10/02/2017Monday, October 2, 2017
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Council Work Session
Work Session Agenda
October 2, 2017Council Work Session Work Session Agenda
1. Call to Order
2. Engineering
Support the Pinellas Suncoast Transit Authority’s TIGER Grant Application
for construction of the Memorial Causeway Bus Way and adopt Resolution
17-36.
2.1
Award a construction contract for the Memorial Causeway Subaqueous
Pipeline Project (14-0041-UT) to Andrew Sitework, LLC. of Fort Myers,
Florida, in the amount of $3,048,602.70, which is the lowest responsible
bid received in accordance with plans and specifications of the project;
approve Supplemental 1 Work Order to Engineer of Record (EOR) King
Engineering in the amount of $187,074.00; and authorize the appropriate
officials to execute same. (consent)
2.2
3. Economic Development and Housing
Approve the First Amendment to the City of Clearwater’s State Housing
Initiatives Partnership (SHIP) Program Local Housing Assistance Plan
covering Fiscal Years 2016-2018 and adopt Resolution 17-31.
3.1
Appoint eleven members to the Affordable Housing Advisory Committee
and adopt Resolution 17-34.
3.2
4. Finance
Approve settlement of workers’ compensation claim 03000176, Louis
Georgantas, for payment of $95,000 inclusive of attorney fees and costs
with a general release of all claims and authorize the appropriate officials
to execute same. (consent)
4.1
Approve a contract change order with APG Electric, Inc., of Clearwater, FL,
in the amount of $153,000.00, to complete analysis and safety labeling of
electrical equipment, and authorize the appropriate officials to execute
same. (consent)
4.2
Award a five year agreement to Stifel, Nicolaus and Company to provide
Financial Advisor services and authorize the appropriate officials to
execute same. (consent)
4.3
5. Parks and Recreation
Award a contract (purchase order) to Viktor Construction Corp. of Tarpon
Springs, Florida, in the amount of $286,935, to perform structural concrete
repairs and painting of exposed steel at Spectrum Field, and authorize the
appropriate officials to execute same. (consent)
5.1
Page 2 City of Clearwater Printed on 10/2/2017
October 2, 2017Council Work Session Work Session Agenda
Ratify and confirm the City Manager's approval to award a contract to
Garland/DBS, Inc., of Cleveland, Ohio, in the amount of $165,370.70, to
perform roofing repairs and replacement at Barefoot Beach House, in
accordance with City Code 2.564(1)(d) Other Government Agency Bids,
and authorize the appropriate officials to execute same.
5.2
6. Police Department
Approve the appointment of Michael Duffey to the Board of Trustees,
Clearwater Police Supplementary Pension Plan, in accordance to Florida
Statute 185.05, for a term expiring October 31, 20121. (consent)
6.1
7. Marine & Aviation
Approve the Fifth Amendment to the lease agreement dated September
17, 2012 by and between the City of Clearwater, Florida (Lessor) and the
Marina Cantina, LLC (Lessee) and authorize the appropriate officials to
execute same. (consent)
7.1
Approve an Engineer of Record (EOR) work order to AECOM of Tampa
Florida in the amount of $99,325.00, to update the Airpark Master Plan at
Clearwater Airpark and authorize the appropriate officials to execute
same. (consent)
7.2
Approve the Joint Participation Agreement (JPA) G0O77 between the City
of Clearwater and the State of Florida Department of Transportation
(FDOT) for Ground Service Equipment at the Clearwater Airpark, authorize
the appropriate officials to execute same, and adopt Resolution 17-30.
7.3
8. Solid Waste
Approve the purchase authorization of vehicles (heavy and light duty) and
equipment on the 17/18 Vehicle Replacement List as approved in the
17/18 Fiscal Year Budget, per the pricing, terms and conditions of the
following contracts, in accordance with City Code of Ordinances, Section
2.564 (1)(d) Other Government Entities and authorize appropriate officials
to execute the same. (consent)
8.1
Approve the purchase of Fleet replacement and repair parts in the amount
of $1,400,000 for Fiscal Year 2017/18, to multiple vendors in accordance
with City Code of Ordinances Section 2.564(1)(b) Sole Source and
Section 2.564(1)(d) Other Government Entities Bids, to include other
sourced vendors as required, and authorize the appropriate officials to
execute same. (consent)
8.2
Page 3 City of Clearwater Printed on 10/2/2017
October 2, 2017Council Work Session Work Session Agenda
Approve a Contract (Purchase Order) with CrowderGulf Joint Venture, Inc.
of Theodore, AL for post-disaster debris collection and removal and
authorize the appropriate officials to execute the same. (consent)
8.3
Approve the Participant Agreement with Tetra Tech, Inc. for Disaster
Debris Monitoring and Management Services as part of Pinellas County
Cooperative Contract and authorize the appropriate officials to execute
same.
8.4
Authorize the City Manager to execute an amendment to the current
agreement with AshBritt, Inc. of Deerfield Beach, FL, for the modification of
pricing rates for Disaster Debris Collection and Removal Services and
authorize the appropriate officials to execute same. (consent)
8.5
9. Official Records and Legislative Services
Appoint Haley Crum to the Neighborhood and Affordable Housing Advisory
Board as the citizen who represents employers within the City of
Clearwater with a term to expire September 30, 2021. (consent)
9.1
Amend City Council Rule 6, Order of Business, to require individuals
addressing the Council to submit a completed Citizen Comment Card with
the City Clerk and adopt Resolution 17-37.
9.2
10. Legal
Adopt Ordinance 9078-17 on second reading, amending the Operating
Budget for the Fiscal Year ending September 30, 2017 to reflect increases
and decreases in revenues and expenditures for the General Fund,
Special Program Fund, Special Development Fund, Garage Fund, Parking
Fund, and Central Insurance Fund.
10.1
Adopt Ordinance 9079-17 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2017 to
reflect a net increase of $3,820,936.
10.2
11. City Manager Verbal Reports
Not-for-Profits Funding11.1
Curbside Pickup for Hurricane Debris11.2
12. City Attorney Verbal Reports
13. Council Discussion Item
Coastal Resiliency Initiative - Councilmember Jonson13.1
Page 4 City of Clearwater Printed on 10/2/2017
October 2, 2017Council Work Session Work Session Agenda
FEMA CRS Rating Application - Councillmember Jonson13.2
New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
14. Closing Comments by Mayor
15. Adjourn
16. Presentation(s) for Council Meeting
State of the City - Annual Public Comprehensive Report on the Financial
Condition and Administrative Activities of the City - William B. Horne, City
Manager
16.1
Domestic Violence Awareness Month Proclamation - RCS (Kirk Ray Smith
(RCS President and CEO), Melinda Perry (RCS COO)
16.2
Fire Prevention Week Proclamation 201716.3
Florida Native Plant Month Proclamation - Florida Native Plant Society,
Pinellas Chapter
16.4
Manufacturing Month Proclamation - Becky Jo Burton, Bay Area
Manufacturers Association (BAMA)
16.5
United Way Month Proclamation - Lance Kielich16.6
Public Natural Gas Week Proclamation - Chuck Warrington,
Dir.Clearwater Gas Systems
16.7
Page 5 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 17-36
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: ResolutionIn Control: Engineering Department
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Support the Pinellas Suncoast Transit Authority’s TIGER Grant Application for construction of
the Memorial Causeway Bus Way and adopt Resolution 17-36.
SUMMARY:
This resolution supports the efforts of PSTA in applying for a TIGER (Transportation Investment
Generating Economic Recovery) Grant for construction of the Memorial Causeway Bus Way.
The Bus Way would tie the mainland into the Clearwater Beach Transit Center (CBTC) that is
currently under construction by providing an exclusive lane for transit.
The lane would also be available for emergency vehicles and evacuation traffic when needed.
This lane would be available to support alternative forms of transportation in the future such as
autonomous vehicles.
The City of Clearwater, FDOT, and Forward Pinellas all support PSTA in the effort to provide as
much infrastructure as possible for transit operations.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 10/2/2017
Resolution No. 17-36
RESOLUTION NO. 17-36
A RESOLUTION OF THE CLEARWATER CITY COUNCIL
SUPPORTING THE PINELLAS SUNCOAST TRANSIT
AUTHORITY (PSTA) IN ITS EFFORTS TO DESIGN AND
CONSTRUCT A BUS WAY ON THE MEMORIAL
CAUSEWAY AND BRIDGE CONNECTING DOWNTOWN
CLEARWATER TO CLEARWATER BEACH;
REQUESTING ADMINISTRATION TO WORK WITH PSTA,
FORWARD PINELLAS AND STAKEHOLDERS TO
FINALIZE ENGINEERING AND COST ESTIMATES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Clearwater Beach is one of the top beaches in the world attracting
visitors and residents alike; and
WHEREAS, Maximizing access to beach hotels, restaurants, events and
employment opportunities are key to the vitality of the economy of Pinellas County; and
WHEREAS, PSTA and the City of Clearwater (City) desire a more robust and
innovative public transportation system that incorporates evolving technologies to
benefit the residents, employees and visitors in Pinellas County; and
WHEREAS, the City is committed to a vision for better public transportation
options as demonstrated through its partnership with PSTA for the beach trolley
services and the Clearwater Beach Bus Way as well its contract with the Clearwater
Ferry; and
WHEREAS, PSTA has received a grant of $1.0 million in SFY18 from the State
Legislature to complete the design of the Clearwater Beach Bus Way from the base of
the Memorial Causeway Bridge to the planned Clearwater Beach Transit Center (under
construction); and
WHEREAS, the City and PSTA are working in partnership with the Florida
Department of Transportation to develop up to two concepts for consideration in the
design process; and
WHEREAS, PSTA will submit the Project to the United States Department of
Transportation - Transportation Investment Generating Economic Recovery (TIGER)
program by a deadline of October 16, 2017 with the anticipation of construction to begin
no later than the end of FY2020; and
WHEREAS, PSTA and City representatives will continue discussions with
stakeholders through the design and construction of the Project; and
WHEREAS, the Project would benefit visitors and residents by providing
congestion free public transportation services across the bridge in addition to being
Resolution No. 17-36
regularly available for use by first responders and available for emergency/hurricane
evacuation by residents, as needed; and
WHEREAS, the construction of an exclusive running way would lend itself for use
by future projects and technologies such as autonomous or driverless vehicles; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1.City Council recognizes the benefits of improved transit
connections to the City’s and County’s economic vitality and hereby supports the
Pinellas Suncoast Transit Authority in its efforts to design and construct the Clearwater
Beach Bus Way connecting downtown Clearwater to Clearwater Beach in partnership
with the Florida Department of Transportation.
Section 2.City Council requests City administration to work with PSTA,
Forward Pinellas and other stakeholders to finalize engineering and cost estimates for
the Clearwater Beach Bus Way.
Section 3.This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this _______________ day of _________________,
2017.
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_______________________________________________________
Matthew Smith Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3869
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 2.2
SUBJECT/RECOMMENDATION:
Award a construction contract for the Memorial Causeway Subaqueous Pipeline Project
(14-0041-UT) to Andrew Sitework, LLC. of Fort Myers, Florida, in the amount of $3,048,602.70,
which is the lowest responsible bid received in accordance with plans and specifications of the
project; approve Supplemental 1 Work Order to Engineer of Record (EOR) King Engineering in
the amount of $187,074.00; and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Memorial Causeway Subaqueous Pipeline Project consists of installing a 24-inch
replacement force main across Clearwater Harbor from Bayway Blvd. to State Road 60 and a
20-inch water main across the Intracoastal Waterway from the Memorial Causeway to Drew
Street.
The goal of this project is to replace a 20-inch force main that is approaching the end of its
useful life and add a new 20-inch water main that could also be used as a force main or
reclaimed water main in the event one of the existing pipes crossing the Intracoastal Waterway
have issues in the future.
Four bids were received with Andrew Sitework, LLC. the lowest responsible bidder in the
amount of $3,048,602.70. After comparing and evaluating the bids, EOR King Engineering
recommends awarding the construction contract to Andrew Sitework, LLC.
December 4, 2014, City Council approved the initial work order to EOR King Engineering
for design, permitting, and bidding services of Clearwater Memorial Causeway
Subaqueous Pipeline Project in the amount of $336,746.
This Supplemental Work Order to EOR King Engineering provides for Limited Construction
Engineering Services of the project, for a total work order value of $523,820.
It is anticipated that construction will be accomplished in 365 days.
The City of Clearwater’s Public Utilities Department is responsible for owning, operating
and maintaining the force main and water main.
APPROPRIATION CODE AND AMOUNT:
327-96665-561300-535-000-0000 $ 187,074.00
327-96665-563800-535-000-0000 $2,082,281.30
382-96783-563800-533-000-0000 $ 966,321.40
Resolution 17-10 was passed on March 16, 2017, establishing the City’s intent to reimburse
certain project costs incurred with future tax-exempt financing. The projects identified with 2018
revenue bonds as a funding source were included in the project list associated with Resolution
17-10.
Sufficient budget for interim financing or funding with 2018 Water and Sewer Revenue bond
proceeds, when issued, is available in bond project 0382-96783, Water System Upgrades/
Improvements in the amount of $966,321.40 and $2,269,355.30 is available in Utilities Renewal
& Replacement Project 0327-96665, Sanitary Sewer R & R, to fund the project.
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3869
Page 2 City of Clearwater Printed on 10/2/2017
UNIT QTY UNIT
TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1A Mobilization (Maximum of 5%)LS 1 $ 79,930.00 $ 79,930.00 $ 90,000.00 $ 90,000.00 $ 110,000.00 $ 110,000.00 $ 188,900.00 $ 188,900.00
2A Maintenance of Traffic (Maximum of 3%)LS 1 $ 44,020.00 $ 44,020.00 $ 55,000.00 $ 55,000.00 $ 66,000.00 $ 66,000.00 $ 112,000.00 $ 112,000.00
3A 24" HDPE DR-9 Force Main Pipe by HDD LF 2,400 $ 582.00 $ 1,396,800.00 $ 690.00 $ 1,656,000.00 $ 490.00 $ 1,176,000.00 $ 1,100.00 $ 2,640,000.00
4A 16” Ductile Iron Force Main Pipe by Open Cut LF 100 $ 118.00 $ 11,800.00 $ 80.00 $ 8,000.00 $ 120.00 $ 12,000.00 $ 400.00 $ 40,000.00
5A 20” Ductile Iron Force Main Pipe by Open Cut LF 100 $ 152.00 $ 15,200.00 $ 100.00 $ 10,000.00 $ 130.00 $ 13,000.00 $ 450.00 $ 45,000.00
6A 24” Ductile Iron Force Main Pipe by Open Cut LF 100 $ 229.00 $ 22,900.00 $ 120.00 $ 12,000.00 $ 725.00 $ 72,500.00 $ 500.00 $ 50,000.00
7A Ductile Iron Fittings TON 3 $ 100.00 $ 300.00 $ 10,000.00 $ 30,000.00 $ 13,000.00 $ 39,000.00 $ 25,000.00 $ 75,000.00
8A 16" Line Stop EA 1 $ 9,487.00 $ 9,487.00 $ 3,000.00 $ 3,000.00 $ 23,000.00 $ 23,000.00 $ 14,000.00 $ 14,000.00
9A 20" Line Stop EA 1 $ 14,825.00 $ 14,825.00 $ 5,000.00 $ 5,000.00 $ 28,000.00 $ 28,000.00 $ 20,000.00 $ 20,000.00
10A 16" Tapping Sleeve and Valve EA 1 $ 23,416.00 $ 23,416.00 $ 20,000.00 $ 20,000.00 $ 61,000.00 $ 61,000.00 $ 35,000.00 $ 35,000.00
11A 20" Tapping Sleeve and Valve EA 1 $ 31,375.00 $ 31,375.00 $ 26,000.00 $ 26,000.00 $ 69,000.00 $ 69,000.00 $ 45,000.00 $ 45,000.00
12A Combination Air/Vacuum Valve Assembly EA 2 $ 8,350.00 $ 16,700.00 $ 6,000.00 $ 12,000.00 $ 5,700.00 $ 11,400.00 $ 8,000.00 $ 16,000.00
13A Flowable Fill CYD 220 $ 242.00 $ 53,240.00 $ 175.00 $ 38,500.00 $ 260.00 $ 57,200.00 $ 300.00 $ 66,000.00
14A 2"Mill &Overlay SP-12.5 Asphalt Restoration on Bayway
Blvd.
SY 300 $ 72.30 $ 21,690.00 $ 48.00 $ 14,400.00 $ 30.00 $ 9,000.00 $ 60.00 $ 18,000.00
15A Site Restoration LS 1 $ 26,000.00 $ 26,000.00 $ 3,000.00 $ 3,000.00 $ 85,000.00 $ 85,000.00 $ 173,000.00 $ 173,000.00
16A Temporary Asphalt Pedestrian Trail,Access Drives and
Restoration LS 1 $ 111,600.00 $ 111,600.00 $ 20,000.00 $ 20,000.00 $ 163,714.82 $ 163,714.82 $ 100,000.00 $ 100,000.00
17A Floating Turbidity Barriers LS 1 $ 13,700.00 $ 13,700.00 $ 2,000.00 $ 2,000.00 $ 9,500.00 $ 9,500.00 $ 13,000.00 $ 13,000.00
Subtotal (Items 1A-17A) $ 1,892,983.00 $ 2,004,900.00 $ 2,005,314.82 $ 3,650,900.00
18A Sanitary Sewer 10% Contingency LS 1 $ 189,298.30 $ 189,298.30 $ 200,490.00 $ 200,490.00 $ 200,531.48 $ 200,531.48 $ 365,090.00 $ 365,090.00
Part A Total (Items 1A-18A) $ 2,082,281.30 $ 2,205,390.00 $ 2,205,846.30 $ 4,015,990.00
1B Mobilization (Maximum of 5%)LS 1 43,809.00$ 43,809.00$ 50,000.00$ 50,000.00$ 67,000.00$ $ 67,000.00 90,000.00$ $ 90,000.00
2B Maintenance of Traffic (Maximum of 3%)LS 1 20,631.00$ 20,631.00$ 30,000.00$ 30,000.00$ 40,000.00$ $ 40,000.00 54,000.00$ $ 54,000.00
3B 20" HDPE DR-11 Water Main Pipe by HDD LF 1,500 297.00$ 445,500.00$ 470.00$ 705,000.00$ 395.00$ $ 592,500.00 700.00$ $ 1,050,000.00
4B 20” Ductile Iron Water Main Pipe by Open Cut LF 800 266.20$ 212,960.00$ 300.00$ 240,000.00$ 220.00$ $ 176,000.00 300.00$ $ 240,000.00
5B Ductile Iron Fittings TON 3 100.00$ 300.00$ 20,000.00$ 60,000.00$ 15,000.00$ $ 45,000.00 25,000.00$ $ 75,000.00
6B 20” Resilient Wedge Gate Valves with Box EA 3 15,155.00$ 45,465.00$ 13,000.00$ 39,000.00$ 28,000.00$ $ 84,000.00 15,000.00$ $ 45,000.00
7B 16" Tapping Sleeve and Valve EA 1 15,040.00$ 15,040.00$ 20,000.00$ 20,000.00$ 30,000.00$ $ 30,000.00 30,000.00$ $ 30,000.00
8B Combination Air/Vacuum Valve Assembly EA 1 8,630.00$ 8,630.00$ 5,000.00$ 5,000.00$ 11,000.00$ $ 11,000.00 6,000.00$ $ 6,000.00
9B Coachman Park Site Restoration LS 1 37,852.00$ 37,852.00$ 10,000.00$ 10,000.00$ 73,022.22$ $ 73,022.22 132,000.00$ $ 132,000.00
10B Site Restoration LS 1 15,800.00$ 15,800.00$ 4,000.00$ 4,000.00$ 85,000.00$ $ 85,000.00 20,000.00$ $ 20,000.00
11B Temporary Access Drives LS 1 14,869.00$ 14,869.00$ 2,000.00$ 2,000.00$ 14,000.00$ $ 14,000.00 5,500.00$ $ 5,500.00
12B Floating Turbidity Barriers LS 1 5,228.00$ 5,228.00$ 1,000.00$ 1,000.00$ 13,000.00$ $ 13,000.00 4,500.00$ $ 4,500.00
13B Televise Existing 20-inch Ball Joint Water Main LF 300 41.30$ 12,390.00$ 10.00$ 3,000.00$ 50.00$ 15,000.00$ 58.00$ 17,400.00$
Subtotal (Items 1B-13B) $ 878,474.00 $ 1,169,000.00 $ 1,245,522.22 $ 1,769,400.00
14B Potable Water System 10% Contingency LS 1 87,847.40$ $ 87,847.40 116,900.00$ $ 116,900.00 124,552.22$ $ 124,552.22 176,940.00$ $ 176,940.00
Part B Total (Items 1B-14B) $ 966,321.40 $ 1,285,900.00 $ 1,370,074.44 $ 1,946,340.00
Subtotal $ 2,771,457.00 $ 3,173,900.00 $ 3,250,837.04 $ 5,420,300.00
Total Contingency $ 277,145.70 $ 317,390.00 $ 325,083.70 $ 542,030.00
Total Contract $ 3,048,602.70 $ 3,491,290.00 $ 3,575,920.74 $ 5,962,330.00
BIDDER'S GRAND TOTAL (Part A + Part B) $ 3,048,602.70 $ 3,491,290.00 $ 3,575,920.74 $ 5,962,330.00
Metro Equipment Services, Inc.
9415 SW 72nd St. Miami,
FL 33173
Southern Underground Industries
5979 NW 151st St.
Miami Lakes, FL 33014
Westra Construction Corp.
1263 12th Ave. E.
Palmetto, FL 34221
Part B – Potable Water Main System
Bid Opening Date: August 30, 2017 Award Date: October 5, 2017
BID ITEMS
Part A – Sanitary Sewer System
Memorial Causeway Subaqueous Pipeline Project # 14-0041-UT
Andrew Sitework, LLC
2511 Palm Ave Fort
Myers, FL 33916
CONTRACTOR REFERENCE SUMMARY
Project: Clearwater Memorial Causeway Subaqueous Pipelines
Bid No: 14-0041-UT
Contractor: Andrew Site Work, LLC
Reference: Angel Lafita – Project Manager, Pinellas County, Florida
Date of Phone Call: September 6, 2017
1. What kind of project did the Contractor work with you on?
Andrew Site Work was the general contractor for construction of the County’s
1,850 LF subaqueous directional bore crossing Indian Shores Intracoastal
Waterway, along with manhole lining, complicated tie-ins and sound barriers.
2. What was the construction cost of the project?
Approximately $1.1M.
3. What year was the contract completed?
2015.
4. Did Contractor do quality work, i.e. were you pleased with his performance?
Yes, very professional.
5. Was the contractor easy to contact and work with?
Yes; kept excellent coordination with the subcontractor.
6. Where there any delays/schedule issues? Did Contractor complete work within
the specified contract time period?
No delays, project completed 100 days ahead of the schedule.
7. Were there any significant change orders?
No
8. If you had the choice, would you use this Contactor again?
Yes, very good contractor to work with.
CONTRACTOR REFERENCE SUMMARY
Project: Clearwater Memorial Causeway Subaqueous Pipelines
Bid No: 14-0041-UT
Contractor: Andrew Site Work, LLC
Reference: Susan Martelli, PE, Metzger & Willard
Date of Phone Call: September 6, 2017
1. What kind of project did the Contractor work with you on?
Andrew Site Work was the general contractor for construction of 1,100 LF of (2)
8-inch bundled FPVC subaqueous directional drill including the open cut of 4,000
LF of 8-inch DIP and PVC pipe.
2. What was the construction cost of the project?
Approximately $1.0M.
3. What year was the contract completed?
2014.
4. Did Contractor do quality work, i.e. were you pleased with their performance?
Yes.
5. Was the contractor easy to contact and work with?
Yes.
6. Where there any delays/schedule issues? Did Contractor complete work within
the specified contract time period?
No delays.
7. Were there any significant change orders?
All of them were due to design changes that the County requested. No change
orders were driven by the Contractor.
8. If you had the choice, would you use this Contactor again?
Yes.
CONTRACTOR REFERENCE SUMMARY
Project: Clearwater Memorial Causeway Subaqueous Pipelines
Bid No: 14-0041-UT
Contractor: Andrew Site Work, LLC
Reference: William H. Sperry – PE, City of Cape Coral, Florida
Date of Phone Call: September 6, 2017
1. What kind of project did the Contractor work with you on?
Andrew Site Work was the general contractor for construction of 32,000 LF of 2-
inch, 4-inch, 6-inch and 8-inch C-900 PVC by open cut including water service,
fire hydrants and restoration.
2. What was the construction cost of the project?
Approximately $12.7M.
3. What year was the contract completed?
2015.
4. Did Contractor do quality work, i.e. were you pleased with his performance?
Yes, very successful project.
5. Was the contractor easy to contact and work with?
Yes, continued correspondence with Contractor.
6. Where there any delays/schedule issues? Did Contractor complete work within
the specified contract time period?
No delays.
7. Were there any significant change orders?
No
8. If you had the choice, would you use this Contactor again?
Yes, highly recommended.
Bidders' Average
Unit Price
Bidders' Average
Total Price
UNIT QTY UNIT
PRICE TOTAL UNIT
PRICE TOTAL UNIT PRICE TOTAL UNIT
PRICE TOTAL UNIT PRICE TOTAL
1A Mobilization (Maximum of 5%)LS 1 $ 79,930.00 $ 79,930.00 $ 90,000.00 $ 90,000.00 $ 110,000.00 $ 110,000.00 $ 188,900.00 $ 188,900.00 $ 117,207.50 $ 117,207.50
2A Maintenance of Traffic (Maximum of 3%)LS 1 $ 44,020.00 $ 44,020.00 $ 55,000.00 $ 55,000.00 $ 66,000.00 $ 66,000.00 $ 112,000.00 $ 112,000.00 $ 69,255.00 $ 69,255.00
3A 24" HDPE DR-9 Force Main Pipe by HDD LF 2,400 $ 582.00 $ 1,396,800.00 $ 690.00 $ 1,656,000.00 $ 490.00 $ 1,176,000.00 $ 1,100.00 $ 2,640,000.00 $ 715.50 $ 1,717,200.00
4A 16” Ductile Iron Force Main Pipe by Open Cut LF 100 $ 118.00 $ 11,800.00 $ 80.00 $ 8,000.00 $ 120.00 $ 12,000.00 $ 400.00 $ 40,000.00 $ 179.50 $ 17,950.00
5A 20” Ductile Iron Force Main Pipe by Open Cut LF 100 $ 152.00 $ 15,200.00 $ 100.00 $ 10,000.00 $ 130.00 $ 13,000.00 $ 450.00 $ 45,000.00 $ 208.00 $ 20,800.00
6A 24” Ductile Iron Force Main Pipe by Open Cut LF 100 $ 229.00 $ 22,900.00 $ 120.00 $ 12,000.00 $ 725.00 $ 72,500.00 $ 500.00 $ 50,000.00 $ 393.50 $ 39,350.00
7A Ductile Iron Fittings TON 3 $ 100.00 $ 300.00 $ 10,000.00 $ 30,000.00 $ 13,000.00 $ 39,000.00 $ 25,000.00 $ 75,000.00 $ 12,025.00 $ 36,075.00
8A 16" Line Stop EA 1 $ 9,487.00 $ 9,487.00 $ 3,000.00 $ 3,000.00 $ 23,000.00 $ 23,000.00 $ 14,000.00 $ 14,000.00 $ 12,371.75 $ 12,371.75
9A 20" Line Stop EA 1 $ 14,825.00 $ 14,825.00 $ 5,000.00 $ 5,000.00 $ 28,000.00 $ 28,000.00 $ 20,000.00 $ 20,000.00 $ 16,956.25 $ 16,956.25
10A 16" Tapping Sleeve and Valve EA 1 $ 23,416.00 $ 23,416.00 $ 20,000.00 $ 20,000.00 $ 61,000.00 $ 61,000.00 $ 35,000.00 $ 35,000.00 $ 34,854.00 $ 34,854.00
11A 20" Tapping Sleeve and Valve EA 1 $ 31,375.00 $ 31,375.00 $ 26,000.00 $ 26,000.00 $ 69,000.00 $ 69,000.00 $ 45,000.00 $ 45,000.00 $ 42,843.75 $ 42,843.75
12A Combination Air/Vacuum Valve Assembly EA 2 $ 8,350.00 $ 16,700.00 $ 6,000.00 $ 12,000.00 $ 5,700.00 $ 11,400.00 $ 8,000.00 $ 16,000.00 $ 7,012.50 $ 14,025.00
13A Flowable Fill CYD 220 $ 242.00 $ 53,240.00 $ 175.00 $ 38,500.00 $ 260.00 $ 57,200.00 $ 300.00 $ 66,000.00 $ 244.25 $ 53,735.00
14A 2"Mill &Overlay SP-12.5 Asphalt Restoration on Bayway
Blvd.
SY 300 $ 72.30 $ 21,690.00 $ 48.00 $ 14,400.00 $ 30.00 $ 9,000.00 $ 60.00 $ 18,000.00 $ 52.58 $ 15,772.50
15A Site Restoration LS 1 $ 26,000.00 $ 26,000.00 $ 3,000.00 $ 3,000.00 $ 85,000.00 $ 85,000.00 $ 173,000.00 $ 173,000.00 $ 71,750.00 $ 71,750.00
16A Temporary Asphalt Pedestrian Trail,Access Drives and
Restoration LS 1 $ 111,600.00 $ 111,600.00 $ 20,000.00 $ 20,000.00 $ 163,714.82 $ 163,714.82 $ 100,000.00 $ 100,000.00 $ 98,828.71 $ 98,828.71
17A Floating Turbidity Barriers LS 1 $ 13,700.00 $ 13,700.00 $ 2,000.00 $ 2,000.00 $ 9,500.00 $ 9,500.00 $ 13,000.00 $ 13,000.00 $ 9,550.00 $ 9,550.00
Subtotal (Items 1A-17A) $ 1,892,983.00 $ 2,004,900.00 $ 2,005,314.82 $ 3,650,900.00 $ 2,388,524.46
18A Sanitary Sewer 10% Contingency LS 1 $ 189,298.30 $ 189,298.30 $ 200,490.00 $ 200,490.00 $ 200,531.48 $ 200,531.48 $ 365,090.00 $ 365,090.00 $ 238,852.45 $ 238,852.45
Part A Total (Items 1A-18A) $ 2,082,281.30 $ 2,205,390.00 $ 2,205,846.30 $ 4,015,990.00 $ 2,627,376.90
1B Mobilization (Maximum of 5%)LS 1 43,809.00$ 43,809.00$ 50,000.00$ 50,000.00$ 67,000.00$ $ 67,000.00 90,000.00$ $ 90,000.00 $ 62,702.25 $ 62,702.25
2B Maintenance of Traffic (Maximum of 3%)LS 1 20,631.00$ 20,631.00$ 30,000.00$ 30,000.00$ 40,000.00$ $ 40,000.00 54,000.00$ $ 54,000.00 $ 36,157.75 $ 36,157.75
3B 20" HDPE DR-11 Water Main Pipe by HDD LF 1,500 297.00$ 445,500.00$ 470.00$ 705,000.00$ 395.00$ $ 592,500.00 700.00$ $ 1,050,000.00 $ 465.50 $ 698,250.00
4B 20” Ductile Iron Water Main Pipe by Open Cut LF 800 266.20$ 212,960.00$ 300.00$ 240,000.00$ 220.00$ $ 176,000.00 300.00$ $ 240,000.00 $ 271.55 $ 217,240.00
5B Ductile Iron Fittings TON 3 100.00$ 300.00$ 20,000.00$ 60,000.00$ 15,000.00$ $ 45,000.00 25,000.00$ $ 75,000.00 $ 15,025.00 $ 45,075.00
6B 20” Resilient Wedge Gate Valves with Box EA 3 15,155.00$ 45,465.00$ 13,000.00$ 39,000.00$ 28,000.00$ $ 84,000.00 15,000.00$ $ 45,000.00 $ 17,788.75 $ 53,366.25
7B 16" Tapping Sleeve and Valve EA 1 15,040.00$ 15,040.00$ 20,000.00$ 20,000.00$ 30,000.00$ $ 30,000.00 30,000.00$ $ 30,000.00 $ 23,760.00 $ 23,760.00
8B Combination Air/Vacuum Valve Assembly EA 1 8,630.00$ 8,630.00$ 5,000.00$ 5,000.00$ 11,000.00$ $ 11,000.00 6,000.00$ $ 6,000.00 $ 7,657.50 $ 7,657.50
9B Coachman Park Site Restoration LS 1 37,852.00$ 37,852.00$ 10,000.00$ 10,000.00$ 73,022.22$ $ 73,022.22 132,000.00$ $ 132,000.00 $ 63,218.56 $ 63,218.56
10B Site Restoration LS 1 15,800.00$ 15,800.00$ 4,000.00$ 4,000.00$ 85,000.00$ $ 85,000.00 20,000.00$ $ 20,000.00 $ 31,200.00 $ 31,200.00
11B Temporary Access Drives LS 1 14,869.00$ 14,869.00$ 2,000.00$ 2,000.00$ 14,000.00$ $ 14,000.00 5,500.00$ $ 5,500.00 $ 9,092.25 $ 9,092.25
12B Floating Turbidity Barriers LS 1 5,228.00$ 5,228.00$ 1,000.00$ 1,000.00$ 13,000.00$ $ 13,000.00 4,500.00$ $ 4,500.00 $ 5,932.00 $ 5,932.00
13B Televise Existing 20-inch Ball Joint Water Main LF 300 41.30$ 12,390.00$ 10.00$ 3,000.00$ 50.00$ 15,000.00$ 58.00$ 17,400.00$ $ 39.83 $ 11,947.50
Subtotal (Items 1B-13B) $ 878,474.00 $ 1,169,000.00 $ 1,245,522.22 $ 1,769,400.00 $ 1,265,599.06
14B Potable Water System 10% Contingency LS 1 87,847.40$ $ 87,847.40 116,900.00$ $ 116,900.00 124,552.22$ $ 124,552.22 176,940.00$ $ 176,940.00 126,559.91$ $ 126,559.91
Part B Total (Items 1B-14B) $ 966,321.40 $ 1,285,900.00 $ 1,370,074.44 $ 1,946,340.00 $ 1,392,158.96
Subtotal $ 2,771,457.00 $ 3,173,900.00 $ 3,250,837.04 $ 5,420,300.00 $ 3,654,123.51
Total Contingency $ 277,145.70 $ 317,390.00 $ 325,083.70 $ 542,030.00 $ 365,412.35
Total Contract $ 3,048,602.70 $ 3,491,290.00 $ 3,575,920.74 $ 5,962,330.00 $ 4,019,535.86
BIDDER'S GRAND TOTAL (Part A + Part B) $ 3,048,602.70 $ 3,491,290.00 $ 3,575,920.74 $ 5,962,330.00 $ 4,019,535.86
Part B – Potable Water Main System
Bid Opening Date: August 30, 2017 Award Date: October 5, 2017
BID ITEMS
Part A – Sanitary Sewer System
Memorial Causeway Subaqueous Pipeline Project # 14-0041-UT
Andrew Sitework, LLC
2511 Palm Ave
Fort Myers, FL 33916
Metro Equipment Services, Inc.
9415 SW 72nd St. Miami,
FL 33173
Southern Underground Industries
5979 NW 151st St.
Miami Lakes, FL 33014
Westra Construction Corp.
1263 12th Ave. E.
Palmetto, FL 34221
SECTION V Page i Updated: 2/6/2017
SECTION V
CONTRACT DOCUMENTS
Table of Contents
PUBLIC CONSTRUCTION BOND ......................................................................................................... 1
CONTRACT ................................................................................................................................................ 3
CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 7
PROPOSAL/BID BOND ............................................................................................................................ 8
AFFIDAVIT ................................................................................................................................................ 9
NON COLLUSION AFFIDAVIT............................................................................................................ 10
PROPOSAL ............................................................................................................................................... 11
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 13
BIDDER’S PROPOSAL ........................................................................................................................... 14
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM ....................................................................................................................... 16
SECTION V Page 1 of 16 Updated: 2/6/2017
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(1)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant
under this bond for payment must be in accordance with the notice and time limitation provisions in
subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the
work after a default or abandonment, the contractor shall provide to the public entity a certified copy
of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt
payment for construction services, the public entity may not make a payment to the contractor until the
contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
Andrew Sitework, LLC
2511 Palm Ave. Fort Myers,
FL 33916
239-226-1606
[name]
[principal business address]
[phone number]
City of Clearwater
Engineering Dept.
100 S. Myrtle Avenue
Clearwater, FL 33756
(727) 562-4747
PROJECT NAME: MEMORIAL CAUSEWAY SUBAQUEOUS PIPELINES
PROJECT NO.: 14-0041-UT
PROJECT DESCRIPTION: A replacement force main across Clearwater Harbor from Bayway Blvd. to
State Road (S.R.) 60 (approximately 2,500 LF); A new water main across the Intracoastal Waterway from
the Memorial Causeway to Drew Street (approximately 2,300 LF).
BY THIS BOND, We, __________________________________, as Contractor, and
__________________________________________________, a corporation, as Surety, are bound to
the City of Clearwater, Florida, herein called Owner, in the sum of $3,048,602.70, for payment of which
we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally.
THE CONDITION OF THIS BOND is that if Contractor:
1.Performs the contract dated _________________, between Contractor and Owner for
construction of CLEARWATER MEMORIAL CAUSEWAY SUBAQUEOUS PIPELINES, the
contract documents being made a part of this bond by reference (which include the Advertisement
for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans,
Technical Specifications and Appendix, and such alterations as may be made in said Plans and
Specifications as therein provided for), at the times and in the manner prescribed in the contract;
and
2.Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes,
supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor
in the prosecution of the work provided for in the contract; and
SECTION V Page 2 of 16 Updated: 2/6/2017
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(2)
3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate
proceedings, that Owner sustains because of a default by Contractor under the contract; and
4.To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their
officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional
wrongful misconduct of Contractor and persons employed or utilized by Contractor in the
performance of the construction contract; and
5.Performs the guarantee of all work and materials furnished under the contract for the time
specified in the contract, then this bond is void; otherwise it remains in full force.
6.Any action instituted by a claimant under this bond for payment must be in accordance with the
notice and time limitation provisions in Section 255.05(2), Florida Statutes.
7.Any changes in or under the contract documents and compliance or noncompliance with any
formalities connected with the contract or the changes does not affect Surety’s obligation under
this bond, and Surety does hereby waive notice of any such change, extension of time, alteration
or addition to the terms of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of
________________, 20___.
(If sole Ownership or Partnership, two (2) Witnesses required).
(If Corporation, Secretary only will attest and affix seal).
Andrew Sitework, LLC
By: ____________________________
Title: ____________________________
Print Name: ____________________________
WITNESS: WITNESS:
_______________________________________ _______________________________________
Corporate Secretary or Witness Print Name: ____________________________
Print Name: _____________________________
(affix corporate seal) _______________________________________
(Corporate Surety)
By: _________________________________
ATTORNEY-IN-FACT
Print Name: ___________________________
(affix corporate seal)
(Power of Attorney must be attached)
SECTION V Page 3 of 16 Updated: 2/6/2017
CONTRACT
(1)
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City
of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
_____________________________________, of the City of ____________________ County of
__________________________ and State of Florida, hereinafter designated as the "Contractor".
[Or, if out of state:]
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City
of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
_____________________________________, a/an _____________(State) Corporation authorized to do
business in the State of Florida, of the City of ____________________ County of
__________________________ and State of ____________, hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on the
part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their
own cost and expense perform all labor, furnish all materials, tools and equipment for the following:
PROJECT NAME: MEMORIAL CAUSEWAY SUBAQUEOUS PIPELINES
PROJECT NO.: 14-0041-UT
in the amount of $ 3,048,602.70
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement,
instructions to bidders, general conditions, technical specifications, proposal and bond, which may be
hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor,
then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the
right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
SECTION V Page 4 of 16 Updated: 2/6/2017
CONTRACT
(2)
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT
AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT
OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS,
STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE
CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF
SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS
CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB
CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES
BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS
OR EMPLOYEES, TO THE LIMITS OF § 725.06(2).
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to discriminate
against any employee or applicant for employment because of race, sex, religion, color, or national origin.
The aforesaid provision shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post
hereafter in conspicuous places, available for employees or applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of the non discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated herein,
it is then further agreed that the City may deduct from such sums or compensation as may be due to the
Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only
and solely represent damages which the City has sustained by reason of the failure of the Contractor to
complete the work within the time stipulated, it being further agreed that this sum is not to be construed
as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete
and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the public construction bond which is attached hereto for the faithful performance of the
terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety
or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond
ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its
own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an
additional bond or bonds in such term and amounts and with such surety or sureties as shall be
satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under
the terms and provisions of this contract until such new or additional security bond guaranteeing the
faithful performance of the work under the terms hereof shall be completed and furnished to the City in a
form satisfactory to it.
SECTION V Page 5 of 16 Updated: 2/6/2017
CONTRACT
(3)
In addition to all other contract requirements as provided by law, the contractor executing this agreement
agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com,
112 S. Osceola Ave., Clearwater, FL 33756
The contractor’s agreement to comply with public records law applies specifically to:
a)Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
d) Upon completion of the contract , transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public agency’s
custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
e)A request to inspect or copy public records relating to a public agency’s contract for services
must be made directly to the public agency. If the public agency does not possess the requested
records, the public agency shall immediately notify the contractor of the request and the
contractor must provide the records to the public agency or allow the records to be inspected or
copied within a reasonable time.
f)The contractor hereby acknowledges and agrees that if the contractor does not comply with the
public agency’s request for records, the public agency shall enforce the contract provisions in
accordance with the contract.
g)A contractor who fails to provide the public records to the public agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h)If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
SECTION V Page 6 of 16 Updated: 2/6/2017
CONTRACT
(4)
1.The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2.At least 8 business days before filing the action, the plaintiff provided written notice of
the public records request, including a statement that the contractor has not complied
with the request, to the public agency and to the contractor.
i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public
records and to the contractor at the contractor’s address listed on its contract with the public
agency or to the contractor’s registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic
format.
j)A contractor who complies with a public records request within 8 business days after the notice
is sent is not liable for the reasonable costs of enforcement.
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By: __________________________________ (SEAL)
William B. Horne, II
City Manager Attest:
Countersigned: __________________________________________
Rosemarie Call
City Clerk
By: __________________________________ Approved as to form:
George N. Cretekos,
Mayor __________________________________________
Matthew M. Smith
Assistant City Attorney
Contractor must indicate whether:
______ Corporation, ______ Partnership, ______ Company, or ______ Individual
__________________________________________
(Contractor)
By: _________________________ (SEAL)
Print Name: ________________________________
Title: _____________________________________
The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title;
where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the
Corporation – provide Affidavit.
SECTION V Page 7 of 16 Updated: 2/6/2017
CONSENT OF SURETY TO FINAL PAYMENT
TO OWNER: City of Clearwater PROJECT NAME: CLEARWATER MEMORIAL
CAUSEWAY SUBAQUEOUS PIPELINES
Engineering Dept. PROJECT NO.: 14-0041-UT
100 S. Myrtle Ave. CONTRACT DATE: [__________]
Clearwater, FL 33756 BOND NO. : [__________], recorded in O.R. Book [____],
Page [____], of the Public Records of Pinellas County, Florida.
CONTRACTOR: Andrew Sitework, LLC
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between
the Owner and the Contractor as indicated above, the:
[insert name of Surety]
[address]
[address] ,SURETY,
on bond of
Andrew Sitework, LLC
2511 Palm Ave.
Fort Myers, FL 33916 ,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater
Engineering Dept.
100 S. Myrtle Ave.
Clearwater, FL 33756 ,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______
__________________________________________
(Surety)
__________________________________________
(Signature of authorized representative)
__________________________________________
(Printed name and title)
Attest:
(Seal):
WORK ORDER INITIATION FORM 1 of 8 Revised: 7/3/2017
King Engineering Associates, Inc.
SUPPLEMENTAL WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date:August 8, 2017
Consultant Project Number:2110-215-001
City Project Number:14-0041-UT
City Plan Set Number:2014053
1.PROJECT TITLE:
Clearwater Memorial Causeway Subaqueous Pipelines Engineering Services During Construction
2.SCOPE OF SERVICES:
In December 2014, the City of Clearwater (City) authorized King Engineering Associates, Inc.
(King) to provide planning, design, permitting and bidding services for the construction of a
2,500 LF replacement force main across Clearwater Harbor from Bayway Blvd. to State Road
(S.R.) 60 and a new 2,400 LF 20-inch water main across the Intracoastal Waterway from the
Memorial Causeway to Drew Street. The project design and permitting phases have been
completed.
This Supplemental Work Order authorizes King to provide construction management and limited
field representative services during construction of the pipelines as described above.
V.CONSTRUCTION PHASE
King will provide construction management during a 13-month construction contract
period, which includes:
5.1 Attendance at the preconstruction meeting by King’s Project Manager and Project
Engineer. King will prepare the meeting agenda, invite outside utilities and
WORK ORDER INITIATION FORM 2 of 8 Revised: 7/3/2017
permitting agencies, attend and conduct the meeting and prepare and distribute
meeting minutes.
5.2 Logging, distributing, reviewing and responding to thirty-five (3) shop drawings
from the Contractor including construction progress schedule, Shop Drawings and
other miscellaneous submittals. Of these shop drawings, it is assumed that up to
10 will require a second review (total of 45 shop drawing reviews).
5.3 Attendance at up to 13 construction progress meetings and site visits by King’s
Project Manager and Project Engineer. King will prepare the meeting agenda,
attend and conduct the meetings and prepare and distribute meeting minutes by
email.
5.4 Twelve (12) periodic site visits by either King’s Project Manager or Project
Engineer to observe the progress of the work or to assist with conflict resolution.
This effort will be coordinated with the City Project Manager.
5.5 Reviewing and signing the Contractor’s pay applications. This includes reviewing
and approving the Contractor’s initial schedule of values. Verification of installed
quantities will be conducted by the City’s Field Representative.
5.6 King will address the Contractor’s Requests for Information (RFIs), which will
include:
Logging, reviewing and responding to the Contractor’s Requests for
Information (RFIs). For the purposes of this Work Order, a total of 20 RFIs is
assumed.
Miscellaneous phone calls and emails with the Contractor’s staff required to
respond to minor questions not requiring formal RFIs.
5.7 Developing and issuing Requests for Proposal (RFPs) to the Contractor for
additional work, reviewing and negotiating pricing and issuing Work Change
Directives (WCDs) to authorize the Contractor to proceed with additional work.
This includes development of supplemental drawings and tracking the contract’s
Contingency Allowance. For the purposes of this Work Order, a total of 3 RFPs
and 3 WCDs is assumed.
5.8 The City is responsible for Change Orders; however, King will assist the City with
negotiating and preparing Change Orders to the contract. For the purposes of this
Work Order, up to 2 Change Orders are assumed.
5.9 Reviewing and logging compaction and materials test reports as well as pressure
tests/disinfection reports.
5.10 The water main and the force main will be placed into service in two (2) separate
events. For each event, King will:
WORK ORDER INITIATION FORM 3 of 8 Revised: 7/3/2017
Attend a walkthrough;
Develop a partial punchlist;
Reviewing the Contractor survey As-Builts;
Prepare Record Drawings based on redlines and survey As-Builts provided by
the Contractor;
Prepare and submit water and wastewater clearance packages to the FDEP.
5.11 Developing and submitting certification packages for the following remaining
permits:
FDOT Right-of-Way Use Permit(s)
U.S. Army Corps of Engineers (USACE) Nationwide Permit
FDEP Environmental Resource Permit
5.12 Providing assistance with final closeout including:
Maintaining a punchlist throughout the project based on our site visits/field
observations and reports/field observations conducted by the City.
In addition to the partial walkthrough in Section 5.10, King will attend a
substantial and a final walkthrough and confirming that punchlist items have
been completed;
Reviewing the Contractor’s combined survey as-built;
Preparing combined Record Drawings and providing the City with signed and
sealed copies;
Providing the City with Record Drawings in PDF and AutoCAD formats;
Reviewing and computing adjustments to Contract Price and Contract Time
and assisting with preparation of the final Change Order.
5.13 Providing general Program Management including:
Maintaining routine contact and discussing construction progress and project
developments with the City’s Project Manager and designated Field
Representative;
Miscellaneous phone calls and emails and coordination with the City’s Project
Manager and other City staff, including assisting the City’s Project Manager
with miscellaneous minor project related questions and general consultation
with respect to the Contractor’s contractual obligations;
Document control including maintaining files of correspondence, meeting
minutes, Contract Documents, Change Orders, Field Orders, RFIs, Work
Change Directives, Addenda, additional Drawings issued subsequent to the
execution of the Contract, progress reports, Shop Drawing and Progress
submittals, regulatory correspondence and other Project-related documents.
At the conclusion of the project, King will combine this information into a
project dossier and submit to the City for review and comment. The project
dossier will be submitted electronically on CD/DVDROM. We have budgeted
for up to one round of City review and comment.
WORK ORDER INITIATION FORM 4 of 8 Revised: 7/3/2017
5.14 It is assumed that the City will provide a qualified full time inspector for daily
observation of the construction efforts. However, in order to certify to the FDEP
and the U.S. Army Corps of Engineers that the project has been constructed in
accordance with the FDEP and USACE permits and engineering plans and
specifications, King will provide the services of a Field Representative to observe
that the work is proceeding in general accordance with the Contract Documents
during critical stages of the work. The budget for Field Observation budgeted
level of effort is:
No hours during the first two (2) months of the construction contract.
An average of 8 hours per week for a period of two (2) months during HDD
of the water main and force main.
An average of 20 hours per month for remaining eight (8) months of the
construction contract.
No hours during the last month of the construction contract
Total Field Observation Hours: 232 hours
It is assumed that the City will provide a qualified inspector to observe the
Contractor’s work when King’s Field Representative is not on site. King will be
provided with the City inspector’s daily observation reports for review on a weekly
basis and inclusion with the project dossier submitted at the end of the project.
Additional Services
King will provide additional “out-of-scope” services on an “as-needed basis”, such as additional
field observation services due to the Contractor working extended hours, at the request of the
City, after development of a scope and fee and issuance of written authorization by the City
Project Manager.
3.PROJECT GOALS:
Project deliverables will include the following and those referenced in Attachment A:
Meeting minutes in PDF format via email.
Field Observation Reports in PDF format via email.
Responses to Contractor RFI’s in PDF format via email.
Hardcopies of Shop Drawing Review comments.
One copy of each submitted certification package.
Five (5) 24”x36” signed/seal final Record Drawings.
Two (2) 11”x17” signed/seal final Record Drawings.
Record Drawings in AutoCAD and PDF formats on CDROM.
One (1) Draft and One (1) Final Project Dossier on CD/DVDROM
WORK ORDER INITIATION FORM 5 of 8 Revised: 7/3/2017
4.BUDGET:
See attachment B. This price includes all labor and expenses anticipated to be incurred by King
Engineering Associations, Inc. for the completion of these tasks in accordance with Professional
Services Method “A” – Cost Times Multiplier Basis for a fee not to exceed One Hundred Eighty-
Seven Thousand Seventy-Four Dollars and Zero Cents ($187,074.00).
5.SCHEDULE:
All Tasks will be completed in accordance with the Contractor’s construction schedule over the
course of a 395-day construction contract duration(Notice to Proceed to Final Completion).
6.STAFF ASSIGNMENT:
Consultant Staff:
Principal:Christopher F. Kuzler, P.E.
Project Manager:Loc P. Truong, P.E.
Project Engineers:Christopher B. High, E.I.
Clerical:Paula Eldon
City’s Staff:
Lan-Anh Nguyen, PE Project Manager
Mike Vacca Public Utilities Liaison and Site Representative
Jeremy J. Brown, PE Utilities Engineering Manager
Richard G. Gardner, PE Public Utilities Assistant Director
7.CORRESPONDENCE/REPORTING/COMMUNICATION PROCEDURES:
ENGINEER’s project correspondence shall be directed to Loc P. Truong, P.E.
All City project correspondence shall be directed to the Project Manager and Public Utilities
Liaison with copies to Utilities Engineering Manager and Public Utilities Assistant Director. All
City directives must come from the Project Manager.
The City requests 48 hours notice prior to conducting fieldwork/site visits. If assistance from
Public Utilities employees is needed, the City requests 7 days notice. Fieldwork/site visits must
be approved by the Project Manager prior to mobilization.
A health and safety plan must be submitted and approved by the Project Manager prior to
conducting any fieldwork/site visits.
In addition to the original copies delivered as stated in the scope of work, all project deliverables
will be submitted in electronic format on CD or other City approved device prior to approval of
final invoice.
WORK ORDER INITIATION FORM 6 of 8 Revised: 7/3/2017
8.INVOICING/FUNDING PROCEDURES:
For work performed, invoices shall be submitted monthly to the City of Clearwater, Engineering
Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida
33758-4748. Contingency services will be billed as incurred only after written authorization is
provided by the City Project Manager to proceed with those services.
City Invoicing Code: 327-96665-561300-535-000-0000
9.INVOICING PROCEDURES
At a minimum, in addition to the invoice amount(s) the following information shall be provided
on all invoices submitted on the Work Order:
A. Project Number, Purchase Order Number and Contract Amount.
B. The time period (begin and end date) covered by the invoice.
C. A short narrative summary of activities completed in the time period
D. Contract billing method – Lump Sum or Cost Times Multiplier
E. If Lump Sum, the percent completion, amount due, previous amount earned and total
earned to date for all tasks (direct costs, if any, shall be included in lump sum amount).
F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, total earned to date for each task and other direct costs (receipts
will be required for any single item with a cost of $50 or greater or cumulative monthly
expenses greater than $100).
G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice
amounts by funding code.
10.SPECIAL CONSIDERATIONS:
The consultant named above is required to comply with Section 119.0701, Florida Statutes
(2013) where applicable.
PREPARED BY:APPROVED BY:
________________________________________________
Christopher F. Kuzler, P.E.Michael D. Quillen, PE
Executive Vice President City Engineer
King Engineering Associates, Inc.City of Clearwater
______________________________________
Date Date
Attachment “A”
WORK ORDER INITIATION FORM 7 of 8 Revised: 7/3/2017
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
CITY DELIVERABLES
1.FORMAT
The design plans shall be compiled utilizing the following methods:
1.City of Clearwater CAD standards.
2.Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2.DELIVERABLES
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard release of Autodesk, Inc.software. All block
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files (CAD and Specification files) must be delivered upon completion of project or
with 100% plan submittal to City of Clearwater.
Attachment “B”
WORK ORDER INITIATION FORM 8 of 8 Revised: 7/3/2017
Clearwater Memorial Causeway
Subaqueous Pipelines Engineering
Services During Construction
King Engineering Associates, Inc.
WORK ORDER INITIATION FORM
PROJECT BUDGET
Task Description Subconsultant
Services
Labor Total
5.0 Construction Phase Services
5.1 Pre-construction Meeting $ 1,780 $ 1,780
5.2 Submittals $ 18,217 $ 18,217
5.3 Progress Meetings $ 17,705 $ 17,705
5.4 Periodic Site Visits $ 7,100 $ 7,100
5.5 Pay Applications $ 5,460 $ 5,460
5.6 Request for Information (RFI)$ 16,930 $ 16,930
5.7 RFP/Work Change Directives $ 9,540 $ 9,540
5.8 Change Orders $ 4,220 $ 4,220
5.9 Test Reports $ 6,120 $ 6,120
5.0 FDEP Certifications for Sanitary Sewer $ 13,728 $ 13,728
5.11 Other Certifications $ 5,037 $ 5,037
5.12 Closeout Assistance $ 9,178 $ 9,178
5.13 Program Management $ 29,300 $ 29,300
5.14 Field Observation $ 25,752 $ 25,752
Subtotal, Labor and Subcontractors $170,067
Contingency Allowance (10%)$ 17,007
Grand Total $187,074
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²Prepare d b y:Eng ineer ing De p ar tm en tGeographic T echno lo gy Division100 S . M yrtle Ave, Clear water, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClea r wa ter .co m CRM LN N.T.S.xxx 08/0 9-2 9s-15e09/2 1/2017Map Gen By:Reviewed By:S-T-R:Grid #:Date:Sca le:
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Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3825
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Approve the First Amendment to the City of Clearwater’s State Housing Initiatives Partnership
(SHIP) Program Local Housing Assistance Plan covering Fiscal Years 2016-2018 and adopt
Resolution 17-31.
SUMMARY:
Florida statute 420.9079 requires counties and cities receiving State Housing Initiatives
Partnership (SHIP) Program funds to develop a 3-year Local Housing Assistance Plan (LHAP)
outlining strategies for how the funds will be utilized.
The LHAP covers state fiscal years 2016-2018. The LHAP outlines six strategies identified to
carry out affordable housing activities through SHIP funding administered by the City of
Clearwater: 1) New Construction; 2) Acquisition of Existing Homes with Rehabilitation; 3) Down
Payment and Closing Costs Assistance for Existing Homes without Rehabilitation; 4)
Owner-Occupied Rehabilitation; 5) Multi-Family Housing; and 6) Disaster Mitigation.
The First Amendment to the current LHAP (Amendment) will amend the following Section II
LHAP Strategies:
A.New Construction
B.Acquisition of Existing Homes with Rehabilitation
C.Down Payment and Closing Costs Assistance for Existing Homes without
Rehabilitation
Within each of the LHAP Strategies above, the following subsections are amended as
described:
a.Terms of the Award: Establishes the maximum assistance of $22,000 and the
maximum loan amount of $20,000 and provides loan repayment deferral for five
years and amortization for twenty years for a loan term not to exceed twenty-five
years.
b.Summary of the Strategy: Removal of the buyer’s minimum two percent contribution
of purchase price.
Exhibit C: Housing Delivery Goals Chart is also amended to increase the maximum SHIP
funding award from Eighteen Thousand dollars ($18,000) to Twenty-Two Thousand dollars
($22,000).
These modifications are intended to increase the number of loans provided to qualified
individuals by mirroring certain terms and conditions of Pinellas County’s Down Payment &
Closing Cost Assistance program. The County’s terms and conditions include a maximum
SHIP award of $20,000 and no owner’s contribution. During Fiscal Year 2017, the City closed
five DPA loans compared to more than twenty loans closed by the County’s DPA program.
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3825
The Owner Occupied Rehabilitation Strategy was also amended to require that households,
having received assistance from the city within the previous ten years, shall not be eligible for
assistance unless a hardship exists.
Lastly, the Disaster Mitigation Strategy was amended to increase the maximum award to a
household from $5,000 to $10,000. This will give staff added flexibility to assist qualifying
households following a disaster situation such as a hurricane. This increase is reflected in
Exhibit C to the LHAP.
All other terms and conditions will remain the same as previously adopted. Per Florida Statute,
the Amendment requires approval by City Council.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 10/2/2017
Resolution No. 17-31
RESOLUTION NO.17-31
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CITY OF CLEARWATER
STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)
LOCAL HOUSING ASSISTANCE PLAN COVERING STATE
FISCAL YEARS 2016-2018; MODIFYING NEW
CONSTRUCTION, ACQUISITION OF EXISTING HOMES
WITH REHABILITATION,DOWN PAYMENT AND
CLOSING COSTS ASSISTANCE FOR EXISTING HOMES
WITHOUT REHABILITATION AND OWNER OCCUPIED
REHABILITATION STRATEGIES; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the State of Florida enacted the William E. Sadowski Affordable
Housing Act, Chapter 92-317 of Florida Sessions Law, allocating a portion of
documentary stamp taxes on deeds to local governments for the development and
maintenance of affordable housing; and
WHEREAS, the State Housing Initiatives Partnership (SHIP) Act, ss.420.907-
9079, Florida Statutes (1992), and Rule Chapter 67-37, Florida Administrative Code,
requires local governments to develop a one to three-year Local Housing Assistance
Plan outlining how funds will be used, and
WHEREAS, on April 16, 2015, City Council approved the city’s 2016-2018 Local
Housing Assistance Plan (LHAP) identifying the city’s strategies for use of available
funding. Such strategies include limitations on funding and other criteria established for
each strategy, and
WHEREAS, the City of Clearwater finds that limitations on certain strategies
under the city’s LHAP need to be adjusted in order to increase the number of loans
provided to qualified individuals by establishing certain terms and conditions that are
more similar to the Pinellas County Down Payment & Closing Cost Assistance program.
Strategies needing adjustments are New Construction, Acquisition of Existing Homes
with Rehabilitation, Down Payment and Closing Cost Assistance for Existing Homes
without Rehabilitation and Owner Occupied Rehabilitation.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City of Clearwater hereby amends the Local Housing Assistance
Plan, as attached hereto and incorporated herein (Exhibit “A”) for submission to the
Florida Housing Finance Corporation as required by ss. 420.907-420.9079, Florida
Statutes, for state fiscal years 2015-16, 2016-17 and 2017-18.
Resolution No. 17-312
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of _____________, 2017.
______________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
1
CITY OF CLEARWATER
SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP)
2015-2016, 2016-2017, and 2017-2018
ECONOMIC DEVELOPMENT & HOUSING DEPARTMENT
SHIP LHAP – Adopted April 16, 2015
As Amended, October, 2017
APRIL 2015
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
2
Table of Contents
Title Page #:
Section I.
General Program Description:
4
Section II.
LHAP Strategies:
A: New Construction 7
B: Acquisition of Existing Homes with Rehabilitation 10
C: Down Payment Assistance for Existing Homes without Rehabilitation 14
D: Owner-Occupied Rehabilitation 17
E: Multi-Family Housing 20
F: Disaster Mitigation Strategy 23
Section III.
LHAP Incentive Strategies:
A: Expedited Permitting 24
B: Ongoing Review Process 24
C: The allowance of flexibility densities for affordable housing 25
D: The reduction of parking setback requirements for affordable housing 25
E: The allowance of flexible lot configurations, including zero-lot-line configuration for 26
affordable housing
F: The preparation of a printed inventory of locally-owned public lands suitable for affordable 26
housing
G: The support of development near transportation hubs, and major employment centers 27
and mixed-used development
Section IV.
Exhibits:
Administrative Budget for each fiscal year covered in the Plan Exhibit A
Deadlines for Encumbrances and Expenditures Exhibit B
Housing Delivery Goals Charts (HDGC) for each fiscal year covered in the Plan Exhibit C
Certification Page Exhibit D
Adopting Resolution Exhibit E
Information Sheet Exhibit F
Consolidated Action Plan Application Exhibit G
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
3
I. General Program Description:
A. Name of the participating local government and Interlocal if Applicable:
_____CITY OF CLEARWATER_______________________________________
Interlocal: Yes _______ No ____X___
If “Yes”, name of participating local government(s) in the Interlocal Agreement;
__________________________________________________________
A copy of the Interlocal Agreement must be attached as Exhibit H.
B. Purpose of the program:
Creation of the Plan is for the purpose of:
1. To meet the housing needs of the very low, low and moderate income households;
2. To expand production of and preserve affordable housing; and
3. To further the housing element of the local government comprehensive plan specific to
affordable housing
C. Fiscal years covered by the Plan: 2015-2016, 2016-2017 and 2017-2018
D. Governance:
The SHIP Program is established in accordance with Section 420.907-9079,
Florida Statutes and Chapter 67-37, Florida Administrative Code.
Cities and Counties must be in compliance with these applicable statutes, rules and any
additional requirements as established through the Legislative process.
E. Local Housing Partnership:
The SHIP Program encourages building active partnerships between government,
lenders, builders and developers, real estate professionals, advocates for low-
income persons and community groups.
F. Leveraging:
The Plan is intended to increase the availability of affordable residential units by combining
local resources and cost saving measures into a local housing partnership and using public
and private funds to reduce the cost of housing. SHIP funds may be leveraged with or used
to supplement other Florida Housing Finance Corporation programs and to provide local
match to obtain federal housing grants or programs.
G. Public Input:
Public input was solicited through face to face meetings with housing providers, social
service providers and local lenders and neighborhood associations. Public input was
solicited through the local newspaper in the advertising of the Local Housing Assistance
Plan and the Notice of Funding Availability.
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
4
H. Advertising and Outreach:
SHIP funding availability shall be advertised in a newspaper of general circulation and
periodicals serving ethnic and diverse neighborhoods, at least 30 days before the beginning
of the application period. If no funding is available due to a waiting list, no notice of funding
availability is required.
I. Discrimination:
In accordance with the provisions of ss.760.20-760.37, it is unlawful to discriminate on the
basis of race, color, religion, sex, national origin, age, handicap, or marital status in the
award application process for eligible housing.
J. Support Services and Counseling:
Support services are available from various sources. Available support services may
include but are not limited to: Homeownership Counseling (Pre and Post), Credit
Counseling, Tenant Counseling and Transportation.
K. Purchase Price Limits:
The sales price or value of new or existing eligible housing may not exceed 90% of the
average area purchase price in the statistical area in which the eligible housing is located.
Such average area purchase price may be that calculated for any 12-month period beginning
not earlier than the fourth calendar year prior to the year in which the award occurs. The
sales price of new and existing units, which can be lower but may not exceed 90% of the
median area purchase price established by the U.S. Treasury Department or as described
above.
The methodology used is:
_X___ U.S. Treasury Department
_____ Local HFA Numbers
L. Income Limits, Rent Limits and Affordability:
The Income and Rent Limits used in the SHIP Program are updated annually by the
Department of Housing and Urban Development and posted at www.floridahousing.org.
Affordable means that monthly rents or mortgage payments including taxes and insurance do
not exceed 30 percent of that amount which represents the percentage of the median annual
gross income for the households as indicated in Sections 420.9071, F.S. However, it is not
the intent to limit an individual household’s ability to devote more than 30% of its income
for housing, and housing for which a household devotes more than 30% of its income shall
be deemed Affordable if the first institutional mortgage lender is satisfied that the household
can afford mortgage payments in excess of the 30% benchmark and in the case of rental
housing does not exceed those rental limits adjusted for bedroom size.
M. Welfare Transition Program:
Should an eligible sponsor be used, a qualification system and selection criteria for
applications for Awards to eligible sponsors shall be developed, which includes a description
that demonstrates how eligible sponsors that employ personnel from the Welfare Transition
Program will be given preference in the selection process.
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
5
N. Monitoring and First Right of Refusal:
In the case of rental housing, the staff and any entity that has administrative authority for
implementing the local housing assistance plan assisting rental developments
shall annually monitor and determine tenant eligibility or, to the extent another governmental
entity provides the same monitoring and determination, a municipality, county or local
housing financing authority may rely on such monitoring and determination of tenant
eligibility. However, any loan or grant in the original amount of $3,000 or less shall not be
subject to these annual monitoring and determination of tenant eligibility requirements.
Tenant eligibility will be monitored annually for no less than 15 years or the term of
assistance whichever is longer unless as specified above.
Eligible sponsors that offer rental housing for sale before 15 years or that have
remaining mortgages funded under this program must give a first right of refusal to
eligible nonprofit organizations for purchase at the current market value for
continued occupancy by eligible persons.
O. Administrative Budget:
A line-item budget of proposed Administrative Expenditures is attached as Exhibit A.
City of Clearwater finds that the moneys deposited in the local housing assistance trust fund
shall be used to administer and implement the local housing assistance plan.
Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code,
states:
“A county or an eligible municipality may not exceed the 5 percent limitation on
administrative costs, unless its governing body finds, by resolution, that 5 percent of the local
housing distribution plus 5 percent of program income is insufficient to adequately pay the
necessary costs of administering the local housing assistance plan.”
Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code,
further states:
“The cost of administering the program may not exceed 10 percent of the local housing
distribution plus 5 percent of program income deposited into the trust fund, except that small
counties, as defined in s. 120.52(17), and eligible municipalities receiving a local housing
distribution of up to $350,000 may use up to 10 percent of program income for
administrative costs.”
The Clearwater City Council has adopted the above findings in the resolution attached as
Exhibit E.
P. Program Administration:
Administration of the local housing assistance plan will be wholly performed and maintained by
the __CITY OF CLEARWATER .
Q. Essential Service Personnel Definition (required): Persons whose household income do not
exceed 120% of AMI, as updated annually from the Department of Urban Development and
distributed annually by the Florida Housing Corporation and adjusted for family size, including:
teachers and educators, other school district and university employees, police and fire personnel;
health care personnel, construction industry personnel; Federal, State, County, and local
government personnel, information technology industry personnel, food service personnel;
service personnel, retail workers, tourism industry personnel; the occupation in demand with the
most employees, the occupations in demand gaining the most new jobs according to the Agency
of Workforce Innovation (AWI);
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
6
R. Describe efforts to incorporate Green Building and Energy Saving products and processes
(required):
The City of Clearwater promotes the use of green housing construction and rehabilitation
techniques. The City created a Plan called “Greenprint” to address this citywide.
Below are excerpts from the City’s Comprehensive Plan:
C.1.10 Objective – Recognizing that sustainable building techniques contribute to keeping
housing units affordable over the long term by reducing energy consumption, lowering utility
bills and decreasing maintenance costs, the City of Clearwater will promote the use of green
housing construction and renovation and rehabilitation techniques.
Policies:
C.1.10.1 Encourage affordable housing projects that are constructed consistent with US Green
Building Council’s (USGBC) Leadership in Energy and Environmental Design (LEED)
principles or Florida Green Building Coalition’s (FGBC) Green Land Development and Building
Standards.
C.1.10.2 Encourage construction of efficient and lasting homes by developing Green Building
standards, using resources such as those available through Global Green USA.
C.1.10.3 Provide “green building information” to local area housing providers.
C.1.10.4 Work with the local chapter of the USGBC to provide information regarding LEED
renovation techniques at Neighborhood Week and other outreach events.
C.1.10.5 Develop prototypical xeriscape plans that can be provided to local area housing non-
profits and neighborhood associations.
Community Sustainability Plan
Clearwater Greenprint is a community sustainability plan that identifies a series of tangible
actions across eight topic areas that have the potential to reduce energy consumption, pollution
and greenhouse gas (GHG) emissions while stimulating the local economy and improving the
quality of life. The topic areas include education and awareness, green energy and buildings,
transportation, land use and urban form, water resources, waste management, food production,
and green business and jobs. Through creating and implementing Clearwater Greenprint, the
City of Clearwater government is leading a community-wide effort to understand the challenges
of today with a view toward creating a sustainable future. The strategies included in Clearwater
Greenprint provide a framework for government, resident and business actions in the short,
medium and long term.
In addition to the City’s comprehensive plan, the department applies green principles in all new
construction and rehabilitation projects. The City’s specifications for new and existing homes
are tailored to meet green standards. Whenever repairs are necessary and performed on a house,
green initiatives will be used to include, but not be limited to, low E windows, insulation is
minimum R30, exterior doors are insulated, all windows and doors seals are in place, hot water
heater is in good condition and operating properly and attic has proper ventilation to better
control temperatures.
SHIP LHAP Template 2015
Revised Date: 10/201410/2017
7
Section II. LHAP Strategies:
A.
Strategy Name-NEW CONSTRUCTION 10
a. Summary of the Strategy:
The City of Clearwater through eligible developers and sub-recipients may use SHIP
funds for the development of new housing units. The costs may include acquisition,
site improvement and building costs to include innovative design and green
principles. The City’s specifications for new homes are tailored to meet green
standards.
The City may use SHIP funds as a match for the HOME program to loan funds to
eligible developers for the construction of new housing units, and in some cases,
acquisition of vacant properties and infrastructure costs for new housing
development. Assistance will be repaid when the unit is sold to an eligible buyer.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve eligible homebuyers with income at or below 120% of
the area median income, adjusted for family size as published annually by the
United States Department of Housing and Urban Development (HUD) and
distributed by Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness),
Recapture and Default.
For the Developer:
A deferred payment mortgage and note not to exceed 12 months
Interest rate 0%
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Full payment is required when the home is sold to an eligible buyer
The loan becomes due and payable if at the end of the loan term, the home is
not sold, or if the home does not have a sales contract.
For the Homebuyer:
Zero percent (0%) subordinate mortgages will be available to eligible homebuyers of
the new housing units for down payment and closing costs assistance with the
following stipulations:
The payments are deferred for five (5) years with monthly payments
commencing at the end of the deferred period and amortized over fifteen
twenty (1520) years.
The City’s loan term is twentyTwenty five (2025) years.
The maximum assistance provided under this strategy will be $22,000;
however, the maximum loan amount will not exceed $20,000.
Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County until satisfied.
The loan becomes due and payable if one of the following occurs:
o Death of the borrower(s). In the event the homeowner should die,
this strategy allows for assumption by eligible heirs
o Upon sale or transfer of title
o Property is vacated and no longer the primary residence of the
borrower
o Property is converted into rental unit
o Any refinancing with cash out or debt consolidation
In the event of non-payment or other default defined above, the City will follow its
“Workout and Foreclosure” Policy. Also, the language below is included in the mortgage
note:
The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
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f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible as defined by the U.S. Department
of Housing and Urban Development’s median family income limits adjusted for
household size. Property purchased must be the primary residence of the buyer.
Should funds not be available at any time, a City created “Waiting List” will be
utilized and eligible clients will be assisted when funds are available.
To qualify for assistance, an eligible participant must meet the following
requirements:
The applicant is not required to be a First-Time Homebuyer (as defined by
the U.S. Department of Housing and Urban Development) to qualify for
assistance, but they cannot own a property at the time of closing. In
addition, households that have been assisted with any City funds within the
past five (5) years are ineligible to receive funding again through any of the
Housing Division’s Programs, unless there is some form of “hardship” as
defined below. Hardship determination will be determined and approved on
a case-by-case basis by the Director of the Department. Examples of
hardship: Divorce, Permanent layoff, physical or mental disability, fire,
flood or disaster, death of a household family member.
g. Sponsor Selection Criteria and duties, if applicable:
All program sponsors or sub-recipients will be selected using the City’s
Consolidated Action Plan Application. Eligible sponsors or sub-recipients that
provide assistance under this program will be required to contractually commit and
comply with all SHIP program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling from
the Internal Revenue Service (IRS) under section 501 c (3) of the Internal
Revenue Code.
The not-for-profit corporation must be organized and established under the
laws of the State of Florida.
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development & Housing
Department to verify organizational capacity for projects.
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The not-for-profit or for-profit corporation must have experience in
providing housing assistance and/or development appropriate to this
strategy.
h. Additional Information:
Other state, federal, county, private and homeowners contributions may be leveraged
with SHIP funds. Mobile homes are not eligible for assistance.
B.
Strategy Name- ACQUISITION OF EXISTING HOMES WITH REHABILITATION 1
a. Summary of the Strategy:
The City of Clearwater through eligible developers and sub-recipients may use SHIP
funds to acquire, rehabilitate and resell single-family housing units. The costs may
include acquisition, rehabilitation (to include innovative design and green principles)
and other costs associated with the resale of the single-family unit.
The City may use SHIP funds as a match for the HOME program to loan funds to
eligible developers and sub-recipients for the acquisition and rehabilitation of
existing housing units. Assistance will be repaid when the unit is sold to an eligible
buyer.
Under this strategy, Community Land Trust principles may be utilized. The
community land trusts become the stewards of land and maintain it permanently
beginning with a ninety-nine year, renewable ground lease. Developers may
purchase homes to be placed in a Community Land Trust. The homebuyers only
own their home and sign a long-term lease on the land their home sits on. This
ensures the affordability of the home because the homebuyer only obtains a
mortgage on the structure.
For the Homebuyer:
The City of Clearwater through its housing programs and through its sub-recipients
may use SHIP funds to provide down payment and closing costs assistance to
eligible very-low to moderate-income homebuyers of existing rehabilitated homes.
To qualify for assistance, applicants must be able to obtain a first mortgage from a
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licensed lending institution. This first mortgage cannot exceed a term of 30 years
with a fixed-rate. The Buyer must contribute a minimum of two percent (2%) of the
purchase price of the home or a combination of borrower’s sweat equity and
contribution. This must be the Buyer’s own funds and cannot be from a gift or from
costs paid by the Seller. All Buyers must have completed at least eight (8) hours of
homebuyer education through a HUD-approved housing counseling agency.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve eligible homebuyers with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness),
Recapture and Default.
For the Developer:
A deferred payment mortgage and note not to exceed 12 months
Interest rate is 0%
Full payment is required when the home is sold to an eligible buyer
The loan becomes due and payable if at the end of the loan term, the home is
not sold, or if the home does not have a sale contract.
For the Homebuyer:
Zero percent (0%) subordinate mortgages will be available to eligible homebuyers
for down payment and closing costs assistance with the following stipulations:
The payments are deferred for five (5) years with monthly payments
commencing at the end of the deferred period and amortized over fifteen
Twenty (1520) years.
The City’s loan term is not to exceed twenty-five (250) years
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Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County, Florida until satisfied
The loan becomes due and payable if one of the following occurs:
o Death of a borrower(s). In the event the homeowner should die, this
strategy allows for assumption by eligible heirs
o Upon sale or transfer of title
o Property is vacated and no longer the primary residence of the
borrower
o Property is converted into a rental unit
o Any refinancing with cash out or debt consolidation
o In the event of non-payment or other default defined above, the City
will follow its “Workout and Foreclosure” Policy
Also, the language below is included in the mortgage note:
The Note Holder shall have the optional right to declare the amount of the tot al balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible as defined by the U.S. Department
of Housing and Urban Development’s median family income limits adjusted for
household size. Property purchased must be the primary residence of the buyer.
Should funds not be available at any time, a City created “Waiting List” will be
utilized and eligible clients will be assisted when funds are available.
To qualify for assistance, an eligible buyer must meet the following
requirements:
The applicant is not required to be a First-Time Homebuyer (as defined by
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the U.S. Department of Housing and Urban Development) to qualify for
assistance, but they cannot own a property at the time of closing.
In addition, households that have been assisted with any City funds within
the past five (5) years are ineligible to receive funding again through any of
the Housing Division’s Programs, unless there is some form of “hardship”
Hardship determination will be determined and approved on a case-by-case
basis by the Director of the Department. Examples of hardship include:
divorce, permanent layoff, physical or mental disability, fire, flood or
natural disaster or the death of a family member.
g. Sponsor Selection Criteria and duties, if applicable:
All program sponsors or sub-recipients will be selected using the City’s
Consolidated Action Plan Application. Eligible sponsors or sub-recipients that
provide assistance under this program will be required to contractually commit and
comply with all SHIP program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling from
the Internal Revenue Service (IRS) under section 501 c (3) of the Internal
Revenue Code
The not-for-profit corporation must be organized and established under the
laws of the State of Florida
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development & Housing
Department to verify organizational capacity for project
The not-for-profit or for-profit corporation must have experience in
providing housing assistance and/or development appropriate to this
strategy.
h. Additional Information:
All properties being purchased must meet the HUD livability standards. An
inspection is required to verify that the property meets applicable safety/code
requirements. If repairs are required to bring a property to HUD livability standards
and the cost for the repairs exceed $1,000.00, the property will be coded as "down
payment and closing costs with rehabilitation". If the seller can provide
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documentation to show that the property had repairs over $1,000.00 completed
within the past twelve (12) months, the property will also be coded as "down
payment and closing costs assistance with rehabilitation".
Other state, federal, county, private and homeowners contributions may be leveraged
with SHIP funds. Mobile homes are not eligible for assistance.
C.
Strategy Name-DOWN PAYMENT AND CLOSING COSTS ASSISTANCE FOR EXISTING
HOMES WITHOUT REHABILITATION
2
a. Summary of the Strategy:
The City of Clearwater through its housing programs and through its sub-recipients
will use SHIP funds to provide down payment and closing costs assistance to
eligible very-low to moderate-income homebuyers of existing homes. To qualify for
assistance, applicants must be able to obtain a first mortgage from a licensed lending
institution. This first mortgage cannot exceed a term of 30 years with a fixed-rate.
The Buyer must contribute a minimum of two percent (2%) of the purchase price of
the home or a combination of borrower’s sweat equity and contribution.
This must be the Buyer’s own funds and cannot be from a gift or from costs paid by
the Seller. All Buyers must have completed at least eight (8) hours of homebuyer
education through a HUD-approved housing counseling agency.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve eligible homebuyers with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
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e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture
and Default.
Zero percent (0%) subordinate mortgages will be available to eligible homebuyers
for down payment and closing costs assistance with the following stipulations:
The maximum assistance provided under this strategy will be $22,000;
however, the maximum loan amount will not exceed $20,000.
The payments are deferred for five (5) years with monthly payments
commencing at the end of the deferred period and amortized over fifteen
Twenty (1520) years.
The City’s loan term is twenty five (2025) years
Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County, Florida until satisfied
The loan becomes due and payable if one of the following occurs:
o Death of a borrower(s). In the event the homeowner should die, this
strategy allows for assumption by eligible heirs
o Upon sale or transfer of title
o Property is vacated and no longer the primary residence of the
borrower
o Property is converted into a rental unit
In the event of non-payment or other default defined above, the City will follow its
“Workout and Foreclosure” Policy. Also, the language below is included in the mortgage
note:
The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
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available. All recipients will be income eligible as defined by the U.S. Department of
Housing and Urban Development’s median family income limits adjusted for household
size. Property purchased must be the primary residence of the buyer. Should funds not
be available at any time, a City created “Waiting List” will be utilized and eligible
clients will be assisted when funds are available.
To qualify for assistance, an eligible participant must meet the following
requirements:
The applicant is not required to be a First-Time Homebuyer (as defined by the
U.S. Department of Housing and Urban Development) to qualify for assistance,
but they cannot own a property at the time of closing.
In addition, households that have been assisted with City funds within the past
five (5) years are ineligible to receive funding again through any of the Housing
Division’s Programs, unless there is some form of “hardship” as defined below.
Hardship determination will be determined and approved on a case-by-case
basis by the Director of the Department. Examples of hardship: divorce,
permanent layoff, physical or mental disability, fire, flood or natural disaster, or
the death of a family member.
g. Sponsor Selection Criteria and duties, if applicable:
All program sponsors or sub-recipients will be selected using the City’s Consolidated
Action Plan Application. Eligible sponsors or sub-recipients that provide assistance
under this program will be required to contractually commit and comply with all SHIP
program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling from
the Internal Revenue Service (IRS) under section 501 c (3) of the Internal
Revenue Code
The not-for-profit corporation must be organized and established under the
laws of the State of Florida
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development & Housing
Department to verify organizational capacity for project
The not-for-profit or for-profit corporation must have experience in
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providing housing assistance and/or development appropriate to this
strategy.
h. Additional Information:
All properties being purchased must meet the HUD livability standards. An inspection is
required to verify that the property meets applicable safety/code requirements.
Other state, federal, county, private and homeowners contributions may be leveraged
with SHIP funds. Mobile homes are not eligible for assistance.
D.
Strategy Name OWNER-OCCUPIED REHABILITATION Code 3
a. Summary of the Strategy:
The City of Clearwater will provide funds for the rehabilitation of owner-occupied
single-family residences located within the city limits of Clearwater. The City will
award funds for the rehabilitation of owner-occupied, income-eligible households on a
first-qualified, first-served basis. Funds for assistance may be used by the homeowner
for housing rehabilitation such as, but not limited to, the following:
Correct housing code deficiencies
Adapt the residence to meet accessibility needs of a disabled family member
In cases where the health, safety and welfare of the household are in jeopardy, they
shall receive priority and the Housing Manager shall evaluate the situation to determine
if the work may be done as emergency repairs. Such things that are considered
“emergency repairs” are:
Structural components that show signs of imminent collapse
Inoperable heating systems during the winter months
Water leaks in walls or foundation
Roof leaks causing electrical hazards, ceiling collapse or structural damage
Inoperable exterior doors and/or windows, preventing emergency egress
Falling ceiling
Lead-based paint
ADA modifications of an immediate nature
Priority will be given to special needs and elderly household homes that need
renovations to allow them to remain independent in their homes, and prevent them from
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having to move into an assisted living type arrangement. Improvements may include
things as:
Wheel chair ramps
Widening of doorways
Lowering of cabinets
Installation of grab-bars
Visual guiding systems for the hearing impaired
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
The strategy will serve all eligible recipients with income at or below 120% of the area
median income, adjusted for family size as published annually by the United States
Department of Housing and Urban Development (HUD) and distributed by Florida
Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture
and Default.
The award will be either a thirty-year zero percent deferred loan or a twenty-year zero
percent payment loan.
To qualify for a thirty-year zero percent deferred loan, eligible recipients must
meet the following criteria:
The recipient’s household income must be at or below thirty percent (30%) of
the Area Median Income (AMI)
The recipient’s current housing debt exceeds thirty five percent (35%) of their
gross monthly income
The deferred loan is satisfied at the end of thirty (30) years, if no default occurs.
Twenty-year Zero Percent Payment Loans.
All eligible recipients with household income above thirty percent (30%) of the (AMI),
and current housing debt below thirty five percent (35%) of their gross monthly income
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will repay the rehabilitation assistance at zero percent with the following stipulations:
The payments are deferred for 120 days from the note date with monthly
payments commencing at the end of the deferred period and amortized over
twenty (20) years
Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County, Florida until satisfied
The loan becomes immediately due and payable if one of the following occurs:
Death of a borrower(s). In the event the homeowner should die, this strategy
allows for assumption by eligible heirs
Upon sale or transfer of title
Property is vacated and no longer the primary residence of the borrower
Property is converted into rental unit
Any refinancing with cash out or debt consolidation
In the event of non-payment or other default defined above, the City will follow its
“Workout and Foreclosure” Policy. Also, the language below is included in the mortgage
note: The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Mortgage Documents. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach
f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible with priority given to the special
needs and elderly household homes that need renovations to help them remain
independent in their homes. Should funds not be available at any time, a City
created “Waiting List” will be utilized and eligible clients will be assisted when
funds are available. In addition, households that have been assisted through the
rehabilitation strategy with City funds within the past Ten (10) years are ineligible to
receive funding again through this strategy, unless there is some form of “hardship”
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as defined below. Hardship determination will be determined and approved on a
case-by-case basis by the Director of the Department. Examples of hardship:
Divorce, Permanent layoff, physical or mental disability, fire, flood or disaster,
death of a household family member.
g. Sponsor Selection Criteria and duties, if applicable: N/A
h. Additional Information:
The City will incorporate energy-efficient improvements to reduce energy costs and
hurricane standards will be used when replacing windows and doors based on
funding availability. Specific improvements include, but are not limited to:
Installation of energy-efficient doors and windows
Replacement of heating and/or cooling systems with high energy-efficiency
units
Installing R30 insulation
Energy star appliances and water heater
Low consumption toilets and faucets
Bracing and strapping
Mobile homes are not eligible for assistance.
E.
Strategy Name-MULTI-FAMILY HOUSING 14
a. Summary of the Strategy:
Funds may be provided as loans to support the acquisition, rehabilitation and or new
construction of multi-family housing, including single-room occupancy, transitional
housing, or the housing portion of a mixed-use facility and or mixed-income
projects. Funds may be used as a match for U.S. Department of Housing and Urban
Development’s HOME program and various other programs offered by the federal
government and the State of Florida to construct and preserve multi-family housing.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
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c. Income Categories to be served:
This strategy will serve all eligible recipients with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture
and Default.
Recapture will be in compliance with the SHIP Program requirements to ensure
affordability. When HOME funds are used with SHIP funds, the City will use the
recapture provision for the repayment of the loan should the Borrower not abide
with the affordability period or any other default provision in the mortgage, note or
the restrictive covenant.
In accordance with the City’s policy, the terms of the City’s funding for multi-
family acquisition, rehabilitation or new construction developments will vary from
project to project, depending on the economics of the development.
Loans for eligible rental housing constructed, rehabilitated or otherwise assisted
under this strategy must be reserved for eligible persons for at least the term of the
assistance. A restrictive covenant will be recorded to ensure that units remain
affordable for the prescribed period of time. The City, eligible sponsor or appointed
designee, shall annually monitor and determine tenant eligibility throughout the
compliance period. For those developments that Florida Housing Finance and other
approved entities provide the same monitoring and determination, the City may rely
on such monitoring and determination of tenant eligibility.
Eligible sponsors that offer rental housing for sale before the end of the compliance
period or that have remaining mortgages funded under this strategy must give a right
of first refusal to the City for purchase at the current market value for the continued
occupancy of eligible persons.
Also, the language below is included in the mortgage note:
The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
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of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of _ percent (%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
f. Recipient Selection Criteria:
The SHIP-assisted units in a rental housing project will be occupied only by
households that are verified as very-low to moderate-income families. Maximum
monthly rent limits will be those established annually by HUD.
g. Sponsor Selection Criteria and duties, if applicable
Eligible sponsors will be selected using the City’s Consolidated Action Plan
Application. Eligible persons, sponsors or sub-recipients that provide assistance
under this program will be required to contractually commit and comply with all
SHIP program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling
from the Internal Revenue Service (IRS) under section 501 c (3) of the
Internal Revenue Code
The not-for-profit corporation must be organized and established under
the laws of the State of Florida
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development &
Housing Department to verify organizational capacity for the project
The not-for-profit corporation must have experience in development appropriate to this
strategy
h. Additional Information: None
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F.
Strategy Name-DISASTER MITIGATION STRATEGY 5
a. Summary of the Strategy:
In the case of natural or man-made disasters, priorities will need to be changed to
meet emergency conditions. This strategy will only be used if a declaration by the
State of Florida and/or federal government of a disaster is issued. SHIP funds will
be used to leverage available federal, state and insurance funds to provide assistance
to eligible households for the purpose of repairing eligible housing. Use of funds
would be available for the following activities:
Purchase of emergency supplies to waterproof damaged homes
Interim repairs to avoid further damage, such as tree and debris removal
Payment of insurance deductibles for rehabilitation of homes covered under
homeowners’ insurance policies
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve all eligible recipients with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness),
Recapture and Default.
Assistance provided under this strategy will be in the form of a grant.
f. Recipient Selection Criteria:
Applicants must own and occupy the property as principal residence. The residence
must have been damaged in a declared natural or man-made disaster. Applicants
must be income-eligible, and will be served on a first-qualified, first-served basis
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while funds remain available. The property must be located within the City limits of
Clearwater. Applicants must be current on mortgage secured by the property,
property taxes and homeowners insurance.
g. Sponsor Selection Criteria and duties, if applicable:
Eligible sponsors will be selected using the City’s Consolidated Action Plan
Application or any method(s) that the City may develop to expedite the Selection of
Eligible Sponsor during a disaster.
h. Additional Information: None
This strategy will be implemented only in the event of a natural or man-made
disaster declaration using any SHIP funds that have not been encumbered.
III. LHAP Incentive Strategies
In addition to the required Incentive Strategy A and Strategy B, include all adopted incentives
with the policies and procedures used for implementation as provided in Section 420.9076, F.S.:
A. Name of the Strategy: Expedited Permitting
Permits as defined in s. 163.3177 (6) (f) (3) for affordable housing
projects are expedited to a greater degree than other projects.
The Planning and Development Department expedites the review of any site plan, land use
amendment, rezoning, or annexation application for an affordable housing project within the
City of Clearwater. According to the City’s Development Code, an affordable housing
project (rehabilitation or new construction), can be approved through the City’s
Development Review Committee Process. If a public hearing is needed, the project is
scheduled for the immediate next session of the Community Development Board (CDB).
Some affordable housing projects (rehabilitation or new construction) are approved
administratively; otherwise the project goes to the immediate next session of the Community
Development Board.
Provide a description of the procedures used to implement this strategy:
Expedited Permitting. For Building Permit Applications, the City has a “Request
for Expedited Processing for Affordable Housing Activity Form” available through the
Economic Development and Housing Department. This form allows the application to be
expedited through the review process.
B. Name of the Strategy: Ongoing Review Process
An ongoing process for review of local policies, ordinances, regulations and plan
provisions that increase the cost of housing prior to their adoption.
The City has a process in place by which it considers, before adoption, policies,
procedures, ordinances, regulations, or plan provisions that increase the cost of
housing.
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Provide a description of the procedures used to implement this strategy:
The Senior Executive Team of the City of Clearwater meets every two weeks to
discuss and review upcoming agenda items on the City Council’s meeting schedule.
As part of this meeting, the City Clerk reviews with each department Director
proposed items on the agenda, which includes policies, procedures, ordinances,
resolutions and plan provisions for action by the City Council. Any actions that
have the potential to affect the cost of housing are addressed as part of this process.
Any determinations made by the Economic Development and Housing Department
and the affected Department will be included as part of the agenda summary to the
City Council on that particular item. The City Council agenda summary and all
supporting materials are available on the City’s website at www.myclearwater.com.
C. Name of the Strategy: The allowance of flexibility densities for affordable housing.
The City encourages flexible densities for affordable housing development in both the
Future Land Use Element and the Housing Element of the City’s Comprehensive Plan.
Provide a description of the procedures used to implement this strategy.
“Policy A.2.2.7 – The City will provide density bonuses for affordable housing
developments that demonstrate that a minimum of 15% of the total units are reserved as
affordable housing units. Such bonuses shall not exceed 50% of the density permitted by the
Future Land Use Map and shall not include properties located in the Coastal Storm Area.
The density bonus shall be established by ordinance in the Community Development Code”.
The City grants flexibility in densities to developers through the City’s Community
Development Code, which establishes flexibility criteria for specific uses requiring
additional development review.
D. Name of the Strategy: The reduction of parking setback requirements for affordable
housing
The City encourages the reduction of parking and setback requirements for affordable
housing in the Housing Element of the City’s Comprehensive Plan.
Provide a description of the procedures used to implement this strategy
The following policies in the Housing Element support the reduction of parking and setback
requirements for affordable housing:
“Policy C.1.9.2 – Allow flexibility with regard to off-street parking to accommodate density
bonuses associated with affordable housing developments provided the project design does
not detract from the established or emerging character of immediate vicinity.”
“Policy C.1.9.3 – Allow flexibility with regard to off-street parking for projects containing
affordable housing units located within 1,000 feet of a transit stop.”
The City currently allows flexibility in parking and setback requirements for affordable
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housing though the City’s Community Development Code, which establishes flexibility
criteria for specific uses requiring additional development review.
E. Name of the Strategy: The allowance of flexible lot configurations, including zero-lot-
line configuration for affordable housing
The City currently allows for site plan flexibility through the development review process, as
supported by the City’s Community Development Code and article 2, which establishes
flexibility criteria for specific uses requiring additional development review.
Such criteria may allow for more flexible site plan configurations, but may also require an
improved site plan to document how the flexibility will result in better design and /or
appearance. For example, the flexibility criteria tied to residential infill projects within the
High Density Residential (HDR”) District include:
Provide a description of the procedures use to implement is strategy
The City currently allows for site plan flexibility through the development review process, as
supported by the City’s Community Development Code and Article 2. Zoning Districts
therein establish flexibility criteria for specific uses. Such criteria may allow for more
flexible site plan configurations, but may also require an improved site plan to document
how the flexibility will result in better design and/or appearance.
The allowance of flexible site plan configurations, including zero-lot line configurations for
affordable housing, must be sensitive to the character and context of existing neighborhoods.
To this end, the City’s incentives for affordable housing include compatibility criteria in
conjunction with the density bonus as follows:
Article 3, Division 9, Section 3-920.A.3.c.i. Compatibility Criteria -
b. Proportionality and scale of the proposed development shall be consistent with
the community character of the immediate vicinity of the parcel proposed for
development.
c. The overall aesthetics of the proposed development shall be compatible with or
an improvement to the community character as determined by the community
development coordinator.
F. Name of the Strategy: The preparation of a printed inventory of locally-owned public
lands suitable for affordable housing.
The City maintains an inventory of locally-owned public lands suitable for
affordable housing.
Provide a description of the procedures use to implement is strategy:
The City of Clearwater on February 21, 2008 adopted Resolution 08-01, which
established the affordable housing inventory list per statutory requirements.
To facilitate affordable housing projects, the City maintains an inventory of
publicly-owned land suitable for affordable housing titled, “Affordable Housing
Inventory List”, which is published on the City’s website. The last triennial
update was done in 2016, by City Resolution #16-14 (June 16, 2016).
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Additionally, the City’s Economic Development & Housing Department has a
procedure in place to make publicly-owned land available to prospective
developers and non-profit agencies to construct affordable housing.
G. Name of Strategy: The support of development near transportation hubs, and major
employment centers and mixed-used developments.
The City promotes areas suitable for affordable housing through the Future Land Use
Element (FLUE) of the Comprehensive Plan. The FLUE contains a number of policies
related to activity centers and transit hubs as part of the City’s overall design structure.
Provide a description of the procedures use to implement is strategy:
Policy A.2.2.2 – Residential land uses shall be sited on well-drained soils, in proximity
to parks, schools, mass transit and other neighborhood-serving land uses.
Policy A.5.4.4 –The creation of affordable housing and mixed-use development should
be supported, and lot consolidation and streetscape improvements should be encouraged.
[Activity Center]
Policy A.5.4.7 – South Fort Harrison Avenue from A Street to E Street. Amendments to
the Future Land Use Plan and Zoning Atlas may be considered to promote affordable
housing, mixed-use development, and to support the emerging character of the area and
Morton Plant Hospital. [Activity Center]
Policy A.6.8.7 – Create mixed-use, high density, livable communities through design,
layout and use of walkability techniques within existing and proposed transit corridors,
including proposed TBARTA lines and stations.
The Housing Element of the Comprehensive Plan also supports the location of assisted
housing near major activity centers:
Policy C.1.4.2 – Assisted housing should be located in close proximity to employment
centers, mass transit services, parks, and commercial centers.
Additionally, both the City’s Comprehensive Plan and Community Development Code
allow flexibility in parking for affordable housing projects if located near a transit stop
(see Housing Element Policy C.1.9.2 and Policy C.1.9.3 as well as Community
Development Code Article 3, Division 9, Section 3-920.B. for the City’s “affordable
housing parking incentive”).
IV. EXHIBITS:
A. Administrative Budget for each fiscal year covered in the Plan.
B. Timeline for Estimated Encumbrance and Expenditure
C. Housing Delivery Goals Chart (HDGC) For Each Fiscal Year
Covered in the plan.
D. Signed Certification.
E. Signed, dated, witnessed or attested adopting resolution.
F. Program Information Sheet.
G. Ordinance: (If changed from the original creating ordinance).
H. Interlocal Agreement: N/A
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CITY OF CLEARWATER
SHIP LOCAL HOUSING ASSISTANCE PLAN (LHAP)
2015-2016, 2016-2017, and 2017-2018
ECONOMIC DEVELOPMENT & HOUSING DEPARTMENT
SHIP LHAP – Adopted April 16, 2015
As Amended, October, 2017
Exhibit A
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Table of Contents
Title Page #:
Section I.
General Program Description: 4
Section II.
LHAP Strategies:
A: New Construction 7
B: Acquisition of Existing Homes with Rehabilitation 10
C: Down Payment Assistance for Existing Homes without Rehabilitation 14
D: Owner-Occupied Rehabilitation 17
E: Multi-Family Housing 20
F: Disaster Mitigation Strategy 23
Section III.
LHAP Incentive Strategies:
A: Expedited Permitting 24
B: Ongoing Review Process 24
C: The allowance of flexibility densities for affordable housing 25
D: The reduction of parking setback requirements for affordable housing 25
E: The allowance of flexible lot configurations, including zero-lot-line configuration for 26
affordable housing
F: The preparation of a printed inventory of locally-owned public lands suitable for affordable 26
housing
G: The support of development near transportation hubs, and major employment centers 27
and mixed-used development
Section IV.
Exhibits:
Administrative Budget for each fiscal year covered in the Plan Exhibit A
Deadlines for Encumbrances and Expenditures Exhibit B
Housing Delivery Goals Charts (HDGC) for each fiscal year covered in the Plan Exhibit C
Certification Page Exhibit D
Adopting Resolution Exhibit E
Information Sheet Exhibit F
Consolidated Action Plan Application Exhibit G
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I. General Program Description:
A. Name of the participating local government and Interlocal if Applicable:
_____CITY OF CLEARWATER_______________________________________
Interlocal: Yes _______ No ____X___
If “Yes”, name of participating local government(s) in the Interlocal Agreement;
__________________________________________________________
A copy of the Interlocal Agreement must be attached as Exhibit H.
B. Purpose of the program:
Creation of the Plan is for the purpose of:
1. To meet the housing needs of the very low, low and moderate income households;
2. To expand production of and preserve affordable housing; and
3. To further the housing element of the local government comprehensive plan specific to
affordable housing
C. Fiscal years covered by the Plan: 2015-2016, 2016-2017 and 2017-2018
D. Governance:
The SHIP Program is established in accordance with Section 420.907-9079,
Florida Statutes and Chapter 67-37, Florida Administrative Code.
Cities and Counties must be in compliance with these applicable statutes, rules and any
additional requirements as established through the Legislative process.
E. Local Housing Partnership:
The SHIP Program encourages building active partnerships between government,
lenders, builders and developers, real estate professionals, advocates for low-
income persons and community groups.
F. Leveraging:
The Plan is intended to increase the availability of affordable residential units by combining
local resources and cost saving measures into a local housing partnership and using public
and private funds to reduce the cost of housing. SHIP funds may be leveraged with or used
to supplement other Florida Housing Finance Corporation programs and to provide local
match to obtain federal housing grants or programs.
G. Public Input:
Public input was solicited through face to face meetings with housing providers, social
service providers and local lenders and neighborhood associations. Public input was
solicited through the local newspaper in the advertising of the Local Housing Assistance
Plan and the Notice of Funding Availability.
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H. Advertising and Outreach:
SHIP funding availability shall be advertised in a newspaper of general circulation and
periodicals serving ethnic and diverse neighborhoods, at least 30 days before the beginning
of the application period. If no funding is available due to a waiting list, no notice of funding
availability is required.
I. Discrimination:
In accordance with the provisions of ss.760.20-760.37, it is unlawful to discriminate on the
basis of race, color, religion, sex, national origin, age, handicap, or marital status in the
award application process for eligible housing.
J. Support Services and Counseling:
Support services are available from various sources. Available support services may
include but are not limited to: Homeownership Counseling (Pre and Post), Credit
Counseling, Tenant Counseling and Transportation.
K. Purchase Price Limits:
The sales price or value of new or existing eligible housing may not exceed 90% of the
average area purchase price in the statistical area in which the eligible housing is located.
Such average area purchase price may be that calculated for any 12-month period beginning
not earlier than the fourth calendar year prior to the year in which the award occurs. The
sales price of new and existing units, which can be lower but may not exceed 90% of the
median area purchase price established by the U.S. Treasury Department or as described
above.
The methodology used is:
_X___ U.S. Treasury Department
_____ Local HFA Numbers
L. Income Limits, Rent Limits and Affordability:
The Income and Rent Limits used in the SHIP Program are updated annually by the
Department of Housing and Urban Development and posted at www.floridahousing.org.
Affordable means that monthly rents or mortgage payments including taxes and insurance do
not exceed 30 percent of that amount which represents the percentage of the median annual
gross income for the households as indicated in Sections 420.9071, F.S. However, it is not
the intent to limit an individual household’s ability to devote more than 30% of its income
for housing, and housing for which a household devotes more than 30% of its income shall
be deemed Affordable if the first institutional mortgage lender is satisfied that the household
can afford mortgage payments in excess of the 30% benchmark and in the case of rental
housing does not exceed those rental limits adjusted for bedroom size.
M. Welfare Transition Program:
Should an eligible sponsor be used, a qualification system and selection criteria for
applications for Awards to eligible sponsors shall be developed, which includes a description
that demonstrates how eligible sponsors that employ personnel from the Welfare Transition
Program will be given preference in the selection process.
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N. Monitoring and First Right of Refusal:
In the case of rental housing, the staff and any entity that has administrative authority for
implementing the local housing assistance plan assisting rental developments
shall annually monitor and determine tenant eligibility or, to the extent another governmental
entity provides the same monitoring and determination, a municipality, county or local
housing financing authority may rely on such monitoring and determination of tenant
eligibility. However, any loan or grant in the original amount of $3,000 or less shall not be
subject to these annual monitoring and determination of tenant eligibility requirements.
Tenant eligibility will be monitored annually for no less than 15 years or the term of
assistance whichever is longer unless as specified above.
Eligible sponsors that offer rental housing for sale before 15 years or that have
remaining mortgages funded under this program must give a first right of refusal to
eligible nonprofit organizations for purchase at the current market value for
continued occupancy by eligible persons.
O. Administrative Budget:
A line-item budget of proposed Administrative Expenditures is attached as Exhibit A.
City of Clearwater finds that the moneys deposited in the local housing assistance trust fund
shall be used to administer and implement the local housing assistance plan.
Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code,
states:
“A county or an eligible municipality may not exceed the 5 percent limitation on
administrative costs, unless its governing body finds, by resolution, that 5 percent of the local
housing distribution plus 5 percent of program income is insufficient to adequately pay the
necessary costs of administering the local housing assistance plan.”
Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code,
further states:
“The cost of administering the program may not exceed 10 percent of the local housing
distribution plus 5 percent of program income deposited into the trust fund, except that small
counties, as defined in s. 120.52(17), and eligible municipalities receiving a local housing
distribution of up to $350,000 may use up to 10 percent of program income for
administrative costs.”
The Clearwater City Council has adopted the above findings in the resolution attached as
Exhibit E.
P. Program Administration:
Administration of the local housing assistance plan will be wholly performed and maintained by
the __CITY OF CLEARWATER .
Q. Essential Service Personnel Definition (required): Persons whose household income do not
exceed 120% of AMI, as updated annually from the Department of Urban Development and
distributed annually by the Florida Housing Corporation and adjusted for family size, including:
teachers and educators, other school district and university employees, police and fire personnel;
health care personnel, construction industry personnel; Federal, State, County, and local
government personnel, information technology industry personnel, food service personnel;
service personnel, retail workers, tourism industry personnel; the occupation in demand with the
most employees, the occupations in demand gaining the most new jobs according to the Agency
of Workforce Innovation (AWI);
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R. Describe efforts to incorporate Green Building and Energy Saving products and processes
(required):
The City of Clearwater promotes the use of green housing construction and rehabilitation
techniques. The City created a Plan called “Greenprint” to address this citywide.
Below are excerpts from the City’s Comprehensive Plan:
C.1.10 Objective – Recognizing that sustainable building techniques contribute to keeping
housing units affordable over the long term by reducing energy consumption, lowering utility
bills and decreasing maintenance costs, the City of Clearwater will promote the use of green
housing construction and renovation and rehabilitation techniques.
Policies:
C.1.10.1 Encourage affordable housing projects that are constructed consistent with US Green
Building Council’s (USGBC) Leadership in Energy and Environmental Design (LEED)
principles or Florida Green Building Coalition’s (FGBC) Green Land Development and Building
Standards.
C.1.10.2 Encourage construction of efficient and lasting homes by developing Green Building
standards, using resources such as those available through Global Green USA.
C.1.10.3 Provide “green building information” to local area housing providers.
C.1.10.4 Work with the local chapter of the USGBC to provide information regarding LEED
renovation techniques at Neighborhood Week and other outreach events.
C.1.10.5 Develop prototypical xeriscape plans that can be provided to local area housing non-
profits and neighborhood associations.
Community Sustainability Plan
Clearwater Greenprint is a community sustainability plan that identifies a series of tangible
actions across eight topic areas that have the potential to reduce energy consumption, pollution
and greenhouse gas (GHG) emissions while stimulating the local economy and improving the
quality of life. The topic areas include education and awareness, green energy and buildings,
transportation, land use and urban form, water resources, waste management, food production,
and green business and jobs. Through creating and implementing Clearwater Greenprint, the
City of Clearwater government is leading a community-wide effort to understand the challenges
of today with a view toward creating a sustainable future. The strategies included in Clearwater
Greenprint provide a framework for government, resident and business actions in the short,
medium and long term.
In addition to the City’s comprehensive plan, the department applies green principles in all new
construction and rehabilitation projects. The City’s specifications for new and existing homes
are tailored to meet green standards. Whenever repairs are necessary and performed on a house,
green initiatives will be used to include, but not be limited to, low E windows, insulation is
minimum R30, exterior doors are insulated, all windows and doors seals are in place, hot water
heater is in good condition and operating properly and attic has proper ventilation to better
control temperatures.
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Section II. LHAP Strategies:
A.
Strategy Name-NEW CONSTRUCTION 10
a. Summary of the Strategy:
The City of Clearwater through eligible developers and sub-recipients may use SHIP
funds for the development of new housing units. The costs may include acquisition,
site improvement and building costs to include innovative design and green
principles. The City’s specifications for new homes are tailored to meet green
standards.
The City may use SHIP funds as a match for the HOME program to loan funds to
eligible developers for the construction of new housing units, and in some cases,
acquisition of vacant properties and infrastructure costs for new housing
development. Assistance will be repaid when the unit is sold to an eligible buyer.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve eligible homebuyers with income at or below 120% of
the area median income, adjusted for family size as published annually by the
United States Department of Housing and Urban Development (HUD) and
distributed by Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness),
Recapture and Default.
For the Developer:
A deferred payment mortgage and note not to exceed 12 months
Interest rate 0%
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Full payment is required when the home is sold to an eligible buyer
The loan becomes due and payable if at the end of the loan term, the home is
not sold, or if the home does not have a sales contract.
For the Homebuyer:
Zero percent (0%) subordinate mortgages will be available to eligible homebuyers of
the new housing units for down payment and closing costs assistance with the
following stipulations:
The payments are deferred for five (5) years with monthly payments
commencing at the end of the deferred period and amortized over twenty
(20) years.
The City’s loan term is Twenty five (25) years.
The maximum assistance provided under this strategy will be $22,000;
however, the maximum loan amount will not exceed $20,000.
Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County until satisfied.
The loan becomes due and payable if one of the following occurs:
o Death of the borrower(s). In the event the homeowner should die,
this strategy allows for assumption by eligible heirs
o Upon sale or transfer of title
o Property is vacated and no longer the primary residence of the
borrower
o Property is converted into rental unit
o Any refinancing with cash out or debt consolidation
In the event of non-payment or other default defined above, the City will follow its
“Workout and Foreclosure” Policy. Also, the language below is included in the mortgage
note:
The Note Holder shall have the optional right to declare the amount of the total balan ce
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
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f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible as defined by the U.S. Department
of Housing and Urban Development’s median family income limits adjusted for
household size. Property purchased must be the primary residence of the buyer.
Should funds not be available at any time, a City created “Waiting List” will be
utilized and eligible clients will be assisted when funds are available.
To qualify for assistance, an eligible participant must meet the following
requirements:
The applicant is not required to be a First-Time Homebuyer (as defined by
the U.S. Department of Housing and Urban Development) to qualify for
assistance, but they cannot own a property at the time of closing. In
addition, households that have been assisted with any City funds within the
past five (5) years are ineligible to receive funding again through any of the
Housing Division’s Programs, unless there is some form of “hardship” as
defined below. Hardship determination will be determined and approved on
a case-by-case basis by the Director of the Department. Examples of
hardship: Divorce, Permanent layoff, physical or mental disability, fire,
flood or disaster, death of a household family member.
g. Sponsor Selection Criteria and duties, if applicable:
All program sponsors or sub-recipients will be selected using the City’s
Consolidated Action Plan Application. Eligible sponsors or sub-recipients that
provide assistance under this program will be required to contractually commit and
comply with all SHIP program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling from
the Internal Revenue Service (IRS) under section 501 c (3) of the Internal
Revenue Code.
The not-for-profit corporation must be organized and established under the
laws of the State of Florida.
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development & Housing
Department to verify organizational capacity for projects.
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The not-for-profit or for-profit corporation must have experience in
providing housing assistance and/or development appropriate to this
strategy.
h. Additional Information:
Other state, federal, county, private and homeowners contributions may be leveraged
with SHIP funds. Mobile homes are not eligible for assistance.
B.
Strategy Name- ACQUISITION OF EXISTING HOMES WITH REHABILITATION 1
a. Summary of the Strategy:
The City of Clearwater through eligible developers and sub-recipients may use SHIP
funds to acquire, rehabilitate and resell single-family housing units. The costs may
include acquisition, rehabilitation (to include innovative design and green principles)
and other costs associated with the resale of the single-family unit.
The City may use SHIP funds as a match for the HOME program to loan funds to
eligible developers and sub-recipients for the acquisition and rehabilitation of
existing housing units. Assistance will be repaid when the unit is sold to an eligible
buyer.
Under this strategy, Community Land Trust principles may be utilized. The
community land trusts become the stewards of land and maintain it permanently
beginning with a ninety-nine year, renewable ground lease. Developers may
purchase homes to be placed in a Community Land Trust. The homebuyers only
own their home and sign a long-term lease on the land their home sits on. This
ensures the affordability of the home because the homebuyer only obtains a
mortgage on the structure.
For the Homebuyer:
The City of Clearwater through its housing programs and through its sub-recipients
may use SHIP funds to provide down payment and closing costs assistance to
eligible very-low to moderate-income homebuyers of existing rehabilitated homes.
To qualify for assistance, applicants must be able to obtain a first mortgage from a
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licensed lending institution. This first mortgage cannot exceed a term of 30 years
with a fixed-rate.. All Buyers must have completed at least eight (8) hours of
homebuyer education through a HUD-approved housing counseling agency.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve eligible homebuyers with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness),
Recapture and Default.
For the Developer:
A deferred payment mortgage and note not to exceed 12 months
Interest rate is 0%
Full payment is required when the home is sold to an eligible buyer
The loan becomes due and payable if at the end of the loan term, the home is
not sold, or if the home does not have a sale contract.
For the Homebuyer:
Zero percent (0%) subordinate mortgages will be available to eligible homebuyers
for down payment and closing costs assistance with the following stipulations:
The payments are deferred for five (5) years with monthly payments
commencing at the end of the deferred period and amortized over Twenty
(20) years.
The City’s loan term is not to exceed twenty-five (25) years
Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County, Florida until satisfied
The loan becomes due and payable if one of the following occurs:
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o Death of a borrower(s). In the event the homeowner should die, this
strategy allows for assumption by eligible heirs
o Upon sale or transfer of title
o Property is vacated and no longer the primary residence of the
borrower
o Property is converted into a rental unit
o Any refinancing with cash out or debt consolidation
o In the event of non-payment or other default defined above, the City
will follow its “Workout and Foreclosure” Policy
Also, the language below is included in the mortgage note:
The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible as defined by the U.S. Department
of Housing and Urban Development’s median family income limits adjusted for
household size. Property purchased must be the primary residence of the buyer.
Should funds not be available at any time, a City created “Waiting List” will be
utilized and eligible clients will be assisted when funds are available.
To qualify for assistance, an eligible buyer must meet the following
requirements:
The applicant is not required to be a First-Time Homebuyer (as defined by
the U.S. Department of Housing and Urban Development) to qualify for
assistance, but they cannot own a property at the time of closing.
In addition, households that have been assisted with any City funds within
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the past five (5) years are ineligible to receive funding again through any of
the Housing Division’s Programs, unless there is some form of “hardship”
Hardship determination will be determined and approved on a case-by-case
basis by the Director of the Department. Examples of hardship include:
divorce, permanent layoff, physical or mental disability, fire, flood or
natural disaster or the death of a family member.
g. Sponsor Selection Criteria and duties, if applicable:
All program sponsors or sub-recipients will be selected using the City’s
Consolidated Action Plan Application. Eligible sponsors or sub-recipients that
provide assistance under this program will be required to contractually commit and
comply with all SHIP program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling from
the Internal Revenue Service (IRS) under section 501 c (3) of the Internal
Revenue Code
The not-for-profit corporation must be organized and established under the
laws of the State of Florida
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development & Housing
Department to verify organizational capacity for project
The not-for-profit or for-profit corporation must have experience in
providing housing assistance and/or development appropriate to this
strategy.
h. Additional Information:
All properties being purchased must meet the HUD livability standards. An
inspection is required to verify that the property meets applicable safety/code
requirements. If repairs are required to bring a property to HUD livability standards
and the cost for the repairs exceed $1,000.00, the property will be coded as "down
payment and closing costs with rehabilitation". If the seller can provide
documentation to show that the property had repairs over $1,000.00 completed
within the past twelve (12) months, the property will also be coded as "down
payment and closing costs assistance with rehabilitation".
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Other state, federal, county, private and homeowners contributions may be leveraged
with SHIP funds. Mobile homes are not eligible for assistance.
C.
Strategy Name-DOWN PAYMENT AND CLOSING COSTS ASSISTANCE FOR EXISTING
HOMES WITHOUT REHABILITATION
2
a. Summary of the Strategy:
The City of Clearwater through its housing programs and through its sub-recipients
will use SHIP funds to provide down payment and closing costs assistance to
eligible very-low to moderate-income homebuyers of existing homes. To qualify for
assistance, applicants must be able to obtain a first mortgage from a licensed lending
institution. This first mortgage cannot exceed a term of 30 years with a fixed-rate.
. All Buyers must have completed at least eight (8) hours of homebuyer education
through a HUD-approved housing counseling agency.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve eligible homebuyers with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture
and Default.
Zero percent (0%) subordinate mortgages will be available to eligible homebuyers
for down payment and closing costs assistance with the following stipulations:
The maximum assistance provided under this strategy will be $22,000;
however, the maximum loan amount will not exceed $20,000.
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The payments are deferred for five (5) years with monthly payments
commencing at the end of the deferred period and amortized over Twenty
(20) years.
The City’s loan term is twenty five (25) years
Loans will be secured by a Mortgage and Note and recorded in the public
records of Pinellas County, Florida until satisfied
The loan becomes due and payable if one of the following occurs:
o Death of a borrower(s). In the event the homeowner should die, this
strategy allows for assumption by eligible heirs
o Upon sale or transfer of title
o Property is vacated and no longer the primary residence of the
borrower
o Property is converted into a rental unit
In the event of non-payment or other default defined above, the City will follow its
“Workout and Foreclosure” Policy. Also, the language below is included in the mortgage
note:
The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach.
f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible as defined by the U.S. Department of
Housing and Urban Development’s median family income limits adjusted for household
size. Property purchased must be the primary residence of the buyer. Should funds not
be available at any time, a City created “Waiting List” will be utilized and eligible
clients will be assisted when funds are available.
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To qualify for assistance, an eligible participant must meet the following
requirements:
The applicant is not required to be a First-Time Homebuyer (as defined by the
U.S. Department of Housing and Urban Development) to qualify for assistance,
but they cannot own a property at the time of closing.
In addition, households that have been assisted with City funds within the past
five (5) years are ineligible to receive funding again through any of the Housing
Division’s Programs, unless there is some form of “hardship” as defined below.
Hardship determination will be determined and approved on a case-by-case
basis by the Director of the Department. Examples of hardship: divorce,
permanent layoff, physical or mental disability, fire, flood or natural disaster, or
the death of a family member.
g. Sponsor Selection Criteria and duties, if applicable:
All program sponsors or sub-recipients will be selected using the City’s Consolidated
Action Plan Application. Eligible sponsors or sub-recipients that provide assistance
under this program will be required to contractually commit and comply with all SHIP
program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling from
the Internal Revenue Service (IRS) under section 501 c (3) of the Internal
Revenue Code
The not-for-profit corporation must be organized and established under the
laws of the State of Florida
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development & Housing
Department to verify organizational capacity for project
The not-for-profit or for-profit corporation must have experience in
providing housing assistance and/or development appropriate to this
strategy.
h. Additional Information:
All properties being purchased must meet the HUD livability standards. An inspection is
required to verify that the property meets applicable safety/code requirements.
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Other state, federal, county, private and homeowners contributions may be leveraged
with SHIP funds. Mobile homes are not eligible for assistance.
D.
Strategy Name OWNER-OCCUPIED REHABILITATION Code 3
a. Summary of the Strategy:
The City of Clearwater will provide funds for the rehabilitation of owner-occupied
single-family residences located within the city limits of Clearwater. The City will
award funds for the rehabilitation of owner-occupied, income-eligible households on a
first-qualified, first-served basis. Funds for assistance may be used by the homeowner
for housing rehabilitation such as, but not limited to, the following:
Correct housing code deficiencies
Adapt the residence to meet accessibility needs of a disabled family member
In cases where the health, safety and welfare of the household are in jeopardy, they
shall receive priority and the Housing Manager shall evaluate the situation to determine
if the work may be done as emergency repairs. Such things that are considered
“emergency repairs” are:
Structural components that show signs of imminent collapse
Inoperable heating systems during the winter months
Water leaks in walls or foundation
Roof leaks causing electrical hazards, ceiling collapse or structural damage
Inoperable exterior doors and/or windows, preventing emergency egress
Falling ceiling
Lead-based paint
ADA modifications of an immediate nature
Priority will be given to special needs and elderly household homes that need
renovations to allow them to remain independent in their homes, and prevent them from
having to move into an assisted living type arrangement. Improvements may include
things as:
Wheel chair ramps
Widening of doorways
Lowering of cabinets
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Installation of grab-bars
Visual guiding systems for the hearing impaired
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
The strategy will serve all eligible recipients with income at or below 120% of the area
median income, adjusted for family size as published annually by the United States
Department of Housing and Urban Development (HUD) and distributed by Florida
Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture
and Default.
The award will be either a thirty-year zero percent deferred loan or a twenty-year zero
percent payment loan.
To qualify for a thirty-year zero percent deferred loan, eligible recipients must
meet the following criteria:
The recipient’s household income must be at or below thirty percent (30%) of
the Area Median Income (AMI)
The recipient’s current housing debt exceeds thirty five percent (35%) of their
gross monthly income
The deferred loan is satisfied at the end of thirty (30) years, if no default occurs.
Twenty-year Zero Percent Payment Loans.
All eligible recipients with household income above thirty percent (30%) of the (AMI),
and current housing debt below thirty five percent (35%) of their gross monthly income
will repay the rehabilitation assistance at zero percent with the following stipulations:
The payments are deferred for 120 days from the note date with monthly
payments commencing at the end of the deferred period and amortized over
twenty (20) years
Loans will be secured by a Mortgage and Note and recorded in the public
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records of Pinellas County, Florida until satisfied
The loan becomes immediately due and payable if one of the following occurs:
Death of a borrower(s). In the event the homeowner should die, this strategy
allows for assumption by eligible heirs
Upon sale or transfer of title
Property is vacated and no longer the primary residence of the borrower
Property is converted into rental unit
Any refinancing with cash out or debt consolidation
In the event of non-payment or other default defined above, the City will follow its
“Workout and Foreclosure” Policy. Also, the language below is included in the mortgage
note: The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Mortgage Documents. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of three percent (3%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
subsequent failure or breach
f. Recipient Selection Criteria:
Assistance is provided on a first-qualified, first-served basis while funds remain
available. All recipients will be income eligible with priority given to the special
needs and elderly household homes that need renovations to help them remain
independent in their homes. Should funds not be available at any time, a City
created “Waiting List” will be utilized and eligible clients will be assisted when
funds are available. In addition, households that have been assisted through the
rehabilitation strategy with City funds within the past Ten (10) years are ineligible to
receive funding again through this strategy, unless there is some form of “hardship”
as defined below. Hardship determination will be determined and approved on a
case-by-case basis by the Director of the Department. Examples of hardship:
Divorce, Permanent layoff, physical or mental disability, fire, flood or disaster,
death of a household family member.
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g. Sponsor Selection Criteria and duties, if applicable: N/A
h. Additional Information:
The City will incorporate energy-efficient improvements to reduce energy costs and
hurricane standards will be used when replacing windows and doors based on
funding availability. Specific improvements include, but are not limited to:
Installation of energy-efficient doors and windows
Replacement of heating and/or cooling systems with high energy-efficiency
units
Installing R30 insulation
Energy star appliances and water heater
Low consumption toilets and faucets
Bracing and strapping
Mobile homes are not eligible for assistance.
E.
Strategy Name-MULTI-FAMILY HOUSING 14
a. Summary of the Strategy:
Funds may be provided as loans to support the acquisition, rehabilitation and or new
construction of multi-family housing, including single-room occupancy, transitional
housing, or the housing portion of a mixed-use facility and or mixed-income
projects. Funds may be used as a match for U.S. Department of Housing and Urban
Development’s HOME program and various other programs offered by the federal
government and the State of Florida to construct and preserve multi-family housing.
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve all eligible recipients with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
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d. Maximum award:
Maximum award is noted on Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture
and Default.
Recapture will be in compliance with the SHIP Program requirements to ensure
affordability. When HOME funds are used with SHIP funds, the City will use the
recapture provision for the repayment of the loan should the Borrower not abide
with the affordability period or any other default provision in the mortgage, note or
the restrictive covenant.
In accordance with the City’s policy, the terms of the City’s funding for multi-
family acquisition, rehabilitation or new construction developments will vary from
project to project, depending on the economics of the development.
Loans for eligible rental housing constructed, rehabilitated or otherwise assisted
under this strategy must be reserved for eligible persons for at least the term of the
assistance. A restrictive covenant will be recorded to ensure that units remain
affordable for the prescribed period of time. The City, eligible sponsor or appointed
designee, shall annually monitor and determine tenant eligibility throughout the
compliance period. For those developments that Florida Housing Finance and other
approved entities provide the same monitoring and determination, the City may rely
on such monitoring and determination of tenant eligibility.
Eligible sponsors that offer rental housing for sale before the end of the compliance
period or that have remaining mortgages funded under this strategy must give a right
of first refusal to the City for purchase at the current market value for the continued
occupancy of eligible persons.
Also, the language below is included in the mortgage note:
The Note Holder shall have the optional right to declare the amount of the total balance
hereof to be due and forthwith payable in advance of the Maturity Date upon the occurrence
of any Event of Default or failure to perform in accordance with any of the terms and
conditions set forth in the Subordinate Mortgage. Upon exercise of this option by the Note
Holder, the entire principal shall bear interest at the rate of _ percent (%) per annum.
Forbearance to exercise this option with respect to any failure or breach of the Borrower
shall not constitute a waiver of the right as to any continuing failure or breach or any
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subsequent failure or breach.
f. Recipient Selection Criteria:
The SHIP-assisted units in a rental housing project will be occupied only by
households that are verified as very-low to moderate-income families. Maximum
monthly rent limits will be those established annually by HUD.
g. Sponsor Selection Criteria and duties, if applicable
Eligible sponsors will be selected using the City’s Consolidated Action Plan
Application. Eligible persons, sponsors or sub-recipients that provide assistance
under this program will be required to contractually commit and comply with all
SHIP program requirements.
Criteria include:
The not-for-profit corporation must have received a tax-exempt ruling
from the Internal Revenue Service (IRS) under section 501 c (3) of the
Internal Revenue Code
The not-for-profit corporation must be organized and established under
the laws of the State of Florida
The not-for-profit or for-profit corporation must have financial
accountability standards that permit the Economic Development &
Housing Department to verify organizational capacity for the project
The not-for-profit corporation must have experience in development appropriate to this
strategy
h. Additional Information: None
F.
Strategy Name-DISASTER MITIGATION STRATEGY 5
a. Summary of the Strategy:
In the case of natural or man-made disasters, priorities will need to be changed to
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meet emergency conditions. This strategy will only be used if a declaration by the
State of Florida and/or federal government of a disaster is issued. SHIP funds will
be used to leverage available federal, state and insurance funds to provide assistance
to eligible households for the purpose of repairing eligible housing. Use of funds
would be available for the following activities:
Purchase of emergency supplies to waterproof damaged homes
Interim repairs to avoid further damage, such as tree and debris removal
Payment of insurance deductibles for rehabilitation of homes covered under
homeowners’ insurance policies
b. Fiscal Years Covered:
2015-2016, 2016-2017 and 2017-2018
c. Income Categories to be served:
This strategy will serve all eligible recipients with income at or below 120% of the
area median income, adjusted for family size as published annually by the United
States Department of Housing and Urban Development (HUD) and distributed by
Florida Housing Finance Corporation.
d. Maximum award:
Maximum award is noted on the Housing Delivery Goal Charts.
e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness),
Recapture and Default.
Assistance provided under this strategy will be in the form of a grant.
f. Recipient Selection Criteria:
Applicants must own and occupy the property as principal residence. The residence
must have been damaged in a declared natural or man-made disaster. Applicants
must be income-eligible, and will be served on a first-qualified, first-served basis
while funds remain available. The property must be located within the City limits of
Clearwater. Applicants must be current on mortgage secured by the property,
property taxes and homeowners insurance.
g. Sponsor Selection Criteria and duties, if applicable:
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Eligible sponsors will be selected using the City’s Consolidated Action Plan
Application or any method(s) that the City may develop to expedite the Selection of
Eligible Sponsor during a disaster.
h. Additional Information: None
This strategy will be implemented only in the event of a natural or man-made
disaster declaration using any SHIP funds that have not been encumbered.
III. LHAP Incentive Strategies
In addition to the required Incentive Strategy A and Strategy B, include all adopted incentives
with the policies and procedures used for implementation as provided in Section 420.9076, F.S.:
A. Name of the Strategy: Expedited Permitting
Permits as defined in s. 163.3177 (6) (f) (3) for affordable housing
projects are expedited to a greater degree than other projects.
The Planning and Development Department expedites the review of any site plan, land use
amendment, rezoning, or annexation application for an affordable housing project within the
City of Clearwater. According to the City’s Development Code, an affordable housing
project (rehabilitation or new construction), can be approved through the City’s
Development Review Committee Process. If a public hearing is needed, the project is
scheduled for the immediate next session of the Community Development Board (CDB).
Some affordable housing projects (rehabilitation or new construction) are approved
administratively; otherwise the project goes to the immediate next session of the Community
Development Board.
Provide a description of the procedures used to implement this strategy:
Expedited Permitting. For Building Permit Applications, the City has a “Request
for Expedited Processing for Affordable Housing Activity Form” available through the
Economic Development and Housing Department. This form allows the application to be
expedited through the review process.
B. Name of the Strategy: Ongoing Review Process
An ongoing process for review of local policies, ordinances, regulations and plan
provisions that increase the cost of housing prior to their adoption.
The City has a process in place by which it considers, before adoption, policies,
procedures, ordinances, regulations, or plan provisions that increase the cost of
housing.
Provide a description of the procedures used to implement this strategy:
The Senior Executive Team of the City of Clearwater meets every two weeks to
discuss and review upcoming agenda items on the City Council’s meeting schedule.
As part of this meeting, the City Clerk reviews with each department Director
proposed items on the agenda, which includes policies, procedures, ordinances,
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resolutions and plan provisions for action by the City Council. Any actions that
have the potential to affect the cost of housing are addressed as part of this process.
Any determinations made by the Economic Development and Housing Department
and the affected Department will be included as part of the agenda summary to the
City Council on that particular item. The City Council agenda summary and all
supporting materials are available on the City’s website at www.myclearwater.com.
C. Name of the Strategy: The allowance of flexibility densities for affordable housing.
The City encourages flexible densities for affordable housing development in both the
Future Land Use Element and the Housing Element of the City’s Comprehensive Plan.
Provide a description of the procedures used to implement this strategy.
“Policy A.2.2.7 – The City will provide density bonuses for affordable housing
developments that demonstrate that a minimum of 15% of the total units are reserved as
affordable housing units. Such bonuses shall not exceed 50% of the density permitted by the
Future Land Use Map and shall not include properties located in the Coastal Storm Area.
The density bonus shall be established by ordinance in the Community Development Code”.
The City grants flexibility in densities to developers through the City’s Community
Development Code, which establishes flexibility criteria for specific uses requiring
additional development review.
D. Name of the Strategy: The reduction of parking setback requirements for affordable
housing
The City encourages the reduction of parking and setback requirements for affordable
housing in the Housing Element of the City’s Comprehensive Plan.
Provide a description of the procedures used to implement this strategy
The following policies in the Housing Element support the reduction of parking and setback
requirements for affordable housing:
“Policy C.1.9.2 – Allow flexibility with regard to off-street parking to accommodate density
bonuses associated with affordable housing developments provided the project design does
not detract from the established or emerging character of immediate vicinity.”
“Policy C.1.9.3 – Allow flexibility with regard to off-street parking for projects containing
affordable housing units located within 1,000 feet of a transit stop.”
The City currently allows flexibility in parking and setback requirements for affordable
housing though the City’s Community Development Code, which establishes flexibility
criteria for specific uses requiring additional development review.
E. Name of the Strategy: The allowance of flexible lot configurations, including zero-lot-
line configuration for affordable housing
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The City currently allows for site plan flexibility through the development review process, as
supported by the City’s Community Development Code and article 2, which establishes
flexibility criteria for specific uses requiring additional development review.
Such criteria may allow for more flexible site plan configurations, but may also require an
improved site plan to document how the flexibility will result in better design and /or
appearance. For example, the flexibility criteria tied to residential infill projects within the
High Density Residential (HDR”) District include:
Provide a description of the procedures use to implement is strategy
The City currently allows for site plan flexibility through the development review process, as
supported by the City’s Community Development Code and Article 2. Zoning Districts
therein establish flexibility criteria for specific uses. Such criteria may allow for more
flexible site plan configurations, but may also require an improved site plan to document
how the flexibility will result in better design and/or appearance.
The allowance of flexible site plan configurations, including zero-lot line configurations for
affordable housing, must be sensitive to the character and context of existing neighborhoods.
To this end, the City’s incentives for affordable housing include compatibility criteria in
conjunction with the density bonus as follows:
Article 3, Division 9, Section 3-920.A.3.c.i. Compatibility Criteria -
b. Proportionality and scale of the proposed development shall be consistent with
the community character of the immediate vicinity of the parcel proposed for
development.
c. The overall aesthetics of the proposed development shall be compatible with or
an improvement to the community character as determined by the community
development coordinator.
F. Name of the Strategy: The preparation of a printed inventory of locally-owned public
lands suitable for affordable housing.
The City maintains an inventory of locally-owned public lands suitable for
affordable housing.
Provide a description of the procedures use to implement is strategy:
The City of Clearwater on February 21, 2008 adopted Resolution 08-01, which
established the affordable housing inventory list per statutory requirements.
To facilitate affordable housing projects, the City maintains an inventory of
publicly-owned land suitable for affordable housing titled, “Affordable Housing
Inventory List”, which is published on the City’s website. The last triennial
update was done in 2016, by City Resolution #16-14 (June 16, 2016).
Additionally, the City’s Economic Development & Housing Department has a
procedure in place to make publicly-owned land available to prospective
developers and non-profit agencies to construct affordable housing.
G. Name of Strategy: The support of development near transportation hubs, and major
employment centers and mixed-used developments.
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The City promotes areas suitable for affordable housing through the Future Land Use
Element (FLUE) of the Comprehensive Plan. The FLUE contains a number of policies
related to activity centers and transit hubs as part of the City’s overall design structure.
Provide a description of the procedures use to implement is strategy:
Policy A.2.2.2 – Residential land uses shall be sited on well-drained soils, in proximity
to parks, schools, mass transit and other neighborhood-serving land uses.
