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08/03/2017Thursday, August 3, 2017 6:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Meeting Agenda August 3, 2017City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to sixty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available . Kindly refrain from using cell phones and other electronic devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 Children’s Poster Contest Winners - Diversity Leadership Council 4.2 Operation Graduate Program - Paula Kay, United Way Suncoast Senior Manager Neighborhoods Initiatives 5. Approval of Minutes 5.1 Approve the minutes of the July 20, 2017 City Council Meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. Page 2 City of Clearwater Printed on 8/2/2017 August 3, 2017City Council Meeting Agenda 7.1 Approve a change to the contract to JW Harris Contractors, Inc., dated April 11, 2017 in the amount of $1,200,000, with the option for one 12-month term extension to provide the installation of natural gas mains and service lines (ITB 11-16), and authorize the appropriate officials to execute same. (consent) 7.2 Approve Change Order 1 to TLC Diversified Inc., of Palmetto FL for the Marshall Street Influent Pumping Station Emergency Repairs in the amount of $37,400.00 and authorize the appropriate officials to execute same. (consent) 7.3 Award a construction contract to RTD Construction Inc. of Zephyrhills, FL, in the amount of $452,116.54 for Rehabilitation of Lift Stations 28 and 39 (15-0033-UT), which is the lowest responsible bid received in accordance with plans and specifications; approve Supplemental 1 Work Order to Engineer of Record (EOR) Metzger and Willard, in the amount of $44,310.00 and authorize the appropriate officials to execute same. (consent) 7.4 Approve Williamson Dacar Associates of Clearwater, Florida, as the Architect of Record (AOR) to complete a feasibility study to enhance and/or repurpose areas of the Main Library to coordinate with modifications to Coachman Park as an element of Imagine Clearwater; approve a Work Order in the amount of $99,520; and authorize the appropriate officials to execute same. (consent) 7.5 Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart phones and mobile data services for the period of September 1, 2017 through October 31, 2018 in an amount not to exceed $647,000 in accordance with Sec 2.564 (1) (d), Code of Ordinances, under State Contract DMS-1011-008C, and authorize the appropriate officials to execute same. (consent) 7.6 Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for the period of October 1, 2017 through September 30, 2018 for software maintenance, at a cost not to exceed $274,000, in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) 7.7 Award a contract (Purchase Order) to State of Florida, Department of Management Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll free lines during the period of October 1, 2017 through September 30, 2018 at a cost not to exceed $124,800, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract DMS-08/09-071, and authorize the appropriate officials to execute same. (consent) 7.8 Approve Supplemental 1 Work Order to Architect of Record Plisko Architecture, P.A., of Clearwater Florida, for the EOC Data Collection Center at Fire Station 48 in the amount of $101,015 and authorize the appropriate officials to execute same. (consent) 7.9 Accept a Natural Gas Easement over, under, across and through a portion of property conveyed by Conquest Trike, LLC, a Florida limited liability company, given in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) Page 3 City of Clearwater Printed on 8/2/2017 August 3, 2017City Council Meeting Agenda Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Approve the City of Clearwater’s Fiscal Year 2017/2018 Annual Action Plan, which is the 2nd Action Plan of the Fiscal Year 2016/2017 - Fiscal Year 2019/2020 Four-Year Consolidated Plan (Consolidated Plan), to implement the goals and objectives set forth in the Consolidated Plan, as required by Housing and Urban Development (HUD), and authorize the City to enter into agreements with HUD and organizations approved for funding. 8.2 Approve the request from property owners on Smallwood Circle to vacate a portion of Right-of-Way of Wildwood Street that abuts their property and pass Ordinance 9032-17 on first reading. (VAC2017-02) 8.3 Approve the request from the owner of property addressed 1519 Tioga Avenue to vacate a portion of Right-of-Way of Vernon Street that abuts their property and pass Ordinance 9051-17 on first reading. (VAC2015-08) 8.4 Approve the request from the owner of property addressed 3287 Hyde Park Drive to vacate a portion of a Drainage and Utility Easement located on the east side of their property and pass Ordinance 9064-17 on first reading. (VAC2017-06) 8.5 Approve the request from the owner of property addressed 1827 Oak Forest Drive to vacate a portion of a Utility Easement located on the east side of their property and pass Ordinance 9065-17 on first reading. (VAC2017-08) 8.6 Terminate the Development Agreement between Bayway Hotel Holdings, LLC. (property owner) and the City of Clearwater, providing for the allocation of 15 units from the Hotel Density Reserve under Beach by Design, adopt Resolution 17-09, and authorize the appropriate officials to execute same. (HDA2014-08006) 9. Second Readings - Public Hearing Page 4 City of Clearwater Printed on 8/2/2017 August 3, 2017City Council Meeting Agenda 9.1 Adopt Ordinance 9043-17 on second reading, annexing certain real properties whose post office addresses are 3070 Grand View Avenue, 3041 Hoyt Avenue, and 900 Madera Avenue all within Clearwater, Florida 33759, into the corporate limits of the city, and redefining the boundary lines of the city to include said additions. 9.2 Adopt Ordinance 9044-17 on second reading, amending the future land use element of the Comprehensive Plan of the city, to designate the land use for certain real properties whose post office addresses are 3070 Grand View Avenue, 3041 Hoyt Avenue, and 900 Madera Avenue all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL) and Residential Urban (RU). 9.3 Adopt Ordinance 9045-17 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3070 Grand View Avenue, 3041 Hoyt Avenue, and 900 Madera Avenue all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 9.4 Adopt Ordinance 9063-17 on second reading, calling for a special election; submitting to the city electors a proposed amendment to section 2.01(d) 6 of the City Charter to allow the construction of certain improvements and the use of the property for other than open space in that area west of Osceola Avenue between Drew Street and Pierce Street lying below the 28-foot mean sea level elevation, known as the Downtown Clearwater Waterfront; and providing for a referendum election. 10. City Manager Reports 10.1 Increase domestic water, lawn water, wastewater collection, and reclaimed water rates by 6.25%, effective October 1, 2017 and increasing same by 4.00% every October 1st in 2018 through 2021, and pass Ordinance 9054-17 on first reading. 10.2 Approve increases of residential and commercial Stormwater Utility rates by .50% per Equivalent Residential Unit (ERU) beginning October 1, 2017, October 1, 2018, October 1, 2019, October 1, 2020 and October 1, 2021 and pass Ordinance 9061-17 on first reading. 10.3 Support designation of S.R. 580 to be Senator Gerald Rehm Highway and adopt Resolution 17-24. 10.4 Amend the Interlocal Agreement with Pinellas County regarding Penny for Pinellas and adopt Resolution 17-26. 11. City Attorney Reports Page 5 City of Clearwater Printed on 8/2/2017 August 3, 2017City Council Meeting Agenda 12. Closing comments by Councilmembers (limited to 3 minutes) 13. Closing Comments by Mayor 14. Adjourn Page 6 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3705 Agenda Date: 8/3/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Children’s Poster Contest Winners - Diversity Leadership Council SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3682 Agenda Date: 8/3/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Operation Graduate Program - Paula Kay, United Way Suncoast Senior Manager Neighborhoods Initiatives SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3751 Agenda Date: 8/3/2017 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the July 20, 2017 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 City Council Meeting Minutes July 20, 2017 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, July 20, 2017 6:00 PM Council Chambers City Council Page 1 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton, Councilmember Doreen Caudell, Councilmember Bob Cundiff and Councilmember Bill Jonson Also Present: William B. Horne II – City Manager, Jill Silverboard – Deputy City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Cretekos 2. Invocation – Pastor Robert Smurthwaite from Flowing River Church 3. Pledge of Allegiance – Councilmember Caudell 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) – Given. 4.1 SEDA's Water Quality Person of the Year – Chriz Kuzler, Southeast Desalting Association Mr. Kuzler presented the SEDA Water Quality Person of the Year Award to Rob Fahey, Awarded Posthumously. Sharon Fahey accepted the award on her husband’s behalf. 4.2 July Service Awards The July 2017 Employee of the Month Award was presented to Karl Pople, Police. 4.3 Recycling Perks - Katrina Miller, Recycling Specialist Ms. Miller provided a PowerPoint presentation. Page 2 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 5. Approval of Minutes 5.1 Approve the minutes of the June 14, 2017 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Jonson moved to approve the minutes of the June 14, 2017 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Thomas Rebman provided information detailing his experience with implementing homeless solutions and expressed concerns regarding Dr. Robert Marbut's qualifications. Mr. James urged those who are willing to donate materials or volunteer their time and efforts to rehab a home to call him at (727)337-8786 and opposed limiting individuals speaking at a council meeting to three minutes. Lisa Lanza expressed concerns with the Pinellas County Endangered Sea Turtles Program being in a state of disarray and requested the City follow-up with the Clearwater Marine Aquarium about them firing the only licensed individual to work with turtle nests. 7. Consent Agenda – Approved as submitted. 7.1 Approve a Second Amendment to Lease Agreement between Clearwater Golf Associates Inc. (Club), and the City of Clearwater (City) to extend rent relief for the remaining twelve years of the Agreement, set a schedule to complete irrigation replacements to the course by the Club and authorize the appropriate officials to execute same. (consent) 7.2 Approve a Lease Agreement between the City of Clearwater (City) and the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (State) for use of the Florida Department of Transportation building and property located at 3204 Gulf to Bay Boulevard and authorize the appropriate officials to execute same. (consent) 7.3 Approve an agreement between USA Softball, Inc. f/k/a Amateur Softball Association of America, of Oklahoma City, Oklahoma, and the City of Clearwater, for hosting the 2017 XII WBSC Junior Women’s Softball World Championship, July 23-30, 2017 and authorize the appropriate officials to execute same. (consent) 7.4 Approve the Multi-Agency Combined Voluntary Cooperation Mutual Aid Agreement Page 3 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Special Case Response and Management Team for law enforcement services, which shall become effective and shall be ongoing as to the executing Parties upon execution by the Commissioner of the Florida Department of Law Enforcement and any additional Party or Parties, and authorize the appropriate officials to execute same. (consent) 7.5 Award Invitation to Bid 25-17, Antiscalant, to American Water Chemicals Inc. of Plant City, FL in the annual amount of $60,000, including two one-year term extensions at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 7.6 Approve the award of Invitation to Bid 09-17, Mechanical, Electrical, and Plumbing Services, for a not-to-exceed annual amount of $1,700,000 ($950,000 Building and Maintenance and $750,000 Public Utilities), including two one-year renewal terms at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 7.7 Appoint Michael Mack to the Marine Advisory Board to fill the remainder of an unexpired term through March 31, 2019. (consent) 7.8 Appoint Amelia Wallon to the Library Board to fill the remainder of an unexpired term through February 28, 2019. (consent) 7.9 Authorize a contract between Property Registration Champions Corp., a Florida Corporation and a Community Champions Company, and the City of Clearwater to manage the City’s Foreclosure Property Registry utilizing collected registration funds and authorizes the appropriate officials to execute same. (consent) Councilmember Caudell moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Termination of the Development Agreement between Bayway Hotel Holdings, LLC (the property owner) and the City of Clearwater, providing for the allocation of 15 units from the Hotel Density Reserve under Beach by Design and confirm a second public hearing in City Council Chambers before City Council on August 3, 2017 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2014-08006, 706 Bayway Boulevard) Page 4 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 On December 2, 2014, a Development Agreement was made effective between the property owner and the City of Clearwater which provided 15 units from the Hotel Density Reserve (HDA2014-08006/Resolution 14-35). Section 6.1.3.1 of the Development Agreement required the Property Owner to develop the Property in substantial conformance with the conceptual site plan attached to the Agreement. Section 6.1.6 provides that all units in the hotel shall be made available to the public as overnight transient hotel guests at all times through the required hotel reservation system. Occupancy in the hotel is limited to a term of less than one month or thirty-one consecutive days, whichever is less. Units in the hotel shall not be used as a primary or permanent residence. After receiving approval of HDA2014-08006 the applicant submitted the associated site plan for approval as part of a Level II Flexible Development application (FLD2015-06025). This application was approved by the Community Development Board on September 15, 2015. Permits (BCP2015-12534 and BCP2016-03372) for site and building construction were submitted on December 19, 2015 and March 15, 2016, respectively. Pursuant to CDC Section 4-407 building permits were to have been obtained within six months of the initial permit application. As of February 9, 2017 both permits have been voided due to lack of response from the applicant. On March 14, 2017, an application (FLD2016-12039) for a Resort Attached Dwellings development on the subject site was approved by the Community Development Board (CDB). On April 3, 2017 a permit (BCP2017-04049) was submitted consistent with this more recent site plan approval. The City has determined that the Property Owner has abandoned development of the Property consistent with conceptual site plans that were part of the Agreement, and the Property Owner sought approval for entirely new site plans, which were approved by the Community Development Board on March 21, 2017 as part of a Level II Flexible Development application (FLD2016-12039) for Resort Attached Dwellings. The applicant has submitted a request to terminate the Development Agreement thus returning the allotted 15 units back to the reserve. Once returned to the Reserve these units would be available for application. Pursuant to Section 13 of the Agreement notices have been provided to: Bayway Hotel Holdings, LLC 20001 Gulf Blvd., Suite 5 Indian Shores, FL 33785 Page 5 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 E.D. Armstrong III Hill Ward Henderson 101 E. Kennedy Blvd., Suite 3700 Tampa, FL 33602 Councilmember Cundiff moved to confirm a second public hearing in City Council Chambers before City Council on August 3, 2017 at 6:00 p.m., or as soon thereafter as may be heard. The motion was duly seconded and carried unanimously. 8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3070 Grand View and 3041 Hoyt Avenues, and the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 900 Madera Avenue, together with certain abutting rights-of-way of San Jose and San Pedro Streets; and pass Ordinances 9043-17, 9044-17, and 9045-17 on first reading. (ANX2017-05010) These voluntary annexation petitions involve 0.658-acres of property consisting of three parcels of land occupied by single-family dwellings. The properties are located generally north of Drew Street, south of SR 590, and within ¼ mile west or east of North McMullen Booth Road. The applicants are requesting annexation in order to be connected to the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer System Extension Project. The properties are located within an enclave and are contiguous to existing city boundaries on at least one side. It is proposed that the property at 900 Madera Avenue be assigned a Future Land Use Map designation of Residential Urban (RU) and the remaining properties be assigned Residential Low (RL). All properties are proposed to be given a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Development Review Committee is proposing that 0.436-acres of San Jose and San Pedro Streets right-of-way also be annexed. The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Community Development Code Section 4-604.E as follows: • The properties currently receive water service from the City of Clearwater. The applicants will connect to the City’s sanitary sewer service when it is available, and are aware of the fee that must be paid in order to connect and the financial incentives available. Collection of solid waste will be provided by the City of Clearwater. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 49 located at 565 Sky Harbor Drive. The City has Page 6 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 adequate capacity to serve the properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and • The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. • The proposed Residential Urban (RU) and Residential Low (RL) Future Land Use Map categories are consistent with the current Countywide Plan designation of the properties. The Residential Low (RL) designation primarily permits residential uses at a density of 5 units per acre, and the Residential Urban (RU) designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties are consistent with the uses allowed in the District and the properties exceed the District’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and • The properties proposed for annexation are contiguous to existing city boundaries on at least one boundary; therefore the annexations are consistent with Florida Statutes Chapter 171.044. Vice Mayor Hamilton moved to approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3070 Grand View and 3041 Hoyt Avenues, and the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 900 Madera Avenue, together with certain abutting rights-of-way of San Jose and San Pedro Streets. The motion was duly seconded and carried unanimously. Ordinance 9043-17 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 9043-17 on first Page 7 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson Ordinance 9044-17 was presented and read by title only. Councilmember Caudell moved to pass Ordinance 9044-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson Ordinance 9045-17 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 9045-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 8.3 Approval of a Development Agreement between Gulfview Lodging, LLP (the property owner) and the City of Clearwater, providing for the allocation of up to 59 units from the Hotel Density Reserve under Beach by Design, adopt Resolution 17-19 and authorize the appropriate officials to execute same. (HDA2017-04001) Development Proposal: Since the City Council Meeting of Wednesday June 14, 2017 the applicant has revised Sheets A5_2, 3, 6 and 7 of their submittal (elevations) to correct a few scrivener’s errors. No other changes have been made to the submittal. The current proposal is to demolish all structures on the site and build a seven-floor hotel with 88 hotel rooms (150 units per acre). It is important to note that the proposed number of units (88) is dependent on the vacation of 2,195 square feet of the South Gulfview Boulevard. This point is noted in Section 6.2.4 of the Development Agreement. This area is included in the total site area of 0.59 acres. The applicant intends to request a Termination of Status of Nonconformity as part of a Level II Flexible Development application. Approval of that application (not yet submitted) would render the 32 existing units on the hotel parcel (where 18 are otherwise permitted at 50 units per acre) conforming. The north parcel yields 11 hotel units. Assuming approval of a Termination of Status of Nonconformity request the total number of permitted units would be 43. The 88 total proposed units include those 43 units and an additional 45 units from the Hotel Density Reserve through Beach by Design. The applicant is requesting 59 units from the Reserve in the event a Termination of Status of Page 8 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Nonconformity is either not requested or denied in order to maintain the designed density of 150 units per acre or 88 units. Consistency with the Community Development Code: No changes have been made to the Conceptual Site Plan presented at the June 14, 2017 City Council meeting. The Conceptual Site Plan continues to appear to be consistent with the CDC with regard to:  Minimum Lot Area and Width  Minimum Setbacks  Maximum Height  Minimum Off-Street Parking  Landscaping Consistency with Beach by Design: No changes have been made to the Conceptual Site Plan presented at the June 14, 2017 City Council meeting. The Conceptual Site Plan continues to appear to be consistent with the Beach by Design with regard to:  Design Guidelines  Hotel Density Reserve Standards for Development Agreements: The proposal is in compliance with the standards for development agreements, is consistent with the Comprehensive Plan and furthers the vision of beach redevelopment set forth in Beach by Design. The proposed Development Agreement will be in effect for a period not to exceed ten years, meets the criteria for the allocation of rooms from the Hotel Density Reserve under Beach by Design and includes the following main provisions:  Provides for the allocation of up to 59 units from the Hotel Density Reserve;  Requires the developer to obtain building permits and certificates of occupancy in accordance with Community Development Code (CDC) Section 4-407;  Requires the return of any hotel unit obtained from the Hotel Density Reserve that is not constructed;  Prohibits the conversion of any hotel unit allocated from the Hotel Density Reserve to a residential use and requires the recording of a covenant restricting use of such hotel units to overnight accommodation usage; and  Requires a legally enforceable mandatory evacuation/closure covenant that the hotel will be closed as soon as practicable after a hurricane watch that includes Clearwater Beach is posted by the National Hurricane Center. Changes to Development Agreements: Pursuant to CDC Section 4-606.I., a Development Agreement may be amended by mutual consent of the parties, provided the notice and public hearing requirements of Section 4-206 are followed. Revisions to conceptual site plans and/or architectural elevations attached as exhibits to this Development Agreement shall be governed by the provisions of CDC Section 4-406. Minor revisions to such plans may be approved by the Community Development Coordinator. Other revisions not specified as minor shall require Page 9 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 an amendment to this Development Agreement. The Planning and Development Department is recommending approval of this Development Agreement for the allocation of up to 59 units from the Hotel Density Reserve under Beach by Design. In response to questions, Planning and Development Director Michael Delk said urban centers may be interpreted in different ways. Clearwater Beach is an urban environment; based on FDOT's intent of the urban center policy, staff would not consider the subject area an urban center per se. Beach by Design included guidelines for sidewalks; these guidelines may vary as needed or as necessary. Mr. Delk said staff will support matching the sidewalk width when the opportunity arises; staff is working with the street the City built. Applicant Representative Brian Aungst reviewed the request. As it relates to widening the sidewalk on Coronado Drive, the Applicant agrees with the staff; it would not be consistent with council policy or match the 7-ft. sidewalk built by the City on Coronado Drive. Mr. Aungst said the area that will be used for landscaping fronts Coronado Drive; there will be a significant setback from the sidewalk with attractive landscaping. The request to widen the sidewalk would require to take a portion of the Applicant's property. Mr. Aungst said no other applicant has been asked by Council to provide a 10-ft. sidewalk on Coronado Drive. In response to questions, Mr. Aungst said the conceptual site plan shows a 15-ft. landscape buffer between the sidewalk on Coronado Drive and the building. The Applicant does not know if staff and CDB will require the entire landscape buffer. Engineering Director Mike Quillen said there are no serious flooding issues on Coronado Drive; the City installed a new drainage system when Beachwalk was built. One individual spoke in opposition. One individual spoke in support. In response to questions, Mr. Aungst said the northwest side of the building is not a flat plane and includes architectural details required by code, such as stepbacks. The proposed project meets all requirements for approval but is inconsistent with other projects that were awarded density reserve units because it is less than 100 ft. tall. The proposed project has 15-ft. setbacks from Coronado Drive and reduces the canyon effect. Mr. Aungst said the Applicant will work out any concerns raised by Frenchy's before the request goes before the Community Development Page 10 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Board. Discussion ensued with comments made that the proposal meets city code and eliminates a canyon effect. A suggestion was made that the width of the sidewalks in the area should be incrementally increased. Vice Mayor Hamilton moved to approve a Development Agreement between Gulfview Lodging, LLP (the property owner) and the City of Clearwater, providing for the allocation of up to 59 units from the Hotel Density Reserve under Beach by Design. The motion was duly seconded and carried with the following vote: Resolution 17-19 was presented and read by title only. Councilmember Cundiff moved to adopt Resolution 17-19. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell and Councilmember Cundiff Nays: 1 - Councilmember Jonson Motion carried. 8.4 Authorize an agreement between the City of Clearwater and Forward Pinellas, to receive a Complete Streets Concept Planning Grant in the amount of $50,000 to prepare a Complete Streets Concept Plan for Drew Street from North Osceola Avenue to US Highway 19, authorize the appropriate officials to execute same and adopt Resolution 17-23. On October, 3, 2016, Forward Pinellas sent out a call for Complete Streets projects, asking local governments to submit applications to request funding for their Complete Streets projects. The Forward Pinellas Complete Streets Program provides annual, competitive funding for both the planning and construction of Complete Streets projects countywide. The Planning and Development Department had submitted an application for a Complete Street Concept Plan for Drew Street from North Osceola Avenue to US Highway 19. The City’s primary goal for this Project is to develop a Complete Streets Concept Plan that will enhance safety, mobility, and accessibility while considering character criteria of Drew Street corridor. The Project has the strong support of local communities who asked the City to pursue the Forward Pinellas Complete Streets grant. Residents, businesses, and schools see the potential to make Drew Street safer, more livable, and a better street for commerce. Complete Street improvements on Drew Street would work in harmony with a broad spectrum of city and countywide plans, especially those addressing designated activity centers on both ends of the Page 11 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Project. The estimated cost of Complete Street conceptual planning for the 4.2-mile Project is $100,000. This project will complement Forward Pinellas’s SR-60 Corridor Multimodal Implementation Strategies Plan project currently underway. The Drew Street Concept Plan is expected to comprehensively guide the corridor layout design improvements by utilizing the principles of Complete Streets, and will further support other City initiatives by establishing the best approach to develop a Citywide Complete Streets Implementation Plan. On March 8, 2017, Forward Pinellas selected the City to receive one of the Complete Streets grants in the amount of $50,000 to be matched by the City through direct funding and in-kind services. The grant funding will be used for consulting services to produce a comprehensive concept plan and provide assistance in the project’s community outreach and stakeholders’ engagement activities. Resolution 17-23 Exhibit A is the Memorandum of Agreement between the City and Forward Pinellas. The City would be contractually obligated to complete the project activities by July 1, 2018 consistent with the scope of work that is part of the agreement. APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 010-01420-530100, Professional Services, to fund the City’s portion of this agreement. Vice Mayor Hamilton moved to authorize an agreement between the City of Clearwater and Forward Pinellas, to receive a Complete Streets Concept Planning Grant in the amount of $50,000 to prepare a Complete Streets Concept Plan for Drew Street from North Osceola Avenue to US Highway 19, authorize the appropriate officials to execute same. Resolution 17-23 was presented and read by title only. Councilmember Jonson moved to adopt Resolution 17-23. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 9029-17 on second reading, amending multiple sections of the Community Development Code relating to sign regulations; amending sections regulating exempt signs, prohibited signs, temporary signs and signs requiring Page 12 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 development review; deleting Section 3-1805 General Standards and adding a new Section 3-1805 General Provisions for Signs. In response to questions, Assistant City Attorney Camilo Soto said the dwell time for the electronic signs was every ten minutes and applies to churches and schools. The provision is not available to entities not listed. Resolution 9029-17 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 9029-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.2 Adopt Ordinance 9033-17 on second reading, annexing certain real property whose post office address is 3059 Cherry Lane, Clearwater, Florida 33759, into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. Ordinance 9033-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9033-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.3 Adopt Ordinance 9034-17 on second reading, amending the future land use element of the Comprehensive Plan of the city, to designate the land use for certain real property whose post office address is 3059 Cherry Lane, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Urban (RU). Ordinance 9034-17 was presented and read by title only. Vice Mayor Hamilton moved to adopt Ordinance 9034-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.4 Adopt Ordinance 9035-17 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3059 Cherry Lane, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Page 13 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Ordinance 9035-17 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 9035-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.5 Adopt Ordinance 9036-17 on second reading, annexing certain unaddressed real property located on the south side of Otten Street approximately 330 feet west of North Highland Avenue, in Clearwater, Florida 33755, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 9036-17 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 9036-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.6 Adopt Ordinance 9037-17 on second reading, amending the future land use element of the Comprehensive Plan of the city, to designate the land use for certain unaddressed real property located on the south side of Otten Street approximately 330 feet west of North Highland Avenue, in Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 9037-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9037-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.7 Adopt Ordinance 9038-17 on second reading, amending the Zoning Atlas of the city by zoning certain unaddressed real property located on the south side of Otten Street approximately 330 feet west of North Highland Avenue, in Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 9038-17 was presented and read by title only. Vice Mayor Hamilton moved to adopt Ordinance 9038-17 on second and final reading. The motion was duly seconded and upon roll call, the Page 14 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.8 Adopt Ordinance 9039-17 on second reading, annexing certain real property whose post office address is 3035 Hoyt Avenue, Clearwater, Florida 33759 into the corporate limits of the city, and redefining the boundary lines of the city to include said addition. Ordinance 9039-17 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 9039-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.9 Adopt Ordinance 9040-17 on second reading, amending the future land use element of the Comprehensive Plan of the city, to designate the land use for certain real property whose post office address is 3035 Hoyt Avenue, Clearwater, Florida 33759 upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 9040-17 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 9040-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.10 Adopt Ordinance 9041-17 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3035 Hoyt Avenue, Clearwater, Florida 33759 upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 9041-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9041-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.11 Withdraw Ordinance 9050-17 on second reading, extending the temporary moratorium imposed by Ordinance 8995-17 on the operation of any additional Page 15 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Dispensing Organizations that dispense Low- THC Cannabis or Medical Cannabis or on the operation of Medical Marijuana Treatment Centers within the city for an additional period of ninety days. Vice Mayor Hamilton moved to withdraw Item 9.11. The motion was duly seconded and carried unanimously. 9.12 Adopt Ordinance 9052-17 on second reading, amending the Operating Budget for the fiscal year ending September 30, 2017 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Program Fund, Solid Waste and Recycling Fund, Gas Fund, and Parking Fund. Ordinance 9052-17 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 9052-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 9.13 Adopt Ordinance 9053-17 on second reading, amending the Capital Improvement Budget for the fiscal year ending September 30, 2017, to reflect a net increase of $21,104,496. Ordinance 9053-17 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 9053-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 10. City Manager Reports 10.1 Adopt a tentative millage rate of 5.1550 mills for fiscal year 2017/18; set public hearing dates on the budget for September 7, 2017 and September 18, 2017, to be held no earlier than 6:00 p.m., and schedule a special council meeting on August 2, 2017 at 2:00 p.m. to fully discuss the proposed budget. In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative millage rate and set public hearing dates prior to finalizing and adopting a budget. This information must be provided to the Pinellas County Property Appraiser and Tax Collector by August 4, 2017. The City's proposed millage rate and public hearing dates will be included on the TRIM Page 16 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 notices mailed to taxpayers in August. This tentative rate cannot be increased without first-class mailing notification to each taxpayer at the expense of the City of Clearwater, not less than 10 days and not more than 15 days before the public hearing. The City Manager's recommended millage rate is 5.1550 mills, the same millage rate as the current year. This rate is 6.86% more than the rolled back rate of 4.8241 mills. The rolled-back rate is the millage rate that will provide the City with the same property tax revenue as was levied in the prior year. If the proposed millage rate of 5.1550 mills is adopted, the City's ordinance adopting the millage rate will reflect a 6.86% increase from the rolled-back rate of 4.8241 mills. The proposed millage rate as well as other TRIM millage rates will be noted on the 2017 compliance forms as follows: 5.1550 mills - Tentative millage rate 4.8241 mills - Rolled-back millage rate 6.9632 mills - Maximum majority vote rate 7.6595 mills - Maximum two-thirds vote rate Budget Manager Kayleen Kastel provided a PowerPoint presentation. In response to questions, Ms. Kastel said the Save Our Homes cap increased this year by 2.1%; last year it was 0.7%. The property tax increase is capped at 3% or the CPI increase, whichever is lesser. The City Clerk said the August 2 meeting will be a special council meeting at which motions may be made directing changes to the budget. One individual suggested lowering the utility rates and reducing the Parks and Recreation budget, as it includes funding for entertainment. The City Manager said staff has identified the following topics to be discussed at the August 2 meeting: Neighborly Care Network grant request ($25,000), 2-1-1 grant request ($5,000), PSTA contract increase and proposed Full-Time Equivalent increases. The items have been factored into the proposed budget but council approval is needed. He requested councilmembers provide him additional discussion topics prior to the meeting. The City Manager was directed to highlight those items that have been implemented to improve city processes. Vice Mayor Hamilton moved to adopt a tentative millage rate of 5.1550 mills for fiscal year 2017/18; set public hearing dates on the budget for September 7, 2017 and September 18, 2017, to be held Page 17 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 no earlier than 6:00 p.m., and schedule a special council meeting on August 2, 2017 at 2:00 p.m. to fully discuss the proposed budget. The motion was duly seconded and carried unanimously. 10.2 Approve a recommendation by the Public Art and Design Board for the commission of a public art installation for the Morningside Recreation Center located at 2400 Harn Boulevard, as designed by artist Guy Kemper for a total cost of $55,000.00 to be funded from Morningside Recreation Center Construction (CIP 315-93251). The theme and scope of the project was determined with input from representatives of the project construction team, Public Art & Design Board, Parks & Recreation Department, and the Morningside Neighborhood Home Owners Associations. The desired intent of this project is to commission public artwork that serves as an artistic enhancement to the glass windows of the main entry and fitness center window wall of the main entrance and central atrium at the Morningside Recreation Center. The Public Art and Design Board appointed a five-member Selection Panel comprised of individuals representing specified interests and expertise as follows: Karen Cunningham (Chair), representative of the Public Art & Design Board Spencer Cook, president, Morningside Meadows Homeowners Association Regina Novak, representative of the Parks & Recreation Department Norene Marlow, president, Morningside Homeowners Association Judith Powers, artistic representative A limited invitation Call to Artists was issued to three artist finalists. On March 17, 2017, the Selection Panel met to review the applicants’ credentials and selected artist Guy Kemper, as his vibrantly colored window patterns best fit the theme and artistic desires of the project stakeholders. On June 8, 2017, the Public Art & Design Board unanimously approved the recommendation to commission Mr. Kemper. The Board is recommending this artist’s proposal of public artwork to the City Council. This item supports the City's Strategic Vision by providing public art for the citizens and visitors of Clearwater, making the city a better place to live, learn, work, visit and play. This commission represents the City’s ongoing commitment to the Public Art & Design Program through commissions of public art for city capital improvement projects, a process that is not affected by the mandatory to voluntary transition of the Public Art in Private Development program. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-93251, Morningside Page 18 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Recreation Center Construction, to fund this contract. In response to a question, Parks and Recreation Director Kevin Dunbar said the item before Council is not sensitive and can be postponed to the next council meeting. Discussion ensued regarding the public art process with comments made that the Clearwater Arts Alliance supported the recommended art commission, art is personal and subjective. It was suggested that future consideration be given to amending the public art approval process. A concern was expressed with the placement of the art; no other city facility would have translucent doors, impeding one's ability to see into the facility. Mr. Dunbar said the lobby is designed for people to in and broadcast out to the programming spaces. Once inside the lobby, individuals will be able to see into the fitness room. Councilmember Jonson moved to continue Item 10.2 to August 3, 2017. The motion was duly seconded and failed with the following vote: Ayes: 2 - Councilmember Jonson and Councilmember Cundiff Nays: 3 - Mayor Cretekos, Vice Mayor Hamilton and Councilmember Caudell Motion failed. Councilmember Caudell moved to approve a recommendation by the Public Art and Design Board for the commission of a public art installation for the Morningside Recreation Center located at 2400 Harn Boulevard, as designed by artist Guy Kemper for a total cost of $55,000.00 to be funded from Morningside Recreation Center Construction (CIP 315-93251). The motion was duly seconded and and carried with the following vote: Ayes: 4 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell and Councilmember Cundiff Nays: 1 - Councilmember Jonson Motion carried. 