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06/05/2003CITY COMMISSION MEETING CITY OF CLEARWATER June 5, 2003 Present: Hoyt P. Hamilton Vice-Mayor/Commissioner Whitney Gray Commissioner William C. Jonson Commissioner Frank Hibbard Commissioner Absent: Brian J. Aungst Mayor/Commissioner Also present: Garry Brumback Assistant City Manager Ralph Stone Assistant City Manager Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Patricia O. Sullivan Board Reporter The Vice-Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation was offered by Rev. Sandy Jamieson of Good Samaritan Episcopal Church. The Vice-Mayor led the Pledge of Allegiance. ITEM #3 – Introductions, Awards and Presentations a) Proclamation: National Garden Week - June 1-7, 2003 b) Recognition by Citizens for Progressive Action (South Greenwood) and Lake Bellevue Community. Police Officers Kevin Bligh, Jeff Rawson, and Carlos Lang and Augie Mechaca of Parks & Recreation were recognized for their dedicated service in the South Greenwood area. c) Plaque for Most Valuable Player re American Cancer Society Relay for Life Fundraiser Commissioner Hibbard presented the plaque to Bob Barry of the Parks & Recreation Department, who was recognized as the most valuable player for the Relay for Life Fundraiser. ITEM #4 – Approval of Minutes Commissioner Jonson moved to approve the minutes of the regular meeting of May 15, 2003, as recorded and revised by the City Clerk and submitted to each Commissioner. The motion was duly seconded and carried unanimously. ITEM #5 – Citizens to be heard re items not on the Agenda: John Tasanari said the resurfacing of S. Glenwood Avenue is overdue and the North Greenwood roundabout is difficult to transverse and should not have been constructed. John Doran invited residents to participate in the June 14, 2003 Clearwater Neighborhood Conference at the North Greenwood Recreation & Aquatic Center. He said the beach roundabout still works. PUBLIC HEARINGS ITEM #6 - Public Hearing & First Reading - Ord. # 7121-03 – Approve applicant’s request to vacate the drainage easement lying along the southeast property line of Lot 3, Clearwater Mall Subdivision (A.K.A. 2625-2739 Gulf-to-Bay Boulevard) (V2003-05 Clearwater Mall, LLC) The applicant is seeking approval of the vacation request in order to remove an extraneous drainage easement from the property in the area that is dedicated already as a drainage easement. The subject easement was created as part of a Cooperative Agreement between the property owner and the City of Clearwater that created a storm drainage system that accommodated 27 acres of the then existing Clearwater Mall property. A new easement has been dedicated as part of the new Clearwater Mall plat that renders the subject easement unnecessary. The Planning Department has no objections to the vacation request. Progress Energy, Time Warner Cable (Bright House), Verizon, and Verizon Media Ventures have no interest in the subject drainage easement. Public Works Administration has no objections to the vacation request. Commissioner Hibbard moved to approve the applicant’s request to vacate the drainage easement lying along the southeast property line of Lot 3, Clearwater Mall Subdivision (A.K.A. 2625-2739 Gulf-to-Bay Boulevard) and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. Ordinance #7121-03 was presented for first reading and read by title only. Commissioner Jonson moved to pass Ordinance #7121-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, and Hibbard. "Nays": None Public Hearing - Second Reading Ordinances ITEM #7 - Ord. # 7118-03 – Amend the public, education and government access support payments for Verizon Media Ventures, Inc., cable television franchise originally granted under Ord. # 6046-96. (PC) Ordinance #7118-03 was presented for second reading and read by title only. Commissioner Gray moved to pass and adopt Ordinance #7118-03 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, and Hibbard. "Nays": None. ITEM #8 - Ord. # 7139-03 – Approve the applicant’s request to vacate the east 5 ft of the 10 ft drainage and utility easement lying along the west property line of Lot 76, Countryside Tract 5, (A.K.A. 3278 Pine Haven Drive), less and except the South 5 ft thereof (Maresh). (PW) Ordinance #7139-03 was presented for second reading and read by title only. Commissioner Hibbard moved to pass and adopt