Policy A.5.4.4 –The creation of affordable housing and mixed-use development should
be supported, and lot consolidation and streetscape improvements should be encouraged.
[Activity Center]
Policy A.5.4.7 – South Fort Harrison Avenue from A Street to E Street. Amendments to
the Future Land Use Plan and Zoning Atlas may be considered to promote affordable
housing, mixed-use development, and to support the emerging character of the area and
Morton Plant Hospital. [Activity Center]
Policy A.6.8.7 – Create mixed-use, high density, livable communities through design,
layout and use of walkability techniques within existing and proposed transit corridors,
including proposed TBARTA lines and stations.
The Housing Element of the Comprehensive Plan also supports the location of assisted
housing near major activity centers:
Policy C.1.4.2 – Assisted housing should be located in close proximity to employment
centers, mass transit services, parks, and commercial centers.
Additionally, both the City’s Comprehensive Plan and Community Development Code
allow flexibility in parking for affordable housing projects if located near a transit stop
(see Housing Element Policy C.1.9.2 and Policy C.1.9.3 as well as Community
Development Code Article 3, Division 9, Section 3-920.B. for the City’s “affordable
housing parking incentive”).
IV. EXHIBITS:
A. Administrative Budget for each fiscal year covered in the Plan.
B. Timeline for Estimated Encumbrance and Expenditure
C. Housing Delivery Goals Chart (HDGC) For Each Fiscal Year
Covered in the plan.
D. Signed Certification.
E. Signed, dated, witnessed or attested adopting resolution.
F. Program Information Sheet.
G. Ordinance: (If changed from the original creating ordinance).
H. Interlocal Agreement: N/A
ADMINISTRATIVE BUDGET FOR EACH FISCAL YEAR Exhibit A
LHAP 2015
Exhibit A
67-37.005(1), F.A.C.
Effective Date: 10/2014
(Local Government name)CITY OF CLEARWATER
Estimated Allcoation for Calculating:628,505.00$
Salaries and Benefits 62,850.50$
Office Supplies and Equipment -$
Travel Perdiem Workshops, etc -$
Advertising -$
Other $
Total 62,850.50$
Estimated Allcoation for Calculating:628,505.00$
Salaries and Benefits 62,850.50$
Office Supplies and Equipment -$
Travel Perdiem Workshops, etc -$
Advertising -$
Other $
Total 62,850.50$
Estimated Allcoation for Calculating:628,505.00$
Salaries and Benefits 62,850.50$
Office Supplies and Equipment -$
Travel Perdiem Workshops, etc -$
Advertising -$
Other $
Total 62,850.50$
Based on a distribution of $499,545.00
Program Income $128,960.00
Fiscal Year: 2015-2016
Fiscal Year: 2016-2017
Fiscal Year 2017-2018
Program Year 2016-2017 2017-2018
Activities Month 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6
Advertise Availability of Funds X
Application Period(On-Going)X X X X X X X X X X X X X X X X X X X X X X X
Annual Report X X
Mid-Year Review/Adjustments X
End-Year Review/Adjustments X X X
Encumbrance Deadline X
Expenditure Deadline X
Final Program Review x
other
other
TIMETABLE FOR STATE FISCAL YEAR 2015-2016
Name of Local Government: CITY OF CLEARWATER
2015-2016
Mark each box below that corresponds with each actvity for that month
Program Year 2016-2017 2017-2018
Activities Month 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6
Advertise Availability of Funds X
Application Period(On-Going)X X X X X X X X X X X X X X X X X X X X X X X
Annual Report X X
Mid-Year Review/Adjustments X
End-Year Review/Adjustments X X X
Encumbrance Deadline X
Expenditure Deadline X
Final Program Review X
other
other
TIMETABLE FOR STATE FISCAL YEAR 2016-2017
Name of Local Government: CITY OF CLEARWATER
2015-2016
Mark each box below that corresponds with each actvity for that month
EXHIBIT B
Program Year 2016-2017 2017-2018
Activities Month 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6
Advertise Availability of Funds X
Application Period(On-Going)X X X X X X X X X X X X X X X X X X X X X X X
Annual Report X X
Mid-Year Review/Adjustments X
End-Year Review/Adjustments X X X
Encumbrance Deadline X
Expenditure Deadline X
Final Program Review X
other
other
TIMETABLE FOR STATE FISCAL YEAR 2017-2018
Name of Local Government: CITY OF CLEARWATER
2015-2016
Mark each box below that corresponds with each actvity for that month
FLORIDA HOUSING FINANCE CORPORATION Please check
applicable boxHOUSING DELIVERY GOALS CHART
X
Name of Local Government: Allocation:$499,545.00
A B C D E F
Strategy #HOME OWNERSHIP VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construction Rehab/Repair Without
Construction Total Total Total
From Plan
Text Code
STRATEGIES (strategy title
must be same as the title used
in plan text.
Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units
10 New Construction 0 $46,000 1 $46,000 0 $46,000 $46,000.00 $46,000.00 9.21%1
1 Acquisition of Existing Homes w/3 $22,000 2 $22,000 0 $22,000 $110,000.00 $110,000.00 22.02%5
2 DPCCA for Existing Homes/witho 2 $18,000 4 $18,000 0 $18,000 $54,000.00 $54,000.00 $108,000.00 21.62%6
3 Owner-Occupied Rehabilitation 4 $45,000 4 $45,000 1 $45,000 $270,000.00 $270,000.00 54.05%9
5 Disaster Mitigation 0 $5,000 0 $5,000 0 $5,000 $0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
Subtotal 1 (Home Ownership)9 11 1 $46,000.00 $434,000.00 $54,000.00 $534,000.00 106.90%21
RENTAL VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construction Rehab/Repair Without
Ci
Total Total Total
STRATEGIES Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units
14 Multi-Family 1 $40,000 1 $40,000 0 $40,000.00 $15,000.00 $16,655.00 $31,655.00 6.34%2
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
Subtotal 2 (Non-Home Ownership 1 1 0 $15,000.00 $16,655.00 $0.00 $31,655.00 6.34%2
Administration Fees $49,954.00 10.00%
Admin. From Program Income $12,896.00 2.58%
Home Ownership Counseling 0.00%
GRAND TOTAL
Add Subtotals 1 & 2, plus all Adm 10 12 1 $61,000.00 $450,655.00 $54,000.00 $628,505.00 125.82%23
Percentage Construction/RehCalcula
te 102%
Maximum Allowable
Purchase Price:New $228,000 Existing $168,000
Allocation Breakdown Amount %Projected Program Income:$128,960.00 Max Amount Program Income For Admin $6,448.00
Very-Low Income $231,000.00 46.2%Projected Recaptured Funds:
Low Income $293,000.00 58.7%Distribution:$499,545.00
Moderate Income $30,000.00 6.0%Total Available Funds:$628,505.00
TOTAL 110.9%
2015-2016
CITY OF CLEARWATER
New Plan:
Amendment:
Fiscal Yr. Closeout:
FLORIDA HOUSING FINANCE CORPORATION Please check applicable box
HOUSING DELIVERY GOALS CHART
2016-2017 X
Name of Local Government: Estimated Funds:$499,545.00
\
A B C D E F
HOME OWNERSHIP VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construction Rehab/Repair Without
Ci
Total Total Total
Code
STRATEGIES (strategy title
must be same as the title used
in plan text.
Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units
10 New Construction 0 $46,000 1 $46,000 0 $46,000 $46,000.00 $46,000.00 9.21%1
1 Acquisition of Existing Homes w 3 $22,000 2 $22,000 0 $22,000 $110,000.00 $110,000.00 22.02%5
2 DPCCA for Existing Homes/witho 2 $18,000 4 $18,000 0 $18,000 $54,000.00 $54,000.00 $108,000.00 21.62%6
3 Owner-Occupied Rehabilitation 4 $45,000 4 $45,000 1 $45,000 $270,000.00 $270,000.00 54.05%9
5 Disaster Mitigation 0 $5,000 0 $5,000 0 $5,000 $0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
Subtotal 1 (Home Ownership)9 11 1 $46,000.00 $434,000.00 $54,000.00 $534,000.00 106.90%21
RENTAL VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construction Rehab/Repair Without
C t ti
Total Total Total
STRATEGIES Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units
14 Multi-Family 1 $40,000 1 $40,000 0 40.000.00 $15,000.00 $16,655.00 $31,655.00 6.34%2
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
Subtotal 2 (Non-Home Ownership 1 1 0 $15,000.00 $16,655.00 $0.00 $31,655.00 6.34%2
Administration Fees $49,954.00 10.00%
Admin. From Program Income $12,896.00 2.58%
Home Ownership Counseling 0.00%
GRAND TOTAL
Add Subtotals 1 & 2, plus all Adm 10 12 1 $61,000.00 $450,655.00 $54,000.00 $628,505.00 125.82%23
Percentage Construction/Re Calculate Constr./Rehab Percent. by adding Grand Total Columns A&B, then divide by Annual Allocation Amt. 102%
Maximum Allowable
Purchase Price:New $224,000 Existing $177,000
Allocation Breakdown Amount %Projected Program Income:$128,960.00 Max Amount Program Income For Admin $6,448.00
Very-Low Income $231,000.00 46.2%Projected Recaptured Funds:
Low Income $293,000.00 58.7%Distribution:$499,545.00
Moderate Income $30,000.00 6.0%Total Available Funds:$628,505.00
TOTAL 110.9%
CITY OF CLEARWATER
New Plan:
Amendment:
Fiscal Yr. Closeout:
FLORIDA HOUSING FINANCE CORPORATION Please check applicable box
HOUSING DELIVERY GOALS CHART
X
Name of Local Government: Estimated Funds:$701,564.00
A B C D E F
HOME OWNERSHIP VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construction Rehab/Repair Without
C
Total Total Total
Code STRATEGIES (strategy title must
be same as the title used in plan
text
Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units
10 New Construction 0 $46,000 1 $46,000 0 $46,000 $46,000.00 $46,000.00 6.56%1
1 Acquistion of Existing Homes w/R 0 $22,000 5 $22,000 0 $22,000 $110,000.00 $110,000.00 15.68%5
2 DPCCA for Existing Homes/withou 0 $22,000 6 $22,000 0 $22,000 $132,000.00 $132,000.00 18.82%6
3 Owner-Occupied Rehabilitation 6 $45,000 0 $45,000 0 $45,000 $270,000.00 $250,000.00 35.63%6
5 Disaster Mitigation 0 $10,000 0 $10,000 0 $10,000 $0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
Subtotal 1 (Home Ownership)6 12 0 $46,000.00 $380,000.00 $132,000.00 $538,000.00 76.69%18
RENTAL VLI Max. SHIP LI Max. SHIP MI Max. SHIP New Construction Rehab/Repair Without
C t ti
Total Total Total
STRATEGIES Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units
14 Multi-Family 3 $40,000 0 $40,000 0 40000 $65,512.23 $38,949.00 $104,461.23 14.89%3
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
$0.00 0.00%0
Subtotal 2 (Non-Home Ownership)3 0 0 $65,512.23 $38,949.00 $0.00 $104,461.23 14.89%3
Administration Fees $48,052.00 6.85%
Admin. From Program Income $11,051.00 1.58%
Home Ownership Counseling 0.00%
GRAND TOTAL
Add Subtotals 1 & 2, plus all Adm 9 12 0 $111,512.23 $418,949.00 $132,000.00 $701,564.23 100.00%21
Percentage Construction/Reh Calculate Constr./Rehab Percent. by adding Grand Total Columns A&B, then divide by Annual Allocation Amt. 76%
Maximum Allowable
Purchase Price:New $224,000 Existing $177,000
Allocation Breakdown Amount %Projected Program Income:$221,037.23 Max Amount Program Income For Admin $11,051.00
Very-Low Income $354,461.23 50.5%Projected Recaptured Funds:
Low Income $288,000.00 41.1%Distribution:$480,527.00
Moderate Income 0.0%Total Available Funds:$701,564.23
TOTAL 91.6%
2017-2018
CITY OF CLEARWATER
New Plan:
Amendment:
Fiscal Yr. Closeout:
2015 Exhibit F
67-37.005(1), F.A.C.
STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM
PROGRAM INFORMATION SHEET
The following information must be furnished to the Corporation before any funds can be
disbursed.
Local Government CITY OF CLEARWATER
Chief Elected Official George N. Cretekos
Address 112 S. Osceola Avenue, Clearwater, Florida 33756
SHIP Administrator Ms. Terry Malcolm-Smith
Address 112 S. Osceola Avenue, Clearwater, Florida 33756
Telephone 727-562-4036
EMAIL terry.malcolm-smith@myclearwater.com
Alternate SHIP Contact Charles H. Lane
Telephone 727-562-4023
EMAIL charles.lane@myclearwater.com
Local Government Employer Federal ID # 59-6000289
Other Information Charles H. Lane - Director
Economic Development and Housing Department
Please attach this form as Exhibit F and submit along with your completed LHAP.
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 1
CITY OF CLEARWATER
FISCAL YEAR 2015-2016
1BCONSOLIDATED ACTION PLAN
APPLICATION FORM
**UDue: Friday April 3, 2015 by 4:30 p.m.U**
Please phone (727) 562-4032 for assistance in preparing this application.
*(Housing Pool applications are accepted on a year-round basis while funds remain available.)
0BPlease submit one original and one copy of this application (one-sided only). UDo not
staple, bind, use dividers, folders, or insert pages larger than 8 ½ x 11 inches in your
packet.U All application documents are located at: HUwww.myclearwater.com/UHUhousing.U
All items below must be present for the application to be considered substantially
complete.
SECTION A: APPLICANT INFORMATION
Agency Name: _________________________________________________________
Executive Director: __________________________________________________________
Telephone Number:
E-Mail Address:
Agency Address:
City/State/Zip:
Federal Tax ID#:
DUNS #: __________________________________________________________
Organization Type: Public Private
Non-Profit Other (Specify) ________________
Amount Requested:
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 2
* Maximum request amount for public service projects are $30,000 and the maximum
amount for public facilities projects are $50,000. A maximum of only 4 public facilities
projects may be selected. An amount of $4,000 will be set-aside for housing counseling
activities from the public services category. The funds will be available to eligible housing
counseling agencies on a first-come, first-eligible basis. Housing Pool applicants are not
subject to the ranking criteria. Housing pool projects will be selected by the City on a first-
come, first-eligible basis.
Project Name:
Project Type: Public Service Public Facility Housing Pool
Service Area: Citywide Neighborhood Revitalization Strategy Area
Other______________________________________________
Activity Type: New Construction Rehabilitation Down Payment
Assistance
Housing Counseling Property Acquisition
Demolition Other
Project Address:
Contact Person:
Title:
Email:
Telephone/Fax:
Amount Requested:
The signature below certifies that he/she is the authorized representative, approved by the
Agency’s Board of Directors, to enter into this agreement and that the applicant will conduct the
proposed activity in the location, time, and manner within the budget presented. It certifies that the
proposed activity addresses one of the priorities as contained in the current City of Clearwater 5-
Year 2011-2016- Consolidated Planning Document and/or current SHIP Local Housing Assistance
Plan.
The applicant certifies that the CDBG, HOME and/or SHIP funds will be used in the manner
described and will be used only to reimburse those eligible costs described in the approved budget
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 3
and any other type of funds presented in the budget, will be obtained and used for the proposed
project.
Signature of Authorized Official:
(MUST BE SIGNED IN BLUE INK) Name (signature)
Name (print)
Title (print)
Date
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 4
SECTION A: APPLICANT ATTACHMENTS
UPlease mark attachments with applicable section/number
A1. Please attach a current List of the Board of Directors/Advisory Council, including each
member’s name, title, contact information, and area of expertise or contribution to the
organization. Specify which board members are involved in securing project funding.
A2. Please attach the Board of Directors’ resolution authorizing submission of application
and pay request.
SECTION B: MINIMUM PROGRAM REQUIREMENTS
Community Development Block Grant Projects
B1. If Agency’s office or facility is not in the City of Clearwater, please attach an explanation
regarding how Agency services benefit Clearwater low- to moderate-income residents and how
those services will be documented.
B2. Will proposed project serve at least 70% persons under 80% Area Median Income (AMI)?
Yes No
B3. Is the project located in an area which has 70% persons under 80% AMI?
Yes No
B4. Will the project address slum and blighted conditions in a targeted area?
Yes No
SECTION C: PROJECT OR ACTIVITY DESCRIPTION
C1.Project Title:
C2.Project Location:
C3. Program Narrative for general public understanding
C4.Define Agency service area. (If project is limited to a specific area, see instructions)
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 5
C5. Is the project in the Neighborhood Revitalization Strategy Area(s)?
If yes, please provide street address.___________________________________
Yes No
C6. Does the project facilitate community and economic development in the neighborhood
revitalization strategy areas? If “YES,” see instructions.
Yes No
C7. Mark which City Neighborhood Revitalization Strategy Area objectives the project addresses
and submit an explanation on each.
Create new investment opportunities
Eliminate poor conditions of structures in strategy areas
Empower neighborhood residents to eliminate crime
Expand business opportunities
Facilitate community and economic development
Increase new job training and placement opportunities
Reduce unemployment rate
Remediate low-level contaminated sites
Reverse declining property values
Strengthen coordination of community organizations in redevelopment effort
C8. Mark which activities, considered “highest” priority in the City’s 2011-2016 Consolidated Plan,
will the project achieve and submit an explanation on each.
Promote better livable opportunities in Neighborhood Revitalization Strategy Area
Promote affordable housing for renters, homebuyers, and homeowners
Promote efforts to end chronic homelessness
Provide outreach and housing opportunities for homeless individuals and families
Provide assistance to victims of domestic violence
Promote economic opportunities for low- to moderate-income individuals
Provide assistance/benefits to any special population i.e. physically and/or mentally
challenged, elderly or frail elderly, persons with HIV/AIDS
Develop needed community centers and other public facility projects in the neighborhood
revitalization strategy areas
Promote opportunities to end poverty (job training, employability skills, educational
attainment, and other related activities)
Promote efforts to reduce lead poisoning in children
Promote opportunities to assist public housing residents to become self-sufficient
Promote opportunities for individuals to reduce their dependency on alcohol/drugs
Promote fair housing opportunities
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 6
SECTION D: PERFORMANCE MEASURES
D1. Please submit a narrative on Performance Measures. (Application Instructions – Pages 4 & 7)
D2. Please submit an outline of Performance Measures. (Application Instructions – Pages 4 & 8)
D3. What is the proposed number of program beneficiaries or Outcome Measures? (Be specific)
(Application Instructions – Page 4)
D4. Are there any special population beneficiaries? Yes No
How many? (Application Instructions – Page 4)
D5. Do other agency(s) participate in the program? Yes No
. (If yes, see Application Instructions – Page 4)
SECTION E: PROGRAM IMPLEMENTATION
E1. Please attach the Agency’s Organizational Chart.
E2. Please attach resumes and job descriptions for Management/Supervisory staff for which
funding is requested.
E3. Please attach resumes and job descriptions for other personnel who will participate in
program implementation.
E4. Please attach a list of Volunteers who will be involved in the program. Indicate number of
volunteers and description of roles they will perform.
E5. Please submit a detailed Program Narrative. (Application Instructions – Page 4)
E6. Please complete the attached Program Implementation Schedule on Page 8.
(Application Instructions – Pages 4 & 9)
SECTION F: BUDGET AND DETAILED BUDGET NARRATIVE
F1. Attach a Budget Narrative identifying how project/service/activity will be accomplished. Include
in narrative, details on what would be the impact on the project if you receive less funds than
requested.
F2. Please submit resume for person assigned to maintain organization's financial records.
F3. Please attach a copy of the agency's most recent detailed agency and project budget.
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 7
F4. Please attach the most Recent Financial Audit of prior year expenditures or a current
year-end financial statement of the agency.
F5. For funds committed and/or secured at time of application, please attach a copy of the
executed agreement showing funding and/or copy of the award letter.
F6. Please submit copy of Internal Revenue Service letter establishing sponsor's tax-exempt
status UANDU a copy of the most recent IRS 990 report.
F7. Please submit copy of the State Franchise Tax Board letter establishing sponsor's
tax-exempt statusU ANDU a copy of the most recent Franchise Tax Board 1099 report.
F8. Please complete the attached Project Budget Form on Page 9
(See Application Instructions – Page 5 & 10)
SECTION G: OTHER PROGRAM REQUIREMENTS
G2. PUBLIC FACILITY (ONLY)
See Application Instructions Page 2 for additional information.
G2A. Does the project involve construction/renovation of a facility or purchase of land ?
Yes No If “Yes,” see Application Instructions – Page 5.
G2B. Is the Agency proposing to rehabilitate or construct a public facility?
Yes No If “Yes,” see Application Instructions – Page 5.
G2C. Is the Agency proposing to purchase real property?
Yes No If “Yes,” see Application Instructions – Page 5.
G2D. Is the property involved in the Agency proposal leased?
Yes No If “Yes,” see Application Instructions – Page 5.
G2E. Does the project require publicly supported maintenance costs?
Yes No If “Yes,” see Application Instructions – Page 5.
G2F. Is the project consistent with Local Development Plans?
Yes No If “Yes,” see Application Instructions – Page 6.
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 8
G3. HOUSING POOL (ONLY)
See Application Instructions - Page 2 for additional information.
Also see Application Instructions – Page 6 for information on UHousing Pool ActivitiesU,
UHousing Counseling and Education type activitiesU, and UPost-Purchase and Foreclosure U
UPrevention CounselingU.
G3A. UCommunity Housing Development Organization (CHDO) applicantsU must submit
documentation regarding Agency’s ability to be certified as a Federal HOME Program
CHDO UORU documentation recertifying organization as a CHDO.
Questions listed below determine project consistency with Affordable Housing
Objectives
See Application Instructions – Page 6 for submission requirements.
G3B. Does the project provide decent, adequate and affordable housing in safe desirable
communities for homeowners by rehabilitating homes in need of repair?
Yes No
G3C. Does the project provide decent, adequate and affordable housing in safe desirable
communities for homebuyers by providing down payment and closing cost assistance
and counseling programs?
Yes No
G3D. Does the project provide decent, adequate and affordable housing in safe desirable
communities for renters by constructing or renovating rental units for low to moderate-income
families?
Yes No
G3E. Does the project provide housing and/or supportive services for the homeless?
Yes No
G3F. Does the project provide assistance to the special needs population? If “Yes”, please submit
information on how the project will address the needs of the special needs population.
Yes No
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 9
G3G. Does the project provide residential initiatives for public housing residents?
Yes No
E6
UPROGRAM IMPLEMENTATION SCHEDULE
Planned Implementation
Steps
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
1)
2)
3)
4)
5)
6)
Exhibit G
City of Clearwater – FY 2015-2016 Consolidated Action Plan Application
Application 2015/16 10
F8
UPROJECT BUDGET
Category Amount
Requested
Other Funds Other Funding
Sources
2BTotal
Proposed Committed
Total
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3887
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 3.2
/RECOMMENDATION:
Appoint eleven members to the Affordable Housing Advisory Committee and adopt Resolution
17-34.
SUMMARY:
Florida Statute Section 420.9076 states that counties and cities receiving State Housing
Initiatives Partnership (SHIP) program funds are required to establish every three years an
Affordable Housing Advisory Committee (AHAC) and prepare a Local Housing Incentive
Strategy (LHIS). The statute further provides that the committee be made up of eleven
members and that the City appoint the eleven members by resolution. The eleven members
must represent a specific industry or a specific group.
The required groups and recommended individuals are listed below:
·Residential home building: Michael Potts
·Banking industry/mortgage: Linda Kemp
·Area of labor engaged in home building: Gaby Camacho
·Advocate for low-income person: Lisa Hughes
·For-profit provider of affordable housing: Peter Leach
·Not-for-profit provider of affordable housing: Kevin Chinault
·Real estate professional engaged in affordable housing: Peggy Cutkomp
·Member of the local planning agency: Michael Boutzoukas
·Clearwater resident: Carmen Santiago
·Employers representative: Haley Crum Blanton
·Essential Services representative: Jacqueline Rivera
The duties of the Affordable Housing Advisory Committee shall include reviewing policies and
procedures, ordinances, land development regulations and the City’s adopted comprehensive
plan and shall recommend specific actions or initiatives to encourage or facilitate affordable
housing while protecting the ability of the property to appreciate in value.
The LHIS must be submitted to City Council by December 31, 2017 and will encompass the
definition, vision, strategic focus areas, and action plan (including potential amendments to
procedures and existing regulations) in order to facilitate the development of affordable housing
in the City.
APPROPRIATION CODE AND AMOUNT:
NA
USE OF RESERVE FUNDS:
NA
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3887
Page 2 City of Clearwater Printed on 10/2/2017
Resolution No. 17-34
RESOLUTION NO. 17-34
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA APPOINTING THE AFFORDABLE HOUSING
ADVISORY COMMITTEE (“COMMITTEE”) IN
ACCORDANCE WITH FLORIDA STATUTE SECTION
420.9076, AND REQUIRED FOR PURPOSES OF THE
STATE HOUSING INITIATIVES PARTNERSHIP (“SHIP”)
PROGRAM; PROVIDING THAT THE CITY’S
NEIGHBORHOOD AND AFFORDABLE HOUSING
ADVISORY BOARD (“NAHAB”) SHALL SERVE AS SAID
COMMITTEE; APPOINTING EXISTING NAHAB
MEMBERS TO THE COMMITTEE; APPOINTING
ADDITIONAL MEMBERS TO THE COMMITTEE IN
ACCORDANCE WITH SECTION 2.228, CODE OF
ORDINANCES OF THE CITY OF CLEARWATER;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the State of Florida enacted the State Housing Initiatives Partnership
Act (“Act”) also known as the William E. Sadowski Affordable Housing Act, which
allocates a portion of new and existing documentary stamp taxes on deeds to local
governments for development of affordable housing through the SHIP Program; and
WHEREAS, the Act requires that in order to receive SHIP funds, the local
government appoint an Affordable Housing Advisory Committee to recommend
monetary and non-monetary incentives for the Affordable Housing Incentive Plan and
that its members be appointed by resolution; and it is desirable that the City
Neighborhood and Affordable Housing Advisory Board (“NAHAB”) serve as the
Affordable Housing Advisory Committee; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
SECTION 1: That the following existing members of the Neighborhood and
Affordable Housing Advisory Board are hereby appointed as members of the Affordable
Housing Advisory Committee:
Michael Potts representing the residential home building industry
Linda Kemp representing the banking or mortgage industry in connection
with affordable housing
Lisa Hughes as an advocate for low-income persons in connection with
affordable housing
Peggy Cutkomp representing those who are actively engaged as a real
estate professional in connection with affordable housing
Carmen Santiago as citizen who resides within the City of Clearwater
Haley Crum Blanton representing employers within the City of Clearwater
Kevin Chinault representing a not-for-profit provider of affordable housing
Resolution No. 17-34
SECTION 2: That the following persons are hereby appointed to the Affordable
Housing Advisory Committee:
Gaby Camacho representing those areas of labor engaged in home
building in connection with affordable housing
Michael Boutzoukas who serves on the local planning agency
Peter Leach representing the for-profit provider of affordable housing
Jacqueline Rivera representing essential services personnel
SECTION 3: This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _______ day of October, 2017.
Approved on ______ day of __________, 2017.
______________________
George N. Cretekos
Mayor
Approved as to form:Attest:
_________________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3875
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve settlement of workers’ compensation claim 03000176, Louis Georgantas, for payment
of $95,000 inclusive of attorney fees and costs with a general release of all claims and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
On September 17, 2003, the claimant, a 54 year old lieutenant firefighter, was on a ladder truck
fighting a house fire. While on the roof with another firefighter, he cut a hole in the roof. The
other firefighter was unable to move a ladder, so he quickly moved it by himself, and twisted his
low back. He experienced immediate onset of low back pain radiating into his right leg. He was
initially treated at a walk -in clinic. The claimant was out of work, then returned and did light duty
until he underwent low back surgery on June 19, 2006. He returned to work post -op to light
duty for a while then full duty, but eventually he returned to light duty in Logistics.
The claimant still has right -sided low back pain radiating into his right leg and foot with constant
right foot numbness, which has progressively worsened over the last 2 years.
Claimant’s kidneys are also causing him to have high blood pressure due to his dependency on
non-steroidal drugs that are part of his treatment. Ceasing their use would improve his kidney
functions.
The future medical and loss wages are significant in this claim. The claimant’s life expectancy
is 28 years, with $6,600 in medical expenses annually for pain management for a total of
$184,000. If he has the second low back surgery, his medical expenses and loss wages would
range between $300,000 to $500,000. To date, the City has paid loss wages for the claimant at
$13,251.83, medical expenses at $76,940, and legal expenses at $9,717. Due to the potential
exposure of additional surgery for his back and treatment for his kidneys, it was decided to
arrange a mediation to resolve this claim.
On Sept. 1, 2017, mediation was held to attempt the settlement of this claim. The claimant and
his attorney agreed to settle this claim at $95,000.00, inclusive of attorney fees and cost, and
contingent on City Council approval.
The Third Party Administrator, Gallagher Bassett Services; Risk Management Division; the
outside attorney for the City of Clearwater, Mark Hungate with Banker Lopez Gassler, P .A.; and
the City’s Claims Committee recommend approval.
Funding for the payment of this settlement is available in the budget for claims expense in the
Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
0590-07590-545800-519-000-0000 $95,000.00
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3875
Page 2 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3877
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Approve a contract change order with APG Electric, Inc., of Clearwater, FL, in the amount of
$153,000.00, to complete analysis and safety labeling of electrical equipment, and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The National Fire Protection Association has produced NFPA-70E, a standard established to
protect electricians from arc flash hazards. A single arc flash incident can cause catastrophic
injury or death. Compliance with NFPA-70E is required by the Occupational Safety and Health
Administration (OSHA), and although the City is not regulated by OSHA, the City voluntarily
complies in the interest of employee safety.
On April 21, 2016, Council approved a one-year contract with APG to analyze the City’s
electrical distribution systems in the amount of $530,219.00. The work completed by APG
included Arc Flash Analysis and hazard labeling per NFPA-70E on 5,175 pieces of equipment,
representing the original contract estimated 4,929 pieces of equipment plus a 5% contingency
of 246 pieces.
An estimated 1,260 additional pieces of equipment have been identified for analysis and
labeling. The original contract term, including the three-month extension, ended in July, 2017.
Council authorization is requested to extend the contract through March 2018 (six months from
authorization) to complete the analysis and labeling of the remaining 1,260 pieces of equipment
plus a contingency of 240 (total 1,500 pieces of equipment) for equipment that may have been
missed and are identified during this extension term. The contract extension amount of
$153,000.00 includes 1,500 pieces of equipment at $102.00 each, bringing the total contract
amount to $683,219.00.
The work performed by APG under this contract is intended to reduce the potential for an arc
flash incident. Ultimately, the services being provided by APG will result in a safer work
environment for City electricians and contractors.
APPROPRIATION CODE AND AMOUNT:
0590-07590-530100-519-000-000 $153,000.00
Page 1 City of Clearwater Printed on 10/2/2017
B&M & General Serv.95 4 140 144
Solid Waste (Excluding transfer station)38 48 48
Libraries (beach & countryside included with rec centers)145 93 93
MSB 68 103 103
City Hall 22 48 48
Fire Dept (Excluding 46 & 50)128 16 93 109
Police Dept. Main.82 148 148
Police Sub Startions (Excluding Countryside)48 22 36 58
Parking Garages (2)26 31 12 43
Airpark 23 2 31 33
Parks & Rec (ball fields, fld., street, bridge lighting, parks, etc.)1,195 1,212 468 1,680
Bright House Stadium 155 223 223
Carpenter Field (4)58 58 58
Public Works Complex 49 69 69
Radio Towers (2)46 4 62 66
Gas Dept 52 40 24 64
Spanish outreach (612 Franklin St)4 2 4 6
Marina (2)81 56 40 96
Reverse Osmosis Plants 1 & 2 108 171 50 221
Water Treatment Plant 3 15 60 60
Reclaimed water booster stations 45 6 44 50
Water wells & county connection (Including Tanks)285 314 20 334
Lift stations 309 423 4 427
East wastewater plant 252 252 252
Northeast Wastewater plant 504 641 641
Marshall Street Wastewater plant 468 343 190 533
Citywide traffic control cabinets (Including "Engineering" services)628 789 39 828
Totals 4,929 5,178 1,257 6,435
5,175
1,260
Original Estimate + 5% Contingency
Estimated Additional Bus Count
SUMMARY
Department Estimated
Equipment
Remaining
EXHIBIT 'A' - ESTIMATED COMPONENT COUNT
Electrical Component Count (Buses)
Estimated
by City of
Clearwater
Actual
to Date Total
Facility Name Address Progress
Allen's Creek Park 1281 Hercules Ave Completed
Bayside Park 3035 Gulf to Bay Blvd Completed
Beach Pavilion 332 S Gulfview Blvd Completed
Belmont Park 1535 S Martin Luther King Jr Ave Completed
Big Pier 60 7 Causeway Blvd Completed
Bright House Field 601 Old Coachman Rd Completed
Capitol Theatre 405 Cleveland St Completed
Carpenter Field 651 Old Coachman Rd Completed
Cedar Groves Park 2089 Montclair Rd Completed
Charles Park 2015 Broadway Ave Completed
Charter Oaks Park 2001 Charter Oaks Dr Completed
Chautauqua Park South 2190 Soule Rd Completed
Cherry Harris Park 1141 Beckett St Completed
City Hall 112 S Osceola Ave Completed
Clearwater Cemetery 1300 S Myrtle Ave Completed
Clearwater Country Club 525 N Betty Ln Completed
Clearwater Public Beach 300 S Gulfview Blvd Completed
Clwr Beach Library & Rec.69 Bay Esplanade Completed
Coachman Ridge Park 1400 Old Coachman Rd Completed
Cooper's Bayou Park 709 N Bayshore Blvd Completed
Cooper's Point Park 3411 Gulf to Bay Blvd Completed
Country Hollow Park 2724 Brattle Ln Completed
Countryside Rec./Library/Park 2640 Sabal Springs Dr Completed
Countryside Sports Complex 3060 McMullen Booth Rd Completed
CPD - Headquarters 645 Pierce St Completed
CRA - FrankCrum North parking lot and fountain 20 S Missouri Ave Completed
Crest Lake Park 201 Glenwood Ave Completed
Cypress Bend Park 2619 Winding Wood Dr Completed
Cypress Point Park 2236 Cypress Point Dr E Completed
Del Oro Park 401 N McMullen Booth Rd Completed
Eddie C. Moore - Fields 1-4 3050 Drew St Completed
Eddie C. Moore - Fields 5-7 3050 DrewSt Completed
Eddie C. Moore - Fields 8-9 2780 Drew St Completed
Edgewater Dr. Park 2090 Edgewater Dr Completed
Elev. Wtr Tank 1780 Weston Dr Completed
Elev. Wtr Tank #3 1435 S Martin Luther King Jr Ave Completed
Enterprise Dog Park 2671 Enterprise Rd East Completed
Ervin Harris Youth Ctr.1250 Holt Ave Completed
Forest Run Park 3450 Landmark Dr Completed
Frank Tack Park 1967 N Hercules Ave Completed
Garden Ave. Park 1010 N Garden Ave Completed
General Warehouse 115 S Martin Luther King Ave Completed
Horse Park 2270 Landmark Dr Completed
Improved Land 14 S Evergreen Ave Completed
Improved Land 3196 Gulf to Bay Blvd Completed
Improved Land 600 Franklin St Completed
Jack Russell Stadium - Former 801 Phillies Dr Completed
Jack Russell Stadium - Single Building 500 Phillies Dr Completed
Joe DiMaggio Sports Complex 2450 Drew St Completed
Kapok Park 2950 Glen Oak Ave Completed
Kings Hwy Rec. Ctr 1751 Kings Hwy Completed
Lake Chautauqua Park 2312 Landmark Dr Completed
Long Center 1501 N Belcher Rd Completed
Main Library 100 N Osceola Ave Completed
Mandalay Park 532 N Mandalay Ave Completed
Marymont Park 1900 Gilbert St Completed
McKay Playfield 605 Mandalay Ave Completed
Montclair Park 1821 Montclair Rd Completed
MSB Pkng Ga.640 Pierce St Completed
Page 1 of 3
Facility Name Address Progress
Municipal Svcs Bldg.100 S Myrtle Ave Completed
N. Greenwood Library 905 N Martin Luther King Jr Ave Completed
N. Greenwood Rec. & Aquatic Cmplx 900 N Martin Luther King Jr Ave Completed
Northeast Coachman Park 1120 N Old Coachman Rd Completed
Northwood Park 2860 Enterprise Rd E Completed
Old Fire Sta #45 610 Franklin St Completed
Open Rec. / Pkng #31 150 S Gulfview Blvd Completed
Overbrook Park 1834 Overbook Ave Completed
Parking Lot 150 Pierce St Completed
Phillip Jones Field 1190 Russell St Completed
Pier Pavillion 7 Causeway Blvd Completed
Plaza Park 417 Pennsylvania Ave Completed
Prospect Lake Park 50 Prospect Land Rd Completed
Prospect Lake Park 50 Prospect Land Rd Completed
Public Services 1650 N Arcturas Ave Completed
Ross Norton 1426 S Martin Luther King Jr Ave Completed
Sand Key Bayside Park South 951 Gulf Blvd Completed
Seminole Boat Launch 201 Seminole St Completed
Sid Lickton Field / Fred Cournoyer Rec.714 N Saturn Ave Completed
Single Building (House?)650 N Old Coachman Rd Completed
Solid Waste Cmplx 1701 N Hercules Ave Completed
Soule Road Park 2191 Soule Rd Completed
Spring Lake Park 2152 Beecher Rd Completed
State Street Park 1971 N Betty Ln Completed
Station Square Park 612 Cleveland St Completed
Sunset Sam Park at Island Est.205 Womdward Pse Completed
Valencia Park 2050 N Hercules Ave Completed
Woodgate Park 2495 Countryside Blvd Completed
WPC Plant - East 3141 Gulf to Bay Blvd Completed
WPC Plant - NE 3290 SR 580 Completed
WTP RO#2 21133 US HIghway 19 N Completed
Clearwater Municipal Marina 25 Causeway Blvd Pending - Phase 2
Fleet Maintenance 1900 Grand Ave Pending - Phase 2
WPC Plant - Marshall St.1605 Harbor Dr Pending - Phase 2
Bayfront Tennis Cmplx M Pending - Phase 2
City Nursery 901 N Saturn Ave Pending - Phase 2
Clearwater Airpark 1000 N Hercules Ave Pending - Phase 2
Clwr Community Sailing Center 1001 Gulf Blvd Pending - Phase 2
Coachman Park 301 Drew St Pending - Phase 2
CPD - Clwr Beach 700 Bayway Blvd Pending - Phase 2
CPD - N. Greenwood 1310 N Martin Luther King Jr Ave Pending - Phase 2
CRA - NW Corner of Clearwater Airpark 1709 Keene Rd Pending - Phase 2
Drew St. Dock 210 Drew St Pending - Phase 2
Ed C. Wright Park 1326 S Martin Luther King Jr Ave Pending - Phase 2
Fire & Rescue Maint.2150 Range Rd Pending - Phase 2
Fire Sta #44 950 Gulf Blvd Pending - Phase 2
Fire Sta #45 1140 Court St Pending - Phase 2
Fire Sta #47 1460 Lakeview Rd Pending - Phase 2
Fire Sta #48 1700 N Belcher Rd Pending - Phase 2
Fire Sta #49 565 Sky Harbor Dr Pending - Phase 2
Fire Sta #51 1720 Overbrook Ave Pending - Phase 2
Foundation Oaks 1498 S Martin Luther King Jr Ave Pending - Phase 2
Garden Ave. Pkng Ga.28 N Garden Ave Pending - Phase 2
Glen Oaks Park 1345 Court St Pending - Phase 2
Henry L. McMullen Tennis Cmplx 1000 Edenville Ave Pending - Phase 2
Lawn Bowls & Shuffleboard Cmplx 1020 Calumet St Pending - Phase 2
Memorial Park 258 Drew St Pending - Phase 2
Moccasin Lake Nature Park 2750 Park Trail Ln Pending - Phase 2
Morningside Pool 2400 Harn Blvd Pending - Phase 2
Page 2 of 3
Facility Name Address Progress
NE Gas Gate Sta.2190 N McMullen Booth Rd Pending - Phase 2
New Natural Gas Fueling Station 1010 N Hercules Ave Pending - Phase 2
P&R Field Office 507 Vine Ave Pending - Phase 2
Radio Tower Behind 1420 S Missouri Ave Pending - Phase 2
Rest.37 Causeway Blvd Pending - Phase 2
Station Sq. Pkg Grge. ONLY 628 Cleveland St Pending - Phase 2
Tower Just East of 2494 Burnice Dr Pending - Phase 2
Wood Valley Park 2816 Park Trail Ln Pending - Phase 2
WTP #1 / RO Plant 900 N Saturn Ave Pending - Phase 2
WTP #3 2775 SR 580 Pending - Phase 2
Page 3 of 3
August 18, 2017
City of Clearwater
100 S Myrtle Ave, 3rd Fl
Clearwater FL 33756-5520
Attn: Rick Osorio
Risk Manager
RE: National Fire Protection Association Standard, NFPA 70E, 2015 Edition
Compliance for City of Clearwater, FL
Dear Rick,
Thank you for the opportunity to present our proposal to perform professional engineering services for
the project description referenced above.
SCOPE OF WORK
The original NFPA 70E compliance project as fully defined within the City of Clearwater RFP #05-16 Scope
of Work (including a 5% contingency), was for a maximum 5,175 pieces of electrical equipment. This was
based on an estimate provided by the City of Clearwater. After conducting a detailed arc flash risk
assessment on most of the facilities, it has become evident that more electrical equipment actually exists.
The scope of work as described below, is for an additional estimated 1,260 pieces of electrical equipment.
This estimate is based on the electrical equipment count assembled per the attachment EXHIBIT A.
The project will include services necessary for compliance with the requirements of the National Fire
Protection Association Standard, NFPA 70E, Handbook for Electrical Safety in the Workplace, 2015 edition.
Perform a complete equipment inventory/data study by collecting relative data, analyze the results
received, provide the resulting data to the City, provide equipment labels, label the relevant equipment,
and provide training guidance to the City.
Deliverables to include the following:
· Complete Engineering Analysis and Review of electrical distribution system to include Short
Circuit, Fault Current, Load Study (as needed), Protective Device Coordination Study, and Arc Flash
Analysis with detailed engineering analysis and recommendations by a State of Florida Certified
Professional Engineer
· Prepare report with findings and recommendations
· Provide Arc Flash Hazard label per NFPA-70E
· Training and/or training documentation
Owner shall be responsible for furnishing access to facility during normal business hours for gathering
pertinent information and/or applying labels to equipment. Owner shall also provide access to all available
electrical plans and power diagrams necessary to complete the arc flash risk assessment. The arc flash risk
assessment is a representation of the incident energy levels based on existing conditions. Any change to
the power system (circuit breaker settings, adding major equipment, etc.) will affect the incident energy
levels/PPE requirements of the arc flash risk assessment. Recognizing that the study is based upon the
validity of the power system study at a given point in time, all changes to the power system after APG
Engineering begins their work will be considered a “Change In Service” and subject to additional fee to
modify/re-evaluate the arc flash risk assessment.
BASIC FORM OF AGREEMENT
· Any general contractual conditions which may arise during the course of this service which are
not specifically covered herein shall be governed by the American Institute of Architects standard
form of agreement AIA Document Number C401™ - 2007 (Standard Form of Agreement Between
Architect and Consultant) which is made part of this agreement by reference.
· For hourly work, or work considered "Change in Service", APG Engineering will be reimbursed on
an hourly basis at the rates indicated below:
o Principal- $230
o Project Manager/Senior Engineer- $185
o Engineer/Senior Designer- $165
o Designer- $125
o CAD Operator- $95
o Administrative- $75
PROPOSED FEES
Based on the scope of work as described above, APG Engineering’s fee is a lump sum not-to-exceed, all-
inclusive price of One Hundred Twenty-Eight Thousand Three Hundred Six Dollars ($128,306.00). This
lump sum shall be adjusted upward pro rata if the scope increases from the above. Should the actual
electrical component count decrease below 1,260 during the life of the contract, this lump sum shall be
adjusted downward accordingly.
Our fee is based on the following:
· Fee per estimated electrical component: $101.83
Additional Options:
Option 1 Additional Arc flash training classes, $1,000.00 each.
BILLING
· Fees shall be billed on a monthly basis from the beginning of the project.
· Payment of all invoices shall be due within thirty (30) days from the date of invoice.
ACCEPTANCE OF PROPOSAL
We appreciate the opportunity to provide you with this proposal. If all of this is satisfactory with you,
please sign one copy of this letter and return it to us. In the event we do not receive a signed copy of this
letter, and we are authorized to begin work, we will assume the terms and conditions of this proposal
have been accepted by you.
Sincerely,
APG Engineering
Michael Dobbs
Principal
CLIENT: City of Clearwater
BY: DATE:
(Print Name) (Title)
B&M & General Serv.95 4 140 144
Solid Waste (Excluding transfer station)38 48 48
Libraries (beach & countryside included with rec centers)145 93 93
MSB 68 103 103
City Hall 22 48 48
Fire Dept (Excluding 46 & 50)128 16 93 109
Police Dept. Main.82 148 148
Police Sub Startions (Excluding Countryside)48 22 36 58
Parking Garages (2)26 31 12 43
Airpark 23 2 31 33
Parks & Rec (ball fields, fld., street, bridge lighting, parks, etc.)1,195 1,212 468 1,680
Bright House Stadium 155 223 223
Carpenter Field (4)58 58 58
Public Works Complex 49 69 69
Radio Towers (2)46 4 62 66
Gas Dept 52 40 24 64
Spanish outreach (612 Franklin St)4 2 4 6
Marina (2)81 56 40 96
Reverse Osmosis Plants 1 & 2 108 171 50 221
Water Treatment Plant 3 15 60 60
Reclaimed water booster stations 45 6 44 50
Water wells & county connection (Including Tanks)285 314 20 334
Lift stations 309 423 4 427
East wastewater plant 252 252 252
Northeast Wastewater plant 504 641 641
Marshall Street Wastewater plant 468 343 190 533
Citywide traffic control cabinets (Including "Engineering" services)628 789 39 828
Totals 4,929 5,178 1,257 6,435
5,175
1,260
Original Estimate + 5% Contingency
Estimated Additional Bus Count
SUMMARY
Department Estimated
Equipment
Remaining
EXHIBIT 'A' - ESTIMATED COMPONENT COUNT
Electrical Component Count (Buses)
Estimated
by City of
Clearwater
Actual
to Date Total
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3885
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
Award a five year agreement to Stifel, Nicolaus and Company to provide Financial Advisor
services and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The current agreement with the City’s Financial Advisor (Stifel) expires October 17, 2017. RFP
17-17 was issued soliciting proposals from qualified firms interested in providing financial
advisory services to the City.
Four proposals were received and two firms (Stifel, Nicolaus and Company & Public
Resources Advisory Group) were short listed to make oral presentations.
The Selection Committee unanimously recommends Council award a five-year agreement to
Stifel, Nicolaus and Company to continue providing financial advisory services to the City.
The cost for their services will remain unchanged from the previous agreement and will be paid
from proceeds of any future financing transactions.
Page 1 City of Clearwater Printed on 10/2/2017
Purchasing Office 100 S Myrtle Ave
Clearwater FL 33756-5520
PO Box 4748, 33758-4748
727-562-4633 Tel
v 10/2016
REQUEST FOR PROPOSALS
#17-17
Financial Advisor Services
June 20, 2017
NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City of Clearwater (City) until
10:00 AM, Local Time, July 20, 2017 to provide Financial Advisor Services.
Brief Description: The City of Clearwater requires the services of a Financial Advisor to assist the
City in developing, implementing, and maintaining strategies to meet its capital financing needs.
The selected Financial Advisor will serve as a consultant and advisor in the implementation of
capital improvement programs and in the conduct of business transactions with financial
institutions. The Financial Advisor must be able to pr ovide a full scope of financial advisory
services and demonstrate experience in preparing and marketing a bond issue.
Proposals must be in accordance with the provisions, specifications and instructions set forth herein and
will be received by Purchasing until the above noted time, when they will be publicly acknowledged and
accepted.
Proposal packets, any attachments and addenda are available for download at:
https://www.myclearwater.com/bid
Please read the entire solicitation package and submit the bid in accordance with the instructions. This
document (less this invitation and the instructions) and any required response documents, attachments,
and submissions will constitute the bid.
General, Process or Technical Questions concerning this solicitation should be
directed, IN WRITING, to the following Sr. Procurement Analyst:
Lori Vogel
Sr. Procurement Analyst
lori.vogel@myclearwater.com
This Request for Proposals is issued by:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
Alyce.Benge@myclearwater.com
INSTRUCTIONS
Financial Advisor Services 2 RFP #17-17
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the P urchasing
Manager listed on Page 1. Questions should be submitted in writing via letter, fax or email.
Questions received less than seven (7) calendar days prior to the due date and time may be
answered at the discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website and mailed to those who register on the City
website when downloading solicitations no less than seven (7) days prior to the Due Date.
Vendors are cautioned to check the Purchasing Website for addenda and clarifications
prior to submitting their proposal. The City cannot be held responsible if a vendor fails to
receive any addenda issued. The City shall not be responsible for any oral changes to these
specifications made by any employees or officer of the City. Failure to acknowledge receipt of an
addendum may result in disqualification of a proposal.
i.3 VENDOR CONFERENCE / SITE VISIT: Yes No
Mandatory Attendance: Yes No
If so designated above, attendance is mandatory as a condition of submitting a proposal. The
conference/site visit provides interested parties an opportunity to discuss the City's needs,
inspect the site and ask questions. During any site visit you must fully acquaint yourself with the
conditions as they exist and the character of the operations to be conducted u nder the resulting
contract.
i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: July 20, 2017
Time: 10:00 AM (Local Time)
The City will open all proposals properly and timely submitted, and will record the names and
other information specified by law and rule. All proposals become the property of the City and will
not be returned except in the case of a late submission. Respondent names, as read at the bid
opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days
from day of opening elapses, whichever occurs earlier, proposals are available for inspection by
contacting Purchasing.
i.5 PROPOSAL FIRM TIME: 90 Days from Opening
Proposal shall remain firm and unaltered after opening for the number of days shown above. The
City may accept the proposal, subject to successful contract negotiations, at any time during this
time.
i.6 PROPOSAL SECURITY: Yes No
If so designated above, a proposal security in the amount specified must be submitted with the
proposal. The security may be submitted in any one of the following forms: an executed surety
bond issued by a firm licensed and registered to transact such business with the State of Florida;
cash; certified check, or cashier's check payable to the City of Clearwater (personal or company
checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial
institution and acceptable to the City. Such proposal security shall be forfeited to the City of
Clearwater should the proposer selected fail to execute a contract when requested.
PERFORMANCE SECURITY: Yes No
If required herein, the Contractor, simultaneously with the execution of the Contract, will be
required to furnish a performance security. The security may be submitted in one -year increments
and in any one of the following forms: an executed surety bond issued by a firm licensed and
registered to transact such business with the State of Florida; cash; certified check, cashier's
check or money order payable to the City of Clearwater (personal and company checks are not
acceptable); certificate of deposit or any other form of deposit issued by a financial institution and
acceptable to the City. If the Contractor fails or refuses to fully comply with the terms and
INSTRUCTIONS
Financial Advisor Services 3 RFP #17-17
conditions of the contract, the City shall have the right to use all or such part of said securi ty as
may be necessary to reimburse the City for loss sustained by reason of such breach. The
balance of said security, if any, will be returned to Contractor upon the expiration or termination of
the contract.
i.7 SUBMIT PROPOSALS TO: Use label at the end of this solicitation package
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater FL 33758-4748
Proposals will be received at this address. Proposers may mail or hand-deliver proposals; e-mail
or fax submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a proposal that is not properly addressed and identified.
i.8 LATE PROPOSALS. The proposer assumes responsibility for having the proposal delivered on
time at the place specified. All proposals received after the date and time specified shall not be
considered and will be returned unopened to the proposer. The proposer assumes the risk of any
delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private
courier, regardless whether sent by mail or by means of personal delivery. It shall not be
sufficient to show that you mailed or commenced delivery before the due date and time. All times
are Clearwater, Florida local times. The proposer agrees to accept the time stamp in the City
Purchasing Office as the official time.
i.9 LOBBYING PROHIBITION. The purpose of this prohibition is to preserve the integrity of the
procurement process. Any communication regarding this solicitation for the purpose of
influencing the process or the award, between any person or affiliates seeking an award from this
solicitation and the City, including but not limited to the City Council, employees, and consultants
hired to assist in the solicitation, is prohibited.
This prohibition is imposed from the time of the first public notice of the solicitation until the City
cancels the solicitation, rejects all responses, awards a contract or otherwise takes action which
ends the solicitation process. This section shall not prohibit public comment at any City Council
meeting, study session or Council committee meeting.
This prohibition shall not apply to vendor-initiated communication with the contact(s) identified in
the solicitation or City-initiated communications for the purposes of conducting the procurement
including but not limited to pre-bid conferences, clarification of responses, presentations if
provided in the solicitation, requests for Best and Final Proposals, contract negotiations,
protest/appeal resolution, or surveying non-responsive vendors.
Violations of this provision shall be reported to the Purchasing Manager. Persons violating this
prohibition may be subject to a warning letter, rejection of their response depending on the nature
of the violation, and/or debarment of the proposer as provided in Clearwater’s Purchasing Policy
and Procedures, Section 27.
i.10 COMMENCEMENT OF WORK. If proposer begins any billable work prior to the City’s final
approval and execution of the contract, proposer does so at its own risk.
i.11 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand
the solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a
vendor suspects an error, omission or discrepancy in this solicitation, the vendor must
immediately and in any case not later than seven (7) business days in advance of the due date
notify the contact on page one (1). The City is not responsible for and will not pay any costs
associated with the preparation and submission of the proposal. Proposers are cautioned to
verify their proposals before submission, as amendments to or withdrawal of proposals submitted
INSTRUCTIONS
Financial Advisor Services 4 RFP #17-17
after time specified for opening of proposals may not be considered. The City will not be
responsible for any proposer errors or omissions.
i.12 FORM AND CONTENT OF PROPOSALS. Unless otherwise instructed or allowed, proposals
shall be submitted on the forms provided. An original and the designated number of copies of
each proposal are required. Proposals, including modifications, must be submitted in ink, typed,
or printed form and signed by an authorized representative. Please line through and initial rather
than erase changes. If the proposal is not properly signed or if any changes are not initialed, it
may be considered non-responsive. In the event of a disparity between the unit price and the
extended price, the unit price shall prevail unless obviously in er ror, as determined by the City.
The City may require that an electronic copy of the proposal be submitted. The proposal must
provide all information requested and must address all points. The City does not encourage
exceptions. The City is not required to grant exceptions and depending on the exception, the City
may reject the proposal.
i.13 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the
specification calls for “Brand Name or Equal,” the brand name product is acceptable. Other
products will be considered upon showing the other product meets stated specifications and is
equivalent to the brand product in terms of quality, performance and desired characteristics.
Minor differences that do not affect the suitability of the supply or service for the City’s needs may
be accepted. Burden of proof that the product meets the minimum standards or is equal to the
brand name product is on the proposer. The City reserves the right to reject proposals that the
City deems unacceptable.
i.14 MODIFICATION / WITHDRAWAL OF PROPOSAL. Written requests to modify or withdraw the
proposal received by the City prior to the scheduled opening time will be accepted and will be
corrected after opening. No oral requests will be allowed. Requests must be addressed and
labeled in the same manner as the proposal and marked as a MODIFICATION or WITHDRAWAL
of the proposal. Requests for withdrawal after the bid opening will only be granted upon pro of of
undue hardship and may result in the forfeiture of any proposal security. Any withdrawal after the
bid opening shall be allowed solely at the City’s discretion.
i.15 DEBARMENT DISCLOSURE. If the vendor submitting a proposal has been debarred,
suspended, or otherwise lawfully precluded from participating in any public procurement activity,
including being disapproved as a subcontractor with any federal, state, or local government, or if
any such preclusion from participation from any public procurement ac tivity is currently pending,
the proposer shall include a letter with its proposal identifying the name and address of the
governmental unit, the effective date of this suspension or debarment, the duration of the
suspension or debarment, and the relevant circumstances relating to the suspension or
debarment. If suspension or debarment is currently pending, a detailed description of all relevant
circumstances including the details enumerated above must be provided. A proposal from a
proposer who is currently debarred, suspended or otherwise lawfully prohibited from any public
procurement activity may be rejected.
i.16 RESERVATIONS. The City reserves the right to reject any or all proposals or any part thereof; to
rebid the solicitation; to reject non-responsive or non-responsible proposals; to reject unbalanced
proposals; to reject proposals where the terms, prices, and/or awards are conditioned upon
another event; to reject individual proposals for failure to meet any requirement; to award by item,
part or portion of an item, group of items, or total; to make multiple awards; to waive minor
irregularities, defects, omissions, technicalities or form errors in any proposal. The City may seek
clarification of the proposal from proposer at any time, and failure to respond is cause for
rejection. Submission of a proposal confers on proposer no right to an award or to a subsequent
contract. The City is responsible to make an award that is in the best interest of the City. All
decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s
discretion and made to favor the City. No binding contract will exist between the proposer and
the City until the City executes a written contract or purchase order.
i.17 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a
INSTRUCTIONS
Financial Advisor Services 5 RFP #17-17
proposer may not be acknowledged or accepted by the City. Award or execution of a contract
does not constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
the official solicitation document.
i.18 COPYING OF PROPOSALS. Proposer hereby grants the City permission to copy all parts of its
proposal, including without limitation any documents and/or materials copyrighted by the
proposer. The City’s right to copy shall be for internal use in evaluating the proposal.
i.19 CONTRACTOR ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality,
integrity, service, professionalism, economy, and government by law in the Procurement process.
The responsibility for implementing this policy rests with each individual who participates in the
Procurement process, including Respondents and Contractors.
To achieve this purpose, it is essential that Respondents and Contractors doing business with the
City also observe the ethical standards prescribed herein. It shall be a breach of ethical
standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials
or Services not provided.
c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
i.20 GIFTS. The City will accept no gifts, gratuities or advertising products from proposers or
prospective proposers and affiliates. The City may request product samples from vendors for
product evaluation.
i.21 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect
in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected
proposal is not in the City’s best interests, the Respondent may submit a written protest. All
protests and appeals are governed by the City of Clearwater Purchasing Policy and Procedures
Section 18 (“Purchasing Policy”). If there exists any discrepancy in this Section i.21 and the
Purchasing Policy, the language of the Purchasing Policy controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent
before the bid opening must be filed with the Purchasing Manager no later than five (5) business
days before Bid Opening. Protests that only become apparent after the Bid Opening must be
filed within the earlier of ten (10) business days of the alleged violation of the applicable
purchasing ordinance. The complete protest procedure can be obtained by contacting
Purchasing.
ADDRESS PROTESTS TO:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
100 So Myrtle Ave, 3rd Fl
Clearwater FL 33756-5520
or
PO Box 4748
Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
Financial Advisor Services 6 RFP #17-17
i.22 EVALUATION PROCESS. Proposals will be reviewed by a screening committee comprised of
City employees. The City staff may or may not initiate discussions with proposers for clarification
purposes. Clarification is not an opportunity to change the proposal. Proposers shall not initiate
discussions with any City employee or official.
i.23 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of
information: responsiveness, responsibility, the technical proposal/price. All proposals must meet
the following responsiveness and responsibility criteria.
a) Responsiveness. The City will determine whether the proposal complies with the
instructions for submitting proposals including completeness of proposal which
encompasses the inclusion of all required attachments and submissions. The City must
reject any proposals that are submitted late. Failure to meet other requirements may result
in rejection.
b) Responsibility. The City will determine whether the proposer is one with whom it can or
should do business. Factors that the City may evaluate to determine "responsibility" include,
but are not limited to: excessively high or low priced proposals, past performance,
references (including those found outside the proposal), compliance with applicable laws,
proposer's record of performance and integrity- e.g. has the proposer been delinquent or
unfaithful to any contract with the City, whether the proposer is qualified legally to contract
with the City, financial stability and the perceived ability to perform completely as specified.
A proposer must at all times have financial resources sufficient, in the opinion of the City, to
ensure performance of the contract and must provide proof upon request. City staff may
also use Dun & Bradstreet and/or any generally available industry information. The City
reserves the right to inspect and review proposer’s facilities, equipment and personnel and
those of any identified subcontractors. The City will determine whether any failure to supply
information, or the quality of the information, will result in rejection.
c) Technical Proposal. The City will determine how well proposals meet its requirements in
terms of the response to the specifications and how well the offer addresses the needs of
the project. The City will rank offers using a point ranking system (unless otherwise
specified) as an aid in conducting the evaluation.
d) If less than three (3) responsive proposals are received, at the City’s sole discretion, the
proposals may be evaluated using simple comparative analysis instead of any announced
method of evaluation, subject to meeting administrative and responsibility requirements.
For this RFP, the criteria that will be evaluated and their relative weights are:
Evaluation Criteria (proposal format pages 21-22) Points
Qualifications and Availability of key personnel to be assigned to the
City (Tab 2) 20
Ability to Communicate Effectively complex financial concepts to
technical and non-technical audiences as demonstrated by the firm’s RFP
proposal (Tab 2)
20
Experience with credit rating services, financial institutions, investors,
and municipal bond credit enhancers (Tab 3) 20
Demonstrated Knowledge of the general financial character and
environment currently impacting Florida municipalities, and experience
servicing local governments in Florida including references (Tab 4)
30
Fees for Services (Tab 5) 10
i.24 SHORT-LISTING. The City at its sole discretion may create a short-list of the highest scored
proposals based on a preliminary evaluation against the evaluation criteria. Only those short -
listed proposers would be invited to give presentations and/or interviews. Upon conclusion of any
presentations/interviews, the City will finalize the scoring against the evaluation criteria.
INSTRUCTIONS – EVALUATION
Financial Advisor Services 7 RFP #17-17
i.25 PRESENTATIONS/INTERVIEWS. The proposer must provide a formal presentation/interview
on-site at a City location upon request.
i.26 BEST & FINAL OFFERS. The City may request best & final offers if deemed necessary, and will
determine the scope and subject of any best & final request. However, the proposer should not
expect that the City will ask for best & f inals. Therefore, proposer should submit their best offer
based on the terms and conditions set forth in this solicitation.
i.27 COST JUSTIFICATION. In the event only one response is received, the City may require that
the proposer submit a cost proposal in sufficient detail for the City to perform a cost/price analysis
to determine if the proposal price is fair and reasonable.
i.28 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Proposer must be prepared for the City to
accept the proposal as submitted. If proposer fails to sign all documents necessary to
successfully execute the final contract within a reasonable time as specified, or negotiations do
not result in an acceptable agreement, the City may reject proposal or revoke the award, and may
begin negotiations with another proposer. Final contract terms must be approved or signed by
the appropriately authorized City official(s). No binding contract will exist between the proposer
and the City until the City executes a written contract or purchase order.
i.29 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to
Purchasing’s website. It is the proposer’s responsibility to check the City of Cle arwater’s
website at https://www.myclearwater.com/bid to view relevant RFP information and
notices.
i.30 RFP TIMELINE. Dates are tentative and subject to change.
Release RFP: June 20, 2017
Advertise Tampa Bay Times: June 21, 2017
Responses due: July 20, 2017
Review proposals: July 20 - 31, 2017
Presentations (if requested): week August 14, 2017
Award recommendation: August 18, 2017
Council authorization: September 7, 2017
Contract begins: October, 2017
TERMS AND CONDITIONS
Financial Advisor Services 8 RFP #17-17
S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor,
contractor, supplier, proposer, company, parties, persons”, “purchase order, PO, contract,
agreement”, “city, Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”.
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to
the City will be that of an independent contractor. Contractor and all persons employed by
Contractor, either directly or indirectly, are Contractor’s employees, not City employees.
Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to
City employees including, but not limited to, health benefits, enrollment in a retirement system,
paid time off or other rights afforded City employees. Contractor employees will not be regarded
as City employees or agents for any purpose, including the payment of unemployment or
workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages
or other employment benefits against the City, Contractor will defend, indemnify and hold
harmless the City from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the
express written permission of the City. If Contractor has received authorization to subcontract
work, it is agreed that all subcontractors performing work under the Agreement must comply with
its provisions. Further, all agreements between Contractor and its subcontractors must provide
that the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first
receiving the City’s written consent. Any attempted assignment, either in whole or in part, without
such consent will be null and void and in such event the City will have the right at its option to
terminate the Agreement. No granting of consent to any assignment will relieve Contractor from
any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and
inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the
parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits,
rights, or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials
or services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed
unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations
under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a. General. Contractor must procure all permits and licenses, and pay all charges and fees
necessary and incidental to the lawful conduct of business. Contractor must stay fully
informed of existing and future federal, state, and local laws, ordinances, and regulations that
in any manner affect the fulfillment of this Agreement and must comply with the same at its
own expense. Contractor bears full responsibility for training, safety, and pro viding necessary
equipment for all Contractor personnel to achieve throughout the term of the Agreement.
Upon request, Contractor will demonstrate to the City's satisfaction any programs,
procedures, and other activities used to ensure compliance.
b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy
establishing a drug-free workplace for itself and those doing business with the City to ensure
the safety and health of all persons working on City contracts and projects. Co ntractor will
require a drug-free workplace for all Contractor personnel working under this Agreement.
Specifically, all Contractor personnel who are working under this Agreement must be notified
TERMS AND CONDITIONS
Financial Advisor Services 9 RFP #17-17
in writing by Contractor that they are prohibited from the manufacture, distribution,
dispensation, possession, or unlawful use of a controlled substance in the workplace.
Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel,
and will ensure that Contractor personnel do not use or possess illegal drugs while in the
course of performing their duties.
c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration
Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit
the City and its agents to inspect applicable personnel records to verify such compliance as
permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all
Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City
that Contractor and each of its subcontractors will comply with, and are contractually
obligated to comply with, all federal immigration laws and regulations that relate to their
employees (hereinafter “Contractor Immigration Warranty”).
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of
this Agreement and will subject Contractor to penalties up to and including termination of
this Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who
provide services under this Agreement to ensure that Contractor or its subcontractors are
complying with the Contractor Immigration Warranty. Contractor agrees to assist the City
in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment
records of Contractor and any subcontractor to ensure compliance with the Contractor
Immigration Warranty. Contractor agrees to assist the City in regard to any random
verification performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the
Contractor Immigration Warranty if Contractor or subcontractor establishes that it has
complied with the employment verification provisions prescribed by Sections 274A and
274B of the Federal Immigration and Nationality Act.
d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against
any employee or applicant for employment or person to whom it provides services because of
race, color, religion, sex, national origin, or disability, and represents and warrants that it
complies with all applicable federal, state, and local laws and executive orders regarding
employment. Contractor and Contractor’s personnel will comply with applicable provisions of
Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and
applicable rules in performance under this Agreement.
S.11 SALES/USE TAX, OTHER TAXES.
a. Contractor is responsible for the payment of all taxes including federal, state, and local taxes
related to or arising out of Contractor’s services under this Agreement, including by way of
illustration but not limitation, federal and state income tax, Social Security tax, unemployment
insurance taxes, and any other taxes or business license fees as required. If any taxing
authority should deem Contractor or Contractor employees an employee of the City, or
should otherwise claim the City is liable for the payment of taxes that are Contractor’s
responsibility under this Agreement, Contractor will indemnify the City for any tax liability,
interest, and penalties imposed upon the City.
b. The City is exempt from paying state and local sales/use taxes and certain federal excise
taxes and will furnish an exemption certificate upon request.
