07/16/2007
WORK SESSION AGENDA
Council Chambers - City Hall
7/16/2007 - 1:30 PM
1. Presentations
1.1 Service Awards
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1.2 Supervisory Certificates / Sherilla Pittman / H.R.
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1.3 High & Dry Multi-site Feasibility Study Presentation by Wade Trim
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2. Economic Development and Housing
2.1 Approve the City of Clearwater's Fiscal Year 2007-2008 Consolidated Planning Document, which
contains the FY2007-2008 Action Plan, to carry forward the goals and objectives set forth in the Plan, as
required by HUD, and authorize the City to enter into agreements with organizations contained in the
FY07 -08 Consolidated Action Plan
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3. Financial Services
3.1 Declare the list of vehicles, machinery and equipment surplus to the needs of the City and authorize
disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida or through
sealed bid sale, and allow appropriate officials to execute same. (consent)
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3.2 Approve settlement of the liability claim of Beatriz and Robert Youngs in the amount of $84,000 and
authorize the appropriate officials to execute same. (consent)
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4. Marine and Aviation
4.1 Authorize Supplemental Agreement 2 to an existing IP A with the FDOT for modifications to the Fixed
Base Operation (FBO) Building at Clearwater Airpark, increasing Department (FDOT)funding by
$200,000 and Agency (City of Clearwater) funding by $50,000 for a total of $250,000 and adopt
Resolution 07-03.
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5. Parks and Recreation
5.1 Approve soliciting a Request for Proposal (RFP 28-07) for the operation, maintenance and programming
of various City recreation facilities from qualified organizations.
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6. Police
6.1 Accept a FY 2005 Buffer Zone Protection Program Grant (BZPP) in the amount of $99,999.27 from the
Florida Department of Law Enforcement (FDLE) and U. S. Department of Homeland Security (DHS),
and obligate the grant funds to be used to purchase a variety of emergency equipment and an Emergency
Services Logistics Unit. (consent)
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7. Public Services
7.1 Ratify & Confirm Change Order 2 and Final to RTD, Construction, Inc., Zephyrhills, FL for the Bio-
solids Treatment Implementation-Digester Refurbishment Project (03-0022-UT), decreasing the contract
amount by ($1,538,651.77) for a new contract total of $3,477,478.41, and approve a time extension of
200 days and authorize the appropriate officials to execute same. (consent)
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7.2 Ratify and Confirm Change Order 2 to Gibbs & Register, Inc. of Winter Haven, Florida for the
"Cleveland Street Streetscape Project" (03-0093-ED) which increases the contract amount by
$726,594.74 for a new contract total of $9,676,700.53 and authorize the appropriate officials to execute
same. (consent)
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8. Public Utilities
8.1 Approve renewing a three-year leasing agreement with Alltel Wireless Holdings, LLC, successor in
interest of GTE Mobilenet of Tampa, Inc., allowing cellular telephone antennas on the city's Kapok
Water Storage Tank in Del Oro Park for an annual rental fee of $30,000 to be adjusted each successive
annual anniversary date by an amount equal to the U.S. Consumer Price Index (CPI), but in no event
greater than 4% per year and authorize the appropriate officials to execute same. (consent)
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9. Engineering
9.1 A ward a contract (purchase order) to General Chemical Corp, of Parsippany, NJ, for the purchase of
liquid aluminum sulfate (alum) in the amount of $730,800 during the contract period July 20, 2007
through July 31, 2010 being the lowest, most responsive bid for RFP #22-07, and authorize the
appropriate officials to execute same. (consent)
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9.2 Award a contract (purchase order) to Professional Piping Services, Incorporated in the amount of
$200,000 for the 2007 Force Main Pigging Project (06-0059-UT), which is the only responsible bid
received in accordance with the plans and specifications, and that the appropriate officials be authorized
to execute same. (consent)
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9.3 Accept two 150 square foot Drainage & Utility Easements conveyed, respectively, by Flamingo Bay
Condominium Developers, LLC and by John Conti, Francesco Carriera and Agostino DiGiovanni as Co-
Trustees of the Tropicana Resort Land Trust (collectively, "Grantors"), over, across and under applicable
portions of Lots lA and 3A, COLUMBIA SUBDIVISION NO.3, each given in consideration of receipt
of $1.00 and the benefits to be derived therefrom. (consent)
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9.4 Accept a Fire Hydrant & Utility Easement over, across and under a portion of the Southeast 114 of Section
21, Township 29 South, Range 15 East containing 1150.42 square feet, more or less, as conveyed by
MLJ Lakeview, LLC, in consideration of receipt of $1.00 and the benefits to be derived therefrom.
(consent)
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9.5 Approve a First Amendment to a Land Lease Agreement dated July 26, 1995, with Crown Castle GT
Company, LLC (successor in interest to GTE Mobilnet of Tampa, Inc.) for city-owned land in the
Southeast 114 of Section 21, Township 28 South, Range 16 East, granting options to extend for up to two
additional five year terms, with annual rent of $20,400 plus a percentage of collocation revenues Crown
receives from sub-tenants, the rent being adjusted annually by the CPI and authorize the appropriate
officials to execute same. (consent)
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9.6 Approve a Supplemental Work Order to McKim & Creed (EOR) for Re-evaluation of the City of
Clearwater Master Plan for Reclaimed Water System Development in the amount of $57,370, for a new
total purchase order amount of $141,870 and authorize the appropriate officials to execute same.
(consent)
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9.7 Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of
Transportation (FDOT) for the relocation of existing potable water facilities impacted by the FDOT's
S.R. 590 From West of Old Coachman Road to West of Coachman Crossing Roadway Improvement
project, in the amount of $260,620 and adopt Resolution 07-18.
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9.8 Approve the Supplemental Work Orders for Tampa Bay Engineering Group, Inc. (EOR) for design
services for the relocation of existing potable water, reclaimed water and sanitary sewer facilities
impacted by the Florida Department of Transportation's SR 55 (US 19) from Whitney Rd. to south of
Seville Blvd. project, in the amount of $35,845, for a new total purchase order amount of $130,995, and
SR 55 (US 19) from south of Seville Blvd. to north of SR 60 project in the amount of $33,045, for a new
total purchase order amount of $167,455, and authorize the appropriate officials to execute same.
(consent)
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9.9 Approve the vacation of the the 5-foot utility easement lying along the east property line of Lots 8
through 13, inclusive, Melody Subdivision (693 Canterbury Road) and pass Ordinance 7845-07 on first
reading, (V AC2007-04 Oyonwo/Ogaga and City of Clearwater).
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9.10 Award contracts to Concrete Conservation, Inc. of Jacksonville, FL, in the amount of $103,000 for
Sanitary Manhole Rehabilitation and Rowland Inc. of Pinellas Park, FL in the amount of $616,500 for
Sanitary Sewer and Force main Emergency Repair which are the lowest responsible bids received in
accordance with the contract document of the 2007 Sanitary Sewer and Manhole Rehabilitation Project
(07-015-UT); and that the appropriate officials be authorized to execute same. (consent)
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10. Planning
10.1 Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and Initial
Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 863 Lake Forest
Road (Lot 21, Less the South 60 feeth thereof, Hillcrest Estates First Addition, Section 07, Township 29
South, Range 16 East); and Pass Ordinances 7837-07, 7838-07 and 7839-07 on first reading. (ANX2007-
04012 )
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10.2 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1403 Regal Road (Lot 24,
Solar Crest, Section 23, Township 29 South, Range 15 East); and Pass Ordinances 7840-07, 7841-07 and
7842-07 on first reading. (ANX2007-05013)
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11. Official Records and Legislative Services
11.1 Reappoint Allen Weatherilt to the Parks and Recreation Advisory Board with the term expiring on July
31, 2011. (consent)
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11.2 Appoint Lois Sewell as the Clearwater Sister Cities, Inc. representative to the Sister Cities Advisory
Board with the term expiring on July 31, 2011. (consent)
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12. Legal
12.1 Request for an Attorney-Client session to discuss the lawsuit filed by Water's Edge One, LLC against the
City of Clearwater and First Baptist Church of Clearwater, Pinellas County Circuit Case No. 07-006588-
CI.
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12.2 Authorize instituting a civil action against U.S. Water Services Corporation, to recover $2,216.60 for
damage to City property. (consent)
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12.3 Adopt Ordinance No. 7820-07 on second reading, amending Appendix A, Schedule of Fees, Rates and
Charges, Article XXV, Public Works - Fees, Rates, and Charges, Section (3)(c) Solid Waste Collection
Rates; (3)(d) Recycling; and Section (5)(b) Solid Waste Roll-off Container Service, Clearwater Code of
Ordinances.
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12.4 Adopt Ordinance No. 7824-07 on second reading, annexing certain real property whose post office
address is 1751 El Trinidad Drive East, into the corporate limits of the city and redefining the boundary
lines of the city to include said addition.
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12.5 Adopt Ordinance No. 7825-07 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 1751 El Trinidad Drive East, upon annexation into the City of Clearwater, as Residential Low.
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12.6 Adopt Ordinance No. 7826-07 on second reading, amending the zoning atlas of the city by zoning certain
real property whose post office address is 1751 El Trinidad Drive East, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
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12.7 Adopt Ordinance No. 7830-07 on second reading, annexing certain real property whose post office
address is 1806 Diane Drive, into the corporate limits of the city and redefining the boundary lines of the
city to include said addition.
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12.8 Adopt Ordinance No. 7831-07 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post office
address is 1806 Diane Drive, upon annexation into the City of Clearwater, as Residential Low.
@) Attachments
12.9 Adopt Ordinance 7832-07 on second reading, amending the Zoning Atlas of the city by zoning certain
real property whose post office address is 1806 Diane Drive, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
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12.10 Adopt Ordinance No. 7833-07 on second reading, amending the Operating Budget for the Fiscal Year
ending September 30, 2007 to reflect increases and decreases in revenues and expenditures for the
General Fund, Special Program Fund, Pinellas County Housing Trnst Fund, Water and Sewer Fund, Gas
Fund, Recycling Fund, and Marine and Aviation Fund.
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12.11 Adopt Ordinance No. 7834-07 on second reading, amending the Capital Improvement Budget for the
fiscal year ending September 30,2007, to reflect a net decrease of $920,033.
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13. City Manager Verbal Reports
13.1 Update on accelerating Traffic Calming projects and interim project on Stewart Boulevard.
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14. Council Discussion Items
14.1 Adopt a proposed millage rate of 4.6826 mills for fiscal year 2007/08 and set public hearing dates on the
budget for September 6,2007 and September 20,2007 to be held no earlier than 6:00 p.m.
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15. Other Council Action
15.1 Other Council Action
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16. Adjourn
17. Presentationes) for Council Meeting
17.1 Present Neighborhood of the Quarter, Home of the Quarter and Business of the Quarter
@:! Attachments
Work Session
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Service Awards
SUMMARY:
5 Years
David C. Clark Parks & Recreation
Michael R. Schrantz Parks & Recreation
Karen J. Sowada Parks & Recreation
Elizabeth M. Westerfield Gas
Leah A. Turpack Police
William E. Harding Police
David Bruneau Police
10 Years
John Chatman
David S. Derrick
Darrell M. Folk
Richard V. Kelly
John M. Memmer
Christian N. Zarra
Solid Waste General Services
Police
Police
Police
Solid Waste General Services
Police
15 Years
Creighton Harvey
Gas
20 Years
Dennis Golden, Jr.
Solid Waste General Services
25 Years
George D. Puopolo
Michael J. Sahr
Mark A. Teunis
Richard S. Bennett
Thomas F. Miller, Jr.
Solid Waste General Services
Police
Police
Public Services
Police
Review Approval: 1) Clerk
Meeting Date:7/16/2007
Cover Memo
Item # 1
Work Session
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Supervisory Certificates 1 Sherilla Pittman 1 H.R.
SUMMARY:
Meeting Date:7/16/2007
Review Approval: 1) Clerk
Cover Memo
Item # 2
Work Session
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
High & Dry Multi-site Feasibility Study Presentation by Wade Trim
SUMMARY:
Meeting Date:7/16/2007
Review Approval: 1) Clerk
Cover Memo
Item # 3
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Attachment number 2
Page 1 of 97
CI..rw8l. HI'" ....Dry M...I_
Multl-.te Fe8llblllty Bluely
Attachment number 2
Page 2 of 97
Clearwater High and Dry Marina
Multi-Site Feasibility Study
Prepared For:
The City of Clearwater, Florida
January 2007
Prepared By:
III
8745 Henderson Road, Renaissance 5, Suite 220
Tampa, Florida 33634
813.882.8366
Study made possible in part with grant funding from the Florida Fish and Wildlife1t # 3
Conservation Commission Florida Boating Improvement Program em
Attachment number 2
Page 3 of 97
Table of Contents
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Executive Su mmary ................................................................................................ i
1.0 Project Description and Study Methodology.................................................. 1
Map 1.1 Site Locations ....................................................................................2
2.0 Analysis of Site Alternatives ........................................................................... 4
2.1 Jack Russell Stadium (Site 1) ........................................................................ 4
Table 2.1 jack Russell Site: Adjacent Existing Land Use .......................................4
Map 2.1 jack Russell Stadium ..........................................................................5
Map 2.2 jack Russell Stadium: Existing Land Uses Adjacent to Site ................ 6
Table 2.2 jack Russell Site: Adjacent Future Land Use .....................................8
Map 2.3 jack Russell Stadium: Future Land Use Adjacent to Site ...................9
Map 2.4 jack Russell Stadium: Zoning Districts Adjacent to Site ..................10
Map 2.5 jack Russell Stadium: Existing Laneage along Launch Route ..........11
Table 2.3 jack Russell Site: Launch Route Existing Land Use.......................... 12
Table 2.4 jack Russell Site: Launch Route Future Land Use ............................12
Map 2.6 jack Russell Stadium: Future Land Uses Adjacent to Launch route.. 13
Map 2.7 jack Russell: Stadium Potable Water ...............................................15
Map 2.8 jack Russell Stadium: Reclaimed Water ..........................................16
Map 2.9 jack Russell Stadium: Stormwater .................................................... 17
Map 2.10 jack Russell Stadium: Wastewater ...................................................18
2.2 Stevensons Creek Shuffle Board and Lawn Bowls Complex (Site 2) ......... 19
Table 2.5 Stevensons Creek Site: Adjacent Existing Land Use ........................20
Map 2.11 Stevensons Creek: Existing Land Uses Adjacent (200') to Site ......... 21
Table 2.6 Stevensons Creek Site: Adjacent Future Land Use ........................... 23
Map 2.12 Stevensons Creek: Future Land Uses Adjacent (200') to Site ...........24
Map 2.13 Stevensons Creek: Zoning Districts Adjacent to Site .......................25
Map 2.14 Stevensons Creek: Site Initial Ecological Assessment ...................... 26
Map 2.15 Stevensons Creek: Adjacent Approved Projects ...............................28
Map 2.16 Stevensons Creek: Existing Laneage along Launch Route ................29
Table 2.7 Stevensons Creek Site: Launch Route Existing Land Use ................. 30
Table 2.8 Stevensons Creek Site: Launch Route Future Land Use ...................30
Map 2.17 Stevensons Creek: Existing Land Uses Adjacent to Launch Route ...31
Map 2.18 Stevensons Creek: Future Land Uses Adjacent to Launch Route ...... 32
Map 2.19 Stevensons Creek: Potable Water ..................................................... 34
Map 2.20 Stevensons Creek: Stormwater .........................................................35
Map 2.21 Stevensons Creek: Wastewater ........................................................ 36
2.3 Seminole Launch Ramp (Site 3) .................................................................. 37
Table 2.9 Seminole Boat Launch Ramp: Adjacent Existing Land Uses ............37
Map 2.22 Seminole Boat Ramp: Existing Land Uses Adjacent (200') to Site ...38
Table 2.10 Seminole Boat Launch Ramp: Adjacent Future Land Use ................40
Map 2.23 Seminole Boat ramp Site Initial Ecological Assessment...................41
Map 2.24 Seminole Boat Ramp: Adjacent Approved Projects .......................... 43
Map 2.25 Seminole Boat Ramp: Potable Water ...............................................45
Attachment number 2
Page 4 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Seminole Boat Ramp: Stormwater .................................................... 46
Seminole Boat Ramp: Wastewater ...................................................47
Seminole Boat Ramp: Downtown Redevelopment Plan
Character Districts .... ......... ........... ........... ..... ........... ........... ......... ....48
2.4 DRI Thresholds for High and Dry Marinas ................................................ 49
3.0 Conclusion on Site Feasibility....................................................................... 50
3.1 Constraints and Opportunities ................................................................... 50
Table 3.1 Draft 11- Site Evaluation Matrix ........................................................ 52
4.0 Design and Planning Standards for High and Dry Marina Facilities. .............. 57
4.1 Defining the Building Size: Width, Length and Height. ............................. 57
Table 4.1 Average Boat Sizes ..........................................................................57
Table 4.2 Typical Aisle Widths ........................................................................57
Table 4.3 Typical Heights for Rack Levels ....................................................... 58
4.2 Structure Types/ Building Design ............................................................... 58
4.3 Building Ma terials ...................................................................................... 62
4.4 Site Planning............................................................................................... 62
5.0 Proposed Faci I ity ......................................................................................... 64
5.1 General Development Guidelines ............................................................. 64
5 .2 Conceptual Diagrams................................................................................. 64
Table 5.1 Existing and Proposed Parking and Boat Storage Capacity.............. 65
Option 1 ...... ......... ......... ....... ......... ... ......... ....... ......... ......... ......... ....66
Option 2 ...... ......... ......... ....... ......... ... ......... ....... ......... ......... ......... ....67
Option 3 ...... ......... ......... ....... ......... ... ......... ....... ......... ......... ......... ....68
Option 4 ...... ......... ......... ....... ......... ... ......... ....... ......... ......... ......... ....69
Option 5 ...... ......... ......... ....... ......... ... ......... ....... ......... ......... ......... ....70
Option 6 ...... ......... ......... ....... ......... ... ......... ....... ......... ......... ......... ....71
5.3 Conceptual Site Plan .................................................................................. 72
Conceptual Site Plan Phase 1 ..............................................................................73
Conceptual Site Plan Phase 2 ..............................................................................74
5 .4 Cost Estima tes ............................................................................................ 76
Table 5.2 Estimated Cost for Marina Equipment ..............................................77
6.0 Next Steps. ................................................................................................... 78
Map 2.26
Map 2.27
Map 2.28
APPENDICES
APPENDIX 1: Delta Seven - Initial Environmental Assessment
APPENDIX 2: Bathymetric Survey Stevenson Creek Site
Attachment number 2
Page 5 of 97
Executive Summary
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
The City of Clearwater proposes to develop a high and dry boat marina to meet the growing
demand for boat storage within the City and Pinellas County. The goal is to add approximately
250 to 300 high and dry storage spaces including associated trailer and visitor parking,
limited marine service, utilities and landscaping with convenient access to the Intracoastal
Waterway. The facility is envisioned to serve the storage needs of vessels thirty five (35)
feet or less. Over the past five years the City has lost approximately 500 high and dry boat
storage slips due to the conversion of new residential developments on Clearwater Beach
and the mainland.
Three sites were evaluated as potential locations for a new high and dry boat storage facility:
· Jack Russell Stadium
· Steven sons Creek
· Seminole Boat Ramp
The study was funded by a grant from the Florida Fish and Wildlife Conservation Commission,
Florida Boating Improvement Program. Wade Trim, one of the City's Engineers of Record,
was retained in February 2006 to complete the multi-site feasibility study. This is the first
phase of what will likely be a three phased project.
The study identifies and analyzes a host of factors that contribute to the process of selecting
a preferred site. These factors include such things as land ownership patterns, programmed
uses for the sites, current and future land use of the property and zoning designation,
environmental concerns such as noise and impact on wetlands and seagrasses, existing
character of the surrounding area including recently approved projects, location and
adequacy of infrastructure, traffic management, neighborhood compatibility and "project
perception" by nearby residents. The constraints and opportunities of each site are presented
in a Site Evaluation Matrix (See Table 3.1)
The Seminole Boat Ramp site is recommended as the preferred site for several reasons:
· Has the best waterfront access of the three sites
· There are existing facilities already serving the site that could be used for the proposed
high and dry (e.g. docks, boat ramps, trailer parking)
· City-owned property adjacent to the boat launch facilitating site expansion
· Water related uses are promoted in the Downtown Development Plan and this site is
identified for improvement as an end destination
· Anticipated environmental impacts associated with adding docks are manageable
· Traffic patterns in the area are well established
Attachment number 2
Page 6 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
· Adjacent developments include condominiums linked to marinas making the proposed
project compatible with the existing redevelopment pattern.
· If relocated, the Francis Wilson Theatre could provide for additional surface parking
supporting the facility
The study also identifies general design and planning standards related to the development
of high and dry boat storage facilities including structure types (clear span, rack supported
and vertical automated systems).
Six alternative concept plans for the high and dry facility were developed for the Seminole
Boat Ramp site graphically illustrating a single building or two building footprint. The preferred
site plan contains a single building footprint with approximate dimensions of 250 feet by
260 feet. Estimated building height is 50 feet. This could change based on the additional
study of the preferred method of retrieving and storing the boats (i.e. conventional forklift or
automated retrieval and storage). It is recommended that the building employ a "green" roof
concept making the building environmentally friendly and enhancing building aesthetics
and views from the bluff. The entry drive from Osceola Avenue has been realigned in the
concept plans along with improved pedestrian circulation, extensive screen plantings, boat
wash area, improved boat launch area including a new dock along the western seawall for
vessel staging and improved park area (at the west end of the existing parking lot). The
Phase I Concept assumes the Francis Wilson Theatre remains in place. Phase II assumes the
future off-site relocation of the theatre, thereby providing additional surface parking and
landscaping at the site.
Order of magnitude cost estimates in 2006 dollars range from $15,000 to $22,000 per vessel
storage space depending upon the type offacility selected. Employing the green roof concept
could potentially add approximately $975,000 to the cost of the structure assuming the
current footprint. An enhanced building fa<;.:ade will likewise increase the estimated cost,
but is highly recommended for this facility given its proximity to existing and proposed
residential development along the bluff. Generalized cost estimates were provided by two
recognized vendors: Roof and Rack (conventional) and Vertical Yachts (vertical automated
system). More definitive construction costs should be developed in a subsequent phase of
the project recognizing this first phase focuses on identifying a preferred site for the proposed
high and dry facility.
The next study phase should include at a minimum:
· A detailed market study documenting existing and future demand
· Defining the preferred system of storing and retrieving boats and the detailed costs
associated with those facilities
· Preparing preliminary engineering studies and preliminary site plan
· Developing more detailed construction cost estimate for the preferred system and site
improvements
· Developing a detailed cost revenue analysis including funding options.
Attachment number 2
Page 7 of 97
Clearwater High and Dry Marina
Multi-Site Feasibility Study
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
1.0 Project Description and Study Methodology
The City of Clearwater proposes to develop a high and dry boat marina to meet the
growing demand for boat storage within the City and Pinellas County. The goal is to
add approximately 250 to 300 high and dry storage spaces accessible to the
Intracoastal Waterway north of downtown Clearwater including associated trailer
parking, limited marine service, utilities and landscaping. The facility is envisioned
to serve the storage needs of vessels thirty five (35) feet or less.
Over the past five years the City of Clearwater has lost approximately 500 high and
dry boat storage slips due to conversion to new residential developments on
Clearwater Beach and the mainland. Compounding this loss of boat storage facilities
in the City is the growing demand for high and dry storage facilities statewide which
is well documented.
Three sites were identified as potential locations for a new high and dry marina.
(See Map 1.1) They are:
· Jack Russell Stadium Site (Site 1) generally located south of Palmetto Street,
north of Seminole Street between Dr. Martin Luther King Jr. Avenue and Jefferson
Avenue in the Greenwood Neighborhood
· Stevensons Creek Site (Site 2) generally located at the intersection of North
Fort Harrison Avenue and Calumet Street
· Seminole Boat Ramp Site (Site 3) located west of the intersection of Seminole
Avenue and Osceola Avenue
In February 2006 the City received a grant from the Florida Fish and Wildlife
Conservation Commission, Florida Boating Improvement Program to fund this site
feasibility study. The City retained Wade Trim, Inc., one of its Engineers of Record, to
conduct the site feasibility study. The grant provides an opportunity for the City to
complete a cursory site feasibility analysis for the three sites in order to identify a
preferred site for the high and dry marina as the first phase in the planning, design,
permitting and construction and operation of the needed facility.
As specified in the scope of work approved by the City Council and State of Florida,
the study includes the following items with respect to the three sites:
· Land ownership patterns
· The City's programmed uses for the selected sites
· Bathymetric survey for the Stevensons Creek site
· Cursory mangrove and seagrass surveys for the Stevensons Creek site
· Current land use and zoning of each site and neighboring properties
c1w2066,,01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 8 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 1 .1
Site Locations
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Attachment number 2
Page 9 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
· Identification of recently approved projects in the area of each site and the
perceived impact of those projects on the proposed high and dry marina
· Identification of applicable Land Development Code provisions governing the
location and construction of the proposed high and dry marina
· The location and adequacy of existing infrastructure to serve the marina and
associated uses
· Review of Chapter 380.06 F.S. regarding DRI thresholds for high and dry marinas
and other applicable local, state and federal permitting requirements
· Traffic management issues including ingress, egress and cursory assessment of
impact on surrounding roadway system.
· Identification of potential neighborhood compatibility and/or project "perception
issues"
· Order of magnitude pre-design construction cost estimates including site
demolition and clearing, utility upgrades, if required, to serve the sites, site
development costs, seawall construction and bridge replacement costs that cou Id
be uniquely associated with the Stevensons Creek site as well as order of
magnitude cost estimates for design and permitting processes.
· Estimated schedule for design, permitting and construction
· Estimated annual operations and maintenance costs and revenue generating
estimates
A detailed market study and cost revenue analysis are not included in this phase of
the project. Once a preferred site has been selected, the next study phase would
likely include a detailed market study documenting existing and future demand, a
detailed cost revenue analysis including funding options, the preferred system of
storing and retrieving boats from the high and dry facility and estimated construction
costs associated with those facilities, preliminary engineering studies and preliminary
site plan for the preferred site.
c1w2066,,01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 10 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.0 Analysis of Site Alternatives
2.1 Jack Russell Stadium (Site 1)
2.1.1 land Use, Zoning and Code Provisions
The Jack Russell Stadium Site is located within City of Clearwater
Neighborhood District II, specifically the North Greenwood Neighborhood.
The site is bounded by the following thoroughfares: Palmetto Street (North),
Martin Luther King Jr. Avenue (West) and Seminole Street (South). (See Map
2.1)
The 18.8 acre site is composed of four parcels owned by the City of Clearwater.
It is considered one of the largest pieces of land with potential for
redevelopment in Pinellas County. The current uses of these parcels are
recreation/open space and commercial, because of activities developed on
the Jack Russell Stadium property. Due to its structural condition, the Stadium
is proposed to be demolished in early 2007. The future land use designation
for the site is Recreation/Open Space and it is zoned as Recreation/Open
Space (R/OS).
The proposed high and dry facility will not require changes to the existing
land use and zoning designations at this site, since it is considered a
recreational use.
The immediate area of influence of the site is about 55.12 acres with a variety
of land use types. The majority is public/semipublic and residential (single
family and multifamily). Table 2.1 and Map 2.2 provide a description of the
existing uses surrounding the site.
Table 2.1 Jack Russell Site: Adjacent Existing Land Use
Commercial 4 4% 1.24 2%
Duplex-Triplex 5 5% 0.85 2%
Industrial 7 8% 3.17 6%
Multi-Family 1 1% 8.24 15%
Public/Semi-Public 7 8% 23.66 43%
Recreation/Open Space 1 1% 4.55 8%
Single-Family 50 54% 10.65 19%
Vacant 18 19% 2.76 5%
Source: Pinellas County GIS, 2005
c1w2066,,01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 11 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.1
Jack Russell Stadium
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Page 12 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.2
Jack Russell Stadium: Existing land Uses Adjacent to Site
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Page 13 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
General View of the Site
Jack Russell Stadium
Greenwood Apartment Complex
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Dr. Martin Luther King Jr.
Streetscape Improvements
Industrial Uses Adjacent to the Site
Attachment number 2
Page 14 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Public facilities adjacent to the site include the North Greenwood Library
and North Greenwood Recreation and Aquatic Center (west of the site). In
addition, the Greenwood Apartment Complex is located to the northwest of
the site.
Major future land uses adjacent to the site include: Institutional, Residential
High, Residential Urban. (See Table 2.2 and Map 2.3).
Table 2.2 Jack Russell Site: Adjacent Future Land Use
Commercial General 13 14% 1.99 4%
Institutional 7 8% 23.83 43%
Industrial Light 8 9% 3.47 6%
Residential/Office General 1 1% 0.29 1%
Recreation/Open Space 1 1% 4.55 8%
Residential High 1 1% 8.24 15%
Residential Medium 16 17% 2.49 5%
Residential Urban 46 49% 10.26 19%
Source: Pinellas County 81S,2005
Major zoning designations adjacent to the site promote Industrial, Medium
High Density Residential, Medium Density Residential (15 dwelling units
per acre) and Low Medium Density Residential (7.5 dwelling units per acre).
(See Map 2.4)
2.1.2 Projected Development
There are currently no projected development projects identified for the Jack
Russell Stadium site or area adjacent to the site. The City is looking to develop
alternatives to redevelop the site to bring economic development and job
growth to the area.
2.1.3 Environmental Constraints.
There were no environmental constraints identified for the Jack Russell
Stadium site.
2.1.4 Transportation
The Jack Russell Stadium site is located 0.55 mile east of the closest launch
destination (Seminole Boat Ramp). The corresponding launch route is
Seminole Street, a two lane city collector street (See Map 2.5)
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 15 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.3
Jack Russell Stadium: Future land Use Adjacent to Site
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Page 16 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.4
Jack Russell Stadium: Zoning Districts Adjacent to Site
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c1w2066,,01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 17 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.5
Jack Russell Stadium: Existing laneage along launch Route
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 18 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
There are 32 parcels along this launch route. Predominant existing land uses
of these parcels are single family (34%); vacant (27%); commercial (19%)
and public/semipublic (10%). The largest lot frontage along the launch route
corresponds to single family and vacant lots. (See Table 2.3)
Table 2.3 Jack Russell Site: Launch Route Existing Land Use
Public/Semi-Public 1 124 2 338 3 462 10%
Vacant 3 608 5 692 8 1,300 27%
Commercial 3 611 2 296 5 907 19%
Single-Family 5 788 6 868 11 1,656 34%
Industrial 1 77 1 231 2 308 6%
Recreation/Open Space 1 62 1 116 2 178 4%
Duplex/Triplex 0 0 1 47 1 47 1%
Source: Pinellas County GIS, 2005
Future land uses along the launch route are mainly Residential Urban (7.5
dwelling units per acre), Central Business District and General Commercial.
(See Map 2.6 )
Table 2.4 Jack Russell Site: Launch Route Future Land Use
Central Business District 7 758 6 804 13 1,562 32%
Municipal, No FLU 1 63 1 116 2 179 4%
Institutional 0 0 1 353 1 353 7%
Residential Urban 13 1,042 13 1,088 26 2,130 44%
Commercial, General 3 414 3 228 6 642 13%
Source: Pinellas County GIS, 2005
The use of this site for the proposed High and Dry Boat Storage will require
mitigating transportation impacts such as traffic, noise and road wear along
the launch route and adjacent major roads. Another concern will be providing
transportation means for the high and dry users from the proposed site to the
Seminole Boat Ramp.
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 19 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.6
Jack Russell Stadium: Future land Uses Adjacent to launch route
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Attachment number 2
Page 20 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.1.5 Infrastructure Availability
The Jack Russell Site has good provision of infrastructure services since the
site is located within the urban fabric. The site has access to potable water
lines owned by the City on Dr. Martin Luther King Jr. Avenue (West), Palmetto
Street (North) Street and Seminole Street (South). Reclaimed water lines and
water fixtures run along Dr. Martin Luther King Jr. Avenue and Seminole
Street (South).
In addition, stormwater lines are available along Dr. Martin Luther King Jr.
Avenue, Palmetto Street and Seminole Street. A stormwater pond is located
in the northwest part of the site along Palmetto Street. Wastewater collection
and transmission lines are located along Martin Luther King Jr. Avenue,
Palmetto Street and Seminole Street. Additional stormwater facilities would
be required by the City and SWFWMD to accommodate development on
the site
Maps 2.7,2.8,2.9 and 2.10, show the provision of infrastructure services to
the Jack Russell Site.
2.1.6 Neighborhood Compatibility
The Jack Russell Stadium Site is within a consolidated urban area north of
the Downtown District. It is bordered by an industrial and commercial area
(South of the site) as well as by single family and multifamily housing.
The adjacent neighborhood has been the target of numerous planning efforts
and investments as a means of revitalizing the existing fabric and improving
the conditions for existing residents. Some of the most recent City investments
are:
· The North Greenwood Recreation and Aquatic Complex
. The North Greenwood Library
. The Dr. Martin Luther King Avenue traffic calming and streetscape
improvements
· The expansion of the reclaimed water system into the neighborhood
Over the last five years, the Jack Russell Stadium Site has been the subject
of discussion for redevelopment. Any redevelopment proposal should take
into consideration important issues raised by neighborhood residents such
as building scale and architectural character, as well as traffic and noise.
· According to the North Greenwood Economic Redevelopment Strategy
prepared by the Economic Development Department of the City
completed in 2003, some of the potential uses recommended for the
Jack Russell Site were:
" Health Care Uses, particularly assisted living for the lower income
elderly population and related health care facilities to serve
neighborhood and area residents while providing on-site employment
opportun ities.
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 21 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.7
Jack Russell: Stadium Potable Water
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 22 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.8
Jack Russell Stadium: Reclaimed Water
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 23 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.9
Jack Russell Stadium: Stormwater
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 24 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.10
Jack Russell Stadium: Wastewater
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 25 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
" Educational and Training Uses, including occupational training for
youth and adults, extension courses and home and family education
and counseling services.
" Industrial and Service Uses, including one large user or multiple
small firms in owner occupied or multi-tenant buildings involved in
light manufacturing or service-type activities, such as building
maintenance, security, pest control, cable services and heating and
air conditioning contracting.
" Office Uses, particularly small users in multi-tenant flex/office space.
Sports, Recreation and Entertainment Uses, including retention of
the stadium and related open areas as a public asset for amateur
baseball/softball leagues and tournaments, other outdoor events and
recreational uses
" Multifamily Housing, including for-sale town homes and rental
apartments primarily targeting the needs of low and moderate income
households.
" Mixed or Multiple Uses, recognizing that the 16-acre site is large
enough to accommodate two or more urban uses."
The City is still studying the best re-use of this site, which is as previously
noted one of the largest vacant properties in Pinellas County, a county where
land scarcity has become an issue.
The proposal of a high and dry facility at this site may have to contented
with the identified neighborhood concerns (character, traffic, noise, etc.) as
well as competition with other redevelopment proposals that could generate
larger sources of revenue and future job growth within the North Greenwood
Neighborhood.
2.2 Stevensons Creek Shuffle Board and Lawn Bowls Complex (Site 2)
2.2.1 land Use, Zoning and Code Provisions.
The Stevensons Creek site is located at the intersection of N. Fort Harrison
Avenue and Calumet Street just south of the Ft. Harrison Avenue Bridge
crossing Stevensons Creek. This site is also located within Neighborhood
District II of the City of Clearwater.
The site is approximately 8.41 acres in size and is owned by the City. The
existing use of the site is recreational and open space, currently hosting the
City's Lawn Bowls and Shuffleboard Complex. Although the site has
significant shoreline on Stevensons Creek, the site is not currently oriented
toward the water or water-related activities. Adjacent submerged lands are
believed to be owned by the State of Florida.
The future land use designation for the site is Recreation/Open Space and it
is zoned as Recreation/ Open Space (R/OS).
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 26 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
The proposed high and dry facility will not require changes in land use and
zoning designations since it is considered a recreational use.
The immediate area of influence of the site is about 8.43 acres. Predominant
existing land uses within the site's area of influence are: single family
residential, commercial and multifamily residential. Commercial activities
are located west of the site along N. Ft. Harrison Avenue, while residential
uses are located towards the south along Calumet Street. (See Table 2.5 and
Map 2.11)
Table 2.5 Stevensons Creek Site: Adjacent Existing Land Use
Single-Family
Duplex-Triplex
Multi-Family
Commercial
26
1
1
3
84%
3%
3%
10%
5.10
0.19
0.86
2.28
61%
2%
10%
27%
Source: Pinellas County GIS, 2005
The commercial activities towards the west of the site are related to
condominium and seasonal rental units on property owned by the Church of
Scientology.
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 27 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.11
Stevensons Creek: Existing land Uses Adjacent (200') to Site
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 28 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Stevensons Creek
Existing Bridge Over Stevensons Creek
(View 1)
North Fort Harrison A venue (West of Site)
Shuffleboard & Lawn Bowls Complex
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Stevensons Creek
Existing Bridge Over Stevensons Creek
(View 2)
Calumet Street (South of the Site)
Clearwater Shuffleboard Club
Attachment number 2
Page 29 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Major future land uses adjacent to the site include: Residential Urban (7.5
dwelling units per acre) and Resort Facilities High (30 Dwelling Unit per
acre and FAR 1.2). (See Table 2.6 and Map 2.12 )
Table 2.6 Stevensons Creek Site: Adjacent Future Land Use
Source: Pinellas County GIS, 2005
Zoning designations adjacent to the site promote low medium density
residential (5 dwelling units per acre) and tourism. (See Map 2.13)
2.2.2 Environmental Constraints
The site includes approximately 1,500 feet of mangrove shoreline averaging
30 feet wide, from the most waterward tree to the most upland tree (See
Map 2.14 or Appendix). Other shore vegetation at the site is comprised
primarily of sporadic oak trees, palm trees and exotics such as Brazilian
Pepper.
Such presence of a continuous mangrove shoreline would require a permit
from Pinellas County Environmental Management to remove and trim
mangroves at the site in order to facilitate development. Some mangroves
may be protected completely from trimming or impact by this permit.
No seagrasses were observed during a field survey conducted by Delta
Seven, Inc. in March 2006 (See Appendix 1). The State of Florida will likely
require a seagrass survey during growing season to verify that seagrasses
are not present should this site be selected.
Water depth is a constraint at the Stevensons Creek site (See Bathymetric
Survey in Appendix 2. This survey was conducted in concert with the
Stevenson Creek Environmental Restoration project). If navigation is desired
to and from the site, dredging will be necessary. Depths at the site are less
than the required three feet of water at Mean Low Water. Permits will be
required and obtaining such permits may prove difficult, especially within
an Aquatic Preserve such as Stevensons Creek. Additionally, the bridge to
the north of the site significantly limits the height of vessels entering and
exiting Stevensons Creek to very low profile vessels.
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 30 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map2.12
Stevensons Creek: Future land Uses Adjacent (200') to Site
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 31 of97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.13
Stevensons Creek: Zoning Districts Adjacent to Site
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 32 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.14
Stevensons Creek: Site Initial Ecological Assessment
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 33 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.2.3 Projected Development
There are three development projects proposed or recently completed In
proximity to Stevensons Creek site (See Map 2.15):
· 1925 Edgewater Drive: Bayview Condominiums, which proposes 62
residential units to the north across the creek from the site,
. 1860 Fort Harrison Avenue: Villa del Mar, which proposes 24 residential
units at the northwestern edge of the site (project is complete),
. 308 Venetian Drive: Venetian Cove Townhomes, which proposes 6
residential units to the southwest of the site.
In total 92 additional residential units are approved for the area surrounding
the site.
2.2.4 Transportation
The Stevensons Creek site is approximately one (1) mile north of the closest
launch destination (Seminole Boat Ramp). The corresponding launch route
is composed of two roads:
. North Fort Harrison Avenue (0.96 mile), a minor arterial under the City's
jurisdiction and
· Calumet Street (0.04 mile) which is a local city street of two lanes. (See
Map 2.16)
According to the Pinellas Metropolitan Planning Organization in 2005, Fort
Harrison Avenue operated at level of service C or better. North of the bridge
at Stevensons Creek, Edgewater Boulevard operated at level of service F.
These levels of service should be taken into consideration as constraints
when proposing a future High and Dry facility at Stevensons Creek.
Predominant existing land uses along the described launch route are
commercial (42%); single family (17%), duplex/triplex (12%), vacant (11 %)
and public/semipublic (10%).
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 34 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map2.15
Stevensons Creek: Adjacent Approved Projects
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Attachment number 2
Page 35 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map2.16
Stevensons Creek: Existing laneage along launch Route
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 36 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Table 2.7 Stevensons Creek Site: Launch Route Existing Land Use
Public/Semi-Public 1 531 3 438 4 969 10%
Vacant 7 483 10 627 17 1,110 11%
Multi-Family 4 310 0 0 4 310 3%
Commercial 24 2,560 15 1,550 39 4,110 42%
Single-Family 6 442 21 1,198 27 1,640 17%
Industrial 2 229 0 0 2 229 2%
Recreation/Open Space 2 39 1 317 3 356 4%
Duplex/Triplex 5 397 8 744 13 1,141 12%
Source: Pine lias County, GIS, 2005
There are 109 parcels along the launch route. The largest lot frontage along
the launch route corresponds to commercial uses and single family residences.
(See Map 2.17)
Future land uses along the launch route are mainly Commercial General,
Residential Urban (7.5 dwelling units per acre) and Resort Facilities High
(30 dwelling units per acre, FAR 1.2). (See Map 2.18)
Table 2.8 Stevensons Creek Site: Launch Route Future Land Use
Central Business District 3 574 7 417 10 991 10%
Institutional 1 355 0 0 1 355 4%
Commercial - General 37 2,900 33 3,077 70 5,977 62%
Resort Facilities - High 10 989 0 0 10 989 10%
Residential - Urban 0 0 18 1,268 18 1,268 13%
Source: Pinellas County, GIS, 2005
2.2.5 Infrastructure Availability
The Stevensons Creek Site is adequately served by infrastructure services.
The site has access to potable water lines owned by the City along N. Ft.
Harrison Avenue (West) and Calumet Street (South). Reclaimed water service
is not available at the site or surrounding areas.
Stormwater collection facilities are available south of the site at Calumet
Street and within the site itself. Wastewater collection and transmission
facilities are located along N. Ft. Harrison Avenue and Calumet Street.
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 37 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.17
Stevensons Creek: Existing land Uses Adjacent to launch Route
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 38 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map2.18
Stevensons Creek: Future land Uses Adjacent to launch Route
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 39 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Maps 2.19, 2.20 and 2.21 show the provision of infrastructure services to the
Stevensons Creek Site.
2.2.6 Neighborhood Compatibility
The Stevensons Creek Site is within the Navajo Park Neighborhood. The
area is comprised of single family residential and condominiums along the
shoreline. Considering that the proposed High and Dry facility implies an
enhanced level of activity (noise, traffic, etc.) than the City's Lawn Bowls
and Shuffleboard Complex, it is expected that the neighborhood may show
opposition to the project.
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 40 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.19
Stevensons Creek: Potable Water
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 41 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.20
Steven sons Creek: Stormwater
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 42 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.21
Steven sons Creek: Wastewater
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 43 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.3 Seminole Launch Ramp (Site 3)
2.3.1 land Use, Zoning and Code Provisions
The Seminole Launch Ramp Site is located west of Osceola Avenue, at the
end of Seminole Street at Clearwater Harbor and the Intracoastal Waterway.
This site is also located within Neighborhood District II of the City of
Clearwater.
The site is approximately 5.9 acres in size and is owned by the City of
Clearwater. The site has significant shoreline and it is currently used for
water-related activities. The existing use of the site is recreational and open
space and includes a boat ramp facility and large parking area for boat
trailers. There is a parcel immediately adjacent and to the west of the site
that is owned by the West Coast Inland Navigation District and currently
functions as a small passive park.
The future land use designation within the Downtown Redevelopment Plan
for the site is Central Business District. The site is currently zoned as
Recreation/Open Space (R/OS) allowing uses such as Public/Private Open
Space and/or Recreation Facility; Beach/Water Access.
The immediate area of influence of the site is about 10.63 acres. Predominant
existing land uses within the site's area of influence include: commercial,
vacant and multifamily. Most uses are aligned along Osceola Street. There
are only three single family residences within the site's area of influence.
(See Table 2.9 and Map 2.22)
Table 2.9 Seminole Boat Launch Ramp: Adjacent Existing Land Uses
Vacant 1 6% 3.59 20%
Commercial 7 41% 9.48 53%
Duplex-Triplex 1 6% 0.15 1%
Marinas 1 6% 0.70 4%
Multi-Family 2 12% 2.06 12%
Public/Semi-Public 2 12% 1.56 9%
Single-Family 3 18% 0.27 2%
Source: Pinellas County GIS, 2005
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.22
Seminole Boat Ramp: Existing land Uses Adjacent (200') to Site
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Attachment number 2
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
View to the Boat Ramp
Launch Facility at the Site
Adjacent Single Family Residential
c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
View to the Boat Ramp
Francis Wilson Theater Property
700 Osceola, Bayview Condominiums
Attachment number 2
Page 46 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
The future land use for parcels adjacent to the site is Central Business District.
The Downtown Redevelopment Plan permits Residential; Office; Retail; and
Public/Semi-Public uses in the Central Business District.
Table 2.10 Seminole Boat Launch Ramp: Adjacent Future Land Use
Source: Pinellas County GIS, 2005
The area immediately adjacent to the site is zoned Downtown (D) and the
shoreline of the site is zoned as Preservation (P). The proposed high and dry
facility is recognized as marina/marina facilities which are allowed within
the Downtown Redevelopment Plan as a Flexible Development (FLD) use,
requiring Community Development Board (CDB) approval.
2.3.2 Environmental Constraints
Due to the existing use of the site, environmental constraints at the Seminole
Boat Ramp are limited. The property is bounded at the water by an existing
seawall and no mangrove vegetation is present. The seawall is largely intact
except for a small 50 foot area just west of the existing launch ramp that is
covered with palms and shore grass.
In March 2006, Delta Seven, Inc. conducted a cursory environmental
assessment of the site (See Appendix). No seagrass beds were observed
within the submerged lands immediately south of the boat ramps and
southward toward the southern seawall of the property. At the southern
seawall of the property and extendi ng south of the seawall is a small I i nearly
oriented oyster bed established on submerged debris (See Map 2.23)
Approximately 100 feet south of the southern seawall of the site is an
extensive seagrass bed that extends southward toward the Drew Street
Fishing Pier (See Map 2.23). The seagrass bed covers the extent of the
shallow flats in this area and would severely inhibit the development of a
marina facility within the confines of the grass bed; however, this grass bed
does not extend into the basin at the base of the existing boat ramps. Therefore,
it is not likely that the seagrass bed will impede the permitting of accessory
docks or boat launches associated with a high and dry facility.
