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BUFFER ZONE PROTECTION PLAN ~...~~""'--. < Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Subgrant Recipient Organization Name: City of Clearwater County: Pinellas FEID OR SAMAS: 59-6000289 Chief Official Name: Frank Hibbard Title: Mayor Address: Post Office Box 4748 City: Clearwater State: FL Zip: 33758-4748 Phone: 727-562-4040 Ext: Fax: 727-562-4052 Suncom: Email: fhibbard@clearwater-fl.com Chief Financial Officer Name: Margaret Simmons Title: Finance Director Address: Post Office Box 4748 City: Clearwater State: FL Zip: 33758-4748 Phone: 727-562-4538 Ext: Fax: 727-562-4535 Suncom: Email: margie.simmons@myclearwater.com Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #1 Page 1 of 2 >~, " , '-" '.'\ '~c_-"-._,-,-,--",~.ic.L'~'-'\'~J;,:;";;;";,,<,,, :~~~ . ~~ _,lIlL'J,~";~~..._ .~ lLll'm'"~;o~*"r;'~'li.r::-,~'%~"", Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Implementing Agency Organization Name: City of Clearwater Police Department County: Pinellas FEID OR SAMAS: 59-6000289 Chief Official Name: Sid Klein Title: Chief of Police Address: 645 Pierce Street City: Clearwater State: FL Zip: 33756 Phone: 727-562-4343 Ext: Fax: 727-562-4339 Suncom: Email: sklein@clearwaterpolice.org Project Director Name: Sid Klein Title: Chief of Police Address: 645 Pierce Street City: Clearwater State: FL Zip: 33756 Phone: 727-562-4343 Ext: Fax: 727-562-4339 Suncom: Email: sklein@c1earwaterpolice.org Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #1 Page 2 of 2 i[;\'M~ _"-;,,"f"4~i!f~~~~,,v.& fiI_ ;l';l1JW~}:~~~~J)ftJ'!];'Y~!:1n~~~.::;.'1~,m-~~~,Glv.,,,,~":~_.1"_,~, Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan General Project Information Project Title: BUFFER ZONE PROTECTION PROGRAM - WESTFIELD AND BRENNT AG SITES 1 Project Sequence No: Subgrant Recipient: Implementing Agency: Project Start Date: Problem .Identification Clearwater has two sites that have been designate(.l as Critical Infrastructure and Key Resource (CI/KR) sites: Brenntag Mid-South, Inc., a chemical manufacturer and distributor, and Westfield Shoppingtown Countryside, a large retail shopping center. City of Clearwater City of Clearwater Police Department 11/1/2005 End Date: 8/30/2007 Site 1: Brenntag's facility supports a multitude of sectors including water treatment and industrial cleaning services. In addition, Brenntag provides numerous industries with raw chemical> materials for a myriad of processes. The facility supplies water treatment chemicals to several businesses. In addition, repackaged chemicals are widely distributed by the facility. Some of the chemicals on the Brenntag site are chlorine, hydrochloric acid, sulfuric acid and sodium hydroxide (50% caustic soda solution.) Typically there are ten 90-ton railcars of chlorine at the site. All incoming shipments are via 90-ton railcars. All hazardous repackaged off-site shipments of chlorine solutions are accomplished by trucks. All industrial bleach (10%) is shipped over the road via tanker trucks. The facility is located in close proximity to a large residential area, thus magnifying the consequences for an off-site HAZMAT release. A worst-case scenario would be a HAZMAT disaster affecting an area 5-miles downwind of the site and affecting 68,000 people. Brenntag is one of the largest chemical manufacturers and shippers in Central Florida. Loss of production could result in potable water shortages. Loss of this facility could also result in a reduction in wastewater treatment operations in Central Florida. Currently, there is only one security camera operating on the entire premises which focuses on people who ring and want to gain admission to the facility. Site 2: Westfield Shoppingtown Countryside is a prominent commercial center producing goods and services to Clearwater and other Central and Northern Pinellas County communities. The shopping mall is a large source of tax revenue. The mall is a 77-acre shopping center with enclosed Shops and surrounding parking. It encompasses 1.235 million square feet of Shopping floor area and features more than 186 individual businesses. Anchor stores include Sears, J.C. Penney, Dillard's and Macys. Included inside the mall complex is a 550-seat Food Court; a common gathering area; children's play area (Playtown); and an Ice Skating Rink. The mall averages 9.7 million customers throughout the year (average approximately 27,000 per day) and generates more than $14 million in annual revenues. Boundaries are open to the public and consist of major roadways. The mall is accessible by major North-South and East-West roadways and public bus transportation. Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #2 Page 1 of 2 ,,''''.~.~''''%. ~~'<:~'J,,__...""'''''''_,,-,-,,_ Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Westfield Shoppingtown Countryside is a major economic engine that greatly contributes to the city's economic health and tax base. Disruption would seriously impact ClearWater's finances. Terrorist disruption or destruction would have major impact from a socio-political standpoint and major national security implications. It is estimated that a terrorist attack at the mall could potentially result in significant (50-500) deaths and injuries. Westfield currently has an existing system of security cameras that is insufficient for a facility of this size. Project Summary Based upon site surveys and gap analysis conducted at both CIIKR sites, the following projects will be implemented at the respective sites: 1. Brenntag: Equipment will be purchased and installed that will upgrade the existing closed circuit television system at Brenntag. The new system will be composed of seven Pan- Tilt-Zoom (PTZ) cameras mounted for 360-degree coverage of the entire Brenntag facility. In addition, One PTZ camera will be mounted north of the facility, oriented on the CSX railroad siding. This camera will be hard-wired into the Clearwater Police Department's (CPO) Intranet allowing 24-hoor monitoring of the siding by CPO Communications Center personnel. Seven cameras situated within the Brenntag facility will be connected to a stand-alone monitoring system, installed in the facility's security office area. In addition, communications equipment and antennae will be installed to allow remote access of the video by authorized CPO and Brenntag personnel. The equipment will be the property of CPO but will be permanently installed at Brenntag. CPO's obligation for the equipment will be an annual administrative inventory. 