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01/16/2018 Council Work Session Meeting Minutes January 16, 2018 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e Meeting Minutes Tuesday, January 16, 2018 9:00 AM Council Chambers Council Work Session Page 1 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 Roll Call Present 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton (Arrived 9:04 a.m.), Councilmember Doreen Caudell, Councilmember Bob Cundiff, and Councilmember Bill Jonson Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City Manager, Micah Maxwell —Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague — Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 9:00 a.m. at City Hall. 2. Presentations — Given. 2.1 January Service Awards Four service awards were presented to city employees. The Council recessed from 9:02 a.m. to 10:26 a.m. to meet as the Community Redevelopment Agency and the Pension Trustees. 3. Economic Development and Housing 3.1 Declare surplus for the purpose of sale, through Invitation to Bid 14-18, real property located at 1454 S Martin Luther King, Jr. Avenue whereby the successful bid: 1) exceeds $205,000; 2) proposes development with a minimum of ten residential units for sale to households with total household income at or below 80% of area median income development; and 3) vertical construction must commence within one year of closing. This property is currently vacant and it is identified by Resolution 17-38 as a city-owned property appropriate for use as affordable housing (Pinellas County Property I.D. 22-29-15-00000-320-1300). The property was acquired in 1995 with Community Development Block Grant (CDBG) program funding made Page 2 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 available to the city from the United States Department of Housing and Urban Development. The City acquired the property in 1995 for $84,000 to develop a seven-unit single family subdivision for low- to moderate-income households. At this time, staff believes that a townhome or villa concept will be a better fit with the character of the neighborhood while still creating homeownership opportunities. This concept will provide for more units than a detached, single family home subdivision. Per City Charter 2.01, real property declared surplus shall be sold to the party submitting the highest competitive bid above the appraised value whose bid meets the terms set by the Council and whose proposed use of the property is in accordance with the Council's stated purpose for declaring the property surplus. Accordingly, all qualifying bids must meet the following terms: • Bid price shall exceed $205,000. • The property must be developed with a minimum of ten residential units for sale to households with total household income at or below 80% of area median income. • Vertical construction must commence within one year of closing. An appraisal was performed on the property by James Millspaugh and Associates, Inc. The appraised value was $205,000 with a valuation date of September 6, 2017. Proceeds from sale will be used for future CDBG-eligible projects administered by the Economic Development & Housing Department. 3.2 Declare surplus for the purpose of sale, through Invitation to Bid 11-18, real property located at 2251 Drew Street whereby the successful bid meets the terms set by Council. This property is the current site of the City of Clearwater's East Library (Pinellas County Property I.D. 18-29-16-00000-220-0300). Construction of a newjoint use library on the St. Petersburg College campus is complete. Library staff plans to relocate to the new facility in late March, 2018. Once this site is vacated, it will no longer be needed for city use. Per City Charter 2.01, real property declared surplus shall be sold to the party submitting the highest competitive bid above the appraised value whose bid meets the terms set by the Council and whose proposed use of the property is in accordance with the Council's stated purpose for declaring the property surplus. Accordingly, all qualifying bids must meet the following terms: Bid price shall exceed $1,000,000. The property must generate ad valorem tax revenue free from exemptions. The property owner shall increase the site's property value through capital investment which must commence within 1 year of purchase. Page 3 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 Sale of the property shall be to an entity whose business operation is within a primary targeted industry as identified in the City's 2011 Economic Development Strategic Plan. The requirements above are intended to limit the bidding field to potential buyers whose future use of the property will generate a positive economic impact. This is an opportunity to improve a commercial corridor that has seen minimal growth over the last decade. The City acquired the property in 1981 for $111,400 and constructed the new library in 1985. An appraisal was performed on the property by James Millspaugh and Associates, Inc. The appraised value was $1,000,000 with a valuation date of April 5, 2017. Proceeds from sale will be deposited into the General Fund revenue code 010-00000-364220 (Surplus Land Sales). In response to a concern, the City Manager said the perspective that the guidelines were construed to exclude non-profit organizations is untrue. When the East Branch library property was identified for renovation or replacement, it was discussed what the logical use of the site would be if the library was relocated to another site. The city commission at the time discussed bringing the site back on the property tax roll. He said the City's economic development strategic plan involved a conversation about what guides staffs decision making, staffs recommendation is consistent with that plan. In response to questions, the City Attorney said the City would require deed restrictions and covenants. A PILOT(Payment In Lieu of Taxes) can be negotiated with a non-profit, PILOTs are consensual and done by agreement. Engineering Director Scott Rice said there is a designated driveway at the site, there may be a restriction of a left-hand turn going west. The proposed beacon crosswalk at the county right-of-way has been declared unusable by the federal government, the crosswalk is being redesigned. The City Attorney said until the site is put out to bid, no one knows who are the interested parties. The way the current bid is written, the site is required to generate ad valorem taxes. Council decides how the bid is phrased. She said the one-year limitation is not on jobs created, the bid references target industries. The PILOT would not be just for the city's portion of ad valorem Page 4 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 but a projection the organization would otherwise pay for taxes. It was suggested that the requirement to generate ad valorem taxes be amended to state "may generate ad valorem taxes." Staff was directed to negotiate with highest bidder, and if that is a non-profit to pay PILOT. The Council recessed from 10:57 a.m. to 11:05 a.m. 3.3 Waive the Flexible Development Application Fee for a proposed project at 1339 Park Street, Clearwater, to be submitted by the Society of St. Vincent de Paul, Council of Upper Pinellas County, Inc. and adopt Resolution 18-03. Per City Council Policy, General Administration, A. Application Fee Waivers: "Generally, building permit, occupational license, plan review and zoning-related application fees will not be waived except for City projects and other government agencies. If staff believes special conditions exist, such