will be scheduled next week. It is anticipated the group will meet weekly
through the beginning of July. If the item is approved by Council, staff will
begin reaching out to the members tomorrow. There is only one
African American proposed for the Task Force, there are no Hispanics.
The City Attorney said Council will have to adopt the ordinance
amending the charter and place it on the ballot. If the charter amendment
was done by a petition initiative, the changes would be owned by the
citizen group requesting the changes, in this case the changes would be
owned by Council. The City Clerk said the proposed members of the
Task Force were members of the 2015 or 2011 Charter Review
Committees, all individuals reside within city limits.
A comment was made that Council will ultimately approve what the
committee presents.
The City Attorney said Council will have a short time frame to make any
changes to the proposed amendments; the amendments will be presented at
the July 19 meeting, with first reading on August 2 and second reading on
August 16. A lot of revisions will be made but it is not a whole new charter.
She believes the focus should be on the changes necessary for a strong
mayor government, how it affects Council, balance of power and any
other changes that are triggered by the changes. It would be a time saver
if Council was involved in the process. She said Council would benefit
from hearing the discussions and viewpoints. She said holding a joint
meeting with Council is a new concept, she reached out to Lynn Tipton of
the Florida League of Cities regarding facilitating the meetings or
presenting at the first meeting. The City Attorney said the meetings will
be noticed as a council worksession and joint meeting with the Task
Force.
In response to a concern, the City Attorney said the objective is to have
weekly meetings, if quorum is not possible, then it would have to be
pushed out. If there is no quorum, there is no meeting.
Two individuals spoke in support.
Two individuals spoke in opposition.
In response to questions, the City Attorney said if the initiative petition
process was pursued, Council would not control the language.
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City of Clearwater
City Council Meeting Minutes May 17, 2018
A concern was expressed with the rushed process in order to place on the
November ballot, which is expected to be 2 to 3 pages long. It was stated
that if Council approves the agenda item, Council cannot go through the
proposed process and not approve the proposed changes.
Councilmember Cundiff moved to approve selection of the 15
individuals listed to the Executive Strong Mayor Task Force, which
will meet weekly in joint worksessions with City Council, City
Attorney, City Clerk and appropriate staff for the purpose of creating
proposed charter language for the executive strong mayor system
in Clearwater, this charter language shall be brought back to the
Council by the first meeting in July for council approval to be placed
on the ballot in November. The motion was duly seconded and
carried with the following vote:
Ayes:3 - Councilmember Hamilton, Councilmember Cundiff and
Councilmember Allbritton
Nays:1 - Mayor Cretekos
11. City Attorney Reports — None.
12. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Allbritton thanked the Police Chief for all his work on the
SRO plans. He said there is a Craft Beer and Music Festival this weekend
on Cleveland Street.
Councilmember Cundiff read a letter that was sent to the City Manager from
St. Vincent de Paul thanking staff for working with them. He said in addition
to the soup kitchen, the organization has a job training program and provides
help with resume writing.
13. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events and congratulated
the City Attorney for being named in the Legal Elite Hall of Fame by
Florida Trend and Kristi Cheatham Petit for being named the
AchieveHERS Woman of the Year.
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City of Clearwater
City Council
14. Adjourn
Meeting Minutes May 17, 2018
The meeting adjourned at 8:49 p.m.
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Mayor
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City Clerk
City of Clearwater
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