04/19/2018 City Council Meeting Minutes April 19, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
ap
m
Meeting Minutes
Thursday, April 19, 2018
6:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes April 19, 2018
Rollcall
Present: 5 - Mayor George N. Cretekos, Vice Mayor Doreen Caudell,
Councilmember Hoyt Hamilton, Councilmember Bob Cundiff and
Councilmember David Allbritton
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K. Akin -
City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Rev. Jefferson Cox from Grace Lutheran Church
3. Pledge of Allegiance — Vice Mayor Caudell
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 April Service Awards
One service award was presented to a city employee.
4.2 Habitat for Humanity Build Local Week Proclamation, April 15-21, 2018 - Mike Sutton,
CEO of Habitat for Humanity of Pinellas County, Inc.
5. Approval of Minutes
5.1 Approve the minutes of the April 4, 2018 City Council Meeting as submitted in written
summation by the City Clerk.
Councilmember Cundiff moved to approve the minutes of the
April 4, 2018 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
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6. Citizens to be heard re items not on the agenda
Tom Rask said yesterday's circuit court ruling stated that the land under
the Clearwater Beach Recreation Center is not owned by the City. He
said a letter by the State of Florida stated the land under the Sand Pearl
is owned by the State. In 2007, the City leased that land to the Sand Pearl
Resort, the executed development agreement stated that it was
determined the City owned the land by fee simple title. He requested
copies of records that show what the City has done to correct this matter.
7. Consent Agenda — Approved as submitted.
7.1 Approve forgivable loan to Abilities of St. Andrews Cove, Inc. of Florida in an amount not
to exceed $318,600 to rehabilitate six multi-family units for rent at St. Andrews Cove
apartment complex and authorize the appropriate officials to execute all instruments
required to affect loan closing. (consent)
7.2 Approve an agreement with Intuition Systems, Inc., DBA Bi112Pay, of Clearwater, FI in the
amount of$150,480 for lock box services for the City of Clearwater, from May 1, 2018
through April 30, 2021, with the option of two two-year renewal terms and authorize the
appropriate officials to execute same. (consent)
7.3 Approve an agreement with InfoSend, Anaheim, California, in the amount of$1,440,000
for utility bill print and mail, from May 1, 2018 through April 30, 2021, with two two-year
renewal options and authorize the appropriate officials to execute same. (consent)
Councilmember Hamilton moved to approve the Consent Agenda
as submitted and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
8.1 Approve the request from City of Clearwater staff to vacate a portion of public right-of-way
of Haven Street dedicated by plat in Plat Book 5, Page 53, Official Records of Pinellas
County, Florida, and certain real property dedicated as public right-of-way by City of
Clearwater Resolution 79-50, as recorded in Official Records Book 4867, Page 1478,
Pinellas County, Florida; pass Ordinance 9129-18 on first reading and authorize the
appropriate officials to execute same. (VAC 2018-04)
As a pre-requisite to a land swap between the City of Clearwater and the
Church of Scientology Flag Service Organization, Inc. (COS), it is necessary to
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vacate a portion of Haven Street and certain real property that was dedicated as
Right-of-Way in Official Records Book 4867, Page 1478. The portion of
property that remains in City ownership following the vacation will represent one
of the three parcels to be swapped in the property exchange between the City
and COS.
The land swap, which is outlined in more depth in that certain Contract for
Exchange of Real Property agenda item, being presented for City Council
consideration simultaneously herewith, will provide for the exchange of three
city owned properties in return for a strategic downtown property owned by the
COS.
There are four conditions to this vacation. 1) the declaration of surplus of the
city-owned portions of real property; 2) City Council approval of the Contract for
Exchange of Real Property along with the closing on, and conveyance of, the
property as contemplated in the contract; 3) The City will retain a blanket
general utility, drainage and gas easement over the entire premises to be
vacated; and 4) Easements will need to be granted to private utility companies
so that they may sustain their existing utilities, as well.
All city departments have reviewed this vacation and have no objection.
In response to questions, the City Attorney said all three associated
agenda items must pass, the vacating item is contingent on the land
swap. Assistant City Attorney Laura Mahony said the vacation is
conditioned on four things: a declaration of surplus of the three parcels, a
contract and a conveyance of the property, a blanket utility and private
utility easements. Haven Street and a parcel the City owns in fee
simple just to the south were dedicated separately (one by plat and one
by dedication of the City), if vacated, it will no longer be dedicated for
public use and will be owned by the City in a proprietary capacity.
Discussion ensued with concerns expressed regarding the urgency to
pursue with the items at the current time while a master parking study is
underway.
Councilmember Cundiff moved to approve the request from City
of Clearwater staff to vacate a portion of public right-of-way of
Haven Street dedicated by plat in Plat Book 5, Page 53, Official
Records of Pinellas County, Florida, and certain real property
dedicated as public right-of-way by City of Clearwater Resolution
79-50, as recorded in Official Records Book 4867, Page 1478,
Pinellas County, Florida. The motion was duly seconded and
carried with the following vote:
Ayes: 3 - Mayor Cretekos, Councilmember Cundiff and Councilmember
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Allbritton
Nays: 2 - Vice Mayor Caudell and Councilmember Hamilton
8.2 Declare three parcels of certain real property in Section 16, Township 29 South, Range
15 East, formerly used respectively as right-of-way, a meeting facility that supported old
Fire Station 45, and a parking lot consisting of 9 parking spaces adjacent to the North
Garden Avenue Parking Garage as surplus for the purpose of exchanging the three
parcels for a strategic parcel in the downtown core, which is of greater value, currently
owned by the Church of Scientology Flag Service Organization, Inc. (COS) and authorize
the appropriate officials to execute same. (APH)
The City is the owner of three parcels of land more particularly described as:
1. 600 Franklin Street - The South 60' of Lot 1, Block 7, Gould & Ewing's
1 st and 2nd Addition to Clearwater-Harbor Fla, Plat Book 1, Page 52,
Public Records of Hillsborough County, of which Pinellas County was
formerly a part.
2. Dedicated Right-of-Way - a portion of Lot 34 and a portion of the vacated
Haven Street, Court Square Subdivision, Plat Book 5, Page 53, Public
Records of Pinellas County, Florida.
