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SOLID WASTE TRANSFER STATION REPLACEMENT PROJECT - 15-0007-SW - SUPPLEMENTAL WORK ORDER INITIATION FORM - PROJECT 2110-207-002 Ak Bs CERTIFICATE OF SUBSTANTIAL COMPLETION Project: SOLID WASTE TRANSFER STATION& Coachman Rid a Park Renovations 15-0047-SW Location. 1045 Old Coachman Rd& Coachman Rid a Parke Contract hate: 11/20/17 Notice to Proceed Date: 02/13/18 Substantial Completion.Date 03/26/20 Warranty Expiration Date: 03/26/21 Consultant; King Enyineering Associates Inc. The work performed under this Contract has been inspected by authorized representatives of the Owner, Contractor,and Consultant,and the Project,as indicated above,is hereby declared to be substantially completed on the above date. DEFINITION OF SUBSTANTIAL COMPLETION Substantial completion is the stage in construction when a project or designated portion thereof is sufficiently complete in accordance with contract documents so that the towner can use the work, or portion thereof,for its intended use. Items that affect operational integrity and function of the work must be capable oaf continuous use. A tentative list of items to be completed or corrected, in the substantially complete portion of the project described above,is appended hereto. This list may not be exhaustive,and the failure to include an item on it does not alter the responsibility of the Contractors to complete all the work in accordance with the Contract Documents D TPA x : Christo her F.Kuzler _March 29,2.021 Icing Engineering .Associates, Inc. Print Name ofAutorized Representative Date The Contractor accepts the above Certificate of Substantial Completion of the outlined project area and agrees to complete and correct the items on the tentative list within the time indicated. 44Ko 4iotracting Inc. Print Name ofAuthorized Representative Dat The Owner accepts this specified area of the Project as Substantially Complete and will assume full possession of the specified area of the Project on March 26 2020 if punch list items have been com leted in their entirety.Thea responsibility for utilities,security,and insurance under the Contract Documents shall be as set forth in the Contract Documents. X By: a _ { 29 City of Clearwater Print Name of Authorized Representative Date CU i',j Rtl: ecR.711 u� ft Y:_i7r)l P;i:R PROJECT PUNCH LIST A punch list of items to be completed or corrected by April 26, 2020, is appended hereto. This list may not be exhaustive, and the failure to include an item on it does not alter the responsibility of the Contractors to complete all the work in accordance with the Contract Documents. PROJECT ONE YEAR WARRANTY Contract Section III, 13.5 WARRANTY/CORRECTION PERIOD If within one year after the date of Substantial Completion or such longer period of time as may be prescribed by Laws or Regulations or by the terms of any applicable special guarantee required by the Contract Documents or by any specific provision of the Contract Documents, any Work is found to be defective, Contractor shall promptly, without cost to the Owner and in accordance with the Owner's written instructions; (i) correct such defective Work, or, if it has been rejected by the Owner, remove it from the site and replace it with Work that is not defective and(ii) satisfactorily correct or remove and replace any damage to other Work or the work of others resulting therefrom... Where defective Work(and damage to other Work resulting therefrom) has been corrected, removed or replaced under this paragraph the correction period hereunder with respect to such Work will be extended for an additional period of one year after such correction or removal and replacement has been satisfactorily completed. Substantial Completion Date: 03/26/20 Warranty Expiration Date: 03/26/21 A copy of this signed and executed document should be provided to the following parties: City Owner Representative Consultant Contractor City Engineering Construction Office Specialist Project File Certificate of Substantial Completion Page From: Farrington,Keith To: Corcoran,Catherine;Jacob S. Parker; Paulina Skladzien; Daniel Vazquez;Emmanuel Kastrenakes Cc: Gloster,Earl;Johnson,Bryant;Woitkiw,Tom Subject: Re:Transfer Station Punch List Follow Up Date: Monday,May 4,2020 12:06:58 PM Attachments: image001.nng Outlook-1517865806.ung All the electrical items on this list have been resolved. The only out standing issue is the documentation for the fan control panels, indicating they are working