10.3 Approve a referendum question for the city voters to consider a charter amendment to allow for the construction and maintenance of certain improvements and the use for other than open space in the area west of Osceola Avenue between Drew Street and Pierce Street lying below the 28-foot mean sea level elevation, known as the downtown waterfront, call for a special city election to be held in conjunction with the county election on November 7, 2017, and pass Ordinance 9063-17 on first reading. In an effort to further existing initiatives, the City of Clearwater contracted with Page 19 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 the Urban Land Institute (ULI) to evaluate the City's vision and strategies for the development of the downtown. The Urban Land Institute is the nation’s premier nonprofit urban planning and real estate education and research institution representing the entire spectrum of land use and development disciplines. The creation of a master plan for the downtown waterfront area was identified as a priority project by the Urban Land Institute (ULI) Advisory Services Panel during their study of Downtown Clearwater in June, 2014. Subsequently, the City issued Request for Proposal 04-16 for consulting services to prepare a master plan for the Downtown waterfront/bluff area, which was awarded to the HR & A Advisors, Inc. on April 21, 2016, for the Downtown waterfront master plan (Imagine Clearwater). Over the course of six months, the City engaged hundreds of Clearwater residents, business owners and other stakeholders who shared their broad visions and specific design and programming ideas for their future waterfront. The City’s consultant team conducted over 40 interviews with local stakeholders, including developers, real estate brokers, small business owners, and Downtown property owners. The City hosted seven interactive community workshops in various Clearwater neighborhoods to share progress on Imagine Clearwater and allow members of the community to engage directly with the planning and design team on specific elements of the plan including: a vision for the waterfront and bluff; the character of various places throughout the study area; the role of waterfront recreation, parks and open space, and economic development opportunity within the overall vision; and the City convened a group of 18 Clearwater residents active in resident affairs, the local business community, local institutions and community organizations to play a supporting role in the City’s robust outreach process. In addition, materials related to Imagine Clearwater were posted on a dedicated website and the City’s Facebook page and community members were invited to call and email the City to provide direct verbal feedback and engage with elements of the plan as it was formed. The goal of Imagine Clearwater is to draw residents and visitors to the Downtown waterfront, catalyze greater Downtown activity and attract investment, and better connect the waterfront to the rest of Clearwater. Four key strategies underpin the recommendation of Imagine Clearwater: the waterfront must be anchored by a dynamic new open space; Coachman Park needs an active edge; an improved Osceola should complement Cleveland Street; and access to the site should incorporate all modes. In order to realize the community’s vision for Imagine Clearwater, an Action Plan provides a series of strategic implementation recommendations to serve as a starting point for the City and its partners to refine and advance. The City Council unanimously voted to adopt Imagine Clearwater by Resolution 17-13; however, the Clearwater City Charter Section 2.01(d), Limitations, contains certain limitations on the legislative power of the City Council. Section 2.01(d)(6) prohibits the development or maintenance for other Page 20 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 than as open space and public utilities of certain property lying below the 28-foot mean sea level elevation of Osceola Avenue on the east, Clearwater Harbor on the west, Drew Street on the north and Chestnut Street on the south, and the Memorial Causeway without a referendum. As a result, the following amendments to Charter §2.01(d)(6) are proposed in order to allow the implementation of Imagine Clearwater. First, the proposed ordinance defines the term “open space” for the purposes of the charter section to include sidewalks, boardwalks, elevated walkways, trails, roadways, stairs, benches, tables, water fountains, litter receptacles, lighting, wayfinding, similar amenities, and surface parking. Secondly the proposed ordinance allows as an exception to the open space limitation certain uses and facilities specifically playgrounds, splash pad, water features, artwork and similar amenities. Additionally public restrooms and Park storage may be constructed. The amendment also specifically allows the licensing of events, temporary booths for vending and mobile concessions. In the portion of the section which addresses the boat slip facility, language allowing for a boathouse for storage of non-motorized recreational equipment such as canoes, kayaks, paddle boards and paddleboats, and a boat ramp to be constructed for such non-motorized recreational equipment is added. The ordinance calls for a special city election to be held in conjunction with the County election on November 7, 2017 for purpose of consideration of the Charter amendment. The City Attorney said the ordinance would implement Imagine Clearwater as it relates to the property that lies at the 28-ft. line down to Pierce Street; it does not impact those properties fronting Osceola Avenue. The ordinance defines open space and addresses the park and waterfront uses. The boathouse and restroom structure will not exceed 2,000 sq. ft. In response to questions, the City Attorney said the amendments to the charter are permissive but not required, allowing the City to build a boathouse or a ramp for the non-motorized recreational equipment. The charter contains language that allows the rental of non-motorized recreational equipment. Councilmember Cundiff moved to approve a referendum question for the city voters to consider a charter amendment to allow for the construction and maintenance of certain improvements and the use for other than open space in the area west of Osceola Avenue between Drew Street and Pierce Street lying below the 28-foot mean sea level elevation, known as the downtown waterfront, call for a special city election to be held in conjunction with the county election on November 7, 2017. The motion was duly seconded and carried unanimously. A scrivener's error was noted on page 4 (line 6); 'amenities' was misspelled. Page 21 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 Councilmember Jonson moved to amend Ordinance 9063-17 (page 4, line 33) to read, "...equipment may be permitted allowed. Except for a ramp..." The motion was duly seconded and carried unanimously. Councilmember Caudell moved to amend the referendum question to read as follows: "Shall City Charter Section 2.01(d)(6)be amended as provided in Ordinance 9063-17 to allow the construction and maintenance of certain improvements including playgrounds, water features, artwork, a boathouse, Marina office, restrooms, surface parking, roadways, plazas, sidewalks, trails, elevated walkways, boardwalks, benches, picnic tables, water fountains, litter receptacles and similar amenities, to support the active and passive uses of the city owned Downtown Waterfront, generally bounded by Pierce St., Drew St., the Bluff and the water. " The motion was duly seconded and carried unanimously. One individual spoke in opposition, expressing safety concerns with kayak rentals. The City Attorney said the change needed for the special act property relates to the inability to have carnivals or shows of any nature; Council will be moving forward to the Legislature at a later date. Imagine Clearwater proposes to locate the amphitheater in that area. The referendum for the charter amendment is needed because the charter currently **allows open space only, not recreation space. Staff was aware that structures and improvements in the area would require a charter amendment. The City Attorney said Imagine Clearwater was not limited to the charter; it was the basis for changing the charter. The Council recessed from 8:12 p.m. to 8:20 p.m. In response to questions, the City Attorney said the City is piggybacking on the County's November election for Penny for Pinellas renewal. Open space is being defined to include a trail; defining open space in the charter avoids any potential legal challenges. Ordinance 9063-17 was presented and read by tile only. Vice Mayor Hamilton moved to pass Ordinance 9063-17 on first reading, as amended. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell, Councilmember Cundiff and Councilmember Jonson 11. City Attorney Reports - None Page 22 City of Clearwater Draft City Council Meeting Minutes July 20, 2017 12. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Caudell said she and the director of Forward Pinellas went to Boca Raton for an all state MPO meeting where a report regarding federal level legislative priorities were discussed. The report was unanimously approved with an added priority to help save the federal TIGER grant funding. Councilmember Jonson reminded all that the Suncoast League of Cities will sponsor a breakfast at the Florida League of Cities Annual Conference on Saturday. He said it was great to see the opening of the trail in Northeast Pinellas County this morning. He said PSTA student passes are still available for purchase for $15.00 which includes unlimited rides until the end of August. He commented on a recent trip to Ireland and read an article in the Dublin Times regarding how their Council rejected a development due to height and how it would detract from surrounding structures. 13. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events and offered condolences to Cynthia Goudeau and Rosemarie Kibitlewski for their recent loss. 14. Adjourn The meeting adjourned at 8:28 p.m. Mayor City of Clearwater Attest City Clerk Page 23 City of Clearwater Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3702 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Gas System Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a change to the contract to JW Harris Contractors, Inc., dated April 11, 2017 in the amount of $1,200,000, with the option for one 12-month term extension to provide the installation of natural gas mains and service lines (ITB 11-16), and authorize the appropriate officials to execute same. (consent) SUMMARY: JW Harris Contractors, Inc., located at 3448 Crystal Springs Rd, Zephyrhills, FL, was the 2nd lowest and most responsive bidder for Invitation to Bid (ITB) #11-16. JW Harris has been working with Clearwater Gas System since April 2017 with excellent results. The increase in housing developments located in our service territory has made this increase necessary. JW Harris will amend their Performance Bond and Proof of Insurance to accommodate the increase in funds. APPROPRIATION CODE AND AMOUNT: Funds are available for the current year’s portion of this contract in capital improvement projects 315-96378, Pasco New Mains and Service Lines and 315-96377, Pinellas New Mains & Service lines. Funding for fiscal year 2018 is included in the proposed capital improvement budget. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3630 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve Change Order 1 to TLC Diversified Inc., of Palmetto FL for the Marshall Street Influent Pumping Station Emergency Repairs in the amount of $37,400.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: On February 16, 2017, City Council ratified and confirmed purchase orders for vendors and contractors to provide equipment and services related to the Marshall Street Influent Pump Station emergency by-pass system. Included in this was a $120,000 purchase order (BR511821) to TLC Diversified Inc. to provide a 50,000 gallon temporary storage tank. Change Order 1 will extend the rental of the 50,000 gallon tank by up to eight months, if necessary, thus ensuring this critical component of the emergency by-pass system is available until the completion of the repairs to the Influent Pump Station, expected to be Fall 2017. The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining the Marshall Street Water Reclamation Facility. APPROPRIATION CODE AND AMOUNT: 0315-96664-563800-535-000-0000 $37,400 Sufficient funding is available in the Capital Improvement Program project, 0315-96664, Water Pollution Control R & R, to fund this change order. Page 1 City of Clearwater Printed on 8/2/2017 CHANGE ORDER 1 DATE: June 5, 2017 PROJECT: PROJECT NUMBER:16-0038-UT Marshall Street Influent Pumping Station Emergency Repairs PO REFERENCE: BR511821 CONTRACTOR: COUNCIL AWARD:February 16, 2017 TLC Diversified, Inc. 2719 17th Street East DATE OF CONTRACT:September 20, 2016 Palmetto, Florida 34221 CODE:0315-96664-563800-535-000-0000 SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT STATEMENT OF CONTRACT AMOUNT ACCEPTED BY: TLC Diversified Inc. 120,000.00$ Change Order 1 - City Council - 8/3/2017 37,400.00$ By: (SEAL) New Contract Amount 157,400.00$ Thurston Lamberson President APPROVED AS TO FORM: Date: Witnesses: Matthew Smith, Assistant City Attorney George N Cretekos, Mayor ATTEST: Recommended By: Rosemarie Call, City Clerk City of Clearwater Date: CITY OF CLEARWATER, in Jeff Walker, PE Project Manager PINELLAS COUNTY, FLORIDA William B. Horne, II City Manager Michael D Quillen, PE City Engineer RE: Administrative Change Order 1 Marshall Street WTP Emergency Repair ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL COST Increases: 4 Monthly Pump Rental EA 8 4,250.00$ $34,000.00 6 Contingency LS 1 3,400.00$ $3,400.00 Total Increases:$37,400.00 Increase pump rental time through construction and testing phase of Influent pump replacement-see attached Original Contract Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3673 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Award a construction contract to RTD Construction Inc. of Zephyrhills, FL, in the amount of $452,116.54 for Rehabilitation of Lift Stations 28 and 39 (15-0033-UT), which is the lowest responsible bid received in accordance with plans and specifications; approve Supplemental 1 Work Order to Engineer of Record (EOR) Metzger and Willard, in the amount of $44,310.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: This project (15-0033-UT) consists of the rehabilitation of City of Clearwater Lift Stations 28 and 39, both located on Island Way. In general, the projects include temporary bypass pumping (during construction), removing existing pumps, piping and valves, lining terminal gravity mains with cast in place pipe liner, installing cast-in-place concrete walls to separate the wet well from the valve vault, coating wet wells and valve vaults and installing new pumps and piping at both lift stations. In addition, at Lift Station 28 new electrical controls will be installed; the existing Data Flow System will be reused. At Lift Station 39, a sun shield will be added at the control panel to increase longevity of the human machine interface (i.e., touch screen). Four bids were received and RTD Construction Inc. was the lowest in the amount of $452,116.54. EOR Metzger and Willard is the Design Engineer for this project. After comparing and evaluating bids, the EOR recommended awarding construction to RTD Construction Inc. November 4, 2015, City Manager approved initial work to EOR Metzger and Willard for design of rehabilitation of Lift Stations 28 and 39 in the amount of $66,770. Supplemental 1 Work Order is for Construction Engineering Services (CEI) during rehabilitation of Lift Stations 29 and 39 for a new Work Order value of $111,080. It is anticipated that construction will be accomplished within 150 days from issuance date of Notice to Proceed. The City of Clearwater’s Public Utilities Department is responsible for owning, operating, and maintaining Lift Stations 28 and 39. APPROPRIATION CODE AND AMOUNT: 0327-96217-561300-535-000-0000 $452,116.54 0327-96217-561300-535-000-0000 $ 44,310.00 Page 1 City of Clearwater Printed on 8/2/2017 File Number: ID#17-3673 Funds are available in Capital Improvement Program Project 0327-96217, Pump Station Repair and Replacement, to fund the construction contract and CEI Work Order. Page 2 City of Clearwater Printed on 8/2/2017 Item #Description of Items Unit Qty Unit Price Total 1 Mobilization LS 28 LS 1 15,000.00$ 15,000.00$ 2 Lift Station 28 Rehabilitation LS 1 $272,750.00 272,750.00$ 3 Bypass pumping and piping, critically silenced WK 8 $3,500.00 28,000.00$ 4 Mobilization LS 39 LS 1 $15,000.00 15,000.00$ 5 Lift Station 39 Rehabilitation LS 1 $253,350.00 253,350.00$ 6 Bypass pumping and piping, critically silenced WK 8 $3,500.00 28,000.00$ Subtotal 612,100.00$ 7 Contingency 10%LS 1 61,210.00$ Total 673,310.00$ Hinterland Group, Inc. 992 W. 15th St. Rivera Beach, FL 33404 Rehabilitation of Lift Stations 28 and 39 Bid Tab Bid Opening June 22, 2017 Tentative Award Date August 3, 2017 REHABILITATION OF LIFT STATIONS 28 AND 39 WORK ORDER INITIATION FORM 1 of 7 Revised:2/11/2016 SUPPLEMENTAL WORK ORDER For the CITY OF CLEARWATER Date:May 3, 2017 ProjectNumber: City ProjectNumber:15‐0033‐UT 1.PROJECT TITLE: Rehabilitationof Lift Stations28 & 39 2.SCOPE OF SERVICES: Add constructionphaseservicesfor the Rehabilitationof Lift Stations28 & 39. 1. CONSTRUCTIONPHASE 1.1 PreconstructionConference–The MWI ProjectManager,ElectricalEngineerand ResidentProjectRepresentativewill attendand participatein a pre‐construction conference,along withpreparingmeetingnotesof topicsdiscussed,decisionsmade,and actionitems. 1.2 ContractorsRFI’s‐MWI shallprovidetechnicalinterpretationof the Drawings, Specifications,andContractDocumentswhenrequestedby the Contractorand evaluate requesteddeviationswith regardto the plansor specifications(Requestfor Information [RFI] process).MWIshalldevelopand maintainan RFI log noting the date received/answered,subjectmatter,andresolutionto the request.A copy of theRFI log will be includedwith each progressmeetingagenda. 1.3ShopDrawingReview ‐ MWI shallreviewor takeotherappropriateactionwithrespect to materialand equipmentsubmittals,shopdrawings,samplesandother data thatthe Contractoris requiredto submit.MWI shalldevelopandmaintaina shopdrawinglog. Reviewwill be limitedto conformancewith the designconceptof the projectand complianceof the informationgivenin theContractDocuments.Such reviewsor other actionsshallnotextendto means,methods,techniques,sequences,or proceduresof constructionor safetyprogramof the contractor.MWIshallrespondto all contractors’ submittalsfourteen(14) calendardays followingreceiptin MWI’soffice. REHABILITATION OF LIFT STATIONS 28 AND 39 WORK ORDER INITIATION FORM 2 of 7 Revised:2/11/2016 1.4 ProgressMeetings–The RPR/ shalllead andconductregularprogressmeetings,and prepareand circulatecopiesof the meetingminutesincludingtopics discussed,actionitems, and decisionsmade. For purposes of this proposalit is assumedthat therewill be six (6) progressmeetings.The RPR will assembleagendafor each progressmeeting.In addition, the RPR shall prepare,maintain,and circulatelogsandrecordsfor: ActionItems log/Contractorfollowup Shop DrawingSubmittal/ Approval Testing RequestforProposal ProposedChangeRequest(PCR) Deficiency/ Noncompliance Complaints ProjectPhotographs InventoryandVerificationof StoredMaterials PunchLists 1.5 Construction Observation‐MWI shall provide a Resident Project Representative (RPR) to observe and document work in progress, along with keeping the Project Manager advised of any conflictsor potentialdelays. Basedon the proposedworkschedule,MWI will provide an RPR for an averageof twenty(20) hours per week withactual hoursonsitedetermined by Contractorwork schedule.The RPR shallmaintaina daily logof activitiesfor periodsof time whenthe RPR is on‐site.Thesedaily logs shallbesubmittedto the PUDProject Manageron a weekly basis.Progressphotosshallalso be takenand providedto the Project Managerto documentprojectprogress. 1.6 Substantial/FinalElectricalInspection‐MWIshallconductsubstantialandfinal inspectionsto determinethecompletenessof the projectandrecommendfinal paymentto Contractor.Followingeachinspection,MWIshall preparea punchlist of all itemsrequiring completion,and followup on the completedand/orcorrecteditems.The punchlist shall be providedto the Contractorand the ProjectManager. 1.7 RecordDrawingPreparation‐MWIshall preparerecorddrawingsfromthe original AutoCADfile basedon informationprovidedby the Contractorandothers regardingfield changes,modifications,etc. made duringthe constructionphaseof the project. Such informationshall only be verifiedthroughfieldobservationandwill not be surveyedto verify accuracyof Contractor’smeasurements.The ProjectManagerwill be providedwith two (2) signedand sealed copies,andone electronic copy (AutoCAD format disk) of the record drawings. Record Drawing copies shall be in 11-inch x 17-inch format. REHABILITATION OF LIFT STATIONS 28 AND 39 WORK ORDER INITIATION FORM 3 of 7 Revised:2/11/2016 1.8 OwnersAllowance ‐ $5,000allowanceavailablefor use at the owner/projectmanager’s discretion 3.PROJECT GOALS: No change 4.BUDGET: See Attachment“B” This price includesall laborand expensesanticipatedto be incurredby Metzger& Willard,Inc. for the completionof thesetasks in accordancewith ProfessionalServicesMethod“A” – Cost TimesMultiplierBasis,for a fee not to exceedForty FourThousandThree HundredTen Dollars ($44,310.00). 5.SCHEDULE: No Change 6.STAFF ASSIGNMENT (Consultant): Nancy O Metzger,PE‐Principal SusanG. Martelli,PE‐VP Engineering Joe Martelli,PE‐SeniorProfessionalEngineer Dale Connor,SeniorInspector Tim Thomas,PE – Tricon,ElectricalSubconsultant ElizabethBroadway,PE, BroadwayEngineering,StructuralSubconsultant 7.CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER’sproject correspondenceshallbe directedto: JoeMartelli,PE. All City projectcorrespondenceshall be directedto: ToddKunellwith copiesto othersas may be appropriate. 8.INVOICING/FUNDING PROCEDURES: For work performed,invoicesshallbe submittedmonthlyto the City of Clearwater,Engineering Department,andAttn.: VeronicaJosef,SeniorStaff Assistant,PO Box 4748,Clearwater,Florida 33758‐4748.Contingencyserviceswill be billedas incurredonlyafter writtenauthorization providedby the Cityto proceedwiththose services. City InvoicingCode:327-96217-561300-535-000-0000 9.INVOICING PROCEEDURES At a minimum,in additionto the invoiceamount(s)thefollowinginformationshall be provided on all invoicessubmittedon the Work Order: REHABILITATION OF LIFT STATIONS 28 AND 39 WORK ORDER INITIATION FORM 4 of 7 Revised:2/11/2016 A. PurchaseOrder Numberand Contract Amount. B. The time period(beginandend date) covered by the invoice. C. A shortnarrativesummaryof activitiescompletedin the time period D. Contractbillingmethod– Lump Sum or Cost Times Multiplier E. If LumpSum, the percentcompletion,amountdue, previousamountearnedand total earned to date for all tasks(directcosts, if any, shallbe includedin lump sum amount). F. If Cost TimesMultiplier,hours,hourlyrates,namesof individualsbeingbilled,amount due, previousamountearned,total earned to date for each taskand other directcosts(receipts will be requiredfor any singleitem with a cost of $50 or greateror cumulativemonthly expensesgreaterthan $100). G. If the Work Order is fundedby multiple fundingcodes, an itemizationof tasksand invoice amountsby fundingcode. 10.SPECIALCONSIDERATIONS: The consultantnamed above is requiredto complywith Section119.0701,FloridaStatutes (2013)where applicable. PREPAREDBY:APPROVED BY: SusanG. Martelli,PE MichaelD. Quillen,PE Vice Presidentof Engineering City Engineer Metzger& Willard,Inc.City of Clearwater Date Date WORK ORDER INITIATION FORM 5 of 7 Revised:2/11/2016 Attachment “A” CITY OF CL EA RWATER ENGINEERING DEPARTMENT WORKORDERINITIATION FORM CITY DELIVERABLES 1.FORMAT The designplansshallbe compiledutilizingthe followingmethods: 1.City of ClearwaterCAD standards. 2.Datum:Horizontaland Vertical datumshall be referencedto North AmericanVertical Datumof 1988 (vertical)andNorth AmericanDatum of 1983/90(horizontal).The unitof measurementshall be the United StatesFoot.Any deviationfrom this datumwill not be acceptedunless reviewedby City of Clearwater Engineering/Geographic Technology Division. 2.DELIVERABLES The designplansshallbe producedon bond material,24" x 36" at a scaleof 1" = 20’ unless approvedotherwise.Uponcompletionthe consultantshalldeliver all drawingfiles in digital formatwith all projectdata in AutodeskCivil3D file format.If not availableLand Desktopfiles are still acceptable,howeverthe City or Clearwateris currentlyphasingout Land Desktop. NOTE:If approveddeviationfrom ClearwaterCAD standardsare used the Consultant shall include all necessaryinformationto aid in manipulatingthe drawingsincludingeither PCP, CTB file or pen schedulefor plotting.The drawingfile shallincludeonly authorizedfonts,shapes,line typesor other attributescontainedin the standardreleaseof Autodesk,Inc.software. All block referencesandreferencescontainedwithin the drawingfile shall be included.Please address any questionsregardingformatto Mr. TomMahony,at (727)562 4762 or emailaddress Tom.Mahony@myClearwater.com. All electronicfiles (CAD andSpecificationfiles) must be deliveredupon completionof projector with 100% plansubmittalto City of Clearwater. WORK ORDER INITIATION FORM 6 of 7 Revised:2/11/2016 Attachment “B” REHABILI TATION OF LIFT STATIONS 28 & 3 9 SUPPLEMENTAL WORKORDER PROJECTBUDGET Task Description Subconsultant Services Labor Total 6.0 Construction Phase Services 6.1 Preconstruction Conference $270 $1,390 $1,660 6.2 Contractors RFI’s $3,345 $1,885 $5,230 6.3 Shop Drawing Review $2,820 $3,920 $6,740 6.4 Progress Meetings (6)‐‐‐$3,080 $3,080 6.5 Construction Observation ‐‐‐$16,120 $16,120 6.6 Substantial/Final Electrical Inspection $2,220 $0 $2,220 6.7 Record Drawing Preparation $1,250 $2,760 $4,010 6.8 Owner’s Allowance $5,000 Subtotal,Labor and Subcontractors $44,060 Other Direct Costs (prints,photocopies,postage,etc.) (Not applicableto lump sum Work Orders) $250 Grand Total $44,310 7 1 3 4 8 4 4 4 0 7 2 5 7 0 7 4 3 9 6 1 3 6 9 0 4 8 1 4 4 9610507 6 8 0 4 8 0 6 9 5 5 0 1 6 8 9 3 1 0 29 8 4 9 5 7 3 1 7 0 0 7 0 1 4 5 0 4 7 5 6 5 0 6 4 4 3 1 1 4 8 7 6 1 9LS-39LS-28I SLAND WAY SNUG I S HARBOR IS POINSETTIA AVE BAY ESPLANADE H A R B O R P S G E P A L M IS N E ASTER S T PALM IS SW P A L M IS S ECYPRUS AVE PALM IS NW SOMERSET ST ACACIA ST BRUCE AVE BAYMONT ST J U A N I T A W A Y BRUCE AVE BAY ESPLANADE LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TK N.T.S.258 B 05-29s-15e06/02/2017Map Gen B y:Reviewed By:S-T-R:Grid #:Date:Scale: 499 & 713 ISLAND W AY REHABILITATIONOF LIFT STATION 28 & 3915-0033-UT Path: V:\GIS \Engineerin g\Location Maps\LS 28_39.mxd PROJECTLOCATIONPROJECTLOCATION ^ ^ C L E A R W A T E R H A R B O R SECTION V – Contract Documents SECTION V Page i Updated: 2/6/2017 SECTION V CONTRACT DOCUMENTS Table of Contents PUBLIC CONSTRUCTION BOND ......................................................................................................... 1 CONTRACT ................................................................................................................................................ 4 CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 8 PROPOSAL/BID BOND ............................................................................................................................ 9 AFFIDAVIT .............................................................................................................................................. 10 NON COLLUSION AFFIDAVIT............................................................................................................ 11 PROPOSAL ............................................................................................................................................... 12 CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 14 BIDDER’S PROPOSAL ........................................................................................................................... 15 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 16 SECTION V – Contract Documents SECTION V Page 1 of 16 Updated: 2/6/2017 Bond No.:________________ PUBLIC CONSTRUCTION BOND (1) This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10). Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.” CONTRACTOR SURETY OWNER [RTD Construction Inc.] PO Box 2439, Zephyrhills, FL 33539] [813-783-9119] [name] [principal business address] [phone number] City of Clearwater Engineering 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-4752 PROJECT NAME: Rehabilitation of Lift Stations 28 and 39 PROJECT NO.: 15-0033-UT PROJECT DESCRIPTION: The rehabilitation of two City of Clearwater lift stations, 28 and 39 located on Island Way, including demolition, CIPP lining of terminal gravity mains, wet well cleaning and coating, replacement of pumps and piping, valves, concrete partitions to separate valve vaults from wet wells, replacement of selected controls, and replacement of selected wet well/valve vault covers. BY THIS BOND, We, __________________________________, as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $[452,116.54], for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor: 1. Performs the contract dated _________________, between Contractor and Owner for construction of Rehabilitation of Lift Stations 28 and 39, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the manner prescribed in the contract; and SECTION V – Contract Documents SECTION V Page 2 of 16 Updated: 2/6/2017 2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes, supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the prosecution of the work provided for in the contract; and Bond No.:________________ PUBLIC CONSTRUCTION BOND (2) 3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate proceedings, that Owner sustains because of a default by Contractor under the contract; and 4. To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of the construction contract; and 5. Performs the guarantee of all work and materials furnished under the contract for the time specified in the contract, then this bond is void; otherwise it remains in full force. 6. Any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in Section 255.05(2), Florida Statutes. 7. Any changes in or under the contract documents and compliance or noncompliance with any formalities connected with the contract or the changes does not affect Surety’s obligation under this bond, and Surety does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___. (If sole Ownership or Partnership, two (2) Witnesses required). (If Corporation, Secretary only will attest and affix seal). [RTD Construction, Inc.] By: ____________________________ Title: ____________________________ Print Name: ____________________________ WITNESS: WITNESS: _______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________ (affix corporate seal) _______________________________________ (Corporate Surety) By: _________________________________ ATTORNEY-IN-FACT Print Name: ___________________________ (affix corporate seal) SECTION V – Contract Documents SECTION V Page 3 of 16 Updated: 2/6/2017 (Power of Attorney must be attached) SECTION V – Contract Documents SECTION V Page 4 of 16 Updated: 2/6/2017 CONTRACT (1) This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, of the City of ____________________ County of __________________________ and State of Florida, hereinafter designated as the "Contractor". [Or, if out of state:] This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of __________________________ and State of ____________, hereinafter designated as the "Contractor". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: Rehabilitation of Lift Stations 28 and 39 PROJECT NO.: 15-0033-UT in the amount of $__452,116.54___ In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. SECTION V – Contract Documents SECTION V Page 5 of 16 Updated: 2/6/2017 CONTRACT (2) THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2). In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non discrimination clause. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub contractors for standard commercial supplies or raw materials. It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract. It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. SECTION V – Contract Documents SECTION V Page 6 of 16 Updated: 2/6/2017 CONTRACT (3) In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756 The contractor’s agreement to comply with public records law applies specifically to: a)Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder. b)Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c)Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d)Upon completion of the contract , transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. e)A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f)The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. h)If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: SECTION V – Contract Documents SECTION V Page 7 of 16 Updated: 2/6/2017 CONTRACT (4) 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. j)A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Agreement, the day and year first above written. CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA By: __________________________________ (SEAL) William B. Horne, II City Manager Attest: Countersigned: __________________________________________ Rosemarie Call City Clerk By: __________________________________ Approved as to form: George N. Cretekos, Mayor __________________________________________ Matthew M. Smith Assistant City Attorney Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual __________________________________________ (Contractor) By: _________________________ (SEAL) Print Name: ________________________________ Title: _____________________________________ The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the Corporation – provide Affidavit. SECTION V – Contract Documents SECTION V Page 8 of 16 Updated: 2/6/2017 CONSENT OF SURETY TO FINAL PAYMENT TO OWNER: City of Clearwater PROJECT NAME: Rehabilitation of Lift Stations 28 and 39 Engineering PROJECT NO.: 15-0033-UT 100 S. Myrtle Ave. CONTRACT DATE: [__________] Clearwater, FL 33756 BOND NO. : [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida. CONTRACTOR: [RTD Construction, Inc] Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the: [insert name of Surety] [address] [address] ,SURETY, on bond of [RTD Construction, Inc.] [PO Box 2439] [Zephyrhills, FL 33539] ,CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve Surety of any of its obligations to City of Clearwater Engineering 100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER, as set forth in said Surety’s bond. IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______ __________________________________________ (Surety) __________________________________________ (Signature of authorized representative) __________________________________________ (Printed name and title) Attest: (Seal): Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3679 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Library Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve Williamson Dacar Associates of Clearwater, Florida, as the Architect of Record (AOR) to complete a feasibility study to enhance and/or repurpose areas of the Main Library to coordinate with modifications to Coachman Park as an element of Imagine Clearwater; approve a Work Order in the amount of $99,520; and authorize the appropriate officials to execute same. (consent) SUMMARY: March 29, 2017, letters were sent to the City’s AOR’s to determine firms that would be interested in completing a feasibility study for enhancement and/or repurposing of the Main Library as identified in the Imagine Clearwater Master Plan. Four firms responded and oral presentations to the City’s selection committee were completed on May 25, 2017. The committee, consisting of the Assistant City Manager, the Library Director and the Assistant Directors of Planning and Development and Engineering, recommends Williamson Dacar for the study. This recommendation is based upon the proposed study approach, experience and capabilities of the firm and qualifications of personnel. Williamson Dacar Associates will be completing a feasibility study to enhance and/or repurpose areas of the Main Library to coordinate with modifications to Coachman Park as an element of Imagine Clearwater in the amount of $99,520. APPROPRIATION CODE AND AMOUNT: 0315-94892-561100-579-000-0000 $99,520 Funding is available in Capital Improvement Program project 0315-94892, Imagine Clearwater Implementation, to fund the work order. Page 1 City of Clearwater Printed on 8/2/2017 WORK ORDER INITIATION FORM 1 of 6 Revised: 2/11/2016 WILLIAMSON DACAR ASSOCIATES WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: June 26, 2017 Project Number: City Project Number: 17-0031-EN 1. PROJECT TITLE: Feasibility Study for the Downtown Main Library 2. SCOPE OF SERVICES: The project scope will entail a feasibility study for the Downtown Main Library. The study is to focus on the Libraries First Level including the Café and outside seating area and the Roof Top Terrace. The feasibility study is to consider how the Library Spaces can be enhanced and integrated with the proposed Imagine Clearwater Plan. The study is to balance aesthetic and programming potential to enhance the Library operations. Task 1. Initial Planning Meetings Stakeholder Workshops Williamson Dacar Associates and BFrank Studio will meet with various Library stakeholders to develop an understanding of the projects major goals and objectives, library utilization and the potential uses for integration with the Imagine Clearwater Plan. The stakeholder workshops will encourage collaboration and help the constituents build a consensus for moving forward. We propose the following stakeholder meetings  Library Staff  City Leadership  Imagine Clearwater Team  Others as may be appropriate WORK ORDER INITIATION FORM 2 of 6 Revised: 2/11/2016 Task 2. Develop Planning Options The second phase of the feasibility study will be to develop options based on the input from the initial stakeholder meetings and the Imagine Clearwater master planning document. During this phase our work will include:  A review and verification of the library’s current space allocations and relationships  Development of initial design options and alternates for presentation to City staff  Review of MEP and structural systems for implementation of proposed options  Preliminary budgeting of planning options.  Conduct workshops with Community Organizations to obtain feedback on the preliminary options. During this phase, we anticipate 2 meetings with City staff. The first meeting will be to review our initial options and a second meeting to review the feedback from Community Organizations. We anticipate 2 meetings with community organizations. One would be scheduled during the day and a second in the evening. Once we have developed a proposed plan we would present the proposed plan to the stakeholders for initial feedback. Task 3. Final Feasibility Plan Development Once we have received input on the proposed feasibility options, we will prepare a final plan for presentation to the City and stakeholders. We anticipate 2 presentations of the final plan. One presentation would be to the City Council and a second to the Library stakeholders. 3. PROJECT GOALS: The goal of the feasibility study for the Downtown Clearwater Library is to develop a plan to enhance and/or repurpose the first level and roof terrace area of the library to integrate with the Imagine Clearwater Master Plan. Williamson Dacar Associates will develop a report of the feasibility study. The report will include: 1. Rendered site plan 2. Rendered of proposed first floor plan 3. Rendered floor plans of the 2nd – 4th floors, identifying changes if any 4. Rendered roof terrace plan 5. Interior/exterior renderings (5) in base proposal 6. Report on MEP/Structural implications of the proposed plan 7. Preliminary estimate of cost for proposed changes WORK ORDER INITIATION FORM 3 of 6 Revised: 2/11/2016 An animation of the proposed plan could be developed, if desired, but this is not included in our scope of work. 4. BUDGET: See Attachment B, this price includes all labor and expenses anticipated to be incurred by Williamson Dacar Associates for the completion of these tasks in accordance with Professional Services Method Lump Sum – Percentage of Completion by Task for a fee not to exceed Ninety- nine thousand five hundred twenty Dollars ($99,520.00). 5. SCHEDULE: The project is to be completed 4 months from issuance of notice-to-proceed. The project deliverables are to be phased as follows: Initial Stakeholder meetings 21 calendar days Information compilation 21 calendar days Planning options 30 calendar days Finalize planning options and presentations 21 calendar days 6. STAFF ASSIGNMENT (Consultant): Principal in Charge Ted Williamson AIA, PE Project Manager George Tharin RA Principal Planner Beverly Frank, BFrank Studio MEP Engineering Gerald Crnkovich PE, TLC Engineering Cost Estimating Bob Kaupp, CC&A 7. CORRESPONDENCE/REPORTING PROCEDURES: ENGINEER’s project correspondence shall be directed to Ted Williamson, AIA, PE. All City project correspondence shall be directed to: Tim Kurtz, Senior Landscape Architect with copies to others as may be appropriate. 8. INVOICING/FUNDING PROCEDURES: For work performed, invoices shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758- 4748. Invoices will be prepared monthly based on a percent complete for each taskCity Invoicing Code: 0315-94892-561000 9. INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. WORK ORDER INITIATION FORM 4 of 6 Revised: 2/11/2016 E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. {Insert a discussion of any other special considerations here} PREPARED BY: APPROVED BY: Ted Williamson AIA, PE Michael D. Quillen, PE President City Engineer Williamson Dacar Associates City of Clearwater Date Date WORK ORDER INITIATION FORM 5 of 6 Revised: 2/11/2016 Attachment “A” CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 1. FORMAT The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc. software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. WORK ORDER INITIATION FORM 6 of 6 Revised: 2/11/2016 Attachment “B” Downtown Main Library Feasibility Study Williamson Dacar Associates, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.0 Pre- Design 1.1 Initial Workshops (6) $18,900.00 1.2 Planning $53,430.00 1.3 Structural $2,720.00 1.4 Meetings $8,770.00 1.5 Cost Estimate $2,500.00 $0 1.6 MEP Review $6,700.00 $0 $93,020.00 2.0 Design 2.1 Ground Surveys (xyz, Inc.) $0 $0 2.2 Geotechnical Services $0 $0 2.3 Utility Locations by Vacuum Excavation (10) $0 $0 2.4 Task Allowance (10%) $0 $0 3.0 Final Design Plans and Specifications 3.1 30% Submittal $0 3.2 60% Submittal $0 3.3 90% Submittal $0 3.4 Final Construction Documents $0 3.5 Task Allowance (10%) $0 $0 4.0 Permitting Services 4.1 $0 4.2 Task Allowance (10%) $0 $0 5.0 Construction Phase Services 5.1 Preconstruction Conference $0 5.2 Contractors RFI’s $0 5.3 Shop Drawing Review $0 5.4 Task Allowance (10%) $0 $0 Subtotal, Labor and Subcontractors $0 Permit Review Fees $0 Other Direct Costs (printing, renderings) (Not applicable to lump sum Work Orders) $1,500.00 $5,000.00 Grand Total $99,520.00 June 27, 2017 Ted Williamson, AIA, PE, LEED AP Williamson Dacar Associates 15500 Lightwave Drive, Suite 106 Clearwater, FL 33760 Re: Downtown Clearwater Main Library Feasibility Study Professional Engineering Services Proposal No: 105 Dear Ted: It was a pleasure speaking with you on June 26, 2017 regarding the Downtown Clearwater Main Library and we look forward to working with the Williamson Dacar Associates (CLIENT) design team on this project. As we discussed, TLC Engineering for Architecture, Inc. (TLC) proposes to provide Mechanical, Electrical, Plumbing, and Fire Protection engineering services for the project, with proposed scope and fee as outlined below. PROJECT SCOPE We understand the project is to consist of a feasibility study for required MEP system renovations for the entryway modifications and roof level patio expansion. TLC’s proposal is based on information provided in your email dated June 21, 2017. BASIC SCOPE OF SERVICES Basic Scope of Services shall be as follows : a. Heating, Ventilating and Air-Conditioning (HVAC) Engineering- - Review existing drawings and make recommendations in a report outlining solutions for modification required to accommodate proposed remodeling. b. Plumbing Engineering - Review existing drawings and make recommendations in a report outlining solutions for modification required to accommodate proposed remodeling. c. Electrical Engineering - Review existing drawings and make recommendations in a report outlining solutions for modification required to accommodate proposed remodeling. TLC anticipates submittals:  Final MEP Feasibility Report TLC ENG IN EE RI N G FO R A RCHI T E CTUR E , I NC . 4890 W est Kennedy Boulev ard . Suite 250 . Tampa, FL 33609 - 5003 Phone 813 . 637 . 0110 ww w. t lc - engineers. com Fax 813 . 637 . 0013 Downtown Clearwater Main Library Feasibility Study Professional Engineering Services Proposal No.: 105 Page 2 FEE We propose to provide the above-described basic scope of services for the following fee structure plus reimbursable expenses at 1.0 times direct cost.  MEP/FP Engineering Fee $ 6,700.00 Reimbursable expenses include all out-of -county, travel-related costs, (TLC’s Tampa office to be considered point-of-origin for all trips), airfare, mileage, meals, lodging, plotting and printing (except as required for in-house coordination), photography, courier services, shipping and express mail. Billing will be monthly, based upon percentage of completion and reimbursable expenses. Payment is due within 15 days of receipt of payment from Owner. If this proposal is acceptable, your signature below will confirm TLC’s authorization to proceed. Retain one copy and return one copy to TLC Engineering for Architecture, Inc. at the address on page 1 of this proposal. This authorization constitutes CLIENT’s commitment to pay the fee and reimbursable expenses, and represents that approval has been received by CLIENT from the Owner. Alternatively, TLC can enter into a contract agreement with CLIENT using AIA Document C401 – 2007 Edition – Standard Form of Agreement Between Architect and Consultant. We look forward to your favorable selection of TLC and the opportunity to assist your team for this and future projects. Please give me a call with any questions or comments. Yours truly, TLC ENGINEERING FOR ARCHITECTURE, INC. WILLIAMSON DACAR ASSOCIATES By: Gerald A. Crnkovich, PE Associate/Senior Electrical Engineer Print Name and Title Jason M. Heffelmire, PE Principal/Regional Director Date Downtown Clearwater Main Library Feasibility Study Professional Engineering Services Proposal No.: 105 Page 3 ATTACHMENT A INFORMATION TO BE FURNISHED BY THE CLIENT Professional Engineering Services Proposal 1. Reliable and accurate existing drawings. Extensive field verification or development of as-built documentation of existing systems is not anticipated or included in proposed work scope. TLC E NG IN EE RI N G FO R A RCHI T E CTUR E , INC . 