3. The North 37' of the West 121' of the South half of Lot 1, Block 5, of
Gould & Ewing's 1 st and 2nd Addition to Clearwater-Harbor Fla., Plat
Book 1, Page 52, of the Public Records of Hillsborough County, Florida,
of which Pinellas County was formerly a part.
The first parcel, 600 Franklin Street, supported the old Fire Station 45. The
property is approximately 3,660 square feet and the appraised value of the
parcel has been determined by James Millspaugh & Associates, Inc., to be One
Hundred Sixty-Five Thousand dollars ($165,000.00).
The second parcel, the right-of-way parcel, is located North of Court Street,
between S. Garden Avenue and S. Fort Harrison Avenue, and contains
right-of-way both dedicated as Haven Street by plat and right-of-way dedicated
by a Resolution of the Clearwater City Council.
The Haven Street portion of the right-of-way parcel was dedicated in Plat Book
5, Page 53, Official Records of Pinellas County, Florida in 1922, and will join the
adjacent fee-owned lots by operation of law upon vacation. The right-of-way
over City-owned lots 34 and 45 of Court Square Subdivision was dedicated by
Resolution No. 79-50 in Official Records Book 4867, Page 1478, Official
Records of Pinellas County. Following the vacation of the right-of-way parcel in
accordance with Vacation Ordinance 9129-18, being presented for Council
approval simultaneously herewith, the remaining City-owned property will be
approximately 4,750 square feet. The appraised value of right-of-way/city
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owned parcel has been determined by Jim Millspaugh &Associates, Inc., to be
Two Hundred Thousand dollars ($200,000.00).
The third parcel, located at 28 North Garden Avenue (commonly known as the
City of Clearwater's North Garden Avenue Parking Lot) lying east of Watterson
Avenue, north of Cleveland Street, south of Hendricks Street, and west of N
Garden Avenue. This lot is approximately 4,500 square feet and includes 9
parking spaces, open to the public. The parking rate at this lot is $0.50 an hour
with a maximum time limit of 2 hours. The appraised value of this property, as
determined by James Millspaugh &Associates, Inc, is Ninety Thousand dollars
($90,000.00).
The property owned by COS, to be granted to the city is a paved parking lot in
disrepair at the southwest corner of Martin Luther King Jr Avenue and Cleveland
Street, Parcel ID# 15-29-15-53928-0005-0011. The appraised value of this
property, as determined by James Millspaugh &Associates, Inc, is
$640,000.00.
The Nolen Project in the downtown core creates a need for public parking. It is
contemplated that the property to be conveyed to the city will provide some
needed parking.
Per City Charter Section 2.01(d)(5)(iv), real property declared surplus may be
exchanged for other real property having a comparable appraised value.
In response to questions, Engineering Director Scott Rice said the
preliminary layout of the property, which is located next to Fire Station 45,
showed a sedimentation pond, after further review, it was determined that
there is sufficient property at the fire station site to support development
and sedimentation control. There is considerable amount of underground
utilities on Haven Street. Assistant City Attorney Laura Mahony said the
City maintains a blanket easement as a condition. CRA Executive
Director Amanda Thompson said the urgency behind obtaining this
parcel is because it is next to three key properties, providing the City an
opportunity to attract a new restaurant or retail over the next six months.
Since an RFP (Request for Proposals) is being released for housing on
two other CRA-owned properties that are within walking distance, it is
important to show progress with retail and restaurants in this area in order
to increase property values in this area. On the long term, CRA would be
able to control redevelopment of the site which is located on an important
corner. Regarding transit oriented development, Ms. Thompson said it is
important to remember parking will always be on a continuum; there will
be multiple strategies to address the different stages of development. As
the density of people and housing increases in Downtown, the need for
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surface parking lots will increase. Ms. Mahony said the value of the
property is $185,000 more than the value of the property the City is
giving. The square footage the City is acquiring is more than three times
the square footage the City is giving. As a condition to the vacation, City
will have ingress, egress and access in drainage, utilities, gas, blanket
easement over the property.
Councilmember Cundiff moved to declare three parcels of certain
real property in Section 16, Township 29 South, Range 15 East,
formerly used respectively as right-of-way, a meeting facility that
supported old Fire Station 45, and a parking lot consisting of 9
parking spaces adjacent to the North Garden Avenue Parking
Garage as surplus for the purpose of exchanging the three
parcels for a strategic parcel in the downtown core, which is of
greater value, currently owned by the Church of Scientology Flag
Service Organization, Inc. (COS) and authorize the appropriate
officials to execute same. The motion failed for lack of a second.
No Action.
8.3 Approve the annexation of 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane and pass
Ordinance 9123-18 on first reading. (ANX2017-12026)
This voluntary annexation petition involves a 24.46-acre parcel located at the
southwest corner of Curlew Road and Lake Shore Lane. The parcel is owned
by the Friedel B. Roddey Family Trust. Currently, the property is occupied by
two single family homes, one of which is accessed from Lake Shore Lane along
the eastern boundary of the site, and one which is accessed from Aspen Trail
which terminates at the southern property line. Additionally, there is a detached
garage and barn on the property. A 4.8-acre stormwater pond provides
stormwater storage and treatment for the neighborhood to the south of the
subject site through drainage easements.
The applicant is requesting annexation in order to redevelop the property with a
new residential subdivision; however, no site plan has been submitted at this
time. The property is contiguous to existing city boundaries along the east. The
applicant has also submitted applications to change a 9.20-acre portion of the
property's Future Land Use Map designation for from Transportation Utility (T/U)
and Preservation (P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater) (LUP2018-02001) and to
rezone the entire property (24.46 acres) to the Low Medium Density Residential
(LMDR) District (REZ2017-12013) upon annexation into the City of Clearwater.
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The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of the Clearwater Community
Development Code Section 4-604.E. as follows:
• The parcel currently has a well for potable water, and Pinellas
County would provide water service when the property is
redeveloped. The closest sanitary sewer line is in the adjacent Lake
Shore Lane right-of-way. The applicant is aware that they are
responsible for evaluating the proper method to connect to the City's
sewer system, as well as for the additional costs to extend and
connect to the sewer system and any for upgrades to the existing
system that may be necessary to receive additional wastewater
flows. Collection of solid waste will be provided by the City. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to the property by Station #50 located at 2681 Countryside
Boulevard. The City has adequate capacity to serve the property with
sanitary sewer, solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the
following objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The property proposed for annexation is contiguous to existing City
boundaries along the east; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
Senior Planner Lauren Matzke said staff is requesting that Item 8.3 be
withdrawn due to issues with the application processing.