requests to waive application fees may be brought to the Council for consideration." The Society of St. Vincent de Paul, Council of Upper Pinellas County, Inc. (SVDP), a 501(c)3 not-for-profit corporation, currently operates a Soup Kitchen & Resource Center at 1345 Park Street. SVDP desires to submit a Level 2 Flexible Development Application for the adjacent property located at 1339 Park Street by February 1, 2018, and is seeking a waiver of the $1,405.00 application fee. Staff has reviewed the proposed project and believes special conditions exist. The City recently hired consultant, Dr. Robert Marbut, to review homeless services provided in and around Clearwater and to conduct a needs assessment and gap analysis of the types and capacity of services needed. A final report was provided to Council on September 18, 2017. Several recommendations were made including: "Service start and duration times for all community meals and street feedings need to be strategically set based on a schedule that promotes engagement into recovery programs and gainful employment opportunities," and, "breakfasts should start at 7:00 a.m. or earlier and should end no later than 7:45 a.m." Toward that end, staff has been working with SVDP. The organization is Page 5 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 amenable to providing breakfast between 6:30-7:45 a.m. to persons experiencing homelessness after which individuals will be encouraged to participate in educational and training opportunities aimed at addressing root causes of homelessness. Such programs will be provided at the project location which was formerly a homeless shelter. Renovations associated with this change of use/comprehensive infill project require a Level 2 Flexible Development Application and Community Development Board approval. 4. Gas System 4.1 Approve an increase to Purchase Order#BR512323 with JW Harris Contractors, Inc., in the amount of$1,500,000, to provide for the installation of natural gas mains and service lines, and authorize the appropriate officials to execute same. JW Harris Contractors, Inc., located at 3448 Crystal Springs Rd, Zephyrhills, FL, has been working with Clearwater Gas System with excellent results. Council originally approved an Agreement with JW Harris in April 2017, in the amount of$200,000. Subsequently CGS asked for an increase of$1,200,000 in August 2017 to meet our construction requirements. JW Harris is now our primary contractor and additional funds are needed to meet the construction demands through March 2018. CGS plans issue a new construction bid in February 2018 for Council approval effective 4/1/18. This new bid will be structured to meet our annual construction needs. JW Harris will amend their Performance Bond and Proof of Insurance to accommodate the increase in funds. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement projects 315-96378, Pasco New Mains and Service Lines and 315-96377, Pinellas New Mains & Service lines. 5. Engineering 5.1 Approve Change Order 2 to Kenny Construction Company of Northbrook, II, for 2015 Stormwater Pipe Lining Project (15-0023-EN) in the amount of$807,152.50 and authorize the appropriate officials to execute same. (consent) October 1, 2015, City Council awarded a one-year term contract to Kenny Construction Company for the 2015 Stormwater Pipe Lining Project in the Page 6 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 amount of$807,152.50 with an option for a two-year extension on a unit price basis for a maintenance contract for cleaning, video inspection and reconstruction of stormwater lines by the installation of resin impregnated cured in place pipe (RICCIPP) lining at various locations throughout the City of Clearwater. December 1, 2016, Stormwater Maintenance exercised the option to renew the contract for the two-year term on a unit price basis. August 30, 2017, the City Manager approved Administrative Change Order 1 increasing the contract by $74,955 to complete necessary pipe lining work during Year 2. Change Order 2 is to increase the contract by an additional $807,152.50 on a unit price basis, which is needed to complete anticipated work throughout the City of Clearwater during year 3 of the contract, for a total contract value of$2,496,412.50. APPROPRIATION CODE AND AMOUNT: 0315-96124-563700-539-000-0000- $807,152.50 Funds are available in capital improvement project 315-96124, Storm Pipe System Improvements, to fund this contract. 5.2 Approve an Engineer of Record (EOR) Work Order to Atkins North America, of Tampa, FL, for a Stormwater Maintenance Management Plan (17-0065-EN) in the amount of $190,640.00 and authorize the appropriate officials to execute same. (consent) EOR Atkins North America will develop a Stormwater Maintenance Management Plan in cooperation with Stormwater Engineering and Stormwater Maintenance divisions of the Engineering Department. Activities will include analysis of stormwater maintenance operations, quantifying benefits of maintenance efforts, and optimizing maintenance activities performed by city staff. For each maintenance activity, the quantifiable benefits to be developed include flood control/conveyance benefits, water quality benefits, infiltration/inflow benefits and civic/quality of life benefits. Maintenance activities will be optimized by identifying proper frequency, level of service and amount of pollutant removal. Stormwater assets will be updated in the City of Clearwater GIS and OWAM databases. Standard operating procedures and maintenance routes will be updated and revised based on the recommendations of this plan. Page 7 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 APPROPRIATION CODE AND AMOUNT: 0315-96124-561200-539-000-0000 $190,640 Funds are available in capital improvement project 315-96124, Storm Pipe System Improvements, to fund this work order. In response to questions, Stormwater Maintenance Manager Melvin Maciolek said the work order will include activities such as street sweeping, ditch and pond maintenance and pipe cleaning. There are two levels of maintenance for ponds, city-owned ponds are maintained for aesthetics. In private ponds where the City has an easement, the sediment is removed if it is blocking the flow of the stormwater into and out of the pond. Atkins is an Engineer of Record. 5.3 Approve an Interlocal Agreement between Pinellas County School Board (PCSB) and the City of Clearwater in the amount of$250,000 for the construction of Allen's Creek Restoration at Plumb Elementary School, and authorize the appropriate officials to execute same. (consent) Due to existing channel alignment and velocities associated with the creek, the project area has experienced erosion of the banks. This project will provide stabilization of the banks on both sides of the creek for approximately 1,300 feet with construction of Gabions. The PCSB is managing the design and construction of this project. The City is partnering financially with a contribution of$250,000 of the total projected cost of $1,500,000.00, upon execution on this agreement. APPROPRIATION CODE AND AMOUNT: 0315-96124-563700-539-000-0000 $250,000 Funds are available in Capital Improvement Project 0315-96124-, Storm Pipe System Improvements, to fund the Interlocal Agreement 6. Planning 6.1 Approve a Future Land Use Map Amendment from the Residential Low (RL) category to the Residential/Office General (R/OG) category for 1524 South Highland Avenue and pass Ordinance 9099-18 on first reading. (LUP2017-09006) This Future Land Use Map amendment application involves a 0.22-acre parcel located on the west side of South