correctly. Keith Farrington City of Clearwater Building & Maintenance Electrical Supervisor Keith.Farrington@Myclearwater.com 727-710-0493 From: Corcoran, Catherine <Catherine.Corcoran@MyClearwater.com> Sent: Tuesday, April 28, 2020 1:11 PM To:Jacob S. Parker<jparker@jkokolakis.com>; Paulina Skladzien <pskladzien@jkokolakis.com>; Daniel Vazquez<dvazquez@jkokolakis.com>; Emmanuel Kastrenakes <ekastrenakes@jkokolakis.com> Cc: Gloster, Earl <Earl.Gloster@myClearwater.com>;Johnson, Bryant <Bryant.Johnson@MyClearwater.com>; Farrington, Keith <Keith.Farrington@MyClearwater.com> Subject: Re: Transfer Station Punch List Follow Up All- Updates to the punch list are listed below in red. Keith Farrington will be providing approval/comment on his remaining items in the coming week. Please let me know if there are any questions or concerns. Thank you, Cat Catherine Corcoran City of Clearwater- Engineering Department 100 S. Myrtle Ave, Room 220 Clearwater, FL 33756 Office Phone: (727)562-4749 Email: catherine.corcoran@myclearwater.com AY Please Note:Florida has a very broad Public Records Law. Most written communications to or from City Officials and employees regarding City business are public records available to the public and media upon request. Your email communications, including your email address, may therefore be subject to public disclosure, unless otherwise exempt by the Public Records Law. From: Corcoran, Catherine Sent: Friday, March 27, 2020 3:12 PM To:Jacob S. Parker<jparker@jkokolakis.com>; Paulina Skladzien <pskladzien@jkokolakis.com>; Daniel Vazquez<dvazquez@jkokolakis.com>; Emmanuel Kastrenakes <ekastrenakes@jkokolakis.com> Cc: Gloster, Earl <Earl.Gloster@myClearwater.com>;Johnson, Bryant <Bryant.Johnson@myclearwater.com>; Farrington, Keith <Keith.Farrington @MyClearwater.com> Subject: Transfer Station Punch List Follow Up All- Attached is a scan of the punch list following yesterday's walk-through. A summary of outstanding items is below: Scale House Line 9, 10, & 11—9 & 11 appear to be duplicates. Drywall needs refinishing in three areas in the north exit hallway. Approved on 4/ / 00 by CAC Admin Building Line 21—Lockers in the men's locker room are dented on the top. Manufacturer has been contacted to attempt repairs/replacement but this has not yet been completed. Pending on 4/28/2020- part on order from China Line 22—Exterior outlets at the west entrance and on the north wall of the fire pump building are not working. Indicator LEDs on outlets are lit on 4/28/2020, final approval needed by Keit Farrington Line 23—Restroom floors have debris trapped and are bubbling. Does not meet standard. Approved 4/28/2020 Line 29—Panel LTC and LPC have BRK installed 18, 21 not identified. Panel schedule is missing. Need Ws approval. Transfer Building Line 34—Tunnel ventilation control EF1 EF2 eliminated correct labeling SF1 SF2 not indicating correct status light SH not working. Kokolakis is pursuing getting documentation from the manufacturer regarding whether the control panel is functioning as intended and will provide that documentation to the City. Pending 4/28/2020 Line 35—Two areas of standing water at west end of tunnel drive lane. Partially addressed, west end not resolved. East end OK. No standing water presents Approved on 4/28/2020 by CAC Line 40—Replace 1 ceiling tile at the entry door, replace 1 ceiling tile at the north sprinkler head, and replace the water-damaged light cover. Approved on 4/ / 00 by CAC Line 44—Below operator booth, radiator fins are bent. Replace. East crane head unit.Approved 4/ 8/ 00 byCAC Please let me know if you see any errors in the summary above. Thank you, Cat Catherine Corcoran, RLA Senior Landscape Architect— Engineering Department 100 S. Myrtle Ave, Room 220 Clearwater, FL 33756 Office Phone: (727)562-4749 Email: catherine.corcoran(@myclearwater.com LS CG91T t'1,ND B. tiYTI I'Ll.SA C),REACII Please Note:Florida has a very broad Public Records Law. Most written communications to or from City Officials and employees regarding City business are public records available to the public and media upon request. 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A 'p m O CD N 0 CD CCD O N � O O cr = � O O CD CD @ C2 CD .