TERMS AND CONDITIONS
Financial Advisor Services 10 RFP #17-17
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due
to the City during the performance of services under the Agreement. Payments to Contractor
may be offset by an y delinquent amounts due the City or fees and charges owed to the City.
S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral
presentations, meetings where vendors answer questions, other submissions, correspondence,
and all records made thereof, as well as negotiations or meetings where negotiation strategies
are discussed, conducted pursuant to this RFP, shall be handled in compliance with Chapters
119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this RFP are exempt from public disclosure
until such time that the City provides notice of an intended decision or until 30 days after opening
the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this RFP
and provides notice of its intent to reissue the RFP, then the rejected proposals or replies remain
exempt from public disclosure until such time that the City provides notice of an intended decision
concerning the reissued RFP or until the City withdraws the r eissued RFP. A proposal or reply
shall not be exempt from public disclosure longer than 12 months after the initial City notice
rejecting all proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City
staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in
compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such
closed meeting. The recoding of, and any records presented at, the exempt meeting shall be
available to the public when the City provides notice of an intended decision or until 30 days after
opening proposals or final replies, whichever occurs first. If the City rejects all proposals or replies
pursuant to this RFP and provides notice of its intent to reissue the RFP, then the recording and
any records presented at the exempt meeting remain exempt from public disclosure until such
time that the City provides notice of an intended decision concerning the reissued RFP or until the
City withdraws the reissued RFP. A recording and any records presented at an exempt meeting
shall not be exempt from public disclosure longer than 12 months after the initial City notice
rejecting all proposals or replies.
In addition to all other contract requirements as provided by law, the contractor executing
this agreement agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com,
112 S. Osceola Ave., Clearwater, FL 33756.
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
TERMS AND CONDITIONS
Financial Advisor Services 11 RFP #17-17
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public
agency to perform the service. If the contractor transfers all public records to the public
agency upon completion of the contract, the contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records upon completion of the
contract, the contractor shall meet all applicable requirements for retaining public records. All
records stored electronically must be provided to the public agency, upon request from the
public agency’s custodian of public records, in a format that is compatible with the information
technology systems of the public agency.
e) A request to inspect or copy public records relating to a public agency’s contract for services
must be made directly to the public agency. If the public agency does not possess the
requested records, the public agency shall immediately notify the contractor of the request
and the contractor must provide the records to the public agency or allow the records to be
inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not comply with
the public agency’s request for records, the public agency shall enforce the contract
provisions in accordance with the contract.
g) A contractor who fails to provide the public records to the publ ic agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court s hall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided
written notice of the public records request, including a statement that the contractor
has not complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of
public records and to the contractor at the contractor’s address listed on its contract with the
public agency or to the contractor’s registered agent. Such notic es must be sent by common
carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with
postage or shipping paid by the sender and with evidence of delivery, which may be in an
electronic format.
A contractor who complies with a public records request within 8 business days after the notice is
sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for
five (5) years after completion of the Agreement. The City or its authorized agent reserves the
right to inspect any records related to the performance of work specified herein. In addition, the
City may inspect any and all payroll, billing or other relevant records kept by Contractor in re lation
to the Agreement. Contractor will permit such inspections and audits during normal business
hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s
place of business or at City offices, as determined by the City.
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested
background checks of Contractor personnel who would perform services under the Agreement or
who will have access to the City’s information, data, or facilities in accordance with the City’s
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Financial Advisor Services 12 RFP #17-17
current background check policies. Any officer, employee, or agent that fails the background
check must be replaced immediately for any reasonable cause not prohibited by law.
S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will
have final authority, based on security reasons: (i) to determine when security clearance of
Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and
including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual
or entity may provide services under this Agreement. If the City objects to any Contractor
personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from
the City, remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party:
(i) Is or becomes insolvent or is a party to any voluntary bankruptcy or receivership
proceeding, makes an assignment for a creditor, or there is any similar action that affects
Contractor’s capability to perform under the Agreement;
(ii) Is the subject of a petition for involuntary bankruptcy not removed within sixty (60)
calendar days;
(iii) Conducts business in an unethical manner or in an illegal manner; or
(iv) Fails to carry out any term, promise, or condition of the Agreement.
b. Contractor will be in default of this Agreement if Contractor is debarred from participating in
City procurements and solicitations in accordance with Section 27 of the City’s Purchasing
and Procedures Manual.
c. Notice and Opportunity to Cure. In the event a party is in default then the other party may,
at its option and at any time, provide written notice to the defaulting party of the default. The
defaulting party will have thirty (30) days from receipt of the notice to cure the default; the
thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure
period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is
reasonably calculated to provide notice of the nature and extent of such default. Failure of
the non-defaulting party to provide notice of the default does not waive any rights under the
Agreement.
d. Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor’s intent or ability to perform, the City may demand that Contractor give a written
assurance of its intent and ability to perform. In the event that the demand is made and no
written assurance is given within five (5) calendar days, the City may treat this failure as an
anticipatory repudiation of the Agreement.
S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy
will not preclude the use of other remedies. In the event of default:
a. The non-defaulting party may terminate the Agreement, and the termination will be effective
immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market,
complete required work itself, or have it completed at the expense of Contractor. If the cost of
obtaining substitute services exceeds the contract price, the City may recover the excess
cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid
balance due to Contractor; (iii) collection against the proposal and/or performance security, if
any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the
aforementioned remedies or other remedies as provided by law. Costs includes any and all,
fees, and expenses incurred in obtaining substitute services and expended i n obtaining
reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and
costs.
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Financial Advisor Services 13 RFP #17-17
c. The non-defaulting party will have all other rights granted under this Agreement and all rights
at law or in equity that may be available to it.
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the
parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to
cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or
obligated to cease performance by other provisions in this Agreement.
S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in
part or in whole upon thirty (30) calendar days’ written notice.
S.21 CONFLICT OF INTEREST F.S. Section 112. Pursuant to F.S. Section 112, the City may cancel
this Agreement after its execution, without penalty or further obligation, if any person significantly
involved in initiating, securing, drafting, or creating the Agreement for the City becomes an
employee or agent of Contractor.
S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY
CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds
by its governing body to satisfy its obligations. If the City reasonably determines that it does not
have funds to meet its obligations under this Agreement, the City will have the right to terminate
the Agreement without penalty on the last day of the fiscal period for which funds were legally
available. In the event of such termination, the City agrees to provide written notice of its intent to
terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement,
Contractor will be entitled only to payment for those services performed up to the date of
termination, and any authorized expenses already incurred up to such date o f termination. The
City will make final payment within thirty (30) calendar days after the City has both completed its
appraisal of the materials and services provided and received Contractor’s properly prepared final
invoice.
S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless
approved in writing and signed by the waiving party. Failure or delay to exercise any rights or
remedies provided herein or by law or in equity, or the acceptance of, or payment for, any
services hereunder, will not release the other party of any of the warranties or other obligations of
the Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the
City, its officers, agents, and employees, harmless from and against any and all liabilities,
demands, claims, suits, losses, damages, causes of action, fines or judgments, including
costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto,
relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel
under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or
Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or
fulfill the obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of
any issues that may involve the independent negligence of the City that is not covered by this
indemnification.
c. The City assumes no liability for actions of Contractor and will not indemnify or hold
Contractor or any third party harmless for claims based on this Agreement or use of
Contractor-provided supplies or services.
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the
requirements of the Agreement. Additionally, Contractor warrants that all services will be
performed in a good, workman-like and professional manner. The City’s acceptance of service or
materials provided by Contractor will not relieve Contractor from its obligations under this
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Financial Advisor Services 14 RFP #17-17
warranty. If any materials or services are of a substandard or unsatisfactory manner as
determined by the City, Contractor, at no additional charge to the City, will provide materials or
redo such services until in accordance with this Agreement and to the City’s reasonable
satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current
manufacture and not discontinued, will be free of defects in materials and workmanship, will be
provided in accordance with manufacturer's standard warranty for at least one (1) year unless
otherwise specified, and will perform in accordance with manufacturer's published specifications.
S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to
prejudice the City’s right to recover against third parties for any loss, destruction, or damage to
City property, and will at the City’s request and expense, furnish to the City reasonable
assistance and cooperation, including assistance in the prosecution or defense of suit and the
execution of instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to
deliver any specific amount of materials or services or any materials or services at all under this
Agreement and acknowledges and agrees that the materials or services will be requested by the
City on an as needed basis at the sole discretion of the City. Any document referencing
quantities or performance frequencies represent the City's best estimate of current requirements,
but will not bind the City to purchase, accept, or pay for materials or services which exceed its
actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City
pursuant to this Agreement (whether electronically or manually generated) including with out
limitation, reports, test plans, and survey results, graphics, and technical tables, originally
prepared in the performance of this Agreement, are the property of the City and will not be used
or released by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or
publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former
public officer or employee within the last two (2) years shall not represent another organization
before the City on any matter for which the officer or employee was directly concerned and
personally participated in during their service or employment or over which they had a substantial
or material administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB
destination freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or
equipment incidental to providing these services and such loss, injury, or destruction will not
release Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real
property or damage or loss of City personal property when such property is the responsibility of or
in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,
the materials and services being provided and that the City may use same without suit, trouble or
hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will
without limitation, at its expense defend the City against all claims asserted by any person that
anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual
property right and must, without limitation, pay the costs, damages and attorneys' fees awarded
against the City in any such action, or pay any settlement of such action or claim. Each party
agrees to notify the other promptly of any matters to which this provision may apply and to
cooperate with each other in connection with such defense or settlement. If a preliminary or final
TERMS AND CONDITIONS
Financial Advisor Services 15 RFP #17-17
judgment is obtained against the City’s use or operation of the items provided by Contractor
hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its
expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b)
procure for the City the right to continue to use the item; (c) substitute for the infringing item other
item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price
paid, less reasonable usage, from the time of installation acceptance through cessation of use,
which amount will be calculated on a useful life not less than five (5) years, plus any additional
costs the City may incur to acquire substitute supplies or services.
S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing
Department and/or an authorized representative from the using department. All questions
regarding the contract will be referred to the Purchasing Department for resolution. Supplements
may be written to the contract for the addition or deletion of services.
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused
by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of
the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will within five (5) calendar days of the unforeseeable circumstance
notify the other party of all pertinent facts and identify the force majeure event. The party whose
performance is so affected must also take all reasonable steps, promptly and diligently, to prevent
such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or
performance date will be extended for a period equal to the time lost by reason of delay, plus
such additional time as may be reasonably necessary to overcome the effect of the delay,
provided however, under no circumstances will delays caused by a force majeure extend beyond
one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative
purchasing agreements with other Florida government agencies, including the Tampa Bay Area
Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be
extended for use by other municipalities, school districts and government agencie s with the
approval of Contractor. Any such usage by other entities must be in accordance with the
statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective
government agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that
agency. The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price
increases will be accepted without proper request by Contractor and response by the City’s
Purchasing Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at
their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or
registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If
provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified
or registered mail, receipt will be deemed effective three (3) calendar days after being deposited
in the United States mail. If sent via overnight courier or facsimile, receipt will be deemed
effective two (2) calendar days after the sending thereof.
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida.
The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to
this Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto,
supersede all prior oral or written agreements, if any, betwee n the parties and constitutes the
entire agreement between the parties with respect to the work to be performed.
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a
part of this Agreement as if fully stated in it.
TERMS AND CONDITIONS
Financial Advisor Services 16 RFP #17-17
S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such
provision will be severed from this Agreement, which will otherwise remain in full force and effect.
The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may
be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or
unenforceability.
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of
this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth
rights and obligations that extend beyond completion, termination, or other expiration of this
Agreement, will survive and remain in full force and effect. Except as specifically provided in this
Agreement, completion, termination, or other expiration of this Agreement will not release any
party from any liability or obligation arising prior to the date of termination.
DETAILED SPECIFICATIONS
Financial Advisor Services 17 RFP #17-17
1. INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the
Tampa Bay region. It is the third largest city in the region with an estimated p opulation of
110,000 residents. The City of Clearwater is also a major tourist destination – Clearwater Beach
was rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013” by
USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of
Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor
League Baseball and hosts several sports tournaments through the year that attract visitors from
across the country. Clearwater is home to Winter the Dolphin and the Clearwater Marine
Aquarium. Winter’s story has made it all the way to Hollywood in the motion pictures” Dolphin
Tale” and “Dolphin Tale 2”, both filmed here in Clearwater.
2. GENERAL PURPOSE. The City of Clearwater (City) is seeking proposals for the purpose of
providing Financial Advisor Services to the City. The Financial Advisor will assist the City in
developing, implementing, and maintaining strategies to meet its capital financing needs.
3. SCOPE OF WORK. The City intends to establish an agreement for the services of a Financial
Advisor. The Financial Advisor must be able to provide a full scope of financial advisor serv ices
and demonstrate experience in preparing and marketing bond issues.
For each unique facility/program, the firm shall develop the plan of financing in consultation with
the City staff, external auditors, consulting engineers, and the City’s bond counsel. The plan will
give consideration to engineering and feasibility studies of proposed projects, revenue projections
and the existing corporate, financial, and legal structure of the City.
The required services include, but are not limited to, the following:
a. Review existing debt structure and financial resources to determine available borrowing
capacity and refinancing options including refinancing opportunities.
b. Recommend appropriate financial structure for proposed projects.
c. Assist the City with the preparation of cash flow forecasts for proposed issues,
addressing debt service requirements and funding sources.
d. Provide advice on terms and features of bonds, both public offerings and direct
placement “bank loans”; timing and marketing of bond issues, market conditions as they
relate to future sales.
e. Advise on benefits of negotiated versus competitive bid sales for each issue.
f. Assist the City in preparation of an official statement in conjunction with bond and
disclosure counsels and the City.
g. Arrange for the widest possible distribution of the official statement to bond under writers
and potential investors on competitive sale transactions.
h. Consult, as needed, with City staff regarding various financing options or concerns.
i. Assist the City in obtaining the highest possible credit ranking.
j. Assist the City with bid opening on competitive sale transactions, and as applicable, to
advise on bond market conditions, compute accuracy of bids received, and prepare
formal recommendation on acceptability of preferred offer.
k. Assist the City with monitoring the progress of a negotiated sale on the day of pricing,
and as applicable, advise regarding market conditions and acceptability of the offer.
DETAILED SPECIFICATIONS
Financial Advisor Services 18 RFP #17-17
l. Assist with bond closings and coordinate printing, signing, and delivery of bond
documents.
m. Assist in selecting paying agents and other financial intermediaries as necessary.
n. Advise the City on proposed and actual changes in tax laws and financial market
developments that could affect City bond financing plans.
o. Attend City Council meetings and other scheduled City meetings as requested, with
reasonable advance notice.
p. Provide expert testimony at validation hearings.
4. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain)
during the term with the City, sufficient insurance to adequately protect the respective interest of
the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A -VII or
better. In addition, the City has the right to review the Contractor’s deductible or self -insured
retention and to require that it be reduced or eliminated.
Specifically the Vendor must carry the following minimum types and amounts of insurance on an
occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the
termination or expiration of this Agreement:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000
(one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Professional Liability/Malpractice/Errors or Omissions Insurance coverage appropriate
for the type of business engaged in by the Respondent with minimum limits of $2,000,000
(two million dollars) per occurrence. If a claims made form of coverage is provided, the
retroactive date of coverage shall be no later than the inception date of claims made
coverage, unless the prior policy was extended indefinitely to cover prior acts. Coverage
shall be extended beyond the policy year either by a supplemental extended reporting period
(SERP) of as great a duration as available, and with no less coverage and with reinstated
aggregate limits, or by requiring that any new policy provide a retroactive date no later than
the inception date of claims made coverage.
d. Fiduciary Liability Insurance appropriate for the type of business engaged in by the
Respondent, with minimum limits of $2,000,000 aggregate for the policy year. The City also
reserves the right to negotiate the limit during contract negotiations with the selected
Respondent.
e. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory
Workers’ Compensation Insurance coverage in accordance with the laws of the State of
Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five
hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand
dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease
policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S.
DETAILED SPECIFICATIONS
Financial Advisor Services 19 RFP #17-17
Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be
applicable to employees, contractors, subcontractors, and volunteers, if any.
The above insurance limits may be achieved by a com bination of primary and
umbrella/excess liability policies.
Other Insurance Provisions.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of
the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the
Vendor will furnish the City with a Certificate of Insurance(s) (using a ppropriate ACORD
certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the
coverage set forth above and naming the City as an “Additional Insured” on the Commercial
General Liability Insurance and the Commercial Automobile Liability Insurance. In addition
when requested in writing from the City, Vendor will provide the City with certified copies of all
applicable policies. The address where such certificates and certified policies shall be sent or
delivered is as follows:
City of Clearwater
Attn: Purchasing Department, RFP #17-17
P.O. Box 4748
Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal,
termination, material change or reduction in coverage.
c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for
Vendor’s negligence.
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for
any and all claims that may arise related to Agreement, work performed under this
Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall
not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing
its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any potential
liability to the City, and City’s failure to request evidence of this insurance shall not be construed
as a waiver of Vendor’s (or any contractors’, subcontractors’, represe ntatives’ or agents’)
obligation to provide the insurance coverage specified.
MILESTONES
Financial Advisor Services 20 RFP #17-17
1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. October 2017 through
September 2022.
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the
delayed execution.
2. EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty
(30) days prior to the expiration date of the contract.
3. PRICES. All pricing shall be firm for the initial annual term except where otherwise provided by
the specifications, and include all transportation, insurance and warranty costs. The City shall not
be invoiced at prices higher than those stated in any contract resulting from this proposal.
a. The Contractor certifies that the prices offered are no higher than the lowest price the
Contractor charges other buyers for similar quantities under similar conditions. The
Contractor further agrees that any reductions in the price of the goods or services
covered by this proposal and occurring after award will apply to t he undelivered balance.
The Contractor shall promptly notify the City of such price reductions.
b. At the end of the initial term, pricing may be adjusted for amounts other than inflation
based on mutual agreement of the parties after review of appropriate documentation.
Renewal prices shall be firm for each annual term.
RESPONSE ELEMENTS
Financial Advisor Services 21 RFP #17-17
1. PROPOSAL SUBMISSION - Submit one (1) signed original (identified as ORIGINAL) proposal,
with five (5) copies of the proposal, and one (1) electronic format copy on a disc or thumb drive,
sealed in an envelope or container.
2. PROPOSAL FORMAT (the following should be included and referenced with index tabs)
Table of Contents: Identify contents by tab and page number
TAB 1 - Letter of Transmittal
A brief letter of transmittal should be submitted that includes the following information:
1. The proposer’s understanding of the work to be performed.
2. A positive commitment to perform the service within the time period specified.
3. The names of key persons who will be the main contacts for the City.
4. Provide statement of assurance that firm is not presently in violation of any statutes or
regulatory rules that may impact firm’s operation, including those of the Securities and
Exchange Commission, Municipal Securities Rulemaking Board, National Association of
Securities Dealers, etc.
TAB 2 – Qualifications, Availability, and Ability to Communicate Effectively
1. Provide a statement of qualifications, abilities, experience and expertis e in providing the
requested services.
a. A description of what qualifies your company, financial and otherwise, to provide the
City with these services for the required period of time, provide appropriate staffing,
provide necessary resources, and show a history of demonstrated competence.
b. A description of resources available to your firm such as access to market
information, personnel with specialized knowledge, and legal expertise in the
governmental (including tax exempt) field.
2. Identify key persons to be responsible for this contract – primary and back-up.
a. Provide resumes detailing education and experience.
b. Highlight experience related to service in a financial advisory role for a Florida
governmental agency.
c. Indicate notable achievements such as books or articles written, memberships, and
offices held in professional organizations and outstanding accomplishments.
3. Provide your firm’s financial information for the most recent fiscal year – not limited to a
balance sheet, statement of operations and statement of changes in financial position or
cash flow statement as applicable.
4. Indicate the capability of firm to hold harmless, indemnify and defend the City for losses,
costs, and expenses arising from liability claims resulting from alleged negligence of firm,
its officers, employees and subcontractors; describe liability insurance coverage carried
by firm.
TAB 3 – Experience
1. Describe Firm’s national, statewide, and local service capabilities.
2. Describe Firm’s experience in serving as a financial advisor to local municipalities.
3. Describe Firm’s experience dealing with major rating agencies during the past two (2)
years, including the extent to which governmental clients were involved.
4. Current clients and references.
a. Provide a list of current municipal clie nts within the State of Florida, the dollar amount
of issues or other financing for respective client, and date(s) services were provided.
b. References – Identify a minimum of three (3) references in the current clients list and
include contact person’s names, phone numbers, e-mail addresses, and mailing
addresses.
RESPONSE ELEMENTS
Financial Advisor Services 22 RFP #17-17
TAB 4 - Demonstrated Knowledge
1. Explain the general financial character and environment currently impacting Florida
municipalities.
2. Describe innovations your firm has developed or been involved r elated to tax-exempt
security issues – outlining the problem, solution, and results.
3. For a unique facility program, explain the firm’s approach to the following:
a. Indicate the steps your firm would follow in developing a financial plan and the
corresponding duties and responsibilities the firm would assume.
b. Describe the technical and legal support services available to your firm and how they
would be utilized in the formulation of the financing plan.
c. Indicate the extent to which your firm would consider alte rnatives to traditional
municipal bonds in developing the financial plan; describe in detail your firm’s related
experience, identify firm members and other personnel involved in successfully
designing and implementing alternative financing for municipal clients.
d. Describe typical circumstances under which the firm would recommend competitive
versus negotiated sales of debt issues. Indicate the role your firm would play as
financial advisor under each method of sale. Describe your firm’s experience with
each method of sale.
e. Indicate the activities your firm would undertake in facilitating the sale and marketing
of the City’s debt issue. Describe in detail related experience with such activities.
f. Describe the duties and responsibilities the firm would perform and assume in a
refunding operation for purposes of refinancing the City’s existing debt. Indicate the
firm’s experience in this area.
TAB 5 – Fees for Services
The cost portion of the proposal should include the following elements:
1. Describe the firm’s proposed fee schedule for the requested services and for various
alternative financing methods. Indicate the impact on the fee structure of a competitive
sale versus a negotiated sale.
2. Consulting services may be requested in situations that do not involve a debt issue.
Explain how the firm would be for such services, including a proposed billing procedure
and rates.
3. Indicate the firm’s policy regarding out-of-pocket and/or indirect cost expenses; if such
expenses would be reimbursable from the City itemize the types of expenses and basis
of billing by expense type.
4. A listing of any and all additional charges not specifically identified herein.
5. Provide a complete listing of any convictions or fines incurred by the firm or any of its
principals for violations of any state or federal law within the past three (3) years. Identify
firm’s executives who have current claims or who have participated in litigation against
the City of Clearwater while with another firm.
TAB 6 - Other Forms and Information
The following forms should be completed, signed and included in response:
1. Exceptions/Additional Materials/Addenda form
2. Vendor Information form
3. Offer and Acceptance form
4. W-9 Form. All responses should include a fully completed, most current W -9 form.
(http://www.irs.gov/pub/irs-pdf/fw9.pdf)
EXCEPTIONS / ADDITIONAL MATERIAL / ADDENDA
Financial Advisor Services 23 RFP #17-17
Proposers shall indicate any and all exceptions taken to the provisions or specifications in this solicitation
document. Exceptions that surface elsewhere and that do not also appear under this section shall be
considered invalid and void and of no contractual significance.
Exceptions (mark one):
**Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a
Proposal non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this proposal
Additional Materials attached (describe--attach additional pages if needed)
Acknowledgement of addenda issued for this solicitation:
Prior to submitting a response to this solicitation, it is the vendor’s responsibility to confirm if any addenda
have been issued.
Addenda Number Initial to acknowledge receipt
Vendor Name Date:
VENDOR INFORMATION
Financial Advisor Services 24 RFP #17-17
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone: Fax:
E-Mail Address: Website:
DUNS #
Remit to Address (if different than above): Order from Address (if different from above):
Address: Address:
City: State: Zip: City: State: Zip:
Contact for Questions about this proposal:
Name: Fax:
Phone: E-Mail Address:
Day-to-Day Project Contact (if awarded):
Name: Fax:
Phone: E-Mail Address:
Certified Small Business
Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise
Certifying Agency:
VENDOR CERTIFICATION OF OFFER
Financial Advisor Services 25 RFP #17-17
By signing and submitting this Proposal, the Vendor certifies that:
a) It is under no legal prohibition to contract with the City of Clearwater.
b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as
well as its attachments, and any referenced documents.
c) It has no known, undisclosed conflicts of interest.
d) The prices offered were independently developed without consultation or collusion with any of the other
respondents or potential respondents or any other anti -competitive practices.
e) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official,
or consultant who has or may have had a role in the procurement process for the services and or
goods/materials covered by this contract.
f) It understands the City of Clearwater may copy all parts of this response, including without limitation any
documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer,
or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable
law, subpoena, or other judicial process.
g) Respondent hereby warrants to the City that the respondent and each of its subcontractors
(“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration
laws and regulations that relate to their employees.
h) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and
not debarred by any Federal or public agency.
i) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes
and Rules if awarded by the City.
j) It is current in all obligations due to the City.
k) It will accept such terms and conditions in a resulting contract if awarded by the City.
l) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit
binding offers for the goods or services as specified herein.
ACCEPTED AND AGREED TO:
Company Name:
Signature:
Printed Name:
Title:
Date:
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
Financial Advisor Services 26 RFP #17-17
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
SEALED PROPOSAL
Submitted by:
Company Name:
Address:
City, State, Zip:
RFP #17-17, Financial Advisor Services
Due Date: July 20, 2017, at 10:00 A.M.
City of Clearwater
Attn: Purchasing
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED PROPOSAL
Submitted by:
Company Name:
Address:
City, State, Zip:
RFP #17-17, Financial Advisor Services
Due Date: July 20, 2017, at 10:00 A.M.
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave 3rd Fl
Clearwater FL 33756-5520
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
Page 1 of 1
Addendum #1
RFP# 17-17, Financial Advisor Services
July 17, 2017
NOTICE IS HEREBY GIVEN that the following addendum serves to provide clarification and/or answer the
questions received regarding RFP #17-17, Financial Advisor Services.
Question 1: With regard to the requirement that responding firms carry Fiduciary Liability Insurance, we have
not previously encountered this requirement in a municipal RFP. My understanding is that Fiduciary Liability
policies are most often used by investment advisory firms specializing in the investment of monies held in
employment benefit plans. Does the City intend for its municipal advisor to provide such services? If not, can
you please clarify the need for this policy in addition to the required Professional Liability policy?
Answer to Question 1: Further review by the City’s Risk Manager has resulted in the removal of the
Fiduciary Liability Insurance from this RFP’s requirements. Strike DETAILED SPECIFICATIONS, 4.d.
INSURANCE REQUIREMENTS – Fiduciary Liability Insurance from the RFP page 18.
Question 2: With regard to Item 2 under TAB 2 in the PROPOSAL FORMAT section, [firm name] is structured
as an S-Corporation. Our financial statements, therefore, are the personal tax returns of our Principal and
cannot be submitted. In lieu of those documents, other municipalities have accepted a letter from [firm name’s]
CPA attesting to the financial adequacy and solvency of our firm. Would that or something similar be
acceptable to the City?
Answer to Question 2: For an S-Corporation a letter providing financial adequacy and solvency of a
firm may be submitted in lieu of the information requested in Tab 2, #3. Such letter might not be
recognized at the same level of significance as the detailed balance sheet, stat ement of operations,
cash flow, etc. that other entities may provide.
Question 3: I would like to request a copy of the loan documents/official statement for:
Water & Sewer Revenue Bonds, Series 2014
Gas System Revenue Refunding Bonds, Series 2014
Stormwater System Revenue Refunding Bonds, Series 2013
Stormwater System Revenue Refunding Bonds, Series 2014
Answer to Question 3: Bond Obligation documents included in this Addendum #1.
End of Questions and Answers
End of Addenda
We, the undersigned officers of the City of Clearwater, Florida (the "City,,), DO HEREBy
CERTIFY that on the 24th day of June,2o74,we d.elivered to TD Bank, N.A. (the ',purchaser,,), thefollowing described obligations of the City:
$5,405,000 City of Clearwater, Florid4 Gas system Revenue Refunding Bond,
Series 2014, dated as of June 24,201,4 bearing interest at the rate of 2-67"/o and,
maturing on September 1, 2027, subject to amornz^gprincipal payments in the
years and amounts sets forth below:
Series 2014 Bond
Date
0e10u201.s
0e10u201.6
0e/0u2017
0e10u2018
09101.12019
0e10u2020
0e10u2021.
09101.12022
0e/0u2023
0e10u2024
09101,12025
09101,12026
09101,12027
We have received, on behalf of the
above-described Series 2014 Bond as follows:
Par Amount of Bond
Amount
$245,000
250,000
255,000
260,000
265,000
275,000
285 000
295,000
300,000
305,000
3L5,000
325,000
2,040,000
City from the Purchaser full payment for the
$5,405,000
12534t I 0L2 I N 89 1 965. DOCv3 )
2014.
(sEAL)
IN WITNESS WHEREOF, we have hereunto set our hands and seal this 24h day of June,
CITY OF CLEARWATE& FLORIDA
George N. Cretekos
})qu+*1 CitY cterk
2
l2s34t I otzlffi9l%6.DOCv3)
RECEIPT FOR BOND
RECEIPT IS HEREBY ACKNOWLEDGED of the following described obligations of the City of
Clearwater, Florida:
$5,450,000 City of Clearwater, Florida, Stormwater System Revenue Refunding
Bond, Series 2014, dated as of Augustl, 2074 (the "Series 2014 Bond"), bearing
interest at the rate of 2.72% and maturing on November 1,,2029 subject to amortizing
principal payments on the dates and in the amounts set forth below:
Date
7U0U20rs
lU0U2016
lU0U2017
7U0U2018
7U0U2019
71,101,12020
7U0U2027
lU0U2022
lU0U2023
lU0U2024
lu0u2025
LU0U2026
Lu0u2027
1110u2028
lU0U2029
Dated this 5h day of August 20L4.
Amount
$295,000
305,000
320,000
325,000
335,000
345,000
350,000
360,000
370,000
380,000
390,000
400,000
415,000
425,000
435,000
TD BANK N.A.
By'
Name:
Title:
Kyle P. Keith
Vice President
l25uu 073 I N893355.DOCv4l
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3866
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Award a contract (purchase order) to Viktor Construction Corp. of Tarpon Springs, Florida, in
the amount of $286,935, to perform structural concrete repairs and painting of exposed steel at
Spectrum Field, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by
Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering for Spectrum Field
(formerly Bright House Field).
As a result of the study, CIP budgets for the maintenance and upkeep of Spectrum Field were
established. The study identified the need to establish a program to perform annual structural
concrete repairs as well as painting the exposed steel at Spectrum Field.
The City issued Bid 16-0023-PR-A for this work to all qualified paint and structural concrete
contractors. Two (2) two bids were received, of which Viktor Construction Corp was the lowest
most responsive bid.
This contract will provide for concrete repairs at several locations in the stadium where various
structural cracks have appeared in the precast beams, corbels, columns and slabs. The
contractor will rout and seal concrete slab cracks; install epoxy injections in precast beams,
corbels and columns; and replace spalling concrete by forming and pouring with an approved
repair material. All exposed structural steel including all beams, roof, railings, etc ., will be
cleaned and repainted, including the bid add alternate item - metal door frames.
This is a 120-day project and will be completed prior to Spring Training 2018.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93205 “Spectrum Field Infrastructure Repairs and
Improvements”, to fund this contract.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3867
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Ratify and confirm the City Manager's approval to award a contract to Garland/DBS, Inc., of
Cleveland, Ohio, in the amount of $165,370.70, to perform roofing repairs and replacement at
Barefoot Beach House, in accordance with City Code 2.564(1)(d) Other Government Agency
Bids, and authorize the appropriate officials to execute same.
SUMMARY:
The Barefoot Beach House has been a mainstay on south Clearwater Beach for over 30 years.
Due to the age of the structure and the harsh conditions for beach facilities, the roof on the
current building is in need of complete replacement, including repairs and replacement of
damaged decking and lumber.
In reviewing possible options for how to repair and replace the roofs, staff is recommending the
U.S. Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA)
with Garland/DBS, Inc. (Garland), previously used by Building and Maintenance on multiple city
buildings. Garland is a contractor that has been awarded a Cobb County, Georgia bid for
roofing services through this agreement, which is available to all members of the U .S.
Communities cooperative.
This contract will include the removal of all roof systems down to wood deck, replace any
damaged wood decking or wood supports, remove skylights on flat roof sections; and install
new flashings, membrane adhesive, asphalt primer, new dimensional shingle roof system and
gutter system.
This contract includes a 10-year limited warranty on the roof as well as an additional two -year
contractor warranty on labor. Garland performs an annual roof inspection for damage and
repairs that might be needed.
Garland administered a competitive bid process for the project and obtained three responsive
bids. The City has had successful experience with Garland on other city roofing projects
including Spectrum Stadium.
This is a 30-day project and must be completed prior to construction of Phase II Restroom
Renovations which will be completed prior to the 2018 spring break season.
This item supports the City's Strategic Vision to provide quality facilities (Clearwater Beach
House) for not only the enjoyment by residents but also Clearwater Beach tourists.
APPROPRIATION CODE AND AMOUNT:
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3867
Funds are available in capital improvement project 315-93672, Clearwater Beach Infrastructure
Repair and Improvements , to fund this contract.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3868
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Police Department
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Approve the appointment of Michael Duffey to the Board of Trustees, Clearwater Police
Supplementary Pension Plan, in accordance to Florida Statute 185.05, for a term expiring
October 31, 20121. (consent)
SUMMARY:
In keeping with the provision of Florida Statute 185.05, which states in part…”the board of
trustees shall consist of five members, two of whom, unless otherwise prohibited by law, shall
be legal residents of the municipality, who shall be appointed by the legislative body of the
municipality…”
Trustee Paul Maser has indicated to the Board that he did not want to continue to serve on the
Board of Trustees of the Clearwater Police Supplementary Pension Plan once his term expires
on October 31, 2017. Mr. Michael Duffey, a retired Clearwater Police Officer, with 19 years of
service to the City of Clearwater and the Clearwater Police Department, has agreed to fill the
seat vacated by Paul Maser. Mr. Duffey is a legal resident within the City of Clearwater.
The Board of Trustees of the Clearwater Police Supplementary Pension Plan recommends
that Clearwater resident Michael Duffey (1414 Sunset Point Road, Clearwater, FL 33755) is
appointed to the Board of Trustees. Mr. Duffey has agreed to serve a four-year term as
Trustee, replacing Paul Maser, for the period commencing November 1, 2017 to October 31,
2021.
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3872
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Approve the Fifth Amendment to the lease agreement dated September 17, 2012 by and
between the City of Clearwater, Florida (Lessor) and the Marina Cantina, LLC (Lessee) and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The amendment extends the opening date for the Roundabout Pizza restaurant to Labor Day
2018 and better defines the Lessee’s utility obligations.
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3874
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 7.2
SUBJECT/RECOMMENDATION:
Approve an Engineer of Record (EOR) work order to AECOM of Tampa Florida in the amount
of $99,325.00, to update the Airpark Master Plan at Clearwater Airpark and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
Resolution 17-12 dated February 16, 2017 authorizes a joint agreement between the City of
Clearwater and the State of Florida, Department of Transportation (FDOT) for an Airport Master
Plan Update at the Clearwater Airpark. The goal of a master plan is to provide the framework
needed to guide future airport development that will cost-effectively satisfy aviation
demand.This Aviation Grant Program will provide 80% of the funding with the city providing the
remaining 20%. EOR AECOM and their Aviation Transportation Group, has provided a scope of
work in accordance with Grant Program requirements.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-94886, Clearwater Airpark MP Update
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3879
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 7.3
SUBJECT/RECOMMENDATION:
Approve the Joint Participation Agreement (JPA) G0O77 between the City of Clearwater and
the State of Florida Department of Transportation (FDOT) for Ground Service Equipment at the
Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution
17-30.
SUMMARY:
FDOT JPA Agreement G0O77 provides for an 80% grant for purchase of ground support
equipment, with the city providing a 20% match. Examples of ground support equipment
include tugs, pulls, carts, tractors, and lawn equipment, all in support of regular operations. The
project cost is estimated at $100,000.00 with the FDOT contributing $80,000.00 and the City
providing a $20,000.00 match.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-94894-542, Ground Support Equipment
Upgrade.
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3778
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the purchase authorization of vehicles (heavy and light duty) and equipment on
the 17/18 Vehicle Replacement List as approved in the 17/18 Fiscal Year Budget, per the
pricing, terms and conditions of the following contracts, in accordance with City Code of
Ordinances, Section 2.564 (1)(d) Other Government Entities and authorize appropriate
officials to execute the same. (consent)
SUMMARY:
The Fleet Department is requesting a consolidated expenditure authorization not to
exceed $8,252,400.00 for the acquisition of vehicles and equipment and the authorization
to surplus the designated units being replaced. New purchases are to replace
designated units due for replacement in Fiscal Year (FY) 2018, which have reached the
end of their useful and economic life. Factors used to determine the end of useful life and
economic life include but are not limited to: age, life to date, mileage /hours of operations,
historical maintenance cost as compared to like vehicles, operating cost per mile /hour,
anticipated and ongoing repairs, and physical condition.
All of the contracts recommended for purchase authorization are competitively bid and
awarded by their respective jurisdictions:
·FSA/FAC is a purchasing cooperative in the State of Florida for police and
municipal requirements.
·NJPA is a purchasing cooperative operating under legislative authority in the State
of Minnesota
·The HGAC is a regional purchasing cooperative in Southeastern Texas
comprising over thirteen counties and 100 cities.
·State of Florida, Department of Management Services, cooperatively bids
requirements of agencies throughout Florida.
The City anticipates expenditures of approximately $8.5 million of the $8.4 million
budgeted for the 16/17 Vehicle Replacement List.
The authorization to surplus the designated units being replaced as the new
vehicle(s)/equipment arrive is being requested. Pursuant to City of Clearwater Code of
Ordinances, Section 2.621, surplus sales of common bulk items of an estimated value
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3778
greater than $5,000 shall be through public auction, trade -in, or open market, following
authorization by the City Council.
Both authorizations requested herein represent a consolidation of multiple agenda items,
and authorizations by the City Manager and Purchasing Manager required during Fiscal
Year 2018 for vehicle/equipment purchases and surplus authorization.
APPROPRIATION CODE AND AMOUNT:
Fund Impacted 010 Fund Impacted General Fund $2,033,900.00
419Stormwater $1,364,000.00
421Public Utilities $592,000.00
423Gas $213,000.00
424Solid Waste $1,346,000.00
426Recycling $398,000.00
432Marina $36,000.00
435Parking $28,000.00
555IT $43,000.00
565General Services $250,000.00
Total $6,303,900.00
Penny Funds (315-94238)$216,600.00
Garage Fund Motorized Cash (315-94233)$193,900.00
Parks Cash (010-TBD)$12,000.00
Police Cash (181-99350)$60,000.00
Public Utilities Cash (1346/2051-591000)$45,000.00
Fire Department Additional L/P (316-94244)$45,000.00
General Services Additional L/P (316-94244)$36,000.00
Planning and Development Additional L/P (316-94244)$22,000.00
Solid Waste Additional L/P (316-96445)$408,000.00
Parks & Rec Additional L/P (316-93XXX)$283,000.00
Police Additional L/P (316-93XXX)$321,000.00
Public Utilities Additional L/P (316-96XXX)$110.000.00
Gas Additional L/P (316-96390)$196,000.00
Total $1,948,500.00
[
Page 2 City of Clearwater Printed on 10/2/2017
Dept
Cost
Center
Old
Unit #Year Old Make
New
Year New Make
Estimated
L/P Cost
Cash /
CIP
New
Funding
Penny lll
Funding
Dept
Cash
Contract to be used for
purchase
Plng/Dev Svc 1420 G2587 2002 GMC 8 Passenger Van 2018 Ford T-150 8 Passenger Transit 25,000 FSA/FL ST/NJPA/HGAC
Plng/Dev Svc 1420 G2839 2004 Ford Explorer 4WD 2018 Chevrolet Equinox 22,000 FSA/FL ST/NJPA/HGAC
Plng/Dev Svc 1430 G3271 2006 Chevrolet Colorado Pick-Up Truck 2018 Chevrolet Equinox 22,000 FSA/FL ST/NJPA/HGAC
Plng/Dev Svc 1432 G2781 2003 Ford Taurus 2018 Nissan Frontier 2WD 22,000 FSA/FL ST/NJPA/HGAC
Plng/Dev Svc 1432 G2959 2005 Ford Taurus 2018 Nissan Frontier 2WD 22,000 FSA/FL ST/NJPA/HGAC
Plng/Dev Svc 1432 new add 2018 Chevrolet Equinox 22,000 FSA/FL ST/NJPA/HGAC
113,000 - 22,000 - -
Eng/Product 1313 G2730 2002 Ford Explorer 4WD 2018 Ford Explorer 4WD 29,000 FSA/FL ST/NJPA/HGAC
Eng/Product 1313 G2875 2004 Chevrolet S-10 Pick-Up Truck 2018 Ford F150 Crew Cab 4WD 32,000 FSA/FL ST/NJPA/HGAC
Eng/Product 1313 G3239 2006 Chevrolet Suburban 2500 4WD 2018 Ford F250 Crew Cab 4WD 35,000 FSA/FL ST/NJPA/HGAC
Eng/Product 1313 G3370 2007 Ford Ranger Pick-Up Truck 2018 Ford Explorer 4WD 27,000 FSA/FL ST/NJPA/HGAC
Eng/Traffic 1331 G3196 2008 Ford F250 Super Duty Truck 2018 Ford Transit T350 Crew Van 41,000 FSA/FL ST/NJPA/HGAC
Eng/Traffic 1331 G3384 2008 Ford F250 Super Duty Truck 2018 Ford F350 Truck 2WD/DRW 34,000 FSA/FL ST/NJPA/HGAC
Eng/Traffic 1331 G3385 2008 Ford F250 Super Duty Truck 2018 Ford F350 Truck 2WD/DRW 34,000 FSA/FL ST/NJPA/HGAC
232,000
Parking 1333 G2769 2003 2003 Chevrolet 2500 Utility Body 2018 Ford Connect 28,000 FSA/FL ST/NJPA/HGAC
28,000
Stormwater 2090 G3285 2006 John Deere Boom Mower 2018 MowerMax Tool Carrier 187,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3371 2008 Ford F250 Long Bed Pick UP 2018 Ford F550-Utilimaster Body 59,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3202 2006 Chevrolet 3500 4X4 CREW FLT BED DUMP 2018 International Durastar/Dump 163,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3377 2007 Caterpillar Challenger Tractor Boom 2018 MowerMax Tool Carrier 187,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3487 2008 Ford Ranger Ext Cab 4WD 2018 Ford F150 Crew 2WD 27,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3205 2006 Chevrolet 3500 4X4 CREW FLT BED DUMP 2018 International Durastar/Dump 163,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3685 2010 International 12YD Dump 2018 International Workstar 7500 128,000 FSA/FL ST/NJPA/HGAC
Stormwater 2090 G3730 2010 FREIGHTLINER M2 AQUATECH 2018 International Workstar 7500 Sewer Cleaner 450,000 FSA/FL ST/NJPA/HGAC
1,364,000 - - - -
Fire 1251 G3423 2008 Bobcat Mule 2018 Ranger Crew XP 1000 EPS 22,000 FSA/FL ST/NJPA/HGAC
Fire 1230 G3637 2010 Ford Crown Vic 2018 Chevrolet Suburban 4WD-Red 45,000 FSA/FL ST/NJPA/HGAC
Fire 1251 G3422 2008 Ford Crown Vic 2018 Chevrolet Suburban 4WD-Red 45,000 FSA/FL ST/NJPA/HGAC
Fire 1240 G3510 2005 Kawasaki Ultra LX Jet Ski 2018 Yamaha FB1800S FX HO Jet Ski 13,300 FSA/FL ST/NJPA/HGAC
Fire 1220 G3981 2015 Club Car 2018 Ranger Crew XP 1000 EPS 22,000 FSA/FL ST/NJPA/HGAC
Fire 1240 G3867 2012 Club Car 2018 Ranger Crew XP 1000 EPS 22,000 - - - FSA/FL ST/NJPA/HGAC
Fire 1240 G3982 2014 Yamaha Model VX 1100-BB 2018 Yamaha FB1800S FX HO Jet Ski 13,300 FSA/FL ST/NJPA/HGAC
Fire 1251 new add 2018 Chevrolet Suburban 45,000 FSA/FL ST/NJPA/HGAC
90,000 92,600 45,000 - -
Gas 2076 G2370 2001 Chevrolet 2500 Utility Body 2018 Ford F250 Ext Cab 4WD CNG 37,000 FSA/FL ST/NJPA/HGAC
Gas 2170 G2963 2005 Ford Crown Vic 2018 Ford F150 Crew Cab CNG 38,000 FSA/FL ST/NJPA/HGAC
Gas 2170 G2965 2005 Ford Crown Vic 2018 Ford F150 Crew Cab CNG 38,000 FSA/FL ST/NJPA/HGAC
Gas 2075 G3429 2008 Ford F150 Reg Cab 2018 Ford F250 Ext Cab 4WD CNG 40,000 FSA/FL ST/NJPA/HGAC
Gas 2174 G3768 2011 Chevrolet 3500 Utility Body 2018 Ford F450 2WD SVC BODY CNG 60,000 FSA/FL ST/NJPA/HGAC
Gas 2063 new add 2018 Ford F150 Ext Cab 2WD CNG 34,000 FSA/FL ST/NJPA/HGAC
Gas 2063 new add 2018 Ford F150 Ext Cab 2WD CNG 34,000 FSA/FL ST/NJPA/HGAC
Gas 2066 new add 2018 Ford F450 2WD SVC BODY DRW-CNG 58,000 FSA/FL ST/NJPA/HGAC
Gas 2067 new add 2018 Ford F250 Ext Cab CNG 36,000 FSA/FL ST/NJPA/HGAC
Gas 2067 new add 2018 Ford F150 Ext Cab 2WD CNG 34,000 FSA/FL ST/NJPA/HGAC
213,000 - 196,000 - -
Bldg & Maint 6531 G2320 2000 Chevrolet Utility Body 2018 Ford F250 Super Cab SVC Body 36,000 FSA/FL ST/NJPA/HGAC
Bldg & Maint 6531 G2806 2004 Chevrolet Silverado 2500 2018 Ford F250 Super Cab SVC Body 36,000 FSA/FL ST/NJPA/HGAC
Bldg & Maint 6531 G3094 2006 Chevrolet 2500 Expr Cargo Van 2018 Ford T350 Transit High Roof DRW 38,000 FSA/FL ST/NJPA/HGAC
Bldg & Maint 6531 G3267 2005 Sprinter 2500 Cargo Van 2018 Ford F250 Super Cab SVC Body 36,000 FSA/FL ST/NJPA/HGAC
Bldg & Maint 6531 G3294 2006 Chevrolet 2500 Expr Cargo Van 2018 Ford T350 Transit High Roof DRW 38,000 FSA/FL ST/NJPA/HGAC
Bldg & Maint 6531 G3499 2008 Chevrolet F250 SD Pick-Up 2018 Ford F250 Super Cab SVC Body 36,000 FSA/FL ST/NJPA/HGAC
Bldg & Maint 6531 New Add 2018 Ford F250 Super Cab SVC Body 36,000 FSA/FL ST/NJPA/HGAC
220,000 - 36,000 - -
Fleet 6611 G3544 2010 Ford F150 Ext Cab Pick-Up 2018 Ford F150 Crew Cab 2WD 30,000 FSA/FL ST/NJPA/HGAC
30,000 - - - -
IT 9862 G2579 2001 Ford E450 TV Van 2018 Ford T350 Transit High Roof DRW 43,000 FSA/FL ST/NJPA/HGAC
43,000 - - - -
Marina 1371 G3107 2006 Chevrolet 3500 Silverado 4WD 2018 Ford F350 Crew Cab 4WD 36,000 FSA/FL ST/NJPA/HGAC
36,000 - - - -
Parks 1372 G4011 2014 Polaris Ranger 2018 Polaris Ranger Sportsman 850SP (RED)15,000 FSA/FL ST/NJPA/HGAC
Parks 1804 G2054 1999 Century Sound Stage 2018 Century Sound Stage MSM3200 Showmaster 200,000 FSA/FL ST/NJPA/HGAC
Parks 1804 G2246 2000 Chevrolet Express Cargo Van 2018 Ford Transit T350 DRW High Roof 30,000 FSA/FL ST/NJPA/HGAC
Parks 1804 G3432 2007 Freightliner Sprinter 3500 2018 Ford Transit T350 DRW High Roof 30,000 FSA/FL ST/NJPA/HGAC
Parks 1804 G3434 2008 Kawasaki Mule 2018 Club Car Carry-ALL 4WD 15,000 FSA/FL ST/NJPA/HGAC
17/18 Replacement List
Dept
Cost
Center
Old
Unit #Year Old Make
New
Year New Make
Estimated
L/P Cost
Cash /
CIP
New
Funding
Penny lll
Funding
Dept
Cash
Contract to be used for
purchase
Parks 1804 G3820 2011 Club Car Carry-ALL 4WD 2018 Club Car Carry-ALL 4WD 15,000 FSA/FL ST/NJPA/HGAC
Parks 1805 G2314 2000 Chevrolet 15 Passenger Van 2018 Thomas Minotour 20 Passenger 70,000 FSA/FL ST/NJPA/HGAC
Parks 1805 G2586 2002 Chevrolet 15 Passenger Van no replacement FSA/FL ST/NJPA/HGAC
Parks 1805 G2647 2003 Chevrolet 15 Passenger Van 2018 Thomas Minotour 20 Passenger 70,000 FSA/FL ST/NJPA/HGAC
Parks 1805 G2779 2003 Chevrolet 15 Passenger Van no replacement FSA/FL ST/NJPA/HGAC
Parks 1805 G2930 2004 Chevrolet 15 Passenger Van 2018 Ford Transit 7 Passenger Van 35,000 FSA/FL ST/NJPA/HGAC
Parks 1862 G3324 2008 Ford F350 Crew Cab Dump Truck 2018 Ford F350 Crew Cab Dump Truck/DRW 4WD 43,000 FSA/FL ST/NJPA/HGAC
Parks 1862 G3442 2008 Ford Ranger 2018 Ford F250 Ext Cab 4WD 30,000 FSA/FL ST/NJPA/HGAC
Parks 1864 G3143 2006 Toro Zmaster Mower 2018 John Deere Zero Turn Mower 18,000 FSA/FL ST/NJPA/HGAC
Parks 1864 G2657 2003 Chevrolet Silverado 2500 Crew Dump 2018 Ford F350 Crew Cab Dump Truck/DRW 2WD 40,000 FSA/FL ST/NJPA/HGAC
Parks 1864 G3320 2008 Ford F350 Crew Cab Dump Truck 2018 Ford F350 Crew Cab Dump Truck/DRW 2WD 40,000 FSA/FL ST/NJPA/HGAC
Parks 1868 G2184 1999 Fowler Spray Rig no replacement FSA/FL ST/NJPA/HGAC
Parks 1868 G2505 2002 Trailer Mounted Sprayer 2018 Exmark Sprayer 8,200 FSA/FL ST/NJPA/HGAC
Parks 1872 G3435 2008 BOBCAT 2200 4X4 UTILITY VEHICLE 2018 Club Car Carry-ALL 4WD 15,000 FSA/FL ST/NJPA/HGAC
Parks 1874 G3556 2009 Ford F250 Truck 2018 Ford F250 Ext Cab 4WD 30,000 FSA/FL ST/NJPA/HGAC
Parks 1877 G2377 2001 Barber 600HD Surf Beach Rake 2018 Barber 600HD Surf Beach Rake 55,000 FSA/FL ST/NJPA/HGAC
Parks 1877 G3951 2012 John Deere Beach Rake Tractor 2018 John Deere 5085M Tractor 56,000 FSA/FL ST/NJPA/HGAC
Parks 1881 G3135 2006 Toro Multi-Pro Riding Mower 2018 Toro Multi Pro 1750 40,000 FSA/FL ST/NJPA/HGAC
Parks 1880 new add 2018 Hyster Fortis Pneumatic Tire H30FT Forklift 21,000 FSA/FL ST/NJPA/HGAC
Parks 1341 new add 2018 HV TA VersaDUMP HV-16 12,000 FSA/FL ST/NJPA/HGAC
Parks 1872 new add 2018 Articulating Boom Lift 62,000 FSA/FL ST/NJPA/HGAC
569,000 86,200 283,000 - 12,000
Police 1111 G3449 2009 Toyota Prius 2018 Chevrolet Malibu-Blue 25,000 FSA/FL ST/NJPA/HGAC
Police 1121 G3333 2007 Toyota Prius 2018 Dodge Charger-Granite Pearl 24,000 FSA/FL ST/NJPA/HGAC
Police 1121 G3334 2008 Ford Taurus 2018 Ford Taurus-Smokey Quartz 25,000 FSA/FL ST/NJPA/HGAC
Police 1121 G3455 2008 Chevrolet Malibu 2018 Ford Taurus-Silver Ingot 25,000 FSA/FL ST/NJPA/HGAC
Police 1121 G3456 2008 Chevrolet Impala 2018 Nissan Altima-Gun Metallic 25,000 FSA/FL ST/NJPA/HGAC
Police 1121 G3659 2010 Chevrolet Silverado 2018 Ford F150-Crew Cab-Magnetic 28,000 FSA/FL ST/NJPA/HGAC
Police 1129 new add 2018 Nissan Pathfinder-Dark Blue 28,000 FSA/FL ST/NJPA/HGAC
Police 1129 G3409 2008 Ford Escape 2018 Ford Expedition-Ingot Silver 4x2 31,000 FSA/FL ST/NJPA/HGAC
Police 1129 G3660 2010 Dodge Caravan 2018 Toyota Sienna-Shoreline Blue 27,000 FSA/FL ST/NJPA/HGAC
Police 1131 G3147 2010 Ford Explorer 4WD 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3337 2007 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3339 2007 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3342 2007 Express 8x18 Enclosed Trailer turned in with no replacement FSA/FL ST/NJPA/HGAC
Police 1131 G3472 2008 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3474 2008 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3478 2008 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3479 2008 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3522 2008 T3 Personal Electric Mobility 2018 Polaris Ranger 10,000 FSA/FL ST/NJPA/HGAC
Police 1131 G3523 2008 T3 Personal Electric Mobility 2018 Polaris Ranger 10,000 FSA/FL ST/NJPA/HGAC
Police 1131 G3524 2008 T3 Personal Electric Mobility will turn in with no replacement FSA/FL ST/NJPA/HGAC
Police 1131 G3568 2009 Ford F150 Extended Cab Truck 2018 Ford F150 Extended Cab 25,000 FSA/FL ST/NJPA/HGAC
Police 1131 G3570 2009 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3572 2009 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3574 2009 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3576 2009 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3586 2009 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3665 2010 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3674 2010 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3676 2010 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3677 2010 Ford Explorer 4WD 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3803 2011 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3879 2013 Ford Mustang 2018 Ford Interceptor SUV-BLACK 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 G3880 2013 Dodge Challenger 2018 Ford Interceptor SUV-Sterling Gray-ECO 35,000 FSA/FL ST/NJPA/HGAC
Police 1131 G3881 2013 Chevrolet Camaro SS 2018 Ford Taurus Interceptor-Black-ECO 35,000 FSA/FL ST/NJPA/HGAC
Police 1131 G3904 2013 Harley Davidson Motorcycle 2018 Ford Taurus Interceptor-Medium Titanium-ECO 35,000 FSA/FL ST/NJPA/HGAC
Police 1131 G4230 2016 Harley Davidson Motorcycle 2018 Ford Taurus Interceptor-Medium Titanium-ECO 35,000 FSA/FL ST/NJPA/HGAC
Police 1131 G4231 2016 Harley Davidson Motorcycle 2018 Ford Taurus Interceptor-Silver Ingot-ECO 35,000 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 - FSA/FL ST/NJPA/HGAC
Police 1131 2018 Ford Interceptor SUV 32,100 - FSA/FL ST/NJPA/HGAC
Police 1136 G3351 2007 Ford Crown Vic 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1136 G3664 2010 Chevrolet Tahoe 2018 Ford Interceptor SUV 32,100 FSA/FL ST/NJPA/HGAC
Police 1151 G3450 2008 Ford F150 Extended Cab Truck 2018 Ford F150-Crew Cab-Black 28,000 FSA/FL ST/NJPA/HGAC
Dept
Cost
Center
Old
Unit #Year Old Make
New
Year New Make
Estimated
L/P Cost
Cash /
CIP
New
Funding
Penny lll
Funding
Dept
Cash
Contract to be used for
purchase
Police 1151 G3566 2009 Chevrolet Malibu Hybrid 2018 Ford F150-Crew Cab-Black 28,000 FSA/FL ST/NJPA/HGAC
1,029,900 10,000 321,000 216,600 60,000
Pub Utilities 1346 G3492 2008 Ford F450 Flatbed Dump 2018 Ford F450 Flatbed Dump 2WD/DRW/CREW CAB 56,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1346 G3593 2009 Ford F350 Flatbed Dump 2018 Ford F450 Flatbed Dump 2WD/DRW/CREW CAB 56,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G0447 1981 Butler TS410W Trailer 2018 390 Gallon EZE Gas Refueling System 5,100 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G2542 2002 Chevrolet 3500 HD Cab/Chassis 2018 Ford F250 2WD/SRW/EXT CAB 30,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G2591 2002 GMC Sierra 1500 Ext Cab Truck 2018 Ford F250 2WD/SRW/EXT CAB 30,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G3190 2006 Chevrolet 3500 Express Van 2018 Ford Transit T250/Medium Roof 38,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G3265 2006 Chevrolet 2500 HD Pick Up Truck 2018 Ford F250 4WD/SRW/REG CAB 39,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G3361 2008 Ford F250 Super Duty 2018 Ford F250 4WD/SRW/REG CAB 37,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G3362 2008 Ford F250 4WD 2018 Ford F250 4WD/SRW/REG CAB 37,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 G3363 2008 Ford F250 Super Duty 2018 Ford F250 4WD/SRW/REG CAB 32,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2051 G2706 2003 Chevrolet Silverado 2500 4WD 2018 Ford F350/4WD/DRW/REG CAB 40,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2051 G3599 2009 Ford F350 Utility Body 2018 Ford F450/2WD/DRW/REG CAB 50,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2054 G3188 2006 Chevrolet Silverado 2500 Utility Body 2018 Ford F450/2WD/DRW/REG CAB 49,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2054 G3191 2006 Chevrolet Silverado 2500 Utility Body 2018 Ford F450/2WD/DRW/REG CAB 49,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2054 G3414 2006 Ford F250 Utility Body 2018 Ford F450/2WD/DRW/REG CAB 49,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1346 new add 2018 Ford F350 2WD/SRW/CREW CAB 40,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 1346 new add 2018 C Scorpion Trailer Attenuator - 22,500 FSA/FL ST/NJPA/HGAC
Pub Utilities 1347 new add 2018 Ford F250 2WD/SRW/EXT CAB 30,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2051 new add 2018 Ford F350 2WD/SRW/CREW CAB 40,000 FSA/FL ST/NJPA/HGAC
Pub Utilities 2051 new add 2018 C Scorpion Trailer Attenuator - 22,500 FSA/FL ST/NJPA/HGAC
592,000 5,100 110,000 - 45,000
Solid Waste 2082 G3604 2009 Ford F250 Super Duty 2018 Ford F250 Crew Cab 2WD CNG 42,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2082 G3605 2009 Ford F250 Super Duty 2018 Ford F250 Reg Cab 2WD CNG 39,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2082 G3602 2009 Autocar Auto Side Loader 2018 Autocar ACX-ASL CNG 325,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2082 G3378 2006 Crane Carrier Rear End Loader 2018 Crane Carrier REL-CNG 301,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2082 G3379 2006 Crane Carrier Rear End Loader 2018 Crane Carrier REL-CNG 301,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2082 G3380 2006 Crane Carrier Rear End Loader 2018 Crane Carrier REL-CNG 301,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2084 G2887 2004 Chevrolet Silverado 1500 2018 Ford F150 Crew Cab 2WD CNG 37,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2084 new add 2018 Peterbilt 567 Tractors 2018 Peterbilt 567 Tractors CNG 204,000 FSA/FL ST/NJPA/HGAC
Solid Waste 2084 new add 2018 Peterbilt 567 Tractors 2018 Peterbilt 567 Tractors CNG 204,000 FSA/FL ST/NJPA/HGAC
1,346,000 408,000
Recycling 2043 G3283 2006 Freightliner Sprinter 3500 2018 Ford Transit T350 DRW 38,000 FSA/FL ST/NJPA/HGAC
Recycling 2043 G3618 2009 Peterbilt 320 Front End Loader 2018 Peterbilt 320 FEL-CNG 360,000 FSA/FL ST/NJPA/HGAC
398,000 - - - -
Total Vehicle Replacement Cost 6,303,900 193,900 1,421,000 216,600 117,000
Fund Impacted
010 General Fund 2,033,900 L/P
419 Stormwater 1,364,000 L/P
421 Public Utilities 592,000 L/P
423 Gas 213,000 L/P
424 Solid Waste 1,346,000 L/P
426 Recycling 398,000 L/P
432 Marina 36,000 L/P
435 Parking 28,000 L/P
555 IT 43,000 L/P
565 General Services 250,000 L/P
6,303,900
Penny Funds (315-94238)216,600 Cash
Garage Fund-Motorized Equipment Cash (315-94233)193,900 Cash
Parks Cash (010-TBD)12,000 Cash
Police Cash (181-99350)60,000 Cash
45,000 Cash
Fire Department Additional L/P (316-94244)45,000 L/P
General Services Additional L/P (316-94244)36,000 L/P
Planning & Development Additional LP (316-94244)22,000 L/P
Solid Waste Additional L/P (316-96445)408,000 L/P
Parks & Rec Additional L/P (316-93XXX)283,000 L/P
Police Additional L/P (316-93XXX)321,000 L/P
Public Utilities Additional L/P (316-96XXX)110,000 L/P
Gas Additional L/P (316-96390)196,000 L/P
- L/P
8,252,400
8,461,740
(209,340)
-2.47%Budget Increase/Decrease
Public Utilities (1346/2051-591000)
Total 17/18 Vehicle Replacement Budget
Total for 16/17 Vehicle Replacement Budget
Budget Change 16/17 vs. 17/18
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3883
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Approve the purchase of Fleet replacement and repair parts in the amount of $1,400,000 for
Fiscal Year 2017/18, to multiple vendors in accordance with City Code of Ordinances Section
2.564(1)(b) Sole Source and Section 2.564(1)(d) Other Government Entities Bids, to include
other sourced vendors as required, and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
Analysis of Fleet’s historical purchase data of replacement and repair parts shows that
approximately 85% of the purchases have been made as sole source buys direct from the
manufacturer or manufacturer’s distributor, or by piggybacking other entities’ contracts.
The authorizations for sole source and /or piggyback contracts have been brought to Council
each time the source -specific expenditures are expected to exceed $100,000 within a single
year, as required by City Code. This request consolidates the authorization to utilize properly
sourced piggyback contracts and /or sole source manufacturers and distributors, not limited to
the following:
·City of Miami 249240(18), expires 12/21/2018 (Parts House)
·Hillsborough County Schools 13-136-DST, expires 2/2/2019 (Fleet Products)
·Hillsborough County Schools 15-060-02, expires 8/12/2018 (Sunstate International)
·Hernando County Schools PB 18-060-07, expires 4/2020 (AutoZone)
·Hernando County Schools PB 18-060-08, expires 9/2020 (Napa)
·Bobcat of Tampa Bay
·Environmental Products (Elgin sweepers)
·Everglades Farm Equipment (John Deere)
·Kussmaul Electronics (Kussmaul chargers and auto ejects)
·Ring Power Parts
·Tampa Truck Center (Freightliner and Sterling)
·Additional vendor examples noted on spreadsheet
The estimated 15% of annual parts spend that is not sole source or piggyback is with vendors
who are contacted for quotes. A spreadsheet that includes Fiscal Year 17/18 estimated
expenditures for the contracted and sole source vendors, as well as the most frequently used
miscellaneous vendors from the current fiscal year is available. Additional vendors will be
engaged as needed. Flexibility is requested to allow for expenditure of budgeted funds as
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3883
needed throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
0566-06611-550600-519
Page 2 City of Clearwater Printed on 10/2/2017
Vendor
Estimated 17/18
expenditures Vendor Contracts, Direct Purchase, Quotes
Parts House 100,000$ City of Miami -#249240(18) expiring on 12/21/18.
Fleet Products 100,000$ Hillsborough County Schools-ITB 13136-DST: Parts for Trucks, Buses, and Vehicles (New & Rebuilt) 02/02/14 -expiring 02/02/19
Sunstate International 100,000$ Hillsborough County Schools- contract to expire 08/12/17 + 3 1 year extensions ITB-15-060-02
AutoZone 75,000$ Hernando County Schools-PB 18-060-07 Dates: 07/25/17-4/30/20
Genuine Parts - Napa 50,000$ Hernando County Schools-PB 18-060-08 Dates: 09/16-09/20 dates
425,000$
Altec Industries 5,000$ direct purchase - mfr or distributor (ALTEC Industries)
Bill Currie Ford 75,000$ direct purchase - mfr or distributor
Bobcat of Tampa Bay 75,000$ direct purchase - mfr or distributor
Container Systems 100,000$ direct purchase - mfr or distributor
Dimmitt Chevrolet 50,000$ direct purchase - mfr or distributor
Environmental Products 5,000$ direct purchase - mfr or distributor (Elgin)
Everglades Farm Equipment 10,000$ direct purchase - mfr or distributor (John Deere)
Kussmaul Electronics Co 10,000$ direct purchase - mfr or distributor (Kussmaul chargers, auto ejects)
Original Equipment Co 50,000$ direct purchase - mfr or distributor
Ring Power-Parts 50,000$ direct purchase - mfr or distributor
Rush Truck Centers 50,000$ direct purchase - mfr or distributor
Tampa Crane & Body 25,000$ direct purchase - mfr or distributor
Tampa Truck Center 15,000$ direct purchase - mfr or distributor (Freightliner and Sterling)
Waste Equipment & Parts 25,000$ direct purchase - mfr or distributor
WEP South Florida 25,000$ direct purchase - mfr or distributor
Wesco Turf Inc 75,000$ direct purchase - mfr or distributor
Broyhill Mfg Co 15,000$ direct purchase - mfr or distributor
H Barber & Sons 15,000$ direct purchase - mfr or distributor
Pats Pump & Blower 15,000$ direct purchase - mfr or distributor
Ten-8 Fire Equipment 50,000$ direct purchase - mfr or distributor
Zone Defense LLC 5,000$ direct purchase - mfr or distributor
745,000$
Vendor Spreadsheet for Fleet Parts Orders BPO for Fiscal Year 17-18: Agenda Item #17-3883
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
miscellaneous vendor
182,000$ 13% of total authorization estimated for miscellaneous vendors
48,000$ Unassigned funds in authorization to be used as needed during FY17/18
1,400,000$ TOTAL REQUESTED AUTHORIZATION FOR FY17-18
Jeffrey Allen
Jacobsen - Div Textron
Advance Alternator
Central Radiator & Auto
Dayton Andrews
DHS Equipment
Flash Equipment
FleetPride
Fleet Specialties
Florida Detroit Diesel
Gator Ford Trucks
Holtz Industries Inc
Hydradyne LLC
Keystone Automotive
Vermeer Southeast Sales
Walker Ford
Ward Diesel Filter System
Smith Equipment & Supply
Southern Sewer Equip
Southwest Power Systems
St Pete Powersports
Tampa Spring Company
Trekker Tractor
Lacal Equipment
Lubecorp
Municipal Equipment
Nortrax SE LLC
QTM Inc
Quality Mowers
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3902
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 8.3
SUBJECT/RECOMMENDATION:
Approve a Contract (Purchase Order) with CrowderGulf Joint Venture, Inc. of Theodore, AL for
post-disaster debris collection and removal and authorize the appropriate officials to execute
the same. (consent)
SUMMARY:
In May 2017, Request for Proposals #15-17, Disaster Debris Removal and Disposal Services,
was issued by the City. Eleven responses were received and evaluated by committee
members from General Services, Solid Waste, and Fire and Rescue. The committee
unanimously recommended CrowderGulf Joint Venture, Inc. as the secondary contractor for
post-disaster debris collection and removal.
