LEGISLATIVE CONSULTANT SERVICES AGREEMENT (2)LEGISLATIVE CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made on the 1st day of February, 2018, by and between the CITY
OF CLEARWATER, FLORIDA, P.O. Box 4748, Clearwater, Florida 34618, (the "City") and the
lobbying firm of Van Scoyoc Associates, Inc., 800 Maine Avenue SW, Suite 800, Washington,
D.C. 20024 ("Consultant").
WITNESSETH:
WHERAS, City issued a Request for Proposals to provide Legislative Consultant
Services, attached as Exhibit A; and
WHERAS, Consultant agrees to provide Legislative Consultant Services to the City as
described in Consultant's Response to Request for Proposal 07-18, attached as Exhibit B;
NOW, THEREFORE, in consideration of the promises and mutual covenants herein
contained, the parties hereto do hereby agree as follows:
SECTION 1. AUTHORIZATION TO PROCEED AS CONSULTANT. Consultant is
hereby authorized under the terms and conditions of this Agreement to provide Legislative
Consultant Services to City as described in Exhibits A and B.
SECTION 2. SCOPE OF SERVICES. Consultant shall keep City informed and active in
the federal legislative process by working with City staff to advocate the City's position regarding
issues before the Federal Legislature.
Consultant agrees to organize a lobbying team led by Doug Gregory and Greg Burns,
which shall include all the resources of the individual lobbyists of the consultant's firm to assist
and represent the City on issues which shall include, but are not limited to the following:
A. Explore and recommend new areas of Federal advocacy.
B. Broaden business development efforts already initiated by the city to attract and
enhance major corporate presence in the City of Clearwater.
C. Provide research and timely written and oral information to the City.
D. Monitor existing and proposed laws and regulations that affect the interests and
priorities of the City.
E. Proactively recommend and develop legislative positions for proposed laws and
regulations that affect the interests and priorities of the City.
F. Propose and develop opportunities that will access funding at the policy making
level.
G. Research and identify grant funding or other opportunities for funds.
H. Arrange meetings for City elected officials and personnel with Congressional
members and staff. Provide logistical support and attend those meetings when
necessary.
1. Engage in advocacy to promote the City's position on priority issues, including
appropriate interest groups, the National Association of Counties, the U.S.
Conference of Mayors, and the National League of Cities.
J. Build Tong -term relationships and "brand" the City of Clearwater and its officials in the
eyes of Congress and Federal Agencies.
SECTION 3. LOBBYING TEAM. It is understood and agreed between the City and
Consultant that the responsibility for organization and leadership of the lobbying team
will fall upon Doug Gregory and Greg Burns, but the consultant team will include all of
the resources of the Consultant's individual lobbyists. The City reserves the right in its
absolute discretion to cancel this Agreement if either Doug Gregory or Greg Bums are
not responsible for the organization and leadership of the lobbying team.
SECTION 4. TERM. The initial term of this Agreement shall be from February 1, 2018
through December 31, 2022.
SECTION 5. PROFESSIONAL FEES FOR SERVICES. The City and Consultant agree
to a monthly fee of $7,500.00, with such payments due at the first of each month. The
City further agrees to pay all reasonable costs and expenses associated with pre -
approved long distance travel, not to exceed $5,000.00 per year. Travel and per diem
costs as well as automobile travel expenses shall not exceed that which is available to
City of Clearwater employees. The City represents and warrants that these payments
shall not be made with federally appropriated funds.
SECTION 6. INDEMNIFICATION AND INSURANCE. Consultant agrees to protect,
defend, indemnify and hold the City and its officers, employees and agents free and
harmless from and against any and all losses, penalties, damages, settlements, costs,
charges, professional fees or other expenses or liabilities of every kind and character
arising out of or due to any negligent act or omission of Consultant or its employees in
connection with or arising directly or indirectly out of this Agreement and/or the
performance hereof. Without limiting its liability under this Agreement, Consultant shall
procure and maintain during the life of this Agreement professional liability insurance in a
minimum amount of one million dollars ($1,000,000.00). This provision shall survive the
termination of this Agreement.
SECTION 7. CONFLICT OF INTEREST. It is understood by the City and Consultant
that Consultant is not aware of any clients of the firm that currently present any direct
conflict between the interests of the City and other clients of Consultant. If any potential
conflict of interest arises during the time Consultant is representing the City, Consultant
will promptly inform the City. In that event, Consultant and City shall agree upon a
lobbyist to represent the City on any issue in conflict and agree upon the appropriate fee
for said services, which shall be deducted from Consultant fee.
SECTION 8. CONSTRUCTION AND AMENDMENTS. This Agreement shall be
governed by and construed in accordance with the laws of the State of Florida. This
Agreement may be amended only by a writing duly entered into by the City and
Consultant.
SECTION 9. CANCELLATION OF AGREEMENT. Either party may cancel this
Agreement for any reason upon thirty (30) days advance written notice to the other
party. In the event of cancellation, Consultant shall immediately cease work hereunder
and shall be reimbursed for eligible and documented reimbursable expenses incurred
prior to the date of cancellation.
SECTION 10. ATTORNEYS FEES. In the event that either party seeks to enforce this
Agreement through attorneys at law, then the parties agree that each party shall bear its
own costs and that jurisdiction for such an action shall be in a court of competent
jurisdiction in Pinellas County, Florida.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of
the date first written above.
Countersigned:
-- CCU' I (AC( 4t05
George N. Cretekos
Mayor
Approved as to form:
Paul Richard Hull
Assistant City Attorney
H. Stewart Van Scoyoc, President
CITY OF CLEARWATER
By: ALAA. �• /V�D�IM�
William B. Horne II
City Manager
Attest:
Rosemarie Call
City Clerk