« 0- O 4 O 13 O Cls � a n O C CD (a 0) Q O C1 3 co n CD Q 0 Co � � N 0 �o a wV a NONO M f p lk II i II s � F LoNNI �'` m m O �A al 4� -I- 70 C.0 co 0 ;u C) c CD M 3 0 CD 07 CD \ E � cr 0 U:) CD CL 0 CD 3 _0 CD m Cl 0 m CD 0 cn . / y � 0 cn i4o ENGINEERING ASSOCIATES' INC SUPPLEMENTAL WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date/ October 13, 2O17 Project Number: 2110'207'002 City Project Number: 15-0007-SVV 1. PROJECT 7[X7[D.E: Solid Waste Transfer Station Replacement Engineering Services during Construction 2, SCOPE OF SERVICES/ King Engineering Associates, Inc. (Engineer) has completed the design for the City's new solid waste transfer station. The project consists of the complete demolition of the existing transfer station facility; construction ofnew transfer station, scale house and administration buildings; new roadways, utilities and other site improvements, and a new floodplain mitigation facility and related improvements atCoachman Ridge Park. The project will be constructed in two phases. Phase 1 will consist of stockpiling soil onthe active transfer station site in order to preload and induce settlement of the existing soils. Concurrently, the improvements at Coachman Ridge Park will be constructed so that the soil from the associated excavations can beused aspart ofthe pre|oading fill. This Phase isanticipated tolast 6months and includes the planting of wetland species and other trees at Coachman Ridge Park to provide mitigation for trees and wetland species being removed atboth sites. Phase 2 will consist of complete demolition of the existing transfer station facility and construction ofthe new transfer station facility. The site will beclosed and turned over tothe Construction Manager(CM)during this Phase,which is anticipated to last approximately 12 months. The purpose of this Work Order is to authorize the Engineer to provide engineering services during construction for the new transfer station and the off-site floodplain mitigation site at Coachman Ridge Park. The detailed Scope ofServices isasfollows: Page 1of13 Task 1—Construction Management 1.1 PneconstructionMeeting:Attend apre-construction meeting. The meeting will beattended by the Engineer's Project Manager, Project Engineer and Field Rcpncocn1atk/c, representatives of Engineer's subconsu|tants, City representatives, the Construction Manager and invited utilities. 1.2 Log, disseminate, review and respond to up to three hundred twenty five (325) shop drawings and other submittals from the Construction Manager. Of the 325 submittals, approximately two-hundred (308) will be initial submittals, seventy five (75) will require a second review and fifty (50) will require a third review. Submittals received from the Construction Manager that have not been properly documented and reviewed by the Construction Manager will be returned to the Construction Manager without review. 1.3 Log, disseminate, review and track up to seventy five (75) Construction Manager Requests for Information (RF|o). Engineer will provide general technical information, additional data or drawings and written instructions, and provide clarifications and interpretations of the Contract Documents to resolve unforeseen conditions encountered during construction in response toConstruction Manager RRs. 1.4 Evaluate up to twenty (20) Price Change Requests (PCRs) and Work Change Directives (VV[Ds) resulting from clarifications and changes to the contract work not requiring additional design orpermitting efforts. Engineer will provide general technical information and written instructions and develop and issue the formal PCRtand VVCDs. 1.5 Develop and issue uptufive (S) Field Change Dinectives(FCDs) required to clarify orresolve issues with the contract work. 1.6 Verify mathematics and sign the Construction Manager's monthly pay applications. It is assumed that quantities and/or percentages complete will be discussed and agreed upon by the Field Representative(s)and the City's Project Manager priorto the Construction Manager submitting the pay request. 17 Review the Construction Manager's initial and updated schedules for general conformance with construction sequencing. 1.8 Attend eighteen (18) progress meetings during field construction efforts and review the Construction Manager's meeting minutes. 1�0 Up to twelve (12) periodic site visits by members of the engineering team at various stages of construction to observe the overall progress and quality of executed work by the Construction Manager and toassist with answering questions. 