2. Westfield Shoppingtown Countryside: Equipment will be procured that will allow the installation of an exterior closed circuit television system and wireless network, fully integrated with the existing Westfield installation. The CPO system will be composed of eight Pan- Tilt-Zoom (PTZ) cameras mounted for 360-degree coverage of the entire parking lot. In addition, one PTZ camera will be mounted inside on the second floor, overlooking the skating rink area. All cameras will be connected to a stand-alone monitoring system, installed in the mall's security office area. In addition, communications equipment and antennae will be installed to allow remote access of the video by authorized CPO personnel. The equipment will be the property of CPO but will be permanently installed at Westfield Shoppingtown Countryside. CPO's obligation for the equipment will be an annual administrative inventory. Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #2 Page 2 of 2 ~,~"...............=- ~'I<I~,"!:'cAIS'l:ll~,.,i,., ... ~,.....,.~,.1lI!II ~ .I'~ Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan General Performance Info: Performance Reporting Frequency: Semi-Annual Federal Purpose Area: 0001 - Law Enforcement State Purpose Area: 001 - To protect, secure, and reduce the vulnerability of identified critical infrastructure and key resource (CI/KR) sites. Objectives and Measures Objective 001.01 - To protect, secure, and reduce the vulnerability of identified critical infrastructure and key resource (CI/KR) sites. Measure: Part 1 During the grant period we will use funds for costs related to equipment, management, and administration of protective actions aimed at protecting, securing, and reducing the vulnerabilities around the identified critical infrastructure and key resource (CI/KR) sites. Goal: All funds will be used to enhance the security at Westfield Shoppingtown Countryside and Brenntag Mid-South Inc. by installing additional surveillance and communications equipment. . Application Ref # Contract 2006-BZPP-3 2007 -BZPp.PINE-1-N5-027 Section #3 Page 1 of 1 ..ili...:....~"--___~~_ !$.{.t"r.o_.;""'"Y."}'~"3,,,<.:a..."'-"""""""'" ~. .~.""''''f....,,~;:'l''';:.,....''''_'''''{-;;;J~''''''_'''F~ift'lt:=- Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No SAMAS I Vendor Number: 59-6000289 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $67,999.27 $0.00 $67,999.27 Operating Capital $32,000.00 $0.00 $32,000.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $99,999.27 $0.00 $99,999.27 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #4 Page 1 of 5 'V'JT<W~" ~ ~. Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Budget Narrative: Brenntag/Expenses ($17,999.27) Portable Lighting System 2 x 600W ($479.92) Purchasing 8 @ $59.99 each. To be used in conjunction with the generator, fuel caddy, and extension cord. This will provide lighting for an emergency site during hours of darkness. Trimline Traffic Cone with Reflective Collar (price per dozen) ($1,808.37) Purchasing 9 @$200.93 each. The cones will be used to control flow of traffic and personnel in and out of the site. Telescopic Ladder ($498.00) Purchasing 2 @ $249.00 each. Easily stored ladder that will allow emergency staff to get on to the roofs of trucks and high vehicles to inspect and ensure they are not hazardous. Credentialing System (($4,000.00) Purchasing 1 @ $4,000.00 each. The portable credentialing system will be used to create ID cards on-site to be issued to anyone who is authorized to be on the emergency site, such as law enforcement, public works, Verize)O Telephone, Progress Energy, American Red Cross, etc. This will ensure that only those who.are deemed necessary to the emergency and need to be on site will have access to the location. Blank Identification Cards forCredentialing System ($500.00) Purchasing 200 @$2.50 each. These are the actual cards that will be issued using the credentialing system. Portable Shelter Encore 1110 x 10 ($367.52) Purchasing 2 @ $183.76 each. Pop up style, portable tent shelters to provide shelter from the elements for emergency staff on site. Garrett Handheld Metal Detector ($796.00) Purchasing 4 @ $199.00 each. Small, portable wand-type device that can be used to.search people for weapons as they come in or out of the site. These are necessary to provide for the safety and security of everyone at the emergency site. 2.8 kW GP Generator ($1,706.00) Purchasing 4 @ $369.00 each plus shipping & har:tdling of $230. The generators will provide electricity for the necessary lighting at the emergency site. 14-Gallon Fuel Caddy ($476.00) Purchasing 4 @$119.00each. Portable containers that will be used to provide gasoline for the generator (sort of a ?portable gas station? on wheels). Table? 6-foot folding ($89.68) Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #4 Page 2 of 5 .~"'o/~_~'~,," ~'JI'~F;!iil~(~'!~I~~"I'!'...-..-_""~.,,,!lf._':\~~ Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Budget Narrative (Continued): Purchasing 2 @ $44.84 each. To be used to provide workstations, set up credentialing system and laptop computers, rest breaks for emergency workers, etc. Chair 1 Folding Metal 14 per package ($69.76) Purchasing 2 @ $34.88 each. To be used with tables listed above for same purposes. Canon Image Stabilized Binoculars 8 x 25 ($1,341.80) Purchasing 4 @ $329.95 each plus shipping & handling of $22 To be used for long-range surveillance and to survey the perimeter of the emergency site. . Also will allow for reading of license plates on vehicles at a distance. Night Owl NV Fieldview Binoculars ($1,824.96) Purchasing 4 @ $449.99 each plus shipping & handling of $25. Infrared binoculars that will allow emergency workers to see in the dark; to be used for h;>ng-range surveillance and to survey the perimeter of the emergency site. Also will allow for readi~of license plates on vehicles at a distance. .. 8? A-Frame Barricade 2 horiz board ($436.00) Purchasing 4 @ $109.00 each) Large, wide barricades that will be used to control flow of traffic and personnel in and out of the site. 241 Narrowcade Barricade ($529.52) Purchasing 8 @ $54.94 each plus shipping & handling of $90. Narrower barricades that will be used to control flow of traffic and personnel in and out of the site. Extension Cord 100? Exterior ($97.74) Purchasing 2 @ $48.87 each. Outside electrical extension cords for powering of generator and lighting systems. Inspection Mirror ($338.00) Purchasing 2 @ $169.00 each. Will allow for inspection of the underside of vehicles to ensure that nothing (such as explosives) is attached underneath the vehicle. Equipment Bag 50? x 30? ($1,230.00) Purchasing 50 @ $24.60 each. Nylon carryall bags to be issued to emergency staff to allow them to carry personal survival and other items with them. Will allow for rapid deployment of emergency staff. Miscellaneous Hand Tool Set ($720.00) Purchasing 1 @ $720.00. All purpose toolbox and tools that may be needed for any of the equipment, repairs, etc. Portable Wireless PA System? loud hailer ($690.00) Purchasing 1 @ $660.00 plus shipping & handling of $30 Portable loudspeaker system to be used to issue directions to crowds, alert emergency workers, etc. Brenntag/Capital Outlay ($32,000.00) Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #4 Page 3 0'5 '''~_._...,.