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10/16/2017Monday, October 16, 2017 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Council Work Session Work Session Agenda October 16, 2017Council Work Session Work Session Agenda 1. Call to Order 2. Presentations October Service Awards2.1 Recognize the City United Way Day of Caring Leadership Team2.2 3. City Manager Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to exceed $5 million (one payment for $3 million and a one-time matching grant for $2 million) and authorize the appropriate officials to execute same. (consent) 3.1 4. Parks and Recreation Authorize purchase orders for Mechanical, Electrical, and Plumbing Services, for an annual amount of $250,000, for a period of one year, with two one-year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 4.1 Award a contract (purchase order) to Kenyon and Partners, Inc., of Tampa, Florida, for $310,251.60, to perform various air conditioner renovations and replacements needed throughout Spectrum Field and authorize the appropriate officials to execute same. (consent) 4.2 Approve Trail Maintenance Interlocal Agreement between Pinellas County and the City of Clearwater, Florida for the maintenance of a portion of the Pinellas Trail being constructed from SR 590 at CR 535 and improvements to the Ream Wilson Trail along the west side of CR 535; approve Trail Funding Interlocal Agreement between Pinellas County and the City of Clearwater, Florida contributing $100,000 towards the construction of improvements made by the County to the Ream Wilson Trail, and authorize the appropriate officials to execute same. (consent) 4.3 5. Engineering Award a construction contract to Suncoast Development of Pinellas County, Inc. (SDPC), in the amount of $3,926,032.00 for the Kapok Terrace Sanitary Sewer Improvements Project (15-0036-UT), which is the lowest responsible bid received in accordance with plans and specifications of the project; approve Supplemental 2 Work Order to Engineer of Record (EOR) King Engineering Associates, Incorporated of Tampa, Florida, in the amount of $217,543 for Engineering Services during construction; and authorize the appropriate officials to execute same. (consent) 5.1 Page 2 City of Clearwater Printed on 10/13/2017 October 16, 2017Council Work Session Work Session Agenda Approve change order 1 from Steve’s Excavating and Paving, of Clearwater, FL, for the Druid Road Stormwater Improvements Project (11-0044-EN) in the amount of $545,071.33 and a contract time extension of 250 days; approve an amendment to Cooperative Funding Agreement (N270) with Southwest Florida Water Management District (SWFWMD), extending the expiration date to March 30, 2019; and authorize the appropriate officials to execute same. (consent) 5.2 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in the amount of $511,750.00 for the Reverse Osmosis Water Treatment Plant 1 (RO WTP 1) Blend Tank Removal project (16-0032-UT), which is the lowest responsible bid received in accordance with the plans and specifications, and authorize the appropriate officials to execute same. (consent) 5.3 Approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to complete the design of the various elements of the Imagine Clearwater conceptual plan and authorize the appropriate officials to execute same. (consent) 5.4 6. Library Approve Blanket Purchase Orders to Baker and Taylor, Atlanta, GA for $245,000; Ingram Library Services, Atlanta, GA for $160,000 and Midwest Tape, Holland, OH for $70,000 for the purchase of library books and other materials for the contract period of October 1, 2017 through September 30, 2018, and authorize the appropriate officials to execute same. (consent) 6.1 7. Planning Approve a Future Land Use Map Amendment from the Institutional (I) category to the Residential Low Medium (RLM) category for 1895 Virginia Avenue; and pass Ordinance 9046-17 on first reading. (LUP2017-05002) 7.1 Approve a Zoning Atlas Amendment from the Institutional (I) District to the Medium Density Residential (MDR) District for 1895 Virginia Avenue; and pass Ordinance 9047-17 on first reading. (REZ2017-05003) 7.2 Approve a Future Land Use Map Amendment from the Residential/Office Limited (R/OL) category to the Residential Urban (RU) category for 3108 Downing Street; and pass Ordinance 9072-17 on first reading. (LUP2017-06003) 7.3 Approve a Zoning Atlas Amendment from the Office (O) District to the Low Medium Density Residential (LMDR) District for 3108 Downing Street; and pass Ordinance 9073-17 on first reading. (REZ2017-06004) 7.4 Page 3 City of Clearwater Printed on 10/13/2017 October 16, 2017Council Work Session Work Session Agenda 8. Customer Service Approve a six-month extension with TC Delivers Tampa, Fl in the amount of $244,500 for utility bill print and mail and mail processing services for the City of Clearwater, from November 1, 2017 through April 30, 2018, and authorize the appropriate officials to execute same. (consent) 8.1 9. Gas System Approve Supplemental Work order to Architect of Record Long and Associates Architects/Engineers, Inc. of Tampa, FL in the amount of $504,901 for architectural and engineering services for the proposed Clearwater Gas System Facility Redevelopment Project (15-0043-GA); approve the transfer of $4,505,380 from Gas Fund reserves to Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize the appropriate officials to execute same. (consent) 9.1 10. Official Records and Legislative Services Approve the 2018 City Council Meeting Schedule.10.1 Appoint three members to the Municipal Code Enforcement Board with terms to expire October 31, 2020. 10.2 Appoint one member to the Environmental Advisory Board with term to expire October 31, 2021. 10.3 11. City Manager Verbal Reports 12. City Attorney Verbal Reports 13. Council Discussion Item City Manager Evaluation13.1 City Attorney Evaluation13.2 Foreclosure Update - Councilmember Jonson13.3 14. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 15. Closing Comments by Mayor 16. Adjourn Page 4 City of Clearwater Printed on 10/13/2017 October 16, 2017Council Work Session Work Session Agenda 17. Presentation(s) for Council Meeting October Service Awards17.1 World Pancreatic Cancer Awareness Day - Pancreatic Cancer Action Network, Tampa Bay Affiliate 17.2 Keeping the Lights on After School Day Proclamation17.3 Page 5 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3886 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.1 SUBJECT/RECOMMENDATION: October Service Awards SUMMARY: 5 Years of Service: Kelly Adkisson Police Robert Skinner Engineering/Parking Carlos Cardenas General Services Denise Sanderson Economic Development & Housing John Ruane Library Tanya Reed Police 10 Years of Service: Stanley Loveday Fire Jeremiah Mills Fire Christopher Livernois Police Derelle Houser Information Technology Marianne Paz Parks & Recreation Vicki Fletcher Planning & Development Services Herman Winthrop Public Utilities Diane Devol Planning & Development Services Noemi Sens Police Doniela Prifti Public Utilities Richard Auskalnis Parks & Recreation Reinaldo Alequin Office of Management & Budget Dennis Coley Gas Edwin Merrill General Services Kervin St. Aimie Public Utilities Jeff Williams Police John Margnelli Police 15 Years of Service: Allie Stewart Planning & Development Services Jonathan Hunter Engineering/Stormwater Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3886 Tyrone Austin Solid Waste Deborah Moore Solid Waste Rosemarie Call Official Records and Legislative Services Corey O’Neil Public Utilities 20 Years of Service: Eugene Nyland Information Technology Carol Barden Finance Kimberly DuPont Economic Development & Housing 25 Years of Service: Joseph Ruhlin Police Phillip Hughes Solid Waste Daniel Slaughter Police 30 Years of Service: Jeffrey Rosenbaum General Services 35 Years of Service: Debra Faison Parks & Recreation Page 2 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3981 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Council Work Session Agenda Number: 2.2 SUBJECT/RECOMMENDATION: Recognize the City United Way Day of Caring Leadership Team SUMMARY: The Mayor asked to recognize the following employees who coordinated the United Way Day of Caring City Projects. They are: ·Lisa Perkins (Captain) - Gas ·Laura Davis - Engineering ·Tony Magganas - Gas ·Earl Gloster - Solid Waste & General Services ·John Pittman - Solid Waste & General Services ·Lance Kielich - General Services ·Kim Feeney - Planning & Development ·William Anderson - Stormwater Page 1 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3805 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Manager's Office Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to exceed $5 million (one payment for $3 million and a one-time matching grant for $2 million) and authorize the appropriate officials to execute same. (consent) SUMMARY: In September of 2016 the Clearwater Marine Aquarium (CMA) made a request to the City for grant funding in the amount of $3.0 million in immediate funding plus an additional $2.0 million in matching funding to be paid when CMA obtains private donations of an equal amount. After the request was made, the CMA made a change in architects and placed their request on hold, until the new design was developed and final costs had been estimated. That work has been completed and the CMA has asked that their grant request and its accompanying agreement be brought forward for consideration by the Clearwater City Council. Staff recommends approval. APPROPRIATION CODE AND AMOUNT: A first quarter budget amendment in FY 2018 will provide a transfer of $5,000,000 from General Fund Reserves, to a capital improvement project number to be determined to fund this agreement USE OF RESERVE FUNDS: Funding for this agreement will be provided by a fiscal 2018 first quarter budget amendment allocating General Fund reserves in the amount of $5,000,000. A net total of $8,543,663 of General Fund reserves has been appropriated by Council to fund expenditures in the 2016/17 operating budget, and if approved, this total of $5 million of General Fund reserves from the 2017/18 operating budget. If this item is approved, the remaining balance in General Fund expenditures, after the 8.5% minimum reserve requirement, is approximately $8.2 million, including the BP legal settlement monies. Exclusive of the BP monies, the remaining balance is $1.75 million, or 1.3% of the fiscal 2018 General Fund operating budget. Page 1 City of Clearwater Printed on 10/13/2017 Exhibit A Capital Project Description The Clearwater Marine Aquarium (CMA) is operating out of a converted water treatment plant not designed as an aquarium attraction or rescue facility. The building is capacity constrained and limits increased future growth. The facility operates as a marine hospital whose capacity to care for dolphins, sea turtles, river otters and other marine animals is limited to the existing pools. To provide for optimal care for these marine animals, enhance the guest capacity and improve the guest experience CMA’s Capital Improvement Project, with a cost of approximately $53.0 million is designed to deliver these enhancements. The project will facilitate high quality in both design of the facility and care for non- releasable resident marine animals it houses as well as enhance the visitor experience. The proposed improvements include a 376 space parking garage, 5 new dolphin pools, and 102,000 square feet of additional guest space in new buildings as well as an elevated deck and ground floor viewing areas. These additions will provide for improved animal care, guest capacity for future growth, additional exhibits and the enhancement of the organization’s ability to educate the public on the preservation of marine life and the environment. This plan also includes improved vehicular access to our facility. Project implementation began in October 2016; and is planned to be phased in, with completion targeted for FY 2020. For the purposes of this analysis, the stable year of operations is assumed to occur in FY 2022, after the Master Plan has been fully implemented. Capital FundingProjectBudget PhaseIParkingGarage(223spaces) s 450,000 Total Pre-Construction, Const. Management & Phase I Parking Garage Construction (completed)$13,133,759 Phase 2:Dolphin,Main building,Phase 2 Parking Demo, &Site Work Total Project Cost $64,082,918 Phase 1: Pre-Construction, Architectural & Parking Garage Owners rep for Pre Construction and Phase I Parking Garage $206,000 Civil Engineering Documents $64,500 Additional Civil Engineering Fees (Fisher 5/17)$12,000 Architectural fees 1/0 to Fisher $512,400 Architectural fees paid to 1/0 $146,655 Structural Construction Documents $250,000 Electrical Construction Documents $185,000 Mechanical & Plumbing Construction Documents $150,000 Landscaping Design and Document Allowance $15,000 Geotechnical Services $12,970 Life Support engineering (Satchell Engineering)$101,450 Interior design fees $400,000 Permitting and Impact Fees (Estimated)$250,000 Parking Consultants (Walker)$8,000 Pre-Construction Total $2,313,975 Parking Garage Budget Phase 1 $7,462,073 Site Work Allocation Demo and Drive Allowance s 1,502,773 Guaranteed Maximum Price (GPM) Increase $29,486 General Conditions, Direct Costs, Contingency, insurance Fee $1,375,452 Sub Total $10,819,784 Construction Management (Owner's Rep for Phase 2)$180,000 Dolphin, Main building, 3rd floor Tl, Demo,& site work for Phase 2 $40,607,273 2nd floor Interior Buildout for Education $514,761 Garage Phase 2 & Event Space Shell $4,232,502 4th floor Interior Buildout, Theater, Dolphin Tale Exhibit, Event Space $2,306,161 Exhibit Build Out $1,000,000 Phase 2 SubTotal $48,840,697 Phase 3 Improvement to Old Facility Lower Mangrove/Old Pelican exhibit $241,969 Phase 3Improvements toOldFacility Sub Total $241,969 Total Project Cost $62,216,425 3% Owner Contingency $1,866,493 Grand Total $64,082,918 Note: Project Cost does not include FF&E or Capital Campaign expenses 6/8/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3938 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Authorize purchase orders for Mechanical, Electrical, and Plumbing Services, for an annual amount of $250,000, for a period of one year, with two one-year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) SUMMARY: On July 20, 2017, the City Council awarded a contract for mechanical, electrical and plumbing services, for a not-to-exceed annual amount of $1,700,000 ($950,000 Building and Maintenance and $750,0000 Public Utilities), including two, one-year renewal terms according to Invitation to Bid # 09-17. The Parks and Recreation Department has a need to create an additional contract for these same services for $250,000 under the same conditions and terms previously approved by the City Council on July 20, 2017. Parks and Recreation manages numerous capital projects which require the various services of certified mechanical, electrical and plumbing contractors. Being able to use an established roster of contractors will enable Parks and Recreation to be more proactive and responsive to the many project needs and deadlines. The specific approved contractors include the following: ·Mechanical Contractors: Air Mechanical Group of Tampa, FL; ConServ Building Services of Largo, FL; JV System Services of Clearwater, FL; Kenyon & Partners, Inc; Pure Air Control Services; Trane of Tampa Bay of Tampa, FL; Siemens of Tampa, FL ·Electrical Contractors: All Phase Electric of Tampa, FL; APG of Clearwater, FL; Bates Electric, Inc; Conserv Building Services; MCS of Tampa, FL; Riley Electric Company ·Plumbing Contractors: All Florida Plumbing Contractors of Largo, FL; Alter Plumbing of Largo, FL; Apollo Plumbing of Seminole, FL; ConServ Building Services of Largo, FL. APPROPRIATION CODE AND AMOUNT: Funding for this contract will come from various Operating and Capital Improvement Project codes where work is performed. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3938 Page 2 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3939 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Award a contract (purchase order) to Kenyon and Partners, Inc., of Tampa, Florida, for $310,251.60, to perform various air conditioner renovations and replacements needed throughout Spectrum Field and authorize the appropriate officials to execute same. (consent) SUMMARY: A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering for Spectrum Field (aka Bright House Field). As a result of the study, CIP budgets for the maintenance and upkeep of Spectrum Field were established. The study indentified the need to replace all of the air-conditioning units beginning with Phase I in Fiscal Year 2016/17 when the cooling tower and main pumps were replaced. On October 5, 2016, the City Council awarded a contract to Kenyon & Partners Inc. (KPI), of Tampa, Florida, to complete Phase I. The City issued Bid #16-0023-PR-D for Phase II work to all qualified air conditioning contractors. Two bids were received, of which Kenyon & Partners, Inc. was the lowest most responsive bid. This contract is for Phase II and will include the removal and replacement of the remaining worst units and systems (27) at the ballpark. This is a 120-day project and will be completed prior to Spring Training 2018. APPROPRIATION CODE AND AMOUNT: Funds are available in CIP 315-93205 “Spectrum Field Infrastructure Repairs and Improvements” to fund this contract. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/13/2017 SECTION V – Contract Documents SECTION V Page i Updated: 2/6/2017 SECTION V CONTRACT DOCUMENTS Table of Contents PUBLIC CONSTRUCTION BOND ......................................................................................................... 1 CONTRACT ................................................................................................................................................ 3 CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 7 PROPOSAL/BID BOND ............................................................................................................................ 8 AFFIDAVIT ................................................................................................................................................ 9 NON COLLUSION AFFIDAVIT............................................................................................................ 10 PROPOSAL ............................................................................................................................................... 11 CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 13 BIDDER’S PROPOSAL ........................................................................................................................... 14 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 15 SECTION V – Contract Documents SECTION V Page 1 of 15 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (1) This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10). Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.” CONTRACTOR SURETY OWNER Kenyon & Partners, Inc. [3202 Queen Palm Dr. Tampa, FL 33619 [813-241-6568 [name] [principal business address] [phone number] City of Clearwater Parks & Recreation 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-[4747] PROJECT NAME: [ Spectrum Field Phase 2 HVAC Renovations PROJECT NO.: [ 16-0023-PR-D PROJECT DESCRIPTION: The scope of this project is to replace all HVAC units as shown on the contract documents and specifications found in Section IVa as base bid items. BY THIS BOND, We, __________________________________, as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $ 310,251.60, for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor: 1.Performs the contract dated _________________, between Contractor and Owner for construction of Spectrum Field Phase 2 HVAC Renovations, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; 2.Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the prosecution of the work provided for in the contract; and SECTION V – Contract Documents SECTION V Page 2 of 15 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (2) 3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate proceedings, that Owner sustains because of a default by Contractor under the contract; and 4.To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of the construction contract; and 5.Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 6.Any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. 7.Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes does not affect Surety’s obligation under this bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___. (If sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). Kenyon & Partners, Inc. By: ____________________________ Title: ____________________________ Print Name: ____________________________ WITNESS: WITNESS: _______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________ (affix corporate seal) _______________________________________ (Corporate Surety) By: _________________________________ ATTORNEY-IN-FACT Print Name: ___________________________ (affix corporate seal) (Power of Attorney must be attached) SECTION V – Contract Documents SECTION V Page 3 of 15 Updated: 2/6/2017 CONTRACT (1) This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, of the City of ____________________ County of __________________________ and State of Florida, hereinafter designated as the "Contractor". [Or, if out of state:] This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of __________________________ and State of ____________, hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: [ Spectrum Field Phase 2 - HVAC Renovations PROJECT NO.: [ 16-0023-PR-D in the amount of $ 310,251.60 In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. SECTION V – Contract Documents SECTION V Page 4 of 15 Updated: 2/6/2017 CONTRACT (2) THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2). In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. SECTION V – Contract Documents SECTION V Page 5 of 15 Updated: 2/6/2017 CONTRACT (3) In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756 The contractor’s agreement to comply with public records law applies specifically to: a)Keep and maintain public records required by the City of Clearwater (hereinafter “publicagency”) to perform the service being provided by the contractor hereunder.b) Upon request from the public agency’s custodian of public records, provide the public agencywith a copy of the requested records or allow the records to be inspected or copied within areasonable time at a cost that does not exceed the cost provided for in Chapter 119, FloridaStatutes, as may be amended from time to time, or as otherwise provided by law.c) Ensure that the public records that are exempt or confidential and exempt from public recordsdisclosure requirements are not disclosed except as authorized by law for the duration of thecontract term and following completion of the contract if the contractor does not transfer therecords to the public agency.d) Upon completion of the contract , transfer, at no cost, to the public agency all public records inpossession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency uponcompletion of the contract, the contractor shall destroy any duplicate public records that areexempt or confidential and exempt from public records disclosure requirements. If thecontractor keeps and maintains public records upon completion of the contract, the contractorshall meet all applicable requirements for retaining public records. All records storedelectronically must be provided to the public agency, upon request from the public agency’scustodian of public records, in a format that is compatible with the information technologysystems of the public agency.e) A request to inspect or copy public records relating to a public agency’s contract for servicesmust be made directly to the public agency. If the public agency does not possess the requestedrecords, the public agency shall immediately notify the contractor of the request and thecontractor must provide the records to the public agency or allow the records to be inspected orcopied within a reasonable time.f)The contractor hereby acknowledges and agrees that if the contractor does not comply with thepublic agency’s request for records, the public agency shall enforce the contract provisions inaccordance with the contract.g)A contractor who fails to provide the public records to the public agency within a reasonabletime may be subject to penalties under Section 119.10, Florida Statutes.h)If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: SECTION V – Contract Documents SECTION V Page 6 of 15 Updated: 2/6/2017 CONTRACT (4) 1.The court determines that the contractor unlawfully refused to comply with the publicrecords request within a reasonable time; and2.At least 8 business days before filing the action, the plaintiff provided written notice ofthe public records request, including a statement that the contractor has not compliedwith the request, to the public agency and to the contractor.i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of publicrecords and to the contractor at the contractor’s address listed on its contract with the publicagency or to the contractor’s registered agent. Such notices must be sent by common carrierdelivery service or by registered, Global Express Guaranteed, or certified mail, with postage orshipping paid by the sender and with evidence of delivery, which may be in an electronicformat.j)A contractor who complies with a public records request within 8 business days after the noticeis sent is not liable for the reasonable costs of enforcement. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: __________________________________ (SEAL) William B. Horne, II City Manager Attest: Countersigned: __________________________________________ Rosemarie Call City Clerk By: __________________________________ Approved as to form: George N. Cretekos, Mayor __________________________________________ Matthew M. Smith Assistant City Attorney Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual __________________________________________ (Contractor) By: _________________________ (SEAL) Print Name: ________________________________ Title: _____________________________________ The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation – provide Affidavit. SECTION V – Contract Documents SECTION V Page 7 of 15 Updated: 2/6/2017 CONSENT OF SURETY TO FINAL PAYMENT TO OWNER: City of Clearwater PROJECT NAME: Spectrum Field Phase 2 - HVAC Renovations Parks & Recreation PROJECT NO.: 16-0023-PR-D 100 S. Myrtle Ave. CONTRACT DATE: [__________] Clearwater, FL 33756 BOND NO. : [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida. CONTRACTOR: Kenyon & Partners, Inc. Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the: [insert name of Surety] [address] [address] ,SURETY, on bond of Kenyon & Partners, Inc. 3203 Queen Palm Dr.Tampa, FL 33619 ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve Surety of any of its obligations to City of Clearwater Parks & Recreation 100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER, as set forth in said Surety’s bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______ __________________________________________ (Surety) __________________________________________ (Signature of authorized representative) __________________________________________ (Printed name and title) Attest: (Seal): Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3941 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve Trail Maintenance Interlocal Agreement between Pinellas County and the City of Clearwater, Florida for the maintenance of a portion of the Pinellas Trail being constructed from SR 590 at CR 535 and improvements to the Ream Wilson Trail along the west side of CR 535; approve Trail Funding Interlocal Agreement between Pinellas County and the City of Clearwater, Florida contributing $100,000 towards the construction of improvements made by the County to the Ream Wilson Trail, and authorize the appropriate officials to execute same. (consent) SUMMARY: In order to complete the Pinellas Trail Loop through the City of Clearwater, the County has requested that a portion of the Ream Wilson Trail be used to connect two portions of the Duke Energy trail from SR 590 to Carpenter Complex. In order to complete this loop, some additional capital improvements are needed, including the installation of a new 12-foot wide pedestrian bridge, as well as widening the trail in the right-of-way along CR 535 from a 5-foot trail to a minimum of a 10-foot trail. The County will manage the project and make the necessary improvements after which the City will be responsible for the maintenance of the trail and bridge as we are currently doing. The City will contribute $100,000 to the project which is projected to cost $250,000 to $350,000. Funding for this contribution will come from Capital Improvement Project CIP 315-93272, Bicycle Paths/Bridges. Also, the Trail Maintenance Interlocal Agreement will require that the City maintain the portion of trail being constructed at the intersection of SR 590 and CR 535 and the sidewalk along the north side of SR 590 to the Duke Energy ROW. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-93272, Bicycle Paths/Bridges, to fund this agreement. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3896 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Award a construction contract to Suncoast Development of Pinellas County, Inc. (SDPC), in the amount of $3,926,032.00 for the Kapok Terrace Sanitary Sewer Improvements Project (15-0036-UT), which is the lowest responsible bid received in accordance with plans and specifications of the project; approve Supplemental 2 Work Order to Engineer of Record (EOR) King Engineering Associates, Incorporated of Tampa, Florida, in the amount of $217,543 for Engineering Services during construction; and authorize the appropriate officials to execute same. (consent) SUMMARY: The goal of the Kapok Terrace Sanitary Sewer Improvements project is to expand the sanitary sewer system in the Kapok Terrace neighborhood. Expansion of the sanitary sewer system will remove up to 135 dwellings from their septic system in the Alligator Creek Watershed which drains to Old Tampa Bay. The expanded sewer system will direct wastewater to the East Water Reclamation Facility. This project will convert individual onsite septic systems to a gravity sanitary sewer system in addition to other improvements to the existing stormwater system. The sanitary sewer portion includes the installation of approximately 7,500 linear feet of gravity sanitary sewer piping, 33 precast concrete manholes, and abandonment of individual onsite septic systems. The stormwater portion includes the installation of approximately 1,100 linear feet of stormwater piping, 12 precast stormwater structures, about 2,200 linear feet of underdrain, and about 3,100 square yards of new roadway construction. Two bids were received and SDPC was the lowest responsible bid in the amount of $3,926,032.00. EOR (Engineer of Record) King Engineering is the Design Engineer for this project. After comparing and evaluating bids, EOR recommends awarding construction to SDPC. March 3, 2016, City Council approved the initial work order to EOR King Engineering for design and permitting of the project in the amount of $427,200. February 2, 2017, City Manager approved Supplemental 1 work order for additional survey and design in the amount of $31,443. Supplemental 2 work order is for Engineering Services During Construction. This includes but is not limited to reviewing shop drawings, responding to Contractor Requests for Information, and as-built certification for a total work order value of $676,186. It is anticipated that construction will be accomplished within 310 days from the date of issuance of the Notice to Proceed; however the Contract Period allots a maximum duration of 400 days. The City of Clearwater’s Public Utilities Department is responsible for owning, operating, and maintaining the sanitary sewer infrastructure. Stormwater Maintenance Department is responsible for owning, operating, and maintaining the stormwater infrastructure; and the City Engineering Department is responsible for maintaining roadways. September 7, 2017, City Council approved a Second Amendment to the Florida Department of Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3896 Environmental Protection Agreement LP52090 for the Kapok Terrace Sanitary Sewer Expansion Project increasing funding by $250,000 for a total of $500,000 reimbursement of the project. APPROPRIATION CODE AND AMOUNT: 0382-96630-563800-535-000-0000 $2,743,664 0315-96173-561200-541-000-0000 $ 329,912 0315-92562-561200-539-000-0000 $ 852,456 0382-96630-561300-535-000-0000 $ 169,893 0315-92562-561200-539-000-0000 $ 28,590 0315-96173-561200-541-000-0000 $ 19,060 Resolution 17-10 was passed on March 16, 2017, establishing the City’s intent to reimburse certain project costs incurred with future tax-exempt financing. The projects identified with 2018 revenue bonds as a funding source were included in the project list associated with Resolution 17-10. Sufficient budget for interim financing or funding with 2018 Water and Sewer Revenue bond proceeds, when issued, is available in bond project 0382-96630, Sanitary Sewer Extension, in the amount of $2,913,557, and $1,230,018 in Capital Improvements Projects consisting of $881,046 from 0315-92562, Intersection Improvements, and $348,972 from 0315-96173, Alligator Creek Watershed Projects, to fund the project. Page 2 City of Clearwater Printed on 10/13/2017 QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL SANITARY SEWER SYSTEM 1 1 LS $ 178,000.00 $ 178,000.00 $ 120,000.00 120,000.00 2 1 LS $ 89,500.00 $ 89,500.00 $ 72,000.00 72,000.00 3 7,150 LF $ 149.00 $ 1,065,350.00 $ 79.50 568,425.00 4 450 LF $ 160.00 $ 72,000.00 $ 96.50 43,425.00 5 50 LF $ 183.00 $ 9,150.00 $ 100.00 5,000.00 6 280 LF $ 45.00 $ 12,600.00 $ 10.00 2,800.00 7 32 EA $ 6,500.00 $ 208,000.00 $ 9,200.00 294,400.00 8 1 EA $ 9,500.00 $ 9,500.00 $ 14,000.00 14,000.00 9 1 EA $ 4,525.00 $ 4,525.00 $ 9,800.00 9,800.00 10 3 EA $ 1,500.00 $ 4,500.00 $ 1,800.00 5,400.00 11 3 EA $ 500.00 $ 1,500.00 $ 1,500.00 4,500.00 12 135 EA $ 2,100.00 $ 283,500.00 $ 900.00 121,500.00 13 6 EA $ 3,500.00 $ 21,000.00 $ 1,000.00 6,000.00 14 9,000 SY $ 6.20 $ 55,800.00 $ 8.40 75,600.00 15 10,000 SY $ 2.20 $ 22,000.00 $ 3.50 35,000.00 16 19,000 SY $ 4.75 $ 90,250.00 $ 8.40 159,600.00 17 15 EA $ 3,200.00 $ 48,000.00 $ 1,800.00 27,000.00 18 75 EA $ 3,700.00 $ 