GRANICUS CONTRACTGRAN ICUS
Quote Number: Q-20968
Quote Prepared On: 5/23/2018
Quote Valid Through: 6/30/2018
Payment Terms: Net 30
Start Date: 6/1/2018
End Date: 5/31/2021
Procurement Vehicle: Direct
In Support of: Clearwater, FL
Granicus Contact:
Name: Nicholas Levine
Phone: +1 3035940854
Email: nicholas.levine@granicus.com
ONE-TIME FEE
Product Name
Invoice
Schedule
Quantity
One -Time
Total
Boards and Commissions - Online Training
Milestones
1 Hours
$0.00
Boards and Commissions Data Import
Milestones
10 Hours
$2,250.00
Granicus Encoding Appliance Hardware - SDI (AMAX) (GT)
50% Upfront
50% On Delivery
1 Each
$3,500.00
Granicus Encoding Appliance Hardware Configuration (GT)
Milestones
1 Each
$875.00
US Shipping Charge C - Large Item
Up Front
1 Each
$125.00
Annual Subscription Services for the term of 4/22/2018 - 5/31/2018
Up Front
1 Each
$4,459.01
Open Platform Suite
Annual
TOTAL
$11,209.01
ANNUAL SUBSCRIPTION FEE 06/01/2018 - 05/31/2019
Product Name
Invoice
Schedule
Quantity
Annual Total
Granicus Remote Administration
Annual
1 Each
$1,236.00
Template - Agenda or Minutes - HTML
Annual
1 Each
$494.40
Granicus Encoding Appliance Software (GT)
Annual
1 Each
$1,236.00
Legistar Add -On - Laserfiche Integration
Annual
1 Each
$1,236.00
Meeting Efficiency Suite
Annual
1 Each
$7,527.24
Citizen Participation Suite
Annual
1 Each
$6,180.00
Open Platform Suite
Annual
1 Each
$0.00
Government Transparency Suite
Annual
1 Each
$7,527.24
Legistar
Annual
1 Each
$14,832.00
Boards and Commissions (City)
Annual
1 Each
$9,000.00
Open Platform Suite
Annual
1 Each
$0.00
Granicus Encoding Appliance Software (GT)
Annual
1 Each
$1,200.00
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Q-20968 : 5/23/2018
G GRANICUS
Procurement Vehicle: Direct
In Support of: Clearwater, FL
Product Name
Invoice
Schedule
Quantity
Annual Total
Recurring Captioning Services
Annual
432 Hours
$54,000.00
Legistar Add -On -
Laserfiche Integration
Legistar Add -On - Laserfiche Integration is for the Legistar\Laserfiche integration that allows for
documents to be imported from Laserfiche to Legistar and for Legistar to export reports\attachments to
Laserfiche
TOTAL
$104,468.88
FUTURE YEAR PRICING
Product Name
06/01/2019-05/30/202006/01/2020-05/30/2021
Granicus Remote
Administration
Template - Agenda or
Minutes - HTML
Granicus Remote Administration
$ 1,273.08
$ 1,311.27
Legistar Add -On -
Laserfiche Integration
Legistar Add -On - Laserfiche Integration is for the Legistar\Laserfiche integration that allows for
documents to be imported from Laserfiche to Legistar and for Legistar to export reports\attachments to
Laserfiche
Template - Agenda or Minutes - HTML
$ 509.23
$ 524.51
Granicus Encoding Appliance Software (GT)
$ 1,273.08
$ 1,311.27
Legistar Add -On - Laserfiche Integration
$ 1,273.08
$ 1,311.27
Meeting Efficiency Suite
$ 7,753.06
$ 7,985.65
Citizen Participation Suite
$ 6,365.40
$ 6,556.36
Open Platform Suite
$ 0.00
$ 0.00
Government Transparency Suite
$ 7,753.06
$ 7,985.65
Legistar
$ 15,276.96
$ 15,735.27
Boards and Commissions (City)
$ 9,270.00
$ 9,548.10
Open Platform Suite
$ 0.00
$ 0.00
Granicus Encoding Appliance Software (GT)
$ 1,236.00
$ 1,273.08
Recurring Captioning Services
$ 55,620.00
$ 57,288.60
TOTAL:
$ 107,602.95
$ 110,831.03
PRODUCT DESCRIPTIONS
Product Name
Product Description
Granicus Remote
Administration
Template - Agenda or
Minutes - HTML
Template - Agenda or Minutes - HTML is for a template created using HTML, which a client uses to output
minutes data into a webpage that has the look and feel of a document.
Granicus Encoding
Appliance Software
(GT)
Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where
webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and
minutes created.
Legistar Add -On -
Laserfiche Integration
Legistar Add -On - Laserfiche Integration is for the Legistar\Laserfiche integration that allows for
documents to be imported from Laserfiche to Legistar and for Legistar to export reports\attachments to
Laserfiche
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Q-20968: 5/23/2018
G G1RANICUS
Procurement Vehicle: Direct
In Support of: Clearwater, FL
Product Name
Product Description
Meeting Efficiency
Suite
Meeting Efficiency is a hybrid Software -as -a -Service (SaaS) and Hardware -as -a -Service (HaaS) solution
that enables government organizations to simplify the in -meeting management and post -meeting minutes
creation processes of the clerk's office. By leveraging this solution, the client will be able to streamline
meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes
published. During a meeting, record roll calls, motions, votes, notes, and speakers, all indexed with video.