Ordinance #7139-03 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, and Hibbard. "Nays": None. CITY MANAGER REPORTS CONSENT AGENDA (Items #9-16) - Approved as submitted. Consent Agenda items require no formal public hearing and are subject to approval by a single motion. However, any City Commissioner or the City Manager may remove an item from the Consent Agenda for discussion and individual vote. ITEM #9 - Approval of Purchases per Purchasing Memo: a) Office Depot Business Sys., Tampa, Florida for a purchase contract for miscellaneous office supplies during the contact period: 07/01/03 through 06/30/05 for $300,000. (FN) b) Ross Systems, Inc., Atlanta, Georgia for financial system software maintenance during the contract period: 06/30/03 through 06/29/04 for $69,020. (IT) c) Davis Water and Waste Ind., Tallevast, Florida for Odophos Odor and Corrosion control during the contract period: 06/06/03 through 05/31/04 for $75,000. (WPC) d) Baron Sign Manufacturing, Lake Park, Florida for park signage during the contract period: 07/01/03 through 06/30/04 for $85,000. (PR) e) American Water Svs. Underground & Infrastructure, Clearwater, Florida to clean and inspect wastewater interceptor pipelines for $250,000. (PW) f) American Water Svs. Underground & Infrastructure, Clearwater, Florida to clean and inspect small diameter wastewater sanitary sewer pipelines for $325,000. (PW) g) Time Warner Telecom of Fla., Tampa, Florida for Internet service during the contract period: 10/01/03 through 09/30/05 for $74,000. (IT) h) Dell Government and Leasing, Round Rock, Texas for eighty-four (84) Dell Latitude D600 laptop computers for $174,888. (IT) ITEM #10 - Reappoint Mr. Rick G. Stucker to a two-year term as a Trustee of the Clearwater Firefighters’ Supplemental Trust Fund in accordance with Sec. 175.061 of the Florida State Statutes. ITEM #11-Approve an Agreement with William R. Hough & Co. to serve as the City’s financial advisor for a one-year period. ITEM #12 - Award a contract for “Grounds Maintenance Building at the Countryside Community Recreation Complex” (02-0086-PR) to David Gerald Construction Company of Tampa, Florida for the sum of $75,056.83, which is the lowest responsible bid received in accordance with the plans and specifications. ITEM #13- Approve the final plat for “Waterford Townhomes” located on the Southwest corner of Harn Boulevard, and U.S. 19, west of the commercial properties along U.S. 19. ITEM #14 - Award a construction contract to Kamminga & Roodvoets, Inc. of Tampa, Florida for the installation of a sanitary sewer main between Sunset Point Road and State Street, in the amount of $87,621.60, in accordance with City Code Sec. 2.564(d) other governmental bid. ITEM #15 - Rescind award of contract to Paragon Constructors, Inc. in the amount of $404,766.45 and award a contract to John Rohrer Contracting Company, Inc. in the amount of $418,495 for the restoration, repair, and maintenance of the Garden Avenue and Municipal Services parking garages. ITEM #16- Reappoint Thomas Horne to the Marine Advisory Board Commissioner Hibbard moved to approve the Consent Agenda as submitted, and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. OTHER ITEMS ON CITY MANAGER REPORT ITEM #17 - Pass Ord. # 7138-03 on first reading to amend Appendix A, Chapter XXV, Code of Ordinances, regarding solid waste roll-off container service. Section 5 (b) (ii) (3) (b) is being amended to reflect more appropriately the procedures for retaining and applying utility prepayments on utility customer accounts. Prepayments for open top roll-off container services will be held as a separate credit as long as roll-off service continues to be provided or the customer wishes to keep an account active. The customer will be billed each billing period and is required to make full payment for all roll-off services rendered without applying or crediting the prepayment to the total amount due. Upon discontinuance, default or termination of roll-off services or the account, the prepayment will be applied/credited against any amounts due for services rendered, and any remaining balance returned to the customer. Commissioner Jonson moved to amend Appendix A, Chapter XXV, Code of Ordinances, regarding solid waste roll-off container service. The motion was duly seconded and carried unanimously. Ordinance #7138-03 was presented for first reading and read by