Also due to the existing use of the Seminole Boat Ramp site, water depth is
not a constraint so long as boat launching and navigation activities do not
change significantly from their current patterns of ingress and egress.
Water depth along the western seawall near the parking lot is sufficient to
allow the construction of docking facilities for use by boats launched from a
high and dry facility.
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.23
Seminole Boat Ramp Site Initial Ecological Assessment
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.3.3 Projected Development
There are three development projects approved or under construction around
the Seminole Boat Ramp site (See Map 2.24):
· 900 Osceola Avenue: Clearwater Bay Marina Condos with 133 residential
units at the northern edge of the site. (currently under construction).
· 700 Osceola Avenue: Bayview Condominium with 28 residential units
(finalized) at the south edge of the site.
· 609 Seminole Garden St.: Trail Townhomes with 36 residential units to
the east of the site.
In total, 197 residential units are anticipated for the area surrounding the
site. Most of these developments are waterfront condominiums with a
Mediterranean architectural style, ranging from approximately 9 to 12 stories
in height. Development of a high and dry marina at this site would require
the facility to blend architecturally with the recently approved projects.
2.3.4 Transportation
The selection of the Seminole Boat Ramp Site to build the High and Dry
facility, eliminates the need for a proposed launch route, considering that
boats will be stored and launched at the same location.
However, some transportation impacts may be created along two major
thoroughfares:
· North/South: Fort Harrison Avenue and Myrtle Avenue (currently under
expansion). Both of these roads are considered minor arterials and operate
at level of service C or better.
· East/West: Drew Street, also a minor arterial that operates at level of
service C or better.
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.24
Seminole Boat Ramp: Adjacent Approved Projects
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.3.5 Infrastructure Availability
The provision of infrastructure services within the Seminole Boat Ramp site
is not a concern. The site has access to potable water lines owned by the
City along Osceola Avenue. Additional potable water lines are available
along Seminole Street and throughout the site. Reclaimed water service is
not yet available for this site.
Stormwater facilities are available from Osceola Avenue down to the bluff.
Wastewater collection and transmission lines are available along Osceola
Avenue, a portion of Seminole Street and Eldridge Street.
Maps 2.25, 2.26 and 2.27 show the provision of infrastructure services to the
Seminole Boat Ramp site
2.3.6 Neighborhood Compatibility
The Seminole Boat Ramp site is within the Downtown Redevelopment Plan,
specifically the Old Bay District (See Map 2.28). This area is composed of a
mix of residential land uses (including single-family dwellings), recreational,
governmental, industrial, commercial and institutional. The District's unique
character is due to its location along Clearwater Harbor and the significant
number of older structures.
According to the Downtown Redevelopment Plan, the Old Bay District "is
envisioned to be a mixed-use neighborhood supporting the Downtown
employment base with residential, limited neighborhood commercial and
office uses. A variety of densities and housing styles are encouraged
throughout the District, as well as renovations of existing older structures".
The Plan also states that there should be an emphasis placed "on tying the
eastern and western sections of the entire District together by providing
linkages between the waterfront and the Pinellas Trail. Public improvements
to the Seminole Boat Ramp will also enhance waterfront access and
appearance."
The plan specifies two policies regarding to the site:
· "Policy 3: The Seminole Street Launching Facility should be maintained
as a recreation site, recognized as an area attraction and should be
improved with the addition of elements such as picnic areas, park
benches, landscaping, lighting and parking management," and
· "Pol icy 4: City rights-of-way that dead-end at the harbor shall be retained
and improved for public access to the water."
According to the plan there is a priority to provide waterfront access and
water related activities at this site. The high and dry facility would meet
both of these priorities.
Consideration should be given to co-relate the character of the proposed
high and dry facility with the existing and proposed condominiums and other
historic structures within the area. Views from the bluff and the improvement
of landscaping are also important with the redevelopment of the site.
c1w2066..01 rn\gis-data\reports\feasibilitystudyjan 2007 age 44
Attachment number 2
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.25
Seminole Boat Ramp: Potable Water
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 52 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.26
Seminole Boat Ramp: Stormwater
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 53 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.27
Seminole Boat Ramp: Wastewater
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 54 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Map 2.28
Seminole Boat Ramp: Downtown Redevelopment Plan Character Districts
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c1w2066..01 rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
2.4 DRI Thresholds for High and Dry Marinas
Historically, high and dry marinas in excess of 300 slips were presumed to be a
Development of Regional Impact (DRI) and subject to a detai led review of the regional
impacts associated with the facility. This review process is both costly and time
consuming. When the scope of work for this study was approved by the City Council
and the Florida Fish and Wildlife Conservation Commission, Florida Boating
Improvement Program in Tallahassee, high and dry marina facilities were subject to
this regional review. During the 2006 Legislative Session, the Florida Legislature
eliminated the requirement that such facilities to undergo a formal DRI review. This
action was due in part to the diminishing supply of high and dry storage facilities,
the growing demand based on boater registration records and duplicative reviews,
recognizing that State environmental permitting entities would still be involved in
the review process through existing permit reviews and approvals (e.g. SWFWMD
Environmental Resource Permit). Consequently, Clearwater's proposed high and dry
facility will not be subject to the DRI review process.
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
3.0 Conclusion on Site Feasibility
3.1 Constraints and Opportunities
This chapter explores the constraints and opportunities for each alternative
site. These have been identified through data collection and analysis, as
well as comments gathered from meetings with City Staff. A matrix has been
prepared to summarize all the information and facilitate decision making for
the recommended site. (See Table 3.1)
3.1.1 Jack Russell Stadium
The Jack Russell Stadium site is the largest in size of all alternatives faci litating
accommodation of the programmed slips, co-related land uses (retail, repair
shops, restaurants), parking spaces, etc. This site is the second closest to the
Seminole Boat Ramp (0.5 mile), diminishing the traffic impact in relation to
the Stevensons Creek Launch route. In addition, this site does not show any
environmental constraints and offers the most complete provision of
infrastructure services.
Some of the primary constraints of the Jack Russell Stadium site are the desires
for other redevelopment projects at that location and the perceived desires
of the North Greenwood community.
There have been several uses proposed for the site, from workforce housing
to mixed-use development. A project providing significant employment for
residents could be worked into a larger development scheme. However,
the need for affordable housing remains an issue in this neighborhood. There
is a desire for a project that will enhance the community through economic
development.
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
A mixed, business-use project or a multiple marine services project could
provide a tie-in to the industrial area located just south of the site. At this
point, the City is still studying the best use of the site considering that it is one
of the largest pieces of vacant land in Pinellas County.
Currently, the Parks Department is leasing the baseball facility. The lease
expires in February of 2007. There is a capital project to demolish the
concrete portion of the stadium because it is structurally unsound.
The city plans to reduce seating (the concrete stadium portion) and preserve
the ball fields and the outlying buildings that are in good condition. The Boys
and Girls Club are also using this facility. The height of the existing stadium
is established and significant. A high and dry storage facility would be similar
to that of the existing land use at this site.
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Table 3.1
Draft 11- Site Evaluation Matrix
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Attachment number 2
Page 59 of 97
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
3.1.2 Stevensons Creek
The Stevensons Creek site is the second largest site and has the advantage
of direct waterfront access, especially along the northern border of the site.
It also has good access to the majority of infrastructure services, except
reclaimed water.
The existing bridge to the north of the site is too low to accommodate boat
launching at the site. Only very low profile boats can pass under the bridge.
If boat launching were desired, the bridge would need to be raised to
accommodate most watercraft. In addition, the depth of the water at the site
would make launching difficult. Estimated order of magnitude costs to raise
the bridge and associated ramping improvements are $2-3 million. Dredging
of Stevensons Creek is proposed in the future, however navigation under the
existing bridge on North Fort Harrison remains an overwhelming constraint.
The primary constraints for the Stevensons Creek site are the height of the
existing bridge to the north of the site and the perceived desires of the
surrounding neighborhood and traffic.
Boat trailer traffic leaving the site would need to make a left turn onto North
Ft. Harrison Avenue and adding a traffic light to the intersection would be
difficult. The traffic in this area is already constrained and several traffic
abatement projects are already in place.
Environmental constraints were also identified as a constraint to the
development of the high and dry storage facility on this site. The presence of
a continuous mangrove shoreline of more than 1,500 feet would require a
permit from Pinellas County Environmental Management to remove and trim
mangroves at the site in order to facilitate development. In addition, the
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
seagrass bed could also impede the permitting of accessory docks or boat
launches associated with a high and dry facility. There are also concerns
about the need for mitigation of impacts such as minor repairing, painting,
oil change, etc. related to the operation of this facility
The existing surrounding neighborhood is primarily low-density single-family
residential (south of the site) along with commercial uses and condominiums
to the west. This neighborhood is more compatible with nature-based
recreational boating, such as kayaking and canoeing as opposed to a high
and dry facility. Traffic abatement is already in place and would be impacted
if additional traffic were added to the neighborhood.
The Stevensons Creek site is currently used by the City's Parks and Recreation
Department for a lawn bowling/shuffleboard facility. The number of users of
these facilities has been declining. The Stevensons Creek site was identified
by staff as a possible location for a Senior Center. It was also identified as a
possible relocation site for the Francis Wilson Theatre (currently at the
Seminole Boat Ramp Site).
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
3.1.3 Seminole Boat Ramp
The Seminole Boat Ramp Site is constrained primarily by its size. The existing
parking at the site would need to be maintained and an additional property
(the Francis Wilson Theatre) would need to be added to the site boundary to
accommodate the High and Dry structure. The relocation of the Francis
Wilson Theatre should be considered if this site is selected. Currently, the
Francis Wi Ison property has part of a 99-year lease with the City of
Clearwater, of which only half has transpired.
There are many opportunities identified within the Seminole Boat Ramp Site.
Some of the most significant are:
· The site has the best waterfront access of the three sites;
. There are existing facilities already serving in site that could be used for
the proposed high and dry (such docks and boat ramps) reducing
construction costs.
· The site has good access to infrastructure services, i.e., potable water,
stormwater and wastewater
· The City owns the site as well as adjacent sites faci I itating land
consolidation for phased expansion.
· Due to the existing water-related use, the environmental impacts are
anticipated to be manageable and could be mitigated. Additional
environmental permits would be required for additional docks.
· The Downtown Redevelopment Plan promotes the development of
waterfront related activities such as marinas. It specifically mentions the
c1w2066.01 rn\gis-data\reports\feasibilitystudy jan 2007 age 55
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Seminole Boat Ramp and provides general guidelines to improve the
site and make it an end destination.
· Adjacent developments include condominiums linked to private marinas,
making the proposed project compatible with the existing redevelopment
pattern.
Some of the recommendations that evolved from discussions held with City
staff regarding the development of a high and dry facility at the Seminole
Boat Ramp site include:
· Due to the land areas necessary to accommodate the facility and parking
needs, the ownership of the "strip" of land between the Francis Wilson
Theatre and the remainder of the site should be integrated into the site
boundary.
· Explore the possibility of maintaining trailer and car parking at the site
by including of parking within the High and Dry structure and working
with the grade/slope on the site to accommodate a split-level design.
· Consider within the site planning and construction program, the effects
on stormwater (retrofitting or other impacts). Additionally, upgraded
landscaping was discussed to ensure compatibility with adjacent
residential development, utilizing "green" design for the site (particularly
the roof of the facility).
This study concludes that the Seminole Boat Ramp Site shows the most favorable
conditions for the development of the High and Dry facility. As discussed in sections
2.0 and 3.0, adverse environmental and transportation impacts, along with cost
related issues played a strong role in excluding the Stevensons Creek and Jack
Russell Stadium sites.
The following chapter takes a closer look at several characteristics of the intended
proposed facility, setting the framework for the Conceptual Site Plan which is discussed
in section 4.0
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4.0
Design and Planning Standards for High and Dry Marina
Facilities.
The following chapter focuses on design and planning standards related to the
development of high and dry facilities.
4.1 Defining the Building Size: Width, Length and Height.
The building width for a high and dry facility will be determined by the size of the
boats and the corresponding aisle size. Identifying the size of the boats that are
intended to be stored in the High and Dry facility is extremely important considering
they will dictate the size of the stacks to be used. Historically, sixteen to twenty-
eight foot (16'-28') boats were considered typical for stack storage. Over several
years the demand for larger boats (30' to 40') has increased. Experts agree that high
and dry facilities should be designed to accommodate current and future market
demands taking into consideration boat sizes. A detailed market demand study is
recommended.
Table 4.1 provides a general description of average boat sizes.
Table 4.1 A verage Boat Sizes
24" to 26" 8' 6" 9' 3"
27" to 29" 9'4" 10' 9"
30" to 32" 10' 9" 11' 7"
33" to 35" 12' 0" 12'4"
36" to 39" 12' 7" 14'2"
40" to 42" 12' 11" 15' 1"
Source: DSKA, 2006
Another important measure to define the building configuration of a High and Dry
facility is the aisle, which is defined as the distance between two rack sections,
allowing for the forklift truck to turn while carrying a boat. This measurement varies
depending on: (1) the length of the boats, (2) the turning radius of the forklift or
handing equipment and (3) the space available in the site. Typical aisle widths using
boat lengths as the criteria are included in Table 4.2.
As the boat lengths increase in the market, the forklift will require a larger turning
radius. A minimum aisle width of 50' is very common. However, 60'-70' is becoming
more common. If using angled racks, aisle width will be less.
The accuracy of the measurement is extremely important considering that an extra
one foot of building width may translate into thousands of dollars in cost. (Example:
12" of concrete 12" wide times 250' long aisle).
Table 4.2 Typical Aisle Widths
Up to 30'
Up to 36'
38' to 45'
Source: DSKA, 2006
60' to 65'
65' to 70'
70' to 75'
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When calculating the building length, the size of the bays and the number of boats
that fit within each bay must be considered. Some of the most common bays are:
· 'Single wide' bays designed for one boat (i.e. 9', 10', 14' wide).
· 'Double wide' bays spanning 20' to 25'.
· 'Triple wide' 27'-31' bays allow for the greatest storage flexibility.
The building height will be dictated by the City's Land Development Code. For
planning purposes, every height of boat could be considered as 10'. More specific
concerns about boat sizes will change the final layout.
Of most concern are the first and the top levels of the structure. Boat heights (especially
for large boats on the first level) may dictate clearances of 14 to 16 feet. If the structure
will have a roof, top level minimums should be measured from the inside eave to
ensure space is adequate to clear the roof design and any utilities (i.e. fire sprinkler
systems). Table 4.3 shows the typical heights relating to rack levels:
Table 4.3 Typical Heights for Rack Levels
Level 1
Level 2
Level 3
Level 4, 5,6
Source: DSKA, 2006
10't016'
8' t012'
8' t010'
8' Minimum
4.2 Structure Types/ Building Design
According to the permanence and flexibility of the structure, high and dry facilities
can be (1) rack supported, (2) a separate clear span building with free standing
racks, or (3) a vertical automated rack system. The following is a brief description of
the benefits of each system:
· Clear Span Building (free standing racks). These are temporary structures,
composed of free standing racks. These cannot be easily modified if the boat
sizes change. Due to the style of main frames, the leasable space may be
minimized as the market changes.
· Rack Supported Buildings. The structure is built with rack columns supported by
a roof. Because the rack structure carries an increased load; the cost of the
racks will increase, but roof and side building costs will be less, netting a slightly
lower cost overall. One cost saving advantage of the rack supported building is
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the potential for an accelerated seven year tax write-off, since the entire structure
may be considered a piece of equipment. If properly designed, the building will
be adaptable to the market as changes occur.
· Vertical Automated System. The Vertical Yacht Storage System is an automated
and electric lifting and moving system. Unlike traditional forklift based operations,
it allows storing any boat from an 18' open fisherman to an 80' express cruiser. It
also offers reduced haul and launch times (as short as six minutes). The use of
the system could reduce aisle space by up to 50 feet depending on the maximum
size of boat to be stored. Because of the use of concrete on walls, the enclosed
facility is generally capable of withstanding 140 mile per hour winds.
Automated Lifting
System
High Lift Marina
Typical Plan Layout
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Typical Building Section
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According to building typology, high and dry facilities can also be classified as1:
· Racks. Portable free standing racks can be used to quickly double storage area.
Designed as 4 (2 high 2 wide) boat modules or 6 (2 high 3 wide) boat modules.
The modules can easily be picked up with a marina forklift and moved. These
racks are generally recommended for additional storage outside of the high and
dry structure. These are not recommended for the proposed facility due to the
aesthetics (compatible with the adjacent residential properties)
Rickenbacher Marina, Miami, FL
· Racks with Roof. These are conventional racks with a single roof. The forklift
area (aisle) is not under the roof and is open. These are not recommended for the
proposed facility considering the need for an enclosed structure.
Typical Building Section
Racks with Roof
· Three-sided Buildings (some with sliding doors). Three sided storage facilities
have three walls and a roof. They offer most of the advantages of conventional
buildings. The forklift area (aisle) is not under the roof and is open. This building
is not recommended for the proposed facility considering the need for optimizing
the available space.
Typical Building Section
Three-Sided Facility
Photo of Rack with Roof Facility
Three-Sided Building with Sliding Doors,
Victoria's Harbor Marina, GA
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1 Adapted from Roof and Rack. Brochure and webpage: http://www.roofnrack.com/
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· Gabled Buildings. Gabled structures are "back-to-back" three-sided buildings.
Sliding doors can be designed to enclose the forklift side.
Typical Building Section Gabled Building
Gabled Building with Sliding Doors,
Sienns Boat Company, CA
Considering the building program and City's requirements it could be said that the
two preferred building typologies are:
· Conventional Building. Conventional boat dry storage developments have
racked boats on either side of an aisle. The aisle width is determined by the
length of the boats and the turning radius of the marine forklift used to retrieve
the boats.
Typical Building Section
Conventional Building
Conventional Facility, Mid Islands
Family Marina, Cape Coral, FL
· Double Wide Building. The most efficient high and dry structure is a double
wide building. The structure has two aisles with boats racked on either side. The
structure is all under one roof, but may require some additional space.
Double Wide Facility,
Bradenton Beach Marina, FL
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Double Wide Facility,
Bahia Beach Marina, Ruskin, FL
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4.3 Building Materials
The preferred building material for high and dry facilities is steel (mainly galvanized)
considering that is most flexible and cost effective than other construction materials.
The steel has greater strength in comparison with other construction materials to
handle large boat weight. In addition, "aesthetic options" could be added easily.
4.4 Site Planning
Some of the most important elements that should be considered when preparing the
site plan for a high and dry facility include.
· Land Use and Zoning. Existing zoning designations should facilitate the
development of the facility.
· Program Area. The typical rule-of-thumb is about 2 acres for 200 boats for a
conventional structure. In addition to the building footprint, land should be
considered for travel areas, parking, offices, maintenance shops, wash down
and boating cleaning areas, temporary racks area (for high demand) and other
buildings.
· Circulation. It is necessary to provide clear pedestrian and vehicle circulation
patterns throughout the site. Appropriate turning radius should be designed to
allow the movements of vehicles (cars, trailers and boats). Drystorage should be
located as close to the water as possible to reduce the distance to which the
forklift will carry and launch boats into the water.
· Parking. The facility should provide parking access to users. The common parking
ratio for high and dry facilities is 1 parking space to 5 storage boats.
· Mitigate Environmental Impacts. Appropriate environmental permits should be
obtained and mitigation measures should be designed to reduce environmental
impacts (fuel management, etc.).
· Noise Management. Appropriate buffers should be designed to avoid nuisance
to neighboring properties.
· Safety. Considering that steel is the most used material for the construction of
high and dry facilities and the value of boats storage, there is a need to design
for fire suppression. Easy access for emergency vehicles (fire, ambulances) should
be provided. In addition, consideration should be given to design structures to
withstand hurricane force winds.
· Landscape and Aesthetics. Landscaping is an important tool to improve the
character of the place, as well as to mitigate noise impacts. Facilities design
should consider the character of the neighborhood in which they will be built.
Specific design elements can be incorporated into building facades.
· Building Flexibility. Adjustable and wider bays will ensure the building can grow
with the times. It is preferable if the facility can combine boat and trailer storage.
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The following images are provided as example designs of high and dry facilities:
Cape Harbour Marina, Cape Coral, FL
Cape Harbour Marina, Cape Coral, FL
East Marina, Cape Coral, FL
Marina One, Deerfield Beach, FL
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Bradenton Beach Marina, Bradenton FL
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5.0 Proposed Facility
5.1 General Development Guidelines
Assuming the Seminole Boat Launch as the preferred site, the City staff and Consultant
defined general development guidelines for the proposed high and dry facility. Some
of the most important guidelines or recommendations include:
· Develop the program established by the City: an attractive building with sufficient
parking, a staging area in order to get boats in and out of the water, small
management office and restrooms and site upgrades to enhance the aesthetics
of the program.
· Accommodate most of the existing trai ler parking. Currently there are
approximately 135 car/trailer spaces on site.
· Preserve existing docks and other site structures.
· Maximum boat size to be stored is 35'. According to vessel registration records
maintained by the State of Florida Department of Motor Vehicles and Highway
Safety, 86% of the registered vessels in Pinellas County are below 25' in size.
From the total vessels registered 11 % are between 26' to 39' in size. City staff
defined that 35' maximum boat size was appropriate.
· Approximately 250 to 300 slips should fit within the facility.
· Consider the use of the Francis Wilson Theater as part of the site.
· Be sensitive to existing and projected development within the area.
· Keep the architecture of the building consistent with the surrounding
neighborhood.
· As for the type of building, a conventional, enclosed building is preferred.
· Explore the possibility of using green building techniques (green roof).
5.2 Conceptual Diagrams
The Consultant prepared six conceptual diagrams taking into consideration the
guidelines previously discussed (See Option 1,2,3,4,5 and 6). Diagrams allowed
staff to evaluate:
· Alternative building typology such as conventional (two structures) versus double
wide building within the site.
· Building location.
· Circulation patterns (pedestrian and vehicular) and landscaping
· Potential use of the Francis Wilson Theater.
· General parking locations
The Options 1, 2, 5 and 6 display a double wide building (single structure) with a
footprint of 260 foot x 250 foot. Options 3 and 4 show two conventional buildings
with a footprint of 130 foot x 250 foot.
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Taking into consideration costs, building location and circulation patterns, among
other elements, City staff recommended the development of a conceptual site plan
for Options 2 and 5.
These options are very similar with the difference of incorporating the Francis Wilson
Theater property for additional car/trailer spaces.
Table 5.1 provides a description of the existing and proposed parking and boat storage
capacity.
Table 5.1 Existing and Proposed Parking and Boat Storage Capacity
Cars 42 95 95 70 55 95 61
Carl Trailer Spaces 134 135 135 136 186 170 200
Car Trailer Spaces (inside) 74 74 76 76 74 74
Estimated Slips' 300 300 300 300 300 300
. Based upon selected building typology
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Option 1
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Option 2
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High and Dry Marina Multi-Site Feasibility Study
Option 3
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High and Dry Marina Multi-Site Feasibility Study
Option 4
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High and Dry Marina Multi-Site Feasibility Study
Option 5
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Option 6
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High and Dry Marina Multi-Site Feasibility Study
5.3 Conceptual Site Plan
5.3.1 Description
The proposed facility footprint is 250 feet (North-South direction) by 260
feet (East-West direction) and approximately 48 feet high. The first floor is
designed to accommodate car/trailer parking spaces as well as offices and
restrooms, while the second, third and fourth floor will accommodate vessel
storage. The size will allow the storage of least 280 to 300 boat slips no
larger than 35 feet.
The building typology proposed was the double wide building. As previously
explained, the structure has two aisles with boats racked on either side.
Approximately 100 vessels can be stored per floor, considering four aisles
of 25 vessels (10 feet for each vessel is considered)
This typology, in contrast with the conventional building typology, allow to
reduces building cost by eliminating the need for building two additional
building walls and the corresponding structural elements. However, the
building mass that results from the double wide building typology is
considerable in relationship to the adjacent development. This could be
sufficiently addressed by introducing fa<;.:ade elements and appropriate issue
building massing.
It is proposed that the building have a green roof incorporating the following
advantages: a) improved stormwater management; b) attenuated noise levels;
c) increased energy savings; d) provides additional green space; and e)
enhanced aesthetics from the bluff.
The building doors would be oriented toward the waterfront (west), where
noise and views of the High & Dry operation would be removed from on the
residential uses north and south of this site.
A twenty foot setback has been provided along the north and east of the
property lines, with a 100 foot setback from west sea wall.
The conceptual site plan proposes pedestrian and vehicle access from
Seminole Street. Pedestrian access is limited around the building for security
pu rposes.
Two phases have been assumed considering the future use of the Francis
Wilson Theater (see conceptual site plans 1 and 2). Phase 1 will
accommodate approximately 155 car parking spaces and 33 car/trailer
spaces outside of the building. If the Francis Wilson Theater property is
incorporated in the future in Phase II, the site will be able to accommodate
approximately 119 car parking spaces and 69 car/trailer spaces outside of
the building.
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Attachment number 2
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Conceptual Site Plan Phase 1
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City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
5.3.2 Zoning and Community Development Code Considerations for the
Proposed Conceptual Site Plan
The Seminole Boat Launch site is zoned Downtown (D) District (as well as
the properties north and south of the subject site). The proposed High & Dry
facility falls under "marina/marina facilities", which is defined as:
"Marina means any structure constructed on pilings over open water or
supported by flotation on the water which provides three or more boat slips
for the purpose of sale or lease."
Marina facilities means a use of land involved in the operation of a marina
including structures and activities normally integral to the operation of a
marina, such as servicing, fueling, pumping-out, chartering, launching and
dry-storage of boats and boating equipment.
In the Downtown District, marina/marina facilities are listed as a Flexible
Development (FLD) use, requiring Community Development Board (CDB)
approval.
Table 2-903.D. of the current Community Development Code of the City of
Clearwater indicates the maximum height as 30 feet and the minimum
required parking as one space per slip. Considering that the preliminary
proposed height is 48 feet and that the parking ratio is based on wet slips (not
dry slips), a parking reduction will likely be required to accommodate the
facility. One required space per slip far exceeds the parking demand for this
facility. It is recommended that the project be processed as a Comprehensive
Infill Redevelopment Project.
Section 2-903.H Community Development Code lists the flexibility criteria
for marina/marina facilities:
"7. The parcel proposed for development is not located in areas identified in
the Comprehensive Plan as areas of environmental significance including:
a. The north end of Clearwater Beach;
b. Clearwater Harbor grass beds;
c. Cooper's Point;
d. Clearwater Harbor spoil islands;
e. Sand Key Park;
f. The southern edge of Alligator Lake.
2. No commercial activities other than the mooring of boats on a rental
basis shall be permitted on any parcel of land which is contiguous to a
parcel of land which is designated as residential in the Zoning Atlas,
unless the marina facilities are totally screened from view from the
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contiguous land which is designated as residential and the hours of
operation of the commercial activities are limited to the time period
between sunrise and sunset;
3. The design of all buildings complies with the Downtown District design
guidelines in Division 5 of Article 3; and 4. All marina facilities shall
comply with the commercial dock requirements set forth in Section 3-
607.C.3 and the marina and marina facilities requirements set forth in
Section 3-603.112
Section 3-603 of the Community Development Code has various standards
and criteria for marinas and marina facilities that should be reviewed as
they relate to the design and operation of the proposed faci I ity.
The site is located in the Old Bay District of the Downtown Redevelopment
Plan. The Plan provides a maximum Floor Area Ratio (FAR) of 0.50 and a
maximum height of 100 feet.
As stated previously, the Downtown Redevelopment Plan shows only one
Policy that speaks directly to this site (Policy 3 in the Old Bay District), which
states:
llThe Seminole Street Launching Facility should be maintained as a recreation
site, recognized as an area attraction and should be improved with the
addition of elements such as picnic areas, park benches, landscaping, lighting
and parking management.11
The project will need to meet the applicable Downtown Design Guidelines.
Any docks associated with this High & Dry facility will need to meet the
requirements of Section 3-601.C.3 and should be included in the Flexible
Development application to the Community Development Board. The
proposed dock off the western seawall would require City, State and Federal
permits / appraisals which are perceived to be obtainable.
5.4 Cost Estimates
In the conduct of this study the Consultant conferred with two nationally recognized
builders of high and dry facilities. The first is Roof and Rack, who develops rack,
supported buildings with boat forklifts (conventional) and Vertical Yachts who develop
vertical automated systems. Order the magnitude costs estimates for the Clearwater
proposed High and Dry facility are provided in this section taking into consideration
the proposed type of facility.
According to Roof and Rack, for the type of facility that the City of Clearwater is
intending to develop, the cost ranges from $16,000 to $22,000 per vessel including;
design, permitting, site work, foundation, fire sprinkler, electricity, trim packages
and other amenities. Additional, the City should consider the cost of $15 per square
foot to build a green roof. This will add a cost of at approximately $975,000 to the
project.
2 Adapted from comments provided by Wayne Wells (City of Clearwater, Planning Department) regarding conceptual
diagrams (option 2 and 5)
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High and Dry Marina Multi-Site Feasibility Study
In addition, potential marina equipment should be considered which includes:
Table 5.2 Estimated Cost for Marina Equipment
Forklifts (22,000 @ 96" Load Center)- (2)
Floor cleaning machine
*Water recycling unit
Industrial forklift
Installed Pem bunk covering (580 boats)
Miscellaneous equipment and tools
Computer system with marina software
*Sewage pump out unit
Service cart
$ 550,000
$ 14,000
$ 36,000
$ 12,000
$ 52,000
$ 10,000
$ 25,000
$ 12,000
$ 5,000
Source: Coastal Marine International, 2006
Under the conventional system, the facility could cost approximately $ 8.3 million.
There are other costs generally associated to this type of facility: launch area with
staging dock; fuel dock; engineering; personnel; insurance; permitting and impact
fees that should be considered.
According to Vertical Yachts, a vertical automated system for the desired capacity
(250-300 vessels) will cost from $15,000 to $20,000 per boat. This cost includes
design, technology and building construction. No site design, planning and
construction are estimated in these figures. If the design of the building is enhanced
to meet the adjacent development character, it is estimated that $3,500 dollars needs
to be added to each vessel.
Taking this figures into consideration, the building itself could cost between $4.6 to
$7.0 millions dollars. Vertical Yachts recommends staging docks for the dry stacks
that will add 500,000 dollars to the site planning and construction costs.
The City should, after endorsing the preferred site, look closely to both systems
identifying advantages, disadvantages and detailed cost estimates.
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A cursory proforma of the proposed high and dry storage facility is provided for the
first three years of operation assuming 50%, 75% and 90% occupancy rates
respectively. This is based on $96.00 per foot per year for twenty-five (25) foot boats.
The next phase of the High & Dry Storage project should include a more detailed
analysis of both operations and maintenance costs as part of the recommended cost
revenue analysis.
Table 5.3 Preliminary Proforma Assuming 256 Boats
Clearwater High and Dry Storage Facility
OCCUPANCY: 50% 75% 90%
STORAGE [256 BOATS] $307,200 [128] $460,800 [192] $552,960
SERVICES $250 I BOAT $32,000 $48,000 $57,500
SHIP'S STORE & FUEL $200 I BOAT $25,600 $38,400 $46,000
$364,800 $547,200 $656,460
MANAGER $40,000 $45,000 $50,000
FORLIKFT OPERATORS $62,400 2 @ $15 I HR $78,000 $78,000
OFFICE STAFF $25,000 $25,000 $25,000
OFFICE/YARD LABOR PT $15,000 $20,000 $20,000
BENEFITS & PAYROLL TAXES 40% $56,960 $67,200 $69,200
INSURANCE $50,000 $55,000 $60,000
SUPPLIES $20,000 $25,000 $30,000
REPAIRS & MAINTENANCE $10,000 $15,000 $20,000
UTILITIES $15,000 $17,500 $20,000
$294,360 $347,700 $372,200
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6.0 Next Steps.
As stated in Chapter 1, this study provided the opportunity for the City to complete a
site feasibility analysis considering three proposed sites: Jack Russell Stadium,
Stevenson Creek and Seminole Boat Launch Ramp. Based on this study, the existing
Seminole Boat Launch Ramp Site is the preferred site for the development of the
High and Dry facility.
The study also identified some of the general design and planning standards related
to high and dry facilities, defined general development guidelines for the specific
site, developed six alternative conceptual site plans for the preferred site and
concluded with a conceptual site plan for the facility.
Considering that the main objective of this project was the selection of the preferred
site to develop the high and dry marina, it is recommended:
a) The City endorse the Seminole Boat Launch Site as the preferred site for its future
High and Dry Storage Facility.
b) A second study phase could be authorized to include:
· A detailed market study documenting existing and future demand,
. Defining the preferred system of storing and retrieving boats from the high
and dry facility and detailed costs associated with those facilities.
. Preparing the preliminary engineering studies and preliminary site plan for
the preferred site.
· Providing detailed construction cost estimate for the preferred system
· Developing a detailed cost revenue analysis including funding options.
c1w2066,Ol rn\gis-data\reports\feasibilitystudy jan 2007
Attachment number 2
Page 86 of 97
APPENDICES
APPENDIX 1 :
APPENDIX 2:
City of Clearwater
High and Dry Marina Multi-Site Feasibility Study
Delta Seven: Environmental Assessment
Bathymetric Survey Stevenson Creek Site
Attachment number 2
Page 87 of 97
APPENDIX 1
Delta Seven
Initial Environmental Assessment
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APPENDIX 2
Bathymetric Survey
Stevensons Creek Site
Average slip size 25 30 35
Number of slips 256 256 256
Rent per foot $ 8 $ 10 $ 10
Monthly gross revenue 51,200 76,800 89,600
Yearly gross revenue 614,400 921,600 1,075,200
Avg, annual debt service 744,500 744,500 744,500
Rev after debt service but prior to operating costs (130,100) 177,100 330,700
Cost to build
Building
Equipment
Contingency
7,575,000
716,000
1,243,000
Total
$
9,534,000
Avg, slip
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$9,400,000.00
City of Clearwater, FL
Public Service Tax Revenue Bonds, Series 2007
20- Year Final Maturity
Project Summary
Attachment number 3
1/9Qll j llf Ii
Dated 07101/2007 I Delivered 07/01/2007
Sources Of Funds
Par Amount of Bonds"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """"""""""""""""
Reoffering Premium""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """"""""""""""""""
Total Sou rces.. ... ... ... ... .... ... ... ... ... ... ... .... ... .... ... ... ... ... ... ... .... ... ... ... ... ... ... .... .... ... ... ... ... ... ... .... ... ... ... ... ... ... .... .... ... ... ... ... ... ... ..,
Uses Of Funds
Deposit to Project Construction Fund..,..,..,..,..,..,..,......,..,..,..,..,......,..,..,..,..,..,......,..,......,..,..,..,......,..,..,..,..,..,......,..,..,....,
Costs of Issuance""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """""""""""""""""""",
Rounding Amount"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """""""""""""""""""
Total Uses.. .... ... ... ... ... ... ... ... .... ... ... ... .... ... ... ... ... .... ... ... ... ... ... ... .... ... ... ... .... ... ... ... .... ... ... ... ... ... ... .... ... ... ... ... .... ... ... .... ... ... ... ....
Flow of Funds Detail
State and Local Government Series (SLGS) rates for......................................................................................................,
Date of OMP Candidates........,..,..,..,..,..,......,..,......,..,..,..,..,..,..,......,..,..,..,..,..,..........,..,..,..,..,..,......,..,..,..,..,..,..........,..,.."
Project Construction Fund Solution Method....,..,..,..,......,..,..,..,..,..,......,..,..,..,..,..,......,..,......,..,..,..,......,..,..,..,..,..,......,..,..,
Total Cost of Investments,..,..,..,......,..,..,..,..,......,..,..,......,..,..,..,..,..,......,..,..,..,......,..,......,..,..,..,..,..,..,......,..,..,..,......,..,....,
Total Draws"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """"""""""""""""""""""",
Bond Statistics
Average Life""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """"""""""""""""""""""
Average Coupon"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """"""""""""""""""""
Net Interest Cost (NIC)....,..,..,..,..,..,......,..,......,..,..,..,..,..,..,......,..,..,..,..,..,..........,..,..,..,..,..,......,..,..,..,..,..,......,......,..,..,..,..,
Bond Yield for Arbitrage Purposes" "" ", ", ", ", ", ", ", "" ", ", ", "" ", ", ", ", ", ", ", "" ", ", ", "" ", ", ", "" ", ", ", ", ", ", "" ", ", ", ", ""
True Interest Cost (TiC),......,..,..,..,..,..,......,..,......,..,..,..,..,..,......,..,..,..,..,..,..........,..,..,..,..,..,......,..,..,..,..,..,..,..........,..,..,.."
All Inclusive Cost (AI C).. ..,..,......,..,..,..,..,..,..,......,..,......,..,..,..,..,..,......,..,..,..,..,......,......,..,..,..,..,..,......,..,..,..,..,..,..........,.."
2007 Public Service Tax - I SINGLE PURPOSE I 6/13/2007 I 5:05 PM
$9,400,000,00
254,213,80
$9,654,213.80
9,534,000,00
117,500,00
2,713,80
$9,654,213.80
Net Funded
$9,534,000,00
$9,534,000,00
11,989 Years
4,8713177%
4,6457508%
4.4078639%
4,5378732%
4,6787659%
RBC Capital Markets - JB
Public Finance
Item # 3
Attachment number 3
1/9Qll 1 llf Ii
$9,400,000.00
City of Clearwater, FL
Public Service Tax Revenue Bonds, Series 2007
20- Year Final Maturity
Pricing Summary
Maturity Type of Bond Coupon Yield Maturity Value Price Dollar Price
07/01/2008 Serial Coupon 4,000% 3,800% 305,000,00 100,194% 305,591,70
07/01/2009 Serial Coupon 4,000% 3,870% 315,000,00 100,247% 315,778,05
07/01/201 0 Serial Coupon 4,000% 3,940% 330,000,00 100,168% 330,554.40
07/01/2011 Serial Coupon 4,000% 3,990% 340,000,00 100,036% 340,122.40
07/01/2012 Serial Coupon 4,000% 4,050% 355,000,00 99,775% 354,201 ,25
07/01/2013 Serial Coupon 4,000% 4,090% 370,000,00 99,525% 368,242,50
07/01/2014 Serial Coupon 4,250% 4,130% 385,000,00 100,723% 387,783,55
07/01/2015 Serial Coupon 4,250% 4,170% 400,000,00 100,539% 402,156,00
07/01/2016 Serial Coupon 4,250% 4,220% 415,000,00 100,222% 415,921 ,30
07/01/2017 Serial Coupon 5,000% 4,270% 435,000,00 105,891% 460,625,85
07/01/2018 Serial Coupon 5,000% 4,350% 455,000,00 105,225% c 478,773,75
07/01/2019 Serial Coupon 5,000% 4.410% 480,000,00 104,729% c 502,699,20
07/01/2020 Serial Coupon 5,000% 4.450% 505,000,00 104.400% c 527,220,00
07/01/2021 Serial Coupon 5,000% 4.490% 530,000,00 104,072% c 551,581,60
07/01/2022 Serial Coupon 5,000% 4,520% 555,000,00 103,827% c 576,239,85
07/01/2023 Serial Coupon 5,000% 4,540% 585,000,00 103,664% c 606,434.40
07/01/2027 Term 1 Coupon 5,000% 4,570% 2,640,000,00 103.420% c 2,730,288,00
Total $9,400,000,00 $9,654,213,80
Bid Information
Par Amount of Bonds"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """""""""""""""",
Reoffering Premium or (Discount)..,..,..,..,..,..,..,......,..,..,..,......,..,..,..,..,..,......,..,..,..,..,......,......,..,..,..,..,..,......,..,..,..,..,..,......
Gross Production"""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """"""""""""""""""""""
$9,400,000,00
254,213,80
$9,654,213,80
Bid (102,704%)"""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """"""""""""""""""""""",
9,654,213,80
Total Purchase Price"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """""""""""""""""
$9,654,213,80
Bond Year Dollars"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """"""""""""""""""",
Average Life""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """""""""""""""""""""",
Average Coupon"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """""""""""""""""""",
$112,700,00
11,989 Years
4,8713177%
Net I nterest Cost (N I C)", ", ", "" ", ", ", ", ", ", "" ", ", "" ", ", ", ", ", ", ", "" ", ", ", ", "" ", ", "" ", ", ", ", ", ", "" ", ", ", ", ", "" ", "" ", ", "
True Interest Cost (TiC)..,..,..,..,......,..,..,..,..,......,..,..,......,..,..,..,..,..,......,..,..,..,......,..,......,..,..,..,..,..,......,..,..,..,..,......,......,..,
4,6457508%
4,5378732%
2007 Public Service Tax - I SINGLE PURPOSE I 6/13/2007 I 5:05 PM
RBC Capital Markets - JB
Public Finance
Item # 3
Attachment number 3
1/9Qll 'i llf 'i
$9,400,000.00
City of Clearwater, FL
Public Service Tax Revenue Bonds, Series 2007
20- Year Final Maturity
Debt Service Schedule
Date Principal Coupon Interest Total P+I
07/01/2007
07/01/2008 305,000,00 4,000% 440,850,00 745,850,00
07/01/2009 315,000,00 4,000% 428,650,00 743,650,00
07/01/201 0 330,000,00 4,000% 416,050,00 746,050,00
07/01/2011 340,000,00 4,000% 402,850,00 742,850,00
07/01/2012 355,000,00 4,000% 389,250,00 744,250,00
07/01/2013 370,000,00 4,000% 375,050,00 745,050,00
07/01/2014 385,000,00 4,250% 360,250,00 745,250,00
07/01/2015 400,000,00 4,250% 343,887,50 743,887,50
07/01/2016 415,000,00 4,250% 326,887,50 741,887,50
07/01/2017 435,000,00 5,000% 309,250,00 744,250,00
07/01/2018 455,000,00 5,000% 287,500,00 742,500,00
07/01/2019 480,000,00 5,000% 264,750,00 744,750,00
07/01/2020 505,000,00 5,000% 240,750,00 745,750,00
07/01/2021 530,000,00 5,000% 215,500,00 745,500,00
07/01/2022 555,000,00 5,000% 189,000,00 744,000,00
07/01/2023 585,000,00 5,000% 161,250,00 746,250,00
07/01/2024 610,000,00 5,000% 132,000,00 742,000,00
07/01/2025 645,000,00 5,000% 101,500,00 746,500,00
07/01/2026 675,000,00 5,000% 69,250,00 744,250,00
07/01/2027 710,000,00 5,000% 35,500,00 745,500,00
Total $9,400,000,00 $5,489,975,00 $14,889,975,00
Yield Statistics
Bond Year Dollars"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """""""""""""""""",
Average Life""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""", """"""""""""""""""""",
Average Coupon"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """"""""""""""""""",
$112,700,00
11 ,989 Years
4,8713177%
Net I nterest Cost (N I C)", ", ", "" ", ", ", ", ", ", "" ", ", "" ", ", ", ", ", ", ", "" ", ", ", ", "" ", ", "" ", ", ", ", ", ", "" ", ", ", ", ", "" ", "" ", ",
True Interest Cost (TiC)..,..,..,..,......,..,..,..,..,......,..,..,......,..,..,..,..,..,......,..,..,..,......,..,......,..,..,..,..,..,......,..,..,..,..,......,......"
Bond Yield for Arbitrage Purposes, ", ", ", ", "" ", ", ", ", "" ", ", ", ", ", ", ", "" ", ", ", ", ", ", "", ", ", ", ", ", ", ", "" ", ", ", ", ", ", "" ""
All Inclusive Cost (AIC),..,..,..,..,..,..,......,..,..,......,..,..,..,..,..,......,..,..,..,..,..,......,......,..,..,..,..,......,..,..,..,..,..,......,..,......,..,..,..
4,6457508%
4,5378732%
4.4078639%
4,6787659%
IRS Form 8038
Net I nterest Cost.""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" " ", ", ", ", "", ", ", ", ", ", "
Weighted Average Maturity""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" """""""""""",
4.4960114%
12,062 Years
2007 Public Service Tax - I SINGLE PURPOSE I 6/13/2007 I 5:05 PM
RBC Capital Markets - JB
Public Finance
Item # 3
Attachment number 4
Page 1 of 1
u
Interoffice Correspondence Sheet
To:
Rod Irnin, Assistant City Manager
From:
William D. Morris, Marine & Aviation Director
Date:
July 11, 2007
RE:
Cursory /preliminary Proforma provided to City Cmmcil
1, Due to the length of time since the completion of the High and Dry Site Feasibility Study of the three
proposed sites, I was asked to conduct one-on-one updates with city council members to get them up to
speed with the study and a summary of its findings,
2, After briefing 4 of 5 council members, there was no concern with the consultant's conclusion to consider the
Seminole Street site as the primary location, There was concern expressed to preserve as much parking as
we now have on site and that is addressed in the study, The State accepted the study findings and
appreciated the city aggressively looking at alternatives to boater access,
3, At my last briefing of the 5, I was asked for a copy of a proforma if there was one, The initial study was only
to look at the site selection and generally address construction costs, Those were provided in the report, The
initial study was not meant to be a Financial or Market Analysis along the line of what was done for the
Downtown Boat slips grant project. The cursory proforma done was preliminary and initially not included in the
final report, I found a copy of the draft proforma in my online PDF files and made that available while
forwarding a copy to city hall for distribution to other city council member with whom I had already met.
4, The normal process for this study would be to take it to city council and get the council support and or
direction for moving a head if they accepted the findings, The next phase would have included as grant
request to the state for:
A detailed market study to document existing and project future demand,
Determination of the preferred method of vessel storage with detailed costs,
Preparation of preliminary engineering studies and site plans,
Providing a detailed Construction cost estimate for the preferred system,
Developing a detailed cost revenue analysis including funding options,
5, However due to interest in the financial performance of a High and Dry facility expressed by several council
members, the Marine and Aviation Department and Finance Department created a more accurate proforma to
address cost factors not addressed in the preliminary proforma, Margie Simmons and I will be available at the
work session on 16 July to address any concerns or issues you may have,
6, This initial study was meant to identify the best location and provide general construction costs, I apologize
for the confusion the cursory proforma caused by inferring this project had a positive cash flow before any cost
data had been applied or actual market studies and full financial analysis of available options had been done,
Attached: Draft Proforma provided by our Finance Department based on the data available
Item # 3
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the City of Clearwater's Fiscal Year 2007 - 2008 Consolidated Planning Document, which contains the FY2007 - 2008 Action
Plan, to carry forward the goals and objectives set forth in the Plan, as required by HUD, and authorize the City to enter into agreements
with organizations contained in the FY07 -08 Consolidated Action Plan
SUMMARY:
The U.S. Department of Housing and Urban Development (HUD) requires communities that receive entitlement (CDBG & HOME)
funding prepare an annual Consolidated Planning document that evaluates the needs of the community and sets forth strategies to
address those needs. The new Consolidated Plan is the continuation of our existing five-year Consolidated Plan. There were not many
changes to our existing strategies, goals and objectives. This annual plan, referred to as a Consolidated Action Plan, provides HUD with
the City's housing, community and economic development budget and proposed expenditures based on the entitlement funds and
estimated program income that the City will receive in the upcoming fiscal year.