277,500.00 $ 3,800.00 285,000.00 19 35 EA $ 5,200.00 $ 182,000.00 $ 4,800.00 168,000.00 20 10 EA $ 5,700.00 $ 57,000.00 $ 6,100.00 61,000.00 21 135 EA $ 2,300.00 $ 310,500.00 $ 1,100.00 148,500.00 22 40 CYD $ 250.00 $ 10,000.00 $ 160.00 6,400.00 23 2,000 LF $ 6.50 $ 13,000.00 $ 7.00 14,000.00 24 20 EA $ 400.00 $ 8,000.00 $ 200.00 4,000.00 Kapok Terrace Sanitary System Project # 15-0036-UT Bid Opening September 6, 2017 Award Date: October 5, 2017 Kamminga & Roodvoets, Inc. 5219 Cone Road Tampa, FL 33610 Suncoast Development of Pinellas County, Inc. 2340 Destiny Way Odessa, FL 33556 BID ITEMS Root Pruning Tree Removal Trunk Diameter 4-inch to 12-inch Furnish and Install Flowable Fill Furnish and Install Precast Sanitary Manhole Less than 8’ Depth Mobilization (Maximum of 5% of Sanitary Sewer Subtotal) Maintenance of Traffic (Maximum of 3% of Sanitary Sewer Subtotal) Furnish and Install 8" PVC SDR-35 Gravity Sewer Pipe Furnish and Install 8” Ductile Iron Gravity Sewer Pipe Furnish and Install Sewer Street Lateral and Cleanout Furnish and Install 1-inch of SP-9.5 Asphalt (Phase 1 Restoration) Mill 1-inch of Existing Asphalt (Phase 2 Restoration) Furnish and Install 1-inch of SP-9.5 Asphalt (Phase 2 Restoration) Furnish and Install Sewer Service Lateral 51' - 100' Furnish and Install Sewer Service Lateral 101' - 150' Furnish and Install Sewer Service Lateral 151' - 200' Furnish and Install Sewer Service Lateral <50' Abandon Existing Septic Tank Furnish and Install 14" Steel Casing Pipe Furnish and Install Precast Sanitary Manhole 8’-12" Depth Furnish and Install Sanitary Terminal Manhole Connection to Existing Manhole Remove Existing Sanitary Manhole Remove Existing 8" PVC Sanitary Sewer Pipe Removal and Installation of Street Lateral to New Sewer Main 25 25 EA $ 1,800.00 $ 45,000.00 $ 500.00 12,500.00 26 10 EA $ 3,500.00 $ 35,000.00 $ 2,500.00 25,000.00 27 5 EA $ 5,500.00 $ 27,500.00 $ 5,000.00 25,000.00 28 5 EA $ 7,000.00 $ 35,000.00 $ 7,000.00 35,000.00 29 1 LS $ 15,000.00 $ 15,000.00 $ 15,000.00 15,000.00 30 50 LF $ 200.00 $ 10,000.00 $ 70.00 3,500.00 31 50 LF $ 200.00 $ 10,000.00 $ 70.00 3,500.00 32 2 TON $ 2,200.00 $ 4,400.00 $ 15,000.00 30,000.00 33 135 EA $ 1,000.00 $ 135,000.00 $ 550.00 74,250.00 34 2 EA $ 700.00 $ 1,400.00 $ 650.00 1,300.00 35 2 EA $ 850.00 $ 1,700.00 $ 920.00 1,840.00 36 2 EA $ 2,800.00 $ 5,600.00 $ 3,000.00 6,000.00 37 2 EA $ 3,600.00 $ 7,200.00 $ 5,000.00 10,000.00 $ 3,365,975.00 2,494,240.00 38 1 LS $ 336,597.50 $ 336,597.50 $ 249,424.00 249,424.00 $ 3,702,572.50 2,743,664.00 39 1 LS $ 33,000.00 $ 33,000.00 $ 15,000.00 15,000.00 40 1 LS $ 19,000.00 $ 19,000.00 $ 9,000.00 9,000.00 41 210 LF $ 200.00 $ 42,000.00 $ 59.50 12,495.00 42 30 LF $ 170.00 $ 5,100.00 $ 69.50 2,085.00 43 420 LF $ 120.00 $ 50,400.00 $ 81.50 34,230.00 44 100 LF $ 150.00 $ 15,000.00 $ 101.50 10,150.00 45 30 LF $ 220.00 $ 6,600.00 $ 59.50 1,785.00 46 280 LF $ 150.00 $ 42,000.00 $ 110.00 30,800.00 47 2,800 LF $ 100.00 $ 280,000.00 $ 31.50 88,200.00 48 6 EA $ 9,000.00 $ 54,000.00 $ 4,500.00 27,000.00 49 1 EA $ 4,000.00 $ 4,000.00 $ 5,800.00 5,800.00 50 4 EA $ 4,200.00 $ 16,800.00 $ 5,200.00 20,800.00 51 1 EA $ 3,000.00 $ 3,000.00 $ 3,000.00 3,000.00 52 470 SF $ 20.00 $ 9,400.00 $ 25.00 11,750.00 53 4 EA $ 500.00 $ 2,000.00 $ 1,200.00 4,800.00 54 375 LF $ 20.00 $ 7,500.00 $ 15.00 5,625.00 Furnish and Install 4" Line Stop Furnish and Install Ductile Iron Fittings Replace Water Service Lateral Pipe Sub-Total Sanitary Sewer System Total Sanitary Sewer System Furnish and Install FDOT Type "C" and Type "V" Inlets Furnish and Install FDOT 30" Flared End Section Furnish and Install 30" RCP Storm Sewer Pipe Furnish and Install 12"x18" RCP Storm Sewer Pipe STORMWATER SYSTEM Mobilization (Maximum of 5% of Storm Sewer Subtotal) Maintenance of Traffic (Maximum of 3% of Storm Sewer Subtotal) 10 % Contingency Sanitary Sewer System Tree Removal Trunk Diameter 49-inch or Greater Pinellas County Sewer Lateral Connection Building Permit Fee Allowance Tree Removal Trunk Diameter 13-inch to 24-inch Tree Removal Trunk Diameter 25-inch to 36-inch Tree Removal Trunk Diameter 37-inch to 48-inch Furnish and Install Relocated Water Main - 4" DIP Furnish and Install Relocated Water Main - 6" DIP Furnish and Install FDOT Concrete Rubble Riprap Furnish and Install 6" Line Stop 4” MJ RWGV 6” MJ RWGV Existing Storm Structure Removal Existing Storm Sewer Removal Furnish and Install 24"x38" RCP Storm Sewer Pipe Furnish and Install Storm Manhole Furnish and Install 8" Underdrain and Cleanout Furnish and Install Wing Inlets Furnish and Install 15" RCP Storm Sewer Pipe Furnish and Install 18" RCP Storm Sewer Pipe Furnish and Install 24" RCP Storm Sewer Pipe 55 2,900 LF $ 10.00 $ 29,000.00 $ 6.00 17,400.00 $ 618,800.00 299,920.00 56 1 LS $ 61,880.00 $ 61,880.00 $ 29,992.00 29,992.00 $ 680,680.00 329,912.00 ROADWAY MODIFICATIONS QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL 57 1 LS $ 57,000.00 $ 57,000.00 $ 36,000.00 36,000.00 58 1 LS $ 34,000.00 $ 34,000.00 $ 23,000.00 23,000.00 59 1 LS $ 260,000.00 $ 260,000.00 $ 52,000.00 52,000.00 60 1,900 SY $ 11.00 $ 20,900.00 $ 8.40 15,960.00 61 1,900 SY $ 11.00 $ 20,900.00 $ 8.40 15,960.00 62 1 LS $ 8,800.00 $ 8,800.00 $ 11,500.00 11,500.00 63 1 EA $ 2,500.00 $ 2,500.00 $ 2,700.00 2,700.00 64 1,800 LF $ 44.00 $ 79,200.00 $ 35.00 63,000.00 65 620 LF $ 46.00 $ 28,520.00 $ 32.00 19,840.00 66 500 LF $ 40.00 $ 20,000.00 $ 21.00 10,500.00 67 1 LS $ 245,000.00 $ 245,000.00 $ 362,000.00 362,000.00 68 1 LS $ 320,000.00 $ 320,000.00 $ 162,500.00 162,500.00 $ 1,096,820.00 774,960.00 69 1 LS $ 109,682.00 $ 109,682.00 $ 77,496.00 77,496.00 $ 1,206,502.00 852,456.00 $ 5,081,595.00 3,569,120.00 $ 508,159.50 356,912.00 $ 5,589,754.50 3,926,032.00 $ 5,589,754.50 3,926,032.00 Total Contingency Straight Curb Valley Gutter Curb Furnish and Install 1-inch of SP-9.5 Asphalt for Merrill Avenue Widening and T-Turnarounds (Phase 2) Sub-Total Stormwater System Total Stormwater System Merrill Avenue Widening and T-Turnarounds Pavement Marking/Signage Mobilization (Maximum of 5% of Roadway Modifications Subtotal) Total Contract BID TOTAL Sub-Total Roadway Modifications Total Roadway Modifications Sub-Total 10% Contingency Roadway Modifications Furnish and Install Sidewalk ADA Ramp BID ITEMS Valley Swale Curb Grand View Avenue Retaining Wall Merrill Avenue Retaining Wall Furnish and Install 1-inch of SP-9.5 Asphalt for Merrill Avenue Widening and T-Turnarounds (Phase 1) Maintenance of Traffic (Maximum of 3% of Roadway Modifications Subtotal) 10% Contingency Stormwater System Corrections made for accuracy Existing Underdrain Removal King Engineering Associates, Inc. SUPPLEMENTAL WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date:September 6, 2017 Consultant Project Number:2110-217-001 City Project Number:15-0036-UT City Plan Set Number:2016007 1.PROJECT TITLE: Kapok Terrace Sanitary Sewer and Stormwater System Improvements Engineering Services During Construction 2.SCOPE OF SERVICES: In March 2016, the City of Clearwater (City) authorized King Engineering Associates, Inc. (King) to provide planning, design, permitting and bidding services for the construction of a gravity sanitary sewer system, stormwater improvements, and miscellaneous roadway improvements. The project design and permitting phases have been completed. This Supplemental Work Order authorizes King to provide construction management and limited field representative services during construction of the sanitary sewer system,stormwater system improvements and miscellaneous roadway improvements. V.CONSTRUCTION PHASE SERVICES King will provide construction management during a 13-month construction contract period, which includes: 5.1 Attendance at the preconstruction meeting by King’s Project Manager and Project Engineer. King will prepare the meeting agenda, invite outside utilities and WORK ORDER INITIATION FORM 2 of 9 Revised: 7/3/2017 permitting agencies, attend and conduct the meeting and prepare and distribute meeting minutes. 5.2 Logging, distributing, reviewing and responding to forty (40) shop drawings from the Contractor including construction progress schedules and Shop Drawings and other miscellaneous submittals. Of these shop drawings, it is assumed that up to 10 will require a second review (total of 50 shop drawing reviews). 5.3 Attendance at up to 13 construction progress meetings and site visits by King’s Project Manager and Project Engineer. King will prepare the meeting agenda, attend and conduct the meetings and prepare and distribute meeting minutes by email. 5.4 Twenty-four (24) periodic site visits by either King’s Project Manager or Project Engineer to observe the progress of the work or to assist with conflict resolution. This effort will be coordinated with the City Project Manager. 5.5 King will address the Contractor’s Requests for Information (RFIs), which will include: Logging, reviewing and responding to the Contractor’s Requests for Information (RFIs). For the purposes of this Work Order, a total of 20 RFIs is assumed. Miscellaneous phone calls and emails with the Contractor’s staff required to respond to minor questions not requiring formal RFIs. 5.6 Developing and issuing Requests for Proposal (RFPs) to the Contractor for additional work, reviewing and negotiating pricing and issuing Work Change Directives (WCDs) to authorize the Contractor to proceed with additional work not requiring additional design and permitting services. This includes development of supplemental drawings and tracking the contract’s Contingency Allowance. For the purposes of this Work Order, a total of 5 RFPs and 5 WCDs is assumed. 5.7 The City is responsible for Change Orders; however, King will assist the City with negotiating and preparing Change Orders to the contract, if needed. For the purposes of this Work Order, an allowance for up to 2 Change Orders is assumed. 5.8 Reviewing and logging compaction and materials test reports as well as gravity sewer mandrel and exfiltration test results. 5.9 The sewer system will be placed into service in sections. Based on its layout, the system can be broken into approximately 6 sections. For each section, King will: Attend a walkthrough; Develop a partial punchlist; Reviewing the Contractor survey As-Builts; WORK ORDER INITIATION FORM 3 of 9 Revised: 7/3/2017 Prepare Record Drawings based on redlines and survey As-Builts provided by the Contractor; Prepare and submit wastewater certification packages to the FDEP. Prepare and submit monthly reports to the Health Department for septic tank abandonments. 5.10 Developing and submitting certification packages for the following remaining permits: Pinellas County Right-of-Way Use. 5.11 Providing assistance with final closeout including: Maintaining a punchlist throughout the project based on our site visits/field observations and reports/field observations conducted by the City. In addition to the partial walkthrough in Section 5.10, King will attend a substantial and a final walkthrough and confirming that punchlist items have been completed; Reviewing the Contractor’s combined survey as-built; Preparing combined Record Drawings and providing the City with signed and sealed copies; Providing the City with Record Drawings in PDF and AutoCAD formats; Reviewing and computing adjustments to Contract Price and Contract Time and assisting with preparation of the final Change Order. 5.12 Providing general Program Management including: Maintaining routine contact and discussing construction progress and project developments with the City’s Project Manager and designated Public Utilities Representative(s); Miscellaneous phone calls and emails and coordination with the City’s Project Manager and other City staff, including assisting the City’s Project Manager with miscellaneous minor project related questions and general consultation with respect to the Contractor’s contractual obligations; Document control including maintaining files of correspondence, meeting minutes, Contract Documents, Change Orders, Field Orders, RFIs, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, progress reports, Shop Drawing and Sample submittals, regulatory correspondence and other Project-related documents. At the conclusion of the project, King will combine this information into a project dossier and submit to the City for review and comment. We have budgeted for up to one round of City review and comment. The project dossier will be submitted electronically on CD/DVDROM. Attending up to two (2) public meetings with the City during the course of construction. WORK ORDER INITIATION FORM 4 of 9 Revised: 7/3/2017 5.13 It is assumed that the City will provide a qualified full time inspector for daily observation of the construction efforts. However, in order to certify to the FDEP that the project has been constructed in accordance with the Health Department, the FDEP permit and engineering plans and specifications, King will provide the services of a Field Representative to observe that the work is proceeding in general conformance with the Contract Documents during critical stages of the work. The budget for Field Observation budgeted level of effort is: No hours during the first two (2) months of the construction contract. An average of 20 hours per month for remaining eleven (11) months of the construction contract. Total Field Observation Hours: 220 hours It is assumed that the City will provide a qualified inspector to observe the Contractor’s work when King’s Field Representative is not on site. King will be provided with the City inspector’s daily observation reports for review on a weekly basis. ADDITIONAL SERVICES King will provide additional “out-of-scope” services on an “as-needed basis”, such as additional field observation services due to the Contractor working extended hours, at the request of the City, after development of a scope and fee and issuance of written authorization by the City Project Manager. 3.PROJECT GOALS: Project deliverables will include the following and those referenced in Attachment A: Meeting minutes in PDF format via email. Field Observation Reports in PDF format via email. Responses to Contractor RFI’s in PDF format via email. Hardcopies of Shop Drawing Review comments. One copy of each submitted certification package. Three (3) 24”x36” signed/seal final Record Drawings. One (1) 11”x17” signed/seal final Record Drawings. Record Drawings in AutoCAD and PDF formats on CDROM. One (1) Draft and One (1) Final Project Dossier on CD/DVDROM WORK ORDER INITIATION FORM 5 of 9 Revised: 7/3/2017 4.BUDGET: This price includes all labor and expenses anticipated to be incurred by King Engineering Associations, Inc. for the completion of these tasks in accordance with Professional Services Method “A” – Cost Times Multiplier Basis, for a fee not to exceed Two Hundred Seventeen Thousand Five Hundred Forty-Three Dollars and Zero Cents ($217,543.00). 5.SCHEDULE: All Tasks will be completed in accordance with the Contractor’s construction schedule over the course of a 400-day construction contract duration(Notice to Proceed to Final Completion). 6.STAFF ASSIGNMENT Consultant Staff: Principal:Christopher F. Kuzler, P.E. Project Manager:Loc P. Truong, P.E. Project Engineers:Matthew W. Davis, P.E. Clerical:Paula Eldon City’s Staff: Tara Kivett Construction Manager Jennifer Shannon, P.E.Project Manager Jerry Wells Public Utilities Liaison Erik Soderlund Public Utilities Site Representative Jeremy J. Brown, PE Utilities Engineering Manager Richard G. Gardner, PE Public Utilities Assistant Director 7.CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER’s project correspondence shall be directed to Loc P. Truong, P.E. All City project correspondence shall be directed to the Construction Manager and Project Manager with copies to the Utilities Engineering Manager and Public Utilities Assistant Director. All City directives must come from the Project Manager. The City requests 48 hours notice prior to conducting fieldwork/site visits. If assistance from Public Utilities employees is needed, the City requests 7 days notice. Fieldwork/site visits must be approved by the Project Manager prior to mobilization. A health and safety plan must be submitted and approved by the Project Manager prior to conducting any fieldwork/site visits. In addition to the original copies delivered as stated in the scope of work, all project deliverables will be submitted in electronic format on CD or other City approved device prior to approval of final invoice. WORK ORDER INITIATION FORM 6 of 9 Revised: 7/3/2017 8.INVOICING/FUNDING PROCEDURES: For work performed, invoices shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. Sanitary Sewer City Invoicing Code: 382-96630-561300-535-000-0000 $169,893 Stormwater City Invoicing Code: 0315-92562-561200-541-000-0000 $28,590 Roadway City Invoicing Code: 0315-96176-561200-539-000-0000 $19,060 INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Project Number, Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method – Lump Sum or Cost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 9.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. WORK ORDER INITIATION FORM 7 of 9 Revised: 7/3/2017 PREPARED BY:APPROVED BY: ________________________________________________ Christopher F. Kuzler, P.E.Michael D. Quillen, PE Executive Vice President City Engineer King Engineering Associates, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” WORK ORDER INITIATION FORM 8 of 9 Revised: 7/3/2017 CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 1.FORMAT The design plans shall be compiled utilizing the following methods: 1.City of Clearwater CAD standards. 2.Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2.DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc.software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Attachment “B” WORK ORDER INITIATION FORM 9 of 9 Revised: 7/3/2017 Kapok Terrace Sanitary Sewer and Stormwater System Improvements Engineering Services During Construction King Engineering Associates, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Sanitary Sewer Stormwater Roadway Total 5.0 Construction Phase Services 5.1 Pre-construction Meeting $ 1,335 $ 178 $ 267 $ 1,780 5.2 Submittals $17,218 $2,296 $3,444 $22,958 5.3 Progress Meetings $13,485 $1,798 $2,697 $17,980 5.4 Periodic Site Visits $10,275 $1,370 $2,055 $13,700 5.5 Request for Information (RFI)$17,696 $2,359 $3,539 $23,594 5.6 RFP/Work Change Directives $ 9,690 $1,292 $1,938 $12,920 5.7 Change Orders $ 3,143 $ 419 $ 629 $ 4,191 5.8 Test Reports $ 5,730 $ 764 $1,146 $ 7,640 5.9 FDEP Certifications for Sanitary Sewer $24,496 $ 0 $ 0 $24,496 5.10 Other Certifications $ 1,259 $ 168 $ 252 $ 1,679 5.11 Closeout Assistance $ 8,196 $1,093 $1,639 $10,928 5.12 Program Management $23,610 $3,148 $4,722 $31,480 5.13 Field Observation $18,315 $2,442 $3,663 $24,420 Subtotal $154,448 $17,327 $25,991 $197,766 Contingency Allowance (10%)$ 15,445 $ 1,733 $ 2,599 $ 19,777 Grand Total $169,893 $19,060 $28,590 $217,543 SECTION V – Contract Documents SECTION V Page i Updated: 2/6/2017 SECTION V CONTRACT DOCUMENTS Table of Contents PUBLIC CONSTRUCTION BOND ......................................................................................................... 1 CONTRACT ................................................................................................................................................ 3 CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 7 PROPOSAL/BID BOND ............................................................................................................................ 8 AFFIDAVIT ................................................................................................................................................ 9 NON COLLUSION AFFIDAVIT............................................................................................................ 10 PROPOSAL ............................................................................................................................................... 11 CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 13 BIDDER’S PROPOSAL ........................................................................................................................... 14 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 17 SECTION V – Contract Documents SECTION V Page 1 of 17 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (1) This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10). Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.” CONTRACTOR SURETY OWNER Suncoast Development of Pinellas County, Inc. 2340 Destiny Way Odessa, FL 33556 727-372-9033 [name] [principal business address] [phone number] City of Clearwater Engineering Department 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-[4747] PROJECT NAME: KAPOK TERRACE SANITARY SEWER SYSTEM PROJECT NO.: 15-0036-UT PROJECT DESCRIPTION: Construction of a gravity sanitary sewer system including approximately 7,500 LF of gravity sanitary sewer piping, 33 precast concrete manholes and abandonment of individual onsite septic systems. The project also includes approximately 1,100 LF of storm sewer piping, 12 precast storm sewer structures, 2,200 LF of underdrain and 3,100 SY of new roadway construction. BY THIS BOND, We, __________________________________, as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $ 3,926,032.00, for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor: 1.Performs the contract dated _________________, between Contractor and Owner for construction of Kapok Terrace Sanitary Sewer System, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; and 2.Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the prosecution of the work provided for in the contract; and SECTION V – Contract Documents SECTION V Page 2 of 17 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (2) 3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate proceedings, that Owner sustains because of a default by Contractor under the contract; and 4.To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of the construction contract; and 5.Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 6.Any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. 7.Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes does not affect Surety’s obligation under this bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___. (If sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). [Suncoast Development of Pinellas County, Inc. By: ____________________________ Title: ____________________________ Print Name: ____________________________ WITNESS: WITNESS: _______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________ (affix corporate seal) _______________________________________ (Corporate Surety) By: _________________________________ ATTORNEY-IN-FACT Print Name: ___________________________ (affix corporate seal) (Power of Attorney must be attached) SECTION V – Contract Documents SECTION V Page 3 of 17 Updated: 2/6/2017 CONTRACT (1) This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, of the City of ____________________ County of __________________________ and State of Florida, hereinafter designated as the "Contractor". [Or, if out of state:] This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of __________________________ and State of ____________, hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: KAPOK TERRACE SANITARY SEWER SYSTEM PROJECT NO.: 15-0036-UT in the amount of $ 3,926,032.00 In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. SECTION V – Contract Documents SECTION V Page 4 of 17 Updated: 2/6/2017 CONTRACT (2) THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2). In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. SECTION V – Contract Documents SECTION V Page 5 of 17 Updated: 2/6/2017 CONTRACT (3) In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756 The contractor’s agreement to comply with public records law applies specifically to: a)Keep and maintain public records required by the City of Clearwater (hereinafter “publicagency”) to perform the service being provided by the contractor hereunder.b) Upon request from the public agency’s custodian of public records, provide the public agencywith a copy of the requested records or allow the records to be inspected or copied within areasonable time at a cost that does not exceed the cost provided for in Chapter 119, FloridaStatutes, as may be amended from time to time, or as otherwise provided by law.c) Ensure that the public records that are exempt or confidential and exempt from public recordsdisclosure requirements are not disclosed except as authorized by law for the duration of thecontract term and following completion of the contract if the contractor does not transfer therecords to the public agency.d) Upon completion of the contract , transfer, at no cost, to the public agency all public records inpossession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency uponcompletion of the contract, the contractor shall destroy any duplicate public records that areexempt or confidential and exempt from public records disclosure requirements. If thecontractor keeps and maintains public records upon completion of the contract, the contractorshall meet all applicable requirements for retaining public records. All records storedelectronically must be provided to the public agency, upon request from the public agency’scustodian of public records, in a format that is compatible with the information technologysystems of the public agency.e) A request to inspect or copy public records relating to a public agency’s contract for servicesmust be made directly to the public agency. If the public agency does not possess the requestedrecords, the public agency shall immediately notify the contractor of the request and thecontractor must provide the records to the public agency or allow the records to be inspected orcopied within a reasonable time.f)The contractor hereby acknowledges and agrees that if the contractor does not comply with thepublic agency’s request for records, the public agency shall enforce the contract provisions inaccordance with the contract.g)A contractor who fails to provide the public records to the public agency within a reasonabletime may be subject to penalties under Section 119.10, Florida Statutes.h)If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: SECTION V – Contract Documents SECTION V Page 6 of 17 Updated: 2/6/2017 CONTRACT (4) 1.The court determines that the contractor unlawfully refused to comply with the publicrecords request within a reasonable time; and2.At least 8 business days before filing the action, the plaintiff provided written notice ofthe public records request, including a statement that the contractor has not compliedwith the request, to the public agency and to the contractor.i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of publicrecords and to the contractor at the contractor’s address listed on its contract with the publicagency or to the contractor’s registered agent. Such notices must be sent by common carrierdelivery service or by registered, Global Express Guaranteed, or certified mail, with postage orshipping paid by the sender and with evidence of delivery, which may be in an electronicformat.j)A contractor who complies with a public records request within 8 business days after the noticeis sent is not liable for the reasonable costs of enforcement. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: __________________________________ (SEAL) William B. Horne, II City Manager Attest: Countersigned: __________________________________________ Rosemarie Call City Clerk By: __________________________________ Approved as to form: George N. Cretekos, Mayor __________________________________________ Matthew M. Smith Assistant City Attorney Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual __________________________________________ (Contractor) By: _________________________ (SEAL) Print Name: ________________________________ Title: _____________________________________ The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation – provide Affidavit. SECTION V – Contract Documents SECTION V Page 7 of 17 Updated: 2/6/2017 CONSENT OF SURETY TO FINAL PAYMENT TO OWNER: City of Clearwater PROJECT NAME: KAPOK TERRACE SANITARY SEWER SYSTEM Engineering Department PROJECT NO.: 15-0036-UT 100 S. Myrtle Ave. CONTRACT DATE: [__________] Clearwater, FL 33756 BOND NO. : [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida. CONTRACTOR: Suncoast Devlopment of Pinellas County, Inc. Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the: [insert name of Surety] [address] [address] ,SURETY, on bond of Suncoast Development of Pinellas County, Inc. 2340 Destiny Way Odessa, FL 33556 ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve Surety of any of its obligations to City of Clearwater Engineering Department 100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER, as set forth in said Surety’s bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______ __________________________________________ (Surety) __________________________________________ (Signature of authorized representative) __________________________________________ (Printed name and title) Attest: (Seal): QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL SANITARY SEWER SYSTEM 1 1 LS $ 178,000.00 $ 178,000.00 $ 120,000.00 $ 120,000.00 2 1 LS $ 89,500.00 $ 89,500.00 $ 72,000.00 $ 72,000.00 3 7,150 LF $ 149.00 $ 1,065,350.00 $ 79.50 $ 568,425.00 4 450 LF $ 160.00 $ 72,000.00 $ 96.50 $ 43,425.00 5 50 LF $ 183.00 $ 9,150.00 $ 100.00 $ 5,000.00 6 280 LF $ 45.00 $ 12,600.00 $ 10.00 $ 2,800.00 7 32 EA $ 6,500.00 $ 208,000.00 $ 9,200.00 $ 294,400.00 8 1 EA $ 9,500.00 $ 9,500.00 $ 14,000.00 $ 14,000.00 9 1 EA $ 4,525.00 $ 4,525.00 $ 9,800.00 $ 9,800.00 10 3 EA $ 1,500.00 $ 4,500.00 $ 1,800.00 $ 5,400.00 11 3 EA $ 500.00 $ 1,500.00 $ 1,500.00 $ 4,500.00 12 135 EA $ 2,100.00 $ 283,500.00 $ 900.00 $ 121,500.00 13 6 EA $ 3,500.00 $ 21,000.00 $ 1,000.00 $ 6,000.00 14 9,000 SY $ 6.20 $ 55,800.00 $ 8.40 $ 75,600.00 15 10,000 SY $ 2.20 $ 22,000.00 $ 3.50 $ 35,000.00 16 19,000 SY $ 4.75 $ 90,250.00 $ 8.40 $ 159,600.00 17 15 EA $ 3,200.00 $ 48,000.00 $ 1,800.00 $ 27,000.00 18 75 EA $ 3,700.00 $ 277,500.00 $ 3,800.00 $ 285,000.00 19 35 EA $ 5,200.00 $ 182,000.00 $ 4,800.00 $ 168,000.00 20 10 EA $ 5,700.00 $ 57,000.00 $ 6,100.00 $ 61,000.00 21 135 EA $ 2,300.00 $ 310,500.00 $ 1,100.00 $ 148,500.00 22 40 CYD $ 250.00 $ 10,000.00 $ 160.00 $ 6,400.00 23 2,000 LF $ 6.50 $ 13,000.00 $ 7.00 $ 14,000.00 24 20 EA $ 400.00 $ 8,000.00 $ 200.00 $ 4,000.00 25 25 EA $ 1,800.00 $ 45,000.00 $ 500.00 $ 12,500.00 26 10 EA $ 3,500.00 $ 35,000.00 $ 2,500.00 $ 25,000.00 27 5 EA $ 5,500.00 $ 27,500.00 $ 5,000.00 $ 25,000.00 28 5 EA $ 7,000.00 $ 35,000.00 $ 7,000.00 $ 35,000.00 29 1 LS $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 30 50 LF $ 200.00 $ 10,000.00 $ 70.00 $ 3,500.00 31 50 LF $ 200.00 $ 10,000.00 $ 70.00 $ 3,500.00 32 2 TON $ 2,200.00 $ 4,400.00 $ 15,000.00 $ 30,000.00 33 135 EA $ 1,000.00 $ 135,000.00 $ 550.00 $ 74,250.00 34 2 EA $ 700.00 $ 1,400.00 $ 650.00 $ 1,300.00 35 2 EA $ 850.00 $ 1,700.00 $ 920.00 $ 1,840.00 36 2 EA $ 2,800.00 $ 5,600.00 $ 3,000.00 $ 6,000.00 37 2 EA $ 3,600.00 $ 7,200.00 $ 5,000.00 $ 10,000.00 $ 3,365,975.00 $ 2,494,240.00 38 1 LS $ 336,597.50 $ 336,597.50 $ 249,424.00 $ 249,424.00 $ 3,702,572.50 $ 2,743,664.00 Kapok Terrace Sanitary System Project # 15-0036-UT Bid Opening September 6, 2017 Kamminga & Roodvoets, Inc. 5219 Cone Road Tampa, FL 33610 Suncoast Development of Pinellas County, Inc. 2340 Destiny Way Odessa, FL 33556 Sub-Total Sanitary Sewer System Total Sanitary Sewer System BID ITEMS 10 % Contingency Sanitary Sewer System Tree Removal Trunk Diameter 49-inch or Greater Pinellas County Sewer Lateral Connection Building Permit Fee Allowance Root Pruning Tree Removal Trunk Diameter 4-inch to 12-inch Tree Removal Trunk Diameter 13-inch to 24-inch Tree Removal Trunk Diameter 25-inch to 36-inch Tree Removal Trunk Diameter 37-inch to 48-inch Furnish and Install Flowable Fill Furnish and Install Precast Sanitary Manhole Less than 8’ Depth Mobilization (Maximum of 5% of Sanitary Sewer Subtotal) Maintenance of Traffic (Maximum of 3% of Sanitary Sewer Subtotal) Furnish and Install 4" Line Stop Furnish and Install Ductile Iron Fittings Replace Water Service Lateral Pipe Furnish and Install 8" PVC SDR-35 Gravity Sewer Pipe Furnish and Install Relocated Water Main - 4" DIP Furnish and Install Relocated Water Main - 6" DIP Furnish and Install 8” Ductile Iron Gravity Sewer Pipe Furnish and Install Sewer Street Lateral and Cleanout Furnish and Install 14" Steel Casing Pipe Furnish and Install Precast Sanitary Manhole 8’-12" Depth Furnish and Install 1-inch of SP-9.5 Asphalt (Phase 1 Restoration) Mill 1-inch of Existing Asphalt (Phase 2 Restoration) Furnish and Install 1-inch of SP-9.5 Asphalt (Phase 2 Restoration) Furnish and Install Sewer Service Lateral 51' - 100' Furnish and Install Sewer Service Lateral 101' - 150' Furnish and Install Sewer Service Lateral 151' - 200' Furnish and Install 6" Line Stop Furnish and Install Sewer Service Lateral <50' Abandon Existing Septic Tank 4” MJ RWGV 6” MJ RWGV Furnish and Install Sanitary Terminal Manhole Connection to Existing Manhole Remove Existing Sanitary Manhole Remove Existing 8" PVC Sanitary Sewer Pipe Removal and Installation of Street Lateral to New Sewer Main 1 of 2 39 1 LS $ 33,000.00 $ 33,000.00 $ 15,000.00 $ 15,000.00 40 1 LS $ 19,000.00 $ 19,000.00 $ 9,000.00 $ 9,000.00 41 210 LF $ 200.00 $ 42,000.00 $ 59.50 $ 12,495.00 42 30 LF $ 170.00 $ 5,100.00 $ 69.50 $ 2,085.00 43 420 LF $ 120.00 $ 50,400.00 $ 81.50 $ 34,230.00 44 100 LF $ 150.00 $ 15,000.00 $ 101.50 $ 10,150.00 45 30 LF $ 220.00 $ 6,600.00 $ 59.50 $ 1,785.00 46 280 LF $ 150.00 $ 42,000.00 $ 110.00 $ 30,800.00 47 2,800 LF $ 100.00 $ 280,000.00 $ 31.50 $ 88,200.00 48 6 EA $ 9,000.00 $ 54,000.00 $ 4,500.00 $ 27,000.00 49 1 EA $ 4,000.00 $ 4,000.00 $ 5,800.00 $ 5,800.00 50 4 EA $ 4,200.00 $ 16,800.00 $ 5,200.00 $ 20,800.00 51 1 EA $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 52 470 SF $ 20.00 $ 9,400.00 $ 25.00 $ 11,750.00 53 4 EA $ 500.00 $ 2,000.00 $ 1,200.00 $ 4,800.00 54 375 LF $ 20.00 $ 7,500.00 $ 15.00 $ 5,625.00 55 2,900 LF $ 10.00 $ 29,000.00 $ 6.00 $ 17,400.00 $ 618,800.00 $ 299,920.00 56 1 LS $ 61,880.00 $ 61,880.00 $ 29,992.00 $ 29,992.00 $ 680,680.00 $ 329,912.00 ROADWAY MODIFICATIONS QTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL 57 1 LS $ 57,000.00 $ 57,000.00 $ 36,000.00 $ 36,000.00 58 1 LS $ 34,000.00 $ 34,000.00 $ 23,000.00 $ 23,000.00 59 1 LS $ 260,000.00 $ 260,000.00 $ 52,000.00 $ 52,000.00 60 1,900 SY $ 11.00 $ 20,900.00 $ 8.40 $ 15,960.00 61 1,900 SY $ 11.00 $ 20,900.00 $ 8.40 $ 15,960.00 62 1 LS $ 8,800.00 $ 8,800.00 $ 11,500.00 $ 11,500.00 63 1 EA $ 2,500.00 $ 2,500.00 $ 2,700.00 $ 2,700.00 64 1,800 LF $ 44.00 $ 79,200.00 $ 35.00 $ 63,000.00 65 620 LF $ 46.00 $ 28,520.00 $ 32.00 $ 19,840.00 66 500 LF $ 40.00 $ 20,000.00 $ 21.00 $ 10,500.00 67 1 LS $ 245,000.00 $ 245,000.00 $ 362,000.00 $ 362,000.00 68 1 LS $ 320,000.00 $ 320,000.00 $ 162,500.00 $ 162,500.00 $ 1,096,820.00 $ 774,960.00 69 1 LS $ 109,682.00 $ 109,682.00 $ 77,496.00 $ 77,496.00 $ 1,206,502.00 $ 852,456.00 $ 5,081,595.00 $ 3,569,120.00 $ 508,159.50 $ 356,912.00 $ 5,589,754.50 $ 3,926,032.00 $ 5,589,754.50 $ 3,926,032.00 Merrill Avenue Retaining Wall Furnish and Install 12"x18" RCP Storm Sewer Pipe Total Contingency Total Contract BID TOTAL Sub-Total Roadway Modifications Total Roadway Modifications Sub-Total Furnish and Install FDOT Type "C" and Type "V" Inlets Furnish and Install FDOT 30" Flared End Section 10% Contingency Roadway Modifications Furnish and Install Sidewalk ADA Ramp BID ITEMS Valley Swale Curb Grand View Avenue Retaining Wall Furnish and Install 1-inch of SP-9.5 Asphalt for Merrill Avenue Widening and T-Turnarounds (Phase 1) Straight Curb Valley Gutter Curb Furnish and Install 1-inch of SP-9.5 Asphalt for Merrill Avenue Widening and T-Turnarounds (Phase 2) Sub-Total Stormwater System Total Stormwater System Merrill Avenue Widening and T-Turnarounds Pavement Marking/Signage Mobilization (Maximum of 5% of Roadway Modifications Subtotal) Maintenance of Traffic (Maximum of 3% of Roadway Modifications Subtotal) 10% Contingency Stormwater System Furnish and Install FDOT Concrete Rubble Riprap STORMWATER SYSTEM Mobilization (Maximum of 5% of Storm Sewer Subtotal) Maintenance of Traffic (Maximum of 3% of Storm Sewer Subtotal) Furnish and Install 30" RCP Storm Sewer Pipe Corrections made for accuracy Existing Storm Structure Removal Existing Underdrain Removal Existing Storm Sewer Removal Furnish and Install 24"x38" RCP Storm Sewer Pipe Furnish and Install Storm Manhole Furnish and Install 8" Underdrain and Cleanout Furnish and Install Wing Inlets Furnish and Install 15" RCP Storm Sewer Pipe Furnish and Install 18" RCP Storm Sewer Pipe Furnish and Install 24" RCP Storm Sewer Pipe 2 of 2 CONTRACTOR REFERENCE SUMMARY Project: Kapok Terrace Sanitary Sewer Project City Project No: 15-0036-UT Contractor: Suncoast Development of Pinellas County, Inc. Reference: Scott Fish - Construction Inspector, City of New Port Richey Date of Call: September 15, 2017 1. What kind of project did the Contractor work with you on? Sanitary sewer project including a combination of open cut installation, HDD and a force main bridge crossing. 