title only. Commissioner Gray moved to pass Ordinance #7138-03 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Gray, Hamilton, Jonson, and Hibbard. "Nays": None ITEM #18 - Update re: IAFF negotiations Human Resources Director Joe Roseto reported the City had not met with IAFF (International Association of Fire Fighters) for District Chiefs and Firefighters since the last session, which was attended by a mediator. The next bargaining session is scheduled for June 10, 2003. ITEM #19 - Other Pending Matters - None. CITY ATTORNEY REPORTS ITEM #20 - Other City Attorney Items - None. ITEM #21 - City Manager Verbal Reports - None. ITEM #22 - Commission Discussion Items - None. ITEM #23 - Other Commission Action Commissioner Hibbard said recently, at Mt. Carmel Baptist Church, he had attended Law Day, a great event in honor of police officers. Commissioner Hibbard said on May 22, 2003, the City Commission visited West Palm Beach on a productive tour of successful redevelopment projects, which had resulted from leadership bringing ideas forward to the community and obtaining public feedback. He referenced a website, newportonthelevee.com, regarding a successful redevelopment project on a bluff overlooking the Ohio River, outside Cincinnati. Commissioner Gray said in West Palm Beach, the Commission had attained many good ideas regarding economic development. The trip sparked significant input and conversation. Commissioner Gray said she will miss next weekend’s Neighborhood Conference and invited residents on June 14, 2003, to participate in the memorial golf tournament she is helping to organize. Commissioner Gray requested residents not litter. Commissioner Gray said she recently was interviewed by two high school students, who are attending Girls State. She appreciated talking with them regarding government and women’s roles. Commissioner Jonson requested Commission input regarding the PSTA (Pinellas Suncoast Transit Authority) proposal to establish a discretionary fund that would allow each city to draw an allocation for transportation activities or to direct the PSTA to spend funds in a certain way. As proposed, the City’s share would be $29,920. Commissioner Jonson said, on a temporary basis, PSTA had approved extending the Suncoast Trolley to Belleair Bluffs. He said he continues to push for extending the Suncoast Trolley’s route to south Clearwater beach, beyond the Clearwater Pass Bridge. Commissioner Jonson said he attended CHA’s (Clearwater Housing Authority) annual awards breakfast on May 14, 2003, and was impressed by the speaker, who had received housing assistance while completing her law studies. He congratulated CHA for receiving many awards. Commissioner Jonson recalled a Chinese saying in honor of National Garden Week. Commissioner Hamilton said on May 20, 2003, he and several Commissioners had attended the Board of County Commission meeting and presented a proclamation in honor of Clearwater being the County Seat for 91 years. Commissioner Hamilton said the Commission’s trip to West Palm Beach had been productive and hoped ideas brought back will have positive results. Commissioner Hamilton said this past weekend, he had attended the Tampa Bay Partnership conference in Sarasota and the Suncoast League of Municipalities in Howie-in-the-Hills. Commissioner Hamilton invited residents to participate in the Downtown clean-up on June 7, 2003, starting at 8 a.m. Commissioner Hamilton reported the Clearwater Beach Chamber of Commerce will hold its annual banquet on June 10, 2003. Commissioner Hamilton announced on June 11, 2003, Coachman Park will host Norah Jones in concert. Commissioner Hamilton said on June 12, 2003, the City will celebrate National NeighborWorks Partnership Week at Greenwood Apartments. He congratulated Isay Gulley and CNHS (Clearwater Neighborhood Housing Services) for winning the Fannie Mae Foundation’s Maxwell Award of Excellence for the Greenwood Apartment project. Commissioner Hamilton invited residents on June 14, 2003, to attend the Clearwater Neighborhoods Conference at the North Greenwood Recreation & Aquatic Complex. Commissioner Hamilton announced the next Work Session is on Monday June 16, 2003, at 9:00 a.m. Commissioner Hamilton acknowledged the passing of Merle McCracken, a former Physical Education Teacher at Clearwater High School. ITEM #24 - Adjournment The meeting adjourned at 6:41 p.m.