Funds are to be used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent
and affordable housing to assist extremely low to moderate income households. This year's Action Plan allocates federal and state funds
to provide housing opportunities to extreme low to moderate income households for new and existing homes, homebuyer education,
construction and/or renovation of public facilities, and to fund programs that assist the homeless, the physically challenged and children,
to name a few.
In Fiscal Year 2007 -2008, the City is estimated to receive federal funds in the amount of $965,053 through the Community
Development Block Grant (CDBG), $538,355 through the HOME Investment Partnership Program, and $995,251 from the State of
Florida through the State Housing Initiatives Partnership (SHIP) Program. Funds provided through the HOME and SHIP Programs are
limited to housing activities and administration. Funds provided through the CDBG Program may be used for housing, community and
economic development, public services and facilities, acquisition, demolition, and administration. Additional funding for the FY2007-
2008 budget will come from estimated program income funds in the amount of $400,000 (loan repayments, loan payoffs, recaptured
funds, etc).
A Technical Review Committee (TRC) comprised of professionals in the social service and grants community and one member of the
City's Neighborhood and Affordable Housing Advisory Board (NAHAB) reviewed the applications, scored them and set forth a
strategy to maximize the number of applicants that will receive a portion of allocated funds. Applicants were given an opportunity to
speak to the TRC and NAHAB regarding their programs on the day of the bus tour and presentations in May 2007. City of Clearwater
Staffreviewed each application to ensure it met HUD's baseline requirements. The NAHAB will meet on July 10,2007, to approve the
recommended allocations contained in the FY07 -08 Consolidated Action Plan.
Each year, the City may allocate up to 15% of its CDBG allocation for Public Services organizations. Under the Public Services
category, agencies competed for approximately $135,107 in CDBG funds. The City's Housing Division received requests for Public
Service funding in excess of $460,000. The NAHAB has endorsed a sliding scale funding system for Public Service applicants that
allows the top two scorers to receive 60% of their request; the second two receive 50% of their request, and others receive 40% of their
request until all of the allowable funds are allocated. This allows more agencies to be funded.
All organizations that will be receiving an allocation or participating in the City's Housing or Housing Education Pools, will have
agreements prepared and executed by October 1, 2007.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Cover Memo
Budget Adjustment Comments:
Item # 4
Current Year Cost:
Not to Exceed:
Annual Operating Cost:
Total Cost:
For Fiscal Year:
Review
Approval:
2007 to 2008
1) Office of Management and Budget 2) Legal 3) Clerk 4) Financial Services 5) Clerk 6) Economic Development and
Housing 7) Clerk 8) City Manager 9) Clerk 10) City Manager 11) Clerk
Cover Memo
Item # 4
Attachment number 2
Page 1 of 2
FY 2007-08 CONSOLIDATED ACTION PLAN - RECOMMENDED ALLOCATIONS
7/16/200710:21
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
REQUESTED PROPOSED PROPOSED PROPOSED RECOMMENDED
TOTAL CDBG HOME SHIP TOTAL
Fair Housinq - Administration
Gulf Coast Le9al Services $ 20,333,00 $ 12,199,00 $ 12,199,00
Community Service Foundation $ 25,200,00 $ 15,120,00 $ 15,120,00
Subtotal $ 45,533,00 $ 27,319,00 $ $ $ 27,319,00
Public Facilities and Improvements
YWCA of Tarnpa Bay - AIC Unit $ 4,600,00 $ 2,760,00 $ 2,760,00
Young Children Education Fndt - Renovations $ 8,000,00 $ 4,000,00 $ 4,000,00
Religious Community Services, Inc. - Food Pantry Improvements $ 90,000,00 $ 54,000,00 $ 54,000,00
Directions for Mental Health, Inc. - Center Improvements $ 125,800,00 $ 62,900,00 $ 62,900,00
City Project East Gateway Infrastructure $ 50,000,00 $ 50,000,00 $ 50,000,00
Subtotal $ 265,800,00 $ 173,660,00 $ $ $ 173 660,00
Public Services
Young Children Education Foundation $ 19,000,00 $
Willa Carson Community Health Resource Center $ 30,000,00 $ 15,000,00 $ 15,000,00
Gulf Coast Jewish Familiy Services $ 35,000,00 $ 14,000,00 $ 14,000,00
Partners in Self Sufficiency, I nc $ 30,000,00 $ 18,000,00 $ 18,000,00
Pinellas Opportunity Council - Chore Services $ 60,000,00 $ 30,000,00 $ 30,000,00
Homeless Emergency Project - Emergency Shelter $ 100,000,00 $
Clearwater Homeless Intervention Project - Emergency Shelter $ 75,000,00 $ 30,000,00 $ 30,000,00
Westcare of Florida $ 42,840,00 $ 17,136,00 $ 17,136,00
YWCA of Tarnpa Bay - Hispanic Outreach $ 20,000,00 $ 8,000,00 $ 8,000,00
Personal Enrichment Through Mental Health Services - Emerg. Treatment $ 20,000,00 $ 2,971,00 $ 2,971,00
Kirnberly Horne, Inc, - Infant & Toddler Care $ 30,000,00 $
SuOlolal $ 13b,1U/,UU
Administration
City of Clearwater Administration $ 369,051,00 $ 205,691,00 $ 53,835,00 $ 109,525,00 $ 369,051,00
City of Clearwater - ED Pr09rarn Delivery $ $
Subtotal $ 369,051,00 $ 205,691,00 $ 53,835,00 $ 109,525,00 $ 369,051,00
Acquisitionllnfill Housinq
Acquisition of Real Property (City Project) $ 100,000,00 $ 100,000,00 $ 100,000,00
City of Clearwater Infill Housin9 Pr09rarn Delivery $ 12,500,00 $ 12,500,00 $ 12,500,00
ISubtotal $ 112,500,00
Rehabilitation
City of Clearwater & Housin9 Pool - Rehabilitation $ 335,976,00 $ 335,976,00 $ 335,976,00
City of Clearwater Rehabilitation - Pr09rarn Delivery $ 134,800,00 $ 134,800,00 $ 134,800,00
SU 010 a $ 470, 76,00 $ 4/U,llo,UU $
Relocation
City of Clearwater Relocation Program $ 20,000,00 $ 20,000,00 $ 10,000,00 $ 10,000,00 $ 40,000,00
Subtotal $ 20,000,00 $ 20,000,00 $ 10,000,00 $ 10,000,00 $ 40,000,00
Dem olition
$
City of Clearwater Dernolition ProQrarn $ 20,000,00 $ 20,000,00 $ 10,000,00 $ 10,000,00 $ 40,000,00
ISubtotal $ 40,000,00
HOUSING
Education Pool
Total Allocation to Education Pool $ 75,000,00 $ 75,000,00 $ 75,000,00
Tampa Bay CDC - Homeownership Counseling Prog.lPre & Post Purchase
Tampa Bay CDC - Dream of Homeownership Counseling Prog.
Community Service Foundation - Partnership To Ownership Program
Community Service Foundation - Homebuyer Education Program
Clearwater Neighborhood Housing Service - Housing Education Program
Foreclosure Prevention $
Consumer Credit
Subtotal $ 75,000,00 $ 75,000,00 $ 75,000,00
Item # 4
Attachment number 2
Page 2 of 2
FY 2007-08 CONSOLIDATED ACTION PLAN - RECOMMENDED ALLOCATIONS
7/16/200710:21
AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT
REQUESTED PROPOSED PROPOSED PROPOSED RECOMMENDED
TOTAL CDBG HOME SHIP TOTAL
Housinq Pool Activities - Housinq Development
Housinq Pool- SF - DPA Infill Rehabilitation $ 1,374,493,00 $ 383,767,00 $ 990,726,00 $ 1,374,493,00
- Tampa Bay Community Development Corporation
- Largo Area Housing Development Corporation
- Clearwater Neighborhood Housing Services, Inc.
- Homes for I ndependence, Inc.
- Community Service Foundation, Inc.
- Pinellas Habitat for Hurnanity
New Construction (Sinqle or Multifamilv) (Eliqible Participants or City) $
- Community Service Foundation
ISubtotal
HOME Proqram - CHDO Set-Aside (15% of Allocation) $ 80,753,00 $ 80,753,00 $ 80,753,00
TOTALS $ 3,295,746,00 $ 1,165,053,00 $ 538,355,00 $ 1,195,251,00 $ 2,898,659,00
REVENUES
CDBG - Grant $ 965,053,00
CDBG - Est. Prograrn Incorne $ 200,000,00
HOME - Grant $ 538,355,00
HOME - Est. Prograrn Incorne $
SHIP - Grant $ 995,251,00
SHIP - Est. Prograrn Incorne $ 200,000,00
TOTALS $ ,1ob,Ub3,UU $ b3e,3bb,UU $ 1,18b,Lb1,UU $
'Note: The total amount listed for the Housinq Pool ($1.374.493) includes fundinq for $350.000 that was previouslv committed
to the Garden Trail. LLC Apartment Proiect I I
I I
Item # 4
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Declare the list of vehicles, machinery and equipment surplus to the needs of the City and authorize disposal through sale to the highest
bidder at the Tampa Machinery Auction, Tampa, Florida or through sealed bid sale, and allow appropriate officials to execute same.
(consent)
SUMMARY:
Items I through 34 of the list will be sold at Tampa Machinery Auction, the Pinellas County Purchasing Cooperative Auctioneer of
Record.
Print plant items 35 through 38 were purchased in 2005 are no longer required due to downsizing of the Graphics operation. This
equipment was financed through the City's Master Lease Purchase Agreement with a current payoff of $50,925.67 due prior to sale via
sealed bid to the highest bidder. Once the bidding is complete, the City will payoff the outstanding lease purchase balance prior to the
award of the sale to the best bid.
A third quarter budget amendment will reflect the increased debt payment (for the loan balance payoff) with an offsetting surplus
property sale revenue.
Type:
Current Year Budget?:
Other
No
Budget Adjustment:
Yes
Budget Adjustment Comments:
A third quarter budget amendment will reflect an additional $45,446.43 to enable the entire principal balance to be paid with an
offsetting surplus property sale revenue.
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$50,925.67
Annual Operating Cost:
Total Cost:
$50,925.67
10/01106 to 9/30/07
Appropriation Code Amount
0555-09225-571300-582- $50,925.67
000-0000
XXXX-00000-365900-000- To be determined
000-0000
Appropriation Comment
Principal payoff
Sale proceeds
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Purchasing 4) Financial Services 5) Office of Management and
Budget 6) Purchasing 7) Financial Services 8) Office of Management and Budget 9) Legal 1 0) Clerk 11) Assistant City
Manager 12) Clerk 13) City Manager 14) Clerk
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Surplus for July 2007
REASON FOR
ITEM# Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS I DISPOSAL
1 G0316 1987 CROSLEY TRAILER CTLME5105HS001670 n/a Age & Cond,
2 G0419 1971 SINGLE AXLE TRAILER CMP109 n/a Age & Cond,
3 G0473 1989 Case 586E Forklift JJG0068010 n/a Age & Cond,
4 G0525 1994 FORD F150 PICKUP 1 FTEF15Y1 RNB30118 74,016 Age & Cond,
5 G0599 1994 FORD F150 PICKUP 1 FTEF15YXRNB30120 65,723 BAD SHIFTER
6 G0953 1988 Mastercraft Forklift 1592 n/a Age & Cond,
7 G1186 1988 Chevrolet Walk in Van 1 GCJP32J9G3320725 116,217 Age & Cond,
8 G1224 1990 INGERSOLL RAND AIR COMP 186346U90317 n/a Age & Cond,
9 G1459 1995 FORD F250 w/Utility Body 1FTHF25H2SNA96845 88,644 Age & Cond,
10 G1520 1995 FORD CROWN VIC POLICE CAR 2FALP71W9SX193943 85,384 Age & Cond,
11 G1560 1996 DODGE DAKOTA PICKUP 1B7FL26X6TS607398 75,385 Age & Cond,
12 G1564 1996 FORD TAURUS 4 DOOR 1FALP52U5TA183924 90,934 Age & Cond,
13 G1583 1996 OLDS CIERA 1 G3AJ55M9T6366163 76,971 Age & Cond,
14 G1586 1996 EAGLE VISION 2E3HD56F3TH229105 72,853 Age & Cond,
15 G1589 1996 CHEVY MONTE CARLO 2G1WX12X5T9271225 81 ,923 Age & Cond,
16 G1753 1997 CHEVY S-10 PICK UP 1 GCCS19X1V8194396 88,715 Age & Cond,
17 G1757 1997 CHEVY S-10 PICK UP 1 GCCS 19X3V8194237 85,056 Age & Cond,
18 G1758 1997 CHEVY S-10 PICK UP 1 GCCS19X1V8195029 78,737 Age & Cond,
19 G1769 1997 CHEVY S-10 PICK UP 1 GCCS 14X3V8186341 71,732 Age & Cond,
20 G1815 1997 CUSHMAN PO SCOOTER 1 CHMH6609VLOO0118 48,973 Age & Cond,
21 G1816 1997 CUSHMAN PO SCOOTER 1 CHMH660lVLOO0117 34,673 Age & Cond,
22 G1927 1998 FORD CROWN VIC POLICE CAR 2FAFP71WXWX137531 99,268 Age & Cond,
23 G1930 1998 FORD CROWN VIC POLICE CAR 2FAFP71WOWX137537 91 ,357 Age & Cond,
24 G2001 1998 FORD RANGER PICKUP EX CAB 1FTYR14UXVVTA63755 76,841 Age & Cond,
25 G2017 1999 FORD F250 UTILITY BODY 1 FDNF20L6XEC03395 87,360 Age & Cond,
26 G2076 1999 FORD CROWN VIC POLICE CAR 2FAFP71W6XX172570 93,505 Age & Cond,
27 G2084 1999 FORD CROWN VIC POLICE CAR 2FAFP71W3XX172560 83,367 Age & Cond,
28 G2098 1999 GMC SONOMA PICKUP 1 GTCS14X4X85177 40 77,105 Age & Cond,
29 G2232 2000 FORD CROWN VIC POLICE CAR 2FAFP71W3YX164329 90,394 Age & Cond,
30 G2358 2001 CHEVY 1500 PICKUP 1 GCEC14T51 Z299148 140,047 Age & Cond,
31 G2361 2001 GMC SONOMA PICKUP 1 GTCS14W618221696 108,320 Age & Cond,
32 G2394 2001 FORD CROWN VIC POLICE CAR 2FAFP71W91X150960 96,925 Age & Cond,
33 G2395 2001 FORD CROWN VIC POLICE CAR 2FAFP71W21X150959 90,157 Bad Transmission
34 One (1) Landa Automotive Parts Washer Machine Obsolete
35 2005 RYOBI 3302HA PRINTING PRESS 1187 No longer required
36 2005 PCS COLOR CONTROL N/A No longer required
37 2005 RP520-220-F PLATE PUNCHER N/A No longer required
38 2005 ESKO/GRAPHICSDPX PLATEMAKER 46220153 No longer required
Item # 5
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve settlement of the liability claim of Beatriz and Robert Youngs in the amount of $84,000 and authorize the appropriate officials
to execute same. (consent)
SUMMARY:
On June 9, 2005, a police officer driving a city vehicle pulled into the path of a vehicle operated by Ms. Youngs. Our driver advised that
prior to pulling out he did not see Ms. Youngs' vehicle. Ms. Youngs had the right of way as she was heading South on Belcher Road.
The city vehicle pulled out from a stop sign at Logan Street.
Ms. Youngs' vehicle was a total loss.
Ms. Youngs sustained a significant comminuted intra articular right wrist fracture which required two surgeries, and left Ms. Youngs
with some visible scars on her right wrist. She also sustained a soft tissue neck injury which was treated conservatively. Ms. Youngs'
medical bills exceeded $42,000.
The City's limit of liability as provided by Section 768.28, Florida Statutes, is $200,000. The City's Risk Management Division and the
City's Claims Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund.
Appropriation Code
0590-07000-545900- 519-000
Amount
Appropriation Comment
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 6
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize Supplemental Agreement 2 to an existing JPA with the FDOT for modifications to the Fixed Base Operation (FBO) Building
at Clearwater Airpark, increasing Department (FDOT)funding by $200,000 and Agency (City of Clearwater) funding by $50,000 for a
total of $250,000 and adopt Resolution 07-03.
SUMMARY:
The Florida Department of Transportation (FDOT) has agreed to increase reimbursable funding for modifications to the Fixed Base
Operation Building at Clearwater Airpark, 1000 North Hercules Avenue by $250,000, including renovating the sewer system and the
remediation of contaminated groundwater. The FDOT will contribute $200,000 (80%) of the increase and the City will provide the
remaining $50,000 (20%). The City's portion will be provided by transferring $50,000 from the Central Insurance Fund unappropriated
reserves. A third quarter budget amendment will recognize the budget transfer and the $200,000 grant to establish the project. This will
improve maintenance by connecting the building into the city's sewer system as opposed to the current failing septic tank/leech field
system. The current system, left over from the old building on this site, requires monthly pump outs to remain operational. The
estimated cost of the sewer line installation is $60,000 dollars.
This FDOT grant will also assist in the biological remediation of contaminated groundwater at the site of the former airpark "fuel
farm". There was a spill at this site in 2002 that led to the removal and replacement of 310 tons of soil and expedited the removal of the
existing underground fuel tanks replaced with above ground tanks at a new location on the airpark. The former fuel farm site has been
monitored since the 2002 remediation effort. The Pinellas County Health Department requested submittal of a Remedial Action Plan
(RAP) in correspondence dated April 15, 2007, which will require additional clean up. The current proposed cost ofbio-remediation is
$113,000.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
Yes
Budget Adjustment Comments:
Transferring from Central Insurance Fund unappropriated reserves, third quarter budget amendment.
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$250,000
$250,000
2007 to 2008
Annual Operating Cost:
Total Cost:
$250,000
Appropriation Code
CIP 94846
Amount
$250,000
Appropriation Comment
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
RESOLUTION NO. 07-03
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
AUTHORIZING A SUPPLEMENTAL AGREEMENT #2 TO THE
JOINT PARTICIPATION AGREEMENT BETWEEN THE CITY OF
CLEARWATER AND THE STATE OF FLORIDA, DEPARTMENT OF
TRANSPORTATION, FOR MODIFICATIONS TO THE FBO
BUILDING AT CLEARWATER AIRPARK INCREASING
DEPARTMENT AND AGENCY FUNDING BY $250,000,00 TO
INCLUDE RENOVATING THE SEWER SYSTEM AND THE
REMEDIATION OF CONTAMINATED GROUNDWATER;
PROVIDING AN EFFECTIVE DATE,
WHEREAS, the Florida Department of Transportation (FDOT) has
agreed to provide funding towards modifications to the FBO building to include
renovating the sewer system and the remediation of contaminated groundwater at
Clearwater Airpark under Joint Participation Agreement FM No, 41243119401,
Contract No, ANW13, a copy of which is attached hereto as Exhibit "A": now
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF CLEARWATER, FLORIDA;
Section 1, The City Council hereby accepts and approves Supplement #2
to Joint Participation Agreement between the City and the State of Florida
Department of Transportation, FM No, 41243119401, Contract No, ANW13 to
modify the FBO building to include renovating the sewer system and the
remediation of contaminated groundwater at Clearwater Airpark,
Section 2, This resolution shall take effect immediately upon adoption,
PASSED AND ADOPTED this
day of
2007,
Frank V, Hibbard
Mayor
Approved as to form:
Attest:
Camilo Soto
Assistant City Attorney
Cynthia E, Goudeau
City Clerk
Resolution No, 07-03
Item # 7
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve soliciting a Request for Proposal (RFP 28-07) for the operation, maintenance and programming of various City recreation
facilities from qualified organizations.
SUMMARY:
During preliminary budget discussions the City Council directed staff to look into the possibility of having a third party provide the
operation, maintenance and programming of the North Greenwood Recreation and Aquatics Complex (NGRAC) as a way of reducing
the City budget. City Council further directed staff at their work session on June 4, 2007 to expand the RFP to include all or a portion of
the City's recreation complexes.
Staff has prepared an RFP for this purpose and is seeking Council approval to move forward with the RFP in order to determine if this
is in fact a feasible alternative to reduce the budget at any or all of the sites included in the RFP. Sites included are North Greenwood
Recreation and Aquatics Complex, Ross Norton Recreation and Aquatics Complex, Countryside Recreation Center, The Long Center,
Morningside Recreation Complex, and Clearwater Beach Recreation Complex.
Section 2.0l5(V) of the City Charter provides that recreation/open space property may only be leased for an existing use. The property
may not be otherwise transferred without a referendum. In effect the new operator would be required to "step into the City's shoes" to
operate the complex(es).
The RFP is written in such a way that requires all eligible applicants to cover all the costs associated with the operation, maintenance
and programming of the complex with the following exceptions: 1. The City will maintain a Capital Improvement Program (CIP) to
make major capital repairs to the buildings i.e. air conditioners, roof resurfacing/replacement, pool marciting, etc. 2. The City will
provide property insurance to cover the building, structures and contents of the buildings.
The successful applicant will need to have the ability to provide access to the general public. It is recommended that the fee structure be
similar to existing City fees however, the successful applicant may adjust fees within reason to make the agreement work.
It is staff's recommendation that the proposer maintain its own liability insurance policy. The City, as a public entity, is protected by
sovereign immunity to the extent permitted by law. The Florida Supreme Court has found a waiver of that immunity when a
municipality indemnifies a private party under contract, thereby contracting away it's immunity. As such, there would likely be an
increase in exposure to the City, not only in the number of claims, but also in the dollar amount of settlements, if the City opted to
provide liability insurance on behalf of a third party recreation center operator/manager.
Some of the areas the applicant will be evaluated on are as follows:
. Successful experience in Pinellas County providing recreation programs at a large facility.
. Successful experience managing and financing a large recreation facility with an operating budget in excess of $500,000.
. Results from references.
. Proven financial stability and ability to fund operations of this size and scope without City assistance.
. Longevity of applicant providing these services.
. Ability to partner with public and private sector and proven ability to raise funds to support operations.
If approved, the RFP will be released on July 23,2007 with recommendations back to the Council for final consideration, approval and
presentation on October 4,2007 with a start date for the lease to the successful applicant(s) beginning January 1,2008.
Cover Memo
tern # 8
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Attachment number 1
Page 1 of 16
CITY OF CLEARWATER
REQUEST FOR PROPOSALS
OPERATION, MAINTENANCE AND PROGRAMMING
OF VARIOUS CITY RECREA TION FACILITIES
RFP #28-07
TO BE OPENED 4:00 P.M. EST
AUGUST 20, 2007
PURCHASING OFFICE
MUNICIPAL SERVICES BUILDING
100 SOUTH MYRTLE AVENUE
CLEARWATER, FL 33756-5520
Item # 8
Attachment number 1
Page 2 of 16
1.0 INTRODUCTION
1.1
GENERAL PURPOSE
The City of Clearwater is seeking proposals for the operation, maintenance and programming of the
following public recreation facilities:
North Greenwood Recreation and Aquatics Complex
900 N, Martin Luther King Ir, Avenue
Ross Norton Recreation and Aquatics Complex
1426 South Martin Luther King Ir, Avenue
Countryside Recreation Center
2640 Sabal Springs Drive
Long Center Recreation Complex
1501 North Belcher Road
Morningside Recreation Complex
2400 Ham Boulevard
Clearwater Beach Recreation Complex
69 Bay Esplanade
The purpose is to determine the best proposal that will satisfy the needs and interests of the citizens of
Clearwater, specifically an area 2 miles in radius from each center in this proposal, regarding the
programming, maintenance, and operation of these various centers, Special emphasis will be given to
those organizations that have experience and a proven history of operating a municipal style "public"
recreation complex and meeting the developmental needs of youth, providing positive recreational and
learning experiences for the children and adults of Clearwater and providing a sense of place in the
Community for all residents, Intent of the applicant's programming should be to offer a wide variety of
recreational and educational opportunities to the general population from children to adults similar to the
existing programming now in place by the City at the recreation complexes,
The City will negotiate agreements with the applicant and or applicants whose proposal is most responsive
to this RFP and is in the best interest of the City, The instructions contained herein must be followed to
be considered responsive to this RFP, The City reserves the right to reject any or all responses,
1.2
SCOPE OF PROJECT
Over the years the City of Clearwater has developed one of the best public recreation and parks
departments in the State of Florida including the North Greenwood Recreation and Aquatics Complex,
Ross Norton Recreation and Aquatics Complex, Clearwater Beach Recreation and Aquatics Complex,
The Long Center, Countryside Recreation Center and the Morningside Recreation Complex, All of these
Item # 8 2
Attachment number 1
Page 3 of 16
sites have been funded by the taxpayers and visitors of Clearwater and many of them are new or recently
renovated within the past 10 years with the exception of the Morningside Recreation Complex which is
scheduled to be replaced in 2009,
The City will entertain applicants to this RFP who wish to make a proposal to operate all of the complexes
or just one, or more of the complexes, Applicants must be clear in their proposal as to which complex( es)
they are proposing to operate and their qualifications must address the needs for that particular complex or
complexes,
Operations of the complexes will include providing a well-rounded professional recreation program
similar to current programs being offered; open times for the public to use the centers similar to current
City operating hours and provide day-to-day maintenance of the centers and adj oining grounds, It is the
intention of the City that the successful applicants have the ability to provide children, youth, adult and
family programs that will enhance the residents of the community and provide continued access to the
general public for recreational activities and programs and work with the various Neighborhood
Associations and community groups by providing meeting space at no cost. Programs should be aimed at
advancing the City of Clearwater's Vision and Mission and the Parks and Recreation Department's
Mission (Attachment A),
Since the City of Clearwater will still maintain ownership of the facilities, the City will continue to
provide the following:
1. Maintain a capital improvement program (CIP) for all facilities and make major capital repairs to
the buildings which could include air conditioning, roof repairs, etc, Items for which the City will
repair must meet the following definition; ".., a major improvement to an existing facility or
property, with a minimum useful life of at least three years and a cost greater than $25,000,"
2, Provide property insurance to cover the building, structures and City contents of the building,
The successful applicants must have the ability to provide for all other costs associated with the operation,
programming and maintenance of the facility or facilities including liability insurance, utilities, grounds &
building maintenance, personnel, etc, without having to seek additional funding from the City for such
operations, A copy of current City budgets for the sites in this proposal are attached (Attachment "B"),
Revenue generated by the applicant at each site may be used to cover operational costs, however it is
encouraged that the applicant keep user fees reasonable and similar to existing fees charged by the City,
The successful applicant will have some latitude in setting fees and charges for use of the facilities in
order for the venture to be successful. The successful applicant(s) must continue to honor and provide
passes for City employees as part of the City's Wellness Initiative,
In addition applicants must also be able to meet the following requirements, as it has to do with their
staffing issues,
. Provide appropriate background screening for all staff according to Florida Statutes for the
operation of a public recreation facility will be required,
. Provide certified playground inspectors for those facilities where a playground is a part of the RFP,
. Provide certified aquatics personnel including the pool operator and the lifeguards where a pool is
included in the RFP,
. Provide all staff that have current CPR and first aid certifications,
Item # 8 3
Attachment number 1
Page 4 of 16
F 011 owing is a bri ef summary of the vari ous facili ti es included in thi s RFP,
1. North Greenwood Recreation and Aquatics Complex (NGRALJ
The City of Clearwater constructed a new recreation center and aquatics complex in 2002 to replace the
Holt Avenue Pool and Holt Avenue Youth Center. In addition, the City turned over the operations of the
Martin Luther King Jr, Community Center to the African American Leadership Council (AALC)
consolidating staff and resources to operate the new NGRAC, The City has programmed this facility for
the past 5 years and prior to that programmed the Holt Avenue facilities for over 50 years and the Martin
Luther King Jr, Center for over 30 years, The complex currently offers a wide variety of recreational
opportunities including indoor recreation, programmed classes and instruction, camps, and free time in the
gym, pool and fitness room, See the Parks and Recreation Department webpage on the City of Clearwater
internet site at www,myclearwater.com for a link to Fun in the Sun (F.I.T.S,) program guide for a sample
of programming and activities currently being offered,
The site consists of approximately 6,0 acres MOL, and takes up an entire City block which is bounded by
Martin Luther King Jr, Ave, on the east, Pennsylvania Avenue on the west, Palmetto Street on the north
and Seminole Street on the south, The Center is located due west of the Jack Russell Stadium and the
North Greenwood Branch Library, The building is a concrete block structure consisting of approximately
28,000 square feet with a 15,000 square foot aquatics area and a 1,600 square foot playground, Indoor
space consists of two high school regulation sized gymnasiums, fully equipped fitness room, teen room,
arts and crafts room, 3 meeting/program rooms, sound studio, concession area, office area and reception
counter, restroom/locker/shower facilities, and 3 secured outdoor patio program areas, The aquatics
complex consists of 3 pools; a 5 lane 25 yard pool with ADA accessibility ramp and diving well; a 140
foot long 20 foot high slide pool area; and a zero depth water playground area with a connected training
pool. Other amenities at the pool include several shaded areas with lounge chairs and tables, landscaping
and showers, The playground is a modem up-to-date, colorful safe playground with proper youth zones
and mulched landing surfaces, The playground includes play apparatus for children from 4 years old to 12
years old, Also, included on site is a 400 square foot storage building and 62 paved parking spaces and 54
grass parking spaces as well as well-landscaped areas around the perimeter of the building and parking lot
as well as the pool area,
The City of Clearwater currently operates this complex as part of its overall delivery service to the citizens
of Clearwater. The 2006-2007 budget of the Complex including the Aquatics area, the Center and the
Day Camp is $837,540 and generated approximately $159,210 in revenue utilizing 15,5 Full Time
Equivalent employees (9 full time & 15 part time/seasonal employees),
2. Ross Norton Recreation and Aquatics Complex
The City of Clearwater constructed a new recreation center and renovated the existing aquatics center in
2005 to replace an old metal 4,800 square foot building that was used as a recreation center for the Lake
Belleview Community for over 40 years, The complex currently offers a wide variety of recreational
opportunities including indoor recreation, programmed classes and instruction, camps, extreme sports
park and free time in the gym, pool and fitness room, See the Parks and Recreation Department webpage
on the City of Clearwater internet site at www,myclearwater.com for a link to Fun in the Sun (F,I.T.S,)
program guide for a sample of programming and activities currently being offered,
Item # 8 4
Attachment number 1
Page 5 of 16
The facility is located in a 37-acre community park known as Ross Norton/ Ed Wright Community Park.
For the sake of this RFP only the areas used for the Recreation Center, Aquatics Center, Skate Park,
retention pond, future playground and adjoining parking are included in the proposal. The center is located
on South Martin Luther King Ir, Avenue between Lakeview and Belleair Road, The building is a
concrete block structure consisting of approximately 22,000 square feet with a 15,000 square foot aquatics
area; a 30,000 square foot extreme skate park and a future 2,500 square foot playground, Indoor space
consists of one high school regulation sized gymnasium, fully equipped fitness room, teen room, large
meeting room that can be divided into two, catering kitchen, office area, reception counter,
restroom/locker/shower facilities and 2 secured outdoor patio program areas, The aquatics complex
consists of 3 pools; a standard 8 lane 25 yard pool by 25 meters "L" shaped pool with 1 0 foot diving well
with ADA accessibility ramp; a 140 foot long 20 foot high slide pool area with connected training pool;
and shallow depth water playground area, Other amenities at the pool include several shaded areas with
lounge chairs and tables, landscaping and showers, The playground will be a modern up-to-date, colorful
safe playground with proper youth zones and mulched landing surfaces, The playground will include play
apparatus for children from 4 years old to 12 years old, Also, included on site are 70 paved parking
spaces and 60 grass parking spaces as well as well- landscaped areas around the perimeter of the building
and parking lot as well as the pool area,
The City of Clearwater currently operates this complex as part of its overall delivery service to the citizens
of Clearwater. The 2006-2007 budget of the Complex including the Aquatics area, the Center, Skate Park
and the Day Camp was $726,900 and generated approximately $72,950 in revenue utilizing 13.4 Full
Time Equivalent employees (8 full time & 20 part time/seasonal employees),
3. Countryside Recreation Center
The Countryside Recreation Center is nestled in the middle of the 20-acre Countryside Community Park
which includes 6 ball fields, playground (2,500 square feet), outdoor basketball courts, exercise court (600
square feet), restroom and concession building, The park is located west of Countryside Blvd at the west
end of Sabal Springs Drive, The recreation center was opened to the public in 1996 and expanded to its
current size of approx, 22,000 square feet in 2001. For the sake of this RFP we are looking for an
organization to maintain, program and operate the Countryside Recreation Center and surrounding
landscaping, outdoor patios, parking lot servicing the center and playground/fitness court area, The
center, playground and fitness court have undergone recent renovations and is in good condition, See the
Parks and Recreation Department webpage on the City of Clearwater internet site at
www,myclearwater,com for a link to Fun in the Sun (F.I.T.S,) program guide for a sample of
programming and activities currently being offered,
The center consists of one regulation basketball court that can be divided into two smaller courts, fitness
center, 3 program rooms with the largest being approx, 4,000 square feet in size, restrooms, office area,
outdoor patio area and registration desk area as well as several storage areas, The playground is a modern
up-to-date, colorful safe playground with proper youth zones and mulched landing surfaces, The
playground includes play apparatus for children from 4 years old to 12 years old, Also, included on site
are 70 paved parking spaces as well as well-landscaped areas around the perimeter of the center, drop off
area and parking lot.
The 2006-2007 budget of the Recreation Center was $542,240 and generated approximately $234,960 in
revenue utilizing 9,5 Full Time Equivalent employees (6 full time & 10 part time/seasonal employees),
Item # 8 5
Attachment number 1
Page 6 of 16
4. The Long Center
The Long Center was originally constructed, maintained and managed by the Long Center Foundation,
The City of Clearwater was one of 4 original partners providing programs at the center, which included
Clearwater for Youth, City of Safety Harbor, UP ARC and the Long Center Staff. The City subsidized the
operation of the Long Center up until the time when the Long Center Foundation decided to turn over the
operations of the Center to the City of Clearwater in 2003 to be operated as a City recreation site, The
Foundation continues to support the Long Center operations by contributing $200,000 per year toward its
operations, It should not be assumed that the Foundation would continue its annual giving, The Long
Center is unique for several reasons but three are very apparent. First, the Long Center is the main office
and programming facility for UP ARC, Because of that the City offers a complete therapeutics recreation
program and has developed the City's first Limitless Playground at the Center so that our disabled
population can enjoy the same recreational opportunities as able bodied residents, Part of the proposal to
operate the Long Center must involve a component as to how you will keep this relationship and
programming at the Center, Second, the center houses the Doyle Aquatics Complex which includes a
therapeutic pool and one of only 3 indoor 50 meter pools in the state of Florida, This pool is used year
round for major meets for all age groups, colleges, seniors, water polo and a variety of other events not to
mention it houses the Clearwater Aquatics Team (CAT), Third, the City houses the recreation
programming offices on the second floor of the Long Center. If an applicant is selected to operate the
Long Center, agreements with UP ARC, Clearwater for Youth, the City of Clearwater, and the Long
Center Foundation will have to be honored or renegotiated to take care of their needs,
Within the past 2 years the City has provided over 2 million dollars for renovations to the center and
aquatics area as well as $500,000 for the reconstruction of the limitless playground, Currently, a new
restroom facility is being constructed next to the playground for $200,000, The center currently offers a
wide variety of recreational opportunities including indoor recreation, programmed classes and
instruction, camps, and free time in the gym, pool and fitness room, See the Parks and Recreation
Department webpage on the City of Clearwater internet site at www,myclearwater,com for a link to Fun in
the Sun (F.I.T.S,) program guide for a sample of programming and activities currently being offered,
The Center consists of approximately 40,000 square feet under one roof with 3 full size basketball courts,
2,000 square foot state of the art fitness room, three program rooms, lockers and restrooms, concession
area, registration counter, office areas; 18,000 square foot natatorium with spectator area; plaza courtyard
area, Also, included is ample parking for the center and UP ARC clients as well as newly landscaped areas
around the building, parking lots and playground areas, The multipurpose ballfield area can accommodate
one full size soccer field and one small field, The playground and outdoor restroom is about 25,000 square
foot in size,
The City of Clearwater currently operates this complex as part of its overall delivery service to the citizens
of Clearwater. The 2006-2007 budget of the Complex (includes $200,000 Foundation giving) including
the Aquatics area, the Center, and the Day Camp was $1,339,240 and generated approximately $649,490
in revenue utilizing 18.2 Full Time Equivalent employees (10 full time employees & 25 part time/seasonal
employees),
5. Morningside Recreation Complex
The Morningside Recreation Complex is located in the Morningside Neighborhood on the North side of
Ham Blvd at the crossroads where Steward Blvd meets Ham, The site of the current complex was once a
Item # 8 6
Attachment number 1
Page 7 of 16
private Club facility owned and operated by the developer for the benefit of the residents of the
Morningside and Meadows subdivisions, The main pool and center was constructed when the subdivision
was constructed in the 1960's, However, once the developer completed all the homes and left the area
the pool and other recreation amenities, like the tennis courts, tennis batters wall, etc, were acquired by the
City, The building was used as a bar and nightclub up until the City purchased it in the early 1980's,
Since then the City has attempted to improve the existing building and provide other improvements to the
grounds like a new picnic shelter, patio area, playground and improved aquatics facilities, For the sake of
this RFP we are looking for an organization to maintain, program and operate the entire 4,9 acre site and
amenities, including the summer day camp, center and pool. The pool is currently in need of some major
upgrades including re-marciting and deck repairs, In addition the current center, which has out lived its
useful life, is scheduled for demolition and replacement by 2009, The size and specific components of the
new building are yet to be determined therefore any applicant submitting a proposal on this property will
have to wait until a time uncertain to operate the new recreation center. The remaining portions of the
complex can be maintained in advance of the new construction, See the Parks and Recreation
Department webpage on the City of Clearwater internet site at www,myclearwater,com for a link to Fun in
the Sun (F.I.T.S,) program guide for a sample of programming and activities currently being offered,
The aquatics complex consists of 3 pools; a standard 8 lane 25 yard pool by 25 meters "L" shaped pool
with 1 0 foot diving well with ADA accessibility lift; a small dump slide approximately 1 0 foot in height; a
training pool and shallow depth water playground area, Also included is a 2,000 square foot building that
houses the offices, locker rooms, restrooms, guards room and pump room for the pool. Other amenities
at the pool include several shaded areas with lounge chairs and tables, landscaping and showers, Also,
included on site are 60 paved parking spaces as well as well-landscaped areas around the perimeter of the
aquatics center and parking lot.
The 2006-2007 budget for the Complex including the pool, center and day camp was $451,120 and
generated approximately $141,280 in revenue utilizing 8,8 full time equivalent employees (4 full time &
17 part time),
6. Clearwater Beach Recreation Complex
The Clearwater Beach Recreation Complex is located on the SE corner of Bay Esplanade and Mandalay
Avenue, The complex is located on 4,3 acres ofland and includes a recreation center building, swimming
pool, 2 outdoor tennis courts, and minimal parking, Use of the McKay Park is also available with a
playground, two bocci ball courts and limited grass play area, The Clearwater Beach Recreation Center is
one of the oldest centers in town, starting off as an old fish warehouse the building was converted to a
recreation center in the 1950's, which included storage for a sailing club, At that time the pool was located
at Pier 60, The center was remodeled to a modern facility in 1990, The pool at Pier 60 was eliminated
and the existing pool was built on this site in 1995, For the sake of this RFP we are looking for an
organization to maintain, program and operate the entire complex including the center, pool, tennis courts,
basketball court, surrounding landscaping, outdoor patios and parking lot servicing the center. See the
Parks and Recreation Department webpage on the City of Clearwater internet site at
www,myclearwater,com for a link to Fun in the Sun (F.I.T.S,) program guide for a sample of
programming and activities currently being offered,
The center consists of a small fitness room, game room, arts & craft room, multi-purpose room with
catering kitchen, restrooms, 3 outdoor patio areas, staff office and reception desk. An outdoor regulation
basketball court with 6 baskets is at the front door to the center, The aquatics area, which is disconnected
Item # 8 7
Attachment number 1
Page 8 of 16
from the recreation center by a public parking lot, consists of a small locker area with restrooms, zero
depth entry into the one pool, handicapped ramp, 10 foot high drop slide and 6 lanes at 25 yards for
swimming laps, This is the smallest of all of the pools in the recreation delivery system and is primarily
used by tourist and guests to Clearwater Beach, The parking is limited to just 5 spaces with the remainder
of parking being metered, Also, included on site are well-landscaped areas around the perimeter of the
center, pool, tennis courts and deck areas,
The 2006-2007 budget of the recreation complex including the center and pool was $449,280 and
generated approximately $122,200 in revenue utilizing 7,9 Full Time Equivalent employees (5 full time &
8 part time/seasonal employees),
A location map showing the existing complexes, center and pool under consideration in this RFP can be
found as Attachment "C",
Item # 8 8
Attachment number 1
Page 9 of 16
1.3
TIME SCHEDULE
The City will utilize the following timetable for the selection process however, the schedule may be
changed solely at the City's discretion,
JULY 23, 2007
Release Date ofRFP
AUG. 1,2007
Mandatory Proposer's Conference - North Greenwood Recreation and
Aquatics Complex, 900 N, Martin Luther King Ir, Avenue, (in the Art
Room) Clearwater, FL 33755 at 3:30 p,m,
AUG. 13,2007
Last date for clarification questions, Answers to all questions of
clarification will be sent to applicants on this date,
AUG. 20, 2007
RFP Openings - 100 South Myrtle Avenue, Third Floor,
Clearwater, FL 33756 at 4 PM
AUG. 27, 2007
Shortlist and Notification of Applicants for Oral Presentation/Interviews
SEPT. 3, 2007
Oral Presentations to Selection Committee and Public
OCT. 4, 2007
Recommend Proposal (Presentation) and operational lease agreement to the
City Council for their approval
OCT. 18,2007
Complete Agreement between the City and Proposer
JAN. 1,2008
Begin Lease
Item # 8 9
Attachment number 1
Page 10 of 16
2.0 INSTRUCTIONS FOR PREPARATION OF PROPOSALS
2.1
GENERAL
All prospective applicants shall provide sufficient information and data to fully allow a complete
evaluation of the information to be made, Information and data submitted by each applicant will become
a part of the proposals,
2.2
PROPOSAL SUBMISSION
Proposals shall be delivered to the City's Purchasing Manager, City of Clearwater, 100 South Myrtle
Avenue, Clearwater, FL 33756, prior to the opening time of 4:00 p.m. on August 20, 2007.
The delivery of proposals to the City of Clearwater Purchasing Office prior to the specified date and time
is solely and strictly the responsibility of the applicant. The City shall not, under any circumstances, be
responsible for delays caused by the United States Postal Service or any private delivery service, or for
delays caused by any other occurrence, All responses must be manually and duly signed by an authorized
corporate officer, principal, or partner with the authority to bind said applicant.
All responses must be marked on the outside:
"Request to Operate, Maintain and Program City of Clearwater Recreation and Aquatics
Facilities" to be opened at 4:00 p.m., EST, August 20, 2007.
The applicant is solely responsible for reading and completely understanding the requirements of this
RFP, Under no circumstances shall proposals delivered after the specified delivery date/time be
considered, Late submissions shall be returned unopened to the applicant with the notation "The
proposals were received after the delivery time designated for the receipt and opening of the proposals,"
The applicant shall submit seven (7) copies of their entire proposal.
The City may waive any informalities, irregularities, or variances, whether technical or substantial in
nature or reject any and all proposals at its discretion,
2.3
PROPOSAL CONTENT
Each proposal should include the following:
a, Outline the applicant's qualifications, experience, and understanding of programming a
facility open to the public, and conducting youth, adult and family programs for the
community, Provide results, in measurable terms, which demonstrate the success of
past programs and operations of a recreation center/complex,
Item # 8 10
Attachment number 1
Page 11 of 16
b, Outline the applicant's qualifications, experience and understanding of managing and
operating a large recreation facility or aquatics center with an operating budget in
excess of $500,000,
c, Provide information relative to the applicant's experience in developing new
community-based recreation and educational programs, Demonstrate need for programs
being proposed within a 2-mile radius of the facility or facilities applicant is interested
in operating and how you plan to meet the need,
d, Structure of program, including a detailed outline of the goals and outcomes of the
youth, adult and family programming and services to be offered at the center.
e, Identify the specific facility or multiple facilities this proposal is being submitted for
and clearly show how you can respond to the scope of this project.
f. Provide ten (10) references, which reflect a demonstrated ability to work with the
community, with at least one reference each from a youth participant, adult participant,
community-based organization, government body, and private sector employer.
g, Provide detailed financial information to determine if the applicant has the needed
resources and backing to be successful with this project, including last three (3) years
audit and detailed listing of past alternative funding sources, such as grants and
donations,
h, Provide qualifications and experience of personnel, including the Administrator or
Proj ect Manager and other key personnel that will be involved in the operation of the
site(s) and the length of service of each and the organization as a whole,
1. Provide information to demonstrate the applicant's ability to partner with other groups
and organizations within the community, to meet the needs of the community,
J, Provide information to demonstrate applicant's ability to raise funding,
k. Provide an operational and program budget and proposed sources of funding for the
operation of the Complex and in so doing show the extent of resources available to be
used by the applicant.
1. Provide information to demonstrate how the mission, goals and objectives of your
organization can complement and strengthen the vision and mission of the City and
Parks and Recreation Department.
m, Any other information, which may be of benefit to the City of Clearwater in making a
decision on the successful applicant.
2.4
INQUIRIES AND ADDENDA
Item # 8 11
Attachment number 1
Page 12 of 16
Each applicant shall examine all RFP documents and shall judge all matters relating to the adequacy and
accuracy of such documents, Any inquiries, suggestions, or requests concerning an interpretation,
clarification, or additional information pertaining to the RFP shall be made through the City of
Clearwater's Purchasing Manager, George McKibben, at P,Q, Box 4748, Clearwater, FL 33758-4748; 100
South Myrtle Avenue, Clearwater, FL 33756; or FAX 727-562-4635, The City shall not be responsible
for oral interpretations given by any City employee, representative, or others, The issuance of a written
addendum is the only official method whereby interpretation, clarification, or additional information can
be given, If any addenda are issued to this RFP, the City will attempt to notify all prospective applicants
who have secured same, However, it shall be the responsibility of each applicant, prior to submitting the
proposals, to contact the City of Clearwater's Purchasing Manager (727-562-4634) to determine if
addenda were issued and to make such addenda a part of the proposal.