8.4 Approve a Future Land Use Map Amendment for a 9.20-acre portion of property from
Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL)
and Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation and pass
Ordinance 9124-18 on first reading. (LUP2018-02001)
This Future Land Use Map amendment application involves 9.20 acres of a
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24.46-acre property located at the southwest corner of Curlew Road and Lake
Shore Lane. The parcel is owned by the Friedel B. Roddey Family Trust. The
applicant is requesting to amend the Future Land Use Map designation on a
9.20-acre portion of the subject property from Transportation Utility (T/U) and
Preservation (P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater), indicating the intention
to redevelop the site as a residential subdivision; however, no plans have been
submitted at this time. The 10.16 acres of land currently designated as
Residential Low (RL) in the County will continue to be designated as Residential
Low (RL) on the City's map upon annexation, and the existing 4.8-acre
stormwater pond, which is undesignated on Pinellas County's Future Land Use
Map, will be appropriately designated upon annexation as Water/Drainage
Feature, consistent with the City's Comprehensive Plan. The applicant has
submitted a Petition for Annexation (ANX2017-12026) and a Zoning Atlas
Amendment (REZ2017-12013) which are being processed concurrently with
this case.
The proposed Residential Low (RL) category would permit development at a
density of 5 dwelling units per acre or a floor area ratio (FAR) of 0.40. The
applicant provided a Habitat Assessment Memo which concluded that the
majority of the upland area on the property is characterized by various grasses
that are maintained by mowing and are therefore incorrectly currently
designated as Preservation (P) on the County's Future Land Use Map. The
proposed Residential Low (RL) future land use category will allow development
that is in character with the surrounding properties and neighborhoods. The
Transportation/Utility (T/U) Overlay is proposed along the western boundary of
the subject property to recognize the utility transmission lines located in an
easement and is an appropriate category because this easement is less than
10 acres in size.
The Planning & Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
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Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is not required.
The Community Development Board will review this application at its April 17,
2018 public hearing and make a recommendation to the Council. The Planning
and Development Department will report the recommendation at the City
Council meeting.
Staff withdrew item.
8.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1500 Country Lane West and 1505 Country Lane East and pass Ordinances
9134-18, 9135-18 and 9136-18 on first reading. (ATA2018-03001)
The City is bringing these properties into its jurisdiction in compliance with the
Agreements to Annex (ATAs) signed by Ager Construction Corporation in
August 1977 and by Emanuel Boutzoukas in May 1985. These voluntary
annexation petitions involve 0.801 acres consisting of two parcels of land
occupied by single family homes. The parcels are located on the south side of
Country Lane West and Country Lane East, approximately 525 feet south of SR
590 and 1/2 mile east of US Highway 19 North. The properties are located within
an enclave and are contiguous to existing city limits along at least one
boundary. It is proposed that the properties be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive sanitary sewer service from the City
and receive water service from Pinellas County. Solid waste service will
be provided to the properties by the City. The properties are located
within Police District III and service will be administered through the
district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
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Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.1.3 Invoke agreements to annex where properties
located within enclaves meet the contiguity requirements of
Florida Statutes Chapter 171.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The use
of the subject properties is consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one boundary; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
Councilmember Hamilton moved to Approve the annexation,
initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 1500 Country Lane West and 1505
Country Lane East. The motion was duly seconded and carried
unanimously.
Ordinance 9134-18 was presented and read by title only. Vice
Mayor Caudell moved to pass Ordinance 9134-18 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton,
Councilmember Cundiff and Councilmember Allbritton
Ordinance 9135-18 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 9135-18 on first
reading. The motion was duly seconded and upon roll call, the
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vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton,
Councilmember Cundiff and Councilmember Allbritton
Ordinance 9136-18 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 9136-18 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton,
Councilmember Cundiff and Councilmember Allbritton
8.6 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1756 El Trinidad Drive East and pass Ordinances 9137-18, 9138-18 and 9139-18 on
first reading. (ANX2018-03004)
This voluntary annexation petition involves 0.184 acres of property consisting of
one parcel of land occupied by a single-family home. The parcel is located on
the west side of El Trinidad Drive East approximately 890 feet north of SR 590.
The applicant is requesting annexation in order to receive sanitary sewer and
solid waste service from the City. The property is located within an enclave and
is contiguous to existing city limits to the west, north and east. It is proposed
that the property be assigned a Future Land Use Map designation of Residential
Urban (RL) and be assigned a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the County.
Collection of solid waste will be provided to the property by the City. The
closest sanitary sewer main is located in the El Trinidad Drive East
right-of-way. The applicant is aware that the sewer impact and
assessment fees must be paid in full prior to connection and of any
additional costs to extend to the city sewer main. The property is
located within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road. Fire
and emergency medical services will be provided to this property by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve this property with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
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Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation for the property. This
designation primarily permits residential uses at a density of 5 units per
acre. The proposed zoning district to be assigned to all property is Low
Medium Density Residential (LMDR). The use of the subject property is
consistent with the uses allowed in the District and the property exceeds
the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
along to the west, north and east; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
Councilmember Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 1756 El Trinidad Drive East. The
motion was duly seconded and carried unanimously.
Ordinance 9137-18 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 9137-18 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton,
Councilmember Cundiff and Councilmember Allbritton
Councilmember Hamilton departed Chambers at 6:58 p.m.