In the event that a major storm should cause sufficient damage in the City of Clearwater it will
be necessary to engage contractors for assistance with the collection and removal of the
resulting debris.
APPROPRIATION CODE AND AMOUNT:
No funds will be necessary to enter into this agreement.
Given the uncertainty as to the extent of funds required for payment to the vendor, a separate
agenda item will be brought forth once an estimate can be made.
Page 1 City of Clearwater Printed on 10/2/2017
Louisiana certificate form:
LDI COI 280990 01 12
No. 9
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YY)
8/29/2017
PRODUCER
Point Clear Insurance Services LLC
368 Commercial Park Drive
Fairhope, AL 36532-1910
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY
A THE GRAY INSURANCE COMPANY
INSURED
CrowderGulf Joint Venture, Inc.
5435 Business Parkway
Theodore, AL 36582-1675
COMPANY
B
COMPANY
C
COMPANY
D
COVERAGES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (MM/DD/YY)
POLICY EXPIRATION
DATE (MM/DD/YY)
LIMITS
A
GENERAL LIABILITY
XSGL-074306 9/1/2017 9/1/2020
GENERAL AGGREGATE Unlimited
X COMMERCIAL GENERAL
LIABILITY
PRODUCTS – COMP/OP AGG $3,000,000.00
PERSONAL & ADV INJURY $1,000,000.00
OWNER’S & CONTRACTOR’S PROT EACH OCCURRENCE $1,000,000.00
FIRE DAMAGE (Any one fire) $50,000.00
MED EXP (Any one person) $5,000.00
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000.00
X ANY AUTO BODILY INJURY
X ALL OWNED AUTOS (Per person)
SCHEDULED AUTOS BODILY INJURY
A X HIRED AUTOS XSAL-075300 9/1/2017 9/1/2020 (Per accident)
X NON-OWNED AUTOS PROPERTY DAMAGE
GARAGE LIABILITY
AUTO ONLY – EA ACCIDENT
ANY AUTO OTHER THAN AUTO ONLY
EACH ACCIDENT
AGGREGATE
A
EXCESS LIABILITY
GXS-043291 9/1/2017 9/1/2018
EACH OCCURRENCE $4,000,000.00
UMBRELLA FORM AGGREGATE $4,000,000.00
X OTHER THAN UMBRELLA
FORM
A
WORKER’S COMPENSATION AND
GWC-071021-FL1 9/1/2017 9/1/2018
X WC STATU-
TORY LIMITS
OTH
ER
EMPLOYERS’ LIABILITY EL EACH ACCIDENT $1,000,000.00
THE PROPRIETOR/ EL DISEASE – POLICY LIMIT $1,000,000.00
PARTNERS/EXECUTIVE X INCL EL DISEASE – EA EMPLOYEE $1,000,000.00
OFFICERS ARE: EXCL
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
The certificate holder is an additional insured on all policies except Workers’ Compensation and is provided a Waiver of Subrogation, all if required by written contract. The above insurance policies shall be
primary and noncontributory to any other insurance policies maintained by the certificate holder, if required by written contract.
#15-17 Disaster Debris Removal and Disposal Services
CERTIFICATE HOLDER CANCELLATION
City of Clearwater
Attn: Purchasing Department, RFP #15-17
P. O. Box 4748
Clearwater, FL 33758
In the event of cancellation by The Gray Insurance Company and if required by written
contract, 30 days written notice will be given to the Certificate Holder.
AUTHORIZED REPRESENTATIVE
GCF 00 50 01 01 12 THE GRAY INSURANCE COMPANY
CERTIFICATE OF INSURANCE Page 2
THE GRAY INSURANCE COMPANY
The below coverages apply if the corresponding policy number is indicated on the previous page.
A. Commercial General Liability
General Liability Policy Includes:
Blanket Waiver of Subrogation when required by written contract.
Blanket Additional Insured (CGL Form# CG 20 10 11 85) when required by written contract.
Primary Insurance Wording Included when required by written contract.
Broad Form Property Damage Liability including Explosion, Collapse and Underground (XCU).
Premises/Operations
Products/Completed Operations
Contractual Liability
Sudden and Accidental Pollution Liability
Occurrence Form
Personal Injury
“In Rem” Endorsement
Cross Liability
Severability of Interests Provision
“Action Over” Claims
Independent Contractors coverage for work sublet
Vessel Liability - Watercraft exclusion has been modified by the vessels endorsement on scheduled
equipment.
General Aggregate applies per project or equivalent.
B. Automobile Liability Policy Includes:
Blanket Waiver of Subrogation when required by written contract.
Blanket Additional Insured when required by written contract.
C. Workers Compensation Policy Includes:
Blanket Waiver of Subrogation when required by written contract.
U.S. Longshoremen’s and Harbor Workers Compensation Act Coverage
Outer Continental Shelf Land Act
Jones Act (including Transportation, Wages, Maintenance, and Cure),
Death on the High Seas Act & General Maritime Law.
Maritime Employers Liability Limit: $1,000,000
Voluntary Compensation Endorsement
Other States Insurance
Alternate Employer/Borrowed Servant Endorsement
“In Rem” Endorsement
Gulf of Mexico Territorial Extension
D. Excess Liability Policy Includes:
Coverage is excess of the Auto Liability, General Liability, Employers Liability, & Maritime Employers
Liability policies
Blanket Waiver of Subrogation when required by written contract.
Blanket Additional Insured when required by written contract.
Disaster
Recovery
&
Debris
Management
Contact
Information
DISASTER
ADMINISTRATION
OFFICE
(DAO)
5435
BUSINESS
PARKWAY
THEODORE,
ALABAMA
36582
24
Hours
/
7
Days
a
Week
800-‐992-‐6207
Phone
251-‐459-‐7433
Fax
In
the
event
of
activation
please
contact
the
Disaster
Administration
Office
(DAO)
first
800-‐992-‐6207
Please
ask
for
Ashley
Ramsay-‐Naile.
Official
Notices
should
be
sent
to
DAO
address,
DAO
fax
or
jramsay@crowdergulf.com
John Ramsay
President – Director
jramsay@crowdergulf.com
Ashley Ramsay-Naile
Chief Operating Officer
646-872-1548 Cell
aramsay@crowdergulf.com
John Campbell
Regional Director
859-963-8672 Cell
jcampbell@crowdergulf.com
Buddy Young
Regional Director
940-597-4252 Cell
byoung@crowdergulf.com
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3903
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 8.4
SUBJECT/RECOMMENDATION:
Approve the Participant Agreement with Tetra Tech, Inc. for Disaster Debris Monitoring and
Management Services as part of Pinellas County Cooperative Contract and authorize the
appropriate officials to execute same.
SUMMARY:
On September 7, 2017, Council approved the Interlocal Agreement (ILA) with Pinellas County to
facilitate the City’s option to engage a contractor for post-disaster debris removal monitoring.
Tetra Tech, Inc. of Maitland, FL will be the contractor of record for Pinellas County’s RFP
number 167-0024-P(JA) . They will provide this critical monitoring function after a major storm
to ensure accuracy and compliance with FEMA documentation requirements.
APPROPRIATION CODE AND AMOUNT:
No funds will be necessary to enter into this agreement.
Given the uncertainty as to the extent of funds required for payment to the vendor, a separate
agenda item will be brought forth once an estimate can be made.
Page 1 City of Clearwater Printed on 10/2/2017
INTERLOCAL AGREEMENT
BETWEEN PINELLAS COUNTY AND LOCAL GOVERNMENTS
FOR
THE COOPERATIVE PROCUREMENTS OF DISASTER DEBRIS COLLECTION &
REMOVAL SERVICES AND DISASTER DEBRIS MONITORING & MANAGEMENT
SERVICES
WITHIN GEOGRAPHIC PINELLAS COUNTY
THIS AGREEMENT, entered into on the date of execution by the local
government, and PINELLAS COUNTY, a political subdivision of the State of Florida,
hereinafter referred to as the COUNTY, and the local government signing this Agreement
MUNICIPALITY "), jointly referred to herein as ( "Parties ").
Recitals
WHEREAS, the Parties are authorized to and do make and enter into this
Agreement pursuant to Section 163.01, Florida Statutes, the "Florida Interlocal
Cooperation Act of 1969 "; and
WHEREAS, the Parties separately control and maintain various rights -of -way
throughout the geographic boundaries of Pinellas County; and
WHEREAS, due to functional classification and /or annexation, the COUNTY has
control and maintenance responsibility over certain roads within the MUNICIPALITY's
jurisdictional boundaries; and
WHEREAS, the COUNTY intends to procure disaster debris collection and
removal services and disaster debris monitoring and management services by
competitive proposal in compliance with 2 C.F.R. §200.320, and FEMA guidance, and
award multiple contracts for debris collection and removal as well as debris monitoring
and management to Contractors; and
WHEREAS, the MUNICIPALITY recognizes that in the event of a major disaster,
the MUNICIPALITY may be unable to timely effectuate debris collection, monitoring and
management using MUNICIPALITY staff and resources; and
WHEREAS, under the terms of the contracts, Contractors will provide debris
removal services within geographic Pinellas County, including MUNICIPALITIES therein
should the MUNICIPALITIES enter into this Agreement and subsequent agreements with
the Contractors in accordance with a MUNICIPALITY's anticipated needs; and
WHEREAS, the intent is for the MUNICIPALITY to receive the benefits of the
Contractors without exposing the COUNTY to any costs or expenses for the services
rendered by the Contractors for debris monitoring and management services on behalf of
the MUNICIPALITY; and
WHEREAS, to foster greater economy and efficiency and in accordance with
efforts to promote cost - effective use of shared services, the Parties are entering into this
intergovernmental agreement for the procurement of shared services in compliance with
2 C.F.R. §200.318(e) and related FEMA guidance.
NOW THEREFORE, in consideration of the mutual promises herein contained,
and for other good and valuable consideration, receipt of which is hereby acknowledged
by all Parties, it is hereby agreed by and between the Parties as follows:
SECTION 1
OBLIGATIONS OF THE COUNTY
1.1 The COUNTY will undertake a competitive procurement process for the
disaster debris collection and removal services.
1.2 The scope of the work procured by the COUNTY shall be as set forth in
Section E of COUNTY RFP Proposal Number 156- 0491 -P(JA) to provide comprehensive
disaster debris collection and removal services as and when required.
1.3 The tasks encompassed by the competitively procured contract shall
include Emergency Debris Clearance (First Push); Temporary Debris Storage and
Reduction Sites /Management; Debris Removal; Hazardous Tree and Limb Removal; and
Hazardous Stump Removal.
1.4 The COUNTY will undertake, or has undertaken a competitive procurement
process for the disaster debris monitoring and management services with the scope
of work as set forth in Section E of COUNTY RFP Proposal Number 167- 0024- P(JA).
1.5 The COUNTY shall notify potential proposers in the competitive processes
that the procurements are joint or cooperative procurements.
1.6 Within thirty (30) days of execution of any contract(s) pursuant to the
aforementioned RFPs, if any, the COUNTY shall notify the MUNICIPALITIES in writing
and provide the MUNICIPALITIES with a copy of the COUNTY's contract(s).
1.7 Should the MUNICIPALITY enter into a contract(s) with the COUNTY's
successful contractor(s), the COUNTY, within five (5) business days of a request by the
MUNICIPALITY, will provide any necessary documentation to support the competitive
nature of the procurement as required to assist the MUNICIPALITY in any claim for Public
Assistance from the Federal Emergency Management Agency (FEMA).
1.8 The COUNTY shall be responsible for seeking Public Assistance from
FEMA for disaster debris collection, removal, and monitoring as appropriate only for costs
incurred by the COUNTY.
SECTION 2
OBLIGATIONS OF THE MUNICIPALITY
2.1 The MUNICIPALITY hereby endorses the COUNTY's competitive
procurement process for disaster debris collection and disaster debris monitoring and
management with the encompassing scope and tasks set forth in Section 1 of this
Agreement.
2.2 The MUNICIPALITY had the option and ability to review the COUNTY's
procurement process utilized in the procurements of the disaster debris collection
contract(s) and the disaster debris monitoring and management contract(s) and is
satisfied that the COUNTY's process complies with 2 C.F.R. §200.320 and FEMA
guidance.
2.3 If the MUNICIPALITY decides to enter into an agreement with the
Contractor(s) pursuant to the COUNTY's competitive procurement process, within five (5)
business days of entering into such a contract, the MUNICIPALITY shall provide written
notice of same to the COUNTY.
2.4 The MUNICIPALITY will be responsible for administering all aspects of its
agreement(s) entered into pursuant to this Agreement.
2.5 The MUNICIPALITY recognizes and understands that the COUNTY's
prioritization of debris collection, particularly as it relates to First Push, takes precedence
over the MUNICIPALITY's prioritization.
2.6 The MUNICIPALITY will be responsible for payment of disaster debris
collection services and disaster debris monitoring and management services
performed on behalf of the MUNICIPALITY pursuant to the MUNICIPALITY's contract
with the contractor(s), which shall be in a form substantially similar to Composite
Exhibit A attached hereto.
2.7 The MUNICIPALITY will be responsible for seeking Public Assistance
from FEMA as appropriate.
SECTION 3
ADDITIONAL SERVICES
The Parties agree not to enter into additional services with the contractors
awarded the jointly or cooperatively procured disaster debris collection contracts by the
COUNTY, except as expressly authorized by the COUNTY's disaster debris clearance
contract(s) and /or the disaster debris monitoring and management contract(s) or this
Agreement.
SECTION 4
OFFICIAL NOTICE
All notices required by law or by this Agreement to be given by one party to
the other shall be in writing and shall be sent to the following respective addresses:
COUNTY: Pinellas County Public Works
Rahim Harji, P.E., Director
22211 U.S. Highway 19 North
Clearwater, FL 33765
rharii @pinellascounty.org
MUNICIPALITY: See Contact Information on Signature page
SECTION 5
HOLD HARMLESS
The Parties agree to be responsible for their own actions taken pursuant to this
Agreement and /or any agreement entered into pursuant hereto and additionally hold
each other harmless should this Agreement or the cooperative procurement of disaster
debris collection, removal, and /or monitoring services and the expenses incurred as a
result be deemed to be insufficient to receive Public Assistance from FEMA, or any
other related reimbursement. Nothing herein is intended to serve as a waiver of
sovereign immunity by the Parties. Nothing herein shall be construed as consent by
the Parties to be sued by third parties in any manner arising out of this Agreement.
SECTION 6
FILING WITH THE CLERK
Prior to its effectiveness, this Agreement and subsequent amendments thereto
must be filed with the Clerk of the Circuit Court of Pinellas County.
SECTION 7
EXECUTION, EFFECTIVE DATE, TERM AND TERMINATION
7.1 This Agreement may be signed in counterparts and will become effective
as to each MUNICIPALITY after execution and upon filing with the Clerk of the Circuit
Court of Pinellas County in accordance with Section 6, and shall remain in effect until
canceled or until the termination of the agreements entered into by the COUNTY pursuant
to the competitive procurements referenced herein, whichever is sooner.
7.2 This Agreement may be canceled with cause upon thirty (30) days written
notice. For purposes of this section, "cause" shall mean a material breach of any term
contained in this Agreement. However, written notice shall include a notice of such
breach and an opportunity to cure such breach within thirty (30) days of receipt of such
notice or within any additional period of time as mutually agreed by the Parties.
SECTION 8
TERMINATION OF DISASTER DEBRIS COLLECTION AGREEMENT
Nothing herein shall prevent the Parties from terminating any disaster debris
collection contracts or disaster debris monitoring and management contracts entered
into pursuant to COUNTY RFP Proposal Number 156- 0491 -P(JA) and /or COUNTY RFP
Proposal Number 167- 0024 -P(JA) in accordance with the termination provisions of
those contracts.
SECTION 9
ENTIRE AGREEMENT
This document embodies the whole agreement between the Parties. There are no
promises, terms, conditions or allegations other than those contained herein, and this
document shall supersede all previous communications, representations and /or
agreements, whether written or verbal, between the Parties hereto.
SECTION 10
APPLICABLE LAW
This agreement shall be governed by the laws of the State of Florida. The Parties
agree that venue of all legal and equitable proceedings related to disputes under this
Agreement shall be situated in Pinellas County, Florida.
IN WITNESS WHEREOF, the Parties hereto, governed by the laws of Florida,
have caused these presents to be executed by their duly authorized officers and
their official seals hereto affixed, with an effective date as set forth in Section 7.1
above.
PINELLAS COUNTY, by and
through its County Administrator
N1a Ik OO
By: Y
Mark S. Woodard
County Administrator
Legal review:
UVkwrD s APPROVED rcaIWI
m raorU
olrl i7 COUNTY ATTolP V
CITY OF CLEARWATER
By W a1444 ,
Print Name: w; i TI
Title: City Mafl
ATTEST: Jl cak
Rosem 07 , City Clerk
Cam_ • oto
Assistant City Attorney
MUNICIPAL SEAL)
214_
Legal review:
Contact Information for Notification
Name:
Title:
Address:
Phone:
E -mail:
PARTICIPANT AGREEMENT FOR DISASTER DEBRIS MONITORING & MANAGEMENT SERVICES
AS PART OF PINELLAS COUNTY COOPERATIVE CONTRACT RFP No. 167-0024-P(JA)
This contract entered into this day of , 2017, by and between the City of Clearwater,
a political subdivision of the State of Florida, whose address is 100 S. Myrtle Avenue, Clearwater, FL 33756, hereinafter
called “CITY”, and Tetra Tech, Inc., an Delaware Corporation whose address is 2301 Lucien Way, Suite 120, Maitland, FL
32751 hereinafter called “CONTRACTOR”.
WITNESSETH, that:
WHEREAS, pursuant to Pinellas County Cooperative Contract RFP No. 167-0024-P(JA) for Disaster Debris
Monitoring and Management services (“RFP”) the CITY desires to enter into an agreement for the services described
therein; and
WHEREAS, the CONTRACTOR has expressed the willingness and ability to provide the services to the CITY as
described in the RFP and the contract entered into by Pinellas County pursuant thereto “County Contract”.
NOW THEREFORE, the CITY and the CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
1. This Contract shall consist of and include all of the agreement terms and conditions, and component documents
comprising the County Contract. With the exception of references to specific County lists, manuals, procedures,
policies, departments, when the “County” is mentioned in the County Contract, per this Agreement, “County”
shall be replaced with “CITY.”
2. The CONTRACTOR agrees to furnish all labor, material and the skill necessary for the entire work effort as set
forth in the County Contract, and to the satisfaction of the CITY or its duly authorized representative.
3. The CITY agrees to pay the CONTRACTOR for services rendered, in accordance with the pricing structure set
forth in the County Contract.
4. This Contract will become effective upon the date of execution above, and will remain in effect as provided in
the County Contract.
5. Any approvals from Pinellas County Staff required in the County Contract, such as approvals by the Public Works
Director, will be granted by the City Manager or his/her designee.
In WITNESS WHEREOF, the undersigned have executed this Contract on the day and year first written above.
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ By: __________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
TETRA TECH, INC.
By: ______________________________
Print Name: Jonathan Burgiel
Title: Vice President/Operations Manager
Date: September 25, 2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3911
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 8.5
SUBJECT/RECOMMENDATION:
Authorize the City Manager to execute an amendment to the current agreement with AshBritt,
Inc. of Deerfield Beach, FL, for the modification of pricing rates for Disaster Debris Collection
and Removal Services and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On September 7, 2017, Council approved an agreement with AshBritt, Inc. of Deerfield Beach,
Florida, for disaster debris removal and disposal services, as recommended by the selection
committee for the City’s Request for Proposals 15-17. Approved at the same time was an
Interlocal Agreement (ILA) with Pinellas County to allow the City, as a participating agency, the
option to engage contractor(s) for post-disaster debris collection/removal and/or post-disaster
debris removal monitoring services. AshBritt, Inc. is one of several debris removal contractors
chosen by the County to provide these services to participating agencies.
Staff requests Council to authorize the City Manager to execute an amendment to the City’s
AshBritt contract, specifically Attachment 1 - Fee Schedule, to add the “per cubic yard” rates
from AshBritt’s County contract to our existing contract, to supplement the “per ton” rates.
FEMA regulations allow for reimbursement using both rate options and this action will provide
the flexibility of using either “per ton” rates or “per cubic yard” rates.
The impact of Hurricane Irma in south Florida has created a high demand for sub-contractors
in that region, and these circumstances have limited AshBritt’s ability to enlist qualified
sub-contractors. The conditions favor sub-contractors’ ability to dictate the way their services
are paid for and be more selective in the work they perform. Having the choice of rate payment
options enhances AshBritt’s ability to attract qualified sub-contractors to Clearwater.
APPROPRIATION CODE AND AMOUNT:
No funds will be necessary to enter into this agreement.
Given the uncertainty as to the extent of funds required for payment to the vendor, a separate
agenda item will be brought forth once an estimate can be made.
Page 1 City of Clearwater Printed on 10/2/2017
EXHIBIT “A”
PARTICIPANT AGREEMENT FOR DISASTER DEBRIS COLLECTION & REMOVAL SERVICES
AS PART OF PINELLAS COUNTY COOPERATIVE CONTRACT RFP No. 156-0491-P(JA)
This contract entered into this ______ day of _______________, 2017, by and between the City/Town of
Clearwater, a political subdivision of the State of Florida, whose address is 112 South Osceola Avenue,
Clearwater, FL, hereinafter called “CITY/TOWN”, and AshBritt, Inc., an Incorporated Company whose
address is 565 E. Hillsboro Blvd., Deerfield Beach, FL, hereinafter called “CONTRACTOR”.
WITNESSETH, that:
WHEREAS, pursuant to Pinellas County Cooperative Contract RFP No. 156-0491-P(JA) for
Disaster Debris Collection & Removal Services (“RFP”) the CITY/TOWN desires to enter into an
agreement for the services described therein; and
WHEREAS, the CONTRACTOR has expressed the willingness and ability to provide the services to
the CITY/TOWN as described in the RFP and the contract entered into by Pinellas County pursuant
thereto “County Contract”.
NOW THEREFORE, the CITY/TOWN and the CONTRACTOR, in consideration of the mutual
covenants hereinafter set forth, agree as follows:
1. This Contract shall consist of and include all of the agreement terms and conditions, and
component documents comprising the County Contract. With the exception of references to
specific County lists, manuals, procedures, policies, departments, when the “County” is
mentioned in the County Contract, per this Agreement, “County” shall be replaced with
“CITY/TOWN.”
2. The CONTRACTOR agrees to furnish all labor, equipment, material and the skill necessary for the
entire work effort as set forth in the County Contract, and to the satisfaction of the CITY/TOWN
or its duly authorized representative.
3. The CITY/TOWN agrees to pay the CONTRACTOR for services rendered, in accordance with the
pricing structure set forth in the County Contract.
4. This Contract will become effective upon the date of execution above, and will remain in effect
as provided in the County Contract.
In WITNESS WHEREOF, the undersigned have executed this Contract on the day and year first
written above.
CONTRACTOR
By:______________________________
Print Name:_______________________
Title:_____________________________
Date:_____________________________
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________By:__________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________________________________________
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk
ATTEST:___________________________
(CITY/TOWN SEAL)
Mark S. Woodard
FINAL DISPOSAL
0-15 miles from OMS to Final Disposal
16-30 miles from OMS to Final Disposal
3 1-60 miles from OMS to Final Disposal
60+ miles f rom OMS to Final Disposal
Tipping Fees (vegetative)
Tipping Fees (mix)
Tipping Fees (C&D)
SERVICES AGREEMENT
EXHIBITC
PAYMENT SCHEDULE
Estimated Total U nits
500,000 CY
500,000 CY
500,000 CY
500,000 CY
500,000 CY
500,000 CY
500,000 CY
Rate
$ 2.65
$ 3.25
$ 4.25
$ 6.40
$ Leave blank per
$ Leave blank per
$ Leave blank per
TOTAL-FINAL DISPOSAL
TREE OPE RATIONS Estimated Total Units Rate
Hazardous trees 6" - 12· 300 Trees $ 115.00
Hazardous Trees 13" - 24" 300 Trees $ 175.00
Hazardous Trees 25· - 36" 300 Trees $ 225.00
Hazardous Trees 37" -48" 300 Trees $ 295.00
Hazardous Trees 49"+ 300 Trees $ 395.00
Trees with Hazardous Limbs> 2" 300 Trees $ 95.00
Hazardous Stumps> 24" -36" 100 Stumps $ 275.00
Hazardous Stumps> 37" -48" 75 Stumps $ 355.00
Hazardous Stumps > 49" 50 Stumps $ 425.00
Stump Grinding :> 24" -36" 100 Stumps $ 115.00
Stump Grinding :> 37" -48" 75 Stumps $ 285.00
Stump Grinding :> 49" + 50 Stumps $ 325.00
Stump FHI Dirt 100CY $ 19.00
TOTAL -TREE OPERATIONS
SPECIAL TY REMOVAL Est imated Total Units Rate
Waterway Debris Removal (canals, ri vers, creeks, 100,000 CY $ 25.00 streams ditches)
Sand Collection and Screening (pick up, screen, 500,000 CY $ 8.00 return debris laden sand/mud/dirvrock}
Vehicle Removal 500 Linear Feet $ 35.00
Vessel Removal (from land) 1000 Line ar Feet $ 90.00
Vessel Removal (marine) 2000 Linear Feet $ 195.00
Carcass Removal (decomposable debris 200 Pounds $ 4.25 animals and oraa nic fleshv matter)
ROW White Goods Removal 1500 Units $ 45.00
Freon Management 500 Units $ 45.00
Electronic Waste (contaif1ing hazardous materials
such as cathode ray tubes, including computers, 2000 Pounds $ 10.00
monitors and televisions)
Pinellas County Purchasing Standard Services Agreement
Page 32 of 38
Total (Units x Rate)
$ 1,325,000.00
$ 1,625,000.00
$ 2,125,000.00
$ 3,200,000.00
$ addendum #1
$ addendum #1
$ addendum #1
$ 8,275,000.00
Total (Units x Rate)
$ 34,500.00
$ 52,500.00
$ 67,500.00
$ 88,500.00
$ 118,500.00
$ 28,500.00
$ 27,500.00
$ 26,625.00
$ 21,250.00
$ 11,500.00
$ 21,375.00
$ 16,250.00
$ 1,900.00
$ 516,400.00
Total (Units x Rate)
$ 2,500,000.00
$ 4,000,000.00
$ 17,500.00
$ 90,000.00
$ 390,000.00
$ 850.00
$ 67,500.00
$ 22,500.00
$ 20,000.00
08-2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3854
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Appoint Haley Crum to the Neighborhood and Affordable Housing Advisory Board as the citizen
who represents employers within the City of Clearwater with a term to expire September 30,
2021. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
STAFF LIAISON: Joe Riddle
MEETING DATE: 2nd Tues. most months
PLACE: Council Chambers
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate Professional in
Connection with Affordable Housing; Clearwater Resident; Residential Home Building Industry;
Advocate for Low Income Housing; Not-For-Profit Provider of Affordable Housing;
Banking/Mortgage Industry; Employer’s Representative.
THE FOLLOWING ADVISORY BOARD MEMBER WHO WAS SERVING AS THE CITIZEN
WHO REPRESENTS EMPLOYERS WITHIN THE CITY OF CLEARWATER HAD RESIGNED
FROM THIS BOARD AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE.
1. Kristin Dailey - 2564 Persimmon Loop, The Villages, FL 32162-2161
Original Appointment: 6/4/14
(was serving 1st term to expire 6/30/18)
resigned 6/2/15
(citizen who represents employers within the City of Clearwater)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO SERVE AS THE
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3854
CITIZEN WHO REPRESENTS EMPLOYERS WITHIN THE CITY OF CLEARWATER:
1. Haley Crum - Personal Information Exemption, FS 119.071(4)(d)2.h
(citizen who represents employers within the City of Clearwater)
Zip codes of current members:
1 - 33711
1 - 33755
1 - 33756
1 - 33765
1 - 33767
1 - 34222
Page 2 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3924
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 9.2
SUBJECT/RECOMMENDATION:
Amend City Council Rule 6, Order of Business, to require individuals addressing the Council to
submit a completed Citizen Comment Card with the City Clerk and adopt Resolution 17-37.
SUMMARY:
In response to a citizen’s concern with providing their address verbally before addressing
Council, staff was directed to amend the public comment process.
The current process requiring individuals to state their name and address before speaking has
been in place since October 1996.
Staff recommends requiring all individuals to submit a completed comment card that includes
their name, address, agenda item to which they wish to speak, telephone number, email
address and position on the item. Comment cards will be available for a representatives of a
group who may speak for three minutes plus an additional minute for each person in the
audience who waives their right to speak, up to a maximum of ten minutes, for items on the
agenda (other than citizens to be heard).
Staff recommends amending Rule 6, Order of Business, as follows:
(1) E.Citizens to be heard regarding items not on the agenda. Each person who wishes to
address the Council shall complete a comment card and submit the card to the City
Clerk (right-hand side of dais). speaker will be asked to give their name and address
and to Individuals will limit their comments to a maximum of three minutes.
******
(3)Public comments in support or opposition of items before the Council shall be limited to a
total of 60 minutes, which can be extended upon Council approval. Unless otherwise specified,
persons speaking before the City Council shall be limited to three minutes per speaker.
Representatives of a group may speak for three minutes plus an additional minute for each
person in the audience that waives their right to speak, up to a maximum of ten minutes. A
form comment card will be provided to document the request for additional time and those
agreeing to waive their right to speak. No person shall speak more than once on the same
subject at the same meeting unless granted permission by the City Council. When time limits
are set for speakers, unused time cannot be passed from one speaker to another. Extensions
of time limits can be given if approved by the Chair.
******
Page 1 City of Clearwater Printed on 10/2/2017
File Number: ID#17-3924
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 10/2/2017
Revised 08-17-2016 by Resolution 16-21 1
COUNCIL RULES
RULE 1
SCHEDULING COUNCIL MEETINGS/WORK SESSION AGENDAS
(1)The City Council shall meet on the first and third Thursdays of each month at
6:00 p.m. in its chamber. However, in July, the City Council shall hold one regular night
meeting on the third Thursday of the month. There will be no regular meeting on the
third Thursday of December or the first Thursday of January. The Council will make this
determination at the time the annual meeting calendar is being compiled. The day of
the meeting may be changed by majority vote of the Council.
(2)Except as may be rescheduled from time to time when necessary due to conflict,
a work session shall be held at 1:00 p.m. on the first working day of the Council meeting
week. Work sessions are primarily designed for information gathering and guidance,
and no formal Council decision approving or disapproving an agenda item or items
scheduled for public hearing may be made. No public input will be accepted at work
sessions except by consensus of Council. Only items on the work session agenda will
be discussed. Items not on the agenda may be brought up by the Council or staff
during the work session asking they be scheduled for subsequent meetings or work
sessions.
(3)Community meetings will be scheduled as requested by the Council.
RULE 2
REQUIREMENTS FOR QUORUM
A quorum for the transaction of business by the City Council shall consist of three (3)
Councilmembers.
RULE 3
MANDATORY MEETING ATTENDANCE FOR CITY OFFICIALS
The City officials whose regular attendance shall be required during the sittings of the
Council shall be the City Clerk, City Manager and City Attorney or their substitutes.
Revised 08-17-2016 by Resolution 16-21 2
RULE 4
DUTIES AND RESPONSIBILITIES OF “CHAIR”
The Mayor shall be the presiding officer of the City Council, and shall be referred to as
the “Chair” when sitting in that capacity. In case of the absence of the Mayor, the Vice-
Mayor shall assume those responsibilities, and if both are absent, the senior
Councilmember in years of service shall preside. The Chair shall preserve order. The
Chair may call to order any member of the Council who shall violate any of the rules;
and shall decide all questions of order, subject to a majority vote on a motion to appeal.
The Chair shall recognize all members who seek the floor as provided in Rule 8. The
Chair shall not make or second a motion.
RULE 5
DUTIES OF VICE-MAYOR IN ABSENCE
OF MAYOR
Pursuant to Charter section 2.05, "the Vice-Mayor shall act as Mayor during the
absence or inability of the Mayor to perform the duties of the office of the Mayor." For
the purpose of that section, the Mayor shall be considered absent if there are duties of
the office which must be performed and the Mayor is not present and able to perform
them.
RULE 6
ORDER OF BUSINESS
(1)The order of business for a regular meeting shall ordinarily be:
A.Invocation
B.Pledge
C.Special recognitions and presentations (Proclamations, service awards, or
other special recognitions. Presentations by government agencies or groups
providing formal updates to Council will be limited to ten minutes.)
D.Minutes of previous meetings
E.Citizens to be heard regarding items not on agenda. Each speaker will be
asked to give their name and address and to limit their comments to a maximum
of three minutes.
F.Consent Agenda
G.Public hearings (not before 6:00 p.m.)
Revised 08-17-2016 by Resolution 16-21 3
Legislative and administrative matters:
1. Presentation of issues by City staff.
2. Statement of case by applicant or representative (5 minutes).
3. Council questions.
4. Comments in support and comments in opposition. See
subsection (3) below regarding time limitations for speakers.
5. Council questions.
6. Final rebuttal by applicant or representative (5 minutes).
7. Council motion to determine disposition.
Quasi-judicial Hearings:
1. Staff states its recommendation and briefly summarizes its reasons for
the recommendation and submits record (minutes, staff report, and
application) adduced before the Community Development Board (2
minutes).
2. Applicant presents case, including its testimony and exhibits. (15
minutes).
3. Staff presents further evidence. (10 minutes).
4. Public comment. See subsection (3) below regarding time limitations
for speakers.
5. City Council discussion.
6. Applicant may call witnesses in rebuttal (5 minutes).
7. Conclusion by applicant (3 minutes).
8. Decision.
Second Reading of Ordinances
1. Public comment. See subsection (3) below regarding time limitations
for speakers.
All time limits may be extended upon request, and upon approval of
request by majority of City Council.
H.City Manager reports.
I.City Attorney reports.
J.Council Discussion Items (work session only)
K.Other Council action (if agendaed from work session)
L.Closing comments by Councilmembers (limited to 3 minutes)
M.Closing comments by Mayor.
Revised 08-17-2016 by Resolution 16-21 4
The order of business for a worksession meeting shall ordinarily be:
a. Presentations
b. Departmental Review of upcoming Council Agenda items
c. City Manager Verbal Reports
d. City Attorney Verbal Reports
e. Council Discussion Items (agenda via City Manager)
f. New business (items not on the agenda may be brought up asking
they be scheduled for subsequent meetings or work sessions in
accordance with Rule 1 Paragraph (2)
(2) Motion process for agenda items with Ordinances or Resolutions: agenda
items will be presented by staff followed by questions by Council, public input, a motion
and second on the agenda item, discussion/comments by Council, vote, a motion and
second on the ordinance or resolution, discussion/comments by Council, and vote.
Motion process for other agenda items: agenda items will be presented by staff,
questions by Council, public input, a motion and second on the agenda item,
discussion/comments by Council, and vote.
(3)Public comments in support or opposition of items before the Council shall be
limited to a total of 60 minutes, which can be extended upon Council approval. Unless
otherwise specified, persons speaking before the City Council shall be limited to three
minutes per speaker. Representatives of a group may speak for three minutes plus an
additional minute for each person in the audience that waives their right to speak, up to
a maximum of ten minutes. A form will be provided to document the request for
additional time and those agreeing to waive their right to speak. No person shall speak
more than once on the same subject at the same meeting unless granted permission by
the City Council. When time limits are set for speakers, unused time cannot be passed
from one speaker to another. Extensions of time limits can be given if approved by the
Chair.
RULE 7
AGENDA/EXPENDITURE OF FUNDS/
WAIVER OR CHANGE OF RULES
(A)The City Manager or City Attorney may agenda an item. Any Council item must
be agendaed for discussion at a work session prior to the item being placed on a
Council Agenda. Any citizen may request a member to agenda an item, even though
staff has assured petitioner that adverse action may result. The Chair cannot depart
from the prescribed agenda but the Council may do so by a majority vote or by
consensus in response to a suggestion from the Chair. Continuance may be granted by
a majority vote of the Council upon the motion of any Councilmember. The public will
be allowed to speak on an item to be continued if that item is an advertised public
hearing, but no other action shall be taken.
Revised 08-17-2016 by Resolution 16-21 5
(B)Except for items advertised for public hearing, items may be removed from the
agenda. Emergency items may be added to the agenda by the City Manager or City
Attorney without prior notice. Councilmember requested items that have not been
considered at a work session can be discussed at a Council meeting upon a majority
vote of the council to do so. The agenda may be reordered.
(C)Any expenditure of funds requiring Council action must be on the agenda, with
appropriate support material. No action may be taken on expenditures not on the
agenda unless the Council determines by the affirmative vote of a majority plus one to
permit action to be taken.
(D)The rules may be waived or changed only upon the affirmative vote of a majority
plus one.
RULE 8
DEBATE OF MOTIONS, TIE VOTES
Council may discuss an agenda item after a motion being made. Such discussion may
be interactive between the Councilmembers and may be ended at any time by a motion
to call the question. Otherwise, any member of the Council making a motion shall
address the Chair and await recognition before speaking. The person making the
motion is entitled to the floor first for debate. No one is entitled to the floor a second
time on the same motion as long as any other member who has not spoken on the
issue desires the floor. The Chair must recognize any person who seeks the floor while
entitled to it.
When a motion is made and seconded, it shall be stated by the Chair, if necessary,
before any debate shall be in order. All questions shall be stated and put by the Chair,
and the Chair shall declare all votes.
Motions and any amendments can be withdrawn or modified by the maker at any time
prior to the Chair stating the question on the motion; after that time, the permission of
the Council majority must be obtained. The Chair cannot close debate as long as any
member who has not exhausted his right to debate desires the floor, unless a vote to
call the question passes.
Charter Section 2.08 provides that except in certain circumstances “… no action shall
be valid or binding unless adopted by the affirmative vote of the majority of all council
members.” Therefore a tie vote or a 2-1 vote shall constitute a continuance of the item
to the next regularly scheduled meeting, but upon a tie vote or a 2-1 vote on the same
item at the next meeting, the item shall not be rescheduled except upon the request of
the City Manager, the City Attorney, or a Councilmember.
Revised 08-17-2016 by Resolution 16-21 6
RULE 9
NON-DEBATABLE MOTIONS
The following motions are not debatable:
To adjourn;
To lay on the table;
To take from the table;
Call the previous question.
RULE 10
RECONSIDERATION
Any member of the Council who voted with the prevailing side may move a
reconsideration of any action of the whole Council provided that the motion be made at
the same meeting at which the action was taken. A motion to reconsider shall be in
order at any time (during the meeting at which the action was taken) except when a
motion on some other subject is pending. No motion to reconsider shall be made more
than once on any subject or matter at the same meeting.
RULE 11
RESCISSION OF COUNCIL ACTION
Council action may be rescinded by a majority vote. The motion may be made by any
Councilmember.
RULE 12
BREAKS/RECESSES
The Council shall, at the direction of the Chair, take a break as needed and may recess
for meals if the members of the City Council agree by their vote.
RULE 13
COUNCIL MINUTES
Copies of the minutes of regular meetings shall be furnished prior to the next meeting.
Such minutes shall stand confirmed at the regular meeting of the Council without the
reading thereof in open meeting unless some inaccuracy or error be pointed out by
some member of the Council present, and in such event, an appropriate correction shall
be made. Upon request, the City Manager will cause the City Clerk to provide any
Councilmember with transcribed excerpts of tapes of City Council meetings.
Revised 08-17-2016 by Resolution 16-21 7
RULE 14
RULES OF ORDER
Except as provided herein, or as may be required by Florida law or the City Charter, the
rules of the City Council for the conduct of its business shall be as provided in the most
recent edition of Robert’s Rules of Order.
RULE 15
RULES OF CONDUCT
At all times, the Council, staff and public shall conduct themselves in a respectful and
civil manner. The Chair shall rule out of order any person who, in the Chair’s
determination, is making obscene, profane, impertinent, irrelevant, immaterial,
inflammatory statements or inciting violence or fighting. The determination of the Chair
or a majority of the Council shall be final on such matters. No member of the audience
shall, during a Council Meeting, make or cause to be made any audible or disruptive
sound or noise. Signs or graphic displays of any kind shall not be displayed in Council
chambers, except in connection with a presentation made to the Council by a speaker
at the podium. All persons shall at all times conduct themselves in accordance with
these rules and failing such shall be removed from the Council Chambers. In the event
of such removal such person shall not thereafter be readmitted to the Council
Chambers during the same meeting. The Chair may recess the meeting, if deemed
necessary, in order to restore order.
Revised 08-17-2016 by Resolution 16-21 8
Resolution No.Date Adopted
77-44 5-12-77
77-129 11-23-77
78-65 6-01-78
80-62 5-15-80
80-101 9-19-80
80-118 11-06-80
81-32 4-16-81
81-92 8-06-81
82-33 4-01-82
82-36 4-15-82
82-115 12-16-82
82-119 12-16-82
83-42 4-07-83
83-75 7-07-83
85-47 6-20-85
86-18 2-20-86
86-30 5-01-86
88-61 12-01-88
89-21 4-20-89
92-79 12-17-92
93-04 1-07-93
93-44 7-01-93
93-45 7-01-93
93-75 12-02-93
94-8 1-03-94
94-16 1-31-94
94-31 4-21-94
94-67 8-15-94
94-74 9-15-94
95-16 2-02-95
95-35 3-16-95
95-77 10-05-95
96-11 1-18-96
96-68 10-17-96
01-43 12-13-01
06-21 03-16-06
07-32 10-17-07
10-11
10-21
12-17
14-18
15-13
16-13
16-21
03-18-10
08-05-10
10-04-12
05-15-14
05-07-15
05-05-16
08-17-16
1
COUNCIL RULES
RULE 1
SCHEDULING COUNCIL MEETINGS/WORK SESSION AGENDAS
(1)The City Council shall meet on the first and third Thursdays of each month at
6:00 p.m. in its chamber. However, in July, the City Council shall hold one regular night
meeting on the third Thursday of the month. There will be no regular meeting on the
third Thursday of December or the first Thursday of January. The Council will make this
determination at the time the annual meeting calendar is being compiled. The day of
the meeting may be changed by majority vote of the Council.
(2)Except as may be rescheduled from time to time when necessary due to conflict,
a work session shall be held at 1:00 p.m. on the first working day of the Council meeting
week. Work sessions are primarily designed for information gathering and guidance,
and no formal Council decision approving or disapproving an agenda item or items
scheduled for public hearing may be made. No public input will be accepted at work
sessions except by consensus of Council. Only items on the work session agenda will
be discussed. Items not on the agenda may be brought up by the Council or staff
during the work session asking they be scheduled for subsequent meetings or work
sessions.
(3)Community meetings will be scheduled as requested by the Council.
RULE 2
REQUIREMENTS FOR QUORUM
A quorum for the transaction of business by the City Council shall consist of three (3)
Councilmembers.
RULE 3
MANDATORY MEETING ATTENDANCE FOR CITY OFFICIALS
The City officials whose regular attendance shall be required during the sittings of the
Council shall be the City Clerk, City Manager and City Attorney or their substitutes.
2
RULE 4
DUTIES AND RESPONSIBILITIES OF “CHAIR”
The Mayor shall be the presiding officer of the City Council, and shall be referred to as
the “Chair” when sitting in that capacity. In case of the absence of the Mayor, the Vice-
Mayor shall assume those responsibilities, and if both are absent, the senior
Councilmember in years of service shall preside. The Chair shall preserve order. The
Chair may call to order any member of the Council who shall violate any of the rules;
and shall decide all questions of order, subject to a majority vote on a motion to appeal.
The Chair shall recognize all members who seek the floor as provided in Rule 8. The
Chair shall not make or second a motion.
RULE 5
DUTIES OF VICE-MAYOR IN ABSENCE
OF MAYOR
Pursuant to Charter section 2.05, "the Vice-Mayor shall act as Mayor during the
absence or inability of the Mayor to perform the duties of the office of the Mayor." For
the purpose of that section, the Mayor shall be considered absent if there are duties of
the office which must be performed and the Mayor is not present and able to perform
them.
RULE 6
ORDER OF BUSINESS
(1)The order of business for a regular meeting shall ordinarily be:
A.Invocation
B.Pledge
C.Special recognitions and presentations (Proclamations, service awards, or
other special recognitions. Presentations by government agencies or groups
providing formal updates to Council will be limited to ten minutes.)
D.Minutes of previous meetings
E.Citizens to be heard regarding items not on agenda. Each person who
wishes to address the Council shall complete a comment card and submit the card to
the City Clerk (right-hand side of dais).speaker will be asked to give their name and
address and to Individuals will limit their comments to a maximum
of three minutes.
F.Consent Agenda
G.Public hearings (not before 6:00 p.m.)
3
Legislative and administrative matters:
1. Presentation of issues by City staff.
2. Statement of case by applicant or representative (5 minutes).
3. Council questions.
4. Comments in support and comments in opposition. See
subsection (3) below regarding time limitations for speakers.
5. Council questions.
6. Final rebuttal by applicant or representative (5 minutes).
7. Council motion to determine disposition.
Quasi-judicial Hearings:
1. Staff states its recommendation and briefly summarizes its reasons for
the recommendation and submits record (minutes, staff report, and
application) adduced before the Community Development Board (2
minutes).
2. Applicant presents case, including its testimony and exhibits. (15
minutes).
3. Staff presents further evidence. (10 minutes).
4. Public comment. See subsection (3) below regarding time limitations
for speakers.
5. City Council discussion.
6. Applicant may call witnesses in rebuttal (5 minutes).
7. Conclusion by applicant (3 minutes).
8. Decision.
Second Reading of Ordinances
1. Public comment. See subsection (3) below regarding time limitations
for speakers.
All time limits may be extended upon request, and upon approval of
request by majority of City Council.
H.City Manager reports.
I.City Attorney reports.
J.Council Discussion Items (work session only)
K.Other Council action (if agendaed from work session)
L.Closing comments by Councilmembers (limited to 3 minutes)
M.Closing comments by Mayor.
4
The order of business for a worksession meeting shall ordinarily be:
a. Presentations
b. Departmental Review of upcoming Council Agenda items
c. City Manager Verbal Reports
d. City Attorney Verbal Reports
e. Council Discussion Items (agenda via City Manager)
f. New business (items not on the agenda may be brought up asking
they be scheduled for subsequent meetings or work sessions in
accordance with Rule 1 Paragraph (2)
(2) Motion process for agenda items with Ordinances or Resolutions: agenda
items will be presented by staff followed by questions by Council, public input, a motion
and second on the agenda item, discussion/comments by Council, vote, a motion and
second on the ordinance or resolution, discussion/comments by Council, and vote.
Motion process for other agenda items: agenda items will be presented by staff,
questions by Council, public input, a motion and second on the agenda item,
discussion/comments by Council, and vote.
(3)Public comments in support or opposition of items before the Council shall be
limited to a total of 60 minutes, which can be extended upon Council approval. Unless
otherwise specified, persons speaking before the City Council shall be limited to three
minutes per speaker. Representatives of a group may speak for three minutes plus an
additional minute for each person in the audience that waives their right to speak, up to
a maximum of ten minutes. A comment card form will be provided to document the
request for additional time and those agreeing to waive their right to speak. No person
shall speak more than once on the same subject at the same meeting unless granted
permission by the City Council. When time limits are set for speakers, unused time
cannot be passed from one speaker to another. Extensions of time limits can be given
if approved by the Chair.
RULE 7
AGENDA/EXPENDITURE OF FUNDS/
WAIVER OR CHANGE OF RULES
(A)The City Manager or City Attorney may agenda an item. Any Council item must
be agendaed for discussion at a work session prior to the item being placed on a
Council Agenda. Any citizen may request a member to agenda an item, even though
staff has assured petitioner that adverse action may result. The Chair cannot depart
from the prescribed agenda but the Council may do so by a majority vote or by
consensus in response to a suggestion from the Chair. Continuance may be granted by
a majority vote of the Council upon the motion of any Councilmember. The public will
5
be allowed to speak on an item to be continued if that item is an advertised public
hearing, but no other action shall be taken.
(B)Except for items advertised for public hearing, items may be removed from the
agenda. Emergency items may be added to the agenda by the City Manager or City
Attorney without prior notice. Councilmember requested items that have not been
considered at a work session can be discussed at a Council meeting upon a majority
vote of the council to do so. The agenda may be reordered.
(C)Any expenditure of funds requiring Council action must be on the agenda, with
appropriate support material. No action may be taken on expenditures not on the
agenda unless the Council determines by the affirmative vote of a majority plus one to
permit action to be taken.
(D)The rules may be waived or changed only upon the affirmative vote of a majority
plus one.
RULE 8
DEBATE OF MOTIONS, TIE VOTES
Council may discuss an agenda item after a motion being made. Such discussion may
be interactive between the Councilmembers and may be ended at any time by a motion
to call the question. Otherwise, any member of the Council making a motion shall
address the Chair and await recognition before speaking. The person making the
motion is entitled to the floor first for debate. No one is entitled to the floor a second
time on the same motion as long as any other member who has not spoken on the
issue desires the floor. The Chair must recognize any person who seeks the floor while
entitled to it.
When a motion is made and seconded, it shall be stated by the Chair, if necessary,
before any debate shall be in order. All questions shall be stated and put by the Chair,
and the Chair shall declare all votes.
Motions and any amendments can be withdrawn or modified by the maker at any time
prior to the Chair stating the question on the motion; after that time, the permission of
the Council majority must be obtained. The Chair cannot close debate as long as any
member who has not exhausted his right to debate desires the floor, unless a vote to
call the question passes.
Charter Section 2.08 provides that except in certain circumstances “… no action shall
be valid or binding unless adopted by the affirmative vote of the majority of all council
members.” Therefore a tie vote or a 2-1 vote shall constitute a continuance of the item
to the next regularly scheduled meeting, but upon a tie vote or a 2-1 vote on the same
item at the next meeting, the item shall not be rescheduled except upon the request of
the City Manager, the City Attorney, or a Councilmember.
6
RULE 9
NON-DEBATABLE MOTIONS
The following motions are not debatable:
To adjourn;
To lay on the table;
To take from the table;
Call the previous question.
RULE 10
RECONSIDERATION
Any member of the Council who voted with the prevailing side may move a
reconsideration of any action of the whole Council provided that the motion be made at
the same meeting at which the action was taken. A motion to reconsider shall be in
order at any time (during the meeting at which the action was taken) except when a
motion on some other subject is pending. No motion to reconsider shall be made more
than once on any subject or matter at the same meeting.
RULE 11
RESCISSION OF COUNCIL ACTION
Council action may be rescinded by a majority vote. The motion may be made by any
Councilmember.
RULE 12
BREAKS/RECESSES
The Council shall, at the direction of the Chair, take a break as needed and may recess
for meals if the members of the City Council agree by their vote.
RULE 13
COUNCIL MINUTES
Copies of the minutes of regular meetings shall be furnished prior to the next meeting.
Such minutes shall stand confirmed at the regular meeting of the Council without the
reading thereof in open meeting unless some inaccuracy or error be pointed out by
some member of the Council present, and in such event, an appropriate correction shall
be made. Upon request, the City Manager will cause the City Clerk to provide any
Councilmember with transcribed excerpts of tapes of City Council meetings.
7
RULE 14
RULES OF ORDER
Except as provided herein, or as may be required by Florida law or the City Charter, the
rules of the City Council for the conduct of its business shall be as provided in the most
recent edition of Robert’s Rules of Order.
RULE 15
RULES OF CONDUCT
At all times, the Council, staff and public shall conduct themselves in a respectful and
civil manner. The Chair shall rule out of order any person who, in the Chair’s
determination, is making obscene, profane, impertinent, irrelevant, immaterial,
inflammatory statements or inciting violence or fighting. The determination of the Chair
or a majority of the Council shall be final on such matters. No member of the audience
shall, during a Council Meeting, make or cause to be made any audible or disruptive
sound or noise. Signs or graphic displays of any kind shall not be displayed in Council
chambers, except in connection with a presentation made to the Council by a speaker
at the podium. All persons shall at all times conduct themselves in accordance with
these rules and failing such shall be removed from the Council Chambers. In the event
of such removal such person shall not thereafter be readmitted to the Council
Chambers during the same meeting. The Chair may recess the meeting, if deemed
necessary, in order to restore order.
8
Resolution No.Date Adopted
77-44 5-12-77
77-129 11-23-77
78-65 6-01-78
80-62 5-15-80
80-101 9-19-80
80-118 11-06-80
81-32 4-16-81
81-92 8-06-81
82-33 4-01-82
82-36 4-15-82
82-115 12-16-82
82-119 12-16-82
83-42 4-07-83
83-75 7-07-83
85-47 6-20-85
86-18 2-20-86
86-30 5-01-86
88-61 12-01-88
89-21 4-20-89
92-79 12-17-92
93-04 1-07-93
93-44 7-01-93
93-45 7-01-93
93-75 12-02-93
94-8 1-03-94
94-16 1-31-94
94-31 4-21-94
94-67 8-15-94
94-74 9-15-94
95-16 2-02-95
95-35 3-16-95
95-77 10-05-95
96-11 1-18-96
96-68 10-17-96
01-43 12-13-01
06-21 03-16-06
07-32 10-17-07
10-11
10-21
12-17
14-18
15-13
16-13
16-21
03-18-10
08-05-10
10-04-12
05-15-14
05-07-15
05-05-16
08-17-16
INDIVIDUAL SPEAKER
Citizen Comment Card
PLEASE PRINT
Name:
Address:
City: Zip:
Telephone Number:
Email Address:
Agenda item to which you wish to speak:
What is your position on the item? For _ Against
City Resident Yes No
City Land Owner or Business Owner? Yes No
Please retain this portion*
LARGO CITY COMMISSION
SPEAKER'S PROTOCOL
City Commission
Meeting Procedures:
1. Staff Presentations
2. Public Input
3. City Commission Questions
4. Motion to approve /disapprove
adopt/deny
5. City Commission Discussion
6. Vote
Speakers Shall Not:
Engage in loud and disruptive speech
Use profanity or obscenity
Use words likely to cause a fight
Engage in commercial speech
or * Engage in personal attacks
GROUP SPEAKER
Citizen Comment Card
Per City Commission policy, representatives of a group may
speak for three minutes plus an additional minute for each
person in the audience who waives their right to speak, up to
a maximum of ten minutes.
Please have each member of the group in attendance sign and
print their name on the reverse side of this card.
PLEASE PRINT
Name:
Address:
City: Zip:
Telephone Number:
Email Address:
Agenda item to which you wish to speak:
What is your position on the item? For Against
City Resident Yes No
City Land Owner or Business Owner? Yes No
Please retain this portion*
LARGO CITY COMMISSION
SPEAKER'S PROTOCOL
City Commission
Meeting Procedures:
1. Staff Presentations
2. Public Input
3. City Commission Questions
4. Motion to approve /disapprove or
adopt/deny
5. City Commission Discussion
6. Vote
Speakers Shall Not:
Engage in loud and disruptive speech
Use profanity or obscenity
Use words likely to cause a fight
Engage in commercial speech
Engage in personal attacks
We the undersigned waive our right to speak and designate:
as our spokesperson on the subject agenda item.
Print Name
Signature
Print Name
Signature
Print Name
Signature
Print Name
Signature
Print Name
Signature
Print Name
Signature
Print Name
Signature
Print Name
Signature
The Board of County Commissioners
values your participation
Please fill out this card if you wish to speak or record
your sentiment regarding an agenda item or general
topic. Individuals wishing to speak may do so for up
to three minutes when called to the lectern.
J Citizens to be Heard
Agenda Item
Agenda date:
Agenda item number (NOT case number):
Speaking:
For Against J Undecided J
Waive speaking:
In Support Against
The Chairman will read this information into the record.)
Topic:
Name:
Address:
City: Zip:
Email:
Please refer to the Pinellas County Commission
Public Participation & Decorum Rules for details.
Visit Pinellas County online at www.pinellascounty.org
Pinellas County complies with the Americans with Disabilities Act. To obtain accessible
formats of this document, please call V/TDD (727) 464 -4062.
Funding for this document was provided by the Marketing and Communications Department.
500 copies were printed at a cost of $10.25 or $0.021 each. 7/16
PUBLIC HEARING
COMMENT CARD
BOARD OF
COUNTY COMMISSIONERS
The Board of County Commissioners
values your participation
Please fill out this card if you wish to speak or record
your sentiment regarding a public hearing item.
Public Hearing Item:
Individual (3 minutes)
Group Speaker (see additional details on the back of this card)
Agenda date:
Agenda item number (NOT case number):
Speaking:
For J Against Undecided J
Waive speaking:
In Support Against
The Chairman will read this information into the record.)
Name:
Address:
City: Zip:
Email:
Please refer to the Pinellas County Commission
Public Participation & Decorum Rules for details.
Visit Pinellas County online at www.pinellascounty.org
Pinellas County complies with the Americans with Disabilities Act. To obtain accessible
formats of this document, please call V /TDD (727) 464 -4062.
Funding for this document was provided by the Marketing and Communications Department.
500 copies were printed at a cost of $12.25 or $0.025 each. 7/16
Name:
Address:
City:
State: Zip:
Email:
Name:
Address:
City:
State:
Email:
Zip:
Public Hearings
Representatives of groups consisting of 5 or more
individuals who are present during the public hearing
may speak on behalf of the group for up to 10 minutes
at the Chairman's discretion. To do so, the individuals
must have waived their time to the representative by
providing their information below.
GROUP SPEAKER LIST
Name:
Address:
City:
State: Zip:
Email:
Name:
Address:
City:
State:
Email:
Zip:
Pinellas Suncoast Transit Authority
values your participation
Please fill out this card if you wish to speak or
record your sentiment regarding an agenda
item or general topic.
O Public Comment
Section
O Agenda Item
O Individual (3 minutes)
O Group Speaker
see back for details)
Agenda date:
Agenda item number:
Speaking:
For O Against O Undecided O
Waive Speaking:
In Support O Against a
The Chairperson will read this information into the record)
Topic:
Name:
Address:
City: Zip:
Email:
Phone:
Please refer to the PSTA Board's Rules and Regulations
for details. Visit online at www.psta.net
A group can designate a spokesperson by
completing this form and presenting it to
PSTA staff. The spokesperson can then speak
on behalf of the group, addressing the Board
for three minutes for each member of the
group present in the audience who waives
his /her right to speak, up to a maximum of
10 minutes.
GROUP SPEAKER LIST
Name:
Address:
City: Zip:
Email:
Phone:
GROUP SPEAKER LIST
Name:
Address:
City: Zip:
Email:
Phone:
GROUP SPEAKER LIST
Name:
Address:
City: Zip:
Email:
Phone:
Resolution No. 17-37
RESOLUTION NO. 17-37
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING COUNCIL RULES; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Council desires to amend the rules to require individuals
speaking at council meetings to submit completed comment cards; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1.Rule 6, Council Rules, is amended as follows:
ORDER OF BUSINESS
(1)The order of business for a regular meeting shall ordinarily be:
A.Invocation
B.Pledge
C.Special recognitions and presentations (Proclamations, service awards, or other
special recognitions. Presentations by government agencies or groups providing formal
updates to Council will be limited to ten minutes.)
D.Minutes of previous meetings
E.Citizens to be heard regarding items not on agenda. Each person who wishes to
address the Council shall complete a comment card and submit the card to the City Clerk
(right-hand side of dais).speaker will be asked to give their name and address and to
Individuals will limit their comments to a maximum
of three minutes.
F.Consent Agenda
G.Public hearings (not before 6:00 p.m.)
Legislative and administrative matters:
1. Presentation of issues by City staff.
2. Statement of case by applicant or representative (5 minutes).
3. Council questions.
4. Comments in support and comments in opposition. See
subsection (3) below regarding time limitations for speakers.
5. Council questions.
6. Final rebuttal by applicant or representative (5 minutes).
7. Council motion to determine disposition.
Resolution No. 17-372
Quasi-judicial Hearings:
1. Staff states its recommendation and briefly summarizes its reasons for
the recommendation and submits record (minutes, staff report, and
application) adduced before the Community Development Board (2
minutes).
2. Applicant presents case, including its testimony and exhibits. (15
minutes).
3. Staff presents further evidence. (10 minutes).
4. Public comment. See subsection (3) below regarding time limitations
for speakers.
5. City Council discussion.
6. Applicant may call witnesses in rebuttal (5 minutes).
7. Conclusion by applicant (3 minutes).
8. Decision.
Second Reading of Ordinances
1. Public comment. See subsection (3) below regarding time limitations
for speakers.
All time limits may be extended upon request, and upon approval of
request by majority of City Council.
H.City Manager reports.
I.City Attorney reports.
J.Council Discussion Items (work session only)
K.Other Council action (if agendaed from work session)
L.Closing comments by Councilmembers (limited to 3 minutes)
M.Closing comments by Mayor.
The order of business for a worksession meeting shall ordinarily be:
a. Presentations
b. Departmental Review of upcoming Council Agenda items
c. City Manager Verbal Reports
d. City Attorney Verbal Reports
e. Council Discussion Items (agenda via City Manager)
f. New business (items not on the agenda may be brought up asking
they be scheduled for subsequent meetings or work sessions in
accordance with Rule 1 Paragraph (2)
(2) Motion process for agenda items with Ordinances or Resolutions: agenda
items will be presented by staff followed by questions by Council, public input, a motion
Resolution No. 17-373
and second on the agenda item, discussion/comments by Council, vote, a motion and
second on the ordinance or resolution, discussion/comments by Council, and vote.
Motion process for other agenda items: agenda items will be presented by staff, questions by
Council, public input, a motion and second on the agenda item, discussion/comments by
Council, and vote.
(3)Public comments in support or opposition of items before the Council shall be limited to
a total of 60 minutes, which can be extended upon Council approval. Unless otherwise
specified, persons speaking before the City Council shall be limited to three minutes per
speaker. Representatives of a group may speak for three minutes plus an additional minute for
each person in the audience that waives their right to speak, up to a maximum of ten minutes.
A comment card form will be provided to document the request for additional time and those
agreeing to waive their right to speak. No person shall speak more than once on the same
subject at the same meeting unless granted permission by the City Council. When time limits
are set for speakers, unused time cannot be passed from one speaker to another. Extensions
of time limits can be given if approved by the Chair.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 5th day of October, 2017.
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
_______________________________________________________
Paul Richard Hull Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9078-17 2nd rdg
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9078-17 on second reading, amending the Operating Budget for the Fiscal
Year ending September 30, 2017 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Program Fund, Special Development Fund, Garage
Fund, Parking Fund, and Central Insurance Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Third Quarter Budget Review
Fiscal Year 2016-17
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Micah Maxwell, Assistant City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: September 6, 2017
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2016 through June, 2017) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $1,446,047.
The General Fund expenditure increase at third quarter is primarily due to Council approved
appropriations of General Fund reserves which total $1,365,000, which represents $815,000 to fund
increased costs in the Morningside Recreation Center project; and $550,000 to fund the Jack Russell
Stadium Practice Field Renovations project. Amendments also include a net reduction of $118,953 to
Police and Fire Supplemental Pension to bring the budget in line with actual revenues and expenditures.
In addition, various revenues are amended at third quarter to bring the budget in line with anticipated
receipts for the year. This net increase of $2,161,461 will offset the expenditure increase of $200,000 in
Parks and Recreation to fund the Clearwater Beach Infrastructure Repairs and Improvements project.
Adjusted for revenue and expenditure amendments noted here, the net transfer to General Fund reserves
is $596,461.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures
must be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2016 books, and the allocation of reserves noted above, estimated
General Fund reserves at third quarter are approximately $26.6 million, or 19.8% of the fiscal year 2017/18
preliminary General Fund budget, exceeding our minimum reserve requirement by $15.2 million.
Third Quarter Budget Review
Fiscal Year 2016-17
City Manager's Transmittal
Significant amendments to other City operating funds are noted as follows.
Parking Fund
Third quarter amendments to Parking Fund expenditures reflect a net increase of $55,000.
Amendments include an increase of $70,000 in other charges for increased credit card fees, an increase
of $15,000 to contractual services and a decrease of $30,000 in professional services . Amendments to
Parking Fund revenues offset this expenditure increase.
Garage Fund
Budget amendments to Garage Fund expenditures reflect a decrease of $1,4 00,000 to fuel purchases
due to the lower than anticipated price of gas for the year. Also recognized is an offsetting reduction to
garage charges to departments revenue.
Central Insurance Fund
Expenditure amendments in the Central Insurance Fund reflect a decrease of $2,200,000 to medical
insurance claims which represents the savings in claims activity through July.
Capital Improvement Fund
Third quarter amendments to the Capital Improvement Fund reflect a net increase of $3,820,936. This
increase is primarily the result of the following amendments: an increase of $1,900,000 in grant revenue
from the Tourist Development Council in the Countryside Sports Complex Renovation project; an
increase of $250,000 in grant revenue from the Florida Department of Environmental Protection in the
Sanitary Sewer Extension project; transfers from General Fund reserves for $815,000 in the Morningside
Recreation Center project, and $550,000 in the Jack Russell Stadium Practice Field Renovation project;
and an increase of $150,000 in donation revenue from the Tampa Bay Veteran’s Alliance in the Crest
Lake Park Veterans War Memorial project. All major project budget increases listed above have been
previously approved by Council and are summarized on page 20.
Project amendments not previously approved by the Council include, an increase of $200,000 in General
Fund revenues in the Clearwater Beach Infrastructure Repair and Improvements project which is funded
from increased umbrella rental revenues. Amendments also include an increase of $51,035 in
intergovernmental revenue from Safety Harbor in the North East Plant Upgrades/Improvements project,
and increases totaling $56,988 in property owner share revenue in Gas projects for Pinellas New Mains -
Service Lines and Line Relocation-Pasco which bring the project budgets in line with actual revenues.
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,427,124 at third quarter. Significant
amendments include the recognition of $372,645 in other governmental revenues from JWB for after
school and summer youth programming for fiscal year 2017/18; a total of $22,911 in donation revenues
for Library programs and the Police Department’s Crime Prevention program ; $505,665 for the special
events and sponsorship program; $111,677 in fines and court proceeds to support public safety
programs and the tree replacement program; and $414,904 in contractual service revenue for Police
Extra Duty and Investigative Cost Recovery.
