02/01/2018 City Council Meeting Minutes February 1, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
e
Meeting Minutes
Thursday, February 1, 2018
6:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes February 1, 2018
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton,
Councilmember Doreen Caudell, Councilmember Bob Cundiff and
Councilmember Bill Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Pastor Jeremy Westbrook from Calvary Baptist Church
3. Pledge of Allegiance — Councilmember Jonson
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 2017 Florida School Crossing Guard Program/Agency of the Year
The Clearwater Police Department Crossing Program was recognized as the
2017 Florida School Crossing Guard Program/Agency of the Year
4.2 Chi Chi Rodriguez Foundation - Tom James, Board Chair
4.3 USA Softball - Ken Ericksen, USA Softball National Team Head Coach
4.4 Outback Bowl Beach Day - Mike Schulze, Director of Communications and Sponsorships
Mr. Schulze thanked the City for their continued support and presented
Council with an autographed commemorative football.
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5. Approval of Minutes
5.1 Approve the minutes of the January 18, 2018 City Council Meeting as submitted in written
summation by the City Clerk.
Councilmember Jonson moved to approve the minutes of the
January 18, 2018 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda — None.
7. Consent Agenda — Approved as submitted.
7.1 Approve an agreement with Commercial Risk Management, Inc., of Tampa, Florida, for
the management and administration of workers compensation claims, for a one-year term
and three annual renewal terms, pursuant to City Code Section 2.564 (1) (i), services
associated with Workers Compensation exempt from bidding; and authorize the
appropriate officials to execute same. (consent)
7.2 Approve funds awarded to the City from Senior Citizens Services, Inc. in the amount of
$8,000 to fund educational, cultural and recreational day trips and creative activities for
older adults. (consent)
7.3 Approve an agreement between the City of Clearwater and the School Board of Pinellas
County, Florida providing for the continuation of the School Resource Officer program at
Clearwater High School, Countryside High School and Oak Grove Middle School for a
one-year period, commencing July 1, 2017 through June 30, 2018, and authorize the
appropriate officials to execute same. (consent)
7.4 Approve a proposal from Construction Manager at Risk Keystone Excavators Inc., of
Oldsmar, Florida, in the amount of$104,555.00 for the construction of Arlie Avenue
Stormwater Improvements (17-0068-EN) and authorize the appropriate officials to
execute same. (consent)
7.5 Approve an Interlocal Agreement between the City of Clearwater and Pinellas County for
Flow Monitoring Equipment and authorize the appropriate officials to execute same.
(consent)
7.6 Approve a purchase order to Coastal Alternative Fuel Systems in Odessa, FL, in the
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amount of$130,000.00 for Ford vehicle up-fitting services (CNG Conversion); in
accordance with City Code Section 2.564(b) Exceptions to Bid; and authorize the
appropriate officials to execute same. (consent)
7.7 Approve the award of Invitation to Bid Number 27-17, Vehicle Upfitting Services to
Enforcement One, Inc., of Oldsmar, Florida, in the amount of$250,000 for upfitting
services; and authorize the appropriate officials to execute same. (consent)
Councilmember Caudell moved to approve the Consent Agenda
and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 9092-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 1005 Old Coachman Road, Clearwater, Florida
33765, from Recreation/Open Space (R/OS) to Transportation/Utility (T/U).
Ordinance 9092-18 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 9092-18 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.2 Adopt Ordinance 9093-18 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 1005 Old Coachman Road,
Clearwater, Florida 33765, from Open Space/Recreation (OS/R) to Institutional (1).
One person spoke in support.
In response to a question, Deputy City Manager Jill Silverboard said this
property is near the Solid Waste Transfer Station.
Ordinance 9093-18 was presented and read by title only. Vice
Mayor Hamilton moved to adopt Ordinance 9093-18 on second
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and final reading. The motion was duly seconded and upon roll
call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.3 Adopt Ordinance 9094-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 1528 Lakeview Road, Clearwater, Florida 33756,
from Residential Low (RL) and Residential High (RH) to Residential/Office General
(R/OG).
Ordinance 9094-18 was presented and read by title only.
Councilmember Jonson moved to adopt Ordinance 9094-18 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.4 Adopt Ordinance 9095-18 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 1528 Lakeview Road,
Clearwater, Florida 33756, from Low Medium Density Residential (LMDR) and High
Density Residential (HDR) to Office (0).
