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07/31/2017 - SpecialMonday, July 31, 2017 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Community Redevelopment Agency Special Meeting Agenda - Final Special CRA Meeting July 31, 2017Community Redevelopment Agency Special Meeting Agenda - Final 1. Call To Order 2. Approval of Minutes 2.1 Approve the minutes of the June 12, 2017 Special CRA meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Approve an agreement for loan and exhibition of artwork and management of a gallery space with Bazaar Art, LLC for a term of six months, with an option to renew for an additional six months, and authorize the appropriate officials to execute same. 5. Adjourn Page 2 City of Clearwater Printed on 7/27/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3628 Agenda Date: 7/31/2017 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Community Redevelopment Agency Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the minutes of the June 12, 2017 Special CRA meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/27/2017 Community Redevelopment Agency Meeting Minutes June 12, 2017 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, June 12, 2017 1:00 PM Special CRA Meeting Council Chambers Community Redevelopment Agency Page 1 City of Clearwater Draft Community Redevelopment Agency Meeting Minutes June 12, 2017 Roll Call Present 5 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob Cundiff, Trustee Hoyt Hamilton, and Trustee Bill Jonson Also Present – William B. Horne – City Manager, Jill Silverboard – Deputy City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin – City Attorney, Rosemarie Call – City Clerk, Seth Taylor - CRA Executive Director, and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continui ty for research, items are listed in agenda order although not ne cessarily discussed in that order. Unapproved 1. Call To Order – Chair Cretekos The meeting was called to order at 1:10 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the May 30, 2017 Special CRA Meeting as submitted in written summation by the City Clerk. Trustee Jonson moved to approve the minutes of the May 30, 2017 Special CRA Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Approve the Community Redevelopment Agency’s Anchor Tenant Incentive Program. The CRA’s Anchor Tenant Incentive Program will provide loan to grant funding to commercial property owners and/or commercial tenants to assist with interior building improvements and business start-up costs. The goal of the program is primarily to incentivize anchor restaurants and breweries (food and drink establishments) to open downtown, which in turn will help stimulate the local economy and improve quality of life for Clearwater residents and visitors. Loan to grant funding may be offered to a business outside the food and drink category if it is determined to have unique catalytic potential. Eligible program participants may receive loan to grant funding for 35% of the total interior Page 2 City of Clearwater Draft Community Redevelopment Agency Meeting Minutes June 12, 2017 building improvement and start-up costs, up to a maximum of $250,000. A participant may receive funding above the 35% and $250,000 level if it is determined to be a unique catalytic project. The CRA’s Anchor Tenant Incentive Program directly promotes goals and objectives of the Clearwater Downtown Redevelopment Plan. APPROPRIATION CODE AND AMOUNT: 94893 - CRA Opportunity Fund; $1,601,674.00 In response to questions, CRA Executive Director Seth Taylor said the program does not identify a cap for the additional funding eligibility; staff will review each application on a case-by-case basis, evaluating the business plan's potential impact on Downtown. Funding for the program will come from the Opportunity Fund, which is currently budgeted at $1.6 million. Staff hopes to attract 3 to 5 participants over the next 18 to 36 months. Mr. Taylor said there is inherent risk in the program but now is the time to bring forward such a bold program. Staff is targeting food and drink establishment, however staff will work with a traditional retailer after evaluating their business plan. Mr. Taylor said Main Street success stories start with food and drink establishments. The Façade Program will address exterior work. A concern was expressed that the program does not outline a cap for the additional funding applicants may request. The City Attorney said the Trustees will approve all applications. Trustee Caudell moved to approve the Community Redevelopment Agency’s Anchor Tenant Incentive Program. The motion was duly seconded and carried unanimously. 5. Adjourn The meeting adjourned at 1:25 p.m. Chair Community Redevelopment Agency Attest City Clerk Page 3 City of Clearwater Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3686 Agenda Date: 7/31/2017 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve an agreement for loan and exhibition of artwork and management of a gallery space with Bazaar Art, LLC for a term of six months, with an option to renew for an additional six months, and authorize the appropriate officials to execute same. SUMMARY: On May 30, 2017, an agreement between the Community Redevelopment Agency (CRA) and the Professional Association for Visual Artists (PAVA) was approved by the Board of Trustees for the loan and exhibition of artwork and management of a gallery space. On June 2, 2017, PAVA withdrew from the public gallery project. The City Community Redevelopment Agency (CRA) wishes to contract with Bazaar Art, LLC to program and manage the property located at 331 Cleveland Street for the purposes of a studio, gallery, public assembly space, and consignment shop. Bazaar Art and its members will staff the gallery at times and dates coordinated with activities in Downtown Clearwater. These activities include, but are not limited to: Blast Friday, Pierce Street