2.5
INSURANCE
Insurance requirements must be in place prior to program start-up.
a, Liabilitv Insurance
The applicant shall furnish, pay for, and maintain during the life of the contract
with the City the following liability coverage:
. Comprehensive General Liability Insurance on an "occurrence" basis in an amount
not less than five million ($5,000,000) combined single-limit Bodily Injury
Liability and Property Damage Liability per incident.
. Workers' Compensation Insurance applicable to its employees, if any, for statutory
coverage limits in compliance with Florida laws, In addition, the policy shall
include employers' liability coverage with a limit of $500,000 per occurrence,
b, Additional Insured
The City is to be specifically included as an additional insured on all liability and
property coverage described above,
c, Business Automobile Liabilitv Insurance
Insurance in the amount of at least five million ($5,000,000) per occurrence,
providing Bodily Injury Liability and Property Damage Liability per incident.
d, Notice of Cancellation or Restriction
All policies of insurance must be endorsed to provide the City with thirty (30) day
notice of cancellation or restriction,
e, Certificates of Insurance/Certified Copies of Policies
The applicant shall provide the City with a certificate or certificates of insurance
showing the existence of the coverage required by this RFP, The applicant will
maintain this coverage with a current certificate or certificates of insurance
throughout the term stated in the proposal. When specifically requested by the City
in writing, the applicant will provide the City with certified copies of all policies of
insurance as required above, New certificates and new certified copies of policies,
Item # 8 12
Attachment number 1
Page 13 of 16
if certified copies of policies have been requested, shall be provided the City
whenever any policy is renewed, revised, or obtained from other insurers,
f. The address where such certificates and certified policies shall be sent or delivered
is as follows:
City of Clearwater
Attention: Parks and Recreation Department
P,O, Box 4748
Clearwater, FL 33758-4748
g, The applicant shall defend, indemnify, save and hold the City harmless from any
and all claims, suits, judgments and liability for death, personal injury, bodily
injury, or property damage arising directly or indirectly from the performance by
the applicant, its employees, subcontractors, or assigns, including legal fees, court
costs, or other legal expenses, Applicant acknowledges that it is solely responsible
for complying with the terms of this RFP, In addition, the applicant shall, at its
expense, secure and provide to the City, prior to beginning performance under this
RFP, insurance coverage as required in this RFP,
h, Any party providing services or products to the City will be expected to enter into
a written agreement, contract, or purchase order with the City that incorporates,
either in writing or by reference, all of the pertinent provisions relating to
insurance and insurance requirements as contained herein, A failure to do so may,
at the sole option of the City, disqualify any bidder or proposer of services and/or
products to the City,
2.7
STANDARD REQUIREMENTS
a. Right to Protest
Any actual or prospective bidder who is aggrieved in connection with the
solicitation or award of a contract may seek resolution of his/her complaints by
contacting the Purchasing Manager,
b. No Corrections
Once a competitive proposal is submitted, the City shall not accept any request by
any proposer to correct errors or omissions in any calculations or competitive
proposal or price submitted,
2.8
PROCUREMENT PROCESS
a. Openness of Procurement Process
Written competitive proposals, other submissions, correspondence, and all records
made thereof, as well as negotiations conducted pursuant to this RFP, shall be
handled in compliance with Chapters 119 and 286 Florida Statutes, The City gives
no assurance as to the confidentiality of any portion of any proposal once
submitted,
Item # 8 13
Attachment number 1
Page 14 of 16
b, No Collusion
By offering a submission to the RFP, the proposer certifies the proposer has not
divulged to, discussed or compared his/her competitive proposal with other
proposers and has not colluded with any other proposers or parties to this
competitive proposal whatsoever, This section is not intended to prohibit two or
more organizations from working together on ajoint application, One organization
would have to be designated as the lead agency with fiscal responsibility,
c, Informalitv WaiverIRei ection of Bids
The City reserves the right to reject any and all responses and to waive any
irregularity, variance or informality whether technical or substantial in nature, in
keeping with the best interests of the City,
d, Appropriations Clause
The following appropriations clause will not be in effect unless financial
consideration is given by the legislative body which IS not the currently being
proposed or written into this RFP,
"The City, as an entity of government, is subject to the appropriation of funds by its
legislative body, in an amount sufficient to allow continuation of its performance,
in accordance with the terms and conditions of this contract, for each and every
fiscal year following the fiscal year in which this contract is executed and entered
into, and for which this contract shall remain in effect. Upon notice that sufficient
funds are not available in the subsequent fiscal years, the City shall thereafter be
released of all terms and other conditions,"
Item # 8 14
Attachment number 1
Page 15 of 16
3.0 SELECTION CRITERIA AND RANKING PROCESS
3.1
GENERAL
All proposals shall be subject to an evaluation by a Selection Committee to be established by the City,
The successful applicant must demonstrate an understanding of the proj ect scope and purpose, This refers
to the applicant's understanding of the needs that generated the RFP, of the objectives in asking for the
services, and of the nature and scope of the work involved,
The evaluation of the proposals shall be accomplished utilizing the criteria described in this section,
Information and data included in the proposal shall be considered in the evaluation process,
3.2
COMPLETENESS OF PROPOSAL
Following receipt of proposals, the Selection Committee shall review all proposals with respect to
completeness and conformance with the instructions and requirements specifically indicated in this RFP,
Responses, which are deemed incomplete or nonconforming with instructions and requirements of this
RFP may not be given further evaluation, The City reserves the right to reject any and all responses and to
waive any irregularity, variance, or informality whether technical or substantial in nature, in keeping with
the best interest of the City,
3.3
SELECTION COMMITTEE
The Committee shall evaluate all proposals using a formalized evaluation process (see Attachment "D"
for sample score sheet), The evaluation process is designed to rank the proposals, following which the top
two (2) to five (5) ranked applicants will be invited to make oral presentations, These presentations will
be made to the selection committee on September 3, 2007 at a time yet to be determined, The top ranked
applicant(s) will be selected from this short-list by the Committee for recommendation to the City Council
for award of an agreement to provide services for all or one or more of the sites listed in this RFP,
3.4
SELECTION CRITERIA
All proposals shall be evaluated with respect to the completeness of the data provided, support for all
claims made and the overall approach taken, The following criteria shall be utilized in the evaluation
process for all sites, Proposers should indicate which of the various sites the proposal is being made for,
a, Successful experience in Pinellas County providing similar children, youth, adult
and family programs similar to those currently being offered at the complex
including aquatics operations if applicable,
b, Successful experience in Pinellas County managing and operating a large facility or
aquatics center of at least one acre in size and an operating budget in excess of
$500,000,
Item # 8 15
Attachment number 1
Page 16 of 16
c, Documented need within the community for additional programs and services not
currently being provided at the Complex and how you plan to meet the need,
d, Clearly defined goals and objectives that can show a measurable impact to the
community,
e, Responsiveness and completeness of written response to these instructions with
regard to scope of proj ect.
f. Results from reference interviews (conducted by City staff),
g, Proven financial stability and ability to fund operations of the size and magnitude of
the site(s) being considered in this proposal, without needing any additional City
assistance,
h, Longevity of applicant providing these services,
1. Proven ability to partner with public and private sector.
J, Proven ability to raise funds to support operational and capital costs,
k. Fullness and extent of resources available to and used by applicant.
1. Demonstrate how the mission, goal and objectives complement the vision and
mission of the City,
3.5
REFERENCES
References may be called regarding the satisfaction of services rendered by the proposing applicant.
Item # 8 16
Attachment number 2
Page 1 of 1
Attachment "A"
City of Clearwater's Vision Statement
Sparkling Clearwater is a uniquely beautiful and vibrant waterfront community that is
socially and economically diverse, that reinvests in itself, and is a wonderful place to
live, work and play,
City of Clearwater's Mission Statement
The Mission of the City of Clearwater is to provide cost effective municipal services and
infrastructure necessary for a high quality of life for all our citizens,
Parks and Recreation Department's Mission Statement
To provide parks and recreation programs, services, facilities and beautification to
benefit the residents and visitors of the City of Clearwater,
Item # 8
Attachment number 3
Page 1 of 12
FY 2006/07 Operating Budgets for various Recreation Facilities
Under consideration in RFP #28-07
010-01825- 510100- 572-000
010-01825- 510200- 572-000
010-01825- 510400- 572-000
010-01825- 510500- 572-000
010-01825- 510600- 572-000
010-01825- 510700- 572-000
010-01825- 510800- 572-000
010-01825- 512200- 572-000
010-01825- 512300- 572-000
010-01825- 512400- 572-000
010-01825- 512500- 572-000
010-01825- 512600- 572-000
010-01825- 512700- 572-000
010-01825- 520100- 572-000
010-01825- 520200- 572-000
010-01825- 520300- 572-000
010-01825- 520400- 572-000
010-01825- 520600- 572-000
010-01825- 520700- 572-000
010-01825- 520900- 572-000
010-01825- 521000- 572-000
010-01825- 521100- 572-000
FULL TIME SALARIES
PART TIME SALARIES
SPECIAL PAY
OVERTIME
VACATION LEAVE
SICK LEAVE
OTHER PAID LEAVE
INJURY TIME
FUNERAL LEAVE
MILITARY LEAVE
JURY DUTY
UNION LEAVE
HOLIDAY TIME
LIFE INSURANCE
1 % LIFE INSURANCE
SAMP LIFE INSURANC
MAJOR MEDICAL INS
SOCIAL SECURITY
PENSION FUND
WORKERS COMPENSATION
DISABILITY INSURANCE
UNEMPLOYMENT COMP,
TOTAL
Total
NGRAC
FY 06/07
Budget
267,460
159,730
o
o
o
o
o
o
o
o
o
o
o
80
790
170
51,200
15,440
34,770
o
o
o
529,640
010-01825- 530100- 572-000
010-01825- 530300- 572-000
010-01825- 531100- 572-000
010-01825- 542100- 572-000
010-01825- 542200- 572-000
010-01825- 542300- 572-000
010-01825- 542500- 572-000
010-01825- 543100- 572-000
010-01825- 543400- 572-000
010-01825- 543500- 572-000
010-01825- 543600- 572-000
010-01825- 544100- 572-000
010-01825- 544200- 572-000
010-01825- 544300- 572-000
010-01825- 546100- 572-000
010-01825- 546200- 572-000
010-01825- 546800 572-000
010-01825- 547100- 572-000
010-01825- 547200- 572-000
010-01825- 547300- 572-000
PROFESSIONAL SERV,
CONTRACTUAL SERV,
INVENTORY/RESALE
ADSL CHARGES - UTILITIES
ELECTRIC-UTILITIES
GAS WATER & SANIT.
POSTAGE
ADVERTISING
PRINTING & BINDING
DUMP FEES
TAXES
RENTAL EQUIPT.
RENTAL BUILDINGS
RENTAL LAND
OFFICE EQMT SVC & REPAIR
OTHER EQUIPT SVC & REPAIR
REPAIR & MAINT INGROUND FAC
EMP, UNIFORMS
EMP,TRAVELEXPENSE
MILEAGE REIMBURSEMENT
o
9,380
22,000
o
130,850
26,230
o
o
o
o
o
3,250
o
o
o
7,000
o
o
o
1,200
Item # 8
Attachment number 3
Page 2 of 12
010-01825- 547400- 572-000 EMP, MEALS 0
010-01825- 548000- 572-000 OTHER SERVICES 700
010-01825- 548700- 572-000 RELOCATION EXPENSES 0
010-01825- 550100- 572-000 OFFICE SUPPLIES 4,000
010-01825- 550400- 572-000 OPER SUPPLIES & MATL 43,110
010-01825- 550800- 572-000 CONSTRUCTION MATERIALS 0
010-01825- 551100- 572-000 ARTS & CRAFTS SUPP, 0
010-01825- 552000- 572-000 COMPUTER SOFTWARE 0
010-01825- 552500- 572-000 EQMT =>$750 & <$5000 0
010-01825- 557100- 572-000 MEMBERSHIPS & SUBS 0
010-01825- 557200- 572-000 OFFICIAL RECOGNITION 0
010-01825- 557300- 572-000 TRAINING & REFEREN, 300
010-01825- 581000- 572-000 PMT TO AGENCIES 0
010-01825- 582000- 572-000 AID TO PRIVATE ORG 0
TOTAL 421-599 248,020
010-01825- 540100- 572-000 GARAGE SERVICE-FIXED 0
010-01825- 540200- 572-000 DOCUMENTREPRODUCT, 1,130
010-01825- 540300- 572-000 TELEPHONE SERVICE-VAR 0
010-01825- 540400- 572-000 MESSENGER SERVICE-FIXED 0
010-01825- 540500- 572-000 RADIO SERVICE-FIXED 0
010-01825- 540600- 572-000 TELEPHONE SERV,-FIXED 0
010-01825- 540700- 572-000 POSTAL SERVICE-VARIABLE 0
010-01825- 540800- 572-000 BUILDING SERVICE-FIXED 0
010-01825- 540900- 572-000 RISK MGMT SERVICES-FIXED 0
010-01825- 541000- 572-000 INFO TECHNOLOGY-FIXED 0
010-01825- 541100- 572-000 BUILD & MAINT SERV-FIXED 58,750
010-01825- 541300- 572-000 PRINT SHOP-VARIABLE 0
010-01825- 541400- 572-000 PURCHASING SVC 0
010-01825- 541500- 572-000 GARAGE- VARIABLE 0
010-01825- 541600- 572-000 BUILDING & MAINT VAR 0
010-01825- 541700- 572-000 RADIO SERVICE-VARI. 0
010-01825- 542000- 572-000 EMPLOYEE RELATIONS 0
010-01825- 547900- 572-000 STRATEGIES FOR SUCCESS 0
TOTAL 400-420 59,880
010-01825- 563500- 572-000 CONTRACT SERV MAT. 0
010-01825- 563800- 572-000 OTHER SERVICE CONT 0
010-01825- 564000- 572-000 MACHINERY & EQUIPT 0
010-01825- 564200- 572-000 FURNITURE OFF EQUIP 0
010-01825- 564300- 572-000 COMPUTER SOFTWARE 0
010-01825- 565800- 572-000 CONST MAT, & SERV, 0
010-01825- 591000- 572-000 TRANSF TO GARAGE 0
TOTAL 600-699 0
010-01825- 590200- 581-000 INTERFUND TRANSFER 0
010-01825- 590800- 581-000 CONTRIBUTION TO CIP FUND 0
010-01825- 591600- 581-000 DEBT SERVICE 0
TOTAL 900-999 0
ISECTION TOTAL 837,540
Item # 8
FY 2006/07 Operating Budgets for various Recreation Facilities
Under consideration in RFP #28-07
010-01819- 510100- 572-000
010-01819- 510200- 572-000
010-01819- 510400- 572-000
010-01819- 510500- 572-000
010-01819- 510600- 572-000
010-01819- 510700- 572-000
010-01819- 510800- 572-000
010-01819- 512200- 572-000
010-01819- 512300- 572-000
010-01819- 512400- 572-000
010-01819- 512500- 572-000
010-01819- 512600- 572-000
010-01819- 512700- 572-000
010-01819- 520100- 572-000
010-01819- 520200- 572-000
010-01819- 520300- 572-000
010-01819- 520400- 572-000
010-01819- 520600- 572-000
010-01819- 520700- 572-000
010-01819- 520900- 572-000
010-01819- 521000- 572-000
010-01819- 521100- 572-000
FULL TIME SALARIES
PART TIME SALARIES
SPECIAL PAY
OVERTIME
VACATION LEAVE
SICK LEAVE
OTHER PAID LEAVE
INJURY TIME
FUNERAL LEAVE
MILITARY LEAVE
JURY DUTY
UNION LEAVE
HOLIDAY TIME
LIFE INSURANCE
1 % LIFE INSURANCE
SAMP LIFE INSURANC
MAJOR MEDICAL INS
SOCIAL SECURITY
PENSION FUND
WORKERS COMPENSATION
DISABILITY INSURANCE
UNEMPLOYMENT COMP,
TOTAL
Attachment number 3
Page 3 of 12
Total
Norton
FY 06/07
Budget
221,630
124,060
o
o
o
o
o
o
o
o
o
o
o
70
o
170
44,800
12,010
28,810
o
o
o
431,550
010-01819- 530100- 572-000
010-01819- 530300- 572-000
010-01819- 531100- 572-000
010-01819- 542100- 572-000
010-01819- 542200- 572-000
010-01819- 542300- 572-000
010-01819- 542500- 572-000
010-01819- 543100- 572-000
010-01819- 543400- 572-000
010-01819- 543500- 572-000
010-01819- 543600- 572-000
010-01819- 544100- 572-000
010-01819- 544200- 572-000
010-01819- 544300- 572-000
010-01819- 546100- 572-000
010-01819- 546200- 572-000
010-01819- 546800 572-000
010-01819- 547100- 572-000
010-01819- 547200- 572-000
010-01819- 547300- 572-000
PROFESSIONAL SERV,
CONTRACTUAL SERV,
INVENTORY/RESALE
ADSL CHARGES - UTILITIES
ELECTRIC-UTILITIES
GAS WATER & SANIT.
POSTAGE
ADVERTISING
PRINTING & BINDING
DUMP FEES
TAXES
RENTAL EQUIPT.
RENTAL BUILDINGS
RENTAL LAND
OFFICE EQMT SVC & REPAIR
OTHER EQUIPT SVC & REPAIR
REPAIR & MAINT INGROUND FAC
EMP, UNIFORMS
EMP,TRAVELEXPENSE
MILEAGE REIMBURSEMENT
o
4,830
500
o
102,880
63,270
o
300
o
o
o
4,500
o
o
o
8,000
o
o
o
700
Item # 8
Attachment number 3
Page 4 of 12
010-01819- 547400- 572-000 EMP, MEALS 0
010-01819- 548000- 572-000 OTHER SERVICES 150
010-01819- 548700- 572-000 RELOCATION EXPENSES 0
010-01819- 550100- 572-000 OFFICE SUPPLIES 2,500
010-01819- 550400- 572-000 OPER SUPPLIES & MATL 32,200
010-01819- 550800- 572-000 CONSTRUCTION MATERIALS 0
010-01819- 551100- 572-000 ARTS & CRAFTS SUPP, 0
010-01819- 552000- 572-000 COMPUTER SOFTWARE 0
010-01819- 552500- 572-000 EQMT =>$750 & <$5000 0
010-01819- 557100- 572-000 MEMBERSHIPS & SUBS 0
010-01819- 557200- 572-000 OFFICIAL RECOGNITION 0
010-01819- 557300- 572-000 TRAINING & REFEREN, 300
010-01819- 581000- 572-000 PMT TO AGENCIES 0
010-01819- 582000- 572-000 AID TO PRIVATE ORG 0
TOTAL 421-599 220,130
010-01819- 540100- 572-000 GARAGE SERVICE-FIXED 0
010-01819- 540200- 572-000 DOCUMENTREPRODUCT, 1 ,450
010-01819- 540300- 572-000 TELEPHONE SERVICE-VAR 0
010-01819- 540400- 572-000 MESSENGER SERVICE-FIXED 0
010-01819- 540500- 572-000 RADIO SERVICE-FIXED 0
010-01819- 540600- 572-000 TELEPHONE SERV,-FIXED 0
010-01819- 540700- 572-000 POSTAL SERVICE-VARIABLE 0
010-01819- 540800- 572-000 BUILDING SERVICE-FIXED 0
010-01819- 540900- 572-000 RISK MGMT SERVICES-FIXED 0
010-01819- 541000- 572-000 INFO TECHNOLOGY-FIXED 0
010-01819- 541100- 572-000 BUILD & MAINT SERV-FIXED 66,655
010-01819- 541300- 572-000 PRINT SHOP-VARIABLE 0
010-01819- 541400- 572-000 PURCHASING SVC 0
010-01819- 541500- 572-000 GARAGE- VARIABLE 0
010-01819- 541600- 572-000 BUILDING & MAINT VAR 7,110
010-01819- 541700- 572-000 RADIO SERVICE-VARI. 0
010-01819- 542000- 572-000 EMPLOYEE RELATIONS 0
010-01819- 547900- 572-000 STRATEGIES FOR SUCCESS 0
TOTAL 400-420 75,215
010-01819- 563500- 572-000 CONTRACT SERV MAT. 0
010-01819- 563800- 572-000 OTHER SERVICE CONT 0
010-01819- 564000- 572-000 MACHINERY & EQUIPT 0
010-01819- 564200- 572-000 FURNITURE OFF EQUIP 0
010-01819- 564300- 572-000 COMPUTER SOFTWARE 0
010-01819- 565800- 572-000 CONST MAT, & SERV, 0
010-01819- 591000- 572-000 TRANSF TO GARAGE 0
TOTAL 600-699 0
010-01819- 590200- 581-000 INTERFUND TRANSFER 0
010-01819- 590800- 581-000 CONTRIBUTION TO CIP FUND 0
010-01819- 591600- 581-000 DEBT SERVICE 0
TOTAL 900-999 0
ISECTION TOTAL 726,895
Item # 8
FY 2006/07 Operating Budgets for various Recreation Facilities
Under consideration in RFP #28-07
010-01835-510100- 572-000
010-01835- 510200- 572-000
010-01835- 510400- 572-000
010-01835-510500- 572-000
010-01835- 510600- 572-000
010-01835-510700- 572-000
010-01835-510800- 572-000
010-01835- 512200- 572-000
010-01835-512300- 572-000
010-01835- 512400- 572-000
010-01835-512500- 572-000
010-01835- 512600- 572-000
010-01835-512700- 572-000
010-01835- 520100- 572-000
010-01835- 520200- 572-000
010-01835- 520300- 572-000
010-01835- 520400- 572-000
010-01835- 520600- 572-000
010-01835- 520700- 572-000
010-01835- 520900- 572-000
010-01835- 521000- 572-000
010-01835- 521100- 572-000
FULL TIME SALARIES
PART TIME SALARIES
SPECIAL PAY
OVERTIME
VACATION LEAVE
SICK LEAVE
OTHER PAID LEAVE
INJURY TIME
FUNERAL LEAVE
MILITARY LEAVE
JURY DUTY
UNION LEAVE
HOLIDAY TIME
LIFE INSURANCE
1 % LIFE INSURANCE
SAMP LIFE INSURANC
MAJOR MEDICAL INS
SOCIAL SECURITY
PENSION FUND
WORKERS COMPENSATION
DISABILITY INSURANCE
UNEMPLOYMENT COMP,
TOTAL
Attachment number 3
Page 5 of 12
Totals
Countryside
FY 06/07
Budget
172,910
90,430
o
o
o
o
o
o
o
o
o
o
o
60
410
80
38,400
8,860
22,480
o
o
o
333,630
010-01835- 530100- 572-000
010-01835- 530300- 572-000
010-01835- 531100- 572-000
010-01835- 542100- 572-000
010-01835- 542200- 572-000
010-01835- 542300- 572-000
010-01835- 542500- 572-000
010-01835- 543100- 572-000
010-01835- 543400- 572-000
010-01835- 543500- 572-000
010-01835- 543600- 572-000
010-01835- 544100- 572-000
010-01835- 544200- 572-000
010-01835- 544300- 572-000
010-01835- 546100- 572-000
010-01835- 546200- 572-000
010-01835- 546800 572-000
010-01835- 547100- 572-000
010-01835- 547200- 572-000
010-01835- 547300- 572-000
PROFESSIONAL SERV,
CONTRACTUAL SERV,
INVENTORY/RESALE
ADSL CHARGES - UTILITIES
ELECTRIC-UTILITIES
GAS WATER & SANIT.
POSTAGE
ADVERTISING
PRINTING & BINDING
DUMP FEES
TAXES
RENTAL EQUIPT.
RENTAL BUILDINGS
RENTAL LAND
OFFICE EQMT SVC & REPAIR
OTHER EQUIPT SVC & REPAIR
REPAIR & MAINT INGROUND FAC
EMP, UNIFORMS
EMP,TRAVELEXPENSE
MILEAGE REIMBURSEMENT
o
4,070
2,600
o
59,950
5,420
o
500
o
o
o
2,000
o
6,000
o
1,500
o
o
400
1,000
Item # 8
Attachment number 3
Page 6 of 12
010-01835- 547400- 572-000 EMP, MEALS 0
010-01835- 548000- 572-000 OTHER SERVICES 0
010-01835- 548700- 572-000 RELOCATION EXPENSES 0
010-01835- 550100- 572-000 OFFICE SUPPLIES 2,500
010-01835- 550400- 572-000 OPER SUPPLIES & MATL 61,430
010-01835- 550800- 572-000 CONSTRUCTION MATERIALS 0
010-01835- 551100- 572-000 ARTS & CRAFTS SUPP, 0
010-01835- 552000- 572-000 COMPUTER SOFTWARE 0
010-01835- 552500- 572-000 EQMT =>$750 & <$5000 3,000
010-01835- 557100- 572-000 MEMBERSHIPS & SUBS 100
010-01835- 557200- 572-000 OFFICIAL RECOGNITION 0
010-01835- 557300- 572-000 TRAINING & REFEREN, 530
010-01835-581000- 572-000 PMT TO AGENCIES 0
010-01835- 582000- 572-000 AID TO PRIVATE ORG 0
TOTAL 421-599 151,000
010-01835- 540100- 572-000 GARAGE SERVICE-FIXED 0
010-01835- 540200- 572-000 DOCUMENTREPRODUCT, 1,100
010-01835- 540300- 572-000 TELEPHONE SERVICE-VAR 0
010-01835- 540400- 572-000 MESSENGER SERVICE-FIXED 0
010-01835- 540500- 572-000 RADIO SERVICE-FIXED 0
010-01835- 540600- 572-000 TELEPHONE SERV,-FIXED 0
010-01835- 540700- 572-000 POSTAL SERVICE-VARIABLE 0
010-01835- 540800- 572-000 BUILDING SERVICE-FIXED 0
010-01835- 540900- 572-000 RISK MGMT SERVICES-FIXED 0
010-01835- 541000- 572-000 INFO TECHNOLOGY-FIXED 0
010-01835- 541100- 572-000 BUILD & MAINT SERV-FIXED 50,105
010-01835- 541300- 572-000 PRINT SHOP-VARIABLE 0
010-01835- 541400- 572-000 PURCHASING SVC 0
010-01835- 541500- 572-000 GARAGE- VARIABLE 0
010-01835- 541600- 572-000 BUILDING & MAINT VAR 6,400
010-01835- 541700- 572-000 RADIO SERVICE-VARI. 0
010-01835- 542000- 572-000 EMPLOYEE RELATIONS 0
010-01835- 547900- 572-000 STRATEGIES FOR SUCCESS 0
TOTAL 400-420 57,605
010-01835- 563500- 572-000 CONTRACT SERV MAT. 0
010-01835- 563800- 572-000 OTHER SERVICE CONT 0
010-01835- 564000- 572-000 MACHINERY & EQUIPT 0
010-01835- 564200- 572-000 FURNITURE OFF EQUIP 0
010-01835- 564300- 572-000 COMPUTER SOFTWARE 0
010-01835- 565800- 572-000 CONST MAT, & SERV, 0
010-01835-591000- 572-000 TRANSF TO GARAGE 0
TOTAL 600-699 0
010-01835- 590200- 581-000 INTERFUND TRANSFER 0
010-01835- 590800- 581-000 CONTRIBUTION TO CIP FUND 0
01 0-01835- 591600- 581-000 DEBT SERVICE 0
TOTAL 900-999 0
ISECTION TOTAL 542,235
Item # 8
FY 2006/07 Operating Budgets for various Recreation Facilities
Under consideration in RFP #28-07
010-01816- 510100- 572-000
010-01816- 510200- 572-000
010-01816- 510400- 572-000
010-01816- 510500- 572-000
010-01816- 510600- 572-000
010-01816- 510700- 572-000
010-01816- 510800- 572-000
010-01816- 512200- 572-000
010-01816- 512300- 572-000
010-01816- 512400- 572-000
010-01816- 512500- 572-000
010-01816- 512600- 572-000
010-01816- 512700- 572-000
010-01816- 520100- 572-000
010-01816- 520200- 572-000
010-01816- 520300- 572-000
010-01816- 520400- 572-000
010-01816- 520600- 572-000
010-01816- 520700- 572-000
010-01816- 520900- 572-000
010-01816- 521000- 572-000
010-01816- 521100- 572-000
FULL TIME SALARIES
PART TIME SALARIES
SPECIAL PAY
OVERTIME
VACATION LEAVE
SICK LEAVE
OTHER PAID LEAVE
INJURY TIME
FUNERAL LEAVE
MILITARY LEAVE
JURY DUTY
UNION LEAVE
HOLIDAY TIME
LIFE INSURANCE
1 % LIFE INSURANCE
SAMP LIFE INSURANC
MAJOR MEDICAL INS
SOCIAL SECURITY
PENSION FUND
WORKERS COMPENSATION
DISABILITY INSURANCE
UNEMPLOYMENT COMP,
TOTAL
1816
The Long Center
FY 06/07
Budget
298,410
186,130
o
o
o
o
o
o
o
o
o
o
o
90
550
250
57,600
17,770
38,740
o
o
o
599,540
010-01816- 530100- 572-000
010-01816- 530300- 572-000
010-01816- 531100- 572-000
010-01816- 542100- 572-000
010-01816- 542200- 572-000
010-01816- 542300- 572-000
010-01816- 542500- 572-000
010-01816- 543100- 572-000
010-01816- 543400- 572-000
010-01816- 543500- 572-000
010-01816- 543600- 572-000
010-01816- 544100- 572-000
010-01816- 544200- 572-000
010-01816- 544300- 572-000
010-01816- 546100- 572-000
010-01816- 546200- 572-000
010-01816- 546800 572-000
010-01816- 547100- 572-000
010-01816- 547200- 572-000
010-01816- 547300- 572-000
PROFESSIONAL SERV,
CONTRACTUAL SERV,
INVENTORY/RESALE
ADSL CHARGES - UTILITIES
ELECTRIC-UTILITIES
GAS WATER & SANIT.
POSTAGE
ADVERTISING
PRINTING & BINDING
DUMP FEES
TAXES
RENTAL EQUIPT.
RENTAL BUILDINGS
RENTAL LAND
OFFICE EQMT SVC & REPAIR
OTHER EQUIPT SVC & REPAIR
REPAIR & MAINT INGROUND FAC
EMP, UNIFORMS
EMP,TRAVELEXPENSE
MILEAGE REIMBURSEMENT
o
4,000
5,780
o
279,170
180,410
o
250
o
o
o
2,500
o
o
o
7,500
o
o
600
700
Attachment number 3
Page 7 of 12
Item # 8
010-01816- 547400- 572-000 EMP. MEALS 670
010-01816- 548000- 572-000 OTHER SERVICES 0
010-01816- 548700- 572-000 RELOCATION EXPENSES 0
010-01816- 550100- 572-000 OFFICE SUPPLIES 6,400
010-01816- 550400- 572-000 OPER SUPPLIES & MATL 56,000
010-01816- 550800- 572-000 CONSTRUCTION MATERIALS 0
010-01816- 551100- 572-000 ARTS & CRAFTS SUPP. 0
010-01816- 552000- 572-000 COMPUTER SOFTWARE 0
010-01816- 552500- 572-000 EQMT =>$750 & <$5000 0
010-01816- 557100- 572-000 MEMBERSHIPS & SUBS 100
010-01816- 557200- 572-000 OFFICIAL RECOGNITION 0
010-01816- 557300- 572-000 TRAINING & REFEREN. 780
010-01816- 581000- 572-000 PMT TO AGENCIES 0
010-01816- 582000- 572-000 AID TO PRIVATE ORG 0
TOTAL 421-599 544,860
010-01816- 540100- 572-000 GARAGE SERVICE-FIXED 0
010-01816- 540200- 572-000 DOCUMENTREPRODUCT. 1,000
010-01816- 540300- 572-000 TELEPHONE SERVICE-VAR 0
010-01816- 540400- 572-000 MESSENGER SERVICE-FIXED 0
010-01816- 540500- 572-000 RADIO SERVICE-FIXED 0
010-01816- 540600- 572-000 TELEPHONE SERV.-FIXED 0
010-01816- 540700- 572-000 POSTAL SERVICE-VARIABLE 0
010-01816- 540800- 572-000 BUILDING SERVICE-FIXED 0
010-01816- 540900- 572-000 RISK MGMT SERVICES-FIXED 0
010-01816- 541000- 572-000 INFO TECHNOLOGY-FIXED 0
010-01816- 541100- 572-000 BUILD & MAINT SERV-FIXED 143,840
010-01816- 541300- 572-000 PRINT SHOP-VARIABLE 0
010-01816- 541400- 572-000 PURCHASING SVC 0
010-01816- 541500- 572-000 GARAGE- VARIABLE 0
010-01816- 541600- 572-000 BUILDING & MAINT VAR 0
010-01816- 541700- 572-000 RADIO SERVICE-VARI. 0
010-01816- 542000- 572-000 EMPLOYEE RELATIONS 0
010-01816- 547900- 572-000 STRATEGIES FOR SUCCESS 0
TOTAL 400-420 144,840
010-01816- 563500- 572-000 CONTRACT SERV MAT. 0
010-01816- 563800- 572-000 OTHER SERVICE CONT 0
010-01816- 564000- 572-000 MACHINERY & EQUIPT 0
010-01816- 564200- 572-000 FURNITURE OFF EQUIP 0
010-01816- 564300- 572-000 COMPUTER SOFTWARE 0
010-01816- 565800- 572-000 CONST MAT. & SERVo 0
010-01816- 591000- 572-000 TRANSF TO GARAGE 0
TOTAL 600-699 0
010-01816- 590200- 581-000 INTERFUND TRANSFER 0
010-01816- 590800- 581-000 CONTRIBUTION TO CIP FUND 50,000
010-01816- 591600- 581-000 DEBT SERVICE 0
TOTAL 900-999 50,000
ISECTION TOTAL 1,339,240
Attachment number 3
Page 8 of 12
Item # 8
FY 2006/07 Operating Budgets for various Recreation Facilities
Under consideration in RFP #28-07
010-01812- 510100- 572-000
010-01812- 510200- 572-000
010-01812- 510400- 572-000
010-01812- 510500- 572-000
010-01812- 510600- 572-000
010-01812- 510700- 572-000
010-01812- 510800- 572-000
010-01812- 512200- 572-000
010-01812- 512300- 572-000
010-01812- 512400- 572-000
010-01812- 512500- 572-000
010-01812- 512600- 572-000
010-01812- 512700- 572-000
010-01812- 520100- 572-000
010-01812- 520200- 572-000
010-01812- 520300- 572-000
010-01812- 520400- 572-000
010-01812- 520600- 572-000
010-01812- 520700- 572-000
010-01812- 520900- 572-000
010-01812- 521000- 572-000
010-01812- 521100- 572-000
FULL TIME SALARIES
PART TIME SALARIES
SPECIAL PAY
OVERTIME
VACATION LEAVE
SICK LEAVE
OTHER PAID LEAVE
INJURY TIME
FUNERAL LEAVE
MILITARY LEAVE
JURY DUTY
UNION LEAVE
HOLIDAY TIME
LIFE INSURANCE
1 % LIFE INSURANCE
SAMP LIFE INSURANC
MAJOR MEDICAL INS
SOCIAL SECURITY
PENSION FUND
WORKERS COMPENSATION
DISABILITY INSURANCE
UNEMPLOYMENT COMPo
TOTAL
Total
Morningside
FY 2006/07
Budget
129,910
103,810
o
o
o
o
o
o
o
o
o
o
o
40
390
80
25,600
9,830
16,890
o
o
o
286,550
010-01812- 530100- 572-000
010-01812- 530300- 572-000
010-01812- 531100- 572-000
010-01812- 542100- 572-000
010-01812- 542200- 572-000
010-01812- 542300- 572-000
010-01812- 542500- 572-000
010-01812- 543100- 572-000
010-01812- 543400- 572-000
010-01812- 543500- 572-000
010-01812- 543600- 572-000
010-01812- 544100- 572-000
010-01812- 544200- 572-000
010-01812- 544300- 572-000
010-01812- 546100- 572-000
010-01812- 546200- 572-000
010-01812- 546800 572-000
010-01812- 547100- 572-000
010-01812- 547200- 572-000
010-01812- 547300- 572-000
PROFESSIONAL SERVo
CONTRACTUAL SERVo
INVENTORY/RESALE
ADSL CHARGES - UTILITIES
ELECTRIC-UTILITIES
GAS WATER & SANIT.
POSTAGE
ADVERTISING
PRINTING & BINDING
DUMP FEES
TAXES
RENTAL EQUIPT.
RENTAL BUILDINGS
RENTAL LAND
OFFICE EQMT SVC & REPAIR
OTHER EQUIPT SVC & REPAIR
REPAIR & MAINT INGROUND FAC
EMP. UNIFORMS
EMP.TRAVELEXPENSE
MILEAGE REIMBURSEMENT
o
3,000
2,600
o
50,130
22,160
o
o
o
o
o
1,700
o
o
o
9,500
o
o
200
700
Attachment number 3
Page 9 of 12
Item # 8
010-01812- 547400- 572-000 EMP. MEALS 0
010-01812- 548000- 572-000 OTHER SERVICES 360
010-01812- 548700- 572-000 RELOCATION EXPENSES 0
010-01812- 550100- 572-000 OFFICE SUPPLIES 1,350
010-01812- 550400- 572-000 OPER SUPPLIES & MATL 33,030
010-01812- 550800- 572-000 CONSTRUCTION MATERIALS 0
010-01812- 551100- 572-000 ARTS & CRAFTS SUPP. 0
010-01812- 552000- 572-000 COMPUTER SOFTWARE 0
010-01812- 552500- 572-000 EQMT =>$750 & <$5000 0
010-01812- 557100- 572-000 MEMBERSHIPS & SUBS 0
010-01812- 557200- 572-000 OFFICIAL RECOGNITION 0
010-01812- 557300- 572-000 TRAINING & REFEREN. 780
010-01812- 581000- 572-000 PMT TO AGENCIES 0
010-01812- 582000- 572-000 AID TO PRIVATE ORG 0
TOTAL 421-599 125,510
010-01812- 540100- 572-000 GARAGE SERVICE-FIXED 0
010-01812- 540200- 572-000 DOCUMENTREPRODUCT. 400
010-01812- 540300- 572-000 TELEPHONE SERVICE-VAR 0
010-01812- 540400- 572-000 MESSENGER SERVICE-FIXED 0
010-01812- 540500- 572-000 RADIO SERVICE-FIXED 0
010-01812- 540600- 572-000 TELEPHONE SERV.-FIXED 0
010-01812- 540700- 572-000 POSTAL SERVICE-VARIABLE 0
010-01812- 540800- 572-000 BUILDING SERVICE-FIXED 0
010-01812- 540900- 572-000 RISK MGMT SERVICES-FIXED 0
010-01812- 541000- 572-000 INFO TECHNOLOGY-FIXED 0
010-01812- 541100- 572-000 BUILD & MAINT SERV-FIXED 38,660
010-01812- 541300- 572-000 PRINT SHOP-VARIABLE 0
010-01812- 541400- 572-000 PURCHASING SVC 0
010-01812- 541500- 572-000 GARAGE- VARIABLE 0
010-01812- 541600- 572-000 BUILDING & MAINT VAR 0
010-01812- 541700- 572-000 RADIO SERVICE-VARI. 0
010-01812- 542000- 572-000 EMPLOYEE RELATIONS 0
010-01812- 547900- 572-000 STRATEGIES FOR SUCCESS 0
TOTAL 400-420 39,060
010-01812- 563500- 572-000 CONTRACT SERV MAT. 0
010-01812- 563800- 572-000 OTHER SERVICE CONT 0
010-01812- 564000- 572-000 MACHINERY & EQUIPT 0
010-01812- 564200- 572-000 FURNITURE OFF EQUIP 0
010-01812- 564300- 572-000 COMPUTER SOFTWARE 0
010-01812- 565800- 572-000 CONST MAT. & SERVo 0
010-01812- 591000- 572-000 TRANSF TO GARAGE 0
TOTAL 600-699 0
010-01812- 590200- 581-000 INTERFUND TRANSFER 0
010-01812- 590800- 581-000 CONTRIBUTION TO CIP FUND 0
010-01812- 591600- 581-000 DEBT SERVICE 0
TOTAL 900-999 0
ISECTION TOTAL 451,120
Attachment number 3
Page 10 of 12
Item # 8
FY 2006/07 Operating Budgets for various Recreation Facilities
Under consideration in RFP #28-07
010-01828- 510100- 572-000
010-01828- 510200- 572-000
010-01828- 510400- 572-000
010-01828- 510500- 572-000
010-01828- 510600- 572-000
010-01828- 510700- 572-000
010-01828- 510800- 572-000
010-01828- 512200- 572-000
010-01828- 512300- 572-000
010-01828- 512400- 572-000
010-01828- 512500- 572-000
010-01828- 512600- 572-000
010-01828- 512700- 572-000
010-01828- 520100- 572-000
010-01828- 520200- 572-000
010-01828- 520300- 572-000
010-01828- 520400- 572-000
010-01828- 520600- 572-000
010-01828- 520700- 572-000
010-01828- 520900- 572-000
010-01828- 521000- 572-000
010-01828- 521100- 572-000
FULL TIME SALARIES
PART TIME SALARIES
SPECIAL PAY
OVERTIME
VACATION LEAVE
SICK LEAVE
OTHER PAID LEAVE
INJURY TIME
FUNERAL LEAVE
MILITARY LEAVE
JURY DUTY
UNION LEAVE
HOLIDAY TIME
LIFE INSURANCE
1% LIFE INSURANCE
SAMP LIFE INSURANC
MAJOR MEDICAL INS
SOCIAL SECURITY
PENSION FUND
WORKERS COMPENSATION
DISABILITY INSURANCE
UNEMPLOYMENT COMPo
TOTAL
Total Clw
Beach Rec Comp
Fy 06/07
Budget
154,040
66,900
o
o
o
o
o
o
o
o
o
o
o
40
330
80
32,000
6,870
20,020
o
o
o
280,280
010-01828- 530100- 572-000
010-01828- 530300- 572-000
010-01828- 531100 572-000
010-01828- 542100- 572-000
010-01828- 542200- 572-000
010-01828- 542300- 572-000
010-01828- 542500- 572-000
010-01828- 543100- 572-000
010-01828- 543400- 572-000
010-01828- 543500- 572-000
010-01828- 543600- 572-000
010-01828- 544100- 572-000
010-01828- 544200- 572-000
010-01828- 544300- 572-000
010-01828- 546100- 572-000
010-01828- 546200- 572-000
010-01828- 546800 572-000
010-01828- 547100- 572-000
010-01828- 547200- 572-000
010-01828- 547300- 572-000
PROFESSIONAL SERVo
CONTRACTUAL SERVo
INVENTORY/RESALE
ADSL CHARGES - UTILITIES
ELECTRIC-UTILITIES
GAS WATER & SANIT.
POSTAGE
ADVERTISING
PRINTING & BINDING
DUMP FEES
TAXES
RENTAL EQUIPT.
RENTAL BUILDINGS
RENTAL LAND
OFFICE EQMT SVC & REPAIR
OTHER EQUIPT SVC & REPAIR
REPAIR & MAINT INGROUND FAC
EMP. UNIFORMS
EMP. TRAVEL EXPENSE
MILEAGE REIMBURSEMENT
o
3,020
4,000
o
52,200
34,510
o
o
o
o
o
o
o
o
o
5,000
o
o
o
600
Attachment number 3
Page 11 of 12
Item # 8
010-01828- 547400- 572-000 EMP. MEALS 0
010-01828- 548000- 572-000 OTHER SERVICES 190
010-01828- 548700- 572-000 RELOCATION EXPENSES 0
010-01828- 550100- 572-000 OFFICE SUPPLIES 850
010-01828- 550400- 572-000 OPER SUPPLIES & MATL 21,120
010-01828- 550800- 572-000 CONSTRUCTION MATERIALS 0
010-01828- 551100- 572-000 ARTS & CRAFTS SUPP. 0
010-01828- 552000- 572-000 COMPUTER SOFTWARE 0
010-01828- 552500- 572-000 EQMT =>$750 & <$5000 0
010-01828- 557100- 572-000 MEMBERSHIPS & SUBS 0
010-01828- 557200- 572-000 OFFICIAL RECOGNITION 0
010-01828- 557300- 572-000 TRAINING & REFEREN. 150
010-01828- 581000- 572-000 PMT TO AGENCIES 0
010-01828- 582000- 572-000 AID TO PRIVATE ORG 0
TOTAL 421-599 121,640
010-01828- 540100- 572-000 GARAGE SERVICE-FIXED 0
010-01828- 540200- 572-000 DOCUMENTREPRODUCT. 400
010-01828- 540300- 572-000 TELEPHONE SERVICE-VAR 0
010-01828- 540400- 572-000 MESSENGER SERVICE-FIXED 0
010-01828- 540500- 572-000 RADIO SERVICE-FIXED 0
010-01828- 540600- 572-000 TELEPHONE SERV.-FIXED 0
010-01828- 540700- 572-000 POSTAL SERVICE-VARIABLE 0
010-01828- 540800- 572-000 BUILDING SERVICE-FIXED 0
010-01828- 540900- 572-000 RISK MGMT SERVICES-FIXED 0
010-01828- 541000- 572-000 INFO TECHNOLOGY-FIXED 0
010-01828- 541100- 572-000 BUILD & MAINT SERV-FIXED 27,960
010-01828- 541300- 572-000 PRINT SHOP-VARIABLE 0
010-01828- 541400- 572-000 PURCHASING SVC 0
010-01828- 541500- 572-000 GARAGE-VARIABLE 0
010-01828- 541600- 572-000 BUILDING & MAINT VAR 10,000
010-01828- 541700- 572-000 RADIO SERVICE-VARI. 0
010-01828- 542000- 572-000 EMPLOYEE RELATIONS 0
010-01828- 547900- 572-000 STRATEGIES FOR SUCCESS 0
TOTAL 400-420 38,360
010-01828- 563500- 572-000 CONTRACT SERV MAT. 0
010-01828- 563800- 572-000 OTHER SERVICE CONT 0
010-01828- 564000- 572-000 MACHINERY & EQUIPT 9,000
010-01828- 564200- 572-000 FURNITURE OFF EQUIP 0
010-01828- 564300- 572-000 COMPUTER SOFTWARE 0
010-01828- 565800- 572-000 CONST MAT. & SERVo 0
010-01828- 591000- 572-000 TRANSF TO GARAGE 0
TOTAL 600-699 9,000
01 0-01828- 590200- 581-000 INTERFUND TRANSFER 0
01 0-01828- 590800- 581-000 CONTRIBUTION TO CIP FUND 0
01 0-01828- 591600- 581-000 DEBT SERVICE 0
TOTAL 900-999 0
ISECTION TOTAL 449,280
Attachment number 3
Page 12 of 12
Item # 8
Attachment number 4
Page 1 of 1
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Attachment number 5
Page 1 of 1
Attachment "D"
DATE:
NAME OF FIRM: SCORE:
COMMITTEE CONSENSUS:
SCORE
CRITERIA WTX
CRITERIA WEIGHT RA TING RA TING COMMENTS
1. Successful experience in Pinellas 4
County providing similar children,
youth adult and family programs.