2. What was the construction cost of the project? Final cost was approximately $730,000. 3. What year was the contract completed? 2016. 4. Did Contractor do quality work, i.e. were you pleased with his performance? Yes. 5. Was the contractor easy to contact and work with? Yes. 6. Where there any delays/schedule issues? Did Contractor complete work within the specified contract time period? No. 7. Were there any significant change orders? The City removed some work from the project, resulting in a net decrease in total Contract amount. 8. If you had the choice, would you use this Contactor again? Yes. CONTRACTOR REFERENCE SUMMARY Project: Kapok Terrace Sanitary Sewer Project City Project No: 15-0036-UT Contractor: Suncoast Development of Pinellas County, Inc. Reference: John Bostic, Public Works Director, City of Zephyrhills Date of Call: September 19, 2017 1. What kind of project did the Contractor work with you on? Approximately 3 miles of 12” water main by open cut and HDD. 2. What was the construction cost of the project? Approximately $2.2M. 3. What year was the contract completed? Ongoing, finishing this month. 4. Did Contractor do quality work, i.e. were you pleased with his performance? Yes. 5. Was the contractor easy to contact and work with? Yes, very responsive. 6. Where there any delays/schedule issues? Did Contractor complete work within the specified contract time period? No. 7. Were there any significant change orders? No. 8. If you had the choice, would you use this Contactor again? Yes. CONTRACTOR REFERENCE SUMMARY Project: Kapok Terrace Sanitary Sewer Project City Project No: 15-0036-UT Contractor: Suncoast Development of Pinellas County, Inc. Reference: Wesley Merritt, Pinellas County Date of Call: September 19, 2017 1. What kind of project did the Contractor work with you on? Primarily a sidewalk, ADA ramp and signalization project with some drainage pipe (24”) and structure replacement. 2. What was the construction cost of the project? Approximately $1.1M. 3. What year was the contract completed? May 2017. 4. Did Contractor do quality work, i.e. were you pleased with his performance? Yes. 5. Was the contractor easy to contact and work with? Yes. 6. Where there any delays/schedule issues? Did Contractor complete work within the specified contract time period? Delay due to Duke Energy facility relocation. Delay not caused by Contractor. 7. Were there any significant change orders? No. 8. If you had the choice, would you use this Contactor again? Yes. DREW ST BAYVIEW AVE N McMULLEN BOOTH RD MADERA AVE CHAMBLEE LN BORDEAUX LN SAN JOSE ST SAN PEDRO ST SAN MATEO ST CALAIS LN KAPOK CIR SAN BERNADINO ST ABBEY CT KAPOK KOVE CIR MOSS AVE MERRILL AVE HOYT AVE GRAND VIEW AVE WOLFE RD LAKE VISTA DR RUTH ECKERD HALL DR GLEN OAK AVE N THOMAS RD KAPOK KOVE DR SAN MATEO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST JANE McFARLAND CI R MISSION CIR ABBEY CRESCENT LN KAPOK KOVE CT LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM JS N.T.S.283A 09-29s-16e08/24/2017Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: KAPOK TERRACE SANITARY SEWER SYSTEMPROJECT #15-0036-UT Path: V:\GIS\Engineering\Location Maps\Kapok Terrace SS System.mxd PROJECTLOCATIONPROJECTLOCATION Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3912 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 5.2 SUBJECT/RECOMMENDATION: Approve change order 1 from Steve’s Excavating and Paving, of Clearwater, FL, for the Druid Road Stormwater Improvements Project (11-0044-EN) in the amount of $545,071.33 and a contract time extension of 250 days; approve an amendment to Cooperative Funding Agreement (N270) with Southwest Florida Water Management District (SWFWMD), extending the expiration date to March 30, 2019; and authorize the appropriate officials to execute same. (consent) SUMMARY: On December 3, 2015, City Council awarded a construction contract to Steve’s Excavating and Paving in the amount of $2,825,423.59 for the Druid Road Stormwater Improvement Project (11-0044-EN). Change order 1 provides for the implementation of design changes for the Hercules Avenue section of the project due to unanticipated land ownership discrepancies and utility conflicts for a new contract total of $3,370,494.92. Change order 1 also extends the original contract from 365 to 615 days for completion of additional work by August 8, 2018. On December 3, 2015, City Council approved the initial SWFWMD agreement with reimbursement in an amount not to exceed $88,000. The amendment will allow the agreement between the City and SWFWMD to extend the contract expiration date to March 30, 2019. APPROPRIATION CODE AND AMOUNT: 0315-96164-563700-539-000-0000 $545,071.33 Funding in the amount of $48,014.92 is available in Capital Improvement Project (CIP) 0315-96164, Allen Creek Improvements Projects. A first quarter budget amendment will transfer $497,056.41 from CIP 0315-96168, Stormwater System Expansion, to 0315-96164, Allen Creek Improvement Projects. Page 1 City of Clearwater Printed on 10/13/2017 Change Order 1 DATE: September 28, 2017 PROJECT: PROJECT NUMBER:11-0044-EN Druid Rd/Allen's Creek Stormwater PO REFERENCE: ST112494 Pipe Replacement CONTRACTOR: COUNCIL AWARD:December 3, 2015 Steve's Excavating & Paving, Inc. DATE OF CONTRACT:January 7, 2016 1741 N. Keene Road Clearwater, Fl 33755 CODE:0315-96164-563700-539-000-0000 A CODE:0327-96722-563800-533-000-0000 B CODE:0327-96634-563800-535-000-0000 C SCOPE OF CHANGE: This Change Order Accepts Revisions to the Contract STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: Steve's Excavating & Paving, Inc. ORIGINAL CONTRACT AMOUNT $2,825,423.59 $545,071.33 By: (SEAL) NEW CONTRACT AMOUNT 3,370,494.92$ Cathy Sarnago,President Date: George N. Cretekos Mayor Witnesses: APPROVED AS TO FORM: Matthew Smith, Assistant City Attorney ATTEST: Recommended By: Rosemarie Call, City Clerk City of Clearwater Date: CITY OF CLEARWATER, in Roger Johnson, PE Project Manager PINELLAS COUNTY, FLORIDA William B. Horne, II City Manager Michael D Quillen, PE, City Engineer increasing and adding items to redesign Hercules from Druid Rd to Gulf to Bay and add 250 calendar days to the contract-see attached. Change Order 1-City Council 10/19/2017 Change Order 1 - Druid Rd/Allen's Creek Stormwater Pipe Replacement ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL COST Code A: Increases: 1.1 Maintenance of Traffic LS 0.18125 32,000.00$ $5,800.00 1.2 Mobilization LS 0.064001 199,371.00$ $12,760.00 2.1 Demolition LS 0.192492 199,360.00$ $38,375.25 3.4 Pinellas Co. Type J5 Inlet 5' x 5' Type J Bottom, 3.5' Dia. Riser EA 0.113532 5,875.00$ $667.00 3.5 Pinellas Co. Type J5 Inlet 4'x4' Type J Bottom, 3.5' Dia. Riser EA 0.451492 4,525.00$ $2,043.00 3.6 Pinellas Co. Type J5 Inlet 4' Dia. Type P Bottom, 3.5' Dia. Riser EA 7 4,525.00$ $31,675.00 3.14 16" DIP LF 3 115.00$ $345.00 3.15 15" RCP LF 139 67.00$ $9,313.00 3.16 18" RCP LF 2 72.00$ $144.00 3.17 24" RCP LF 4 70.00$ $280.00 4.2 2.5" FDOT Type SP 12.5 Asphalt TN 508 130.00$ $66,040.00 4.3 8" Crushed Conc Base SY 5118.93 23.00$ $117,735.39 4.5 12" Stabilized Subgrade SY 3916 12.50$ $48,950.00 4.7 Concrete Driveway 6" Thick SF 1238 6.50$ $8,047.00 4.8 Concrete Walk 4" Thick SF 5447 5.80$ $31,592.60 4.12 FDOT Type F Curb LF 82 18.30$ $1,500.60 4.13 FDOT Valley Gutter Curb LF 247 35.00$ $8,645.00 4.14 Public Sidewalk Curb Ramps with tactile surface EA 1 1,965.00$ $1,965.00 4.15 Pavement Markings & Signage LS 1.650999 11,265.00$ $18,598.50 5.1 Landscaping LS 0.098256 12,900.00$ $1,267.50 6.0 10% Stormwater Contingency LS 0.232052 213,538.49$ $49,551.94 Total Increases:$455,295.78 Additions: 4.16 8" Wide Retaining Wall/Curb*LF 50 35.00$ 1,750.00$ 4.17 FDOT Type D Curb at ADA Ramps*LF 144 35.00$ 5,040.00$ 4.18 Traffic Loops and conduit on Hercules LS 1 9,655.90$ 9,655.90$ 7.1 Delay Fees LS 1 73,329.65$ $73,329.65 Total Additions:89,775.55$ Total Net Increases/Additions Code A:$545,071.33 Michael D Quillen, PE, City Engineer DRUID RD GULF-TO-BAY BLVD S HERCULES AVE MAGNOLIA DR S ARCTURAS AVE BROOKSIDE DR OXFORD DR REGENT AVE SEVARD AVE WOODLEY RD GUNN AVE BAMBOO LN NORMANDY RD SHADY LN WELLINGTON DR CROYDON DR S CIRUS AVE KENMOORE DR W UNIVERSITY DR ALLEN DR S COMET AVE S NIMBUS AVE WILLOWBRANCH AVE CANTERBURY RD DRUID PARK DR WS METEOR AVE S AURORA AVE S DRUID CIR N DRUID CIR S CORONA AVE ROGERS ST S MERCURY AVE S PEGASUS AVE CAMPUS DR COLLEGE DR ACADEMY DR DRUID PARK DR N PINE ST CAMELLIA DR TURNER ST BROOKSIDEDRCANTERBURY RD LOCATION MAP JB RJ 298A & 298B 13-29s-15e 9/11/2015Map Gen By:Reviewed By: S-T-R:Grid #: Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Druid Road / Allen's Creek Stormwater Improvements11-0044-EN ² N.T.S.Scale: Document Path: V:\GIS\_Staff\Jim_B\Projects-Location Maps\Roger Johnson\Druid_Allens STM Imp..mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3914 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 5.3 SUBJECT/RECOMMENDATION: Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in the amount of $511,750.00 for the Reverse Osmosis Water Treatment Plant 1 (RO WTP 1) Blend Tank Removal project (16-0032-UT), which is the lowest responsible bid received in accordance with the plans and specifications, and authorize the appropriate officials to execute same. (consent) SUMMARY: This project consists of the removal of the existing concrete blend tank, which is near the end of its service life, and replace with a more cost effective static inline pipe mixer. Other improvements include upgrades to transfer pumps, instrumentation and controls, and addition of variable frequency drives. Design was completed in July 2017 by Engineer of Record (EOR) McKim and Creed, Inc. who will also be providing Construction Engineering Inspection services during construction. Four bids were received with Poole and Kent (P&K) the lowest responsible bidder in the amount of $511,750.00. After comparing and evaluating the bids, the EOR recommends awarding the construction contract to P&K. Construction is expected to be completed by June 2018. The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the RO WTP 1. APPROPRIATION CODE AND AMOUNT: 0382-96764-563800-533-000-0000 $511,750.00 Resolution 17-10 was passed on March 16, 2017, establishing the City’s intent to reimburse certain project costs incurred with future tax-exempt financing. The projects identified with 2018 revenue bonds as a funding source were included in the project list associated with Resolution 17-10. Sufficient budget for interim financing or funding with 2018 Water and Sewer Revenue bond proceeds when issued is available in bond project 0382-96764, RO Plant Exp-Res 1 to fund the contract. Page 1 City of Clearwater Printed on 10/13/2017 ITEM #BRIEF ITEMS UNIT ESTIMATED QUANTITY UNIT BID PRICE AMOUNT UNIT BID PRICE AMOUNT UNIT BID PRICE AMOUNT UNIT BID PRICE AMOUNT 1 MOBILIZATION/DEMOBILIZATION AND GENERAL CONDITIONS LS 1 $381,000.00 $381,000.00 $25,000.00 $25,000.00 $50,000.00 $50,000.00 $35,000.00 $35,000.002DEMOLITIONLS1$57,580.00 $57,580.00 $15,000.00 $15,000.00 $32,000.00 $32,000.00 $55,000.00 $55,000.00 3 SITEWORK LS 1 $35,167.00 $35,167.00 $5,000.00 $5,000.00 $11,000.00 $11,000.00 $35,000.00 $35,000.00 4 PIPING AND APPURTANCES LS 1 $203,424.00 $203,424.00 $100,000.00 $100,000.00 $88,000.00 $88,000.00 $95,000.00 $95,000.00 5 PUMP MODIFICATIONS LS 1 $87,000.00 $87,000.00 $50,000.00 $50,000.00 $62,000.00 $62,000.00 $75,000.00 $75,000.00 6 CHEMICAL FEED/INJECTION SYSTEM LS 1 $31,800.00 $31,800.00 $15,000.00 $15,000.00 $18,000.00 $18,000.00 $68,000.00 $68,000.007TEMPORARY BYPASS PIPING AND PUMPING LS 1 $131,100.00 $131,100.00 $60,000.00 $60,000.00 $75,000.00 $75,000.00 $65,000.00 $65,000.00 8 ELECTRICAL LS 1 $110,000.00 $110,000.00 $100,000.00 $100,000.00 $94,000.00 $94,000.00 $158,000.00 $158,000.00 9 INSTRUMENTATION LS 1 $68,250.00 $68,250.00 $75,000.00 $75,000.00 $79,000.00 $79,000.00 $75,000.00 $75,000.00 $1,105,321.00 $445,000.00 $509,000.00 $661,000.00 10 CONTINGENCY - 15%LS 1 $165,798.15 $165,798.15 $66,750.00 $66,750.00 $76,350.00 $76,350.00 $99,150.00 $99,150.00 $1,271,119.15 $511,750.00 $585,350.00 $760,150.00 $1,271,119.15 $511,750.00 $585,350.00 $760,150.00 Poole & Kent Contractors 1715 W. Lemon St. Tampa, FL 33606 TLC Diversified Inc. 2719 17th St. E. Palmetto, FL 34221 WPC Industrial Contractors, LLC 11651 Philips Hghy Jacksonville, FL 32256 REVERSE OSMOSIS WTP#1 BLEND TANK REMOVAL PROJECT # 16-0032-UT BID OPENING DATE: SEPTEMBER 20, 2017 AWARD DATE: OCTOBER 19, 2017 SUBTOTAL ITEMS 1 THRU 9 TOTAL ITEMS 1 THRU 10 TOTAL CONTRACT Kloote Contracting, Inc. PO Box 339 Palm Harbor, FL 34682 SECTION V – Contract Documents SECTION V Page i Updated: 2/6/2017 SECTION V CONTRACT DOCUMENTS Table of Contents PUBLIC CONSTRUCTION BOND ......................................................................................................... 1 CONTRACT ................................................................................................................................................ 3 CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 7 PROPOSAL/BID BOND ............................................................................................................................ 8 AFFIDAVIT ................................................................................................................................................ 9 NON COLLUSION AFFIDAVIT............................................................................................................ 10 PROPOSAL ............................................................................................................................................... 11 CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 13 BIDDER’S PROPOSAL ........................................................................................................................... 14 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 15 SECTION V – Contract Documents SECTION V Page 1 of 15 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (1) This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10). Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.” CONTRACTOR SURETY OWNER Poole & Kent Company of Florida 1715 W. Lemon St. Tampa, FL 33606 813-251-2438 [name] [principal business address] [phone number] City of Clearwater Engineering Dept. 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-4747 PROJECT NAME: [ Reverse Osmosis WTP#1 Blend Tank Removal PROJECT NO.: [ 16-0032-UT PROJECT DESCRIPTION: This project will modify operating RO Potable Wter Plant as shown on the drawings and specifcations. BY THIS BOND, We, __________________________________, as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $ 511,750.00, for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor: 1.Performs the contract dated _________________, between Contractor and Owner for construction of Reverse Osmosis WTP #1 Blend Tank Removal, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; and2.Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the prosecution of the work provided for in the contract; and SECTION V – Contract Documents SECTION V Page 2 of 15 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (2) 3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate proceedings, that Owner sustains because of a default by Contractor under the contract; and 4.To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of the construction contract; and 5.Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 6.Any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. 7.Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes does not affect Surety’s obligation under this bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___. (If sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). Poole & Kent Contractors By: ____________________________ Title: ____________________________ Print Name: ____________________________ WITNESS: WITNESS: _______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________ (affix corporate seal) _______________________________________ (Corporate Surety) By: _________________________________ ATTORNEY-IN-FACT Print Name: ___________________________ (affix corporate seal) (Power of Attorney must be attached) SECTION V – Contract Documents SECTION V Page 3 of 15 Updated: 2/6/2017 CONTRACT (1) This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, of the City of ____________________ County of __________________________ and State of Florida, hereinafter designated as the "Contractor". [Or, if out of state:] This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of __________________________ and State of ____________, hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: [ Reverse Osmosis WTP#1 Blend Tank Removal PROJECT NO.: [ 16-0032-UT in the amount of $ 511,750.00 In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. SECTION V – Contract Documents SECTION V Page 4 of 15 Updated: 2/6/2017 CONTRACT (2) THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2). In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. SECTION V – Contract Documents SECTION V Page 5 of 15 Updated: 2/6/2017 CONTRACT (3) In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756 The contractor’s agreement to comply with public records law applies specifically to: a)Keep and maintain public records required by the City of Clearwater (hereinafter “publicagency”) to perform the service being provided by the contractor hereunder.b) Upon request from the public agency’s custodian of public records, provide the public agencywith a copy of the requested records or allow the records to be inspected or copied within areasonable time at a cost that does not exceed the cost provided for in Chapter 119, FloridaStatutes, as may be amended from time to time, or as otherwise provided by law.c) Ensure that the public records that are exempt or confidential and exempt from public recordsdisclosure requirements are not disclosed except as authorized by law for the duration of thecontract term and following completion of the contract if the contractor does not transfer therecords to the public agency.d) Upon completion of the contract , transfer, at no cost, to the public agency all public records inpossession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency uponcompletion of the contract, the contractor shall destroy any duplicate public records that areexempt or confidential and exempt from public records disclosure requirements. If thecontractor keeps and maintains public records upon completion of the contract, the contractorshall meet all applicable requirements for retaining public records. All records storedelectronically must be provided to the public agency, upon request from the public agency’scustodian of public records, in a format that is compatible with the information technologysystems of the public agency.e) A request to inspect or copy public records relating to a public agency’s contract for servicesmust be made directly to the public agency. If the public agency does not possess the requestedrecords, the public agency shall immediately notify the contractor of the request and thecontractor must provide the records to the public agency or allow the records to be inspected orcopied within a reasonable time.f)The contractor hereby acknowledges and agrees that if the contractor does not comply with thepublic agency’s request for records, the public agency shall enforce the contract provisions inaccordance with the contract.g)A contractor who fails to provide the public records to the public agency within a reasonabletime may be subject to penalties under Section 119.10, Florida Statutes.h)If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: SECTION V – Contract Documents SECTION V Page 6 of 15 Updated: 2/6/2017 CONTRACT (4) 1.The court determines that the contractor unlawfully refused to comply with the publicrecords request within a reasonable time; and2.At least 8 business days before filing the action, the plaintiff provided written notice ofthe public records request, including a statement that the contractor has not compliedwith the request, to the public agency and to the contractor.i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of publicrecords and to the contractor at the contractor’s address listed on its contract with the publicagency or to the contractor’s registered agent. Such notices must be sent by common carrierdelivery service or by registered, Global Express Guaranteed, or certified mail, with postage orshipping paid by the sender and with evidence of delivery, which may be in an electronicformat.j)A contractor who complies with a public records request within 8 business days after the noticeis sent is not liable for the reasonable costs of enforcement. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: __________________________________ (SEAL) William B. Horne, II City Manager Attest: Countersigned: __________________________________________ Rosemarie Call City Clerk By: __________________________________ Approved as to form: George N. Cretekos, Mayor __________________________________________ Matthew M. Smith Assistant City Attorney Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual __________________________________________ (Contractor) By: _________________________ (SEAL) Print Name: ________________________________ Title: _____________________________________ The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation – provide Affidavit. SECTION V – Contract Documents SECTION V Page 7 of 15 Updated: 2/6/2017 CONSENT OF SURETY TO FINAL PAYMENT TO OWNER: City of Clearwater PROJECT NAME: Reverse Osmosis WTP #1 Blend Tank Removal Engineering Dept. PROJECT NO.: 16-0032-UT 100 S. Myrtle Ave. CONTRACT DATE: [__________] Clearwater, FL 33756 BOND NO. : [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida. CONTRACTOR: Poole & Kent Contractors Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the: [insert name of Surety] [address] [address] ,SURETY, on bond of Poole & Kent Contractors 1715 W. Lemon St.Tampa, FL 33606 ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve Surety of any of its obligations to City of Clearwater Engineering Dept. 100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER, as set forth in said Surety’s bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______ __________________________________________ (Surety) __________________________________________ (Signature of authorized representative) __________________________________________ (Printed name and title) Attest: (Seal): CASLER AVE CASLER AVE N SATURN AVE N SATURN AVE PALMETTO ST PALMETTO ST LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com PROJECTSITE MBK JW N.T.S.279B 11-29s-15e9/26/2017Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: 16-0032-UT RO #1 BLEND TANK REMOVAL Map Document: V:\GIS\Engineering\Location Maps\16-0032-UT.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3935 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 5.4 SUBJECT/RECOMMENDATION: Approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to complete the design of the various elements of the Imagine Clearwater conceptual plan and authorize the appropriate officials to execute same. (consent) SUMMARY: In June 2017, a Request for Qualifications was issued for engineering firms to complete the design of the various elements of the Imagine Clearwater conceptual plan. Five firms responded to the request. The City’s selection committee consisting of the Assistant City Manager, CRA Director, Planning and Development Director, Parks and Recreation Director, and Engineering Director chose four of the firms to provide oral presentations. Following the presentations the committee ranked the firms in this order: Stantec Consulting Services, Inc., Sasaki and Associates, Wantman Group Inc., and Cardno. The recommendation was based on the firm’s experience and capabilities, project approach, and qualifications of available personnel. A work order will be negotiated with Stantec and presented to Council for approval. Page 1 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3906 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Library Agenda Number: 6.1 SUBJECT/RECOMMENDATION: Approve Blanket Purchase Orders to Baker and Taylor, Atlanta, GA for $245,000; Ingram Library Services, Atlanta, GA for $160,000 and Midwest Tape, Holland, OH for $70,000 for the purchase of library books and other materials for the contract period of October 1, 2017 through September 30, 2018, and authorize the appropriate officials to execute same. (consent) SUMMARY: Blanket Purchase Orders for Baker & Taylor, Ingram and Midwest Tape are for the acquisition of books and audiovisual materials. The purchase orders will be used for numerous small dollar purchases. Each order will be shopped for best price and availability. In accordance with City Code Section 2.564 (1)(d), the utilization of other government contracts, the purchase will be made off of State of Florida Books, Non Print Library Materials, and related Ancillary Services Contract #55101500-17-ACS; and Commonwealth of Virginia, Library of Virginia Contract#2017-71500-01. APPROPRIATION CODE AND AMOUNT: Library Materials Code 0010-01731-564400-571-000-00000 Amount $475,000 Page 1 City of Clearwater Printed on 10/13/2017 Product Category I. II. III. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. XV. (a) Please see Attachment B for full category definitions, which are attached hereto and incorporated herein by reference. Materials produced for TextStream print-on-demand services may fall into any category. (b) Represents publishers with limited sales volume, based upon a semi-annual review. These titles may be of any binding type or publisher of origin. (c) Represents individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). These titles may be of any binding type or publisher of origin. (d) Titles where Baker & Taylor receives no discount from the publisher or prepayment is required by the publisher or publishers whose titles have limited demand and/or non-commercial publishers will be invoiced at list price plus $4.95/unit service charge. 1 of 3 (Continued on the following page) Discount 27.5% Firm Order Print and Continuation Service Terms and Conditions of Sale Alternate Contract Source (ACS) – No. 55101500-ACS-17-1 Baker & Taylor Books & Non-Print Library Materials & Related Ancillary Services Music Audio / Video Products Special Programs, such as: - PawPrints Editions - Turtleback Editions - Playaway Audio Editions - eContent D E All Playaway Audio editions eContent Price Indicator Definition 9 DVD / Blu-ray Spoken Word Audio H Board Books I Novelty Items/Activity Books I Text, Technical, Reference, Professional Medical, Small Press, some University Press titles (excluding University Press Trade Editions) and/or Titles of Limited Demand (may be of any binding and include some spoken word audio) S/X/N/Q - (Text, Technical, or Reference Editions) L - (Hardcover Editions from Small Press and Hardcover Titles of Limited Demand—primarily Adult) 7 - (Hardcover Titles of Limited Demand—primarily Juvenile) M - (Paperback Editions from Small Press and Paperback Titles of Limited Demand—primarily Adult) 1 - (Paperback Titles of Limited Demand—primarily Juvenile) T/U/V/W/4/Letter O - (Specialty Textbooks) 5/6/8 - (Professional Medical Titles) Imported English and Non-English Language Editions F/K/3 Enhanced Service Program Y Single Edition Reinforced (Juvenile)R Publisher's Library Edition (Juvenile)Z University Press Trade Editions (may be of any binding and include some spoken word audio) A Adult Quality Paperback Editions (Popular Fiction & Non- Fiction) B - (Paperback Trade Editions) C - (Paperback Computer Books) Juvenile Quality Paperback Editions (Popular Fiction & Non-Fiction) G Mass Market Paperback Editions P Category Definition (a)Price Indicator Adult Trade Hardcover Editions (Popular Fiction & Non- Fiction, and may include some spoken word audio) 0 - (zero) (Hardcover Trade Editions) C - (Hardcover Computer Books) Juvenile Trade Hardcover Editions (Popular Fiction & Non-Fiction) J 25.0% 5.0 % List prices are manufacturer’s suggested list prices, where available. In instances where no list price is supplied by the manufacturer, a list price will be assigned by Baker & Taylor. ---------------------------------------------------------------------------------------------------------------------------------------- Baker & Taylor provides e-content from a variety of e-content providers. Libraries purchasing a license for any e-book or e-audio edition must utilize a content provider hosted platform to allow delivery of and patron access to e-books. This service is available for library-lending environments only. Gale or EBSCO e-content will require a platform provided by these firms, respectively. Baker & Taylor also offers a platform, Axis 360. Annual hosting fees for Axis 360 are listed below: Public Library Academic Library (based on Annual Circulation) (based on Full Time Enrollment) 0-250,000 $250.00 0-15,000 $100.00 250,001-2,000,000 $1,000.00 15,001-30,000 $250.00 2,000,001 or More $2,500.00 30,001 or More $500.00 2 of 3 (Continued on the following page) Also, please note that:  Publisher’s list price is subject to change without notice.  Except where otherwise noted, book discounts are applied to current publisher's list price at the time of shipment.  Baker & Taylor reserves the sole right to be the final determinant of product categories, category definitions and price indicators. The discounts vary based on this determination.  Titles are categorized by Baker & Taylor for pricing purposes by considering the binding, general marketing categories, demand for certain titles, preferred stock status, cost of acquisition, cost of distribution, and the size or type of publisher, as well as factors related to relationships with publishers such as shipping terms, payment terms, publisher’s discount, returnability to publishers and other factors.  Product categories, category definitions and price indicators are subject to change at Baker & Taylor’s sole discretion, without notice, based upon the above-described factors for categorizing titles.  For domestic titles where no publisher list price is assigned by the publisher, Baker & Taylor will assign such titles a price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions.  For imported titles where no publisher list price is assigned by the publisher for the U.S. market, Baker & Taylor will assign such titles a U.S. dollar price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions.  For PawPrints editions, Baker & Taylor will assign such titles a price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions.  Titles of limited demand or from small or specialty publishers generally are included in Product Category IX or Product Category XI.  The discount terms and conditions in this Attachment A do not apply to Baker & Taylor’s Continuation Services or Approval Programs.  Baker & Taylor provides an invoice that identifies the publisher’s current list price, the discount offered, and the exact price charged for each title ordered. E-Content Services Customized Reports (1) (1) Custom reporting is available beginning at $ 5.00 per report. Bibliographic Records $ 0.25 / record MARC available for any book title with an existing record in our cataloging database Catalog Kits $ 0.99 / unit Spine label, pocket and pocket card, and card set Cataloging & Processing (including shelf-ready books)$ 1.19 / unit Mylar jacket, spine label, book pocket, borrower's card, card set Machine Readable Cataloging (MARC) Records $ 0.25 / record MARC available for any book title with an existing record in our cataloging database Playaway View Cataloging / Processing Services Service Amount Charged Description 2 Music Compact Disc I. Adult Trade Hardcover Editions (0, C)(may include some spoken word audio materials) High demand materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: 14 II. Juvenile Trade Hardcover Editions (J) High demand, juvenile materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: III. Adult Quality Paperback Editions (B, C) High demand paperback materials from widely distributed publishers, other than the standard rack size paperback, typically found in bookstores and other retail outlets. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a quality paperback would be: IV. Juvenile Quality Paperback Editions (G) High demand, juvenile paperback materials from widely distributed publishers, other than the standard rack size paperback, typically found in bookstores and other retail outlets. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a quality paperback would be: V. Mass Market Paperback Editions (P) A standard rack size paperback typically found in bookstores or other retail outlets. An example of a mass market paperback would be: The City of Ember by Jeanne Duprau, ISBN: 9780375822742. VI. 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It includes individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). Additionally, any publisher which is not in compliance with some of Baker & Taylor's purchasing requirements could be in this category. Materials in this category are both adult and juvenile, may be of any binding and may include some spoken word audio materials. Examples within this category would be: The Merck Index, ISBN: 9781849736701, Strategies That Work, ISBN: 9781571104816, Beauty and the East ISBN: 9781566563871, X. Imported English and Non-English Language Editions (F,K,3) Titles produced and distributed outside of the domestic US. These titles may be of any binding type and represent various publishers. An example would be XI. 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An example of an item in this category would be: Attachment B Category Definitions DCD-2 Theft Detection $ 1.50 / label Laminate Cover for Reinforcement of Paperback Cover $ 1.95 / unit Spoken Word Audio Case with Cut Publisher Artwork $ 3.99 / unit Digital Media Processing (DMP) for DVD/Blu-ray/Music CD $ 1.69 / unit Includes removal of security and shrinkwrap, digitally scanned artwork, and 2 embedded labels. Additional embedded labels available for $ 0.15 / label. Other: Spine Label $ 0.15 / label Additional Information Ownership Label $0.15 / label Other: Loose Mylar Jacket $ 0.60 / unit Other: Book Pocket and Card $ 0.25 / unit Barcode Label $ 0.15 / label Printed, sequential barcodes for book material Other: Catalog Card Set $ 0.75 / unit Shelflist card, 2 main entry cards, title card Other: Attached Mylar Jacket $ 0.65 / unit Security Tape $ 0.50 / unit 3-M strips or standard CheckPoint devices; does not include RFID. XV. Special Programs (D and E as indicated in Attachment A) Programs, formats, or editions offered only by Baker & Taylor or not included in any other category. These programs include but may not be limited to PawPrints and Turtleback editions. Examples of items in this category would be: Baker & Taylor is pleased to provide a service that will save your library time and money when procuring titles from small and hard to find publishers. By utilizing B&T’s vast publisher and title database, the library can purchase a wide variety of low demand and small print run titles from associations and limited edition, prepayment, and non- returnable publishers. Baker & Taylor’s Enhanced Services Program (ESP) provides the library with access to millions of active book titles representing over 75,000 imprints. This breadth of coverage is greater than that of any other book industry wholesaler. The ESP program builds on Baker & Taylor’s already outstanding publisher relations by:  Expanding our vendor relations team responsible for the follow-up of all publisher orders, improving the speed of delivery of all titles to the library;  Widening our publisher base to include hundreds of small non-commercial publishers formerly considered apply direct by the book industry; and  Increasing our reporting capabilities by providing order status reports for 100% of all titles not yet published, and by supplying anticipated publication release dates for all out-of-stock items. In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail As a convenience to the library, B&T can exclude these titles from all orders by adjusting the library’s account profile setup. Please contact your Customer Service Representative for additional information. Institutional Returns Policy The following guidelines are required to ensure prompt handling of your return. All product returns (excluding Book Leasing programs How to Obtain Return Authorization Please use the Return Authorization Form from your shipment's packing list to make all returns. Contact your Customer Service Representative for return authorization. 1. When calling for return authorization, please have the following information available: A. Return Authorization Form B. Your account number and ATS# from the shipment's packing list (located mid-page under the Return Authorization Form explanation) C. Reason for the claim/return D. Action being requested - 1. Replacement of product 2. Credit to your account; no replacement product necessary 2. Your Customer Service Representative will assign your return an authorization number (RTA#). To expedite the process, please clearly mark the RTA# on the Return Authorization Form and on the outside of the carton in the upper right corner from the shipping label. 3. Make your return via an insured and traceable carrier; Baker & Taylor is not liable for returns lost in transit. 4. Products incorrectly shipped by Baker & Taylor may be returned with authorization within 45 days of the product's date of invoice. Product(s) meeting the definition of Publisher defective may be returned with prior authorization within six months of the product's date of invoice. Products purchased with value-added processing services which have been shipped as ordered are considered non-returnable. DAMAGED SHIPMENTS: If you receive a damaged carton(s) which resulted in damaged product(s), please hold the product(s) and save the carton for Carrier inspection. If the damage is visible at the time of delivery, bring it to the Carrier's attention and note it on the Bill of Lading. Then, contact your Baker & Taylor Customer Service Representative via the toll-free number listed on the packing list. CLAIMING SHORTAGES: Please check your packing list or invoice before claiming shortages. All claims must be made within 45 days from the product's invoice date. INTERNATIONAL CUSTOMERS ONLY: For information on making returns of damaged, defective, or incorrect products, please contact your local International Sales Office or our International Customer Service Department ( All returns should be sent to: Baker & Taylor Returns Center Department R 251 Mt. Olive Church Road Commerce, GA 30599 Library & Education Account Audio/Video Product Returns Policy The following guidelines are required to ensure the prompt handling of your Audio / Video (AV) returns; Music CD, DVD and Blu-ray product. All AV product returns (excluding DVD lease return product - please contact AV Customer Service for separate return procedures for your How to Obtain Return Authorization Enhanced Services Program ( optional program; Book and Spoken Word Audio Products) Contact your AV Customer Service Representative for return authorization numbers. All claims must be made within 45 days of invoice date. 1. When calling for return authorization, please have the following information available: A. Your account number and invoice #s B. Reason for the claim/return C. Action being requested - 1. Replacement of product (defective return will receive a replacement of the same title) 2. Credit to your account; no replacement product necessary for mis-ships 3. Overstock return credit requires Customer Service Mgr and Sales Mgr approval 2. Your AV Customer Service Representative will assign your return an authorization number (RA#). To expedite the process, please clearly mark the RA# on the outside of the carton in the upper right corner from the shipping label and on inserted documents. 3. Ship your return via an insured and traceable carrier; Baker & Taylor is not liable for returns lost in transit. 4. Products incorrectly shipped by Baker & Taylor require an autorization to be returned. Product should be returned within seven days of invoice date; must be returned within 45 days of the product's invoice date. DAMAGED SHIPMENTS: If you receive a damaged carton(s) which resulted in damaged Audio/Video product(s), please hold the product(s) and save the carton for Carrier inspection. If the damage is visible at the time of delivery, bring it to the Carrier's attention and note it on the Bill of Lading. Then, contact your CLAIMING SHORTAGES: Please check your packing list or invoice before claiming shortages. All claims must be made within 15 days from the product's invoice date. Please ensure you have received all cartons of a shipment prior to signing for receipt from the Carrier. Cartons you have signed for as received from the Carrier are not claimable as shortages from Baker & Taylor. All returns with RA# should be sent promptly to: Email via AVInfo@Baker-Taylor.com or LibraryA/Vcustomerservice@baker-taylor.com Baker & Taylor A/V Sales 800-775-1700 Questions? Contact your B&T Baker & Taylor Returns Center Dept. R 251 Mt. Olive Church Road Commerce, GA 30599 AV Customer Service Rep (800.775-1700) 4 = 7.5 % Letter O = 7.5 % 5 = 7.5 % 6 = 7.5 % 8 = 7.5 % (a) Please see Attachment B for full category definitions, which are attached hereto and incorporated herein by reference. Materials produced for TextStream print-on-demand services may fall into any category. (b) Represents publishers with limited sales volume, based upon a semi-annual review. These titles may be of any binding type or publisher of origin. (c) Represents individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). These titles may be of any binding type or publisher of origin. (d) Titles where Baker & Taylor receives no discount from the publisher or prepayment is required by the publisher or publishers whose titles have limited demand and/or non-commercial publishers will be invoiced at list price plus $4.95/unit service charge. Firm Order Print and Continuation Service Terms and Conditions of Sale Alternate Contract Source (ACS) – No. 55101500-ACS-17-1 Books & Non-Print Library Materials & Related Ancillary Services D = 10.0 % E = 28.0 % 15.0 % 0.0 % 45.0% 42.5 % 42.5 % S = 7.5 % X = 7.5 % N = 7.5 % Q = 7.5 % L = 7.5 % (b)(c) 7 =Category I(c) M = 7.5 % (b)(c) 1=CategoryIII(c) T = 7.5 % U = 7.5 % V = 7.5 % W = 7.5 % 0.0 % 0.0 % plus $4.95/unit (d) 20.0% 20.0% 35.0 % 1 Copy/title: 35.0% 2-4 Copies/title: 40.1% 5+ Copies/title: 41.2% Please see Category III. Please see Category III. Discount 1 Copy/title: 42.5% 2-4 Copies/title: 43.1% 5+ Copies/title: 44.0% Please see Category I. List prices are manufacturer’s suggested list prices, where available. In instances where no list price is supplied by the manufacturer, a list price will be assigned by Baker & Taylor. Baker & Taylor provides e-content from a variety of e-content providers. Libraries purchasing a license for any e-book or e-audio edition must utilize a content provider hosted platform to allow delivery of and patron access to e-books. This service is available for library-lending environments only. Gale or EBSCO e-content will require a platform provided by these firms, respectively. Baker & Taylor also offers a platform, Axis 360. Annual hosting fees for Axis 360 are listed below: Baker & Taylor reserves the sole right to be the final determinant of product categories, category definitions and price indicators. The discounts vary based on this determination. Titles are categorized by Baker & Taylor for pricing purposes by considering the binding, general marketing categories, demand for certain titles, preferred stock status, cost of acquisition, cost of distribution, and the size or type of publisher, as well as factors related to relationships with publishers such as shipping terms, payment terms, publisher’s discount, returnability to publishers and other factors. Product categories, category definitions and price indicators are subject to change at Baker & Taylor’s sole discretion, without notice, based upon the above-described factors for categorizing titles. For domestic titles where no publisher list price is assigned by the publisher, Baker & Taylor will assign such titles a price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions. For imported titles where no publisher list price is assigned by the publisher for the U.S. market, Baker & Taylor will assign such titles a U.S. dollar price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions. For PawPrints editions, Baker & Taylor will assign such titles a price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions. Titles of limited demand or from small or specialty publishers generally are included in Product Category IX or Product Category XI. The discount terms and conditions in this Attachment A do not apply to Baker & Taylor’s Continuation Services or Approval Programs. Baker & Taylor provides an invoice that identifies the publisher’s current list price, the discount offered, and the exact price charged for each title ordered. (1) Custom reporting is available beginning at $ 5.00 per report. MARC available for any book title with an existing record in our cataloging Mylar jacket, spine label, book pocket, borrower's card, card set MARC available for any book title with an existing record in our cataloging High demand materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: 14 High demand, juvenile materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: High demand paperback materials from widely distributed publishers, other than the standard rack size paperback, typically found in bookstores and other retail outlets. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a quality paperback would be: High demand, juvenile paperback materials from widely distributed publishers, other than the standard rack size paperback, typically found in bookstores and other retail outlets. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a quality paperback would be: by Jeanne Duprau, ISBN: 9780375822742. A high quality binding designed to provide a long shelf life in a heavy use environment. Although the binding is fanned and glued it may not be sewn, which is typically found in the publisher library edition. Subject content can include both fictional and non-fiction works appealing to juveniles as well as adults. These bindings are identified by the publisher to Baker & Taylor. An example of a single edition reinforced binding would be: Fiction as well as non-fiction materials appealing to both juveniles and adults, designed with the rugged durability required of the environment typically found in a library setting. Publisher Library Editions are traditionally of the highest quality, usually fanned, sewn and glued to provide the greatest possible shelf life of any binding. These bindings are identified by the publisher to Baker & Taylor. An example of a publisher library edition would be: This category would include any University Press Trade Editions, both adult and juvenile, and are subject to publisher reclassification. An example of a university press trade edition would be: Alexander McQueen: Savage Beauty by Andrew Bolton, ISBN: 9780300169782. Category of materials includes, but is not limited to, text, technical, reference, professional medical, small press, and some university press titles (excluding University Press Trade Editions). It includes titles purchased from publishers on a non-returnable basis, those publishers that extend little discount to Baker & Taylor, and publishers whose titles have limited sales volume based upon a semi-annual review. It includes individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). Additionally, any publisher which is not in compliance with some of Baker & Taylor's purchasing requirements could be in this category. Materials in this category are both adult and juvenile, may be of any binding and may include some spoken word audio materials. ISBN: 9781566563871, Generals of the Bulge: Leadership in the U.S. Army’s Greatest Battle ISBN 9780811711999, Titles produced and distributed outside of the domestic US. These titles may be of any binding type and represent various publishers. An example would be El Angel Caido by Nalini Singh, ISBN 9788490625224. This category includes materials where Baker & Taylor receives no discount from the publisher, or prepayment is required by the publisher, or publishers which have restrictions on returns, or books of small or non-commercial publishers with limited sales volume based upon a semi-annual review. Any publisher which is not in compliance with Baker & Taylor's purchasing requirements would be in this category. Materials in this category may be of any binding. These titles will receive no discount and are subject to a service charge. An example within this category would be: Materials designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles can be either fiction or current non-fiction. An example of a spoken word audio edition would be: The Complete Sherlock Holmes by Sir Arthur Conan Doyle Durable materials from widely distributed domestic publishers designed for young children; pages are manufactured of heavy gauge cardboard to prevent tearing. These editions typically feature few pages, simple themes and colorful illustrations or photographs. An example of a board book would be: Specially packaged gift set or novelty item related to a book product or attached as an accessory to a book product. These items would include a book with toy, rag books, washable cloth books, books with accessories or kits, electronic sound books, sticker books, tracing books or coloring books. This category also includes any non-book merchandise such as model kits, hobby kits, flash cards or jigsaw puzzles. An example of an item in this category would be: Includes removal of security and shrinkwrap, digitally scanned artwork, and 2 embedded labels. Additional embedded labels available for $ 0.15 / 3-M strips or standard CheckPoint devices; does not include RFID. Programs, formats, or editions offered only by Baker & Taylor or not included in any other category. These programs include but may not be limited to PawPrints and Turtleback editions. Examples of items in this category would be: Clifford’s Valentines Day by Norman Bridwell, ISBN 9781435201736 (PawPrints prebound edition) and Baker & Taylor is pleased to provide a service that will save your library time and money when procuring titles from small and hard to find publishers. By utilizing B&T’s vast publisher and title database, the library can purchase a wide variety of low demand and small print run titles from associations and limited edition, prepayment, and non- returnable publishers. Baker & Taylor’s Enhanced Services Program (ESP) provides the library with access to millions of active book titles representing over 75,000 imprints. This breadth of coverage is greater than that of any other book industry wholesaler. Expanding our vendor relations team responsible for the follow-up of all publisher orders, improving the speed of delivery of all titles to the library; Widening our publisher base to include hundreds of small non-commercial publishers formerly considered apply direct by the book industry; and Increasing our reporting capabilities by providing order status reports for 100% of all titles not yet published, and by supplying anticipated publication release dates for all out-of-stock items. In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail As a convenience to the library, B&T can exclude these titles from all orders by adjusting the library’s account profile setup. Please contact your Customer Service Representative for additional information. excluding Book Leasing programs) require prior authorization from a Customer Service Representative. Please use the Return Authorization Form from your shipment's packing list to make all returns. Contact your Customer Service Representative for return authorization. All claims must be made within 45 days from the date of invoice. B. Your account number and ATS# from the shipment's packing list (located mid-page under the Return Authorization Form explanation) 2. Your Customer Service Representative will assign your return an authorization number (RTA#). To expedite the process, please clearly mark the RTA# on the Return Authorization Form and on the outside of the carton in the upper right corner from the shipping label. Product(s) meeting the definition of Publisher defective may be returned with prior authorization within six months of the product's date of invoice. Products purchased with value-added processing services which have been shipped as ordered are considered non-returnable. DAMAGED SHIPMENTS: If you receive a damaged carton(s) which resulted in damaged product(s), please hold the product(s) and save the carton for Carrier inspection. If the damage is visible at the time of delivery, bring it to the Carrier's attention and note it on the Bill of Lading. Then, contact your Baker & Taylor Customer Service Representative via the toll-free number listed on the packing list. All claims must be made within 45 days from the product's invoice date. Please ensure you have received all cartons of a shipment prior to signing for receipt from the Carrier. Cartons you have signed for as received from the Carrier are not claimable as shortages from Baker & Taylor. INTERNATIONAL CUSTOMERS ONLY: For information on making returns of damaged, defective, or incorrect products, please contact your local International Sales Office or our International Customer Service Department ( luding DVD lease return product - please contact AV Customer Service for separate return procedures for your DVD Lease program product) require prior return authorization from an AV Customer Service Representative. ( optional program; Book and Spoken Word Audio Products) All claims must be made within 45 days 2. Your AV Customer Service Representative will assign your return an authorization number (RA#). To expedite the process, please clearly mark the RA# on the outside of the carton in the upper right corner from the shipping label and on inserted documents. Products incorrectly shipped by Baker & Taylor require an autorization to be returned. Product should be returned within seven days of invoice date; must be returned within 45 days of the product's invoice date. the product(s) and save the carton for Carrier inspection. If the damage is visible at the time of delivery, bring it to the Carrier's attention and note it on the Bill of Lading. Then, contact your Baker & Taylor AV Customer Service Rep All claims must be made within Please ensure you have received all cartons of a shipment prior to signing for receipt from the Carrier. Cartons you have signed for as received from the Carrier are not claimable as shortages from Baker & Taylor. (c) Represents individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). These titles may be of any binding type or publisher of origin. (d) Titles where Baker & Taylor receives no discount from the publisher or prepayment is required by the publisher or publishers whose titles have limited demand and/or non-commercial publishers will be invoiced at list price plus $4.95/unit service charge. Baker & Taylor provides e-content from a variety of e-content providers. Libraries purchasing a license for any e-book or e-audio edition must utilize a content provider hosted platform to allow delivery of and patron access to e-books. This service is available for library-lending environments only. Gale or EBSCO e-content will require a platform provided by these firms, respectively. Baker & Taylor also offers a platform, Axis 360. Annual hosting fees for Axis 360 are listed below: Titles are categorized by Baker & Taylor for pricing purposes by considering the binding, general marketing categories, demand for certain titles, preferred stock status, cost of acquisition, cost of distribution, and the size or type of publisher, as well as factors related to relationships with publishers such as shipping terms, payment terms, publisher’s discount, returnability to publishers and other factors. Product categories, category definitions and price indicators are subject to change at Baker & Taylor’s sole discretion, without notice, based upon the above-described factors for categorizing titles. For domestic titles where no publisher list price is assigned by the publisher, Baker & Taylor will assign such titles a price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions. For imported titles where no publisher list price is assigned by the publisher for the U.S. market, Baker & Taylor will assign such titles a U.S. dollar price in its electronic catalog which is based upon Baker & Taylor’s estimate of market conditions. High demand materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: 14 High demand, juvenile materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: High demand paperback materials from widely distributed publishers, other than the standard rack size paperback, typically found in bookstores and other retail outlets. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a quality paperback would be: The Boys in the Boat by Daniel Brown, ISBN 9780143125471. High demand, juvenile paperback materials from widely distributed publishers, other than the standard rack size paperback, typically found in bookstores and other retail outlets. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a quality paperback would be: Tuck Everlasting by Natalie Babbitt, ISBN: 9780312369811. A high quality binding designed to provide a long shelf life in a heavy use environment. Although the binding is fanned and glued it may not be sewn, which is typically found in the publisher library edition. Subject content can include both fictional and non-fiction works appealing to juveniles as well as adults. These bindings are identified by the publisher to Baker & Taylor. An example of a single edition reinforced binding would be: Fiction as well as non-fiction materials appealing to both juveniles and adults, designed with the rugged durability required of the environment typically found in a library setting. Publisher Library Editions are traditionally of the highest quality, usually fanned, sewn and glued to provide the greatest possible shelf life of any binding. These bindings are identified by the publisher to Baker & Taylor. An example of a publisher library edition would be: by Andrew Bolton, ISBN: 9780300169782. Category of materials includes, but is not limited to, text, technical, reference, professional medical, small press, and some university press titles (excluding University Press Trade Editions). It includes titles purchased from publishers on a non-returnable basis, those publishers that extend little discount to Baker & Taylor, and publishers whose titles have limited sales volume based upon a semi-annual review. It includes individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). Additionally, any publisher which is not in compliance with some of Baker & Taylor's purchasing requirements could be in this category. Materials in this category are both adult and juvenile, may be of any binding and may include some spoken word audio materials. ISBN 9780811711999, Frankie Works the Night Shift, ISBN 9780060090951, and Floods, ISBN 9781624030031 This category includes materials where Baker & Taylor receives no discount from the publisher, or prepayment is required by the publisher, or publishers which have restrictions on returns, or books of small or non-commercial publishers with limited sales volume based upon a semi-annual review. Any publisher which is not in compliance with Baker & Taylor's purchasing requirements would be in this category. Materials in this category may be of any binding. These titles will receive no discount and are subject to a service charge. An example within this category would be: The Complete Sherlock Holmes by Sir Arthur Conan Doyle ISBN: 9781491542286. Durable materials from widely distributed domestic publishers designed for young children; pages are manufactured of heavy gauge cardboard to prevent tearing. These editions typically feature few pages, simple themes and colorful illustrations or photographs. An example of a board book would be: Runaway Bunny by Margaret Wise Brown, ISBN: 9780061074295. Specially packaged gift set or novelty item related to a book product or attached as an accessory to a book product. These items would include a book with toy, rag books, washable cloth books, books with accessories or kits, electronic sound books, sticker books, tracing books or coloring books. This category also includes any non-book merchandise such as model kits, hobby kits, flash cards or jigsaw puzzles. An example of an item in this category would be: by Norman Bridwell, ISBN 9781435201736 (PawPrints prebound edition) and Junie B. Jones is Captain Field Day by Barbara Park, ISBN 9780613337670 (Turtleback prebound edition) Baker & Taylor is pleased to provide a service that will save your library time and money when procuring titles from small and hard to find publishers. By utilizing B&T’s vast publisher and title database, the library can purchase a wide variety of low demand and small print run titles from associations and limited edition, prepayment, and non- returnable publishers. Baker & Taylor’s Enhanced Services Program (ESP) provides the library with access to millions of active book titles representing over 75,000 imprints. This breadth of coverage is greater than that of any other book industry wholesaler. Increasing our reporting capabilities by providing order status reports for 100% of all titles not yet published, and by supplying anticipated publication release dates for all out-of-stock items. In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail As a convenience to the library, B&T can exclude these titles from all orders by adjusting the library’s account profile setup. Please contact your Customer Service Representative for additional information. ) require prior authorization from a Customer Service Representative. You may contact your appropriate representative via the toll-free number listed on your packing list. All claims must be made within 45 days from the date of invoice. 2. Your Customer Service Representative will assign your return an authorization number (RTA#). To expedite the process, please clearly mark the RTA# on the Return Authorization Form and on the outside of the carton in the upper right corner from the shipping label. Product(s) meeting the definition of Publisher defective may be returned with prior authorization within six months of the product's date of invoice. Products purchased with value-added processing services which have been shipped as ordered are considered non-returnable. DAMAGED SHIPMENTS: If you receive a damaged carton(s) which resulted in damaged product(s), please hold the product(s) and save the carton for Carrier inspection. If the damage is visible at the time of delivery, bring it to the Carrier's attention and note it on the Bill of Lading. Then, contact your Baker & Taylor Customer Service Representative via the toll-free number listed on the packing list. Please ensure you have received all cartons of a shipment prior to signing for receipt from the Carrier. Cartons you have signed for as received from the Carrier are not claimable as shortages from Baker & Taylor. INTERNATIONAL CUSTOMERS ONLY: For information on making returns of damaged, defective, or incorrect products, please contact your local International Sales Office or our International Customer Service Department (internationallibrarycustomerservice@baker-taylor.com). You may also refer to the website require prior return authorization from an AV Customer Service Representative. Please contact your AV Customer Service Rep at 800-775-1700. 