Highland Avenue approximately 500 feet south of Nursery Road. The parcel is owned by Odin Enterprises, Inc. and is currently vacant. The applicant is requesting to amend the Future Land Use Page 8 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 Map designation of the subject property from Residential Low (RL) to Residential/Office General (R/OG). The applicant has submitted a Zoning Atlas Amendment request to rezone the property from the Low Medium Density Residential (LMDR) District in conjunction with two adjacent parcels under common ownership from the Office (0) District to the Medium Density Residential (MDR) District which is being processed concurrently with this case (REZ2017-10010). The proposed Residential/Office General (R/OG) category allows primarily residential uses and office uses, and would permit development at a density of 15 dwelling units per acre, or a FAR of 0.50. The requested amendment would establish a uniform future land use designation across all three parcels under common ownership and would allow the property to be redeveloped as attached dwellings, which the applicant has indicated is the intended use; however, no site plan has been submitted at this time. The Planning & Development Department has determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • Sufficient public facilities are available to serve the property. • The proposed amendment will not have an adverse impact on the natural environment. • The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity is not required. The Community Development Board reviewed this application at its December 19, 2017 public hearing and made a unanimous recommendation of approval to the Council. 6.2 Approve a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR) and Office (0) Districts to the Medium Density Residential (MDR) District for 1524, 1532 and 1536 South Highland Avenue and pass Ordinance 9100-18 on first reading. (REZ2017-10010) Page 9 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 This Zoning Atlas amendment application involves a 1.69-acre property comprised of three parcels located on the west side of South Highland Avenue, approximately 500 feet south of Nursery Road. The parcels, owned by Odin Enterprises, Inc., are vacant. Currently, the property has two Zoning Atlas designations: the northernmost parcel (1524 South Highland Avenue) is designated as Low Medium Density Residential (LMDR) District, and the southern two parcels (1532 and 1536 South Highland Avenue) are designated as Office (0) District. The applicant is requesting to rezone the subject property from the Low Medium Density Residential (LMDR) and Office (0) Districts to the Medium Density Residential (MDR) District to have a uniform zoning designation across all three parcels and to allow for development of residential uses. The applicant has submitted a Future Land Use Map amendment for the northernmost parcel (1524 South Highland Avenue) which is being processed concurrently with this case (LUP2017-09006). The proposed Medium Density Residential (MDR) District will allow the site to be developed with attached dwellings, and is consistent with the surrounding zoning districts that exist in the vicinity of the subject property. The Planning & Development Department has determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • The available uses in the Medium Density Residential (MDR) District are compatible with the surrounding area. • The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. • The proposed Medium Density Residential (MDR) District boundary is appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board reviewed this application at its December 19, 2017 public hearing and made a unanimous recommendation of approval to the Council. 6.3 Approve a Future Land Use Map Amendment from the Residential Low (RL) and Residential High (RH) categories to the Residential/Office General (R/OG) category for 1528 Lakeview Road and pass Ordinance 9094-18 on first reading. (LUP2017-09008) Page 10 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 This Future Land Use Map amendment involves a 1.332-acre property on the north side of Lakeview Road approximately 500 feet east of South Highland Avenue. The parcel, owned by Spare Investors Realty, LLC, is occupied by a 10,196 square foot office building which until recently had been vacant. The applicant is requesting to amend the property's Future Land Use Map designations of Residential Low (RL) and Residential High (RH) to Residential/Office General (R/OG). The requested amendments would allow the property to continue to be used as an office or medical clinic, consistent with its historic use. The applicant has submitted a Zoning Atlas amendment (REZ2017-09008) which is being processed concurrently with this case. The proposed Residential/Office General (R/OG) category allows primarily residential uses and office uses, and would permit development at a density of 15 dwelling units per acre, or a FAR of 0.50. The site was originally developed in 1985 as a one-story medical clinic and was used as an orthopedic surgery center for many years. The building is currently listed for sale as a general office; however, because neither medical clinics nor offices are listed permitted uses within the current residential zoning districts, efforts by the property owner to attract new tenants have been hampered. The City is committed to preserving land and buildings that are needed to attract target industries and accommodate higher-wage jobs, such as this one. The proposed change is supported by the City's stated economic development goals and objectives. The Planning and Development Department determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Clearwater Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • Sufficient public facilities are available to serve the property. • The proposed amendment will not have an adverse impact on the natural environment. • The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state agencies is not required. Prior to the Community Development Board meeting, the city received two letters on behalf of one condominium community in opposition to this proposal. The Community Development Board reviewed this application at its November 21, 2017 public hearing and made a unanimous recommendation of approval to Page 11 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 the Council. 6.4 Approve a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR) and High Density Residential (HDR) Districts to the Office (0) District for 1528 Lakeview Road and pass Ordinance 9095-18 on first reading. (REZ2017-09008) This Zoning Atlas amendment involves a 1.332-acre property on the north side of Lakeview Road approximately 500 feet east of South Highland Avenue. The parcel, owned by Spare Investors Realty, LLC, is occupied by a 10,196 square foot office building which until recently had been vacant. The applicant is requesting to rezone the property from the Low Medium Density (LMDR) and High Density Residential (HDR) Districts to the Office (0) District. The requested amendments would allow the property to continue to be used as an office or medical clinic, consistent with its historic use. The applicant has submitted a Future Land Use Map amendment (LUP2017-09008) which is being processed concurrently with this case. The proposed Office (0) District is compatible with the surrounding zoning districts and attached dwelling uses that exist in the vicinity of the subject property. The existing office, which was originally developed in 1985 as a medical clinic, would become a conforming use. The City is committed to preserving land and buildings that are needed to attract target industries and accommodate higher-wage jobs, such as this one. The proposed change is supported by the City's stated economic development goals and objectives. The Planning and Development Department determined that the proposed Zoning Atlas amendment is consistent with the Clearwater Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • The available uses in the Office (0) District are compatible with the surrounding area. • The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner; and • The proposed Office (0) District boundaries are appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. Prior to the Community Development Board meeting, the City received two letters on behalf of one condominium community in opposition to this proposal. The Community Development Board reviewed this application at its November Page 12 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 21, 2017 public hearing and made a unanimous recommendation of approval to the Council. 