~,.., ~ ~"";.~.7..5jlf";"~,,^~_ .... ~~!':'i~~~ h"_""'""'''~""",_''''',",",,m _. Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Budget Narrative (Continued): Emergency Services Logistics Unit (ESLU) ($32,000.00) $32,000 of the total price for the unit is being charged to the Brenntag project? total cost for the unit is $82,000 with the balance being charged to the Westfield project. The ESLU is a trailer designed to be used by law enforcement to respond to a terrorist/natural disaster event. The ESLU will allow CPO to provide rapid deployment of police officers to any of the identified critical sites, as well as to any other emergency event that may arise, such as a natural disaster. The ESLU will allow CPO to provide assistance to other agencies through the state?s Mutual Aid Agreement. All necessary equipment will be self-contained within the ESLU, and will include items such as barricades, portable cones, portable shelters, lighting systems with generators, and a mobile credentialing system. Full communications connectivity between the ESLU and CPO headquarters will alfowfor complete threat information, key command decisions and directives to be relayed in real time. In addition, the imposing size, markings and nature of the deployment of the ESLU will establish a critical police presence on scene, resulting in an immediate deterrent effect. Westfield/Capital OutJay ($50,000.00) Emergency Services Logistics Unit (ESLU) ($50,000.00) $50,000 of the total price for the unit is being charged to the Westfield project? total cost for the unit is $82,000 with the balance being charged to the Brenntag project. The ESLU is a trailer designed to be used by law enforcement to respond to a terrorist/natural disaster event. The ESLU will allow CPO to provide rapid deployment of police officers to any of the identified critical sites, as well as to any other emergency event that may arise, such as a natural disaster. The ESLU allow CPO to provide assistance to other agencies throUgh the state?s Mutual Aid Agreement. All necessary equipment will be self-contained within the ESLU, and will include items such as barricades, portable cones, portable shelters, lighting systems with generators, and a mobile credentialing system. Full communications connectivity between the ESLU and CPO headquarters will allow for complete threat information, key command decisions and directives to be relayed in real time. In addition, the imposing size, markings and nature of the deployment of the ESLU will establish a critical police presence on scene, resulting in an immediate deterrent effect. Application Ref # Contract 2006-BZPP-3 2007-BZPP-PINE-1-N5-027 Section #4 Page 4 of 5 Ai.IIIIU",'~;: ~ ."....,.- ~;.Qt~~}'ol!t".<;'~~(3 '.~,,.~- Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan Section Questions: Question: Indicate your agency's Operating Caplital Outlay threshold. Answer: 1000 Question: Please provide a statement of your Procurement Process for the items inCluded in the budget ofthegrant. Answer: Purchases for $2,500 or less require an attempt to obtain the lowest price available, consistent with time and effort involved. Purchases over $2,500 through $50,000 require a minimum of three quotations unless a valid exception to bid is noted. Application Ref # Contract 2006-BZPP-3 2007 -BZPP-PINE-1-N5-027 Section #4 Page 5 of 5 '-"tIil["~__'.,:,,~''''''~'Jl! ...".-....'W".-." .,;}'P."I:'_f'....\;.,W.--''fI':;'r(,,'' Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions I' .. . . ,.' ..;-$tar1(1afdCoriditIO"~: ;-:>,,' - ': ','< '-,:;.'-':"-:',:,:',:::; ':..: ',.:_, ~ -.,:~ :';.. ';; . I Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the foRowing terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required correctiveaclion up to and including project costs being disallowed and termination of the project, as specified in Item 13 of this section. The subgrantntCipient ag..... to comply with the financial and administrati~ ntquirements set forth in thec........nt..ition of the U.S. Department of Justice, Office of Justice Pi'Ogram,sFlnant:lfll,GuIde alJd theU. 8~Dlpartmentof Homeland Security, Office for Domestic P......red...., FV~lH_el.nd secutltyG""~PtoIItam Guidelines and must support the goals and objective. Included in the State Homellnd Security Strategy for Florida. The RnllllClal Guide incorporates bymr..nce the PAWI.ions of the OffIce' of Management and Budget (OMS) circulars and govemrHnt-wicle common rUles appUcable to grants Indcooperative agreements. The subgrant Alcipient ag.....tocomply with all federal. statutes, Algulations, policies,. guidelines and .requirements, including OMS Circulars, as applicable: Administrative ~eauirements - OMS Circular A-102 .Grants and Cooperative Agreements with State and Local Governments. and OMS Circular A-110 .Uniform Administrative Requirements for G'1nts and Agreements .Wlth Institutions of Higher Education, Hospitals and Other Non-Profit OrganizatiQns~, 48 CFR 31.2 .eontractsWlth Commercial Organizations. and 45 CFR 74, Appendix E "PrinCipieSfOr'Oetennining Costs ApplICable to Research and Development Under Grants and Contracts with Hospitals., FY2005 Homelal)d security Grant Program Guidelines and Application Kit. (http:/twWw.Ojp.Usdoj.gov/odpJdocslfy05hsgP.pdf.) cost Pri~ples- OMS Circular A-21 .cost Principles for Educational Institutions., OMS Clrcular A-87 .Cost Princip. (or State, Local, and Indian Tribal Governments., OMS Circular A-122 .Cost Principles for Non- Profit Organizations. Audit R80uirements - OMS Circular A-133 .Audits of States, Local Governments and Non-Profit Organitations.; StatutorvA,.phoritv - Public Law 108-090. QMS ClrcuI8rs may be obtained by visiting the following web address: http://www.whitehouse.gov/omb/circulars/index.html 1. Reports 8. Perfonnance Reports: semi-Annual Project Performance Reports are due on January 10 and July 10, encompassing Jan- June and July-Dec reporting periods (respectively.) Failure to report may result in lack of funding. b. Expenditure Reports: The subgrant recipient shall have a choice of submitting either Monthly or Quarterly Expenditure Reports. All reports are due thirty-one (31) days after the end of the reporting.period. The final Expenditure Report must be submitted upon close out of the grant. AU reporting and special conditions must be satisfied prior to reimbursement. Failure to comply with the above provisions shall result in forfeiture of reimbursement. c. Other Reports: The subgrant recipient must submit other reports as may be reasonably requireclby the Department. 