2. Your AV Customer Service Representative will assign your return an authorization number (RA#). To expedite the process, please clearly mark the RA# on the outside of the carton in the upper right corner from the shipping label and on inserted documents. Products incorrectly shipped by Baker & Taylor require an autorization to be returned. Product should be returned within seven days of invoice date; must be returned within 45 days of the product's invoice date. Product(s) meeting the definition of a Manufacturer’s defective may be returned with a prior authorization. Products purchased with value-added processing services which have been shipped as ordered are considered non- returnable, unless disc is defective. In this case, a replacement of same title will be sent (multi disc sets require Baker & Taylor AV Customer Service Rep via the toll- free number above. Please ensure you have received all cartons of a shipment prior to signing for receipt from the Carrier. Cartons you have signed for as received from the Carrier are not claimable as shortages from Baker & Taylor. Titles are categorized by Baker & Taylor for pricing purposes by considering the binding, general marketing categories, demand for certain titles, preferred stock status, cost of acquisition, cost of distribution, and the size or type of publisher, as well as factors related to relationships with publishers such as shipping terms, payment terms, publisher’s discount, returnability to publishers and other factors. High demand materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: 14th Deadly Sin by James Patterson, ISBN: 9780316404021. High demand, juvenile materials from widely distributed publishers designed for the general consumer, usually dealing with a subject matter having broad mass appeal. These titles are typically released in hardback and can be either fiction or current non-fiction. Publisher promotional/media expenditures and print runs are customarily higher for these titles than for most others. Inventory is maintained with preferred stock status (regularly stocked in three to four major warehouses). An example of a trade edition would be: Are You Ready to Play Outside by Mo Willems, ISBN: 9781423113478. A high quality binding designed to provide a long shelf life in a heavy use environment. Although the binding is fanned and glued it may not be sewn, which is typically found in the publisher library edition. Subject content can include both fictional and non-fiction works appealing to juveniles as well as adults. These bindings are identified by the publisher to Baker & Taylor. An example of a single edition reinforced binding would be: Because of Winn Dixie by Kate DiCamillo, ISBN 9780763650070. Fiction as well as non-fiction materials appealing to both juveniles and adults, designed with the rugged durability required of the environment typically found in a library setting. Publisher Library Editions are traditionally of the highest quality, usually fanned, sewn and glued to provide the greatest possible shelf life of any binding. These bindings are identified by the publisher to Baker & Taylor. An example of a publisher library edition would be: Curious George Visits the Library by Margaret Rey, ISBN: 9781599614199. It includes individual titles which do not qualify for preferred stock status (based upon a quarterly review) and individual titles which qualify for preferred stock status, but have limited demand (calculated over a rolling 12 month period). Additionally, any publisher which is not in compliance with some of Baker & Taylor's purchasing requirements could be in this category. Materials in this category are both adult and juvenile, may be of any binding and may include some spoken word audio materials. This category includes materials where Baker & Taylor receives no discount from the publisher, or prepayment is required by the publisher, or publishers which have restrictions on returns, or books of small or non-commercial publishers with limited sales volume based upon a semi-annual review. Any publisher which is not in compliance with Baker & Taylor's purchasing requirements would be in this category. Materials in this category may be of any binding. These titles will receive no discount and are subject to a service charge. An example within this category would be: Business Income Coverage Guide Specially packaged gift set or novelty item related to a book product or attached as an accessory to a book product. These items would include a book with toy, rag books, washable cloth books, books with accessories or kits, electronic sound books, sticker books, tracing books or coloring books. This category also includes any non-book merchandise such as model kits, hobby kits, flash cards or jigsaw puzzles. An example of an item in this category would be: Very Hungry Caterpillar Cookbook & Cookie Cutters Kit by Lara Starr, ISBN 9781452125527. by Barbara Park, ISBN 9780613337670 (Turtleback prebound edition) Baker & Taylor is pleased to provide a service that will save your library time and money when procuring titles from small and hard to find publishers. By utilizing B&T’s vast publisher and title database, the library can purchase a wide variety of low demand and small print run titles from associations and limited edition, prepayment, and non- returnable publishers. In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail You may contact your appropriate representative via the toll-free number listed on your packing list. Product(s) meeting the definition of Publisher defective may be returned with prior authorization within six months of the product's date of invoice. Products purchased with value-added processing services which have been shipped as ordered are considered non-returnable. DAMAGED SHIPMENTS: If you receive a damaged carton(s) which resulted in damaged product(s), please hold the product(s) and save the carton for Carrier inspection. If the damage is visible at the time of delivery, bring it to the Carrier's attention and note it on the Bill of Lading. Then, contact your Baker & Taylor Customer Service Representative via the toll-free number listed on the packing list. Please ensure you have received all cartons of a shipment prior to signing for receipt from the Carrier. Cartons you have signed for as received from the Carrier are not claimable as shortages from Baker & Taylor. ). You may also refer to the website http://www.btol.com/international_libraries_details.cfm?sideMenu=Contact%20Us&home=home_h Product(s) meeting the definition of a Manufacturer’s defective may be returned with a prior authorization. Products purchased with value-added processing services which have been shipped as ordered are considered non- returnable, unless disc is defective. In this case, a replacement of same title will be sent (multi disc sets require by Mo Willems, ISBN: 9781423113478. Business Income Coverage Guide, ISBN: 9781941627532. In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail http://www.btol.com/international_libraries_details.cfm?sideMenu=Contact%20Us&home=home_h elp_details.cfm&ctx=1 Product(s) meeting the definition of a Manufacturer’s defective may be returned with a prior authorization. Products purchased with value-added processing services which have been shipped as ordered are considered non- returnable, unless disc is defective. In this case, a replacement of same title will be sent (multi disc sets require In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail Product(s) meeting the definition of a Manufacturer’s defective may be returned with a prior authorization. Products purchased with value-added processing services which have been shipped as ordered are considered non- returnable, unless disc is defective. In this case, a replacement of same title will be sent (multi disc sets require all discs to be returned). In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail In order to provide these enhanced title acquisition services, Baker & Taylor will apply a service charge to qualifying titles. Material where Baker & Taylor receives no discount from the publisher, or where prepayment is required by the publisher, or publishers whose titles have limited demand, and/or non-commercial publishers will be invoiced at list price plus a $4.95 per unit surcharge. For libraries concerned about purchasing these types of titles, B&T’s Title Source can assist the librarian in researching a particular item’s category and format. Surcharge titles will appear with a Y in the discount code field. Additionally, you may contact your Customer Service representative or Information Services via phone, fax, or e-mail (btinfo@baker-taylor.com) to determine surcharge titles before placing an order. INGRAM LIBRARY SERVICES LLC Offers the following discounts and terms to all members of the: MID ATLANTIC LIBRARY ALLIANCE (MALiA) Per Contract #2017-71500-01, Ingram Library Services LLC offers the following discounts, terms and conditions to the public library, academic library and State agency members of the Mid-Atlantic Library Alliance. Effective Dates: July 1, 2017 through June 30, 2020 Discounts: Adult and Juvenile Trade Hardcover: 1 copy per title .................. 45.8% 2-4 copies per title ............ 46.0% 5-9 copies per title ............ 46.2% 10+ copies per title ........... 46.5% Quality Paperbacks and Mass Market Paperbacks: 1 copy per title .................. 38.0% 2-4 copies per title ............ 40.0% 5-9 copies per title ............ 41.0% 10+ copies per title ........... 42.0% Library Bindings ...................................... 18.0% Prebound Books ...................................... 35.0% University Press ...................................... 18.0% Short Discounted/Non-Trade Titles ......... 10.0% Legal, Medical, Reference, Scientific, and Technical Titles ................ 10.0% * Spoken Word Audio ............................. 0-45.0% ** DVD/Blu-ray (Discount based on List Price of item): < $14.99 ........................................ 35.0% $15.00-$19.99 ............................... 30.0% $20.00 + ........................................ 25.0% Music CDs ............................................ 5-45.0% Video Games ............................................ 5.0% Net Titles ................................................... 0.0% * Eighty to eighty-five percent of all Spoken Word Audio is at the 45% discount; however, some Spoken Word Audio is short discounted by the publisher. ** Although the majority of Ingram's DVD inventory is eligible for the maximum discounts, some titles receive smaller discounts. Freight Terms: For libraries with a minimum of $50,000 in annual expenditures with Ingram or a commitment to meet this annual expenditure level, orders will ship with Ingram-paid freight from your primary and secondary distribution centers. For libraries with less than $50,000 in annual expenditures with Ingram, shipments of 15 or more units from your primary distribution center or from your secondary distribution center will qualify for Ingram- paid freight. Shipments of less than 15 units will be charged a flat $5.00 shipping fee. Items picked, packed, and shipped together count as an individual shipment. This flat fee amount or qualifying unit quantity is subject to change with notice. Shipping will be via best method, which may include order or account consolidation, shipping schedules or other account setting adjustments to maintain freight costs below 2% of invoice. Ingram does not currently assess any additional fees for shipping. 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Complete Processing and Cataloging (Automated Package) Includes Mylar or Label Protectors, Spine Label, Barcode, standard BookMARC record $1.19 per unit Mylar jacket and Catalog Card Kit, unfastened $1.59 per unit Mylar Jacket, Attached $0.69 per unit Mylar Jacket, Unattached $0.60 per unit Catalog Card Kit, Unfastened $0.99 per title Catalog Card Set $0.65 per title Paperback Laminate, 5 mil $1.99 per unit Paperback Laminate, 15 mil $1.85 per unit BookMARC Record- FTP or ipage $0.35 per record Theft-detection devices: 3M or Checkpoint $0.50 per unit Theft-detection devices: Spine insertion $0.55 per unit Theft-detection devices: 3M DCD-2 Overlay $1.33 per unit Ordering: Ingram can accept orders by toll-free phone, toll-free fax, mail, electronically, (email and/or EDI – Electronic Data Interchange), or through ipage. All orders receive immediate online order entry; phone and electronic orders receive title and stock verification. 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Customers with a current, active Ingram account are eligible for a free subscription to ipage, which offers libraries easy-to- use ordering capabilities and other features at no cost for unlimited concurrent users. Libraries recognize ipage as an integral timesaving tool whose collection development and acquisitions capabilities, along with its various account management tools, make day-to-day ordering and receiving tasks virtually hassle-free. ipage can be accessed at https://ipage.ingramcontent.com. Account Set-up: Libraries wishing to establish a new account will be asked to complete an Ingram New Account Application and Terms of Sale Form. When setting up an account under the terms of the contract, the Library will be asked to provide a copy of their tax exemption certificate. Any item ordered prior to the start date of this Contract is not eligible to receive the terms of the Contracts. 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Box 277616 One Ingram Blvd. Atlanta, GA 30394-7616 La Vergne, TN 37086-1986 ACS No. 55101500‐ACS‐17‐1 FOR BOOKS & NON‐PRINT LIBRARY MATERIALS & RELATED ANCILLARY SERVICES 05/05/2017 Volume Price Breaks $5,000.00 - $9,999.99 $10,000.00 - $14,999.99 $15,000.00 - $22,499.99 $23,500.00 - $29,999.99 $30,000.00 - $39,999.99 $40,000.00 - $49,999.99 $50,000.00 - $62,499.99 $62,500.00 - $75,999.99 $76,000.00 - and abo Other Discounts Electronic Access Ordering Prepayment Plan Discount Deposit Account Discount Approval Plan Discount Please Explain: Additional Information IFB 22868prb Attachment 1 ‐ Price Pages ADDITIONAL DISCOUNTS ADDITIONAL DISCOUNTS ‐ACS‐17‐1 FOR BOOKS & NON‐PRINT LIBRARY MATERIALS & RELATED ANCILLARY SERVICES 05/05/2017 Percentage Discount N/A N/A N/A N/A N/A N/A N/A N/A N/A Percentage Discount N/A N/A N/A N/A ADDITIONAL DISCOUNTS Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: LUP2017-05002 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a Future Land Use Map Amendment from the Institutional (I) category to the Residential Low Medium (RLM) category for 1895 Virginia Avenue; and pass Ordinance 9046-17 on first reading. (LUP2017-05002) SUMMARY: This Future Land Use Map amendment involves a 3.08-acre portion of a 3.615 acre property on the south side of Virginia Avenue approximately 1,200 feet east of Keene Road. The parcel is owned by the Macedonian Society of Florida Alexander the Great, Inc. and is currently occupied by a 2,400 square foot building previously used as a social club. The applicant is requesting to amend a 3.08-acre portion of the property’s Future Land Use Map designation of Institutional (I) to Residential Low Medium (RLM). The existing Preservation (P) area designated along the southwestern portion of the parcel is not proposed to change. The applicant has indicated the site will be redeveloped with townhomes or villas; however, no site plan has been submitted at this time. The applicant has submitted a Zoning Atlas amendment (REZ2016-08004) which is being processed concurrently with this case. The proposed Residential Low Medium (RLM) category would permit development at a density of 10 dwelling units per acre, or a FAR of 0.50. The proposed Residential Low Medium (RLM) category allows primarily residential uses, and would allow the site to be redeveloped at a scale and density that is compatible with the surrounding neighborhoods. The Planning and Development Department determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Clearwater Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·Sufficient public facilities are available to serve the property. ·The proposed amendment will not have an adverse impact on the natural environment. ·The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Page 1 City of Clearwater Printed on 10/13/2017 File Number: LUP2017-05002 Opportunity and other state agencies is not required. The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/13/2017 Ordinance No. 9046-17 ORDINANCE NO. 9046-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR A 3.08- ACRE PORTION OF CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF VIRGINIA AVENUE APPROXIMATELY 1,200 FEET EAST OF KEENE ROAD, WHOSE POST OFFICE ADDRESS IS 1895 VIRGINIA AVENUE, CLEARWATER, FLORIDA 33763, FROM INSTITUTIONAL (I) TO RESIDENTIAL LOW MEDIUM (RLM); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use categories for the hereinafter described property, as follows: Property Land Use Category See attached Exhibit A for Legal Description From: Institutional(I) To: Residential Low Medium (RLM) (LUP2017-05002) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon approval of the land use designation by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance. Ordinance No. 9046-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A  The currently zoned “I” (Institutional) northeasterly portion of metes and bounds tract 31/011  as described in the Polaris Associates Inc. survey dated March 28th 2017:  “A parcel of land lying in the West half of the Southwest quarter of Section 36, Township 28  South, Range 15 East, Pinellas County, Florida, and being more particularly described as follows:  Commence at the Northeast corner of the Southwest quarter of said Section 36; thence  N89'49'04"W, along the North line of the Southwest quarter of said Section 36, for 1334.62 feet  to the point of intersection of the east line of the Northwest quarter of the Southwest quarter  of said Section 36; thence S00'01'48"E, along said line, for 50.00 feet to a point on the West line  of the plat of LAKE PINES ESTATES UNIT 2, as recorded in Plat Book 33, Page 83 of the Public  Records of Pinellas County, Florida, said point also being the POINT OF BEGINNING; thence  continue S00'01'48"E, along said line for 995.89 feet to a point on the West line of the plat of  LAKE PINES ESTATES UNIT 3, as recorded in Plat Book 34, Page 16, of the Public Records of  Pinellas County, Florida, also being a point of intersection of the North Right‐of‐Way line of  Palm Drive (a 60 foot Right‐of‐Way); thence N89'41'22"W, for 60.00 feet; thence S00'01'48"E,   for 90.00 feet (97.00 feet deed); thence N89'41'22"W, for 90.00 feet; thence N00'01'48"W, for  1085.55 feet; thence S89'49'04"E, for 150.00 feet to the POINT OF BEGINNING”;  Less the southwesterly portion of above described parcel, currently zoned as “P” (Preservation),  which is not a subject of this planning case.  Exhibit B 4050 3340LAKE PINESBARBARALAKE31 33 5060 60 60 60 60 57(S)66 60 60 60 60 55(S) 66 88(S) 74(S) 15534 48348 48330 48312 84975 A B 1 2 3 4 5 67 8 9 10 11 12 13 14 15 17 18 19 20 21 22 23 24 25 26 27 28 37383940414243444546 47 5678910111213141516 1 2 3 4 5 6 7 8 9 10 11 12 13 22232425262728293031323334 35 36 37 38 39 40 41 42 43 44 45 46 47 5657585960616263646566676869707172 4567891011121314151617 12345678910111213 891011121314151617181920 21 22 23 24 25 26 27 28 29 30 31 32 33 4041 79 78 77 76 75 74 73 21 22 23 242526272829 66 67 68 69 70 71 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 72737475767778 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112113114115116117118119120121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141142143144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 (172) (173) (173) (173) TRACT "C" TRACT "B" TR "A" TRACT "B" TRACT "D" 31/011 3.61 33/01 6.38 AC(C) AC(C) WATER P I IRU P WATER P RL RL RL RL RL RL RL RL RUR/OS WATER WATER RU I WATER VIRGINIA AVE PALM DR ALTON DR ALLARD DR SPRINGRAIN DR PALMETTO DR PINEHURST DR LAKEWOOD DR RIDGEWOOD DR BEECHER RD ALICIA DR SPRINGWOOD CIR N SPRINGBUSH LN SPRINGFLOWER DR 190022272256 2234 2252 1988193218332218 222522321821197922231971222919161943186319592 2 6 6 193722332258 1937196619082248 1974196522011857 218518811901 19322212 194918891983182719312233 2171 2206 1925196722312 2 6 0 1893191219361948198719192230 19352294 19492224 2200 1945188518751847188219452247 2282 2283 19312252 2254 1967191319681913192119581924190818181925193619602 191219481876191619132265 1870184618301900192419482279 1955193319611852188419182194418831906196019361907195922361948194019041924186622221853224219131928190518541888191722641942190419052281 225418722269 2235191319331901187119362273 19051859186922771841 192518872243 19722152195219252241 22391848 2275 2253 21671895226718562276 195419302241 189719331984223419251932192918952246 2245 1941189419201845193718582175 1928186518602228199019201901183619411888192418771944194518782 2 6 8 19492255 19562278 19162247 2249 22301840195721964191919011908190919371949191718551921224019491850188122371842225119091896185122581884198022531954193722631864222619092224186819251929194522711976191319071929218242 2288 2261 19122259 219412259 2 2 7 1 192019481890186219001907183919122235 2270 2257 197519012265 1917194019441921-Not to Scale--Not a Survey-Rev. 9/12/2017 FUTURE LAND USE MAP Owner(s): Macedonian Society of Florida Alexander the Great, Inc. Case: LUP2017-05002 REZ2017-05003 Site: 1895 Virginia Avenue Property Size(Acres): 3.08 Land Use Zoning PIN: 36-28-15-00000-310-0110 From: I I To: RLM MDR Atlas Page: 242A View looking south at the subject property 1895 Virginia Avenue East of the subject property West of the subject property Across the street, to the north of the subject property LUP2017-05002 & REZ2017-05003 Macedonian Society of Florida Alexander the Great 1895 Virginia Avenue View looking easterly along Virginia Avenue View looking westerly along Virginia Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: REZ2017-05003 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve a Zoning Atlas Amendment from the Institutional (I) District to the Medium Density Residential (MDR) District for 1895 Virginia Avenue; and pass Ordinance 9047-17 on first reading. (REZ2017-05003) SUMMARY: This Zoning Atlas amendment involves a 3.08-acre portion of a 3.615-acre property on the south side of Virginia Avenue approximately 1,200 feet east of Keene Road. The parcel is owned by the Macedonian Society of Florida Alexander the Great, Inc and is currently occupied by a 2,400 square foot building previously used as a social club. The applicant is requesting to rezone the property from the Institutional (I) District to the Medium Density Residential (MDR) District. The existing Preservation (P) area designated along the southwestern portion of the larger parcel is not proposed to change. The applicant has indicated the site will be redeveloped with townhomes or villas; however, no site plan has been submitted at this time . The applicant has submitted a Future Land Use Map amendment (LUP2017-05002) which is being processed concurrently with this case. The proposed Medium Density Residential (MDR) District will allow the site to be redeveloped with single family or attached dwellings, such as townhomes or villas. The Medium Density Residential (MDR) zoning district is consistent with the surrounding zoning districts that exist in the vicinity of the subject property. The Planning and Development Department determined that the proposed Zoning Atlas amendment is consistent with the Clearwater Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·The available uses in the Medium Density Residential (MDR) District are compatible with the surrounding area. ·The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner; and ·The proposed Medium Density Residential (MDR) District boundaries are appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. Page 1 City of Clearwater Printed on 10/13/2017 File Number: REZ2017-05003 The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/13/2017 PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: October 17, 2017 AGENDA ITEM: E.2. CASE: REZ2017-05003 REQUEST: To amend the Zoning Atlas designation from Institutional (I) to Medium Density Residential (MDR) GENERAL DATA: Applicant ......................... Robert Pergolizzi, AICP/PTP, Gulf Coast Consulting, Inc. Owner ............................. Macedonian Society of Florida Alexander the Great, Inc. Location .......................... 1895 Virginia Avenue, approximately 1,200 feet east of Keene Road Property Size ................... 3.08-acre portion of a 3.615-acre parcel Background: This case involves 3.08-acres of a 3.615 acre property located on the south side of Virginia Avenue approximately 1,200 feet east of Keene Road. The parcel is currently owned by the Macedonian Society of Florida Alexander the Great, Inc. A single 2,400 square foot building occupies the site, which the Macedonian Society previously used as a social club. Maps 1 and 2 show the general location of the property and an aerial view of the amendment area. The request is to change the property’s Zoning Atlas designation of Institutional (I) District to Medium Density Residential (MDR) District. The applicant has indicated the site will be redeveloped with townhomes / villas; however, no site plan has been submitted at this time. A request to amend the property from the Institutional (I) Future Land Use Map designation to the Residential Low Medium (RLM) Future Land Use Map designation is being processed concurrently with this case (see LUP2017-05002). The existing Preservation (P) area designated along the southwestern portion of the property is not proposed to change. The applicant indicated that a jurisdictional wetland survey will be provided at the time of site plan review, at which time the Preservation (P) boundary might be adjusted to reflect the actual wetland boundaries. Ordinance No. 9047-17 ORDINANCE NO. 9047-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING A 3.08-ACRE PORTION OF CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF VIRGINIA AVENUE APPROXIMATELY 1,200 FEET EAST OF KEENE ROAD, WHOSE POST OFFICE ADDRESS IS 1895 VIRGINIA AVENUE, CLEARWATER, FLORIDA 33763, FROM INSTITUTIONAL (I) TO MEDIUM DENSITY RESIDENTIAL (MDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Zoning Atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties in Clearwater, Florida, are hereby rezoned, and the Zoning Atlas of the City is amended as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation set forth in Ordinance 9046-17 by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes. Property Zoning District See attached Exhibit A for Legal Description; From: Institutional (I) To: Medium Density Residential (MDR) (REZ2017-05003) Ordinance No. 9047-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A  The currently zoned “I” (Institutional) northeasterly portion of metes and bounds tract 31/011  as described in the Polaris Associates Inc. survey dated March 28th 2017:  “A parcel of land lying in the West half of the Southwest quarter of Section 36, Township 28  South, Range 15 East, Pinellas County, Florida, and being more particularly described as follows:  Commence at the Northeast corner of the Southwest quarter of said Section 36; thence  N89'49'04"W, along the North line of the Southwest quarter of said Section 36, for 1334.62 feet  to the point of intersection of the east line of the Northwest quarter of the Southwest quarter  of said Section 36; thence S00'01'48"E, along said line, for 50.00 feet to a point on the West line  of the plat of LAKE PINES ESTATES UNIT 2, as recorded in Plat Book 33, Page 83 of the Public  Records of Pinellas County, Florida, said point also being the POINT OF BEGINNING; thence  continue S00'01'48"E, along said line for 995.89 feet to a point on the West line of the plat of  LAKE PINES ESTATES UNIT 3, as recorded in Plat Book 34, Page 16, of the Public Records of  Pinellas County, Florida, also being a point of intersection of the North Right‐of‐Way line of  Palm Drive (a 60 foot Right‐of‐Way); thence N89'41'22"W, for 60.00 feet; thence S00'01'48"E,   for 90.00 feet (97.00 feet deed); thence N89'41'22"W, for 90.00 feet; thence N00'01'48"W, for  1085.55 feet; thence S89'49'04"E, for 150.00 feet to the POINT OF BEGINNING”;  Less the southwesterly portion of above described parcel, currently zoned as “P” (Preservation),  which is not a subject of this planning case.  Exhibit B 4050 3340LAKE PINESBARBARALAKE31 33 5060 60 60 60 60 57(S)66 60 60 60 60 55(S) 66 88(S) 74(S) 15534 48348 48330 48312 84975 A B 1 2 3 4 5 67 8 9 10 11 12 13 14 15 17 18 19 20 21 22 23 24 25 26 27 28 37383940414243444546 47 5678910111213141516 1 2 3 4 5 6 7 8 9 10 11 12 13 22232425262728293031323334 35 36 37 38 39 40 41 42 43 44 45 46 47 5657585960616263646566676869707172 4567891011121314151617 12345678910111213 891011121314151617181920 21 22 23 24 25 26 27 28 29 30 31 32 33 4041 79 78 77 76 75 74 73 21 22 23 242526272829 66 67 68 69 70 71 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 72737475767778 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112113114115116117118119120121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141142143144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 (172) (173) (173) (173) TRACT "C" TRACT "B" TR "A" TRACT "B" TRACT "D" 31/011 3.61 33/01 6.38 AC(C) AC(C) P I P LMDR OS/R LMDR VIRGINIA AVE PALM DR ALTON DR ALLARD DR SPRINGRAIN DR PALMETTO DR PINEHURST DR LAKEWOOD DR RIDGEWOOD DR ALICIA DR SPRINGWOOD CIR N SPRINGBUSH LN SPRINGFLOWER DR 190022272256 19312234 2252 1988191319322218 2265 22252232182119551979222319712236 1924222919162242 1943186319592 2 6 6 193722332258 1937196619082248 197419652201 218518811901 19322212 194918891983182719312233 19492171 2206 1925196722312 2 6 0 1893191219361948198719192230 193519072294 19492224 2 2 7 1 19202200 1945188518751847188219452247 2282 2283 2252 2254 1967191319681921195819241908181819251833193619602 191219481876191619131870184618301900192419482279 193319611852188419182194418831906196019361907195919481940190418662222185319131928190518541888191722641942190419052281 225418722269 2235191319331901187119362273 19051859186922771841 192518872243 19722152195219252241 22391848 2275 18572253 21671895226718562276 195419302241 189719331984223419251932192918952246 2245 1941189419201845193718582175 1928186518602228199019201901183619411888192418771944194518782 2 6 8 2255 19562278 19162247 2249 2230184019572196419191901190819091937194919171855192122401949185018812237184222511909189618512258188419802253195419372263186422261909222418681925192919452271197619131929218242 2288 2261 19122259 21941225919481890186219001907183919122235 2270 2257 197519012265 191719401944192119001885187522271847188219452247 2282 2256 2283 19312234 2252 2254 2252 1967191319881968191319211958192419081932181819251833193619602 1912194822181876 191619132265 1870222522321846183019001821192419482279 195519331961185218841979191822231971219441883190619601936190719592236194819401904192418662222185322291916224219131928 19431863195919052 2 6 61854 1888191719372264 22331942190419052258 2281 2254 193718722269 223519131966193319082248 19011974187119362273 19051859186922771841 192518872243 197219652152195219252241 22391848 2201 2275 18572253 2167189521851881226718562276 195419302241 1897193319011984223419251932192918952246 2245 19411894193219201845193718582212 194918892175 1983192818651860222819901920190118271836194118881924187719441945187819312 2 6 8 2233 19492255 19562171 2206 2278 19162247 2249 2230184019572196419191901192519081909193719491917185519212240194918501881223718422251190919672231189618512260 2258 1884198018932253 1954193722631864 22261912193619481987190922241868191919252230 1935192919452271 1976191319071929218242 2294 2288 2261 19122259 19492 2224 19412259 2 2 7 1 192019481890186219002200 1907183919122235 2270 2257 1975190119452265 1917194019441921-Not to Scale--Not a Survey-Rev. 9/12/2017 ZONING MAP Owner(s): Macedonian Society of Florida Alexander the Great, Inc. Case: LUP2017-05002 REZ2017-05003 Site: 1895 Virginia Avenue Property Size(Acres): 3.08 Land Use Zoning PIN: 36-28-15-00000-310-0110 From: I I To: RLM MDR Atlas Page: 242A View looking south at the subject property 1895 Virginia Avenue East of the subject property West of the subject property Across the street, to the north of the subject property LUP2017-05002 & REZ2017-05003 Macedonian Society of Florida Alexander the Great 1895 Virginia Avenue View looking easterly along Virginia Avenue View looking westerly along Virginia Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: LUP2017-06003 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve a Future Land Use Map Amendment from the Residential/Office Limited (R/OL) category to the Residential Urban (RU) category for 3108 Downing Street; and pass Ordinance 9072-17 on first reading. (LUP2017-06003) SUMMARY: This Future Land Use Map amendment application involves a 0.42-acre portion of a 0.466-acre parcel located on the northeast corner of South McMullen Booth Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is currently occupied by a single family house. The applicant is requesting to amend the Future Land Use Map designation of a 0.42-acre portion of the subject property from Residential/Office Limited (R/OL) to Residential Urban (RU). The applicant has submitted a Zoning Atlas Amendment (REZ2017-06004) which is being processed concurrently with this case. In 2004 three platted lots (Lots 1, 2, and 3) inclusive of the proposed amendment area, were annexed into the City. At that time Lots 1 and 2 were designated Residential/Office Limited (R/OL) and Lot 3 was designated Residential Urban (RU) on the City’s Future Land Use Map. In 2005 Lot 3, excluding the western fourteen feet, was sold. The 0.466-acre parcel (now Lots 1, 2 and the west fourteen feet of Lot 3) continues to have two future land use designations; therefore an amendment is required to establish a single future land use category across the parcel. The proposed Residential Urban (RU) future land use category would permit residential development at a density of 7.5 dwelling units per acre. The proposed Residential Urban (RU) would allow the site to be redeveloped at a density that is compatible with the surrounding properties and neighborhood. The Planning & Development Department has determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·Sufficient public facilities are available to serve the property. ·The proposed amendment will not have an adverse impact on the natural environment. Page 1 City of Clearwater Printed on 10/13/2017 File Number: LUP2017-06003 ·The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity is not required. The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/13/2017 PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: October 17, 2017 AGENDA ITEM: E.3. CASE: LUP2017-06003 REQUEST: To amend the Future Land Use Map designation from Residential/Office Limited (R/OL) to Residential Urban (RU) GENERAL DATA: Applicant ......................... Michael A. Ciaramello Owner ............................. Michael A. Ciaramello Location .......................... 3108 Downing Street, at the northeast corner of South McMullen Booth Road and Downing Street Property Size ................... 