2. Successful experience in Pinellas 4
County managing and operating a
large facility.
3. Documented ability to meet 3
community needs for recreation
programs and services, and how you
plan to meet need.
4. Clearly define measurable impact to 4
the community.
5. Responsiveness and completeness 2
of written response to these
instructions with regard to scope of
project.
6. Results from references. 3
7. Proven financial stability as an 4
organization to operate and maintain
this type of facility.
8. Longevity of applicant providing 2
these services.
9. Proven ability to partner with public 3
and private sector.
10. Proven ability to raise funds to 3
support operations and capital costs.
11. Fullness and extent of resources 1
available to and used by applicant.
12. Demonstrate how mission 2
complements City vision/mission.
Criteria Weiqhtinq
4 = Exceptionally Important
3 = Very Important
2 = Important
1 = Minimally Important
Criteria Ratinq
5 = Excellent
4 = Very Good
3 = Good
2 = Adequate
1 = Marginally
. . .
o = Unacceptable
Item # 8
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept a FY 2005 Buffer Zone Protection Program Grant (BZPP) in the amount of $99,999.27 from the Florida Department of Law
Enforcement (FDLE) and U. S. Department of Homeland Security (DHS), and obligate the grant funds to be used to purchase a variety
of emergency equipment and an Emergency Services Logistics Unit. (consent)
SUMMARY:
On December 4, 2006, the City of Clearwater was awarded a BZPP grant from the FDLE and DHS (this is a federal "pass-through
grant.") The BZPP was designed to reduce vulnerabilities of critical infrastructure and key resource (CI/KR) sites across the
country. The DHS has identified two such critical sites in the City of Clearwater. Due to security reasons, these sites are not being
identified in this document.
Due to the extended period of time that had passed between the submission of the grant application and the actual awarding of
grant funds, the original project that had been planned was no longer feasible or economical. The grant budget has now been changed to
allow for the creation of a different project and has already been approved by FDLE and DHS
CPD is now seeking City Council approval to accept the grant and utilize the funding for the purchase of a Mobile Venue
Protection Package. Items purchased will include an Emergency Services Logistics Unit (ESLU) and the necessary accompanying
equipment that will allow CPD to protect, deter, detract and defend CI/KR sites within the City of Clearwater that have been identified
by the DHS.
The ESLU will allow the City of Clearwater to provide rapid deployment of police officers to any of the identified critical sites,
as well as to any other emergency event that may arise, such as a natural disaster. The ESLU will also be able to provide lodging for up
to 12 persons, allowing the City to provide necessary assistance to other agencies in the event of a catastrophic event through the state's
Mutual Aid Agreement.
All necessary equipment will be self-contained within the ESLU and will include items such as barricades, portable cones,
portable shelters, lighting systems with generators, and a mobile credentialing system.
Full communications connectivity between the ESLU and CPD headquarters will allow for complete threat information, key
command decisions and directives to be relayed in real time.
In addition, the imposing size, markings and nature of the deployment of the ESLU will establish a critical police presence on
scene, resulting in an immediate deterrent effect.
All City purchasing policies and procedures will be followed for the purchase of the ESLU and emergency equipment.
Special Project No. 181-99272 has been established to account for the grant expenditures. There is no match required for this
grant and no new positions.
Projected operational costs related to the use and maintenance of the ESLU are minimal and include $500 for general
maintenance for the first 5 years and $2,997 for purchase of the extended service contract. CPD will utilize its Investigative Cost
Recovery account (181-99329) to cover these operational expenses.
No new vehicle will be needed to tow the trailer. An existing city vehicle will be utilized for that purpose.
Any and all costs for deployment of the ESLU should be reimbursable by the Federal Emergency Management ~<M'e~MA).
Item # 9
Type:
Current Year Budget?:
Other
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Budget Adjustment:
Annual Operating Cost:
Total Cost:
to
None
Appropriation Code
181-99272
181-99329
Amount
o
$3,497
Appropriation Comment
Grant
Invest Cost Recovery
Bid Required?:
Other Bid / Contract:
No
Bid Number:
Bid Exceptions:
None
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 9
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to General Chemical Corp, of Parsippany, NJ, for the purchase ofliquid aluminum sulfate (alum) in
the amount of $730,800 during the contract period July 20, 2007 through July 31, 2010 being the lowest, most responsive bid for RFP
#22-07, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Alum is used in the Northeast and Marshall Street Advanced Pollution Control Facilities (APCF) to maintain regulatory compliance
with the City's existing wastewater facility operating permits, specifically for the removal of phosphorus and total organic carbon as
mandated by the Florida Department of Environmental Regulation (FDEP).
The 06/07 WPC Operating budget includes sufficient funding for this contract; appropriate funding has also been allocated for
subsequent fiscal year budgets. Funds for this chemical are included in Budget Code 0421-01351-551000-535-000-0000.
A copy of the contract is available for review in the Office of Official Records and Legislative Services.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0421-01351-551000-535-
000-0000
Bid Required?:
Other Bid / Contract:
Operating Expenditure
Yes Budget Adjustment:
None
Annual Operating Cost:
Total Cost:
$234,900
$234,900
to
Amount
$234,900
Appropriation Comment
see summary section
Yes
#22-07
Bid Number:
Bid Exceptions:
None
Review
Approval:
1) Financial Services 2) Engineering 3) Financial Services 4) Office of Management and Budget 5) Engineering 6) Financial
Services 7) Office of Management and Budget 8) Legal 9) Clerk 10) Assistant City Manager 11) Clerk 12) City
Manager 13) Clerk
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
o
I nteroffice Correspondence Sheet
To:
George McKibben, Purchasing Manager, Finance
Date:
May 14, 2007
From:
John Milligan, WPC Superintendent
Subject:
Recommendation for Awards, Bid 22-07, Liquid Aluminum Sulfate (Alum)
xc:
Alison Johnson, Storeskeeper, WPC
After reviewing the bids submitted, Water Pollution Control Division recommends award of
a 3 year contract for Liquid Aluminum Sulfate (Alum) to the lowest bidder, City of
Clearwater Bid 22-07, General Chemical Corp, of Parsippany, NJ for a total contract value
of $730,800.00.
Alum is used in the Northeast and Marshall Street Advanced Pollution Control Facilities for
the removal of phosphorus and total organic carbon as mandated by the Florida
Department of Environmental Regulation.
The contract period shall be July 1, 2007 to June 30, 2010. Alum shall be priced at
$270.00 per ton for the first year, $280.00 per ton for the second year and $290.00 for the
third year.
Funds for this chemical are budgeted within code 0421-01351-551000-535-000-0000.
Item # 10
Attachment number 2
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ummm Item # 10
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a contract (purchase order) to Professional Piping Services, Incorporated in the amount of $200,000 for the 2007 Force Main
Pigging Project (06-0059-UT), which is the only responsible bid received in accordance with the plans and specifications, and that the
appropriate officials be authorized to execute same. (consent)
SUMMARY:
The City of Clearwater has initiated a comprehensive sanitary sewer program to clean and rehabilitate pressurized force
mains. The intent is to restore maximum flow capacity to the City's existing wastewater force mains conveying raw sewage within the
wastewater collection system, allowing the mains to function as designed as well as reducing energy costs associated with pump stations
having to pump through partially obstructed lines.
The City of Clearwater's Public Utilities Department Wastewater Collection Division is responsible for owning, operating and
maintaining the sewer lift stations and associated force mains that convey the raw sewage to the City's wastewater treatment
facilities. This maintenance activity prolongs the useful life of the pumps and pipelines.
The work included in this contract predominantly focuses on the Marshall Street basin that includes western mainland and will
involve 25,000 linear feet of pipeline.
Staff has reviewed the bid unit prices in comparison to last year and recommended to award the contract to Professional Piping,
Inc.
The work under this contract will begin in August 2007 and will be done when the budget is totally expended.
Resolution 06-53 was passed on October 5,2006, establishing the City's intent to reimburse certain Water & Sewer Utility project
costs incurred with future tax-exempt financing. The projects identified with 2008 revenue bonds as a funding source were included in
the project list associated with Resolution 06-53.
Sufficient budget for interim financiing or funding with 2008 Water and Sewer Revenue Bond proceeds when issued is available
in project 0376-96665, Sanitary Collection and Transmission R & R.
A copy of the contract is available in the Office of Official Records and Legislative Services for review.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$200,000.00
Annual Operating Cost:
Total Cost:
to
Cover Memo
Appropriation Code
0376-96665- 563800- 535-
000-0000
Amount
$200,000
Appropriation Comment
See Summary Section
Item # 11
Bid Required?:
Other Bid / Contract:
Review
Approval:
Yes
06-
0059-
UT
Bid Number:
Bid Exceptions:
None
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Item # 11
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept two 150 square foot Drainage & Utility Easements conveyed, respectively, by Flamingo Bay Condominium Developers, LLC
and by John Conti, Francesco Carriera and Agostino DiGiovanni as Co-Trustees of the Tropicana Resort Land Trust (collectively,
"Grantors"), over, across and under applicable portions of Lots lA and 3A, COLUMBIA SUBDIVISION NO.3, each given in
consideration ofreceipt of $1.00 and the benefits to be derived therefrom. (consent)
SUMMARY:
Tropicana Resort, a joint venture by the Grantors, proposes to construct a commercial dock for use in conjunction with existing
hotels/motels at 300,316 and 326 Hamden Drive.
The dock structure would be a total of 2,734 square feet and create 20 wet slips that would be used exclusively by guests of the
referenced hotels/motels.
During the review of the proposed construction by the Development Review Committee, it was determined that two existing 24-inch
storm drains pipes on the proposed site are not in easements. These two easements correct this situation.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 12
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Item # 12
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept a Fire Hydrant & Utility Easement over, across and under a portion of the Southeast 1;.4 of Section 21, Township 29 South,
Range 15 East containing 1150.42 square feet, more or less, as conveyed by MLJ Lakeview, LLC, in consideration of receipt of $1.00
and the benefits to be derived therefrom. (consent)
SUMMARY:
MLJ Lakeview, LLC a Florida limited liability company ("Grantor"), is constructing two new medical office buildings at 708 -718
Lakeview Road.
Development plans require an on-site fire hydrant that will be serviced and maintained by the City.
The Grantor has conveyed the subject easement, being five feet each side of the installed facilities, for the City to service and maintain
the fire line and hydrant.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
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Grid # 305B
Reviewed By:
E.B.
Scale: N.T.S.
S - T - R 21-29s-15e C\3te: 06/07/07
Item # 13
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a First Amendment to a Land Lease Agreement dated July 26, 1995, with Crown Castle GT Company, LLC (successor in
interest to GTE Mobilnet of Tampa, Inc.) for city-owned land in the Southeast 1;.4 of Section 21, Township 28 South, Range 16 East,
granting options to extend for up to two additional five year terms, with annual rent of $20,400 plus a percentage of collocation
revenues Crown receives from sub-tenants, the rent being adjusted annually by the CPI and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
The initial 1995 five year Land Lease Agreement with GTE Mobilnet of Tampa, Inc. created the lease of a 5525 square foot parcel
adjacent to the City radio tower at the Northeast Water Pollution Control facility at 3200 State Road 580, together with an Access
Easement thereto, for Tenant construction of a ISO-foot monopole telecommunications tower.
The Lease provided the Tenant with the option of extending the term for up to three additional 5-year terms ending July 31, 2015, so
long as the Tenant was not in default under the Lease.
Initial annual rent was $9600 and adjusted a minimum of 3%, maximum of 5%, annually indexed to the CPI. Present annual rent
through July 31, 2007 is $13,516.68.
In October 2007 a Crown Castle representative contacted the City requesting additional options to extend the Lease up to the maximum
30 years provided by the City Charter.
The City hired Steel In The Air, Inc., a Fort Myers telecommunications consulting firm, to assess the current market value of the Lease
and make revenue recommendation for the City agreeing to additional extension options.
The consultant's recommendation was that the City seek annual rent of between $1500 and $1700 per month, plus 30% revenue sharing
of any co-location installations sublet to other telecommunications providers beyond the two already established on the tower.
The subject Amendment requires that annual rent adjust to $20,400 effective August 1,2007, equivalent to $1700 per month, plus 25%
of the gross collocation revenue Crown presently receives from T -Mobile, one of the two existing sub-tenants, plus 30% of revenue
generated by any future collocation tenants. The annual rent will continue to adjust with the CPI throughout all extensions.
In consideration of the rent adjustment the Amendment grants Crown Castle two 5-year options that would extend the Lease to July 31,
2025, the maximum term provided by the Charter.
The Amendment also requires the City provide the Tenant with one year Notice should it wish to terminate the Lease pursuant to the
recapture provision of the City Charter. Upon recapture, the City agrees to reimburse Crown 100% of the rent it receives during the
present term that ends July 31, 2010, 75% ofrent received if termination occurs during the third lease extension commencing August 1,
2010,50% of rent received if terminated in the succeeding extension, and 25% of the rent received if terminated during the finalS-year
extension. The City also agrees not to lease the subject parcel to another telecommunications tower operator for five years following
termination.
The rent revenue will continue to accrue in fund 421-00000-362101 (Rent - Commercial Property).
A copy of the Amendment is available for review in the Office of Official Records and Legislative Services.
Review
Approval:
1) Public Works Administration 2) Financial Services 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk Cover Memo
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Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Supplemental Work Order to McKim & Creed (EOR) for Re-evaluation of the City of Clearwater Master Plan for Reclaimed
Water System Development in the amount of $57,370, for a new total purchase order amount of $141,870 and authorize the appropriate
officials to execute same. (consent)
SUMMARY:
A Master Plan for development of Reclaimed Water Systems in the City of Clearwater was prepared in 1989-1990. This plan was
based on the City's desire to offset potable water use with Reclaimed water supplying residents an alternative supply/source for
irrigation. The initial phasing plan focused on developing the northern area of the City first. Golf Courses, large recreation areas, and
remote lakes were permitted and built as the first recipients of this valuable resource since the City's focus was to minimize capital
expenditures on the required pumping, transmission and distribution infrastructure. The first plan was modified prior to 2001 to target
the areas that would provide the largest "cost-benefit", a calculation that weighed capital costs over the expected potable water offset to
be realized when the projected reclaimed system was built and in service. This plan was executed for the last seven years and resulted in
the Residential Reclaimed Water System serving Island Estates, North and South Clearwater Beach, Harbor Oaks, Drew and Union,
Seville and Sunset Drive and the Del Oro areas. The majority of these areas, and in particular the barrier islands, cannot utilize shallow
wells due to the proximity of salt water.
The current up-date of the Master Plan has been brought about due to more stringent requirements from the Southwest Florida Water
Management District (SWFWMD) to meet the goals stated in the Cooperative Funding Agreements (CFA) that help to offset the
tremendous capital costs involved. The areas identified in the previous plans that are located in the mid/central portions of Clearwater
have access to groundwater via shallow wells. This fact has impacted our ability to reach the commitment and usage goals as dictated
by SWFWMD. The new evaluation process will include a "ground-truthing" survey of existing well users, lawn meter accounts and
water usage data, a process that previously had been performed prior to or during the design stage. The in-depth analysis will be
performed on the next six areas identified in the previous Plan and six "new" areas that are based upon the reclaimed water system and
water usage characteristics knowledge we have gained over the past 15 years.
The first phase of this work was initiated through a purchase order approved on September 14,2006 at a cost of $84,500. The second
phase of work involving the new six areas to be investigated is pending approval of this item at a cost of $57,370, being both more than
10% of the original work order and also having a new total project cost over the $100,000, necessitating Council action.
The update of the Master Plan will also explore alternatives to City-wide expansion of reclaimed water facilities such as providing
reclaimed water to other government entities via bulk-use agreements (e.g. Pinellas County, Dunedin, Belleair, etc.).
The Master Plan will assist the City in meeting regulatory requirements for operation of wastewater treatment facilities, complying
with conditions of the City's Water Use Permit and utilizing available reclaimed water to reduce demands on valuable drinking water
supplies not only in Clearwater but throughout the region.
The findings of the new Master plan will help manage the various elements that make up the localized water cycle and conform to the
City's current philosophy as presented in the Integrated Water Management Strategy of 2006.
McKim & Creed is an Engineer-of-Record (EOR) with the City of Clearwater. The deliverables and findings of this project will not
involve construction and/or maintenance activities for existing or future elements of City infrastructure.
Sufficient budget and revenue is available in the 02 Water and Sewer Bond Construction Fund project, 0343-96739, Reclaimed Water
Distribution System to provide the funding needed for this work order.
Cover Memo
tem#15
Type:
Capital expenditure
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Yes
Budget Adjustment:
None
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$57,370
Appropriation Code
0343-96739-561300-533-
000-0000
$57,370
Annual Operating Cost:
Total Cost:
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
to
Amount
$57,370
Appropriation Comment
see summary section
Cover Memo
Item # 15
Attachment number 1
Page 1 of 6
~:M=KIM&a{JililJ
CITY OF CLEARWATER
PUBLIC WORKS ADMINISTRA nON
McKIM & CREED WORK INITIA nON FORM
DATE: September 11, 2006
City Project No: 06-0042-UT
M/C Project No:
1. PROTECT TITLE: Reclaimed Water Master Plan Re-Evaluation
2. SCOPE OF WORK:
SUMMARY
The City of Clearwater has expanded its reclaimed water systems to serve
residential, commercial and open space areas of the City. As system expansion
continues, the development of cost effective projects is becoming increasingly
difficult since potable water offset is diminishing, the presence of existing irrigation
wells appears to exceed the estimates developed in previous planning, the criteria
for project cooperative funding from SWFWMD is increasingly difficult to meet, and
community support for the program is unclear. The City needs to re-evaluate the
program from the stand-point of determining the most cost effective means to
continue system development. This project will review the current determination of
priorities and system development plans, determine if alternative approaches to
project area determination is appropriate, and what impacts changes to the program
will have on reclaimed water utilization, capital expenditures and enterprise
funding.
McKim & Creed will provide the services outlined below:
SCOPE OF WORK
1. Conduct a project kick-off meeting with the City Utilities and Engineering
Department Staff to confirm and clarify the goals and objectives.
2. Consult with the City and their public relations staff and sub-consultant during
development of a customer questionnaire or survey to determine areas of high
interest in reclaimed water. Survey would be administered through Customer
Service mailing, or the City's website. Help analyze survey results to provide a
basis for determining potential priority service areas.
3. Assist the City in the development of a plan to accomplish field reconnaissance
of the targeted project areas in the current Master Plan priority list to include
Sky crest, Coachman Ridge, Enterprise, East Drew Street, Countryside South
and Lake Park service areas to update the estimates of existing shallow and/or
Item # 15
Attachment number 1
Page 2 of 6
deep wells and lake withdrawals being used for a source of irrigation. Provide
supervisory oversight of the plan and the City's field staff during the field
reconnaissance effort. Direct City staff to pursue additional information where
necessary. Provide site specific follow-up to the City's efforts to confirm
properties in question. Tally and analyze the field findings and map the revised
estimates of shallow well densities relative to current project boundaries.
4. Re-evaluate the costjbenefit ratio of the projects based on revised connection
rates based on shallow well re-evaluation assuming the City does not alter its
current ordinance exempting well users from the reclaimed water program.
5. Determine possible adjustments to the current reclaimed water project priority
and project scope to account for the expected higher number of irrigation wells
in project areas. The adjustments considered will include tailoring previously
selected project areas to focus on areas with fewer shallow wells. The goal will
be to create more competitive cost-benefit based projects. Re-evaluate volume
of reclaimed water projected for these revised project areas.
6. Develop an alternative program implementation plan based on a resident
petition based approach. Draft program guidelines will be developed to include
petition procedures, how evaluation of individual projects will be conducted
based on percentage of customer commitments, cost of extending transmission
mains, and potential potable water offsets. Provide a comparison to similar
system approaches used by area communities based on petitions. Re-evaluate
projections of system-wide reclaimed water usage resulting from changes in
program implementation.
7. Determine impacts on existing priorities and project cost effectiveness should
the City elect to modify or change the ordinance related to exemptions for
shallow wells. Outline the impacts to the potable water expansion program of
continued reliance on shallow wells within the City.
8. Outline options for delivery of wholesale reclaimed water based on revised
projections of reclaimed water utilization by City retail customer base. The
options to be considered include delivery of increased quantity to Pinellas
County, delivery of excess reclaimed water to Pasco County through the
SWFWMD proposed interconnect, and/or possible interconnection to Dunedin.
Determine preliminary viability of each option in terms of estimated capital
costs, operational costs, and possible revenue generated for the City. The
previous report prepared for the City by PBS&J will be relied upon to
determine costs for a possible interconnect to Pasco County.
9. Summarize impacts of alternative reclaimed implementation strategies on WUP
and NPDES permitting.
Item # 15
Attachment number 1
Page 3 of 6
10. Develop draft Ordinance reVISIons required to support changes ill
implementation strategy. Compile comparison of implementation plans for
surrounding reclaimed water systems.
11. Prepare a draft report to present the findings of the various alternatives and
evaluations prepared under this Work Assignment. Meet with the City to
review the draft information and to discuss specific results.
12. Prepare a final report that incorporates the City's comments and submit final
report to the City.
13. Assist the City staff in developing a presentation for outlining the various
program issues to the City Council.
3. PROTECT GOALS - WORK PRODUCTS:
. Draft Report of Finding and Recommendations (5 Copies)
. Final Report of Finding and Recommendations (20 Copies)
. Powerpoint slides for presentation to Council
4. BUDGET
The Scope of Work outlined herein will be performed for the Lump Sum fee of
$84,500.00 in accordance with the Engineer of Record Contract.
5. SCHEDULE
The project will be completed within the schedule as outlined below and is assumed
that Notice to Proceed date is no later than September 18, 2006.
Activity
Weeks After NTP
Project Area Reconnaissance by City staff
Updated Well Quantities
Updated Benefit-Cost
Draft Report
Council Presentation Slides
Final Report
6 (first area in 1 week)*
7 (first area)*
7
8
8
12
* This Work Order assumes the City staff will be conducting field reconnaissance and will be
completing one project area per week.
A more detailed project schedule will be provided to the City within one week of
the Notice to Proceed.
Item # 15
Attachment number 1
Page 4 of 6
6. ST AFF ASSIGNMENTS:
City: Andy Neff, Jerry Wells, Todd Petrie, Rob Fahey
McKim & Creed: Jeff Lowe, Street Lee, Johna Jahn
7. CORRESPONDENCEIREPORTING PROCEDURES:
All McKim & Creed Correspondence shall be directed to Jeff Lowe. All City
correspondence shall be directed to Rob Fahey.
8. INVOICINGIFUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Engineer
of Record Contract. Invoices will be transmitted to the City of Clearwater, Attn:
Marty Pages, 100 S. Myrtle Ave., #220, Clearwater, FL, 33756-5520, or P.O. Box 4748,
Clearwater, FL, 33758-4748.
Charge this work to City Code No: 0315-96739-561300-533-000-0000
9. ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with
Florida Statute 471, that the above project's site and/or construction plans meet or
exceed all applicable design criteria specified by City municipal ordinance, State, and
Federal established standards. I understand that it is my responsibility as the
project's Professional Engineer to perform a quality assurance review of these
submitted plans, specifications, reports and/or studies to ensure that such documents
are free from errors and/or omissions. Further, I accept that the City's Final
Inspection for a Certificate of Occupancy does not relieve me of my own quality
assurance review. I hereby certify that all facilities have been built substantially in
accordance with the approved permit design plans and that any substantial
deviations (described in attachment) will not prevent the system from functioning in
compliance with the requirements of applicable regulatory authority.
This certification shall apply equally to any further revision and/or submittal of
plans, computations, or other project documents that I may subsequently tender.
Item # 15
10. SPECIAL CONSIDERATIONS: None
PREPARED BY:
A. Street Lee, PE
Vice President
McKim & Creed
Date:
APPROVED BY:
Michael D. Quillen, PE
City Engineer
City of Clearwater
Date:
Attachment number 1
Page 5 of 6
Item # 15
Attachment number 1
Page 6 of 6
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED WORK INITIATION FORM
ATTACHMENT "A"
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1993/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
DELIVERABLES
The design plans shall be produced on stable-based mylar or vellum material, 24" x 36" at a
scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver
all drawing files in digital format with all project data in Land Desktop (Land Desktop 2000
or later format, including all associated dependent files. When is not available, upon
approval by the City of Clearwater Project Manager, a standard ASCII file can be delivered
with all associated drawing and dependent files. The ASCII file shall be a comma or space
delimited containing code, point number, northing, easting, elevation and description for
each data point. Example below space delimited ASCII file:
POINT # NORTHING
284 1361003.838
EASTING
264286.635
ELEV
25.00
DESC
BCV
or comma delimited ASCII file:
284,361003.838,264286.635,25.00, BCV (PNEZD)
An AutoCAD Release 2000 or later drawing file shall be submitted. NOTE: If approved
deviation from Clearwater or Pinellas County CAD standards are used the consultant shall
include all necessary information to aid in manipulating the drawings including either
PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized
fonts, shapes, line types or other attributes contained in the standard AutoDesk, Inc.
release. All block references and references contained within the drawing file shall be
included. Please address any questions regarding format to Mr. Tom Mahony, at
(727)562-4762 or email addressmailto:tom.mahony@mydearwater.com
y All electronic files must be delivered upon completion of project or with
100% plan submittal to City of Clearwater.
Item # 15
Attachment number 2
Page 1 of 5
~:M=KIM:&CREED
CITY OF CLEARWATER
PUBLIC WORKS ADMINISTRA nON
McKIM & CREED WORK INITIA nON FORM
DATE: Apri129, 2007
City Project No: 06-0042-UT
M/C Project No: PW060974
1. PROTECT TITLE: Reclaimed Water Master Plan Re-Evaluation - Additional
Service Areas
2. SCOPE OF WORK:
SUMMARY
The City of Clearwater (City) is expanding its reclaimed water systems to serve
residential, commercial and open space areas of the City. During this expansion, it
was determined that there are significantly more shallow irrigation wells than
originally anticipated. As such an irrigation survey of the proposed reclaimed water
service areas was conducted by the City to assess the extent of the wells in these
areas. As part of the Reclaimed Water Master Plan Update this survey was analyzed
and the cost benefit ratio for each area was recalculated to determine the viability of
the proposed reclaimed water areas. Based on this analysis it was determined that
only a couple of the current proposed reclaimed water service areas had sufficient
potential users to assure project funding. Therefore, additional areas needed to be
identified for potential reclaimed water projects. As such, the City's reclaimed water
lawn meter and large user data was revisited and six additional areas were
identified for consideration. The City then completed the irrigation survey's of these
area and requested McKim & Creed, P A (McKim & Creed) to do additional cost-
benefit and other analysis of these areas to determine if they would provide viable
reclaimed water projects.
This project will identify other potential reclaimed water projects using tools such as
City billing records, City-conducted irrigation source field surveys, preliminary
hydraulic modeling, project cost estimates, and GIS mapping information to
develop recommendations for implementing new projects into the reclaimed water
system. These analyses and recommendations will be incorporated into the City's
Reclaimed Water Master Plan Evaluation and will provide a new direction for the
City's reclaimed water program.
McKim & Creed will provide the services outlined below:
Item # 15
Attachment number 2
Page 2 of 5
SCOPE OF WORK
1. Review City billing records, GIS mapping, and existing infrastructure
information. From this information develop a map that shows the lawn meter,
large user and raw water well data. This work will include incorporating City
billing data into GIS to identify large user concentrations within the proposed
project boundaries. Attend a meeting with the City to review the map and
identify up to six potential reclaimed water project service areas. Develop
service area maps for each area identified for use by the City in conducting
field irrigation surveys.
2. Once the irrigation survey is complete, review data for accuracy and note
inconsistancies to the City for confirmation and resolution by the City. Evaluate
data collected during field reconnaissance of the following proposed project
areas identified: Chautauqua, Clearwater Harbor, Palmetto/Country Club
Estates, Glen Oaks/ South Betty, YMCA, and North Greenwood/Country Club
Estates. The analysis will include estimates of existing shallow and/or deep
wells and lake withdrawals being used for a source of irrigation, tally and
analyze the field findings and map the revised estimates of shallow well
densities relative to the proposed project boundaries.
3. Analyze lawn meter, large potable water user and raw water well information
to aid in determining project feasibility. Analyze proposed service area map
statistics based on City billing records and field reconnaissance data.
4. Prepare preliminary cost estimates based on the proposed boundaries, existing
infrastructure, and preliminary system hydraulics.
5. Re-evaluate the costjbenefit ratio of the projects based on revised connection
rates based on shallow well re-evaluation assuming the City does not alter its
current ordinance exempting well users from the reclaimed water program.
6. Determine feasibility of projects based on cost-benefit results and make
recommendations to incorporate the proposed projects into the revised
program. This task will include possible adjustments to the reclaimed water
project priority to account for irrigation wells and lake withdrawals within
project areas. The adjustments considered will include tailoring project
boundaries to focus on areas with fewer shallow wells. The goal will be to
create more competitive cost-benefit based projects.
7. Once the viable reclaimed water projects are determined, reevaluate the overall
system demands, update the reclaimed water agreements with Pinellas County
and Dunedin interconnect.
Item # 15
Attachment number 2
Page 3 of 5
8. Integrate the proposed project analysis into the Reclaimed Water Master Plan
Re-evaluation Report and resubmit a draft copy of the report for review and
comment by the City. Meet with the City to review the draft report and discuss
their comments.
9. Prepare a final report that incorporates the City's comments and submit final
report to the City.
3. PROTECT GOALS - WORK PRODUCTS:
. Draft Report of Finding and Recommendations (5 Copies)
. Final Report of Finding and Recommendations (10 Copies)
4. BUDGET
The Scope of Work outlined herein will be performed for the Lump Sum fee of
$57,370.00 in accordance with the Engineer of Record Contract.
5. SCHEDULE
The project will be completed within the schedule as outlined below.
Activity
Draft Report
Final Report
1. From receipt of final field survey data.
2. From receipt of City's final comments.
Weeks
121
42
6. ST AFF ASSIGNMENTS:
City: Rob Fahey, Tracy Mercer, Glenn Daniel, Jerry Wells
McKim & Creed: Jeff Lowe, Johna Jahn
7. CORRESPONDENCEIREPORTING PROCEDURES:
All City correspondence shall be directed to Rob Fahey with copies to other
identified staff. All McKim & Creed Correspondence shall be directed to Jeff Lowe
with copy to J ohna J ahn.
8. INVOICINGIFUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Engineer of
Record Contract. Invoices will be transmitted to the City of Clearwater, Attn: Marty Pages,
Administrative Analyst, Engineering, P.O. Box 4748, Clearwater, FL, 33758-4748.
Item # 15
Attachment number 2
Page 4 of 5
Charge this work to City Code No: 0343-96739-561300-533-000-0000
9. ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with
Florida Statute 471, that the above project's site and/or construction plans meet or
exceed all applicable design criteria specified by City municipal ordinance, State, and
Federal established standards. I understand that it is my responsibility as the
project's Professional Engineer to perform a quality assurance review of these
submitted plans, specifications, reports and/or studies to ensure that such documents
are free from errors and/or omissions. Further, I accept that the City's Final
Inspection for a Certificate of Occupancy does not relieve me of my own quality
assurance review. I hereby certify that all facilities have been built substantially in
accordance with the approved permit design plans and that any substantial
deviations (described in attachment) will not prevent the system from functioning in
compliance with the requirements of applicable regulatory authority.
This certification shall apply equally to any further revision and/or submittal of
plans, computations, or other project documents that I may subsequently tender.
10. SPECIAL CONSIDERATIONS: None
PREPARED BY:
APPROVED BY:
A. Street Lee, PE
Vice President
McKim & Creed
Michael D. Quillen, PE
City Engineer
City of Clearwater
Date:
Date:
Item # 15
Attachment number 2
Page 5 of 5
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED WORK INITIATION FORM
Attachment" A"
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two
methods.
1.
2.
3.
City of Clearwater CAD standards.
Pinellas County CAD standards
Datum: Horizontal and Vertical datum shall be referenced
to North American Vertical Datum of 1988 (vertical) and North
American Datum of 1983/90 (horizontal). The unit of measurement
shall be the United States Foot. Any deviation from this datum will
not be accepted unless reviewed by City of Clearwater
Engineering/Geographic Technology Division.
DELIVERABLES
The design plans shall be produced on vellum or bond material, 24" x 36" at a scale of 1" = 20'
unless approved otherwise. Upon completion the consultant shall deliver all drawing files in
digital format with all project data in Land Desktop 2000 or later including all associated
dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the
consultant shall include all necessary information to aid in manipulating the drawings including either
PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts,
shapes, line types or other attributes contained in the standard AutoDesk, Inc. release. All block
references and references contained within the drawing file shall be included. Please address any
questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email address
tom. mahony(a),clearwater -fl. com
>- All electronic files must be delivered upon completion of project or with 100% plan submittal
to City of Clearwater.
Item # 15
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT) for the
relocation of existing potable water facilities impacted by the FDOT's S.R. 590 From West of Old Coachman Road to West of
Coachman Crossing Roadway Improvement project, in the amount of $260,620 and adopt Resolution 07 -18.
SUMMARY:
The Florida Department of Transportation (FDOT) has designed the roadway widening of S.R. 590 from West of Old Coachman
Road to West of Coachman Crossing. The proposed improvements will include resurfacing the existing roadway, widen a section of
pavement, replacing the existing signal by mast arm, and upgrading the drainage system. Construction is currently anticipated to begin
by the beginning of 2008, and take approximately one year to complete. This roadway improvement project will necessitate the
relocation or adjustment of the City's water mains appurtenances within the project limits. The City of Clearwater's Engineering
Department has coordinated the design for these utility accommodations with FDOT representatives. FDOT will receive bids for the
combined roadway improvement and utility relocation work and make award of bid to the low bidder.
The amounts included on this agenda item are the engineer's preliminary estimate, and are subject to change as the design
progresses. The exact costs will be determined by the contractor's bid and may vary from this amount. Project will be competitively bid
by FDOT. The engineer's estimate for Waterline Relocation is $260,620.
Sufficient budget and revenue are available in the amount of $18,455.67 in the 02 Water & Sewer Revenue Bond project, 0343-
96742, Line Relocation-Capitalized and $242,164.33 in the 06 Water & Sewer Revenue Bond project, 0378-96742, Line Relocation-
Capitalized to provide the funding needed for this work order.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Capital expenditure
None
Budget Adjustment:
None
$260,620.00
Annual Operating Cost:
Total Cost:
$260,620.00
to
Appropriation Code
0343-96742- 563800- 533-
000-0000
0378-96742- 563800- 533-
000-0000
Amount
$18,455.67
Appropriation Comment
See Summary Section
$242,164.33
See Summary Section
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 16
Attachment number 1
Page 1 of 2
RESOLUTION NO. 07- 18
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AUTHORIZING THE UTILITY WORK BY
HIGHWAY CONTRACTOR AGREEMENT WITH THE
STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION FOR THE RELOCATION OF
EXISTING POTABLE WATER FACILITIES WITHIN THE
S.R. 590 -WEST OF OLD COACHMAN ROAD TO WEST
OF COACHMAN CROSSING PROJECT; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the State of Florida Department of Transportation, hereinafter
referred to as DOT, proposes to construct or improve S.R. 590 from West of Old
Coachman Road to West of Coachman Crossing, hereinafter referred to as the
"Project"; and
WHEREAS, in order for the DOT to proceed with their Project, it is necessary for
the City of Clearwater to execute and deliver to DOT the agreement identified as "Utility
Work by Highway Contractor Agreement," hereinafter referred to as the "Agreement";
and
WHEREAS, said Agreement is in the best interest of the City of Clearwater.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. That the application of the State of Florida Department of
Transportation for a Utility Work By Highway Contractor Agreement is for transportation
purposes which are in the public or community interest and for public welfare; that an
agreement of utility interest, or interests, in favor of the State of Florida Department of
Transportation, in the City of Clearwater, Florida, should be drawn and executed by the
City Council.
Section 2. A certified copy of this Resolution shall be forwarded forthwith to the
State of Florida Department of Transportation at Tallahassee, Florida.
Section 3. This resolution shall take effect immediately upon adoption.
Resolution Ntt.E024i6l6
PASSED AND ADOPTED this
Approved as to form:
Carlos F. Colon
Assistant City Attorney
day of
,2007.
Frank Hibbard
Mayor-Councilmember
Attest:
Attachment number 1
Page 2 of 2
Cynthia E. Goudeau
Official Records and Legislative
Services
2
Resolution Ntt.em'-#816
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 1 of 9
Form No. 710-010-22
UTILITIES
10104
Financial Project ID: 413412-1-56-01 Federal Project ID:
County: Pinellas State Road No.: 590
District Document No: UTL 01
Utility Agency/Owner (UAO): CITY OF CLEARWATER
THIS AGREEMENT, entered into this day of , year of , by and between the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT", and CITY OF
CLEARWATER, hereinafter referred to as the "UAO";
WITNESSETH:
WHEREAS, the FDOT, is constructing, reconstructing, or otherwise changing a portion of a public road or
publicly owned rail corridor, said project being identified as Coachman Road at Old Coachman CrossinQ, State Road
No.: 590, hereinafter referred to as the "Project"; and
WHEREAS, the UAO owns or desires to install certain utility facilities which are located within the limits of the
Project hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may
be relocated, adjusted, installed, or placed out of service pursuant to this Agreement); and
WHEREAS, the Project requires the location (vertically and/or horizontally), protection, relocation, installation,
adjustment or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and
WHEREAS, the FDOT and the UAO desire to enter into ajoint agreement pursuant to Section 337.403(1)(b),
Florida Statutes for the Utility Work to be accomplished by the FDOT's contractor as part of the construction of the
Project; and
WHEREAS, the UAO, pursuant to the terms and conditions hereof, will bear certain costs associated with the
Utility Work;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT
and the UAO hereby agree as follows:
1. Design of Utility Work
a. UAO shall prepare, at UAO's sole cost and expense, a final engineering design, plans, technical
special provisions, a cost estimate, and a contingency Utility Work Schedule (said contingency
schedule to be used in the case of a bid rejection) for the Utility Work (hereinafter referred to as the
"Plans Package") on or before June 25, year of 2007.
b. The Plans Package shall be in the same format as the FDOT's contract documents for the Project
and shall be suitable for reproduction.
c. Unless otherwise specifically directed in writing, the Plans Package shall include any and all activities
and work effort required to perform the Utility Work, including but not limited to, all clearing and
grubbing, survey work and shall include a traffic control plan.
d. The Plans Package shall be prepared in compliance with the FDOT's Utility Accommodation Manual
and the FDOT's Plans Preparation Manual in effect at the time the Plans Package is prepared, and
the FDOT's contract documents for the Project. If the FDOT's Plans Preparation Manual has been
updated and conflicts with the Utility Accommodation Manual, the Utility Accommodation Manual shall
apply where such conflicts exist.
e. The technical special provisions which are a part of the Plans Package shall be prepared in
accordance with the FDOT's guidelines on preparation of technical special provisions and shall not
Page 1 of 9
Item # 16
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 2 of 9
Form No. 710-010-22
UTILITIES
10104
duplicate or change the general contracting provisions of the FDOT's Standard Specifications for
Road and Bridge Construction and any Supplemental Specifications, Special Provisions, or
Developmental Specifications of the FDOT for the Project.
f. UAO shall provide a copy of the proposed Plans Package to the FDOT, and to such other right of way
users as designated by the FDOT, for review at the following stages: Phase III. Priorto submission of
the proposed Plans Package for review at these stages, the UAO shall send the FDOT a work
progress schedule explaining how the UAO will meet the FDOT's production schedule. The work
progress schedule shall include the review stages, as well as other milestones necessary to complete
the Plans Package within the time specified in Subparagraph a. above.
g. In the event that the FDOT finds any deficiencies in the Plans Package during the reviews performed
pursuant to Subparagraph f. above, the FDOT will notify the UAO in writing of the deficiencies and the
UAO will correct the deficiencies and return corrected documents within the time stated in the notice.
The FDOT's review and approval of the documents shall not relieve the UAO from responsibility for
subsequently discovered errors or omissions.
h. The FDOT shall furnish the UAO such information from the FDOT's files as requested by the UAO;
however, the UAO shall at all times be and remain solely responsible for proper preparation of the
Plans Package and for verifying all information necessary to properly prepare the Plans Package,
including survey information as to the location (both vertical and horizontal) of the Facilities. The
providing of information by the FDOT shall not relieve the UAO of this obligation nor transfer any of
that responsibility to the FDOT.
I. The Facilities and the Utility Work will include all utility facilities of the UAO which are located within
the limits of the Project, except as generally summarized as follows: (none). These exceptions shall
be handled by separate arrangement.
j. If any facilities of the UAO located within the project limits are discovered after work on the project
commences to be qualified for relocation at the FDOT's expense, but not previously identified as
such, the UAO shall file a claim with the FDOT for recovery of the cost of relocation thereof. The
filing of the claim shall not necessarily entitle the UAO to payment, and resolution of the claim shall be
based on a determination of fault for the error. The discovery of facilities not previously identified as
being qualified for relocation at the FDOT's expense shall not invalidate this Agreement.
k. The UAO shall fully cooperate with all other right of way users in the preparation of the Plans
Package. Any conflicts that cannot be resolved through cooperation shall be resolved in the manner
determined by the FDOT.
I. Upon completion of the Utility Work, the Facilities shall be deemed to be located on the public road or
publicly owned rail corridor under and pursuant to the Utility Permit: (pendinQ)
(Note: It is the intent of this line to allow either attachment of or separate reference to the permit).
2. Performance of Utility Work
a. The FDOT shall incorporate the Plans Package into its contract for construction of the Project.
b. The FDOT shall procure a contract for construction of the Project in accordance with the FDOT's
requirements.
c. If the portion of the bid of the contractor selected by the FDOT which is for performance of the Utility
Work exceeds the FDOT's official estimate forthe Utility Work by more than ten percent (10%) and
the FDOT does not elect to participate in the cost of the Utility Work pursuant to Section
337.403(1)(b), Florida Statutes, the UAO may elect to have the Utility Work removed from the
FDOT's contract by notifying the FDOT in writing within 1Q days from the date that the UAO is notified
of the bid amount. Unless this election is made, the Utility Work shall be performed as part of the
Page 2 of 9
Item # 16
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 3 of 9
Form No. 710-010-22
UTILITIES
10104
Project by the FDOT's contractor.
d. If the UAO elects to remove the Utility Work from the FDOT's contract in accordance with
Subparagraph 2. c., the UAO shall perform the Utility Work separately pursuant to the terms and
conditions of the FDOT's standard relocation agreement, the terms and conditions of which are
incorporated herein for that purpose by this reference, and in accordance with the contingency
relocation schedule which is a part of the Plans Package. The UAO shall proceed immediately with
the Utility Work so as to cause no delay to the FDOT or the FDOT's contractor in constructing the
Project.
e. The UAO shall perform all engineering inspection, testing, and monitoring of the Utility Work to insure
that it is properly performed in accordance with the Plans Package, except forthe following activities:
(n/a) and will furnish the FDOT with daily diary records showing approved quantities and amounts for
weekly, monthly, and final estimates in accordance with the format required by FDOT procedures.
f. Except for the inspection, testing, monitoring, and reporting to be performed by the UAO in
accordance with Subparagraph 2. e., the FDOT will perform all contract administration for its
construction contract.
g. The UAO shall fully cooperate with the FDOT and the FDOT's contractor in all matters relating to the
performance of the Utility Work.
h. The FDOT's engineer has full authority over the Project and the UAO shall be responsible for
coordinating and cooperating with the FDOT's engineer. In so doing, the UAO shall make such
adjustments and changes in the Plans Package as the FDOT's engineer shall determine are
necessary for the prosecution of the Project.
I. The UAO shall not make any changes to the Plans Package after the date on which the FDOT's
contract documents are mailed to Tallahassee for advertisement of the Project unless those changes
fall within the categories of changes which are allowed by supplemental agreement to the FDOT's
contract pursuant to Section 337.11, Florida Statutes. All changes, regardless of the nature of the
change or the timing of the change, shall be subject to the prior approval of the FDOT.
3. Cost of Utility Work
a. The UAO shall be responsible for all costs of the Utility Work and all costs associated with any
adjustments or changes to the Utility Work determined by the FDOT's engineer to be necessary,
including, but not limited to the cost of changing the Plans Package and the increase in the cost of
performing the Utility Work, unless the adjustments or changes are necessitated by an error or
omission of the FDOT. The UAO shall not be responsible for the cost of delays caused by such
adjustments or changes unless they are attributable to the UAO pursuant to Subparagraph 4.a.
b. The initial estimate of the cost of the Utility Work is $260,620.00. At such time as the FDOT prepares
its official estimate, the FDOT shall notify the UAO of the amount of the official estimate forthe Utility
Work. Upon being notified of the official estimate, the UAO shall have five (5) working days within
which to accept the official estimate for purposes of making deposits and for determining any possible
contribution on the part of the FDOT to the cost of the Utility Work, or to elect to have the Utility Work
removed from the FDOT's contract and performed separately pursuant to the terms and conditions
set forth in Subparagraph 2. d. hereof.
c. At least fourteen U_1J calendar days prior to the date on which the FDOT advertises the Project for
bids, the UAO will pay to the FDOT an amount equal to the FDOT's official estimate; plus 9.% for
administrative costs of field work, tabulation of quantities, Final Estimate processing and Project
accounting (said amounts are to be hereinafter collectively referred to as the Allowances); plus 10%
of the official estimate for a contingency fund to be used as hereinafter provided for changes to the
Utility Work during the construction of the Project (the Contingency Fund).
Page 3 of 9
Item # 16
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 4 of 9
Form No. 710-010-22
UTILITIES
10104
d. Payment of the funds pursuant to this paragraph will be made (choose one):
D directly to the FDOT for deposit into the State Transportation Trust Fund.