2. Project Closeout Project funds that have been properly obligated by the end of the subgrant funding period will havp 45 days In which to be liquidated (expended). Any funds not liquidated at the end of the 45-day period will Section #5 Paj:Je 1 ~'. ~O":i~.":,::.;~;:;~:';:;;>,W!>~, ~:a~:t~.,~,".,""t~ ~~:C:'G~~~;oq'~~';t='"~___...."" Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions lapse and revert to the Department. A subgrant funded project will not be closed out until the subgrant recipient has satisfied a/l closeout requirements. All refunds or repayments made to the Department under this Agreement are made payable to the order of.Florida Department of Law Enforcement" and mailed to the following address: Office of Criminal Justice Grants Attention: Criminal Justice Initiatives Unit Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 3. Fiscal Control and Fund Accounting Procedures The subgrant recipient must establish fiscal control and fund accounting procedUres that assure proper disbursement and accOunting of subgrant funds and required non-federal expenditures. All funds spent on this project must be disbursed according to provisions of the project budget as approved by the Department. All funds not spent according to this agreement will be subj8ct to repayment by the subgrant recipient. 4. Allowable Costs a. Allowance for costs incurred under the subgrant shall be detennined according to the general principles of allowabillty and standards for selected cost items set forth in theOJP Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMS Circular A-87, "Cost Principles for Statea. Local and Indian Tribal Govemments", or OMS Circular A-21, "Cost Principles for Educational Institutions" and the FY 2005 Homeland Security Grant Program Guidelines and Application Kit. b. All procedures employed In the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Govemments, or OMS Circular A-110 and Florida law to be eligible for reimbursement. S. Travel and Training a. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, Florida Statutes. b. All bills for any travel expenses shall be submitted according to provisions In Section 112.061, Florida Statutes. 6. Written Approval of Changes in this Approved Agreement Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but are not limited to: a. Changes in project activities set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds between budget catego~ries as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget item; or, c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the Department. Transfers do not allow for increasing the quantitative number of items documented in any approved budget item, i.e., increasing the quantity of equipment Items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and Benefits category.) Under no circumstances can transfers of funds increase the total budgeted award 7. Reimbursement Subject to Available Funds Section #5 Pa~e 2 "" ~",-,\,-,;,,, ""'~i-!h ~;:-- ~_;~;if:\1.~~~!P?::?, Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funding. 8. Advance Funding Advance funding may be authorized for each project according to Section 216.181 (16)(b), Florida ~ut~, the OJP Financial Guide, the FY 2005 Homeland Security Grant. Progral1l Guidelines and Application Kit, and the U.S. Department of Justice Common Rule for State.and Lor;tIlGovemments. Advance funding shall be provided to a subgrant recipient upon a written request to the OCJG justifying the need for such funds 9. Excusable Delays Except with respect to defaults of consultants, the subgrant recipient win not be in default by reason of any failure In perfonnance of this agreement according to its terms (InqudlrQany falure by the subgrant recipient to make progress In the execution of work hereunde..:.whtch endangers such performance) if such failure arIseS out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include but are not limited to acts of God or of'" pilbllcenemy, acts . of the government In either Its sovereign or contractual capacity, fires, ftoods"epldemlcs, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but In every case the failure to perform must be beyond the control. and without the fault or negligence of the subgrant recipient. If faHure to perform Is caused by failure of a consultant or third party to perform or make progress. and if such failure arises out of causes beyond the control of the subgrant recipient and the consultant, and . without fault or negligence of either of them, the subgrant recipient will not be deemed In default, unless: a. Supplies or services to be furnished by the consultant were obtainable from other sources; b. The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources; and c. The subgrant recipient failed to reasonably comply with such order. Upon request of the subgrant recipient, the Department will ascertain the facts and theex;tent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule will be revised accordingly. 10. Obliption of Subgrant Recipient Funds Subgrant recipient funds must not under any circumstances be obligated prior to theeffectlve date or subsequent to the termination date of the grant period. Only project costs incurred em or after the effective date and on or prior to the termination date of the subgrant recipients project are eligible for funding under this subgrant. A cost Is incurred when the subgrantreclpienfs employee or consultant perfonns required services; or when the subgrant recipient receiVes goods, notwithstanding the date of order. 11. Review of Consultant Contracts The Department shall review all consultant contracts prior to employment of a. consultant when their rate exceeds $450 (exclUding travel and subsistence costs) for an eight-hour day. Review shall be based upon the contrad's compliance with requirements found in the OJP FIFl8flCial Guide, U.S. Department of Justice Conmon Rule for State and Local Governments, and In applicable state statutes. The review of the subgrant recipient agreement does not constitute approval of consultant contrads. 