6.5 Approve a Future Land Use Map Amendment from the Residential/Office General (R/OG) category to the Institutional (1) category for a 0.145-acre portion of property located at 720 Tuskawilla Street and pass Ordinance 9097-18 on first reading. (LUP2017-10010) This Future Land Use Map amendment involves 0.145 acres of a 0.288-acre property on the north side of Tuskawilla Street approximately 90 feet west of South Myrtle Avenue. The parcel, owned by Edward and James White Veterans of Foreign Wars (VFW) Post 10304, is comprised of two lots (Lots 13 and 14). The VFW utilizes a 644 square foot building located on Lot 14, and recently demolished a building on Lot 13. The applicant is requesting to amend the Future Land Use Map designation on Lot 13 from Residential/Office General (R/OG) to Institutional (1). The applicant has submitted a Zoning Atlas amendment (REZ2017-10011) which is being processed concurrently with this case. The proposed Institutional (1) category allows primarily churches, social clubs and public/private schools, and would permit development at a density of 12.5 dwelling units per acre, or a FAR of 0.65. The requested amendment would establish a uniform future land use designation across the entire property, and would allow the VFW to expand, adding an accessory structure on the site, which the applicant indicated is the VFW's intention; however, no site plan has been submitted at this time. The Planning and Development Department determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Clearwater Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • Sufficient public facilities are available to serve the property. • The proposed amendment will not have an adverse impact on the natural environment. • The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state Page 13 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 agencies is not required. The Community Development Board reviewed this application at its December 19, 2017 public hearing and made a unanimous recommendation of approval to the Council. In response to a question, Senior Planner Kyle Brotherton said the site is located on S. Myrtle Avenue, north of the Clearwater Municipal Cemetery. The request consolidates the entire property under one future land use. 6.6 Approve a Zoning Atlas Amendment from the Office (0) District to the Institutional (1) District for a 0.145-acre portion of property located at 720 Tuskawilla Street and pass Ordinance 9098-18 on first reading. (REZ2017-10011) This Zoning Atlas amendment involves 0.145 acres of a 0.288-acre property on the north side of Tuskawilla Street approximately 90 feet west of South Myrtle Avenue. The parcel, owned by Edward and James White Veterans of Foreign Wars (VFW) Post 10304, is comprised of two lots (Lots 13 and 14). The VFW utilizes a 644 square foot building located on Lot 14, and recently demolished a building on Lot 13. The applicant is requesting to rezone the property (Lot 13) from the Office (0) District to the Institutional (1) District. The applicant has submitted a Future Land Use Map amendment (LU P2017-10010) which is being processed concurrently with this case. The proposed Institutional (1) District is compatible with the surrounding zoning districts, offices and single family uses that exist in the vicinity of the subject property. The requested amendment would establish a uniform zoning district across the entire property, and would allow the VFW would like to expand in the future. The Planning and Development Department determined that the proposed Zoning Atlas amendment is consistent with the Clearwater Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • The available uses in the Institutional (1) District are compatible with the surrounding area. • The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner; and • The proposed Institutional (1) District boundaries are appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board reviewed this application at its December Page 14 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 19, 2017 public hearing and made a unanimous recommendation of approval to the Council. 6.7 Approve a Future Land Use Map Amendment from the Recreation/Open Space (R/OS) category to the Transportation/Utility (T/U) category for a 7.548-acre portion of property located at 1005 Old Coachman Road and pass Ordinance 9092-18 on first reading. (LUP2017-09007) This Future Land Use Map amendment involves 7.548 acres of a 9.209-acre city-owned property on the east side of Old Coachman Road approximately 2,370 feet north of Drew Street, comprised of one parcel and a portion of a second parcel. The City's existing Solid Waste Transfer Station (Transfer Station) occupies the center of the northern parcel and is accessed by a drive that crosses the northwest corner of the southern parcel. The amendment area is comprised of the remainder of the northern parcel and the driveway portion of the southern parcel. The existing Transfer Station is currently designated as Transportation/Utility (T/U) on the City's Future Land Use Map, and although the remainder of the parcel is designated as Recreation/Open Space (R/OS), it is fenced and not readily accessible to the general public. Due to the age and condition of the current facility, and the desire to provide more efficient operations, the City is replacing the facility. The project includes the complete replacement of the Transfer Station including a new scale house, administration building and top loading transfer station building, which requires more land area to accommodate the upgraded facility. The request is to change the Future Land Use Map designation for the remainder of the northern parcel (7.096 acres) and the portion of the southern parcel that will be used for access to the Transfer Station and the scale house (0.452 acres) from Recreation/Open Space (R/OS) to Transportation/Utility (T/U). A request to rezone the proposed subject site from the Open Space/Recreation (O/SR) District to the Institutional (1) District is being processed concurrently with this case (REZ2017-09007). The proposed Transportation/Utility (T/U) future land use category primarily permits nonresidential development at an intensity of 0.70 FAR. The proposed amendment will allow the replacement of an existing city facility so no real change in the use of the property will occur; additionally, the new Transfer Station is designed to handle a projected ±780 tons of solid waste per day, which would allow the City to meet its level of service standards for anticipated population growth through 2035. The Planning and Development Department determined that the proposed Page 15 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 Future Land Use Map amendment is consistent with the provisions of the Clearwater Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • Sufficient public facilities are available to serve the property. • The proposed amendment will not have an adverse impact on the natural environment. • The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state agencies is not required. The Community Development Board reviewed this application at its November 21, 2017 public hearing and made a unanimous recommendation of approval to the Council. In response to questions, Planning Manager Lauren Matzke said the current transfer station is located at the subject site and will be replaced with a more expanded station. The City Attorney said the city charter requires a referendum for the sale or lease of Open Space/Recreation designated property. Even if the land use is changed to another category, the site cannot be sold or leased without a referendum. 