1.10 Provide general Program Management including: u On a routine basis, reviewing project status and ongoing issues, prioritizing efforts and scheduling and assigning personnel and other necessary resources regarding: Page 3of13 ® Outstanding submittals and submittals requiring review; ® RFIs requiring responses; ® Field Orders and Work Change Directives; ■ Other outstanding project needs included within the Engineer's Scope of Services and requiring the Engineer's efforts; o Miscellaneous meetings, conference calls, emails and discussions necessary to coordinate, plan and manage the efforts of the Engineer's internal staff and technical disciplines with those of other engineering firms involved in the project. Technical Disciplines include Civil/Stormwater, Utilities,Traffic,Structural,Architectural, Electrical, Instrumentation &Controls, HVAC and Plumbing. o Maintaining routine contact and discuss construction progress and project developments with the Fngineer's Field Representative; o Miscellaneous phone calls and emails with the City's Project Manager and other City staff, o Miscellaneous phone calls and emails with the Construction Manager's staff required to respond to minor questions not requiring formal RFIs; o Reviewing, tracking and logging construction observation, materials test reports and other field data; o Monitoring the engineering budget and advising the City's Project Manager of unforeseen efforts that could affect the available budget; o Providing the City's Project Manager with a monthly status report and assessment of the remaining engineering budget and the project schedule; o Document control including maintaining files of correspondence, meeting minutes, Contract Documents, Change Orders, Field Orders, RFIs, Work Change Directives, Addenda, additional Drawings issued subsequent to the execution of the Contract, progress reports,Shop Drawing and Sample submittals, regulatory correspondence and other Project-related documents. 1.11 Participate in substantial completion walkthroughs and punchlist development when 1) placement and stabilizing of preloading material is completed; 2) improvements at Coachman Ridge Park are completed, and; 3) when the new transfer station site is ready to be turned over to the City for operation. These walkthroughs are to determine if the completed work is in general conformance with the requirements of the Contract Documents. Startup of major facility equipment will be combined with the walkthroughs. Construction Manager and the Field Representative will maintain the punchlist. Page 3 of 13 1.12 Participate in final completion ea|kthroughs when 1) punch|ist items are addressed at Coachman Ridge Park,and; 2) punchlist items are completed at the transfer station site. 2.13 Review and comment on up to twenty five (25) electronically submitted Operation and Maintenance (O&M)manuals and warranties for miscellaneous equipment. 1.14 Prepare electronic Record Drawings based on redlined AsBui|ts provided by the Construction Manager. Record Drawings will beprepared byshowing changes indicated nn the Construction Manager's redlined As-Builts in addition to other changes made by Work change Directive orField Order. Changes will beshown with acombination ofcross outs and clouds. 1.15 Prepare and submit the certifications for the following permits: a. FDEPSolid Waste Processing Facility. Includes notifications when pre|oadixg has commenced and has been completed. b. FDEPEnvironmental Resource Permit(ERP). c. FDEP Domestic Wastewater. d. FDEPPotable Water. e. Pinellas County Kight'wf-VVayUse. I.16 Assist the City with review and processing ofcloseout paperwork. Task 2—Environmental Monitoring and Reporting Services King will assist the City with wetland impact and mitigation construction observation and compliance in accordance with the project's FDEP Environmental Resource Permit (ERP) and U.S. Army Corps ofEngineers ([nrps) Permit. Specific services include: 2.1 Regulatory Agency Noticing and Coordination King will provide notices of construction commencement to the FDEP and the Corps in accordance with specific conditions of the issued permits. 