Market, events at the Capitol Theatre, and other significant downtown events. The CRA will be sharing the retail space with Bazaar Art, LLC for a collaborative, coordinated initiative to foster public art and engagement in Downtown. The CRA will utilize half of the leased space to house a 2nd Century Clearwater exhibit. The exhibit will feature the Imagine Clearwater - Bluff Master Plan and showcase additional 2nd Century Clearwater (formerly referred to as ULI) priority projects. Per the lease agreement approved on May 30, 2017 between the CRA and Water ’s Edge Commercial Group, LLC, the CRA will be responsible for the monthly rent in the amount of $1,425.24. Additionally, the CRA will pay half the monthly utility cost. APPROPRIATION CODE AND AMOUNT: Funding for the monthly utilities to be provided by CRA funding code 388-94885 ULI Implementation. Page 1 City of Clearwater Printed on 7/27/2017 PUBLIC GALLERY MANAGEMENT AGREEMENT This agreement for loan and exhibition of artwork, and management of a gallery space, made and entered into on this _____ day of ____________, 20____ by and between Bazaar Art, LLC (hereafter called “Bazaar Art”) whose address is 3748 Moog Rd., Holiday, FL 34691 and the Community Redevelopment Agency of the City of Clearwater, Florida (hereafter called the “CRA”), a redevelopment agency established pursuant to law, located at 112 South Osceola Ave., Clearwater, FL 33756. Whereas the CRA wishes to contract with Bazaar Art to program and manage the property located at 331 Cleveland St. No. A, Clearwater, FL 33756 for the purposes of a studio, gallery, public assembly space, and consignment shop; and Whereas Bazaar Art wishes to occupy, program, and manage the property located at 331 Cleveland Street No. A for use as an artist studio, gallery, public assembly space, and consignment shop; Now, therefore, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, it is hereby agreed by and between the parties as follows: 1. RECITALS: 1.1 The conditions set forth in this agreement apply solely to the property located at 331 Cleveland Street No. A and the agreement between Bazaar Art and the CRA and cannot be altered, changed, waived or otherwise amended except as agreed upon in writing by both parties. 2. TERM: 2.1 The CRA hereby agrees to contract with Bazaar Art for a period of six (6) months, commencing on August 1, 2017 and terminating on January 31, 2018. 3. BAZAAR ART RESPONSIBILITIES: 3.1 Bazaar Art and its members are responsible for the management and staffing of the public gallery space including, but not limited to the following times and details: a. Wednesday – Friday (11:00am – 5:30pm) and Saturday (11:00am – 4:00pm). b. As necessary, and based upon public interest, gallery hours may be expanded by a mutual agreement of both parties. c. Evening hours as further described in 3.3 3.2 Bazaar Art will provide a business manager and an assistant business manager to handle all administrative functions necessary for the responsible management and programming of the public gallery space. a. The business manager, and/or the assistant business manager, will serve as the liaison for all coordination and communications with CRA staff. b. The business manager and assistance business manager will coordinate with the CRA in the initial setup and build-out of the public gallery space. c. Should the need arise, the business manager, and/or the assistant business manager, will coordinate with the necessary security personnel (City police department, building security officer) to ensure the safety of the public gallery space, its occupants, and the materials contained within. 3.3 Bazaar Art and its members will staff the gallery at times and dates coordinated with activities in the Downtown and Cleveland Street District. These activities include, but are not limited to: Blast Friday; Pierce Street Market or other similar market; significant events at the Capitol Theatre; other major events in the Downtown and Cleveland Street District. 3.4 Bazaar Art and its members are encouraged to participate and integrate with activities in the Downtown and Cleveland Street District through direct participation, support of marketing and advertising, and attendance or performances at such events. 3.5 Bazaar Art and its members will coordinate 1-2 events per month, to be dictated by season, attendance, and availability of resources. Bazaar Art will also coordinate with the CRA, City and other non-profit and community groups to provide assembly and meeting space for various events and activities. a. Events may include, but are not limited to: Paint-ins or plein aire events; demonstrations and discussions (Lunch and Learn); special exhibitions and shows for member artists; lecture series; and other events that coordinate with themes and programs of other CRA and City functions in the Downtown and Cleveland Street District. 3.6 Bazaar Art and its members will maintain a record of metrics such as number of programs and attendance. These metrics will be provided, at request, to the CRA as regular management updates. 4. CITY RESPONSIBILITIES: 4.1 The CRA will work with the property owner to make necessary renovations and/or improvements to the public gallery space to ensure that it is ready for occupation. 4.2 The CRA will provide Bazaar Art and its members access and use of the public gallery space free of charge. 4.3 The CRA will provide a suitable artwork hanging system for displaying 2-dimensional and wall art. The City and Bazaar Art will agree to arrange for other display methods as needs dictate. 4.4 The CRA and Bazaar Art will develop an agreed-upon system of metrics of success for evaluating the performance of Bazaar Art as the public gallery space managers. These metrics will be controllable items such as, but not limited to: number of exhibitions per month, social media posts, and number of programs or activities per month. 