6.8 Approve a Zoning Atlas Amendment from the Open Space/Recreation (OS/R) District to the Institutional (1) District for a 7.548-acre portion of property located at 1005 Old Coachman Road and pass Ordinance 9093-18 on first reading. (REZ2017-09007) This Zoning Atlas amendment application involves 7.548 acres of a 9.209-acre city-owned property on the east side of Old Coachman Road approximately 2,370 feet north of Drew Street, comprised of one parcel and a portion of a second parcel. The City's existing Solid Waste Transfer Station (Transfer Station) occupies the center of the northern parcel and is accessed by a drive Page 16 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 that crosses the northwest corner of the southern parcel. The amendment area is comprised of the remainder of the northern parcel and the driveway portion of the southern parcel. The existing Transfer Station is currently designated as Institutional (1) District on the City's Zoning Atlas, and although the remainder of the parcel is zoned Open Space/Recreation (OS/R) District, it is fenced and not readily accessible to the general public. Due to the age and condition of the current facility, and the desire to provide more efficient operations, the City is replacing the facility, and more land area to accommodate the upgraded facility is required. The request is to change the Zoning Atlas designation for the remainder of the northern parcel (7.096 acres) and the portion of the southern parcel that will be used for access to the Transfer Station and the scale house (0.452 acres) from Open Space/Recreation (OS/R) District to Institutional (1) District. A request to amend the proposed subject site from the Recreation/Open Space (R/OS) Future Land Use Map designation to Transportation/Utility (T/U) Future Land Use Map designation is being processed concurrently with this case (LUP2017-09007). The proposed Institutional (1) District is compatible with the surrounding zoning districts, as well as the recreational facilities and utilities uses that exist near the subject property. The proposed amendment will allow the replacement of an existing city facility. The Planning & Development Department has determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: • The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. • The proposed amendment is compatible with the surrounding property and character of the neighborhood. • The available uses in the Institutional (1) District are compatible with the surrounding area. • The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. • The proposed Institutional (1) District boundaries are appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board reviewed this application at its November 21, 2017 public hearing and made a unanimous recommendation of approval to the Council. Page 17 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 6.9 Approve amendments to the Clearwater Downtown Redevelopment Plan repealing and replacing Chapters 1-3 which update goals, objectives and policies; increase density and intensity and revise height; modify Character District boundaries; and expand the Old Bay Character District boundaries northward; and pass Ordinance 9103-18 on first reading. The Clearwater Downtown Redevelopment Plan serves as a Special Area Plan for the Downtown Planning Area and as a Community Redevelopment Plan for the Community Redevelopment Area. Since the adoption of the Plan many changes have occurred in the Downtown; however, there continues to be a lack of commercial development, erosion of neighborhood character, and limited new housing development. This update is primarily focused on the land use components of the Plan, with additional updates to incorporate current data. Chapter 4, Implementation Plan, is not being amended at this time; however, it is incorporated into the updated document and reformatted to be consistent with the Plan as a whole. Chapter 4 is anticipated to be updated concurrently with the 15-year review of the Community Redevelopment Area Plan by Pinellas County in 2018. The Planning and Development Department is recommending amendments to the Clearwater Downtown Redevelopment Plan to increase development potential, support preservation of neighborhood character, eliminate the need for lot consolidation in certain Districts, support variety of housing types, and encourage a multimodal Downtown. Ordinance No. 9103-18 proposes to: • Reaffirm and update the Vision, Guiding, Principles, Goals, Objectives and Policies; • Expand the Old Bay Character District boundary and subsequently the Downtown Planning Area boundary; • Consolidate two Character District Boundaries into one; • Increase intensity and density throughout; • Revise maximum permitted height to provide for transitions and consistency between standards and policy; • Revise Character District policies; • Incorporate the visions of recently completed supporting documents including Imagine Clearwater, North Marina Area Master Plan, Clearwater Comprehensive Boating Plan, and East Gateway District Vision Plan; • Add density specific to overnight accommodations functioning as bed and breakfasts in the Old Bay and Prospect Lake Character Districts; and • Remove the Design Guidelines. Page 18 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 The Community Development Board, in its capacity as the Local Planning Agency (LPA), will review the proposed amendments to the Clearwater Downtown Redevelopment Plan at a special public hearing on January 9, 2018, and make a recommendation to City Council. The Planning and Development Department will report the recommendation at the City Council meeting. The Community Redevelopment Agency will review the proposed amendments to the Clearwater Downtown Redevelopment Plan at its meeting on January 16, 2018 and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. 