Ordinance 9138-18 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9139-18 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
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Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Cundiff and
Councilmember Allbritton
Ordinance 9139-18 was presented and read by title only. Vice
Mayor Caudell moved to pass Ordinance 9139-18 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Cundiff and
Councilmember Allbritton
8.7 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3018 Glen Oak Avenue North and 3047 Hoyt Avenue and pass Ordinances 9140-18,
9141-18, and 9142-18 on first reading. (ANX2018-01003)
These voluntary annexation petitions involve 0.385 acres consisting of two
parcels of land occupied by single-family dwellings. The properties are located
generally north of Drew Street, south of SR 590 and within '/4 mile west of North
McMullen Booth Road. The applicants are requesting annexation in order to be
connected to the city sanitary sewer as part of the Kapok Terrace Sanitary
Sewer System Extension Project. The properties are located within an enclave
and are contiguous to existing city boundaries on at least one side. It is
proposed that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR). The Planning and Development Department determined
that the proposed annexation is consistent with the provisions of Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City of
Clearwater. The applicants will connect to the City's sanitary sewer
service when it is available and are aware of the fee that must be paid in
order to connect and the financial incentives available. Collection of
solid waste will be provided by the City of Clearwater. The properties are
located within Police District III and service will be administered through
the district headquarters located at 2851 McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve the properties with sanitary sewer, solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
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City Council Meeting Minutes April 19, 2018
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the
properties. The Residential Low (RL) designation primarily permits
residential uses at a density of 5 units per acre. The proposed zoning
district to be assigned to the properties is the Low Medium Density
Residential (LMDR) District. The use of the subject properties is
consistent with the uses allowed in the District and the properties
exceed the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing City
boundaries on at least one boundary; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
Councilmember Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 3018 Glen Oak Avenue North and
3047 Hoyt Avenue. The motion was duly seconded and carried
unanimously.
Ordinance 9140-18 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9140-18 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Cundiff and
Councilmember Allbritton
Ordinance 9141-18 was presented and read by title only. Vice
Mayor Caudell moved to pass Ordinance 9141-18 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Cundiff and
Councilmember Allbritton
Councilmember Hamilton entered Chambers at 7:02 p.m.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
Ordinance 9142-18 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 9142-18 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton,
Councilmember Cundiff and Councilmember Allbritton
9. Quasi-Judicial Public Hearings
9.1 Approve a Zoning Atlas Amendment from the A-E Agricultural Estate Residential and R-3
Single Family Residential Districts (Pinellas County) to the Low Medium Density
Residential (LMDR) District for 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane upon
annexation; and pass Ordinance 9125-18 on first reading. (REZ2017-12013)
This Zoning Atlas amendment involves a 24.46-acre parcel located at the
southwest corner of Curlew Road and Lake Shore Lane. The applicant is
requesting to rezone the subject property from the A-E Agricultural Estate
Residential and R-3 Single Family Residential Districts (Pinellas County) to the
Low Medium Density Residential (LMDR) District, indicating the intention to
redevelop the site with a new residential subdivision; however, no site plan has
been submitted at this time. The applicant has submitted a petition for
annexation (ANX2017-12026) and a Future Land Use Map amendment which
are being processed concurrently with this case (LUP2018-02001).
Currently the property has two zoning districts, A-E Agricultural Estate
Residential District, which is designated along the southern half of the site, and
the and R-3 Single Family Residential District, which is designated along the
northern half, more or less, of the site. The applicant is requesting rezoning to
establish a single zoning for the entire parcel, allowing the applicant to create a
cohesive development consistent with adjacent developments.
The Planning & Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Low Medium Density Residential (LMDR)
District are compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Low Medium Density Residential (LMDR) District
boundary is appropriately drawn in regard to location and classification
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City of Clearwater
City Council Meeting Minutes April 19, 2018
of streets, ownership lines, existing improvements, and the natural
environment.
The Community Development Board will review this application at its April 17,
2018 public hearing and make a recommendation to the Council. The Planning
and Development Department will report the recommendation at the City
Council meeting.
Staff withdrew item.
10. Second Readings - Public Hearing
10.1Adopt Ordinance 9101-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 300 South Duncan Avenue, Clearwater, Florida
33755, from Residential/Office General (R/OG) to Commercial General (CG).
Eight individuals spoke in opposition.
Three individuals spoke in support.
One individual said the building currently supports incubator types of
businesses.
In response to questions, Economic Development and Housing Director
Denise Sanderson said staff conducted an economic analysis based on
industry standards for self-storage warehouses and professional/scientific
services. The information was based on potential future use, not the
existing use as an office building. For self-storage warehouses, the
analysis projected 4.3 jobs over a 10-year period with $1.5 million in
salaries, professional/scientific services projected 210 jobs with $ 51.9
million in salaries. The salary estimates do not include tax, sales,
purchases, or property tax revenues, which be received regardless of the
future use of the site.
Discussion ensued with comments made that the city cannot dictate the
Market and that the existing facility is not a well building. A concern was
expressed that the neighborhood is opposed to the request, city staff
did not recommend approving the request, and that the current facility
provides Class C office space to business that cannot afford Class A/8
office space.
In response to questions, Planning and Development Director Michael
Delk said staff is adjusting the value of the property with the proposed
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City of Clearwater
City Council Meeting Minutes April 19, 2018
rezoning change, the asking sale price is based on a zoning district
that does not exist. There is a range of permitted uses in the Commercial
district.
Ordinance 9101-18 was presented and read by title only. Vice
Mayor Caudell moved to adopt Ordinance 9101-18 on second and
final reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton and
Councilmember Allbritton
Nays: 1 - Councilmember Cundiff
10.2Adopt Ordinance 9102-18 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 300 South Duncan Avenue,
Clearwater, Florida 33755, from Office (0) to Commercial (C).
Ordinance 9102-18 was presented and read by title only. Vice
Mayor Caudell moved to adopt Ordinance 9102-18 on second and
final reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton and
Councilmember Allbritton
Nays: 1 - Councilmember Cundiff
The Council recessed from 7:55 p.m. through 8:00 p.m.
11. City Manager Reports
11.1 Increase the allotted Full Time Equivalents (FTEs) assigned to the Police Department by
14; authorize purchase of an additional 8 Police Ford Explorer vehicles in the current
fiscal year, with an amount not to exceed $262,840; authorize purchase of 6 additional
Police Ford Explorer vehicles in Fiscal Year 2018/2019; authorize purchase of law
enforcement related equipment costs associated with the additional FTEs, with an
amount not to exceed $246,245; authorize an increase in the Police Department's
operating budget, for the current year's increase of salary, benefit and training costs
related to the increased personnel, with an amount not to exceed $400,332, and
authorize the appropriate officials to execute same.
In the wake of the shooting incident, which occurred at Marjory Stoneman Douglas
High School on February 14, 2018, the Florida Legislature passed Senate Bill 7026
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City of Clearwater
City Council Meeting Minutes April 19, 2018
(the Marjory Stoneman Douglas HS Public Safety Act). The bill was signed by
Governor Scott on March 9, 2018.
The bill contains several pertinent requirements for law enforcement, which will
impact the City of Clearwater and the Clearwater Police Department.