4.5 The CRA and Bazaar Art will have regular meetings to assess the progress and success of the programs and operation of the public gallery space. 4.6 The CRA will work with Bazaar Art and its members to create exterior signage for the public gallery space. 4.7 The CRA will promote the public gallery space and its programs through normal CRA and City communications, such as www.myclearwater.com; the City’s Facebook page; internal staff communications; flyers; and messages to partner organizations. 4.8 In the event that the public gallery space must vacate its location prior to the expiration of this agreement, the CRA will notify Bazaar Art in an appropriate duration of time, no less than 30 days if feasible, and will make a good faith effort to relocate Bazaar Art and its members to another location. 5. PUBLIC GALLERY SPACE MANAGEMENT 5.1 The CRA will identify a section of the space to be used by Bazaar Art and its members not to exceed 1800 square feet, and the CRA will retain the ability to modify or adjust the floor plan and exhibit layout accordingly to accommodate programming and events. 5.2 Bazaar Art and its members will be responsible for providing program coordinators, artists, and artists in residence with all necessary materials such as tables, shelving, and cabinetry essential to facilitate an active work space. a. Artists will provide their own art supplies and any special materials such as lighting, easels, chairs, and other objects specific and individualized to the artist’s needs. 5.3 Bazaar Art and its members, and artists in residence, will maintain the public gallery space in a clean and orderly manner. 5.4 Only 2-dimensional work and certain pre-approved 3-dimensional work, such as, but not limited to: painting, drawing, photography, etching, watercolor and other similar media will be produced in the public gallery space. Any materials leaving a residue such as ceramics and pottery, sculpting, and other techniques involving dangerous materials such as welding, acid etching, and open flames, are not permitted in the public gallery space. 5.5 Bazaar Art and its members will promote the public gallery space and its programs through their membership website, social media profiles, and community connections. 5.6 Bazaar Art will be responsible for their portion of utilities in a percentage agreed upon by both parties. 5.7 Bazaar Art will use the space as a regular assembly area for their membership meetings and activities. 5.8 All subcontractors organized by Bazaar Art must be insured with respects to general liability, and, where applicable, workers’ compensation, either independently or listed as additionally insured under Bazaar Art’s policy. All contractors and subcontractors must list the City of Clearwater as additionally insured on all applicable insurance coverage. 6. SALES: 6.1 Bazaar Art and its members will maintain a constant and revolving exhibition of artwork at the public gallery space. All artwork will be available for sale. The CRA will take no commission on sales made in the public gallery space. Bazaar Art members shall be solely responsible for payment, if any, of sales taxes due. 6.2 Sales are to be conducted by invoice or through direct electronic sale (Square, credit card, etc). No cash is to be kept on the premises at any time. 6.3 Bazaar Art and its members will provide an ongoing gallery inventory and will be responsible for maintaining records for all sales and processing for all artwork sold in the public gallery space. 6.4 Bazaar Art and its members will, upon request, submit an accounting of all sales and financial activities to the CRA. 7. INSURANCE: 7.1 Bazaar Art and its members, acknowledge that the CRA will not provide any insurance coverage for the items on display while they are located in the public gallery space. The exhibiting artists will waive any and all subrogation rights against the CRA and City for any damage to, destruction of, theft of, loss of, or other casualty to the times while they are located on display within the public gallery space. 7.2 Bazaar Art will provide proof of general liability insurance coverage in the amount of $1,000,000 per occurrence and list the following entities as additionally insured: City of Clearwater; Clearwater Community Revitalization Agency; Waters Edge; and Daniels Ikajevs, property owner. 8. INDEMNIFICATION: 8.1 Bazaar Art and its members agree to indemnify and hold free and harmless, assume legal liability for and defend the City of Clearwater and its officers, employees, agents, and servants, whether they are current or former, from and against any and all actions, claims, liabilities, assertions of liability, losses, costs and expenses, in law or in equity, including but not limited to attorney’s fees at trial and appellate levels, reasonable investigative and discovery costs, court costs, or claims for bodily injury or death of persons and for loss of or damage to property, except as provided for herein, of every kind and nature whatsoever, which in any manner directly or indirectly may arise or be alleged to have arisen, from the installation or display of the loaned items or as a result of the duties and obligations as required by this exhibition agreement that which has resulted or alleged to have resulted from the negligent acts or omissions or other wrongful conduct of or the infringement of any copyright by the lender. 9. DEFAULT: 9.1 Failure or refusal of Bazaar Art or its members to perform or do any act herein required shall constitute a default. In the event of a default, in addition to any other remedy available to the CRA, the CRA, upon thirty (30) days written notice, may terminate this agreement. Such termination does not waive any other legal remedies available to the CRA. Clearwater Community Redevelopment Agency Attn: Seth Taylor, Director 112 South Osceola Ave. Clearwater, FL 33756 Bazaar Art, LLC Attn: Jennifer Pearl 3748 Moog Rd. Holiday, FL 34691