4890 W est Kennedy Boulev ard . Suite 250 . Tampa, FL 33609 - 5003 Phone 813 . 637 . 0110 ww w. t lc - engineers. com Fax 813 . 637 . 0013 June 22, 2017 Mr. Ted Williamson Williamson Dacar Associates 15500 Lightwave Dr. Suite 106 Clearwater, Florida 33760 Re: City of Clearwater Downtown Library Clearwater, Florida Dear Ted: C C & A Construction Consultants & Associates, Inc. is pleased to have this opportunity to present this proposal to provide the following construction cost estimates for the above mentioned project. This proposal shall include conceptual cost budgets for two schemes. Master Plan Conceptual Design Cost Budget approx. 20hrs $2,500.00 Total Fee $2,500.00 We welcome this opportunity to work with you and your team of Professionals on this project. If you have any questions in regard to this proposal please call me at your convenience. Sincerely, C C & A Construction Consultants & Associates, Inc. Robert A. Kaupp, LEED AP President Williamson Dacar Associates Approved: Dated: CC&A Construction Consultants & Associates, Inc. PO Box 2086 • Riverview, Florida 33568 • 813-610-4232 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3674 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart phones and mobile data services for the period of September 1, 2017 through October 31, 2018 in an amount not to exceed $647,000 in accordance with Sec 2.564 (1) (d), Code of Ordinances, under State Contract DMS-1011-008C, and authorize the appropriate officials to execute same. (consent) SUMMARY: The total Verizon Purchase Order is $647,000, broken down as follows: Basic cellular/smart phones $365,000 and data cards for Police Department’s patrol vehicles as well as data cards for various other departments $282,000. APPROPRIATION CODE AND AMOUNT: 0555-09865-542100-519-000-0000 - $365,000 0555-09862-530300-519-000-0000 - $282,000 Page 1 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3675 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for the period of October 1, 2017 through September 30, 2018 for software maintenance, at a cost not to exceed $274,000, in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) SUMMARY: This is an annual contract for PeopleSoft (payroll system) at $122,060; Oracle (database licensing) at $36,200; Oracle OWAM maintenance (asset management system) at $84,240; and Oracle Mobile Device at $18,500; license contingency at $13,000. This Purchase Order represents an approximate $9,000 increase in real maintenance costs from a year ago. The increase in maintenance is due to annual incremental licensing increases. APPROPRIATION CODE AND AMOUNT: 0555-09864-546200-519-000-0000 - $274,000. Page 1 City of Clearwater Printed on 8/2/2017 Page 1 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 15-May-17 Dan Mayer CITY OF CLEARWATER PO Box 4748 Information Technology Department CLEARWATER FL 33758 United States Dear Dan Mayer The technical support services provided under support service number P-95-301-00-000--22 will expire, or have expired,on 30-Sep-17.Please find attached an ordering document for the renewal of these technical support services.If applicable,the attached ordering document may include technical support services that you have requested to order that are in addition to the technical support services that you are renewing. To prevent interruption to and/or termination of technical support services,please complete your order for the renewal of technical support services,identified in the ordering document,by issuing a form of payment acceptable to Oracle in accordance with the Order Processing Details section of the ordering document on or before 1-Sep-17. If you have questions regarding your order or require further information,please contact me at the e-mail address or telephone number provided below. Regards, Choua Vang Oracle Support Services E-mail: choua.vang@oracle.com Tel.: 3032727883 Fax: 7197571301 Page 2 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 GENERAL INFORMATION OFFER EXPIRATION ORACLE: Oracle America, Inc. Support Service Number:P-95-301-00-000--22 Oracle Support Sales Representative: Choua Vang Offer Expires:30-Sep-17 Telephone:3032727883 Fax:7197571301 E-mail:choua.vang@oracle.com CUSTOMER: CITY OF CLEARWATER CUSTOMER QUOTE TO CUSTOMER BILL TO Account Contact:Dan Mayer Account Contact:Accounts Payable Account Name:CITY OF CLEARWATER Account Name:CITY OF CLEARWATER Address:PO Box 4748 Address:100 S Myrtle Ave Information Technology Department CLEARWATER FL 33758 United States PO Box 4748 CLEARWATER FL 33756 United States Telephone:727 562-4662 Telephone: Fax: Fax: E-mail:Daniel.Mayer@MyClearw ater.com E-mail:@ "You" and "Your" as referenced in this ordering document refers to the Customer identified in the table above. Oracle may provide certain notices about technical support services via e-mail. Accordingly, please verify and update the Customer Quote To and Customer Bill To information in the above table to help ensure that You receive such communications from Oracle. If changes are required to the Customer Quote To and Customer Bill To information, please e-mail or fax the updated information, with Your support service number P-95-301-00-000--22, to Your Oracle Support Sales Representative identified in the table above. Page 3 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 SERVICE DETAILS Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price PeopleSoft Enterprise Extended Enterprise License - Employee Count Perpetual 14482912 1900 VALUE 1-Oct-17 30-Sep-18 9,242.77 PeopleSoft Enterprise Human Resources For Public Sector - Employee Count Perpetual 14501911 380 FULL USE 1-Oct-17 30-Sep-18 936.53 PeopleSoft Enterprise Human Resources For Public Sector - Employee Count Perpetual 14501911 1900 VALUE 1-Oct-17 30-Sep-18 55,472.07 PeopleSoft Enterprise Payroll For Public Sector - Employee Count Perpetual 14501911 380 FULL USE 1-Oct-17 30-Sep-18 936.53 PeopleSoft Enterprise Payroll For Public Sector - Employee Count Perpetual 14501911 1900 VALUE 1-Oct-17 30-Sep-18 55,472.07 PeopleSoft Enterprise Absence Management - Employee Count Perpetual 14501912 1900 VALUE 1-Oct-17 30-Sep-18 0.00 PeopleSoft Enterprise Talent Acquisition Manager - Employee Count Perpetual 14501912 1900 VALUE 1-Oct-17 30-Sep-18 0.00 Program Technical Support Fees:USD 122,059.97 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price SPL Synergen Series Base Product: All Subsystems - Concurrent User Perpetual 15397410 200 CONCUR RENT DEVICE FULL USE 1-Oct-17 30-Sep-18 27,618.40 SPL Synergen Series Base Product: All Subsystems - Server Perpetual 15397410 1 FULL USE 1-Oct-17 30-Sep-18 22,094.73 SPL Synergen Series ESRI GIS Integration Extension - Server Perpetual 15397410 1 FULL USE 1-Oct-17 30-Sep-18 6,904.61 SPL Synergen Series Web Deployment - Concurrent User Perpetual 15397410 200 CONCUR RENT DEVICE FULL USE 1-Oct-17 30-Sep-18 27,618.40 Program Technical Support Fees:USD 84,236.14 Page 4 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price Merant Net Express V3 Win/Nt 14501859 1 USER 1-Oct-17 30-Sep-18 2,608.96 Oracle Utilities Mobile Device Management Base - Customer Perpetual 16130816 1 FULL USE 1-Oct-17 30-Sep-18 8,116.91 Micro Focus International Ltd. Net Express COBOL for Windows for 2 Named Users (Mfr is Microfocus; Third Party Program) 17885976 1 FULL USE 1-Oct-17 30-Sep-18 7,689.96 Program Technical Support Fees:USD 18,415.83 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price Oracle Database Enterprise Edition - Named User Plus Perpetual 18925318 45 FULL USE 1-Oct-17 30-Sep-18 10,541.34 Oracle Database Enterprise Edition - Named User Plus Perpetual 18925318 225 FULL USE 1-Oct-17 30-Sep-18 9,171.55 Oracle Database Enterprise Edition - Processor Perpetual 18925318 2 FULL USE 1-Oct-17 30-Sep-18 8,484.17 Oracle Database Standard Edition - Named User Plus Perpetual 18925318 115 FULL USE 1-Oct-17 30-Sep-18 6,011.88 Oracle Database Standard Edition - Named User Plus Perpetual 18925318 75 FULL USE 1-Oct-17 30-Sep-18 1,952.86 Program Technical Support Fees:USD 36,161.80 Total Price:USD 260,873.74 Plus applicable tax Please note the following: ·If You have questions regarding the Service Details section of this ordering document, or believe that corrections are required, please contact Your Oracle Support Sales Representative identified on the first page of this ordering document. ·Please review Oracle's technical support policies, including the Lifetime Support Policy, before entering into this ordering document. Under Oracle's Lifetime Support Policy, the support level for an Oracle product, if applicable, may change during the term of the services purchased under this ordering document. If extended support is offered, an additional fee will be charged for such Page 5 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 support if ordered. If You would like to purchase extended support please contact Your Oracle Support Sales Representative identified on the first page of this ordering document. ·If Oracle accepts Your order, the start date set forth in the Service Details table above shall serve as the commencement date of the technical support services and the technical support services ordered under this ordering document will be provided through the end date specified in the table for the applicable programs and/ or hardware ("Support Period"). ·If any of the fields listed in the Service Details table above are blank, then such fields do not apply for the applicable programs and/or hardware for which You are purchasing technical support services. Page 6 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 TECHNICAL SUPPORT SERVICES TERMS If the Customer and the Customer Quote To name identified in the General Information table above are not the same,CITY OF CLEARWATER represents that Customer has authorized CITY OF CLEARWATER to execute this ordering document on Customer's behalf and to bind Customer to the terms described herein.CITY OF CLEARWATER agrees that the services ordered are for the sole benefit of Customer and shall only be used by Customer.CITY OF CLEARWATER agrees to advise Customer of the terms of this ordering document as well as any communications received from Oracle regarding the services. If the Customer and the Customer Bill To name identified in the General Information table above are not the same,Customer agrees that:a)Customer has the ultimate responsibility for payments under this ordering document;and,b)any failure of CITY OF CLEARWATER to make timely payment per the terms of this ordering document shall be deemed a breach by Customer and,in addition to any other remedies available to Oracle,Oracle may terminate Customer's technical support service under this ordering document. Technical support is provided under Oracle's technical support policies in effect at the time the services are provided.The technical support policies are subject to change at Oracle's discretion;however, Oracle will not materially reduce the level of services provided for supported programs and/or hardware during the period for which technical support has been paid,or for U.S.federal and public sector entities, the period for which services have been ordered.You should review the technical support policies prior to entering into this ordering document.The current version of the technical support policies may be accessed at http://www.oracle.com/us/support/policies/index.html. The technical support services acquired under this ordering document are governed by the terms and conditions of the SLSA-225665-01-OCT-1995 ("agreement").Any use of the programs and/or hardware, which includes updates and other materials provided or made available by Oracle as part of technical support services,is subject to the rights granted for the programs and/or hardware set forth in the order in which the programs and/or hardware were acquired. This ordering document incorporates the agreement by reference.In the event of inconsistencies between the terms contained in this ordering document and the agreement,this ordering document shall take precedence. Page 7 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 ORDER PROCESSING DETAILS Your order is subject to Oracle's acceptance.Your order is deemed to be placed when You provide Oracle with details for payment (e.g.,Your purchase order,Your check,or a credit card confirmation for the order as detailed below)or an executed Oracle Financing contract.Once placed,Your order shall be non-cancelable and the sums paid nonrefundable,except as provided in the agreement. Please note that unless You are a U.S.federal government or public sector entity,if the pre-tax value of this ordering document is USD $2,000 or less,the technical support services ordered (i)must be paid by credit card;or (ii)You must renew Your support via the Oracle Store. Please contact Your Oracle Support Sales Representative for details regarding renewing Your support via the Oracle Store. Technical Support fees are invoiced Quarterly in Arrears.All fees payable to Oracle are due within 30 NET from date of invoice. Oracle will issue an invoice to You upon receipt of a purchase order or a form of payment acceptable to Oracle.If You are an U.S.federal government or public sector entity,Oracle will issue You an invoice quarterly in arrears after the services are performed.You agree to pay any sales,value-added or other similar taxes imposed by applicable law,except for taxes based on Oracle's income. Unless you are an U.S.federal government entity,Oracle's invoice includes applicable sales tax,GST,or VAT (collectively referred to as "tax").If CITY OF CLEARWATER is a tax exempt organization and is not an U.S.federal government entity,a copy of CITY OF CLEARWATER's tax exemption certificate must be submitted with CITY OF CLEARWATER's purchase order,credit card or other acceptable form of payment. Purchase Order If the technical support services on this ordering document will be ordered and paid under a purchase order,the purchase order must be in a non-editable format (e.g.,PDF)and include the following information: -Support Service Number:P-95-301-00-000--22 -Total Price:USD 260,873.74 (excluding applicable tax) -Local Tax,if applicable In issuing a purchase order,CITY OF CLEARWATER agrees that the terms of this ordering document and the agreement supersede the terms in the purchase order or any other non-Oracle document,and no terms included in any such purchase order or other non-Oracle document shall apply to the technical support services ordered under this ordering document. Please e-mail or fax the purchase order to Oracle in accordance with the Remittance Details section below. Check If the technical support services on this ordering document will be ordered and paid by check,the check must include the following information: -Support Service Number:P-95-301-00-000--22 -Total Price:USD 260,873.74 (excluding applicable tax) -Local Tax,if applicable In issuing a check,CITY OF CLEARWATER agrees that only the terms of this ordering document and the agreement shall apply to the technical support services ordered under this ordering document.No terms attached or submitted with the check shall apply. Page 8 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 Please mail check payments in accordance with the Remittance Details section below. Credit Card Confirmation If the technical support services on this ordering document will be ordered and paid by credit card,please complete the information in this section and return it to Oracle in accordance with the Remittance Details section below.The credit card used to make payment must be valid for the entire support services term. Please note that Oracle is unable to process credit card transactions of USD $100,000 or greater or transactions that are not in USD. __________________________________ Credit Card Number __________________________________ Credit Card Type (Visa,MasterCard,AMEX) __________________________________ Expiration Date __________________________________ Billing Address (associated with Credit Card) __________________________________ City,State,and Zip (associated with Credit Card) __________________________________ Authorized Signature __________________________________ Name (as it appears on the credit card) In issuing this credit card confirmation,CITY OF CLEARWATER agrees that only the terms of this ordering document and the agreement shall apply to the technical support services ordered under this ordering document.No terms attached or submitted with the credit card confirmation shall apply. Remittance Details Purchase orders or credit card details for the technical support services ordered under this ordering document should be sent to: Attn:Choua Vang Oracle Support Services Fax:7197571301 E-mail:choua.vang@oracle.com Checks for the technical support services ordered under this ordering document should be sent to: AK,AZ,CA,HI,ID,NV,OR,UT,WA: Oracle America,Inc PO Box 44471 San Francisco,CA 94144-4471 Page 9 of 9 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 All Other States: Oracle America,Inc PO Box 203448 Dallas,TX 75320-3448 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3676 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Award a contract (Purchase Order) to State of Florida, Department of Management Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll free lines during the period of October 1, 2017 through September 30, 2018 at a cost not to exceed $124,800, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract DMS-08/09-071, and authorize the appropriate officials to execute same. (consent) SUMMARY: Department of Management Services Total - $124,800 Long Distance $583 per month x 12 = $6,996 Local $115 per month x 12 = $1,380 Centranet lines $9700 per month x 12 = $116,400 800 # $2.00 per month x 12 = $24.00 APPROPRIATION CODE AND AMOUNT: 0555-09865-542100-519-000-0000 - $124,800 Page 1 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3680 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Approve Supplemental 1 Work Order to Architect of Record Plisko Architecture, P.A., of Clearwater Florida, for the EOC Data Collection Center at Fire Station 48 in the amount of $101,015 and authorize the appropriate officials to execute same. (consent) SUMMARY: April 14, 2017, a Work Order Initiation was approved to prepare a Preliminary Floor Plan of a new addition at Fire Station 48 for an EOC Data Center in the amount of $3,800. Based upon this preliminary analysis, the building and site will accommodate an addition to the existing building for the proposed facility. Supplemental Work Order 1 is for architectural, mechanical and electrical design services and contract documents for a new one story 3,235 gross SF addition to the existing Training Building located at Fire Station 48 for new work order value of $104,815. APPROPRIATION CODE AND AMOUNT: 0315-94888-561300-519-000-0000 $101,015 Funds are available in Capital Improvement Program project 0315-94888, City EOC and Disaster Expansion, to fund the work order. Page 1 City of Clearwater Printed on 8/2/2017 PliskoArchitecture, P.A. SUPPLEMENTAL WORK ORDER for the CITY OF CLEARWATER Date: June 5, 2017 City Project Number: 17-0013-FI 1. PROJECT TITLE: EOC Addition to Training Building at Fire Station 48 2. SCOPE OF SERVICES: Prepare Contract documents Architectural, structural, mechanical, and electrical design services for a new One Story 3,235 gross SF addition to the existing Training Building located at Fire Station 48 and further defined per approved Preliminary Floor Plan dated revised April 27, 2017. Building design shall include 12” access floor through out addition, clean agent fire protection system and backup generator. Consultant will retain geotechnical engineering firm to prepare soils testing for building addition, if the City does not have a soils report for the original FS 48 Training Building. Civil Engineer and Landscaping if required will prepared by City of Clearwater Engineering Department. City Engineering Department shall also handle any site permitted including applying for an Environment Resource Permit. Detailed estimating shall not be provided since a Construction Manager is being used to construct the project. I. PRE-DESIGN and Schematic Phases Set up meeting with BPRC committee to review proposed Building addition. WORK ORDER INITIATION FORM 1 of 6 Revised: 2/11/2016 Prepare Architectural Site Plan, Floor Plan, Exterior Elevations, Building Sections for owner approval and Construction Manager’s use. II. 50% DESIGN PHASE Revise site plan, dimensioned floor plan, and wall sections. Submit Electrical, A/C and clean agent fire suppression requirements. Submit specification outline. Submit to City of Clearwater for review and comments. Work with Construction Manager to update their cost estimate III. FINAL DESIGN PHASE Respond to staff 50% submittal review comments. Finalize contract documents and specifications for staff review. IV. PERMITTING Submit plans for City of Clearwater permitting and respond to permitting comments. Revise drawings reflecting permit comments. V. CONSTRUCTION PHASE Review shop drawings, respond to RFI’s which relate to interpretation of contract documents, review construction, prepare punch list and assist City with final closeout documents. Architect will review as-built drawings prepared by the contractor to verify if they reflect changes made during construction. 3. PROJECT GOALS: The Architect shall submit three (3) signed and sealed Plans on 24” x 36” sheets and Contract Documents (specification book) labeled “ISSUED FOR BIDDING AND PERMIT” along with electrical copies for permitting. Prior to City Council award date, two (2) copies of signed and sealed plans and contract documents (specification book) labeled “CONFORMED” shall be submitted. Revisions made during permitting and CM pricing shall be included in plan sets and noted as revised. 4. BUDGET: See attachment B. This price includes all labor and expenses anticipated to be incurred by Plisko Architecture, P.A for the completion of these tasks in accordance with Professional Services Method “B” – Lump Sum – Percentage of Completion by Task, for a fee not to exceed One Hundred and One Thousand and Fifteen Dollars ($101,015.00). WORK ORDER INITIATION FORM 2 of 6 Revised: 2/11/2016 5. SCHEDULE: The Consultant shall submit deliverables per the following schedule. The time frame does not include City review time. The project is to be completed 150working days plus City review time from issuance of notice-to-proceed. The project deliverables are to be phased as follows: Schematic Phase 35 working days 50% Design Phase 40 working days Final Design Phase 60 working days Final construction documents 15 working days 6. STAFF ASSIGNMENT (Consultant): Alex Plisko: Project Manager Tim Kurtz: Project Manager 7. CORRESPONDENCE/REPORTING PROCEDURES: Architect’s project correspondence shall be directed to Alex Plisko. All City project correspondence shall be directed to Tim Kurtz, with copies to others as may be appropriate. 8. CORRESPONDENCE/REPORTING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization is provided by the City to proceed with those services. City Invoicing Code: 0315-94888-561300-519-000-0000 9. INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method – Lump Sum E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). WORK ORDER INITIATION FORM 3 of 6 Revised: 2/11/2016 10. SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. PREPARED BY: APPROVED BY: ________________________ Alex Plisko Michael D. Quillen, PE President City Engineer Plisko Architecture, P.A. City of Clearwater ___________________ Date ___________________ Date WORK ORDER INITIATION FORM 4 of 6 Revised: 2/11/2016 Attachment “A” CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 11. DELIVERABLES The design plans shall be produced on bond material, 24" x 36". All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. WORK ORDER INITIATION FORM 5 of 6 Revised: 2/11/2016 Attachment “B” EOC Addition to Training Building at Fire Station 48 PLISKO ARCHITECTURE, PA WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Labor Total 1.0 Pre- Design and Schematics 1.1 Architect/Consultants Site Visits to Verify Existing Conditions $1.200.00 1.2 Design $3,500.00 1.4 Meetings $1,750.00 1.5 Printing for Owner Review $100.00 $6,550.00 2.0 50% Design Phase 2.1 Meetings $1,800.00 2.2 Design $19,400.00 2.3 Printing for Owner Review $200.00 $21,400.00 3.0 Final Design Plans and Specifications 3.1 Meetings $2,000.00 3.4 Final Construction Documents $0 3.5 Task Allowance (10%) $24,000.00 3.6 Printing for Owner Review $200.00 $26,200.00 4.0 Permitting Services 4.1 Permitting $2,000.00 4.2 Revisions to Contract Documents $4,000.00 4.3 Printing for permitting and Revisions $3,500.00 $9,500.00 5.0 Construction Phase Services 5.1 Preconstruction Conference $750.00 5.2 Contractors RFI’s $5,000.00 5.3 Shop Drawing Review $5,000.00 5.4 Site Visits and and Progress Meetings $14,250.00 $25,000.00 Subtotal for Services $88,650.00 Allowance (Permitting and Soils Investigation) Contingency (10%) $3,500.00 $8,865.00 Grand Total $101,015.00 WORK ORDER INITIATION FORM 6 of 6 Revised: 2/11/2016 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3701 Agenda Date: 8/3/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Gas System Agenda Number: 7.9 SUBJECT/RECOMMENDATION: Accept a Natural Gas Easement over, under, across and through a portion of property conveyed by Conquest Trike, LLC, a Florida limited liability company, given in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) SUMMARY: CONQUEST TRIKE, LLC (Grantor) has granted a five-foot wide natural gas easement at a privately-owned property (Parcel ID# 29-29-16-28089-001-0010), for the installation of natural gas distribution mains. This main extension will serve the Honor Thy Pet property. The easement grant is sufficient for the City to maintain and replace its facilities as necessary in perpetuity, or until such time as the City determines to abandon its use. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/2/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3694 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the City of Clearwater’s Fiscal Year 2017/2018 Annual Action Plan, which is the 2nd Action Plan of the Fiscal Year 2016/2017 - Fiscal Year 2019/2020 Four-Year Consolidated Plan (Consolidated Plan), to implement the goals and objectives set forth in the Consolidated Plan, as required by Housing and Urban Development (HUD), and authorize the City to enter into agreements with HUD and organizations approved for funding. SUMMARY: On July 21, 2016 City Council approved the 2016/2017 - 2019/2020 Consolidated Plan identifying the city’s goals and objectives with respect to the city’s administration of HOME and Community Development Block Grant (CDBG) Program funds. Under the Consolidated Plan, the City is required to create and implement a plan each year to identify the sources and uses of these funds for housing, community programs, and economic development. This plan, referred to as an Annual Action Plan, provides HUD with the City’s housing budget and proposed expenditures based on the entitlement funds and estimated program income that the City will receive in the upcoming fiscal year to meet the goals and objectives established in the Consolidated Plan. Funds are used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent and affordable housing to assist extremely low- to moderate-income households. This year’s Annual Action Plan allocates federal funds to provide housing opportunities to extremely low- to moderate-income households for new and existing homes, construction and/or renovation of public facilities, and to fund public services programs. Clearwater anticipates a total allocation of $656,940 in CDBG funding and $278,435 in HOME funding for Fiscal Year 2017/2018. CDBG Revolving Loan Fund program income and Reprogrammed NSP3 Program Income is expected in the amounts of $250,000 and $350,000, respectively. CDBG carryover funds from previous program years are expected in the amount of $288,489. In addition, the City anticipates of HOME carryover funds and HOME program income in the amounts of $295,169 and $425,000, respectively. Funds provided through the CDBG Program may be used for housing, community and economic development, public services and facilities, acquisition, relocation, and administration. Funds provided through the HOME Program are limited to housing-related activities and administration. The City partners with several non-profit agencies to implement the goals and objectives the City has established in the Consolidated Plan. To obtain these partners, the City annually Page 1 City of Clearwater Printed on 8/2/2017 File Number: ID#17-3694 publishes a Notice of Funding Availability in the local newspaper and on its website in February. This notice informs the public of the resources the City will make available and the eligible uses of these resources. It also informs them of the application period for requesting funds. The applications were due in March and the City received a total of 21 applications for funding. All 21 applications received an allocation of funding. A Technical Review Committee (TRC) comprised of professionals in the social service and grants community, a member of the City’s Neighborhood and Affordable Housing Advisory Board (NAHAB), the City Clerk and Planning Department staff reviewed and ranked the applications. Applicants were given an opportunity to present their proposed projects at the April monthly NAHAB meeting. City Housing staff also reviewed each application to ensure it met HUD’s baseline requirements. The NAHAB met on July 11, 2017 and approved the recommended allocations contained in the Fiscal Year 2017/2018 Annual Action Plan. Each year the City may allocate up to 15% of its CDBG funds for Public Services activities. This year the City received requests for funding of public services in the amount of $264,900, however based on HUD’s formula, $98,541 was available to fund nine organizations. The NAHAB endorsed a funding matrix for Public Services applicants that dictate the funding ratios based on the ranking. Utilizing the funding matrix ensures the majority of the applicants are funded. This year all nine agencies were funded. The Fiscal Year 2017/2018 Annual Action Plan is due to HUD on August 15, 2017. All organizations that will be receiving an allocation will have agreements prepared and executed by October 1, 2017. Staff will perform compliance monitoring with funded organizations on an annual basis. Page 2 City of Clearwater Printed on 8/2/2017 AMOUNT AMOUNT AMOUNT AMOUNT REQUESTED PROPOSED PROPOSED HOME TOTAL CDBG HOME PROG. INC. Public Facilities and Improvements & Economic Development SP Trail, LLC (Woodlawn)200,000.00$ 200,000.00$ Homeless Emergency Project, Inc. (HEP)250,000.00$ 99,000.00$ City of Clearwater 99,000.00$ 99,000.00$ Directions of Living 50,000.00$ 50,000.00$ Subtotal 599,000.00$ 448,000.00$ -$ -$ Public Services InterCultural Advocacy Institute 30,000.00$ 13,139.00$ Pinellas Opportunity Council - Chore Services 30,000.00$ 8,212.00$ Religious Community Services-Homeless Family Shelter Service 30,000.00$ 13,139.00$ Homeless Emergency Project, Inc. (HEP)30,000.00$ 13,139.00$ Miracles Outreach Community Development Center 30,000.00$ 11,496.00$ Westcare GulfCoast, Inc.30,000.00$ 11,496.00$ Gulfcoast Legal Services, Inc.29,900.00$ 11,496.00$ FYI Community Services, Inc.30,000.00$ 8,212.00$ The ARC Tampa Bay, Inc.25,000.00$ 8,212.00$ (AMOUNT AVAILABLE = $98,541 @ 15% of CDBG Entitlement) Subtotal 264,900.00$ 98,541.00$ -$ -$ Administration City of Clearwater Administration - CDBG (20% of Entitlement)133,526.00$ 131,388.00$ City of Clearwater Administration - HOME (10% of Entitlement)28,532.00$ 27,843.00$ SHIP Administration 62,974.00$ Subtotal 225,032.00$ 131,388.00$ 27,843.00$ -$ Economic Development Tampa Bay Black Business Investment Corp.30,000.00$ 30,000.00$ Hispanic Business Initiative Fund of Florida, Inc. (Prospera)30,000.00$ 30,000.00$ Façade Improvement Program 70,000.00$ Subtotal 60,000.00$ 130,000.00$ -$ -$ Acquisition/Infill Housing Program Delivery - Rehabilitation 75,000.00$ Program Delivery - Infill 12,500.00$ Land Acquisition - Revolving Loan 350,000.00 Habitat for Humanity of Pinellas County 50,000.00$ 50,000.00$ Subtotal 50,000.00$ 487,500.00$ -$ -$ Rehabilitation CDBG Revolving Loan Program - Rehabilitation 250,000.00$ Subtotal -$ 250,000.00$ -$ -$ Housing Pool Activities - Housing Development 323,966.00$ 75,000.00$ Bright Community Trust, Inc.150,000.00$ 150,000.00$ Tampa Bay CDC - Down Payment Assistance/Loan Processing -$ 15,000.00$ Clearwater Neighborhood Housing Services, Inc.15,000.00$ HOME Rehabilitation/Purchase Assistance 200,000.00$ Subtotal -$ -$ 503,966.00$ 425,000.00$ HOME Program - CHDO Set-Aside (15% of Allocation)41,765.00$ TOTALS 1,198,932.00$ 1,545,429.00$ 573,574.00$ 425,000.00$ Entitlment 656,940.00$ 278,435.00$ Progrram Income -$ 425,000.00$ Reprogramed Prior Year Funding 288,489.00$ 295,169.00$ CDBG Revolving Loan Funding 250,000.00$ -$ Reprogramed NSP3 Funding 350,000.00$ -$ TOTAL FUNDING 1,545,429.00$ 998,604.00$ -$ FY 2017-18 ANNUAL ACTION PLAN - RECOMMENDED ALLOCATIONS City of Clearwater, Florida August 3͕2017 2017/2018 Annual Action Plan AP-15 Expected Resources ........................................................................................................................ ..1 AP-20 Annual Goals and Objectives ........................................................................................................... .5 AP-35 Projects ............................................................................................................................................ 12 AP-38 Project Summary ............................................................................................................................. 15 AP-50 Geographic Distribution ............................................................................................................. .....30 AP-55 Affordable Housing ...........................................................................................................................32 AP-60 Public Housing ..................................................................................................................................33 AP-65 Homeless and Other Special Needs Activities ..................................................................................35 AP-75 Barriers to Affordable Housing ................................................................................................... .....39 AP-85 Other Actions .................................................................................................................................... 40 AP-90 Program Specific Requirements .......................................................................................................44 Appendix ..................................................................................................................................................... 47 Maps ............................................................................................................................................................48 TABLE OF CONTENTS Expected Resources AP-15 Expected Resources – 91.220(c)(1,2) Introduction The Annual Action Plan must identify the federal, state, local and private resources expected to be available to the City to address priority needs and specific objectives identified in the Consolidated Plan. The City of Clearwater anticipates a total allocation of $656,940 in CDBG funding for the 2017/2018 program year. Program income for CDBG is expected to be $600,000 comprised of $250,000 from the Revolving Loan Fund and $350,000 from converted NSP-3 funds. Also expected is $288,489 in prior-year resources. CDBG funds will be used for housing and community development activities including, but not limited to, housing rehabilitation, public services and facilities, economic development, and administration of the City's CDBG program. The City of Clearwater also expects a total allocation of $278,435 in HOME funding for the 2017/2018 program year. Program income for HOME is expected to be $425,000, with $295,169 in prior-year resources. HOME funds will be used for housing activities such as housing acquisition or rehabilitation, new construction, administration of the City's HOME program, and CHDO support. The expected amount available during the remainder of the Consolidated Plan (2018/2019-2019/2020) is based on an estimated annual allocation of $650,000 in CDBG funds and $280,000 in HOME funds for each of the subsequent program years. This results in an estimated total funding amount of $1,300,000 and $560,000, respectively, over the remaining two-year period. Other resources, such as private and non-Federal public sources may become available to the City of Clearwater during the program year. For CDBG leveraging, these include funding from State Housng Initiative Program (SHIP), Community Redevelopment Agency (CRA), City Departments (e.g. Engineering, Parks and Recreation), public or social service providers, or other sources. The City will also look to leverage funds, if available, from SHIP, Community Housing Development Organizations (CHDOs), Public Housing Authority (PHA), or other agencies and programs as a match to HOME dollars. Annual Action Plan 2017 1 OMB Control No: 2506-0117 (exp. 06/30/2018) The Annual Action Plan must summarize the City’s priorities and the specific goals it intends to initiate and/or complete within the second year of the Consolidated Plan. These goals must be described in quantitative terms. The City of Clearwater has selected goal outcome indicators and quantities based on the anticipated performance measures of the 2017/2018 Annual Action Plan. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services 656,940 600,000 288,489 1,545,429 1,300,000 The Federal CDBG allocation will be used for housing and community development activities. Funding from other sources may be leveraged against CDBG dollars for public benefit. Note: Program incomes are estimated amounts and actual amounts may differ if larger sums are received from loan payoffs. Prior year resources amounts were estimated based on activities to be encumbered by the end of September 2017. These amounts will be updated during the 2017 program year close-out. Annual Action Plan 2017 2 OMB Control No: 2506-0117 (exp. 06/30/2018) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ HOME public - federal Acquisition Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 278,435 425,000 295,169 998,604 560,000 The Federal HOME allocation will be used for housing activities. Funding from other sources may be leveraged against HOME dollars for public benefit. Note: Program incomes are estimated amounts and actual amounts may differ if larger sums are received from loan payoffs. Prior year resources amounts were estimated based on activities to be encumbered by the end of September 2017. These amounts will be updated during the 2017 program year close-out. Table 1 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City will look to leverage funds, if available, from SHIP, Community Redevelopment Agency (CRA), City Departments (e.g. Engineering, Parks and Recreation), public or social service providers, or other sources against CDBG dollars. The City will look to leverage private funds, if available, from lending institutions and homeowner contributions, and public funds from SHIP, Public Housing Authorities (PHAs), and other agencies and programs as a match to HOME dollars. Annual Action Plan 2017 3 OMB Control No: 2506-0117 (exp. 06/30/2018) If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City of Clearwater owns a number of properties within low- and moderate-income areas of its jurisdiction. The City also maintains an “Affordable Housing Inventory List” that is updated periodically by City resolution. As of June 2017, there are seven (7) properties on this list: 918 Palmetto St., 1454 S. Martin Luther King, Jr. Avenue, 1011 LaSalle St., 1317 N. Martin Luther King, Jr. Avenue, 1002 LaSalle St., 1408 Monroe Avenue, and 1112 Palm Bluff St. These properties are all located in the North Greenwood Neighborhood Revitalization Strategy Area, with the exception of the property at 1454 S. Martin Luther King, Jr. Avenue, which is located in the Lake Bellevue Neighborhood Revitalization Strategy Area. Discussion The City of Clearwater's anticipated funding allocation from CDBG and HOME will address many of the City's goals, including Housing, Homelessness, Non-Homeless Special Needs, Community Development and Public Services, and Economic Development. The City is fortunate to have a network of public or social service providers to help address these goals through financial leveraging, as well as other potential Federal and State funding sources such as SHIP and non-Federal sources such as the Community Redevelopment Agency (CRA), City Departments, Community Housing Development Organizations (CHDOs) and other agency and program funding. Annual Action Plan 2017 4 OMB Control No: 2506-0117 (exp. 06/30/2018) Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Program Administration 2016 2019 Program Administration Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Program Administration CDBG: $131,388 HOME: $27,843 Other: 0 Other Annual Action Plan 2017 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 2 Housing 2016 2019 Affordable Housing Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Homeowner Assistance Owner-Occupied Housing Rehabilitation Single-Family New Construction CDBG: $937,500 HOME: $970,761 Public service activities for Low/Moderate Income Housing Benefit: 140 Households Assisted Homeowner Housing Added: 19 Household Housing Unit Homeowner Housing Rehabilitated: 38 Household Housing Unit Direct Financial Assistance to Homebuyers: 30 Households Assisted Other: 20 Other Annual Action Plan 2017 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 3 Homelessness 2016 2019 Homeless Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Case Management Homeless Facilities and Shelters Homeless Services for Youth CDBG: $26,278 HOME: $0 Public service activities other than Low/Moderate Income Housing Benefit: 50 Persons Assisted Homeless Person Overnight Shelter: 50 Persons Assisted Homelessness Prevention: 380 Persons Assisted Annual Action Plan 2017 7 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 4 Non-Homeless Special Needs 2016 2019 Non-Homeless Special Needs Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Senior Services Services for Persons with Disabilities CDBG: $16,424 HOME: $0 Public service activities other than Low/Moderate Income Housing Benefit: 20 Persons Assisted Annual Action Plan 2017 8 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 5 Community Development and Public Services 2016 2019 Non-Housing Community Development Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Community Resource/Recreation Centers Health Services Homeless Facilities and Shelters Services for Persons with Disabilities CDBG: $303,839 HOME: $0 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 4406 Persons Assisted Public service activities other than Low/Moderate Income Housing Benefit: 50 Persons Assisted Annual Action Plan 2017 9 OMB Control No: 2506-0117 (exp. 06/30/2018) Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 6 Economic Development 2016 2019 Economic Development Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Building Facade Improvements Economic Opportunity CDBG: $130,000 HOME: $0 Facade treatment/business building rehabilitation: 2 Business Businesses assisted: 2 Businesses Assisted Table 2 – Goals Summary Annual Action Plan 2017 10 OMB Control No: 2506-0117 (exp. 06/30/2018) Goal Descriptions 1 Goal Name Program Administration Goal Description Program administration is required to implement the City’s five (5) goals. Program administration addresses all outcomes, objectives and priority needs. 20% of CDBG Entitlement Grant and 10% of the HOME Entitlement Grant will be reserved for administration and planning activities. 2 Goal Name Housing Goal Description Provide availability of, and access to, decent affordable housing for the residents of the City of Clearwater. 3 Goal Name Homelessness Goal Description Help to prevent and reduce homelessness within the City of Clearwater. 4 Goal Name Non-Homeless Special Needs Goal Description Expand the accessibility and coordination of social services to City of Clearwater special needs populations. 5 Goal Name Community Development and Public Services Goal Description Enhance the living environment for persons in low- and moderate-income areas through community development activities, public service programs, and elimination of blight. 