Ordinance 9095-18 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 9095-18 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.5 Adopt Ordinance 9097-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 720 Tuskawilla Street, Clearwater, Florida 33756,
from Residential/Office General (R/OG) to Institutional (1).
Ordinance 9097-18 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 9097-18 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
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Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.6 Adopt Ordinance 9098-18 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 720 Tuskawilla Street,
Clearwater, Florida 33756, from Office (0) to Institutional (1).
Ordinance 9098-18 was presented and read by title only. Vice
Mayor Hamilton moved to adopt Ordinance 9098-18 on second
and final reading. The motion was duly seconded and upon roll
call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.7 Adopt Ordinance 9099-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 1524 South Highland Avenue, Clearwater, Florida
33756, from Residential Low (RL) to Residential/Office General (R/OG).
Ordinance 9099-18 was presented and read by title only.
Councilmember Jonson moved to adopt Ordinance 9099-18 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.8 Adopt Ordinance 9100-18 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 1524 South Highland Avenue,
Clearwater, Florida 33756, from Low Medium Density Residential (LMDR) and Office (0)
to Medium Density Residential (MDR).
Ordinance 9100-18 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 9100-18 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
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8.9 Continue second reading of Ordinance 9101-18 to April 19, 2018, relating to a Future
Land Use Map Amendment from the Residential/Office General (R/OG) category to the
Commercial General (CG) category for 300 South Duncan Avenue.
No Action Taken.
8.10Continue second reading of Ordinance 9102-18 to April 19, 2018, relating to a Zoning
Atlas Amendment from the Office (0) District to the Commercial (C) District for 300 South
Duncan Avenue.
No Action Taken.
8.11 Continue second reading of Ordinance 9103-18 to March 1, 2018 making amendments
to the Clearwater Downtown Redevelopment Plan repealing and replacing Chapters 1-3
which update goals, objectives and policies; increasing density and intensity and revise
height; modifying Character District boundaries; and expanding the Old Bay Character
District boundaries northward.
No Action Taken.
9. City Manager Reports
9.1 Ratify and confirm the City Manager's approval of a contract with Contractor-at-Risk
Khors Construction, Inc. of Thonotosassa, FL, in the amount of$196,125.36 to complete
the construction of the Jack Russell Memorial Park located at Jack Russell Memorial
Stadium and authorize the appropriate officials to execute same.
On August 4, 2016, the Council approved the use of Construction Manager at
Risk Services (CMR) for Continuing Contracts Biltmore Construction Co., Inc.
of Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach,
FL; Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of
Tarpons Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone
Excavators, Inc. of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL;
and Wharton-Smith, Inc. of Sanford, FL for a period of four years.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge and
involvement in the community.
The City Council approved a capital improvement project in Fiscal Year 2017/18
to construct a memorial park at Jack Russell Stadium to honor the history of
Jack Russell Stadium.
Unfortunately, the design for the memorial and research needed for the correct
wording on the plaques took longer than anticipated therefore a contract needed
to construct the park was delayed.
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City staff received a proposal for Contractor-at-Risk Khors during the first week
in January. Since the dedication was tentatively scheduled for March 8, 2018
when the Philadelphia Phillies organization as well as MLB will be in town for the
dedication, it became imperative to approve the contract with Khors to construct
the memorial.
This contract consists of the installation of a walkway of brick pavers and
concrete, seat wall and memorial plaques mounted on granite stones.
Landscaping will be completed in house and/or by others.
Visitors to the site will be able to enjoy and be reminded of the individuals who
have previously played at Jack Russell Memorial Stadium. A total of 10 bronze
plaques including the History of the Stadium, History of Jack Russell, 5
Philadelphia Hall of Fame players, a list of all Hall of Fame players who played
at Jack Russell, Hall of Fame players who were once Phillies but went in the
Hall from another team and 1980 Worlds Series Plaque.
To stay on schedule and complete the project prior to the tentative dedication of
March 8, 2018, the City Manager approved the contract with Khors.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of$45,000 from capital
improvement project 315-93674, Jack Russel Stadium Practice Field
Renovations, to capital improvement project 315-93673, Jack Russel Stadium
Improvements, to fund this contract.
Councilmember Cundiff moved to ratify and confirm the City
Manager's approval of a contract with Contractor-at-Risk Khors
Construction, Inc. of Thonotosassa, FL, in the amount of
$196,125.36 to complete the construction of the Jack Russell
Memorial Park located at Jack Russell Memorial Stadium and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
9.2 Approve a contract and work order to Stantec Consulting Services Inc., of Tampa,
Florida, in the amount of$834,238 for Imagine Clearwater design Phase I (17-0031-EN),
and authorize the appropriate officials to execute same.