6.10Continue to April 4, 2018: Deny a Future Land Use Map Amendment from the Residential/Office General (R/OG) category to the Commercial General (CG) category for 300 South Duncan Avenue; and do not pass Ordinance 9101-18 on first reading. (LU P2017-10011) This Future Land Use Map amendment involves 2.807 acres of a 3.196-acre parcel located on the west side of South Duncan Avenue, approximately 280 feet north of Gulf to Bay Boulevard (SR 60). The property is owned by Rental Houses, LLC and is occupied by a three-story, 69,000 square foot office building with ancillary off-street parking. The overall parcel is a flag lot, where the proposed amendment area has frontage on South Duncan Avenue (310 feet) and Rainbow Drive (396 feet). A narrow portion of the parcel extends to Gulf to Bay Boulevard (60 feet of frontage), approximately 345 feet west of South Duncan Avenue, providing access to the office (excluded from the proposed amendment). The applicant is requesting to change the Future Land Use Map designation of the proposed amendment area from Residential/Office General (R/OG) to Commercial General (CG). The requested amendment would allow the property to be redeveloped with a self-storage use. The applicant has submitted a Zoning Atlas amendment (REZ2017-10012)which is being processed concurrently with this case. The proposed Commercial General (CG) category allows a variety of uses, including retail sales and service, overnight accommodations, and office uses, and would permit nonresidential development at a FAR of 0.55. The site is currently developed with an office that was constructed in 1976 and is over 88% leased. The building currently houses many targeted industries (i.e., Financial and Professional Services) including medical offices, attorneys, mortgage firms, real estate office, accounting offices and other professional businesses. The City is committed to preserving land for targeted industries, and Page 19 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 encourages the development of sites and buildings needed to accommodate higher intensity employment opportunities, and according to the City's Economic Development and Housing Department, the site is considered a strategic location for office uses and is well-suited for continued office use consistent with the goals of the Economic Development Strategic Plan. A development proposal to demolish the existing office and replace it with a 76,490 square foot self-storage facility is inconsistent with both the Economic Development Strategic Plan and the City's Comprehensive Plan. The existing use of the property constitutes a higher level of viable economic use. Additionally, the proposed Commercial General (CG) category is not appropriately located, and is not in character with the residential neighborhood to the north, along Rainbow Drive. While certain permitted uses may be compatible with the single-family uses in the area, these same uses are also already permitted through the existing Office (0) District. The Planning and Development Department determined that the proposed Future Land Use Map amendment is inconsistent with the provisions of the Clearwater Community Development Code as specified below: • The proposed amendment is inconsistent with the Comprehensive Plan and the Countywide Plan Rules. • The proposed amendment is incompatible with the surrounding property and character of the neighborhood. • The proposed amendment will have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state agencies is not required. Prior to the Community Development Board meeting, the city received one letter on behalf of the Skycrest Neighbors in opposition to this proposal. The Community Development Board reviewed this application at its December 19, 2017 public hearing and made a recommendation of approval to the Council, with four members voting in support of and three in opposition of the amendment. Page 20 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 6.11 Continue to April 4, 2018: Deny a Zoning Atlas Amendment from the Office (0) District to the Commercial (C) District for 300 South Duncan Avenue; and do not pass Ordinance 9102-18 on first reading. (REZ2017-10012) This Zoning Atlas amendment involves 2.807 acres of a 3.196-acre parcel located on the west side of South Duncan Avenue, approximately 280 feet north of Gulf to Bay Boulevard (SR 60). The property is owned by Rental Houses, LLC and is occupied by a three-story, 69,000 square foot office building with ancillary off-street parking. The overall parcel is a flag lot, where the proposed amendment area has frontage on South Duncan Avenue (310 feet) and Rainbow Drive (396 feet). A narrow portion of the parcel extends to Gulf to Bay Boulevard (60 feet of frontage), approximately 345 feet west of South Duncan Avenue, providing access to the office (excluded from the proposed amendment). The applicant is requesting to rezone the property from the Office (0) District to the Commercial (C) District in order to redevelop the property with a 76,490 square foot self-storage facility. The applicant has submitted a Future Land Use Map amendment (LU P2017-10011) which is being processed concurrently with this case. The proposed Commercial (C) District is incompatible with many of the surrounding zoning districts and single-family homes uses that exist in the vicinity of the subject property. The existing office, which was originally developed in 1976, houses many targeted industries (i.e., Financial and Professional Services) including medical offices, attorneys, mortgage firms, real estate office, accounting offices and other professional businesses. The City is committed to preserving land and buildings that are needed to attract target industries and accommodate higher-wage jobs, such as this one. The proposed change is not supported by the City's stated economic development goals and objectives. The existing use of the property constitutes a higher level of viable economic use. The proposed Commercial (C) zoning district permits a variety of commercial uses as minimum standard uses, including retail plazas, restaurants, offices, overnight accommodations, and vehicle sales/display, many of which, including the proposed self-storage use (a Level II Flexible Development use), are not in character with the residential neighborhood to the north along Rainbow Drive. While certain permitted uses may be compatible with the single-family uses in the area, these same uses are also already permitted through the existing Office (0) District. The Planning and Development Department determined that the proposed Zoning Atlas amendment is inconsistent with the Clearwater Community Development Code as specified below: Page 21 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 • The proposed amendment is inconsistent with the Comprehensive Plan and the Community Development Code. • The proposed amendment is incompatible with the surrounding property and character of the neighborhood. • The available uses in the Office (0) District are incompatible with the surrounding area. • The proposed Office (0) District boundaries are inappropriately drawn in regard to location and classification of streets. Prior to the Community Development Board meeting, the city received one letter on behalf of the Skycrest Neighbors in opposition to this proposal. The Community Development Board reviewed this application at its December 19, 2017 public hearing and made a recommendation of approval to the Council, with four members voting in support of and three in opposition of the amendment. 