12. Performance of Agreement Provisions . Section #5 Pa~e 3 ______._ .. _- .'1';. _.f"'J":,,,~;'j~<;'\.' ;'''''''''''"'''' -'.~'.~~~- "jr-.:;'~;':, "J;;:,',' ':~"""'h~' .-" Application for Funding Assistance Florida Department Of L.aw Enforcement Standard Conditions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department will impose sanctions it deems appropriate Including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. In such an event, the Department will notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of such sanction. The subgrant recipient will be paid only for those services satisfactorily performed prior to the effective date of such sanction. All refunds or repayments to be made to the Department under this Agreement are to be made payable to the order of Florida Department of Law Enforcement and mailed directly to the Department at the following address: . Office of Criminal Justice Grants Attention: Criminal Justice Initiatives Unit Florida Department of Law Enforcement 2331 PhiUips Road Tallahassee, Florida 32308 13. Access 'to Records The Florida Department of Law Enforcement; the U.S. Department of Homeland Security, Office of Domestic Preparedness; and the Auditor General of the State of Florida; the U.S. Comptroller General or any of their duly authorized representatives, will have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the Office of Justice Programs' Financial Guide, as amended. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida statutes, and made or received by the subgrant or its contractor in conjunction with this agreement. 14. Audit a. Subgrant recipients and Implementing Agencies that expend $500,000 or more in a year in federal awards must have a single or program-specific audit conducted for that year. The audit must be performed in accordance with the federal OMS Circular A-133 and other applicable federal law. The contract for this agreement must be Identified with the subject audit in The Sohedu/e of Federal Financial Assistance. The contract must be identified as federal funds passed-through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient must submit an annual financial audit which meets the requirementS of Chapters 11.45 and 215.97, Florida Statutes; and, Rules 10.550 and 10.600, Florida Administrative Code.. b. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report must include any management letters issued separately and management's written response to all findings; both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned. c. The subgrant recipient must have all audits completed by an independent public accountant (IPA). The IPA must be either a Certified Public Accountant or a Licensed Public Accountant. d. The subgrant recipient and/or Implementing agency must take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. Section #5 PaQe 4 >.~ .",w;",..,,11'1'': ~'~,~'{ ~ ~"~'-~"-~ .~.,~~;'-\;:)}r:'~." 'i':"~':t.~~~,.,......:,~t#J,;~?I'"_~>.~_'*-~ Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions e. The subgrant recipient and/or Implementing Agency must ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is Issued, unless extended in writing by the Department. f. subgrant recipients and/or Implementing Agencies that expend less than $500,000 in federal awards during a f.seal year are exempt from the. audit. requirements of OMS Circular A-133 for that fiscal year. In this case, written notification must be provided to the Department by the Chief Financial Officer, or de$lgnee, that the $Ubgrant recipient is exempt. This notice must be provided to the Department no later than March 1 following the end of the fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed ~ identified in an audit completed after such closeout. h. The completed audit reports should be sent to the following address: Office of Criminal Justice Grants Attention: Criminal Justice Initiatives Unit Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 15. Retention of Records The subgrant recipient must maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. . 16. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, . produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs' Financial Guide, as amended or OMB Circulars A-110 or A-102, as appficable. 17. Property Accountability The subgrant recipient agrees to use all non-expendable property for domestic security purposes during its useful life or request Department disposition. The subgrant recipient must establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs' Financial Guide, as amended or the federal OMB Circulars A-110 or A-102, as applicable. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 18. Disputes and Appeals The Department will make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and will distribute its response to all concerned parties. The subgrant recipient must proceed diligently with the performance of this agreement according to the Department's decision. If the subgrant recipient appeals the Department's decision, it must be submitted in writing to the Department's agency clerk within twenty-one (21) calendar days of receipt of notification. The subgrant recipient's right to appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Chapters 28-5 and 9-5, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes. Section #5 PaQe 5 - ~.__._--~-._...---~-~~......,.,..-....-_.__.~ "......:::'.:;:; '.-.,.,.,.".. .""..,- _.,.",. .:~_:.'-:--'~!ll!i\;..__ :?;:~_.. ~ ~ Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions 19. Conferences and Inspection of Work Conferences may be held at the _ request of any party to this agreement. At any time, representatives of the Department and/or the U.S. Department of Homeland Security have the privilege of visiting the project site to monitor, inspect and assess work perfonned under this agreement. 