Fundamentally, this legislation requires each district school board to partner with
law enforcement agencies to "establish or assign one or more safe school officers
at each school facility within the district" by implementing a combination of options
which best meet the needs of the school district; the definition of school facility
includes Charter schools. Those options include mutual aid agreements,
implementing a School Marshall Program, or assigning a School Resource Officer
(SRO). The Pinellas School District has already determined that the School
Marshall Program will not be implemented in Pinellas County and has chosen to
expand the use of School Resource Officers throughout Pinellas County.
Additional duties impacting law enforcement which are outlined within the legislation
include providing general security, site risk assessments, monthly emergency
preparedness drills, and threat assessments relating to the campus.
This legislation also requires that School Resource Officer(s) are present whenever
students are present for school. This will require additional relief personnel to
provide law enforcement presence whenever the School Resource Officer is not on
campus for either work-related or personal reasons (i.e., required court
appearances, making arrests, training, sick leave, etc.).
The Pinellas Sheriff and all Pinellas County Chiefs of Police have identified the relief
factor of 1.2 to be applied to all Pinellas County School Resource Officer positions,
to adequately provide security at these facilities in the absence of the assigned
School Resource Officer. Additionally, Pinellas County has identified the
appropriate SRO/Student ratio to be 1 officer per 1,500 students.
The Clearwater Police Department currently has 3 permanently assigned School
Resource Officers. They are assigned to the following schools:
*Oak Grove Middle School
*Countryside High School
*Clearwater High School.
Supervision of these officers is currently accomplished through 1 sergeant, who is
also assigned other duties unrelated to the School Resource Officer Program.
Based upon this legislation and related mandates, the Clearwater Police
Department would be required to supply School Resource Officers to the following:
1.Belleair Elementary
2.Eisenhower Elementary
3.Leila Davis Elementary
4.Sandy Lane Elementary
5.Skycrest Elementary
6.Plumb Elementary
7.Kings Highway Magnet
8.Plato Clearwater
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City of Clearwater
City Council Meeting Minutes April 19, 2018
9.Clearwater Fundamental
10.Countryside High School (one additional SRO, based upon student population)
11.Clearwater High School (one additional SRO, based upon student population)
12.Relief Officer (based upon established ratio)
13.Relief Officer (based upon established ratio).
A supervisor will also be necessary to manage these additional positions and
responsibilities. This brings the total additional needed personnel to comply with
the legislation to 14 FTEs.
There are two additional schools (Calvin Hunsinger and Clearwater Intermediate)
which are within city boundaries. However, the Pinellas County School Board
Police Department has agreed to maintain officer(s) at these facilities at the
required ratios.
Cost and Budgetary Implications:
The legislation creates requirements of law enforcement state-wide which are
largely unfunded. Currently, the Pinellas County School Board provides a portion of
funding of the Police Department's current School Resource Officers, at a rate of
$57,944.64 per officer, for a total of$173,833.92 during the existing school year.
The Police Department provides funding for the remainder of the employee salary
and benefits through Florida Contraband Forfeiture Funds in the amount of
$124,939.00.
The Pinellas County School Board proposes providing funding, consistent with the
current rate, for new School Resource Officer positions created as a result of this
legislation. However, relief positions, supplemental positions (based upon student
population), and supervisory positions are exempt from reimbursement. There is
insufficient funding within the Florida Contraband Forfeiture Fund to provide funding
for, or maintain funding for, these additional officers.
Furthermore, the Marjory Stoneman Douglas HS Public Safety Act does not provide
funding for the costs associated with providing essential law enforcement
equipment for these required positions. Currently, the equipment costs associated
with an individual officer total $55,808.03, as outlined in the below table. Total
equipment costs for 14 officers equals $781,312.42. The Police Department does
not possess sufficient funding to absorb these costs within its current operating
budget.
Laptop $1,200.00 14 $16,800.00
Remote Access $240.00 14 $3,360.00
(Data)
Smart Phone $864.00 14 $12,096.00
Monthly Fees
Portable Radio $1,507.00 14 $21,098.00
Uniforms & $1,114.81 14 $15,607.34
Equipment
Bullet Resistant $750.00 14' $10,500.00
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City of Clearwater
City Council Meeting Minutes April 19, 2018
Vest
Issued Firearm $850.00 14 $11,900.00
AR15 Rifle $1,420.00 14 $19,880.00
Taser $1,500.00 14 $21,000.00
Police Vehicle $32,855.00 14' $459,970.00
Vehicle Upfitting $9,000.00 14 $126,000.00
Vehicle Radio $4,507.22 14' $63,101.08
Grand Total $55,808.03 $781,312.42
The demand for these officers will require the Police Department to incentivize
individuals to accept or request assignment to these positions. The Police
Department proposes additional compensation to officers assigned to School
Resource Officer positions at 5 percent of the officer's salary. For an officer in Step
One of the current contract between the City of Clearwater and the Fraternal Order
of Police, Lodge 10, this equates to $2,662.67 annually. Under current contract,
officers assigned to these positions receive a $40.00-stipend per pay period, which
equates to $1,040.00 annually.
Based on these factors, the costs personnel and equipment costs associated with
an individual officer within Step One of the contract would be:
Officer Step One 1 $53,253.44 1 $2,662.67 1 $20,486.36 1 $55,808.03 1 $132,210.50 $571,9,1 4.64 $74,265.8fi
Note: Though the Step One Officer salary used to approximate the financial impact
of these positions, the Police Department does not intend to place newly hired
officers into these assignments, as this would impede employee development and
not provide appropriate officer experience within these critical settings. Currently,
the City is entering negotiations with the Fraternal Order of Police, Lodge 10, and
the future personnel costs, based upon these negotiations, are not known.