7. Solid Waste 7.1 Approve a purchase order to Tetra Tech, Inc. of Maitland, FL, for an amount not to exceed $350,000, for disaster debris monitoring and management services provided during the aftermath of Hurricane Irma and authorize the appropriate officials to execute same. (consent) On October 5, 2017, Council approved an agreement with Tetra Tech, Inc. of Maitland, Florida, for disaster debris monitoring and management services, as part of the Pinellas County Cooperative Contract. At that time, no funds were requested due to the uncertainty as to the extent of funds required or services to be provided. The Solid Waste Department requests the Council to establish a purchase order not to exceed $350,000 to pay for the services provided by Tetra Tech. Staff anticipates that the not to exceed amount requested will be sufficient to pay for all invoices provided to the City by Tetra Tech. APPROPRIATION CODE AND AMOUNT: All hurricane-related expenditures are being captured as part of a special project entitled Hurricane Irma. At first quarter, revenues will be transferred from special program 181-99927, Emergency Operations to special program 181-98610, Hurricane Irma to cover expenditures to date. Future transfers of funding will be provided by quarterly budget amendments as they are required. 0-181-98610-530300-525-000-0000 (Other Contractual Services) Page 22 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 In response to a question, Solid Waste and General Services Director Earl Gloster said the debris monitoring would be subject to FEMA hurricane reimbursement funds. The monitoring services encompassed observing the debris consolidation site and contractor collections. Staff was directed to provide information regarding the number of hours being reported by the contractor. 7.2 Approve a purchase order to Waste Management/Recycle America, L.L.C. (WM/RA) in the amount of$350,000 for the processing of the City's single stream recycling commodity at the contractor's facility in Tampa, FL for the 12-month period, beginning December 15, 2017 through December 14, 2018, as provided in the city's Code of Ordinances, Section 2.564(1)(e) Exceptions to Bid (impractical to bid) and authorize the appropriate officials to execute same. (consent) In December 2013, the Solid Waste/Recycling Department entered into a Recycling Services Agreement with WM/RA with automatic annual renewals. That agreement was amended in January 2017 to end on December 15, 2017 and then automatically renew for monthly or successive terms of thirty days. This amended agreement provided the City with the ability to terminate the agreement for convenience on sixty days notice. The Solid Waste Department is requesting that the Council approve purchase order payable to Waste Management/Recycle America in the amount of $350,000. The requested amount represents an increase from previous WM/RA charges, due to reduced market prices for fiber (cardboard, newspaper, mixed paper) and an increase of their processing fee per ton. APPROPRIATION CODE AND AMOUNT: Funding for this contract will be provided by a first quarter budget amendment increasing cost code 426-02043-530300 (Other Contractual Services) by $350,000. USE OF RESERVE FUNDS: This expenditure increase will be offset by an allocation of$350,000 in Solid Waste/Recycling Fund reserves. If this item is approved, the remaining balance in Solid Waste/Recycling Fund reserves, after the 50% minimum reserve requirement, is approximately $6 million. In response to questions, Solid Waste and General Services Controller Page 23 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 David Powers said the item before Council was the net amount charged to the City. The market for fiber has degraded, many are selling to China, who is now accepting a reduced mixed paper amount at a reduced cost. Under the current market, it costs more to recycle than to transport the materials to the County. Mr. Porter said the State of Florida requires the City to recycle. In response to a concern, the City Manager said Pinellas County is issuing a master plan for an energy plan which will be completed later this year. 8. Official Records and Legislative Services 8.1 Appoint one member to the Municipal Code Enforcement Board to fill the remainder of an unexpired term through October 31, 2019. APPOINTMENT WORKSHEET BOARD: Municipal Code Enforcement Board TERM: 3 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect, engineer, businessperson, general contractor, sub-contractor & a realtor MEMBERS: 7 CHAIRPERSON: Wayne Carothers MEETING DATES: 4th Wed., 1:30 p.m. Nov. and Dec. - TBA APPOINTMENTS NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED FROM THIS BOARD AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Jack Kleban - 331 Cleveland Street #703, 33755 - Mechanical Engineer/Educator Original Appointment: 10/20/16 (was serving 1st term to expire 10/31/19) Resigned: 11/16/17 THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Greg A. Brown - 1279 Bermuda St., 33755 - Production Manager 2. Michael R. Mannino - 1212 Sedeeva Circle S., 33755 - Business, Finance, Real Estate Zip codes of current members: Page 24 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 1 at 33755; 1 at 33756; 1 at 33761; 1 at 33764; 2 at 33767 Current Categories: 1 Ins. Claims Adjuster 1 Retired/BA Inst. Court Management 1 Retired Engineer 1 Retired/BS Chemistry 1 Retired Code Enf. Supervisor 1 Sales/Service There was consensus to appoint Michael Mannino. Staff was directed to place the item on the Consent Agenda. 8.2 Appoint one member to the Library Board with term to expire January 31, 2022. APPOINTMENT WORKSHEET BOARD: Library Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required STAFF LIAISON: Library Director RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Barbara Blakely MEETING DATES: Quarterly PLACE: Main Library APPTS. NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Judith McSwine - 602 Lime Ave., #102, 33756 - Retired/Elem. Education/Social Worker Original Appointment: 1/14/10 (currently serving 2nd term to expire 1/31/18) THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Donna M. Dennis -223 Island Way#413, 33767 - Retired/Teacher Page 25 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 2. Kelly McLeay - 1545 Drew St., 33755 - Nurse Manager Zip codes of current members on board: 2 at 33756 1 at 33759 2 at 33763 1 at 33765 1 at 33767 There was consensus to appoint Donna Dennis. Staff was directed to place the item on the Consent Agenda. 9. Legal 9.1 Request for authority to pay judgment in the case of Robert Mills v. City of Clearwater, Case No. 15-006233-CI for $200,000.00. (consent) The case of Robert Mills v. City of Clearwater was a personal injury action involving a collision between the plaintiff, who was riding a bicycle, and a city truck. The case was tried before a jury in Circuit Court in St. Petersburg. After three days of trial, the jury returned a verdict in favor of Mr. Mills and awarded him damages for medical expenses, lost income, and past and future pain and suffering. Authority is being sought to pay the judgment of$200,000.00. The City will receive a satisfaction of judgment and the case will be closed. APPROPRIATION CODE AND AMOUNT: 0-590-07590-545900-519-000-000 9.2 Authorize a special equity increase in the salaries of Paul Richard Hull, Laura Mahony, and Matthew Smith, Assistant City Attorney II's at a total estimated amount of approximately $30,061.87 ($23,839.64 in salary and approximately $6,222.23 in benefits). (consent) The City Charter states that the City Attorney shall establish and the City Council shall approve compensation for the Assistant City Attorneys, who hold positions of significant responsibility and are charged with making decisions critical to the city. Although the Assistant City Attorney positions are unclassified and are not technically associated with any SAMP level, the scope of responsibility, independence, and authority exercised by Assistant City Attorney II's is comparable to department directors, who are within the SAMP 6 band and Page 26 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 the Assistant City Attorney I is comparable to the SAMP 5 