0.42-acre portion of a 0.466-acre property Background: This case involves 0.42-acres of a 0.466-acre property located at the northeast corner of South McMullen Booth Road and Downing Street. The parcel is currently owned by Michael A. Ciaramello. An approximately 2,000 square foot single family home occupies the site. In 2004 the subject property was comprised of three platted lots (Lots 1, 2 and 3) which were annexed into City (ANX2004-05009). At that time, Lots 1 and 2 were designated Residential/Office Limited (R/OL) and Lot 3 was designated Residential Urban (RU) on the City’s Future Land Use Map. In 2005 Lot 3, excluding the western 14 feet, was sold. The subject property (now Lots 1, 2 and the west 14 feet of Lot 3) continues to have two future land use designations. Maps 1 and 2 show the general location of the property and an aerial view of the amendment area. The request is to change the Future Land Use Map designation for the 0.42-acre portion of property from Residential/Office Limited (R/OL) to Residential Urban (RU). The applicant has indicated he may be interested in redeveloping the property with multiple single family homes; however, no site plan has been submitted at this time. A request to rezone the proposed amendment area from the Office (O) District to the Low Medium Density Residential (LMDR) District is being processed concurrently with this case (see REZ2017-06004). Community Development Board –October 17, 2017 LUP2017-06003 - Page 2 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Map 1 Map 2 Vicinity Characteristics: Map 3 shows the existing surrounding uses. The property abuts the northbound access road to South McMullen Booth Road on the west, a mobile home park to the north and single family homes to the east and south. Further north are attached dwellings. To the west across South McMullen Booth road is a mix of institutional (Calvary Baptist Church and accessory uses) and single family homes. Map 3 Community Development Board –October 17, 2017 LUP2017-06003 - Page 3 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION As shown on Map 4, the abutting future land use designations are Residential Urban (RU) to the south and east, Residential Low Medium (RLM) to the north, and Institutional (I) to the west across South McMullen Booth Road. Adjacent properties directly to the south are within unincorporated Pinellas County and the property at the southwest corner has a future land use designation of Residential/Office Limited (R/OL) while the other properties to the east are Residential Urban (RU). The surrounding vicinity has a wider mix of future land use designations including Residential Urban (RU) to the north and west, Residential/Office Limited (R/OL) to the northwest, US 19 Regional Center to the southwest, and Residential Medium (RM) and Commercial General (CG) to the south. A comparison between the uses, densities and intensities allowed by the present and proposed Future Land Use Map designations appears in Table 1, along with the consistent zoning districts. Map 4 Map 5 Table 1. Uses, Densities and Intensities Allowed by Present and Proposed Future Land Use Designations Present FLUM Designation Residential/ Office Limited Requested FLUM Designation Residential Urban (RU) Primary Uses: Low Density Residential; Residential Equivalent; Office Urban Low Density Residential; Residential Equivalent Maximum Density: 7.5 Dwelling Units Per Acre 7.5 Dwelling Units Per Acre Maximum Intensity: FAR 0.40; ISR 0.75 FAR 0.40; ISR 0.65 Consistent Zoning Districts: Office (O) Low Medium Density Residential (LMDR); Medium Density Residential (MDR) Community Development Board –October 17, 2017 LUP2017-06003 - Page 4 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION REVIEW CRITERIA: Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2] Recommended Findings of Fact: Applicable goals, objectives and policy of the Clearwater Comprehensive Plan which support the proposed amendment include: Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. Goal A.4. The City shall work toward a land use pattern that can be supported by the available community and public facilities that would be required to serve the development. Policy A.6.2.2 Encourage land use conversions on economically underutilized parcels and corridors, and promote redevelopment activities win these areas. Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective C.1.1 Assure an adequate supply of housing in Clearwater by providing for additional new dwelling units in a variety of types, costs, and locations to meet the needs of the residents of the City of Clearwater. The proposed Residential Urban (RU) future land use designation is compatible with the surrounding single family residential uses. The applicant has indicated the possibility of redeveloping the property with multiple single family homes. In addition, the proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public facilities analysis follows in this report). The Residential Urban (RU) designation allows for the same density and intensity development as the current Residential/ Office Limited (R/OL) designation, except it establishes a lower impervious surface ratio. Recommended Conclusions of Law: The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan and furthers said plan as indicated in the goals, objectives and policy listed above. Consistency with the Countywide Rules Recommended Findings of Fact: The underlying Countywide Plan Map category on the proposed amendment area is Office (O). Properties to the north, east and south are designated Residential Low Medium (RLM), with two Office (O) parcels immediately south (developed with detached dwellings) and Public/Semi-Public (P/SP) to the west, across South McMullen Booth Road. The proposed City of Clearwater future land use designation of Residential Community Development Board –October 17, 2017 LUP2017-06003 - Page 5 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Urban (RU) is consistent with the Countywide Plan Map category of Residential Low Medium (RLM) and an amendment to the Countywide Map will be processed. Section 2.3.3.2 of the Countywide Rules states that the Residential Low Medium (RLM) category is intended to depict areas that are now developed, or appropriate to be developed, in a suburban, low density or moderately dense residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the suburban qualities, transportation facilities, including transit, and natural resources of such areas. The current and future use, as indicated by the applicant, is residential, which is an appropriate use within the area; therefore, an amendment to the Residential Low Medium (RLM) category on the Countywide Plan Map will be required in order to maintain consistency between the City’s Future Land Use Map and the Countywide Plan Map. Recommended Conclusions of Law: The proposed Future Land Use Map amendment is consistent with the purpose of the proposed category in the Countywide Rules. Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3 and Section 4-603.F.6] Recommended Findings of Fact: Single family homes lie to the south and east of the subject property. To the north are mobile homes and to the west, across South McMullen Booth Road, are accessory uses for the Calvary Baptist Church. The proposed Residential Urban (RU) future land use category primarily permits residential development at a density of 7.5 dwelling units per acre. The future land use designations of surrounding properties include Residential Urban (RU), Residential Low Medium (RLM) and Institutional (I). The proposed Residential Urban (RU) future land use category is consistent with the surrounding future land use designations that exist in the vicinity of the subject property. The proposed amendment will allow development that is in character with the surrounding properties and neighborhood. Recommended Conclusions of Law: The proposed Residential Urban (RU) future land use category is in character with the Future Land Use Map designations in the area. Further, the proposal is compatible with surrounding uses and consistent with the character of the surrounding properties and neighborhood. Sufficiency of Public Facilities [Section 4-603.F.4] Recommended Findings of Fact: To assess the sufficiency of public facilities needed to support potential development on the property, the maximum development potential of the property under the present and requested City Future Land Use Map designations were analyzed (see Table 2). Community Development Board –October 17, 2017 LUP2017-06003 - Page 6 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Table 2. Development Potential for Existing & Proposed FLUM Designations Present FLUM Designations “R/OL” Requested FLUM Designation “RU” Net Change Site Area 0.424 AC (18,469 SF) 0.424 AC (18,469 SF) Maximum Development Potential 3 DUs 7,387 SF 0.40 FAR 3 DUs Zero SF 0.40 FAR No change -7,387 No change Abbreviations: FLUM – Future Land Use Map DUs – Dwelling Units AC – Acres FAR – Floor Area Ratio SF – Square feet As shown in the table, the proposed amendment does not result in change in development potential and will not change demand on most public facilities as detailed further below. It should be noted that while there is a Floor Area Ratio (FAR) listed for the Residential Urban (RU) Future Land Use Map designation, FAR is not used to regulate residential uses and there are no non-residential uses permitted through the requested Low Medium Density Residential (LMDR) District zoning; therefore, the square footage development potential is zero. The following analysis compares the maximum potential development of the proposed Residential Urban (RU) future land use developed with a residential use (3 dwelling units) to the maximum development potential of the existing Residential/Office Limited (R/OL) future land use category developed with a nonresidential use (7,387 square feet). Potable Water The proposed amendment will result in a slight increase in potable water use. This is determined by taking the potential potable water utilization of the maximum number of dwelling units allowed by the proposed land use (781 gallons per day) and subtracting the potential utilization of a nonresidential development built to the maximum square feet allowed by the current land use designation (738 gallons per day). Wastewater The proposed amendment will result in additional wastewater production of approximately 113 gallons per day. This is determined by taking the potential wastewater generation of the proposed land use developed with a residential use (703 gallons) and subtracting the potential wastewater generation of the current land use designation developed with a nonresidential use (590 gallons). Solid Waste The proposed amendment will result in a decrease of 12.3 tons of solid waste generated annually when comparing the amount of waste generated by an office use to that of three dwelling units. All solid waste disposal is handled by Pinellas County at the Pinellas County Waste-to-Energy Plant and the Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the City provides a full-service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of Bridgeway Acres. There is already excess solid waste capacity to serve the amendment area. Community Development Board –October 17, 2017 LUP2017-06003 - Page 7 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Parkland The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not be impacted by this proposed amendment. Under both the existing and proposed land use, the LOS citywide will remain at 15.46 acres per 1,000 population. Stormwater Site plan approval will be required before the property can be redeveloped. At that time, the stormwater management system for the site will be required to meet all City and SWFWMD stormwater management criteria. Streets The subject property is located on the north side of Downing Street at the northeast corner of Downing Street and the northbound access road for South McMullen Booth Road. The amendment will reduce the number of trips per day (28 trips) based on the typical traffic impacts figure (trips per day per acres) in the Countywide Rules for the current and proposed land use categories, which is the standard used to evaluate potential impacts for Future Land Use Map amendments. The existing Countywide Plan Map category of Office (O) has a traffic generation rate of 89 trips per day per acre, while the proposed Residential Low Medium (RLM) has a lower traffic generation rate of 67 trips per day per acre. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the proposed change will not result in the degradation of the existing levels of service for potable water, sanitary sewer, solid waste, parkland, stormwater management and streets. Impact on Natural Resources [Section 4-603.F.5] Recommended Findings of Fact: Prior to redevelopment of this property, site plan approval will be required, and a tree inventory prepared by a certified arborist and a landscaping plan may be required. The City’s codes require that development is compliant with the City’s tree preservation, landscaping and stormwater management requirements. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the proposed Future Land Use Map amendment will not negatively impact natural resources on the subject property. Community Development Board –October 17, 2017 LUP2017-06003 - Page 8 of 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION SUMMARY AND RECOMMENDATION: No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or receive a final action of approval unless it complies with the standards contained in Section 4-603.F, Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the standards pursuant to Section 4-603.F: Table 3. Standards for Land Use Plan Amendments CDC Section 4-603 Standard Consistent Inconsistent F.1 The amendment will further implementation of the Comprehensive Plan consistent with the goals, policies and objectives contained in the Plan. X F.2 The amendment is not inconsistent with other provisions of the Comprehensive Plan. X F.3 The available uses, if applicable, to which the properties may be put are appropriate to the properties in question and compatible with existing and planned uses in the area. X F.4 Sufficient public facilities are available to serve the properties. X F.5 The amendment will not adversely affect the natural environment. X F.6 The amendment will not adversely impact the use of properties in the immediate area. X Based on the foregoing, the Planning and Development Department recommends the following action: Recommend APPROVAL of the Future Land Use Map Amendment from Residential/Office Limited (R/OL) to Residential Urban (RU). Prepared by Planning and Development Department Staff: Ellen Crandall Senior Planner ATTACHMENTS: Ordinance No. 9072-17 Resume Photographs of Site and Vicinity Ordinance No. 9072-17 ORDINANCE NO. 9072-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR A 0.42- ACRE PORTION OF CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF SOUTH MCMULLEN BOOTH ROAD AND DOWNING STREET, WHOSE POST OFFICE ADDRESS IS 3108 DOWNING STREET, CLEARWATER, FLORIDA 33759, FROM RESIDENTIAL/OFFICE LIMITED (R/OL), TO RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Property Land Use Category Lots 1 & 2, Downing Sub. as recorded in Plat Book 16312, page 1971 of the Public Records of Pinellas County, Florida From: Residential/Office Limited (R/OL) To: Residential Urban (RU) (LUP2017-06003) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon and subject to the, approval of the land use change by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Ordinance No. 9072-17 Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): Michael A. Ciaramello Case: LUP2017-06003 REZ2017-06004 Site: 3108 Downing Street Property Size(Acres): 0.42 Land Use Zoning PIN: 06-29-16-22410-000-0010 From: R/OL O To: RU LMDR Atlas Page: 292A GULF-TO-BAY BLVD DOWNING ST JOHNS PKWY S McMULLEN BOOTH RD BAY ST CHERRY LN COLONIAL DR ESTUARY TRL I RM RUI I RLM CG I RU RU RU R/OL US 19-RC T/U I R/OS I RU T/U P US 19-RC 27 32 31 3925 33 363361 365 359357 339 349 241223229 337 353 221 347 341 123 311 371 355 367 377 201 207 219 389 369 211 351 383 387 217300 345 379 215 231 373 225 375 227 243 381 200 343 239 235 385 233 150 205 237213 209 3194309830963087310731053103310130713127312731003119310031183054313031063175317031763148317831353117308131473155316131583131315831673106308031113135 3078308531233160311831123120316531093162313130593130313331913109311531013141312931453147312530753112 30653131 310730603060315231363151313231393107311931433154311331163065305931633127 316431013065310831793126307031113085317330 36 40 3738 29 34 35 391 309531143110318131283146307631573137310831083172303531443140310531293120 310931363125 3182311831153110 31143133 -Not to Scale--Not a Survey-Rev. 09/15/17 RU View looking north at the subject property, 3108 Downing Street East of the subject property Across the street, to the south of the subject property West of the subject property LUP2017-06003 Michael A. Ciaramello 3108 Downing Street View looking easterly along Downing Street View looking westerly along Downing Street Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: REZ2017-06004 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve a Zoning Atlas Amendment from the Office (O) District to the Low Medium Density Residential (LMDR) District for 3108 Downing Street; and pass Ordinance 9073-17 on first reading. (REZ2017-06004) SUMMARY: This Zoning Atlas amendment application involves a 0.42-acre portion of a 0.466-acre parcel located on the northeast corner of South McMullen Booth Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is currently occupied by a single family house. The applicant is requesting to rezone a portion of the subject property from the Office (O) District to the Low Medium Density Residential (LMDR) District. The applicant has submitted a Future Land Use Map amendment (LUP2017-06003) which is being processed concurrently with this case. In 2004, three platted lots (Lots 1, 2, and 3) inclusive of the proposed amendment area were annexed into the City. At that time Lots 1 and 2 were designated as Office (O) and Lot 3 was designated Low Medium Density Residential (LMDR) on the City’s Zoning Atlas. In 2005 Lot 3, excluding the western fourteen feet, was sold. The 0.466-acre parcel (now Lots 1, 2 and the west fourteen feet of Lot 3) continues to have two zoning designations; therefore an amendment is required to establish a single zoning district across the parcel. The proposed Low Medium Density Residential (LMDR) District will allow the site to remain residential. The Low Medium Density Residential (LMDR) District is consistent with the surrounding zoning districts that exist in the vicinity of the subject property. The Planning & Development Department has determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·The available uses in the Low Medium Density Residential (LMDR) District are compatible with the surrounding area. ·The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. ·The proposed Low Medium Density Residential (LMDR) District boundary is appropriately drawn in regard to location and classification of streets, ownership lines, Page 1 City of Clearwater Printed on 10/13/2017 File Number: REZ2017-06004 existing improvements, and the natural environment. The Community Development Board will review this application at its October 17, 2017 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 10/13/2017 PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: October 17, 2017 AGENDA ITEM: E.4. CASE: REZ2017-06004 REQUEST: To amend the Zoning Atlas designation from Office (O) and Low Medium Density Residential (LMDR) to Low Medium Density Residential (LMDR) GENERAL DATA: Applicant ......................... Michael A. Ciaramello Owner ............................. Michael A. Ciaramello Location .......................... 3108 Downing Street, at the northeast corner of South McMullen Booth Road and Downing Street Property Size ................... 0.42-acre portion of a 0.466-acre property Background: This case involves 0.42-acres of a 0.466 acre property located at the northeast corner of South McMullen Booth Road and Downing Street. The parcel is currently owned by Michael A. Ciaramello. An approximately 2,000 square foot single family home occupies the site. In 2004 the subject property was comprised of three platted lots (Lots 1, 2 and 3) which were annexed into City (ANX2004-05009). At that time, Lots 1 and 2 were given Zoning designations of Office (O) and Lot 3 was designated as Low Medium Density Residential (LMDR). In 2005 Lot 3, excluding the 14 western feet, was sold. The subject property (now Lots 1, 2 and the west 14 feet of Lot 3) continues to have two zoning districts. Maps 1 and 2 show the general location of the property and an aerial view of the amendment area. The request is to change a 0.42-acre portion of the property’s Zoning Atlas designation of Office (O) District to Low Medium Density Residential (LMDR) District. The applicant has indicated he may be interested in redeveloping the property with residential uses or selling the property; however, no site plan has been submitted at this time. A request to amend the Future Land Use Map designation of Residential Office Limited (R/OL) to Residential Urban (RU) is being processed concurrently with this case (see LUP2017- 06003). Community Development Board –October 17, 2017 REZ2017-06004- Page 2 of 7 Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Map 1 Map 2 Vicinity Characteristics: Map 3 shows the existing surrounding uses. The property abuts the northbound access road to South McMullen Booth Road on the west, a mobile home park to the north and single family homes to the east and south. Further north are attached dwellings. To the west across South McMullen Booth road is a mix of institutional (Calvary Baptist Church and accessory uses) and single family homes. Map 3 Community Development Board –October 17, 2017 REZ2017-06004- Page 3 of 7 Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION As shown on Map 5, the abutting zoning districts are Low Medium Density Residential (LMDR) to the east, Mobile Home Park (MHP) to the north, and Institutional (I) to the west across South McMullen Booth Road. Adjacent properties directly to the south are within unincorporated Pinellas County and have zoning designations of Single-Family Residential District (R-3) and Limited Office District (P-1A). Map 4 Map 5 REVIEW CRITERIA: Consistency with the Clearwater Comprehensive Plan and Community Development Code and City Regulations [Sections 4-602.F.1] Recommended Findings of Fact: Applicable goals, objectives and policy of the Clearwater Comprehensive Plan which support the proposed amendment include: Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. Goal A.4. The City shall work toward a land use pattern that can be supported by the available community and public facilities that would be required to serve the development. Policy A.6.2.2 Encourage land use conversions on economically underutilized parcels and corridors, and promote redevelopment activities win these areas. Community Development Board –October 17, 2017 REZ2017-06004- Page 4 of 7 Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective C.1.1 Assure an adequate supply of housing in Clearwater by providing for additional new dwelling units in a variety of types, costs, and locations to meet the needs of the residents of the City of Clearwater. Applicable section of the Community Development Code which supports the proposed amendment: Division 2. Low Medium Density Residential, Section 2-201. Intent and Purpose. The intent and purpose of the Low Medium Density Residential District ("LMDR") is to protect and preserve the integrity and value of existing, stable residential neighborhoods of low to medium density while at the same time, allowing a careful and deliberate redevelopment and revitalization of such neighborhoods in need of revitalization or neighborhoods with unique amenities which create unique opportunities to increase property values and the overall attractiveness of the City. The proposed Low Medium Density Residential (LMDR) District is compatible with the surrounding single family residential uses. The applicant is considering redeveloping the property with residential uses, consistent with the intent and purpose of the Low Medium Density Residential (LMDR) District, though no site plan has been submitted. In addition, the proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public facilities analysis follows in this report). Recommended Conclusions of Law: The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan and furthers said plan as indicated in the goals, objectives and policy listed above. Compatibility with Surrounding Property/Character of the City & Neighborhood [Section 4-602.F.2, 4-602.F.3 and Section 4-602.F.4] Recommended Findings of Fact: Single family homes lie to the east and south and mobile homes lie to the north of the subject property. To the west, across South McMullen Booth Road are accessory uses for Calvary Baptist Church. Although the property is along the northbound access road for South McMullen Booth Road, the property has never redeveloped with an office use, consistent with the current zoning district. The proposed Low Medium Density Residential (LMDR) zoning district requested is consistent with the surrounding zoning districts that exist in the vicinity of the subject property, and will allow for the redevelopment of the property with residential uses which is more consistent with the existing neighborhood than the uses the current Office (O) District would allow. As such, the proposed amendment will allow development that is in character with the surrounding properties and neighborhood. Recommended Conclusions of Law: The proposed Low Medium Density Residential (LMDR) zoning district is in character with the zoning districts in the area. Further, the proposal is compatible with surrounding uses and consistent with the character of the surrounding properties and neighborhood. Community Development Board –October 17, 2017 REZ2017-06004- Page 5 of 7 Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Sufficiency of Public Facilities [Section 4-602.F.5] Recommended Findings of Fact: To assess the sufficiency of public facilities needed to support potential development on the property, the maximum development potential of the property under the present and requested City Future Land Use Map designations were analyzed (see Table 1). Even though this is a Zoning Atlas amendment application, maximum development potential is based on the underlying future land use, so for purposes of this analysis sufficiency of public facilities is based on the future land use map designation. Table 1. Development Potential for Existing & Proposed FLUM Designations Present FLUM Designations “R/OL” Requested FLUM Designation “RU” Net Change Site Area 0.424 AC (18,469 SF) 0.424 AC (18,469 SF) Maximum Development Potential 3 DUs 7,387 SF 0.40 FAR 3 DUs Zero SF 0.40 FAR No change -7,387 No change Abbreviations: FLUM – Future Land Use Map DUs – Dwelling Units AC – Acres FAR – Floor Area Ratio SF – Square feet As shown in the table, the proposed amendment does not result in change in development potential and will not change demand on most public facilities as detailed further below. It should be noted that while there is a Floor Area Ratio (FAR) listed for Residential Urban (RU) Future Land Use Map Designation, FAR is not used to regulate residential uses and there are no non-residential uses permitted under Residential Urban (RU) and therefore the square footage development potential is zero. The following analysis compares the maximum potential development of the proposed Residential Urban (RU) future land use developed with a residential use (3 dwelling units) to the maximum development potential of the existing Residential/Office Limited (R/OL) future land use category developed with a nonresidential use (7,387 square feet). Potable Water The proposed amendment will result in a slight increase in potable water use. This is determined by taking the potential potable water utilization of the maximum number of dwelling units allowed by the proposed land use (781 gallons per day) and subtracting the potential utilization of a nonresidential development built to the maximum square feet allowed by the current land use designation (738 gallons per day). Wastewater The proposed amendment will result in additional wastewater production of approximately 113 gallons per day. This is determined by taking the potential wastewater generation of the proposed land use developed with a residential use (703 gallons) and subtracting the potential wastewater generation of the current land use designation developed with a nonresidential use (590 gallons). Community Development Board –October 17, 2017 REZ2017-06004- Page 6 of 7 Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Solid Waste The proposed amendment will result in a decrease of 12.3 tons of solid waste generated annually when comparing the amount of waste generated by an office use to that of three dwelling units. All solid waste disposal is handled by Pinellas County at the Pinellas County Waste-to-Energy Plant and the Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the City provides a full-service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of Bridgeway Acres. There is already excess solid waste capacity to serve the amendment area. Parkland The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not be impacted by this proposed amendment. Under both the existing and proposed land use, the LOS citywide will remain at 15.46 acres per 1,000 population. Stormwater Site plan approval will be required before the property can be redeveloped. At that time, the stormwater management system for the site will be required to meet all City and SWFWMD stormwater management criteria. Streets The subject property is located on the north side of Downing Street at the northeast corner of Downing Street and the northbound access road for South McMullen Booth Road. The amendment will reduce the number of trips per day (28 trips) based on the typical traffic impacts figure (trips per day per acres) in the Countywide Rules for the current and proposed land use categories, which is the standard used to evaluate potential impacts for Future Land Use Map amendments. The existing Countywide Plan Map category of Office (O) has a traffic generation rate of 89 trips per day per acre, while the proposed Residential Low Medium (RLM) has a lower traffic generation rate of 67 trips per day per acre. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the proposed change will not result in the degradation of the existing levels of service for potable water, sanitary sewer, solid waste, parkland, stormwater management and streets. Location of District Boundaries [Section 4-602.F.6] Recommended Findings of Fact: The location of the proposed Low Medium Density Residential (LMDR) District includes platted Lots 1 and 2 which comprise the portion of the property not currently designated Residential Urban (RU) (concurrent case LUP2017-06003). The proposed Low Medium Density Residential (LMDR) District is compatible with the single family residential to the south and east, as well as the mobile park to the north and institutional uses to the west. Community Development Board –October 17, 2017 REZ2017-06004- Page 7 of 7 Level III Zoning Atlas Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Recommended Conclusions of Law: The District boundaries are appropriately drawn and are compatible with the surrounding uses and zoning districts. SUMMARY AND RECOMMENDATION: No amendment to the Zoning Atlas shall be recommended for approval or receive a final action of approval unless it complies with the standards contained in Section 4-602.F, Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the standards pursuant to Section 4-602.F: Table 2. Consistency with Community Development Code Standards CDC Section 4-602 Standard Consistent Inconsistent F.1 The proposed amendment is consistent with and features the goals, policies and objectives of the Comprehensive Plan and furthers the purposes of this Development Code and other city ordinances and actions designed to implement the plan. X F.2 The available uses to which the property may be put are appropriate to the property which is subject to the proposed amendment and compatible with existing and planned uses in the area. X F.3 The amendment does not conflict with the needs and character of the neighborhood and the city. X F.4 The amendment will not adversely or unreasonably affect the use of other property in the area. X F.5 The amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. X F.6 The district boundaries are appropriately drawn with due regard to locations and classifications of streets, ownership lines, existing improvements and the natural environment. X Based on the foregoing, the Planning and Development Department recommends the following action: Recommend APPROVAL of the Zoning Atlas amendment from Office (O) to Low Medium Density Residential (LMDR). Prepared by Planning and Development Department Staff: Ellen Crandall Senior Planner ATTACHMENTS: Ordinance No. 9073-17 Resume Photographs of Site and Vicinity Ordinance No. 9073-17 ORDINANCE NO. 9073-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING A 0.42-ACRE PORTION OF CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF SOUTH MCMULLEN BOOTH ROAD AND DOWNING STREET, WHOSE POST OFFICE ADDRESS IS 3108 DOWNING STREET, CLEARWATER, FLORIDA 33759, FROM OFFICE (O) TO LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Zoning Atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and the Zoning Atlas of the City is amended as follows: Property Zoning District Lots 1 & 2, Downing Sub. as recorded in Plat Book 16312, page 1971 of the Public Records of Pinellas County, Florida From: Office (O) (REZ2017-06004) To: Low Medium Density Residential (LMDR) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation set forth in Ordinance 9072-17 by the Pinellas County Board of Commissioners, where applicable. Ordinance No. 9073-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): Michael A. Ciaramello Case: LUP2017-06003 REZ2017-06004 Site: 3108 Downing Street Property Size(Acres): 0.42 Land Use Zoning PIN: 06-29-16-22410-000-0010 From: R/OL O To: RU LMDR Atlas Page: 292A I C MDR I LMDR US 19 MHP I LMDR OS/R O OS/R LMDR LMDRLMDR LMDR LMDR GULF-TO-BAY BLVD DOWNING ST JOHNS PKWY S McMULLEN BOOTH RD BAY ST COLONIAL DR ESTUARY TRL 27 32 31 3925 33 363361 365 359357 339 349 241223229 337 353 221 347 341 123 311 371 355 377 201 207 219 389 211 351 383 387 217300 345 215 231 373 225 375 227 243 381 200 343 239 235 385 233 150 205 237213 209 31943098309630873107310531033101307131273127310031193100313031063175317031763148317831463135311730813147315531613158313131583167315731063080313731113135 3078308531233160311831123165310931623059310931443140311531013141312530753112 30653131 3107306031523151313931073119314331543113311630653059316331363127 3125 3164310130653179307031113085317330 36 40 3738 29 34 35 367 391369379 30953114311031183181312830543076310831083172303531203131313031333191312931453147306031053129 313631323120310931823108311831153110 311431263133 -Not to Scale--Not a Survey-Rev. 09/15/17 LMDR View looking north at the subject property, 3108 Downing Street East of the subject property Across the street, to the south of the subject property West of the subject property REZ2017-06004 Michael A. Ciaramello 3108 Downing Street View looking easterly along Downing Street View looking westerly along Downing Street Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3948 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Customer Service Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve a six-month extension with TC Delivers Tampa, Fl in the amount of $244,500 for utility bill print and mail and mail processing services for the City of Clearwater, from November 1, 2017 through April 30, 2018, and authorize the appropriate officials to execute same. (consent) SUMMARY: Summary: On October 17, 2012, Council approved a contract to TC Delivers in the amount of $1,466,000 for utility bill printing and mailing, mail processing services, and postage for the City from November 2012 through October 2015, with two one-year renewal options (RFP 34-12), expiring October 2017. Staff is currently drafting a new Request for Proposals to be issued in December with a new contract award anticipated in March 2018. Customer Service is requesting a six-month extension of the current TC Delivers contract with current pricing held through the extension term. APPROPRIATION CODE AND AMOUNT: Funds in the amount of $146,500 are available in cost code 0555-09884-542500 (postage) for utility bill postage and fees; $47,500 are available in cost code 0555-09884-530300 (contractual services) for utility bill print and mail; and $50,500 are available in cost code 0555-09872-542500 (postage) for all other City departments postage and fees. Page 1 City of Clearwater Printed on 10/13/2017 SERVICES AGREEMENT SERVICES AGREEMENT ("Agreement") by and between Northeast II, Inc., DBA: TC Delivers, a Pennsylvania corporation ("TC Delivers") with its principal place of business at 5610 West Sligh Avenue, Suite 100 Tampa, FL 33634, and the City of Clearwater, a municipal corporation of the State of Florida ("City"), having offices at 100 S. Myrtle Ave., Clearwater, FL 33756 is made and entered into as of the `d3' day of,,n , 2012. SECTION 1. Term 1.01 This Agreement shall become effective November 1, 2012, and shall remain in effect through October 31, 2015 unless otherwise terminated as provided for herein. 