The below chart outlines the costs associated with the salary and equipment costs
of the 14 additional positions needed to comply with the mandates outlined in the
Marjory Stoneman Douglas HS Public Safety Act:
1 Officer Step One $53,253.44 $2,662°67 !$20,486.3G. $55,808.03 $132,210.50 i;$5 .9J=0.6-01 $74,265.8.G
2 Officer Step One $53,25.3.44 $2,662.67 85.36 $55,808.03:. $132,210.50 1557,944.64 $74265.96
3 Officer Step One $53,253.44 $2,662.67 86.36 $55,808.03 $132,210.50 %55 .944.64] $74,265.86
4 Officer Step One $53„53.44 $2,662.67 96.36 $55,809.03 $132,210.54 1557,944.641 $74,265.86
5 Officer Step One $53,253.44 $2,662.67 $20,48.6.36 $55,808.03 $132,210.50 +,55 944.641 $74,265.8.6
6 Officer Step One $53,253.44 $2,662.67 $200,485.36 $55,808.03:. $132,210.50 1557,944.641 $74265.96
7 Officer Step One 553,253.44 $2,662.67 $20,486.36 $55,808.03 $132,210.50 (55T94-4.64] $74,265.86
8 Officer Step One $53,253.44 $2,662.67 $20,496.36 $55,808.03 $132,210.50 1557.944.647 $74265.86
9 Officer Step One $53,253.44 $2,662°67 $x0,48.6.36 $55,808.03 $132,210.50 (S,57,94-4 C,41 $74,265.8.b
10 Officer Step One $53,253.44 $2,662.67 $200,486.36 $55,808.03= $132,210.50 $0.00 $132;210.500`
11 Officer step One 553,253.44 $2,662.67 $20,486.36 $55,8r13.a3 $132,210.5o 50.0o $132,2n.5o
12 Officer Step One Relief $53,7_55.3.44 $2,662.67 $20,486.36 $55,808.03: $132,210.50 $0.04 '. $132,210.50:
13 Officer Step One-Relief $53,253.44 $2,662.67 $20,48.6.36 $55,808.03 $132,210.50.. $0...00. $5.32,210.50,.
14 Sergeant Step Five $85,'857.39 $4,252.87 $25,311.80 $55,808.03= $170,430.09 $4.04 $173;573.09
Grand Taial $777,352:11 $38,867.61 5291,634.48 $781,312.42 $1,889,166.62 ($521,501.76) $1,370,807.86
Page 21
City of Clearwater
City Council Meeting Minutes April 1S, 2O18
The below chart outlines the costs associated with the 3 existing School Resources
Officers when coupled with the salary and equipment costs of the 14 additional
positions needed b» comply with this mandate:
4 Officer Step One $53,253.44 $2,662.67 $20,486.36 �55,SN.03 5132,210.50 ($57,944.64) $74,265.96
9 Officer Step One $53,253.44 $2,662.67 $2n,4m.36 $55,808m $132,2in.5ri (S571,944.64� $74,265.86
10 Officer Step One �5 3,25 3.44 $2,662.67 $20,496.36 $55,B08.03 $132,210.50 $0.0o 5132,210.50
13 Officer Step One-Relief �53,253.44 $2,662.67 $20,486.36 �55,809.03 $132,210.50 $G.00 5132,210.50
14 Sergeant Step Five $95,057.40 �4,25 2.97 $25,311.90 $55,809.03 $170,430.10 $0.0o 5173,573.09
Current SRO's
SROTotal $203,747.89 $10,091.37 $71,401.82 $3,312.00 $298,553.08: 173,833.92)1 $114,719.16
Because of these mandates, the Police Department seeks approval for the
following:
*Increase the allotted FTEs assigned to the Police Department by 14 positions as
outlined above /13 Police Officers / 1 Police Ger0eanU. allowing the Police
Department to begin hiring and training these personnel immediately.
*Purchase of8 additional Police Ford Explorer vehicles in the current fiscal year,
and 8 additional Police Fond Explorers in the 2018/2019 fiscal year.
*Based upon the anticipated need for law enforcement equipment and vehicles
throughout the State of Florida (as all law enforcement agencies endeavor h»
comply with this sbatuh*), authorize the immediate purchase of law enforcement
equipment directly related to the hiring of the above personnel, with vendors to
ino|ude, but not limited to, the following:
oAUen Jay Fleet Sales, Inc. (not to exceed $285.000.00);
oConnnnunioadons International, Inc. (not to exceed $85.000.00);
oEnforoennentC)ne. Inc. (not to exceed $80.000.00);
o/\xon. Inc. (not to exceed $25.000.00);
oF|ohdaBuUet, Inc.;
oGaUs. Inc;
oGi0na| 15. Inc.
*Authorize an increase in the Police Department's operating budget, to incorporate
the associated increase in personnel and related costs, not to exceed $400,332:
oThe cost of these new positions, for the remainder of the current 2017/2018 fiscal
year, equates to: $383.487.98
A is anticipated the Police Department will be required to increase the number of
Field Training Personnel by5 additional full-time training officers. Based upon
existing contracts, these personnel received 5 percent additional pay of their base
salary when training. This amount is approximated at: $18.843.70.
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City orClearwater
City Council Meeting Minutes April 19, 2018
APPROPRIATION CODE AND AMOUNT:
A third quarter budget will amend Police Department cost center 0101138, School
Resource Officers, by expenditures to date, not to exceed $909,000 offset with
revenues from General Fund Reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third quarter budget amendment
allocating General Fund reserves in an amount not to exceed $909,000 for
expenditures to date for staffing and costs associated with the increase of SRO's
as required by mandates resulting from the Marjory Stoneman Douglas HS Public
Safety Act. Inclusive of this item if approved, a net total of$8,400,630 of General
Fund reserves has been appropriated by Council to fund expenditures in the
2017/18 operating budget. The remaining balance in General Fund reserves after
the 8.5% reserve requirement is approximately $8.4 million, including the BP
settlement funds. Exclusive of the BP funds, the remaining balance is $1.9 million,
or 1.4% of the current General Fund operating budget.
Police Chief Dan Slaughter provided a PowerPoint presentation.
Pinellas County School Superintendent Michael Grego said the Florida
Legislature passed legislation requiring school resource officers in public
schools, which will be effective on July 1. Staff has met with Pinellas
County Sheriff and local police chiefs to create an affordable plan. He
said the Pinellas County Commission does not have an appetite to raise
the millage in order to fund the additional SROs. The School District is
trying to employ 80 school police officers at a reduced cost (close to the
$2.9 million being provided by the State). Pinellas County School
Board Vice Chair Peggy O'Shea said the school police officers must be
in place by the beginning of the school year, the 82 must be
knowledgeable trained law enforcement. The law is now requiring these
officers to be in elementary schools. The school officers are former
police officers who work well with the elementary students.