2.2 Periodic Site Visits King Ecologists will conduct periodic site visits to observe activities related to onsite wetlands, including establishment and maintenance of erosion control Best Management Practices (BMPs), vegetation removal, and dredging/filling within proposed temporary and permanent wetland impact areas. King will also review progress ofwet|andmidgationcunstructionvvithinonoiteareasC1andVVL1'1,acvve|| asareasK41 and K42 located at the Coachman Ridge Park site, and the Wetland Buffer Restoration Area on the Transfer Station Site. 2.3 Coordinate As-built Review with Contractor/Agencies Following initial grading of the wetland mitigation areas, it will be necessary for the Contractor to collect interim as-built survey data in order to document that the mitigation areas have been graded in conformance with the permitted plans. It will also be necessary to collect existing grade elevations within Temporary Impact Area WIL 1-1 (pre-loading area) prior to disturbance, preparation and placement ofpre-load material. Page 4of13 The as-built data for Mitigation Areas M1 and M2 must be collected and reviewed prior to proceeding with plant installation in the mitigation areas. King Ecologists will review the as-built survey data and conduct a site visit to assess the condition of the graded mitigation sites. Any discrepancies with the plan specifications will be noted and forwarded to the contractor for correction in the field. After the mitigation areas have been verified to be in conformance with plan specifications, King will submit the as-built survey data to the FDEP to request clearance to proceed with planting. Upon receipt of clearance from the FDEP, King provide the Contractor with a notice to proceed with the plantings. 2.4 Assess Mitigation Areas Pre-and Post-Plant Installation-King will coordinate with the site contractor during delivery of the plant material and will assess the delivered plant material prior to installation to confirm that it meets minimum specifications, and is in conformance with the approved plans. Following mitigation area grading and planting (by others), King will conduct a visual assessment of the area in order to verify that planting has been completed in accordance with the approved plans and specifications. 2.5 Time Zero Data Collection and Report - King will provide notification to the applicable permitting agencies (FDEP and Corps) of mitigation completion. A site review by agency staff will be requested to obtain concurrence of mitigation completion and approval to initiate monitoring. This scope of service includes preparation of the "time zero" monitoring report that will be submitted to the agencies along with the mitigaCion area completion notification letter and as-built survey data. The Time Zero report will include photographs of the completed mitigation areas from fixed point photo stations, an as- built list of planted material and date of planting completion. This scope also includes the initial set up of the wetland monitoring and photo stations as required by the permits. 2.6 Mitigation Monitoring-Monitoring of identified wetland mitigation areas,including those located on the Transfer Station Site (WL 1-1, Creek Replacement and Buffer Enhancement) as well as the offsite mitigation areas (M1 and M2) located at the Coachman Ridge Park site, will be conducted by King in accordance with specific conditions of the approved agency (FDEP and Corps) permits. Data collected will include percent survival of planted species, percent coverage by naturally recruiting species, water level(s), photographic documentation and other monitoring information required by permit conditions. Semi-annual monitoring and annual reporting will be required by the regulatory agencies. For the purposes of this proposal, a total of four(4) monitoring events will be conducted over a two (2) year period. It is assumed that monitoring and reporting required beyond that period will be addressed separately by the City. Task 3—Geotechnical Assistance Engineer's geotechnical subconsultant will provide assistance during the preloading phase and during fill placement. Services will include a. Observing excavation activities at Coachman Ridge Park to designate soils that are unsuitable to be used for fill at the transfer station site and to designate soils for additional testing. Page 5 of 13 b. Periodically observing placement of preloading fill at the transfer station site. c. Reviewing surveying results and assessing the progress of settlement. Task 4—Construction Observation Engineer will provide one(1)Field Representative on site on a part-time basis to observe the progress of the work. Level of effort assumes: • An average of 4 hours per week forthe first 4 weeks after mobilization during erosion control installation and setup, • An average of 16 hours per week for the remaining 86 weeks during preloading efforts and construction at the park and transfer station site. Task 5—Comprehensive Plan and Zoning Amendments King will assist with preparing and submitting a Land