20. Publication or Printing of Reports The subgrant recipient must submit one copy of all reports and proposed publications resulting from the agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the subgrant recipient's or govemment's expense, must contain the following statement: (NOTE: This excludes press releases, newsletters, and Issue analysis.) -This project was supported by grant award number 2004-GE-T4-0010 awarded by the U.S. Department of Homeland Security, Office of Domestic Preparedness. Points of view within this document are those of the author and do not necessarily represent the official position of policies of the U.S. Department of Homeland Security" 21. Equal Employment Opportunity (EEO) All subgrant recipients are required to comply with nondiscrimination requirements of the omnibus Crime Control and Safe streets Act of 1968, as amended, 42 USC 3789(d), or Victims..pf'Crime Act <as appropriate); Tltie VI of the CMI Rights Act of 1984, as amended; Section 504 of1heft*habilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1:990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; De~rtmenf of Justice No.n- Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E and G; anciDepartment of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39. The subgrant recipient acknowledges, by completing and signing the attached eeO c.ltification Letter that failure to submit an acceptable Equal Employment Opportunity Plan approved"'bytheQfftc:ffor Civil Rights (If subgrant recipient is required to submit one pursuant to 28 CFR 42,~,i,~a. violation of its certified assurances and may result in suspension of funding obligation authority...........lon.of this certifi_on letter Is a prerequisite to entering into this agrHment. ThIs ce.,mc8lk)niaa material representation of fact upon which reliance was plaCed when this agreement was '(I_.(~thesubgrant recipient or implementing agency meet Act criteria but have not formulaled,irnplernented and maintained such a current written EEO Program, they have 120 days after the dale of this agreement to comply with -the Act or face loss of federal funds subject to the sanctions in' the. Justice $y#em Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (ReferenOfl Ssqtic>n~ (a) of the Act, 42 U.S.C. 3783 (a) and CFR Section 42.207 Compliance Information; Title. VI of,;thlCIviI Rights Act of 1'54, as amended; and Department of Justice regulation 28 CFR Parl 42, Subparts C, 0, E. If any court or administrative agency makes a finding of discrimination on the grounds of race, color, religion, national or1gin, gender, disability or age against a subgrant reclpierit of fundS. the subgrant recipient must agree to forward a copy of the findings to the USDOJ Office of Justice Programs (OJP), Office for Civil Rights. All subgrant recipients must provide-the OJP Office for Civil RightS with an Equal Opportunity Plan, if required to maintain one, where the subgrant award is $500,000 or more. 22. Americans with Disabilities Act 1990 Subgrantees must comply with the requirements of the Americans with Disabilities Ad (ADA). Public Law (P.L.) 101-336, which prohibits discrimination by public and private entities on the b8Si$C)f disability and requires certain accommodations be made with regard to employment (Title I), state and local govemment services and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV). (Reference Title 11 of the AmBricans with DfSllbllltles Act IJ1Jd Department of Justice regulation 28 CFR Part 42, Part 35; and Title IX of Education Amendments of 1972 and Department of Justice Regulation 28 CFR Parl 54.) Section #5 Paf,1e 6 ~T;Lo ",-""'- " _l1'.'~~,~~ ,~~'"'1!:;"4;,;].~:H"':',~,~~, Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions 23. Non-Procurernent, Debann.nt and SuspenSion The subgrantreciplent agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Patt 85, sectiOn 85.510, Participant's Responsibilities}. These procedures'require the subgrant recipient to certify It will not enter into any lower tiered covered transaction with a party that is debarred, suspended, declared ineligible or is .voluntarily excluded from participating In this covered transadion, unless authorized by the Oepartment. ~" A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services toa public entity, may not submit a bid on a contract with a publiC entity for the construction or repair of a public building or public work, may not submit bids on leases of real property" to a public entity, may not be awarded or penonn work as a contractor, supplier, subCOntractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of Category Two for a period of 38 months from the date of being placed on the convicted vendor list. 24. Payment Contingent on Appropriation " The State of Florida's penonnance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 21. Federal Restrictions on Lobbying The subgrant recipient agrees to comply with Section 319 of P.L 101-121 set forth in "New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal Register. Each person must file the most current edition of this Certification and Disclos4reFonn, if applicable, with each submission that Initiates agency consideration of such person for award of federal contrael, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more. This certification is a material representation of fael upon which reliance was Placed when this agreement was made. Submission of this certification is a prereqUisite to enteri~:intO this agreement subject to conditions and penalties Imposed by Section 1352, TItle 31, United States" Code. Any person who falls to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. The undersigned certifies. to the best of his or her knowledge and belief. that: a. No federally appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer or employee of any federal agency, a member of congreSs. an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. b. If any non-federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract. grant loan, or cooperative agreement, the undersigned must complete and submit the standard fonn, Olsclosure of Lobbvlna Activities, according to its Instructions. c. The undersigned will require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients must certify and disclose accordingly. 26. State Restrictions on Lobbying In addition to the provisions contained herein. the expenditure of funds forthe purpose of lobbying the state Legislature or a state agency Is prohibited under this contract. 27. Political Activities Umitations The subgrantee assures that it will comply with provisions of federal law which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or part by federal grants (5 USC 1501, et seq.) Section #5 PaQe 7 .',"-.....~._~ ,----.-==:' ~ ~ -~- .",,,J'F~',.',,,,," "''''''''''''T''~~l'''':\~'' "~t;;",,,. . rr,i5"..w:':~Jn"i. l'CJ,~:!!,;W; '--Yl'ry!~...