02/13/2018 Neighborhood and Affordable Meeting Minutes February 13, 2018
Housing Advisory Board
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
e I
Meeting Minutes
Tuesday, February 13, 2018
9:00 AM
Council Chambers
Neighborhood and Affordable Housing Advisory
Board
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City of Clearwater
Neighborhood and Affordable Meeting Minutes February 13, 2018
Housing Advisory Board
Roll Call
Present 4 - Chair Kevin Chinault, Board Member Peggy Cutkomp, Board
Member Haley Crum, and Board Member Carmen Santiago
Absent 3 - Board Member Lisa Hughes, Board Member Michael Potts,
and Board Member Linda Kemp
Also Present - Chuck Lane — Economic Development & Housing Assistant
Director, Joe Riddle - Housing Manager, Patricia O. Sullivan —
Board Reporter
1. Call To Order
The Chair called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
2. Approval of Minutes
2.1 Approve minutes of November 28, 2017 Special Neighborhood and Housing
Advisory Board (NAHAB) meeting.
Member Crum moved to approve minutes of the November
28, 2017 Special Neighborhood & Affordable Housing
Advisory Board meeting as submitted in written summation.
The motion was duly seconded and carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda: None.
4. New Business Items
4.1 Staff Report on the FY 18-19 Annual Acton Plan Schedule.
Housing Manager Joe Riddle reviewed the Annual Action Plan
Schedule for FY(Fiscal Year) 2018119. Zoom Grants were rolled
out last week at the subrecipient training session. Next year's
allocation numbers have not been announced. He hoped
entitlement figures would be provided before the March 9, 2018
application workshop. Following the March 23, 2018 application
deadline and staffs initial review, applications will be accessible
online for the TRC (Technical Review Committee) to score.
NAHAB (Neighborhood &Affordable Housing Advisory Board)
members should have online access to the applications and
scores before applicants make their presentations on April 10.
Economic Development & Housing Assistant Director Chuck Lane
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City of Clearwater
Neighborhood and Affordable Meeting Minutes February 13, 2018
Housing Advisory Board
said the application process was the backbone of department
efforts to provide services to City residents. The City accepted
housing pool applications year round.
4.2 Staff report and presentation on the City's new on-line application (Zoom
Grants).
Staff to report and present the City's new on-line application
system (Zoom Grants).
Mr. Riddle said the City had contracted with Zoom Grants for an
online application process, approximately 250 pages of application
materials no longer will have to be copied for each Board and TRC
member, and City library, a maximum 5 books now will be printed.
Many participants at subrecipient training were excited the City's
application process was moved on line.
Mr. Riddle pulled up the Zoom website and demonstrated the
application process, noting the site offered training videos and
provided grant requirement information, funding level restrictions,
deadlines, and the TRC form/scoring table, allowing applicants to
self-score prior to submission. All 26 application questions must
be answered, even to explain why a question was not relevant.
Essays, including the budget narrative, were limited to 4 pages.
Applicants will be required to upload the certification page signed
in blue ink. Zoom also will track vendor reports and grant fund
distribution.
It was stated the program seemed like a good improvement.
4.3 Election of Officers.
Member Cutkomp moved to appoint Carmen Santiago as
Chair. The motion was duly seconded and carried
unanimously.
Member Cutkomp moved to appoint Haley Crum as Vice
Chair. The motion was duly seconded and carried
unanimously.
5. Old Business Item: None.
6. Director's Report
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City of Clearwater
Neighborhood and Affordable
Housing Advisory Board
Meeting Minutes February 13, 2018
Mr. Lane expressed concern the President's budget zeroed out
funding for HOME Investment Partnerships Program and CDBG
(Community Development Block Grant) funds. He encouraged all
to contact their Congressional representatives to lobby in favor of
this essential funding. Letters made a big difference. The funds
were the lifeblood of City efforts and without them the City could
do nothing.
Mr. Riddle reported the Advisory Board Appreciation Dinner was
on May 10, 2018 at 5:30 p.m. at the Sheraton Sand Key.
7. Board Members to be Heard: None.
8. Adjourn
The meeting adjourned at 9:30 a.m.
Attest:
Chair
Neighborhood & Affordable Housing Advisory
Board
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City of Clearwater