1.02 This contract will be for three (3) years with two (2) one (1) year extension options. The City of Clearwater will accept an annual cost escalation in an amount not to exceed the increase in the latest available 12 months as published by the U.S. Government under the "All Goods and Services" of the Consumer Price Index. The increase must be requested in writing annually. The "All Goods and Services" index is available by phone or visit to the Reference Desk at any public library. SECTION 2. Agreement to Provide Services 2.01 TC Delivers will provide to the City the printing and mailing services more particularly described in E ibit "A", ("Services"), as may be amended from time to time, in accordance with the terms and conditions set forth herein. SECTION 3. Standards of Performance 3.01 All Services shall be performed in a manner consistent with the standards of performance as set forth in Exhibit "A". 3.02 In the event that TC Delivers does not perform any component of the Services in a manner that is substantially consistent with the standards of performance and such Services are not performed to the City's reasonable satisfaction, the City shall notify TC Delivers. Upon such notification, TC Delivers shall promptly take steps to correct or redo the work. 3.03 In the event TC Delivers consistently fails to substantially perform significant components of the Services to the City's satisfaction and such Services are not performed in a manner reasonably consistent with the standards of performance, the City shall notify TC Delivers in writing, specifying in reasonable detail the manner in which the City believes the Services to be deficient. Within five (5) business days of such notification, TC Delivers shall either correct the deficiencies or submit a comprehensive corrective action plan to the City for 1 approval, which approval shall not be unreasonably withheld, conditioned or delayed. TC Delivers' failure to correct the deficiencies or comply with such corrective action within the time specified in the plan shall constitute non- performance by TC Delivers. The City shall then have the option of terminating this Agreement, as set forth in Section 10 . SECTION 4. Contract Administration and Management Reporting. 4.01 The City shall designate a"Contract Administrator" for this Agreement who will serve as the liaison between TC Delivers and the City and shall be the authorized agent of the City. TC Delivers will direct all questions regarding this Agreement to the Contract Administrator and shall be fully protected in relying upon instructions from the Contract Administrator. 4.02 TC Delivers shall designate a"Site Manager" for this Agreement. The Site Manager will be in charge of the day-to-day delivery of Services hereunder and will be the point of contact for all operational issues that arise. 4.03 TC Delivers will provide activity reports to the City within established time frames and in format mutually agreed upon by both parties. 4.04 TC Delivers shall maintain accurate records of all amounts billable to, and payments made by, the City under this Agreement in accordance with generally accepted accounting principles. TC Delivers shall preserve all records for a period of two (2) years after the termination of this Agreement. The City shall have access to such records, upon prior written request to TC Delivers, at all reasonable times during TC Delivers' normal business hours during the period in which TC Delivers is required to maintain such records, for the purpose of verifying the accuracy of the City billings or far any other reasonable purpose. 4.05 The respective party will give prior notice to the other party of any change in the Contract Administrator or Site Manager. SECTION 5. Prices and Payment Terms 5.01 Prices for Services to be provided hereunder are set forth in Exhibit "B". 5.02 The monthly charges for Services will be billed at the end of each month in which such charges were incurred. Payment by the City shall be subject to F.S. 218.70 Florida Prompt Payment Act. 5.03 The City will pay for, actual postage costs associated with the City mail. TC Delivers will maintain a daily accounting of postage costs associated with processing the City mail. At a minimum such accounting shall include beginning 2 postage balance, number of pieces of City mail processed at various postage rates and daily ending postage balance. The City will maintain postage escrow accounts with TC Delivers for the Utility mail and the Departmental mail to cover ongoing postage expenses. SECTION 6. Insurance 6.01 TC Delivers shall furnish, pay for, and maintain during the life of the Agreement with the City the following liability coverage: A. Comprehensive General Liability insurance on an "occurrence" basis in an amount not less than $1,000,000.00 combined single limit Bodily Injury Liability and Property Damage Liability. B. Business Automobile Liability insurance in the amount of at least 1,000,000, providing Bodily Injury Liability and Property Damage Liability. C. Workers' Compensation Insurance in accordance with the laws of the State of Florida, applicable to its employees, contractors, and subcontractors, and D. Employers' Liability in the amount of $100,000 each employee, each accident, and $100,000 each employee/$500,000 policy limit for disease, and which meets all state and federal laws. Coverage must be applicable to employees, contractors, and subcontractors, if any. 6.02 The City is to be specifically included as an additional insured on all liability coverage described above, except the insurance coverage identified in paragraphs 6.01 (C) (D). 6.03 All policies of insurance must be endorsed to provide the City with thirty (30) days notice of cancellation or restriction. 6.04 TC Delivers shall provide the City with a certificate or certificates of insurance showing the existence of the coverage required. TC Delivers will maintain this coverage with a current certificate or certificates of insurance throughout the term of the Agreement with the City. When specifically requested by City in writing, TC Delivers will provide the City with certified copies of all policies of insurance as required above. New certificates and new certified copies of policies if certified copies of policies have been requested, shall be provided to the City whenever any policy is renewed, revised or obtained from other insurers. 6.05 The address where such certificates and certified policies sha11 be sent or delivered is as follows: 3 City of Clearwater Attention: Official Records & Legislative Services P.O. Box 4748 Clearwater, FL 33758-4748 6.06 TC Delivers, shall defend, indemnify, save and hold the City harmless from any and all claims, suits, judgments and liability for death, personal injury, bodily injury, or property damage arising directly or indirectly from any performance under this Agreement entered into by the City and TC Delivers its employees, subcontractors, or assigns, including legal fees, court costs or other legal expenses. TC Delivers acknowledges that it is solely responsible for complying with the terms of the Agreement. TC Delivers shall at its expense, secure and provide to the City, prior to beginning performance under this agreement, all insurance coverage as required. SECTION 7. Indemnification 7.01 Each party agrees to indemnify and hold harmless the other, its respective directors, officers and employees, from all losses, claim of losses, damages and expenses (including without limitation court costs and reasonable attorneys' fees) asserted against the indemnified party by third parties and directly and proximately caused by the negligent acts or omissions or misconduct of the indemnifying party, its officers, agents, and employees or authorized representatives. 7.02 The party claiming indemnification under this Section 7(the "indemnified party") shall promptly notify the other party of such claim. The indemnifying party shall have the right to control the defense of the claim including the right, with the consent of the indemnified party (which consent shall not be unreasonably withheld, conditioned or delayed), to compromise or settle such claim. The indemnified party sha11 participate in such defense if requested to do so by the indemnifying party and shall be reimbursed for its reasonable direct out-of pocket expenses incurred as a result of such participation. 7.03 The City shall be responsible for ensuring that it has appropriate rights to all materials that it directs TC Delivers to copy, use or distribute and shall indemnify and hold harmless TC Delivers, its officers, agents and employees from and against any and all suits, actions, legal proceedings, claims, demands, or costs arising from such copying, use or distribution at the request or instructions of the City. 7.04 TC Delivers ma.Ximum liability under Section 7 is limited to those amounts set forth in Section 9. 0 7.05 The City's maximum liability under Section 7 is limited to those amounts set forth in Section 9. SECTION 8. Confidentiality and Protection of Intellectual Property 8.01 TC Delivers acknowledges that in providing the Services hereunder it may have access to confidential or proprietary information of the City, its affiliates or clients. TC Delivers agrees to use such information that is identified in writing by the City as being confidential or proprietary only to fulfill its obligations under this Agreement and agrees to hold such information in confidence. 8.02 TC Delivers shall inform its employees, agents and independent contractors who require access to information of the City, its affiliates, or clients in order for TC Delivers to perform the Services hereunder of the confidentiality obligations set forth above, and TC Delivers shall cause them to abide by such obligations. SECTION 9. Limits on Liability 9.01 In no event shall either party to this Agreement be liable to the other for special, consequential or indirect damages, including without limitation loss of anticipated profits, business opportunity or goodwill. 9.02 The City's maYimum liability for any claim of whatever nature or any obligation hereunder to indemnify TC Delivers shall be limited to those amounts set forth in Section 768.28, Florida Sta.tutes. SECTION 10. Termination 10.01 In the event of substantial non-performance, as described in Section 3.03, the City shall have the right to terminate this Agreement upon 30 days prior written notice. 10.02 In addition to all other rights or remedies provided for in this Agreement or by law, this Agreement shall automatically terminate in the event that (a) a party hereto shall make a general assignment for the benefit of creditors, (b) a party hereto admits in writing its inability to pay debts as they mature, (c) a trustee, custodian or receiver is appointed by any court with respect to a party hereto or any substantial part of such party's assets, or (d) an action is taken by or against a party under any bankniptcy or insolvency laws or laws relating to the relief of debtors , including federal Bankruptcy Act, and such action is not dismissed within thirty (30) days. 10.03 Termination of this Agreement shall not relieve either party of the obligation to pay any amounts due, or to give any credit due, for Services rendered prior to the effective date of termination. SECTION 11. Force Majeure 11.01 Neither TC Delivers nor the City shall be responsible or incur any liability for any delay or failure in performance of any part of this Agreement to the extent that such delay or failure results from causes beyond its control, including but not limited to fire, flood, explosion, war, labor dispute, embargo, government requirement, civil or military authority, natural disasters, ar other similar types of situations. If such situations occur, the party delayed or unable to perform shall give prompt notice to the other party and shall use its commercially reasonable best efforts to resume Services, to the extent possible, as soon as practicable after the cessation of the situation. SECTION 12. Exhibits 12.01 Any Exhibits attached hereto are specifically made a part of this Agreement. 12.02 Any E ibit may be amended or augmented only by the mutual written consent of the parties. Any such amended E ibit shall be signed by both parties hereto and attached hereto and shall be considered a part ofthis Agreement. SECTION 13. Entire Agreement 13.01 This Agreement supersedes all prior written or verbal agreements, understandings and discussions between the parties. This Agreement cannot be modified unless signed by the party against whom such modification is sought to be enforced. SECTION 14. Miscellaneous 14.01 This agreement may not be assigned without the prior written consent of the other party, except that either party may assign this agreement to a parent, subsidiary, affiliate, or successor to substantially all of the assets of either party. Any purported assignment without consent shall be deemed null and void and having no effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. TC DELIVERS C _ By. Name: Kp•iJ I K 1/"• .IN c W, Il 0 K Title: (at, ' Q il e ( Countersigned: Q o 4 C f George N. Cretekos Mayor I1 Cc.IT1110 SOiO. Assistant City Attorney CITY OF CLEARWATER, FLORIDA By: —1` William B. Horne II City Manager Attest: Rosemarie Call City Clerk GA OF TNf C/ V l r SERVICES AGREEMENT Exhibit A Services Area I: Print, Process and Mail City of Clearwater Utility Bills 1. TC Delivers shall print the CiTy of Clearwater regular utility bills, reminder notice bills, final bills and reminder final bills each day, five (5) days per week (Monday — Friday) excluding ten (10) City Holidays, upon receipt from the City of an electronic file transfer of the bill images contained in a portable document format (.pd or other electronic format that the City may elect to use. The City shall electronically transmit to TC Delivers files of utility bills to be printed that day. The city shall transmit such files to TC Delivers by 12:00 p.m. each day. a. Utility bills shall be printed on pre-printed bill stock or other City approved, formatted stock. Bill stock shall be supplied by TC Delivers. b. TC Delivers shall print bills in a manner that will allow the bills to be processed and postmarked and mailed the same day as printed. c. TC Delivers shall prepare and tender daily a report that indicates the number of bills printed as well as an exception report that indicates the number of bills not printed, the reason for not printing and which identifies those bills that were not printed. 2. TC Delivers shall separate printed bills that have been previously identified by the City to be returned to the City from the mail processing stream. TC Delivers shall deliver these printed bills to the City the same day when TC Delivers picks-up the outgoing City mail from the City facility as specified in Area II of this Exhibit. 3. TC Delivers shall fold and insert one regular utility bill, one insert (to be supplied each month by the City), and one preprinted return envelope (#9) into preprinted Ciry envelope 10). a. TC Delivers shall supply the preprinted return envelope (#9) and the preprinted City envelope (#10). b. TC Delivers shall insert additional inserts that may be requested by the City and targeted for special mailings. TC Delivers shall notify the City of postage increases due to increased weight of the additional inserts. The City will instruct TC Delivers how to proceed. 4. TC Delivers shall fold and insert reminder notice (no envelope or other inserts required) into preprinted City envelope (# 10). 8 a. TC Delivers shall supply the preprinted City envelope (# 10). 5. TC Delivers shall fold and insert one reminder final bill or fire reinspection fee statement and one preprinted return envelope (#9) into preprinted City envelope (# 10) or fold and insert one Direct Debit utility bill and one insert into preprinted City envelope (10). a. TC Delivers shall supply the preprinted return envelope (#9) and the preprinted City envelope (# 10). 6. TC Delivers shall use due diligence to prevent multiple bills from being inserted into one envelope and to prevent damage to and / or loss of bills or other types oferrors. 7. TC Delivers shall reprint statements that are damaged during the inserting or comingling processes, and shall insert such reprinted statements by hand and place back into the mail stream. 8. TC Delivers shall affix the proper postage, maximizing the most savings per piece, and seal the envelope. 9. TC Delivers shall deliver all printed and processed City utility bills, except those bills that are to be returned to the City, to the Post Office on the same business day as printing and in time for same day mailing. 10. TC Delivers shall provide a monthly invoice by the fifth day ofthe following month: a. Invoice shall include the number of utility bills, final notices and reminder final bills printed and mailed; the number of pieces processed at each postage rate; the total postage; the ruruiing balance of the postage escrow account to include the beginning monthly balance, amounts received into escrow, amounts used, and the month ending balance; and the total fees charged by the vendor. TC Delivers shall generate and maintain records on a daily basis that support the totals contained in the monthly invoice. Such records shall be made available to the City upon request. Area II Process and Mail City of Clearwater Outgoing Mail TC Delivers shall pick up the City of Clearwater outgoing U.S. mail five days per week Monday — Friday) excluding ten (10) City Holidays between 2:00 p.m. and 2:30 p.m. from the following City facility: Municipal Services Building Customer Service Department 100 S. Myrtle Avenue, Clearwater, FL 33756. 0 2. Each month, TC Delivers shall pick up and store one (1) month supply of the monthly utility bill insert to be inserted with the utility bills as specified in Area I. 3. TC Delivers will meter City Department Mail by weighing and applying correct postage. 4. TC Delivers shall barcode and sort City of Clearwater Department Mail through Automated Sorting Systems to m imize postage discounts. 5. Postal Classification will be first class mail. 6. TC Delivers shall process all City Department Mail and deliver to the Postal Service on the same day as picked up to ensure same day mailing. 7. TC Delivers shall track City Department Mail costs and provide corresponding monthly reports and invoices by the Sth day of the following month. a. The monthly report shall include: postage usage by department code, number of pieces sent by each department, the total postage charged to each department, and the total vendor fees charged to each department; b. The monthly invoice shall include: the number of pieces processed at each postage rate; the total postage; the running balance of the postage escrow account to include the beginning monthly balance, amounts received into escrow, amounts used, the month ending balance; and the total fees charged by the vendor. TC Delivers shall generate and maintain records on a daily basis that support the totals contained in the monthly invoice. Such records shall be made available to the City upon request. 10 SERVICES AGREEMENT Exhibit B Prices Service Fee: Area I TC Delivers agrees to supply all envelopes and forms, process the data, laser print, fold, intelligent insert, meter, co-mingle, barcode and deliver the utility bills daily to the post office. Fees are below: Regular Statements including 24 lb. pre-printed form, standaxd printed OSWE, and business reply $0.11 each Final Notices and statements including 24 lb. Pre-printed form and standard OSWE 0.093 each Exception notices returned daily including 24 lb. Pre-printed form 0.045 each Area II TC Delivers agrees to weigh, meter, report daily postage and pieces by department, comingle, barcode and deliver the letter mail daily to the post office at a per piece price of $0.035. TC Delivers in addition to weigh, meter, report daily, etc for Flat size mail pieces TC will presort and barcode them for a fee of $0.12 giving the City an additional savings per piece based on weight. TC Delivers agrees to pick-up daily City Department mail at a price of $4.00 each day; this fee will include picking up any additional inserts from the City. 11 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3931 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Gas System Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Approve Supplemental Work order to Architect of Record Long and Associates Architects/Engineers, Inc. of Tampa, FL in the amount of $504,901 for architectural and engineering services for the proposed Clearwater Gas System Facility Redevelopment Project (15-0043-GA); approve the transfer of $4,505,380 from Gas Fund reserves to Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize the appropriate officials to execute same. (consent) SUMMARY: On June 16, 2016, City Council approved the initial design work order to Long and Associates in the amount of $1,353,099. This Supplemental 2 Work Order includes additional design efforts for a larger facility to accommodate additional staff, equipment and marketing functions. The supplement also includes increased construction administration costs for the anticipated 30-month construction duration for the larger facility versus the original 24-month duration. The total work order for design and construction administration is $1,858,000. In addition, Walbridge was selected as the Construction Manager at Risk to provide pre-construction phase services for the redevelopment project. Currently, the total budget is estimated to be $27,500,000. This includes an estimated Guaranteed Maximum Price (GMP) to construct the project, along with all other expenses outside the GMP (i.e., furniture, moving, network communications, phones, security cameras, etc.). This requires a budget increase of $4,505,380, as there is currently $22,994,620 in the Capital project. Clearwater Gas System plans to present the project GMP for approval at the December 7, 2017 council meeting. If approved, construction will start in January 2018 with anticipated completion in July 2020. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-96384, Gas System - Pinellas Building, to fund this contract increase. A first quarter budget amendment will provide a transfer of $4,505,380 from Gas Fund reserves, to capital improvement project 315-96384, Gas System - Pinellas Building, to fund the total project budget. USE OF RESERVE FUNDS: If approved, the remaining balance in Gas Fund reserves is approximately $19 million, or 38% of the fiscal year 2017/18 Gas Fund operating budget. Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3931 Page 2 City of Clearwater Printed on 10/13/2017 VINE AVE VINE AVE JONES ST JONES ST N MYRTLE AVE N MYRTLE AVE ELDRIDGE ST ELDRIDGE ST N GARDEN AVE N GARDEN AVE SPRUCE AVE SPRUCE AVE HART ST HART ST MAPLE ST MAPLE ST BLANCHE B LITTLEJOHN TRL BLANCHE B LITTLEJOHN TRL ALDEN AVE ALDEN AVE FERN AVE FERN AVE MAPLE ST MAPLE ST HART ST HART ST HART ST HART ST LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com MBK TK N.T.S.277B 9-29s-15e5/25/2016Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Clearwater Gas System Facility Redevelopment (15-0043-GA) Document Path: V:\GIS\Engineering\Location Maps\CLW_Gas_Redevelopment.mxd WO Initiation Form.docx 1 of 9 05/31/17 Long & Associates Architects / Engineers, Inc. SUPPLEMENTAL WORK ORDER FORM for the CITY OF CLEARWATER Date: Revised 09/18/17 Project Number: A/E # 16030 City Project Number: 15-0043-GA 1. PROJECT TITLE: Clearwater Gas System Facility Redevelopment 2. SCOPE OF SERVICES: A previous work order for $1,353,099 authorized Long & Associates to provide professional Architectural & Engineering Services for the redevelopment of the existing site and construction of the new facilities identified in the Master Site Redevelopment Plan to be implemented in one multi- phased Construction project. This Supplemental Work Order 2 includes additional scope noted below. REVISED/ADDITIONAL PROJECT SCOPE In coordination with the Owner, during Schematic Design phase work the following increases in project scope and budget were approved. 1. The Propane Tank Barn was increased from 6,800 GSF to 8,000 GSF to accommodate more inventory storage. 2. The New Administration Building was increased from 30,000 GSF to 44,000 GSF to accommodate additional staff and crew support facilities and equipment storage spaces. a. Secure Field Equipment Storage Room in Warehouse b. Crew Shower Rooms in Warehouse c. Small Crew Meeting Room in Warehouse d. Furniture and Equipment Storage for Large Assembly Room e. Display Kitchen for Retail Customer Service f. 4,000 SF of City Records Storage to serve as space for future expansion to meet CGS needs. g. Event support spaces for food prep, furniture and equipment storage. h. Employee Wellness Center 3. The buiding was increased to 3 floors to provide for a more compact foot print to conserve site use. WO Initiation Form.docx 2 of 9 05/31/17 4. The Construction Budget was increased from $16,800,000 to $21,500,000 to provide for added scope. 5. The duration of Construction Phase Administration Services has been increased to a maximum 30 month construction period, in coordination with the Owner and CM. 3. PROJECT GOALS: The Scope and Design Intent of this Project is outlined in the Owner’s Project Requirements Document and the Master Site Redevelopment Plan. 4. BUDGET: This Professional Service Fee includes all labor and expenses anticipated to be incurred by Long & Associates Architects / Engineers, Inc. for the completion of these tasks through the end of Construction and the one-year warranty period. The maximum Lump Sum fee for this additional Project Scope shall not exceed $504,901 for the supplement and a total of $1,858,000 as outlined in Attachment “B”. Basic Services have been extrapolated from the DMS fee curve for a Revised Building Construction Value of $21,500,000 on a Project of somewhat more than average complexity at a 6.56% fee of $1,409,400 for Basic Services. The backup fee calculations for Additional Services are provided in Attachment “D”. Permit application fees are not included in the Scope of this Project. Professional Services Fees for any additional project scope will be negotiated in good faith based on the Scope of Work and Schedule for each individual service element. Standard Hourly Rates are provided in Attachment “F”. 5. SCHEDULE: The current Project Schedule envisions a GMP from the CM by 12/01/17 and is Subject to coordination with Staff & City Building Department Plan Approval process review timeframes. 6. STAFF ASSIGNMENT (Consultant): LONG & ASSOCIATES Principal Architect / PM Paul W. Portal, AIA, Vice-President Staff Architect Travis Steed, AIA, Principal Design Intern Karen Johnson, AIID Civil Engineer Kevin Bynum, PE, Principal Structural Engineer Paul E. Wieczorek, PE, Principal Mechanical Engineer Bill Brown, PE Electrical Engineer Rob Race, PE 7. CORRESPONDENCE/REPORTING PROCEDURES: All project correspondence from the City & Clearwater Gas shall be directed to: Paul W. Portal, AIA, Vice-President email : paulp@longandassociates.com WO Initiation Form.docx 3 of 9 05/31/17 All project correspondence from the Consultant shall be directed simultaneously to: Tara Kivett, City of Clearwater Engineering Construction Manager email : tara.kivett@myclearwater.com Brian D. Langille, PE, Clearwater Gas Operations Manager email : brian.langille@clearwatergas.com 8. INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the attention of Janet Dorrough, Controller at Clearwater Gas System, 400 N. Myrtle Ave., Clearwater, Florida 33755. Contingency services will be billed as incurred only after written authorization is provided by the City and Clearwater Gas to proceed with those services. Funding Code: 9. INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. The Scope of Services and Lump Sum Fee associated with the work of this Project are based upon the following assumptions and stipulations: 1. The City will provide for testing and abatement of Asbestos Containing Materials. 2. Long & Associates will coordinate geotechnical testing and recommendation services, as well as services related to the existing ground contamination documentation, monitoring, a Soil Management Plan, and a third-party review of soil disposal, to be provided by GeoSyntec Consultants. 3. No additional environmental services will be provided by Long & Associates. 4. Additional services as may be required by the City of Clearwater for individual Stage construction permitting such as a Comprehensive Infill Redevelopment Project ( CIRP ), WO Initiation Form.docx 4 of 9 05/31/17 Zoning Change, or Future Land Use Plan Amendment will be provided for an additional fee to be determined on a cost-plus-multiplier basis for time expended. PREPARED BY: APPROVED BY: _____________________________ _____________________________ Paul W. Portal, AIA, LEED AP C. S. Warrington, Jr. Vice-President of Architecture Managing Director & Executive Officer Long & Associates Architects / Engineers, Inc. Clearwater Gas System ___________________ ___________________ Date Date Attachment “A” WO Initiation Form.docx 5 of 9 05/31/17 WORK ORDER INITIATION FORM CITY OF CLEARWATER DELIVERABLES STANDARDS FORMAT: The design plans shall be compiled utilizing one of the following standards: City of Clearwater CAD standards or Consultant’s CAD standards (please provide all supporting documents when utilizing Consultant’s Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. DELIVERABLES: A minimum of two (2) signed and sealed Plans and Contract Documents (specifications book) labeled “ISSUED FOR BID” shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. The consultant shall also deliver all digital files in CAD drawing format and PDF format together with all project data in AutoCAD Civil 3D file format. All references, such as other drawings attached, images and graphic files, custom fonts and shapes shall be included in hard copy and electronic copy. Prior to the City Council award date, a minimum of two (2) copies of signed and sealed plans and contract documents (specifications book) labeled “CONFORMED” shall be provided. All revisions made during the bid phase shall be included in the plan sets and noted in the revision block or as a footnote. Copies of each Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of “CONFORMED” plans (PDF and CAD) and contract documents (PDF and MS Word) shall be provided prior to the City Council award date. NOTES: • If approved deviation from using Clearwater CAD standards, the consultant shall include all necessary information to aid in manipulating and printing/plotting the drawings. Please address any questions regarding file format to Mr. Tom Mahony, Geographic Technology Manager, at (727) 562-4762 or email address: tom.mahony@myclearwater.com. Attachment “B” -REVISED WO Initiation Form.docx 6 of 9 05/31/17 CLEARWATER GAS SYSTEM FACILITY REDEVELOPMENT Long & Associates Architects / Engineers, Inc. SUPPLEMENTAL WORK ORDER FORM PROJECT FEE BUDGET Task Description Allowances L&A Fees Total 1.0 Building & Facility Design 1.1 Design Development $ 218,000 $218,000 1.2 60% Construction Docs & GMP Coordination $ 218,000 $218,000 1.3 90% Review Documents $ 218,000 $218,000 1.4 100% Permit Documents $ 72,000 $ 72,000 1.5 Construction Phase Administration $ 182,000 $182,000 $908,000 2.0 Design Background Information 2.1 Utility Locations Vacuum Excavation Allowance $ 10,000 $ 1,000 $ 11,000 2.2 Preliminary Geotechnical Investigation Allowance $ 40,000 $ 4,000 $ 44,000 2.3 Soils Management Plan/Monitoring Allowance $ 15,000 $ 1,500 $ 16,500 $ 71,500 3.0 Site Design and Permitting 3.1 Civil Engineering 3.1.1 Level 2 Redevelopment Process $ 26,140 $ 26,140 3.1.2 Site Engineering Design $ 66,480 $ 66,480 3.1.3 Site Permitting $ 36,380 $ 36,380 3.1.4 Site Construction Administration $ 31,280 $ 31,280 3.2 Structural Engineering $ 12,200 $ 12,200 3.3 Landscape Architecture $ 21,900 $ 2,190 $ 24,090 3.4 Site Lighting Design $ 10,880 $ 10,880 $207,450 4.0 Commissioning and Post Occupancy Services 4.1 Building Systems Commissioning (CxA) $ 25,000 $ 2,500 $ 27,500 4.2 1-yr Warranty Period Services $ 15,640 $ 15,640 $ 43,140 Subtotal, Labor and Subcontractors $1,230,090 Other Direct Costs (prints, photocopies, postage, etc.) (Not applicable to lump sum Work Orders) included Contingency (10%) -- for Additional Services & Unforeseen Conditions $ 123,009 Basic Fee Total $1,353,099 5.0 Supplemental Services 1.1 Design Development $ 134,350 $ 134,350 1.2 60% Construction Docs & GMP Coordination $ 134,350 $ 134,350 1.3 90% Review Documents $ 134,350 $ 134,350 1.4 100% Permit Documents $ 350 $ 350 Attachment “B” -REVISED WO Initiation Form.docx 7 of 9 05/31/17 1.5 Construction Phase Administration $ 98,000 $ 98,000 2.2 Preliminary Geotechnical Investigation Allowance $ 25,000 $ 2,500 $ 27,500 2.4 Pre Demo Asbestos Survey $ 9,700 $ 970 $ 10,670 Subtotal, Labor and Subcontractors $ 539,570 Other Direct Costs (prints, photocopies, postage, etc.) (Not applicable to lump sum Work Orders) included Contingency Reductions -- for Additional Services & Unforeseen Conditions ($ 34,669) Grand Total $1,858,000 Attachment “C” WO Initiation Form.docx 8 of 9 05/31/17 REVIEW PERIOD SUBMITTAL REQUIREMENTS This list is intended as a guideline of the items to be completed at various levels of project completion. The specific list for each project shall be finalized in the work order. 