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2016/17
FY 16/17 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 131,648,530 137,063,232 109,124,908 104,503,333 (4,621,575) -4%1,446,047 138,509,279
Expenditures 131,648,530 137,063,232 108,042,075 105,633,434 2,408,641 2%1,446,047 138,509,279
Utility Funds:
Water & Sewer Fund
Revenues 77,470,950 77,470,950 58,121,364 62,220,286 4,098,922 7%- 77,470,950
Expenditures 74,084,730 74,084,730 57,888,683 56,067,489 1,821,194 3%- 74,084,730
Stormwater Fund
Revenues 18,100,120 18,100,120 13,582,352 14,049,998 467,646 3%- 18,100,120
Expenditures 17,653,660 17,653,660 14,911,775 14,288,329 623,446 4%- 17,653,660
Gas Fund
Revenues 52,038,850 52,205,272 31,968,356 32,023,116 54,760 0%- 52,205,272
Expenditures 52,038,850 52,205,272 44,296,167 43,803,043 493,124 1%- 52,205,272
Solid Waste and Recycling Fund
Revenues 24,718,850 25,111,050 18,933,839 19,393,696 459,857 2%- 25,111,050
Expenditures 24,536,640 24,666,640 18,987,926 17,248,088 1,739,838 9%- 24,666,640
Enterprise Funds:
Marine Fund
Revenues 4,481,480 4,481,480 3,334,368 3,292,532 (41,836) -1%- 4,481,480
Expenditures 4,223,510 4,223,510 3,138,380 3,148,914 (10,534) 0%- 4,223,510
Airpark Fund
Revenues 299,700 299,700 224,900 237,280 12,380 6%- 299,700
Expenditures 249,330 249,330 197,795 191,135 6,660 3%- 249,330
Clearwater Harbor Marina Fund
Revenues 794,190 794,190 604,347 623,740 19,393 3%- 794,190
Expenditures 643,770 643,770 499,667 428,872 70,795 14%- 643,770
Parking Fund
Revenues 6,593,610 6,610,588 4,835,278 5,611,842 776,564 16%600,000 7,210,588
Expenditures 5,125,320 5,182,820 4,135,671 3,774,564 361,107 9%55,000 5,237,820
Internal Service Funds:
General Services Fund
Revenues 4,884,560 4,979,560 3,663,414 3,724,010 60,596 2%- 4,979,560
Expenditures 4,884,560 4,979,560 3,860,026 3,646,814 213,212 6%- 4,979,560
Administrative Services
Revenues 11,752,010 12,252,010 8,129,576 8,119,453 (10,123) 0%- 12,252,010
Expenditures 11,752,010 12,252,010 9,915,127 9,390,777 524,350 5%- 12,252,010
Garage Fund
Revenues 17,484,130 17,484,130 12,760,300 11,285,508 (1,474,792) -12%(1,400,000) 16,084,130
Expenditures 17,484,130 17,484,130 13,345,262 10,735,682 2,609,580 20%(1,400,000) 16,084,130
Central Insurance Fund
Revenues 25,019,590 25,019,590 18,789,606 18,201,737 (587,869) -3%- 25,019,590
Expenditures 24,856,420 24,856,420 18,664,653 15,934,539 2,730,114 15%(2,200,000) 22,656,420
1
THIRD QUARTER YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2016-17 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 7
Other Enterprise Funds Operating Budgets ................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................... 16
Capital Improvement Program Budget ........................................................................................ 20
Special Program Fund Budget ....................................................................................................... 37
Special Development Fund ........................................................................................................... 43
Administrative Change Orders ...................................................................................................... 46
Ordinances ..................................................................................................................................... 48
Third Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that
projects identified in the report are not simply time percentages applied to annual budgets but
rather department director's judgment of month-to-month expenditures. This technique was also
used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2016
through June 30, 2017. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after June 30, 2017.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 29, 2016.
Third Quarter Projections Monthly budgets submitted by departments are based on prior
year experience and unique circumstances.
Variance Difference between Third Quarter projected and Third Quarter
actual.
Variance % % of variance to Third Quarter projection.
2
Adjustments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
Third Quarter review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
Capital Improvement Projects
The amended 2016/17 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects
and present formal amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2016, which includes budgets from
prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the Third Quarter review.
Revised Budget Adding columns one and two.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 179,370
At third quarter,approximately all property tax revenues
have been received.The budget is increased by $179,370 to
reflect actual collections for the year.
(500,000)
At third quarter,local option,fuel and other taxes revenues
exhibit a 11%negative variance due to declining
telecommunications tax revenues.A reduction of $500,000 is
recommended to bring the budget in line with actual receipts
for the final months of the year.
Franchise Fees (800,000)
At third quarter,franchise fee revenues reflect a 18%negative
variance primarily related to the Duke Energy fee.A
reduction of $800,000 is recommended to bring the budget in
line with actual receipts for the final months of the year.
Other Permits and Fees 290,000
Amendments to Other Permit and Fee revenue reflect an
increase of $150,000 to building permit revenue and
$140,000 to forfeited permit fee revenue.
Intergovernmental (184,093)
At third quarter amendments to Other Governmental revenue
reflect a net decrease of $184,093.This represents the
following amendments:1)a decrease of $118,953 to public
safety supplemental pension revenue which offset
expenditure amendments in the Police and Fire Departments;
2)an increase of $250,000 to state revenue sharing;3)an
increase of $200,000 to local option 1/2 Cent sales tax
revenue;and 4)an increase of $600,000 to EMS tax revenue;
to bring the budget in line with actual receipts for the year.
Amendments to Intergovernmental revenues also include a
decrease totaling $1,115,140 in Housing and CRA revenues
which are being moved to the "Transfer In"revenue category
to better report this revenue source.
300,000
Amendments to Fines and Forfeitures revenues reflect an
increase of $300,000 to red light camera fine revenues to
bring the budget in line with actual receipts for the year.
Local Option, Fuel &
Other Taxes
Judgments, Fines &
Forfeitures
City of Clearwater
General Fund Revenues
THIRD QUARTER Amendments
FY 2016/17
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
THIRD QUARTER Amendments
FY 2016/17
Miscellaneous 450,000
Third quarter amendments to miscellaneous revenues reflect
an increase of $450,000 to Pier 60 and South Beach umbrella
rentals.This will offset the $200,000 increase in capital
transfers in Parks and Recreation and bring the budget in line
with actual receipts for the year.
2,307,231
At third quarter,transfer in revenues reflect a net increase of
$2,307,231.Amendments include the following:1)an
increase of $21,301 representing the return of funding from
special program 181-99950,IDB Fees;2)an increase of
$1,170,790 in Gas Fund dividend revenues;and 3)an increase
totaling $1,115,140 in Housing and CRA revenues which are
being moved from the "Intergovernmental"revenue category
to better report this revenue as transfers.
Third quarter amendments reflect a net surplus of $596,461
to General Fund reserves which include the following
allocations:
815,000
1)An allocation of $815,000 from fund reserves to capital
project 315-93251,Morningside Recreation Center,to provide
additional funding as approved by Council on June 14, 2017.
550,000
2)An allocation of $550,000 from fund reserves to capital
project 315-93674,Jack Russell Stadium Practice Field
Renovations as approved by Council on August 14, 2017.
(1,961,461)
3)At third quarter,the use of General Fund reserves is
reduced by a revenue surplus of $1,961,461 representing the
net of revenue increases and decreases noted above.
(596,461)
1,446,047
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(212,426)
Third quarter amendments reflect a decrease of $212,426 to
Fire supplemental pension plans.This expenditure decrease
is offset by an amendment decreasing supplemental pension
revenue.
200,000
Third quarter amendments to Parks &Recreation
expenditures reflect an increase of $200,000 representing a
transfer to capital project 315-93672,Clearwater Beach
Infrastructure Repair &Improvements.This increase is
offset by a revenue amendment increasing umbrella rental
revenues.
93,473
Third quarter amendments reflect an increase of $93,473 to
the Police supplemental pension Plans.This expenditure
increase is offset by an amendment increasing supplemental
pension revenue.
Non-Departmental
The budget amendment reflects City Council approved
interfund transfers of $1,365,000 to capital improvement
projects as follows:
815,000
1)A transfer of $815,000 from fund reserves to capital
project 315-93251,Morningside Recreation Center as
approved by Council on June 14, 2017.
550,000
1)A transfer of $550,000 from fund reserves to capital
project 315-93674,Jack Russell Stadium Practice Field
Renovations as approved by Council on August 14, 2017.
1,365,000
1,446,047
City of Clearwater
General Fund Expenditures
THIRD QUARTER Amendments
FY 2016/17
Net General Fund
Expenditure
Amendment
Parks & Recreation
Fire
Police
5
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
General Fund Revenues
Ad Valorem Taxes 44,384,830 44,384,830 44,564,197 179,367 0%179,370 44,564,200
Utility Taxes 14,717,600 9,484,553 9,473,858 (10,695) 0%- 14,717,600
Local Option, Fuel
and Other Taxes 7,100,400 5,016,481 4,472,681 (543,800) -11%(500,000) 6,600,400
Franchise Fees 10,280,100 6,905,900 5,631,418 (1,274,482) -18%(800,000) 9,480,100
Other Permits & Fees 2,372,250 1,779,192 2,044,961 265,769 15%290,000 2,662,250
Intergovernmental 23,054,960 14,492,023 14,937,028 445,005 3%(184,093) 22,870,867
Charges for Services 16,021,540 12,017,368 11,574,127 (443,241) -4%- 16,021,540
Judgments, Fines
and Forfeitures 950,400 675,625 1,057,008 381,383 56%300,000 1,250,400
Miscellaneous Revenues 1,986,180 1,537,185 2,163,777 626,592 41%450,000 2,436,180
Transfers In 9,166,309 7,455,088 8,584,278 1,129,190 15%2,307,231 11,473,540
Total Revenues 130,034,569 103,748,245 104,503,333 755,088 1%2,042,508 132,077,077
Transfer (to) from Surplus 7,028,663 - - - ~(596,461) 6,432,202
Adjusted Revenues 137,063,232 103,748,245 104,503,333 755,088 1%1,446,047 138,509,279
General Fund Expenditures
City Council 331,360 258,488 250,900 7,588 3%- 331,360
City Manager's Office 993,950 764,375 629,348 135,027 18%- 993,950
City Attorney's Office 1,651,920 1,267,796 1,125,342 142,454 11%- 1,651,920
City Auditor's Office 216,330 167,844 166,060 1,784 1%- 216,330
CRA Administration 395,140 310,320 310,180 140 0%- 395,140
Economic Development
and Housing 1,706,650 1,425,233 1,369,467 55,766 4%- 1,706,650
Engineering 7,865,730 5,966,036 5,904,349 61,687 1%- 7,865,730
Finance 2,472,950 1,923,487 1,734,559 188,928 10%- 2,472,950
Fire 26,312,890 19,767,887 20,023,403 (255,516) -1%(212,426) 26,100,464
Human Resources 1,226,130 946,201 813,940 132,261 14%- 1,226,130
Library 7,219,940 5,651,589 5,427,652 223,937 4%- 7,219,940
Marine & Aviation 1,252,860 971,450 923,701 47,749 5%- 1,252,860
Non-Departmental 11,982,042 11,463,963 11,450,345 13,618 0%1,365,000 13,347,042
Official Records
and Legislative Svcs 1,060,210 817,574 750,907 66,667 8%- 1,060,210
Parks & Recreation 25,682,620 20,374,747 20,041,094 333,653 2%200,000 25,882,620
Planning & Development 5,627,690 4,375,937 4,027,108 348,829 8%- 5,627,690
Police 39,781,790 30,601,320 29,731,678 869,642 3%93,473 39,875,263
Public Communications 997,000 773,313 760,619 12,694 2%- 997,000
Public Utilities 286,030 214,515 192,784 21,731 10%- 286,030
Total Expenditures 137,063,232 108,042,075 105,633,434 2,408,641 2%1,446,047 138,509,279
For Nine Month Period of October 1, 2016 - June 30, 2017
GENERAL FUND
THIRD QUARTER REVIEW
6
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 76,596,950 57,447,711 58,967,605 1,519,894 3%- 76,596,950
Judgments, Fines and Forfeits 271,000 203,247 217,006 13,759 7%- 271,000
Miscellaneous 603,000 470,406 2,951,075 2,480,669 527%- 603,000
Transfers In - - 84,600 84,600 ~- -
Fund Equity - - - - ~- -
Total Revenues 77,470,950 58,121,364 62,220,286 4,098,922 7%- 77,470,950
Water & Sewer Expenditures:
Public Utilities Administration 1,586,550 1,214,380 1,062,339 152,041 13%- 1,586,550
Wastewater Collection 10,632,980 9,375,321 9,391,658 (16,337) 0%- 10,632,980
Public Utilities Maintenance 4,646,290 3,562,838 3,313,953 248,885 7%- 4,646,290
WPC / Plant Operations 19,603,910 15,216,326 14,430,727 785,599 5%- 19,603,910
WPC / Laboratory Operations 1,613,290 1,231,769 1,085,134 146,635 12%- 1,613,290
WPC / Industrial Pretreatment 955,760 732,842 726,470 6,372 1%- 955,760
Water Distribution 6,704,070 5,205,554 4,876,810 328,744 6%- 6,704,070
Water Supply 12,079,990 9,109,317 9,244,771 (135,454) -1%- 12,079,990
Reclaimed Water 2,487,730 1,909,713 1,739,645 170,068 9%- 2,487,730
Non-Departmental 13,774,160 10,330,623 10,195,984 134,639 1%- 13,774,160
Total Expenditures 74,084,730 57,888,683 56,067,489 1,821,194 3%- 74,084,730
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:
Water and Sewer Fund
Expenditures:
At third quarter, anticipated revenues of the Water and Sewer Fund exceed anticipated expenditures by $3,386,220 for
fiscal year 2016/17.
No amendments are proposed to Water and Sewer Fund revenues
at third quarter.
No amendments are proposed to Water and Sewer Fund
expenditures at third quarter.
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
7
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 17,715,120 13,286,349 13,612,411 326,062 2%- 17,715,120
Judgments, Fines and Forfeits 50,000 37,503 54,471 16,968 45%- 50,000
Miscellaneous 335,000 258,500 383,116 124,616 48%- 335,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 18,100,120 13,582,352 14,049,998 467,646 3%- 18,100,120
Stormwater Expenditures:
Stormwater Management 11,180,240 9,958,761 9,828,582 130,179 1%- 11,180,240
Stormwater Maintenance 6,473,420 4,953,014 4,459,747 493,267 10%- 6,473,420
Total Expenditures 17,653,660 14,911,775 14,288,329 623,446 4%- 17,653,660
Increase/
(Decrease)Amendment Description:
Stormwater Fund
Revenues:
Stormwater Fund
Expenditures:
No amendments are proposed to Stormwater Fund revenues at
third quarter.
No amendments are proposed to Stormwater Fund expenditures
at third quarter.
At third quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $446,460 for fiscal
year 2016/17.
8
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 42,177,467 31,362,031 31,417,506 55,475 0%(8,000) 42,169,467
Judgments, Fines and Forfeits 133,000 94,750 97,146 2,396 3%- 133,000
Miscellaneous 609,500 511,575 508,464 (3,111) -1%8,000 617,500
Transfers In - - - - ~- -
Fund Equity 9,285,305 - - - ~- 9,285,305
Total Revenues 52,205,272 31,968,356 32,023,116 54,760 0%- 52,205,272
Gas Expenditures:
Administration & Supply 22,212,258 17,215,617 17,039,664 175,953 1%- 22,212,258
South Area Gas Operations 7,693,940 6,345,795 6,352,013 (6,218) 0%- 7,693,940
North Area Gas Operations 4,912,804 4,170,330 3,803,781 366,549 9%- 4,912,804
Marketing & Sales 17,386,270 16,564,425 16,607,586 (43,161) 0%- 17,386,270
Total Expenditures 52,205,272 44,296,167 43,803,043 493,124 1%- 52,205,272
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:
Gas Fund Expenditures:
At third quarter, anticipated revenues of the Gas Fund equal anticipated expenditures for fiscal year 2016/17.
Third quarter revenue amendments reflect increases and
decreases in various codes which result in a zero net effect to Gas
Fund revenues.
No amendments are proposed to Gas Fund expenditures at third
quarter.
9
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,200 900 1,074 174 19%- 1,200
Charges for Service 21,585,000 16,263,750 16,417,063 153,313 1%- 21,585,000
Judgments, Fines and Forfeits 85,100 63,819 63,478 (341) -1%- 85,100
Miscellaneous 628,000 471,006 696,786 225,780 48%- 628,000
Transfers In - - - - ~- -
Solid Waste Revenues 22,299,300 16,799,475 17,178,401 378,926 2%- 22,299,300
Recycling Revenues:
Other Permits and Fees 400 297 345 48 16%- 400
Intergovernmental - - - - ~- -
Charges for Service 2,065,000 1,561,253 1,593,846 32,593 2%- 2,065,000
Judgments, Fines and Forfeits 7,800 5,850 6,218 368 6%- 7,800
Miscellaneous 348,550 274,464 322,386 47,922 17%- 348,550
Transfers In 390,000 292,500 292,500 - 0%- 390,000
Recycling Revenues 2,811,750 2,134,364 2,215,295 80,931 4%- 2,811,750
Fund Equity - - - - ~- -
Total Revenues 25,111,050 18,933,839 19,393,696 459,857 2%- 25,111,050
Solid Waste Expenditures:
Collection 17,781,470 13,636,182 12,271,315 1,364,867 10%- 17,781,470
Transfer 1,668,990 1,309,479 1,283,830 25,649 2%- 1,668,990
Container Maintenance 882,670 681,665 646,801 34,864 5%- 882,670
Administration 971,150 746,462 723,351 23,111 3%- 971,150
Solid Waste Expenditures 21,304,280 16,373,788 14,925,298 1,448,490 9%- 21,304,280
Recycling Expenditures:
Residential 1,365,860 1,048,940 940,598 108,342 10%- 1,365,860
Multi-Family 473,490 362,246 297,961 64,285 18%- 473,490
Commercial 1,523,010 1,202,952 1,084,232 118,720 10%- 1,523,010
Recycling Expenditures 3,362,360 2,614,138 2,322,790 291,348 11%- 3,362,360
Total Expenditures 24,666,640 18,987,926 17,248,088 1,739,838 9%- 24,666,640
At third quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by
$444,410 for fiscal year 2016/17.
10
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling
Fund Revenues:
Solid Waste and Recycling
Fund Expenditures:
No amendments are proposed to Solid Waste and Recycling Fund
revenues at third quarter.
No amendments are proposed to Solid Waste and Recycling Fund
expenditures at third quarter.
11
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 5,000 5,000 10,883 5,883 118%- 5,000
Charges for Service 4,429,230 3,293,418 3,189,875 (103,543) -3%- 4,429,230
Judgments, Fines and Forfeits 3,000 2,250 1,740 (510) -23%- 3,000
Miscellaneous Revenue 44,250 33,700 90,034 56,334 167%- 44,250
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 4,481,480 3,334,368 3,292,532 (41,836) -1%- 4,481,480
Marine Expenditures:
Marina Operations 4,223,510 3,138,380 3,148,914 (10,534) 0%- 4,223,510
Total Expenditures 4,223,510 3,138,380 3,148,914 (10,534) 0%- 4,223,510
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:
Marine Fund Expenditures:
At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $257,970 for fiscal year
2016/17.
No amendments are proposed to Marine Fund revenues at third
quarter.
No amendments are proposed to Marine Fund expenditures at
third quarter.
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
12
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental 50,000 50,000 - (50,000) -100%- 50,000
Charges for Service 726,490 541,072 607,652 66,580 12%- 726,490
Judgments, Fines and Forfeits 1,200 900 360 (540) -60%- 1,200
Miscellaneous Revenue 16,500 12,375 15,728 3,353 27%- 16,500
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 794,190 604,347 623,740 19,393 3%- 794,190
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 643,770 499,667 428,872 70,795 14%- 643,770
Total Expenditures 643,770 499,667 428,872 70,795 14%- 643,770
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:
Clearwater Harbor Marina Fund
Expenditures:
No amendments are proposed to Clearwater Harbor Marina
Fund revenues at third quarter.
Third quarter expenditures exhibit a 14%positive variance.This
represents salary savings and lower than projected operating
expenditures. No amendments are proposed.
At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $150,420
for fiscal year 2016/17.
13
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - - ~- -
Charges for Service 14,000 10,503 13,266 2,763 26%- 14,000
Miscellaneous Revenue 285,700 214,397 224,014 9,617 4%- 285,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 299,700 224,900 237,280 12,380 6%- 299,700
~
Airpark Expenditures:~
Airpark Operations 249,330 197,795 191,135 6,660 3%- 249,330
Total Expenditures 249,330 197,795 191,135 6,660 3%- 249,330
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:
Airpark Fund Expenditures:
At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $50,370 for fiscal year
2016/17.
No amendments are proposed to Airpark Fund revenues at third
quarter.
No amendments are proposed to Airpark Fund expenditures at
third quarter.
14
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 5,686,610 4,124,997 4,562,959 437,962 11%600,000 6,286,610
Judgments, Fines and Forfeits 640,000 476,600 428,836 (47,764) -10%- 640,000
Miscellaneous Revenue 267,000 216,703 603,069 386,366 178%- 267,000
Transfers In 16,978 16,978 16,978 - 0%- 16,978
Fund Equity - - - - ~- -
Total Revenues 6,610,588 4,835,278 5,611,842 776,564 16%600,000 7,210,588
PARKING FUND EXPENDITURES
Engineering/Parking System 3,798,320 3,090,972 2,891,494 199,478 6%55,000 3,853,320
Engineering/Parking Enforcement 635,220 468,659 328,249 140,410 30%- 635,220
Parks & Rec/Beach Guards 749,280 576,040 554,822 21,218 4%- 749,280
Total Expenditures 5,182,820 4,135,671 3,774,564 361,107 9%55,000 5,237,820
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:600,000
Parking Fund Expenditures:55,000
At third quarter,amendments reflect an increase of $600,000 in
parking revenues to bring the budget in line with actual
receipts.
Third quarter amendments to Parking Fund expenditures reflect
an net increase of $55,000.Amendments include:an increase
of $70,000 to other charges for increased credit card fees;an
increase of $15,000 to contractual services for Park Mobile;and
a decrease of $30,000 in professional services.
At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,972,768 for fiscal year
2016/17.
15
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 4,864,560 3,648,411 3,685,438 37,027 1%- 4,864,560
Miscellaneous Revenues 20,000 15,003 38,572 23,569 157%- 20,000
Transfers In - - - - ~- -
Fund Equity 95,000 - - - ~- 95,000
Total Revenues 4,979,560 3,663,414 3,724,010 60,596 2%- 4,979,560
General Services Expenditures:
Administration 509,470 509,607 358,776 150,831 30%- 509,470
Building & Maintenance 4,470,090 3,350,419 3,288,039 62,380 2%- 4,470,090
Total Expenditures 4,979,560 3,860,026 3,646,814 213,212 6%- 4,979,560
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:
General Services Fund
Expenditures:
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2016/17.
No amendments are proposed to General Services Fund revenues at
third quarter.
No amendments are proposed to General Services Fund
expenditures at third quarter.
16
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 10,720,360 8,040,276 8,009,653 (30,623) 0%- 10,720,360
Miscellaneous Revenues 110,000 89,300 109,800 20,500 23%- 110,000
Transfers In - - - - ~- -
Fund Equity 1,421,650 - - - ~- 1,421,650
Total Revenues 12,252,010 8,129,576 8,119,453 (10,123) 0%- 12,252,010
Administrative Services Expenditures:
Info Tech / Admin 389,700 803,428 290,714 512,714 64%- 389,700
Info Tech / Network Svcs 3,919,880 2,713,812 2,975,063 (261,251) -10%- 3,919,880
Info Tech / Software Applications 3,541,860 2,990,821 2,927,859 62,962 2%- 3,541,860
Info Tech / Telecommunications 647,360 489,366 532,959 (43,593) -9%- 647,360
Public Comm / Courier 155,050 116,323 96,857 19,466 17%- 155,050
Clearwater Customer Service 3,598,160 2,801,377 2,567,326 234,051 8%- 3,598,160
Total Expenditures 12,252,010 9,915,127 9,390,777 524,350 5%- 12,252,010
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:
Administrative Services Fund
Expenditures:
At third quarter, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for fiscal year 2016/17.
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
No amendments are proposed to Administrative Services Fund
expenditures at third quarter.
17
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 16,570,810 12,428,100 10,636,483 (1,791,617) -14%(1,400,000) 15,170,810
Miscellaneous Revenues 440,000 332,200 649,025 316,825 95%- 440,000
Transfers In - - - - ~- -
Fund Equity 473,320 - - - ~- 473,320
Total Revenues 17,484,130 12,760,300 11,285,508 (1,474,792) -12%(1,400,000) 16,084,130
Garage Fund Expenditures:
Fleet Maintenance 15,804,300 12,056,932 9,598,555 2,458,377 20%(1,400,000) 14,404,300
Radio Communications 1,679,830 1,288,330 1,137,127 151,203 12%- 1,679,830
Total Expenditures 17,484,130 13,345,262 10,735,682 2,609,580 20%(1,400,000) 16,084,130
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:(1,400,000)
Garage Fund Expenditures:(1,400,000)
At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2016/17.
At third quarter,garage charges to departments are being reduced
by $1,400,000 to bring the budget in line with actual receipts.
At third quarter,amendments to Garage Fund expenditures reflect a
reduction of $1,400,000 to fuel to bring the budget in line with
actual activity due to lower than anticipated fuel prices for the year.
18
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 24,463,590 18,347,706 17,763,723 (583,983) -3%- 24,463,590
Miscellaneous Revenues 556,000 441,900 438,014 (3,886) -1%- 556,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 25,019,590 18,789,606 18,201,737 (587,869) -3%- 25,019,590
Central Insurance Expenditures:
Finance / Risk Management 486,630 377,936 326,194 51,742 14%- 486,630
HR / Employee Benefits 386,280 299,065 255,329 43,736 15%- 386,280
HR / Employee Health Clinic 1,841,960 1,381,473 993,593 387,880 28%- 1,841,960
Non-Departmental 22,141,550 16,606,179 14,359,423 2,246,756 14%(2,200,000) 19,941,550
Total Expenditures 24,856,420 18,664,653 15,934,539 2,730,114 15%(2,200,000) 22,656,420
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:
Central Insurance Fund
Expenditures:(2,200,000)
No amendments are proposed to Central Insurance Fund revenues
at third quarter.
At third quarter,expenditures in the Central Insurance Fund reflect a
15%positive variance primarily due to claims activity.Amendments
reflect a reduction of $2,200,000 which is the savings in claims
activity through July.
At third quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $2,563,170 for fiscal year
2016/17.
19
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2016/17
20
The amended 2016/17 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
review. The net proposed amendment is a budget increase in the amount of $3,820,936. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets.
Fiscally significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
Clearwater Beach Infrastructure Repair and Improvements – To record a budget increase in the amount of
$200,000.00 of General Fund revenue to provide for the repairs and replacement of the roof at Barefoot Beach
House along with the restrooms.
North East Plant Upgrades/Improvements – To record a budget increase in the amount of $51,034.89 of Other
Governmental revenue for the Safety Harbor NE Blend Improvements and the Grit Removal projects.
Pinellas New Mains-Service Lines - To record a budget increase in the amount of $40,131.04 of Property Owners
Share revenue. This will bring budgeted revenues in line with actual cash receipts.
Line Relocation – Pasco - Capital - To record a budget increase in the amount of $16,857.25 of Property Owners
Share revenue. This will bring budgeted revenues in line with actual cash receipts.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Countryside Plex Renovations 1,900,000 08/16/17
Morningside Recreation Center Replacement 815,000 06/14/17
Jack Russell Stadium Practice Field Renovations 550,000 08/16/17
Sanitary Sewer Extension 250,000 09/07/17
Crest Lake Park Veterans War Memorial 150,000 08/16/17
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Replace & Upgrade Airpacks
1 316-91229 (50,100) *
To record a budget decrease in the amount of
$50,100.06 of Lease Purchase Funding.This fund project
is complete and will be closed.(50,100)
Intersections Improvements
2 315-92562 (1,000,000)
To record a budget transfer in the amount of
$1,000,000.00 consisting of $190,000.00 of Multi-Modal
Impact Fees;$180,000.00 of Road Millage and
$630,000.00 of Local Option Fuel Tax to project 315-
92563, Traffic Safety Infrastructure.(1,000,000)
Traffic Safety Infrastructure - NEW PROJECT
3 315-92563 1,000,000
To establish the project and record a budget transfer in
the amount of $1,000,000.00 consisting of $190,000.00
of Multi-Modal Impact Fees;$180,000.00 of Road
Millage and $630,000.00 of Local Option Fuel Tax from
project 315-92562, Intersections Improvements.1,000,000
Pelican Walk Parking Garage - CLOSE PROJECT
4 315-92656 (36,254)
To record a budget transfer in the amount of $36,254.00
of Parking Fund revenue to project 315-92657,Parking
Facilities.The Pelican Walk Parking Garage is complete
and will be closed. (36,254)
Parking Facilities
5 315-92657 36,254
To record a budget transfer in the amount of $36,254.00
of Parking Fund revenue from project 315-92656,
Pelican Walk Parking Garage.36,254
Downtown Intermodal
6 315-92839 829,145
To record a budget transfer of $441,535.30 of
Infrastructure Sales Tax (Penny for Pinellas)from project
315-92840,St.Petersburg Times Property;and a budget
transfer of $387,609.77 of General Fund revenue from
project 315-94842,MSB Parking Lot Resurfacing /
Improvements.829,145
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
St. Petersburg Times Property - CLOSE PROJECT
7 315-92840 (441,535)
To record a budget transfer in the amount of
$441,535.30 of Infrastructure Sales Tax (Penny for
Pinellas)to project 315-92839,Downtown Intermodal.
The St.Petersburg Times project is complete and will be
closed. (441,535)
P&B Trucks - CLOSE PROJECT
8 316-93244 (2,903) *
To record a budget decrease in the amount of $2,903.10
of Lease Purchase Funding.This project is complete and
will be closed.(2,903)
Morningside Recreation Center Replacement
9 315-93251 815,000 385,000
To record a budget increase in the amount of
$1,200,000.00 comprising of General Fund reserves in
the amount of $815,000.00 and Gas revenues in the
amount of $385,000.00.The Gas funding was
transferred from project 315-96386,Expanded Energy
Conservation.This was approved by the City Council on
June 14, 2017.1,200,000
Long Center Infrastructure Repairs
10 315-93278 500 *
To record a budget increase in the amount of $500.00 of
Donation-Other revenue for the renovation of the pool.
This will bring budgeted revenues in line with actual
cash received.500
Miscellaneous Minor Public Art
11 325-93608 10,000 *
To record a net budget increase of $10,000.00 which
represents $5,000 of Contribution From Other
Governmental Units revenue,and a transfer of
$5,000.00 from the Community Redevelopment Agency.
This will bring budgeted revenues in line with actual
cash received.10,000
Pier 60 Park Repair and Improvements -CLOSE
PROJECT
12 315-93624 (3,736)
To record a budget transfer in the amount of $3,736.41
of General Fund revenue to project 315-93633,Pier 60
Park &Beachwalk Repair and Improvement.The Pier 60
Park Repair and Improvements project is complete and
will be closed.(3,736)
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Pier 60 Park & Beachwalk Repair and Improvements
13 315-93633 3,736
To record a budget transfer in the amount of $3,736.41
of General Fund revenue from project 315-93624,Pier
60 Park Repair and Improvement. 3,736
Crest Lake Park Veterans War Memorial
14 315-93647 150,000 *
To record a budget increase in the amount of
$150,000.00 of donation revenue.This was approved by
the City Council on August 16, 2017.150,000
Countryside Plex Renovations
15 315-93652 1,900,000 *
To record a budget increase in the amount of
$1,900,000.00 of the Pinellas County Tourist
Development Council grant.This was approved by the
City Council on August 16, 2017.1,900,000
Clearwater Beach Infrastructure Repairs and
Improvements - NEW PROJECT
16 315-93672 200,000
To establish the project and record a budget increase in
the amount of $200,000.00 of General Fund revenue.
The funding will provide for the repairs and replacement
of the roof at Barefoot Beach House along with the
restrooms.200,000
Jack Russell Stadium Practice Field Renovations -NEW
PROJECT
17 315-93674 550,000
To establish the project and record a budget increase in
the amount of $550,000.00 from General Fund reserves.
This was approved by the City Council on August 16,
2017.550,000
MSB Parking Lot Resurface/Improvements -CLOSE
PROJECT
18 315-94842 (387,610)
To record a budget transfer in the amount of
$387,609.77 of General Fund revenue to project 315-
92839,Downtown Intermodal.This project is complete
and will be closed.(387,610)
Stevenson Creek Estuary Restoration - CLOSE PROJECT
19 315-96129 (2,837)
To record a budget transfer in the amount of $2,837.27
of Stormwater revenue to project 315-96169,Stevenson
Creek. This project is complete and will be closed.(2,837)
23 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Stevenson Creek
20 315-96169 2,837
To record a budget transfer in the amount of $2,837.27
of Stormwater revenue from project 315-96129,
Stevenson Creek Estuary Restoration. 2,837
Dump Trailer - CLOSE PROJECT
21 316-96189 (15,016) *
To record a budget decrease in the amount of
$15,016.00 of Lease Purchase funding.The dump trailer
was purchased and the project will be closed. (15,016)
Roll Off Truck - CLOSE PROJECT
22 316-96190 (3,192) *
To record a budget decrease in the amount of $3,192.00
of Lease Purchase funding.The roll off truck was
purchased and the project will be closed. (3,192)
Godwin Diesel Pump - CLOSE PROJECT
23 316-96211 (2,167) *
To record a budget decrease in the amount of $2,167.00
of Lease Purchase funding.The pump was purchased
under budget and the project will be closed. (2,167)
Sanitary Sewer Upgrade/Improvements
24 315-96212 3,218,527
To record a budget transfer in the amount of
$3,218,526.91 from the following projects.Project 315-
96611,Bio Solids Treatment in the amount of
$723,540.91;315-96615 Odor Control in the amount of
$158,849.00;315-96634,Sanitary Utility Relocation
Accommodation in the amount of $2,336,137.00
382-96212 1,500,000 *
To record a budget increase in the amount of
$1,500,000.00 of Bond Proceeds. 4,718,527
Marshall Street Upgrades/Improvements
25 315-96213 2,500,000
To record a budget transfer in the amount of
$2,500,000.34 of Sewer revenue from the following two
projects.Project 315-96634,Sanitary Utility Relocation
Accommodation in the amount of $2,000,000.34;
project 315-96654,Facilities Upgrade &Improvements
in the amount of $500,000.00.
382-96213 2,000,000 *
To record a budget increase in the amount of
$2,000,000.00 of Bond Proceeds. 4,500,000
24 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
East Plant Upgrades/Improvements
26 315-96214 500,000
To record a budget transfer in the amount of
$500,000.00 of Sewer revenue from project 315-96654,
Facilities Upgrade / Improvements. 500,000
North East Plant Upgrades/Improvements
27 315-96215 51,035 *
To record a net budget increase of $51,034.89 in Other
Governmental revenue from Safety Harbor.This
represents $10,025.95 for blend improvements,and
$41,008.94 for grit removal at the North East Plant.
382-96215 (5,500,000) *
To record a budget decrease in the amount of
$5,500,000.00 of Bond Proceeds. (5,448,965)
Laboratory Upgrades
28 315-96216 20,000
To record a budget transfer in the amount of $20,000.00
of Sewer revenue from project 315-96615, Odor Control. 20,000
Line Relocation Pinellas - Capitalized
29 315-96374 1,975 *
To record a budget increase in the amount of $1,974.70
of Property Owners Share revenue.This will bring
budgeted revenues in line with actual cash received.
1,975
Pinellas New Mains-Service Lines
30 315-96377 40,131 *
To record a budget increase in the amount of
$40,131.04 of Property Owners Share revenue.This will
bring budgeted revenues in line with actual cash
received.40,131
Line Relocation-Pasco - Capitalized
31 315-96381 16,857 *
To record a budget increase in the amount of
$16,857.25 of Property Owners Share revenue.This will
bring budgeted revenues in line with actual cash
received.16,857
25 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Expanded Energy Conservation
32 315-96386 3,949 *0
To record a budget increase in the amount of $3,949.40
of Property Owners Share revenue to bring budgeted
revenues in line with actual cash received. Amendments
also include the transfer of $385,000 in Gas Revenue
from project 315-96387,Natural Gas Vehicle;and a
transfer of $385,000 in Gas Revenue to project 315-
93251,Morningside Recreation Center Replacement as
approved by City Council on June 14, 2017.3,949
Natural Gas Vehicle
33 315-96387 (385,000)
To record a budget transfer in the amount of
$385,000.00 of Gas Fund revenue to project 315-96386,
Expanded Energy Conservation.
6,060 *
To record a budget increase in the amount of $6,060.00
of Other Refunds revenue.This will bring budgeted
revenues in line with actual cash received.(378,940)
Bio Solids Treatment
34 315-96611 (10,026) *
To record a budget decrease in the amount of
$10,025.95 of Other Governmental Units revenue.
(723,541)
To record a budget transfer in the amount of
$723,540.91 of Sewer revenue to project 315-96212,
Sanitary Sewer Upgrades/Improvements. (733,567)
Odor Control
35 315-96615 (178,849)
To record a budget transfer in the amount of
$158,849.00 of Sewer revenue to project 315-96212,
Sanitary Sewer Upgrades/Improvements;and a transfer
of $20,000.00 of Sewer revenue to project 315-96216,
Laboratory Upgrades.(178,849)
26 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Sanitary Sewer Extension
36 327-96630 (34)
To record a budget transfer in the amount of $33.52 of
Utility R&R revenue to project 327-96634,Sanitary
Utility Relocation.
315-96630 250,000 *
To record a budget increase in the amount of
$250,000.00 of Florida Department of Environmental
Protection grant.This was approved by the City Council
on September 7, 2017. 249,966
Sanitary Utility Relocation Accommodation
37 315-96634 (4,336,137)
To record a budget transfer of $2,336,137.00 of Sewer
revenue to project 315-96212,Sanitary Sewer
Upgrades/Improvements;and a budget transfer of
$2,000,000.34 of Sewer revenue to project 315-96213,
Marshall Street Upgrades/Improvements.
327-96634 1,500,034
To record a budget transfer of $33.52 of Utility R&R
revenue from project 327-96630,Sanitary Sewer
Extension;and a budget transfer in the amount of
$1,500,000.00 of Utility R&R revenue from project 327-
96664, WPC R&R. (2,836,104)
Facilities Upgrade & Improvements
38 315-96654 (77,690) *
To record a net budget decrease of $77,690.27 in Other
Governmental revenue from Safety Harbor representing
$36,681.33 due to the completion of the Clarifier 5-8
project,and $41,008.94 from the Grit Removal project
at the North East Plant.
315-96654 (1,323,713)
To record a net budget transfer of $1,323,713.27 which
represents the following amendments:a transfer of
$500,000.00 of Sewer revenue to project 315-96213,
Marshall Street Upgrades/Improvements;a transfer of
$500,000.00 of Sewer revenue to project 315-96214,
North East Plant Upgrades/Improvements;and a
transfer in the amount of $323,713.27 of Utility R&R
revenue to project 327-96722,Line Relocation -
Maintenance. (1,401,404)
27 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
WPC R&R
39 315-96664 (2,898,029)
To record a budget transfer in the amount of
$2,898,028.95 of Sewer revenue to project 315-96742,
Line Relocation Capital.
327-96664 (1,500,000)
To record a budget transfer in the amount of
$1,500,000.00 of Utility R&R revenue to project 327-
96634, Sanitary Utility Relocation Accommodation. (4,398,029)
System R&R Maintenance
40 315-96721 (514,398)
To record a budget transfer in the amount of
$514,397.98 of Water revenue to project 315-96764,RO
Plant Expansion Res #1.
327-96721 (800,000)
To record a budget transfer in the amount of
$800,000.00 of Utility R&R revenue to project 327-
96784, Reclaimed Distribution System R&R. (1,314,398)
Line Relocation - Maintenance
41 327-96722 1,922,500
To record a net budget transfer of $1,922,499.96 in
Utility R&R revenue from the following projects.Project
327-96742,Line Relocation-Capital in the amount of
$1,553,978.10;project 327-96740,Water Supply
Treatment,in the amount of $319.77;project 327-
96741,System R&R Capital in the amount of $10,078.82;
project 327-96752,Water Service Lines in the amount of
$10,355.00;project 327-96775,Arsenic Treatment WTP
#3 in the amount of $24,055.00;project 327-96654,
Facilities Upgrade &Improvement in the amount of
$323,713.27. 1,922,500
Reclaimed Water Distribution System
42 382-96739 500,000 *
To record a budget increase in the amount of
$500,000.00 of Bond Proceeds. 500,000
Water Supply / Treatment
43 327-96740 (320)
To record a budget transfer in the amount of $319.77 of
Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (320)
System R&R - Capitalized
44 327-96741 (10,079)
To record a budget transfer in the amount of $10,078.82
of Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (10,079)
28 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Line Relocation - Capitalized
45 315-96742 2,898,029
To record a budget transfer in the amount of
$2,898,028.95 of Sewer revenue from project 315-
96664, WPC R&R.
327-96742 (1,553,978)
To record a budget transfer in the amount of
$1,553,978.10 of Utility R&R revenue to project 327-
96722, Line Relocation Maintenance.
382-96742 2,500,000 *
To record a budget increase in the amount of
$2,500,000.00 of Bond Proceeds. 3,844,051
Meter/Backflow Prev Device/Changeout Program
46 327-96743 (244,584)
To record a budget transfer in the amount of
$244,583.60 of Utility R&R revenue to project 327-
96784, Reclaimed Distribution System R&R. (244,584)
Water Service Lines
47 327-96752 (10,355)
To record a budget transfer in the amount of $10,355.00
of Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (10,355)
RO Plant Expansion @ Res #1
48 315-96764 514,398
To record a budget transfer in the amount of
$514,397.98 of Water revenue from project 315-96721,
System R&R Maintenance. 514,398
RO Plant at Res #2
49 315-96767 (500,000)
To record a budget transfer in the amount of
$500,000.00 of Water revenue to project 315-96782,RO
Plant @WTP #3. (500,000)
Arsenic Treatment WTP #3
50 327-96775 (24,055)
To record a budget transfer in the amount of $24,055.00
of Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (24,055)
Compact Track Loader - CLOSE PROJECT
51 316-96781 (13,477) *
To record a budget decrease in the amount of
$13,476.60 of Lease Purchase funding.The Compact
Track Loader was purchased under budget and the
project will be closed. (13,477)
29 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Reverse Osmosis Plant @ WTP #3
52 315-96782 500,000
To record a budget transfer in the amount of
$500,000.00 of Water revenue from project 315-96767,
RO Plant @Res #2.
382-96782 (1,000,000) *
To record a budget decrease in the amount of
$1,000,000.00 of Bond Proceeds. (500,000)
Reclaimed Distribution System R&R
53 327-96784 1,544,584
To record a budget transfer in the amount of
$1,544,583.60 of Utility R&R revenue from the following
projects:project 327-96721,System R&R Maintenance
in the amount of $800,000.00;project 327-96743,Meter
Backflow/Prev Device Change in the amount of
$244,583.60;project 327-96785,Feasibility
Studies/Evaluations -Water in the amount of
$500,000.00.1,544,584
Feasibility Study/Evaluations - Water
54 327-96785 (500,000)
To record a budget transfer in the amount of
$500,000.00 of Utility R&R revenue to project 327-
96784, Reclaimed Distribution System R&R. (500,000)
3,820,936 0 3,820,936
Countryside Library Renovations - CLOSE PROJECT
315-93528 12,373
To record a transfer in the amount of $12,372.85 of
unspent Infrastructure Sales Tax (Penny for Pinellas)
back to the Special Development Fund.This project is
complete and will be closed.
TOTAL INTERFUND TRANSFERS:12,373
TOTAL
BUDGET INCREASE
/(DECREASE)
INTERFUND TRANSFERS
30 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 2,845,426 2,845,426 2,845,426 2,030,558 603,674 211,194
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 0
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
3,120,426 3,120,426 - 3,120,426 2,105,558 603,674 411,194
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,148,018 22,549
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,907,400 1,907,400 (50,100)1,857,300 1,692,715 68 164,517 1
91236 Rescue Vehicle 1,849,869 1,849,869 1,849,869 1,373,604 476,265
91253 Main Station (Fire)11,659,195 10,541,665 10,541,665 10,541,665 (0)C
91257 AED Program 174,810 174,810 174,810 119,400 55,410
91259 Radio Replacements 364,640 364,640 364,640 364,354 286
91260 Thermal Imaging Cameras 163,830 163,830 163,830 115,711 48,119
91261 Personal Protection Equipment 1,674,110 1,674,110 1,674,110 1,433,658 14,233 226,219
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 112,000 112,000 112,000 25,603 86,397
91264 Fire Hose Replacement 318,170 318,170 318,170 234,999 83,171
91268 Countryside Fire Station 3,697,910 3,932,566 3,932,566 1,740,113 1,922,112 270,341
91269 Clearwater Beach Fire Station 4,305,560 6,372,693 6,372,693 6,372,693
91270 Fire Station Security Cameras 250,000 250,000 250,000 250,000 0
91271 Fire Boat 650,000 650,000 650,000 363,799 242,499 43,702
91272 Old Fire Station 45 Demolition 100,000 100,000 100,000 4,942 95,058
Sub-Total 30,688,770 31,873,029 (50,100) 31,822,929 21,522,427 2,178,912 8,121,589
New Street Construction
92146 Druid Road Improvements 4,147,569 6,439,353 6,439,353 3,005,707 3,433,646
Sub-Total 4,147,569 6,439,353 - 6,439,353 3,005,707 - 3,433,646
Major Street Maintenance
92274 Bridge Maintenance & Improvements 9,274,480 9,274,480 9,274,480 4,413,729 568,358 4,292,392
92276 Traffic Calming Program 6,618,635 6,618,635 6,618,635 5,299,637 586,705 732,293
92277 Streets and Sidewalks 14,039,577 14,039,577 14,039,577 9,387,516 2,070,706 2,581,355
92278 Downtown Streetscaping 2,000,000 2,000,000 2,000,000 22,535 217,830 1,759,635
Sub-Total 31,932,692 31,932,692 - 31,932,692 19,123,417 3,443,600 9,365,676
Sidewalks and Bike Trail
92339 New Sidewalks 2,191,471 2,191,471 2,191,471 1,082,059 298,671 810,742
Sub-Total 2,191,471 2,191,471 - 2,191,471 1,082,059 298,671 810,742
Intersections
92559 City-Wide Intersection Improvement 1,086,378 1,086,378 1,086,378 591,320 36,705 458,353
92560 Signal Renovation 610,385 610,385 610,385 369,661 3,318 237,407
92561 New Signal Installation 402,877 402,877 402,877 223,469 8,250 171,159
92562 Intersection Improvements 2,737,017 2,477,017 (1,000,000)1,477,017 19,998 1,457,019 2
92563 Traffic Safety Infrastructure 0 0 1,000,000 1,000,000 0 1,000,000 3
Sub-Total 4,836,658 4,576,658 0 4,576,658 1,204,448 48,272 3,323,937
Parking
92650 Sand Wall Replacement on Clw Bch 421,152 421,152 421,152 369,585 3,525 48,043
92652 Parking Lot Resurfacing 1,076,633 1,076,633 1,076,633 268,157 808,476
92654 Parking Lot Improvement 1,230,357 1,230,357 1,230,357 412,899 187,892 629,567
92656 Pelican Walk Parking Garage 11,300,000 11,550,000 (36,254)11,513,746 11,513,746 0 C 4
92657 Parking Facilities 844,909 594,909 36,254 631,163 107,248 10,944 512,971 5
Sub-Total 14,873,052 14,873,052 - 14,873,052 12,671,635 202,361 1,999,056
31
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 829,145 1,404,145 519,967 884,178 6
92840 St. Petersburg Times Property 2,500,000 2,500,000 (441,535)2,058,465 2,058,465 0 C 7
92841 Miscellaneous Engineering 263,396 263,396 263,396 85,762 177,634
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 1,450,000 89,867 1,360,133
92843 Survey Equipment Replacement 100,000 100,000 100,000 98,019 1,981
92844 Centennial Monument 675,000 675,000 675,000 650,110 24,890
92845 Clearwater Beach Transit Center 0 260,000 260,000 260,000
Sub-Total 5,563,396 5,823,396 387,610 6,211,006 3,502,190 - 2,708,816
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,351 1,331,119 232
Sub-Total 1,331,351 1,331,351 - 1,331,351 1,331,119 - 232
Park Development
93203 Carpenter Field-Infras Rep/Improve 482,817 482,817 482,817 479,603 3,200 14
93205 Brighthouse Field Infrastructure Imp 1,635,345 1,667,345 1,667,345 1,656,713 6,975 3,656
93244 P&B Trucks 57,000 57,000 (2,903)54,097 54,097 0 C 8
93247 Fitness Equipment Replacement 335,000 335,000 335,000 291,195 43,805
93251 Morningside Rec Ctr Replacement 5,965,000 5,965,000 1,200,000 7,165,000 1,269,372 118,969 5,776,659 9
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 911,573 911,876 911,876 646,953 10,525 254,398
93272 Bicycle Paths-Bridges 4,299,196 4,403,833 4,403,833 3,384,497 348,940 670,396
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 1,757,783 1,757,783 500 1,758,283 594,649 1,080,026 83,607 10
93286 Parking Lot/Bike Path Rsr/Imprv 778,506 778,506 778,506 544,616 1,300 232,590
93602 Sp Events Equip Rep & Rplcmnt 300,000 300,000 300,000 270,883 14,650 14,467
93604 Brdwlks & Docks Rep & Rplcmnt 457,000 425,000 425,000 343,173 69,500 12,327
93608 Miscellaneous Minor Public Art 285,543 285,543 10,000 295,543 163,503 132,040 11
93612 McMullen Tennis Complex 400,000 500,000 500,000 6,691 493,309
93618 Miscellaneous Park & Rec Contract 225,000 225,000 225,000 211,538 10,262 3,200
93620 Sports Field Lighting 0 275,000 275,000 1,660 13,984 259,356
93623 Capitol Theatre 8,805,936 8,805,936 8,805,936 8,805,936 0 C
93624 Pier 60 Park Repairs and Improvements 523,882 523,241 (3,736)519,505 519,505 0 0 C 12
93625 Enterprise Dog Park - Phase II 400,000 0 0 0 C
93629 North Greenwood Athletic Fields 607,707 607,119 607,119 607,119 (0)C
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 871,206 226,284
93633 Pier 60 Park & Bchwlk Repair and Improv 665,000 665,641 3,736 669,377 551,551 3,130 114,696 13
93634 Concrete Sidewalk & Pad Repair 258,176 258,176 258,176 119,955 138,221
93635 Park Amenity Purch & Rplcmnt 422,800 422,800 422,800 409,220 13,298 281
93636 Tennis Court Resurfacing 230,310 230,310 230,310 225,784 4,526
93637 Playground & Fitness Purch & Rplc 562,079 562,079 562,079 363,540 3,629 194,910
93638 Fencing Replacement Program 359,664 359,664 359,664 301,109 58,555
93639 Marina Dist Boardwalk & Entry Node 756,510 756,510 756,510 354,581 221,131 180,797
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,468,461 9,025
93642 Phillip-Jones Restroom/Concession 220,000 236,944 236,944 144,223 12,750 79,971
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 401,000 401,000 401,000 275,311 13,950 111,739
93647 Crest Lk Pk Veterans War Memorial 400,000 400,000 150,000 550,000 392,864 1,500 155,636 14
93648 Moccasin Lake Park Master Plan 600,000 700,000 700,000 60,190 172,960 466,850
93649 Jack Russell Scoreboard & ADA 198,000 98,000 98,000 92,256 5,200 544
93650 Crest Lake Park Improvements 1,100,000 1,100,000 1,100,000 79,728 17,990 1,002,282
93651 EC Moore 8 & 9 Renovations/Press Box 680,000 679,902 679,902 679,902 0 C
93652 Countryside Plex Restroom/Concession 950,000 1,050,000 1,900,000 2,950,000 2,950,000 15
93653 Countryside Community Park Reno 100,000 100,000 100,000 8,650 13,850 77,500
93654 Recreation Centers Infrastructure Repairs 150,000 150,000 150,000 14,030 6,839 129,131
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,485,924 1,485,924 48,280 67,875 1,369,769
93656 Jack Russell Demo & Refurbish 394,118 506,880 506,880 273,852 232,341 686
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 35,000 0 C
93658 Cooper's Point Park Improvements 0 0 0 0 0 0 C
32
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Park Development (Continued)
93660 Sid Lickton Batting Tunnels 100,000 100,000 100,000 97,088 1,031 1,881
93661 Frank Tack Parking Lot 399,500 399,500 399,500 399,500
93662 Administration Vehicle 21,000 21,000 21,000 21,000 0 C
93663 Athletic Maintenance Equipment 52,840 52,042 52,042 52,042 (0)
93664 Jack Russell Athletic Office 0 555,000 555,000 490,874 56,558 7,568
93672 Clearwater Beach Infrast Repairs & Improve 0 0 200,000 200,000 0 0 200,000 16
93674 Jack Russell Stadium Fld Reno 0 0 550,000 550,000 0 0 550,000 17
Sub-Total 42,393,210 42,992,296 4,007,597 46,999,893 27,915,539 2,522,365 16,561,988
Beautification
93322 Missouri Ave Median Beautification 389,500 497,250 497,250 325,041 150,819 21,390
Sub-Total 389,500 497,250 - 497,250 325,041 150,819 21,390
Marine Facilities
93403 Beach Guard Facility Maint 180,000 187,500 187,500 178,184 7,500 1,816
93410 Clwr Harbor Marina Maintenance 140,000 140,000 140,000 115,714 24,286
93412 City-wide Seawall Replacement 1,881,000 1,881,000 1,881,000 1,229,098 43,589 608,313
93415 Waterway Maintenance 285,000 285,000 285,000 147,663 137,337
93418 Utilities Services Replacement 307,714 307,714 307,714 124,843 182,871
93419 Dock Replacement & Repair 141,727 141,727 141,727 95,317 2,200 44,209
93420 Fuel System R & R 92,752 92,752 92,752 90,952 1,799
93421 Marine Facilities Dredging & Maint 108,715 108,715 108,715 70,156 38,559
93422 Dredging of City Waterways 746,204 746,204 746,204 483,487 46,032 216,685
93425 Seminole Boat Ramp Improvements 1,752,000 1,752,000 1,752,000 1,752,000
93495 Dock Construction 24,858 24,858 24,858 24,858 0 C
93497 Docks & Seawalls 936,085 936,085 936,085 552,272 383,813
93499 Pier 60/Sailing Center Maint 321,952 321,952 321,952 267,280 54,672
Sub-Total 6,918,006 6,925,506 - 6,925,506 3,379,825 99,320 3,446,361
Airpark
94817 Airpark Maint & Repair 179,000 179,000 179,000 170,381 1,440 7,179
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 625,000 0 C
Sub-Total 804,000 804,000 - 804,000 795,380 1,440 7,180
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,482,970 313,631
93528 Countryside Library Renovation 7,480,111 7,480,111 7,480,111 7,467,738 12,373 C
93529 Main Library Entryway Improve 130,000 130,000 130,000 130,000 0 C
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 5,149,661 543,378 556,961
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,503 97
93532 Library Maker Space Maint. & Upgrade 112,980 112,980 112,980 55,675 45,791 11,515
93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 33,472 265,378
93534 Library FF&E Repair & Replace 50,000 50,000 50,000 17,601 32,399
Sub-Total 22,146,142 22,146,142 - 22,146,142 20,337,118 616,672 1,192,352
Garage
94233 Motorized Equip-Cash II 1,494,856 1,494,856 1,494,856 1,429,669 2,401 62,786
94238 Police Vehicles 2,680,001 2,680,001 2,680,001 2,256,884 423,117
94241 Motorized Equipment Replace - L/P 30,488,992 30,488,992 30,488,992 24,246,748 2,253,888 3,988,356
94243 Radio P25 Upgrade 4,676,108 4,676,108 4,676,108 4,095,547 580,562
94244 Misc Vehicle Additions 104,000 104,000 104,000 99,135 4,866
94245 Fleet Industrial Fans 80,000 80,000 80,000 73,544 6,456
94246 Fleet Management & Mapping 320,000 320,000 320,000 320,000
Sub-Total 39,843,957 39,843,957 - 39,843,957 32,201,526 2,256,289 5,386,142
33
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,228,538 3,288,538 3,288,538 2,670,340 29,060 589,138
94512 Roof Repairs 745,345 745,345 745,345 651,132 94,213
94514 Roof Replacements 2,630,352 2,630,352 2,630,352 1,596,932 30,160 1,003,260
94517 Painting of Facilities 1,142,720 1,142,720 1,142,720 753,887 388,833
94518 Fencing of Facilities 174,811 174,811 174,811 128,297 17,029 29,485
94519 Flooring for Facilities 1,343,952 1,343,952 1,343,952 996,087 347,865
94521 Elevator Refurbish/Modernization 524,722 524,722 524,722 260,886 3,260 260,576
94528 Light Replacement & Repair 729,931 454,931 454,931 297,308 157,623
94530 Building Systems 380,000 340,000 340,000 111,044 228,956
94531 M.S.B. Renovations 100,000 1,160,885 1,160,885 8,400 165,396 987,089
94532 New A/C System Chiller 600,000 600,000 600,000 0 0 600,000
94533 General Services R&R 75,000 75,000 75,000 0 0 75,000
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 90,275 90,275 90,275 (0)C
94626 Public Works Complex 632,800 632,800 632,800 83,468 16,304 533,028
Sub-Total 14,409,331 14,154,331 - 14,154,331 7,708,804 261,209 6,184,318
Miscellaneous
94729 City-wide Connect Infra 3,056,478 3,056,478 3,056,478 2,679,880 376,598
94736 Geographic Information Sys 1,102,726 1,102,726 1,102,726 1,024,206 78,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 573,658 573,658 573,658 244,249 329,408
94803 Environmental Assmt & Clean-up 1,090,964 1,090,964 1,090,964 716,285 2,270 372,409
94814 Network Infra & Server Upgrade 3,685,057 3,685,057 3,685,057 3,245,072 7,740 432,245
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 460,000 460,000 460,000 354,604 105,396
94827 Telecommunications Upgrade 529,000 529,000 529,000 334,953 10,665 183,382
94828 Financial Systems Upgrades 2,576,628 2,576,628 2,576,628 1,061,569 1,199,486 315,573
94829 CIS Upgrades / Replacement 947,376 947,376 947,376 374,783 572,593
94830 MS Licensing / Upgrades 875,000 875,000 875,000 507,132 87,885 279,983
94833 Computer Monitors 380,000 380,000 380,000 348,288 8,430 23,282
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 387,578 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 (387,610)12,390 12,390 (0)C 18
94850 Backfile Conversion of Records 500,000 500,000 500,000 179,649 320,047 304
94857 Accela Permitting & Code Enforce 350,000 350,000 350,000 90,906 259,094
94861 Library Technology 1,250,000 1,250,000 1,250,000 935,634 314,366
94873 Citywide Camera System 260,000 260,000 260,000 118,298 141,702
94874 City Enterprise Timekeeping System 235,000 235,000 235,000 173,127 14,575 47,298
94878 Asset Management Upgrade 180,000 180,000 180,000 18,391 13,029 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 92,067 12,933
94880 Granicus Agenda Management Sys 85,000 85,000 85,000 41,136 43,864
94883 Business Process Review & Improve 450,000 450,000 450,000 114,647 335,353
94886 Clearwater Airpark Masterplan Update 150,000 150,000 150,000 150,000
94888 City EOC & Disaster Recovery Facility 360,000 360,000 360,000 3,500 300 356,200
94890 Enterprise Advanced Audio Video R&R 0 500,000 500,000 453,000 47,000
94892 Imagine Clearwater Implementation 0 500,000 500,000 500,000
Sub-Total 20,491,887 21,491,887 (387,610) 21,104,277 13,654,808 1,664,427 5,785,043
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 20,752,929 20,752,929 20,752,929 15,325,837 2,535,637 2,891,455
96129 Stevenson Creek Estuary Restoration 6,287,225 6,287,225 (2,837)6,284,388 6,284,388 (0)C 19
96164 Allen's Creek Improvement Projects 2,848,173 2,848,173 2,848,173 953,745 1,846,413 48,015
96168 Stormwater System Expansion 2,651,649 2,651,649 2,651,649 1,058,846 453 1,592,350
96169 Stevenson Creek 6,543,372 4,834,388 2,837 4,837,225 3,424,277 147,601 1,265,347 20
96170 Coastal Basin Projects 4,935,414 4,935,414 4,935,414 3,481,809 241,587 1,212,018
96173 Alligator Creek Watershed Projects 4,292,740 4,292,740 4,292,740 1,492,112 25,922 2,774,706
96177 Jeffords Street Outfall 1,764,722 1,355,569 1,355,569 1,355,569 (0)C
96178 Smallwood Circle 1,781,686 1,781,686 1,781,686 1,781,686 0 C
96180 Stormwater Maint St Sweeping Fac 2,323,408 2,323,408 2,323,408 338,403 1,814,610 170,396
96184 Magnolia Drive Outfall 3,400,000 3,400,000 3,400,000 2,561,888 749,963 88,150
34
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Stormwater Utility (Continued)
96186 Hillcrest Bypass Culvert 3,900,000 4,309,153 4,309,153 212,986 42,705 4,053,462
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 887,630 123,681 788,690
96188 East Gateway Improvements 3,573,522 5,282,506 5,282,506 925,534 4,060,419 296,553
96189 Dump Trailer 60,000 60,000 (15,016)44,984 44,984 0 C 21
96190 Roll Off Truck 230,000 230,000 (3,192)226,808 226,808 0 C 22
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 0 C
Sub-Total 67,174,840 67,174,840 (18,208) 67,156,632 40,386,503 11,588,989 15,181,140
Water System
96721 System R & R - Maintenance 4,606,799 4,949,434 (1,314,398)3,635,036 2,552,270 258,387 824,379 40
96722 Line Relocation - Maintenance 0 505,000 1,922,500 2,427,500 2,186 2,425,314 41
96739 Reclaimed Water Dist Sys 65,071,459 63,671,459 500,000 64,171,459 62,226,639 835,579 1,109,241 42
96740 Water Supply/Treatment 5,870,430 5,464,163 (320)5,463,843 5,386,589 77,255 (0)C 43
96741 System R & R-Capitalized 10,836,996 8,805,437 (10,079)8,795,358 8,788,154 7,203 0 C 44
96742 Line Relocation-Capitalized 13,964,486 15,490,807 3,844,051 19,334,858 12,218,482 2,519,216 4,597,159 45
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,093,034 (244,584)3,848,450 (36,119)3,884,569 46
96744 System Expansion 2,333,673 2,633,673 2,633,673 2,527,378 2,433 103,863
96752 Water Service Lines 5,042,119 3,666,678 (10,355)3,656,323 1,238,747 0 2,417,576 47
96764 RO Plant Exp Res #1 16,865,751 19,147,341 514,398 19,661,739 16,106,896 1,257,529 2,297,314 48
96766 Water Quality Monitoring Devices 600,000 8,255 8,255 8,255 (0)C
96767 RO Plant at Res #2 44,701,876 46,293,621 (500,000)45,793,621 43,657,879 284,251 1,851,491 49
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 115,000 115,000 112,928 2,072
96773 Groundwater Replenishment Facility 8,177,867 18,115,168 18,115,168 4,964,553 927,379 12,223,236
96774 Automated Meter Reading 2,300,000 170,699 170,699 170,699 0 C
96775 Arsenic Treatment WTP #3 1,359,420 133,202 (24,055)109,147 109,147 (0)C 50
96780 Valve Turner Maintenance Trailer 57,884 57,884 57,884 57,884 0 C
96781 Compact Track Loader 62,000 62,000 (13,477)48,523 48,523 0 C 51
96782 Reverse Osmosis Plant @WTP #3 0 2,000,000 (500,000)1,500,000 39,948 846,207 613,845 52
96784 Reclaimed Water Distribution System R&R 0 200,000 1,544,584 1,744,584 233 1,744,351 53
96785 Feasibility Studies/Evaluations - Water System 0 925,000 (500,000)425,000 46,800 378,200 54
Sub-Total 186,309,806 196,507,855 5,208,266 201,716,121 160,181,271 7,062,239 34,472,611
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,261,876 4,261,876 4,261,876 (0)C
96204 WWTP UV Disinfections System 1,567,586 867,544 867,544 867,544 0 C
96209 Maintenance Vehicle 109,000 94,002 94,002 94,002 0 C
96211 Godwin Diesel Pump 72,000 72,000 (2,167)69,833 69,833 0 C 23
96212 Sanitary Sewer Upgrades/Improvements 0 4,440,000 4,718,527 9,158,527 501,992 3,815,111 4,841,423 24
96213 Marshall Street Upgrades/Improvements 0 2,275,000 4,500,000 6,775,000 44,363 1,414,805 5,315,833 25
96214 East Plant Upgrades/Improvements 0 100,000 500,000 600,000 600,000 26
96215 Northeast Plant Upgrades/Improvements 0 8,056,489 (5,448,965)2,607,523 113,130 2,494,393 27
96216 Laboratory Upgrade/Improvements 0 133,079 20,000 153,079 153,079 28
96217 Pump Station R&R 0 1,405,192 1,405,192 507 56,271 1,348,414
96218 Feasibility Studies/Evaluations 0 1,241,641 1,241,641 195,300 1,046,341
96219 Devices/Equipment Sewer Division 0 685,000 685,000 114,116 570,884
96611 Bio-Solids Treatment 9,227,732 8,480,430 (733,567)7,746,863 7,746,863 0 0 C 34
96615 Odor Control 2,567,094 2,106,151 (178,849)1,927,302 1,927,302 0 0 C 35
96619 WWTP Generator Replacements 4,411,383 4,176,256 4,176,256 4,176,257 (0)C
96621 WWTP New Presses 3,402,580 3,388,052 3,388,052 3,388,052 0 C
96630 Sanitary Sewer Extension 16,179,556 16,858,720 249,966 17,108,687 10,838,772 92,625 6,177,290 36
96634 Sanitary Util Reloc Accmmdtn 7,216,813 10,949,489 (2,836,104)8,113,385 3,948,031 378,000 3,787,355 37
96645 Laboratory Upgrade & R&R 2,104,959 1,990,902 1,990,902 1,878,560 14,310 98,032
96654 Facilities Upgrade & Improvement 27,468,778 21,148,033 (1,401,404)19,746,629 15,025,582 1,533,693 3,187,354 38
96664 WPC R & R 29,154,544 31,154,544 (4,398,029)26,756,515 22,324,391 1,481,697 2,950,427 39
96665 Sanitary Sewer R&R 37,402,389 33,952,249 33,952,249 28,354,886 2,443,654 3,153,709
96666 WWTP East Bypass & NE Pump 2,586,522 2,325,971 2,325,971 2,325,971 0 C
96686 Pump Station Replacement 19,776,977 17,637,939 17,637,939 16,208,949 1,109,632 319,358
Sub-Total 168,097,295 177,800,559 (5,010,591) 172,789,968 124,096,861 12,649,214 36,043,893
35
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Gas System
96358 Environmental Remediation 2,334,794 2,334,794 2,334,794 1,535,520 113,425 685,848
96365 Line Relocation-Pinellas Maint 934,106 734,106 734,106 516,403 71,751 145,951
96367 Gas Meter Change Out-Pinellas 3,435,000 3,435,000 3,435,000 3,334,264 100,736
96374 Line Relocation-Pinellas Capitalized 2,781,944 2,781,944 1,975 2,783,919 2,280,133 503,786 29
96376 Line Relocation - Pasco Maint 308,593 208,593 208,593 84,756 123,837
96377 Pinellas New Main / Service Lines 28,449,544 28,478,764 40,131 28,518,895 27,947,719 571,176 30
96378 Pasco New Mains / Service Lines 13,855,830 13,864,858 13,864,858 12,055,909 251,288 1,557,661
96379 Pasco Gas Meter Change Out 717,821 717,821 717,821 639,173 78,648
96381 Line Reloc-Pasco-Capitalized 226,192 68,791 16,857 85,649 62,674 22,974 31
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 14,349,675 14,349,675 14,349,675 1,122,587 1,048,918 12,178,169
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,228,277 329,568
96386 Expanded Energy Conservation 6,038,014 6,539,822 3,949 6,543,771 5,922,008 621,763 32
96387 Natural Gas Vehicle 4,553,867 4,560,009 (378,940)4,181,069 3,704,069 477,000 33
96389 Future IMS Software & Hardware 300,000 300,000 300,000 209,982 73,583 16,435
96390 Ford Trucks 394,000 394,000 394,000 254,884 26,705 112,411
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
96392 Gas Equipment Additions 191,000 191,000 191,000 189,278 1,722
Sub-Total 83,420,224 83,509,020 (316,028) 83,192,993 61,943,903 1,585,670 19,663,419
Solid Waste
96426 Facility R & R 2,402,608 2,402,608 2,402,608 1,692,303 5,804 704,501
96443 Res Container Acquisition-II 1,751,741 1,751,741 1,751,741 1,302,803 448,938
96444 Comm Container Acquisition-II 3,490,020 3,540,020 3,540,020 2,799,064 11,650 729,306
96445 Solar Trash & Recycling Kiosks 239,414 239,414 239,414 189,414 50,000
96447 S.W.Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 781,243 218,757
96448 Solid Waste CNG Station 150,000 150,000 150,000 150,000
Sub-Total 9,033,783 9,083,783 - 9,083,783 6,764,828 17,454 2,301,501
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 1,001,134 858,828 858,828 679,335 97,716 81,776
96526 Public Utility Admin Building 0 484,306 484,306 484,306
Sub-Total 1,160,667 1,502,667 - 1,502,667 830,931 97,716 574,019
Recycling
96804 Recycling Carts/Dumpsters 1,036,650 1,036,650 1,036,650 725,175 311,475
96805 Recycling Expansion/Particip/R&R 1,291,525 1,291,525 1,291,525 886,870 297,506 107,149
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 113,302 1,600 885,098
Sub-Total 3,328,175 3,328,175 - 3,328,175 1,725,346 299,106 1,303,723
TOTAL ALL PROJECTS 764,606,209 789,923,695 3,820,936 793,744,631 567,796,244 47,648,420 178,299,967
36
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 385,154 (9,156)
To record a budget increase of $385,153.50 in Police Service
revenue to bring the budget in line with actual receipts.