Use the index points to quickly edit minutes, templates to format in Microsoft Word or HTML, and publish
online with the click of a button. Meeting Efficiency includes:
• Unlimited user accounts
• Unlimited meeting bodies
• Unlimited storage of minutes documents
• Access to one Granicus platform site
• Access to the LiveManager software application for recording information during meetings
• Access to the Word Add-in software component for minutes formatting in MS Word if desired
• One MS Word or HTML minutes template (additional templates can be purchased if needed)
Citizen Participation
Suite
The Granicus Citizen Participation suite provides the ability to involve the community throughout the
legislative process and produce better outcomes. The Citizen Participation suite also reduces staff time
by providing the ability to effortlessly collect, manage, and prioritize citizen input. The software provides a
convenient way for citizens to voice their feedback and participate online. Granicus Citizen Participation
includes:
• Unlimited user signup
• SpeakUp tool
• eComment tool
• Ability for citizens to sign up and participate in online projects, discussions, forums, ideas, surveys,
and meetings
• Spam protection through CAPTCHA
• Profanity filters
• Role permissions for administrators
• Idea module
• Discussion module
• Forum module
• Projects module
• Survey module
• Meetings module
• Reporting on a module by module basis
• Ability to request, speak, or comment on agenda items
Open Platform Suite
Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and
index of archives. These are able to be published and accessible through a searchable viewpage.
Government
Transparency Suite
Government Transparency are the live in -meeting functions. Streaming of an event, pushing of
documents, indexing of event, creation of minutes.
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Q-20968 : 5/23/2018
G GRANICUS
Procurement Vehicle: Direct
In Support of: Clearwater, FL
Product Name
Product Description
Legistar
Legistar is a Software -as -a -Service (SaaS) solution that enables government organizations to automate
the entire Legislative process of the clerk's office. By leveraging Legistar, the client will be able to easily
manage the entire legislative process from drafting files, through assignment to various departments, to
final approval. Legistar includes:
• Unlimited user accounts •
• Unlimited meeting bodies and meeting types
• Unlimited data storage and retention
• Configuration services for one meeting body\type
• One Legistar database
• One InSite web portal
• Design services for one agenda report template
• Design services for one minute's report template
Boards and
Commissions (City)
Boards and Commissions is a Software -as -a -Service (SaaS) solution that enables government
organizations to simplify the citizen application and appointment to boards process of the clerk's office.
Boards and Commissions includes:
• Unlimited user accounts
• Unlimited boards, commissions, committees, and subcommittees
• Unlimited storage of citizen applications
• Access to one Granicus platform site
• Access to one Boards and Commissions site
• Access to customizable, embeddable iFrame websites for displaying information to citizens
• Access to a customizable online citizen application form including board -specific questions
• Customizable forms for board details, appointment details, and internal tracking details.
• Pre -designed document PDFs for applications, board details and rosters, and vacancy reports
• Downloadable spreadsheets for easy reporting
• Optional custom templates for document or report generation (additional upfront charge applies)
Open Platform Suite
Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and
index of archives. These are able to be published and accessible through a searchable viewpage.
Boards and
Commissions - Online
Training
Boards and Commissions - Online Training is for online training for Boards and Commissions, which
allows clients to have online sessions with a Granicus trainer to learn how to use the system.
Boards and
Commissions Data
Import
Import legacy data into Boards and Commissions to have access to historical data from a previous system
used prior to buying Boards and Commissions.
Granicus Encoding
Appliance Hardware -
SDI (AMAX) (GT)
AMAX Encoder with Osprey SDI Card. Used to pass commands and data from LiveManager that include
Start/Stop of webcast, indexing, and document display. Also serves to distribute video and captions to be
distributed to the CDN or Performance Accelerator.
Granicus Encoding
Appliance Software
(GT)
Granicus Encoding Appliance Software (GT) This includes the LiveManager Software solution where
webcasts are started/stopped, agendas amended and indexed, votes and attendance recorded, and
minutes created.
Granicus Encoding
Appliance Hardware
Configuration (GT)
Remote configuration and deployment of an encoding appliance.
US Shipping Charge C
- Large Item
US shipping of a large item
Recurring Captioning
Services
Recurring Real -Time Closed Captioning.
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Initials
Q-20968: 5/23/2018
G GRANICUS
Procurement Vehicle: Direct
In Support of: Clearwater, FL
TERMS AND CONDITIONS
• The Agreement shall commence on June 1, 2018 and continue for 3 years.
• Link to State & Local Terms: httpsi/granicus.com/pdfs/Master Subscription Agreement.pdf
• Payment terms: net 30
• My lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the
subscription.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is
the responsibility of Clearwater, FL to provide applicable exemption certificate(s).
• If submitting a Purchase Order instead of signing the quote, please include the following language: All pricing, terms
and conditions of quote 0-20968 are incorporated into this Purchase Order by reference.
AGREEMENT AND ACCEPTANCE
Clearwater, FL
Signature: See Page 6 For Signatures Name:
Name: Phone:
Title: Email:
Date: Address:
Signature:
Name:
Granicus, LLC
Dawn Kubat
Title: Vice President of Legal
Date: 6.7.2018
Address: 408 Saint Peter Street Suite 600 Saint Paul MN 55102
Remit PO Box 49335, San Jose, CA 95161.9335
Address: Routing# 121137522 Account" 1894159340
Billing Information
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Page5of$ Initials
Q-20968 : 5/23/2018
Countersigned:
c ttt Vr4 ,%OS
George N. Cretekos
Mayor City Manager
CITY OF CLEARWATER, FLORIDA
By:
Warn am B. Horne II
iiki-.24A Z,IAb4.,t,
Approved as to form: Attest:, 4( '
Owen Kohler 7p/ = Rosemarie CaII
Assistant City Attorney
City Clerk
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