30% Construction Plans Requirements for the 30% submittal shall include the following: a. Cover Sheet, b. Legend and Abbreviations per City standards, c. Key Sheet, d. Demolition Plans indicating existing improvements, utilities, and topography, and identification of trees to be removed, e. Preliminary layout of the proposed improvements, existing right-of-way and easements, subdivision, block, and lot number, and plat book and page for adjacent parcels, f. Engineer’s/Architect’s preliminary opinion of probable construction cost, based on the 30 % submittal. 60% Construction Plans In addition to the items in the 30% submittal, requirements for the 60% submittal shall include the following: a. General Construction Notes related to best management practices, utilities, and other conditions relevant to the project, b. Typical pavement sections shall indicate typical cross sectional slopes, median improvements, pavement requirements, right-of-way lines, sidewalks, curbs, gutters, and landscaped areas, c. Grading, Paving, and Drainage detail sheets, including standard and nonstandard stormwater management structures, retaining walls, and related notes, d. Erosion control and tree protection details, including best management practices applied to the project, e. Existing private utilities, as available, such as gas, electrical, telephone, fiber optic, and cable TV, f. Detailed Cross Sections, g. Wetland Planting Plans and Details, h. Utility Plan including utility relocation/adjustment details indicating utility conflicts, relocation design, proposed utility structures, and conflict manholes, design details, and specific profiles, if required, i. Permit Applications, j. Estimated construction quantities, k. Engineer’s/Architect’s updated opinion of probable construction cost and duration based on the 60% design submittal, and l. Engineer/Architect will review City’s standard technical specifications and modify or supplement as necessary for the project. Attachment “C” WO Initiation Form.docx 9 of 9 05/31/17 90% Construction Plans The 90% construction plans shall include the design items required for the construction of the project, including the special provisions and technical specifications. In addition to the items in the 60% submittal, requirements for the 90% submittal shall include the following: a. Maintenance of Traffic Plan, b. Structural plans, details, and calculations, including design and details of shallow foundations, pedestrian bridge abutments, retaining walls, structural reinforcing, tiebacks, and stability analyses for slopes and retaining walls, c. Detailed construction quantities based upon 90% design, d. Engineer’s/Architect’s updated opinion of probable construction cost and duration based on the 90% design submittal, and e. Technical specifications and Special Provisions. Final (100%) Construction Documents The 100% submittal shall address the City’s final review comments. Engineering Projects prepared and/or submitted shall be reviewed and checked by a civil engineer registered in the state of Florida as the Engineer of Record. The Engineer of Record shall sign, seal and date the design calculations, technical specifications and contract drawings as required by Florida law. See Attachment “A” – Deliverables – for specific labeling requirements. ATTACHMENT"D " PROFESSIONAL SERVICES FEES -ADDITIONAL SERVICES CIVIL ENGINEERING SERVICES TASK 1 -LEVEL 2 REDEVELOPMENT REVIEW PROCESS Principal Civil Engineer 60 MH $135 $ Design Engineer 160 MH $110 $ Admin Support 8 MH $55 $ TASK 2 -SITE ENGINEERING Principal Civil Engineer 160 MH $135 $ Design Engineer 400 IVIH $110 $ Admin Support 16 MH $55 $ TASK 3 -SITE PERMITTING Principal Civil Engineer 100 MH $135 $ Design Engineer 200 MH $110 $ AdminSupport 16 MH $55 $ TASK 4 -SITE CONSTRUCTION ADMINISTRATION Principal Civil Engineer 160 MH $135 $ Design Engineer 80 MH $110 $ AdminSupport 16 MH $55 $ 8,100 17,600 440 21,600 44,000 880 13,500 22,000 880 21,600 8,800 880 $26,140 $66,480 $36,380 $31,280 SITE STRUCTURAL DESIGN RETAINING WALLS /GATES AND PIERS /LIGHTING FOUNDATIONS Principal Engineer Intern Engineer CADD Tech Admin Support 16 MH 40 MH 80 MH 8 MH 135 90 75 55 2,160 3,600 6,000 440 $12,200 SITE LIGHTING DESIGN PARKING LOT LIGHTING AND STREETSCAPE PEDESTRIAN LIGHTS $10,880 Principal Architect Elec Engineer Intern Engineer CADD Tech Admin Support 8 MH 24 MH 40 MH 40 MH 8 MH $150 $110 $90 $75 $55 1,200 2,640 3,600 3,000 440 POST OCCUPANCY SERVICES FIRST YEAR QUARTERLY ON-SITE WARRANTY REVIEWS $15,640 Principal Architect Civil Engineer Elec Engineer Mech Engineer Admin Support 40 MH 16 MH 32 MH 32 MH 8 MH 150 135 110 110 55 6,000 2,160 3,520 3,520 440 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3890 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Approve the 2018 City Council Meeting Schedule. SUMMARY: Generally, City Council meetings are at 6:00 p.m. on the first and third Thursday of each month. The accompanying work sessions are at 1:00 p.m. on the preceding Monday, unless the Monday is a holiday, in which case the work session is on Tuesday. Per Council Rules, no meetings are held the first Thursday in January and July and the third Thursday in December. Please note the following exceptions: ·The January 15 work session has been moved to Tuesday, January 16 at 9:00 a.m. due to Martin Luther King, Jr. Day. ·The April 5 council meeting has been moved to Wednesday, April 4 at 6:00 p.m. due to Orthodox Holy Week. ·The September 3 work session has been moved to Tuesday, September 4 at 9:00 a.m. due to Labor Day. ·The October 18 council meeting start time has been moved to 5:00 p.m. due to Jazz Holiday. ·The November 12 work session has been moved to Tuesday, November 13 at 9:00 a.m. due to Veterans Day. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 10/13/2017 2018 Council Schedule Intranet (last rev.09-13-17) 2018 CITY COUNCIL MEETING SCHEDULE DRAFT WORK SESSION Time CITY COUNCIL MEETING Time Completed Items & attachments due to Agenda Program Items due to City Clerk Tuesday January 16 9:00 a.m.Thursday January 18 6:00 p.m.December 29, ‘17 January 8 Monday January 29 1:00 p.m.Thursday February 1 6:00 p.m.January 12 January 22 Monday February 12 1:00 p.m.Thursday February 15 6:00 p.m.January 29 February 5 Monday February 26 1:00 p.m.Thursday March 1 6:00 p.m.February 12 February 16 Monday March 12 1:00 p.m.Thursday March 15 6:00 p.m.February 26 March 5 Monday April 2 1:00 p.m.Wednesday April 4 6:00 p.m.March 19 March 26 Monday April 16 1:00 p.m.Thursday April 19 6:00 p.m.April 2 April 9 Monday April 30 1:00 p.m.Thursday May 3 6:00 p.m.April 16 April 23 Monday May 14 1:00 p.m.Thursday May 17 6:00 p.m.April 30 May 7 Monday June 4 1:00 p.m.Thursday June 7 6:00 p.m.May 21 May 25 Monday June 18 1:00 p.m.Thursday June 21 6:00 p.m.June 4 June 11 Monday July 16 1:00 p.m.Thursday July 19 6:00 p.m.June 29 July 9 Monday July 30 1:00 p.m.Thursday August 2 6:00 p.m.July 16 July 23 Monday August 13 1:00 p.m.Thursday August 16 6:00 p.m.July 30 August 6 Tuesday September 4 9:00 a.m.Thursday September 6 6:00 p.m.August 20 August 27 Monday September 17 1:00 p.m.Thursday September 20 6:00 p.m.August 31 September 10 Monday October 1 1:00 p.m.Thursday October 4 6:00 p.m.September 17 September 24 Monday October 15 1:00 p.m.Thursday October 18 5:00 p.m.October 1 October 8 Monday October 29 1:00 p.m.Thursday November 1 6:00 p.m.October 15 October 22 Tuesday November 13 9:00 a.m.Thursday November 15 6:00 p.m.October 29 November 5 Monday December 3 1:00 p.m.Thursday December 6 6:00 p.m.November 19 November 26 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3933 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Appoint three members to the Municipal Code Enforcement Board with terms to expire October 31, 2020. SUMMARY: APPOINTMENT WORKSHEET BOARD: Municipal Code Enforcement Board TERM: 3 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an architect, engineer, businessperson, general contractor, sub-contractor & a realtor MEMBERS: 7 CHAIRPERSON: Michael Riordon MEETING DATES: 4th Wed., 1:30 p.m. Nov. and Dec. - TBA APPOINTMENTS NEEDED: 3 THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE: 1. Wayne Carothers - 1475 Excaliber Dr., 33764 - Sales Service Inst./Carr A/C & Htg. Inc. Original Appointment: 2/2/12 (1 Absence in the past year) Interest in Reappointment: Yes (currently serving 1st term to expire 10/31/17) 2. Joseph A. Nycz - 2576 Forest Run Ct., 33761 - Retired/Code Enf. Supervisor Original Appointment: 3/19/15 (0 Absences in the past year) Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3933 Interest in Reappointment: Yes (currently filling unexpired term to expire 10/31/17) 3. Michael Riordon - 210 N. Betty Lane, 33755 - Retail Original Appointment: 10/6/11 (currently serving 2nd term to expire 10/31/17) THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1.Greg A. Brown - 1279 Bermuda St., 33755 - Production Manager 2.Sue A. Johnson - 730 Bruce Ave., 33767 - Retired/BA Inst. Court Management Zip codes of current members: 3 at 33755; 1 at 33756; 1 at 33761; 1 at 33764; 1 at 33767 Current Categories: 1 Ins. Claims Adjuster 1 Educator/Mechanical Engineer 1 Retail 1 Retired Engineer 1 Retired/BS Chemistry 1 Retired Code Enf. Supervisor 1 Sales/Service Page 2 City of Clearwater Printed on 10/13/2017 Name: CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. 17:9 Home Address: 1/ 7 xd -'.bt 2 ./e CA2Y7/47 Zip 2 37(041 Telephone: 7c9.7— 602 —c. 1:),D Cell Phone: *7 9 i — -/ b — How long a resident of Clearwater? Occupation: Field of Education: i c A 06/ ,.4^ -o 1 12"4 Office Address: Zip Telephone: Email Address: AA ° ezr -) 1,/1i 2 0 -v . 114 y e f If retired, former occupation: Community Activities: tE' Employer: ,C/c /C 3 (yS Other Work Experience: Other Interests: /e`i 5' 7// Board Service (current and past): Board Pr erence: Additional Comments.---1 4 79 , Signature: Date: Z -/ / See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits RECEIVED Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city 2 2017 QFFICe,l. r ANDLECi5iI'VE i Vcs DEPT: BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? AY 1/i/ - <,,e f) 12 Z79 / .- - -442- //E 45 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? Y -S 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? y s- T9C,4-?-t_ 61+ v 4. Why do you want to serve on this Board? a /d =s- z C Name: Board Name CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name:' 27 Home Addres : 0/6We (th -k'e 1:7—( Zip .5 7s.5- Telephone: ? , 7 2 ( Cell Phone: How long a resident of / Clearwater? / Occupation: f!/C/''a .%,44/44.7 -'c Field of Education: t "[ /'96 /d /p4j11 f7 7 1 r f 74 Office Address: Zip Telephone: Email Address: Employer: Other Work Experience: 47e1--e ,A5777-76Wei /i/ A',2;/1-y /1i6/5/c/ If retired, former occupation: Community Activities:(;/ (7 'c '/ ;1{ tve? , `Lf2 1/1/ /e L f S /4- 11%. /frild6/1e4,,In--IJRIXrcrc Other Interests C(rL /r / / P/ , i l 49ee(;-zie (4 f- Board Service (current and past): Board Preference: Additional Comments ZCs& c l -`s' G'/ f 2 // G 2 7)4-e ibez_k-62.47e Air/ i/a4-c/- Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy ofoneofthefollowing: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits SEF 13 2016 OFFICIAL CORDS AND LEGISLATIVE SliVCS DEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? l G r > ?; zc/: /c' sc v , ' i yi c;)e,'2' % d m o/L1,-cI / (d li TI NY i PpD(y e- E' EN 2 Gi of C t304 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? ie c7, /71 _ 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? 6-7, 267L- &; 9,/-e y %4eaLec4- c re_ r9(-A /-4' ,/,2 7-11.e Y• i7,,Este•,) /9,k-1 X.J/z//6,,p/e__ 4. Why do you want to serve on this Board? 9471 I /cam /74y- < </t 7 / =t' J- F = ' / v /4'• 74 Name: (?T& w Board Name.c?,P...r'71e".-z// CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: a P . i0\ t1 Son Home Address: Office Address: 130 3ruce A\/. l etx. Y a) a-he,/ 3 G to Zip 3 3 7k ` Zip Telephone: 7 - 7 -- 7 - / Telephone: Cell Phone: 7d 7 — 74-4 — 11,1 Email Address: b U '-1- (iv a 5 ®3 rAO.. t ! ,cow, How long a resident of Clearwater? W 5 -I- Y ea-r s Occupation: re—t It 1 r a, c4, Employer: ` Ind Q s 0, n 'y GeV Field of Education: Other Work Experience: r 15 1----- - r9 - ) 14 d e ( e e ,ii/tionors 011 (1( C. c / 6 /4Judir °Ql e,rc — I ti) 5 +- , f-u.f,e o () o r- ) e,0 a eyei.2 t - fr, ,, c.[1.4 /d c v Sfod y ; ti V. to Dee vt-1 If retired, former occupation: -O0 t A a\ vK , v- f. ra^ e, raJ lo r' ct sCommunityActivities: 13 A of D ; rr . - i al 4 I(as Ii c r c MM 'ft A, c. f 6`'P •fre €S' C ovk l t 1,10iur CO n y, -1,4.1 3 / (Ce,C, Other Interests: '-1- fa.e f, i- ne rear i cj / C --- t f- ct,vls , S /)Q /ts, -re..41L(../ Board Service (current and past): Board Preference: ac9 iO - AO it,, hti &/9,1 Cole Gc nAvc, e 4--/ Additional Comments: Signature: 4). -' Date: % • 07 3 ` /7 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits err rValidcurrentFloridaDrivers' License issued to an address within city limits ° P Declaration of Domicile filed with the city clerk affirming residency within city li! I:RECORDS 2017 OFF , LEGISLAfTV SR f BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? r e s p cry% s t b o F t c l i n e , p v o 1-Pc--1-1 1 Q t "UP oJ1nQt 1i' e , .Sexce tee! r, )4 C 7:.erxs f 3,4- , --11Le Loa r(2) p ro t-'T S am c c- to 31e t- eA- c 1M e, %LO c P/ri C t t7 c ?-Q ( cZ a t C d d zU S. 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? 41 , C20 C3-4401., 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? 2 I 1ems c G 41 X " f 5 l e b etc c c Sy5 1-eAvt. 1buuGtom - i 1 J it l ,ef-N/ 01.1- c 41 -44/6 s p--C Cr aZ - (C__ (c 1 ti P/II LLL w C4 s a P p o by FL 51 re e (la U tl' S evt/ -0 't s cN s f" s-%otke °-e, c61-14,L •. b e s b , i s ; 1011-- rah v i O " \ .,i chA- "+- ((Li in in s-{-ejtivLecL 0.4feIS coy C Cd--t..c,d" 4. Why do you want to serve on this Board? Ce-x-( a r^e5 pe s 11 i o gi e -'w,y 6-4A.1 e f-. wa— d 411-e_ F r 0 e.4,Lf- o v4-4 C O --14-1. viA- vim •— Name: "dt c-e. 0 . )iqr-L.42Mri Board Name: 1' `1 U 1 c & / r„/, CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: ctsr"17 / A' cz z. Home Address: 7C e-,1J- Cfw (1/-- 4 & / Gu 4-7e/- cc Zip 3$27/ Office Address: Zip Telephone: ' -3 7 77/ ? i 73 Telephone: Cell Phone: Email Address: How long a resident of Clearwater? 74- Y-. ,zS Occupation: ECGT //e'er' _ Field of Education: Other Work Experience: If retired, former occupation: 6 e/06' r id /. Community Activities: cfLprX 47/,f a Other Interests: Bo rd Service (current and past): Board Prefereennce: /:" Additional Comments: far/ /:y • /?, i e/3/ Signature: See (attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits RECEIVEDValidcurrentFloridaDrivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city IimitsOCT 06 2017 OFFICIAL RECORDS ANDLEGISLATIVESR' /CS DEPT. BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? 5( /27 /' k V 4AIi.l , 2 i 2 - ./A 017-/et 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? iy 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? G' X /7/ 6/X / /Cc /1 41- ^. — g// h - 4. Why do you want to serve on this Board? 1 ire fj/9 - tin7 6)/4. Name G ?1 Board Name: /77d," G1/ d Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3942 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 10.3 SUBJECT/RECOMMENDATION: Appoint one member to the Environmental Advisory Board with term to expire October 31, 2021. SUMMARY: APPOINTMENT WORKSHEET BOARD: Environmental Advisory Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 5 MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July, Oct.) PLACE: Council Chambers APPTS. NEEDED: 1 STAFF LIAISON: Sarah Kessler/Eng. THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Leann J. DuPont - 11 San Marco Street, Unit #605, 33767 - Retired/Special Education Original Appointment: 10/2/14 (was reappointed 9/7/17 council meeting to serve 1st term to expire 9/30/21) Resigned 9/28/17 THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1.Candace Gardner - 736 Island Way, Apt. 305, 33767 - Retired/Guidance Counselor 2.John E. Thomas, Sr. - 1200 Gulf Blvd., Unit 904, 33767 - Retired/Environmental Consultant Zip codes of current members: Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3942 1 at 33755 1 at 33761 1 at 33765 1 at 33767 Page 2 City of Clearwater Printed on 10/13/2017 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Name: e A N O 1,G e_ CARD N E. `R Home Address: Office Address. 73 Go SLRrit w P-c:305 L icW.CoicIT'E NR, FLi Zip 3-Zo'7 Zip Telephone: 7a7 – '{'7 CEOq Telephone: Cell Phone: E -mail Address: CA N Lek., 1 e OL'Co Yv\ How long a resident of Clearwater? 4" ' J/ RS Occupation:ito tZJtL W0J C a Lei Y NC, Employer: r1N E., LL co/4 gty semoo L Field of Education: C °LI S >E ° Other Work Experience: aysT Nft s-r J (60 DRNK:Q. cou /\r >z.) 3d S, O EG RIKy vt.A,cf -ioWi If(etire ormer occupation:G 6L1 b 1I NC. Lot) U N S € Lo `R Community Activities: Other Interests: Board Service (current and Ry IR, fid Board Preference: c© v14 tM u nl 1 +1 N I , L > t 1,6 N S 13c A R,D p 1-4 lk 5 1 121z, L riVio eorkftn 0113 Additional Comments: C }4 Ft rr E, 1R. R v E tk) C o m mart .€ (,a. 7) 13EnU1-ti se 0 3o A D Signature: C 0Y70 •. 12f Date: J I5,aot! See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits JUN 14 2017 Declaration of Domicile filed with the city clerk affirming residency within city limits RECORDS AND gam cj °I S? 9I sRvcs DEPT. I/ BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? at;(3611-e al) zna(2r-(4, ...e (9-n 4apAAJt. , Jeirutsv-Lfreele „ L_! ' 'l 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? S n /96.14,/ety 7040/LA ce_elitzGo VjAy (t.e_t.Q„ azzAL-1},-e-Q/77 -6-71 .a.s2/tAfpx. t 4A1'6142-) Al 1 , r r U 4. Why do you want to serve on this Bo d? cknx,71,t,tk, ef,,,-Let..za, Y`y `u.o`.td so e cam. Name: C O(iyi oticLe Board Name: CANDACE GARDNER 736 Island Way Apt. 305 Clearwater, Florida 33767 -1817 727 -447 -0074 candyflal@aol.com CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: VO %N Home Address: Office Address: ZOo Gu /0/i(/ /6-r, 90* aetYee.. , zip 337,7 Zip Telephone: Telephone: Cell Phone: 508 - 936 - ,ZZ 6 Email Address: How Iona a resident of Clearwater? /Z yc°drS ,S A-rQ/ }/ear'f.- d Occupation: Employer: Field of Education: Other Work Experience: ink.A-is•-e‘ola./ 5 If retired, former occupation: i91/irev7y1 / Gana it 74"- /%feefr /61:%x' Community Activities: ,.t//—*/ c /*' /d/SScie .i Other Interests: ;f-e._ 77;a, Board Service (current and past): Board Preference: tc;11,/k6Wnies-,71(//g47.77 Aare/ ate 7C /4rwi1 ser4c:e /s; /1A5SACilf4 Additional Comments: 11 ed list for boards that require financial Signature: Date: t%;: % Z °/ See a disclosure at time of appointment. Please return this applica ion and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limitsECEIE - Declaration of Domicile filed with the city clerk affirming residency within city limits JUL 2016 OFFICIAL. REC i 12 s AND LEGISLATIVE SACS DEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? rvew J Gds 4 Sse,l ife‘i/ er,bivio)i / /ss ',e eMAre y c>< /e 147.e9 Mlles Ir// ,4 Tom° e',7 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? 5 C, Za4rtee. / L'% /Q7 Ze/9ii7 ' J. 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? / / ite Ci 14choQ' "eoll/!'ce 4,0-,c 4,74 ciaL GOrHo1use, idyl ^'G T 5&'1'7/ 4. Why do you want to serve on this Board? 4re ey7ec/' 4- i hs r'D CS3 0/a / 6YT 71%/8' CO, iusi, ' e- /:3 eila14/,'"Oi ele rife fl4e 0, 4?)-( 4.0// 76 /04/A.-/f 71/- e- Cie /.6e a! -lam! o / L°r l tioh ei141 /SS /fe, Qjj' irq 4 Name: B a #4S- ame: ,ifeivr e,see -i / /S iG JOHN E. THOMAS 1200 Gulf Blvd. Unit 904 Clearwater, Fl 33767 Summer Address: 7 Leyland Ct. Bristol, RI 02809 Office of Records and Legislative Services Department P.O. Box 4748 Clearwater, FL 33758 -4748 July 7, 2016 Dear Sir or Madam: RECEIVED JUL 12 2016 OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT I, John E. Thomas, am pleased to submit an application and supporting documents for a consideration as a candidate for the open position on the Environmental Advisory Board. Enclosed please find the following: Application Form Board Questionnaire Resume and List of Volunteer Service Voter Registration and Driver's License I thank you in advance for your attention to my application. Very truly yours, John E. Thomas cc. Felicia Donnelly John E. Thomas, Sr. 1200 Gulf Blvd. Unit 904 Clearwater, FL 33767 Education B. A. Environmental Studies with Honors Harvard University, 1977 Professional Licensure Professional Wetland Scientist 236 Society of Wetland Scientists John Thomas is the co- founder of Beals and Thomas, Inc. and has over 37 years of work experience providing consulting services for land conservation and development projects. Mr. Thomas was the CEO for 25 years of his 30 years of employment with the multi- disciplinary civil engineering, landscape architecture, land surveying and environmental consulting firm. During his tenure as the CEO the firm averaged approximately 45 employees. He served as principal -in- charge on numerous projects including those for corporate campuses, industrial and office parks, multi - family housing, assisted care living facilities, residential subdivisions, mixed -use development, municipal master plans, open space and recreational plans, educational and recreational facilities. He has directed projects of varying scale and type, providing strategic planning and oversight to land use planning and environmental analysis, wetland permitting, environmental impact reports, water resources analysis and planning, project permitting and expert testimony. In addition to his work experience John has served as a volunteer at the municipal level and in the non- profit sector including: the Town of Holliston, Massachusetts as the Chairman of the Conservation Commission, and was a member of the Town Forest Committee and the Golf Course Committee. He was a representative to the Metropolitan Area Planning Council. At the state level, John participated in a number of legislative committees regarding wetlands, land use and regional planning. He has served on a number of non- profit boards including The Trustees of Reservations Board of Directors, Charles River Watershed Association Advisory Board, the Conservation Law Foundation Massachusetts Advisory Board, the Fay School, Upper Charles Conservation Land Trust and Alternatives Unlimited. Presently he serves as a Director of the Florida Botanical Gardens Foundation and the Sand Key Civic Association in Clearwater. The terms of his volunteer service are detailed below. Holliston, MA Conservation Commission- 1982 -1992 Municipal Commission charged with administration of the MA Wetlands Protection Act and stewardship of the Town's Conservation Land Holliston, MA Forest Committee -1984 -1992 Municipal Committee charged with the management of the 200 +1 - acre Town Forest Alternatives Unlimited, Inc. - Director 1987 -2006 Alternatives offers residential, employment, day and outpatient counseling services to people with developmental or psychiatric disabilities in Central Massachusetts. Reference: Dennis Rice, Executive Director 508 - 234 -6232 Upper Charles Conservation Land Trust — Founder and President 1992 -2002 A regional land trust dedicated to preserving open space in the Upper Charles River Watershed, MA. Reference: www.uppercharles.org Fay School- Trustee 2003 -2013 Fay is an independent co- educational day and boarding school serving pre - Kindergarten through the 9`h grade. Reference: Robert Gustafson, Head of School 508- 485 -0100 Conservation Law Foundation - Massachusetts Advisory Board 2005 -2014 CLF uses the law, science, policy making and business to find pragmatic, innovated solutions to New England's toughest environmental problems. Reference: Peter Shelley, Senior Counselor 617 - 350 -0990 The Trustees of Reservations — Director, Chair Stewardship Committee, Vice Chair Land Conservation Committee 2005 -2015 TTOR is a member supported conservation organization that preserves land, nature and historic places in MA. Reference: Jocelyn Forbush, Vice President for Program Leadership 413 - 695 -1775 Charles River Watershed Assn. — Advisory Board 2005 - present CRWA protects and restores the Charles River and its watershed through science, advocacy and the law. Reference: Robert Zimmerman, Executive Director 781 - 788 -0007 Florida Botanical Gardens Foundation - Director and Volunteer Worker 2015 - present A non - profit corporation established to provide leadership and financial support for a county owned park of 150 acres which includes 30 acres of gardens and actively managed landscape. Reference: Terry Berube 727 -501 -3787 Sand Key Civic Association- Director 2016 - present A neighborhood community organization in Clearwater , FL representing the mutual interests of residential and commercial property owners. Belleair Country Club Facilities Development Committee- 2016 - present A committee charged with the oversight of new construction and property improvements. Reference: Edward Shaughnessy, General Manager 727 - 461 -7171 John E. Thomas, Sr. 1200 Gulf Blvd. Unit 904 Clearwater, FL 33767 Education B. A. Environmental Studies with Honors Harvard University, 1977 Professional Licensure Professional Wetland Scientist 236 Society of Wetland Scientists John Thomas is the co- founder of Beals and Thomas, Inc. and has over 37 years of work experience providing consulting services for land conservation and development projects. Mr. Thomas was the CEO for 25 years of his 30 years of employment with the multi - disciplinary civil engineering, landscape architecture, and surveying and environmental consulting firm. During his tenure as the CEO the firm averaged approximately 45 employees. He served as principal -in- charge on numerous projects including those for corporate campuses, industrial and office parks, multi - family housing, assisted care living facilities, residential subdivisions, mixed -use development, municipal master plans, open space and recreational plans, educational and recreational facilities. He has directed projects of varying scale and type, providing strategic planning and oversight to land use planning and environmental analysis, wetland permitting, environmental impact reports, water resources analysis and planning, project permitting and expert testimony. In addition to his work experience John has served as a volunteer at the municipal level and in the non- profit sector including: the Town of Holliston, Massachusetts as the Chairman of the Conservation Commission, and was a member of the Town Forest Committee and the Golf Course Committee. He was a representative to the Metropolitan Area Planning Council. At the state level, John participated in a number of legislative committees regarding wetlands, land use and regional planning. He has served on a number of non- profit boards including The Trustees of Reservations Board of Directors, Charles River Watershed Association Advisory Board, the Conservation Law Foundation Massachusetts Advisory Board, the Fay School, Upper Charles Conservation Land Trust and Alternatives Unlimited. Presently he serves as a Director of the Florida Botanical Gardens Foundation and the Sand Key Civic Association in Clearwater. The terms of his volunteer service are detailed below. JOHN E. THOMAS, SR Ms. Judith LaCosse Staff Assistant City of Clearwater ORLS Dept. 3 udith. LaCosse©mydea rwater.com Dear Ms. LaCosse, August 15, 2017 I am writing to confirm my interest to serve on the Environmental Advisory Board for the City of Clearwater. The materials which I submitted for the City Council's consideration last year are generally correct. However, two updates are necessary: 1. I am no longer serving on the Board of Directors of the Sand Key Civic Association. 2. I will become the President of the Florida Botanical Garden Foundation, Inc. commencing October 1, 2017. Please let me know if this brief letter to express my continued interest and update pertinent background information is sufficient for the Council's purposes. Best regards, iiohn E. Thomas 1200 Gulf Blvd Unit 904 Clearwater, R. 33767 iethomassr@)aol.com 509- 930 -9226 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3922 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 13.1 SUBJECT/RECOMMENDATION: City Manager Evaluation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3923 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 13.2 SUBJECT/RECOMMENDATION: City Attorney Evaluation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3925 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 13.3 SUBJECT/RECOMMENDATION: Foreclosure Update - Councilmember Jonson SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/13/2017 Terry Teunis Code Compliance Manager 1334 Fairmont St Property Ownership: Single Individual Owner Property Use: Detached Dwelling Mortgage: No mortgage recorded in lien search. - Property Value: Assessed Value $15,955.00 - Just Market Value $31,112.00 Homesteaded: No Lien Amount: $915,000.00 Reason For Lien: MCEB Hearing June 27, 2007 Violations: Outdoor storage, residential vehicle repair, storage units and grass parking. 10/16/2017 Purpose of Discussion This presentation will show examples of properties, both residential and commercial with significant Code Enforcement liens accruing. You will be asked to evaluate properties both occupied and unoccupied. Consideration by City Council to adopt policy to foreclose on properties meeting specific guidelines. 1334 Fairmont St Owner was partially responsive after the MCEB order, however property is not in compliance for the violations of Outdoor Storage and Grass Parking. On July 26 2017 the MCEB was asked to stop the liens accruing in order to prosecute the cases before the court. The lien remains, but is no longer accruing. Home is occupied. 309 S. Pegasus Property Ownership: Single Individual Owner Property Use: Attached Dwelling Mortgage: $189,750.00 (Recorded January 12, 2006) 3. Property Value: Assessed Value $114,441.00 - Just; Market Value $134,368.00 ,-- E- Homesteaded: No --_ Lien Amount: $635,200.00 Reason For Lien: MCEB Hearing July 23, 2008 Violations: Abandoned Building and Hauling Trailer 10/16/2017 309 S. Pegasus Owner was non responsive after the MCEB order and liens are still accruing. Property remains vacant, abandoned, and partially reconstructed. Property was secured by the City due to illegal trespassing. City is working with a prospective buyer for the purpose of drafting a Stipulation Agreement, however buyer and seller are unable to come to terms. 3319 San Bernadino St. Property Ownership: Multiple Individual Owners i' Property Use: Detached Dwelling Mortgage: $279.900.00 (Recorded March 24, 2006) Property Value: Assessed Value $208,613.00 - Just Market Value $ 226,822.00 Homestead: No Lien Amount: $595,500.00 Reason For lien: MCEB Hearing August 24, 2016 I!. Violations: Outdoor storage, windows and doors, exterior surfaces, roof maintenance and abandoned building. 10/16/2017 3319 San Bernadino St. Owner was non responsive after the MCEB order and property remains in non compliance. Liens are still accruing. Home is vacant. Home and pool have been secured by City. 3 23837 US HWY 19 Property Ownership: Multiple Individual Owners 8 Corporate Owner Property Use: Abandoned Commercial property formerly McDonalds rMortgage: None Property Value: Assessed Value $170,500.00 • Just/Market Value $186,000.00 Homesteaded: No Lien Amount: $ 267,250.00 Reason For Lien: MCEB Hearings August 29, 2014, September 29, 2016, July 26, 2017 Violations: Exterior surfaces, graffiti, roof maintenance, abandoned building and overgrowth/debris. 23837 US HWY 19 Problem nuisance property on main corridor. Property remains out of compliance and liens are still accruing. Attracts homeless, illegal dumping, graffiti and unlawful commercial .. x.. vehicle parking. City receives regular complaints about the condition of this property Vacant structure for over 14 years. 10/16/2017 4 Factors to consider in crafting your foreclosure policy: Degree of appropriate ownership engagement Severity of condition impact on surrounding area Occupancy lien amount j mortgage priority Post foreclosure options 10/16/2017 5 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3936 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.1 SUBJECT/RECOMMENDATION: October Service Awards SUMMARY: 5 Years of Service: Kelly Adkisson Police Robert Skinner Engineering/Parking Carlos Cardenas General Service Denise Sanderson Economic Development & Housing John Ruane Library Tanya Reed Police 10 Years of Service: Stanley Loveday Fire Jeremiah Mills Fire Christopher Livernois Police Derelle Houser Information Technology Marianne Paz Parks & Recreation Vicki Fletcher Planning & Development Services Herman Winthrop Public Utilities Diane Devol Planning & Development Services Noemi Sens Police Doniela Prifti Public Utilities Richard Auskalnis Parks & Recreation Reinaldo Alequin Office of Management & Budget Dennis Coley Gas Edwin Merrill General Services Kervin St. Aimie Public Utilities Jeff Williams Police John Margnelli Police 15 Years of Service: Allie Stewart Planning & Development Services Jonathan Hunter Engineering/Stormwater Page 1 City of Clearwater Printed on 10/13/2017 File Number: ID#17-3936 Tyrone Austin Solid Waste Deborah Moore General Services Rosemarie Call Official Records and Legislative Services Corey O’Neil Public Utilities 20 Years of Service: Eugene Nyland Information Technology Carol Barden Finance Kimberly DuPont Economic Development and Housing 25 Years of Service: Joseph Ruhlin Police Phillip Hughes General Services Daniel Slaughter Police 30 Years of Service: Jeffrey Rosenbaum General Services 35 Years of Service: Debra Faison Parks & Recreation Page 2 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3950 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.2 SUBJECT/RECOMMENDATION: World Pancreatic Cancer Awareness Day - Pancreatic Cancer Action Network, Tampa Bay Affiliate SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/13/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3956 Agenda Date: 10/16/2017 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 17.3 SUBJECT/RECOMMENDATION: Keeping the Lights on After School Day Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 10/13/2017