C8J as provided in the attached Memorandum of Agreement between UAO, FDOT and the
State of Florida, Department of Financial Services, Division ofTreasury. Deposits of less
than $100,000.00 must be pre-approved by the Department of Financial Services and
FDOT Comptroller's Office prior to execution of this agreement.
e. If the portion of the contractor's bid selected by the FDOT for performance of the Utility Work exceeds
the amount of the deposit made pursuant to Subparagraph c. above, then subject to and in
accordance with the limitations and conditions established by Subparagraph 2. c. hereof regarding
FDOT participation in the cost of the Utility Work and the UAO's election to remove the Utility Work
from the Project, the UAO shall, within fourteen (14) calendar days from notification from the FDOT or
prior to posting of the accepted bid, whichever is earlier, pay an additional amount to the FDOT to
bring the total amount paid to the total obligation of the UAO for the cost of the Utility Work, plus
Allowances and 10% Contingency Fund. The FDOT will notify the UAO as soon as it becomes
apparent the accepted bid amount plus allowances and contingency is in excess of the advance
deposit amount; however, failure of the FDOT to so notify the UAO shall not relieve the UAO from its
obligation to pay for its full share of project costs on final accounting as provided herein below. In the
event that the UAO is obligated under this Subparagraph 3.e. to pay an additional amount and the
additional amount that the UAO is obligated to pay does not exceed the Contingency Fund already on
deposit, the UAO shall have sixty (60) calendar days from notification from the FDOT to pay the
additional amount, regardless of when the accepted bid is posted.
f. If the accepted bid amount plus allowances and contingency is less than the advance deposit
amount, the FDOT will refund the amount that the advance deposit exceeds the bid amount, plus
allowances and contingency if such refund is requested by the UAO in writing and approved by the
Comptroller of the FDOT or his designee.
g. Should contract modifications occur that increase the UAO's share of total project costs, the UAO will
be notified by the FDOT accordingly. The UAO agrees to provide, in advance of the additional work
being performed, adequate funds to ensure that cash on deposit with the FDOT is sufficient to fully
fund its share of the project costs. The FDOT shall notify the UAO as soon as it becomes apparent
the actual costs will overrun the award amount; however, failure of the FDOT to so notify the UAO
shall not relieve the UAO from its obligation to pay for its full share of project costs on final accounting
as provided herein below.
h. The FDOT may use the funds paid by the UAO for payment of the cost of the Utility Work. The
Contingency Fund may be used for increases in the cost of the Utility Work which occur because of
quantity overruns or because of adjustments or changes in the Utility Work made pursuant to
Subparagraph 2. h. Prior to using any of the Contingency Fund, the FDOT will obtain the written
concurrence of the person delegated that responsibility by written notice from the UAO. The
delegatee shall respond immediately to all requests for written concurrence. If the delegatee refuses
to provide written concurrence promptly and the FDOT determines that the work is necessary, the
FDOT may proceed to perform the work and recover the cost thereof pursuant to the provisions of
Section 337.403(3), Florida Statutes. In the event that the Contingency Fund is depleted, the UAO
shall, within fourteen (14) calendar days from notification from the FDOT, pay to the FDOT an
additional 10% of the total obligation of the UAO for the cost of the Utility Work established under
Subparagraph 3. e. for future use as the Contingency Fund.
I. Upon final payment to the Contractor, the FDOT intends to have its final and complete accounting of
all costs incurred in connection with the work performed hereunder within three hundred sixty (360)
days. All project cost records and accounts shall be subject to audit by a representative of the UAO
Page 4 of 9
Item # 16
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 5 of 9
Form No. 710-010-22
UTILITIES
10104
for a period of three (3) years after final close out of the Project. The UAO will be notified of the final
cost. Both parties agree that in the event the final accounting of total project costs pursuant to the
terms of this agreement is less than the total deposits to date, a refund of the excess will be made by
the FDOT to the UAO in accordance with Section 215.422, Florida Statutes. In the event said final
accounting of total project costs is greater than the total deposits to date, the UAO will pay the
additional amount within forty (40) calendar days from the date of the invoice. The UAO agrees to
pay interest at a rate as established pursuant to Section 55.03, Florida Statutes, on any invoice not
paid within the time specified in the preceding sentence until the invoice is paid.
4. Claims Against UAO
a. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its
contractors caused by errors or omissions in the Plans Package (including inaccurate location of the
Facilities) or by failure of the UAO to properly perform its obligations under this Agreement in a timely
manner.
b. In the event the FDOT's contractor provides a notice of intent to make a claim against the FDOT
relating to the Utility Work, the FDOT will notify the UAO of the notice of intent and the UAO will
thereafter keep and maintain daily field reports and all other records relating to the intended claim.
c. In the event the FDOT's contractor makes any claim against the FDOT relating to the Utility Work,
the FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and
resolving the claim within a reasonable time. Any resolution of any portion of the claim directly
between the UAO and the FDOT's contractor shall be in writing, shall be subject to written FDOT
concurrence and shall specify the extent to which it resolves the claim against the FDOT.
d. The FDOT may withhold payment of surplus funds to the UAO until final resolution (including any
actual payment required) of all claims relating to the Utility Work. The right to withhold shall be limited
to actual claim payments made by the FDOT to the FDOT's contractor.
5. Out of Service Facilities
No Facilities shall be placed out of service unless specifically identified as such in the Plans. The following
terms and conditions shall apply to Facilities placed Out-of-Service:
a. The UAO acknowledges its present and continuing ownership of and responsibility for out of service
Facilities.
b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the
continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of a
breach of this Agreement by the UAO, the Facilities shall be removed upon demand from the FDOT
in accordance with the provisions of Subparagraph e. below.
c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in
accordance with any and all applicable local, state or federal laws and regulations and in accordance
with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely
responsible for gathering all information necessary to meet these obligations.
d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to,
records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly
respond to information requests of the FDOT or other permittees using or seeking use of the right of
way.
e. The UAO shall remove the Facilities at the request of the FDOT in the event that the FDOT
determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT
Page 5 of 9
Item # 16
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 6 of 9
Form No. 710-010-22
UTILITIES
10104
determines that use of the right of way is needed for other active utilities that cannot be otherwise
accommodated in the right of way. Removal shall be at the sole cost and expense of the UAO and
without any right of the UAO to object or make any claim of any nature whatsoever with regard
thereto. Removal shall be completed within the time specified in the FDOT's notice to remove. In the
event that the UAO fails to perform the removal properly within the specified time, the FDOT may
proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections 337.403
and 337.404, Florida Statutes.
f. Except as otherwise provided in Subparagraph e. above, the UAO agrees that the Facilities shall
forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT
for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the
right of way. Said costs shall include, but shall not be limited to, charges or expenses which may
result from the future need to remove the Facilities or from the presence of any hazardous substance
or material in or discharging from the Facilities. Nothing in this paragraph shall be interpreted to
require the UAO to indemnify the FDOT for the FDOT's own negligence; however, it is the intent that
all other costs and expenses of any nature be the responsibility of the UAO.
6. Default
a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of
the following options, provided that at no time shall the FDOT be entitled to receive double recovery of
damages:
(1) Terminate this Agreement if the breach is material and has not been cured within sixty (60)
days from written notice thereof from FDOT.
(2) Pursue a claim for damages suffered by the FDOT.
(3) If the Utility Work is reimbursable under this Agreement, withhold reimbursement payments
until the breach is cured. The right to withhold shall be limited to actual claim payments
made by FDOT to third parties.
(4) If the Utility Work is reimbursable under this Agreement, offset any damages suffered by the
FDOT or the public against payments due under this Agreement for the same Project. The
right to offset shall be limited to actual claim payments made by FDOT to third parties.
(5) Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT
property if the breach is material and has not been cured within sixty (60) days from written
notice thereof from FDOT.
(6) Pursue any other remedies legally available.
(7) Perform anywork with its own forces or through contractors and seek repayment forthe cost
thereof under Section 337.403(3), Florida Statutes.
b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of
the following options:
(1) Terminate this Agreement if the breach is material and has not been cured within sixty (60)
days from written notice thereof from the UAO.
(2) If the breach is a failure to pay an invoice for Utility Work which is reimbursable under this
Agreement, pursue any statutory remedies that the UAO may have for failure to pay invoices.
Page 6 of 9
Item # 16
Attachment number 2
Page 7 of 9
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Form No. 710-010-22
UTILITIES
10104
(3) Pursue any other remedies legally available.
c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other
agreements between the parties nor from any statutory obligations that either party may have with regard
to the subject matter hereof.
7. Force Majeure
Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to
the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event
beyond the control of the non-performing party and which could not have been avoided or overcome by the
exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly
notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the
effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible.
8. Indemnification
FOR GOVERNMENT-OWNED UTILITIES,
To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its
officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any
acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the
performance of the Agreement, whether direct or indirect, and whether to any person or property to which
FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will
be liable under this section for damages arising out of the injury or damage to persons or property directly
caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the
performance of this Agreement.
When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the
performance of services required under this Agreement, the FDOT will immediately forward the claim to the
UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen
(14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT
will determine whether to require the participation of the UAO in the defense of the claim orto require the UAO
to defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of a
claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will pay
their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party
participates in the defense of the claim at trial, that party is responsible for all costs.
FOR NON-GOVERNMENT-OWNED UTILITIES,
The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees
from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or
omission by the UAO, its agents, employees, or contractors during the performance of the Agreement,
whether direct or indirect, and whether to any person or property to which FDOT or said parties may be
subject, except that neither the UAO, its agents, employees, or contractors will be liable underthis section for
damages arising out of the injury or damage to persons or property directly caused by or resulting from the
negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement.
The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate
and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement
negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for
indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The
UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused
because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the
Item # 16
Page 7 of 9
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 8 of 9
Form No. 710-010-22
UTILITIES
10104
UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication of judgment finding the
FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all costs
and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the UAO
of a claim shall not release UAO of the above duty to defend.
9. Miscellaneous
a. Time is of essence in the performance of all obligations under this Agreement.
b. The Facilities shall at all times remain the property of and be properly protected and maintained by
the UAO in accordance with the current Utility Accommodation Manual in effect at the time the Plans
Package is prepared and the current utility permit forthe Facilities; provided, however, that the UAO
shall not be obligated to protect or maintain any of the Facilities to the extent the FDOT's contractor
has that obligation as part of the Utility Work pursuant to the FDOT's specifications.
c. The FDOT may unilaterally cancel this Agreement for refusal by the UAO to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida
Statutes, and made or received by the UAO in conjunction with this Agreement.
d. This Agreement constitutes the complete and final expression of the parties with respect to the
subject matter hereof and supersedes all prior agreements, understandings, or negotiations with
respect thereto, except that the parties understand and agree that the FDOT has manuals and written
policies and procedures which may be applicable at the time of the Project and the relocation of the
Facilities.
e. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to
be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining
portions hereof.
f. All notices required pursuant to the terms hereof may be sent by first class United States Mail,
facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by
the end of five business days from the proper sending thereof unless proof of prior actual receipt is
provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the
appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in
writing, notices shall be sent to the following addresses:
If to the UAO:
Michael Quillen, P.E.
City Engineer, City of Clearwater
100 S. Myrtle Ave., Clearwater, FL 33756
If to the FDOT:
John M. Kubler, E.1.
FDOT District Utility Administrator, MS 7-820
11201 N. McKinley Dr., Tampa, FL 33612-6456
10. Certification
This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by
the UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled Changes
To Form Document and no change is made in the text of the document itself. Hand notations on affected
portions of this document may refer to changes reflected in the above-named Appendix but are for reference
purposes only and do not change the terms of the document. By signing this document, the UAO hereby
represents that no change has been made to the text of this document except through the terms of the
appendix entitled Changes to Form Document.
Page 8 of 9
Item # 16
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT UTILITY EXPENSE)
Attachment number 2
Page 9 of 9
Form No. 710-010-22
UTILITIES
10104
You MUST signify by selecting or checking which of the following applies:
IZI No changes have been made to this Form Document and no Appendix entitled "Changes to Form
Document" is attached.
D No changes have been made to this Form Document, but changes are included on the attached Appendix
entitled "Changes to Form Document."
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written.
UTILITY: CITY OF CLEARWATER
BY:(Siqnature)
DATE:
(Typed Name:
(Typed Title:
)
)
Recommend Approval by the District Utility Office
BY: (SiQnature)
DATE:
FDOT Legal review
BY: (Siqnature)
DATE:
District Counsel
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY: (Siqnature)
DATE:
(Typed Name: Scott W. Collister, P.E., CPCM)
(Typed Title: Director of Trans ortation Develo ment)
FEDERAL HIGHWAY ADMINISTRATION (if applicable)
BY:
DATE:
(Typed Name:
(Typed Title:
)
)
Page 9 of 9
Item # 16
Attachment number 3
Page 1 of 2
MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into this _____, day of _____,
200_, by and between the State of Florida, Department of Transportation, hereinafter
referred to as "FDOT" and the State of Florida, Department of Financial Services, Division
of Treasury and the City of Clearwater hereinafter referred to as the "Participant".
WITNESSETH
WHEREAS, "FDOT" is currently constructing the following project:
Financial Project Number: 413412-1-56-01
County: Pinellas
hereinafter referred to as the "Project".
NOTE: ONLY THE NEXT TWO PARAGRAPHS MAY BE MODIFIED AS APPROPRIATE
WITHOUT PRIOR APPROVAL OF FDOT'S COMPTROLLER.
WHEREAS, FDOT and the Participant entered into a Locally Funded Agreement
dated _________, wherein DOT agreed to perform certain work on behalf of the
Participant in conjunction with the Project.
WHEREAS, the parties to this AGREEMENT mutually agreed that it would be in the
best interest of the FDOT and the Participant to establish an interest bearing escrow
account to provide funds for the work performed on the Project on behalf of the Participant
by the FDOT.
NOW THEREFORE, in consideration of the premises and the covenants contained
herein, the parties agree to the following:
1. An initial deposit in the amount of $260,620.00 (Two Hundred Sixty
Thousand, Six Hundred and Twenty Dollars) will be made by the Participant into an interest
bearing escrow account established by the FDOT for the purposes of the project. Said
escrow account will be opened with the Department of Financial Services, Division of
Treasury, Bureau of Collateral Management on behalf of the FDOT upon receipt of this
Memorandum of Agreement. Such account will be an asset of FDOT.
2. Other deposits will be made only by the Participant as necessary to cover the
cost of additional work prior to the execution of any Supplemental Agreements.
Item # 16
Attachment number 3
Page 2 of 2
3. All deposits shall be made payable to the Department of Financial Services,
Revenue Processinq and mailed to the FDOT Office of Comptroller for appropriate
processing at the following address:
Florida Department of Transportation
Office of Comptroller
605 Suwannee Street
Mail Station 42B
Tallahassee, Florida 32399
ATTN: LFA Section
A copy of this Agreement should accompany any deposits. When the check is
mailed to Tallahassee, the District Office should instruct the Participant to mail
the District Office a copy of the check.
4. The FDOT's Comptroller and/or her designees shall be the sole signatories on
the escrow account with the Department of Financial Services and shall have sole authority
to authorize withdrawals from said account.
5. Unless instructed otherwise by the parties hereto, all interest accumulated in
the escrow account shall remain in the account for the purposes of the project as defined
in the LFA.
6. The Department of Financial Services agrees to provide written confirmation
of receipt of funds to the FDOT.
7. The Department of Financial Services further agrees to provide periodic
reports to the FDOT.
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
COMPTROLLER
STATE OF FLORIDA
DEPARTMENT OF FINANCIAL SERVICES
DIVISION OF TREASURY
PARTICIPANT SIGNATURE
PARTICIPANT NAME & TITLE
PARTICIPANT ADDRESS
FEDERAL EMPLOYER J.D. NUMBER
Item # 16
Attachment number 4
Page 1 of 1
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City of Clearwater
Engineering Department
FOOT Project
SR-590 West of Old Coachman Rd. to west of Coachman Crossing
Drawn By: S. K. Reviewed By:
L.N.
Scale: N.T.S
Grid # 272A&B S - T - R
7-29s-16e Date: It~B/eJ"5
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Supplemental Work Orders for Tampa Bay Engineering Group, Inc. (EOR) for design services for the relocation of
existing potable water, reclaimed water and sanitary sewer facilities impacted by the Florida Department of Transportation's SR 55 (US
19) from Whitney Rd. to south of Seville Blvd. project, in the amount of $35,845, for a new total purchase order amount of $130,995,
and SR 55 (US 19) from south of Seville Blvd. to north of SR 60 project in the amount of $33,045, for a new total purchase order
amount of $167,455, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Florida Department of Transportation (FDOT) is currently in the process of designing roadway improvements of SR 55
(USI9) from Whitney Rd. to south of Seville Blvd. and also SR 55 (USI9) from south of Seville Blvd. to north of SR 60. Improvements
will include overpasses at Belleair Rd. and Seville Blvd., frontage roads and drainage improvements. These roadway improvement
projects will necessitate the relocation or adjustment of the City's water, reclaimed water and sanitary sewer mains and appurtenances
within the project limits.
To date, there have been several revisions to the FDOT plans such as drainage revisions, incorporation of other FDOT projects
into the roadway plans, additional project meetings and coordination with FDOT, changes to Microstation versions, etc. In addition, the
original work order only included design for the City's water and sewer facilities. The City installed a reclaimed water main along US
19, which required additional coordination services and design efforts.
The original work orders were initiated through purchase orders approved on August 11, 2005 at a cost of $95,150 for SR 55
(USI9) from Whitney Rd. to south of Seville Blvd. and on September 1, 2005 at a cost of $134,410 for SR 55 (USI9) from south of
Seville Blvd. to north of SR 60. The supplemental work orders for additional design services are pending approval of this item at a cost
of $35,845 for SR 55 (USI9) from Whitney Rd. to south of Seville Blvd. and $33,045 for SR 55 (US 19) from south of Seville Blvd. to
north of SR 60, being both more than 10% of the original work order and also having a new total project cost over the $100,000
necessitating Council action.
Sufficient budget and revenue are available in the Capital Improvement Program (CIP) project, 0315-96739, Reclaimed Water
Distribution System and 2006 Water and Sewer Bond proceeds in 0378-96742, Line Relocation Capitalized to provide the funding
needed for these supplemental work orders.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
68,890
Annual Operating Cost:
Total Cost:
68,890
to
Appropriation Code Amount Appropriation Comment
0378-96742-561300-533- $13,570 See Summary Section
000-0000 Cover Memo
0315-96739-561300-533- $22,275 See Summary Section Item # 17
000-0000
0378-96742-561300-533- $7,375 See Summary Section
000-0000
0315-96739-561300-533-
000-0000
$25,670
See Summary Section
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 17
Attachment number 1
Page 1 of 3
City of Clearwater
Public Works Administration
TBE Group, Inc. (TBE) Work Order Initiation Form
Date: May 25, 2007
TBE Project Number: 00083-141-00
City Project No. 05-0049-UT
PROJECT TITLE: US 19 from South of Seville Blvd. To North of SR 60
Utility Accommodation Services
1. BACKGROUND:
The Florida Department of Transportation proposes improvements to US 19 from
approximately 2300 feet south of Seville Blvd. to north of SR 60. The City's water and
sewer utilities will require relocation and/or adjustments as necessitated by the highway
improvements.
2. SCOPE OF WORK:
This is a supplement to the original work order for design services. To date, there have
been several revisions to the FDOT plans such as drainage revisions, incorporation of
other FDOT projects into the roadway plans, additional project meetings and coordination
with FDOT, changes to Microstation versions, etc. In addition, the original work order
only included design for the City's water and sewer facilities. The City installed a
reclaimed water main along US 19, which required additional coordination services and
design efforts.
TBE will provide Professional Engineering services necessary to accomplish the following:
< Review revised Phase III (90%) FDOT roadway and bridge construction plans and
prepare relocation design drawings for the City's potable water and reclaimed
water mains.
< Prepare and submit to FDOT preliminary Utility Work by Highway Contractor
Agreement (UWHCA) package for Phase III submittal including "red, green,
brown, and blue" drawings, cost estimate, preliminary work schedule and special
provisions to address water potable water and reclaimed water mains. Provide
two copies to the CITY.
< Review FDOT comments and CITY comments on the 90% potable water and
reclaimed water design.
< Review Phase IV (100%) FDOT roadway and bridge construction plans and
prepare relocation design drawings for the CITY'S potable water and reclaimed
water mains.
Page lof3
C:IProgram FileslN eevia. Com IDocument Converterltemp IPDFConvert. 3920 .1.RevUS 19_ Supp 1 Seville. doc
DRAFT
Item # 17
Attachment number 1
Page 2 of 3
< Prepare and submit to FDOT UWHCA package for Phase IV submittal including
"red, green, brown, and blue" drawings, cost estimate, preliminary work schedule
and special provisions to address water potable water and reclaimed water mains.
Provide two copies to the CITY.
< Review and address FDOT comments and CITY comments on Phase IV UWHCA
package submittal.
< Prepare and submit to the FDOT 100% UWHCA packages including design plans,
technical special provisions, cost estimates, three-way check list and other documents.
Prepare electronic delivery to FDOT using the Professional's Electronic Data Delivery
System (PEDDS).
< Prepare a Pinellas City Health Department General Permit Application, for the
Construction of Potable Water Main Extension for PWS's, for submittal by CITY. CITY
shall be listed as applicant for the permits listed above and be responsible to pay for all
permit fees.
3. GOALS:
To provide utility relocation of the City of Clearwater's water, wastewater and reclaimed
water facilities to accommodate the FDOT planned widening of US 19 from South of Seville
Blvd. to North of SR 60.
4. BUDGET:
An additional fee of $33,045.00 has been established for this assignment broken down as
follows:
Water
Reclaimed
TOTAL
$ 7,375
$ 25,670
$ 33,045
5. SCHEDULE:
Services to be rendered will commence upon written notice-to-proceed from the City.
Phase III Submittal
To be completed approximately 30 days following receipt of
Phase III roadway plans from the FDOT.
Phase IV JP A Package
To be completed approximately 30 days following receipt of
100 percent roadway plans from FDOT.
6. TBE STAFF ASSIGNMENTS:
Title-Name
Phone and Extension Number
Principal-in-Charge, Robert G. Brown, PE
Director, Dorian Modj eski, PE
727/531-3505, Ext 1540
727/531-3505, Ext 1542
Page 2 of3
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Item # 17
Attachment number 1
Page 3 of 3
Proj ect Manager, Don McCullers
727/531-3505, Ext 1546
7. CORRESPONDENCEIREPORTING PROCEDURES:
Correspondence shall be sent to Tom Robertson, Utilities Engineering Specialist 1, with
copies to Rob Fahey, Utilities Engineering Manager.
8. INVOICINGIFUNDING PROCEDURES:
An additional fee of $33,045.00 has been established for this work order as follows:
The fees shall be based on provision of Payment A - Actual Cost times a 3.1 multiplier
and will be invoiced monthly. Invoices are to be mailed to the attention of Marty Pages,
Administrative Analyst, City of Clearwater Public Works Administration, P.O. Box 4748,
Clearwater, FL 33758-4748.
City Invoicing Code (Water):
0378-96742-561300-533-000-0000
City Invoicing Code (Reclaimed):
9. SPECIAL CONSIDERATIONS:
The fee as shown is based upon the revised FDOT plans dated November 16, 2006.
This work is an amendment to work performed under a previous work order. All other
scope items from previous the previous work order remains in effect.
10. QA/QC:
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statue 471 (481) that the above project's site and/or construction plans, to the best of my
knowledge, information and belief, will meet applicable design criteria specified by City
municipal ordinance, State and Federal established standards. I understand that it is my
responsibility as the proj ect' s Professional Engineer to perform a quality assurance review of
these submitted plans.
PREPARED BY:
CITY
TBE
Michael D. Quillen, PE
Director of Engineering
Robert G. Brown, P.E.
Senior Vice President
Date:
Date:
Page 3 of3
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Item # 17
Attachment number 2
Page 1 of 3
City of Clearwater
Public Works Administration
TBE Group, Inc. (TBE) Work Order Initiation Form
Date: May 25, 2007
TBE Project Number: 00083-142-00
City Project No.: 05-0050-UT
PROJECT TITLE: US 19 from Whitney Road to South of Seville Blvd.
Utility Accommodation Services
1. BACKGROUND:
The Florida Department of Transportation proposes improvements to US 19 from Whitney
Road to south of Seville Blvd. The City's water and sewer utilities will require relocation
and/or adjustments as necessitated by the highway improvements.
2. SCOPE OF WORK:
This is a supplement to the original work order for design services. To date, there have
been several revisions to the FDOT plans such as drainage revisions, incorporation of
other FDOT projects into the roadway plans, additional project meetings and coordination
with FDOT, changes to Microstation versions, etc. In addition, the original work order
only included design for the City's water and sewer facilities. The City installed a
reclaimed water main along US 19, which required additional coordination services and
design efforts.
TBE will provide Professional Engineering services necessary to accomplish the following:
< Review revised Phase III (90%) FDOT roadway and bridge construction plans and
prepare relocation design drawings for the City's potable water and reclaimed
water mains.
< Prepare and submit to FDOT preliminary Utility Work by Highway Contractor
Agreement (UWHCA) package for Phase III submittal including "red, green,
brown, and blue" drawings, cost estimate, preliminary work schedule and special
provisions to address water potable water and reclaimed water mains. Provide
two copies to the CITY.
< Review FDOT comments and CITY comments on the 90% potable water and
reclaimed water design.
< Review Phase IV (100%) FDOT roadway and bridge construction plans and
prepare relocation design drawings for the CITY'S potable water and reclaimed
water mains.
< Prepare and submit to FDOT UWHCA package for Phase IV submittal including
Page lof3
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Item # 17
Attachment number 2
Page 2 of 3
"red, green, brown, and blue" drawings, cost estimate, preliminary work schedule
and special provisions to address water potable water and reclaimed water mains.
Provide two copies to the CITY.
< Review and address FDOT comments and CITY comments on Phase IV UWHCA
package submittal.
< Prepare and submit to the FDOT 100% UWHCA packages including design plans,
technical special provisions, cost estimates, three-way check list and other documents.
Prepare electronic delivery to FDOT using the Professional's Electronic Data Delivery
System (PEDDS).
< Prepare a Pinellas City Health Department General Permit Application, for the
Construction of Potable Water Main Extension for PWS's, for submittal by CITY. CITY
shall be listed as applicant for the permits listed above and be responsible to pay for all
permit fees.
3. GOALS:
To provide utility relocation of the City of Clearwater's water and reclaimed water facilities
to accommodate the FDOT planned widening of US 19 from Whitney Road to South of
Seville Blvd.
4. BUDGET:
An additional fee of $35,845.00 has been established for this assignment broken down as
follows:
Water
Reclaimed
TOTAL
$13,570
$22,275
$35,845
5. SCHEDULE:
Services to be rendered will commence upon written notice-to-proceed from the City.
Phase III Submittal
To be completed approximately 30 days following receipt of
Phase III roadway plans from the FDOT.
Phase IV JP A Package
To be completed approximately 30 days following receipt of
100 percent roadway plans from FDOT.
6. TBE STAFF ASSIGNMENTS:
Title-Name
Phone and Extension Number
Principal-in-Charge, Robert G. Brown, PE
Director, Dorian Modj eski, PE
Proj ect Manager, Don McCullers
727/531-3505, Ext 1540
727/531-3505, Ext 1542
727/531-3505, Ext 1546
Page 2 of3
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Item # 17
Attachment number 2
Page 3 of 3
7. CORRESPONDENCEIREPORTING PROCEDURES:
Correspondence shall be sent to Tom Robertson, Utilities Engineering Specialist 1, with
copies to Rob Fahey, Utilities Engineering Manager.
8. INVOICING/FUNDING PROCEDURES:
An additional fee of $35,845.00 has been established for this work order as follows:
The fees shall be based on provision of Payment A - Actual Cost times a 3.1 multiplier
and will be invoiced monthly. Invoices are to be mailed to the City of Clearwater, Attn:
Marty Pages, Administrative Analyst, P.O. Box 4748, Clearwater, FL 33758-4748.
City Invoicing Code (Water):
0378-96742-561300-533-000-0000
City Invoicing Code (Reclaimed):
9. SPECIAL CONSIDERATIONS:
The fee as shown is based upon the revised FDOT plans dated August 29,2006.
This work is an amendment to work performed under a previous work order. All other
terms and conditions from the previous work order remains in effect.
10. QA/QC:
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statue 471 (481) that the above project's site and/or construction plans, to the best of my
knowledge, information and belief, will meet applicable design criteria specified by City
municipal ordinance, State and Federal established standards. I understand that it is my
responsibility as the proj ect' s Professional Engineer to perform a quality assurance review of
these submitted plans.
PREPARED BY:
CITY
TBE
Michael D. Quillen, PE
Director of Engineering
Robert G. Brown, P.E.
Senior Vice President
Date:
Date:
Page 3 of3
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Item # 17
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the vacation of the the 5-foot utility easement lying along the east property line of Lots 8 through 13, inclusive, Melody
Subdivision (693 Canterbury Road) and pass Ordinance 7845-07 on first reading, (V AC2007-04 Oyonwo/Ogaga and City of
Clearwater).
SUMMARY:
The owners of Lot 11 of Melody Subdivision have requested the vacation in order to expand their house and build a swimming pool and
deck in the easement area.
The City Engineering Department has joined in the vacation request to include the vacatation of the remaining portions of the utility
easement that lie to the north and south of Lot 11.
Verizon, Bright House Networks, Knology Broadband and Progress Energy have no objections to the vacation requested.
The City of Clearwater has no utilities in the subject easement and no future need for the easement is anticipated because utility
corridors exist to the east and west of the subject easement and the easement is too small to accomodate utility construction.
Review Approval: 1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 18
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7845-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE FIVE-FOOT UTILITY
EASEMENT LYING ALONG THE EAST PROPERTY LINES
OF LOTS 8 THROUGH 13, INCLUSIVE, MELODY
SUBDIVISION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Moses A. Ogaga and Christiana Oyonwo, owners of real property
located in the City of Clearwater, and the City of Clearwater have requested that the City
vacate the utility easement depicted in Exhibit A attached hereto; and
WHEREAS, the City Council finds that said easement is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
5-foot utility easement lying along the property lines of lots 8 through 13, inclusive,
Melody Subdivision as recorded in Plat Book 55, Page 69 of the Official Records
of Pinellas County, Florida
is hereby vacated, and the City of Clearwater releases all of its rights in the servitude as
described above to the owner of the servient estate thereto.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Camilo A. Soto
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 18
Ordinance No. 7845-07
Attachment number 2
Page 1 of 1
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City of Clearwater Engineering Department
Vacate the 5-foot utility easement lying along the East property
lines of lots 8 through 13, inclusive Melody Subdivision
Drawn By:
S.K.
298B
S-T-R
13-29s-15e Date: l~fflJtO'f8
Reviewed By:
S.D. Scale: N.T.S.
Grid #
Attachment number 3
Page 1 of 1
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City of Clearwater Engineering Department
Vacate the 5-foot utility easement lying along the East property
lines of lots 8 through 13, inclusive, Melody Subdivision
Ordinance 7845-07
Drawn By
S.K.
298B
Reviewed By:
S.D. Scale: N.T.S.
DNG. NO VAC 2007-04 Grid #
S-T-R
13-29s-15e C\3te: 07/03/07
Item # 18
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award contracts to Concrete Conservation, Inc. of Jacksonville, FL, in the amount of $103,000 for Sanitary Manhole Rehabilitation and
Rowland Inc. of Pinellas Park, FL in the amount of $616,500 for Sanitary Sewer and Force main Emergency Repair which are the
lowest responsible bids received in accordance with the contract document of the 2007 Sanitary Sewer and Manhole Rehabilitation
Project (07-015-UT); and that the appropriate officials be authorized to execute same. (consent)
SUMMARY:
The City has initiated a comprehensive maintenance program to clean, inspect, rehab and repair existing sanitary sewer pipelines
and manholes throughout the City of Clearwater. The goal is to maintain the integrity of the sanitary sewer system and minimize
disruptions in service to our citizens.
Bids for the 2007 Sanitary Sewer and Manhole Rehabilitation Project were received June 21,2007. Staff has reviewed bid unit
prices, compared to last years' contracts and recommends award of these contracts to inspect, rehabilitate and/or replace elements of the
City's sewer collection system that have been or will be identified as deficient, in need of repair or at the end of their useful life.
Concrete Conservation, Inc. will perform manhole lining in the Sanitary Manhole Rehabilitation section, and it is responsible for
all work, materials and equipment required for completion; repairing structural defects and applying coatings to reduce inflow and
infiltration.
The work under the Sanitary Sewer and Force Main Emergency Repair Contract will be performed by Rowland, Inc., which
includes any repairs in the City's waste collection system that are deemed critical and not identified in other contracts.
The City of Clearwater will direct the contractor to those high priority areas as established in the Sanitary Sewer Evaluation
Study. These efforts will continue until the entire budget of each contract is expended.
The City of Clearwater's Public Utilities Department Wastewater Collection Division is responsible for owning, operating and
maintaining the wastewater collection system including all gravity pipe lines and manholes that convey the raw sewage to the lift
stations and or City's wastewater treatment facilities.
Resolution 06-53 was passed on October 5,2006, establishing the City's intent to reimburse certain Water & Sewer Utility project
costs incurred with future tax-exempt financing. The projects identified with 2008 revenue bonds as a funding source were included in
the project list associated with Resolution 06-53.
Sufficient budget for interim financing or funding with 2008 Water and Sewer Revenue Bond proceeds will be available when
issued in the amount of $616,500.00in project 0376-96665, Sanitary Collection and Transmission R & R as well as 2006 Water and
Sewer Bond proceeds are available in the amount of $103,000.00 in project 0378-96665, Sanitary Collection and Transmission R & R,
for a total of $719,500.00for this work order.
Copies of the contracts are available for review in the Office of Official Records and Legislative Services.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
Cover Memo
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$719,500.00
Annual Operating Cost:
Total Cost:
$719,500.00
Item # 19
to
Appropriation Code
0378-96665-563800-535-
000-0000
0376-96665- 563800- 535-
000-0000
Amount
$103,000.00
Appropriation Comment
See Summary Section
$616,500.00
See Summary Section
Bid Required?:
Other Bid / Contract:
Yes
Bid Number:
Bid Exceptions:
07-0015-UT
None
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City
Manager 8) Clerk
Cover Memo
Item # 19
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify & Confirm Change Order 2 and Final to RTD, Construction, Inc., Zephyrhills, FL for the Bio-solids Treatment Implementation-
Digester Refurbishment Project (03-0022-UT), decreasing the contract amount by ($1,538,651.77) for a new contract total of
$3,477,478.41, and approve a time extension of 200 days and authorize the appropriate officials to execute same. (consent)
SUMMARY:
This Contract was previously approved at the January 20, 2005 Council Meeting in the amount of $4,742,156.10.
Administrative Change Order 1 increased the contract amount by $273,974.08 for a new contract total of $5,016,130.18 and approved a
time extension of fifty-nine (59)days. This Administrative Change Order was necessary to perform work for unknown conditions of the
primary digester tank cover discovered during the work under the original contract. Administrative Change Order 1 was approved by
the City Manager on July 8, 2005.
Change Order 2 and Final will add certain items required to complete the project, and decrease the contingency allowances. This
Change Order also deducts the amount used for owner purchased materials and the tax savings as a result. In addition, RTD has
requested a time extension of 200 days. The time extension is associated with additional work that was required due to an increased
scope for the digester cover repairs at the Northeast and the Marshall Street APCF. The revised contract completion date is now
reflected as October 11, 2006.
Type:
Current Year Budget?:
Capital expenditure
None Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review
Approval:
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) LegalS) Clerk 6) Assistant City
Manager 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 20
Change Order #2 & Final
PROJECT: Bio-solids Treatment Project Implementation-Digester Refurbishment
CONTRACTOR: RTD Construction, Inc.
P.O. Box 996
Zephyrhills, FL. 33539-0996
DATE:
Tune 19.2007
Line 4
Line 9
Line 11
Attachment number 1
Page 1 of 4
THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
SCOPE OF CHANGE:
ORIGINAL CONTRACT AMOUNT
ADM. CHANGE ORDER #1
PREVIOUS CONTRACT AMOUNT
CHANGE ORDER #2 & Final PO
CHANGE ORDER #2 & Final ODP
CHANGE ORDER #2 & Final
HNALCONTRACTAMOUNT
(1,411,965.09)
Frank Hibbard, Mayor
Camilo Soto,
Assistant City Attorney
ATTEST:
Cynthia E. Goudeau,
City Oerk
Date:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
William B. Home, II
City Manager
PROJECT NUMBER:
03-0022-UT
PO REFERENCE NO.:
ST 100627
DATE OF CONTRACT: 02/07/2005
CODE: 0378-96611-563800-535-000-0000
0378-96611-563800-535-000-0000
0378-96611-563800-535-000-0000
RTD Construction, Inc.
$4,742,156.10
$273,974.08
$5,016,130.18
BY:
($1,538,651.77) Rusty A. Haughn
$3,477,478.41
Date:
(SEAL)
Vice President
Witnesses:
Recommended By: City of Oearwater
Gary A. Johnson, CGC
Public Services Director
Michael D. Quillen, P.E.
City Engineer
Item # 20
Page 2 of 4
Change Order #2 & Final
Bio-solids Treatment Project Digester Refurbishment (03-0022-UT)
ITEM DESCRIPTION QUANTITY UNIT COST TOTAL COST
Additions - Northeast APCF - Line 11 0378-96611-563800-535-000-0000
A6
PCO-003 Explosion Relief Valve Piping lIS $ 1,168.23 $ 1,168.23
A7
PCO-004 Ground Water Dewatering lIS $ 65,922.53 $ 65,922.53
A8
PCO-006 3" Digester Gas Piping Change lIS $ 9,793.75 $ 9,793.75
A9 PCO-008 Removal & Replacement of
Existing Piping lIS $ 22,450.70 $ 22,450.70
A10 PCO-015 Add Condensate Vault Sump
Pump lIS $ 13,202.03 $ 13,202.03
All PCO-016 Add New 2.5" 3-Way Hat Water
Valve 1 Ls $ 4,089.95 $ 4,089.95
A12
PCO-018 New Gas Meters & Piping lIS $ 2,931.82 $ 2,931.82
A13 PCO-023 Digester Exterior Tank Wall
Coating lIS $ 22,733.70 $ 22,733.70
A14
PCO-025 Add Boiler Gas Vent Pipe lIS $ 3,405.81 $ 3,405.81
A15
PCO-028 Revised Mag Meter Location 1LF $ 19,581.64 $ 19,581.64
A16
PCO-030 Fiber Optic Routing Revisions lIS $ 11,673.85 $ 11,673.85
A17
lIS
ITEM
A18
Tax Savings
A4.1
LANDSCAPE, FINAL GRADING AND
SODDING
ASBESTOS/LEAD PAINT
SURVEY/DISPOSAL
TEMPORARY FACILITIES TO
MAINTAIN 65' SECONDARY TANK
OPERATIONS
A4.3
A4.5
A5.1
10% Contingency
TOTAL COST
Nettotal increases/(decreases) Northeast APCF PO $
(69,719.90)
Page 3 of 4
Change Order #2 & Final
Bio-solids Treatment Project Digester Refurbishment (03-0022-UT)
ITEM
DESCRIPTION
QUANTITY
ADDITIONS - Marshall Street APCF - Line 11 0378-96611-563800-535-000-0000
B.6
PCO-002 MS 12" FM Conflict Adjustment
lIS
B.7
PCO-003 Explosion Relief Valve Piping
lIS
B.8
PCO-004 Ground Water Dewatering
lIS
UNIT COST
TOTAL COST
$
21,976.47 $
21,976.47
$
1,168.23 $
1,168.23
$
65,922.53 $
65,922.53
Attachment number 1
Page 2 of 4
Item # 20
Attachment number 1
B.9 PCO-006 3" Digester Gas Piping Change lIS $ 9,793.75 $ 9,793.75 Page 3 of 4
B.10 PCO-013 Install New 4" RCW Gate Valve lIS $ 1,723.16 $ 1,723.16
B.11 PCO-017 Demo and Remove Unforeseen lIS $ 3,457.56 $ 3,457.56
Buried Cone.
B.12 PCO-016 Add New 2.5" 3-Way Hat Water 1 Ls $ 4,089.95 $ 4,089.95
Valve
B.13 PCO-018 New Gas Meters & Piping lIS $ 3,075.04 $ 3,075.04
B.14 PCO-024 Replace Existing Damaged lIS $ 9,015.38 $ 9,015.38
Cone. Pipe Supports
B.15 PCO-025 Add Boiler Gas Vent Pipe lIS $ 3,405.81 $ 3,405.81
B.16 PCO-026 Relocation of Mag Meter TW AS- lIS $ 6,117.34 $ 6,117.34
01
B.17 PCO-027 Additional Elect at MS for MCC- lIS $ 10,005.20 $ 10,005.20
07
B.18 PCO-034 MS Fiber Optic Cable Re- lIS $ 2,986.05 $ 2,986.05
Routing
B.19 PCO-035 MS Additional Digester Cover lIS $ 22,360.51 $ 22,360.51
Repairs
B.20 PCO-036 MS Additional Digester Cover lIS $ 58,821.17 $ 58,821.17
Repairs
B.21 PCO-037 Invert Adjustment to the MS lIS $ 1,983.64 $ 1,983.64
Condensate Vault
B.22 Replace Specified manhole and meters at lIS $ 2,606.52 $ 2,606.52
Digester Gas Booster Blower Discharge
B.23 Replace Specified Pressure Gauges at lIS $ 2,623.64 $ 2,623.64
Disgester Gas Booster Blower Discharge
B.24 Replace Specified Weis Tri-O-Meter lIS $ 3,595.20 $ 3,595.20
Combination Temperature Gauges
Item # 20
Page 4 of 4
Change Order #2 & Final
Bio-solids Treatment Project Digester Refurbishment (03-0022-UT)
ITEM
B.25
B.4.1
B.4.3
B.4.4
B.5.1
A.20
B.27
DESCRIPTION
QUANTITY
Tax Savings
LANDSCAPE, FINAL GRADING AND
SODDING
ASBESTOS/LEAD PAINT
SURVEY/DISPOSAL
UTILITY RELOCATION/ADJUSTMENT
FOR HARBOR DRIVE UTILITY WORK
10% Contingency
Net total increases/( decreases)
1 Ls
lIS
lIS
lIS
lIS
UNIT COST
$39,089.56
$1,205.31
$8,787.41
$5,555.32
$240,765.80
TOTAL COST
(56,966.78)
Net total increases/( decreases)
Northeast APCF Owner Direct Purchases
(ODP)
Marshall APCF Street Owner Direct
Purchases (ODP)
lIS
lIS
$ 749,941.69
$662,023.40
$
($1,411,965.09)
Total
ODP
Net total increases/( decreases)
(1,538,651.77)
$
Attachment number 1
Page 4 of 4
Item # 20
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ratify and Confirm Change Order 2 to Gibbs & Register, Inc. of Winter Haven, Florida for the "Cleveland Street Streetscape
Project" (03-0093-ED) which increases the contract amount by $726,594.74 for a new contract total of $9,676,700.53 and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
This contract was previously approved by the City Council April 20, 2006 for $11,275,561.88 and a deductive Change Order No.1 was
approved at this same meeting decreasing the contract amount by $2,325,456.09, for a new contract total of $8,950,105.79. Change
order No. 1 was part of the value engineering process to reduce costs.
Change order No.2 is needed to make adjustments to increase the storm and water codes to cover costs associated with field conditions,
overrun of existing bid items, and design changes.
The majority of this change order is to cover costs associated with underground conflicts encountered while installing the new storm
and water systems. The contractor encountered almost daily conflicts with private utilities, namely Progress Energy and Verizon, while
installing the large, deep storm pipe. The contractor performed additional work, including building numerous conflict structures,
modifying many new structures, revising pipe and structure elevations, and extending road closures.
Third quarter amendments will transfer $154,319.01 of 2002 Stormwater Bond proceeds from 0377-96124, Storm Pipe System
Improvements, to 0377-92269, Downtown Streetscape, $398,139.22 of 2004 Stormwater Bond proceeds from 0357-96124, Storm Pipe
System Improvements to 0357-92269, Downtown Streetscape, $57,683.51 of 2002 Stormwater Bond proceeds from 0377-96152, Lake
Bellevue Stormwater Improvement to 0377-92269, Downtown Streetscape, and $116,453.00 of 2006 Water and Sewer Revenue Bond
proceeds from 0378-96742, Line Relocation Capitalized, to 0378-92269, Downtown Streetscape.
An additional3rd quarter amendment will transfer $57,683.51 of 2004 Stormwater Bond proceeds from 0357-96124, Storm Pipe
System Improvements to 0357-96152, Lake Bellevue Stormwater Improvement.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
0378-92269- 563800- 533-
000-0000
0377-92269-563700-539-
000-0000
0357-92269-563700-539-
000-0000
Capital expenditure
Yes
Budget Adjustment:
Yes
Annual Operating Cost:
Total Cost:
to
Amount
$116,453.00
Appropriation Comment
$212,002.52
$398,139.22
Cover Memo
Review
Approval:
1) Engineering 2) Financial Services 3) Office of Management and Budget 4) LegalS) Clerk 6) Ass~~ #i~
Manager 7) Clerk 8) Clerk
CHANGE ORDER #2
PROJECT: Cleveland Street Streetscape
CONTRACTOR: Gibbs & Register, Inc.
530 S. Main Street
Winter Garden, FL 34787
DATE: Tune 21,2007
Attachment number 1
Page 1 of 2
PROJECT NUMBER:
03-0093-ED
PO REFERENCE NO.: ST 102232-2
DATE OF CONTRACT: ~
CODE: 0315-92269-563700-541-000-0000 Streets
0377-92269-563700-539-000-0000 Storm
0357-92269-563700-539-000-0000 Storm
0315-92269-563700-539-000-0000 Storm
0378-92269-563800-533-000-0000 Water
0315-92269-563800-535-000-0000 Sewer
0377-92269-563700-539-000-0000 Storm
0357-92269-563700-539-000-0000 Storm
0378-92269-563800-533-000-0000 Water
STATE:MENT OF CONTRACT AMOUNT
Gibbs & Register, Inc.
ORIGIl\f AI.. CONTRACT AMOUNT
CHANGE ORDER #1
CHANGE ORDER #2
NEW CONTRACT AMOUNT
ATTEST:
Cynthia E. Goudeau,
City Clerk
Date:
OTY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
WilliamB.Home,II
City Manager
$11,275,561.88
$9,676,70053
ACCEPTED BY:
BY,
Ted Ferguson, Vice President
Date:
Witnesses:
Recommended By: City of Clearwater
Gary A Johnson, CGC
Public Services Director
:Michael D. Quillen, P.E.