The Imagine Clearwater master plan was commissioned by the City and work
began in June 2016. Over the next six months, the City and the consultant team
hosted numerous conversations with residents and stakeholders, including
seven large-scale public workshops.
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February 2, 2017, City Council approved Imagine Clearwater master plan.
May16, 2017, the City of Clearwater issued a Request for Qualifications (RFQ
#13-17) for Imagine Clearwater engineering design and consulting services.
October 19, 2017, City Council approved Stantec as design consultant of
Imagine Clearwater at the recommendation of the City's selection committee
consisting of the Assistant City Manager, CRA Director, Planning and
Development Director, Parks and Recreation Director and Engineering Director
following presentations from the top four ranked firms: Stantec, Sasaki and
Associates, Wantman Group, and Cardno.
November 7, 2017, Citizens of Clearwater overwhelmingly approved the
referendum to amend the city charter to allow for construction/improvements
along the downtown waterfront.
This work order includes the necessary professional services needed to
complete the Concept Validation of the Imagine Clearwater Master Plan and
Pre-Design Plans (15% Plans). In addition, this work order will provide design
investigation and costing needed to budget and schedule the implementation of
the Phase 1 and 2 project improvements.
APPROPRIATION CODE AND AMOUNT:
0315-94892-561000-579-000-0000 $834,238
Funds are available in capital improvement project 315-94892, Imagine
Clearwater Implementation, to fund this work order.
Vice Mayor Hamilton moved to approve a contract and work
order to Stantec Consulting Services Inc., of Tampa, Florida, in
the amount of $834,238 for Imagine Clearwater design Phase I
(17-0031-EN), and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
9.3 Approve a funding agreement between the City of Clearwater and the Pinellas Suncoast
Transit Authority (PSTA) to provide enhanced Jolley Trolley service during Spring Break,
for period February 19, 2018 through April 29, 2018, with the City contributing a lump sum
not to exceed $65,000; and authorize the appropriate officials to execute same.
Alternatives for traveling to Clearwater Beach during the Spring Break season
are critical to the economic vitality of Clearwater and our tourism industry. The
City and PSTA propose utilizing the Harborview Center and City Hall parking lots
as park and ride lots for the 70-day period commencing February 19, 2018
through April 29, 2018. City Hall parking meters will be suspended during this
period. Users will have the option of taking the Clearwater Ferry Taxi Service or
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the Trolley service to and from the Beach instead of driving. Trolley service will
be provided free to Clearwater Beach visitors.
PSTA currently provides several routes between Downtown and Clearwater
Beach, as well as north and south along the Beach. PSTA operates the
Suncoast Beach Trolley which runs from Downtown Clearwater south to St.
Pete Beach, and has an agreement with the Jolley Trolley to operate a Beach
circulator (North and South Beach routes) and the Coastal Route connecting to
Tarpon Springs. PSTA has developed a service plan that will increase the
number of vehicles that will serve the Beach during the Spring Break season
The proposed agreement sets forth the City's commitment to contribute a lump
sum not to exceed $65,000 towards PSTA's additional financial obligations,
including PSTA's agreement with the Jolley Trolley to provide enhanced service
on its Beach circulator routes during the Spring Break season.
Trolley services this season will be provided free of charge and riders who
board at the two designated free Downtown parking lots will be provided a
complimentary day-pass for their trip to the Beach. This complimentary day
pass may be used all day - on and off the Beach. Riders will have significantly
shorter wait times this season with a change in the service pulsing, as service
headway is scheduled to be at 15-minute intervals (i.e., 4 vehicles per hour) at
the City Hall lot, and every 10-15 minutes at the Harborview Center with 5
vehicles per hour. The free park and ride service is planned to start at 9:00 AM
and end at the regular close of service (approximately 10:00 PM
Sunday-Thursday and 12:00 AM Friday/Saturday). The City and PSTA have
developed a marketing plan that includes a media campaign and promotional
components. Directional signs for park and ride locations and variable sign
massages will also be deployed. Coordination with, and information about, other
transportation alternatives such as the Clearwater Ferry will be included in the
materials developed.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will increase cost code 435-01333-581000,
Payment to Agencies, by $65,000 to fund this contract. This increase will be
funded with available Parking fund operating revenues.