To record a transfer of $9,156.50 in Police Service revenue to
program 181-99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 375,998
School Resource Officers
2 99264 11,860
To record a budget increase of $11,860.42 in reimbursement
revenue for School Resource Officers extra duty from the Pinellas
County School Board.11,860
Police Volunteers
3 99316 24 -
To record a budget increase of $24.00 in donation revenue which
will bring the budget in line with actual receipts.24
Police Education Fund
4 99317 11,188
To record a budget increase of $11,188.01 in police education
fine revenue which will bring the budget in line with actual
receipts.11,188
Investigative Cost Recovery
5 99329 52,225
To record a net budget increase of $52,224.51 which will bring
the budget in line with actual receipts.Amendments include an
increase of $17,890.92 in overtime reimbursement revenues,an
increase of $200.00 in other governmental revenue,and an
increase of $34,133.59 in fines, forfeitures and penalties revenue.52,225
Florida Contraband Forfeiture Fund
6 99330 66,356 -
To record a net budget increase of $66,355.82 in fines,
forfeitures and penalties revenue which will bring the budget in
line with actual receipts. 66,356
Law Enforcement Trust Fund
7 99331 (30,000)
To record budget transfer of $30,000.00 in fines,forfeitures and
penalties revenue to 181-99356, Safe Neighborhood Program.(30,000)
Vehicle Replacement
8 99350 9,156
To record a transfer of $9,156.00 in police services revenue from
181-99215,Police Extra Duty.This represents revenue collected
for vehicle usage on extra duty jobs. 9,156
Safe Neighborhood Program
9 99356 30,000
To record a transfer of $30,000.00 in fines,forfeitures,and
penalties revenue from program 181-99331,Law Enforcement
Trust Fund.30,000
37
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Crime Prevention Program
10 99364 12,500
To record a budget increase of $12,500 in donation revenue to
bring the budget in line with actual receipts.This increases
represents:$10,000 from Pinch a Penny for the purchase of a K-9;
$2,000 from Target for National Night Out;and $500 from Wal-
mart to promote public safety and community outreach.12,500
Public Safety Program
Totals:539,306 - 539,306
Community Development
Public Facilities 2014 - CLOSE PROGRAM
11 99737 (6,980)
To record a budget transfer of $6,979.75.75 in grant revenue to
program 181-99759,Public Facilities 2017 representing the
remaining unused funds.(6,980)
Public Facilities 2015 - CLOSE PROGRAM
12 99745 (23,712)
To record a budget transfer of $23,711.56 in grant revenue to
program 181-99759,Public Facilities 2017 representing the
remaining unused funds.(23,712)
Public Facilities 2016 - CLOSE PROGRAM
13 99752 (20,841)
To record a budget transfer of $20,841.30 in grant revenue to
program 181-99759,Public Facilities 2017 representing the
remaining unused funds.(20,841)
Economic Development 2016 - CLOSE PROGRAM
14 99753 (10,000)
To record a budget transfer of $10,000 in grant revenue to
program 181-99760,Economic Development 2017 representing
the remaining unused funds.(10,000)
Housing Rehab 2016
15 99754 (270,581)
To record a budget transfer of $270,580.66 in grant revenue to
program 181-99763, Housing Rehab 2017.(270,581)
Program Administration 2016
16 99755 (1,509)
To record a budget transfer of $1,509.35 in grant revenue to
program 181-99762, Program Administration 2017.(1,509)
Public Services 2016
17 99758 (130)
To record a budget transfer of $130 in grant revenue to program
181-99761, Public Services 2017.(130)
Public Facilities 2017
18 99759 51,533
To record a budget transfer of $6,979.75 from program 181-
99737,Public Facilities 2014;$23,711.56 from program 181-
99745,Public Facilities 2015;and $20,841.30 from program 181-
99752,Public Facilities 2016;representing the remaining unused
grant funds from closed projects.51,533
38
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Development 2017
19 99760 10,000
To record a budget transfer of $10,000 from program 181-99753,
Economic Development 2016,representing the remaining unused
grant funds from closed projects.10,000
Public Services 2017
20 99761 130
To record a budget transfer of $130 from program 181-99758,
Public Services 2016,representing the remaining unused grant
funds from closed projects.130
Program Administration 2017
21 99762 1,509
To record a budget transfer of $1,509.35 from program 181-
99755,Program Administration 2016,representing the remaining
unused grant funds from closed projects.1,509
Housing Rehab 2017
22 99763 270,581
To record a budget transfer of $270,580.66 from program 181-
99754,Housing Rehab 2016,representing the remaining unused
grant funds from closed projects.270,581
Community Development
Totals:- - -
Miscellaneous Programs:
Common Heritage Grant (NEH) - CLOSE PROGRAM
23 98603 (879)
To record a budget decrease of $879.45 in grant revenues,the
program is complete and will be closed.(879)
Special Events
24 99865 505,665
To record a budget increase of $505,665.19;representing
increases of $9,170.38 in rental income,$79,944.25 in
sponsorship revenue,$2,150.00 in memberships and registrations,
$232,930.27 in sales revenue,$141,470.29 in reimbursements,
and $40,000 in Gas revenues which will bring the budget in line
with actual receipts for the quarter. 505,665
Coordinated Child Care - Ross Norton
25 99872 372,645
To record a budget increase of $372,645 in governmental
revenue from the Juvenile Welfare Board (JWB)to provide after
school and summer youth programming for fiscal year 2017/18.
This was approved by the Council on September 7, 2017.372,645
39
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
26 99910 10,387
To record a budget increase of $10,387.38 in donation revenue
to bring the budget in line with actual receipts.10,387
Miscellaneous Programs
Total:887,818 - 887,818
1,427,124 - 1,427,124
Interfund Transfers
IDB Fees - CLOSE PROGRAM
99950 21,301
To record a transfer of $21,301.37 to the General Fund to return
unspent funds back to the General Fund and close the program.
Total Interfund Transfers:21,301
Total Budget
Increase/(Decrease):
40
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2016 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 225,000 225,000 - 225,000 197,614 8,271 19,115
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 30,671 - -
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 205,719 - 26,721
99214 2015 HVE Ped and Bicycle Safety 29,943 29,929 - 29,929 29,929 - (0) C
99215 Police Extra Duty 822,056 1,276,470 375,998 1,652,468 1,406,915 - 245,553 1
99216 FCASV - ESARP Program 4,985 4,985 - 4,985 3,464 - 1,521
99217 2016 JAG Grant (Tablets)- 51,192 - 51,192 50,908 - 284
99218 2016 HVE Ped & Bicycle Safety - 50,000 - 50,000 50,000 - -
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 70,620 - 16,380
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,150 - 763
99264 School Resource Officers 2,182,103 2,504,576 11,860 2,516,436 2,404,620 - 111,816 2
99279 Police Recruitments 68,282 71,010 - 71,010 59,290 - 11,720
99281 Fed Forfeitures - Treasury 170,217 170,878 - 170,878 120,171 - 50,707
99316 Police Volunteers 132,179 139,090 24 139,114 131,573 - 7,541 3
99317 Police Education Fund 1,270,850 1,290,351 11,188 1,301,539 1,229,720 3,850 67,969 4
99329 Investigative Recovery Costs 2,150,606 2,250,369 52,225 2,302,593 1,934,103 - 368,490 5
99330 FL Contraband Forfeiture Fnd 1,035,137 1,029,416 66,356 1,095,772 648,324 - 447,448 6
99331 Law Enforcement Trust Fund 2,673,065 2,613,426 (30,000) 2,583,426 2,575,120 - 8,306 7
99350 Vehicle Replacement Fund 286,732 303,095 9,156 312,251 111,217 - 201,034 8
99356 Safe Neighborhood Program 874,053 954,053 30,000 984,053 877,275 - 106,778 9
99364 Crime Prevention Program 69,599 78,596 12,500 91,096 62,304 - 28,792 10
99387 Federal Forfeiture Sharing 2,117,862 2,125,878 - 2,125,878 1,603,652 87,120 435,106
Sub-Total 14,468,692 15,524,337 539,306 16,063,644 13,808,359 99,241 2,156,044
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99737 Public Facilities 2014 180,000 180,000 (6,980) 173,020 173,020 - - C 11
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 173,712 173,712 (23,712) 150,000 150,000 - - C 12
99752 Public Facilities 2016 499,972 499,972 (20,841) 479,131 344,931 134,200 - C 13
99753 Economic Development 2016 10,000 10,000 (10,000) - - - - C 14
99754 Housing Rehab 2016 529,282 529,282 (270,581) 258,701 258,701 - - C 15
99755 Program Administration 2016 136,251 136,251 (1,509) 134,742 134,742 - - C 16
99756 Relocation/Demolition 2016 51,970 51,970 - 51,970 - - 51,970
99757 Infill Housing 2016 151,056 151,056 - 151,056 27,936 - 123,120
99758 Public Services 2016 121,000 121,000 (130) 120,870 120,870 - - C 17
99759 Public Facilities 2017 368,560 368,560 51,533 420,093 270 244,360 175,463 18
99760 Economic Development 2017 4,802 4,802 10,000 14,802 - - 14,802 19
99761 Public Services 2017 100,145 100,145 130 100,275 81,345 13,085 5,845 20
99762 Program Administration 2017 133,527 133,527 1,509 135,036 92,245 - 42,791 21
99763 Housing Rehab 2017 60,600 60,600 270,581 331,181 70,091 6,824 254,266 22
99888 ULI Report Implementation 875,000 875,000 - 875,000 522,578 524 351,898
Sub-Total 3,803,377 3,803,377 - 3,803,377 2,288,563 398,993 1,115,821
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 433,552 437,451 - 437,451 163,019 - 274,432
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
Sub-Total 463,552 467,451 - 467,451 190,619 - 276,832
41
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2016 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
MARINE
99704 Sembler Mitigation Project 705,856 712,285 - 712,285 711,410 875 (0)
Sub-Total 705,856 712,285 - 712,285 711,410 875 (0)
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 6,430 - 3,570
98602 Branding Roll-Out 400,000 400,000 - 400,000 8,589 - 391,411
98603 Common Heritage Grang (NEH)11,188 11,188 (879) 10,309 10,309 - (0) C 23
98604 2016 Clearwater Ferry 79,300 519,120 - 519,120 298,943 - 220,177
98605 2016 Jolley Troller Sumer Pilot 51,330 51,330 - 51,330 51,330 - - C
98606 Senior Citizens Services - EBWP - 15,000 - 15,000 11,389 - 3,611
98607 Senior Citizens Services - Trips - 6,000 - 6,000 - - 6,000
98608 Clark-Turner Trust (Library)- 105,020 - 105,020 - - 105,020
99729 Joint Hercules Pln & Econ Study 150,000 150,000 - 150,000 - 150,000
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 9,080 - 9,080 7,970 - 1,110
99846 Economic Development - QTI 103,959 103,959 - 103,959 71,591 - 32,368
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 300,000 - - C
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 5,876,826 6,917,457 505,665 7,423,122 6,989,681 29,864 403,577 24
99867 Centennial Celebration 150,000 150,000 - 150,000 150,000 - - C
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 192,060 192,060 - 192,060 170,736 - 21,324
99871 State Brownfields Redevelopment Acct 165,454 165,463 - 165,463 165,463 - 0
99872 Coordinated Child Care - Ross Norton 1,497,582 1,859,373 372,645 2,232,018 1,194,537 - 1,037,481 25
99910 Library Special Account 785,352 803,318 10,387 813,706 790,155 - 23,551 26
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 156,794 154,619 - 154,619 143,069 1,781 9,769
99950 IDB Fees 54,131 54,131 - 54,131 54,131 - (0) C
99970 Tree Replacement Project 1,446,000 1,457,928 - 1,457,928 823,845 17,600 616,483
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 19,391,676 21,389,167 887,818 22,276,985 16,094,317 49,245 6,133,422
TOTAL ALL PROJECTS 39,122,653 42,186,117 1,427,124 43,613,241 33,243,653 548,354 9,821,234
42
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2016/17
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 9,730
An increase in Ad Valorem Taxes to bring the budget
in line with actual receipts for the year.
Sales Tax Infrastructure 400,000
An increase in Sales Tax Infrastructure revenues to
bring the budget in line with actual receipts for the
year.
Open Space Fees 104,000
An increase in Open Space Fees to bring the budget
in line with actual receipts for the year.
Recreation Facility Impact Fees 70,000
An increase in Recreation Facility Impact Fees to
bring the budget in line with actual receipts for the
year.
Recreation Land Impact Fees 295,600
An increase in Recreation Land Impact Fees to bring
the budget in line with actual receipts for the year.
Fee in Lieu of Sidewalks 4,300
An increase in Fee in Lieu of Sidewalks to bring the
budget in line with actual receipts for the year.
Multi-Modal Impact Fees 270,300
An increase in Multi-Modal Impact Fees to bring the
budget in line with actual receipts for the year.
Transfer-In from Capital Fund 12,373
Transfer-In revenue reflects the return of $12,372.85
in Sales Tax Infrastructure revenue from capital
project 315-93528,Countryside Library Renovations
which represents unspent revenue from this
completed project.
1,166,303$ Net Revenue Amendments
Expenditures
At third quarter,no amendments are needed to
Special Program Fund expenditures.
-$ Net Expenditure Amendments
43
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2016 - June 30, 2017
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2016/17 2016/17 2016/17 2016/17 Amendments
Revenues:
Ad Valorem Taxes 2,220,420 2,220,420 2,220,420 2,230,150 9,730
Infrastructure Tax 10,442,200 10,442,200 10,442,200 10,842,200 400,000
Interest Earnings 575,000 575,000 575,000 575,000 -
Open Space Fees 20,000 20,000 20,000 124,000 104,000
Recreation Facility Impact Fees 25,000 25,000 25,000 95,000 70,000
Recreation Land Impact Fees 25,000 25,000 25,000 320,600 295,600
Fee in Lieu of Sidewalks - - - 4,300 4,300
Multi-Modal Impact Fees 200,000 200,000 200,000 470,300 270,300
Local Option Gas Tax 1,535,350 1,535,350 1,535,350 1,535,350 -
Allocation of Assigned Fund Balance 3,206,150 3,206,150 3,206,150 3,206,150 -
Transfer-In from Capital Improvement Plan - 9,259 9,259 21,632 12,373
18,249,120 18,258,379 18,258,379 19,424,682 1,166,303
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 2,220,420 2,220,420 2,220,420 2,220,420 -
Infrastructure Tax 12,770,060 12,770,060 12,770,060 12,770,060 -
Multi-Modal Impact fees 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,650,000 1,650,000 1,650,000 1,650,000 -
Infrastructure Tax - Debt on Internal Loans763,640 763,640 763,640 763,640 -
17,594,120 17,594,120 17,594,120 17,594,120 -
SPECIAL DEVELOPMENT FUND
44
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2016 - June 30, 2017
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2016/17 2016/17 2016/17 2016/17 Amendments
Revenues:
CDBG Program Income 667,630 667,630 667,630 667,630 -
Interest Earnings 50,000 77,100 77,100 77,100 -
Grant Funds - 112,177 122,177 121,298 (879)
Other Governmental Revenue - 362,714 362,714 735,559 372,845
Fines, Forfeiture and Penalty Revenue - 199,449 275,390 387,068 111,677
Donations - 9,580 132,285 155,197 22,911
Sales - 306,242 815,090 1,048,020 232,930
Rentals - 13,700 24,201 33,372 9,170
Sponsorships - 55,766 163,223 243,167 79,944
Memberships/Registrations - 4,875 7,160 9,310 2,150
Contractual Services - 494,793 692,804 1,249,179 556,375
Transfers from General Fund - 441,320 441,320 441,320 -
Sister City Program 14,000 14,000 14,000 14,000 -
Special Events 70,000 70,000 70,000 70,000 -
Economic Development QTI 18,230 18,230 18,230 18,230 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Transfers from Gas Fund - - - 40,000 40,000
Allocation of Unassigned Fund Balance 480,000 480,000 480,000 480,000 -
1,329,860 3,357,576 4,393,324 5,820,448 1,427,124
Expenditures:
CDBG/Home Funds 667,630 667,630 667,630 667,630 -
Planning - - - - -
Public Safety 30,000 802,226 1,085,645 1,624,952 539,306
Community Development 18,230 18,230 18,230 18,230 -
Social Services - 3,899 3,899 3,899 -
Marine - 6,429 6,429 6,429 -
Other Miscellaneous Programs 84,000 1,329,161 2,081,491 2,969,309 887,818
Transfer to Capital Fund 530,000 530,000 530,000 530,000 -
1,329,860 3,357,576 4,393,324 5,820,448 1,427,124
Revenues:
HOME Investment Partnerships 283,810 283,810 283,810 283,810 -
State Housing Initiatives Partnerships 699,730 699,730 699,730 699,730 -
Total - HOME/SHIP Funds 983,540 983,540 983,540 983,540 -
Expenditures:
HOME Investment Partnerships 283,810 283,810 283,810 283,810 -
State Housing Initiatives Partnerships 699,730 699,730 699,730 699,730 -
Total - HOME/SHIP Programs 983,540 983,540 983,540 983,540 -
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
45
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2016/17
46
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
06/23/17 Administrative Change Order #2 – Police Firing Range Renovations (13-
0013-PD). This change order is for increases in number of acoustical
panels being purchased and additions of installation costs for the panels
resulting in a net increase to the contract.
J. Kokolakis Contracting, Inc. 49,761.00
07/10/17 Administrative Change Order #1 – Moccasin Lake Park – Pond Sediment
Removal (17-0014-EN). This change order is for increasing sediment
removal resulting in a net increase to the contract.
Keystone Excavators, Inc. 7,688
08/14/17 Administrative Change Order #1 – Fire Station 50 (14-0040-FI). This
change order is a reduction for owner direct purchases resulting in a net
decrease to the contract.
Biltmore Construction Co., Inc. (556,608.15)
08/14/17 Administrative Change Order #3 – Police Firing Range Renovation (13-
0013-PD). This change order increases costs to modify roof panels,
upgrade electrical and add 21 calendar days to contract resulting in a net
increase to the contract.
J. Koklakis Contracting, Inc. $70,800
08/14/17 Administrative Change Order #1 – Lift Station 7 & 8 (15-0038-UT). This
change order is a reduction for owner direct purchases and sales tax
savings resulting in a net decrease to the contract.
Hinterland Group, Inc. (96,087.42)
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2016/17
47
08/14/17 Administrative Change Order #3 – Greenlea Otten Neighborhood Traffic
Calming & Otten Roadway & Stormwater Improvement (10-0003-EN).
This change order decreases, increases and adds items in accordance
with field conditions resulting in a net decrease to the contract.
David Nelson Construction Co. (71,035.30)
08/21/17 Administrative Change Order #1 – 2015 Stormwater Pipe Lining (15-0023-
EN). This change order increases items in accordance with field
conditions resulting in a net increase to the contract.
Kenny Construction Co. 74,955
Ordinance No. 9078-17 48
ORDINANCE NO. 9078-17
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2017 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
PROGRAM FUND, SPECIAL DEVELOPMENT FUND,
GARAGE FUND, PARKING FUND, AND CENTRAL
INSURANCE FUND AS PROVIDED HEREIN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2017, for operating
purposes, including debt service, was adopted by Ordinance No. 8946-16; and
WHEREAS, at the Third Quarter Review it was found that an increase of $3,239,474
is necessary for revenues and an decrease of $671,829 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8946-16 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2016 and ending September 30, 2017 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
2016-17 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Budgeted Amended Amended Amended
Revenues Budget Budget Budget Budget
2016/17 2016/17 2016/17 2016/17 Amendment
General Fund:
Ad Valorem Taxes 44,384,830 44,384,830 44,384,830 44,564,200 179,370
Utility Taxes 14,717,600 14,717,600 14,717,600 14,717,600 -
Local Option, Fuel & Other Taxes 7,100,400 7,100,400 7,100,400 6,600,400 (500,000)
Franchise Fees 10,280,100 10,280,100 10,280,100 9,480,100 (800,000)
Other Permits & Fees 2,372,250 2,372,250 2,372,250 2,662,250 290,000
Intergovernmental Revenues 23,054,960 23,054,960 23,054,960 22,870,867 (184,093)
Charges for Services 15,988,040 16,021,540 16,021,540 16,021,540 -
Judgments, Fines & Forfeitures 950,400 950,400 950,400 1,250,400 300,000
Miscellaneous Revenues 1,986,180 1,986,180 1,986,180 2,436,180 450,000
Transfers In 9,161,770 9,166,309 9,166,309 11,473,540 2,307,231
Other Financing Sources - - - - -
Transfer (to) from Reserves 1,652,000 2,087,281 7,028,663 6,432,202 (596,461)
Total, General Fund 131,648,530 132,121,850 137,063,232 138,509,279 1,446,047
Special Revenue Funds:
Special Development Fund 18,249,120 18,258,379 18,258,379 19,424,682 1,166,303
Special Program Fund 1,329,860 3,357,576 4,393,324 5,820,448 1,427,124
Local Housing Asst Trust Fund 983,540 983,540 983,540 983,540 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 77,470,950 77,470,950 77,470,950 77,470,950 -
Stormwater Utility Fund 18,100,120 18,100,120 18,100,120 18,100,120 -
Solid Waste & Recycling Fund 24,718,850 24,718,850 25,111,050 25,111,050 -
Gas Fund 52,038,850 52,038,850 52,205,272 52,205,272 -
Airpark Fund 299,700 299,700 299,700 299,700 -
Marine Fund 4,481,480 4,481,480 4,481,480 4,481,480 -
Clearwater Harbor Marina 794,190 794,190 794,190 794,190 -
Parking Fund 6,593,610 6,610,588 6,610,588 7,210,588 600,000
Internal Service Funds:
Administrative Services Fund 11,752,010 12,252,010 12,252,010 12,252,010 -
General Services Fund 4,884,560 4,979,560 4,979,560 4,979,560 -
Garage Fund 17,484,130 17,484,130 17,484,130 16,084,130 (1,400,000)
Central Insurance Fund 25,019,590 25,019,590 25,019,590 25,019,590 -
Total, All Funds 395,849,090 398,971,363 405,507,115 408,746,589 3,239,474
49 Ordinance #9078-17
EXHIBIT A (Continued)
2016-17 BUDGET EXPENDITURES
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2016/17 2016/17 2016/17 2016/17 Amendment
General Fund:
City Council 331,360 331,360 331,360 331,360 -
City Manager's Office 993,950 993,950 993,950 993,950 -
City Attorney's Office 1,651,920 1,651,920 1,651,920 1,651,920 -
City Auditor's Office 216,330 216,330 216,330 216,330 -
CRA Administration 395,140 395,140 395,140 395,140 -
Economic Development & Housing Svc 1,706,650 1,706,650 1,706,650 1,706,650 -
Engineering 7,865,730 7,865,730 7,865,730 7,865,730 -
Finance 2,472,950 2,472,950 2,472,950 2,472,950 -
Fire 26,312,890 26,312,890 26,312,890 26,100,464 (212,426)
Human Resources 1,226,130 1,226,130 1,226,130 1,226,130 -
Library 7,219,940 7,219,940 7,219,940 7,219,940 -
Marine & Aviation 1,219,360 1,252,860 1,252,860 1,252,860 -
Non-Departmental 6,600,840 7,040,660 11,982,042 13,347,042 1,365,000
Official Records & Legislative Svcs 1,060,210 1,060,210 1,060,210 1,060,210 -
Parks & Recreation 25,682,620 25,682,620 25,682,620 25,882,620 200,000
Planning & Development 5,627,690 5,627,690 5,627,690 5,627,690 -
Police 39,781,790 39,781,790 39,781,790 39,875,263 93,473
Public Communications 997,000 997,000 997,000 997,000 -
Public Utilities 286,030 286,030 286,030 286,030 -
Total, General Fund 131,648,530 132,121,850 137,063,232 138,509,279 1,446,047
Special Revenue Funds:
Special Development Fund 17,594,120 17,594,120 17,594,120 17,594,120 -
Special Program Fund 1,329,860 3,357,576 4,393,324 5,820,448 1,427,124
Local Housing Asst Trust Fund 983,540 983,540 983,540 983,540 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 74,084,730 74,084,730 74,084,730 74,084,730 -
Stormwater Utility Fund 17,653,660 17,653,660 17,653,660 17,653,660 -
Solid Waste & Recycling Fund 24,536,640 24,586,640 24,666,640 24,666,640 -
Gas Fund 52,038,850 52,038,850 52,205,272 52,205,272 -
Airpark Fund 249,330 249,330 249,330 249,330
Marine Fund 4,223,510 4,223,510 4,223,510 4,223,510 -
Clearwater Harbor Marina 643,770 643,770 643,770 643,770 -
Parking Fund 5,125,320 5,175,320 5,182,820 5,237,820 55,000
Internal Service Funds:
Administrative Services Fund 11,752,010 12,252,010 12,252,010 12,252,010 -
General Services Fund 4,884,560 4,979,560 4,979,560 4,979,560 -
Garage Fund 17,484,130 17,484,130 17,484,130 16,084,130 (1,400,000)
Central Insurance Fund 24,856,420 24,856,420 24,856,420 22,656,420 (2,200,000)
Total, All Funds 389,088,980 392,285,016 398,516,068 397,844,239 (671,829)
50 Ordinance #9078-17
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9079-17 2nd rdg
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 10.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9079-17 on second reading, amending the Capital Improvement Budget for
the Fiscal Year ending September 30, 2017 to reflect a net increase of $3,820,936.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Third Quarter Budget Review
Fiscal Year 2016-17
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Micah Maxwell, Assistant City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: September 6, 2017
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2016 through June, 2017) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $1,446,047.
The General Fund expenditure increase at third quarter is primarily due to Council approved
appropriations of General Fund reserves which total $1,365,000, which represents $815,000 to fund
increased costs in the Morningside Recreation Center project; and $550,000 to fund the Jack Russell
Stadium Practice Field Renovations project. Amendments also include a net reduction of $118,953 to
Police and Fire Supplemental Pension to bring the budget in line with actual revenues and expenditures.
In addition, various revenues are amended at third quarter to bring the budget in line with anticipated
receipts for the year. This net increase of $2,161,461 will offset the expenditure increase of $200,000 in
Parks and Recreation to fund the Clearwater Beach Infrastructure Repairs and Improvements project.
Adjusted for revenue and expenditure amendments noted here, the net transfer to General Fund reserves
is $596,461.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures
must be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2016 books, and the allocation of reserves noted above, estimated
General Fund reserves at third quarter are approximately $26.6 million, or 19.8% of the fiscal year 2017/18
preliminary General Fund budget, exceeding our minimum reserve requirement by $15.2 million.
Third Quarter Budget Review
Fiscal Year 2016-17
City Manager's Transmittal
Significant amendments to other City operating funds are noted as follows.
Parking Fund
Third quarter amendments to Parking Fund expenditures reflect a net increase of $55,000.
Amendments include an increase of $70,000 in other charges for increased credit card fees, an increase
of $15,000 to contractual services and a decrease of $30,000 in professional services . Amendments to
Parking Fund revenues offset this expenditure increase.
Garage Fund
Budget amendments to Garage Fund expenditures reflect a decrease of $1,4 00,000 to fuel purchases
due to the lower than anticipated price of gas for the year. Also recognized is an offsetting reduction to
garage charges to departments revenue.
Central Insurance Fund
Expenditure amendments in the Central Insurance Fund reflect a decrease of $2,200,000 to medical
insurance claims which represents the savings in claims activity through July.
Capital Improvement Fund
Third quarter amendments to the Capital Improvement Fund reflect a net increase of $3,820,936. This
increase is primarily the result of the following amendments: an increase of $1,900,000 in grant revenue
from the Tourist Development Council in the Countryside Sports Complex Renovation project; an
increase of $250,000 in grant revenue from the Florida Department of Environmental Protection in the
Sanitary Sewer Extension project; transfers from General Fund reserves for $815,000 in the Morningside
Recreation Center project, and $550,000 in the Jack Russell Stadium Practice Field Renovation project;
and an increase of $150,000 in donation revenue from the Tampa Bay Veteran’s Alliance in the Crest
Lake Park Veterans War Memorial project. All major project budget increases listed above have been
previously approved by Council and are summarized on page 20.
Project amendments not previously approved by the Council include, an increase of $200,000 in General
Fund revenues in the Clearwater Beach Infrastructure Repair and Improvements project which is funded
from increased umbrella rental revenues. Amendments also include an increase of $51,035 in
intergovernmental revenue from Safety Harbor in the North East Plant Upgrades/Improvements project,
and increases totaling $56,988 in property owner share revenue in Gas projects for Pinellas New Mains -
Service Lines and Line Relocation-Pasco which bring the project budgets in line with actual revenues.
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,427,124 at third quarter. Significant
amendments include the recognition of $372,645 in other governmental revenues from JWB for after
school and summer youth programming for fiscal year 2017/18; a total of $22,911 in donation revenues
for Library programs and the Police Department’s Crime Prevention program ; $505,665 for the special
events and sponsorship program; $111,677 in fines and court proceeds to support public safety
programs and the tree replacement program; and $414,904 in contractual service revenue for Police
Extra Duty and Investigative Cost Recovery.
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2016/17
FY 16/17 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 131,648,530 137,063,232 109,124,908 104,503,333 (4,621,575) -4%1,446,047 138,509,279
Expenditures 131,648,530 137,063,232 108,042,075 105,633,434 2,408,641 2%1,446,047 138,509,279
Utility Funds:
Water & Sewer Fund
Revenues 77,470,950 77,470,950 58,121,364 62,220,286 4,098,922 7%- 77,470,950
Expenditures 74,084,730 74,084,730 57,888,683 56,067,489 1,821,194 3%- 74,084,730
Stormwater Fund
Revenues 18,100,120 18,100,120 13,582,352 14,049,998 467,646 3%- 18,100,120
Expenditures 17,653,660 17,653,660 14,911,775 14,288,329 623,446 4%- 17,653,660
Gas Fund
Revenues 52,038,850 52,205,272 31,968,356 32,023,116 54,760 0%- 52,205,272
Expenditures 52,038,850 52,205,272 44,296,167 43,803,043 493,124 1%- 52,205,272
Solid Waste and Recycling Fund
Revenues 24,718,850 25,111,050 18,933,839 19,393,696 459,857 2%- 25,111,050
Expenditures 24,536,640 24,666,640 18,987,926 17,248,088 1,739,838 9%- 24,666,640
Enterprise Funds:
Marine Fund
Revenues 4,481,480 4,481,480 3,334,368 3,292,532 (41,836) -1%- 4,481,480
Expenditures 4,223,510 4,223,510 3,138,380 3,148,914 (10,534) 0%- 4,223,510
Airpark Fund
Revenues 299,700 299,700 224,900 237,280 12,380 6%- 299,700
Expenditures 249,330 249,330 197,795 191,135 6,660 3%- 249,330
Clearwater Harbor Marina Fund
Revenues 794,190 794,190 604,347 623,740 19,393 3%- 794,190
Expenditures 643,770 643,770 499,667 428,872 70,795 14%- 643,770
Parking Fund
Revenues 6,593,610 6,610,588 4,835,278 5,611,842 776,564 16%600,000 7,210,588
Expenditures 5,125,320 5,182,820 4,135,671 3,774,564 361,107 9%55,000 5,237,820
Internal Service Funds:
General Services Fund
Revenues 4,884,560 4,979,560 3,663,414 3,724,010 60,596 2%- 4,979,560
Expenditures 4,884,560 4,979,560 3,860,026 3,646,814 213,212 6%- 4,979,560
Administrative Services
Revenues 11,752,010 12,252,010 8,129,576 8,119,453 (10,123) 0%- 12,252,010
Expenditures 11,752,010 12,252,010 9,915,127 9,390,777 524,350 5%- 12,252,010
Garage Fund
Revenues 17,484,130 17,484,130 12,760,300 11,285,508 (1,474,792) -12%(1,400,000) 16,084,130
Expenditures 17,484,130 17,484,130 13,345,262 10,735,682 2,609,580 20%(1,400,000) 16,084,130
Central Insurance Fund
Revenues 25,019,590 25,019,590 18,789,606 18,201,737 (587,869) -3%- 25,019,590
Expenditures 24,856,420 24,856,420 18,664,653 15,934,539 2,730,114 15%(2,200,000) 22,656,420
1
THIRD QUARTER YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2016-17 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 7
Other Enterprise Funds Operating Budgets ................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................... 16
Capital Improvement Program Budget ........................................................................................ 20
Special Program Fund Budget ....................................................................................................... 37
Special Development Fund ........................................................................................................... 43
Administrative Change Orders ...................................................................................................... 46
Ordinances ..................................................................................................................................... 48
Third Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that
projects identified in the report are not simply time percentages applied to annual budgets but
rather department director's judgment of month-to-month expenditures. This technique was also
used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2016
through June 30, 2017. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after June 30, 2017.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 29, 2016.
Third Quarter Projections Monthly budgets submitted by departments are based on prior
year experience and unique circumstances.
Variance Difference between Third Quarter projected and Third Quarter
actual.
Variance % % of variance to Third Quarter projection.
2
Adjustments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
Third Quarter review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
Capital Improvement Projects
The amended 2016/17 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects
and present formal amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2016, which includes budgets from
prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the Third Quarter review.
Revised Budget Adding columns one and two.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 179,370
At third quarter,approximately all property tax revenues
have been received.The budget is increased by $179,370 to
reflect actual collections for the year.
(500,000)
At third quarter,local option,fuel and other taxes revenues
exhibit a 11%negative variance due to declining
telecommunications tax revenues.A reduction of $500,000 is
recommended to bring the budget in line with actual receipts
for the final months of the year.
Franchise Fees (800,000)
At third quarter,franchise fee revenues reflect a 18%negative
variance primarily related to the Duke Energy fee.A
reduction of $800,000 is recommended to bring the budget in
line with actual receipts for the final months of the year.
Other Permits and Fees 290,000
Amendments to Other Permit and Fee revenue reflect an
increase of $150,000 to building permit revenue and
$140,000 to forfeited permit fee revenue.
Intergovernmental (184,093)
At third quarter amendments to Other Governmental revenue
reflect a net decrease of $184,093.This represents the
following amendments:1)a decrease of $118,953 to public
safety supplemental pension revenue which offset
expenditure amendments in the Police and Fire Departments;
2)an increase of $250,000 to state revenue sharing;3)an
increase of $200,000 to local option 1/2 Cent sales tax
revenue;and 4)an increase of $600,000 to EMS tax revenue;
to bring the budget in line with actual receipts for the year.
Amendments to Intergovernmental revenues also include a
decrease totaling $1,115,140 in Housing and CRA revenues
which are being moved to the "Transfer In"revenue category
to better report this revenue source.
300,000
Amendments to Fines and Forfeitures revenues reflect an
increase of $300,000 to red light camera fine revenues to
bring the budget in line with actual receipts for the year.
Local Option, Fuel &
Other Taxes
Judgments, Fines &
Forfeitures
City of Clearwater
General Fund Revenues
THIRD QUARTER Amendments
FY 2016/17
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
THIRD QUARTER Amendments
FY 2016/17
Miscellaneous 450,000
Third quarter amendments to miscellaneous revenues reflect
an increase of $450,000 to Pier 60 and South Beach umbrella
rentals.This will offset the $200,000 increase in capital
transfers in Parks and Recreation and bring the budget in line
with actual receipts for the year.
2,307,231
At third quarter,transfer in revenues reflect a net increase of
$2,307,231.Amendments include the following:1)an
increase of $21,301 representing the return of funding from
special program 181-99950,IDB Fees;2)an increase of
$1,170,790 in Gas Fund dividend revenues;and 3)an increase
totaling $1,115,140 in Housing and CRA revenues which are
being moved from the "Intergovernmental"revenue category
to better report this revenue as transfers.
Third quarter amendments reflect a net surplus of $596,461
to General Fund reserves which include the following
allocations:
815,000
1)An allocation of $815,000 from fund reserves to capital
project 315-93251,Morningside Recreation Center,to provide
additional funding as approved by Council on June 14, 2017.
550,000
2)An allocation of $550,000 from fund reserves to capital
project 315-93674,Jack Russell Stadium Practice Field
Renovations as approved by Council on August 14, 2017.
(1,961,461)
3)At third quarter,the use of General Fund reserves is
reduced by a revenue surplus of $1,961,461 representing the
net of revenue increases and decreases noted above.
(596,461)
1,446,047
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(212,426)
Third quarter amendments reflect a decrease of $212,426 to
Fire supplemental pension plans.This expenditure decrease
is offset by an amendment decreasing supplemental pension
revenue.
200,000
Third quarter amendments to Parks &Recreation
expenditures reflect an increase of $200,000 representing a
transfer to capital project 315-93672,Clearwater Beach
Infrastructure Repair &Improvements.This increase is
offset by a revenue amendment increasing umbrella rental
revenues.
93,473
Third quarter amendments reflect an increase of $93,473 to
the Police supplemental pension Plans.This expenditure
increase is offset by an amendment increasing supplemental
pension revenue.
Non-Departmental
The budget amendment reflects City Council approved
interfund transfers of $1,365,000 to capital improvement
projects as follows:
815,000
1)A transfer of $815,000 from fund reserves to capital
project 315-93251,Morningside Recreation Center as
approved by Council on June 14, 2017.
550,000
1)A transfer of $550,000 from fund reserves to capital
project 315-93674,Jack Russell Stadium Practice Field
Renovations as approved by Council on August 14, 2017.
1,365,000
1,446,047
City of Clearwater
General Fund Expenditures
THIRD QUARTER Amendments
FY 2016/17
Net General Fund
Expenditure
Amendment
Parks & Recreation
Fire
Police
5
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
General Fund Revenues
Ad Valorem Taxes 44,384,830 44,384,830 44,564,197 179,367 0%179,370 44,564,200
Utility Taxes 14,717,600 9,484,553 9,473,858 (10,695) 0%- 14,717,600
Local Option, Fuel
and Other Taxes 7,100,400 5,016,481 4,472,681 (543,800) -11%(500,000) 6,600,400
Franchise Fees 10,280,100 6,905,900 5,631,418 (1,274,482) -18%(800,000) 9,480,100
Other Permits & Fees 2,372,250 1,779,192 2,044,961 265,769 15%290,000 2,662,250
Intergovernmental 23,054,960 14,492,023 14,937,028 445,005 3%(184,093) 22,870,867
Charges for Services 16,021,540 12,017,368 11,574,127 (443,241) -4%- 16,021,540
Judgments, Fines
and Forfeitures 950,400 675,625 1,057,008 381,383 56%300,000 1,250,400
Miscellaneous Revenues 1,986,180 1,537,185 2,163,777 626,592 41%450,000 2,436,180
Transfers In 9,166,309 7,455,088 8,584,278 1,129,190 15%2,307,231 11,473,540
Total Revenues 130,034,569 103,748,245 104,503,333 755,088 1%2,042,508 132,077,077
Transfer (to) from Surplus 7,028,663 - - - ~(596,461) 6,432,202
Adjusted Revenues 137,063,232 103,748,245 104,503,333 755,088 1%1,446,047 138,509,279
General Fund Expenditures
City Council 331,360 258,488 250,900 7,588 3%- 331,360
City Manager's Office 993,950 764,375 629,348 135,027 18%- 993,950
City Attorney's Office 1,651,920 1,267,796 1,125,342 142,454 11%- 1,651,920
City Auditor's Office 216,330 167,844 166,060 1,784 1%- 216,330
CRA Administration 395,140 310,320 310,180 140 0%- 395,140
Economic Development
and Housing 1,706,650 1,425,233 1,369,467 55,766 4%- 1,706,650
Engineering 7,865,730 5,966,036 5,904,349 61,687 1%- 7,865,730
Finance 2,472,950 1,923,487 1,734,559 188,928 10%- 2,472,950
Fire 26,312,890 19,767,887 20,023,403 (255,516) -1%(212,426) 26,100,464
Human Resources 1,226,130 946,201 813,940 132,261 14%- 1,226,130
Library 7,219,940 5,651,589 5,427,652 223,937 4%- 7,219,940
Marine & Aviation 1,252,860 971,450 923,701 47,749 5%- 1,252,860
Non-Departmental 11,982,042 11,463,963 11,450,345 13,618 0%1,365,000 13,347,042
Official Records
and Legislative Svcs 1,060,210 817,574 750,907 66,667 8%- 1,060,210
Parks & Recreation 25,682,620 20,374,747 20,041,094 333,653 2%200,000 25,882,620
Planning & Development 5,627,690 4,375,937 4,027,108 348,829 8%- 5,627,690
Police 39,781,790 30,601,320 29,731,678 869,642 3%93,473 39,875,263
Public Communications 997,000 773,313 760,619 12,694 2%- 997,000
Public Utilities 286,030 214,515 192,784 21,731 10%- 286,030
Total Expenditures 137,063,232 108,042,075 105,633,434 2,408,641 2%1,446,047 138,509,279
For Nine Month Period of October 1, 2016 - June 30, 2017
GENERAL FUND
THIRD QUARTER REVIEW
6
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 76,596,950 57,447,711 58,967,605 1,519,894 3%- 76,596,950
Judgments, Fines and Forfeits 271,000 203,247 217,006 13,759 7%- 271,000
Miscellaneous 603,000 470,406 2,951,075 2,480,669 527%- 603,000
Transfers In - - 84,600 84,600 ~- -
Fund Equity - - - - ~- -
Total Revenues 77,470,950 58,121,364 62,220,286 4,098,922 7%- 77,470,950
Water & Sewer Expenditures:
Public Utilities Administration 1,586,550 1,214,380 1,062,339 152,041 13%- 1,586,550
Wastewater Collection 10,632,980 9,375,321 9,391,658 (16,337) 0%- 10,632,980
Public Utilities Maintenance 4,646,290 3,562,838 3,313,953 248,885 7%- 4,646,290
WPC / Plant Operations 19,603,910 15,216,326 14,430,727 785,599 5%- 19,603,910
WPC / Laboratory Operations 1,613,290 1,231,769 1,085,134 146,635 12%- 1,613,290
WPC / Industrial Pretreatment 955,760 732,842 726,470 6,372 1%- 955,760
Water Distribution 6,704,070 5,205,554 4,876,810 328,744 6%- 6,704,070
Water Supply 12,079,990 9,109,317 9,244,771 (135,454) -1%- 12,079,990
Reclaimed Water 2,487,730 1,909,713 1,739,645 170,068 9%- 2,487,730
Non-Departmental 13,774,160 10,330,623 10,195,984 134,639 1%- 13,774,160
Total Expenditures 74,084,730 57,888,683 56,067,489 1,821,194 3%- 74,084,730
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:
Water and Sewer Fund
Expenditures:
At third quarter, anticipated revenues of the Water and Sewer Fund exceed anticipated expenditures by $3,386,220 for
fiscal year 2016/17.
No amendments are proposed to Water and Sewer Fund revenues
at third quarter.
No amendments are proposed to Water and Sewer Fund
expenditures at third quarter.
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
7
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 17,715,120 13,286,349 13,612,411 326,062 2%- 17,715,120
Judgments, Fines and Forfeits 50,000 37,503 54,471 16,968 45%- 50,000
Miscellaneous 335,000 258,500 383,116 124,616 48%- 335,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 18,100,120 13,582,352 14,049,998 467,646 3%- 18,100,120
Stormwater Expenditures:
Stormwater Management 11,180,240 9,958,761 9,828,582 130,179 1%- 11,180,240
Stormwater Maintenance 6,473,420 4,953,014 4,459,747 493,267 10%- 6,473,420
Total Expenditures 17,653,660 14,911,775 14,288,329 623,446 4%- 17,653,660
Increase/
(Decrease)Amendment Description:
Stormwater Fund
Revenues:
Stormwater Fund
Expenditures:
No amendments are proposed to Stormwater Fund revenues at
third quarter.
No amendments are proposed to Stormwater Fund expenditures
at third quarter.
At third quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $446,460 for fiscal
year 2016/17.
8
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 42,177,467 31,362,031 31,417,506 55,475 0%(8,000) 42,169,467
Judgments, Fines and Forfeits 133,000 94,750 97,146 2,396 3%- 133,000
Miscellaneous 609,500 511,575 508,464 (3,111) -1%8,000 617,500
Transfers In - - - - ~- -
Fund Equity 9,285,305 - - - ~- 9,285,305
Total Revenues 52,205,272 31,968,356 32,023,116 54,760 0%- 52,205,272
Gas Expenditures:
Administration & Supply 22,212,258 17,215,617 17,039,664 175,953 1%- 22,212,258
South Area Gas Operations 7,693,940 6,345,795 6,352,013 (6,218) 0%- 7,693,940
North Area Gas Operations 4,912,804 4,170,330 3,803,781 366,549 9%- 4,912,804
Marketing & Sales 17,386,270 16,564,425 16,607,586 (43,161) 0%- 17,386,270
Total Expenditures 52,205,272 44,296,167 43,803,043 493,124 1%- 52,205,272
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:
Gas Fund Expenditures:
At third quarter, anticipated revenues of the Gas Fund equal anticipated expenditures for fiscal year 2016/17.
Third quarter revenue amendments reflect increases and
decreases in various codes which result in a zero net effect to Gas
Fund revenues.
No amendments are proposed to Gas Fund expenditures at third
quarter.
9
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,200 900 1,074 174 19%- 1,200
Charges for Service 21,585,000 16,263,750 16,417,063 153,313 1%- 21,585,000
Judgments, Fines and Forfeits 85,100 63,819 63,478 (341) -1%- 85,100
Miscellaneous 628,000 471,006 696,786 225,780 48%- 628,000
Transfers In - - - - ~- -
Solid Waste Revenues 22,299,300 16,799,475 17,178,401 378,926 2%- 22,299,300
Recycling Revenues:
Other Permits and Fees 400 297 345 48 16%- 400
Intergovernmental - - - - ~- -
Charges for Service 2,065,000 1,561,253 1,593,846 32,593 2%- 2,065,000
Judgments, Fines and Forfeits 7,800 5,850 6,218 368 6%- 7,800
Miscellaneous 348,550 274,464 322,386 47,922 17%- 348,550
Transfers In 390,000 292,500 292,500 - 0%- 390,000
Recycling Revenues 2,811,750 2,134,364 2,215,295 80,931 4%- 2,811,750
Fund Equity - - - - ~- -
Total Revenues 25,111,050 18,933,839 19,393,696 459,857 2%- 25,111,050
Solid Waste Expenditures:
Collection 17,781,470 13,636,182 12,271,315 1,364,867 10%- 17,781,470
Transfer 1,668,990 1,309,479 1,283,830 25,649 2%- 1,668,990
Container Maintenance 882,670 681,665 646,801 34,864 5%- 882,670
Administration 971,150 746,462 723,351 23,111 3%- 971,150
Solid Waste Expenditures 21,304,280 16,373,788 14,925,298 1,448,490 9%- 21,304,280
Recycling Expenditures:
Residential 1,365,860 1,048,940 940,598 108,342 10%- 1,365,860
Multi-Family 473,490 362,246 297,961 64,285 18%- 473,490
Commercial 1,523,010 1,202,952 1,084,232 118,720 10%- 1,523,010
Recycling Expenditures 3,362,360 2,614,138 2,322,790 291,348 11%- 3,362,360
Total Expenditures 24,666,640 18,987,926 17,248,088 1,739,838 9%- 24,666,640
At third quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by
$444,410 for fiscal year 2016/17.
10
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2016 to June 30, 2017
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling
Fund Revenues:
Solid Waste and Recycling
Fund Expenditures:
No amendments are proposed to Solid Waste and Recycling Fund
revenues at third quarter.
No amendments are proposed to Solid Waste and Recycling Fund
expenditures at third quarter.
11
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 5,000 5,000 10,883 5,883 118%- 5,000
Charges for Service 4,429,230 3,293,418 3,189,875 (103,543) -3%- 4,429,230
Judgments, Fines and Forfeits 3,000 2,250 1,740 (510) -23%- 3,000
Miscellaneous Revenue 44,250 33,700 90,034 56,334 167%- 44,250
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 4,481,480 3,334,368 3,292,532 (41,836) -1%- 4,481,480
Marine Expenditures:
Marina Operations 4,223,510 3,138,380 3,148,914 (10,534) 0%- 4,223,510
Total Expenditures 4,223,510 3,138,380 3,148,914 (10,534) 0%- 4,223,510
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:
Marine Fund Expenditures:
At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $257,970 for fiscal year
2016/17.
No amendments are proposed to Marine Fund revenues at third
quarter.
No amendments are proposed to Marine Fund expenditures at
third quarter.
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
12
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental 50,000 50,000 - (50,000) -100%- 50,000
Charges for Service 726,490 541,072 607,652 66,580 12%- 726,490
Judgments, Fines and Forfeits 1,200 900 360 (540) -60%- 1,200
Miscellaneous Revenue 16,500 12,375 15,728 3,353 27%- 16,500
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 794,190 604,347 623,740 19,393 3%- 794,190
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 643,770 499,667 428,872 70,795 14%- 643,770
Total Expenditures 643,770 499,667 428,872 70,795 14%- 643,770
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:
Clearwater Harbor Marina Fund
Expenditures:
No amendments are proposed to Clearwater Harbor Marina
Fund revenues at third quarter.
Third quarter expenditures exhibit a 14%positive variance.This
represents salary savings and lower than projected operating
expenditures. No amendments are proposed.
At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $150,420
for fiscal year 2016/17.
13
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - - ~- -
Charges for Service 14,000 10,503 13,266 2,763 26%- 14,000
Miscellaneous Revenue 285,700 214,397 224,014 9,617 4%- 285,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 299,700 224,900 237,280 12,380 6%- 299,700
~
Airpark Expenditures:~
Airpark Operations 249,330 197,795 191,135 6,660 3%- 249,330
Total Expenditures 249,330 197,795 191,135 6,660 3%- 249,330
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:
Airpark Fund Expenditures:
At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $50,370 for fiscal year
2016/17.
No amendments are proposed to Airpark Fund revenues at third
quarter.
No amendments are proposed to Airpark Fund expenditures at
third quarter.
14
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 5,686,610 4,124,997 4,562,959 437,962 11%600,000 6,286,610
Judgments, Fines and Forfeits 640,000 476,600 428,836 (47,764) -10%- 640,000
Miscellaneous Revenue 267,000 216,703 603,069 386,366 178%- 267,000
Transfers In 16,978 16,978 16,978 - 0%- 16,978
Fund Equity - - - - ~- -
Total Revenues 6,610,588 4,835,278 5,611,842 776,564 16%600,000 7,210,588
PARKING FUND EXPENDITURES
Engineering/Parking System 3,798,320 3,090,972 2,891,494 199,478 6%55,000 3,853,320
Engineering/Parking Enforcement 635,220 468,659 328,249 140,410 30%- 635,220
Parks & Rec/Beach Guards 749,280 576,040 554,822 21,218 4%- 749,280
Total Expenditures 5,182,820 4,135,671 3,774,564 361,107 9%55,000 5,237,820
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:600,000
Parking Fund Expenditures:55,000
At third quarter,amendments reflect an increase of $600,000 in
parking revenues to bring the budget in line with actual
receipts.
Third quarter amendments to Parking Fund expenditures reflect
an net increase of $55,000.Amendments include:an increase
of $70,000 to other charges for increased credit card fees;an
increase of $15,000 to contractual services for Park Mobile;and
a decrease of $30,000 in professional services.
At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,972,768 for fiscal year
2016/17.
15
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 4,864,560 3,648,411 3,685,438 37,027 1%- 4,864,560
Miscellaneous Revenues 20,000 15,003 38,572 23,569 157%- 20,000
Transfers In - - - - ~- -
Fund Equity 95,000 - - - ~- 95,000
Total Revenues 4,979,560 3,663,414 3,724,010 60,596 2%- 4,979,560
General Services Expenditures:
Administration 509,470 509,607 358,776 150,831 30%- 509,470
Building & Maintenance 4,470,090 3,350,419 3,288,039 62,380 2%- 4,470,090
Total Expenditures 4,979,560 3,860,026 3,646,814 213,212 6%- 4,979,560
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:
General Services Fund
Expenditures:
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2016/17.
No amendments are proposed to General Services Fund revenues at
third quarter.
No amendments are proposed to General Services Fund
expenditures at third quarter.
16
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 10,720,360 8,040,276 8,009,653 (30,623) 0%- 10,720,360
Miscellaneous Revenues 110,000 89,300 109,800 20,500 23%- 110,000
Transfers In - - - - ~- -
Fund Equity 1,421,650 - - - ~- 1,421,650
Total Revenues 12,252,010 8,129,576 8,119,453 (10,123) 0%- 12,252,010
Administrative Services Expenditures:
Info Tech / Admin 389,700 803,428 290,714 512,714 64%- 389,700
Info Tech / Network Svcs 3,919,880 2,713,812 2,975,063 (261,251) -10%- 3,919,880
Info Tech / Software Applications 3,541,860 2,990,821 2,927,859 62,962 2%- 3,541,860
Info Tech / Telecommunications 647,360 489,366 532,959 (43,593) -9%- 647,360
Public Comm / Courier 155,050 116,323 96,857 19,466 17%- 155,050
Clearwater Customer Service 3,598,160 2,801,377 2,567,326 234,051 8%- 3,598,160
Total Expenditures 12,252,010 9,915,127 9,390,777 524,350 5%- 12,252,010
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:
Administrative Services Fund
Expenditures:
At third quarter, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for fiscal year 2016/17.
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
No amendments are proposed to Administrative Services Fund
expenditures at third quarter.
17
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 16,570,810 12,428,100 10,636,483 (1,791,617) -14%(1,400,000) 15,170,810
Miscellaneous Revenues 440,000 332,200 649,025 316,825 95%- 440,000
Transfers In - - - - ~- -
Fund Equity 473,320 - - - ~- 473,320
Total Revenues 17,484,130 12,760,300 11,285,508 (1,474,792) -12%(1,400,000) 16,084,130
Garage Fund Expenditures:
Fleet Maintenance 15,804,300 12,056,932 9,598,555 2,458,377 20%(1,400,000) 14,404,300
Radio Communications 1,679,830 1,288,330 1,137,127 151,203 12%- 1,679,830
Total Expenditures 17,484,130 13,345,262 10,735,682 2,609,580 20%(1,400,000) 16,084,130
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:(1,400,000)
Garage Fund Expenditures:(1,400,000)
At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2016/17.
At third quarter,garage charges to departments are being reduced
by $1,400,000 to bring the budget in line with actual receipts.
At third quarter,amendments to Garage Fund expenditures reflect a
reduction of $1,400,000 to fuel to bring the budget in line with
actual activity due to lower than anticipated fuel prices for the year.
18
2016/17 2016/17
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2016 - June 30, 2017
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 24,463,590 18,347,706 17,763,723 (583,983) -3%- 24,463,590
Miscellaneous Revenues 556,000 441,900 438,014 (3,886) -1%- 556,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 25,019,590 18,789,606 18,201,737 (587,869) -3%- 25,019,590
Central Insurance Expenditures:
Finance / Risk Management 486,630 377,936 326,194 51,742 14%- 486,630
HR / Employee Benefits 386,280 299,065 255,329 43,736 15%- 386,280
HR / Employee Health Clinic 1,841,960 1,381,473 993,593 387,880 28%- 1,841,960
Non-Departmental 22,141,550 16,606,179 14,359,423 2,246,756 14%(2,200,000) 19,941,550
Total Expenditures 24,856,420 18,664,653 15,934,539 2,730,114 15%(2,200,000) 22,656,420
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:
Central Insurance Fund
Expenditures:(2,200,000)
No amendments are proposed to Central Insurance Fund revenues
at third quarter.
At third quarter,expenditures in the Central Insurance Fund reflect a
15%positive variance primarily due to claims activity.Amendments
reflect a reduction of $2,200,000 which is the savings in claims
activity through July.
At third quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $2,563,170 for fiscal year
2016/17.
19
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2016/17
20
The amended 2016/17 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
review. The net proposed amendment is a budget increase in the amount of $3,820,936. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets.
Fiscally significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
Clearwater Beach Infrastructure Repair and Improvements – To record a budget increase in the amount of
$200,000.00 of General Fund revenue to provide for the repairs and replacement of the roof at Barefoot Beach
House along with the restrooms.
North East Plant Upgrades/Improvements – To record a budget increase in the amount of $51,034.89 of Other
Governmental revenue for the Safety Harbor NE Blend Improvements and the Grit Removal projects.
Pinellas New Mains-Service Lines - To record a budget increase in the amount of $40,131.04 of Property Owners
Share revenue. This will bring budgeted revenues in line with actual cash receipts.
Line Relocation – Pasco - Capital - To record a budget increase in the amount of $16,857.25 of Property Owners
Share revenue. This will bring budgeted revenues in line with actual cash receipts.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Countryside Plex Renovations 1,900,000 08/16/17
Morningside Recreation Center Replacement 815,000 06/14/17
Jack Russell Stadium Practice Field Renovations 550,000 08/16/17
Sanitary Sewer Extension 250,000 09/07/17
Crest Lake Park Veterans War Memorial 150,000 08/16/17
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Replace & Upgrade Airpacks
1 316-91229 (50,100) *
To record a budget decrease in the amount of
$50,100.06 of Lease Purchase Funding.This fund project
is complete and will be closed.(50,100)
Intersections Improvements
2 315-92562 (1,000,000)
To record a budget transfer in the amount of
$1,000,000.00 consisting of $190,000.00 of Multi-Modal
Impact Fees;$180,000.00 of Road Millage and
$630,000.00 of Local Option Fuel Tax to project 315-
92563, Traffic Safety Infrastructure.(1,000,000)
Traffic Safety Infrastructure - NEW PROJECT
3 315-92563 1,000,000
To establish the project and record a budget transfer in
the amount of $1,000,000.00 consisting of $190,000.00
of Multi-Modal Impact Fees;$180,000.00 of Road
Millage and $630,000.00 of Local Option Fuel Tax from
project 315-92562, Intersections Improvements.1,000,000
Pelican Walk Parking Garage - CLOSE PROJECT
4 315-92656 (36,254)
To record a budget transfer in the amount of $36,254.00
of Parking Fund revenue to project 315-92657,Parking
Facilities.The Pelican Walk Parking Garage is complete
and will be closed. (36,254)
Parking Facilities
5 315-92657 36,254
To record a budget transfer in the amount of $36,254.00
of Parking Fund revenue from project 315-92656,
Pelican Walk Parking Garage.36,254
Downtown Intermodal
6 315-92839 829,145
To record a budget transfer of $441,535.30 of
Infrastructure Sales Tax (Penny for Pinellas)from project
315-92840,St.Petersburg Times Property;and a budget
transfer of $387,609.77 of General Fund revenue from
project 315-94842,MSB Parking Lot Resurfacing /
Improvements.829,145
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
St. Petersburg Times Property - CLOSE PROJECT
7 315-92840 (441,535)
To record a budget transfer in the amount of
$441,535.30 of Infrastructure Sales Tax (Penny for
Pinellas)to project 315-92839,Downtown Intermodal.
The St.Petersburg Times project is complete and will be
closed. (441,535)
P&B Trucks - CLOSE PROJECT
8 316-93244 (2,903) *
To record a budget decrease in the amount of $2,903.10
of Lease Purchase Funding.This project is complete and
will be closed.(2,903)
Morningside Recreation Center Replacement
9 315-93251 815,000 385,000
To record a budget increase in the amount of
$1,200,000.00 comprising of General Fund reserves in
the amount of $815,000.00 and Gas revenues in the
amount of $385,000.00.The Gas funding was
transferred from project 315-96386,Expanded Energy
Conservation.This was approved by the City Council on
June 14, 2017.1,200,000
Long Center Infrastructure Repairs
10 315-93278 500 *
To record a budget increase in the amount of $500.00 of
Donation-Other revenue for the renovation of the pool.
This will bring budgeted revenues in line with actual
cash received.500
Miscellaneous Minor Public Art
11 325-93608 10,000 *
To record a net budget increase of $10,000.00 which
represents $5,000 of Contribution From Other
Governmental Units revenue,and a transfer of
$5,000.00 from the Community Redevelopment Agency.
This will bring budgeted revenues in line with actual
cash received.10,000
Pier 60 Park Repair and Improvements -CLOSE
PROJECT
12 315-93624 (3,736)
To record a budget transfer in the amount of $3,736.41
of General Fund revenue to project 315-93633,Pier 60
Park &Beachwalk Repair and Improvement.The Pier 60
Park Repair and Improvements project is complete and
will be closed.(3,736)
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Pier 60 Park & Beachwalk Repair and Improvements
13 315-93633 3,736
To record a budget transfer in the amount of $3,736.41
of General Fund revenue from project 315-93624,Pier
60 Park Repair and Improvement. 3,736
Crest Lake Park Veterans War Memorial
14 315-93647 150,000 *
To record a budget increase in the amount of
$150,000.00 of donation revenue.This was approved by
the City Council on August 16, 2017.150,000
Countryside Plex Renovations
15 315-93652 1,900,000 *
To record a budget increase in the amount of
$1,900,000.00 of the Pinellas County Tourist
Development Council grant.This was approved by the
City Council on August 16, 2017.1,900,000
Clearwater Beach Infrastructure Repairs and
Improvements - NEW PROJECT
16 315-93672 200,000
To establish the project and record a budget increase in
the amount of $200,000.00 of General Fund revenue.
The funding will provide for the repairs and replacement
of the roof at Barefoot Beach House along with the
restrooms.200,000
Jack Russell Stadium Practice Field Renovations -NEW
PROJECT
17 315-93674 550,000
To establish the project and record a budget increase in
the amount of $550,000.00 from General Fund reserves.
This was approved by the City Council on August 16,
2017.550,000
MSB Parking Lot Resurface/Improvements -CLOSE
PROJECT
18 315-94842 (387,610)
To record a budget transfer in the amount of
$387,609.77 of General Fund revenue to project 315-
92839,Downtown Intermodal.This project is complete
and will be closed.(387,610)
Stevenson Creek Estuary Restoration - CLOSE PROJECT
19 315-96129 (2,837)
To record a budget transfer in the amount of $2,837.27
of Stormwater revenue to project 315-96169,Stevenson
Creek. This project is complete and will be closed.(2,837)
23 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Stevenson Creek
20 315-96169 2,837
To record a budget transfer in the amount of $2,837.27
of Stormwater revenue from project 315-96129,
Stevenson Creek Estuary Restoration. 2,837
Dump Trailer - CLOSE PROJECT
21 316-96189 (15,016) *
To record a budget decrease in the amount of
$15,016.00 of Lease Purchase funding.The dump trailer
was purchased and the project will be closed. (15,016)
Roll Off Truck - CLOSE PROJECT
22 316-96190 (3,192) *
To record a budget decrease in the amount of $3,192.00
of Lease Purchase funding.The roll off truck was
purchased and the project will be closed. (3,192)
Godwin Diesel Pump - CLOSE PROJECT
23 316-96211 (2,167) *
To record a budget decrease in the amount of $2,167.00
of Lease Purchase funding.The pump was purchased
under budget and the project will be closed. (2,167)
Sanitary Sewer Upgrade/Improvements
24 315-96212 3,218,527
To record a budget transfer in the amount of
$3,218,526.91 from the following projects.Project 315-
96611,Bio Solids Treatment in the amount of
$723,540.91;315-96615 Odor Control in the amount of
$158,849.00;315-96634,Sanitary Utility Relocation
Accommodation in the amount of $2,336,137.00
382-96212 1,500,000 *
To record a budget increase in the amount of
$1,500,000.00 of Bond Proceeds. 4,718,527
Marshall Street Upgrades/Improvements
25 315-96213 2,500,000
To record a budget transfer in the amount of
$2,500,000.34 of Sewer revenue from the following two
projects.Project 315-96634,Sanitary Utility Relocation
Accommodation in the amount of $2,000,000.34;
project 315-96654,Facilities Upgrade &Improvements
in the amount of $500,000.00.
382-96213 2,000,000 *
To record a budget increase in the amount of
$2,000,000.00 of Bond Proceeds. 4,500,000
24 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
East Plant Upgrades/Improvements
26 315-96214 500,000
To record a budget transfer in the amount of
$500,000.00 of Sewer revenue from project 315-96654,
Facilities Upgrade / Improvements. 500,000
North East Plant Upgrades/Improvements
27 315-96215 51,035 *
To record a net budget increase of $51,034.89 in Other
Governmental revenue from Safety Harbor.This
represents $10,025.95 for blend improvements,and
$41,008.94 for grit removal at the North East Plant.