6 Goal Name Economic Development Goal Description Support programs that create economic opportunities in the City of Clearwater, particularly for persons of low- and moderate-income and in Neighborhood Revitalization Strategy Areas. Annual Action Plan 2017 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Projects AP-35 Projects – 91.220(d) Introduction The City's planned actions for the 2017/2018 Annual Action Plan are intended to support housing and community development for the City's low- and moderate-income populations as well as the City's homeless and special needs groups. The City will continue to operate its CDBG and HOME programs through the Economic Development and Housing Department, which will continue to provide funding for housing rehabilitation, homeownership assistance, and blight prevention/elimination. These actions will further the goal of improving the availability and accessibility of affordable housing in Clearwater. As in the past, the City will continue to coordinate with public or social service providers to prevent homelessness and promote access to public services for special needs populations generally assumed to be low- and moderate-income. During the 2017/2018 program year, the City will fund activities that address the needs of the homeless and those at risk of becoming homeless, the elderly, persons with disabilities, victims of domestic violence, and youth and families of low- and moderate-income. Planned community development activities include service provider facility improvements and city parks and improvements. Project Location Map shows the location of facility and public infrastructure improvements. Projects # Project Name 1 Tampa Bay Community Development Corporation (Down Payment Assistance) 2 Habitat for Humanity (Single Family Homes) 3 Clearwater Neighborhood Services, Inc. (Down Payment Assistance) 4 CHDO 15% Set-Aside 5 Revolving Loan Program (Rehabilitation) 6 Revolving Loan Program (Acquisition) 8 Bright Community Trust (Single Family Homes) 9 HOME Rehabilitation/Purchase Assistance 10 SP Trail LLC (Woodlawn Project) 11 Business Development (Facade Improvements) 12 Tampa Bay Black Business Investment Corporation (Technical Assistance) 13 Hispanic Business Initiative Fund of Florida, Inc. (Prospera - Micro-Enterprise Assistance) 14 Religious Community Services, Inc. (Grace House) Annual Action Plan 2017 12 OMB Control No: 2506-0117 (exp. 06/30/2018) # Project Name 15 Homeless Emergency Project, Inc. (Emergency Shelter) 16 Pinellas Opportunity Council, Inc. (Chore Services) 17 The Arc Tampa Bay, Inc. (Employer Outreach Program) 18 Gulfcoast Legal Services, Inc. (Legal Services - Housing Preservation) 19 Miracles Outreach Community Development Center, Inc. (Youth Services) 20 FYI Community Partnership, Inc. (Family Enrichment) 21 Intercultural Advocacy Institute, Inc. (Youth Services) 22 WestCare GulfCoast Florida, Inc. (Substance Abuse) 23 Directions For Mental Health, Inc. (Public Facilities Improvement) 24 Homeless Emergency Project, Inc. (Public Facilities Improvement) 25 City of Clearwater - Philip Jones Field (Public Park Improvements) 26 CDBG Administration/Planning 27 HOME Administration/Planning 28 Project Delivery - Rehabilitation 29 Project Delivery - Infill 30 Housing Pool Activities Table 3 - Project Information Annual Action Plan 2017 13 OMB Control No: 2506-0117 (exp. 06/30/2018) Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The allocation priorities are focused on the six goals of the Strategic Plan: housing, homelessness, non- homeless special needs, community development and public service, economic development, and program administration. It is important to note that total funding for public services is capped at 15% of the total CDBG allocation. Total funding for activities related to administration is capped at 20% for CDBG and 10% for HOME. Strategic Plan Goal: CDBG + HOME (% of Total Award)* Program Administration: $159,231 (6.3%) Housing: $1,908,261 (75.0%) Homelessness: $26,278 (1.0%) Non-Homeless Special Needs: $16,424 (0.6%) Community Development and Public Services: $303,839 (11.9%) Economic Development: $130,000 (5.0%) *Includes program income and prior year resources. Percentages may not equal 100% due to rounding. In recent years, spurred by a nation-wide recession, reduced revenues have plagued all levels of government (federal, state, and local). These reduced revenues have hindered the City's ability to meet the needs of lower income residents. Another obstacle to meeting underserved needs is the generally increasing demand for public services that is placing an additional burden on public service agencies within the City. The lack of available land and rapidly rising housing prices will continue to put constraints on the City's ability to provide affordable housing. Rapidly rising prices will also increase the need for affordable rental units for households being priced out of the owner market. The need for affordable rental projects will also increase as rents for higher-end apartment complexes increase. Annual Action Plan 2017 14 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-38 Project Summary Project Summary Information 1 Project Name Tampa Bay Community Development Corporation (Down Payment Assistance) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Homeowner Assistance Funding HOME: $15,000 Description Funds to sponsor the processing of down payment assistance loans to eligible households. Target Date Estimate the number and type of families that will benefit from the proposed activities Fifteen (15) low to moderate-income families. Location Description N/A Planned Activities Homeownership Assistance (Down Payment Assistance) 2 Project Name Habitat for Humanity (Single Family Homes) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Homeowner Assistance Single-Family New Construction Funding CDBG: $50,000 Description Funds will be provided for the acquisition of two (2) single family lots and construct two single family homes. Target Date Annual Action Plan 2017 15 OMB Control No: 2506-0117 (exp. 06/30/2018) Estimate the number and type of families that will benefit from the proposed activities Two (2) low to moerate-income families. Location Description N/A Planned Activities Construction of New Housing. 3 Project Name Clearwater Neighborhood Services, Inc. (Down Payment Assistance) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Homeowner Assistance Funding HOME: $15,000 Description Funds to sponsor the processing of down payment assistance loans to eligible households. Target Date Estimate the number and type of families that will benefit from the proposed activities Fifteen (15) low to moderate-income families. Location Description N/A Planned Activities Homeownership Assistance (Down Payment Assistance) 4 Project Name CHDO 15% Set-Aside Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Owner-Occupied Housing Rehabilitation Funding HOME: $41,765 Description Funds mandated to the local CHDO to carry-out housing activities. Target Date Annual Action Plan 2017 16 OMB Control No: 2506-0117 (exp. 06/30/2018) Estimate the number and type of families that will benefit from the proposed activities One (1) low to moderate-income family. Location Description N/A Planned Activities Acquisition and rehabilitation of a single family home. 5 Project Name Revolving Loan Program (Rehabilitation) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Owner-Occupied Housing Rehabilitation Funding CDBG: $250,000 Description Funds provided as loans to eligible homeowners for rehabilitation housing activities; activity delivery costs will be included for the management of the loan program. Target Date Estimate the number and type of families that will benefit from the proposed activities Five (5) low to moderate-income families. Location Description N/A Planned Activities Rehabilitation 6 Project Name Revolving Loan Program (Acquisition) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Multi-Family New Construction Single-Family New Construction Funding CDBG: $350,000 Annual Action Plan 2017 17 OMB Control No: 2506-0117 (exp. 06/30/2018) Description Funds utilized for land acquisition activities to be utilized for affordable housing development; activity delivery costs will be included for the management of the loan program. Target Date Estimate the number and type of families that will benefit from the proposed activities Two (2) low to moderate-income families. Location Description N/A Planned Activities Acquisition 7 Project Name Bright Community Trust (Single Family Homes) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Owner-Occupied Housing Rehabilitation Funding HOME: $300,000 Description Funds provided for acquisition and rehabilitation of two single family homes. Target Date Estimate the number and type of families that will benefit from the proposed activities Two (2) low to moderate-income families. Location Description N/A Planned Activities Acquisition and Rehabilitation 8 Project Name HOME Rehabilitation/Purchase Assistance Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Annual Action Plan 2017 18 OMB Control No: 2506-0117 (exp. 06/30/2018) Needs Addressed Owner-Occupied Housing Rehabilitation Homeowner Assistance Funding HOME: $200,000 Description Funds provided as loans to eligible homeowners and non-profit agencies for acquisition and rehabilitation of eligible housing activities; and closing cost assistance. Target Date Estimate the number and type of families that will benefit from the proposed activities Ten (10) low to moderate-income families. Location Description N/A Planned Activities Acquisition and Rehabilitation; Down Payment and Closing cost Assistance 9 Project Name SP Trail LLC (Woodlawn Project) Target Area Lake Bellevue Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Multi-Family New Construction Funding CDBG: $200,000 Description Funds provided as a loan to assist in the construction of an 80-unit apartment complex. Target Date Estimate the number and type of families that will benefit from the proposed activities Eighty (80) low to moderate-income families. Location Description Planned Activities New Construction of Multi-Family Apartments 10 Project Name Business Development (Facade Improvements) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Economic Development Annual Action Plan 2017 19 OMB Control No: 2506-0117 (exp. 06/30/2018) Needs Addressed Building Facade Improvements Economic Opportunity Funding CDBG: $70,000 Description Funds provided to support two (2) Facade improvement projects. Target Date Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A Planned Activities Building Facade Improvements 11 Project Name Tampa Bay Black Business Investment Corporation (Technical Assistance) Target Area Lake Bellevue Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Economic Development Needs Addressed Economic Opportunity Funding CDBG: $30,000 Description Funds provided for salary support for a Business Development Consultant and partial costs for two events to include supplies, printing and other event-related costs. Target Date Estimate the number and type of families that will benefit from the proposed activities Fifty (50) low to moderate-income individuals. Location Description N/A Planned Activities Economic Development; Technical Assistance for Low-Moderate Income Entrepreneurs 12 Project Name Hispanic Business Initiative Fund of Florida, Inc. (Prospera - Micro- Enterprise Assistance) Annual Action Plan 2017 20 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Economic Development Needs Addressed Economic Opportunity Funding CDBG: $30,000 Description Funds provided for salary support and fringe benefits to provide technical assistance to aspiring and current micro- enterprises/entrepreneurs. Target Date Estimate the number and type of families that will benefit from the proposed activities Twenty-five (25) low to moderate-income individuals. Location Description N/A Planned Activities Economic Development; Technical Assistance for Low-Moderate Income Micro-Enterprises/Entrepreneurs 13 Project Name Religious Community Services, Inc. (Grace House) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area Goals Supported Homelessness Needs Addressed Homeless Facilities and Shelters Funding CDBG: $13,139 Description Funds provided to support homeless shelter services for parents and children at Grace House. Target Date Estimate the number and type of families that will benefit from the proposed activities Five hundred (500) low income individuals. Location Description N/A Planned Activities Public Services; Services for Homeless Persons 14 Project Name Homeless Emergency Project, Inc. (Emergency Shelter) Annual Action Plan 2017 21 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Area Citywide Low- and Moderate-Income Areas North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Homelessness Needs Addressed Homeless Facilities and Shelters Funding CDBG: $13,139 Description Funds provided for salary support and fringe benefits for a full-time Case Manager in the Emergency Shelter program. Target Date Estimate the number and type of families that will benefit from the proposed activities Seventy-five (75) low income persons. Location Description N/A Planned Activities Public Services; Services for Homeless Persons 15 Project Name Pinellas Opportunity Council, Inc. (Chore Services) Target Area Citywide Low- and Moderate-Income Areas Goals Supported Non-Homeless Special Needs Needs Addressed Senior Services Services for Persons with Disabilities Funding CDBG: $8,212 Description Funds provided for cleaning and minor repair for elderly persons age 65 and over. Target Date Estimate the number and type of families that will benefit from the proposed activities Forty (40) low to moderate-income persons. Location Description N/A Planned Activities Public Services; Services for Senior Citizens 16 Project Name The Arc Tampa Bay, Inc. (Employer Outreach Program) Target Area Citywide Low- and Moderate-Income Areas Goals Supported Non-Homeless Special Needs Needs Addressed Services for Persons with Disabilities Annual Action Plan 2017 22 OMB Control No: 2506-0117 (exp. 06/30/2018) Funding CDBG: $8,212 Description Funds provided for salary support for a marketing intern to educate local employers and businesses on specifics related to employing individuals with disabilities. Target Date Estimate the number and type of families that will benefit from the proposed activities Sixteen (16) low to moderate-income individuals. Location Description N/A Planned Activities Public Services; Persons with Disabilities 17 Project Name Gulfcoast Legal Services, Inc. (Legal Services - Housing Preservation) Target Area Citywide Low- and Moderate-Income Areas Goals Supported Community Development and Public Services Needs Addressed Legal Services Funding CDBG: $11,496 Description Funds provided for salary support and fringe benefits for a staff attorney to represent clients for the Housing Preservation program. Target Date Estimate the number and type of families that will benefit from the proposed activities Twenty-five (25) low to moderate-income individuals. Location Description N/A Planned Activities Public Services; Legal Services 18 Project Name Miracles Outreach Community Development Center, Inc. (Youth Services) Target Area Citywide Low- and Moderate-Income Areas North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Homelessness Community Development and Public Services Needs Addressed Homeless Facilities and Shelters Youth Services Annual Action Plan 2017 23 OMB Control No: 2506-0117 (exp. 06/30/2018) Funding CDBG: $11,496 Description Funds provided for salary support and fringe benefits for a Youth Counselor to implement and manage the Prevention and Diversion Program. Target Date Estimate the number and type of families that will benefit from the proposed activities One Hundred (100) low to moderate-income individuals. Location Description N/A Planned Activities Public Services; Youth Services 19 Project Name FYI Community Partnership, Inc. (Family Enrichment) Target Area Lake Bellevue Neighborhood Revitalization Strategy Area Goals Supported Community Development and Public Services Needs Addressed Youth Services Funding CDBG: $8,212 Description Funding provided for salary support and fringe benefits for a Community Center Coordinator who will provide community outreach, coordinate volunteers and manage program initiatives. Target Date Estimate the number and type of families that will benefit from the proposed activities One Hundred-Fifity (150) low to moderate-income individuals. Location Description N/A Planned Activities Public Services; Youth Services 20 Project Name Intercultural Advocacy Institute, Inc. (Youth Services) Target Area Citywide Low- and Moderate-Income Areas East Gateway District Neighborhood Revitalization Strategy Area Goals Supported Community Development and Public Services Needs Addressed Youth Services Funding CDBG: $13,139 Annual Action Plan 2017 24 OMB Control No: 2506-0117 (exp. 06/30/2018) Description Funding will be provided for salary support and fringe benefits for a Family Facilitator, Family Support person and a driver to implement the Youth Leadership Partnership program. Target Date Estimate the number and type of families that will benefit from the proposed activities Twenty (20) low to moderate-income individuals. Location Description N/A Planned Activities Public Services; Youth Services 21 Project Name WestCare GulfCoast Florida, Inc. (Substance Abuse) Target Area Citywide Low- and Moderate-Income Areas Goals Supported Community Development and Public Services Needs Addressed Substance Abuse Services Funding CDBG: $11,496 Description Funds provided for salary support and fringe benefits for a Case Manager to administer the Turning Point program. Target Date Estimate the number and type of families that will benefit from the proposed activities One Hundred-Fifty (150) low to moderate-income individuals. Location Description N/A Planned Activities Public Services; Substance Abuse Services 22 Project Name Directions For Mental Health, Inc. (Public Facilities Improvement) Target Area Citywide Low- and Moderate-Income Areas Goals Supported Community Development and Public Services Needs Addressed Mental Health Services Funding CDBG: $50,000 Description Funding provided for expansion of adult outpatient waiting room lobby, conversion of small waiting room and reception into two offices and install positive graphic wall art in the new adult waiting area. Annual Action Plan 2017 25 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Date Estimate the number and type of families that will benefit from the proposed activities Over Five Thousand (5,000) low to moderate-income individuals. Location Description N/A Planned Activities Public Facilities; Mental Health Services 23 Project Name Homeless Emergency Project, Inc. (Public Facilities Improvement) Target Area Citywide Low- and Moderate-Income Areas Goals Supported Homelessness Community Development and Public Services Needs Addressed Homeless Facilities and Shelters Funding CDBG: $99,000 Description Funds provided for rehabilitation of Baty Villas Apartment Complex to include gutters and downspouts, site drainage, irrigation relocation, landscaping, AC repairs and replacement, windows, siding, bathroom and kitchen remodel and flooring. Target Date Estimate the number and type of families that will benefit from the proposed activities Twenty-five (25) low-income individuals. Location Description N/A Planned Activities Public Facilities; Rehabilitation 24 Project Name City of Clearwater - Philip Jones Field (Public Park Improvements) Target Area Citywide Low- and Moderate-Income Areas North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Community Development and Public Services Needs Addressed Public Park Improvements Funding CDBG: $99,000 Description Funds provided for renovation of restrooms to meet ADA requirements, addition of sinks and aesthetic and cosmetic upgrades to the restrooms and multi-purpose room. Annual Action Plan 2017 26 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Date Estimate the number and type of families that will benefit from the proposed activities Eight-Hundred Ninety (890) low to moderate-income individuals. Location Description N/A Planned Activities Public Facilities; Public Park Improvements 25 Project Name CDBG Administration/Planning Target Area Goals Supported Program Administration Needs Addressed Program Administration Funding CDBG: $131,388 Description Funds provided for City's staff costs related to the administration of the CDBG Program. Target Date Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A Planned Activities Program Administration 26 Project Name HOME Administration/Planning Target Area Goals Supported Program Administration Needs Addressed Program Administration Funding HOME: $27,843 Description Funds provided for City's staff costs related to the administration of the HOME Program. Target Date Estimate the number and type of families that will benefit from the proposed activities N/A Annual Action Plan 2017 27 OMB Control No: 2506-0117 (exp. 06/30/2018) Location Description N/A Planned Activities Program Administration 27 Project Name Project Delivery - Rehabilitation Target Area Goals Supported Housing Needs Addressed Owner-Occupied Housing Rehabilitation Funding CDBG: $75,000 Description Funds provided for City's staff costs for Project Delivery of the Rehabilitation Program. Target Date Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A Planned Activities Project Delivery Administration 28 Project Name Project Delivery - Infill Target Area Goals Supported Housing Needs Addressed Single-Family New Construction Funding CDBG: $12,500 Description Funds provided for City's staff costs related to Project Delivery of the Infill Program. Target Date Estimate the number and type of families that will benefit from the proposed activities N/A Location Description N/A Planned Activities Project Delivery Administration 29 Project Name Housing Pool Activities Annual Action Plan 2017 28 OMB Control No: 2506-0117 (exp. 06/30/2018) Target Area Citywide Low- and Moderate-Income Areas Lake Bellevue Neighborhood Revitalization Strategy Area East Gateway District Neighborhood Revitalization Strategy Area North Greenwood Neighborhood Revitalization Strategy Area Goals Supported Housing Needs Addressed Renter-Occupied Housing Rehabilitation Owner-Occupied Housing Rehabilitation Multi-Family New Construction Single-Family New Construction Funding HOME: $398,996 Description Funds provided for acquisition, reconstruction, rehabilitation and homebuyer subsidy of homeowner and rental properties. Target Date Estimate the number and type of families that will benefit from the proposed activities Fifteen (15) low to moderate-income families. Location Description N/A Planned Activities Acquisition, rehabilitation, reconstruction of owner-occupied and rental properties. Annual Action Plan 2017 29 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed For the 2017/2018 Annual Action Plan, Clearwater will direct assistance to low- and moderate-income areas and approved Neighborhood Revitalization Strategy Areas of the City. Assistance will also be made available Citywide to persons meeting the CDBG and HOME eligibility requirements for low- and moderate-income benefit. See Low and Moderate Income Areas Map for a graphical representation of Low and Moderate Income Areas locations. See Strategy Areas Map for the locations of the City's Strategy Areas. Geographic Distribution Target Area Percentage of Funds Citywide Low- and Moderate-Income Areas 80 Lake Bellevue Neighborhood Revitalization Strategy Area 10 East Gateway District Neighborhood Revitalization Strategy Area 4 North Greenwood Neighborhood Revitalization Strategy Area 6 Table 4 - Geographic Distribution Rationale for the priorities for allocating investments geographically Four (4) areas have been designated as either Local Target Areas or Strategy Areas within the City of Clearwater. These are Citywide Low- and Moderate-Income Areas, Lake Bellevue Neighborhood Revitalization Strategy Area, East Gateway District Neighborhood Revitalization Strategy Area, and North Greenwood Neighborhood Revitalization Strategy Area. Two (2) of these neighborhoods (Lake Bellevue and North Greenwood) were previously identified in the 2011/2012- 2015/2016 Consolidated Plan. The designation of Local Target Areas and Strategy Areas increases the potential for coordinated planning and investment. The areas selected for the 2016/2017-2019/2020 Consolidated Plan were confirmed through the citizen participation process, which included service provider and community meetings, as well as meetings with staff of the City’s Economic Development and Housing Department. Each of these areas meets the eligibility requirements for low- and moderate income benefit. While Local Target Areas and Strategy Areas allow the City to plan and invest in a coordinated manner, they do not limit the City from expending funds in other areas of Clearwater that also meet the eligibility requirements for low- and moderate-income benefit. Annual Action Plan 2017 30 OMB Control No: 2506-0117 (exp. 06/30/2018) Discussion The City of Clearwater has identified 25 projects to implement the goals of the Consolidated Plan during the second year of the 2016/2017-2019/2020 Consolidated Plan. These projects benefit low- and moderate-income persons Citywide and within the City’s Neighborhood Revitalization Strategy Areas. Projects with Citywide benefit include housing activities, homeless and public services, business development, and the City’s administration of the CDBG program. Annual Action Plan 2017 31 OMB Control No: 2506-0117 (exp. 06/30/2018) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction As stated previously, the City places a high priority on providing homeownership opportunity in Clearwater. This goal shall be addressed, in part, by local non-profit organizations and developers that construct affordable housing for lower-income, first-time homebuyers. In addition, the City will continue to deliver its housing rehabilitation and down payment assistance programs, and to support homebuyer education and Fair Housing activities. The Annual Action Plan must specify goals for the number of homeless, non-homeless, and special needs households to be supported within the program year. For the purposes of this section, the term “affordable housing” is defined in the HOME regulations at 24 CFR 92.252 for rental housing and 24 CFR 92.254 for homeownership. [This section replaces the former HUD Table 3B.] One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 247 Special-Needs 0 Total 247 Table 5 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 19 Rehab of Existing Units 38 Acquisition of Existing Units 0 Total 57 Table 6 - One Year Goals for Affordable Housing by Support Type Discussion The City will continue to deliver its long-standing housing programs, including housing rehabilitation and down payment assistance, coordinate with non-profit organizations and developers that construct affordable housing, and support homebuyer education and Fair Housing activities. These housing activities will support 57 households through a combination of production of new units and rehabilitation of existing units. Annual Action Plan 2017 32 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-60 Public Housing – 91.220(h) Introduction This section of the Annual Action Plan describes what actions the City of Clearwater will take during the 2017/2018 program year to carry out the public housing strategy identified in the Strategic Plan. The Clearwater Housing Authority (CHA) administers housing assistance for low- and very-low income persons in the greater Clearwater area. The operations of the CHA are funded through annual appropriations provided by U.S. Department of Housing and Urban Development. Assistance includes public housing, tenant-based vouchers (Housing Choice Vouchers or HCVs), and special purpose voucher activities. Combined, these activities supply approximately 1,500 publicly assisted housing units in the greater Clearwater area. Actions planned during the next year to address the needs to public housing The City works cooperatively with Pinellas County, the CHA, and private entities in the provision of public and subsidized housing within Clearwater. The CHA administers public housing for seniors and families in addition to the Housing Choice Voucher (HCV) program that provides financial rental assistance to eligible individuals and families based upon income. The CHA and other housing providers in the community continuously seek to rehabilitate the supply of housing affordable to low- and very- low income persons. The City of Clearwater will continue to coordinate housing referrals with the CHA, as well as the Pinellas County Housing Authority, in the delivery of the City’s CDBG and HOME housing programs. Actions to encourage public housing residents to become more involved in management and participate in homeownership The CHA has an ongoing management program in place to involve residents in its operations. Additionally, through the 2017/2018 Annual Action Plan, the City of Clearwater will support homebuyer education, fair housing counseling, and housing placement activities that could facilitate the transition from public housing to homeownership. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The CHA is not listed as troubled by HUD. Annual Action Plan 2017 33 OMB Control No: 2506-0117 (exp. 06/30/2018) Discussion Affordable housing needs are met by multiple service providers in the greater Clearwater area. The CHA currently administers public housing units and tenant-based vouchers (HCVs). The City will continue to coordinate referrals with the CHA in order to connect low income residents with housing options. Annual Action Plan 2017 34 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction This section of the Annual Action Plan describes the City of Clearwater one-year goal and the specific actions steps it will undertake in the program year to carry out the homeless strategy identified in the Strategic Plan. Additionally, this section addresses any activities related to the supportive housing needs of non-homeless populations. The Pinellas County Homeless Leadership Board serves as the lead agency for the Continuum of Care (CoC) that addresses the needs of the homeless, and persons at risk of becoming homeless, in the greater Clearwater area. Consistent with the Consolidated Plan’s Strategic Plan, the City of Clearwater will pursue the goal of helping to prevent and reduce homelessness within the City of Clearwater. It is the City’s objective to support the activities of the Pinellas County Homeless Leadership Board and other members of the region’s Continuum of Care (CoC), a countywide consortium of homeless service providers. For the second year Action Plan, the City will support the following activities toward the goal of preventing and reducing homelessness: • Religious Community Services (RCS) Grace House – Shelter services for families facing homelessness (50 persons assisted) • Homeless Emergency Project, Inc. (Homeless Empowerment Program) (HEP) – Case management for an emergency shelter program (350 persons assisted) • Westcare Gulfcoast Florida, Inc. – Case management for a behavioral and mental health program serving the homeless (50 persons assisted) In total, these activities will assist an estimated 450 persons during the second year Action Plan by either preventing homelessness or reducing the duration of homelessness. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Annually, the Pinellas County Homeless Leadership Board conducts a Point-in-Time Homeless Report and prepares a Homeless Assessment Report, both of which document the extent of homelessness in the community. Furthermore, the City received input on the needs of the homeless population through the Consolidated Plan public meetings and community survey. This year, the priority needs of homeless persons include: homeless services for youth, mental health services, substance abuse services, homeless facilities and shelters, and case management. Annual Action Plan 2017 35 OMB Control No: 2506-0117 (exp. 06/30/2018) For the second year Action Plan, the City of Clearwater will support two (2) case management activities, through the Homeless Emergency Project, Inc. (Homeless Empowerment Program) (HEP) and Westcare Gulfcoast Florida, Inc., to assess the individual needs of homeless persons including the unsheltered. HEP offers emergency shelter; whereas Westcare Gulfcoast Florida, Inc. provides behavioral and mental health services for the homeless. Addressing the emergency shelter and transitional housing needs of homeless persons As previously mentioned the Pinellas County Homeless Leadership Board annually conducts a Point-in- Time Homeless Report and prepares a Homeless Assessment Report, both of which document the extent of homelessness in the community. In addition to other metrics, these reports identify the number of person or families in emergency shelter or transitional housing. In the Clearwater area, homeless services such as emergency shelter and transitional housing are provided by churches and non-profit organizations, including but not limited to Homeless Emergency Project, Inc. (Homeless Empowerment Program) (HEP), Kimberly Home, Boley Centers, Religious Community Services (RCS), Salvation Army, and Family Resources, Inc. (SafePlace2B), among others. Additionally, the Homeless Leadership Board and the Pinellas Suncoast Transit Authority (PSTA) maintain an online map-based directory of emergency shelter and transitional housing services, as well as food and clothing assistance, targeted to homeless persons. The City makes it a goal of the Consolidated Plan to prevent and reduce homelessness within the City of Clearwater by supporting programs that offer shelter facilities and beds for the homeless, and by assisting agencies that engage in homeless prevention and service programs. For the second year Action Plan, the City will support shelter activities through Religious Community Services (Grace House) and HEP, which provide emergency shelter and transitional housing. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City will support, in coordination with the Pinellas County Homeless Leadership Board, activities to end chronic homelessness within the City of Clearwater. One strategy to ending chronic homelessness in the community is to provide housing to individuals and families, regardless of whether or not they have achieved common “prerequisites” to housing such as long-term sobriety. National research around “Housing First” suggests that individuals and/or head of household members who have been homeless are more successful in achieving self-sufficiency when housing stability is acquired first, regardless of whether or not they are sober or financially self-sufficient in the beginning. Once their Annual Action Plan 2017 36 OMB Control No: 2506-0117 (exp. 06/30/2018) housing situation is stabilized, their ability to achieve sobriety, financial self-sufficiency, or other common barriers to housing stability dramatically improve. For the second year Action Plan, the City has identified no specific activities to this end; however, the City will support an array of activities that, when combined, may shorten the duration of homelessness, help persons transition to more stable housing, and/or provide access to affordable housing. These activities include case management, emergency shelter and transitional housing, behavioral and mental health services, supportive services for the elderly, facilities for the disabled, referrals to appropriate housing providers, affordable housing unit construction or rehabilitation, homebuyer education, down payment assistance, and access to economic opportunities. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. For the second year Action Plan, the City has identified no specific activities to this end; however, the City will support an array of activities that, when combined, may help low-income individuals and families avoid becoming homeless. These activities include case management, emergency shelter and transitional housing, behavioral and mental health services, supportive services for the elderly, facilities for the disabled, referrals to appropriate housing providers, affordable housing unit construction or rehabilitation, homebuyer education, down payment assistance, and access to economic opportunities. For the second year Action Plan, the City of Clearwater will continue to coordinate referrals for facilities and services available in the community that support low-income individuals and families. In addition to the programmed homeless activities at RCS Grace House, HEP, and Westcare Gulfcoast Florida, Inc., the City will also support facility improvements and public service activities at Directions For Living, Intercultural Advocacy Institute, HEP, FYI Community Services and Miracles Outreach Community Development Center. The City will continue to work with housing and homeless service providers to implement a cohesive, community-wide discharge coordination policy that can be successfully implemented to ensure that persons being discharged from publicly funded agencies and institutions do not become homeless upon release. Examples of such efforts include the Pinellas County Sherriff Department’s Operation PAR (1- 888-727-6398), which allows ex-inmates to receive substance abuse treatment; and the State’s “Transition from Prison to Community Initiative” (TPCI). Annual Action Plan 2017 37 OMB Control No: 2506-0117 (exp. 06/30/2018) Discussion For the second year Action Plan, the City has programmed three (3) homeless activities to address the need for case management, emergency shelter and transitional housing, and behavioral and mental health services, as well as referrals to appropriate housing providers and other assistance. The City will continue to coordinate with the Pinellas County Homeless Leadership Board and the Continuum of Care, including numerous homeless service providers operating in the greater Clearwater area. Annual Action Plan 2017 38 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-75 Barriers to affordable housing – 91.220(j) Introduction: This section of the Annual Action Plan summarizes actions the City of Clearwater will undertake during the program year to reduce barriers to affordable housing and influence whether the cost of housing or the incentives to develop, maintain, or improve affordable housing are affected by public policies, particularly those of the local jurisdiction. Such policies include land use controls, zoning ordinances, building codes, and policies that affect the return on residential investment. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City of Clearwater has several programs that it utilizes to remove or ameliorate the negative effects of public policies that are barriers to affordable housing. These programs are documented in the City’s 2015 Local Housing Assistance Plan (LHAP) and the related City of Clearwater 2014 Local Housing Incentives Strategies (LHIS) report. The City’s ongoing actions to remove or ameliorate the barriers to affordable housing, as identified in the City’s LHAP and LHIS documents, include the following: • Expedited permitting • Ongoing review process • Allowance of flexible densities for affordable housing • Reduction of parking setback requirements for affordable housingAllowance of flexible lot configurations, including zero-lot-line configuration for affordable housingPreparation of a printed inventory of locally-owned public lands suitable for affordable housingSupport of development near transportation hubs, major employment centers, and mixed-use developments See also SP-55, "Barriers to Affordable Housing" for more detailed explanations of the barriers to affordable housing identified in the LHAP and LHIS documents. Discussion: The City of Clearwater will continue to implement the programs that it utilizes to remove or ameliorate the negative effects of public policies that are barriers to affordable housing. These programs are detailed in the City’s 2015 LHAP and 2014 LHIS reports. Of note, the last Analysis of Impediments to Fair Housing was conducted in 2010. In order to ensure the continuation of Fair Housing practices, the City intends to jointly prepare the next Assessment of Fair Housing with Pinellas County during the program years of the corresponding Consolidated Plan. Annual Action Plan 2017 39 OMB Control No: 2506-0117 (exp. 06/30/2018) AP-85 Other Actions – 91.220(k) Introduction: This section of the Annual Action Plan describes the City of Clearwater’s planned actions to carry out the following strategies outlined in the Consolidated Plan: • Foster and maintain affordable housing; • Evaluate and reduce lead-based paint hazards; • Reduce the number of poverty-level families; • Develop institutional structure; and • Enhance coordination. In addition, the City has identified obstacles to meeting underserved needs and proposed actions to overcome those obstacles. Actions planned to address obstacles to meeting underserved needs The major obstacle to meeting underserved needs is the lack of financial resources among housing and public service providers that support the City’s institutional delivery structure. To address such obstacles, the City of Clearwater will administer CDBG funds to pursue the goal of enhancing the living environment for persons in low- and moderate-income areas through community development activities, public service programs, and the elimination of blight. Priority will be given to the City’s Neighborhood Revitalization Strategy Areas, where need is greatest. The City will also pursue the goal of expanding the accessibility and coordination of social services to the City of Clearwater special needs population. Programmed activities to meet underserved needs during the second year include, but are not limited to, the following: • City of Clearwater, Phillip Jones Field improvements benefitting low- and moderate-income persons • Pinellas Opportunity Council, CHORE Services program serving the elderly • Homeless Emergency Project, facility improvements benefitting the homeless • Directions For Living, facility improvements benefiting low- and moderate-income persons Additional activities to meet underserved needs are described previously with regard to homelessness (AP-65) and subsequently with regard to affordable housing and economic development (AP-85, as follows). Annual Action Plan 2017 40 OMB Control No: 2506-0117 (exp. 06/30/2018) Actions planned to foster and maintain affordable housing Consistent with the Consolidated Plan’s Strategic Plan, the City will pursue the goal of providing availability of, and access to, decent affordable housing for the residents of the City of Clearwater. To this end, the City has programmed eight (8) housing activities that meet the following objectives of the Consolidated Plan: • Preserve the existing housing stock • Increase the availability of affordable housing units • Assist qualified low- and moderate-income households to become homeowners through supporting agencies that provide housing counseling • Provide mortgage assistance for low- and moderate-income homebuyers Programmed activities to foster and maintain affordable housing during the second year include the following: • City of Clearwater Housing Division, CDBG housing rehabilitation program • City of Clearwater Housing Division, homeowner activities/rehabilitation/purchase • Community Housing Development Organization (CHDO), housing activities • Bright Community Trust, housing rehabilitation • Habitat for Humanity, new single family homes • Revolving Loan Program, loans for homeowners and non-profit agencies for eligible housing activities • Tampa Bay Community Development Corporation, down payment assistance • Tampa Bay Community Development Corporation, homebuyer education • Clearwater Neighborhood Housing Services, down payment assistance • Clearwater Neighborhood Housing Services, homebuyer education These activities preserve the existing housing stock through rehabilitation of aging units, increase the availability of affordable housing through new construction, and improve access to affordable housing through homebuyer education and down payment assistance for qualified low- and moderate-income households. Actions planned to reduce lead-based paint hazards The City will continue to include lead-based paint education and mitigation measures in all housing rehabilitation activities and, if needed, will identify and apply for additional funding resources to finance abatement. Contractors are required to be trained and certified to supervise removal of lead-based paint hazards in order to comply with HUD regulations. Furthermore, sub-recipients of the City’s CDBG and HOME funding devise their own lead-based paint hazard programs to comply with HUD regulations for rehabilitation projects. Annual Action Plan 2017 41 OMB Control No: 2506-0117 (exp. 06/30/2018) Additionally, the City will continue to coordinate with agencies in the Clearwater area that screen residents for elevated blood lead levels (EBL) and inspect housing units for lead-based paint hazards. These agencies include the Pinellas County Health Department and the Clearwater and Pinellas County housing authorities, among others. Actions planned to reduce the number of poverty-level families According to the 2010-2014 American Community Survey (ACS) estimates, 16% percent of people living in the City of Clearwater are at poverty level or below. To combat this trend, the City of Clearwater will continue to coordinate with a number of agencies that support poverty-level families. These agencies also provide services to other homeless and non-homeless special needs populations, as well as to low- and moderate-income families. Such services include referrals to affordable housing, employment assistance/job training, and other activities to promote economic opportunity. For the second year Action Plan, the City of Clearwater will support two (2) activities, through the Intercultural Advocacy Institute and FYI Community Services, to provide family advocacy and mentoring toward academic and employment success, as well as self-sufficiency. The Intercultural Advocacy Institute serves Clearwater’s Hispanic community; whereas FYI Community Services serves the Lake Belleview NRSA. Additionally, the City of Clearwater, through its Economic Development and Housing Department, will promote economic opportunity by providing technical assistance to small businesses and funding for facade improvements toward job creation. Actions planned to develop institutional structure The City of Clearwater has a strong institutional delivery structure. The City will continue to work with its own departments and various housing and public service providers, as well as partners of their programs, in an effort to expand opportunities and to make continuous improvements to the institutional structure. Continued actions will include solicitation of feedback on referral processes and other means of coordination between such providers and the City of Clearwater. For the second year Action Plan, the City will support an array of activities that strengthen the institutional structure’s ability to serve persons of low- and moderate-income, persons with special needs, and the homeless. These activities include case management, emergency shelter and transitional housing, behavioral and mental health services, supportive services for the elderly, facilities for the disabled, referrals to appropriate housing providers, affordable housing unit construction or rehabilitation, homebuyer education, down payment assistance, and access to economic opportunities. Actions planned to enhance coordination between public and private housing and social service agencies Annual Action Plan 2017 42 OMB Control No: 2506-0117 (exp. 06/30/2018) The City of Clearwater will continue to coordinate with housing and public service providers to develop an effective institutional structure and enhance inter-agency coordination. The City continues to work with regional housing authorities, such as the Clearwater Housing Authority and Pinellas County Housing Authority, to improve access to public housing and tenant-based assistance. Although funding for public housing authorities is limited, and competition for affordable housing is high, these agencies continue to provide housing-related activities, such as rental assistance, rehabilitation, and new construction, for low-income persons. Input from public housing authorities is regularly solicited during preparation of the City’s annual Action Plan. Additionally, the City promotes coordination between non-profit and private for-profit housing providers through its Neighborhood and Affordable Housing Advisory Board (NAHAB), through the SHIP- mandated Affordable Housing Advisory Committee (AHAC) in conjunction with the LHAP and LHIS reports, and through the annual Action Plan process. Moreover, annual meetings in conjunction with the Action Plan provide an opportunity for these providers to interact. Public service providers in the greater Clearwater area provide a wide array of services to low- and moderate-income persons. These organizations typically have a specific target population that they serve (e.g. the homeless, persons with special needs, low-income families, etc.), and accordingly possess a level of knowledge and expertise that is invaluable when identifying underserved needs. The continuation and expansion of these public services will be encouraged over the first-year by means of matching programs with funding, as available. The City recognizes that improved coordination between housing and public service providers will continue to be critical action toward preventing homelessness. Therefore, input from public service providers is regularly solicited during preparation of the City’s annual Action Plan. Discussion: For the second year Action Plan, the City will support activities that will address underserved needs through community development and public services; foster and maintain affordable housing through rehabilitation, new construction, and homebuyer assistance; reduce lead-based paint hazards through responsible rehabilitation; reduce the number of poverty-level families through a combination of mentoring and economic development; and develop institutional structure through a network of community partners, including the City and its departments. Additionally, the City will continue to encourage coordination between public housing authorities, non-profit and private for-profit housing providers, and public service providers through the NAHAB and AHAC, annual Action Plan participation, and regular day-to-day referrals through the Economic Development and Housing Department. Annual Action Plan 2017 43 OMB Control No: 2506-0117 (exp. 06/30/2018) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction: This section addresses the program-specific requirements for the Annual Action Plan. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 2017 44 OMB Control No: 2506-0117 (exp. 06/30/2018) HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City will use funding from the State Housing Initiatives Program (SHIP) and/or the Pinellas County Housing Trust Fund for the matching requirements under the HOME program. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: Where direct subsidy provided, the recapture provision will be utilized. The recapture provisions are required when a HOME-assisted homebuyer sells his/her property, either voluntarily or involuntarily, during the applicable affordability period. The recapture provision is subject to the limitation that when the recapture requirement is triggered by a sale, voluntary or involuntary, of the housing unit, and there are no net proceeds or the net proceeds are insufficient to repay the HOME investment due, the City can only recapture the net proceeds, if any. The net proceeds are the sales price minus the superior loan repayment and closing costs. This language is included in the loan documents. Such funds will be placed in the City’s HOME Investment Trust fund. These funds will be used by the City for other eligible HOME activities. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Where no direct subsidy is provided, the resale provisions will be utilized. The resale provisions are required when a HOME-assisted homebuyer sells his or her property, either voluntarily or involuntarily, during the applicable affordability period, the property is to be sold to another low to moderate-income homebuyer who will utilize the property as his/her principal residence. The original homebuyer shall receive a fair return on investment (ROI); ROI is defined as the average change on Consumer Price Index (CPI) over the period of affordability. The property must be sold at a price that is affordable to a reasonable range of low to moderate-income buyers. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The City will not use HOME funds to refinance the existing debt for multi-family projects. Annual Action Plan 2017 45 OMB Control No: 2506-0117 (exp. 06/30/2018) ]> Discussion: The City of Clearwater anticipates $250,000 in CDBG program income through the City’s Revolving Loan Program and $350,000 through conversion of NSP-3 funding to be utilized for CDBG eligible activities. As shown in the AP-90 tables herein, the City has not identified funds for urgent need activities at this time; however, the percentage of overall benefit to low- and moderate-income persons is expected to be 100%. The City of Clearwater has calculated the percentage of overall benefit based on the second program year (2017/2018). Annual Action Plan 2017 46 OMB Control No: 2506-0117 (exp. 06/30/2018) City of Dunedin Town of Belleair !(1 60 HarborLake JerryLake ClearwaterHarbor LakeBellevue North Greenwood LakeBellevue East GatewayDistrict DREW ST DRUID RD BELLEAIR RD N KEENE RDN BELCHER RDUNION ST CLEVELAND ST SUNSET POINT RD LAKEVIEW RDN BETTY LNCOURT ST S KEENE RDDOUGLAS AVES LAKE DRN HERCULES AVEVIRGINIA ST S BELCHER RDN HIGHLAND AVEPATRICIA AVEEDGEWATER DRKINGS HIGHWAYN MYRTLE AVEPISONB EL T R E ESS T SR 580 MONTCLAIR RD S MYRTLE AVEDRUID RD SN SATURN AVEFL A G L E R DRNEW YORK AVEBROADWAYMILWAUKEE AVES LAKE AVEKEENE RDHARN B L V DENTERPRI S ER DPALMETTO ST VIRGINIA AVE GR E E N B R IA R B L V DLAKE HAVEN RDSCOT S D A LESTBROADWAYKEENE RDPALMETTO ST \\tm-vs\Projects\CLW2071\01m\GIS-data\Projects\Eligible Areas_wProjects.mxd [ 0 0.5 10.25 Miles 2017/2018 ANNUAL ACTION PLAN Projects Map Water Bodies Other Incorporated Cities and Towns Unincorporated Pinellas County Major Roads City of Clearwater - Other Income Areas City of Clearwater - Low/Mod Income Areas Eligible Areas Source: HUD Low/Mod Summary Data, FY 2015and eCon Planning Suite CPD Maps, accessed March 21, 2016. City of Clearwater Neighborhood Revitalization Strategy Areas(NRSAs) Block Groups with >= 51.0% Low/Mod Persons Ste v e n s o n ' s C r e e k ^Project Locations (Facilities or Infrastructure) ^^ ^_______________ SP Trail LLC 826 Woodlawn St Construction-Rental Woodlawn St Nursery Road ^Directions For Mental Health 1437 S. Belcher Rd Facility Improvements Philip Jones Field 1190 Russell St Public Park Improvements Homeless Emergency Project 1260 Engman St Public Facility Improvements SR 580DREW STUS HIGHWAY 19 NCURLEW RDDRUID RDMAIN STCR 1BELLEAIR RDSUNSET POINT RDTAMPA RDSR 590N KEENE RDGULF TO BAY BLVDN BELCHER RDNURSERY RDGULF BLVDCLEVELAND STBELCHER RDLAKEVIEW RDCOUNTRYSIDEBLVDN BETTY LNENTERPRISE RD ECOURT STLANDMARKDRS KEENE RDBAYSHORE BLVDDOUGLAS AVES LAKE DRN HERCULES AVEPHILLIPPE PKWYS MISSOURI AVEVIRGINIA STS HIGHLAND AVES BELCHER RDB AY S IDE BRI DGE N HIGHLAND AVESHOREDREMARSHALLSTPATRICIA AVEFISHER RDEDGEWATER DRNE COACHMAN RDUNIONSTKINGS HIGHWAYMICHIGAN BLVDPINEHURST RDHAR N BLVDN MYRTLE AVECOURTNEYCAMPBELLCSWYN FT HARRISON AVEBELTREESSTNEW YORK AVESOLON AVEMONTCLAIR RDS MYRTLE AVEEVANS RDDRUID RD S9TH AVE NFORESTLAKESBLVDN SATURN AVES LAKE AVESAN CHRISTOPHER DRFLAGLERDRELM STBROADWAYPALMBLVDMILWAUKEE AVENBAYSHOREBLVDPINE AVE NE N T E R P RISERDINDIANROCKSRDKEENE RDSBAYSHOREBLVDCR 90COMMERCEBLVDOAKLE AF BLVD REPUBLIC DROMAHA SPALMETTO STVIRGINIA AVEGREENBRIARBLVDBEACON PLACE DRFAIRMONT STLAKE HAVEN RDALTIRAAVE14TH AVE S4TH ST SPINE AVEOAK CREEK DRMILRAY DR N HAGEN AVESAN SALVADOR DRPALMETTO STSR 580BROADWAYN BELCHER RDMAIN STSR590UNION STC R 1 KEENE RDCR 90\\tm-vs\Projects\CLW2071\01m\GIS-data\Projects\Eligible Areas.mxdCity ofClearwaterCity ofDunedinCity ofSafetyHarborCity ofOldsmarCity ofLargoTown ofBelleairCity ofBelleair BeachCity ofClearwaterCity ofClearwaterCity of Clearwater 2017/2018 ANNUAL ACTION PLAN LOW & MODERATE INCOME MAP£¤!(59019!(611!(1!(60!(580!(590£¤19!(611!(584!(586OldTampaBayGulfofMexicoLakeChautauquaHarborLakeJerryLakeSafetyHarborClearwaterHarbor[00.510.25MilesWater BodiesOther Incorporated Cities and TownsUnincorporated Pinellas CountyMajor RoadsCity of Clearwater - Other Income AreasCity of Clearwater - Low/Mod Income AreasEligible Areas Source: HUD Low/Mod Summary Data, FY 2015and eCon Planning Suite CPD Maps, accessed March 21, 2016.LakeBellevueNorthGreenwoodLakeBellevueNeighborhood Revitalization Strategy AreasBlock Groups with >= 51.0% Low/Mod Persons EastGateway City of Dunedin Town of Belleair !(1 Jerry Lake Clearwater Harbor Lake Bellevue North Greenwood Lake Bellevue East Gateway District DREW ST M A I N S T N KEENE RDUNION ST BELLEAIR RD CLEVELAND ST LAKEVIEW RDN BETTY LNCOURT ST S KEENE RDDOUGLAS AVES LAKE DRPALMETTO ST SUNSET POINT RD VIRGINIA ST S MISSOURI AVENURSERY RDN HIGHLAND AVEPATRICIA AVEEDGEWATER DRGULF BLVDKINGS HIGHWAYN MYRTLE AVEN FT HARRISON AVEB E L T R E ESS T SR 580 S MYRTLE AVEDRUID RD SN SATURN AVENEW YORK AVEFL A G L ER DRBROADWAYMILWAUKEE AVEKEENE RDS LAKE AVEVIRGINIA AVE MONTCLA I R R D FAIRMONT ST LAKE HAVEN RDSCOT S D A LESTDRUID RDD KEENE RD\\tm-vs\Projects\CLW2071\01m\GIS-data\Projects\Eligible Areas_wTargetAreas.mxd [ 00.510.25 Miles 2017/2018 ANNUAL ACTION PLAN Strategy Areas Map Water Bodies Other Incorporated Cities and Towns Unincorporated Pinellas County Major Roads City of Clearwater - Other Income Areas City of Clearwater - Low/Mod Income Areas Eligible Areas Source: HUD Low/Mod Summary Data, FY 2015 and eCon Planning Suite CPD Maps, accessed March 21, 2016. City of Clearwater Neighborhood Revitalization Strategy Areas (NRSAs) Block Groups with >= 51.0% Low/Mod Persons St e v e n s o n ' s C r e e k Downtown Clearwater Clearwater Beach ECONOMIC DEVELOPMENT & HOUSING August 3, 2017 FY2017/2018 ANNUAL ACTION PLAN FY2017/2018 ANNUAL ACTION PLAN City Council approved the 2016/2017 – 2019/2020 Consolidated Plan on July 21, 2016. Under the Consolidated Plan, the city is required to create and implement a plan each year. This plan is referred to as the Annual Action Plan. 2nd Year Annual Action Plan (AAP) of the Consolidated Plan It is the city’s budget and expenditures based on the entitlements and projected program income. Funds will be provided to Low to moderate income households for new and existing homes Construction and/or renovations of public facilities Economic Development Public Services Agencies FY2017/2018 ANNUAL ACTION PLAN 4 Target Areas: 3 NRSAs Other Low- Moderate Income Areas FY2017/2018 ANNUAL ACTION PLAN Annual Action Plan Process Feb 24, 2017 Notice of Funding Availability (NOFA) Published Jul 11, 2017 NAHAB Approval of Draft Annual Action Plan Jul 24, 2017 30 – Day Public Comment Period Ends Aug 3, 2017 Council Approval Oct 1, 2017 Program Year Begins FY2017/2018 ANNUAL ACTION PLAN Funding Levels FY2016/2017 FY2017/2018 Difference CDBG $667,634 $656,940 - 1.60% HOME $285,328 $278,435 - 2.47% Anticipated Resources Program Entitlement Program Income Prior Year Resources Total CDBG $656,940 $600,000 $288,489 $1,545,429 HOME $278,435 $425,000 $295,169 $ 998,604 Total $935,375 $1,025,000 $583,658 $2,544,033 FY2017/2018 ANNUAL ACTION PLAN FY2017/2018 ANNUAL ACTION PLAN Anticipated Allocations by Goal GOAL CDBG HOME Total Housing $937,500 $970,761 $1,908,261 Homelessness $26,278 $0 $26,278 Non-Homeless Special Needs $16,424 $0 $16,424 Comm Dev & Public Services $303,839 $0 $303,839 Economic Development $130,000 $0 $130,000 Program Administration $131,388 $27,843 $159,231 Total $1,545,429 $998,604 $2,544,033 FY2017/2018 ANNUAL ACTION PLAN Project Allocations For a Detailed Listing of Proposed Project Allocations, See Pages 15-29 of the Plan myclearwater.com/housing ECONOMIC DEVELOPMENT & HOUSING August 3, 2017 FY2017/2018 ANNUAL ACTION PLAN Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9032-17 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Approve the request from property owners on Smallwood Circle to vacate a portion of Right-of-Way of Wildwood Street that abuts their property and pass Ordinance 9032-17 on first reading. (VAC2017-02) SUMMARY: Wildwood Street is a platted and undeveloped Right-of-Way that runs along the west side (rear) of the applicant’s properties. Wildwood Street, although undeveloped, still creates fence and landscape restrictions on the adjacent properties. The property owners have requested the City vacate the portion of Wildwood Street that abuts their properties, in order to install desired fencing and landscaping. The City of Clearwater will retain a Drainage & Utility Easement on the entire portion to be vacated, to support existing and future facilities. All City departments have reviewed and do not object. The applicant has received all required “Letters of No Objection” from private utility companies. Page 1 City of Clearwater Printed on 8/2/2017 ORDINANCE NO. 9032-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A PORTION OF A 40 FOOT RIGHT- OF-WAY OF WILDWOOD STREET (PLAT), FROM THE NORTHERLY RIGHT-OF-WAY LINE OF PARK LANE TO THE SOUTHERLY RIGHT-OF-WAY LINE OF SMALLWOOD CIRCLE, GLENWOOD SUBDIVISION PLAT BOOK 8, PAGE 14, SUBJECT TO A DRAINAGE AND UTILITY EASEMENT WHICH IS RETAINED OVER THE ENTIRE VACATED PORTION THEREOF; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said right-of-way; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right- of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A partial right-of-way vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto, except that the City of Clearwater hereby retains a drainage and utility easement under, over, across and through the entire described property for the installation and maintenance of any and all public utilities thereon. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9032-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9032-17 Lot 2 Lot 51 Lot 101 Lot 100 Lot 99 Lot 98 Lot 97 Lot 96 Lot 95 Lot 52 Lot 53 Lot 54 Lot 55 Lot 102 Lot 103 Lot 104 Lot 105 Lot 106 Lot 144 Lot 107 Lot 108 Lot 109 Lot 110 Lot 143 Lot 56 Lot 111 Lot 112 Lot 113 Lot 142 Lot 82 Lot 4 Lot 3 Lot 2 Lot 150 Lot 149 Lot 148 Lot 147 Lot 146 Lot 145 Lot 151 Lot 152 Lot 153 Lot 154 Lot 83 Lot 91Lot 92Lot 93 Glenwood Park Glenwood Subdivision Plat Book 8, Page 14 Glenwood Subdivision Plat Book 8, Page 14 Glenwood Subdivision Plat Book 8, Page 14 Glenwood Subdivision Plat Book 8, Page 14 Area of Interest Legal Description: Linetype Legend Rosemere Rd KARLYNCi r DR CASLER CT AVESTBAKERDrranda Cir OAKWOOD RIDGEWOOD PINEWOODAVE WoodRichards Ct MAPLE ST ST RICHARDSGLENWOODGROVE Rosewood AVEHIGHLANDORANGEWOOD AVEEDGEWOOD AVEHOBART AVERidgewood CASLERDUNCAN AVEDRWOODELMWOOD Rosemere Smallwood WALNUT WEBBST ST AVECR-548 BONAIR ST PALMETTO AVESt DREW ST ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com RIGHT-OF-WAY VACATION AND EASEMENT RETENTION LOCATION ^ JB TM N.T.S.279A 11-29s-15e05/15/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Right-of-Way Vacation of Wildwood Street & Drainage & Utility Easement Retention Document Path: S:\Engin\WORD\VACATIONS\Vac2017\VAC2017-02-Wildwood St\Location Map.mxd LOCATION MAP Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9051-17 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed 1519 Tioga Avenue to vacate a portion of Right-of-Way of Vernon Street that abuts their property and pass Ordinance 9051-17 on first reading. (VAC2015-08) SUMMARY: The property owner has requested the vacation of a portion of Vernon Street Right-of-Way that abuts their property. This portion of Right-of-Way is undeveloped and the property owner intends to install landscaping and fencing. The City of Clearwater does not have any utilities in this portion of right-of-way. All City departments have reviewed and do not object. The applicant has received all required “Letters of No Objection” from private utility companies. Page 1 City of Clearwater Printed on 8/2/2017 1 Ord. No. 9051-17 ORDINANCE NO. 9051-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE SOUTH 28 FEET OF PUBLIC RIGHT-OF-WAY OF VERNON STREET APPROXIMATELY 170 FEET WEST OF SOUTH WASHINGTON AVENUE, ABUTTING LOTS 21 AND 22 OF TENNESSEE TERRACE SUBDIVISION PLAT BOOK 11, PAGE 85; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said right-of-way; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right- of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A partial right-of-way vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 2 Ord. No. 9051-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk EXHIBIT A HOWARD BELLEVUE YOUNGAVEAVEAVEAVEAVEPROSPECTMILLERTILLEYMADISONWASHINGTONEWINGTIOGAAVEST RD AVEMICHIGANSR-651JEFFERSONEWINGMICHIGANMADISONWASHINGTONTIOGAWILD WOOD ALMA QUEEN ST MADISONVernonAVEWilliamson HARRIS KINGSLEY QUEEN HARVEYSPEARL AVEAVESTAVEAVEAVESOUTHS MARTIN LUTHER KING JRAVEST EASYYOUNGAVE WOODLAWN CTANNHOWARDST.CIRAVEPRESCOTTLNBETTYL N BLVD AVEST FREDRICABETTYBOYLANBETTYEVERGREENAVEFRIENDAVELNWoodlawn OaksUS-19 ALT.SR-595EVERGREEN AVECR-464 RDBELLEAIR ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com RIGHT-OF-WAY VACATION ^ JB TM N.T.S.314A 22-29s-15e05/22/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Right-of-Way VacationVernon Street Document Path: S:\Engin\WORD\VACATIONS\Vac2015\VAC2015-08 - 1519 Tioga _ Vernon St\Location Map.mxd LOCATION MAP 1512 1519 1521 1520 1523 1522112911221508 1506A VERNON ST TIOGA AVE S WASHINGTON AVE ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JB TM N.T.S.314A 22-29s-15e05/25/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Partial Right-of-Way VacationVernon Street Document Path: S:\Engin\WORD\VACATIONS\Vac2015\VAC2015-08 - 1519 Tioga\Aerial Location Map.mxd Legend 28' Portion to be Vacated Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9064-17 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed 3287 Hyde Park Drive to vacate a portion of a Drainage and Utility Easement located on the east side of their property and pass Ordinance 9064-17 on first reading. (VAC2017-06) SUMMARY: The property owner has applied to vacate the 10-foot drainage and utility easement along the east side (rear) of their property. The purpose of this vacation will be to eliminate a future encroachment caused by the installation of a brick paver pool deck. All city departments have reviewed this vacation and have no objection. Page 1 City of Clearwater Printed on 8/2/2017 ORDINANCE NO. 9064-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE 10 FOOT DRAINAGE AND UTILITY EASEMENT ALONG THE EAST LINE OF LOT 11 OF COUNTRYSIDE TRACT 56, UNIT 1 PLAT BOOK 80, PAGE 33, 34, AND 35; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: An easement vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9064-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9064-17 Legal Description: A Drainage and Utility Easement vacation described as follows: Vacate a 10' platted drainage and utility easement lying on the west 10' of Lot 11 as described in the plat titled "Countryside -Track 56-Unit I" as recorded in Plat book 80, Page 34, of the Public Records of Pinellas County, FL. Lot 53 Lot 12 Lot 11 Lot 10 Lot 54 MASTERS DR HYDE PARK DR MEADOW WOOD DR COUNTRYSIDE BLVD FAIR GREEN DR SANDY RIDGE DR ALLAPATTAH DR ATWOOD DR FERNCLIFF LN M O N T R O S E L N INVERRARY LN HY D E PA R K C T DUNWOODY CT LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TM N.T.S.189 B 20-28s-16e06/29/2017Map Gen B y:Reviewed By:S-T-R:Grid #:Date:Scale: PR OPOSED EASEMENT VACATION3287 HYDE PARK DR Path: V:\GIS\Engine ering\Lo cation Ma ps\Hyde Park Dr Ea sement Vacation.mxd EASEMENTVACATION COUNTRYSIDECOUNTRY CLUBCOUNTRYSIDECOUNTRY CLUB Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9065-17 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.5 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed 1827 Oak Forest Drive to vacate a portion of a Utility Easement located on the east side of their property and pass Ordinance 9065-17 on first reading. (VAC2017-08) SUMMARY: The property owner has applied to vacate the west 7 feet of a 10-foot utility easement along the east side (rear) of their property. The purpose of this vacation will be to eliminate a future encroachment caused by the installation of a pool and enclosure All city departments have reviewed this vacation and have no objection. Page 1 City of Clearwater Printed on 8/2/2017 ORDINANCE NO. 9065-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE WEST 7 FEET OF A 10 FOOT UTILITY EASEMENT ALONG THE EAST LINE OF LOT 49 OF FOREST WOOD ESTATES PLAT BOOK 69, PAGE 17; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A partial easement vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9065-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9065-17 Lot 50 Lot 49 Lot 48 Lot 51 Lot 52 Forest Wood Estates Plat Book 69, Page 17 Legal Description: A Utility Easement vacation described as follows: The west 7' of the 10' platted utility easement of Lot 49 as described in the plat titled "Forest Wood Estates" as recorded in Plat book 69, Page 17, of the Public Records of Pinellas County, FL. SUNSET POINT RD N McMULLEN BOOTH RD ST. CROIX DR OAK FOREST DR WSARAH DR FOREST WOOD DR OAK FOREST DR SLAWRENCE DR CR 1 93 OAK FOREST DR N CASTLE WOODS DR OAK FOREST DR ECASTLE WOODS LN LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TM N.T.S.265 A 04-29s-16e06/29/2017Map Gen B y:Reviewed By:S-T-R:Grid #:Date:Scale: PR OPOSED EASEMENT VACATION1827 OAK FOREST DR W Path: V:\GIS\Engine ering\Lo cation Ma ps\Oak Forest Dr Easement Va cation.mxd EASEMENTVACATION Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3714 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Planning & Development Agenda Number: 8.6 SUBJECT/RECOMMENDATION: Terminate the Development Agreement between Bayway Hotel Holdings, LLC. (property owner) and the City of Clearwater, providing for the allocation of 15 units from the Hotel Density Reserve under Beach by Design, adopt Resolution 17-09, and authorize the appropriate officials to execute same. (HDA2014-08006) SUMMARY: No changes have been made to the Development Proposal presented at the July 20, 2017 Council meeting. On December 2, 2014, a Development Agreement was made effective between the property owner and the City of Clearwater which provided 15 units from the Hotel Density Reserve (HDA2014-08006/Resolution 14-35). Section 6.1.3.1 of the Development Agreement required the Property Owner to develop the Property in substantial conformance with the conceptual site plan attached to the Agreement. Section 6.1.6 provides that all units in the hotel shall be made available to the public as overnight transient hotel guests at all times through the required hotel reservation system . Occupancy in the hotel is limited to a term of less than one month or thirty -one consecutive days, whichever is less. Units in the hotel shall not be used as a primary or permanent residence. After receiving approval of HDA 2014-08006 the applicant submitted the associated site plan for approval as part of a Level II Flexible Development application (FLD2015-06025). This application was approved by the Community Development Board on September 15, 2015. Permits (BCP2015-12534 and BCP2016-03372) for site and building construction were submitted on December 19, 2015 and March 15, 2016, respectively. Pursuant to CDC Section 4-407 building permits were to have been obtained within six months of the initial permit application. As of February 9, 2017 both permits have been voided due to lack of response from the applicant. On March 14, 2017, an application (FLD2016-12039) for a Resort Attached Dwellings development on the subject site was approved by the Community Development Board (CDB). On April 3, 2017 a permit (BCP2017-04049) was submitted consistent with this more recent site plan approval. The City has determined that the Property Owner has abandoned development of the Property consistent with conceptual site plans that were part of the Agreement, and the Property Owner sought approval for entirely new site plans, which were approved by the Community Development Board on March 21, 2017 as part of a Level II Flexible Development application (FLD2016-12039) for Resort Attached Dwellings. Page 1 City of Clearwater Printed on 8/2/2017 File Number: ID#17-3714 The applicant has submitted a request to terminate the Development Agreement thus returning the allotted 15 units back to the reserve. Once returned to the Reserve these units would be available for application. Pursuant to Section 13 of the Agreement notices have been provided to: Bayway Hotel Holdings, LLC 20001 Gulf Blvd Suite 5 Indian Shores, FL 33785 E.D. Armstrong III Hill Ward Henderson 101 E. Kennedy Blvd Suite 3700 Tampa, FL 33602 Page 2 City of Clearwater Printed on 8/2/2017 Resolution No. 17-09 RESOLUTION NO. 17-09 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA APPROVING A TERMINATION OF A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF CLEARWATER AND BAYWAY HOTEL HOLDINGS, LLC; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater (the “City”) entered into a Development Agreement with BAYWAY HOTEL HOLDINGS, LLC (the “Property Owner”), for the allocation of up to 15 units from the Hotel Density Reserve under Beach by Design that was adopted by the City Council on December 2, 2014, via Resolution No. 14-35; and WHEREAS, the City desires to terminate said Development Agreement due to the Property Owner’s failure to comply with the terms of the Development Agreement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Development Agreement between the City of Clearwater and BAYWAY HOTEL HOLDINGS, LLC, a copy of which is attached as Exhibit “A,” is hereby terminated. Section 2. Authorize the City Council and all appropriate officials to execute the Termination of the Development Agreement, a copy of which is attached as Exhibit “B”. Section 3. This resolution shall take effect immediately upon adoption. Section 4. The City Clerk is directed to submit a recorded copy of the Termination of Development Agreement to the state land planning agency no later than fourteen (14) days after the Development Agreement is recorded. PASSED AND ADOPTED this _______ day of _____________, 2017. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Camilo A. Soto Rosemarie Call City Attorney City Clerk HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT THIS HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT ("Agreement") is dated the day of November, 2014, and entered into between Bayway Hotel Holdings LLC, a Florida limited liability company (“Developer"), its successors and assigns, and the CITY OF CLEARWATER, FLORIDA, a municipal corporation of the State of Florida acting through its City Council, the governing body thereof ("City"). RECITALS: WHEREAS, one of the major elements of the City's revitalization effort is a special area plan for the revitalization of Clearwater Beach adopted under the provisions of the Florida Growth Management Act, Florida Statutes Chapter 163, Part II, and entitled Beach by Design; and WHEREAS, Florida Statutes Sections 163.3220 - 163.3243, the Florida Local Government Development Agreement Act ("Act"), authorize the City to enter into binding development agreements with persons having a legal or equitable interest in real property located within the corporate limits of the City; and WHEREAS, under Section 163.3223 of the Act, the City has adopted Section 4- 606 of the City of Clearwater Community Development Code ("Code"), establishing procedures and requirements to consider and enter into development agreements; and WHEREAS, Beach by Design proposed the development of hotel units to equalize development opportunities on the beach and ensure Clearwater Beach remains a quality, family resort community, and further provided for a limited pool of additional hotel units ("Hotel Density Reserve") to be made available for such mid-sized hotel projects; and WHEREAS, the Developer owns 0.3504 acres of real property ("Property") in the corporate limits of the City, more particularly described on Exhibit "A" attached hereto and incorporated herein; and WHEREAS, the Developer desires to develop the Property to construct 32 overnight accommodation units, minimal meeting space for guest use, pool, lobby and parking with 38 parking spaces, generally conforming to the architectural elevation dimensions shown in composite Exhibit "B” (collectively, the improvements are the “Project”); and WHEREAS, the Property has not previously acquired density from the Destination Resort Density Pool; and WHEREAS, upon completion the planned resort will contain 32 overnight accommodation units, which includes 15 units from the available Hotel Density Reserve (“Reserve Units”); and WHEREAS, the City has conducted such public hearings as are required by and in accordance with Florida Statutes Section 163.3225, Code Sections 4-206 and 4-606, and any other applicable law; and WHEREAS, the City has determined that, as of the date of this Agreement, the proposed project is consistent with the City's Comprehensive Plan and Land Development Regulations; and WHEREAS, at a duly noticed and convened public meeting on November 20, 2014, the City Council approved this Agreement and authorized and directed its execution by the appropriate officials of the City; and WHEREAS, approval of this Agreement is in the interests of the City in furtherance of the City's goals of enhancing the viability of the resort community and in furtherance of the objectives of Beach by Design; and WHEREAS, Developer has approved this Agreement and has duly authorized certain individuals to execute this Agreement on Developer's behalf. STATEMENT OF AGREEMENT In consideration of and in reliance upon the premises, the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto intending to be legally bound and in accordance with the Act and Code, agree as follows: SECTION 1. Recitals. The above recitals are true and correct and are a part of this Agreement. SECTION 2. Incorporation of the Act. This Agreement is entered into in compliance with and under the authority of the Code and the Act, the terms of which as of the date of this Agreement are incorporated herein by this reference and made a part of this Agreement. Words used in this Agreement without definition that are defined in the Act shall have the same meaning in this Agreement as in the Act. SECTION 3. Property Subject to this Agreement. The Property described in Exhibit "A" is subject to this Agreement ("Property"). 3.1 The Property currently has a land use designation of Resort Facilities High (RFH) and is zoned Tourist (T) District. 3.2. The Property is owned in fee simple or under contract to be owned in fee simple by the Developer. 3.3 The Property is generally located at 706 Bayway Blvd as further described in Exhibit “A”. SECTION 4. Scope of Project. 4.1 The Project shall consist of 32 overnight accommodation units. Of the 32 overnight accommodation units, 15 units shall be from the Hotel Density Reserve. 4.2 The Project shall include a minimum of 38 parking spaces, as defined in the Code. 4.3 The design of the Project, as represented in Exhibit “B”, is consistent with Beach by Design. 4.4 The density of the Project shall be 92 units per acre. In no instance shall the density of a parcel of land exceed 150 units per acre. The height of the Project shall be 94 feet three inches as measured from Base Flood Elevation to highest architectural feature, as defined in the Code. The maximum building heights of the various character districts cannot be increased to accommodate hotel rooms allocated from the Hotel Density Reserve. SECTION 5. Effective Date/Duration of this Agreement. 5.1 This Agreement shall not be effective until this Agreement is properly recorded in the public records of Pinellas County, Florida pursuant to Florida Statutes Section 163.3239 and Code Section 4-606. 5.2 Within fourteen (14) days after the City approves the execution of this Agreement, the City shall record the Agreement with the Clerk of the Circuit Court for Pinellas County. The Developer shall pay the cost of such recording. The City shall submit to the Department of Economic Opportunity a copy of the recorded Agreement within fourteen (14) days after the Agreement is recorded. 5.3 This Agreement shall continue in effect for ten (10) years unless earlier terminated as set forth herein. SECTION 6. Obligations under this Agreement. 6.1 Obligations of the Developer: 6.1.1 The obligations under this Agreement shall be binding upon and the benefits of this Agreement shall inure to the Developer, its successors in interests or assigns. 6.1.2 At the time of development of the Property, the Developer will submit such applications and documentation as are required by law and shall comply with the Code applicable at the time of building permit review. 6.1.3 The following restrictions shall apply to development of the Property: 6.1.3.1 To retain the grant of Reserve Units provided for herein, the Property and improvements located thereon shall be developed in substantial conformance with the Conceptual Site Plan attached as Exhibit "B". Any modifications determined by the Planning and Development Department Director as either inconsistent with attached Exhibit “B” or constituting a substantial deviation from attached Exhibit “B” shall require an amendment to this Agreement in accordance with the procedures of the Act and the Code, as necessary and applicable. Any and all such approved and adopted amendments shall be recorded in the public records of Pinellas County, Florida. 6.1.3.2 The Developer shall obtain appropriate site plan approval pursuant to a Level One or Level Two development application within one (1) year from the effective date of this Agreement in accordance with the provisions of the Code, and shall then obtain appropriate permits and certificates of occupancy in accordance with the provisions of the Code. Nothing herein shall restrict Developer from seeking an extension of site plan approval or other development orders pursuant to the Code or state law. In the event that work is not commenced pursuant to issued permits, or certificates of occupancy are not timely issued, the City may deny future development approvals and/or certificates of occupancy for the Project, and may terminate this Agreement in accordance with Section 10. 6.1.3.3 The Developer shall execute, prior to commencement of construction, a mandatory evacuation/closure covenant, substantially in the form of Exhibit "C", stating that the accommodation use will close as soon as practicable after a hurricane watch that includes Clearwater Beach is posted by the National Hurricane Center. 6.1.4 Covenant of Unified Use. Prior to the issuance of the first building permit for the Project, the Developer hereby agrees to execute the covenant of unified use and development for the Project Site providing that the Project Site shall be developed and used as a single project, the form of which covenant is attached as Exhibit "D"; provided however, that nothing shall preclude the Developer from selling all or a portion of the Developer's Property in the event that Developer determines not to construct the Project. It is understood and agreed that, in the event that the Developer enters into the anticipated covenant of unified use and development, and the Developer elects not to construct the Project and notifies the City of its election in writing, and, alternatively, as of the date of expiration, termination or revocation no rights of Developer remain or will be exercised to incorporate the Hotel Density Reserve Units into the Project, the City shall execute and deliver to the Developer a termination of such covenant of unified use and development suitable for recording in the Public Records of Pinellas County, Florida. 6.1.5 Return of Units to Reserve Pool. Any Reserve Units granted to Developer not timely constructed in conjunction with the Project shall be returned to the Hotel Density Reserve and be unavailable to Developer for use on the Project. 6.1.6 Transient Use. A reservation system shall be required as an integral part of the hotel use and there shall be a lobby/front desk area that must be operated as a typical lobby/front desk area for a hotel would be operated. Access to overnight accommodation units must be provided through a lobby and internal corridor. All units in the hotel shall be made available to the public as overnight transient hotel guests at all times through the required hotel reservation system. Occupancy in the hotel is limited to a term of less than one (1) month or thirty-one (31) consecutive days, whichever is less. Units in the hotel shall not be used as a primary or permanent residence. 6.1.7 No Full Kitchens. No unit shall have a complete kitchen facility as that term is used in the definition of “dwelling unit” in the Code. 6.1.8 Inspection of Records. Developer shall make available for inspection to authorized representatives of the City its books and records pertaining to each Hotel Density Reserve unit upon reasonable notice to confirm compliance with these regulations as allowed by general law. 6.1.9 Compliance with Design Guidelines. The Developer agrees to comply with the Design Guidelines as set forth in Section VII of Beach by Design. 6.1.10 Limitation on Amplified Music. Developer agrees that there shall be no outdoor amplified music at the Project after 11:00 p.m. on Sunday through Thursday, or after 12:00 midnight on Friday and Saturday. 6.2 Obligations of the City. 6.2.1 The City shall promptly process site and construction plan applications for the Property that are consistent with the Comprehensive Plan and the Concept Plan and that meet the requirements of the Code. 6.2.2 The final effectiveness of the applications referenced in Section 6.2.1 is subject to: 6.2.2.1 The provisions of Chapters 163 and 166, Florida Statutes, as they may govern such amendments; and 6.2.2.2 The expiration of any appeal periods or, if an appeal is filed, at the conclusion of such appeal. 6.2.3 Upon adoption of this Agreement, the Project shall receive fifteen (15) units from the Hotel Density Reserve as defined in Beach by Design, contingent upon the provisions of Section 6.1.5. SECTION 7. Public Facilities to Service Development. The following public facilities are presently available to the Property from the sources indicated below. Development of the Property will be governed by the concurrency ordinance provisions applicable at the time of development approval. The requirements for concurrency as set forth in Article 4, Division 9, of the Code, have been satisfied. 7.1 Potable water is available from the City. The Developer shall be responsible for all necessary main extensions and applicable connection fees. 7.2 Sewer service is currently provided by the City. The Developer shall be responsible for all necessary main extensions and applicable connection fees. 7.3 Fire protection from the City. 7.4 Drainage facilities for the Property will be provided by the Developer at the Developer's sole expense. 7.5 The Project shall comply with the Metropolitan Planning Organization’s [MPO] or its successor’s countywide approach to the application of concurrency management for transportation facilities, and the transportation analysis conducted for the Project shall include the following: • Recognition of standard data sources as established by the MPO; • Identification of level of service (LOS) standards for state and county roads as established by the MPO; • Utilization of proportional fair-share requirements consistent with Florida Statutes and the MPO model ordinance; • Utilization of the MPO Traffic Impact Study Methodology; and • Recognition of the MPO designation of “Constrained Facilities” as set forth in the most current MPO Annual Level of Service Report. 7.6 All improvements associated with the public facilities identified in Subsections 7.1 through 7.5 shall be completed prior to the issuance of any certificate of occupancy. 