In response to questions, PSTA Chief Development Officer Cassandra
Borchers said PSTA's intent is to provide a one-seat ride to any major
destination, staff has been working very hard to get a one-seat ride to the
beach. With the opening of the Clearwater Beach Transit Center,
PSTA will be able to provide the ride to the beach as part of the
February service change. As part of the regular service change, PSTA is
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extending a number of services to provide a connection between
Downtown and the beach. The Spring Break promotion was a
demonstration project last year and being continued as a free a service
during that peak period to attract individuals as an alternate form of
transit to the beach, PSTA has not discussed providing that free service
permanently.
One individual spoke in opposition.
In response to questions, Deputy City Manager Jill Silverboardsaid the
former Marine and Aviation Director discussed having a dock used for a ferry
terminus with the Clearwater Ferry but the idea was never vetted with other
city staff that were engaged with the letting of the construction contract.
When the East Shore Boardwalk was conceived, the Papaya Street
Promenade was the first portion constructed, it was always anticipated to be
for pedestrians, staff never anticipated a ferry service. Staff is aware of
Clearwater Ferry's interest in stopping at that location. Assistant City
Manager Micah Maxwell said the new Marine and Aviation Director, Ed
Chesney, has looked at the request, there is a low chance that the request
would be permitted by the State due to sea grass. Ms. Silverboard said staff
has not analyzed the ability to implement an extended dock. The City
Manager requested that the dock matter be considered as a separate matter
and not part of the agenda item before Council.
It was suggested that staff pursue a ferry stop at the Promenade for future
service.
In response to a question, Ms. Borchers said there a several partners on
the beach who participate in the Corporate Pass Program, such as the
Marriott Sand Key, to provide ride service throughout the entire PSTA
system for employees. There is an early morning service on the
Suncoast Beach Trolley, service is added as demand requires through
the Jolley Trolley.
Concerns were expressed that the City is subsidizing a bus service when
parking is also free. It was stated that last year's trolley Spring Break
demonstration project was put together at the last minute and another
year is needed to determine if the ridership supports future investment.
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Councilmember Jonson moved to approve a funding agreement
between the City of Clearwater and the Pinellas Suncoast Transit
Authority (PSTA) to provide enhanced Jolley Trolley service
during Spring Break, for period February 19, 2018 through April
29, 2018, with the City contributing a lump sum not to exceed
$65,000; and authorize the appropriate officials to execute same.
The motion was duly seconded and carried with the following
vote:
Ayes: 4 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell and
Councilmember Jonson
Nays: 1 - Councilmember Cundiff
10. City Attorney Reports — None.
11. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Jonson said public transit lost a passionate advocate with
the passing of Vivian Peters who served on PSTA advisory committees for
years as well as the MPO. Pinellas County Schools Superintendent Dr.
Grego made a presentation to Council at the work session and distributed
copies of the district's strategic plan and their progress toward the strategic
goals; he said he couldn't help but wonder if the City's progress would be
faster if we had formerly adopted strategic plans tied to objectives and
performance reporting publicly. Aligning the City in support with the most
important strategies is the goal. A week ago he heard Tampa Bay
Partnership Executive Director Rick Homans present their regional scorecard
where he quoted, "if you can't measure it, you can't improve it." Mr. Jonson
said he still does not understand the council decision in December 2016 to
formally disconnect the Council's strategic planning requirements from the
annual budget and to delete the requirement for City Manager objectives.
Vice Mayor Hamilton reported the St. Petersburg Clearwater Convention and
Visitors Bureau Bestie awards were being presented tonight and Clearwater
was doing well. He said Ruth Eckerd Hall was presented the award for best
live music venue, Frency's won the best grouper sandwich, Sugar Sand
Festival won the best festival, and the Palm Pavillion won the best beach
bar.
Councilmember Cundiff said he serves on the Homeless Leadership Board
of Directors and also attends the Pinellas Ex-Offender Re-entry
Coalition. The homeless point-in-time count was held a week ago which
counts the homeless in the county. He said he was out counting for a
couple hours and counted 25-30 people at a bus station. He said the count
helps determine what services are needed and being used.
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Councilmember Caudell thanked the City Manager and staff for cleaning up
the brownfield location and the art pieces. She encouraged the two
chambers to start concentrating on working together.
12. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events and wished
former Councilmember Brian Aungst a happy retirement.
13. Adjourn
Attest
Lam.
City Clerk
The meeting adjourned at 7:33 p.m.
— C(Gt��ICr1C� t \ek-Of
Mayor
City of Clearwater
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