382-96215 (5,500,000) *
To record a budget decrease in the amount of
$5,500,000.00 of Bond Proceeds. (5,448,965)
Laboratory Upgrades
28 315-96216 20,000
To record a budget transfer in the amount of $20,000.00
of Sewer revenue from project 315-96615, Odor Control. 20,000
Line Relocation Pinellas - Capitalized
29 315-96374 1,975 *
To record a budget increase in the amount of $1,974.70
of Property Owners Share revenue.This will bring
budgeted revenues in line with actual cash received.
1,975
Pinellas New Mains-Service Lines
30 315-96377 40,131 *
To record a budget increase in the amount of
$40,131.04 of Property Owners Share revenue.This will
bring budgeted revenues in line with actual cash
received.40,131
Line Relocation-Pasco - Capitalized
31 315-96381 16,857 *
To record a budget increase in the amount of
$16,857.25 of Property Owners Share revenue.This will
bring budgeted revenues in line with actual cash
received.16,857
25 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Expanded Energy Conservation
32 315-96386 3,949 *0
To record a budget increase in the amount of $3,949.40
of Property Owners Share revenue to bring budgeted
revenues in line with actual cash received. Amendments
also include the transfer of $385,000 in Gas Revenue
from project 315-96387,Natural Gas Vehicle;and a
transfer of $385,000 in Gas Revenue to project 315-
93251,Morningside Recreation Center Replacement as
approved by City Council on June 14, 2017.3,949
Natural Gas Vehicle
33 315-96387 (385,000)
To record a budget transfer in the amount of
$385,000.00 of Gas Fund revenue to project 315-96386,
Expanded Energy Conservation.
6,060 *
To record a budget increase in the amount of $6,060.00
of Other Refunds revenue.This will bring budgeted
revenues in line with actual cash received.(378,940)
Bio Solids Treatment
34 315-96611 (10,026) *
To record a budget decrease in the amount of
$10,025.95 of Other Governmental Units revenue.
(723,541)
To record a budget transfer in the amount of
$723,540.91 of Sewer revenue to project 315-96212,
Sanitary Sewer Upgrades/Improvements. (733,567)
Odor Control
35 315-96615 (178,849)
To record a budget transfer in the amount of
$158,849.00 of Sewer revenue to project 315-96212,
Sanitary Sewer Upgrades/Improvements;and a transfer
of $20,000.00 of Sewer revenue to project 315-96216,
Laboratory Upgrades.(178,849)
26 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Sanitary Sewer Extension
36 327-96630 (34)
To record a budget transfer in the amount of $33.52 of
Utility R&R revenue to project 327-96634,Sanitary
Utility Relocation.
315-96630 250,000 *
To record a budget increase in the amount of
$250,000.00 of Florida Department of Environmental
Protection grant.This was approved by the City Council
on September 7, 2017. 249,966
Sanitary Utility Relocation Accommodation
37 315-96634 (4,336,137)
To record a budget transfer of $2,336,137.00 of Sewer
revenue to project 315-96212,Sanitary Sewer
Upgrades/Improvements;and a budget transfer of
$2,000,000.34 of Sewer revenue to project 315-96213,
Marshall Street Upgrades/Improvements.
327-96634 1,500,034
To record a budget transfer of $33.52 of Utility R&R
revenue from project 327-96630,Sanitary Sewer
Extension;and a budget transfer in the amount of
$1,500,000.00 of Utility R&R revenue from project 327-
96664, WPC R&R. (2,836,104)
Facilities Upgrade & Improvements
38 315-96654 (77,690) *
To record a net budget decrease of $77,690.27 in Other
Governmental revenue from Safety Harbor representing
$36,681.33 due to the completion of the Clarifier 5-8
project,and $41,008.94 from the Grit Removal project
at the North East Plant.
315-96654 (1,323,713)
To record a net budget transfer of $1,323,713.27 which
represents the following amendments:a transfer of
$500,000.00 of Sewer revenue to project 315-96213,
Marshall Street Upgrades/Improvements;a transfer of
$500,000.00 of Sewer revenue to project 315-96214,
North East Plant Upgrades/Improvements;and a
transfer in the amount of $323,713.27 of Utility R&R
revenue to project 327-96722,Line Relocation -
Maintenance. (1,401,404)
27 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
WPC R&R
39 315-96664 (2,898,029)
To record a budget transfer in the amount of
$2,898,028.95 of Sewer revenue to project 315-96742,
Line Relocation Capital.
327-96664 (1,500,000)
To record a budget transfer in the amount of
$1,500,000.00 of Utility R&R revenue to project 327-
96634, Sanitary Utility Relocation Accommodation. (4,398,029)
System R&R Maintenance
40 315-96721 (514,398)
To record a budget transfer in the amount of
$514,397.98 of Water revenue to project 315-96764,RO
Plant Expansion Res #1.
327-96721 (800,000)
To record a budget transfer in the amount of
$800,000.00 of Utility R&R revenue to project 327-
96784, Reclaimed Distribution System R&R. (1,314,398)
Line Relocation - Maintenance
41 327-96722 1,922,500
To record a net budget transfer of $1,922,499.96 in
Utility R&R revenue from the following projects.Project
327-96742,Line Relocation-Capital in the amount of
$1,553,978.10;project 327-96740,Water Supply
Treatment,in the amount of $319.77;project 327-
96741,System R&R Capital in the amount of $10,078.82;
project 327-96752,Water Service Lines in the amount of
$10,355.00;project 327-96775,Arsenic Treatment WTP
#3 in the amount of $24,055.00;project 327-96654,
Facilities Upgrade &Improvement in the amount of
$323,713.27. 1,922,500
Reclaimed Water Distribution System
42 382-96739 500,000 *
To record a budget increase in the amount of
$500,000.00 of Bond Proceeds. 500,000
Water Supply / Treatment
43 327-96740 (320)
To record a budget transfer in the amount of $319.77 of
Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (320)
System R&R - Capitalized
44 327-96741 (10,079)
To record a budget transfer in the amount of $10,078.82
of Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (10,079)
28 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Line Relocation - Capitalized
45 315-96742 2,898,029
To record a budget transfer in the amount of
$2,898,028.95 of Sewer revenue from project 315-
96664, WPC R&R.
327-96742 (1,553,978)
To record a budget transfer in the amount of
$1,553,978.10 of Utility R&R revenue to project 327-
96722, Line Relocation Maintenance.
382-96742 2,500,000 *
To record a budget increase in the amount of
$2,500,000.00 of Bond Proceeds. 3,844,051
Meter/Backflow Prev Device/Changeout Program
46 327-96743 (244,584)
To record a budget transfer in the amount of
$244,583.60 of Utility R&R revenue to project 327-
96784, Reclaimed Distribution System R&R. (244,584)
Water Service Lines
47 327-96752 (10,355)
To record a budget transfer in the amount of $10,355.00
of Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (10,355)
RO Plant Expansion @ Res #1
48 315-96764 514,398
To record a budget transfer in the amount of
$514,397.98 of Water revenue from project 315-96721,
System R&R Maintenance. 514,398
RO Plant at Res #2
49 315-96767 (500,000)
To record a budget transfer in the amount of
$500,000.00 of Water revenue to project 315-96782,RO
Plant @WTP #3. (500,000)
Arsenic Treatment WTP #3
50 327-96775 (24,055)
To record a budget transfer in the amount of $24,055.00
of Utility R&R revenue to project 327-96722,Line
Relocation - Maintenance. (24,055)
Compact Track Loader - CLOSE PROJECT
51 316-96781 (13,477) *
To record a budget decrease in the amount of
$13,476.60 of Lease Purchase funding.The Compact
Track Loader was purchased under budget and the
project will be closed. (13,477)
29 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2016/17
Reverse Osmosis Plant @ WTP #3
52 315-96782 500,000
To record a budget transfer in the amount of
$500,000.00 of Water revenue from project 315-96767,
RO Plant @Res #2.
382-96782 (1,000,000) *
To record a budget decrease in the amount of
$1,000,000.00 of Bond Proceeds. (500,000)
Reclaimed Distribution System R&R
53 327-96784 1,544,584
To record a budget transfer in the amount of
$1,544,583.60 of Utility R&R revenue from the following
projects:project 327-96721,System R&R Maintenance
in the amount of $800,000.00;project 327-96743,Meter
Backflow/Prev Device Change in the amount of
$244,583.60;project 327-96785,Feasibility
Studies/Evaluations -Water in the amount of
$500,000.00.1,544,584
Feasibility Study/Evaluations - Water
54 327-96785 (500,000)
To record a budget transfer in the amount of
$500,000.00 of Utility R&R revenue to project 327-
96784, Reclaimed Distribution System R&R. (500,000)
3,820,936 0 3,820,936
Countryside Library Renovations - CLOSE PROJECT
315-93528 12,373
To record a transfer in the amount of $12,372.85 of
unspent Infrastructure Sales Tax (Penny for Pinellas)
back to the Special Development Fund.This project is
complete and will be closed.
TOTAL INTERFUND TRANSFERS:12,373
TOTAL
BUDGET INCREASE
/(DECREASE)
INTERFUND TRANSFERS
30 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 2,845,426 2,845,426 2,845,426 2,030,558 603,674 211,194
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 0
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
3,120,426 3,120,426 - 3,120,426 2,105,558 603,674 411,194
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,148,018 22,549
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,907,400 1,907,400 (50,100)1,857,300 1,692,715 68 164,517 1
91236 Rescue Vehicle 1,849,869 1,849,869 1,849,869 1,373,604 476,265
91253 Main Station (Fire)11,659,195 10,541,665 10,541,665 10,541,665 (0)C
91257 AED Program 174,810 174,810 174,810 119,400 55,410
91259 Radio Replacements 364,640 364,640 364,640 364,354 286
91260 Thermal Imaging Cameras 163,830 163,830 163,830 115,711 48,119
91261 Personal Protection Equipment 1,674,110 1,674,110 1,674,110 1,433,658 14,233 226,219
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 112,000 112,000 112,000 25,603 86,397
91264 Fire Hose Replacement 318,170 318,170 318,170 234,999 83,171
91268 Countryside Fire Station 3,697,910 3,932,566 3,932,566 1,740,113 1,922,112 270,341
91269 Clearwater Beach Fire Station 4,305,560 6,372,693 6,372,693 6,372,693
91270 Fire Station Security Cameras 250,000 250,000 250,000 250,000 0
91271 Fire Boat 650,000 650,000 650,000 363,799 242,499 43,702
91272 Old Fire Station 45 Demolition 100,000 100,000 100,000 4,942 95,058
Sub-Total 30,688,770 31,873,029 (50,100) 31,822,929 21,522,427 2,178,912 8,121,589
New Street Construction
92146 Druid Road Improvements 4,147,569 6,439,353 6,439,353 3,005,707 3,433,646
Sub-Total 4,147,569 6,439,353 - 6,439,353 3,005,707 - 3,433,646
Major Street Maintenance
92274 Bridge Maintenance & Improvements 9,274,480 9,274,480 9,274,480 4,413,729 568,358 4,292,392
92276 Traffic Calming Program 6,618,635 6,618,635 6,618,635 5,299,637 586,705 732,293
92277 Streets and Sidewalks 14,039,577 14,039,577 14,039,577 9,387,516 2,070,706 2,581,355
92278 Downtown Streetscaping 2,000,000 2,000,000 2,000,000 22,535 217,830 1,759,635
Sub-Total 31,932,692 31,932,692 - 31,932,692 19,123,417 3,443,600 9,365,676
Sidewalks and Bike Trail
92339 New Sidewalks 2,191,471 2,191,471 2,191,471 1,082,059 298,671 810,742
Sub-Total 2,191,471 2,191,471 - 2,191,471 1,082,059 298,671 810,742
Intersections
92559 City-Wide Intersection Improvement 1,086,378 1,086,378 1,086,378 591,320 36,705 458,353
92560 Signal Renovation 610,385 610,385 610,385 369,661 3,318 237,407
92561 New Signal Installation 402,877 402,877 402,877 223,469 8,250 171,159
92562 Intersection Improvements 2,737,017 2,477,017 (1,000,000)1,477,017 19,998 1,457,019 2
92563 Traffic Safety Infrastructure 0 0 1,000,000 1,000,000 0 1,000,000 3
Sub-Total 4,836,658 4,576,658 0 4,576,658 1,204,448 48,272 3,323,937
Parking
92650 Sand Wall Replacement on Clw Bch 421,152 421,152 421,152 369,585 3,525 48,043
92652 Parking Lot Resurfacing 1,076,633 1,076,633 1,076,633 268,157 808,476
92654 Parking Lot Improvement 1,230,357 1,230,357 1,230,357 412,899 187,892 629,567
92656 Pelican Walk Parking Garage 11,300,000 11,550,000 (36,254)11,513,746 11,513,746 0 C 4
92657 Parking Facilities 844,909 594,909 36,254 631,163 107,248 10,944 512,971 5
Sub-Total 14,873,052 14,873,052 - 14,873,052 12,671,635 202,361 1,999,056
31
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 829,145 1,404,145 519,967 884,178 6
92840 St. Petersburg Times Property 2,500,000 2,500,000 (441,535)2,058,465 2,058,465 0 C 7
92841 Miscellaneous Engineering 263,396 263,396 263,396 85,762 177,634
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 1,450,000 89,867 1,360,133
92843 Survey Equipment Replacement 100,000 100,000 100,000 98,019 1,981
92844 Centennial Monument 675,000 675,000 675,000 650,110 24,890
92845 Clearwater Beach Transit Center 0 260,000 260,000 260,000
Sub-Total 5,563,396 5,823,396 387,610 6,211,006 3,502,190 - 2,708,816
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,351 1,331,119 232
Sub-Total 1,331,351 1,331,351 - 1,331,351 1,331,119 - 232
Park Development
93203 Carpenter Field-Infras Rep/Improve 482,817 482,817 482,817 479,603 3,200 14
93205 Brighthouse Field Infrastructure Imp 1,635,345 1,667,345 1,667,345 1,656,713 6,975 3,656
93244 P&B Trucks 57,000 57,000 (2,903)54,097 54,097 0 C 8
93247 Fitness Equipment Replacement 335,000 335,000 335,000 291,195 43,805
93251 Morningside Rec Ctr Replacement 5,965,000 5,965,000 1,200,000 7,165,000 1,269,372 118,969 5,776,659 9
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 911,573 911,876 911,876 646,953 10,525 254,398
93272 Bicycle Paths-Bridges 4,299,196 4,403,833 4,403,833 3,384,497 348,940 670,396
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 1,757,783 1,757,783 500 1,758,283 594,649 1,080,026 83,607 10
93286 Parking Lot/Bike Path Rsr/Imprv 778,506 778,506 778,506 544,616 1,300 232,590
93602 Sp Events Equip Rep & Rplcmnt 300,000 300,000 300,000 270,883 14,650 14,467
93604 Brdwlks & Docks Rep & Rplcmnt 457,000 425,000 425,000 343,173 69,500 12,327
93608 Miscellaneous Minor Public Art 285,543 285,543 10,000 295,543 163,503 132,040 11
93612 McMullen Tennis Complex 400,000 500,000 500,000 6,691 493,309
93618 Miscellaneous Park & Rec Contract 225,000 225,000 225,000 211,538 10,262 3,200
93620 Sports Field Lighting 0 275,000 275,000 1,660 13,984 259,356
93623 Capitol Theatre 8,805,936 8,805,936 8,805,936 8,805,936 0 C
93624 Pier 60 Park Repairs and Improvements 523,882 523,241 (3,736)519,505 519,505 0 0 C 12
93625 Enterprise Dog Park - Phase II 400,000 0 0 0 C
93629 North Greenwood Athletic Fields 607,707 607,119 607,119 607,119 (0)C
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 871,206 226,284
93633 Pier 60 Park & Bchwlk Repair and Improv 665,000 665,641 3,736 669,377 551,551 3,130 114,696 13
93634 Concrete Sidewalk & Pad Repair 258,176 258,176 258,176 119,955 138,221
93635 Park Amenity Purch & Rplcmnt 422,800 422,800 422,800 409,220 13,298 281
93636 Tennis Court Resurfacing 230,310 230,310 230,310 225,784 4,526
93637 Playground & Fitness Purch & Rplc 562,079 562,079 562,079 363,540 3,629 194,910
93638 Fencing Replacement Program 359,664 359,664 359,664 301,109 58,555
93639 Marina Dist Boardwalk & Entry Node 756,510 756,510 756,510 354,581 221,131 180,797
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,468,461 9,025
93642 Phillip-Jones Restroom/Concession 220,000 236,944 236,944 144,223 12,750 79,971
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 401,000 401,000 401,000 275,311 13,950 111,739
93647 Crest Lk Pk Veterans War Memorial 400,000 400,000 150,000 550,000 392,864 1,500 155,636 14
93648 Moccasin Lake Park Master Plan 600,000 700,000 700,000 60,190 172,960 466,850
93649 Jack Russell Scoreboard & ADA 198,000 98,000 98,000 92,256 5,200 544
93650 Crest Lake Park Improvements 1,100,000 1,100,000 1,100,000 79,728 17,990 1,002,282
93651 EC Moore 8 & 9 Renovations/Press Box 680,000 679,902 679,902 679,902 0 C
93652 Countryside Plex Restroom/Concession 950,000 1,050,000 1,900,000 2,950,000 2,950,000 15
93653 Countryside Community Park Reno 100,000 100,000 100,000 8,650 13,850 77,500
93654 Recreation Centers Infrastructure Repairs 150,000 150,000 150,000 14,030 6,839 129,131
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,485,924 1,485,924 48,280 67,875 1,369,769
93656 Jack Russell Demo & Refurbish 394,118 506,880 506,880 273,852 232,341 686
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 35,000 0 C
93658 Cooper's Point Park Improvements 0 0 0 0 0 0 C
32
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Park Development (Continued)
93660 Sid Lickton Batting Tunnels 100,000 100,000 100,000 97,088 1,031 1,881
93661 Frank Tack Parking Lot 399,500 399,500 399,500 399,500
93662 Administration Vehicle 21,000 21,000 21,000 21,000 0 C
93663 Athletic Maintenance Equipment 52,840 52,042 52,042 52,042 (0)
93664 Jack Russell Athletic Office 0 555,000 555,000 490,874 56,558 7,568
93672 Clearwater Beach Infrast Repairs & Improve 0 0 200,000 200,000 0 0 200,000 16
93674 Jack Russell Stadium Fld Reno 0 0 550,000 550,000 0 0 550,000 17
Sub-Total 42,393,210 42,992,296 4,007,597 46,999,893 27,915,539 2,522,365 16,561,988
Beautification
93322 Missouri Ave Median Beautification 389,500 497,250 497,250 325,041 150,819 21,390
Sub-Total 389,500 497,250 - 497,250 325,041 150,819 21,390
Marine Facilities
93403 Beach Guard Facility Maint 180,000 187,500 187,500 178,184 7,500 1,816
93410 Clwr Harbor Marina Maintenance 140,000 140,000 140,000 115,714 24,286
93412 City-wide Seawall Replacement 1,881,000 1,881,000 1,881,000 1,229,098 43,589 608,313
93415 Waterway Maintenance 285,000 285,000 285,000 147,663 137,337
93418 Utilities Services Replacement 307,714 307,714 307,714 124,843 182,871
93419 Dock Replacement & Repair 141,727 141,727 141,727 95,317 2,200 44,209
93420 Fuel System R & R 92,752 92,752 92,752 90,952 1,799
93421 Marine Facilities Dredging & Maint 108,715 108,715 108,715 70,156 38,559
93422 Dredging of City Waterways 746,204 746,204 746,204 483,487 46,032 216,685
93425 Seminole Boat Ramp Improvements 1,752,000 1,752,000 1,752,000 1,752,000
93495 Dock Construction 24,858 24,858 24,858 24,858 0 C
93497 Docks & Seawalls 936,085 936,085 936,085 552,272 383,813
93499 Pier 60/Sailing Center Maint 321,952 321,952 321,952 267,280 54,672
Sub-Total 6,918,006 6,925,506 - 6,925,506 3,379,825 99,320 3,446,361
Airpark
94817 Airpark Maint & Repair 179,000 179,000 179,000 170,381 1,440 7,179
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 625,000 0 C
Sub-Total 804,000 804,000 - 804,000 795,380 1,440 7,180
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,482,970 313,631
93528 Countryside Library Renovation 7,480,111 7,480,111 7,480,111 7,467,738 12,373 C
93529 Main Library Entryway Improve 130,000 130,000 130,000 130,000 0 C
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 5,149,661 543,378 556,961
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,503 97
93532 Library Maker Space Maint. & Upgrade 112,980 112,980 112,980 55,675 45,791 11,515
93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 33,472 265,378
93534 Library FF&E Repair & Replace 50,000 50,000 50,000 17,601 32,399
Sub-Total 22,146,142 22,146,142 - 22,146,142 20,337,118 616,672 1,192,352
Garage
94233 Motorized Equip-Cash II 1,494,856 1,494,856 1,494,856 1,429,669 2,401 62,786
94238 Police Vehicles 2,680,001 2,680,001 2,680,001 2,256,884 423,117
94241 Motorized Equipment Replace - L/P 30,488,992 30,488,992 30,488,992 24,246,748 2,253,888 3,988,356
94243 Radio P25 Upgrade 4,676,108 4,676,108 4,676,108 4,095,547 580,562
94244 Misc Vehicle Additions 104,000 104,000 104,000 99,135 4,866
94245 Fleet Industrial Fans 80,000 80,000 80,000 73,544 6,456
94246 Fleet Management & Mapping 320,000 320,000 320,000 320,000
Sub-Total 39,843,957 39,843,957 - 39,843,957 32,201,526 2,256,289 5,386,142
33
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,228,538 3,288,538 3,288,538 2,670,340 29,060 589,138
94512 Roof Repairs 745,345 745,345 745,345 651,132 94,213
94514 Roof Replacements 2,630,352 2,630,352 2,630,352 1,596,932 30,160 1,003,260
94517 Painting of Facilities 1,142,720 1,142,720 1,142,720 753,887 388,833
94518 Fencing of Facilities 174,811 174,811 174,811 128,297 17,029 29,485
94519 Flooring for Facilities 1,343,952 1,343,952 1,343,952 996,087 347,865
94521 Elevator Refurbish/Modernization 524,722 524,722 524,722 260,886 3,260 260,576
94528 Light Replacement & Repair 729,931 454,931 454,931 297,308 157,623
94530 Building Systems 380,000 340,000 340,000 111,044 228,956
94531 M.S.B. Renovations 100,000 1,160,885 1,160,885 8,400 165,396 987,089
94532 New A/C System Chiller 600,000 600,000 600,000 0 0 600,000
94533 General Services R&R 75,000 75,000 75,000 0 0 75,000
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 90,275 90,275 90,275 (0)C
94626 Public Works Complex 632,800 632,800 632,800 83,468 16,304 533,028
Sub-Total 14,409,331 14,154,331 - 14,154,331 7,708,804 261,209 6,184,318
Miscellaneous
94729 City-wide Connect Infra 3,056,478 3,056,478 3,056,478 2,679,880 376,598
94736 Geographic Information Sys 1,102,726 1,102,726 1,102,726 1,024,206 78,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 573,658 573,658 573,658 244,249 329,408
94803 Environmental Assmt & Clean-up 1,090,964 1,090,964 1,090,964 716,285 2,270 372,409
94814 Network Infra & Server Upgrade 3,685,057 3,685,057 3,685,057 3,245,072 7,740 432,245
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 460,000 460,000 460,000 354,604 105,396
94827 Telecommunications Upgrade 529,000 529,000 529,000 334,953 10,665 183,382
94828 Financial Systems Upgrades 2,576,628 2,576,628 2,576,628 1,061,569 1,199,486 315,573
94829 CIS Upgrades / Replacement 947,376 947,376 947,376 374,783 572,593
94830 MS Licensing / Upgrades 875,000 875,000 875,000 507,132 87,885 279,983
94833 Computer Monitors 380,000 380,000 380,000 348,288 8,430 23,282
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 387,578 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 (387,610)12,390 12,390 (0)C 18
94850 Backfile Conversion of Records 500,000 500,000 500,000 179,649 320,047 304
94857 Accela Permitting & Code Enforce 350,000 350,000 350,000 90,906 259,094
94861 Library Technology 1,250,000 1,250,000 1,250,000 935,634 314,366
94873 Citywide Camera System 260,000 260,000 260,000 118,298 141,702
94874 City Enterprise Timekeeping System 235,000 235,000 235,000 173,127 14,575 47,298
94878 Asset Management Upgrade 180,000 180,000 180,000 18,391 13,029 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 92,067 12,933
94880 Granicus Agenda Management Sys 85,000 85,000 85,000 41,136 43,864
94883 Business Process Review & Improve 450,000 450,000 450,000 114,647 335,353
94886 Clearwater Airpark Masterplan Update 150,000 150,000 150,000 150,000
94888 City EOC & Disaster Recovery Facility 360,000 360,000 360,000 3,500 300 356,200
94890 Enterprise Advanced Audio Video R&R 0 500,000 500,000 453,000 47,000
94892 Imagine Clearwater Implementation 0 500,000 500,000 500,000
Sub-Total 20,491,887 21,491,887 (387,610) 21,104,277 13,654,808 1,664,427 5,785,043
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 20,752,929 20,752,929 20,752,929 15,325,837 2,535,637 2,891,455
96129 Stevenson Creek Estuary Restoration 6,287,225 6,287,225 (2,837)6,284,388 6,284,388 (0)C 19
96164 Allen's Creek Improvement Projects 2,848,173 2,848,173 2,848,173 953,745 1,846,413 48,015
96168 Stormwater System Expansion 2,651,649 2,651,649 2,651,649 1,058,846 453 1,592,350
96169 Stevenson Creek 6,543,372 4,834,388 2,837 4,837,225 3,424,277 147,601 1,265,347 20
96170 Coastal Basin Projects 4,935,414 4,935,414 4,935,414 3,481,809 241,587 1,212,018
96173 Alligator Creek Watershed Projects 4,292,740 4,292,740 4,292,740 1,492,112 25,922 2,774,706
96177 Jeffords Street Outfall 1,764,722 1,355,569 1,355,569 1,355,569 (0)C
96178 Smallwood Circle 1,781,686 1,781,686 1,781,686 1,781,686 0 C
96180 Stormwater Maint St Sweeping Fac 2,323,408 2,323,408 2,323,408 338,403 1,814,610 170,396
96184 Magnolia Drive Outfall 3,400,000 3,400,000 3,400,000 2,561,888 749,963 88,150
34
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Stormwater Utility (Continued)
96186 Hillcrest Bypass Culvert 3,900,000 4,309,153 4,309,153 212,986 42,705 4,053,462
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 887,630 123,681 788,690
96188 East Gateway Improvements 3,573,522 5,282,506 5,282,506 925,534 4,060,419 296,553
96189 Dump Trailer 60,000 60,000 (15,016)44,984 44,984 0 C 21
96190 Roll Off Truck 230,000 230,000 (3,192)226,808 226,808 0 C 22
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 0 C
Sub-Total 67,174,840 67,174,840 (18,208) 67,156,632 40,386,503 11,588,989 15,181,140
Water System
96721 System R & R - Maintenance 4,606,799 4,949,434 (1,314,398)3,635,036 2,552,270 258,387 824,379 40
96722 Line Relocation - Maintenance 0 505,000 1,922,500 2,427,500 2,186 2,425,314 41
96739 Reclaimed Water Dist Sys 65,071,459 63,671,459 500,000 64,171,459 62,226,639 835,579 1,109,241 42
96740 Water Supply/Treatment 5,870,430 5,464,163 (320)5,463,843 5,386,589 77,255 (0)C 43
96741 System R & R-Capitalized 10,836,996 8,805,437 (10,079)8,795,358 8,788,154 7,203 0 C 44
96742 Line Relocation-Capitalized 13,964,486 15,490,807 3,844,051 19,334,858 12,218,482 2,519,216 4,597,159 45
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,093,034 (244,584)3,848,450 (36,119)3,884,569 46
96744 System Expansion 2,333,673 2,633,673 2,633,673 2,527,378 2,433 103,863
96752 Water Service Lines 5,042,119 3,666,678 (10,355)3,656,323 1,238,747 0 2,417,576 47
96764 RO Plant Exp Res #1 16,865,751 19,147,341 514,398 19,661,739 16,106,896 1,257,529 2,297,314 48
96766 Water Quality Monitoring Devices 600,000 8,255 8,255 8,255 (0)C
96767 RO Plant at Res #2 44,701,876 46,293,621 (500,000)45,793,621 43,657,879 284,251 1,851,491 49
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 115,000 115,000 112,928 2,072
96773 Groundwater Replenishment Facility 8,177,867 18,115,168 18,115,168 4,964,553 927,379 12,223,236
96774 Automated Meter Reading 2,300,000 170,699 170,699 170,699 0 C
96775 Arsenic Treatment WTP #3 1,359,420 133,202 (24,055)109,147 109,147 (0)C 50
96780 Valve Turner Maintenance Trailer 57,884 57,884 57,884 57,884 0 C
96781 Compact Track Loader 62,000 62,000 (13,477)48,523 48,523 0 C 51
96782 Reverse Osmosis Plant @WTP #3 0 2,000,000 (500,000)1,500,000 39,948 846,207 613,845 52
96784 Reclaimed Water Distribution System R&R 0 200,000 1,544,584 1,744,584 233 1,744,351 53
96785 Feasibility Studies/Evaluations - Water System 0 925,000 (500,000)425,000 46,800 378,200 54
Sub-Total 186,309,806 196,507,855 5,208,266 201,716,121 160,181,271 7,062,239 34,472,611
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,261,876 4,261,876 4,261,876 (0)C
96204 WWTP UV Disinfections System 1,567,586 867,544 867,544 867,544 0 C
96209 Maintenance Vehicle 109,000 94,002 94,002 94,002 0 C
96211 Godwin Diesel Pump 72,000 72,000 (2,167)69,833 69,833 0 C 23
96212 Sanitary Sewer Upgrades/Improvements 0 4,440,000 4,718,527 9,158,527 501,992 3,815,111 4,841,423 24
96213 Marshall Street Upgrades/Improvements 0 2,275,000 4,500,000 6,775,000 44,363 1,414,805 5,315,833 25
96214 East Plant Upgrades/Improvements 0 100,000 500,000 600,000 600,000 26
96215 Northeast Plant Upgrades/Improvements 0 8,056,489 (5,448,965)2,607,523 113,130 2,494,393 27
96216 Laboratory Upgrade/Improvements 0 133,079 20,000 153,079 153,079 28
96217 Pump Station R&R 0 1,405,192 1,405,192 507 56,271 1,348,414
96218 Feasibility Studies/Evaluations 0 1,241,641 1,241,641 195,300 1,046,341
96219 Devices/Equipment Sewer Division 0 685,000 685,000 114,116 570,884
96611 Bio-Solids Treatment 9,227,732 8,480,430 (733,567)7,746,863 7,746,863 0 0 C 34
96615 Odor Control 2,567,094 2,106,151 (178,849)1,927,302 1,927,302 0 0 C 35
96619 WWTP Generator Replacements 4,411,383 4,176,256 4,176,256 4,176,257 (0)C
96621 WWTP New Presses 3,402,580 3,388,052 3,388,052 3,388,052 0 C
96630 Sanitary Sewer Extension 16,179,556 16,858,720 249,966 17,108,687 10,838,772 92,625 6,177,290 36
96634 Sanitary Util Reloc Accmmdtn 7,216,813 10,949,489 (2,836,104)8,113,385 3,948,031 378,000 3,787,355 37
96645 Laboratory Upgrade & R&R 2,104,959 1,990,902 1,990,902 1,878,560 14,310 98,032
96654 Facilities Upgrade & Improvement 27,468,778 21,148,033 (1,401,404)19,746,629 15,025,582 1,533,693 3,187,354 38
96664 WPC R & R 29,154,544 31,154,544 (4,398,029)26,756,515 22,324,391 1,481,697 2,950,427 39
96665 Sanitary Sewer R&R 37,402,389 33,952,249 33,952,249 28,354,886 2,443,654 3,153,709
96666 WWTP East Bypass & NE Pump 2,586,522 2,325,971 2,325,971 2,325,971 0 C
96686 Pump Station Replacement 19,776,977 17,637,939 17,637,939 16,208,949 1,109,632 319,358
Sub-Total 168,097,295 177,800,559 (5,010,591) 172,789,968 124,096,861 12,649,214 36,043,893
35
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/16 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Gas System
96358 Environmental Remediation 2,334,794 2,334,794 2,334,794 1,535,520 113,425 685,848
96365 Line Relocation-Pinellas Maint 934,106 734,106 734,106 516,403 71,751 145,951
96367 Gas Meter Change Out-Pinellas 3,435,000 3,435,000 3,435,000 3,334,264 100,736
96374 Line Relocation-Pinellas Capitalized 2,781,944 2,781,944 1,975 2,783,919 2,280,133 503,786 29
96376 Line Relocation - Pasco Maint 308,593 208,593 208,593 84,756 123,837
96377 Pinellas New Main / Service Lines 28,449,544 28,478,764 40,131 28,518,895 27,947,719 571,176 30
96378 Pasco New Mains / Service Lines 13,855,830 13,864,858 13,864,858 12,055,909 251,288 1,557,661
96379 Pasco Gas Meter Change Out 717,821 717,821 717,821 639,173 78,648
96381 Line Reloc-Pasco-Capitalized 226,192 68,791 16,857 85,649 62,674 22,974 31
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 14,349,675 14,349,675 14,349,675 1,122,587 1,048,918 12,178,169
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,228,277 329,568
96386 Expanded Energy Conservation 6,038,014 6,539,822 3,949 6,543,771 5,922,008 621,763 32
96387 Natural Gas Vehicle 4,553,867 4,560,009 (378,940)4,181,069 3,704,069 477,000 33
96389 Future IMS Software & Hardware 300,000 300,000 300,000 209,982 73,583 16,435
96390 Ford Trucks 394,000 394,000 394,000 254,884 26,705 112,411
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
96392 Gas Equipment Additions 191,000 191,000 191,000 189,278 1,722
Sub-Total 83,420,224 83,509,020 (316,028) 83,192,993 61,943,903 1,585,670 19,663,419
Solid Waste
96426 Facility R & R 2,402,608 2,402,608 2,402,608 1,692,303 5,804 704,501
96443 Res Container Acquisition-II 1,751,741 1,751,741 1,751,741 1,302,803 448,938
96444 Comm Container Acquisition-II 3,490,020 3,540,020 3,540,020 2,799,064 11,650 729,306
96445 Solar Trash & Recycling Kiosks 239,414 239,414 239,414 189,414 50,000
96447 S.W.Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 781,243 218,757
96448 Solid Waste CNG Station 150,000 150,000 150,000 150,000
Sub-Total 9,033,783 9,083,783 - 9,083,783 6,764,828 17,454 2,301,501
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 1,001,134 858,828 858,828 679,335 97,716 81,776
96526 Public Utility Admin Building 0 484,306 484,306 484,306
Sub-Total 1,160,667 1,502,667 - 1,502,667 830,931 97,716 574,019
Recycling
96804 Recycling Carts/Dumpsters 1,036,650 1,036,650 1,036,650 725,175 311,475
96805 Recycling Expansion/Particip/R&R 1,291,525 1,291,525 1,291,525 886,870 297,506 107,149
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 113,302 1,600 885,098
Sub-Total 3,328,175 3,328,175 - 3,328,175 1,725,346 299,106 1,303,723
TOTAL ALL PROJECTS 764,606,209 789,923,695 3,820,936 793,744,631 567,796,244 47,648,420 178,299,967
36
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 385,154 (9,156)
To record a budget increase of $385,153.50 in Police Service
revenue to bring the budget in line with actual receipts.
To record a transfer of $9,156.50 in Police Service revenue to
program 181-99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 375,998
School Resource Officers
2 99264 11,860
To record a budget increase of $11,860.42 in reimbursement
revenue for School Resource Officers extra duty from the Pinellas
County School Board.11,860
Police Volunteers
3 99316 24 -
To record a budget increase of $24.00 in donation revenue which
will bring the budget in line with actual receipts.24
Police Education Fund
4 99317 11,188
To record a budget increase of $11,188.01 in police education
fine revenue which will bring the budget in line with actual
receipts.11,188
Investigative Cost Recovery
5 99329 52,225
To record a net budget increase of $52,224.51 which will bring
the budget in line with actual receipts.Amendments include an
increase of $17,890.92 in overtime reimbursement revenues,an
increase of $200.00 in other governmental revenue,and an
increase of $34,133.59 in fines, forfeitures and penalties revenue.52,225
Florida Contraband Forfeiture Fund
6 99330 66,356 -
To record a net budget increase of $66,355.82 in fines,
forfeitures and penalties revenue which will bring the budget in
line with actual receipts. 66,356
Law Enforcement Trust Fund
7 99331 (30,000)
To record budget transfer of $30,000.00 in fines,forfeitures and
penalties revenue to 181-99356, Safe Neighborhood Program.(30,000)
Vehicle Replacement
8 99350 9,156
To record a transfer of $9,156.00 in police services revenue from
181-99215,Police Extra Duty.This represents revenue collected
for vehicle usage on extra duty jobs. 9,156
Safe Neighborhood Program
9 99356 30,000
To record a transfer of $30,000.00 in fines,forfeitures,and
penalties revenue from program 181-99331,Law Enforcement
Trust Fund.30,000
37
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Crime Prevention Program
10 99364 12,500
To record a budget increase of $12,500 in donation revenue to
bring the budget in line with actual receipts.This increases
represents:$10,000 from Pinch a Penny for the purchase of a K-9;
$2,000 from Target for National Night Out;and $500 from Wal-
mart to promote public safety and community outreach.12,500
Public Safety Program
Totals:539,306 - 539,306
Community Development
Public Facilities 2014 - CLOSE PROGRAM
11 99737 (6,980)
To record a budget transfer of $6,979.75.75 in grant revenue to
program 181-99759,Public Facilities 2017 representing the
remaining unused funds.(6,980)
Public Facilities 2015 - CLOSE PROGRAM
12 99745 (23,712)
To record a budget transfer of $23,711.56 in grant revenue to
program 181-99759,Public Facilities 2017 representing the
remaining unused funds.(23,712)
Public Facilities 2016 - CLOSE PROGRAM
13 99752 (20,841)
To record a budget transfer of $20,841.30 in grant revenue to
program 181-99759,Public Facilities 2017 representing the
remaining unused funds.(20,841)
Economic Development 2016 - CLOSE PROGRAM
14 99753 (10,000)
To record a budget transfer of $10,000 in grant revenue to
program 181-99760,Economic Development 2017 representing
the remaining unused funds.(10,000)
Housing Rehab 2016
15 99754 (270,581)
To record a budget transfer of $270,580.66 in grant revenue to
program 181-99763, Housing Rehab 2017.(270,581)
Program Administration 2016
16 99755 (1,509)
To record a budget transfer of $1,509.35 in grant revenue to
program 181-99762, Program Administration 2017.(1,509)
Public Services 2016
17 99758 (130)
To record a budget transfer of $130 in grant revenue to program
181-99761, Public Services 2017.(130)
Public Facilities 2017
18 99759 51,533
To record a budget transfer of $6,979.75 from program 181-
99737,Public Facilities 2014;$23,711.56 from program 181-
99745,Public Facilities 2015;and $20,841.30 from program 181-
99752,Public Facilities 2016;representing the remaining unused
grant funds from closed projects.51,533
38
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Development 2017
19 99760 10,000
To record a budget transfer of $10,000 from program 181-99753,
Economic Development 2016,representing the remaining unused
grant funds from closed projects.10,000
Public Services 2017
20 99761 130
To record a budget transfer of $130 from program 181-99758,
Public Services 2016,representing the remaining unused grant
funds from closed projects.130
Program Administration 2017
21 99762 1,509
To record a budget transfer of $1,509.35 from program 181-
99755,Program Administration 2016,representing the remaining
unused grant funds from closed projects.1,509
Housing Rehab 2017
22 99763 270,581
To record a budget transfer of $270,580.66 from program 181-
99754,Housing Rehab 2016,representing the remaining unused
grant funds from closed projects.270,581
Community Development
Totals:- - -
Miscellaneous Programs:
Common Heritage Grant (NEH) - CLOSE PROGRAM
23 98603 (879)
To record a budget decrease of $879.45 in grant revenues,the
program is complete and will be closed.(879)
Special Events
24 99865 505,665
To record a budget increase of $505,665.19;representing
increases of $9,170.38 in rental income,$79,944.25 in
sponsorship revenue,$2,150.00 in memberships and registrations,
$232,930.27 in sales revenue,$141,470.29 in reimbursements,
and $40,000 in Gas revenues which will bring the budget in line
with actual receipts for the quarter. 505,665
Coordinated Child Care - Ross Norton
25 99872 372,645
To record a budget increase of $372,645 in governmental
revenue from the Juvenile Welfare Board (JWB)to provide after
school and summer youth programming for fiscal year 2017/18.
This was approved by the Council on September 7, 2017.372,645
39
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2016 - June 30, 2017
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
26 99910 10,387
To record a budget increase of $10,387.38 in donation revenue
to bring the budget in line with actual receipts.10,387
Miscellaneous Programs
Total:887,818 - 887,818
1,427,124 - 1,427,124
Interfund Transfers
IDB Fees - CLOSE PROGRAM
99950 21,301
To record a transfer of $21,301.37 to the General Fund to return
unspent funds back to the General Fund and close the program.
Total Interfund Transfers:21,301
Total Budget
Increase/(Decrease):
40
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2016 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 225,000 225,000 - 225,000 197,614 8,271 19,115
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 30,671 - -
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 205,719 - 26,721
99214 2015 HVE Ped and Bicycle Safety 29,943 29,929 - 29,929 29,929 - (0) C
99215 Police Extra Duty 822,056 1,276,470 375,998 1,652,468 1,406,915 - 245,553 1
99216 FCASV - ESARP Program 4,985 4,985 - 4,985 3,464 - 1,521
99217 2016 JAG Grant (Tablets)- 51,192 - 51,192 50,908 - 284
99218 2016 HVE Ped & Bicycle Safety - 50,000 - 50,000 50,000 - -
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 70,620 - 16,380
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,150 - 763
99264 School Resource Officers 2,182,103 2,504,576 11,860 2,516,436 2,404,620 - 111,816 2
99279 Police Recruitments 68,282 71,010 - 71,010 59,290 - 11,720
99281 Fed Forfeitures - Treasury 170,217 170,878 - 170,878 120,171 - 50,707
99316 Police Volunteers 132,179 139,090 24 139,114 131,573 - 7,541 3
99317 Police Education Fund 1,270,850 1,290,351 11,188 1,301,539 1,229,720 3,850 67,969 4
99329 Investigative Recovery Costs 2,150,606 2,250,369 52,225 2,302,593 1,934,103 - 368,490 5
99330 FL Contraband Forfeiture Fnd 1,035,137 1,029,416 66,356 1,095,772 648,324 - 447,448 6
99331 Law Enforcement Trust Fund 2,673,065 2,613,426 (30,000) 2,583,426 2,575,120 - 8,306 7
99350 Vehicle Replacement Fund 286,732 303,095 9,156 312,251 111,217 - 201,034 8
99356 Safe Neighborhood Program 874,053 954,053 30,000 984,053 877,275 - 106,778 9
99364 Crime Prevention Program 69,599 78,596 12,500 91,096 62,304 - 28,792 10
99387 Federal Forfeiture Sharing 2,117,862 2,125,878 - 2,125,878 1,603,652 87,120 435,106
Sub-Total 14,468,692 15,524,337 539,306 16,063,644 13,808,359 99,241 2,156,044
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99737 Public Facilities 2014 180,000 180,000 (6,980) 173,020 173,020 - - C 11
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 173,712 173,712 (23,712) 150,000 150,000 - - C 12
99752 Public Facilities 2016 499,972 499,972 (20,841) 479,131 344,931 134,200 - C 13
99753 Economic Development 2016 10,000 10,000 (10,000) - - - - C 14
99754 Housing Rehab 2016 529,282 529,282 (270,581) 258,701 258,701 - - C 15
99755 Program Administration 2016 136,251 136,251 (1,509) 134,742 134,742 - - C 16
99756 Relocation/Demolition 2016 51,970 51,970 - 51,970 - - 51,970
99757 Infill Housing 2016 151,056 151,056 - 151,056 27,936 - 123,120
99758 Public Services 2016 121,000 121,000 (130) 120,870 120,870 - - C 17
99759 Public Facilities 2017 368,560 368,560 51,533 420,093 270 244,360 175,463 18
99760 Economic Development 2017 4,802 4,802 10,000 14,802 - - 14,802 19
99761 Public Services 2017 100,145 100,145 130 100,275 81,345 13,085 5,845 20
99762 Program Administration 2017 133,527 133,527 1,509 135,036 92,245 - 42,791 21
99763 Housing Rehab 2017 60,600 60,600 270,581 331,181 70,091 6,824 254,266 22
99888 ULI Report Implementation 875,000 875,000 - 875,000 522,578 524 351,898
Sub-Total 3,803,377 3,803,377 - 3,803,377 2,288,563 398,993 1,115,821
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 433,552 437,451 - 437,451 163,019 - 274,432
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
Sub-Total 463,552 467,451 - 467,451 190,619 - 276,832
41
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2016 to June 30, 2017
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2016 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
MARINE
99704 Sembler Mitigation Project 705,856 712,285 - 712,285 711,410 875 (0)
Sub-Total 705,856 712,285 - 712,285 711,410 875 (0)
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 6,430 - 3,570
98602 Branding Roll-Out 400,000 400,000 - 400,000 8,589 - 391,411
98603 Common Heritage Grang (NEH)11,188 11,188 (879) 10,309 10,309 - (0) C 23
98604 2016 Clearwater Ferry 79,300 519,120 - 519,120 298,943 - 220,177
98605 2016 Jolley Troller Sumer Pilot 51,330 51,330 - 51,330 51,330 - - C
98606 Senior Citizens Services - EBWP - 15,000 - 15,000 11,389 - 3,611
98607 Senior Citizens Services - Trips - 6,000 - 6,000 - - 6,000
98608 Clark-Turner Trust (Library)- 105,020 - 105,020 - - 105,020
99729 Joint Hercules Pln & Econ Study 150,000 150,000 - 150,000 - 150,000
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 9,080 - 9,080 7,970 - 1,110
99846 Economic Development - QTI 103,959 103,959 - 103,959 71,591 - 32,368
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 300,000 - - C
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 5,876,826 6,917,457 505,665 7,423,122 6,989,681 29,864 403,577 24
99867 Centennial Celebration 150,000 150,000 - 150,000 150,000 - - C
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 192,060 192,060 - 192,060 170,736 - 21,324
99871 State Brownfields Redevelopment Acct 165,454 165,463 - 165,463 165,463 - 0
99872 Coordinated Child Care - Ross Norton 1,497,582 1,859,373 372,645 2,232,018 1,194,537 - 1,037,481 25
99910 Library Special Account 785,352 803,318 10,387 813,706 790,155 - 23,551 26
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 156,794 154,619 - 154,619 143,069 1,781 9,769
99950 IDB Fees 54,131 54,131 - 54,131 54,131 - (0) C
99970 Tree Replacement Project 1,446,000 1,457,928 - 1,457,928 823,845 17,600 616,483
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 19,391,676 21,389,167 887,818 22,276,985 16,094,317 49,245 6,133,422
TOTAL ALL PROJECTS 39,122,653 42,186,117 1,427,124 43,613,241 33,243,653 548,354 9,821,234
42
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2016/17
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 9,730
An increase in Ad Valorem Taxes to bring the budget
in line with actual receipts for the year.
Sales Tax Infrastructure 400,000
An increase in Sales Tax Infrastructure revenues to
bring the budget in line with actual receipts for the
year.
Open Space Fees 104,000
An increase in Open Space Fees to bring the budget
in line with actual receipts for the year.
Recreation Facility Impact Fees 70,000
An increase in Recreation Facility Impact Fees to
bring the budget in line with actual receipts for the
year.
Recreation Land Impact Fees 295,600
An increase in Recreation Land Impact Fees to bring
the budget in line with actual receipts for the year.
Fee in Lieu of Sidewalks 4,300
An increase in Fee in Lieu of Sidewalks to bring the
budget in line with actual receipts for the year.
Multi-Modal Impact Fees 270,300
An increase in Multi-Modal Impact Fees to bring the
budget in line with actual receipts for the year.
Transfer-In from Capital Fund 12,373
Transfer-In revenue reflects the return of $12,372.85
in Sales Tax Infrastructure revenue from capital
project 315-93528,Countryside Library Renovations
which represents unspent revenue from this
completed project.
1,166,303$ Net Revenue Amendments
Expenditures
At third quarter,no amendments are needed to
Special Program Fund expenditures.
-$ Net Expenditure Amendments
43
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2016 - June 30, 2017
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2016/17 2016/17 2016/17 2016/17 Amendments
Revenues:
Ad Valorem Taxes 2,220,420 2,220,420 2,220,420 2,230,150 9,730
Infrastructure Tax 10,442,200 10,442,200 10,442,200 10,842,200 400,000
Interest Earnings 575,000 575,000 575,000 575,000 -
Open Space Fees 20,000 20,000 20,000 124,000 104,000
Recreation Facility Impact Fees 25,000 25,000 25,000 95,000 70,000
Recreation Land Impact Fees 25,000 25,000 25,000 320,600 295,600
Fee in Lieu of Sidewalks - - - 4,300 4,300
Multi-Modal Impact Fees 200,000 200,000 200,000 470,300 270,300
Local Option Gas Tax 1,535,350 1,535,350 1,535,350 1,535,350 -
Allocation of Assigned Fund Balance 3,206,150 3,206,150 3,206,150 3,206,150 -
Transfer-In from Capital Improvement Plan - 9,259 9,259 21,632 12,373
18,249,120 18,258,379 18,258,379 19,424,682 1,166,303
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 2,220,420 2,220,420 2,220,420 2,220,420 -
Infrastructure Tax 12,770,060 12,770,060 12,770,060 12,770,060 -
Multi-Modal Impact fees 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,650,000 1,650,000 1,650,000 1,650,000 -
Infrastructure Tax - Debt on Internal Loans763,640 763,640 763,640 763,640 -
17,594,120 17,594,120 17,594,120 17,594,120 -
SPECIAL DEVELOPMENT FUND
44
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2016 - June 30, 2017
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2016/17 2016/17 2016/17 2016/17 Amendments
Revenues:
CDBG Program Income 667,630 667,630 667,630 667,630 -
Interest Earnings 50,000 77,100 77,100 77,100 -
Grant Funds - 112,177 122,177 121,298 (879)
Other Governmental Revenue - 362,714 362,714 735,559 372,845
Fines, Forfeiture and Penalty Revenue - 199,449 275,390 387,068 111,677
Donations - 9,580 132,285 155,197 22,911
Sales - 306,242 815,090 1,048,020 232,930
Rentals - 13,700 24,201 33,372 9,170
Sponsorships - 55,766 163,223 243,167 79,944
Memberships/Registrations - 4,875 7,160 9,310 2,150
Contractual Services - 494,793 692,804 1,249,179 556,375
Transfers from General Fund - 441,320 441,320 441,320 -
Sister City Program 14,000 14,000 14,000 14,000 -
Special Events 70,000 70,000 70,000 70,000 -
Economic Development QTI 18,230 18,230 18,230 18,230 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Transfers from Gas Fund - - - 40,000 40,000
Allocation of Unassigned Fund Balance 480,000 480,000 480,000 480,000 -
1,329,860 3,357,576 4,393,324 5,820,448 1,427,124
Expenditures:
CDBG/Home Funds 667,630 667,630 667,630 667,630 -
Planning - - - - -
Public Safety 30,000 802,226 1,085,645 1,624,952 539,306
Community Development 18,230 18,230 18,230 18,230 -
Social Services - 3,899 3,899 3,899 -
Marine - 6,429 6,429 6,429 -
Other Miscellaneous Programs 84,000 1,329,161 2,081,491 2,969,309 887,818
Transfer to Capital Fund 530,000 530,000 530,000 530,000 -
1,329,860 3,357,576 4,393,324 5,820,448 1,427,124
Revenues:
HOME Investment Partnerships 283,810 283,810 283,810 283,810 -
State Housing Initiatives Partnerships 699,730 699,730 699,730 699,730 -
Total - HOME/SHIP Funds 983,540 983,540 983,540 983,540 -
Expenditures:
HOME Investment Partnerships 283,810 283,810 283,810 283,810 -
State Housing Initiatives Partnerships 699,730 699,730 699,730 699,730 -
Total - HOME/SHIP Programs 983,540 983,540 983,540 983,540 -
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
45
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2016/17
46
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
06/23/17 Administrative Change Order #2 – Police Firing Range Renovations (13-
0013-PD). This change order is for increases in number of acoustical
panels being purchased and additions of installation costs for the panels
resulting in a net increase to the contract.
J. Kokolakis Contracting, Inc. 49,761.00
07/10/17 Administrative Change Order #1 – Moccasin Lake Park – Pond Sediment
Removal (17-0014-EN). This change order is for increasing sediment
removal resulting in a net increase to the contract.
Keystone Excavators, Inc. 7,688
08/14/17 Administrative Change Order #1 – Fire Station 50 (14-0040-FI). This
change order is a reduction for owner direct purchases resulting in a net
decrease to the contract.
Biltmore Construction Co., Inc. (556,608.15)
08/14/17 Administrative Change Order #3 – Police Firing Range Renovation (13-
0013-PD). This change order increases costs to modify roof panels,
upgrade electrical and add 21 calendar days to contract resulting in a net
increase to the contract.
J. Koklakis Contracting, Inc. $70,800
08/14/17 Administrative Change Order #1 – Lift Station 7 & 8 (15-0038-UT). This
change order is a reduction for owner direct purchases and sales tax
savings resulting in a net decrease to the contract.
Hinterland Group, Inc. (96,087.42)
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2016/17
47
08/14/17 Administrative Change Order #3 – Greenlea Otten Neighborhood Traffic
Calming & Otten Roadway & Stormwater Improvement (10-0003-EN).
This change order decreases, increases and adds items in accordance
with field conditions resulting in a net decrease to the contract.
David Nelson Construction Co. (71,035.30)
08/21/17 Administrative Change Order #1 – 2015 Stormwater Pipe Lining (15-0023-
EN). This change order increases items in accordance with field
conditions resulting in a net increase to the contract.
Kenny Construction Co. 74,955
51
Ordinance No. 9079-17
ORDINANCE NO. 9079-17
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2017, TO REFLECT A NET INCREASE OF $3,820,936
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2017 was adopted by Ordinance No. 8947-16; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8947-16 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2016 and ending September 30, 2017, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2016/17 2016/17 2016/17 2016/17 Amendments
Second Century Clearwater 3,652,000 3,652,000 3,652,000 3,652,000 -
Police Protection 980,000 980,000 980,000 980,000 -
Fire Protection 5,264,920 6,449,179 6,449,179 6,399,078 (50,100)
New Street Construction - 2,223,803 2,291,784 2,291,784 -
Major Street Maintenance 3,828,420 3,828,420 3,828,420 3,828,420 -
Sidewalk and Bike Trail 472,000 472,000 472,000 472,000 -
Intersections 535,000 535,000 275,000 275,000 -
Parking 611,000 611,000 611,000 611,000 -
Miscellaneous Engineering 635,000 635,000 895,000 1,282,610 387,610
Park Development 7,077,940 7,449,824 7,784,776 11,792,373 4,007,597
Marine Facilities 635,000 635,000 642,500 642,500 -
Airpark Facilities 115,000 115,000 115,000 115,000 -
Libraries 373,850 373,850 373,850 373,850 -
Garage 8,051,400 8,051,400 8,051,400 8,051,400 -
Maintenance of Buildings 2,330,000 2,075,000 2,075,000 2,075,000 -
General Public City Buildings 522,800 522,800 522,800 522,800 -
Miscellaneous 2,420,000 2,920,000 3,420,000 3,032,390 (387,610)
Stormwater Utility 6,034,710 6,034,710 6,034,710 6,016,502 (18,208)
Gas System 17,524,000 17,612,796 17,612,796 17,296,768 (316,028)
Solid Waste & Recycling 625,000 675,000 675,000 675,000 -
Utilities Miscellaneous 196,950 196,950 538,950 538,950 -
Sewer System 17,295,110 17,344,359 26,998,374 21,987,783 (5,010,591)
Water System 86,000 86,000 10,284,048 15,492,314 5,208,266
TOTAL PROJECT EXPENDITURES 79,266,100 83,479,090 104,583,586 108,404,522 3,820,936
GENERAL SOURCES:
General Operating Revenue 7,309,890 7,409,890 8,145,640 9,710,640 1,565,000
Road Millage 2,220,420 2,220,420 2,220,420 2,220,420 -
Penny for Pinellas 12,770,060 12,790,541 12,790,541 12,790,541 -
Multi-Modal Impact Fee 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,650,000 1,650,000 1,650,000 1,650,000 -
County Fire Tax - 1,163,778 1,163,778 1,163,778 -
Special Program Fund 530,000 546,944 546,944 546,944 -
Grants - Other Agencies 180,000 2,508,440 2,576,421 4,476,421 1,900,000
Other Revenue - 303 303 303 -
Property Owners Share - 82,654 82,654 145,566 62,912
Other Refunds - 6,142 6,142 12,202 6,060
Donations 100,000 (100,000) - 150,500 150,500
Intergovernmental - - - 5,000 5,000
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17
52
Ordinance # 9079-17
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2016/17 2016/17 2016/17 2016/17 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17
SELF SUPPORTING FUNDS:
Marine Revenue 210,000 210,000 210,000 210,000 -
Clearwater Harbor Marina Revenue 40,000 40,000 40,000 40,000 -
Airpark Revenue 35,000 35,000 35,000 35,000 -
Parking Revenue 631,000 631,000 638,500 638,500 -
Utility System:
Water Revenue 162,500 162,500 162,500 162,500 -
Sewer Revenue 7,093,850 7,093,850 7,093,850 7,093,850 -
Water Impact Fees 24,000 24,000 24,000 24,000 -
Sewer Impact Fees 12,460 12,460 12,460 12,460 -
Utility R&R 5,844,550 5,844,550 5,844,550 5,844,550 -
Stormwater Utility Revenue 6,180,430 6,180,430 6,180,430 6,180,430 -
Gas Revenue 17,100,000 17,100,000 17,100,000 17,100,000 -
Solid Waste Revenue 525,000 575,000 575,000 575,000 -
Recycling Revenue 100,000 100,000 100,000 100,000 -
Other Governmental Revenue - 64,247 64,247 32,565 (31,681)
Grants - Other Agencies - - - 250,000 250,000
INTERNAL SERVICE FUNDS:
General Services Revenue 75,000 170,000 170,000 170,000 -
Garage Revenue 546,800 546,800 546,800 546,800 -
Administrative Services Revenue 1,585,000 2,085,000 2,085,000 2,085,000 -
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 1,092,840 1,092,840 1,092,042 1,039,039 (53,003)
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Parking 22,000 22,000 22,000 22,000 -
Lease Purchase - Gas 424,000 424,000 424,000 424,000 -
Lease Purchase - Water & Sewer 134,000 119,002 119,002 103,358 (15,644)
Lease Purchase - Stormwater - - - (18,208) (18,208)
Bond Issue - Water & Sewer 4,631,700 4,631,700 24,825,763 24,825,763 -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 7,440,600 7,440,600 7,440,600 7,440,600 -
Lease Purchase - Administrative Services 405,000 405,000 405,000 405,000 -
TOTAL ALL FUNDING SOURCES:79,266,100 83,479,090 104,583,586 108,404,523 3,820,936
53
Ordinance # 9079-17
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3856
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: City Manager Verbal
Report
In Control: City Council
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Not-for-Profits Funding
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3932
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: City Manager Verbal
Report
In Control: Council Work Session
Agenda Number: 11.2
SUBJECT/RECOMMENDATION:
Curbside Pickup for Hurricane Debris
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3915
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 13.1
SUBJECT/RECOMMENDATION:
Coastal Resiliency Initiative - Councilmember Jonson
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3916
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 13.2
SUBJECT/RECOMMENDATION:
FEMA CRS Rating Application - Councillmember Jonson
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3823
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.1
SUBJECT/RECOMMENDATION:
State of the City - Annual Public Comprehensive Report on the Financial Condition and
Administrative Activities of the City - William B. Horne, City Manager
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
| 1
CLEARWATER
State of the City
2017
| 2
1.INTRODUCTION
2.FINANCIAL UPDATE
3.ACCOMPLISHMENTS
4.NEXT STEPS
5.QUESTIONS
| 3 STATE-OF-THE-CITY REPORT
INTRODUCTION
In Fiscal Year 2016/17, the city of Clearwater
employed 1,675 full-time and 93.5 part-time city
employees in 21 city departments.
They work hard to
give exceptional
service in an efficient
manner and are
focused on our
mission and vision.
| 4
WHERE THE
MONEY GOES
| 5 STATE-OF-THE-CITY REPORT
In developing the
budget for Fiscal Year
2016/17, staff
strategically reviewed
service operations to
carefully balance
adjustments in
staffing and resources
with financial
stability in the future.
FINANCIAL
| 6 STATE-OF-THE-CITY REPORT
• The 2016/17 budget was $468,355,080.
•The General Fund budget reflected
expenditures of $131,648,530.
•The city’s approved millage rate of 5.1550
mills remained the same for the ninth
consecutive fiscal year.
FINANCIAL
| 7 STATE-OF-THE-CITY REPORT
General Fund Expenditures
Operating Budget $131.6 Million
Public Safety 50%
Quality of Life 26%
Administration/Other 14%
Engineering 6%
Planning & Devt 4%
FINANCIAL
| 8 STATE-OF-THE-CITY REPORT
General Fund Revenues
FY 2016/17 $131.6 Million
Property Tax 34%
Franchise/Utility 19%
Intergovernmental 17.5%
Charges for Service 12%
Other Taxes 5.5%
Transfers In 7%
Other 5%
FINANCIAL
| 9
CITYWIDE
ACCOMPLISHMENTS
| 10 STATE-OF-THE-CITY REPORT
STRATEGIC DIRECTION
Our strategic direction
states that we will
facilitate development of
the economy and provide
cost effective municipal
services and
infrastructure.
| 11 STATE-OF-THE-CITY REPORT
ACCOMPLISHMENTS
Every program or service that the city provides
embodies one or more of these objectives:
Diversify the economic base
Increase economic opportunity
Develop and promote our brand
Foster community engagement
Efficiency
Quality
Financial responsibility
Safety
| 12 STATE-OF-THE-CITY REPORT
•Initiated final design and permit
plans for Phase I implementation
of North Marina Master Plan.
•Used HUD Community
Development Block Grants to
support 8 public service agencies
that help low- and moderate-
income residents.
•Opened the Studios@Main
Creation Studio for Arts & Design
at the Main Library.
DIVERSIFY THE ECONOMIC BASE
| 13 STATE-OF-THE-CITY REPORT
•Increased support for
Clearwater Ferry and
Jolley Trolley services.
INCREASE ECONOMIC OPPORTUNITY
•Opened the North Beach Parking
Plaza, providing more parking on
north Clearwater Beach.
• Activated Station Square Park as
downtown’s town center.
| 14 STATE-OF-THE-CITY REPORT
•Completed a redesign, cloud migration and
roll-out of city’s new, mobile-responsive website.
•Created a new brand for
downtown that included a
new logo and state-of-the-
art website.
DEVELOP & PROMOTE OUR BRAND
•Achieved print, online and TV
tourism marketing coverage that
featured Clearwater and had a
reach of 10 billion views.
| 15 STATE-OF-THE-CITY REPORT
•Broke ground on 12 single-family
Habitat for Humanity homes. They
are located near corner of Garden
Avenue and Maple Street.
•Partnered with Clearwater and
Pinellas County
historical societies
to digitize 10,000
images from multiple digital
photo, yearbook and map
collections.
FOSTER COMMUNITY ENGAGEMENT
| 16 STATE-OF-THE-CITY REPORT
•Partnered with the USDA and
Florida Dept. of Agriculture to
provide 2,000 free, nutritious meals
and snacks to hungry children this
summer.
FOSTER COMMUNITY ENGAGEMENT
•Hosted the World Baseball/
Softball Conference and Junior
Women’s Softball World
Championship. Teams came to
Clearwater from 26 countries.
| 17 STATE-OF-THE-CITY REPORT
•Added 10 new garbage trucks that are fueled by
compressed natural gas.
•Implemented an IT Strategic Plan that included
upgrades and enhancements to many city
systems, hardware, software and applications.
•Performed 824,000+ water and gas meter
readings w/ accuracy rate of 99.92%.
•Added 1,000+ new Clearwater Gas
customers in the last year. This is an
expansion rate of 5%.
EFFICIENCY
| 18 STATE-OF-THE-CITY REPORT
•Clearwater was one of 21
cities to be honored
with Coast Guard City
re-designation.
•Began construction on the
Morningside Recreation
Center that is scheduled
for completion in May
2018.
•Completed a master plan
for Crest Lake Park.
QUALITY
| 19 STATE-OF-THE-CITY REPORT
•Aggressively managed the city’s E-Pay and P-Card
procurement programs to earn a bank rebate of
$164,912 during this fiscal year.
•Assisted departments with purchasing assistance
and guidance for 19 formal bids, 9 RFQs, and 24
RFPs through July 28, 2017.
•Updated the city’s Procurement of Goods and
Services Policy and are looking forward to a
revised purchasing manual to be published soon.
FINANCIAL RESPONSIBILITY
| 20 STATE-OF-THE-CITY REPORT
•Finished construction on
4 new bridges in the Island
Estates neighborhood.
•Achieved 100% arrest rate on
homicide investigations
during this fiscal year.
SAFETY
•Doubled the number of swim
lessons provided at
Clearwater recreation centers
in 2017 to 29,000+ lessons.
| 21
NEXT STEPS
| 22 STATE-OF-THE-CITY REPORT
NEXT STEPS
•Referendum on Nov. 7
•Penny for Pinellas 4
•Resiliency Planning
•2nd Century Clearwater Initiatives
•Downtown Redevelopment Plan
•Neighborhood Placemaking Manual
•Continue to Provide High-quality Core
Municipal Services
| 23
QUESTIONS
| 24
CLEARWATER
State of the City
2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3891
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.2
SUBJECT/RECOMMENDATION:
Domestic Violence Awareness Month Proclamation - RCS (Kirk Ray Smith (RCS President
and CEO), Melinda Perry (RCS COO)
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3892
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.3
SUBJECT/RECOMMENDATION:
Fire Prevention Week Proclamation 2017
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3893
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.4
SUBJECT/RECOMMENDATION:
Florida Native Plant Month Proclamation - Florida Native Plant Society, Pinellas Chapter
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3894
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.5
SUBJECT/RECOMMENDATION:
Manufacturing Month Proclamation - Becky Jo Burton, Bay Area Manufacturers Association
(BAMA)
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3895
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.6
SUBJECT/RECOMMENDATION:
United Way Month Proclamation - Lance Kielich
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3897
Agenda Date: 10/2/2017 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 16.7
SUBJECT/RECOMMENDATION:
Public Natural Gas Week Proclamation - Chuck Warrington, Dir.Clearwater Gas Systems
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/2/2017