Use Plan Amendment(Small Scale, i.e. less than 10 acres)to amend the Comprehensive Plan Future Land Use Classification to amend a portion of the project site from Recreation/Open Space to Transportation/Utility, and a Rezoning Application to amend a portion of the project site from the Open Space/Recreation zoning classification to the Institutional District. Specific services include: 5.1 Comprehensive Plan (Future Land Use)Amendment 5.1.1 Pre-Application Meetings: King will attend one(1)pre-application meeting with City staff to review the proposed comprehensive plan amendment application. Results of the meeting(s) will be incorporated into the comprehensive plan amendment application accordingly. 5.1.2 Application Package. a. King will prepare and file the Comprehensive Plan Amendment and forms in accordance with standard City requirements. The City will sign all application forms and an agent authorization for King, and provide all application fees. It is assumed that all parcels subject to the CPA and rezoning application are owned by the City. It is assumed this Comprehensive Plan Amendment will be forthe entire remaining portion of the Parcel ID 07-29-16-00000-140-0400 that is the Recreation/Open Space FLU designation and a portion of Parcel ID 07-29-16-00000-410-0100 (that is designated Recreation/Open Space FLU)to the Transportation/Utility FLU designation. b. King will submit the application in person as required by City regulations. Page 6 of 13 C. King will revise and make amendments to the application package post submittal as requested by County staff and any of the review boards throughout the administrative and public hearing process. 5.1.3 Comprehensive Plan Amendment Hearings a. King will attend uptotwo (2) post application meetings with the County staff,to address staff comments in advance of the required public hearings. b. King will represent the Client atthe Development Review Committee(DRC), the Community Development Board(CD8)'and the two(2)required County Commission hearings (CC1and CC3). 5.1.4 Support Exhibits King will prepare exhibits and maps that are required by the comprehensive plan application. This includes asigned and sealed legal sketch for Parcel ID 07-29-16- 00000-140-0400 and a portion ofParcel |DO7-29'16-OOON]-41O-O2U0as originally requested byCity staff. This will also include an amended signed and sealed legal sketch fora portion of Parcel ID 07-29-16-00000-140-0400 as required byCity staff post application submittal. a. King will prepare support exhibits for the administrative and Public hearing process or make changes to the exhibits in the original application throughout the hearing process asmay berequested byCity Staff,the DRC, the CDB,and/or Pinellas County. b. King will prepare presentations for the hearing process. 52 Zoning Atlas Amendment Application 5.2.1 Pre-Application Meetings: King will attend a minimum of one (1) pre-application meeting with County staff toreview the proposed zoning application. Resu|tsofthe meeting(s)will be incorporated into the rezoning application accordingly. 5.2.2 Application Packages a. King will prepare and file the Zoning Atlas Amendment Application forms in accordance with standard City requirements.The Client will be required to sign all application forms and an agent authorization for King, and provide all application fees. It is assumed that all parcels subject tothe rezoning application are owned bythe Client. |tisassumed this Rezoning Application is to rezone the entire remaining portion of the Parcel |D 07'29-16-00000- 140-0400 that is currently zoned Open Space/Recreation (0S/R) and a Page 7of13 portion of Parcel ID 07-29-16-00000-410-0100 (that is also zoned OS/R)to Institutional District. b. King will submit the application in person as required by City regulations. C. King will revise and make amendments to the application package post submittal as requested by County staff and any of the review boards throughout the administrative and public hearing process. 5.2.3 Rezoning Hearings a. King will attend up to two (2) post application meetings with the County staff,to address staff comments in advance of the required public hearings. b. King will represent the Client at the Development Review Committee (DRC) acting as the Local Planning Agency and the subsequent CDB, CC1 and CC2 hearings. 