In response to questions, Dr. Grego said continuing the item before
Council for two weeks would allow staff to work with Chief Slaughter to find
an amicable resolve. He said assigning a vehicle to school officers is not
necessary since they would not transport students and the State does not
provide funding for the vehicles. He said understood the City's desire to
fully outfit the school officers but it is not realistic given the financial
constraints. Chief Slaughter said the State is providing funds to harden
schools.
Dr. Grego said he would provide Council with a copy of the Sandy Hook
Promise.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
Vice Mayor Caudell moved to continue Item 11.1 to May 3, 2018.
The motion was duly seconded and carried unanimously.
11.2Award a construction contract to KAT Construction and Materials, Inc., of Clearwater, FL,
in the amount of$552,036.20 for the Water Treatment Plant (WTP) Fluoride Addition -
WTP 1 and WTP 2 project (16-0031-UT); approve Engineer of Record (EOR)
Supplemental 1 Work Order from Tetra Tech in the amount of$140,097; approve a
Funding Agreement with the State of Florida Department of Health (FDOH) in the amount
of$155,000 and authorize the appropriate officials to execute same.
This project will install fluoride feed facilities at WTP 1 and WTP 2. Equipment
includes pumps, storage containers, and electrical instrumentation and
controls.
Two bids were received and KAT Construction and Materials, Inc., was the
lowest responsible bidder in accordance with plans and specifications. FOR
Tetra Tech evaluated the bids and recommends awarding the contract to KAT
Construction Materials, Inc.
September 1, 2016, City Council approved an initial work order for design,
permitting and bidding of improvements at WTP 1 and WTP 2 for the addition of
fluoride to the potable water system to FOR Tetra Tech in the amount of
$142,740.
Supplemental 1 Work Order to Tetra Tech is for Grant Reporting Assistance,
and Construction Engineering and Inspection Services during construction in
the amount of$140,097, for a new work order value of$282,837.
The funding agreement between the City of Clearwater and FDOH includes
reimbursement of up to $155,000 with no match or cost by the City of
Clearwater.
It is anticipated construction will be completed within 330 calendar days from
Notice to Proceed.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining WTP 1 and WTP 2 Facilities.
APPROPRIATION CODE AND AMOUNT:
0315-96764-563800-533-000-0000 $276,018.10
0315-96767-563800-533-000-0000 $276,018.10
0315-96764-561300-533-000-0000 $ 70,048.50
0315-96767-561300-533-000-0000 $ 70,048.50
Funds are available in capital improvement projects 0315-96764, RO Plant
Exp-Res 1, in the_amount of$346,066.60 and $346,066.6 from 0315-96767, RO
Plant @ Res 2, to fund the project.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
A concern was expressed that the science of fluoridated water is unsettled
and that it is unethical to force medical treatment on people.
Vice Mayor Caudell moved to award a construction contract to
KAT Construction and Materials, Inc., of Clearwater, FL, in the
amount of $552,036.20 for the Water Treatment Plant (WTP)
Fluoride Addition -WTP 1 and WTP 2 project (16-0031-UT);
approve Engineer of Record (EOR) Supplemental 1 Work Order
from Tetra Tech in the amount of $140,097; approve a Funding
Agreement with the State of Florida Department of Health (FDOH)
in the amount of $155,000 and authorize the appropriate officials
to execute same. The motion was duly seconded and carried with
the following vote:
Ayes: 4 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton and
Councilmember Allbritton
Nays: 1 - Councilmember Cundiff
11.3Approve the Contract for Exchange of Real Property providing for the exchange of certain
city-owned real property for a strategic parcel in the downtown core which is of greater
value and is owned by the Church of Scientology Flag Service Organization, Inc. (COS),
authorize the appropriate officials to execute same, together with all other instruments
necessary to affect closing.
The Nolen Project in the downtown core creates a need for public parking. The
property at the Southwest corner of Cleveland Street and S. Martin Luther King
Jr. Avenue at 1133 Cleveland Street abuts the Nolen Project and will provide
needed parking. This property will be conveyed to the City by COS in exchange
for three city-owned properties as more particularly described below. The COS
property appraised at$640,000.00 by James Millspaugh &Associates, Inc.
In exchange for this COS property, the City of Clearwater will convey three
parcels of land more particularly described as:
1. 600 Franklin Street - The South 60' of Lot 1, Block 7, Gould &
Ewing's 1 st and 2nd Addition to Clearwater-Harbor Fla, Plat Book
1, Page 52, Public Records of Hillsborough County, of which
Pinellas County was formerly a part.
2. Dedicated Right-of-way - a portion of Lot 34 and a portion of the
vacated Haven Street, Court Square Subdivision, Plat Book 5,
Page 53, Public Records of Pinellas County, Florida.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
3. The North 37' of the West 121' of the South half of Lot 1, Block 5,
of Gould & Ewing's 1 st and 2nd Addition to Clearwater-Harbor
Fla., Plat Book 1, Page 52, of the Public Records of Hillsborough
County, Florida, of which Pinellas County was formerly a part.
The first parcel, 600 Franklin Street, supported the old Fire Station 45. The
property is approximately 3,660 square feet and the appraised value of the
parcel has been determined by James Millspaugh & Associates, Inc., to be
$165,000.00.
The second parcel, the right-of-way parcel, is located North of Court Street,
between S. Garden Avenue and S. Fort Harrison Avenue, and contains
right-of-way both dedicated as Haven Street by plat and right-of-way dedicated
by a Resolution of the Clearwater City Council.
The Haven Street portion of the right-of-way parcel was dedicated in Plat Book
5, Page 53, Official Records of Pinellas County, Florida in 1922, and will join the
adjacent fee-owned lots by operation of law upon vacation. The right-of-way
over city-owned lots 34 and 45 of Court Square Subdivision was dedicated by
Resolution 79-50 in Official Records Book 4867, Page 1478, Official Records of
Pinellas County. Following the vacation of the right-of-way parcel in accordance
with Vacation Ordinance 9129-18, being presented for Council approval
simultaneously herewith, the remaining City-owned property will be
approximately 4,750 square feet. The appraised value of
right-of-way/city-owned parcel has been determined by Jim Millspaugh &
Associates, Inc., to be $200,000.00.