7.7 Developer agrees to provide a cashier’s check, a payment and performance bond, or letter of credit in the amount of 115% of the estimated costs of the public facilities and services, to be deposited with the City to secure construction of any new public facilities and services required to be constructed by this Agreement. Such construction shall be completed prior to issuance of a Certificate of Occupancy for the Project. SECTION 8. Required Local Government Approvals. The required local government development approvals for development of the Property include, without limitation, the following: 8.1 Site plan approval(s) and associated utility licenses, access, and right-of- way utilization permits; 8.2 Construction plan approval(s); 8.3 Building permit(s); 8.4 Certificate(s) of occupancy. SECTION 9. Finding of Consistency. The City finds that development of the Property is consistent with the terms this Agreement is consistent with the City Comprehensive Plan and the Code. SECTION 10. Termination. If the Developer's obligations set forth in this Agreement are not followed in a timely manner, as reasonably determined by the City Manager, after notice to the Developer and an opportunity to be heard, existing permits shall be administratively suspended and issuance of new permits suspended until the Developer has fulfilled its obligations. Failure to timely fulfill its obligations may serve as a basis for termination of this Agreement by the City, at the discretion of the City and after notice to the Developer and an opportunity for the Developer to be heard. SECTION 11. Other Terms and Conditions. Except in the case of termination, until ten (10) years after the date of this Agreement, the City may apply laws and policies adopted subsequently to the Effective Date of this Agreement if the City has held a public hearing and determined: (a) They are not in conflict with the laws and policies governing the Agreement and do not prevent development of the land uses, intensities, or densities in the Agreement; (b) They are essential to the public health, safety, or welfare, and expressly state that they shall apply to a development that is subject to a development agreement; (c) They are specifically anticipated and provided for in this Agreement; (d) The City demonstrates that substantial changes have occurred in pertinent conditions existing at the time of approval of this Agreement; or (e) This Agreement is based on substantially inaccurate information provided by the Developer SECTION 12. Compliance with Law. The failure of this Agreement to address any particular permit, condition, term or restriction shall not relieve the Developer from the necessity of complying with the law governing such permitting requirements, conditions, terms or restrictions. SECTION 13. Notices. Notices and communications required or desired to be given under this Agreement shall be given to the parties by hand delivery, by nationally recognized overnight courier service such as Federal Express, or by certified mail, return receipt requested, addressed as follows (copies as provided below shall be required for proper notice to be given): If to the Developer: Bayway Hotel Holdings, LLC 20001 Gulf Blvd. . Suite 5 . Indian Shores, FL 33785 With Copy to: E.D. Armstrong III Hill Ward Henderson 101 E. Kennedy Blvd. Suite 3700 Tampa, FL 33602 If to City: City of Clearwater Attn: City Manager 112 South Osceola Avenue Clearwater, FL 33756 Properly addressed, postage prepaid, notices or communications shall be deemed delivered and received on the day of hand delivery, the next business day after deposit with an overnight courier service for next day delivery, or on the third (3rd) day following deposit in the United States mail, certified mail, return receipt requested. The parties may change the addresses set forth above (including the addition of a mortgagee to receive copies of all notices), by notice in accordance with this Section. SECTION 14. Assignments. 14.1 By the Developer: 14.1.1 Prior to the Commencement Date, the Developer may sell, convey, assign or otherwise dispose of any or all of its right, title, interest and obligations in and to the Project, or any part thereof, only with the prior written notice to the City, provided that such party (hereinafter referred to as the "assignee"), to the extent of the sale, conveyance, assignment or other disposition by the Developer to the assignee, shall be bound by the terms of this Agreement the same as the Developer for such part of the Project as is subject to such sale, conveyance, assignment or other disposition. 14.1.2 If the assignee of the Developer's right, title, interest and obligations in and to the Project, or any part thereof assumes all of the Developer's obligations hereunder for the Project, or that part subject to such sale, conveyance, assignment or other disposition, then the Developer shall be released from all such obligations hereunder which have been so assumed by the assignee, and the City agrees to execute an instrument evidencing such release, which shall be in recordable form. 14.1.3 An assignment of the Project, or any part thereof, by the Developer to any corporation, limited partnership, limited liability company, general partnership, or joint venture, in which the Developer (or an entity under common control with Developer) has either the controlling interest or through a joint venture or other arrangement shares equal management rights and maintains such controlling interest or equal management rights shall not be deemed an assignment or transfer subject to any restriction on or approvals of assignments or transfers imposed by this Agreement, provided, however, that notice of such assignment shall be given by the Developer to the City not less than thirty (30) days prior to such assignment being effective and the assignee shall be bound by the terms of this Agreement to the same extent as would the Developer in the absence of such assignment. 14.1.4 No assignee, purchaser, sublessee or acquirer of all or any part of the Developer's rights and obligations with respect to any one Parcel shall in any way be obligated or responsible for any of the Developer's obligations with respect to any other Parcel by virtue of this Agreement unless and until such assignee, purchaser, sublessee or acquire has expressly assumed the Developer's such other obligations. 14.2 Successors and Assigns. The terms herein contained shall bind and inure to the benefit of the City, and its successors and assigns, and the Developer and, as applicable to the parties comprising Developer, their personal representatives, trustees, heirs, successors and assigns, except as may otherwise be specifically provided herein. SECTION 15. Minor Non-Compliance. The Developer will not be deemed to have failed to comply with the terms of this Agreement in the event such noncompliance, in the judgment of the City Manager, reasonably exercised, is of a minor or inconsequential nature. SECTION 16. Covenant of Cooperation. The parties shall cooperate with and deal with each other in good faith and assist each other in the performance of the provisions of this Agreement and in achieving the completion of development of the Property. SECTION 17. Approvals. Whenever an approval or consent is required under or contemplated by this Agreement such approval or consent shall not be unreasonably withheld, delayed or conditioned. All such approvals and consents shall be requested and granted in writing. SECTION 18. Completion of Agreement. Upon the completion of performance of this Agreement or its revocation or termination, a statement evidencing such completion, revocation or termination shall be signed by the parties hereto and recorded in the official records of the City. SECTION 19. Entire Agreement. This Agreement (including any and all Exhibits attached hereto all of which are a part of this Agreement to the same extent as if such Exhibits were set forth in full in the body of this Agreement), constitutes the entire agreement between the parties hereto pertaining to the subject matter hereof. SECTION 20. Construction. The titles, captions and section numbers in this Agreement are inserted for convenient reference only and do not define or limit the scope or intent and should not be used in the interpretation of any section, subsection or provision of this Agreement. Whenever the context requires or permits, the singular shall include the plural, and plural shall include the singular and any reference in this Agreement to the Developer includes the Developer's successors or assigns. This Agreement was the production of negotiations between representatives for the City and the Developer and the language of the Agreement should be given its plain and ordinary meaning and should not be strictly construed against any party hereto based upon draftsmanship. If any term or provision of this Agreement is susceptible to more than one interpretation, one or more of which render it valid and enforceable, and one or more of which would render it invalid or unenforceable, such term or provision shall be construed in a manner that would render it valid and enforceable. SECTION 21. Partial Invalidity. If any term or provision of this Agreement or the application thereof to any person or circumstance is declared invalid or unenforceable, the remainder of this Agreement, including any valid portion of the invalid term or provision and the application of such invalid term or provision to circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and shall with the remainder of this Agreement continue unmodified and in full force and effect. Notwithstanding the foregoing, if such responsibilities of any party hereto, to the extent that the purpose of this Agreement or the benefits sought to be received hereunder are frustrated, such party shall have the right to terminate this Agreement upon fifteen (15) days written notice to the other parties. SECTION 22. Code Amendments. Subsequently adopted ordinances and codes of the City which are of general application not governing the development of land shall be applicable to the Property, and such modifications are specifically anticipated in this Agreement. SECTION 23. Governing Law. This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida. SECTION 24. Counterparts. This Agreement may be executed in counterparts, all of which together shall continue one and the same instrument. SECTION 25. Amendment. This Agreement may be amended by mutual written consent of the City and the Developer so long as the amendment meets the requirements of the Act, applicable City ordinances, and Florida law. [Signatures begin on following page] IN WITNESS WHEREOF, the parties have hereto executed this Agreement the date and year first above written. In the Presence of: BAYWAY HOTEL HOLDINGS, LLC, a Florida limited liability company ______________________________ By:______________________________ Print Name_____________________ Stephen J. Page, Manager ______________________________ Print Name_____________________ As to Developer STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of November, 2014, by Stephen J. Page, as Manager of Bayway Hotel Holdings, LLC, a Florida limited liability company, on behalf of the Company, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: CITY OF CLEARWATER, FLORIDA By: William B. Horne II City Manager Attest: __________________________________ Rosemarie Call, City Clerk Countersigned: __________________________________ George N. Cretekos, Mayor Approved as to Form: __________________________________ Camilo Soto Assistant City Attorney STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this _____ day of November, 2014, by GEORGE N. CRETEKOS, as Mayor of the City of Clearwater, Florida, who is [ ] personally known to me or has [ ] produced _________________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of November, 2014, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwater, Florida, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires 5922153v1 EXHIBIT “A” Legal Description Units 1-12 and 14-17, of BEL CREST CONDOMINIUM, a Condominium, according to the Declaration of Condominium as recorded in Official Record Book 6319, Pages 2114 and all exhibits and amendments thereof, and recorded in Condominium Plat Book 92, Page 70, all of the Public Records of Pinellas County, Florida. Together with an undivided share or interest in the Common Elements appurtenant thereto. Also known as: Lots 25 and 26, Block A, BAYSIDE SUBDIVISION NO. 5, according to the map of plat thereof as recorded in Plat Book 38, Page 38, Public Records of Pinellas County, Florida. EXHIBIT “B” Conceptual Site Plan EXHIBIT “C” COVENANT REGARDING HURRICANE EVACUATION And DEVELOPMENT, USE AND OPERATION DECLARATION OF COVENANTS AND RESTRICTIONS THIS DECLARATION OF COVENANTS AND RESTRICTIONS ("Declaration") is made as of the _____ day of _________________, 2014, by Bayway Hotel Holdings, LLC, a Florida limited liability company ("Developer"). Developer is the owner of fee simple title to the real property described in Schedule 1 attached hereto and made a part hereof (hereinafter, the ("Real Property"). The City of Clearwater, Florida (the "City"), has amended its Comprehensive Plan to designate Clearwater Beach as a Community Redevelopment District pursuant to the Pinellas County Planning Council Rules in order to implement the provisions of Beach by Design, a plan for the revitalization of Clearwater Beach. The designation of Clearwater Beach as a Community Redevelopment District (the "Designation") provides for the allocation of Hotel Density Reserve Units as an incentive for the development of mid-size quality hotels. Pursuant to the Designation, the allocation of Hotel Density Reserve Units is subject to compliance with a series of performance standards, including a requirement that resorts containing a hotel developed with Hotel Density Reserve Units shall be closed and all Guests evacuated from such hotels as soon as practicable after the National Hurricane Center posts a hurricane watch that includes Clearwater Beach. The purpose of such evacuation is to ensure that such a hotel is evacuated in advance of the period of time when a hurricane evacuation would be expected in advance of the approach of hurricane force winds. The City has granted, by City Council Resolution __________, passed and approved on ____________, 2014, Developer's application for Hotel Density Reserve Units pursuant to the Designation, subject to Developer's compliance with the requirements of the Designation. Developer desires for itself, and its successors and assigns, as owner, to establish certain rights, duties, obligations and responsibilities with respect to the use and operation of the Real Property in accordance with the terms and conditions of the allocation of the Hotel Density Reserve Units to the City and the Designation, which rights, duties, obligations and responsibilities shall be binding on any and all successors and assigns and will run with the title to the Real Property. THEREFORE, in consideration of the covenants and restrictions herein set forth and to be observed and performed, and in further consideration of the allocation of Hotel Density Reserve Units to Developer, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, Developer hereby declares, covenants and agrees as follows: 1. Benefit and Enforcement. These covenants and restrictions are made for the benefit of Developer and its successors and assigns and shall be enforceable by them and also for the benefit of the residents of the City and shall be enforceable on behalf of said residents by the City Council of the City. 2. Covenant of Development, Use and Operation. Developer hereby covenants and agrees to the development, use and operation of the Real Property in accordance with the provisions of this Declaration. 2.1 Use. The use of the resort on the Real Property is restricted as follows: 2.1.1 Fifteen (15) units, which is the number of hotel units allocated to Developer from the Hotel Density Reserve, shall be used solely for transient occupancy of one month or thirty (30) consecutive days or less, must be licensed as a public lodging establishment and classified as a hotel, and must be operated by a single licensed operator of the hotel. All other units shall be licensed as a public lodging establishment. No unit shall be used as a primary or permanent residence. Access to overnight accommodation units must be provided through a lobby and internal corridor. A reservation system shall be required as an integral part of the hotel use and there shall be a lobby/front desk area that must be operated as a typical lobby/front desk area for a hotel would be operated. All hotel units shall be required to be submitted to a rental program requiring all hotel units to be available for members of the public as overnight hotel guests on a transient basis at all times. No unit shall have a complete kitchen facility as that term is used in the definition of “dwelling unit” in the Code. Developer shall make available for inspection to authorized representatives of the City its books and records pertaining to each Hotel Density Reserve unit upon reasonable notice to confirm compliance with these regulations as allowed by general law. The Developer agrees to comply with the Design Guidelines as set forth in Section VII. of Beach by Design. 2.1.2 As used herein, the terms "transient occupancy," "public lodging establishment," "hotel”, and "operator" shall have the meaning given to such terms in Florida Statutes Chapter 509, Part I. 2.2 Closure of Improvements and Evacuation. The Hotel developed on the Real Property shall be closed as soon as practicable upon the issuance of a hurricane watch by the National Hurricane Center, which hurricane watch includes Clearwater Beach, and all Hotel guests, visitors and employees other than emergency and security personnel required to protect the hotel, shall be evacuated from the Hotel as soon as practicable following the issuance of said hurricane watch. In the event that the National Hurricane Center shall modify the terminology employed to warn of the approach of hurricane force winds, the closure and evacuation provisions of this Declaration shall be governed by the level of warning employed by the National Hurricane Center which precedes the issuance of a forecast of probable landfall in order to ensure that the guests, visitors and employees will be evacuated in advance of the issuance of a forecast of probable landfall. 3 Effective Date. This Declaration shall become effective upon issuance of all building permits required to build the project ("Project") and Developer's commencement of construction of the Project, as evidence by a Notice of Commencement for the Project. This Declaration shall expire and terminate automatically if and when the allocation of Reserve Units to the Developer expires or is terminated. 4 Governing Law. This Declaration shall be construed in accordance with and governed by the laws of the State of Florida. 5 Recording. This Declaration shall be recorded in the chain of title of the Real Property with the Clerk of the Courts of Pinellas County, Florida. 6 Attorneys' Fees. Developer shall reimburse the City for any expenses, including reasonable attorneys' fees, which are incurred by the City in the event that the City determines that it is necessary and appropriate to seek judicial enforcement of this Declaration and the City obtains relief, whether by agreement of the parties or through order of a court of competent jurisdiction. 7 Severability. If any provision, or part thereof, of this Declaration or the application of this Declaration to any person or circumstance will be or is declared to any extent to be invalid or unenforceable, the remainder of this Declaration, or the application of such provision or portion thereof to any person or circumstance, shall not be affected thereby, and each and every other provision of this Declaration shall be valid and enforceable to the fullest extent permitted by law. [Signatures begin on following page] IN WITNESS WHEREOF, Developer has caused this Declaration to be executed this _____ day of ______________, 2014. In the Presence of: BAYWAY HOTEL HOLDINGS, LLC, a Florida limited liability company ______________________________ By:______________________________ Print Name_____________________ Stephen J. Page, Manager ______________________________ Print Name_____________________ As to Developer STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of ________________, 2014, by Stephen J. Page, as Manager of Bayway Hotel Holdings, LLC, a Florida limited liability company, on behalf of the Company, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: CITY OF CLEARWATER, FLORIDA By: William B. Horne II, City Manager Attest: __________________________________ Rosemarie Call, City Clerk Countersigned: __________________________________ George N. Cretekos, Mayor Approved as to Form: __________________________________ Camilo Soto Assistant City Attorney STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this _____ day of _______________, 2014, by GEORGE N. CRETEKOS, as Mayor of the City of Clearwater, Florida, who is [ ] personally known to me or has [ ] produced _________________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of ____________________, 2014, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwater, Florida, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: EXHIBIT “D” COVENANT OF UNIFIED USE PLEASE RETURN RECORDED DOCUMENT TO: __________________________________________ __________________________________________ _________________________________________ COVENANT OF UNIFIED USE THIS COVENANT OF UNIFIED USE (the "Covenant") is executed this _____ day of _____________, 2014, by Bayway Hotel Holdings, LLC, a Florida limited liability company (“Developer"). WITNESSETH: WHEREAS, Developer is the owner of the real property legally described on Schedule "A" attached hereto and incorporated herein by reference (the "Real Property"); and WHEREAS, Developer and the City of Clearwater, Florida (the "City") are parties to that certain Hotel Density Reserve Development Agreement dated ___________, 2014 (the "Agreement"), pursuant to which the City has agreed that Developer may develop and construct upon the Real Property a hotel project as described in the Agreement (the "Project"); and WHEREAS, Developer intends to develop and operate the Real Property for a unified use, as more particularly described in this Covenant. NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Developer does hereby agree that, effective as of the date on which Developer receives all permits required to construct the Project and Developer commences construction thereof, as evidenced by a Notice of Commencement for the Project, the Real Property shall be developed and operated as a limited-service hotel project, as described in the Agreement. The restrictions set forth in the preceding sentence shall expire automatically when and if Developer's allocation of additional hotel units (as defined in the Agreement) expires or is terminated. Nothing in this Agreement shall require Developer to develop the Project or restrict Developer's ability to sell, assign, transfer or otherwise convey its right in and to the Real Property or any portion or portions thereof to unrelated third-parties. Developer agrees that the City shall have the right to enforce the terms and conditions of this Agreement. Notwithstanding the foregoing, all Hotel Units may be operated by a single hotel operator. IN WITNESS WHEREOF, Developer has caused this Covenant to be executed this _____ day of ______________, 2014. In the Presence of: BAYWAY HOTEL HOLDINGS, LLC, a Florida limited liability company ______________________________ By:______________________________ Print Name_____________________ Stephen J. Page, Manager ______________________________ Print Name_____________________ As to Developer STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of _______________, 2014, by Stephen J. Page, as Manager of Bayway Hotel Holdings, LLC, a Florida limited liability company, on behalf of the Company, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: 5921786v1 CITY OF CLEARWATER, FLORIDA By: William B. Horne II, City Manager Attest: __________________________________ Rosemarie Call, City Clerk Countersigned: __________________________________ George N. Cretekos, Mayor Approved as to Form: __________________________________ Camilo Soto Assistant City Attorney STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this _____ day of ______________, 2014, by GEORGE N. CRETEKOS, as Mayor of the City of Clearwater, Florida, who is [ ] personally known to me or has [ ] produced _________________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of ____________________, 2014, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwater, Florida, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: TERMINATION AND RELEASE OF A HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT THIS TERMINATION AND RELEASE OF A DEVELOPMENT AGREEMENT (the "Termination"), between Bayway Hotel Holdings, LLC. (the Property Owner) and the CITY OF CLEARWATER, FLORIDA, a municipal corporation of the State of Florida acting through its City Council, the governing body thereof (the "City") is dated the _______ day of _______________, 201__. RECITALS: WHEREAS, the City of Clearwater entered into a Development Agreement (the “Agreement”) with the “Property Owner,” for the allocation of up to 15 units from the Hotel Density Reserve, under Beach by Design, for the Property at 706 Bayway Boulevard, Clearwater, FL 33767 (the “Property”); and WHEREAS, the Agreement was adopted by the City Council on December 2, 2014, via Resolution No. 14-35; and WHEREAS, as a condition of approval for the allocation of up to 15 units from the Hotel Density Reserve under Beach by Design, Section 6.1.3.1 required the Property Owner to develop the Property in substantial conformance with the conceptual site plan attached to the Agreement; and WHEREAS, the City has determined that the Property Owner has abandoned development of the Property consistent with conceptual site plans that were part of the Agreement, and the Property Owner sought approval for entirely new site plans, which were approved by the Community Development Board on March 21, 2017 as part of a Level II Flexible Development application (FLD2016-12039) for Resort Attached Dwellings; and WHEREAS, the City has conducted such public hearings as are required by and in accordance with Florida Statutes Section 163.3225, Code Sections 4-206 and 4-606, and any other applicable law; and WHEREAS, the City desires to terminate said Development Agreement due to the Property Owner’s failure to comply with the terms of the Development Agreement; and WHEREAS, at a duly noticed and convened public meeting on ______________________, 201__, the City Council thereby passed Resolution 17-09 consenting to the termination and release of the Development Agreement; and WHEREAS, termination of this Agreement is in the interests of the City in furtherance of the City's goals of enhancing the viability of the resort community and in furtherance of the objectives of Beach by Design; and [GM14-1420-167/201686/1] NOW, THEREFORE, in consideration of the recitals set forth above, which are incorporated herein b y this reference, Ten Dollars ($10.00) in hand paid, and for other good and valuable consideration, the receipt and sufficiency of which is hereb y acknowledged, the City terminates the A greement and hereb y releases the Propert y from all terms, conditions, agreements, grant of rights, and covenants contained in the Agreement, including, without limitation, the allocation of up to 15 units from the Hotel Density Reserve. The City hereb y affirms that: (a) no provision, term, covenant or condition in said Agreement remains in effect as of the date hereof; and (b) the Property retains no right, title or interest of any kind or nature in said Hotel Density Reserve units. THIS TERMINATION AND RELEASE has been executed as of the above-written date b y the City. CITY OF CLEARWATER, FLORIDA By: William B. Horne II City Manager Attest: __________________________________ Rosemarie Call, City Clerk Countersigned: __________________________________ George N. Cretekos, Mayor Approved as to Form: __________________________________ Camilo A. Soto, Assistant City Attorney [GM14-1420-167/201686/1] STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this _____ day of _______________, 201__, by GEORGE N. CRETEKOS, as Mayor of the City of Clearwater, Florida, who is [ ] personally known to me or has [ ] produced _________________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires: STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this ______ day of ____________________, 201__, by WILLIAM B. HORNE, II, as City Manager of the City of Clearwater, Florida, who is [ ] personally known to me or who has [ ] produced _____________________________ as identification. __________________________________ Notary Public Print Name:_________________________ My Commission Expires Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes 101 Coronado Drive (Pier 60 Hotel)72 108 0.72 150.00 36 5/19/2009 8/6/2009 Constructed Constructed FLD2009-03013 / DVA2009-00001 619 S. Gulfview Boulevard (Shephard's)42 160 2.37 67.51 118 11/17/2009 12/17/2009 Constructed Constructed FLD2008-12033 / DVA2008-00002 Allocated rooms reduced from 68 to 42 - minor revision on July 6, 2011 655 S. Gulfview Boulevard (Hampton Inn / Quality Inn)90 181 1.44 125.96 71 N/A 4/16/2014 Active 2/6/2017 DVA2013-03001 / HDA2014-02001 / FLD2013-03011 / FLD2014-03007 BCP2014-06256 - issued 12/17/2014 / BCP2014-07307 - issued 02/06/2015 316 Hamden Drive (Hotel B)79 118 0.82 143.90 39 11/17/2009 12/17/2009 8/12/2015 6/13/2015 DVA2009-00003 / FLD2009-08027 BCP2015-01211 issued 11-13-2015; Permit Status is Active 300 Hamden Drive (Hotel A)95 142 1.10 129.09 47 11/17/2009 12/17/2009 8/12/2015 6/13/2015 DVA2009-00002 / FLD2009-08026 BCP2015-01211 issued 11/13/2015; Permit Status is Active 521 South Gulfview Boulevard (Entrada)30 344 3.908 88.02 314 N/A 6/19/2014 6/19/2015 5/24/2015 HDA2014-04002 / FLD2013-11038 / FLD2014-06019 site plan as related to HDA214-04002 approved as part of FLD2013-11038. New site plan approval request to accommodated approved units as part of the HDA - FLD2014-06019 - approved; BCP2014-11452 issued 08/07/2015; Permit Status is Active. 650 Bay Esplanade (DeNunzio Hotel)55 102 0.95 107.37 47 6/18/2013 7/19/2013 6/23/2015 6/23/2017 DVA2013-02001 / FLS2013-02006 Per 6.1.3.2 of the DVA - The Developer shall obtain permits and commenced construction on the development within four (4) years from the effective date of this Agreement (approx 7/19/17). BCP2015-10210 - issued 12/10/2015 and is Active; BCP2016-01459 - issued 03-29-2016 and is Active. Total Rooms Allocated from Reserve 463 Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes 443 East Shore Drive (Courtyard by Marriott)71 134 1.26 106.35 63 6/19/2012 7/19/2012 9/16/2014 2/29/2015 FLD2012-03008 / DVA2012-03001 one year time extension granted - FLD2012-03008 expires 09-16-14; BCP2014-08618 issued 08/13/2015; Permit Status is HOLD - Two Partial Passes and Two Failed inspections. 325 South Gulfview Boulevard (Parcel A)100 180 1.60 112.50 80 N/A 6/4/2014 6/4/2015 11/16/2017 HDA2013-08004 / FLD2014-12034 FLD2014-12034 approved; time extension granted 08-05-2016; BCP not submitted as of 10-14-16 353 Coronado Drive (Parcel B) (345 Coronado)96 144 0.962 149.69 48 N/A 6/19/2014 6/19/2015 4/21/2017 HDA2013-08005 / FLD2015-02005 FLD2015-02005 approved; expires April 21, 2017; BCP not submitted as of 10- 14-16 405 Coronado Drive (Parcel C)100 166 1.32 125.76 66 N/A 9/18/2014 9/18/2015 3/22/2018 HDA2013-08006 / FLD2015-05016 FLD2015-05016 time extension granted 08-12-2016; BCP not submitted as of 10-14-16 401 South Gulfview Boulevard (Alanik)9/18/2014 9/18/2015*9/18/2015*HDA2014-06004 401 South Gulfview Boulevard (Alanik) 1st Amendment 8/20/2015 9/24/2016 11/16/2017 HDA2015-06001/FLD2015-09036 40 Devon Drive (Sea Captain)66 98 0.659 148.70 32 N/A 10/15/2014 10/23/2015 4/21/2017 HDA2014-07004 / FLD2015-02006 FLD2015-02006 approved; expires April 21, 2017; BCP not submitted as of 10- 14-16 630 South Gulfview Boulevard (Captain Bligh)100 159 1.19 133.61 60 N/A 11/20/2014 11/20/2015 6/4/2017 HDA2014-08007 / FLD2015-02004 FLD2015-02004 approved; Time extenstion ganted on 09-20-16; BCP not submitted as of 10-14-16 691 S. Gulfview Boulevard (the Views)92 202 1.35 149.97 67 N/A 10/16/2013 12/17/2015 12/17/2017 HDA2013-08001 / FLD2013-08028 FLD2013-08028 approved; expires December 17, 2017; BCP not submitted as of 10-14-16 715 South Gulfview Boulevard 93 208 2.313 89.93 115 N/A 2/20/2014 2/20/2015 5/17/2018 HDA2013-12008 / FLD2014-11031 FLD2014-11031 approved; time extension granted 08-12-2016; BCP not submitted as of 10-14-16 657 Bay Esplanade 10 27 0.35 77.14 17 N/A 3/2/2017 3/9/2018 3/9/2018 HDA2016-09001 355 South Gulfview Boulevard 59 88 0.59 149.15 29 N/A 7/20/2017 HDA2017-04001 awaiting signed Agreement in order to fill in the dates for "site plan approval needed by" and "final project expiration" Total Rooms Allocated from Reserve 887 Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes Total Rooms Pending Allocation 0 FLD2015-09036; time extension granted 08-12-2016 permits not submitted as of 10-14-16 * The applicant changed the site plan amending the Dev. Agrmt. resulting in a new site plan approval reqm't and Dev. Agrmt expiration dates. HOTEL DENSITY RESERVE PROJECTS - APPROVED HOTEL DENSITY RESERVE PROJECTS - PENDING HOTEL DENSITY RESERVE PROJECTS - UNDER CONSTRUCTION / CONSTRUCTED N/A98117.001.953227100 Total Rooms in Reserve 1,385 Total Rooms Allocated from Reserve 1,350 Total Rooms Pending Allocation 0 Total Remaining For Allocation 35 Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes 706 Bayway 15 32 0.349 91.69 17 N/A 11/20/2014 11/20/2015 11/20/2015 HDA2014-08006 / FLD2015-06025 FLD2015-06025 approved on 09-15-15; BCP2016-03372 - submitted 03-15- 2016 / BCP2015-12534 - submitted 12/29/2015; both permits in void status. Current permit BCP2017-04049 references FLD2016-12039 which is for Resort Attached Dwellings. HDA Termination pending - scheduled for Council July 20 and August 3, 2017 625 South Gulfview Boulevard 69 103 0.69 149.28 64 N/A 12/4/2013 11/20/2015 12/4/2016 HDA2013-08007 Agreement terminated; removed from top two tables; does not count towards rooms allocated. Total Rooms Returned 84 HOTEL DENSITY RESERVE UNITS RETURNED TO THE RESERVE Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9043-17 Agenda Date: 8/3/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9043-17 on second reading, annexing certain real properties whose post office addresses are 3070 Grand View Avenue, 3041 Hoyt Avenue, and 900 Madera Avenue all within Clearwater, Florida 33759, into the corporate limits of the city, and redefining the boundary lines of the city to include said additions. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 Ordinance No. 9043-17 ORDINANCE NO. 9043-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OR EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3070 GRAND VIEW AVENUE, 3041 HOYT AVENUE, AND 900 MADERA AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759, TOGETHER WITH CERTAIN RIGHTS-OF-WAY OF SAN JOSE AND SAN PEDRO STREETS INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the properties into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for legal descriptions (ANX2017-05010) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9043-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Legal Descriptions ANX2017-05010 Exhibit A NO. Parcel ID: Legal Description: Address: Together with all Right-of-Way of San Jose Street abutting Lots 49 through 57; together with all Right-of-Way of San Pedro Street abutting Lot 41; The above in DEL ORO GARDENS subdivision, as recorded in Plat Book 45, Page 74, of the Public Records of Pinellas County, Florida. 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Lot 17, Block B, KAPOK TERRACE, a subdivision according to the plat thereof recorded at Plat Book 36, Page 14 and 15, in the Public Records of Pinellas County, Florida Lot 8, Block J, Kapok Terrace First Addition, according to the plat thereof, as recorded in Plat Book 49, Page 8 of the Public Records of Pinellas County, Florida. Lot 57, Del Oro Gardens, according to the map or plat thereof, as recorded in Plat Book 45, Page(s) 74, of the Public Records of Pinellas County, Florida Exhibit B PROPOSED ANNEXATION Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR 184601404510828 29 30 31 32 33 34 35 36 37 38 6060608080808060 60 207.5 190.5 190.5 207.5 207.5 60 60 60 60 60 60 60 60 60 6060 60202 198 20060 606060606020808 05310 20790 45144 45126 05311 C E C D G B A O N J I 234 5 6 7 8 9 10 11 121314151617181920 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 6 7 8 9 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 2 28 29 30 31 32 35 36 37 38 39 42 43 44 45 46 49 50 51 52 53 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 2526272829303132 33 34 35 36 37 38 39 40 414243 44 45 46 47 48 495051 52 54 55 56 57 53 A B C D E F G H I JKLMN 1 2 11 12 1 2 3 32/01 31/01 5 22.20 34/01 34/02 1.57 AC(C) AC(C) AC(C)MOSS AVE MADERA AVE N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD THOMAS RD GRAND VIEW AVE SAN JOSE ST SAN MAT EO ST SAN PEDRO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST LAKE VISTA DR GLEN OAK AVE N SAN MATEO ST SAN BERNADINO ST 932 916 912 910 906 806 808 712 816 421 800 601 808 409 911 923928 917 801 708 809 801 815 511 707 901924 907 405 900 807 510 600 30693108317031643061303031113080312730593171317131623163302530213121317731243150316931373165305030363047315830603071316431583156303131183035306531253112315130493077304131743168317531363023314231313157304830243170316530203142308130833037315130463159302430303125315131713109305730253074315731743151302631773130317631583044315931133100317631643052316531703030920 914 908 904 901 800 501 701 608 602 900 915 607 701 824 708 315430643035313233058313130343059306530533061304130423067303630473120304030643076312530713116313530723131313630533041304731083073307130553041305930293132311430353119305830413130304131263070313630403113310731133052304330583112313630773117304030493104304730631001 3076305230703040306430463075311930553124307630533047306530463120307030533137303531323137307731423040307930313025310230853046312430343136-Not to Scale--Not a Survey-Rev. 5/22/2017 LOCATION MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR DREW ST SR 590 N McMULLEN BOOTH RD BAYVIEW AVE MAXIMO AVE SAN JOSE ST ALAMEDA AVE SAN PEDRO ST MOSS AVE MADERA AVE FLINT DR N MISSION CIR CHAMBLEE LN MISSION DR WE VIRGINIA LN F L I N T D R S BORDEAUX LN F E AT H E R D R RUTH ECKERD HALL DR FLINT DR WHOLLYWOOD AVE MELONWOOD AVE KAPOK CIR GLEN OAK AVE N M I S S I O N D R E SAN MATEO ST TERRACE VIEW LN SAN BERNADINO ST KINGSWOOD DR ABBEY CT S A N C A R L O S S T -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 5/22/2017 ^ ^PROJECT SITE PROJECT SITES ^ PROJECT SITES AERIAL PHOTOGRAPH Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR MOSS AVE MOSS AVE MADERA AVE MADERA AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD HOYT AVE HOYT AVE MERRILL AVE MERRILL AVE WOLFE RD WOLFE RD THOMAS RD THOMAS RD KAPOK KOVE DR KAPOK KOVE DR GRAND VIEW AVE GRAND VIEW AVE SAN JOSE ST SAN JOSE ST SAN MATEO ST SAN MATEO ST SAN PEDRO ST SAN PEDRO ST TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ESAN BERNADINO ST SAN BERNADINO ST LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 5/22/2017 EXISTING SURROUNDING USES MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR 184601404510828 29 30 31 32 33 34 35 36 37 38 6060608080808060 60 207.5 190.5 190.5 207.5 207.5 60 60 60 60 60 60 60 60 60 6060 60202 198 20060 606060606020808 05310 20790 45144 45126 05311 C E C D G B A O N J I 234 5 6 7 8 9 10 11 121314151617181920 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 6 7 8 9 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 2 28 29 30 31 32 35 36 37 38 39 42 43 44 45 46 49 50 51 52 53 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 2526272829303132 33 34 35 36 37 38 39 40 414243 44 45 46 47 48 495051 52 54 55 56 57 53 A B C D E F G H I JKLMN 1 2 11 12 1 2 3 32/01 31/01 5 22.20 34/01 34/02 1.57 AC(C) AC(C) AC(C)MOSS AVE MADERA AVE N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD THOMAS RD GRAND VIEW AVE SAN JOSE ST SAN MAT EO ST SAN PEDRO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST LAKE VISTA DR GLEN OAK AVE N SAN MATEO ST SAN BERNADINO ST 932 916 912 910 906 806 808 712 816 421 800 601 808 409 911 923928 917 801 708 809 801 815 511 707 901924 907 405 900 807 510 600 30693108317031643061303031113080312730593171317131623163302530213121317731243150316931373165305030363047315830603071316431583156303131183035306531253112315130493077304131743168317531363023314231313157304830243170316530203142308130833037315130463159302430303125315131713109305730253074315731743151302631773130317631583044315931133100317631643052316531703030920 914 908 904 901 800 501 701 608 602 900 915 607 701 824 708 315430643035313233058313130343059306530533061304130423067303630473120304030643076312530713116313530723131313630533041304731083073307130553041305930293132311430353119305830413130304131263070313630403113310731133052304330583112313630773117304030493104304730631001 3076305230703040306430463075311930553124307630533047306530463120307030533137303531323137307731423040307930313025310230853046312430343136-Not to Scale--Not a Survey-Rev. 5/22/2017 Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Ream Wilson Trail Trail / Softball Fields Retail Sales and Service Retail Sales and Service Multi Family Residential View looking north at the subject property, 3070 Grand View East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-05010 Araceli C. Cahill 3070 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking west at the subject property, 900 Madera Avenue Across the street, to the east of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-05010 Christopher O. Bronza 900 Madera Avenue View looking easterly along San Jose Street View looking westerly along San Jose Street View looking south at the subject property, 3041 Hoyt Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2017-05010 Howard & Theresa Thomas 3041 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9044-17 Agenda Date: 8/3/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9044-17 on second reading, amending the future land use element of the Comprehensive Plan of the city, to designate the land use for certain real properties whose post office addresses are 3070 Grand View Avenue, 3041 Hoyt Avenue, and 900 Madera Avenue all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL) and Residential Urban (RU). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 Ordinance No. 9044-17 ORDINANCE NO. 9044-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OR EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3070 GRAND VIEW AVENUE, 3041 HOYT AVENUE, AND 900 MADERA AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL) AND RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use categories for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for legal descriptions Residential Low (RL); Residential Urban (RU) (ANX2017-05010) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9043-17. Ordinance No. 9044-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Legal Descriptions ANX2017-05010 Exhibit A NO. Parcel ID: Legal Description: Address: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Lot 17, Block B, KAPOK TERRACE, a subdivision according to the plat thereof recorded at Plat Book 36, Page 14 and 15, in the Public Records of Pinellas County, Florida Lot 8, Block J, Kapok Terrace First Addition, according to the plat thereof, as recorded in Plat Book 49, Page 8 of the Public Records of Pinellas County, Florida. Lot 57, Del Oro Gardens, according to the map or plat thereof, as recorded in Plat Book 45, Page(s) 74, of the Public Records of Pinellas County, Florida Exhibit B FUTURE LAND USE MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR 184601404510828 29 30 31 32 33 34 35 36 37 38 6060608080808060 60 207.5 190.5 190.5 207.5 207.5 60 60 60 60 60 60 60 60 60 6060 60202 198 20060 606060606020808 05310 20790 45144 45126 05311 C E C D G B A O N J I 234 5 6 7 8 9 10 11 121314151617181920 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 6 7 8 9 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 2 28 29 30 31 32 35 36 37 38 39 42 43 44 45 46 49 50 51 52 53 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 2526272829303132 33 34 35 36 37 38 39 40 414243 44 45 46 47 48 495051 52 54 55 56 57 53 A B C D E F G H I JKLMN 1 2 11 12 1 2 3 32/01 31/01 5 22.20 34/01 34/02 1.57 AC(C) AC(C) AC(C)MOSS AVE MADERA AVE N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD THOMAS RD GRAND VIEW AVE SAN JOSE ST SAN MAT EO ST SAN PEDRO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST LAKE VISTA DR GLEN OAK AVE N SAN MATEO ST SAN BERNADINO ST LDR II R/OS CG RU RL RH RU RH R/OS CG RL RL RL RL RL RL RU RU RL RL RL RL RU RL RL RL RL RL RU RL RL TER 932 910 906 806 808 816 421 800 601 409 911 928 917 801 809 801 815 511 707 901924 907 405 900 807 510 600 3069310831703164306130303111308030593171317131623025302131213177316931653036304731583060307130313035306531123151304930773041317431683175313630233142313131573048302431653020314230813083303731513046315930243030312531513171310930573025307431743151317731303176313731583044315931133100317631643052316531703030920 916 914 912 908 904 901 800 712 501 701 608 808 923 602 900 915 607 708 701 824 708 315430643035313233058313130343059306530533061304130423067303631273047312030403064316330763125312431503071313731163135307230503131313630533041304731643108315831563073307130553118304131253059302931323114303531193058304131303041312630703136304031133107311330523043305831703112313630773117304030493104304730631001 30763052307030403064304630753119305531243076305331573047306530463120307030533026303531323137307731423040307930313025310230853046312430343136-Not to Scale--Not a Survey-Rev. 5/22/2017 LOCATION MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR DREW ST SR 590 N McMULLEN BOOTH RD BAYVIEW AVE MAXIMO AVE SAN JOSE ST ALAMEDA AVE SAN PEDRO ST MOSS AVE MADERA AVE FLINT DR N MISSION CIR CHAMBLEE LN MISSION DR WE VIRGINIA LN F L I N T D R S BORDEAUX LN F E AT H E R D R RUTH ECKERD HALL DR FLINT DR WHOLLYWOOD AVE MELONWOOD AVE KAPOK CIR GLEN OAK AVE N M I S S I O N D R E SAN MATEO ST TERRACE VIEW LN SAN BERNADINO ST KINGSWOOD DR ABBEY CT S A N C A R L O S S T -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 5/22/2017 ^ ^PROJECT SITE PROJECT SITES ^ PROJECT SITES AERIAL PHOTOGRAPH Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR MOSS AVE MOSS AVE MADERA AVE MADERA AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD HOYT AVE HOYT AVE MERRILL AVE MERRILL AVE WOLFE RD WOLFE RD THOMAS RD THOMAS RD KAPOK KOVE DR KAPOK KOVE DR GRAND VIEW AVE GRAND VIEW AVE SAN JOSE ST SAN JOSE ST SAN MATEO ST SAN MATEO ST SAN PEDRO ST SAN PEDRO ST TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ESAN BERNADINO ST SAN BERNADINO ST LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 5/22/2017 EXISTING SURROUNDING USES MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR 184601404510828 29 30 31 32 33 34 35 36 37 38 6060608080808060 60 207.5 190.5 190.5 207.5 207.5 60 60 60 60 60 60 60 60 60 6060 60202 198 20060 606060606020808 05310 20790 45144 45126 05311 C E C D G B A O N J I 234 5 6 7 8 9 10 11 121314151617181920 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 6 7 8 9 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 2 28 29 30 31 32 35 36 37 38 39 42 43 44 45 46 49 50 51 52 53 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 2526272829303132 33 34 35 36 37 38 39 40 414243 44 45 46 47 48 495051 52 54 55 56 57 53 A B C D E F G H I JKLMN 1 2 11 12 1 2 3 32/01 31/01 5 22.20 34/01 34/02 1.57 AC(C) AC(C) AC(C)MOSS AVE MADERA AVE N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD THOMAS RD GRAND VIEW AVE SAN JOSE ST SAN MAT EO ST SAN PEDRO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST LAKE VISTA DR GLEN OAK AVE N SAN MATEO ST SAN BERNADINO ST 932 916 912 910 906 806 808 712 816 421 800 601 808 409 911 923928 917 801 708 809 801 815 511 707 901924 907 405 900 807 510 600 30693108317031643061303031113080312730593171317131623163302530213121317731243150316931373165305030363047315830603071316431583156303131183035306531253112315130493077304131743168317531363023314231313157304830243170316530203142308130833037315130463159302430303125315131713109305730253074315731743151302631773130317631583044315931133100317631643052316531703030920 914 908 904 901 800 501 701 608 602 900 915 607 701 824 708 315430643035313233058313130343059306530533061304130423067303630473120304030643076312530713116313530723131313630533041304731083073307130553041305930293132311430353119305830413130304131263070313630403113310731133052304330583112313630773117304030493104304730631001 3076305230703040306430463075311930553124307630533047306530463120307030533137303531323137307731423040307930313025310230853046312430343136-Not to Scale--Not a Survey-Rev. 5/22/2017 Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Ream Wilson Trail Trail / Softball Fields Retail Sales and Service Retail Sales and Service Multi Family Residential View looking north at the subject property, 3070 Grand View East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-05010 Araceli C. Cahill 3070 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking west at the subject property, 900 Madera Avenue Across the street, to the east of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-05010 Christopher O. Bronza 900 Madera Avenue View looking easterly along San Jose Street View looking westerly along San Jose Street View looking south at the subject property, 3041 Hoyt Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2017-05010 Howard & Theresa Thomas 3041 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9045-17 Agenda Date: 8/3/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 9045-17 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3070 Grand View Avenue, 3041 Hoyt Avenue, and 900 Madera Avenue all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 Ordinance No. 9045-17 ORDINANCE NO. 9045 -17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OR EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3070 GRAND VIEW AVENUE, 3041 HOYT AVENUE, AND 900 MADERA AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9043-17. Property Zoning District See attached Exhibit A for legal descriptions Low Medium Density Residential (LMDR) (ANX2017-05010) Ordinance No. 9045-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Legal Descriptions ANX2017-05010 Exhibit A NO. Parcel ID: Legal Description: Address: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Lot 17, Block B, KAPOK TERRACE, a subdivision according to the plat thereof recorded at Plat Book 36, Page 14 and 15, in the Public Records of Pinellas County, Florida Lot 8, Block J, Kapok Terrace First Addition, according to the plat thereof, as recorded in Plat Book 49, Page 8 of the Public Records of Pinellas County, Florida. Lot 57, Del Oro Gardens, according to the map or plat thereof, as recorded in Plat Book 45, Page(s) 74, of the Public Records of Pinellas County, Florida Exhibit B ZONING MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR 184601404510828 29 30 31 32 33 34 35 36 37 38 6060608080808060 60 207.5 190.5 190.5 207.5 207.5 60 60 60 60 60 60 60 60 60 6060 60202 198 20060 606060606020808 05310 20790 45144 45126 05311 C E C D G B A O N J I 234 5 6 7 8 9 10 11 121314151617181920 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 6 7 8 9 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 2 28 29 30 31 32 35 36 37 38 39 42 43 44 45 46 49 50 51 52 53 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 2526272829303132 33 34 35 36 37 38 39 40 414243 44 45 46 47 48 495051 52 54 55 56 57 53 A B C D E F G H I JKLMN 1 2 11 12 1 2 3 32/01 31/01 5 22.20 34/01 34/02 1.57 AC(C) AC(C) AC(C)MOSS AVE MADERA AVE N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD THOMAS RD GRAND VIEW AVE SAN JOSE ST SAN MAT EO ST SAN PEDRO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST LAKE VISTA DR GLEN OAK AVE N SAN MATEO ST SAN BERNADINO ST 932 916 912 908 904 806 712 421 800 601 808 409 923 917 708 801 511 901 405 900 510 600 317031713171316231633025315031693158316431583156316831753136313130243165303731513159317131093157317430263158315931323170920 914 910 906 901 800 808 501 816 701 608 911 602 928 900 915 801 607 809 815 701 824 707 924 907 708 807 3154306930643035310831323305831643131306130343059303031113065305330613041304230803067303631273059304731203040306430763021312531213177312430713137316531163135307230503036313131363047306030533041304730713108307330713031305531183035304130653125311231513059304930773029313231143035311930413174305830413130302331423041312630703157313630403113310731133048305230433058317031123136302031423077311730813083304030493104304630473024306330301001 30763052312530703151304030643046307531193055305731243076302530743053304731513065304631203070305331773130317631373044311330353100317631643052316531373077314230403079303130253102308530463124303431363030-Not to Scale--Not a Survey-Rev. 5/22/2017 LOCATION MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR DREW ST SR 590 N McMULLEN BOOTH RD BAYVIEW AVE MAXIMO AVE SAN JOSE ST ALAMEDA AVE SAN PEDRO ST MOSS AVE MADERA AVE FLINT DR N MISSION CIR CHAMBLEE LN MISSION DR WE VIRGINIA LN F L I N T D R S BORDEAUX LN F E AT H E R D R RUTH ECKERD HALL DR FLINT DR WHOLLYWOOD AVE MELONWOOD AVE KAPOK CIR GLEN OAK AVE N M I S S I O N D R E SAN MATEO ST TERRACE VIEW LN SAN BERNADINO ST KINGSWOOD DR ABBEY CT S A N C A R L O S S T -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 5/22/2017 ^ ^PROJECT SITE PROJECT SITES ^ PROJECT SITES AERIAL PHOTOGRAPH Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR MOSS AVE MOSS AVE MADERA AVE MADERA AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD HOYT AVE HOYT AVE MERRILL AVE MERRILL AVE WOLFE RD WOLFE RD THOMAS RD THOMAS RD KAPOK KOVE DR KAPOK KOVE DR GRAND VIEW AVE GRAND VIEW AVE SAN JOSE ST SAN JOSE ST SAN MATEO ST SAN MATEO ST SAN PEDRO ST SAN PEDRO ST TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ESAN BERNADINO ST SAN BERNADINO ST LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 5/22/2017 EXISTING SURROUNDING USES MAP Owner(s): Araceli C. Cahill , Howard I. Thomas & Theresa J. Thomas, Christopher O. Bronza Case: ANX2017-05010 Site: 3070 Grand View Avenue 3041 Hoyt Avenue 900 Madera Avenue Property Size(Acres): ROW (Acres): 0.658 0.436 Land Use Zoning PIN: 09-29-16-45126-002-0170 09-29-16-45144-010-0080 09-29-16-20808-000-0570 From : RL, RU R-4 / R-3 Atlas Page: 283A To: RL, RU LMDR 184601404510828 29 30 31 32 33 34 35 36 37 38 6060608080808060 60 207.5 190.5 190.5 207.5 207.5 60 60 60 60 60 60 60 60 60 6060 60202 198 20060 606060606020808 05310 20790 45144 45126 05311 C E C D G B A O N J I 234 5 6 7 8 9 10 11 121314151617181920 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 6 7 8 9 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 2 28 29 30 31 32 35 36 37 38 39 42 43 44 45 46 49 50 51 52 53 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 2526272829303132 33 34 35 36 37 38 39 40 414243 44 45 46 47 48 495051 52 54 55 56 57 53 A B C D E F G H I JKLMN 1 2 11 12 1 2 3 32/01 31/01 5 22.20 34/01 34/02 1.57 AC(C) AC(C) AC(C)MOSS AVE MADERA AVE N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD THOMAS RD GRAND VIEW AVE SAN JOSE ST SAN MAT EO ST SAN PEDRO ST TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST LAKE VISTA DR GLEN OAK AVE N SAN MATEO ST SAN BERNADINO ST 932 916 912 910 906 806 808 712 816 421 800 601 808 409 911 923928 917 801 708 809 801 815 511 707 901924 907 405 900 807 510 600 30693108317031643061303031113080312730593171317131623163302530213121317731243150316931373165305030363047315830603071316431583156303131183035306531253112315130493077304131743168317531363023314231313157304830243170316530203142308130833037315130463159302430303125315131713109305730253074315731743151302631773130317631583044315931133100317631643052316531703030920 914 908 904 901 800 501 701 608 602 900 915 607 701 824 708 315430643035313233058313130343059306530533061304130423067303630473120304030643076312530713116313530723131313630533041304731083073307130553041305930293132311430353119305830413130304131263070313630403113310731133052304330583112313630773117304030493104304730631001 3076305230703040306430463075311930553124307630533047306530463120307030533137303531323137307731423040307930313025310230853046312430343136-Not to Scale--Not a Survey-Rev. 5/22/2017 Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Ream Wilson Trail Trail / Softball Fields Retail Sales and Service Retail Sales and Service Multi Family Residential View looking north at the subject property, 3070 Grand View East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-05010 Araceli C. Cahill 3070 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking west at the subject property, 900 Madera Avenue Across the street, to the east of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-05010 Christopher O. Bronza 900 Madera Avenue View looking easterly along San Jose Street View looking westerly along San Jose Street View looking south at the subject property, 3041 Hoyt Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2017-05010 Howard & Theresa Thomas 3041 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9063-17 2nd rdg Agenda Date: 8/3/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 9063-17 on second reading, calling for a special election; submitting to the city electors a proposed amendment to section 2.01(d) 6 of the City Charter to allow the construction of certain improvements and the use of the property for other than open space in that area west of Osceola Avenue between Drew Street and Pierce Street lying below the 28-foot mean sea level elevation, known as the Downtown Clearwater Waterfront; and providing for a referendum election. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/2/2017 Ordinance No. 9063-17 ORDINANCE NO. 9063-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, CALLING FOR A SPECIAL ELECTION; SUBMITTING TO THE CITY ELECTORS A PROPOSED AMENDMENT TO SECTION 2.01(d) 6 OF THE CITY CHARTER TO ALLOW THE CONSTRUCTION OF CERTAIN IMPROVEMENTS AND THE USE OF THE PROPERTY FOR OTHER THAN OPEN SPACE IN THAT AREA WEST OF OSCEOLA AVENUE BETWEEN DREW STREET AND PIERCE STREET LYING BELOW THE 28-FOOT MEAN SEA LEVEL ELEVATION, KNOWN AS THE DOWNTOWN CLEARWATER WATERFRONT; PROVIDING FOR A REFERENDUM ELECTION; PROVIDING AN EFFECTIVE DATE. WHEREAS, in an effort to further existing initiatives, the City of Clearwater contracted with the Urban Land Institute (ULI) to evaluate the city's vision and strategies for the development of the downtown. The Urban Land Institute is the nation’s premier nonprofit urban planning and real estate education and research institution representing the entire spectrum of land use and development disciplines; and WHEREAS, Clearwater’s downtown waterfront is a beloved civic asset; and WHEREAS, the creation of a master plan for the downtown waterfront area was identified as a priority project by the Urban Land Institute (ULI) Advisory Services Panel during their study of Downtown Clearwater in June, 2014; and WHEREAS, the City issued RFP #04-16 for consulting services to prepare a master plan for the Downtown waterfront/bluff area; and WHEREAS, on April 21, 2016 the Clearwater City Council awarded a contract for professional services pursuant to RFP #04-16 to hire HR & A Advisors, Inc. for the Downtown waterfront master plan(Imagine Clearwater); and WHEREAS, over the course of six months, the City engaged hundreds of Clearwater residents, business owners and other stakeholders who shared their broad visions and specific design and programming ideas for their future waterfront; and WHEREAS, the City’s consultant team conducted over 40 interviews with local stakeholders, including developers, real estate brokers, small business owners, and Downtown property owners; and WHEREAS, the City hosted seven interactive community workshops in various Clearwater neighborhoods to share progress on Imagine Clearwater and allow members of the 2 Ordinance No. 9063-17 community to engage directly with the planning and design team on specific elements of the plan including: a vision for the waterfront and bluff; the character of various places throughout the study area; the role of waterfront recreation, parks and open space, and economic development opportunity within the overall vision; and WHEREAS, the City convened a group of 18 Clearwater residents active in resident affairs, the local business community, local institutions and community organizations to play a supporting role in the City’s robust outreach process; and WHEREAS, materials related to Imagine Clearwater were posted on a dedicated website and the City’s Facebook page; and WHEREAS, community members were invited to call and email the City to provide direct verbal feedback and engage with elements of the plan as it was formed; and WHEREAS, the goal of the plan is to draw residents and visitors to the Downtown waterfront, catalyze greater Downtown activity and attract investment, and better connect the waterfront to the rest of Clearwater; and WHEREAS, four key strategies underpin the recommendation of Imagine Clearwater: the waterfront must be anchored by a dynamic new open space; Coachman Park needs an active edge; an improved Osceola should complement Cleveland Street; and access to the site should incorporate all modes; and WHEREAS, in order to realize the community’s vision for Imagine Clearwater, an Action Plan provides a series of strategic implementation recommendations to serve as a starting point for the City and its partners to refine and advance; and WHEREAS, City Council held a special meeting on February 21, 2017 to discuss Imagine Clearwater; and WHEREAS, City Council received significant public support for the adoption and implementation of Imagine Clearwater at the February 21, 2017 special meeting; and WHEREAS, Clearwater has a once in a lifetime opportunity to develop a transformative vision for its downtown waterfront; and WHEREAS, City Council unanimously voted to adopt Imagine Clearwater by Resolution 17-13; and WHEREAS, the Clearwater City Charter Section 2.01(d), Limitations, contains certain limitations on the legislative power of the City Council; and WHEREAS, the Clearwater City Charter Section 2.01(d)(6) prohibits the development or maintenance for other than as open space and public utilities of certain property lying below the 28-foot mean sea level elevation of Osceola Avenue on the east, Clearwater Harbor on the west, Drew Street on the north and Chestnut Street on the south, and the Memorial Causeway without a referendum; and 3 Ordinance No. 9063-17 WHEREAS, the Clearwater City Charter Section 2.01(d)(7) regulates property bounded by Drew Street on the north, Osceola Avenue on the east, Pierce Street on the south, and Clearwater Harbor on the west, and prohibits the lease, sale, donation or use of the property for other than City facilities without a referendum; and WHEREAS, the City Council of the City of Clearwater having held a duly noticed public hearing, hereby finds that it is necessary in the interest of the public health, safety and welfare of the citizens of the City amend the Charter to provide for the implementation of Imagine Clearwater; now therefore: BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The foregoing prefatory clauses are hereby fully incorporated herein as findings of the City Council. Section 2. In furtherance of the implementation of Imagine Clearwater as adopted by Resolution 17-13-it is hereby proposed that Section 2.01(d)(6) of the City Charter be amended as follows: (d) Limitations. The legislative power provided herein shall have the following limitations: * * * * * (6) No municipal or other public real property lying west of Osceola Avenue, east of Clearwater Harbor between Drew and Chestnut Streets, being further described in Appendix A, and no municipal or other public real property constituting the Memorial Causeway or lands immediately contiguous thereto, more particularly described as: That portion of Memorial Causeway (S.R. 60) a 1,200-foot-wide right-of-way, lying between the east abutment of the west bridge and the east line of Clearwater Harbor, and the submerged portions of Board of Trustees of the Internal Improvement Trust Fund Deed Numbers 17,500 and 17,502, shall be developed or maintained other than as open space and public utilities together with associated appurtenances, except upon a finding by the council at a duly advertised public hearing that such development is necessary in the interest of the public health, safety and welfare of the citizens of the city and approval of such finding at referendum, conducted subsequent to the public hearing. For the purpose of this section “open space” shall include plazas, sidewalks, boardwalks, elevated walkways, paths, trails, roadways, stairs, benches, tables, water fountains, litter receptacles, lighting, wayfinding and similar amenities and surface parking. Except As an exception to the open space limitation contained herein, the following uses and facilities are allowed to be 4 Ordinance No. 9063-17 constructed and maintained on that portion of the City owned property lying west of Osceola Avenue, east of Clearwater Harbor between Drew and Pierce Streets,:that a city owned bandshell and associated facilities including removable seating;, may be constructed and maintained. ; City-owned tennis courts and associated appurtenances; playground, splash pad, water features, artwork and similar amenties, may be constructed and maintained; public restrooms and park storage. Additionally, licensing of events, temporary booths for vending, and mobile concessions may be permitted. Notwithstanding any provision of this section to the contrary, city owned public docks, promenade, side tie moorings and not more than 140 dedicated boat slips for recreational non-commercial vessels, together with public restrooms and dock master offices which shall not exceed 1,200 square feet and associated surface parking, may be constructed, operated and maintained in and on that portion of Clearwater Harbor and abutting uplands generally located south of Drew Street, north of Smith's Finger, east of the Intracoastal Waterway Channel and west of the Bluff as more particularly described in Appendix B. Potable water, shore power, sewage pump out and restroom facilities may be provided to and located on the slips, docks and moorings. The dockmaster's office may include coin-operated washers and dryers and sale of ice. The parking for the facility, which may be designated for use by slip tenants, shall be existing surface parking which shall be brought up to code and shall not result in any net loss of green space. City may permit ferries, water taxis, excursion boats and similar uses to access the docks for drop off and pick up of passengers, booths for ticket sales, and directional signage. The promenade shall be constructed on a portion of the footprint of the prior bridge. City council shall adopt by resolution regulations that provide city residents first priority for the dedicated boat slips and which ensure public access to the docks, boardwalks and promenade, however nothing herein shall prohibit fencing and gates for security. Concessions for rental of non- motorized recreational equipment, including but not limited to canoes, kayaks, paddleboards, and paddleboats may be permitted and a restroom and boathouse structure not to exceed 2,000 square feet for storage of said equipment may be permitted. Except for a ramp for launching of non- motorized recreational equipment, including but not limited to canoes, kayaks, paddleboards, and paddleboats, no boat launching ramps, fueling facilities or parking garage shall be permitted. * * * * * Section 3. A referendum election is hereby called and will be held on November 7, 2017, at a special city election for the consideration of the voters of the City of Clearwater for the proposed question. The question to appear on the referendum ballot shall be as follows: Improvements to and use of Downtown Clearwater Waterfront 5 Ordinance No. 9063-17 Shall City Charter Section 2.01(d)(6) be amended as provided in Ordinance 9063-17 to allow construction and maintenance of certain improvements including playgrounds, water features, artwork, a boathouse, Marina office, restrooms, surface parking, roadways, plazas, sidewalks, trails, elevated walkways, boardwalks, benches, picnic tables, water fountains, litter receptacles and similar amenities, to support active and passive uses of the city owned Downtown Waterfront, generally bounded by Pierce St., Drew St., the Bluff and the water. Yes ___________ For amendment to City Charter No Against amendment to City Charter Section 4. The City Clerk is directed to notify the Pinellas County Supervisor of Elections that the referendum item provided above shall be considered at the special election to be held on November 7, 2017. Section 5. This ordinance shall take effect immediately upon adoption. The amendments to the City Charter provided for herein shall take effect only upon approval of a majority of the City electors voting at the referendum election on these issues and upon the filing of the Amended Charter with the Secretary of State. PASSED ON FIRST READING _____________________ AS AMENDED PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Formatted: Indent: Left: 0", First line: 0", Right: 0", Line spacing: Multiple 1.15 li Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3689 Agenda Date: 8/3/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Public Utilities Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Increase domestic water, lawn water, wastewater collection, and reclaimed water rates by 6.25%, effective October 1, 2017 and increasing same by 4.00% every October 1st in 2018 through 2021, and pass Ordinance 9054-17 on first reading. SUMMARY: This utility rate increase is needed to provide funding to operate the Utility, maintain compliance with debt service coverage requirements, and to support the continuation of capital improvement projects needed to sustain the City’s utility infrastructure. Infrastructure improvements are needed for compliance with Federal, State and Southwest Florida Water Management District regulations concerning water supply and treatment, the wastewater collection system, the water reclamation facilities, and the reclaimed water system. Stantec has completed a Water and Sewer Revenue Sufficiency Analysis to cover five years of operations. Considerations were to provide adequate revenue to fund utility cost requirements while recognizing the effects of recent minor customer and demand growth, purchased water costs, and increasing renewal and replacement requirements. The study covers the period Fiscal Year 2018 through Fiscal Year 2022 and recommends a 6.25% increase for Fiscal Year 2018 beginning October 1, 2017 and then 4.00% increases annually on October 1, 2018 through October 1, 2021. The increases are applicable to domestic water, lawn water, wastewater collection and reclaimed water. The last rate change, Ordinance 8929-16, was approved on August 15, 2016 and provided for increasing domestic water, lawn water, wastewater collection and reclaimed water rates by 3.75% in Fiscal Years 2017 through 2021. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/2/2017 ORDINANCE NO. 9054-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA RELATING TO THE SCHEDULE FOR DOMESTIC WATER, LAWN WATER, RECLAIMED WATER, AND WASTEWATER COLLECTION UTILITY RATES; AMENDING APPENDIX A, ARTICLE XXIV PUBLIC WORKS – FEES, RATES AND CHARGES; SECTION (3)(a) WATER RATES, SECTION (3)(b) WASTEWATER COLLECTION UTILITY RATES AND (3)(f) RECLAIMED WATER RATES CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXIV, PUBLIC WORKS—FEES, RATES AND CHARGES, Section (3)(a) Water Rates, Clearwater Code of Ordinances is amended as follows: (3) Rates: (a) Water rates. Water rates for all water furnished by the city shall be as follows: 1. Domestic water rates shall be a monthly fee as provided in the table below based on the meter size and volume allowance, with an additional charge per 1,000 gallons of water consumed over the allowance per the table below. Such rates will take effect for bills issued on or after the dates shown in the following table, and shall remain in effect thereafter unless amended: Meter Size October 1, 20167 October 1, 20178 October 1, 20189 October 1, 201920 October 1, 20201 Under 1-inch: 20.16 20.91 21.69 22.50 23.34 21.42 22.29 23.16 24.09 25.05 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 Base service charge with allowance up to 3,000 gallons Plus, from 3,001 to 9,000 gallons, per 1,000 gallons Plus, from 9,001 gallons up, per 1,000 gallons Ord. No.9054-17 Page 1 47.04 48.79 50.61 52.50 54.46 49.98 52.01 54.04 56.21 58.45 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 672.00 697.00 723.00 750.00 778.00 714.00 743.00 772.00 803.00 835.00 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 1,565.76 1,624.01 1,684.59 1,747.50 1,812.74 1,663.62 1,731.19 1,798.76 1,870.99 1,945.55 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 Plus, from 343,001 gallons, per 1,000 gallons 1-inch: Base service charge with allowance up to 7,000 gallons Plus, from 7,001 to 40,000 gallons, per 1,000 gallons Plus, from 40,001 gallons up, per 1,000 gallons 1½-inch: Base service charge with allowance up to 100,000 gallons Plus, from 100,001 to 140,000 gallons, per 1,000 gallons Plus, from 140,001 gallons, per 1,000 gallons 2-inch: Base service charge with allowance up to 233,000 gallons Plus, from 233,001 to 343,000 gallons, per 1,000 gallons Ord. No.9054-17 Page 2 2,412.48 2,502.23 2,595.57 2,692.50 2,793.02 2,563.26 2,667.37 2,771.48 2,882.77 2,997.65 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 4,643.52 4,816.27 4,995.93 5,182.50 5,375.98 4,933.74 5,134.13 5,334.52 5,548.73 5,769.85 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 11,928.00 12,371.75 12,833.25 13,312.50 13,809.50 12,673.50 13,188.25 13,703.00 14,253.25 14,821.25 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 3-inch or 2-inch in manifold: Base service charge with allowance up to 359,000 gallons 6-inch: Base service charge with allowance up to 1,775,000 gallons Plus, from 1,775,001 to 2,025,000 gallons, per 1,000 gallons Plus, from 2,025,001 gallons, per 1,000 gallons Plus, from 359,001 to 474,000 gallons, per 1,000 gallons Plus, from 474,001 gallons, per 1,000 gallons 4-inch: Base service charge with allowance up to 691,000 gallons Plus, from 691,001 to 979,000 gallons, per 1,000 gallons Plus, from 979,001 gallons, per 1,000 gallons Ord. No.9054-17 Page 3 20,160.00 20,910.00 21,690.00 22,500.00 23,340.00 21,420.00 22,290.00 23,160.00 24,090.00 25,050.00 8.17 8.47 8.79 9.12 9.46 8.68 9.03 9.39 9.76 10.16 10.30 10.69 11.09 11.51 11.94 10.94 11.38 11.84 12.31 12.80 Plus, from 3,000,001 to 3,413,000 gallons, per 1,000 gallons Plus, from 3,413,001 gallons, per 1,000 gallons 8-inch: Base service charge with allowance up to 3,000,000 gallons 2. Lawn water meters. Lawn water rates shall be as follows and will take effect for bills issued on or after the dates specified: Lawn meter size October 1, 20167 October 1, 20178 October 1, 20189 October 1, 201920 October 1, 20201 Under 1-inch: $7.19 $7.46 $7.74 $8.03 $8.33 $7.64 $7.94 $8.26 $8.59 $8.94 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 21.58 22.39 23.23 24.10 25.00 22.93 23.85 24.80 25.79 26.82 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 1-inch: Base service charge, with no usage allowance Plus, up to 7,000 gallons, per 1,000 gallons Plus, from 7,001 gallons, per 1,000 gallons Base service, with no usage allowance Plus, up to 2,000 gallons, per 1,000 gallons Plus, from 2,001 gallons, per 1,000 gallons Ord. No.9054-17 Page 4 107.97 112.02 116.22 120.58 125.10 114.72 119.31 124.08 129.04 134.20 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 302.32 313.65 325.42 337.62 350.28 321.22 334.06 347.43 361.32 375.78 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 597.42 619.83 643.07 667.19 692.21 634.76 660.15 686.56 714.02 742.58 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 Plus, from 100,001 gallons, per 1,000 gallons Plus, up to 40,000 gallons, per 1,000 gallons Plus, from 40,001 gallons, per 1,000 gallons 3-inch or two 2-inch in manifold: Base service charge, with no usage allowance Plus, up to 100,000 gallons, per 1,000 gallons Base service charge, with no usage allowance Plus, up to 9,000 gallons, per 1,000 gallons Plus, from 9,001 gallons, per 1,000 gallons 2-inch: Base service charge, with no usage allowance 1½-inch: Ord. No.9054-17 Page 5 1,151.67 1,194.85 1,239.66 1,286.15 1,334.38 1,223.65 1,272.60 1,323.50 1,376.44 1,431.50 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 3,476.61 3,606.98 3,742.25 3,882.58 4,028.18 3,693.90 3,841.65 3,995.32 4,155.13 4,321.34 8.75 9.07 9.41 9.77 10.13 9.30 9.67 10.06 10.46 10.88 12.06 12.51 12.98 13.46 13.97 12.81 13.33 13.86 14.41 14.99 6-inch: Base service charge, with no usage allowance Plus, up to 359,000 gallons, per 1,000 gallons Plus, from 359,001 gallons, per 1,000 gallons 4-inch: Base service charge, with no usage allowance Plus, up to 233,000 gallons, per 1,000 gallons Plus, from 233,001 gallons, per 1,000 gallons * * * * * * * * * * Section 2. Appendix A, Article XXIV, PUBLIC WORKS—FEES, RATES AND CHARGES, Section (3)(b) Wastewater Collection Utility Rates, Clearwater Code of Ordinances is amended as follows: (b) Wastewater collection utility rates. 1. There is hereby established a uniform schedule of rates and charges for the availability of use of the wastewater collection system. The wastewater collection utility rate shall be a monthly fee, as provided in the table below, based on the meter size and volume allowance of domestic water, with an additional charge per 1,000 gallons of water consumed over the allowance per the table below. Such rates shall take effect for bills issued on or after the dates as shown in the following table, and shall remain in effect thereafter unless amended: Ord. No.9054-17 Page 6 Base Monthly Charge With or Without Consumption Size of Meter October 1, 20167 October 1, 20178 October 1, 20189 October 1, 201920 October 1, 20201 Allowance (gallons) 27.75 28.80 29.88 31.02 32.16 3,000 29.49 30.66 31.89 33.18 34.50 or less 64.75 67.20 69.72 72.38 75.04 7,000 68.81 71.54 74.41 77.42 80.50 or less 925.00 960.00 996.00 1,034.00 1,072.00 100,000 983.00 1,022.00 1,063.00 1,106.00 1,150.00 or less 2,155.25 2,236.80 2,320.68 2,409.22 2,497.76 233,000 2,290.39 2,381.26 2,476.79 2,576.98 2,679.50 or less 3,320.75 3,446.40 3,575.64 3,712.06 3,848.48 359,000 3,528.97 3,668.98 3,816.17 3,970.54 4,128.50 or less 6,391.75 6,633.60 6,882.36 7,144.94 7,407.52 691,000 6,792.53 7,062.02 7,345.33 7,642.46 7,946.50 or less 16,418.75 17,040.00 17,679.00 18,353.50 19,028.00 1,775,000 17,448.25 18,140.50 18,868.25 19,631.50 20,412.50 or less 27,750.00 28,800.00 29,880.00 31,020.00 32,160.00 3,000,000 29,490.00 30,660.00 31,890.00 33,180.00 34,500.00 or less 9.25 9.60 9.96 10.34 10.72 9.83 10.22 10.63 11.06 11.50 1 ½-inch 1-inch Under 1-inch 4-inch 2-inch 6-inch 8-inch Charge per 1,000 gallons of water used over the allowance 3-inch or two 2-inch manifold Ord. No.9054-17 Page 7 * * * * * * * * * * Section 3. Appendix A, Article XXIV, PUBLIC WORKS—FEES, RATES AND CHARGES, Section (3)(f) Reclaimed Water Rates, Clearwater Code of Ordinances is amended as follows: (f) Reclaimed water rates. There is hereby established a uniform schedule of rates and charges for the use or availability of use of the reclaimed water system. The reclaimed water rate shall be a monthly fee consisting of an availability charge as the basic allowance in the following table, plus a charge per 1,000 gallons of reclaimed water consumed as indicated. Such rates shall take effect for bills issued on or after dates as shown in the following table, and shall remain in effect thereafter unless amended:   October 1, 20167 October 1, 20178 October 1, 20189 October 1, 201920 October 1, 20201 Single-family, duplex or triplex (per domestic water account), commercial/industr ial or multi-family dwelling and open space 13.83 14.35 14.89 15.44 16.02 14.69 15.28 15.89 16.53 17.19 1.15 1.19 1.24 1.29 1.33 1.22 1.27 1.32 1.37 1.43 Availability charge Usage—Metered per 1,000 gallons used Section 4. This ordinance shall take effect immediately upon adoption. [End of ordinance, signature page to follow.] Ord. No.9054-17 Page 8 PASSED ON FIRST READING __________________________________________ PASSED ON SECOND AND FINAL __________________________________________ READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Ord. No.9054-17 Page 9 Andrew J. Burnham Vice President, Stantec David W. Porter, P.E. City of ClearwaterCity Council ~ July 31, 2017 2 Financial Planning & Rate-Setting History City’s practice - Adopt multi-year rate plans for water, irrigation, sewer and reclaimed Current plan - 3.75% per year thru FY 2021 City conducts annual or bi-annual revenue sufficiency studies for utility enterprise funds Interactive model and decision support Interactive Modeling Process with FAMS-XL© 3 FINANCIAL MASTER PLAN Historical Financial Data Customer & Demand Forecast Capital & Operating Plans Policy Considerations Regulatory Requirements Revenue & Operating Cost Projections Capital Funding Plan Reserves, Debt Coverage Ratios, KPIs Rate Adjustment Requirements Customer Impacts INPUTS OUTPUTS Overview of the Process 4 Key Financial Performance Objectives Balanced Funding of Infrastructure Target: 50/50 mix of debt vs. cash funding Action: Requires increase in annual cash funding of CIP of $1M/yr Maintaining Sufficient Operating Reserves Target: 6 months of operating and maintenance expenses Indicative of strong systems per rating agencies and industry organizations 5 Key Performance Objectives Cont’d Maintaining Sufficient Debt Service Coverage What it is: Net income / annual principal and interest expenses Goal: Net revenues 2 x greater than annual debt service (min. target of at least 1.5 x) Indicative of financially strong utility per rating agencies’ published criteria Key Issue: Increase in Capital Plan Notable Project Increases: $34M – Sanitary sewer upgrades/improvements $28M – Marshall street upgrades/improvements $21M – Water system upgrades/improvements and reverse osmosis #3 6 Past Studies Total CIP 2016 $324.2M 2017 442.6M Increase $118.4M Snapshot of Financial Management Plan: No change to rate plan 7 Snapshot of Financial Management Plan: Adjusted rate plan to meet key targets 8 Measures the national average change in the cost of water and sewer service to households Much more specific and relevant to utilities than overall CPI; 10-year avg. annual increase = 5.7% Comparison to National Trends 9 Tarpon Springs $59.21 St. Petersburg $52.33 Safety Harbor $52.10 Hillsborough County $50.36 Oldsmar $50.23 Pinellas County $50.14 Pasco County $48.57 Gulfport $48.06 Clearwater $47.91 Port Richey $47.90 New Port Richey $42.20 Dunedin $41.13 Zephyrhills $40.03 Tampa $27.27 Combined Water & Sewer Bill Survey at 3,000 Gallons per Month 10 FY 2017 Residential Bill Comparison $47.91 No data available on potential for Oldsmar & Gulfport 11 Projected FY 2018 Bill Comparison (Based upon current available information; actual rates may vary) Tarpon Springs $63.21 St. Petersburg $58.40 Safety Harbor $58.10 Clearwater $50.90 Hillsborough County $50.72 Oldsmar $50.23 Pinellas County $50.14 Pasco County $48.39 Gulfport $48.06 Port Richey $47.90 Dunedin $45.61 New Port Richey $43.89 Zephyrhills $40.03 Tampa $27.27 Combined Water & Sewer Bill Survey at 3,000 Gallons per Month $50.90 12 Summary of Results & Recommendations Due to increase in capital plan, current rate plan does not meet key financial targets 5-yr plan of water, sewer, irrigation, and reclaimed water rate increases (FY18–FY22): FY 2018: 6.25% FY 2019 – FY 2022: 4.00% Achieves key financial objectives Comparable to national and local trends Perform annual revenue sufficiency studies Modify rate plan as needed (up or down) Andrew J. Burnham Vice President, Stantec David W. Porter, P.E. City of ClearwaterCity Council ~ July 31, 2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9061-17 Agenda Date: 8/3/2017 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Approve increases of residential and commercial Stormwater Utility rates by .50% per Equivalent Residential Unit (ERU) beginning October 1, 2017, October 1, 2018, October 1, 2019, October 1, 2020 and October 1, 2021 and pass Ordinance 9061-17 on first reading. SUMMARY: Burton & Associates’ (BA) 2015 revenue sufficiency and financial forecast analysis showed that an increase of 1.25% was needed for fiscal year 2018 ($14.69). Due to project management and operating savings, Stantec Consulting Services’ (formerly BA) 2017 revenue sufficiency analysis shows the need for Fiscal Year (FY) 2018 can be reduced to $14.58, a .50% increase instead of 1.25% as approved in 2015, with additional .50% increases needed for FY2019 ($14.65), FY2020 ($14.72), FY2021 ($14.79) and FY2019 ($14.86). Since the 2015 rate increases were passed, several significant flood control and water quality projects have been completed or are underway, including: Berkley Place Drainage, Jeffords St. Outfall, Hillcrest Bypass, Smallwood Circle, Woodlawn Terrace, Mango, Purchase of Clearwater Christian College, Sunshine Towers, Druid Rd/Allens Creek Storm System, Magnolia Outfall and East Gateway. Individual projects will be presented to the Council for development approval Page 1 City of Clearwater Printed on 8/2/2017 Ordinance 9061-17[A04-01311 /204642/2] ORDINANCE NO. 9061-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CLEARWATER CODE OF ORDINANCES, APPENDIX A, SCHEDULE OF FEES, RATES AND CHARGES, ARTICLE XXIV, PUBLIC WORKS-FEES,RATES AND CHARGES, SECTION (3)(E)STORMWATER MANAGEMENT UTILITY RATES; PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to the 2017 Stantec Consulting Services’ Stormwater Revenue Sufficiency Analysis, the City’s Engineering Department (the Department) determines that due to current capital and operating cost projections, the previously adopted 1.25% rate increases for 10/01/2017 and 10/01/2018 can be changed to .50% increases, with years 2019, 2020, and 2021 also receiving .50% rate increases; and WHEREAS, this ordinance reflects such proposed rate changes; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA THAT: Section 1.Appendix A, Article XXIV Public Works--Fees, Rates, and Charges, Section (3)(e) Stormwater Management Utility Rates, Clearwater Code of Ordinances be amended by adding the underlined language and deleting the stricken language as follows: XXIV. PUBLIC WORKS—FEES, RATES AND CHARGES ********* (3) Rates: ********* (e) Stormwater management utility rates. The stormwater management utility rates shall be based upon the revenue requirements for the construction, administration, management, engineering, operation and maintenance of the stormwater management system, and the adopted capital improvement program funding needs of the system. For the purpose of these rates, the terms shall have the meanings set forth in section 32.242 or, if not defined in section 32.242, in sections 32.002 or 1.02. 