City Engineer
Item # 21
ITEM
Page20f2
Change Order #2, Cleveland Street Streetscape (03-0093-ED)
QUANTITY
DESCRIPTION
Stormwater Code: 0377-92269-563700-539-000-0000 $212,00252
0357-92269-563700-539-000-0000 $398,139.22
Additions
Increases
230
231
232
233
234
235
236
237
238
239
240
241
242
243
Additional drainage@ Opus
Additional drainage@ sta sq (Bilbnore)
Additional drainage@ sta sq(city)
Revised drainage@ Osceola
Conflict strw I PE dud bank@seawall
Seawall replacenlent
Conf1ictstructureS-135C
Modify existing structures
Conflicts w /54" Rep at Osceola
Conf1icts@Ft.Harrison
Conflicts Ft. Harrison to Garden
ERCP cleanup due to Water:Main Break
PEjVerizon conllict structure@Garden
RFI 75- mod3 struct. due to PE,Garden Ave. south side
244
RFI 79 mod3 struct. due to PE,Garden Ave. north side
245
246
247
248
249
RFI76 S-106conflictwjVerizon
RFI 75 - redesignS-t03 v inlet, malls.
Roof Drain Installation
Relocate Verizon dudbank@5-302
Remove & replace unsuitable material
* These amounts were reimbursed to the City by the Developer
85
89
98
RCP36"
ERCP 14"x23"
:Manhole J-IT
Water Code: 03'iS-92269-56380o-533-00o-0000
Additions
6" gate valve & box
Lower jack & bore for casing
Replace 6" waterline@Osceola
Increases
260
261
262
263
264
265
Remove 24" steel casing on 12" waterrnain atSta. 211
Relocate 4 hydrants, remove one hydrant
Remove old waterrnainatGarden Ave.
UNIT UNIT COST
L5 $ 17,025.00
L5 $ 6,925.00
L5 $ 8,225.00
L5 $ 11,700.00
L5 $ 36,420.00
L5 $ 9,880.00
L5 $ 14,500.00
EA $ 3,150.00
L5 $ 69,000.00
L5 $ 68,995.00
L5 $ 110,785.42
L5 $ 32,091.00
L5 $ 44,135.00
EA $ 3,150.00
EA 3,150.00
1 L5 $
1 L5 $
30 EA $ 350.00
1 L5 $ 5,968.00
1 L5 $ 94,000.00
Total Additions to Stormwater
24
62
1
LF $ 150.00
LF $ 100.00
EA $ 10,000.00
Total Increases to Stormwater
Total Net {Den:h'lH>s)/IncreasesjAdditions to Storm Code
14
14
1
L5
EA
L5
L5
L5
L5
2,347.00
50,000.00
4,816.00
Total Additions to Water
LF
LF
EA
55.00
80.00
5,000.00
Total Increases to Water
1,400.00
13,500.00
24,000.00
Attachment number 1
P"lJ1j'e 2 of 2
$17,025.00
$6,925.00
$8,225.00
$11,700.00
$36,420.00
$9,880.00
$14,500.00
$28,350.00
$69,000.00
$68,995.00
$110,785.42
$32,091.00
$44,135.00
$9,450.00
$9,450.00
$10,500.00
$5,968.00
$94,000.00
$590,341.74
$3,600.00
$6,200.00
$10,000.00
$19,800.00
$610,141.74
$1,400.00
$27,000.00
$24,000.00
$2,347.00
$50,000.00
$4,816.00
$109,563.00
$770.00
$1,120.00
$5,000.00
$6,890.00
$116,453.00
104
106
117
8" PVC Watermain
12" PVC Watennain
Wet-tap, 8"xS" wi tapping sleeve & valve
Total Net (Decreases}jIncreasesfAdditions to Water
Total Net {De(Tl';1ISes}jIncreasesfAdditions
$726,594.74
Item # 21
Meeting Date:7116/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve renewing a three-year leasing agreement with Alltel Wireless Holdings, LLC, successor in interest of GTE Mobilenet of
Tampa, Inc., allowing cellular telephone antennas on the city's Kapok Water Storage Tank in Del Oro Park for an annual rental fee of
$30,000 to be adjusted each successive annual anniversary date by an amount equal to the U.S. Consumer Price Index (CPI), but in no
event greater than 4% per year and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Alltel Wireless Holdings, LLC, a regional wireless cellular telephone provider, has requested to renew an agreement to lease space on
the city's Kapok Water Storage Tank in Del Oro Park, to continue to utilize their cellular telephone antennas.
This will be the third amendment to the original license agreement that was entered into with Alltel's predecessor, GTE Mobilenet in
1992. The current agreement expires August 31, 2007, but previous covenants will remain in effect except for a few modifications.
This amendment shall begin on September 1,2007, and will terminate on August 31, 2010, with no provision for renewal. The
amendment contains a clause allowing termination by the city after 90 days written notice to Tenant.
There will be no further extensions granted. This amendment calls for deletion of the extensions clause of the original agreement.
Tenant notice address is changed as a part of the amendment.
Alltel will pay the city an annual rental fee in the amount of $30,000 annually. On each successive annual anniversary date, the rental
fee will be adjusted by an amount equal to the U.S. Consumer Price Index (CPI), but in no event shall the adjustment be greater than 4%
per year.
There are no city costs associated with this item. Revenue will be deposited in the Water/Sewer Fund.
Review
Approval:
1) Financial Services 2) Office of Management and Budget 3) Clerk 4) LegalS) Clerk 6) City Manager 7) Clerk 8) City
Manager 9) Clerk
Cover Memo
Item # 22
Item # 22
Attachment number 1
Item # 22
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 863 Lake Forest Road (Lot 21, Less the South 60 feeth thereof, Hillcrest Estates First
Addition, Section 07, Township 29 South, Range 16 East); and Pass Ordinances 7837-07, 7838-07 and 7839-07 on first reading.
(ANX2007 -04012)
SUMMARY:
This voluntary annexation petition involves a 0.403-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located at the northeast corner of the intersection of Lake Forest Drive and Varsity Drive. The applicant is requesting this
annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting that the
0.167-acres of abutting Lake Forest Road right-of-way not currently within the City limits also be annexed. The property is within an
enclave and is contiguous to existing City boundaries to the north and east. It is proposed that the property be assigned a Future Land
Use Plan designation of Residential Urban (RU) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E and Pinellas County Ordinance 00-63 as follows:
. The closest sanitary sewer line is located in the adjacent Lake Forest Road right-of-way and the applicant has not paid the City's
sewer impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of
solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be
administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical
services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to
serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service;
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Community Development Code.
. The proposed RU Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community
Development Code; and Cover Memo
Item # 23
. The property proposed for annexation is located within an enclave, is contiguous to existing municipal boundaries and is within
the City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance 00-63
which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC)
staff has reviewed this annexation and no objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 23
Attachment number 1
Page 1 of 7
PROJECT
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Location Map
Owner Daniel J. & Joan Johnson
Case:
ANX2007-04012
0.403
0.167
Property Size (Acres):
Site: 863 Lake Forest Rd
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 07-29-16-39924-000-0211
From:
RU (County)
R-2 (County)
To:
RU(City)
LMDR (City)
Atlas Page:
281A
Item # 23
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner Daniel J. & Joan Johnson
Case:
ANX2007-04012
0.403
0.167
Property Size (Acres):
Site: 863 Lake Forest Rd
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 07-29-16-39924-000-0211
From:
RU (County)
R-2 (County)
To:
RU(City)
LMDR (City)
Atlas Page:
281A
Item # 23
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Proposed Annexation Map
Owner Daniel J. & Joan Johnson
Site: 863 Lake Forest Rd
Land Use
From:
RU (County)
To:
RU(City)
Zoning
R-2 (County)
LMDR (City)
Case:
ANX2007-04012
0.403
0.167
Property Size (Acres):
Size R-Q-W (Acres):
PIN: 07-29-16-39924-000-0211
Atlas Page:
281A
Item # 23
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36 730
37 710
38
700
39 648
PIN 07-29-16-39924-000-0211
Atlas Page
281A
Item # 23
Looking east at 863 Lake Forest Road
Northeast view along Lake Forest Road
West of863 Lake Forest Road
ANX2007-04012
Daniel J. and Joan Johnson
863 Lake Forest Road
Attachment number 1
Page 7 of 7
Looking north at 863 Lake Forest Road
South of 863 Lake Forest Road
View looking northwest
Item # 23
Attachment number 2
Page 1 of 2
ORDINANCE NO. 7837-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED AT THE NORTHEAST CORNER OF THE
INTERSECTION OF LAKE FOREST ROAD AND VARSITY
DRIVE, CONSISTING OF LOT 21, LESS THE SOUTH 60
FEET THEREOF, HILLCREST ESTATES FIRST ADDITION,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
LAKE FOREST ROAD, WHOSE POST OFFICE ADDRESS
IS 863 LAKE FOREST ROAD, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 21, less the south 60 feet thereof, Hillcrest Estates First Addition,
according to that certain plat recorded in Plat Book 63, Page 48, Public
Records of Pinellas County, Florida, together with the abutting right-of-way
of Lake Forest Road. (ANX2007-04012)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
Ordinance N oI.tem7#Jt23
Attachment number 2
Page 2 of 2
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance NoI.tem7#Jt23
Attachment number 3
Page 1 of 2
ORDINANCE NO. 7838-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED AT THE NORTHEAST
CORNER OF THE INTERSECTION OF LAKE FOREST
ROAD AND VARSITY DRIVE, CONSISTING OF LOT 21,
LESS THE SOUTH 60 FEET THEREOF, HILLCREST
ESTATES FIRST ADDITION, TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF LAKE FOREST ROAD,
WHOSE POST OFFICE ADDRESS IS 863 LAKE FOREST
ROAD, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Land Use Cateqory
Lot 21, less the south 60 feet thereof, Hillcrest
Estates First Addition, according to that certain
plat recorded in Plat Book 63, Page 48, Public
Records of Pinellas County, Florida, together
with the abutting right-of-way of Lake Forest Road.
(ANX2007 -04012)
Residential Urban
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7837-07.
PASSED ON FIRST READING
Ordinance No, 7838-07
Item # 23
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No, 7838-07
Attachment number 3
Page 2 of 2
Item # 23
Attachment number 4
Page 1 of 2
ORDINANCE NO. 7839-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED AT
THE NORTHEAST CORNER OF THE INTERSECTION OF
LAKE FOREST ROAD AND VARSITY DRIVE,
CONSISTING OF LOT 21, LESS THE SOUTH 60 FEET
THEREOF, HILLCREST ESTATES FIRST ADDITION,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
LAKE FOREST ROAD, WHOSE POST OFFICE ADDRESS
IS 863 LAKE FOREST ROAD, UPON ANNEXATION INTO
THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Zoninq District
Lot 21, less the south 60 feet thereof, Hillcrest
Estates First Addition, according to that certain
plat recorded in Plat Book 63, Page 48, Public
Records of Pinellas County, Florida, together
with the abutting right-of-way of Lake Forest Road.
(ANX2007 -04012)
Low Medium Density
Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7837-07.
PASSED ON FIRST READING
Ordinance No.l~#rt23
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Attachment number 4
Page 2 of 2
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance NoI.tem9#Jt23
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1403 Regal Road (Lot 24, Solar Crest, Section 23, Township 29 South, Range 15
East); and Pass Ordinances 7840-07, 7841-07 and 7842-07 on first reading. (ANX2007 -05013)
SUMMARY:
This voluntary annexation petition involves a 0.203-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located at the southeast corner of the intersection of Regal Road and Sunny Park Road. The applicant is requesting this
annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting that the
0.23-acres of abutting Regal Road and Sunny Park rights-of-way not currently within the City limits also be annexed. The property is
contiguous to existing City boundaries to the north, west, and south. It is proposed that the property be assigned a Future Land Use Plan
designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E and Pinellas County Ordinance 00-63 as follows:
. The closest sanitary sewer line is located in the adjacent Sunny Park right-of-way and the applicant has not paid the City's sewer
impact and assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid
waste will be provided by the City of Clearwater. The property is located within Police District II and service will be
administered through Police Headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to
this property by Station 47 located at 1460 Lakeview Road. The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and
their levels of service;
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Community Development Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be
assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent
with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code;
and
Cover Memo
Item # 24
. The property proposed for annexation is contiguous to existing City boundaries to the north, west, and south and within the
City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance 00-63 which
governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff
has reviewed this annexation and no objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 24
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Attachment number 1
Page 1 of 7
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PROJECT
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SOUTH RIDGE
Location Map
Owner Thomas Costin Case: ANX2007-05013
Property Size (Acres): 0.203
Site: 1403 Regal Road Size R-Q-W (Acres): 0.23
Land Use Zoning
PIN: 23-29-15-83880-000-0240
From: RL (County) R-3 (County)
To: RL (City) LMDR (City) Atlas Page: 315A
Item # 24
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner Thomas Costin Case: ANX2007-05013
Property Size (Acres): 0.203
Site: 1403 Regal Road Size R-Q-W (Acres): 0.23
Land Use Zoning
PIN: 23-29-15-83880-000-0240
From: RL (County) R-3 (County)
To: RL (City) LMDR (City) Atlas Page: 315A
Item # 24
Attachment number 1
Page 3 of 7
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Proposed Annexation Map
Owner Thomas Costin
Case:
ANX2007-05013
0.203
0.23
Property Size (Acres):
Site: 1403 Regal Road
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 23-29-15-83880-000-0240
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
315A
Item # 24
Attachment number 1
Page 4 of 7
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Future Land Use Map
Owner Thomas Costin
Case:
ANX2007-05013
0.203
0.23
Property Size (Acres):
Site: 1403 Regal Road
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 23-29-15-83880-000-0240
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
315A
Item # 24
Attachment number 1
Page 5 of 7
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Owner Thomas Costin Case: ANX2007-05013
Property Size (Acres): 0.203
Site: 1403 Regal Road Size R-Q-W (Acres): 0.23
Land Use Zoning
PIN: 23-29-15-83880-000-0240
From: RL (County) R-3 (County)
To: RL (City) LMDR (City) Atlas Page: 315A
Item # 24
Attachment number 1
Page 6 of 7
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Owner Thomas Costin
Case:
ANX2007-05013
0.203
0.23
Property Size (Acres):
Site: 1403 Regal Road
Size R-Q-W (Acres):
Land Use
Zoning
PIN: 23-29-15-83880-000-0240
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
315A
Item # 24
Looking south at 1403 Regal Road
East of 1403 Regal Road
North of 1403 Regal Road
ANX2007-05013
Thomas Costin
1403 Regal Road
Attachment number 1
Page 7 of 7
Southerly view of Sunny Park Rd right-of-way
Northwest view along Regal Road
View looking northeast along Regal Road
Item # 24
Attachment number 2
Page 1 of 2
ORDINANCE NO. 7840-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED AT THE SOUTHEAST CORNER OF THE
INTERSECTION OF REGAL ROAD AND SUNNY PARK
ROAD, CONSISTING OF LOT 24, SOLAR CREST,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
REGAL ROAD AND SUNNY PARK ROAD, WHOSE POST
OFFICE ADDRESS IS 1403 REGAL ROAD, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 24, Solar Crest, as recorded in Plat Book 36, Page 72, Public Records
of Pinellas County, Florida, together with the abutting right-of-way of Regal
Road and Sunny Park Road. (ANX2007 -05013)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
Ordinance No.l~#rt24
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Attachment number 2
Page 2 of 2
Frank V. Hibbard
Mayor
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance NoI.temo#rt24
Attachment number 3
Page 1 of 2
ORDINANCE NO. 7841-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED AT THE SOUTHEAST
CORNER OF THE INTERSECTION OF REGAL ROAD AND
SUNNY PARK ROAD, CONSISTING OF LOT 24, SOLAR
CREST, TOGETHER WITH THE ABUTTING RIGHT-OF-
WAY OF REGAL ROAD AND SUNNY PARK ROAD,
WHOSE POST OFFICE ADDRESS IS 1403 REGAL ROAD,
INTO THE CORPORATE LIMITS OF THE CITY, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use Cateqorv
Lot 24, Solar Crest, as recorded in Plat Book 36, Residential Low
Page 72, Public Records of Pinellas County, Florida,
together with the abutting right-of-way of Regal Road
and Sunny Park Road. (ANX2007 -05013)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7840-07.
PASSED ON FIRST READING
Ordinance No, 7841-07
Item # 24
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
Ordinance No, 7841-07
Attachment number 3
Page 2 of 2
Item # 24
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7842-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED AT
THE SOUTHEAST CORNER OF THE INTERSECTION OF
REGAL ROAD AND SUNNY PARK ROAD, CONSISTING
OF LOT 24, SOLAR CREST, TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF REGAL ROAD AND
SUNNY PARK ROAD, WHOSE POST OFFICE ADDRESS
IS 1403 REGAL ROAD, INTO THE CORPORATE LIMITS
OF THE CITY, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property Zoninq District
Lot 24, Solar Crest, as recorded in Plat Book Low Medium Density
36, Page 72, Public Records of Pinellas County, Residential
Florida, together with the abutting right-of-way of (LMDR)
Regal Road and Sunny Park Road. (ANX2007 -05013)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7840-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 24
Ordinance No, 7842-07
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Reappoint Allen Weatherilt to the Parks and Recreation Advisory Board with the term expiring on July 31, 2011. (consent)
SUMMARY:
The Appointment Worksheet is attached.
Review Approval: 1) Clerk
Cover Memo
Item # 25
Attachment number 1
Page 1 of 1
APPOINTMENT WORKSHEET
BOARD: Parks and Recreation Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALI FICA TIONS: None
MEMBERS: 7
CHAIRPERSON: Jonathan R. Wade, Sr.
MEETING DATES: 4th Tues., 6:30 pm
PLACE: MSB Conference Room 130
APPTS. NEEDED: 1
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOI NTEE.
1. Allen Weatherilt - 880 Bay Esplanade, 33767 - Operations Director
Original Appointment 07/17/2003
(2) Absences in the past year
Interested in Reappointment: Yes (1st Term expires 07/31/2007)
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE ABOVE
VACANCIES:
1. Gerald J. Thompson - 2666 Cascade Court, 33761 - Sales/Owner
Zip codes of current members on board:
2 at 33755
1 at 33761
2 at 33764
1 at 33765
1 at 33767
Item # 25
~
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Attachment number 2
Page 1 of 3
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident) MAR 20 2003
Name: Al\ehWen+he.....i \-b
Home Address:
~ <2 D lba.'1 E'S P \ a YlCttl e..l
lje.ay--w~r Zip 337(01
Telephone: ld.l- 4LfL, ~5""nLDO
How long a resident of clearwater?~eavS'
Occupation: +
Field of Education:
If retired, former occupation:
Community Activities:
Other Interests:
Board Service (current and past):
Additional Comments:
Signed:
crr1l t~\'",1 . .. .
~ , . I ',j' ~ ~. '" ,\}1
Office Address:
IlcqG I U .S f-h11~ i q "-J
Cleay-uJcd-cr Zip "337~+
Telephone: 7&Tl-7.Q.la-917(,.
Employer: YeHo.u('nJo
Other Work Experience:
Board Preference:
Date: 'V'Vk~ ~ l () 2<XJ ~
See attached list for boards that require Financial Disclosure at time of appointment.
Please return this application & board questionnaire for each board listed to:
City Clerk's Department, P. O. Box 4748, Clearwater, FL 33758-4748 or drop off at City Hall, 2nd
Floor, 112 S. Osceola Avenue
Item # 25
.
Attachment number 2
Page 2 of 3
~
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
2. Have you ever observed a board meeting either in person or on C-View, the
City's N station?
3. What background and/or qualifications do you have that you feel would
qualify you to serve on this Board?
4. Why do you want to serve on this Board?
Name:
Board
Name:
Item # 25
.
Attachment number 2
Page 3 of 3
March 17,2003
Allen Weatherilt - Parks & Rec application
Field of Education: Engineering
Work Experience: Operations Director for the fourth largest taxi company in the State of
Florida.
Community Activities: Coached for Pete Murphy for the City of Clearwater tee.ball and
soccer.
Other interests: Fishing - helped to set up the fishing classes for the City with the former
Howard "Doc' Selick
Board Service: Parks and Recreation, Beach Association, Clearwater Beach Rotary,
Clearwater Civic Association, Clearwater Innkeepers, Metropolitan Planning
Organization Transportation Disadvantaged Board
Board Preference: Parks and Rec
Additional Comments: Alan Edelman was the Recreational Director when I was a youth
at the Youth Maritime Center on Clearwater Beach. I graduated from Clearwater High
School in 1968 with Steve Miller. Larry Dowd was the recreation director at the
Clearwater Beach Recreation Center when our children were growing up and our son
Matthew was the recipient of the first Les Caster Award for his service with the City
Parks and Rec program. My wife and I have been involved in the development of the
Clearwater Chargers youth soccer for 18 years. We have recently taken on the
responsibility of Senior Soccer Challenge where the best graduating seniors of Pinellas
County play the best of Hills borough where almost $50,000 in scholarships has been
awarded over the last 10 years.
1. Board Duties: Meet once a month to discuss the present and future plans for the
development of the parks and recreation programs for the City of Clearwater.
2. Yes
3. Served on numerous boards, active in the community for 44 years and raised four
children that have also been in involved in the parks and recreation programs.
4. As a farmer, you can't just take from the good of your soil without putting back. It's
my time to put something back. Developing youth soccer has become our passion
having been involved in the development of one of the most competitive soccer clubs
in the nation. I am very interested in bringing youth soccer to the next level by
further partnering the Chargers with the City of Clearwater. As a youth, I grew up
with the "World Champion" Clearwater Bombers playing softball in my back yard. I
believe the Clearwater Chargers are rapidly approaching that status in soccer and will
bring similar recognition, significance and pride to the City of Clearwater.
Item # 25
Attachment number 3
Page 1 of 2
CITY OF CLEARWATER - APPUCATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name: GA:A At /.)
Home Address:
:? (, c.. h aA-~ tA tJ I'Z- {! tJ I{ I.! -r
C tsAII.uJ'rr/&t<... ~L. liD *33 761
Telephone: 72-7 - 791 -t, Z 3 )
How long a resident of Clearwater? /~ V~
~ /
Occupation: ~k/A/.IZA
Field of Education:
Y f-GAA /-l()lLillJ'J,
.::r -r//d'1lJ::4A/
Office Address:
bS"/1 Y3r:ttl ~r Pd,. UJ14'T"/HtJ7'
~~ API;.I<} rL ZiD 337ft/
Telephone: 7 27-$"2S- -?;K~ ~,
Employer: Coa&rr t3qo~J2~
Other VVork Experience:
~~.
If retired, fonner occupation:
Community Activities: L.J:. "/-rL-K., LJ'{.,JIV, "'liE..
RECEIVED
.J.Mj 22 '007
QJ:J;ICIAL AiCOIe8 AND
, bt /III ~A?~~11VE SRVcs DEPT
Other Interests: . 5)(~f,.r r 7i<1IjJ. 5/100 I;~
Board Service (current and past): Board Preference:
81Ah~&R.IE-i4:r~ #()v~~y
~IJA-Ii 0 '
AdcfIIIoMI COnvMnII:
-?
Signed. Date: ,,_~) / 'f Z-t!Jd ;7
U /
See attached list boards that require financial disclo8ure at time of appointment. Please retum this
application and board questionnaire to the 0ftIciaI Records & LegislatNe Services Department, P. O.
Box 4748. ClealW8ter, FL 33758-4748. or drop off your application at City Ha". 2nd Floor. 112 S.
Osceola Avenue.
Item # 25
~lbf:~T1r~1~g"~;~F~j>:':;:'7~:i':~:i:,;r",;;"'-'Y'
Page 2 of 2
BOARD QUESTIONNAIRE
1 . What is your understanding of the board's duties and responsibilities?
I!fJv:::r~flIZ.> IAAJi~f(;E..G, ~c:::z~z -r~IL.L . .
/
;:C,HffAoI'JIZ,>>4~/VT<t5 (t.6'V'/.) -:r"T~~,- ~ d)4.Y'~I'/'?~~
I
2. Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
ft/P
3. What background and/or qualifications do you have that you feel would
qualify you to serve on this Board?
LI A/.tJ ~~ T ~.....v1.:J ~,A/rJ ~ / I!L ~ A wA- 7A:.A-
//Ap/"# .t-~LJH,,?"" #A/UJs '&A.. /U7UA&-. &~~L
7 ' .
r~AUP/E.rl1~}f./;- ~ Ok/.2 RA. 77/Au i:?~r d~AUlJt-~
4. Why do you want to serve on this Board?
5~ ,4-A/l/F~A/u..~ /J~.s. -&v~ ~p/l-~r -r#/I"'-
,
P /l. Ab l/~ ~AJ/'.t.:Z:$hI.-t!::-,
"
~
Name:
Board Name:
Item # 25
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Appoint Lois Sewell as the Clearwater Sister Cities, Inc. representative to the Sister Cities Advisory Board with the term expiring on
July 31, 2011. (consent)
SUMMARY:
The Appointment Worksheet is Attached.
Review Approval: 1) Clerk
Cover Memo
Item # 26
Attachment number 1
Page 1 of 1
APPOINTMENT WORKSHEET
FOR COUNCil MEETING Julv 19, 2007
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council and a representative of
the Clearwater Sister Cities, Inc.
MEMBERS: 6
CHAIRPERSON: Linda S. Damsky
MEETING DATES: No less often than quarterly
PLACE: TBD
APPOINTMENTS NEEDED: 1
SPECIAL QUALI FICA TIONS: Representatives of the local business community, the School
Board's World language Coordinator or designee, and the Clearwater Arts Foundations shall
not be required to reside within the City of Clearwater.
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND
NOW REQUIRE REAPPOINTMENT FOR A NEW TERM. THEY ARE BOTH INTERESTED IN
REAPPOINTMENT.
1. Richard Wisemiller -1582 Gulf Blvd., #1206,33767 - Original Appointment 01/15/04
Resigned 05/08/07
(Clearwater Sister Cities, Inc.)
THE FOllOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO Fill THE
YOUTH MEMBER VACANCY:
1. Lois Sewell - 2391 Old Coach Trail, 33765 - Homemaker
(Clearwater Sister Cities, Inc.)
Zip codes of current members:
1 - 33761
1 - 33765
1 - 33767
1 - 34698
Item # 26
Attachment number 2
Page 1 of 2
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
(must be Clearwater resident)
Name:
.1.,0/-5 .'!JeWe II
Home Address:
J 3 q I () Id COAC h ~ f+ j I
CJPARwAt-eV Zip 337(Pit~
Telephone: '7:l7-72...6--L).20 0
How long a resident of Clearwater? 'f!~} 11"5
Occupation: /10171(:' InA If e tC-
Field of Education:
Office Address:
Telephone:
Employer:
Other Work Experience:
0du..""-1.'-f"i'l''1\' f\<, \"l~ ~U')bA,.vd 'Sff"n+
'] D "\ ("::> \ ~ ~J Ate 1f'n.'7 q.. W~ mo ..Je..L
.. . hcs ~ ri A f:
If retired,-fermer occupation: ~~e\''f'.l +\ovf":" \'\\D":,1'" "t--\'<)'\."2.. "")pO\\.-\ 1'\ p.-dYY\,y\ Cr-eY\Ulrt(),iJyn.f!t\,~
Community Activities: '1i~-cLe ~ III- i-e.. If"\. ~(n-t L{hLtV I-\k' f\( * 0 l,\. \- <\- h A-v< d d ,0,,-
1J ~ (A.I W A U<... s wiif\ lIt ' u 'C'(\ vn L.t V\. I \- S u ((el..{ t'\d I vi
Other Interests:1";! liz/-/' In! I /.( h1 /./::/; ~ / ,'lU:.J/~ j ,I A -e {,tJu71 It' 'hi ;p,cs
Board Service (current and past): Board Preference:
A)O ,4)e I ;; f!/~4 i! ,ufi fT,c s
Additional
Signed:
c:I~/J 4.~--/~
Date:
5~ .L/- 07
See attached list for boards that require financial disclosure at time of appointment. Please return this
application and board questionnaire to the Official Records & Legislative Services Department, P. O.
Box 4748. Clearwater. FL 33758-4748. or drop off your application at City Hall, 2nd Floor. 112 S.
Osceola Avenue.
RECEIVED
fJ;AY 0 7' 2007
O!FlCIAL RECORDS AN
,-EGISLATlVE SRVCS DEP~tem # 26
Attachment number 2
Page 2 of 2
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
Have you ever observed a board meeting either in person or on C-View, the
City's TV station?
3. What background and/or qualifications do you have that you feel would
qualify you to serve on this Board?
.'"\ -i
l}tJ" p.\ ~€f\.e s '\-€.Qc h;t'\.<)
f\i.o'u 1'\..1 tnst,.s-k
n e':, ~ .
C6(\oe
4. Why do you want to serve on this Board?
Board
,;: ...... J'
Item # 26
{'--€
Sf\f'Aff~
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Request for an Attorney-Client session to discuss the lawsuit filed by Water's Edge One, LLC against the City of Clearwater and First
Baptist Church of Clearwater, Pinellas County Circuit Case No. 07-006588-CI.
SUMMARY:
This is a quiet title case regarding disputed property ownership of the western boundary of the former Calvary Baptist Church site.
Review Approval: 1) Clerk
Cover Memo
Item # 27
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Authorize instituting a civil action against U.S. Water Services Corporation, to recover $2,216.60 for damage to City property. (consent)
SUMMARY:
On July 29, 2003, U. S. Water Services Corporation was contracted to do sewer and water work in the area of Pasco Way and U.S.
Highway 19 for the City of New Port Richey, Florida. On that date, employees of U.S. Water Services Corporation cut a City of
Clearwater gas line causing a loss to City property in the amount of $2,216.60.
Attempts to collect the amount of damages from U.S. Water Services Corporation have been unsuccessful.
The Legal Department requests authority to bring a legal action against U.S. Water Services Corporation to recover the moneys owed to
the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
590-07000-545900- 519-000
Operating Expenditure
Yes
Budget Adjustment:
No
$205.00
$205.00
10/01106 to 09/30/07
Annual Operating Cost:
Total Cost:
$205.00
$205.00
Amount
$205.00
Appropriation Comment
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) Clerk
Cover Memo
Item # 28
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7820-07 on second reading, amending Appendix A, Schedule of Fees, Rates and Charges, Article XXV, Public
Works - Fees, Rates, and Charges, Section (3)(c) Solid Waste Collection Rates; (3)(d) Recycling; and Section (5)(b) Solid Waste Roll-
off Container Service, Clearwater Code of Ordinances.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 29
Attachment number 1
Page 1 of 18
ORDINANCE NO. 7820-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
RELATING TO THE SCHEDULE FOR SOLID WASTE
COLLECTION SERVICES; AMENDING APPENDIX A,
SCHEDULE OF FEES, RATES AND CHARGES, ARTICLE XXV,
PUBLIC WORKS-FEES, RATES AND CHARGES, SECTION
(3)(c) SOLID WASTE COLLECTION RATES; (3)(d) RECYCLING;
AND, SECTION (5)(b) SOLID WASTE ROLL-OFF CONTAINER
SERVICE, CLEARWATER CODE OF ORDINANCES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the current solid waste collection fees, rates and service charges of
the Solid Waste/General Services Department became effective at various times from
October 1, 1994 to July 1, 2005; and
WHEREAS, it is determined to be fair and reasonable to establish fees, rates and
service charges based on the cost to serve the various classes of customers; now
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND
CHARGES, Section 3(c), Section 3(d) and Section 5(b), Clearwater Code of
Ordinances, is hereby amended as follows:
XXV. PUBLIC WORKS--FEES, RATES AND CHARGES (s 32.068)
* * *
(3) Rates:
* * *
(c) Solid waste collection rates.
1. Monthly charges for twice weekly collection of solid waste in prescribed containers.
a. Single-family and multiple-family dwellings.
(i) Curbside pickup: One gO-gallon container will be provided for automated service
for each living unit. Additional gO-gallon containers will be provided at the discretion
of the director of solid waste at the rate specified below. Where routes are
automated, automated service shall be the only option.
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-Uif9S -UU99 1/1/2000 1/1/2001
Ordinance No.lWO#rt29
Attachment number 1
Page 2 of 18
Each living unit, $21.48 $22.55 $23.68 $24.86 $26.10
minimum $17.29 $18.34 $-i94G $20.65
Each additional $21.48 $22.55 $23.68 $24.86 $26.10
container ~ ~ -i9-4G ~
(ii) Side or rear building collection: Manual pickup has a limit of two containers per
living unit, each having a capacity no larger than 32 gallons. For each additional 32-
gallon or smaller container for rear yard pickup, the fee specified below will be
charged for side or rear building collection of each gO-gallon container.
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-UU9S -Uif99 1/1/2000 1/1/2001
Each living unit $42.96 $45.10 $47.36 $49.72 $52.20
~ ~ ~ ~
Each additional container $14.99 $15.74 $16.53 $17.36 $18.23
~ ~ ~ -MM
(iii) Base charge: The base charge will be included in the monthly charge for active
accounts as specified below. Dormant accounts will be assessed the base charge
for each account.
Effective
10/1/2007 1 0/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-UU9S -Uif99 1/1/2000 1/1/2001
Each account, minimum $7.14 $7.50 $7.88 $8.28 $8.70
~ $9A-Q $M+ ~
b. Motels, apartment motels, or apartments renting by day or week; all containers
serving the premises shall be centrally located at one collection point.
(i) Curbside pickup:
First living unit, minimum
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-UU9S -Uif99 1/1/2000 1/1/2001
$21.48 $22.55 $23.68 $24.86 $26.10
~ ~ $-i94G ~
All additional living units, per unit
2
Ordinance No. ll~-#7.29
Attachment number 1
Page 3 of 18
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uif9S -Uif99 1/1/2000 1/1/2001
$11.25 $11.82 $12.41 $13.03 $13.68
~ -$MQ $-1-QA-9 $-iM-t
(ii) Side or rear building collection:
First living unit, minimum
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uif9S -Uif99 1/1/2000 1/1/2001
$42.96 $45.10 $47.36 $49.72 $52.20
~ ~ ~ ~
All additional living units, per unit
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uif9S -Uif99 1/1/2000 1/1/2001
$21.48 $22.55 $23.68 $24.86 $26.10
~ ~ $-1--9AG ~
c. Motels, apartment motels, or apartments renting by day or week with commercial
containers. In accordance with the schedule in subsection (3)(c)2.a. of this section.
d. Commercial buildings of all types such as stores, hotels, factories, filling stations,
service establishments and the like with separate water metering for twice weekly
collection.
(i) Curbside pickup, minimum
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uif9S -Uif99 1/1/2000 1/1/2001
$21.48 $22.55 $23.68 $24.86 $26.1 0
~ ~ $-1--9AG ~
(ii) Side or rear building collection:
Two containers, minimum
3
Ordinance No. ll~-#7.29
Attachment number 1
Page 4 of 18
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uif9S -U-U99 1/1/2000 1/1/2001
$42.96 $45.10 $47.36 $49.72 $52.20
~ ~ ~ ~
Each additional container
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uif9S -U-U99-- 1/1/2000 1/1/2001
$14.99 $15.74 $16.53 $17.36 $18.23
~ $-t-UQ ~ $-t44-t
(iii) Commercial containers: In accordance with the schedule in subparagraph
(3)(c)2.c of this section.
e. Each building containing four or more separate business or professional offices and
one common water meter.
(i) Curbside pickup:
First eight containers
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-Uif9S -U-U99 1/1/2000 1/1/2001
$89.88 $94.38 $99.10 $104.06 $109.26
~ $7--G-..++ ~ $SM2
Each container in excess of eight
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-Uif9S -U-U99 1/1/2000 1/1/2001
$13.19 $13.85 $14.55 $15.28 $16.05
$-iM-t ~ ~ ~
(ii) Side or rear building collections:
First eight containers
4
Ordinance No. ll~-#7.29
Attachment number 1
Page 5 of 18
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-UU9S -Uit99 1/1/2000 1/1/2001
$179.76 $188.76 $198.20 $208.12 $218.52
$144.72 $153.55 $162.92 $172.86
Each container in excess of eight
Effective 10/1/2008 1 0/1/2009 10/1/2010
10/1/2007 10/1/2011
-UU9S -Uit99 1/1/2000 1/1/2001
$26.36 $27.68 $29.06 $30.51 $32.04
~ ~ ~ ~
(iii) Commercial containers: In accordance with the schedule in subparagraph
(3)(c)2.c. of this section.
2. Monthly charges for daily commercial (except Saturday, Sunday and holidays)
collection for solid waste in prescribed containers.
a. Curbside pickup:
(i) One container, minimum
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-UU9S -Uit99 1/1/2000 1/1/2001
$56.1 9 $59.00 $61.95 $65.05 $68.30
~ ~ ~ $M-Q2
(ii) Each additional container
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-UU9S -Uit99 1/1/2000 1/1/2001
$56.1 9 $59.00 $61.95 $65.05 $68.30
~ ~ ~ $M-Q2
b. Side or rear building collection:
(i) One container, minimum
5
Ordinance No. ll~-#7.29
Attachment number 1
Page 6 of 18
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-U-U9S -Uit99 1/1/2000 1/1/2001
$112.38 $118.00 $123.90 $130.10 $136.60
~ ~ $101.82 $108.03
(ii) Each additional container
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-U-U9S -Uit99 1/1/2000 1/1/2001
$112.38 $118.00 $123.90 $130.10 $136.60
~ ~ $101.82 $108.03
c. Commercial containers:
(i) Uncompacted commercial:
Effective 1 0/1/2007 ~
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $55.12 $99.98 $143.48 $198.19 $261.99 $380.38 $435.53
~ $SMS $115.50 $159.54 $210.91 $306.25 $350.61
2 $100.03 $182.74 $265.45 $365.51 $486.56 $715.73 $815.78
~ ~ 213.70 294.25 ~ ~ ~
3 $129.40 $236.44 $343.48 $472.96 $629.59 $926.16 $1 ,055.56
-W4A-S ~ ~ ~ 506.85 ~ ~
4 $155.43 $286.77 $418.13 $577.05 $769.29 $1 ,133.23 $1 ,288.68
~ ~ ~ 4G4M ~ ~ 1,037.45
5 $155.69 $311.34 $467.02 $655.33 $883.19 $1 ,314.51 $1,470.19
~ 2WM ~ ~ ~ 1,058.24 1,183.57
6 $210.21 $390.20 $570.20 $787.95 $1 ,146.03 $1 ,550.12 $1 ,760.36
~ ~ ~ ~ S49-42 1,247.92 1,417.16
8 $265.40 $494.10 $722.82 $999.50 $1 ,334.24 $1 ,604.78 $1 ,860.81
213.66 ~ ~ SQ4M 1 ,074.12 1,291.92 1,505.57
6
Ordinance No. ll~-#7.29
Attachment number 1
Page 7 of 18
Effective 10/1/2008 -1f..UOO
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $57.88 $104.98 $150.66 $208.10 $275.09 $399.40 $457.31
~ ~ $122.55 $169.27 $223.78 $324.90 $372.00
2 $105.04 $191.88 $278.73 $383.79 $510.89 $751.52 $856.57
~ ~ ~ ~ ~ ~ ~
3 $135.87 $248.27 $360.66 $496.61 $661.07 $972.47 $1 ,108.34
~ ~ ~ ~ ~ +94-m ~
4 $163.21 $301.11 $439.04 $605.91 $807.76 $1,189.90 $1 ,353.12
~ ~ ~ ~ ~ ~ 1,100.73
5 $163.48 $326.91 $490.38 $688.10 $927.35 $1 ,380.24 $1 ,543.70
~ ~ ~ ~ ~ 1 , 122.77 1,255.77
6 $220.73 $409.71 $598.71 $827.35 $1 ,203.34 $1 ,627.63 $1 ,848.38
~ ~ ~ ~ ~ 1,324.04 1,503.61
8 $278.67 $518.81 $758.97 $1 ,049.48 $1 ,400.96 $1 ,685.02 $1 ,953.86
~ ~ ~ ~ 1,139.64 1,370.73 1,597.41
Effective 10/1/2009 1/1/2000
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $60.78 $110.23 $158.20 $218.51 $288.85 $419.37 $480.18
~ $9MQ $130.03 $179.60 $237.43 $344.72 $394.69
2 $110.30 $201.48 $292.67 $402.98 $536.44 $789.10 $899.40
~ ~ ~ ~ 44Q..,.94 648.63 ~
3 $142.67 $260.69 $378.70 $521.45 $694.13 $1 ,021.10 $1,163.76
~ ~ ~ ~ ~ ~ ~
4 $171.38 $316.17 $461.00 $636.21 $848.15 $1 ,249.40 $1 ,420.78
~ ~ ~ ~ G9+A-7- 1,026.99 1,167.87
5 $171.66 $343.26 $514.90 $722.51 $973.72 $1 ,449.26 $1 ,620.89
~ ~ ~ ~ SOO-4Q 1,191.28 1,332.37
6 $231.77 $430.20 $628.65 $868.72 $1 ,263.51 $1 ,709.02 $1 ,940.80
~ ~ ~ -7-t4-QS ~ 1,404.81 1,595.33
8 $292.61 $544.76 $796.92 $1,101.96 $1 ,4 71.01 $1 ,769.28 $2,051.56
~ 447-,.7.S ~ ~ 1,209.16 1,454.34 1,694.85
7
Ordinance No. ll~-#7.29
Attachment number 1
Page 8 of 18
Effective 10/1/2010 1/1/2001
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $63.82 $115.75 $166.11 $229.44 $303.30 $440.34 $504.19
~ ~ $137.96 $190.56 $251.91 $365.75 $4 1 8.77
2 $115.82 $211.56 $307.31 $423.13 $563.27 $828.56 $944.37
-9GA-S ~ ~ ~ 4G-7M ~ +S4-4Q
3 $149.81 $273.73 $397.64 $547.53 $728.84 $1 ,072.16 $1 ,221.95
~ ~ ~ ~ ~ ~ 1,014.96
4 $179.95 $331.98 $484.05 $668.03 $890.56 $1 ,311.87 $1 ,491.82
~ ~ 4OO-,Q4 ~ ~ 1,089.64 1,239.11
5 $180.25 $360.43 $540.65 $758.64 $1 ,022.41 $1 ,521.73 $1 ,701.94
~ ~ ~ ~ ~ 1,263.95 1,413.64
6 $243.36 $451.71 $660.09 $912.16 $1 ,326.69 $1 ,794.48 $2,037.84
~ ~ ~ ~ 1,101.95 1,490.50 1,692.65
8 $307.25 $572.00 $836.77 $1,157.06 $1 ,544.57 $1 ,857.75 $2,154.14
~ ~ ~ ~ 1,282.92 1,543.05 1,789.24
Effective 10/1/2011
Size Times per Week Pickup
-
(cubic 1 2 3 4 5 6 7
yard)
1 $67.02 $121.54 $174.42 $240.92 $318.47 $462.36 $529.40
2 $121.62 $222.14 $322.68 $444.29 $591.44 $869.99 $991.59
3 $157.31 $287.42 $417.53 $574.91 $765.29 $1,125.77 $1,283.05
4 $188.95 $348.58 $508.26 $701.44 $935.09 $1,377.47 $1,566.42
5 $189.27 $378.46 $567.69 $796.58 $1,073.54 $1,597.82 $1,787.04
6 $255.53 $474.30 $693.10 $957.77 $1,393.03 $1,884.21 $2,139.74
8 $322.62 $600.60 $878.61 $1,214.92 $1,621.80 $1,950.64 $2,261.85
(i) No new one-yard commercial containers shall be provided after January 3, 1991.
EXTRA DUMP CHARGES
(Collection charQe for pickinQ up an uncompacted container over the stated times per week, per
collection.)