5.2.4 Support Exhibits a. King will prepare exhibits and maps that are required by the rezoning application.This includes a signed and sealed legal sketch for Parcel ID 07- 29-16-00000-140-0400 and a portion of Parcel ID 07-29-16-00000-410-0100 as originally requested by City staff. This will also include an amended signed and sealed legal sketch for a portion of Parcel ID 07-29-16-00000- 140-0400 as required by City staff post application submittal.. b. King will prepare support exhibits for the administrative and public hearing process or make changes to the exhibits in the original application throughout the hearing process as may be requested by City Staff,the DRC, the CDB,and/or Pinellas County. C. King will prepare any presentations for the hearing process. The above assumes the following: • Scope is based on the time frame around City hearings for permit applications. • Scope assumes that the City will amend its zoning regulations to allow Public Facility as a permitted use within the Institutional Zoning District at a future point in time and that the City will not require such amendment to the Code at this time oras part of this scope. • It is assumed that the City will designate the wetlands as Preservation once a jurisdictional wetland survey is available. Therefore, this scope does not include designation of such preservation areas and the City will amend the applicable maps in the future. Page 8 of 13 w Scope is based onassumption that noTraffic |mpact Studies o/other|mpact Studies are required. • Tothe extent possible,the same exhibits for each application shall beused. Similarly,to the extent possible, each application will beencouraged to bennthe same hearing schedule. VVewill doour best not toduplicate efforts across applications and hearings and will leverage information for both applications to the extent applicable. Contingency Allowance |tisanticipated that additional services may be determined to be required during the courseof construction. A Contingency Allowance has been included in the project fees to allow for such additional services. Services will not be provided under the Contingency Allowance without prior approval of the City's Project Manager, subject to an agreed upon scope and fee. 3. PROJECT GOALS: Deliverables will include: • Electronic (PDF) copies of all submittal reviews, RFI responses, supporting information' and supplemental drawings via email. • Electronic(PDF and Word)copies of all Field Change Directives,Work Change Directives,and Requests for Proposal via email. • Electronic (PDF) copies of the Engineers Field Representative's Daily Reports and photographs delivered on a weekly basis via email. • One (1) electronic (PDF and CADD) and one signed and sealed hard copy of the final Record Drawings. • Electronic(PDF)copies ofall permit certification packages. 4. BUDGET: This price includes all labor and expenses anticipated to be incurred by King for the completion ofthexetaskuinaccnnjaoccvviihProfesdona|ServicesK4ethod ^D^—Lump5um—Percentageof Completion byTask(For Tasks 1, Z, 3and S) and Method "A"—Cost Times Multiplier Basis—(for Task 4)for afee not toexceed Seven Hundred Ninety Six Thousand, Six Hundred Eighty Five dollars ($796,685)which includes permit fees and a Contingency Allowance of$75,000. S. SCHEDULE: The project will be completed in accordance with the Construction Manager's schedule. Page 9of13 6. STAFF ASSIGNMENT (Consultant): Project Manager: Christopher F. Kuz|er, P.E Project Engineer: Sharmee|aKhem|ani, El Env. Scientist: Michael Palmer Designer: Mark G|adbach, ChantaSenQaroun 7. CORRESPONDENCE/REPORTING PROCEDURES: ENG|NEER'sproject correspondence shall bedirected to: Christopher F. Kuz|er, P.E. All City project correspondence shall be directed to Earl Gloster and Tara Kivettvvith copies to others as may be appropriate. 8. INVOICING/FUNDING PROCEDURES: invoices for work performed shall be submitted monthly to David Powers, Comptroller, Department ofSolid Waste, 17O1N. Hercules Avenue, Clearwater, Florida 33765-1112, with copy toTara KivettEngineering Construction Manager. Contingency services will bebilled es incurred only after written authorization is provided by the City to proceed with those services. City Invoicing Code: 315-96447 9. INVOICING PROCEED{]RES At a minimum, in addition to the invoice amount(s) the following information shall be provided onall invoices submitted unthe Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date)covered by the invoice. C. Ashort narrative summary ofactivities completed inthe time period D. Contract billing method—Lump Sum urCost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks(direct costs, if any, shall be included in lump sum amount). F. |fCost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned,total earned to date for each task and other direct costs(receipts will be required for any single item with a cost of$50 or greater or cumulative monthly expenses greater than $lO0). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts byfunding code. 10. SPECIAL CONSIDERATIONS: 10.1 The consultant named above is required to comply with Section 119.0701, Florida Statutes (2Ul3) where applicable Page 1Uof13 10.2 The construction contract duration for the project will be 20 months(87 weeks)from Notice to Proceed until Substantial Completion and 21 months (91 weeks)from Notice to Proceed until Final Completion. 10.3 Laboratory/Materials Testing services during construction are not included and will be provided directly by an independent testing laboratory working under the Construction Manager and compensated through contract allowances. 10.4 The City will provide a Field Representative who will observe construction efforts at times when King's Field Representative is not on site. Copies of the City Field Representative's Daily Reports will be provided to King on a weekly basis. 10.5 Copies of King's Field Representative's Daily Reports and photographs will be provided to City electronically via DropBox on a weekly basis. 10.6 Progress meeting minutes will be prepared by the Contractor. 10.7 The City will prepare all Change Orders and Allowance Authorization Requests. P EDB APPROVED BY: Christopher F. Kuzler, P arl Gloster Executive Vice President Director, Solid Waste/General Services Dept. King Engin ering Associates, Inc. City of Clearwater 1 ('Le b 2 /-/1 11-211-7 Date Date Page 11 of 13 � Attachment"A" � | WORK ORDER INITIATION FORM | CITY OF CLEARWA][ER DELIVERABLES STANDARDS FORMAT: The design plans shall becompiled utilizing one ofthe following standards: City ofClearwater CAD standards or Consultant's [AD standards (please provide all supporting documents when utilizing Consultant's Standards). DATUM: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal).The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater EnXinee ring/Geographic Technology Division. DELIVERABLES: Aminimum oftwo (2) signed and sealed Plans and Contract Documents (specifications book) labeled "ISSUED FOR BID" shall be provided at the onset of the bid phase, as well as electronic copies. Electronic plan copies in PDF and CAD and electronic contract documents in PDF and MS Word. The design plans shall be produced on bond material, 24" x36" ata scale of V' = 20' unless approved otherwise.The consultant shall also deliverall digital files in CAD drawing format and PDF format together with all project data inAutoCAD Civil 3Dfile format. All references, such asother drawings attached, images and graphic files, custom fonts and shapes shall beincluded inhard copy and electronic copy. Prior to the City Council award date,a minimum of two (2)copies of signed and sealed plans and contract documen1s (specihcatiunsbook) |abe|ed "CONFORK8[D" shaUbeprovided. AUns/isinnsmadeduhngthe bid phase shall beincluded inthe plan sets and noted inthe revision block orasafootnote.Copies ofeach Addendum shall be included at the front of the contract and all revisions made during the bid phase shall be incorporated into the Contract Documents. Electronic copies of "CONFORMED" plans (PDF and [AD) and contract documents (PDF and M8 Word) shall be provided prior tothe City Council award date. ( NOTES: If approved deviation from using Clearwater CAD standards,the consultant shall include all necessary information to aid in manipulating and printing/p|ottingthe drawings. Please address � any questions regarding file format to Mr.Tom K8ahon\\ Geographic Technology Manager, at ~ (7l7) 562-4762nremail address: m � Page 12 of 13 -^ ( Attachment"C Solid Waste Transfer Station Replacement Engineering Services During Construction King Engineering Associates, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Subconsultant Labor Total Services 1.0 Construction Management $88,525 $406,636 $495,161 2.0 Environmental Monitoring and Reporting Services $42,890 $42,890 3.0 Geotechnical Assistance $15,000 $15,000 4.0 Construction Observation Allowance $144,200 $144,200 5.0 Comprehensive Plan and Zoning Amendments $24,434 $24,434 Subtotal, Labor and Subconsultants $721,685 Permit Fees $0 Contingency Allowance (10%) $75,000 Grand Total $796,685 Page 13 of 13