__,_______,~ Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions 28. Fair Labor Standards The subgrantee assures that it will comply with the minimum wage and maximum hour's provisions of the Federal Fair Labor standards Act. 29. Environmental Protection Agency's (EPA) Ust of Violating Facilities The subgrantee assures that the facilities under its ownership, lease or supervision which will be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list. of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of ther:I'A Office of Federal Activities indicating that a facility to be used is under consideration for listing by.the EPA. 30. Flood DisaSter Protection Act Thesubgrantee will comply with Section 102(a) of ttle Flood Disaster protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such Insurance is available as a condition of the receipt of any federalftnanclal assistanC$ for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 31. National Historic Preservation Act Thesubgrantee will assist the Department in its compliance with Section 1~of the National Historic preservation Act of 1966 as amended (16 USC 470), Executive Order 11593,.,d the Archeological and Historical Preservation Act of 1986 (16 USC 569.1 et seq.) by a. . consulting with the State Historic preservation Officer as necessary, to ldentifr,.l>"'P'fties listed in or 81lglble for inclusion in the National Register of Historic Places that are ~tCJ adverse effects (see 38 CFR Part 800.8) by the activity, and notifying the Aorida Department ot..~ Enforcement of the existence of any such properties and by b. complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 32. The Coastal Barrier Resources Act The subgrantee will comply and assure the compliance of all contractors with: the provi$ions of the CO_al Barrier Resources Act (P.L. 97-348) dated October 19, 19(12 (16 USC3S01 et seq.)which prohibits the 'expenditure of most new Federal funds within the units of the Coastal Barner Resources System. 33. National Environmental Policy Act (NEPA) a.' ..The subgrantee agrees to assist the Department in complying with the NEP~ and other related federal environmental impact analyses requirements in the use of subgrant .funds by.\thesubgrantee. This applies to the following new activities whether or not they are being specifiGally funded with. these subgrant funds. That is, it applies as long as the activity Is being co~ucted by the subgtantee or any third party and the activity needs to be undertaken in order to use these subgrant funds: (1) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 1 Oo-year flood plain; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change In its basic prior use or (b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an Incidental component of a funded activity and (b) traditionally used. for example, in office, household, recreational, or educational environments. b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the Section #5 PaQe 8 c"~ "",' '-'<C,,___li:;'" " I~'_.~. . .~..~.J0rr:"" "~:'<::'~';\,: ,~.'"'~'!.- m~;'j,:~" :::?'W:)~)~, _.~"""'''''~':''''~'-- Application for Funding Assistance Florida Department of Law Enforcement Standard Conditions subgrantee. upon specific request from the Department and the U.S. Department of Justice (DOJ). agrees to cooperate with DOJin any preparation by DOJ of a national or program environmental a$Sessment of that funded program or activity. 34. Signature Authority Both the SUbgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency Official, Administrator or Designated Representative who sign the Signature Page have the authority to, request changes to the approved agreement. The prior mentioned individuals have authority to sign or make amendments to the Sole Source and the ADP Justification fonns. The Project Director has authority ~o submit requests for approval of specific travel. Financial and Perfonnance Reports. with the exception of the Closeout PaCkage. which also requires the signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee. 35. Delegation of Signature Authority When the authoriZed ofllcial of a subgrant recipient or the implementing agency designates some other person signature authority for him/her, the chief officer or elected official must submit to the department a letter or resolution Indicating the person given signature authority. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority. The letter must also spElCify the authority being delegated. 38. Personnel Changes Upon Implementation of the project. in the event there is a change in Chief Executive OfflQ8rs for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the Department must be notified in writing .with documentation to include appropriate signatures. 37. Supplanting The subrecipient agrees that funding under this award will be used to supplement. but not supplant, state or local funds for homeland security preparedness. Costs allocated or inCluded in any other federally financed program must not be included. 38. Use of Funds The subreciplent understands and agrees that It cannot use any funding under this award either directly or indirectly, in support of the enactment, repeal. modification or adoption ,of any I.. regulation or policy, at any level of govemment. without the express prior written approval of the awarding agency . 39. Categorical Exclusions The. $Ubreciplent understands that funding under this award is to enhance its capabilities to.. prevent. respond to and recover from incidents of terrorism Involving chemical. biological. radiOlogical. nuclear or explosive weapons and cyber attack. Equipment purchases for this subgrant_,.,.. restricted to 18 ~egories that range from personal protective equipment to search and rescue equpnt, to cyber security equipment and related costs. This action consequently meets the OJP's criteria fOr categorical exClusion as contained in Title 40, paragraph 4(b) of Appendix 0 to Part 61, CFR. Additionally. the proposed action is neither a phase nor a segment of a project which when viewed In. its entirety would not meet the criteria for a categorical exclusion. None of the following activities will be conducted either under this action or a related third party action: 1. New construction 2. Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 10o-yearflood plain. 3. A renovation which will change the basic prior use of a facility or significantly change its size. 4. Research and technology whose anticipated and future application could be expected to have an effect on the environment. 5. Implementation of a program involving the use of chemicals. 40. Authorized Equipment Expenditures The equipment, goods, and supplies ("the eligible equipmentj purchased with funds provided under this agreement are for the purposes specified in -Aorida's Domestic Security Strategy". Equipment Section #5 Par:te 9 -.~~....-.-----~~~:~ _"""1""""."~\'!I!