8
Ordinance No. ll~-#7.29
Attachment number 1
Page 9 of 18
Size Effective
(cubic yard) 10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011
1 $12.72 $13.36 $14.03 $14.73 $15.47
2 $23.09 $24.24 $25.45 $26.72 $28.06
3 $29.86 $31 .35 $32.92 $34.57 $36.30
4 $35.87 $37.66 $39.54 $41.52 $43.60
5 $35.93 $37.73 $39.62 $41 .60 $43.68
6 $48.51 $50.94 $53.49 $56.16 $58.97
8 $61.25 $64.31 $67.53 $70.91 $74.46
(ii) Compacted commercial:
Effective 1 0/1/2007 ~
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $117.07 $234.14 $351.19 $492.83 $664.19 $988.54 $1 ,835.37
~ $188.49 $282.72 $396.75 $534.69 $795.81 $944.56
2 $200.14 $400.29 $600.41 $842.56 $1,135.49 $1 ,690.03 $2,005.44
~ ~ ~ ~ ~ 1,360.54 1,614.47
3 $283.23 $566.43 $849.62 $1,192.26 $1 ,606.80 $2,391.52 $2,837.60
~ ~ ~ ~ 1,293.54 1,925.27 2,284.39
4 $366.36 $732.70 $1 ,099.05 $1 ,542.27 $2,078.49 $3,093.58 $3,671.00
~ ~ ~ 1,241.59 1,673.27 2,490.46 2,955.32
~ ~ ~ 1,085.24 1,522.90 2,052.39 3,054.71 3,624.87
6 $532.42 $1 ,064.85 $1 ,597.28 $2,241.40 $3,020.71 $4,495.95 $5,335.14
~ ~ 1,285.88 1,804.43 2,431.80 3,619.44 4,295.02
8 $698.56 $1,397.15 $2,095.69 $2,940.86 $3,963.32 $4,766.91 $6,363.28
~ 1,124.76 1,687.13 2,367.52 3,190.65 3,837.58 5,122.72
Effective 10/1/2008 -1f..UOO
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $122.93 $245.85 $368.75 $517.48 $697.40 $1 ,037.97 $1 ,927.14
~ $199.99 $299.97 $420.95 $567.31 $844.35 $1,002.18
2 $210.15 $420.31 $630.44 $884.69 $1,192.27 $1 ,774.54 $2,105.72
~ ~ ~ ~ ~ 1,443.53 1,712.95
3 $297.40 $594.76 $892.11 $1,251.88 $1,687.14 $2,511.10 $2,979.48
9
Ordinance No. ll~-#7.29
Attachment number 1
Page 10 of 18
~ ~ ~ 1,018.37 1,372.4 5 2,042.71 2,423.74
4 $384.68 $769.34 $1 ,154.01 $1 ,619.39 $2,182.42 $3,248.26 $3,854.55
~ ~ ~ 1,317.33 1,775.34 2,642.38 3,135.59
~ ~ ~ 1,151.44 1,615.80 2,177.59 3,241.05 3,845.99
6 $559.05 $1,118.10 $1,677.15 $2,353.47 $3,171.75 $4,720.75 $5,601.90
~ ~ 1,364.32 1,914.50 2,580.14 3,840.23 4,557.02
8 $733.49 $1 ,467.01 $2,200.48 $3,087.91 $4,161.49 $5,005.26 $6,681.45
~ 1,193.37 1,790.04 2,511.94 3,385.28 4,071.67 5,435.21
Effective 10/1/2009 1/1/2000
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $129.08 $258.15 $387.19 $543.36 $732.27 $1 ,089.87 $2,023.50
$106.09 $212.19 $318.27 $446.63 $601.92 $895.86 $1,663.31
2 $220.66 $441.33 $661.97 $928.93 $1 ,251.89 $1 ,863.27 $2,211.01
~ ~ M4A-2 ~ 1,029.04 1,531.59 1,817.44
3 $312.27 $624.50 $936.72 $1 ,314.48 $1 ,771.50 $2,636.66 $3,128.46
~ ~ ~ 1,080.49 1 ,4 56. 1 7 2,167.32 2,571.59
4 $403.92 $807.81 $1 ,211.72 $1 ,700.36 $2,291.55 $3,410.68 $4,047.28
~ ~ ~ 1,397.69 1,883.64 2,803.57 3,326.86
~ ~ S-t-4-4G 1,221.68 1,714.36 2,310.42 3,438.75 4,080.60
6 $587.01 $1,174.01 $1 ,761.01 $2,471.15 $3,330.34 $4,956.79 $5,882.00
~ ~ 1,447.54 2,031.28 2,737.53 4,074.48 4,835.00
8 $770.17 $1 ,540.37 $2,310.51 $3,242.31 $4,369.57 $5,255.53 $7,015.53
~ 1,266.17 1,899.23 2,665.17 3,591.78 4,320.04 5,766.76
Effective 10/1/2010 1/1/2001
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $135.54 $271.06 $406.55 $570.53 $768.89 $1 ,144.37 $2,124.68
$112.56 $225.13 $337.68 $473.87 $638.64 $950.51 $1,764.77
2 $231.70 $463.40 $695.07 $975.38 $1 ,314.49 $1 ,956.44 $2,321.57
-i92-A4 ~ ~ ~ 1,091.81 1,625.02 1,928.30
3 $327.89 $655.73 $983.56 $1 ,380.21 $1 ,860.08 $2,768.50 $3,284.89
~ 544-M ~ 1,146.40 1,545.00 2,299.53 2,728.46
10
Ordinance No. ll~-#7.29
Attachment number 1
Page 11 of 18
4 $424.12 $848.21 $1 ,272.31 $1 ,785.38 $2,406.13 $3,581.22 $4,249.65
~ ~ 1,056.77 1,482.95 1,998.54 2,974.59 2,529.80
~ ~ 864.14 1,296.20 1,818.94 2,451.36 3,648.51 4,329.52
6 $616.37 $1 ,232.72 $1 ,849.07 $2,594.71 $3,496.86 $5,204.63 $6,176.10
~ 1,023.89 1,535.84 2,155.19 2,904.52 4,323.02 5,129.94
8 $808.68 $1 ,617.39 $2,426.04 $3,404.43 $4,588.05 $5,518.31 $7,366.31
~ 1,343.41 2,015.08 2,827.75 3,810.88 4,583.56 6,118.53
Effective 10/1/2011
Size Times per Week Pickup
(cubic 1 2 3 4 5 6 7
yard)
1 $142.32 $284.62 $426.88 $599.06 $807.34 $1,201.59 $2,230.92
2 $243.29 $486.57 $729.83 $1,024.15 $1,380.22 $2,054.27 $2,437.65
3 $344.29 $688.52 $1,032.74 $1,449.23 $1,953.09 $2,906.93 $3,449.14
4 $445.33 $890.63 $1,335.93 $1,874.65 $2,526.44 $3,760.29 $4,462.14
6 $647.19 $1,294.36 $1,941.53 $2,724.45 $3,671.71 $5,464.87 $6,484.91
8 $849.12 $1,698.26 $2,547.35 $3,574.66 $4,817.46 $5,794.23 $7,734.63
EXTRA DUMP CHARGES
(Collection charQe for pickinQ up a compacted container over the stated times per week, per
collection.)
Size Effective
(cubic yard) 10/1/2007 1 0/1/2008 1 0/1/2009 10/1/2010 10/1/2011
1 $27.02 $28.37 $29.79 $31.28 $32.85
2 $46.19 $48.50 $50.93 $53.48 $56.15
3 $65.36 $68.63 $72.06 $75.66 $79.44
4 $85.58 $89.86 $94.35 $99.07 $104.02
6 $123.15 $129.31 $135.78 $142.57 $149.70
8 $161.21 $169.27 $177.73 $186.62 $195.95
3. The charge for the collection of loose trash or garbage shall be as specified below:
Effective
10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011
-Uit9S- -U-U99-- 1/1/2000 1 I< ',.,"'H
For time on the site, minimum 15 $49.25 $51.71 $54.30 $57.02
minutes plus cost of disposal ~ wm $44M ltJl7 '2t:\ $59.87
(dump fees)
11
Ordinance No. ll~-#7.29
Attachment number 1
Page 12 of 18
Each additional minute
1$3.28
~
1$3.44
~
1$361
~
~
1$3.98
4. The charges set forth above shall be subject to adjustment for increases or decreases
in the dump fee. Uniform increases or decreases shall be recommended by the director
of solid waste and approved by the city manager, and a copy of the adjusted charges shall
be filed with the city clerk. Other increases or decreases shall be subject to approval by
the adoption of an ordinance by the city commission, upon the recommendation of the city
manager.
(d) Recycling.
1. Recovered materials dealer annual application fee. . .$57.50 (effective 10/1/2007)
$50.00
2. Curbside recycling:
a. Monthly charges for curbside service for once-weekly collection for each
unit:
CalendarFiscal Year BeQinninQ October 1,
2007 2008 2009 2010 2011
-i994 ~ -i9W -i99+ -i99S
$2.01 $2.07 $2.13 $2.19 $2.44
~ ~ ~ ~ ~
b. Charge for additional curbside recycling bins or replacement of bins lost
or damaged due to negligence shall be: Cost plus $1.15 (effective 10/1/2007)
$4-,-00 handling charge per bin (one-time charge per delivery).
c. Charge for a curbside recycling bin toter shall be: Cost plus $1.15
(effective 10/1/2007) $4-,-00 handling charge.
d. Special collection of recyclables where City services a bin at the
residence or carries bin to curb, without physician's certification of medical
necessity, shall be: Twice the curbside recycling charge.
e. Service outside of the municipal limits. Accounts outside the City limits
shall have a ten percent surcharge assessed over and above the monthly
charges for curbside service for once weekly collection for each unit.
3. Monthly charges for multifamily collection of prescribed service initiated before January
1,1996:
a. Service with semi-automated carts:
Calendar Fiscal Year BeQinninQ October 1 ,
12
Ordinance No. ll~-#7.29
Attachment number 1
Page 13 of 18
2007 2008 2009 2010 2011
~ 1995 97 -i99S
Cluster of 1 , 2 or 3 Carts Time(s) per Week
Pickup
1 $59.25 $61.03 $62.86 $64.75 $71.87
$M-4S ~ ~
2x $106.98 $110.19 $113.50 $116.91 $129.77
~ ~ ~
3x $154.71 $159.35 $164.13 $169.05 $187.65
~ ~ ~
4-x ~ ~ ~
~ ~ 2-74--42 ~
9-x ~ ~ ~
Cluster of 4 or 5 Carts Time(s) per Week
Pickup
1 $66.46 $68.45 $70.50 $72.62 $80.61
$61 .4 8 ~ ~
2x $121.40 $125.04 $128.79 $132.65 $147.24
~ ~ ~
3x $176.34 $181.63 $187.08 $192.69 $213.89
~ ~ ~
4-x ~ ~ ~
~ ~ ~ ~
9-x ~ ~ ~
Each Additional Cart over 5 Time(s) per
Week Pickup
1 $7.73 $7.96 $8.20 ~ ~
~ ~ ~
2x $15.45 $15.91 $16.39 $16.88 $18.74
~ ~ ~
3x $23.18 $23.88 $24.60 $25.34 $28.13
~ ~ ~
4-x ~ ~ ~
~ ~ ~ ~
9-x ~ ~ ~
b. Service with non-compacted commercial container:
Effective 10/1/2007
13
Ordinance No. ll~-#7.29
Attachment number 1
Page 14 of 18
Times Per Week Pickup
Dumpster Size 1 2 3 4 5 G
(cubic yard)
2 $45.34 $82.83 $122.38 $165.68 $220.54 $314.97
$44-Q2 $SM2 $118.82 $160.85 $214.12
3 $58.66 $107.17 $155.68 $214.08 $285.38 ~
~ ~ ~ 2G+M 'J++-!J+
4 $70.46 $130.00 $189.53 $261.56 $348.71 49S-A
GS--M- ~ ~ ~ ~
6 $95.29 $176.87 $258.46 $357.16 $476.58 ~
~ ~ ~ ~ 4Gb7-Q
8 $120.30 $223.97 $327.64 $453.06 $604.79 ~
~ ~ ~ ~ ~
Effective 10/1/2008
Times Per Week Pickup
Dumpster Size 1 2 3 4 5
(cubic yard)
2 $46.70 $85.31 $126.05 $170.65 $227.16
3 $60.42 $110.39 $160.35 $220.50 $293.94
4 $72.57 $133.90 $195.22 $269.41 $359.17
6 $98.15 $182.18 $266.21 $367.87 $490.88
8 $123.91 $230.69 $337.47 $466.65 $622.93
Effective 10/1/2009
Times Per Week Pickup
Dumpster Size 1 2 3 4 5
(cubic yard) - - - - -
2 $48.10 $87.87 $129.83 $175.77 $233.97
3 $62.23 $113.70 $165.16 $227.12 $302.76
4 $74.75 $137.92 $201.08 $277.49 $369.95
6 $101.09 $187.65 $274.20 $378.91 $505.61
8 $127.63 $237.61 $347.59 $480.65 $641.62
14
Ordinance No. ll~-#7.29
Attachment number 1
Page 15 of 18
Effective 10/1/2010
Times Per Week Pickup
Dumpster Size 1 2 3 4 5
(cubic yard)
2 $49.54 $90.51 $133.72 $181.04 $240.99
3 $64.10 $117.11 $170.11 $233.93 $311.84
4 $76.99 $142.06 $207.11 $285.81 $381.05
6 $104.12 $193.28 $282.43 $390.28 $520.78
8 $131.46 $244.74 $358.02 $495.07 $660.87
Effective 10/1/2011
Times Per Week Pickup
Dumpster Size 1 2 3 4 5
(cubic yard)
2 $54.99 $100.47 $148.43 $200.95 $267.50
3 $71 .15 $129.99 $188.82 $259.66 $346.14
4 $85.46 $157.69 $229.89 $317.25 $422.97
6 $115.57 $214.54 $313.50 $433.21 $578.07
8 $145.92 $271.66 $397.40 $549.53 $733.57
Multifamily complexes serviced with one compartmentalized container cluster of four equates to
one three cubic-yard dumpster.
4. Monthly charges for once-weekly collection of recyclables at each multi-family
complex offered after January 1, 1996, will be for each living unit:
Effective
10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011
-i9W ~ -i99S
$1 .49 $1.54 $1.59 $1.64 $1.82
~ ~ ~
Billing for recycling service offered before June 1996, will commence June 1, 1996.
Billing for service offered after June 1, 1996, will commence in the appropriate billing
cycle of the month following.
5. Monthly charges for commercial collection represents the target level of commercial
recycling from which the solid waste division will flex up or down to be competitive with
certified recovered materials dealers (private recycling companies) operating within
Clearwater.
15
Ordinance No. ll~-#7.29
Attachment number 1
Page 16 of 18
a. The target level charge for service with semi-automated carts shall be
charged on the same basis as rates included in 3.a.
b. The target level charge for service with non-compacted commercial
containers shall be the same as rates included in 3.b. above.
* * *
(5) Other Miscellaneous Charges:
* * *
(b) Solid waste roll-off container service:
(i) Private service fees:
1. Permit fee to place or service containers (s 32.292(3)) . . . $56.50 (effective
10/1/2007) w,.oo
2. Monthly fee of 15 percent of the gross revenue billed by permit holder from
the installation, pull, disposal or servicing of roll-off containers within the city for
the preceding month, including roll-off containers installed permanently and
temporarily (s 32.293(4)(b)).
(ii) Public service fees:
1. Monthly fee of 15 percent of the gross revenue billed from the installation,
pull, disposal and servicing of roll-off containers or compactors within the city for
the preceding month, including roll-off containers installed permanently and
temporarily.
2. Pull charges. A pull being the hauling, dumping and returning of a container
one round trip.,.~
I n the City of Clearwater
Compactors in Other Roll-offs in
Effective 10/1/2007: service before service after
07/01/05 06/30/05
a. 10 or 20 yard, per pull.--.,.----, $93.35 ~ $103.17
b. 30 yard, per pull.--.,.----, $98.27 ~ $108.08
c. 40 yard, per pull.----,-----, $103.17 ~ $113.00
Outside the City Limits of Clearwater and within Pinellas County
Compactors in Other Roll-offs in
Effective 10/1/2007: service before service after
07/01/05 06/30/05
d. 10 or 20 yard, per pull. $107.35 $120.70
16
Ordinance No. ll~-#7.29
Attachment number 1
Page 17 of 18
e. 30 yard, per pull. $113.00 $126.45
f. 40 yard, per pull. $118.65 $132.19
3. Deposits.
a. Roll-off compactor. A $400.00 deposit will be charged for each roll-off
compactor.
b. Open top container. A $400.00 deposit will be charged for open top roll-
off containers. Service charges will be assessed against the deposit until it is
insufficient to cover the next pull and disposal bill. At that time the customer
will be required to make a payment on account or replenish the deposit in
order to cover the next service billing.
c. The initial deposit may be set at less than the normal two-month level
upon determination of being in business for two years or more or otherwise
providing satisfactory credit worthiness and by executing a special
deposit/payment agreement approved by the director of solid waste which
provides for a more rapid payment schedule than normal.
4. Billing. Roll-off service containers will be billed for a combination of the pull
charge, disposal fee and any other roll-off services rendered.
5. Other service charges.
a. Rental. A $3.40 (effective 10/1/2007) ~ per day rental charge will be
assessed for containers not pulled and dumped a minimum of once each
month.
b. Rinse and deodorize. . . $24.57 (effective 10/1/2007) ~
c. Overload charge for any container loaded above the rim . . . $56.50
(effective 10/1/2007) w,.oo
d. Damage. Damage to container will be assessed at actual cost of repair.
e. Enforcement. Any charges assessed against a city roll-off vehicle for
overweight or overloading will be paid by the customer to whom the container
service is provided.
f. Malfunction. Containers that are damaged and/or not maintained properly
and cannot be dumped will be returned to the owner for repair and a pull
charge assessed for the trip. After repair, a second pull charge will be
assessed for the pull along disposal fee and other appropriate charges.
g. Premium service. Any roll-off service required after duty hours or on
weekends or holidays where overtime must be paid will be billed to the
customer at time and one-half or 150 percent of the established charge.
17
Ordinance No. ll~-#7.29
Attachment number 1
Page 18 of 18
h. Placement or retrieval. A $56.50 (effective 10/1/2007) $50.00 charge will
be assessed for the placement or retrieval of a container requested and not
used or returned without an associated pull charge.
i. Lease and service rates. Lease and service rates for compactors will be
based upon the size, type and installation requirements of the compactor as
determined by the director of solid waste.
6. Charges for roll-off service represents the target level of charges for the
services rendered from which the solid waste department will flex up or down to
be cost effective while providing the most economical service to customers.
* * *
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Laura Lipowski
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
18
Ordinance No. ll~-#7.29
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7824-07 on second reading, annexing certain real property whose post office address is 1751 EI Trinidad Drive
East, into the corporate limits of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 30
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7824-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE
EAST, APPROXIMATELY 300 FEET SOUTH FROM THE
INTERSECTION OF EL TRINIDAD DRIVE EAST AND
TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND
EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1,
VIRGINIA GROVE TERRACE, WHOSE POST OFFICE
ADDRESS IS 1751 EL TRINIDAD DRIVE EAST, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove
Terrace, according to the map or plat thereof as recorded in Plat Book 37,
Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 )
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
Item # 30
Ordinance No, 7824-07
Attachment number 1
Page 2 of 2
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 30
Ordinance No, 7824-07
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7825-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
designate the land use for certain real property whose post office address is 1751 EI Trinidad Drive East, upon annexation into the City
of Clearwater, as Residential Low.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 31
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7825-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE EAST SIDE OF EL
TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET
SOUTH FROM THE INTERSECTION OF EL TRINIDAD
DRIVE EAST AND TERRACE DRIVE, CONSISTING OF
LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET
THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE,
WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD
DRIVE EAST, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 11, less and except the easterly 32 feet thereof,
Block 1, Virginia Grove Terrace, according to the map
or plat thereof as recorded in Plat Book 37, Page 29,
Public Records of Pinellas County, Florida
(ANX2007 -04011 )
Land Use Cateqory
Residential Low
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7824-07.
PASSED ON FIRST READING
Item # 31
Ordinance No. 7825-07
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No, 7825-07
Attachment number 1
Page 2 of 2
Item # 31
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7826-07 on second reading, amending the zoning atlas of the city by zoning certain real property whose post
office address is 1751 EI Trinidad Drive East, upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 32
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7826-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF EL TRINIDAD DRIVE EAST,
APPROXIMATELY 300 FEET SOUTH FROM THE
INTERSECTION OF EL TRINIDAD DRIVE EAST AND
TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND
EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1,
VIRGINIA GROVE TERRACE, WHOSE POST OFFICE
ADDRESS IS 1751 EL TRINIDAD DRIVE EAST UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 11, less and except the easterly 32 feet thereof,
Block 1, Virginia Grove Terrace, according to the
map or plat thereof as recorded in Plat Book 37,
Page 29, Public Records of Pinellas County, Florida
(ANX2007 -04011 )
Zoninq District
Low Medium Density
Residential
(LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7824-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 32
Ordinance No, 7826-07
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7830-07 on second reading, annexing certain real property whose post office address is 1806 Diane Drive, into
the corporate limits of the city and redefining the boundary lines of the city to include said addition.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 33
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7830-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE WEST SIDE OF DIANE DRIVE
APPROXIMATELY 100 FEET NORTH OF MORNINGSIDE
DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON
TERRACE FIRST ADDITION, WHOSE POST OFFICE
ADDRESS IS 1806 DIANE DRIVE, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 11, Block I of Carlton Terrace First Addition, according to map or plat
thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas
County, Florida (ANX2007 -03010)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
Item # 33
Ordinance No, 7830-07
Attachment number 1
Page 2 of 2
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 33
Ordinance No, 7830-07
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7831-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to
designate the land use for certain real property whose post office address is 1806 Diane Drive, upon annexation into the City of
Clearwater, as Residential Low.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 34
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7831-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE WEST SIDE OF
DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF
MORNINGSIDE DRIVE, CONSISTING OF LOT 11, BLOCK
I OF CARLTON TERRACE FIRST ADDITION, WHOSE
POST OFFICE ADDRESS IS 1806 DIANE DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 11, Block I of Carlton Terrace First Addition,
according to map or plat thereof as recorded in
Plat Book 43, Page 39, Public Records of Pinellas
County, Florida (ANX2007 -03010)
Land Use Cateqorv
Residential Low
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7830-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 34
Ordinance No, 7831-07
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance 7832-07 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office
address is 1806 Diane Drive, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 35
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7832-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100
FEET NORTH OF MORNINGS IDE DRIVE, CONSISTING
OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST
ADDITION, WHOSE POST OFFICE ADDRESS IS 1806
DIANE DRIVE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 11, Block I of Carlton Terrace First Addition,
according to map or plat thereof as recorded in Plat
Book 43, Page 39, Public Records of Pinellas County,
Florida (ANX2007 -03010)
Zoninq District
Low Medium Density
Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7830-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 35
Ordinance No, 7832-07
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7833-07 on second reading, amending the Operating Budget for the Fiscal Year ending September 30,2007 to
reflect increases and decreases in revenues and expenditures for the General Fund, Special Program Fund, Pinellas County Housing
Trust Fund, Water and Sewer Fund, Gas Fund, Recycling Fund, and Marine and Aviation Fund.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 36
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7833-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2007 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
PROGRAM FUND, PINELLAS COUNTY HOUSING TRUST
FUND, WATER AND SEWER FUND, GAS FUND, RECYCLING
FUND, AND MARINE AND AVIATION FUND, AS PROVIDED
HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2007, for operating
purposes, including debt service, was adopted by Ordinance No. 7674-06; and
WHEREAS, at the Mid Year Review it was found that increases and decreases are
necessary in the total amount of $1,861,601 for revenues and $1,763,490 for expenditures;
and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 7674-06 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2006 and ending September 30, 2007 a copy
of which is on file with the City Clerk, the City Council hereby adopts .an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard, Mayor
Approved as to form:
Attest:
Pamela K. Akin, City Attorney
Cynthia E. Goudeau, City Clerk
Item # 36
Ordinance No. 7833-07
Attachment number 2
Page 1 of 2
EXHIBIT A
2006-07 BUDGET REVENUE
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2006/07 2006/07 2006/07 Amendments
General Fund:
Property Taxes 50,277,930 50,277,930 50,277,930
Franchise Fees 9,050,840 9,050,840 9,050,840
Utility Taxes 11,514,320 11,514,320 11,514,320
Licenses & Permits 4,046,110 4,046,110 4,156,110 110,000
Sales Tax 6,748,430 6,748,430 6,748,430
Communications Services Tax 6,549,460 6,549,460 6,549,460
Intergovernmental Revenues 11,374,130 11,374,130 11,374,130
Charges for Current Services 3,784,020 3,826,540 3,891,540 65,000
Fines & Forfeitures 836,000 836,000 836,000
Interest Income 719,000 719,000 719,000
Miscellaneous Revenues 1,208,880 1,208,880 1,246,230 37,350
Interfund Transfer 15,793,580 17,341,942 17,341,942
Transfer from Surplus 0 996,023 1,613,023 617,000
Total, General Fund 121,902,700 124,489,605 125,318,955 829,350
Special Revenue Funds:
Special Development 15,922,920 17,211,557 17,211,557
Special Program Fund 2,172,830 4,242,833 4,381,673 138,840
Local Housing Asst Trust Fund 1,241,270 1,241,270 1,241,270
Pinellas County Housing Trust Fund 0 0 945,000 945,000
Utility & other Enterprise Funds:
Water & Sewer Fund 54,340,550 54,340,550 54,340,550
Stormwater Utility Fund 12,551,970 12,711,540 12,711,540
Solid Waste Fund 18,475,210 20,956,193 20,956,193
Gas Fund 50,206,760 51,630,580 50,295,720 (1,334,860)
Recycling Fund 2,685,700 2,685,700 2,768,971 83,271
Marine and Aviation Fund 3,945,720 4,056,095 5,256,095 1,200,000
Parking Fund 4,891,660 5,079,460 5,079,460
Harborview Center Fund 706,040 706,040 706,040
Internal Service Funds:
Administrative Services Fund 9,703,270 9,703,270 9,703,270
General Services Fund 4,202,510 4,202,510 4,202,510
Garage Fund 12,339,640 12,339,640 12,339,640
Central Insurance Fund 22,388,660 24,824,660 24,824,660
Total, All Funds 337,677,410 350,421,503 352,283,104 1,861,601
Ordinance #7833-07
Item # 36
Attachment number 2
Page 2 of 2
EXHIBIT A (Continued)
2005-06 BUDGET EXPENDITURES
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2006/07 2006/07 2006/07 Amendments
General Fund:
City Council 288,860 294,810 294,810
City Manager's Office 1,269,520 1,262,950 1,153,950 (109,000)
City Attorney's Office 1,616,370 1,609,080 1,609,080
City Audit 156,500 155,550 155,550
Development & Neighborhood Svcs 4,136,700 4,116,740 4,226,740 110,000
Economic Development & Housing SVI 1,457,130 1,454,400 1,454,400
Equity Services 343,110 341,430 341,430
Finance 2,200,540 2,188,480 2,188,480
Fire 22,734,580 22,627,830 22,811,330 183,500
Human Resources 1,333,630 1,327,990 1,267,990 (60,000)
Library 6,611,820 6,636,810 6,636,810
Marine & Aviation 731,890 1,189,660 1,251,660 62,000
Non -Departmental 6,506,570 9,034,585 9,689,585 655,000
Office of Management & Budget 333,310 331,230 316,730 (14,500)
Official Records & Legislative Svcs 1,359,070 1,354,350 1,354,350
Parks & Recreation 22,273,410 22,204,950 22,138,430 (66,520)
Planning 1,445,380 1,437,270 1,437,270
Police 35,630,590 35,495,720 35,495,720
Public Communications 1,055,510 1,051,200 1,120,070 68,870
Public Works Administration 10,418,210 10,374,570 10,374,570
Total, General Fund 121,902,700 124,489,605 125,318,955 829,350
Special Revenue Funds:
Special Development Fund 15,206,700 15,660,645 15,660,645
Special Program Fund 2,022,830 4,092,833 4,231,673 138,840
Local Housing Asst Trust Fund 1,241,270 1,241,270 1,241,270
Pinellas County Housing Trust Fund 0 0 945,000 945,000
Utility & other Enterprise Funds:
Water & Sewer Fund 53,874,170 53,874,170 53,909,170 35,000
Stormwater Utility Fund 12,124,450 12,711,540 12,711,540
Solid Waste Fund 18,475,210 18,475,210 18,475,210
Gas Fund 48,613,190 50,033,010 48,648,310 (1,384,700)
Recycling Fund 2,677,450 2,677,450 2,677,450
Marine and Aviation Fund 3,708,200 3,708,200 4,908,200 1,200,000
Parking Fund 4,113,090 4,238,600 4,238,600
Harborview Center Fund 706,040 706,040 706,040
Internal Service Funds:
Administrative Services Fund 9,703,270 9,703,270 9,703,270
General Services Fund 4,202,510 4,202,510 4,202,510
Garage Fund 12,305,160 12,305,160 12,305,160
Central Insurance Fund 22,388,660 22,388,660 22,388,660
Total, All Funds 333,264,900 340,508,173 342,271,663 1,763,490
Ordinance #7833-07
Item # 36
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7834-07 on second reading, amending the Capital Improvement Budget for the fiscal year ending September 30,
2007, to reflect a net decrease of $920,033.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 37
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7834-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2007, TO REFLECT A NET DECREASE OF $920,033
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30,2007 was adopted by Ordinance No. 7675-06; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 7675-06 is amended to read:
Pursuant to the Mid Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2006 and ending September 30, 2007, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Mid Year Amended budget
for the capital improvement fund for the City of Clearwater, a copy of
which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Item # 37
Ordinance #7834-07
Attachment number 2
Page 1 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2006/07 2006/07 2006/07 Amendments
Police Protection 400,000 400,000 400,000
Fire Protection 2,924,150 2,625,198 2,808,698 183,500
New Street Construction 1,150,000 526,498 488,498 (38,000)
Major Street Maintenance 5,062,030 4,800,659 4,744,939 (55,720)
Sidewalks & Bike Trails 0 0 38,000 38,000
Intersections 423,180 423,180 449,342 26,162
Parking 300,000 (1,497,800) (1,497,800)
Miscellaneous Engineering 35,000 35,000 8,838 (26,162)
Park Development 2,638,500 2,906,817 2,839,352 (67,465)
Marine Facilities 665,000 523,500 573,500 50,000
Airpark Facilities 10,000 10,000 10,000
Libraries 688,630 688,630 688,630
Garage 3,743,400 3,745,147 3,745,147
Maintenance of Buildings 1,005,000 1,005,000 1,005,000
General Public Buildings & Equipment 100,000 1,293,000 1,913,000 620,000
Miscellaneous 1,087,000 899,298 (787,617) (1,686,914)
Stormwater Utility 7,482,860 7,187,820 7,003,215 (184,605)
Gas System 5,750,000 6,909,364 6,909,364
Solid Waste 430,000 430,000 430,000
Utilities Miscellaneous 26,000 26,000 (199,250) (225,250)
Sewer System 20,517,170 20,066,385 20,163,640 97,255
Water System 8,098,870 7,458,232 7,807,398 349,166
Recycling 170,000 170,000 170,000
TOTAL 62,706,790 60,631,927 59,711,894 (920,033)
Item # 37
Ordinance # 7834-07
Attachment number 2
Page 2 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2006/07 2006/07 2006/07 Amendments
GENERAL SOURCES:
General Operating Revenue 2,335,650 4,362,622 6,201,122 1,838,500
General Revenue/County Co-op 688,630 688,630 688,630
CRA Revenue 0 0 (1,686,914) (1,686,914)
Road Mileage 3,033,030 3,033,030 3,033,030
Penny for Pine lias 4,450,000 3,790,363 3,790,363
Transportation Impact Fees 290,000 343,945 343,945
Local Option Gas Tax 962,180 962,180 962,180
Fee in Lieu of Parking 0 (200,000) (200,000)
Grants - Other Agencies 575,000 4,907,593 5,592,608 685,015
Property Owner's Share 0 (187,660) (187,660)
Contributions 0 53,076 103,076 50,000
Donations 75,000 75,000 75,000
Developer Contribution 0 0 2,757,000 2,757,000
SELF SUPPORTING FUNDS:
Marine/Aviation Revenue 160,000 19,625 19,625
Parking Revenue 300,000 202,200 202,200
Harbor view Revenue 140,000 140,000 140,000
Utility System:
Water Revenue 1,323,020 1,323,020 1,323,020
Sewer Revenue 675,000 675,000 675,000
Water Impact Fees 250,000 250,000 250,000
Water R & R 470,340 470,340 470,340
Sewer Impact Fees 1,065,100 1,065,100 1,065,100
Sewer R&R 602,930 602,930 602,930
Stormwater Utility 1,813,060 2,500,150 2,500,150
Gas Revenue 5,830,000 6,128,000 6,128,000
Solid Waste Revenue 270,000 (2,210,983) (2,210,983)
Recycling Revenue 50,000 50,000 50,000
Grants - Other Agencies 0 1,102,447 1,102,447
Other Governmental 0 504,707 523,493 18,786
Property Owner's Share 0 27,349 27,349
Developer Contribution 0 0 202,385 202,385
INTERNAL SERVICE FUNDS:
Garage Fund 246,700 246,700 246,700
Administrative Services Fund 700,000 700,000 700,000
Central Insurance Fund 0 (2,436,000) (2,436,000)
Insurance Claimes - Vehicles 0 1,747 1,747
Item # 37
Ordinance # 7834-07
Attachment number 2
Page 3 of 3
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07
First Qtr Mid Year
Original Amended Amended
Budget Budget Budget
2006/07 2006/07 2006/07 Amendments
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 1,107,000 1,107,000 1,107,000
Improvement Revenue Bond 0 (1,895,162) (6,495,362) (4,600,200)
SELF-SUPPORTING FUNDS:
Lease Purchase - Water 31,830 13,715 13,715
Lease Purchase - Sewer 60,000 60,000 60,000
Lease Purchase - Solid Waste 160,000 160,000 160,000
Lease Purchase - Recycling 120,000 120,000 120,000
Future Bond Issue - Parking 0 (1,500,000) (1,500,000)
Bond Issues - Water & Sewer 0 239,158 239,158
Future Bond Issue - Water & Sewer 24,163,820 24,163,820 24,163,820
Bond Issue - Stormwater 3,075,000 (2,065,105) (2,249,710) (184,605)
Future Bond Issue - Stormwater 3,794,800 7,148,690 7,148,690
INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 3,671,700 3,671,700 3,671,700
Lease Purchase - Administrative Sacs 217,000 217,000 217,000
TOTAL ALL FUNDING SOURCES: 62,706,790 60,631,927 59,711,894 (920,033)
Item # 37
Ordinance # 7834-07
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Update on accelerating Traffic Calming projects and interim project on Stewart Boulevard.
SUMMARY:
Meeting Date:7/16/2007
Review Approval: 1) Clerk
Cover Memo
Item # 38
TRAFFIC CALMING ESTIMATED TIME LINE
2006/07 2007/08 2008/09 2009/10 2010/11
New Funding (gas tax)
$874,000 $800,000 $800,000 $800,000 $800,000 $201
Beginning Balance (Gas tax)
$3,411,000 $2,433,000 $1,173,000 $1,393,000 $2,193,000 $39.
North Greenwood Construction
$1,778,000
(Gas tax)
Sky crest Construction
$2,060,000
(Gas tax)
$428,000 *
(Pennies 2)
Wood Valley Design Construction
$180,000 $1,200,000
(Pennies 2) (Pennies 2)
Morningside Design Construction
$428,000 $2,850,000
(Pennies 2) (Pennies 2)
Greenlea/ Otten Design Construction
$300,000 $2,000,000
(Gas tax) (Gas tax)
Hillcrest Design Cor
$280,000 $1,1
(Gas tax) (Ga
Pen
.
Ending Balance (Gas tax)
$1,633,000 $373,000 $593,000 $1,393,000 $193,000
July 16,2007
* Two roundabout~ added back to project May 2006.
Meeting Date:7/16/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt a proposed millage rate of 4.6826 mills for fiscal year 2007/08 and set public hearing dates on the budget for September 6, 2007
and September 20, 2007 to be held no earlier than 6:00 p.rn.
SUMMARY:
In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a proposed millage rate prior to finalizing and
adopting the budget. This information must be provided to the Property Appraiser by July 27, 2007. The Property Appraiser must
include this proposed millage rate and public hearing dates on the TRIM bill notices mailed to taxpayers in August. This tentative rate
cannot be increased without first -class mailing to each taxpayer at the expense of the City, not less than 10 days and not more than 15
days before the final public hearing.
The City Manager's recommended millage rate is 4.6826 mills, the maximum rate established by HB IB, the Property Tax Reduction
and Reform Law, which amended the method of establishing the millage rate for local governments. The millage rate of 4.6826 mills
represents 93% of the rolled-back millage rate of 5.0351 mills.
The rolled-back rate is the millage rate that will provide the same property tax revenue as was levied the prior year. If the
recommended rate of 4.6826 mills is adopted, the City's ordinance adopting the millage rate will reflect a 7% decrease from the rolled-
back rate of 5.0351 mills.
Under the guidelines of the law, options for establishing the millage rate and an estimated impact on the 2008/09 property tax proceeds
is attached. Other options for setting the millage rate are noted below.
4.6826 mills or less - Majority vote
5.0351 rolled-back rate - 2/3 vote
5.2088 mills or higher (current rate) - unanimous vote and referendum
Tax proceeds for 2007/08 based upon the recommended rate of 4.6826 mills will be $50,147,600, in comparison to the $47,120,600
outlined in the preliminary budget, a difference of $3,027,000.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 39
AGENDA
CITY COUNCIL BUDGET WORKSHOP
Monday, July 16, 2007
I. Introduction and Comments - Bill Home, City Manager
II. Presentation of Preliminary Operating and Capital Improvement Budget
- Tina Wilson, Budget Director
II. Service Level Reductions:
a. Beach Library and Recreation Center
b. Neighborhood Services
c. Officer Friendly Program
d. Momingside Recreation Center
e. North Greenwood Recreation Center
III. Cash Contributions to Outside Agencies
IV. Other Post Employment Benefits (OPEB)
V. Request from Pinellas County Coalition for Homeless - $20,000
VI. Discussion of Proposed Millage Rate
Attachment number 1
Page 1 of 1
Item # 39
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Item # 39
Attachment number 5
Page 1 of 5
COST OF FOUR (4) SCHOOL RESOURCE OFFICERS
(Entry Level Positions)
FY 2007/08 FY 2007/08 FY 2008/09 FY 2008/09 TOTAL 2 YRS
1 SRO 4 SRO's 1 SRO 4 SRO's 4 SRO's
Annual
Base 46,876.03 187,504.12 48,751.07 195,004.28 382,508.40
Pension
16%,20% 7,500.16 30,000.64 9,750.21 39,000.84 69,001.48
FICA Med
1.45% 679.70 2,718.80 706.89 2,827.56 5,546.36
Medical
Insurance 6,400.00 25,600.00 6,400.00 25,600.00 51,200.00
Life
Insurance 10.00 40.00 10.00 40.00 80.00
Workers
Comp 1,393.00 5,572.00 1,393.00 5,572.00 11,144.00
Total 62,860.00 251,440.00 67,010.00 268,040.00 519,480.00
Item # 39
PDFConvert.4004.1.SRO Cost Proposal 07-09
Actual Cost Budgeted for SRO's
FY 07/08 Salary FY 08/09 Salary
63,924 67,759
60,260 63,876
56,309 59,688
58,975 62,514
239,468 253,837
Officer Cavaliere
Officer Dawe
Officer Downes
Officer Jewett
Total Budgeted Salary
Total
131,683
124,136
115,997
121,489
493,305
Pension 13% 31,131 32,999
FICA Med 1.45% 3,472 3,681
Medical 24,800 24,800
Life Insurance 40 40
Worker's Comp 5,572 5,572
Total Benefits 65,015 67,092
Total Cost 304,483 320,929
64,130
7,153
49,600
80
11,144
132,107
625,412
REVENUE FOR FROM PINELLAS COUNTY SCHOOL BOARD
4SRO's 4SRO's
07/08 08/09
158,949.64 165,307.64
3,701.56 3,849.64
162,651.20 169,157.28
Per SRO
Substitute SRO
Total per SRO
Cost to City
141,831.80
151,771.72
PDFConvert.4004.1.SRO Cost Proposal 07 -09,Actual Budget
TOTAL
477,093.48
7,551.20
484,644.68
293,603.52
Attachment number 5
Page 2 of 5
Item # 39
Attachment number 5
Page 3 of 5
FY 06/07
58,661
54,540
50,835
54,444
218,480
28,402
3,168
24,800
40
5,568
61,978
280,458
PDFConvert.4004.1.SRO Cost Proposal 07 -09,Actual Budget
Item # 39
Estimated Cost of 4 SRO's
FY 07/08 Salary FY 08/09 Salary Total
Total Salary 239,468 253,837 493,305
Total Benefits 65,015 67,092 132,107
Substitute SRO 3,702 3,850 7,751
Total Cost 308,185 324,779 633,163
PDFConvert.4004.1.SRO Cost Proposal 07 -09,Summary
Attachment number 5
Page 4 of 5
Item # 39
Attachment number 5
Page 5 of 5
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Item # 39
Attachment number 6
Page 1 of 3
OPEB Discussion
Budget Workshop
7/16/07
GASB Statement No. 45 requires governments to accrue a liability on their financial statements for other
post-employment benefits (OPEB) provided to retirees in addition to pension benefits. The implementation
of GASB 45 is spread over several years, with larger governments required to implement earlier per the
following (Clearwater will be required to implement in FY08).
Annual Revenues
Effective Fiscal Year Beginning After
$10 million but Less than $100 million December 15, 2007 (FY09)
Less than $10 million
December 15, 2008 (FY1O)
The City of Clearwater's OPEB includes $1,000 of term life insurance for retirees for which the City pays the
full cost. Additionally, per Florida Statutes, retirees are allowed to continue to participate in the City's group
health insurance plan at the group rate rate. They are required to pay the full group premium with no explicit
contribution from the City.
The ability to participate in the City's group health insurance plan at the group rate, is an implicit rate
subsidy, given the fact that retirees as a separate group would pay higher premiums (due to higher medical
costs of older population). Conversely, the rates paid by the City and the employees for employee health
insurance would be lower if the retirees were not included in the group.
For fiscal 2007, the average "age adjusted premium" for retirees would be $534/month, while the average
actual premium paid by retirees via the group health insurance plan is $417/month, a difference of
$117/month, or $1 , 398/year. This fiscal 2007 implicit rate subsidy totals approximately $450,000 for the 322
participating retirees and their beneficiaries ($1,398 times 322).
The actuarial valuation indicates that the City's unfunded accrued liability as of 10/1/06 is $21,834,600. This
amount represents the amount of funds that would be needed to pay the premiums on the $1,000 life
insurance and the implicit rate subsidy for health insurance for participating retirees for life as well as an
amount determined to be needed for current employees for their life (accruing the cost over their working
years ).
The City is not required to reflect the entire liability on its financial statements immediately, but is allowed to
amortize the unfunded liability over a 30-year period. The annual required amount for FY07 (if we were
required to implement in FY07) is $2,279,000. This is composed of $1 ,016,300 of current year's present
value of future benefits, with the remaining $1,262,700 being the first years amortization of past years
accrued costs. The $2,279,000 is however reduced by the current years implicit rate subsidy (estimated by
the actuary of $462,300), resulting in the amount of $1 ,816,700 to be accrued on the financial statements.
This liability will grow each year to the full liability of approximately $21.8 million (which will fluctuate with
each calculation depending on insurance costs and the number of employees and participating retirees,
inflation, etc.).
1
Item # 39
Attachment number 6
Page 2 of 3
The City has a number of options to consider in addressing the OPEB liability, including the following:
1. Record the OPEB liability only and continue on a pay-as-you-go basis.
2. Fund the liability by setting aside money in reserves. The investment return assumption applicable
to these types of funds will likely be based on the government's return on its general investments
compared to the higher investment return assumptions as used by pension trust funds.
3. Undertake a funding program, using an irrevocable OPEB Trust. The advantage of funding in an
irrevocable trust is the power of earnings and a higher investment return assumption that is used to
calculate the OPEB liability.
Staff recommends option #1 (record the liability only and continue on a pay-as-you-go basis) for the
following reasons:
1. The majority of the City's liability is the implicit rate subsidy (97.4%) for health insurance with the
remaining 2.6% being the $1,000 life insurance. Since the City is not promising to pay the cost of
either of these benefits for life, only committed by State law to allow them to participate in whatever
group health insurance plan provided to employees, the type of plan being offered and who pays
the premium will have a large impact on the City's liability.
2. Since the City would be on the pay-as-you-go basis, as the cost of the health insurance benefit
increases (including the implicit rate subsidy), the City would likely decrease the health insurance
benefits (increase co-pays, increase % paid by employees, etc.)
3. Since this is an implicit rate only, the accrued liability is determined by many assumptions (type of
plan offered, number of retirees participating, how the plan is paid for each year (employer share of
cost), etc.), which mayor may not be realized.
4. As the cost of the premiums increases, it is expected that the number of retirees taking advantage
of the health insurance would decrease, reducing the liability.
5. The accrued liability could be increased or decreased dramatically (or even eliminated) based upon
the plan provided.
6. The implicit rate subsidy differs from an explicit subsidy or a defined benefit (DB) pension liability
(which is funded), because with an explicit subsidy or a DB pension liability, there is promised cash
payments.
7. The $1.8 million annual required payment is split between the governmental funds (including the
General Fund), of approximately $1.2 million, and the enterprise funds of $600,000. The enterprise
liability will need to be accrued on the individual funds balance sheet due to the basis of accounting
used for enterprise funds (full accrual). The General Fund uses a modified accrual basis where
these types of liabilities are recorded when paid, not accrued. On the combined government-wide
statements (consolidated entire City financial statement), the full accrual basis is used.
8. The combined Government-wide statements show current unrestricted net assets of over $175
million. Even if the City were to book the entire accrued liability at this time ($21.8 million), there
would still be over $150 million of unrestricted net assets.
2
Item # 39
Attachment number 6
Page 3 of 3
9. Long-term debt (bonds) and accrued compensated absences (sick and vacation leave) are other
liabilities that are accrued in this manner (not accrued in the General Fund but reflected as a
liability on the combined government-wide statements). At 9/30/06, there was over $7 million in
accrued governmental fund compensated absences on the statements. The only manner in which
we fund this is stated in the General Fund reserve policy as follows:
"In addition, the City Council will maintain an additional General Fund reserve equal to
Y>% of the subsequent year's budgeted expenditures to fund unanticipated retirements of
General Fund long-term employees during the given fiscal year."
The amount of these General Fund reserves identified for unanticipated retirements (Y>% of the
subsequent year's budgeted expenditures) in FY08 is approximately $600,000. The only reason
this reserve is needed is because it is unknown as to when employees will retire and if reserves
aren't set aside, departments would be unable to fill vacant positions until all accrued compensated
absences were paid to the retiring employee.
10. The City also has a policy for health insurance reserves (premium stabilization fund) as follows:
"Health Insurance: An amount reserved for use as a budgeting tool to offset any large
increases in the City's cost to provide health insurance. The target minimum balance for
this reserve is 15% of the annual city health insurance expense. If the reserves are drawn
down below the above target minimum balances, the City will develop a plan to replenish
the reserves, generally within five (5) years."
The FY07 estimated balance of this reserve is nearly $4.2 million, exceeding the 15% required
amount ($1.7 million) by $2.5 million.
11. Funding this OPEB liability would increase the amount of funds that the City has set aside for future
uses, increasing the burden to the taxpayer. The amount set aside, if funded, would approach $20
- $25 million or more after 30 years. Since the funding is not required and no promises to pay for a
benefit have been made, this is an unnecessary burden.
12. Funding can be done each year, some years, fully, partially, or not at all. Each years decision is
independent, although the calculated amount will vary based upon past decisions and expectations
for the future.
13. If an irrevocable OPEB trust is used, these funds would be legally restricted and other uses of
these funds would be prohibited.
Note: If the City were to "fully fund" this year's liability into an irrevocable OPEB trust, the
annual required contribution would be $1.2 million with $400,000 attributed to the
enterprise funds and $800,000 attributed to the governmental funds (including the General
Fund). This is compared with the "no funding" amounts to be accrued of $1.8 million with
$600,000 attributed to the enterprise funds and $1.2 attributed to the governmental funds
(including the General Fund). This variance is caused by the ability to use a higher
investment earnings assumption (7.5% vs. 4%) when funds are set aside in an irrevocable
trust since funds are likely to be invested more aggressively then City operational cash.
14. Inquiries have been made of actuaries, and other governments. These inquiries have resulted in
the following information:
a. The City of Clearwater is well ahead of most other governments who have not yet
completed the determination of the extent of their liability.
b. There are very few non-state governments that are funding implicit rate subsidy only
benefits. Some have been discussing it, but with tax reform in Florida, most Florida
governments are planning to just record the liability.
c. Even some governments with explicit payments and large liabilities are not funding or only
partially funding their annual required contribution.
d. By having the implicit rate subsidy only, the City's total liability and the annual required
amounts are significantly lower than other governments with explicit subsidies.
3
Item # 39
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Other Council Action
SUMMARY:
Meeting Date:71l6/2007
Review Approval: 1) Clerk
Cover Memo
Item # 40
Meeting Date:71l6/2007
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Present Neighborhood of the Quarter, Home of the Quarter and Business of the Quarter
SUMMARY:
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 41