The third parcel, located at 28 North Garden Avenue (commonly known as the
City of Clearwater's North Garden Avenue Parking Lot) lying east of Watterson
Avenue, north of Cleveland Street, south of Hendricks Street, and west of N
Garden Avenue. This lot is approximately 4,500 square feet and includes 9
parking spaces, open to the public. The parking rate at this lot is $0.50 an hour
with a maximum time limit of 2 hours. The appraised value of this property, as
determined by James Millspaugh &Associates, Inc, is $90,000.00.
This contract is contingent upon three pre-requisites. The first being the
declaration of surplus of these three City owned parcels. The second
pre-requisite is the vacation of Haven Street, along with real property dedicated
as right-of-way in Official Records Book 4867, Page 1478, of the Public
Records of Pinellas County, Florida. The third is the City being granted
adequate access to the COS Property in accordance with the timeframes
contemplated in the contract for purposes of conducting inspections and
investigations, including environmental investigations. If any of these
pre-requisite items fail to come to fruition, this contract will be null and void.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
The City Attorney said since Council did not declare the property surplus,
Item 11.3 cannot be approved.
11 ACity Hall Relocation
Following the approval of the referendum supporting the Imagine Clearwater
initiatives last November, staff began looking at different ways to advance
Imagine at a quicker pace. Staff feels the pressure from Downtown
Stakeholders and others to avoid losing the momentum created by Imagine
Clearwater. In February the Council approved preliminary design on the project,
and staff expects the full design to be completed in 2019. Looking toward to
2019, staff has been working to identify possible hurdles to the implementation
of Imagine, and City Hall has been identified as a significant one.
The main issue with the City Hall site surrounds the proposed multi-modal site
that PSTA is planning for, and the possibility of a joint city/county building on the
site where the current PSTA transfer station sits. While discussions with the
County on a joint facility are ongoing, the leading candidate for construction of
such a building is on the site currently housed by PSTA's downtown transfer
station, which will not be relocated until after PSTA's multi-modal facility has
been constructed, which is estimated to be in 2021. This means that if we do
choose the PSTA site to construct a new City Hall, construction would not be
able to commence until at least 2021, and potentially further out.
Should we choose not to move City Hall to the PSTA site, funding will be an
issue. City Hall is currently funded for Penny IV, which means funds to
construct a new City Hall would not be available until 2020 at the earliest, and in
that case, only if other projects were pushed out further. All of these timelines
disrupt our ability to advance Imagine Clearwater. The City Hall site is a key
part of the plan, for the targeted mixed use of the site, as well as the funds that
will be generated by that sale or lease of the property.
In an effort to mitigate the above issue, staff began to review possible solutions
to this complex issue. What resulted was a review of the carrying costs of City
Hall. That review was then updated in April of 2018 to include estimated costs
for the upcoming year and the addition of a line item for Building Security, which
had not been contemplated in the 2017 review. These costs break out into
three categories. Hard costs, which are costs that are directly attributed to
occupation of City Hall. Soft costs, which are costs that are estimated for
Building Maintenance and A/C system work and are estimated based on the
impact of particular building to the system as a whole. Capital costs that are
attributed to long term replacement or renovation of various major expense
items and are typically budgeted for over several years.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
Hard Costs:
Electric $ 49,462.00
Utilities $ 94,253.00
Custodial $ 51,390.00
Direct Charge $ 32,500.00
Security $ 46,000.00
Total $ 273,605.00
Soft Costs:
B&M $ 51,390.00
A/C $ 26,330.00
Total $ 77,720.00
Capital Costs:
Capital Costs $ 20,700.00
Total Costs:
Total Cost $ 293,035.00
The City Manager said after the city hall relocation discussion at Work Session,
Assistant City Manager Micah Maxwell researched additional alternatives and
requested Council's direction.
Mr. Maxwell said in relation to the question to go out to RFP for a city hall
location, he reached out to Idatix who recently lost a tenant. The building has
the required square footage, but the location and office space available is not a
direct comparison to the space available in One Clearwater Tower. The two
locations do not match up in a way that allows staff to match criteria. After
speaking with staff, it was determined that this would not go out to RFP due to
lack of comparables among available lease spaces. He requested Council to
allow staff to speak with entities that would have the required space available,
discuss leases and bring recommendations back to Council.
In response to questions, Mr. Maxwell said there is still time to discuss leases
with available entities as there won't be many to choose from due to the lack of
large spaces available in the downtown district. He indicated staff would be
able to provide the recommendations in two weeks.
Concerns were expressed that vacating city hall was a change in focus for
Imagine Clearwater, the first phase was to include the demolition of the
Harborview Center, and that city hall relocation changes the Imagine
Clearwater priorities. Discussion ensued regarding the upcoming upgrades the
current city hall building will require. It was stated staff could handle the
relocation of city hall to a temporary site as well as the demolition of the
Harborview Center and city hall consecutively. The sooner city hall property is
vacated, the sooner it could be presented to developers and become an
income generator for the City.
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City of Clearwater
City Council Meeting Minutes April 19, 2018
Two people spoke in opposition.
One individual spoke in support.
The City Manager said redevelopment of the city hall site is in phase 2 of the
Imagine Clearwater plan. Needed security improvements in the building
prompted staff to think creatively about how to continue to function in this
location.
Vice Mayor Caudell moved to direct staff to research possible
relocation sites and update Council in two weeks. The motion was duly
seconded and carried with the following vote:
Ayes: 4 - Vice Mayor Caudell, Councilmember Hamilton, Councilmember
Cundiff and Councilmember Allbritton
Nays: 1 - Mayor Cretekos
12. City Attorney Reports — None.
13. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Allbritton said he seconded the motion to approve the
vacation in item 8.1 to show good faith for the land swap and said he was
going to ask for a delay in the decision to approve the contract for exchange
of real property. He said he was not involved in the original negotiations
and parking is always a big issue. He wants Economic Development to
have a tool to bring in business.
Vice Mayor Caudell gave an update on transit items happening in Forward
Pinellas and Pinellas County. Forward Pinellas will be working at the
federal and state levels on Tiger grant opportunities. PTA and the Ferry are
adding more services for Saturday and Sunday for a smoother time to get to
the Sugar Sand Festival.
Councilmember Hamilton wished the City Clerk a Happy Birthday.
14. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events and expressed
condolences to the Bush Family for the recent passing of Barbara
Bush.
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City of Clearwater
City Council
15. Adjourn
Meeting Minutes April 19, 2018
The meeting adjourned at 8:37 p.m.
City of Clearwater
Mayor
City of Clearwater
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