2 Ordinance 9061-17[A04-01311 /204642/2] 1.Basic rate. The rate per month for one equivalent residential unit or ERU shall be established as specified below and shall be effective for bills issued on or after the dates indicated: Effe ctiv e 10/1/1517 10/1/1618 10/1/1719 10 /1/1820 10/1/1921 Pe r ERU $1 4.33 $14.58 $14.51 $14.65 $14.69 $14.72 $14.87 $14.79 $15.06 $14.86 ********* Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form:Attest: Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Stantec 5/2/2017 City of Clearwater - FY 2017 Stormwater Rate Study Assumptions & Preliminary Results Workbook City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Assumptions Schedule 1 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Cost Escalation Factors: Inflationary Cost Escalator (1)N/A 2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Internal Service Charges N/A 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 540100 540200 540300 540400 540500 540600 540700 540800 540900 541000 541100 541200 541400 541500 541600 541700 541800 542000 542700 542800 542900 547900 Salaries & Overtime N/A 2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Health Insurance N/A 9.00%9.00%9.00%9.00%9.00%9.00%9.00%9.00%9.00%9.00% EMP Pension Plan (% of Salaries)N/A 15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00%15.00% Dump Fee N/A 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% PILOT (% of Current Year Operating Revenue)N/A 5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50%5.50% Average Annual Cost Escalation N/A 4.21%3.70%3.73%3.77%3.81%3.85%3.90%3.94%3.98%4.03% Average Annual Interest Earnings Rate: Revenue Fund 1.50%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Renewal & Replacement Fund 1.50%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Bond Funds (New Issues)1.50%2.00%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Other Assumptions: Working Capital Reserve Target (Months of O&M):6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 Projected Annual Budget Execution: O&M Spending (100%100%100%100%100%100%100%100%100%100%100% Capital Spending 100%100%100%100%100%100%100%100%100%100%100% Debt Assumptions: Annual Interest Rate:5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Debt Service Reserve Fund 1 Years of Debt Service Capitalized Interest to Bond Sinking Fund 0 Years Interest Total Costs of Issuance 1.5%of Par Term of Issuance 30 Years Rate Covenant:1.15 x Debt Service Parity Test:1.20 x Debt Service Debt Service Structure:Level Debt Service (1) Applies to all O&M line-items, unless otherwise presented in this Schedule. Stantec 5/2/2017 Internal Service Charge Codes City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan FY 2017 Beginning Balances Schedule 2 CURRENT UNRESTRICTED ASSETS Revenue Fund Restricted Reserves CURRENT UNRESTRICTED ASSETS Cash and Investments 31,381,633 - Accrued Interest Receivable 96,656 - Accounts and Contracts Receivable (net of Allowance for Uncoll.)2,338,388 - Other Receivables - - Interfund Receivables - - Due From Other Governmental Entities - - Inventories - - Prepaid Expenses and Other Assets - - Restricted Reserves Less Subtotal of Reserves Available for Carry-Over CIP - 1,375,312 TOTAL ASSETS 33,816,677 1,375,312 CURRENT LIABILITIES Less: Accounts and Contracts Payable (438,990) - Less: Accrued Payroll (83,606) - Less: Accrued Interest Payable - - Less: Due to Other Funds - - Less: Due to Other Governmental Entities - - Less: Deposits - - Less: Unearned Revenue and Liens - - Less: Current Potion of LT Liabilities - Compensated Absences (118,032) - Less: Current Potion of LT Liabilities - OPEB - - Less: Current Potion of LT Liabilities - Revenue Bonds (125,000) - Less: Current Potion of LT Liabilities - Capital Lease Purchases Payable (36,679) - Less: Current Potion of LT Liabilities - Claims Payable - - Less: Accrued Interest Payable - - Less: Current Portion of LT Liabilities - Revenue Bonds - - CALCULATED FUND BALANCE (ASSETS - LIABILITIES)33,014,370 1,375,312 Restricted Reserves Less Subtotal of Reserves Available for Carry-Over CIP - - Less: Accrued Interest Payable - - Less: Current Portion of LT Liabilities - Revenue Bonds - - NET UNRESTRICTED FUND BALANCE 33,014,370 1,375,312 FUND BALANCES As of 9/30/2016 Revenue Fund 33,014,370$ Restricted Reserves 1,375,312$ Total Consolidated Fund Balance 34,389,682$ Stantec City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Capital Improvement Program Schedule 3 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 1 Stormwater Fund 2 Survey Equipment 35,000$ 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3,500 3 Public Works Complex 110,720 1,080,710 174,130 1,729,740 - 2,270 39,120 - 2,860 28,620 - 4 Storm Pipe Syst Imprvmnts 2,002,910 1,136,610 2,691,920 1,661,970 2,974,340 3,069,230 3,124,880 3,259,000 3,353,640 3,427,880 3,559,000 5 Stormwater System Expansion 318,300 327,900 337,800 347,700 358,200 369,000 380,100 391,500 403,200 415,200 427,500 6 Stevenson Creek 1,326,250 1,366,250 1,407,500 1,448,750 1,492,500 1,537,500 1,583,750 1,631,250 1,680,000 1,730,000 1,781,250 7 Coastal Basins Improv Projs 1,061,000 1,093,000 1,126,000 1,159,000 1,194,000 1,230,000 1,267,000 1,305,000 1,344,000 1,384,000 1,425,000 8 Alligator Creek Watershed Projs 1,326,250 1,366,250 1,407,500 1,448,750 1,492,500 1,537,500 1,583,750 1,631,250 1,680,000 1,730,000 1,781,250 9 Encumberances (1)10,294,123$ - - - - - - - - - - 10 Total CIP Budget (in FY 2016 dollars)16,474,553$ 6,374,220 7,148,350 7,799,410 7,515,040 7,749,000 7,982,100 8,221,500 8,467,200 8,719,200 8,977,500 11 Cumulative Projected Cost Escalation (2)0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0%0.0% 12 Total CIP Budget (in Future dollars)16,474,553$ 6,374,220 7,148,350 7,799,410 7,515,040 7,749,000 7,982,100 8,221,500 8,467,200 8,719,200 8,977,500 13 Annual CIP Execution Percentage 100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0% 14 Projected Annual CIP Spending (in Future dollars)16,474,553$ 6,374,220 7,148,350 7,799,410 7,515,040 7,749,000 7,982,100 8,221,500 8,467,200 8,719,200 8,977,500 (1) Reflects the Add Back Open Encumberances specified in the City's CIP. (2) The City's CIP was provided in future dollars, and as such, no cost escalation has been applied to the projects. City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Projection of Cash Inflows Schedule 4 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 1 Rate Revenue Growth Assumptions: 2 Growth in Stormwater Accounts N/A 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 3 Annual Rate Revenue Adjustments: 4 Stormwater Rate Increase N/A 0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50% 5 Stormwater Rate Revenue: 6 Stormwater Rate Revenue 7 Stormwater 17,969,237$ 18,059,083$ 18,149,378$ 18,240,125$ 18,331,326$ 18,422,983$ 18,515,097$ 18,607,673$ 18,700,711$ 18,794,215$ 18,888,186$ 8 Total Solid Waste & Recycling Rate Revenue 17,969,237$ 18,059,083 18,149,378 18,240,125 18,331,326 18,422,983 18,515,097 18,607,673 18,700,711 18,794,215 18,888,186 9 Stormwater 10 Operating Revenue 11 Airpark Fund 3,290$ 3,290 3,290 3,290 3,290 3,290 3,290 3,290 3,290 3,290 3,290 12 Gas Utility Fund 28,160$ 28,160 28,160 28,160 28,160 28,160 28,160 28,160 28,160 28,160 28,160 13 Parking Fund 86,540$ 86,540 86,540 86,540 86,540 86,540 86,540 86,540 86,540 86,540 86,540 14 Late Payment Fee 50,000$ 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 15 Ins Proceeds-Other 639$ - - - - - - - - - - 16 Sale Of Scrap 6,000$ 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 6,000 17 Capital Lbr 4,000$ 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 18 Other General Revenue 4,984$ - - - - - - - - - - 19 Workers Comp Reimburse 149$ - - - - - - - - - - 20 Total Other Operating Revenue 183,762$ 177,990 177,990 177,990 177,990 177,990 177,990 177,990 177,990 177,990 177,990 21 Other Non-Operating Revenue: 22 Interest Earned on Unrestricted Funds 442,637$ 544,492 730,832 744,879 728,866 701,677 661,122 606,408 536,425 450,051 346,377 22 Interest Earned on Restricted Funds 20,630$ 27,506 34,383 34,383 34,383 34,383 34,383 34,383 34,383 34,383 34,383 23 Interest Earned on Construction Fund -$ 109,830 121,762 86,129 94,780 95,123 95,888 98,805 101,771 104,816 107,940 24 Total Non-Operating Revenue 463,267$ 681,828 886,977 865,390 858,029 831,183 791,392 739,596 672,579 589,250 488,700 25 Total Revenue 18,616,266$ 18,918,901 19,214,345 19,283,506 19,367,344 19,432,155 19,484,480 19,525,259 19,551,280 19,561,454 19,554,876 Stantec 5/2/2017 City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Projection of Cash Outflows Schedule 5 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 1 01365 Eng-Stormwater Management 2 Personal Services 3 510100 Full Time Salaries & Wages 635,540$ 651,429 667,714 684,407 701,517 719,055 737,032 755,457 774,344 793,702 813,545 4 510200 Part Time Salaries & Wages 26,000$ 26,650 27,316 27,999 28,699 29,417 30,152 30,906 31,678 32,470 33,282 5 510500 Overtime 1,330$ 1,363 1,397 1,432 1,468 1,505 1,542 1,581 1,620 1,661 1,703 6 520100 Life Ins $2500 Empl & Pens 90$ 98 107 117 127 138 151 165 179 195 213 7 520200 1% Life Insurance-Employee 890$ 970 1,057 1,153 1,256 1,369 1,493 1,627 1,773 1,933 2,107 8 520300 Samp Life Insurance 2,060$ 2,245 2,447 2,668 2,908 3,170 3,455 3,766 4,105 4,474 4,877 9 520400 Major Medical Ins-Emp 83,070$ 90,546 98,695 107,578 117,260 127,813 139,317 151,855 165,522 180,419 196,657 10 520600 Social Security-Employee 14,430$ 14,791 15,161 15,540 15,928 16,326 16,734 17,153 17,582 18,021 18,472 11 520700 Emp Pension Plan 62,960$ 101,916 104,464 107,076 109,753 112,496 115,309 118,192 121,146 124,175 127,279 12 520900 Workers Compensation 10,900$ 11,173 11,452 11,738 12,032 12,332 12,641 12,957 13,281 13,613 13,953 13 521000 Disability Insurance 450$ 491 535 583 635 692 755 823 897 977 1,065 14 522000 CWA Life 400$ 436 475 518 565 615 671 731 797 869 947 15 Total Personal Services 838,120$ 902,108 930,821 960,808 992,148 1,024,930 1,059,251 1,095,211 1,132,925 1,172,510 1,214,100 16 O&M Expenses 17 530100 Professional Services 83,000$ 90,470 98,612 107,487 117,161 127,706 139,199 151,727 165,383 180,267 196,491 18 530300 Other Contractual Serv 346,800$ 355,470 364,357 373,466 382,802 392,372 402,182 412,236 422,542 433,106 443,933 19 542200 Elec-Util Charges 7,000$ 7,175 7,354 7,538 7,727 7,920 8,118 8,321 8,529 8,742 8,961 20 542300 Gas,Water & Sanitation Utl 880$ 902 925 948 971 996 1,021 1,046 1,072 1,099 1,126 21 542500 Postage 1,600$ 1,640 1,681 1,723 1,766 1,810 1,856 1,902 1,949 1,998 2,048 22 543100 Advertising 780$ 800 819 840 861 882 905 927 950 974 998 23 543400 Printing & Binding 5,500$ 5,638 5,778 5,923 6,071 6,223 6,378 6,538 6,701 6,869 7,040 24 544100 Equipt Rental 100$ 103 105 108 110 113 116 119 122 125 128 25 546100 Ofc Equip Svc & Repair 100$ 103 105 108 110 113 116 119 122 125 128 26 546200 Other Equip Svc & Repair 250$ 256 263 269 276 283 290 297 305 312 320 27 547100 Uniforms-Employee 580$ 595 609 625 640 656 673 689 707 724 742 28 547200 Travel Expense-Emp 6,100$ 6,253 6,409 6,569 6,733 6,902 7,074 7,251 7,432 7,618 7,809 29 547300 Mileage Reimbursement 410$ 420 431 442 453 464 475 487 500 512 525 30 547400 Meals-Employee 80$ 82 84 86 88 91 93 95 97 100 102 31 547700 Cell Phone Stipend 360$ 369 378 388 397 407 417 428 439 450 461 32 548000 Other Services Or Charges 100$ 103 105 108 110 113 116 119 122 125 128 33 550100 Office Supplies 720$ 738 756 775 795 815 835 856 877 899 922 34 550400 Operating Supplies & Matls 4,640$ 4,756 4,875 4,997 5,122 5,250 5,381 5,516 5,653 5,795 5,940 35 557100 Memberships/Subs/Lic Emp 7,380$ 7,565 7,754 7,947 8,146 8,350 8,559 8,773 8,992 9,217 9,447 36 557200 Officl Recognition-Emp 100$ 103 105 108 110 113 116 119 122 125 128 37 557300 Training & Ref Employee 8,250$ 8,456 8,668 8,884 9,106 9,334 9,567 9,807 10,052 10,303 10,561 38 Total O&M Expenses 474,730$ 491,993 510,174 529,338 549,558 570,912 593,486 617,371 642,668 669,484 697,939 39 Internal Services 40 540100 Garage Services 15,520$ 16,296 17,111 17,966 18,865 19,808 20,798 21,838 22,930 24,077 25,280 41 540300 Telephone Service Variable 2,440$ 2,562 2,690 2,825 2,966 3,114 3,270 3,433 3,605 3,785 3,975 42 540600 Telephone Svc Fixed 1,100$ 1,155 1,213 1,273 1,337 1,404 1,474 1,548 1,625 1,706 1,792 43 540700 Postal Service 12,500$ 13,125 13,781 14,470 15,194 15,954 16,751 17,589 18,468 19,392 20,361 44 540900 Risk Mgmt Service 2,810$ 2,951 3,098 3,253 3,416 3,586 3,766 3,954 4,152 4,359 4,577 45 541000 Info Technology Charge 114,820$ 120,561 126,589 132,919 139,564 146,543 153,870 161,563 169,641 178,124 187,030 46 542000 Employee Benefits-Fixed 2,240$ 2,352 2,470 2,593 2,723 2,859 3,002 3,152 3,310 3,475 3,649 47 Total Internal Services 151,430$ 159,002 166,952 175,299 184,064 193,267 202,931 213,077 223,731 234,918 246,664 48 TOTAL 01365 ENG-STORMWATER MANAGEMENT 1,464,280$ 1,553,102 1,607,947 1,665,445 1,725,770 1,789,110 1,855,667 1,925,660 1,999,323 2,076,912 2,158,702 49 02090 Pub Ser-Stormwater Util 50 Personal Services 51 510100 Full Time Salaries & Wages 1,708,990$ 1,751,715 1,795,508 1,840,395 1,886,405 1,933,565 1,981,904 2,031,452 2,082,238 2,134,294 2,187,652 52 510500 Overtime 15,000$ 15,375 15,759 16,153 16,557 16,971 17,395 17,830 18,276 18,733 19,201 53 520100 Life Ins $2500 Empl & Pens 30$ 33 36 39 42 46 50 55 60 65 71 54 520200 1% Life Insurance-Employee 650$ 709 772 842 918 1,000 1,090 1,188 1,295 1,412 1,539 55 520300 Samp Life Insurance 680$ 741 808 881 960 1,046 1,140 1,243 1,355 1,477 1,610 56 520400 Major Medical Ins-Emp 430,900$ 469,681 511,952 558,028 608,251 662,993 722,662 787,702 858,595 935,869 1,020,097 57 520600 Social Security-Employee 28,400$ 29,110 29,838 30,584 31,348 32,132 32,935 33,759 34,603 35,468 36,354 58 520700 Emp Pension Plan 253,780$ 265,063 271,690 278,482 285,444 292,580 299,895 307,392 315,077 322,954 331,028 City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Projection of Cash Outflows Schedule 5 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 59 520900 Workers Compensation 34,350$ 35,209 36,089 36,991 37,916 38,864 39,835 40,831 41,852 42,898 43,971 60 521000 Disability Insurance 280$ 305 333 363 395 431 470 512 558 608 663 61 522000 CWA Life 7,480$ 8,153 8,887 9,687 10,559 11,509 12,545 13,674 14,904 16,246 17,708 62 Total Personal Services 2,480,540$ 824,379 876,164 932,049 992,390 1,057,573 1,128,019 1,204,186 1,286,575 1,375,730 1,472,242 63 Other Operating 64 530300 Other Contractual Serv 95,600$ 97,990 100,440 102,951 105,525 108,163 110,867 113,638 116,479 119,391 122,376 65 542200 Elec-Util Charges 1,200$ 1,230 1,261 1,292 1,325 1,358 1,392 1,426 1,462 1,499 1,536 66 542300 Gas,Water & Sanitation Utl 25,650$ 26,291 26,949 27,622 28,313 29,021 29,746 30,490 31,252 32,033 32,834 67 542500 Postage 120$ 123 126 129 132 136 139 143 146 150 154 68 542700 Interfd Svc Chg-Other Fund 16,560$ 17,388 18,257 19,170 20,129 21,135 22,192 23,302 24,467 25,690 26,974 69 542800 Interfd Other Serv Chgs 769,130$ 807,587 847,966 890,364 934,882 981,626 1,030,708 1,082,243 1,136,355 1,193,173 1,252,832 70 542900 Interfd Admin Service Chg 577,750$ 606,638 636,969 668,818 702,259 737,372 774,240 812,952 853,600 896,280 941,094 71 543400 Printing & Binding 650$ 666 683 700 717 735 754 773 792 812 832 72 543500 Dump Fee 250,000$ 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 73 544100 Equipt Rental 33,000$ 33,825 34,671 35,537 36,426 37,336 38,270 39,227 40,207 41,212 42,243 74 545100 Insurance 88,690$ 90,907 93,180 95,509 97,897 100,345 102,853 105,425 108,060 110,762 113,531 75 546200 Other Equip Svc & Repair 10,000$ 10,250 10,506 10,769 11,038 11,314 11,597 11,887 12,184 12,489 12,801 76 547100 Uniforms-Employee 15,100$ 15,478 15,864 16,261 16,668 17,084 17,511 17,949 18,398 18,858 19,329 77 547200 Travel Expense-Emp 6,750$ 6,919 7,092 7,269 7,451 7,637 7,828 8,024 8,224 8,430 8,641 78 547300 Mileage Reimbursement 450$ 461 473 485 497 509 522 535 548 562 576 79 547400 Meals-Employee 600$ 615 630 646 662 679 696 713 731 749 768 80 548000 Other Services Or Charges 1,000$ 1,025 1,051 1,077 1,104 1,131 1,160 1,189 1,218 1,249 1,280 81 550100 Office Supplies 4,000$ 4,100 4,203 4,308 4,415 4,526 4,639 4,755 4,874 4,995 5,120 82 550400 Operating Supplies & Matls 250,000$ 256,250 262,656 269,223 275,953 282,852 289,923 297,171 304,601 312,216 320,021 83 551500 Medical Supplies 1,000$ 1,025 1,051 1,077 1,104 1,131 1,160 1,189 1,218 1,249 1,280 84 552500 $750-5000 Mach & Equip 33,100$ 33,928 34,776 35,645 36,536 37,450 38,386 39,345 40,329 41,337 42,371 85 557100 Memberships/Subs/Lic Emp 3,410$ 3,495 3,583 3,672 3,764 3,858 3,955 4,053 4,155 4,259 4,365 86 557200 Officl Recognition-Emp 420$ 431 441 452 464 475 487 499 512 525 538 87 557300 Training & Ref Employee 20,360$ 20,869 21,391 21,925 22,474 23,035 23,611 24,202 24,807 25,427 26,063 88 Total Other Operating 2,204,540$ 2,287,490 2,374,217 2,464,902 2,559,734 2,658,909 2,762,635 2,871,129 2,984,620 3,103,346 3,227,558 89 Internal Services 90 540100 Garage Services 1,092,280$ 1,125,048 1,158,800 1,193,564 1,229,371 1,266,252 1,304,239 1,343,367 1,383,668 1,425,178 1,467,933 91 540300 Telephone Service Variable 2,090$ 2,195 2,304 2,419 2,540 2,667 2,801 2,941 3,088 3,242 3,404 92 540500 Radio Svc-Fixed 31,540$ 33,117 34,773 36,511 38,337 40,254 42,267 44,380 46,599 48,929 51,375 93 540600 Telephone Svc Fixed 1,100$ 1,155 1,213 1,273 1,337 1,404 1,474 1,548 1,625 1,706 1,792 94 540700 Postal Service 180$ 189 198 208 219 230 241 253 266 279 293 95 540900 Risk Mgmt Service 11,780$ 12,369 12,987 13,637 14,319 15,035 15,786 16,576 17,404 18,275 19,188 96 541000 Info Technology Charge 147,570$ 154,949 162,696 170,831 179,372 188,341 197,758 207,646 218,028 228,930 240,376 97 541500 Garage Variable 11,000$ 11,550 12,128 12,734 13,371 14,039 14,741 15,478 16,252 17,065 17,918 98 541600 Bldg & Maint-Variable 400$ 420 441 463 486 511 536 563 591 621 652 99 541800 Administrative Charge 364,070$ 382,274 401,387 421,457 442,529 464,656 487,889 512,283 537,897 564,792 593,032 100 542000 Employee Benefits-Fixed 9,390$ 9,860 10,352 10,870 11,414 11,984 12,583 13,213 13,873 14,567 15,295 101 Total Internal Services 1,671,400$ 1,733,124 1,797,280 1,863,968 1,933,295 2,005,372 2,080,316 2,158,247 2,239,292 2,323,583 2,411,258 102 Capital Items 103 564000 >$5,000 Machinery & Equip 24,500$ 25,113 25,740 26,384 27,043 27,720 28,412 29,123 29,851 30,597 31,362 104 Total Capital Items 24,500$ 25,113 25,740 26,384 27,043 27,720 28,412 29,123 29,851 30,597 31,362 105 TOTAL 02090 PUB SER-STORMWATER UTIL 6,380,980$ 6,621,820 6,868,909 7,127,698 7,398,867 7,683,138 7,981,286 8,294,137 8,622,576 8,967,550 9,330,072 106 CAPITAL FINANCING COSTS (1) 107 Series 2012 Principal -$ 725,000 765,000 795,000 815,000 850,000 890,000 935,000 985,000 1,020,000 1,070,000 108 Series 2012 Interest -$ 573,050 543,450 524,025 499,775 466,475 429,369 385,888 347,738 312,563 276,113 109 Series 2013 Principal -$ 505,000 520,000 535,000 545,000 560,000 575,000 585,000 605,000 625,000 630,000 110 Series 2013 Interest -$ 290,178 274,905 259,186 243,094 226,629 209,718 192,434 174,703 156,376 137,676 111 Series 2014 Principal -$ 320,000 325,000 335,000 345,000 350,000 360,000 370,000 380,000 390,000 400,000 112 Series 2014 Interest -$ 127,568 118,796 109,820 100,572 91,120 81,464 71,536 61,336 50,864 40,120 113 FY 2017 Debt Service Payments 2,569,710$ - - - - - - - - - - 114 TOTAL CAPITAL FINANCING COSTS 2,569,710$ 2,540,796 2,547,151 2,558,031 2,548,441 2,544,224 2,545,550 2,539,857 2,553,776 2,554,802 2,553,909 115 LEASE PURCHASE EXPENSES City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Projection of Cash Outflows Schedule 5 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 116 Leased Equipment 98,760$ - - - - - - - - - - 117 TOTAL LEASE PURCHASE EXPENSES 98,760$ - - - - - - - - - - 118 TRANSFERS OUT 119 Interfund Transfer 120 590200 Interfund Transfer 959,500$ 998,415 998,097 1,003,039 1,008,005 1,012,996 1,018,012 1,023,053 1,028,120 1,033,211 1,038,329 121 TOTAL TRANSFERS OUT 959,500$ 998,415 998,097 1,003,039 1,008,005 1,012,996 1,018,012 1,023,053 1,028,120 1,033,211 1,038,329 122 TOTAL CASH OUTFLOWS 11,473,230$ 11,714,133 12,022,104 12,354,212 12,681,083 13,029,469 13,400,516 13,782,707 14,203,795 14,632,476 15,081,011 (1) FY 2017 is based upon the budgeted debt service payments. Each year thereafter is based upon amortization schedules provided by City staff. Stantec 5/2/2017 City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan FAMS - Control Panel Schedule 6 Stantec 5/2/2017 Note: Current Plan (blue bars) reflects the proposed rate plan of the FY 2017 Revenue Sufficiency Analysis (RSA) results and Last Plan (green bars) reflects the plan from the prior study in FY 2015. Clearwater FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 ← Override ►0.00%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%FY 2022 FY 2027 Stormwater Rate Plan 0.00%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%2.41%5.03% Last Plan 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%0.00%0.00%0.00%0.00% Senior DSC 4.20 4.24 4.23 4.11 4.03 3.93 3.80 3.68 3.51 3.35 3.17 NNC?N 3.88 3.82 3.74 3.68 3.65 3.60 3.49 3.42 2.88 0.00 0.00 NNC $17 PILOT 5.5% $14.51 $14.58 $14.65 $14.72 $14.79 $14.86 $14.93 $15.00 $15.08 $15.16 $15.24 Grants?N Last Plan $14.51 $14.69 $14.87 $15.06 $15.25 $15.44 $15.63 $15.83 $16.03 $0.00 $0.00 Check - FINANCIAL ANALYSIS AND MANAGEMENT SYSTEM (FAMS) SUMMARY Cumulative Change Residential Bill SAVECALCROLL $0M $5M $10M $15M $20M $25M $30M $35M 16 17 18 19 20 21 22 23 24 25 26 27 Revenue Fund Current Plan Last Plan Target $0M $5M $10M $15M $20M $25M $30M $35M 17 18 19 20 21 22 23 24 25 26 27 CIP Spending Current Plan Last Plan $0M $5M $10M $15M $20M $25M $30M 17 18 19 20 21 22 23 24 25 26 27 CIP Funding Debt Operating $0M $5M $10M $15M $20M $25M $30M $35M 17 18 19 20 21 22 23 24 25 26 27 Rev vs. Exp Cash Out Excl. CIP Cash In Cash Out $0M $5M $10M $15M $20M $25M $30M $35M 17 18 19 20 21 22 23 24 25 26 27 Long-Term Borrowing Current Plan Last Plan City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Forecast of Net Revenues and Debt Service Coverage Schedule 7 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 1 Total Rate Revenue 2 Base Rate Revenue 17,969,237$ 17,969,237 18,059,083 18,149,378 18,240,125 18,331,326 18,422,983 18,515,097 18,607,673 18,700,711 18,794,215 3 Additional Revenue From Growth -$ - - - - - - - - - - 4 Other Revenue Adjustments -$ - - - - - - - - - - 5 Subtotal: Base Revenue With Growth 17,969,237$ 17,969,237 18,059,083 18,149,378 18,240,125 18,331,326 18,422,983 18,515,097 18,607,673 18,700,711 18,794,215 6 Weighted Average Rate Increase 0.00%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50%0.50% 7 Additional Rate Revenue From Rate Increase -$ 89,846 90,295 90,747 91,201 91,657 92,115 92,575 93,038 93,504 93,971 8 Price Elasticity Adjustment -$ - - - - - - - - - - 9 Total Rate Revenue 17,969,237$ 18,059,083 18,149,378 18,240,125 18,331,326 18,422,983 18,515,097 18,607,673 18,700,711 18,794,215 18,888,186 10 Plus: Other Operating Revenue 183,762$ 177,990 177,990 177,990 177,990 177,990 177,990 177,990 177,990 177,990 177,990 11 EQUALS: TOTAL OPERATING REVENUE 18,152,999$ 18,237,073 18,327,368 18,418,115 18,509,316 18,600,973 18,693,087 18,785,663 18,878,701 18,972,205 19,066,176 12 Less: Operating Expenses 13 Personal Services (3,318,660)$ (3,478,201) (3,602,493) (3,733,252) (3,870,943) (4,016,068) (4,169,174) (4,330,850) (4,501,738) (4,682,534) (4,873,993) 13 Operations & Maintenance Costs (4,502,100)$ (4,671,609) (4,848,622) (5,033,507) (5,226,650) (5,428,460) (5,639,367) (5,859,824) (6,090,310) (6,331,331) (6,583,419) 15 EQUALS: NET OPERATING INCOME 10,332,239$ 10,087,263$ 9,876,254$ 9,651,356$ 9,411,723$ 9,156,444$ 8,884,547$ 8,594,989$ 8,286,653$ 7,958,340$ 7,608,764$ 16 Plus: Non-Operating Income/(Expense) 17 Interest Income 463,267$ 681,828 886,977 865,390 858,029 831,183 791,392 739,596 672,579 589,250 488,700 18 Transfers In 2,321,079$ 1,610,770 1,532,143 417,857 - - - - - - - 19 Equals: Net Income 13,116,584$ 12,379,861 12,295,373 10,934,604 10,269,751 9,987,627 9,675,939 9,334,585 8,959,232 8,547,590 8,097,464 20 Less: Revenues Excluded From Coverage Test 21 Transfers In (2,321,079)$ (1,610,770) (1,532,143) (417,857) - - - - - - - 22 Equals: Net Income Available For Debt Service 10,795,506$ 10,769,091 10,763,230 10,516,747 10,269,751 9,987,627 9,675,939 9,334,585 8,959,232 8,547,590 8,097,464 23 Existing And New Debt Service For Coverage Test 24 Existing Debt Service 2,569,710$ 2,540,796 2,547,151 2,558,031 2,548,441 2,544,224 2,545,550 2,539,857 2,553,776 2,554,802 2,553,909 25 Total Conventional Debt Service Target 2,569,710$ 2,540,796 2,547,151 2,558,031 2,548,441 2,544,224 2,545,550 2,539,857 2,553,776 2,554,802 2,553,909 25 Calculated Debt Service Coverage 1.15 4.20 4.24 4.23 4.11 4.03 3.93 3.80 3.68 3.51 3.35 3.17 26 Calculated Debt Service Coverage 1.15 4.20 4.24 4.23 4.11 4.03 3.93 3.80 3.68 3.51 3.35 3.17 27 Prior Year Net Income Available for DS 10,795,506$ 10,849,483 10,822,937 10,817,047 10,569,331 10,321,100 10,037,565 9,724,318 9,381,258 9,004,028 8,590,327 28 Maximum Debt Service of Outstanding Debt 2,569,710$ 2,569,710 2,568,762 2,568,762 2,568,762 2,568,762 2,568,762 2,568,762 2,568,762 2,568,762 2,568,762 29 Calculated Debt Service Coverage 1.20 4.20$ 4.22$ 4.21$ 4.21$ 4.11$ 4.02$ 3.91$ 3.79$ 3.65$ 3.51$ 3.34$ 30 Cash Flow Test 31 Net Income Available For Debt Service 10,795,506$ 10,769,091 10,763,230 10,516,747 10,269,751 9,987,627 9,675,939 9,334,585 8,959,232 8,547,590 8,097,464 32 Net Interfund Transfers (In - Out)1,361,579$ 612,355 534,045 (585,182) (1,008,005) (1,012,996) (1,018,012) (1,023,053) (1,028,120) (1,033,211) (1,038,329) 33 Net Debt Service Payment (2,668,470)$ (2,540,796) (2,547,151) (2,558,031) (2,548,441) (2,544,224) (2,545,550) (2,539,857) (2,553,776) (2,554,802) (2,553,909) 34 Capital Outlay (24,500)$ (25,113) (25,740) (26,384) (27,043) (27,720) (28,412) (29,123) (29,851) (30,597) (31,362) 36 Net Cash Flow 9,464,114$ 8,815,538 8,724,385 7,347,151 6,686,262 6,402,687 6,083,964 5,742,551 5,347,485 4,928,979 4,473,865 37 Unrestricted Reserve Fund Test 38 Balance At Beginning Of Fiscal Year 33,014,370$ 26,003,932 28,445,250 30,021,284 29,569,025 28,740,247 27,393,933 25,495,797 23,016,849 19,897,134 16,106,912 39 Cash Flow Surplus/(Deficit)9,464,114$ 8,815,538 8,724,385 7,347,151 6,686,262 6,402,687 6,083,964 5,742,551 5,347,485 4,928,979 4,473,865 40 Projects Paid With Reserve Funds (Non Specified Funds)(16,474,553)$ (6,374,220) (7,148,350) (7,799,410) (7,515,040) (7,749,000) (7,982,100) (8,221,500) (8,467,200) (8,719,200) (8,977,500) 41 Balance At End Of Fiscal Year 26,003,932$ 28,445,250 30,021,284 29,569,025 28,740,247 27,393,933 25,495,797 23,016,849 19,897,134 16,106,912 11,603,278 42 Minimum Working Capital Reserve Target 6 Mos *3,910,380$ 4,074,905 4,225,557 4,383,379 4,548,797 4,722,264 4,904,270 5,095,337 5,296,024 5,506,932 5,728,706 43 Excess/(Deficiency) Of Working Capital To Target 22,093,552$ 24,370,345 25,795,727 25,185,645 24,191,450 22,671,669 20,591,527 17,921,512 14,601,109 10,599,980 5,874,572 Stantec 5/2/2017 City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Capital Project Funding Summary Schedule 8 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 04 BOND DS/REQ FUND 230/244 -$ - - - - - - - - - - 05 BOND DS FUND 277 -$ - - - - - - - - - - 12 BOND DS FUND 281 -$ - - - - - - - - - - 13 BOND DS FUND 282 -$ - - - - - - - - - - CAPITAL IMPR FUND 315 -$ - - - - - - - - - - RENEWAL & REPLACEMENT -$ - - - - - - - - - - COMMERCIAL PAPER PROCEEDS -$ - - - - - - - - - - SRF LOANS -$ - - - - - - - - - - REVENUE FUND 16,474,553$ 6,374,220 7,148,350 7,799,410 7,515,040 7,749,000 7,982,100 8,221,500 8,467,200 8,719,200 8,977,500 SUBORDINATE DEBT PROCEEDS -$ - - - - - - - - - - DEBT PROCEEDS -$ - - - - - - - - - - PROJECTS DESIGNATED TO BE PAID WITH CASH -$ - - - - - - - - - - TOTAL PROJECTED CAPITAL SPENDING 16,474,553$ 6,374,220 7,148,350 7,799,410 7,515,040 7,749,000 7,982,100 8,221,500 8,467,200 8,719,200 8,977,500 City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Schedule 9 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Term (Years)30 30 30 30 30 30 30 30 30 30 30 Interest Rate 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Sources of Funds Par Amount -$ - - - - - - - - - - Uses of Funds Proceeds -$ - - - - - - - - - - Cost of Issuance 1.50%of Par -$ - - - - - - - - - - Underwriter's Discount $0.00 per $1,000 -$ - - - - - - - - - - Bond Insurance 0 times total Debt Service -$ - - - - - - - - - - Capitalized Interest 0 Years Interest -$ - - - - - - - - - - Debt Service Surety 0.00%of Debt Service -$ - - - - - - - - - - Debt Service Reserve 1 Year(s) of Debt Service -$ - - - - - - - - - - Other Costs -$ - - - - - - - - - - Total Uses -$ - - - - - - - - - - 1 Year Interest Annual Debt Service Total Debt Service Required Proceeds for Capital Funding Interim Financing Interest Rate 2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50% Utilize Interim Financing?N Y N Y N Y N Y N Y N Proceeds Interest Payments End of Year Balance Proceeds to be Bond-Funded Cumulative New Annual Debt Service (1) (1) It is assumed that all debt is issued mid-fiscal year, resulting in interest-only payments in the year of issuance. Stantec 5/2/2017 Long-Term Borrowing Projections City of Clearwater - Stormwater Rate Study Prepared by Stantec - 5/2/2017 Financial Management Plan Funding Summary by Fund Schedule 10 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 1 REVENUE FUND 2 Balance At Beginning Of Fiscal Year 33,014,370$ 26,003,932 28,445,250 30,021,284 29,569,025 28,740,247 27,393,933 25,495,797 23,016,849 19,897,134 16,106,912 3 Additional Annual Revenues 9,464,114$ 8,815,538 8,724,385 7,347,151 6,686,262 6,402,687 6,083,964 5,742,551 5,347,485 4,928,979 4,473,865 4 Less: Cash-Funded Capital Projects -$ - - - - - - - - - - 5 Less: Payment Of Debt Service -$ - - - - - - - - - - 6 Subtotal 42,478,484$ 34,819,470 37,169,634 37,368,435 36,255,287 35,142,933 33,477,897 31,238,349 28,364,334 24,826,112 20,580,778 7 Less: Restricted Funds (3,910,380)$ (4,074,905) (4,225,557) (4,383,379) (4,548,797) (4,722,264) (4,904,270) (5,095,337) (5,296,024) (5,506,932) (5,728,706) 8 Total Amount Available For Projects 38,568,104$ 30,744,565 32,944,077 32,985,055 31,706,490 30,420,669 28,573,627 26,143,012 23,068,309 19,319,180 14,852,072 9 Amount Paid For Projects (16,474,553)$ (6,374,220) (7,148,350) (7,799,410) (7,515,040) (7,749,000) (7,982,100) (8,221,500) (8,467,200) (8,719,200) (8,977,500) 10 Subtotal 22,093,552$ 24,370,345 25,795,727 25,185,645 24,191,450 22,671,669 20,591,527 17,921,512 14,601,109 10,599,980 5,874,572 11 Add Back: Restricted Funds 3,910,380$ 4,074,905 4,225,557 4,383,379 4,548,797 4,722,264 4,904,270 5,095,337 5,296,024 5,506,932 5,728,706 12 Plus: Interest Earnings 442,637$ 544,492 730,832 744,879 728,866 701,677 661,122 606,408 536,425 450,051 346,377 13 Less: Interest Allocated To Cash Flow (442,637)$ (544,492) (730,832) (744,879) (728,866) (701,677) (661,122) (606,408) (536,425) (450,051) (346,377) 14 Balance At End Of Fiscal Year 26,003,932$ 28,445,250 30,021,284 29,569,025 28,740,247 27,393,933 25,495,797 23,016,849 19,897,134 16,106,912 11,603,278 15 RESTRICTED RESERVES 16 Balance At Beginning Of Fiscal Year 1,375,312$ 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 17 Additional Funds:-$ - - - - - - - - - - 18 Debt Service Reserve On New Debt -$ - - - - - - - - - - 19 Other Additional Funds -$ - - - - - - - - - - 20 Subtotal 1,375,312$ 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 21 Plus: Interest Earnings 20,630$ 27,506 34,383 34,383 34,383 34,383 34,383 34,383 34,383 34,383 34,383 22 Less: Interest Allocated To Cash Flow (20,630)$ (27,506) (34,383) (34,383) (34,383) (34,383) (34,383) (34,383) (34,383) (34,383) (34,383) 23 Balance At End Of Fiscal Year 1,375,312$ 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 1,375,312 Stantec 5/2/2017 Andrew J. Burnham Vice President, Stantec Elliot Shoberg, P.E. City of ClearwaterCity Council ~ July 31, 2017 2 Key Points & Recommendation Background: Last rate study was performed in 2015 and established 1.25% plan of annual rate increases thru FY20 Key points: Fund balances have come in higher than projected: 1.Higher grant receipts than projected 2.Stormwater fee revenues above projections 3.Savings in operating expense items (i.e. Admins Charges, Other Services and personnel expenses) Staff Recommendation: Reduce annual rate increases to 0.5% 3 *Blue bars reflect results of current study; green bars reflect results of last study (2015) 4 Survey of Local Communities Notes on Survey 5 Projected FY 2018 Rate Revenue Adjustments: (1) Rate adjustments not currently available. Survey reflects no rate adjustments. (2) Reflects potential 52.63% rate increase (from $57 annual assessment to $87 annual assessment) per recent workshop. (3) Rate adjustments not currently available. Survey reflects no rate adjustments. (4) Rate adjustments not currently available. Survey reflects no rate adjustments. (5) Reflects 7.52% rate increase (from $6.65 to $7.15). (6) Reflects 17.65% rate increase (from $8.50 to $10.00). (9) Reflects 4.50% rate increase (from $10.62 to $11.10). (11) Per recent rate study, reflects 9.11% rate increase (from $11.38 to $12.42). (12) Per current rate analysis, reflects 0.5% rate increase (from $14.51 to $14.58). (7) Per current rate study, reflects 5.56% rate increase (from $9.00 to $9.50). Final recommended rate adjustments may differ from those presented herein. (8) Rate adjustments not currently available. Survey reflects no rate adjustments. (10) Survey reflects 4.41% increase, representing an 11.3% increase to the capital improvement component and 0.0% increase to the stormwater services component of the Stormwater Assessment. 11.3% relfects an annualized increase to bring the capital improvement components to its maximum fee of $89.55 by 2022. Andrew J. Burnham Vice President, Stantec Elliot Shoberg, P.E. City of ClearwaterCity Council ~ July 31, 2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3683 Agenda Date: 8/3/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 10.3 SUBJECT/RECOMMENDATION: Support designation of S.R. 580 to be Senator Gerald Rehm Highway and adopt Resolution 17-24. SUMMARY: During the 2017 legislative session, the Florida Legislature passed Senate Bill 368, designating S.R. 580 in Pinellas County as “Senator Gerald S. ‘Jerry’ Rehm Highway.” Senator Latvala has requested the cities of Dunedin, Clearwater, Oldsmar and Safety Harbor pass a resolution supporting the designation in order for the Department of Transportation to begin making suitable markers. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/2/2017 Resolution No. 17-24 RESOLUTION NO. 17-24 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, EXPRESSING SUPPORT FOR DESIGNATING THAT PORTION OF S.R. 580 IN PINELLAS COUNTY, FLORIDA AS THE SENATOR GERALD S. “JERRY” REHM HIGHWAY; PROVIDING AN EFFECTIVE DATE. WHEREAS, Gerald “Jerry” Rehm served the people of Florida with nearly 30 years of public service, beginning with City Commissioner then Mayor for the City of Dunedin, and later serving in the Florida Legislature as a member of the House of Representatives and State Senate; WHEREAS, some of his greatest contributions to his community are the securing of Caladesi Island for designation as a state park; obtaining the funding for the widening of State Road 580 in Pinellas County; and the acquisition of land which is now home to Dunedin Community Center; and WHEREAS, the Florida Legislature successfully passed Senate Bill 368 during the 2017 Legislative Session that designated SR 580 in Pinellas County as “Senator Gerald S. ‘Jerry’ Rehm Highway,” and WHEREAS, Section 334.071, Florida Statutes, requires a resolution of support from the Clearwater City Council before markers may be placed; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City supports the designation of S.R. 580 in Pinellas County as “Senator Gerald S. ‘Jerry’ Rehm Highway,” and requests that the Florida Department of Transportation place and maintain appropriate markers designating said highway. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2017. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: _______________________________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: Resolution 17-26 Agenda Date: 8/3/2017 Status: Agenda ReadyVersion: 1 File Type: ResolutionIn Control: Office of Management & Budget Agenda Number: 10.4 SUBJECT/RECOMMENDATION: Amend the Interlocal Agreement with Pinellas County regarding Penny for Pinellas and adopt Resolution 17-26. SUMMARY: On April 25, 2017, Council approved Resolution 17-17 in support of the proposed extension of Penny for Pinellas and executed the Interlocal Agreement provided by Pinellas County. The County subsequently revised that agreement to reflect dialogue regarding the composition of the joint review committee for guiding countywide investment of the 8.3% of total Penny revenue for housing opportunities and economic development capital projects that support job retention and creation. This change has no effect on the distribution percentages or total estimated revenues. Page 1 City of Clearwater Printed on 8/2/2017 Resolution No. 17-26 RESOLUTION 17-26 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, APPROVING AN AMENDED INTERLOCAL AGREEMENT REGARDING PENNY FOR PINELLAS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council adopted Resolution 17-17 on April 25, 2017, approving an Interlocal Agreement with Pinellas County regarding Penny for Pinellas; and WHEREAS, the Pinellas County Commission subsequently amended the Interlocal Agreement; and WHEREAS, it is necessary to approve the attached amended Interlocal Agreement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. The amended Interlocal Agreement with Pinellas County, a copy of which is attached hereto as Exhibit A is hereby approved. Section 2. That this resolution shall become effective immediately upon passage and adoption. ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ______________________________________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into as of this of , 20 , by and between Pinellas County, a political subdivision of the State of Florida, hereinafter referred to as the "County," and the municipalities within Pinellas County as set forth on the signature pages attached hereto, hereinafter referred to as the "Cities." RECITALS: WHEREAS, Section 212.055(2), Florida Statutes, authorizes the County to levy a local government infrastructure sales surtax of one percent (1%) throughout Pinellas County, Florida ("Infrastructure Sales Surtax"), subject to referendum approval; and WHEREAS, as provided by Section 212.055(2)(c)1, Florida Statutes, the net proceeds of the surtax may be distributed as provided in an interlocal agreement; and WHEREAS, the County and the Cities recognize a continuing need to fund critical infrastructure improvements, and the County intends to adopt an ordinance calling for a referendum on the question of extending the Infrastructure Sales Surtax for an additional ten (10) year period at an election to be held on November 7, 2017 (“Extension”); and WHEREAS, the parties further recognize that it is in the best interest of the County and the Cities to enter into an interlocal agreement that will run concurrently with the Extension of the Infrastructure Sales Surtax, if approved by the electorate, for the purpose of providing for the distribution among the County and the Cities as provided herein. NOW, THEREFORE, in consideration of the covenants herein contained, and other good and valuable consideration, the County and the Cities agree as follows: Section 1. CONDITIONS PRECEDENT This Agreement shall become effective on the Commencement Date set forth in Section 4, so long as the following conditions precedent have been satisfied: Resolution No. 17-26 Exhibit A A. Approval by Pinellas County voters of the Extension of the Infrastructure Sales Surtax; and B. Execution of the Interlocal Agreement by the County and the governing bodies of the municipalities representing a majority of the County’s municipal population as required by § 212.055(2)(c)1, Florida Statutes. Section 2. DISTRIBUTION OF INFRASTRUCTURE SALES SURTAX A. "Net Proceeds" shall mean the amount of the Infrastructure Sales Surtax collected in Pinellas County by the Florida Department of Revenue, less the Department's administrative costs, as provided by law. B. As provided by law, the Infrastructure Sales Surtax shall be collected by the Florida Department of Revenue and the Net Proceeds shall be distributed monthly to the County. C. The Net Proceeds shall be distributed by the County in accordance with the terms of this Agreement within a reasonable time after receipt as follows: (1) Countywide Investments will be funded in the total amount of 11.3% of the Net Proceeds collected over the ten (10) year term of this Agreement. Therefore, before the County distributes the Net Proceeds received by it pursuant to the distribution set forth in subsection (2) below, it shall apply 11.3% of Net Proceeds to fund Countywide Investments in the following project categories: a. “Economic Development Capital Projects” as authorized in Section 212.055(2)(d)3., Florida Statutes and “Housing” (Land Acquisition in support of residential housing as authorized in Section 212.055(2)(d)1.e., Florida Statutes) 8.3% of Net Proceeds b. Jail and Courts Facilities 3.0% of Net Proceeds TOTAL COUNTYWIDE INVESTMENTS 11.3% OF NET PROCEEDS Net Proceeds dedicated to Economic Development Capital Projects and Housing shall be used in accordance with guidelines set forth by a joint review committee established by resolution Resolution No. 17-26 Exhibit A of the Board of County Commissioners. The committee shall consist of professional staff with subject matter expertise in economic development, planning, and/or housing. Committee membership shall be comprised of three (3) professional staff members representing the County and appointed by the County Administrator, two (2) professional staff members representing the City of St. Petersburg and appointed by the Mayor of the City of St. Petersburg, and a single professional staff member, appointed by the city’s manager or elected body, of each of the cities as noted below: • One (1) member representing Clearwater; • One (1) member representing Dunedin; • One (1) member representing Largo; • One (1) member representing Pinellas Park; • One (1) member representing Belleair, Belleair Bluffs, Gulfport, Kenneth City, Seminole, and South Pasadena; • One (1) member representing Belleair Beach, Belleair Shore, Indian Rocks Beach, Indian Shores, Madeira Beach, North Redington Beach, Redington Beach, Redington Shores, St. Pete Beach, and Treasure Island; and • One (1) member representing Oldsmar, Safety Harbor, and Tarpon Springs. The committee may impose reporting requirements to ensure compliance with Section 212.055(2)(d)3., Florida Statutes, that allows allocation of up to 15 percent of Net Proceeds for funding economic development projects. Economic Development Capital P rojects shall be limited to capital projects that support job retention and creation. (2) The remainder of the Net Proceeds will be distributed as follows: Pinellas County 51.7523% Belleair 0.2783% Belleair Beach 0.1112% Belleair Bluffs 0.1463% Belleair Shore 0.0079% Clearwater 7.9957% Dunedin 2.5651% Resolution No. 17-26 Exhibit A Gulfport 0.8761% Indian Rocks Beach 0.3111% Indian Shores 0.1020% Kenneth City 0.3589% Largo 5.8044% Madeira Beach 0.3098% N. Redington Beach 0.1027% Oldsmar 1.0124% Pinellas Park 3.7349% Redington Beach 0.1030% Redington Shores 0.1559% Safety Harbor 1.2282% St. Pete Beach 0.6725% St. Petersburg 18.4607% Seminole 1.3119% South Pasadena 0.3619% Tarpon Springs 1.7528% Treasure Island 0.4841% D. In the event any municipality in Pinellas County does not sign this Agreement, or notifies the County in writing after signing this Agreement that it does not wish to receive any undistributed Net Proceeds to which it is entitled, its percentage of proceeds shall be distributed pro-rata to the other parties in accordance with the formula set forth in Section 2(C)(2) (after excluding such City's percentage). Section 3. EXECUTION This Agreement may be signed in counterparts by the parties hereto. Section 4. TERM OF AGREEMENT The term of this Agreement shall run concurrently with the levy of the Infrastructure Sales Surtax, with said levy proposed for a ten (10) year period, commencing on January 1, 2020 (“Commencement Date”) and ending December 31, 2029. Section 5. ANNUAL REPORTING REQUIREMENTS A. Each City signing this Agreement shall annually post on its official website in the same manner as required by Section 166.241(3), Florida Statutes, its Capital Improvement Plan and shall identify therein any material changes in the projects funded by the Infrastructure Sales Surtax. If the City does not operate an official website, the City shall transmit its Capital Resolution No. 17-26 Exhibit A Improvement Plan and identify therein any materials changes in the projects funded by the Infrastructure Sales Surtax to the County who shall post said plan on the County’s website. B. The County shall annually post on its official website in the same manner as required by Section 129.03(c), Florida Statutes, its Capital Improvement Plan and shall identify therein any material changes in the projects funded by the Infrastructure Sales Surtax. Section 6. PRIOR INTERLOCAL SUPERSEDED. The distribution terms of this Agreement shall supersede the distribution formula contained in the prior interlocals between the parties hereto, and the distribution of the Infrastructure Sales Surtax shall be governed specifically by the terms of this Agreement as of the Commencement Date. During the period between when this Agreement is approved by the parties hereto and the Commencement Date, the Infrastructure Sales Surtax shall be distributed in accordance with the Interlocal Agreement dated April 29, 2008, which terminates on December 31, 2019. Section 7. SEVERABILITY If any provision of this Interlocal Agreement is held invalid, the invalidity shall not affect other provisions of the Interlocal Agreement which can be given effect without the invalid provision or application, and to this end, the provisions of this Interlocal Agreement are severable. Section 8 . AMENDMENTS TO AGREEMENT This Agreement may be amended, in writing, upon the express written approval of the governing bodies of all the parties. Section 9. FILING OF AGREEMENT This Agreement shall be filed with the Clerk of the Circuit Court as provided in Section 163.01(11), Florida Statutes. Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affixed hereto by the proper officers thereof, as of the day and year first above written. ATTEST: PINELLAS COUNTY, FLORIDA, by and KEN BURKE, CLERK through its Board of County Commissioners By: By: Deputy Clerk Chair [SEAL] APPROVED AS TO FORM By: Office of the County Attorney ProLaw 83181 Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF BELLEAIR By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF BELLEAIR BEACH By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF BELLEAIR BLUFFS By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF BELLEAIR SHORE By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF CLEARWATER By: By: City Clerk City Manager COUNTERSIGNED: By: Mayor APPROVED AS TO FORM By: City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF DUNEDIN By: By: City Clerk Mayor APPROVED AS TO FORM By: City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. CITY OF GULFPORT, FLORIDA By: City Manager APPROVED AS TO FORM AND ATTEST: CORRECTNESS By: By: City Clerk City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF INDIAN ROCKS BEACH By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF INDIAN SHORES By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF KENNETH CITY By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF LARGO By: By: City Manager Mayor [SEAL] REVIEWED AND APPROVED: By: City Attorney ATTEST: By: City Clerk Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF MADEIRA BEACH By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF NORTH REDINGTON BEACH By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF OLDSMAR By: By: City Clerk Mayor APPROVED AS TO FORM By: City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF PINELLAS PARK By: By: City Clerk Mayor APPROVED AS TO FORM AND CONTENT By: City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF REDINGTON BEACH By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: TOWN OF REDINGTON SHORES By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF SAFETY HARBOR By: By: City Clerk Mayor APPROVED AS TO FORM By: City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF ST. PETE BEACH By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF ST. PETERSBURG By: By: City Clerk Mayor APPROVED AS TO FORM AND CONTENT: By: City Attorney (designee) Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF SEMINOLE By: By: City Clerk Mayor APPROVED AS TO FORM: By: City Attorney Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF SOUTH PASADENA By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF TARPON SPRINGS By: By: City Clerk Mayor Resolution No. 17-26 Exhibit A IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Agreement to be executed as of the day and year first written above. ATTEST: CITY OF TREASURE ISLAND By: By: City Manager Mayor APPROVED AS TO FORM: By: City Attorney Resolution No. 17-26 Exhibit A