band. The current salary range for SAMP 6 employees is $90,000 to $150,000. In 2002, the then-City Commission established the compensation of the Assistant City Attorney II in the SAMP 6 band and Assistant City Attorney I in the SAMP 5 band and provided that the increases to be in accordance with the annual SAMP increases. Since then, salaries in the City of Clearwater have fallen behind comparable salaries in other jurisdictions. Paul Hull has been an Assistant City Attorney since 1990 (28 years), and an attorney since 1977(41 years). His current salary is $138,622.20. I am recommending a one-time adjustment of$1,377.80 annually for a new salary of $140,000. Laura Mahoney has been an Assistant City Attorney since 2003 (14 years) and an attorney since 2000 (18 years). Her current salary is $100,772.23. I am recommending a one-time adjustment of$12,092.66 for a new salary of$112, 864.89. Matthew Smith has been an Assistant City Attorney since 2014 (3.5 years) and an attorney since 2003 (15 years). His current salary is $86,409.39. I am recommending a one-time increase of$10,369.18 for a new salary of $96,779.07. The City Attorney's Office has significant salary savings this fiscal year, and funding for the increases in this fiscal year will be covered by these salary savings. APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 010-09600-510100-514-000-0000 to fund these increases. In response to questions, the City Attorney said the last salary increase was given during the annual SAMP increase. It has been a number of years since the last equity increase was provided. Assistant City Attorney Dick Hull is at the top of his salary range. Assistant City Attorneys Laura Mahony and Matt Smith are currently Attorney 11. She said the Attorney 1 position is entry level. 10. City Manager Verbal Reports 10.1 Marshall Street Water Reclamation Plant - Intake Facility Status - Dave Porter, Public Utilities Director Page 27 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 Public Utilities Director Dave Porter said the pump station failed in September 2016 and staff has been working on the matter since. The station has been operational since last week. In response to questions, Mr. Porter said the electronics and pumps are now above any water level, they were relocated to the top level of the station. The new pumps are submersible and will be moved to the new station eventually. 11. City Attorney Verbal Reports — None. 12. Council Discussion Item 12.1 Request to rescind the declaration of surplus property on Thornton Road - Vice Mayor Hamilton Vice Mayor Hamilton said Council received additional information on this issue and it is his intention to rescind the action taken at the December 7, 2017 Council Meeting. He said there is an opportunity for the City and affected party to work toward a reasonable solution. He said when Thornton Rd. was developed, both adjacent property owners were asked to give 10 feet of property to the City for Right-of-Way use. One property owner gave the property as Right-of-Way and the other deeded the property to the City. In response to a question, the City Attorney said the motion would be made to rescind the action taken, seconded, with discussion continued to March so the parties have an opportunity to discuss the situation. 12.2Parking spaces between the Municipal Services Parking Ramp and the Sun Bank Parking Facility - Councilmember Jonson Councilmember Jonson said Council received a petition relative to more public parking in Downtown. He met with a downtown business owner who said people did not know about the Station Square parking garage and it is underutilized. He suggested Lot 23 could be a short-term parking solution, which is located to the west of the Municipal Services Complex parking garage. He observed 12 parking spaces that are rarely used in the portion between the two parking garages, and only 3-4 spaces are used out of the 18 spaces that front Pierce St. The City Manager told Councilmember Jonson in a previous conversation that the spaces between the two garages are utilized by high profile%versized city vehicles that would not otherwise fit in the garage. Councilmember Jonson said the referenced spaces were metered public parking years ago, and he would like them to return to Page 28 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 metered parking, the high profile city vehicles could use the spaces that front Pierce St. Engineering Director Scott Rice said accommodations are needed for the oversized city vehicles, as well as for city employees who have high vehicles that utilize the spaces as well. Since 2001, these spaces have been used for city and employee parking. Assistant City Manager Micah Maxwell said once the CMA construction contract ends, the City will not be able to use the lot for temporary parking until the spot along the bluff are removed for Imagine Clearwater. In response to a question, Deputy City Manager Jill Silverboard said the lot to the south of city hall on Pierce St. is not approved for permanent parking and is leased to the Clearwater Marine Aquarium (CMA). CMA uses the lot for temporary construction parking. Information Technology Director Dan Mayer said significant improvements have been made to the referenced parking spaces; power has been run to that strip of parking as the police buses park there to charge and security cameras have been installed to protect the property. In response to a question, he said he would have to get an estimate for relocating the electricity and cameras if Council wishes. Discussion ensued regarding the need for parking in downtown with comments made that merchants need to let their customers aware of the Station Square garage parking availability. It was suggested the City could provide a small brochure for the merchants to give to their customers with a parking map. The City Manager said there is an operational requirement to provide municipal services especially in the public safety realm. He said it may seem obvious to give up a few spaces for public parking but he would rather not mix the public parking with the operational activity in the same zone. The spaces on Pierce St. are always available and Station Square is not fully utilized and for now should suffice. He said some businesses had spaces in the SunTrust Building which has a new owner and their spaces went away. Ms. Silverboard said those that used to park in Lot 23 are temporarily utilizing the former Fire Station 45 parking lot. She said a parking map is available on the City's website and not only reflects City lots but County lots as well, the map provides rate and location information. In response to a question, the City Attorney said there are code requirements to use the lot south of City Hall, if improvements are made, it could be used as parking, but there are code limitations as to how long it can be used for temporary parking. She said the Planning and Development Director has issued a spring break permit for that lot. Page 29 City of Clearwater Council Work Session Meeting Minutes January 16, 2018 13. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). Councilmember Doreen Caudell said this coming Friday there is a Transportation Management Area (TMA) meeting at which a presentation will be made about what is going on in the region and asked Council if they would like to have the presentation done at a Council meeting. The City Clerk said she would communicate with Forward Pinellas to schedule the presentation. 14. Closing Comments by Mayor— None. 15. Adjourn The meeting adjourned at 12:06 p.m. Page 30 City of Clearwater