>'-:.:'"_~~. -''''''1lI"\>!tB_:''',"" -". ''''---'Y;:r~:;'!$;m'f"~~~~m Florida oepanmem OT Law CIIIUI\;t1I11"1ll Standard Conditions purchased with these funds will be utilized in the event of emergencies, Including, but not limited to, terrorism-related hazards. The subreciplent shall place the equipment throughout the state of Florida in such a manner that, in the event of an emergency, the equipment can be deployed on the scene of the emergency or be available for use at a fIXed location within two (2) hours of a request for said deployment. The Florida Department of Law Enforcement (FDLE) must approve any purchases of equipment not Itemized in a project's approved Initial Strategic Implementation Plan (ISIP)in advance of the purchase. The subrecipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose as specified In the -Florida Domestic Security Strategy,. ensure that all equipment purchased with these funds is used to respond to any and all incidents within its regional response area as applicable for so long as this Agreement remains in effect. Prior to requesting a response, the FOLE will take prudent and appropriate action to determine that the level or Intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the Incident. The subrecipient shall notify the FDLE OffIce of Domestic Preparedness at 2331 Phillips Road, Tallahassee, Florida 32308 one year in advance of the expiration of the equipment's posted shelf.llfe or normal life expectancy or when It has been expended. The subreciplent shall notify the FDLE Immediately if the equipment is destroyed, lost, or stolen. Thesubrecipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the eligible equipment without the prior written consent of the FDLE. 41. Memorandum of Understanding (MOU) Requirements The Department Reserves the right to require that applicants of funding under this agreement must enter into a formal MOU with the local unit of government or urban area, specifying the amount of funds to be retained by the state and the Intended use of the funds. This ~OU request must be Initiated by the local unit of government or urban area. Agencies are encouraged, but not required to submit these MOUs to their OffIce of Domestic Preparedness Officer for the review to ensure compliance. A final, executed copy of the MOU must be submitted along with the appHcation for funding to the Department and must be available to the Department of Homeland Security upon request. Section #5 Pa~e 10 __,_._~~~_.___~,___~__--"'----, ~'7~"!Ot:"'~""_' ~ ~f~,,,,,,.~,,'("-.~<~;;_5~,,,,- .",,;,,-)'p,~;1-g)~_t"'_ ..,_!1.'-"i:'\;""\\ """ii'" "~;;'?'~.,;\.p~~"m_""'''''''_'}''~,>,i''i~~.,J'_ Application for Funding Assistance Florida Department of Law Enforcement ....I......lSQ(jA'eM.,L.QYM~t4'T'QpP()tt1""MI~eEFtllFI;9~1'19N. . .' ...... .. ..... . ..... ".(SU19<.;RANTRECIPleN'1'l.>" ... . . . .' ..... . Mr. Clayton H. Wilder Community Program Administrator Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 PhiHipsRoad TallahasSee. Florida 32308 Re: Compliance with Equal Employment opportunity (EEO) Program ReqUirements for the Subgrant Recipient Dear Mr. Wilder: I. the undersigned authorized official. certify that according to Section 501 of the omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . . (Select one of the following): ~Meets Act Criteria Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must fonnulate. implement and maintain a written EEO Plan relating to employment 'practices affecting minority persons and women. I also affirm that the Subgrant Recipient. . . (Select one of the following): ~Has a Current EEO Plan _Does Not Have a Current EEO Plan I further affirm that if the Subgrant Recipient meets the Act criteria and does not haves current written EEO Plan. federal law requires it to fonnulate, implement. and maintain such a Plan Witllln 120 days after a subgranl application forfaderalassislance is approved 71055 of fadoral ~...... . . ... . ~/I' . .' . c.......-' Signature of Subgrantee Authorized Official Type Name: Tille: Frank V. Hibbard Mayor Subgrant Recipient: City of Clearwater Date: 11-16-05 Apf.Jlicat/on EEO CertJf/cation Pa~e 1 "...""u.~__c. ~O:;;, ~;;...~-~ .~ ,,""Z<~!'\';:,;~~"!~;;; . ~ ~..:,,!~,,~~,_.. ~il,':'i"'"''7T'' -T'"':;_~'}\""'''''''''_ -'.'-' .-..... Application for Funding Assistance Florida Department of Law Enforcement '. ..................<,i.ll\\~Qt)~~ieM~l.Q~MIi,Nrqppgttr."'NJrtQER'tIFlc~tl()N. . ....................\,.;.,".<(('lUIPI2SMINTINGAGENCV) ...................... .... .... ............ ......... Mr. Clayton H. Wilder Community Program Administrator Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 Re: Compliance with Equal Employment Opportunity (EEO) Program Requirements for the Implementing Agency Dear Mr. Wilder: I, the undersigned authorized official, certify that accortting to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that this Criminal Justice Agency. . .(Select one of the following): x Meets Act Criteria Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency. . . (Select one of the following): x Has a Current EEO Plan Does Not Have a Current EEOPlan Is included in the current EEO Program Plan of the Subgrant Recipent. I FURTHER AFFIRM that if the recipient meets the Act Criteria and does not have a current written EEO Program, federal law requires it to formulate, implement, and maintain such a program within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. x I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after' 8 subgrant application for federal assistance is approved 0 10 of federal funds. Signature of C mlnal Justice Agency Authorized Official Sid Klein Name of Criminal Justice Agency: Clearwater Police Department Title: Chief of Police Date: 11-14-05 Application EEO CertJffcation PaQe 2 Application for Funding Assistance Florida Department of Law Enforcement Buffer Zone Protection Plan In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not Signature WfIJ./w-lJ. IAM4.- .. T d N d Clayton ti..a WUdlr, AdminiStrator ype ame an Date /~.. '-i-I) , Typed Name of S7nt City ~ Signature: ~ J( J . Typed Name and . Frank V. Hibbard, Mayor Date 11-16-05 Typed Name of ImPlementin~ Clearw~ter Police Department Signature: ---W-~ Typed Name and Sid Klein, Chief of Police Da~ 11-14-05 Application Ref # Contract 2006-BZPP-3 -BZPP-PINE- - - Section #6 Page 1 of 1 ~~..",.. ,',.,,'....~,=.."""'........ CITY OF CLEARWATER, FLORIDA Countersigned: CITY OF CLEARWATER, FLORIDA -:f..--e p( ~~ ~.J4..-.'1 ~v. Hibbard William B. Horne II Mayor-Commissioner City Manager Approved as to form: Attest: