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06/18/2007 WORK SESSION AGENDA Council Chambers - City Hall 6/18/2007 - 1:30 PM 1. Presentations 1.1 Service Awards ~ Attachments 1.2 FSA WW A 2007 Outstanding Class B Water Treatment Plant Award @ Attachments 2. Office of Management and Budget 2.1 Amend the City's fiscal year 2006/07 Operating and Capital Improvement Budgets at Mid Year and pass Ordinances 7833-07 and 7834-07 on first reading. ~ Attachments 3. Economic Development and Housing 3.1 Approve an extension of the Clearwater Beach Visitor Information Center Management Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce through September 30, 2007 to coincide with the City's 2006-07 Fiscal Year. (consent) ~ Attachments 4. Financial Services 4.1 Approve Actuary's Report for Retiree Health and Life Insurance Benefits for Fiscal Year Ending September 30,2007. (consent) @ Attachments 5. Parks and Recreation 5.1 Approve a blanket purchase order contract to Smith Fence of Clearwater, Florida, in the amount of $300,000 for the purchase and installation of fencing at various projects throughout the City during the contract period June 21, 2007 through June 30,2009, in accordance with Sec. 2.564 (l)(d), Code of Ordinances - Pinellas County Purchasing Cooperative Bid 045-316-B, and authorize appropriate officials to execute same. (consent) ~ Attachments 5.2 Approve renewal of a IS-year License Agreement from July 1,2007 - June 30, 2022, between the City of Clearwater and the Clearwater Historical Society, for the purpose of providing a permanent location for the historical Plumb House and authorize the appropriate officials to execute same. (consent) ~ Attachments 6. Police 6.1 Approve acceptance of an FY 2005 Economic Development Initiative (ED I) - Special Projects grant in the amount of $248,000 from the U.S. Department of Housing and Urban Development (HUD), authorize the appropriate officials to execute same and approve the transfer of $446,820 in grant funds to the Clearwater Homeless Intervention Project (CHIP). (consent) ~ Attachments 7. Solid Waste/General Support Services 7.1 Amend Appendix A, Schedule of Fees, Rates and Charges, Section XXV, Public Works Fees, Rates and Charges (3)(c) Solid Waste collection rates, to increase specific collection fees for Solid Waste and Recycling and pass Ordinance 7820-07 on first reading. ~ Attachments 8. Engineering 8.1 Approve a Beach Walk Temporary Parking Lease Agreement between Cotel, Inc. and the City of Clearwater and authorize the appropriate officials to execute same. (consent) ~ Attachments 8.2 Award a contract for the North Greenwood Neighborhood Traffic Calming project (01-0029-EN) to MTM Contractors of Clearwater, Florida, in the amount of $2,114,271.73, which is the lowest responsible bid received in accordance with plans and specifications and authorize the appropriate officials to execute same. (consent) ~ Attachments 8.3 Approve and convey to Florida Gas Transmission Company, a Delaware corporation ("Grantee"), a non- exclusive Perpetual Gas Transmission Pipeline Easement containing 2,756 square feet, more or less, and two ten-month Temporary Construction Easements containing a total of 11,646 square feet, more or less, over, under and across portions of the West Yz of Section 8, Township 29 South, Range 16 East, in consideration of receipt of $30,112.50 and Grantee's faithful compliance with the terms and conditions established therein, and authorize appropriate officials to execute same. (consent) ~ Attachments 9. Planning 9.1 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1751 El Trinidad Drive East (Lot 11 less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace); and Pass Ordinances 7824-07, 7825-07, and 7826-07 on first reading. (ANX2007-0401l) ~ Attachments 9.2 Approve the Annexation, Initial Land Use Plan Designation of Industrial Limited (IL) and Initial Zoning Atlas Designation of Industrial, Research and Technology (IRT) District for 2000 Calumet Street (Lot 8, Clearwater Industrial Park, Section 29 South, Range 15 East); and Pass Ordinances 7827-07, 7828-07 and 7829-07 on first reading. (ANX2007-03009) ~ Attachments 9.3 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1806 Diane Drive (Lot 11, Block I of Carlton Terrace First Addition, Section 05, Township 29 South, Range 16 East); and Pass Ordinances 7830-07, 7831-07 and 7832-07 on first reading. (ANX2007 -03010) ~ Attachments 10. Official Records and Legislative Services 10.1 Authorize establishing Capital Improvement Project 315-94850 for conversion of City records into the Laserfiche Electronic Document Management System, approve transferring $500,000 at third quarter from unappropriated retained earnings of the General Fund, to be spent in increments of $100,000 per year over a five-year period, amend the Capital Improvement Plan to include conversion of City records as a Capital Improvement Project for FY2006-07, and award a contract in the amount of $500,000 to tandelsystems, Clearwater, Florida, in accordance with Sec. 2.564(1)(d) Code of Ordinances, Florida State Contract 973-561-06-01 and authorize the appropriate officials to execute same. (consent) ~ Attachments 11. Legal 11.1 Adopt Ordinance 7784-07 on second reading, annexing certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. ~ Attachments 11.2 Adopt Ordinance 7785-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, upon annexation into the City of Clearwater, as Commercial General (CG) and Residential Low (RL). ~ Attachments 11.3 Adopt Ordinance 7786-07 on second reading, amending the zoning atlas of the city by zoning certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, upon annexation into the City of Clearwater, as Commercial (C) and Low Medium Density Residential (LMDR). ~ Attachments 12. City Manager Verbal Reports 12.1 Roadside Memorials ~ Attachments 13. Council Discussion Items 13.1 Traffic Calming on Stewart Blvd. in Morningside - Hibbard ~ Attachments 14. Other Council Action 14.1 Other Council Action ~ Attachments 15. Adjourn Work Session Council Chambers - City Hall SUBJECT I RECOMMENDATION: Service Awards SUMMARY: 5 Years Stephen A. Holwerda Anthony J. Rossi Eric M. Matherly Kevin J. White Anthony W. Gomillion John R. Klinefelter Brian H. Swartz Karen L. Helm Jada W. McCree Jon Russell Shannon Fondaw George Shaub Darina Tchountcheva Brent A. Peters 10 Years William L. Hodgson Clyde W. Renfroe, Jr. Thomas E. Arruda David A. Laatsch John R. Stone 15 Years Robert L. Pease James T. Kleinsorge 20 Years Robert Going Timothy T. Treble 30 Years Ronald L. Heck Jack D. Howell Marine & Aviation Marine & Aviation Customer Service Fire Fire Fire Fire Parks & Recreation Police Gas Gas Public Utilities Information Technology Information Technology Police Police Information Technology Information Technology Public Utilities Police Police Fire Police Police Solid Waste/General Services Meeting Date:6/18/2007 Review Approval: 1) Clerk Cover Memo Item # 1 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: FSA WW A 2007 Outstanding Class B Water Treatment Plant Award SUMMARY: Meeting Date:6/18/2007 Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Clerk Cover Memo Item # 2 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend the City's fiscal year 2006/07 Operating and Capital Improvement Budgets at Mid Year and pass Ordinances 7833-07 and 7834- 07 on first reading. SUMMARY: The fiscal year 2006/07 Operating and Capital Improvement Budgets were adopted in September 2006 by Ordinances # 7674-06 and #7675-06. Section 2.521 of the City's Code of Ordinances requires the City Manager prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. The attached memorandum and the accompanying reports provides this information and outlines the issues at first quarter that require amendment. Type: Current Year Budget?: Other Yes Budget Adjustment: Yes Budget Adjustment Comments: Amends budget does not purchase goods or services. Current Year Cost: Not to Exceed: For Fiscal Year: Annual Operating Cost: Total Cost: to Review Approval: 1) Clerk 2) Legal 3) Clerk 4) City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 3 Attachment number 1 Page 1 of 2 Mid Year Budget Review Fiscal 2006-07 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Home, City Manager COPIES: Garry Brumback, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report DATE: June 4,2007 Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances. The report is based on six months of activity (October, 2006 through March, 2007) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase of $829, 350. One of the major reasons for the overall General Fund expenditure increase includes the appropriation of General Fund retained earnings of $620,000 for the MSB/Library Hurricane Protection project. This amendment was previously approved by the City Council. Other amendments include an increase in the use of contractual services for plan and inspection review in Development Services of $110,000, an increase of inventory purchases for resale at Pier 60 for $62,000, the increase of $35,000 to the Jack Russell Stadium project for the removal of stadium seating, and a small increase of $2,350 in Public Communications related to the Beach Walk Celebration. All of these amendments are offset by related revenue increases to General Fund revenues. General Fund Reserves - In order to ensure adequate reserves, the City Council's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2006 books, and the allocation of reserves noted above, estimated General Fund reserves at mid year are approximately $19.9 million, or 16.3% of the current year's General Fund budget, exceeding our reserve policy by approximately $9.5 million. Item # 3 Attachment number 1 Page 2 of 2 Mid Year Budget Review Fiscal 2006-07 City Manager's Transmittal Significant amendments to other City Operating Funds are noted follows. Water and Sewer Fund At mid year, the Water and Sewer Budget reflects an increase of $35,000 for the payout of leave benefits to the previous Public Utilities Director and Assistant Director upon their resignations. Current year fund revenues will offset this increase. Gas Fund Budget amendments to the Gas Fund reflect a decrease of almost $1.4 million primarily for decreases in the cost of fuel for resale. This is offset by a like decrease in revenues in gas sales revenue. Marine and Aviation Fund At mid year, the Marine and Aviation Fund recognizes an increase of $1.2 million for fuel purchases which is offset by a like increase in anticipated revenues from gas and oil sales. Capital Improvement Fund Mid year amendments to the Capital Improvement Fund reflect a decrease of $920,033, primarily due to the return of almost $1.6 million to the CRA fund for redistribution to the new CRA projects fund. This reflects the amendments that the CRA approved in May. Project amendments include the funding of $620,000 for the MSB/Library Hurricane Protection project. A list of capital improvement project budget increases that have been previously approved by the City Council is included on page 16 of this report. Project budget increases not previously approved by the Council are also summarized on page 16. These amendments include several projects totaling $183,500 for fire equipment, which is funded from salary savings within the current General Fund budget. In addition, the Beach Walk project recognizes funding from grants, developer contributions and debt savings in the General Fund totaling $4.6 million, which will result in a decrease in next year's bond issue for Beach Walk. Finally, the Downtown Boat Slip project recognizes the $50,000 contribution from the Downtown Development Board based upon the previous agreement with the DDB. Special Pro2ram Fund The Special Program Fund reflects a net budget increase of $138,840 at mid year. Amendments include the return of more than $800,000 to the CRA fund for redistribution to the new CRA projects fund. This reflects the amendments that the CRA approved in May. Other significant amendments reflect more than $508,000 for the Special Events programs in the last six months, $193,000 from police fines and court proceeds to support public safety programs and $114,000 in revenues for police outside duty contractual servIces. Pinellas Countv Housin2 Trust Fund The Pinellas County Housing Trust Fund is established at mid year under the agreement approved by the City Council in December 2006 in order to continue affordable housing efforts within the City of Clearwater. Item # 3 Attachment number 2 Page 1 of 1 CITY OF CLEARWATER MID YEAR SUMMARY 2006/07 FY 06/07 First Adopted Quarter Mid Year Mid Year Mid Year Amended Descri ption Budget Amended Projected Actual Variance % Adjustment Budget General Fund: Revenues 121,902,700 124,489,605 77,429,326 75,601,163 -1,828,163 -2% 829,350 125,318,955 Expenditures 121,902,700 124,489,605 69,075,909 67,177,811 1,898,097 3% 829,350 125,318,955 Utilitv Funds: Water & Sewer Fund Revenues 54,340,550 54,340,550 25,454,822 25,176,338 -278,484 -1% 0 54,340,550 Expenditures 53,874,170 53,874,170 30,169,893 28,575,135 1,594,758 5% 35,000 53,909,170 Stormwater Fund Revenues 12,551,970 12,711,540 6,275,988 6,034,218 -241,770 -4% 0 12,711,540 Expenditures 12,124,450 12,711,540 7,964,519 7,307,206 657,313 8% 0 12,711,540 Gas Fund Revenues 50,206,760 51,630,580 28,757,510 22,135,962 -6,621,548 -23% -1,334,860 50,295,720 Expenditures 48,613,190 50,033,010 29,643,490 23,498,680 6,144,810 21% -1,384,700 48,648,310 Solid Waste Fund Revenues 18,475,210 20,956,193 11,073,379 11,209,969 136,590 1% 0 20,956,193 Expenditures 18,475,210 18,475,210 10,082,912 8,791,011 1,291,901 13% 0 18,475,210 Recvclinq Fund Revenues 2,685,700 2,685,700 1,342,848 1,542,980 200,132 15% 83,271 2,768,971 Expenditures 2,677,450 2,677,450 1,485,004 1,436,453 48,551 3% 0 2,677,450 Enterprise Funds: Marine & Aviation Fund Revenues 3,945,720 4,056,095 2,083,239 2,046,741 -36,498 -2% 1,200,000 5,256,095 Expenditures 3,708,200 3,708,200 2,069,896 2,081,204 -11,308 -1% 1,200,000 4,908,200 Parkinq Fund Revenues 4,891,660 5,079,460 2,633,626 2,201,500 -432,126 -16% 0 5,079,460 Expenditures 4,113,090 4,238,600 2,738,787 2,420,228 318,559 12% 0 4,238,600 Harborview Center Revenues 706,040 706,040 524,142 585,222 61,080 12% 0 706,040 Expenditures 706,040 706,040 423,026 576,902 -153,876 -36% 0 706,040 Internal Service Funds: General Services Fund Revenues 4,202,510 4,202,510 2,101,260 2,107,241 5,981 0% 0 4,202,510 Expenditures 4,202,510 4,202,510 2,187,608 2,122,674 64,934 3% 0 4,202,510 Administrative Services Revenues 9,703,270 9,703,270 4,701,656 4,640,940 -60,716 -1% 0 9,703,270 Expenditures 9,703,270 9,703,270 5,408,879 5,077,162 331,717 6% 0 9,703,270 Garaqe Fund Revenues 12,339,640 12,339,640 6,229,826 5,061,975 -1,167,851 -19% 0 12,339,640 Expenditures 12,305,160 12,305,160 6,398,334 5,910,537 487,797 8% 0 12,305,160 Central Insurance Fund Revenues 22,388,660 24,824,660 13,107,432 12,679,792 -427,640 -3% 0 24,824,660 Expenditures 22,388,660 22,388,660 11,218,859 8,436,690 2,782,169 25% 0 22,388,660 Item # 3 Attachment number 3 Page 1 of 2 MID YEAR REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2006-07 REPORT PAGE # General Fund Operating Budget................................................................................................................... 3 Utility Funds Operating Budget..................................................................................................................... 8 Other Enterprise Funds Operating Budgets .............................................................................................. 10 Internal Service Funds Operating Budgets.................................................................................................13 Capital Improvement Program Budget....................................................................................................... 16 Special Program Fund Budget.................................................................................................................... 29 Special Development Funds....................................................................................................................... 37 Administrative Change Orders.................................................................................................................... 40 Ordinances...................................................................................................................... ............................41 Mid Year budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2006 through March 31, 2007. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after March 31, 2007. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 21 , 2006. Mid Year Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Mid Year Actual Self-explanatory. Variance Difference between Mid Year projected and Mid Year actual. Variance % % of variance to Mid Year projection. Adjustments Adjustments that have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed based on Mid Year review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Item # 3 Attachment number 3 Page 2 of 2 Capital Improvement Projects The amended 2006/07 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1 , 2006, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the Mid Year review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. 2 Item # 3 Property Taxes Franchise Fees Utilitv Taxes Licenses & Permits InterQovernmental: Sales Tax/ Communications Svcs Tax/Other Charqes for Service Fines & Forfeitures Interest Income Increase/(Decrease) 110,000 65,000 Attachment number 4 Page 1 of 2 City of Clearwater General Fund Revenues Mid Year Amendments FY 2006/07 Description Property tax revenue is approximately as estimated at mid year. No amendments are proposed at this time. Franchise fee revenue reflects a positive variance at mid year. No amendments are proposed at this time. Utility tax revenues are slightly less than anticipated at mid year. No amendment is recommended at this time. Building permit revenues is reflecting a strong positive variance of 23% at mid year, primarily due to permits collected on the Aqualea Development earlier in the fiscal year. A budget increase of $110,000 is recognized at this time to offset the cost of additional outside contractual services for plan review and inspection in the Development Services Department. We will review for further amendment at third quarter. Sales and Telecommunication tax collections are approximately the same as last year's actual collections as of the end of March. The large negative variance in sales tax revenue is a timing variance in the posting of revenues. Other Intergovernmental tax collections are as expected at mid year. No amendments are recommended at this time. The budget amendment reflects an increase in anticipated concession sales revenue at Pier 60. This additional revenue will offset a similar budget increase in the Pier 60 operating budget at mid year. Fines and forfeiture revenue is slightly less than anticipated at mid year. No amendment is recommended at this time. Interest income is approximately as estimated at mid year. No amendments are proposed at this time. 3 Item # 3 Miscellaneous Interfund CharQes/Transfers In Use of Retained Earnings Net Transfer ( to) from Retained EarninQs Net General Fund Revenue Amendment Increase/(Decrease) 37,350 617,000 829,350 Attachment number 4 Page 2 of 2 City of Clearwater General Fund Revenues Mid Year Amendments FY 2006/07 Description Miscellaneous revenues have a 42% negative variance primarily due to the capture of capitalized labor. This will need to be amended at third quarter. In this revenue category, a proposed amendment for $2,350 reflects the receipt of sponsorship revenue to fund the costs of the Beach Walk event which are recognized in the Public Communications Department, and an increase of $35,000 reflects the anticipated sale of surplus from the Jack Russell Stadium demolition. This will offset the budget increase to cover the cost of removal approved by the Council on 5/3/07. The 7% negative variance in this revenue category is a timing variance in the posting of the quarterly transfer of the gas dividend. No amendment is necessary in this category. The use of $617,000 of General Fund reserves is 620,000 appropriated for the following purposes: 1) An increase of $620,000 is transferred to capital improvement project 315-94622, MSB/Library Hurricane Protection. This will provide funding for the purchase and installation of hurricane protection over the glass in the MSB and Countryside Library, as well as fund the structural engineering study for the roof, walls, and floors of MSB. This item was approved by the City Council on 4/19/07. 2) A decrease of $3,000 represents the difference between additional sales revenue recognized at Pier 60 of $65,000 and an increase in budgeted (3,000) expenditures at the Pier $62,000. 4 Item # 3 City Manaqer Increase/ (Decrease) (109,000) Attachment number 5 Page 1 of 2 City of Clearwater General Fund Expenditures Mid Year Amendments FY 2006/07 Description Savings in the City Manager's office due to the vacancy of the Management Intern and one Executive Assistant position is transferred to the Fire Department to provide funding for capital expenditures in that budget. Development & NeiQhborhood Services 110,000 A budget increase of $110,000 is recommended to provide for additional outside contractual services for plan review and inspection. Funding is provided by the an offsetting increase in budgeted revenues for permitting fees. Fire 183,500 The budget amendment recognizes salary savings transferred from the City Manager, Human Resources, and Office of Management and Budget Departments to provide funding for capital expenditures in the Fire Department. Funding will be transferred to capital projects as follows: $23,200 to 315-91255, Exhaust Systems; $7,900 to 315- 91256, Security Access Systems; $22,500 to 315-91257, AED Program; $73,900 to 315-91262, SCBA Upgrade - Fill Station; and $56,000 to 315-91263, Extrication Tools. Human Resources (60,000) Savings in the Human Resources Department due to the downgrade of the Human Resources Assistant position is transferred to the Fire Department to provide funding for capital expenditures in that budget. Marine & Aviation 62,000 The budget amendment primarily reflects an increase in inventory purchases for resale at Pier 60 due to higher than projected sales. The amendment is offset by an increase in concession sales revenue for the Pier. Office of Manaqement & Budqet (14,500) Savings in the Office of Management and Budget due to the elimination of an Accountant position is transferred to the Fire Department to provide funding for capital expenditures in that budget. Parks & Recreation (66,520) The budget amendment reflects the transfer of $66,520 of savings in the Public Communications program of Parks and Recreation; and the related transfer of this program and related budget to the Public Communications Department. 5 Item # 3 Public Communications Increase/ (Decrease) 68,870 Attachment number 5 Page 2 of 2 City of Clearwater General Fund Expenditures Mid Year Amendments FY 2006/07 Description The Public Communications budget reflects two amendments: 1) A budget amendment in the amount of $2,350 is necessary for the funding of the event for the Beach Walk Celebration. This amendment is offset by sponsorship revenue receipts recognized in General Fund revenues. 2) The second amendment reflects the transfer of $66,520 of savings from the Public Communications program of Parks and Recreation; and the related transfer of this program and related budget to the Public Communications Department. Non-Departmental 655,000 Three amendments are proposed to the Non-Departmental program at mid year. 1) Savings in annual debt service budgeted for the Beach Walk construction project in the amount of $1.0 million is transferred to capital improvement project 315- 92267, Beach Walk, to provide additional funding for the project and reduce the amount of funding necessary for the related bonds necessary to finance the project. The net budget amendment is $0. 620,000 2) An increase of $620,000 is transferred to capital improvement project 315-94622, MSB/Library Hurricane Protection. This will provide funding for the purchase and installation of hurricane protection over the glass in the MSB and Countryside Library, as well as fund the structural engineering study for the roof, walls, and floors of MSB. This item was approved by the City Council on 4/19/07. 35,000 3) An increase of $35,000 is transferred to capital improvement project 315-93254, Jack Russell Stadium Repairs and Demolition, to provide funding for the removal of stadium seating and additional funding for the demolition. This was approved by the City Council on 5/3/07. Net General Fund Expenditure Amendment 829,350 6 Item # 3 Attachment number 6 Page 1 of 1 GENERAL FUND MID YEAR REVIEW For Six Month Period of October 1, 2006- March 31, 2007 2006/07 2006/07 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget GENERAL FUND General Fund Revenues Property Taxes 50,277,930 45,050,000 44,207,272 (842,728) -2% 50,277,930 Franchise Fees 9,050,840 3,408,320 3,721,933 313,613 9% 9,050,840 Utility Taxes 11,514,320 4,724,664 4,631,262 (93,402) -2% 11,514,320 Licenses, Permits & Fees 4,046,110 1,728,150 2,117,762 389,612 23% 110,000 4,156,110 Intergovernmental Sales Tax 6,748,430 2,811,845 2,107,673 (704,1 72) -25% 6,748,430 Communications Services Tax 6,549,460 2,160,830 2,340,514 179,684 8% 6,549,460 Other Intergovernmental 11,374,130 5,132,239 5,255,472 123,233 2% 11,374,130 Charges for Services 3,826,540 1,598,678 1,396,017 (202,661) -13% 65,000 3,891 ,540 Fines & Forfeitures 836,000 418,002 359,708 (58,294) -14% 836,000 Interest Income 719,000 359,500 374,565 15,065 4% 719,000 Miscellaneous Revenues 1 ,208,880 591,946 344,738 (247,208) -42% 37,350 1,246,230 Interfund Charges 1 Transfers In 17,341,942 9,445,152 8,744,247 (700,905) -7% 17,341,942 Operating Revenues 123,493,582 77,429,326 75,601,163 (1,828,163) -2% 212,350 123,705,932 Transfer (to) from Surplus 996,023 0 0 0 nla 617,000 1,613,023 Total Revenues 124,489,605 77 ,429,326 75,601,163 (1,828,163) -2% 829,350 125,318,955 General Fund Expenditures City Council 294,810 154,471 155,722 (1,251) -1% 294,810 City Manager's Office 1,262,950 690,871 585,531 105,340 15% (109,000) 1,153,950 City Attorney's Office 1,609,080 816,988 742,231 74,757 9% 1,609,080 City Auditor's Office 155,550 84,300 84,025 275 0% 155,550 Development & Neighborhood Svcs 4,116,740 2,198,224 2,124,817 73,407 3% 110,000 4,226,740 Economic Development & Housing 1 ,454,400 749,975 761,653 (11,678) -2% 1 ,454,400 Equity Services 341 ,430 172,427 158,109 14,318 8% 341 ,430 Finance 2,188,480 1,162,513 1,160,651 1,862 0% 2,188,480 Fire 22,627,830 12,423,837 13,033,004 (609,167) -5% 183,500 22,811,330 Human Resources 1,327,990 676,602 604,871 71,731 11% (60,000) 1,267,990 Library 6,636,810 3,854,493 3,761,694 92,799 2% 6,636,810 Marine & Aviation 1,189,660 625,189 592,785 32,404 5% 62,000 1,251,660 Non-Departmental 9,034,585 6,530,249 5,803,758 726,491 11% 655,000 9,689,585 Office of Management & Budget 331,230 179,905 164,830 15,075 8% (14,500) 316,730 Official Records & Legislative Svcs 1 ,354,350 709,573 634,126 75,447 11% 1 ,354,350 Parks & Recreation 22,204,950 12,042,886 11,195,962 846,924 7% (66,520) 22,138,430 Planning 1,437,270 757,973 729,876 28,097 4% 1,437,270 Police 35,495,720 19,130,243 19,022,236 108,007 1% 35,495,720 Public Communications 1,051,200 546,144 524,731 21,413 4% 68,870 1,120,070 Public Works Administration 10,374,570 5,569,046 5,337,198 231,848 4% 10,374,570 Total Expenditures 124,489,605 69,075,909 67,177,811 1,898,097 3% 829,350 125,318,955 7 Item # 3 Water & Sewer Fund Revenues: Expenditures: Increase/ (Decrease) 35,000 Attachment number 7 Page 1 of 1 City of Clearwater Utility Funds Mid Year Amendments FY 2006/07 Description At mid year, anticipated revenues of the Water & Sewer Fund exceed anticipated expenditures by $431,380 for FY 2006/07. o No amendments are proposed at mid year. The budget amendments reflect an increase of $35,000 for the pay-out of leave benefits to the previous Public Utilities Director and Assistant Director upon their resignations. Current year fund revenues are anticipated to offset this increased expenditure. Stormwater Fund Revenues: Expenditures: At mid year, anticipated revenues of the Stormwater Fund equal anticipated expenditures for FY 2006/07. o o No amendments are proposed at mid year. No amendments are proposed at mid year. Gas Fund Revenues: Expenditures: (1,334,860) (1,384,700) At mid year, anticipated revenues of the Gas Fund exceed anticipated expenditures by $1,647,410 for FY 2006/07. Revenue amendments primarily reflect a reduction in gas sales. This is offset by a decrease in anticipated inventory purchases. Expenditure amendments primarily reflect a decrease in anticipated fuel purchases. Solid Waste Fund Revenues: Expenditures: o o At mid year, anticipated revenues of the Solid Waste Fund exceed anticipated expenditures by $2,480,983 for FY 2006/07. No amendments are proposed at mid year. No amendments are proposed at mid year. Recyclinq Fund Revenues: Expenditures 83,271 o At mid year, anticipated revenues of the Recyclinq Fund exceed anticipated expenditures by $91,521 for FY 2006/07. The budget amendment reflects the return of $83,271 from Special Program project 181-99892, Pine lias County Recycling, capturing the revenues in the operating fund where the expenditures are actually occurring. No amendments are proposed at mid year. 8 Item # 3 Attachment number 8 Page 1 of 2 UTILITY FUNDS MID YEAR REVIEW For the Six Month Period of October 1, 2006 to March 31, 2007 2006/07 2006/07 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget WATER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue 50,759,310 24,541,102 24,360,563 (180,539) (0) 50,759,310 Non-Operating Revenue 3,361,800 804,004 511,190 (292,814) (0) 3,361,800 Contributions 219,440 109,716 303,522 193,806 2 219,440 Transfers In 1,063 1,063 n/a Use of Fund Equity n/a Total Revenues 54,340,550 25,454,822 25,176,338 (278,484) -1% 0 54,340,550 Water & Sewer Fund Expenditures Public Utilities Administration 747,000 373,495 397,201 (23,706) -6% 35,000 782,000 Wastewater Collection 6,212,900 3,740,716 3,641,671 99,045 3% 6,212,900 WPC/Plant Operations 12,442,610 7,222,263 6,736,093 486,170 7% 12,442,610 WPC/Laboratory Operations 1,275,500 659,856 654,337 5,519 1% 1,275,500 WPC/I ndustrial Pretreatment 667,720 349,928 288,910 61,018 17% 667,720 Water Distribution 8,524,260 5,677,753 4,920,791 756,962 13% 8,524,260 Water Supply 11,393,370 5,804,995 5,800,756 4,239 0% 11,393,370 Reclaimed Water 1,307,500 689,235 646,523 42,712 6% 1,307,500 Non-Departmental 11,303,310 5,651,652 5,488,854 162,798 3% 11,303,310 Total Expenditures 53,874,170 30,169,893 28,575,135 1,594,758 5% 35,000 53,909,170 STORMWATER FUND Stormwater Utility Revenues Operating Revenues 11,790,470 5,860,452 5,866,301 5,849 0 11,790,470 Non-Operating Revenues 761 ,500 415,536 167,917 (247,619) (1) 761,500 Transfers In n/a Use of Fund Equity 159,570 n/a 159,570 Total Revenues 12,711,540 6,275,988 6,034,218 (241,770) 4% 12,711,540 Stormwater Utility Expenditures Stormwater Management 4,480,770 2,502,937 2,125,261 377,676 15% 4,480,770 Stormwater Maintenance 8,230,770 5,461,582 5,181,945 279,637 5% 8,230,770 Total Expenditures 12,711,540 7,964,519 7,307,206 657,313 8% 12,711,540 GAS FUND Gas Fund Revenue Operating Revenues 47,916,300 26,957,616 21,660,999 (5,296,617) -20% (1,719,860) 46,196,440 Non-Operating Revenues 417,650 208,574 262,785 54,211 26% 385,000 802,650 Transfers In n/a Capitalized Labor 395,000 197,500 212,178 14,678 7% 395,000 Use of Fund Equity 2,901,630 1,393,820 (1,393,820) n/a 2,901,630 Total Revenues 51,630,580 28,757,510 22,135,962 (6,621,548) -23% (1,334,860) 50,295,720 Gas Fund Expenditures Administration & Supply 34,984,460 18,811,370 12,775,065 6,036,305 32% (1,525,300) 33,459,160 South Area Gas Operations 5,652,930 3,910,522 3,971,541 (61,019) -2% 42,890 5,695,820 North Area Gas Operations 6,491,950 5,270,232 5,214,897 55,335 1% 6,060 6,498,010 Marketing & Sales 2,903,670 1,651,366 1,537,178 114,189 7% 91,650 2,995,320 Total Expenditures 50,033,010 29,643,490 23,498,680 6,144,810 21% (1,384,700) 48,648,310 9 Item # 3 Attachment number 8 Page 2 of 2 UTILITY FUNDS MID YEAR REVIEW For the Six Month Period of October 1, 2006 to March 31, 2007 2006/07 2006/07 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget SOLID WASTE FUND Solid Waste Revenues Operating Revenues 16,503,000 8,251,494 8,401,381 149,887 2% 16,503,000 Non-Operating Revenues 534,800 267,402 254,105 (13,297) n/a 534,800 Transfers In 2,627,983 2,554,483 2,554,483 n/a 2,627,983 Use of Fund Equity 1,290,410 n/a 1,290,410 Total Revenues 20,956,193 11,073,379 11,209,969 136,590 1% 20,956,193 Solid Waste Expenditures Collection 15,201,730 8,264,148 7,254,136 1,010,012 12% 15,201,730 Transfer 1,493,720 837,407 694,134 143,273 17% 1,493,720 Container Maintenance 751,000 430,442 352,500 77,942 18% 751,000 Administration 1,028,760 550,915 490,241 60,674 11% 1,028,760 Total Expenditures 18,475,210 10,082,912 8,791,011 1,291,901 13% 18,475,210 RECYCLING FUND Recycling Revenues Operating Revenues 2,559,700 1,279,848 1,499,804 219,956 17% 2,559,700 Non-Operating Revenues 126,000 63,000 43,176 (19,824) -31% 126,000 Transfers In n/a 83,271 83,271 Total Revenues 2,685,700 1,342,848 1,542,980 200,132 15% 83,271 2,768,971 Recycling Expenditures Residential 991,130 530,449 502,393 28,056 5% 991,130 Multi-Family 469,040 278,198 248,926 29,272 11% 469,040 Commercial 1,217,280 676,357 685,135 (8,778) -1% 1,217,280 Total Expenditures 2,677,450 1 ,485,004 1,436,453 48,551 3% 2,677,450 10 Item # 3 Marine & Aviation Fund Revenues: Expenditures: Attachment number 9 Page 1 of 1 City of Clearwater Other Enterprise Funds Mid Year Amendments FY 2006/07 Increase/ (Decrease) Description 1,200,000 At mid year, anticipated revenues of the Marine & Aviation Fund exceed anticipated expenditures by $347,895. Revenue amendments reflect an increase of gas and oil sales due to increased volume. Expenditure amendments reflect an increase in fuel purchased for resale at the Marina, which is offset by a like increase in anticipated revenue noted above. 1,200,000 ParkinQ Fund Revenues: Expenditures: o o At mid year, anticipated revenues of the Parkin!:) Fund exceed anticipated expenditures by $840,860. Parking revenues reflect a 16% negative variance at mid-year. Actual collections are approximately $60,200 less than the same six-month period last year. This is partially due to the construction of beach walk and the loss of parking spaces on the beach. No amendments are proposed at mid year, but revenues will be reviewed carefully for possible amendment at third quarter. No amendments are proposed at mid year. Harborview Fund Revenues: Expenditures: o At mid year, anticipated revenues of the Harborview Fund equal anticipated expenditures for FY 2006/07. No amendments are proposed at mid year. No amendments are proposed at mid year. The 36% negative variance is primarily due to a timing difference in budget versus the actual payment of the contractual service obligation to the management group for Harborview. o 11 Item # 3 Attachment number 10 Page 1 of 1 ENTERPRISE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2006 - March 31, 2007 2006/07 2006/07 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget MARINE & AVIATION FUND Marine & Aviation Fund Revenues Operating Revenues 3,739,150 1,869,576 1,831,851 (37,725) -2% 1,200,000 4,939,150 Non-Operating Revenues 176,570 73,288 74,515 1,227 2% 176,570 Transfers In 140,375 140,375 140,375 0 n/a 140,375 Use of Fund Equity 0 0 0 0 n/a Total Revenues 4,056,095 2,083,239 2,046,741 (36,498) -2% 1,200,000 5,256,095 Marine & Aviation Fund Expenditures Marine Department 3,512,470 1,965,356 1,987,165 (21,809) -1% 1,200,000 4,712,470 Airpark 195,730 104,540 94,038 10,502 10% 195,730 Total Expenditures 3,708,200 2,069,896 2,081,204 (11,308) -1% 1,200,000 4,908,200 PARKING FUND Parking Fund Revenues Operating Revenues 4,627,660 2,358,828 1,930,974 (427,854) -18% 4,627,660 Non-Operating Revenues 354,000 176,998 172,726 (4,272) -2% 354,000 Transfers In 97,800 97,800 97,800 0 n/a 97,800 Total Revenues 5,079,460 2,633,626 2,201,500 (432,126) -16% 5,079,460 Parking Fund Expenditures Public Wks/Parking System 3,005,470 1,733,210 1,665,505 67,705 4% 3,005,470 Public Wks/Parking Enforcement 780,820 553,267 294,888 258,379 47% 780,820 Beach Guard Operations 452,310 452,310 459,835 (7,525) -2% 452,310 Total Expenditures 4,238,600 2,738,787 2,420,228 318,559 12% 4,238,600 HARBORVIEW FUND Harborview Center Fund Revenues Operating Revenues 234,800 117,402 110,323 (7,079) -6% 234,800 Non-operating Revenues 129,000 64,500 132,659 68,159 106% 129,000 Transfers In 342,240 342,240 342,240 0 0% 342,240 Total Revenues 706,040 524,142 585,222 61,080 12% 706,040 Harborview Center Fund Expenditures Harborview Center Operations 706,040 423,026 576,902 (153,876) -36% 706,040 Total Expenditures 706,040 423,026 576,902 (153,876) -36% 706,040 12 Item # 3 General Services Revenues: Expenditures: Increase/ (Decrease) Attachment number 11 Page 1 of 1 City of Clearwater Internal Service Funds Mid Year Amendments FY 2006/07 Description o o At mid year, anticipated revenues of the General Services Fund equal anticipated expenditures for FY 2006/07. No amendments are proposed at mid year. No amendments are proposed at mid year. Administrative Services Revenues: Expenditures: o o At mid year, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for FY 2006/07. No amendments are proposed at mid year. No amendments are proposed at mid year. Garaqe Fund Revenues: Expenditures: o o At mid year, anticipated revenues of the GaraQe Fund exceed anticipated expenditures by $34,480 for FY 2006/07. No amendments are proposed at mid year. The negative variance in "Billings to Departments" is a result of fixed charges that had not been distributed to the user departments in error. This problem was fixed in April, and revenues are expected to be approximately as budgeted for the year. No amendments are proposed at mid year. Central Insurance Revenues: Expenditures: o At mid year, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $2,436,000 for FY 2006/07. No amendments are proposed at mid year. No amendments are proposed at mid year. The 25% positive variance in budgeted expenditures is primarily a timing variance between the six-month budget ane the actual payment of property and liability insurance premiums. o 13 Item # 3 Attachment number 12 Page 1 of 2 INTERNAL SERVICE FUNDS MID YEAR REVIEW For The Six Month Period of October 1,2006 - March 31,2007 2006/07 2006/07 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget GENERALSER~CESFUND General Services Fund Revenues Billings to Departments 4,170,520 2,085,264 2,097,927 12,663 1% 4,170,520 Non-Operating Revenue 31,990 15,996 9,314 (6,682) -42% 31,990 Transfers In 0 0 0 0 n/a Fund Reserves 0 0 0 0 n/a Total Revenues 4,202,510 2,101 ,260 2,107,241 5,981 0% 4,202,510 General Services Fund Expenditures Administration 508,930 266,829 278,354 (11,525) -4% 508,930 Building & Maintenance 3,693,580 1,920,779 1,844,319 76,460 4% 3,693,580 Total Expenditures 4,202,510 2,187,608 2,122,674 64,934 3% 4,202,510 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues Operating Revenue 9,271,270 4,635,654 4,593,836 (41,818) -1% 9,271,270 Non-Operating Revenue 132,000 66,002 47,104 (18,898) -29% 132,000 Transfers In 0 0 0 0 n/a Fund Reserves 300,000 0 0 0 n/a 300,000 Total Revenues 9,703,270 4,701 ,656 4,640,940 (60,716) -1% 9,703,270 Administrative Services Expenditures Information Technology/Admin 481,950 253,175 238,789 14,386 6% 481,950 Information Tech/Network Svcs 2,328,350 1,346,167 1,225,253 120,914 9% 2,328,350 Info Tech/Software Applications 1,841,250 1,114,604 1,141,921 (27,317) -2% 1,841,250 Info TechlTelecommunications 1,141,210 577,989 498,031 79,958 14% 1,141,210 Pub Comm/Courier 175,160 88,756 97,240 (8,484) -10% 175,160 Pub Comm/Graphics 447,630 233,913 223,345 10,568 5% 447,630 Clearwater Customer Service 3,287,720 1,794,275 1,652,583 141,692 8% 3,287,720 Total Expenditures 9,703,270 5,408,879 5,077,162 331,717 6% 9,703,270 GARAGE FUND Garage Fund Revenues Billings to Departments 11,815,540 5,907,774 4,815,245 (1,092,529) -18% 11,815,540 Non-Operating Revenue 524,100 322,052 246,730 (75,322) -23% 524,100 Transfers In 0 0 0 0 n/a Fund Reserves 0 0 0 0 n/a Total Revenues 12,339,640 6,229,826 5,061,975 (1,167,851 ) -19% 12,339,640 Garage Fund Expenditures Fleet Maintenance 11,705,680 6,093,959 5,726,380 367,579 6% 11,705,680 Radio Communications 599,480 304,375 184,157 120,218 39% 599,480 Total Expenditures 12,305,160 6,398,334 5,910,537 487,797 8% 12,305,160 14 Item # 3 Attachment number 12 Page 2 of 2 INTERNAL SERVICE FUNDS MID YEAR REVIEW For The Six Month Period of October 1,2006 - March 31,2007 2006/07 2006/07 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget CENTRAL INSURANCE FUND Central Insurance Fund Revenues Billings to Departments 20,074,330 10,037,172 9,709,014 (328,158) -3% 20,074,330 Non-Operating Revenue 965,000 482,500 351,020 (131,480) -27% 965,000 Transfers In 2,599,760 2,587,760 2,619,758 31,998 1% 2,599,760 Fund Reserves 1,185,570 0 0 0 0% 1,185,570 Total Revenues 24,824,660 13,107,432 12,679,792 (427,640) -3% 24,824,660 Central Insurance Fund Expenditures Finance/Risk Management 407,910 220,694 197,907 22,787 10% 407,910 Hum Resources/Employee Benefits 312,840 164,210 133,632 30,578 19% 312,840 Non-Departmental 21,667,910 10,833,955 8,105,151 2,728,804 25% 21,667,910 Total Expenditures 22,388,660 11,218,859 8,436,690 2,782,169 25% 22,388,660 15 Item # 3 Attachment number 13 Page 1 of 1 Clearwater, Florida CAPITAL IMPROVEMENT FUND Mid Year Summary FY 2006/07 The amended 2006/07 Capital Improvement Program budget report is submitted for the City Council's mid-year review. The net proposed amendment is a budget decrease of $920,033. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget increase: >- Exhaust Systems - To record a budget increase of $23,200 in General Fund revenue, representing salary savings in other Department operating budgets. >- Security Access Systems - To record a budget increase of $7,900 in General Fund revenue, representing salary savings in other Department operating budgets. >- AED Program - To record a budget increase of $22,500 in General Fund revenue, representing salary savings in other Department operating budgets. >- SCBA Upgrade - Fill Station - To record a budget increase of $73,900 in General Fund revenue, representing salary savings in other Department operating budgets. >- Extrication Tools - To record a budget increase of $56,000 in General Fund revenue, representing salary savings in other Department operating budgets. >- Beach Walk - To record budget increases of $843,200 in HUD grant revenue; $2,757,000 in Development Contribution revenue; and $1,000,000 in General Fund revenue representing debt savings in the General Fund Non- Departmental program. These increases are offset by a $4,600,200 decrease in '08 Improvement Revenue Bond proceeds. >- Downtown Boat Slips - To record a budget increase of $50,000 in Other Governmental Contribution revenue, representing a transfer from the Downtown Development Board. This is based upon an agreement between the CRA and the DDB dated October 6, 2006. All significant budget increases that haYe been previously approved by the Council are listed below: JRS Infrastructure Repair & Demolition MSB/Library Hurricane Protection System R&R Capitalized Project Blld~t Increase 35,000 620,000 202,385 Council Approval 5/3/07 4/19/07 4/4/07 16 Item # 3 Attachment number 14 Page 1 of 6 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2006/07 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Exhaust Systems 315-91255 23,200 To record a budget increase of $23,200 in General Fund revenue representing salary savings in other Department operating budgets. This will provide additional funding for equipment purchases. 23,200 Security Access Systems 2 315-91256 7,900 To record a budget increase of $7,900 in General Fund revenue representing salary savings in other Department operating budgets. This will provide additional funding for equipment purchases. 7,900 AED Program 3 315-91257 22,500 To record a budget increase of $22,500 in General Fund revenue representing salary savings in other Department operating budgets. This will provide additional funding for equipment purchases. 22,500 SCBA Upgrade - Fill Station - NEW PROJECT 4 315-91262 73,900 To record a budget increase of $73,900 in General Fund revenue representing salary savings in other Department operating budgets. This will provide additional funding for equipment purchases. 73,900 Extrication Tools - NEW PROJECT 5 315-91263 56,000 To record a budget increase of $56,000 in General Fund revenue representing salary savings in other Department operating budgets. This will provide additional funding for equipment purchases. 56,000 Druid Road Improvements 6 315-92146 (38,000) To record a budget transfer of $38,000 to 315-92342, Beach Connector Trail, to provide funding for an easement for the beach connector trail as approved by the City Council on 5/17/07. (38,000) Beach Walk To record a net budget amendment of $0, recognizing additional grant revenue, developer contributions, and General Fund revenue in the project; allowing for a reduction in anticipated bond proceeds as follows: Increases 7 315-92267 843,200 * $843,200 in HUD grant revenue 315-92267 2,757,000 * $2,757,000 in Developer Contribution revenue from Patel 315-92267 1,000,000 $1,000,000 in General Fund revenue representing debt savings in the General Fund Non-Departmental program. Decreases 362-92267 (4,600,200) * $4,600,200 in '08 Improvement Revenue Bond proceeds (budget only) Item # 3 17 * indicates budget amendment only Attachment number 14 Page 2 of 6 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2006/07 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Drew & 19 Overpass Landscape Improvements - CLOSE PROJECT 8 315-92272 (55,720) * To record a budget decrease of $55,719.70 in FOOT grant revenue, which reflects actual cash received. The project is complete and can be closed. (55,720) Beach Connector Trail 9 315-92342 38,000 To record a budget transfer of $38,000 from 315-92146, Druid Road Improvements, to provide funding for an easement for the beach connector trail as approved by the City Council on 5/17/07. 38,000 Intersection Improvements II 10 315-92558 26, 162 To record a budget transfer of $26,162.18 in Local Option Gas Tax from project 315-92836, Sign Shop Expansion. The Sign Shop Expansion project is complete and can be closed. 26,162 Sign Shop Expansion - CLOSE PROJECT 11 315-92836 (26,162) To record a budget transfer of $26,162.18 in Local Option Gas Tax to project 315-92558, Intersection Improvements. The Sign Shop Expansion project is complete and can be closed. (26,162) Memorial Causeway Landscape Beautification 12 315-93210 (102,465) * To record a budget decrease of $1 02,465.26 in FOOT grant revenue. This reflects actual cash received for the project. (102,465) JRS Infrastructure Repair and Demolition 13 315-93254 35,000 To record a budget increase of $35,000 in General Fund revenue representing the sale of surplus bleachers and seating as approved by the City Council on 5/3/07. 35,000 Fuel System R&R 14 315-93490 9 To record a budget transfer of $8.82 in Marine & Aviation Fund revenue from project 315-93494, Fuel Tank Replacement. The Fuel Tank Replacement project is finished and can be closed. 9 Fuel Tank Replacement - CLOSE PROJECT 15 315-93494 (9) To record a budget transfer of $8.82 in Marine & Aviation Fund revenue to project 315-93490, Fuel System R&R. The Fuel Tank Replacement project is finished and can be closed. (9) Downtown Boat Slips 16 315-93405 50,000 * To record a budget increase of $50,000 in Other Governmental Contribution revenue, representing a transfer from the Downtown Development Board. This is based upon an agreement between the CRA and DDB dated October 6, 2006. 50,000 Item # 3 18 * indicates budget amendment only Attachment number 14 Page 3 of 6 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2006/07 Increase/ Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment MSB/Library Hurricane Protection - NEW PROJECT 17 315-94622 620,000 To record a budget increase of $620,000 in General Fund retained earnings to fund a contract for the purchase and installation of hurricane protection over the glass in the Municipal Services Building and Countryside Library and a related engineering study for MSB as approved by the City Council on 4/19/07. 620,000 Downtown Redevelopment - CRA 18 315-94714 (1,587,644) To record a budget decrease of $1 ,587,643.75 in CRA revenue to the same project in the CRA Fund 388. This was approved by the CRA on May 15, 2007. All CRA capital projects will now be recorded in Fund 388, CRA (1,587,644) Projects Fund. IMR Development - CLOSE PROJECT 19 315-94765 (99,271 ) To record a budget decrease of $99,270.70 in CRA revenue to the same project in the CRA Fund 388. This was approved by the CRA on May 15, 2007. All CRA capital projects will now be recorded in Fund 388, CRA (99,271 ) Projects Fund. Storm Pipe System Improvements 20 375-96124 (7,977) To record a budget decrease of $7,977.16 in '99 Stormwater Bond proceeds, which reflects interest earnings returning to the fund balance of Fund 375. 377-96124 (24,236) To record a budget decrease of $24,236.09 in '02 Stormwater Bond proceeds, which reflects interest earnings returning to the fund balance of Fund 377. These amendments reverse a 1 st Quarter FY '07 amendment. (32,213) Lake Bellevue Stormwater Improvements 21 377-96152 (49,902) To record a budget decrease of $49,901.88 in '02 Stormwater Bond proceeds, which reflects interest earnings returning to the fund balance of Fund 377 (49,902) Coastal Basins Improvements 22 357-96161 (102,490) To record a budget decrease of $1 02,489.87 in '04 Stormwater Bond proceeds, which reflects interest earnings returning to the fund balance of Fund 357. (102,490) Gas Meter Change Out - Pinellas 23 315-96367 (30,000) To record a budget transfer of $30,000 in Gas Fund revenue to project 315-96382, Gas Inventory Work Management System. This will fund the revision of both the service request and work order reports as part of the SPL implementation. (30,000) Item # 3 19 * indicates budget amendment only Attachment number 14 Page 4 of 6 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2006!07 Increase! Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Gas Inventory Work Management System 24 315-96382 30,000 To record a budget transfer of $30,000 in Gas Fund revenue from project 315-96367, Gas Meter Change Out- Pinellas. This will fund the revision of both the service request and work order reports as part of the SPL implementation. 30,000 Public Works Infrastructure Management System 25 315-96521 (146,781) To record a budget transfer of $146,781.05 of Water revenue to project 315-96750, Well Rehabilitation. To 315-96521 (78,469) also record a budget transfer of $78,469.05 of Sewer revenue to project 315-96664, WPC R&R. The water & sewer portion of th is project is complete. (225,250) BioSolids Treatment 26 376-96611 (88,279) To record a budget transfer of $88,279 in '08 Water & Sewer Bond proceeds to project 376-96624, Liquid Disinfection. This was approved by the City Council on May 17, 2007 for the Jones Edmunds & Associates work order. (88,279) NE Filter-Marshall Street Blower Motor Control Improvements 27 376-96613 41,524 To record a budget transfer of $41 ,524.30 in '08 Water & Sewer Bond proceeds from project 376-96654, Facilities Upgrade & Improvement. In addition, to also record a 343-96613 5,828 budget transfer of $5,827.78 in '02 Water & Sewer Bond proceeds from project 343-96654, Facilities Upgrade & Improvement. Both amendments were approved April 19, 2007 for a supplemental work order to McKim & Creed. 47,352 WWTP New Presses 28 315-96621 18,786 * To record a budget increase of $18,786.16 in Other Governmental revenue, representing anticipated reimbursements from Safety Harbor. This was approved by the City Council on May 17, 2007 for the Jones Edmunds & Associates work order. 18,786 Liquid Disinfection - NEW PROJECT 29 376-96624 88,279 To establish the project and record a budget transfer of $88,279 in '08 Water & Sewer Bond proceeds from project 376-96611, BioSolids Treatment. This was approved by the City Council on May 17, 2007 for the Jones Edmunds & Associates work order. 88,279 Item # 3 20 * indicates budget amendment only Attachment number 14 Page 5 of 6 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2006!07 Increase! Amdmt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Facilities Upgrade & Improvement 30 376-96654 (41,524) To record a budget transfer of $41 ,524.30 in '08 Water & Sewer Bond proceeds to project 376-96613, NE Filter- Marshall Street Blower Motor Control Improvements. In 343-96654 (5,828) addition, to also record a budget transfer of $5,827.78 in 02 Water & Sewer Bond proceeds to project 343-96613, Marshall Street Blower Motor Control Improvements. Both of these amendments were approved by the City Council on April 19, 2007 for a supplemental work order to McKim & Creed. (47,352) WPC R&R 31 376-96664 462,680 To record a budget transfer of $462,680 in '08 Water & Sewer Bond proceeds from project 376-96665, Sanitary 343-96664 218,000 Sewer R&R. To also record a budget transfer of $218,000 in '02 Water Sewer Bond proceeds from project 343- 96665, Sanitary Sewer R&R. Both amendments were approved by the City Council on April 4, 2007 for the contract with TLC Diversified. 315-96664 78,469 To record a budget transfer of $78,469.05 of Sewer revenue from project 315-96521, Public Works Infrastructure Management System. The water & sewer portion of the Infrastructure Management project is complete. 759,149 Sanitary Sewer R&R 32 376-96665 (462,680) To record a budget transfer of $462,680 in '08 Water & Sewer Bond proceeds to project 376-96664, WPC R&R. 343-96665 (218,000) To also record a budget transfer of $218,000 in '02 Water & Sewer Bond proceeds to project 343-96664, WPC R&R. Both amendments were approved by the City Council on April 4, 2007 for the contract with TLC Diversified. (680,680) Reclaimed Water Distribution System To record a budget transfer of $50,000 in Water & Sewer 33 315-96739 (50,000) revenue to project 315-96768, Rebate-Well, Lake, Pond Irrigation Abandonment. This was approved by the City Council on May 17, 2007 to fund rebates for homeowners establishing reclaimed water service while abandoning a private well, lake or pond irrigation system. (50,000) System R&R Capitalized 34 315-96741 202,385 * To record a budget increase of $202,385.41 in Developer Contribution. This was approved by the City Council on April 4, 2007 for reimbursements to be received from developers for a water main installation at Skiff Point. 202,385 Item # 3 21 * indicates budget amendment only Amdmt # Project Number Increase/ (decrease) Amount CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2006/07 Transfer Amount Description Attachment number 14 Page 6 of 6 Net Budget Amendment 35 36 315-96750 315-96768 TOTALS (920,033) Well Rehabilitation 146,781 To record a budget transfer of $146,781.05 of Water revenue from project 315-96521, Public Works Infrastructure Management System. The water & sewer portion of the Infrastructure Management project is complete. Rebate-Well, Lake, Pond Irrigation Abandonment - NEW PROJECT 50,000 To establish the project and record a budget transfer of $50,000 in Water revenue from project 315-96739, Reclaimed Water Distribution System. This was approved by the City Council on May 17, 2007 to fund rebates for homeowners establishing reclaimed water service while abandoning a private well, lake or pond irrigation system. o 22 146,781 50,000 (920,033) Item # 3 * indicates budget amendment only Attachment number 15 Page 1 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/06 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref PUBLIC SAFETY Police Protection 91147 Police Computer Network - II 951,330 951,330 951,330 49,875 901 ,455 Sub-Total 951,330 951,330 0 951,330 49,875 901,455 Fire Protection 91221 EMS Capital Equipment 1,053,411 1,053,411 1,053,411 973,608 1,506 78,296 91226 Vehicular Support 498,509 498,509 498,509 264,171 14,916 219,422 91229 Replace & Upgrade Airpacks 821 ,500 552,000 552,000 282,280 269,720 91236 Rescue Vehicle 185,000 185,000 185,000 185,000 91237 Northwest Station 2,220,535 2,191,084 2,191,084 2,191,084 0 C 91240 Fire GIS 74,000 74,000 74,000 10,382 63,618 91242 Fire Training Facility 3,566,500 3,566,500 3,566,500 43,669 56,325 3,466,506 91245 Fire Garage Door Replcmt 94,000 94,000 94,000 94,000 0 91247 Traffic Pre-Emption 130,000 130,000 130,000 29,548 100,452 91249 Fire Dispatch Radio Replcmt 317,700 317,700 317,700 315,934 1,766 91252 Station 48 RenovationlExpansic 2,000,000 2,000,000 2,000,000 106,399 1,893,601 91253 Main Station (Fire) 3,000,000 3,000,000 3,000,000 67,895 95,374 2,836,731 91254 Ladder Truck 884,380 884,380 884,380 884,380 0 C 91255 Exhaust Systems 132,280 132,280 23,200 155,480 155,480 1 91256 Security Access Systems 82,480 82,480 7,900 90,380 8,989 4,494 76,897 2 91257 AED Program 38,000 38,000 22,500 60,500 36,738 23,762 3 91258 Ladder Truck Equipment 75,000 75,000 75,000 72,857 523 1,620 91259 Radio Replacements 50,000 50,000 50,000 12,606 37,394 91260 Thermal Imaging Cameras 10,000 10,000 10,000 9,486 514 91261 Personal Protection Equipment 190,000 190,000 190,000 190,000 91262 SCBA Upgrade-Fill Station 0 0 73,900 73,900 73,900 4 91263 Extrication Tools 0 0 56,000 56,000 56,000 5 Sub-Total 15,423,295 15,124,344 183,500 15,307,844 5,367,289 209,876 9,730,679 TRANSPORTATION New Street Construction 92146 Druid Rd Improvements 3,206,050 3,206,050 -38,000 3,168,050 1,439,422 186,466 1,542,161 6 92148 Gateway to the Beach 10,062,697 9,439,195 9,439,195 9,439,195 0 C Sub-Total 13,268,747 12,645,245 -38,000 12,607,245 10,878,617 186,466 1,542,161 Major Street Maintenance 92259 Traffic Calming 5,406,098 5,406,098 5,406,098 1,891,915 99,579 3,414,604 92262 SR 60 Corridor Beaut 3,170,541 3,170,541 3,170,541 2,371,206 350,000 449,335 92265 Myrtle AvelAlt 19 1 ,245,473 1 ,245,473 1,245,473 1,216,808 1,632 27,032 92266 Streets, Sidewalks & Bridges 14,470,087 14,470,087 14,470,087 8,443,912 10,028 6,016,146 92267 Beach Walk 31,612,195 31,326,849 31,326,849 6,864,633 23,783,394 678,823 7 92268 Bluff to Beach Guideway 140,000 140,000 140,000 90,000 50,000 92269 Downtown Streetscape 9,313,258 9,337,233 9,337,233 4,195,481 5,115,919 25,832 92270 Gulf to Bay 1 Highland Imprv 1,500,000 1,500,000 1,500,000 1,500,000 92271 Courtney Campbell Landscape 150,000 150,000 150,000 130,119 19,881 92272 Drew & US 19 Landscape 240,000 240,000 -55,720 184,280 184,280 0 C 8 Sub-Total 67,247,651 66,986,280 -55,720 66,930,561 25,258,236 29,490,672 12,181,653 Sidewalks and Bike Trail 92339 New Sidewalks 389,833 389,833 389,833 385,231 4,602 92340 Clw Bch West Bridge Co 4,967,166 4,967,166 4,967,166 1 ,583,753 3,500 3,379,913 92342 Beach Connector Trail 193,950 193,950 38,000 231,950 117,603 76,347 38,000 9 Sub-Total 5,550,950 5,550,950 38,000 5,588,950 2,086,588 79,847 3,422,515 Item # 3 23 Attachment number 15 Page 2 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/06 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Intersections 92551 City-Wide Intersection Imprv 865,778 865,778 865,778 448,839 480 416,459 92552 Signal Renovation 880,698 880,698 880,698 775,329 44,548 60,822 92553 New Signal Installation 801,789 801,789 801,789 491,087 81,888 228,814 92558 Intersection Improvements-II 1,628,756 1,628,756 26,162 1,654,918 404,455 3,285 1,247,177 10 Sub-Total 4,177 ,020 4,177,020 26,162 4,203,183 2,119,710 130,201 1,953,272 Parking 92630 Parking Lot Resurfacing 1,429,023 1,429,023 1,429,023 593,285 835,737 92632 Pkng Garage Structure Rpr 1 ,193,432 1,193,432 1,193,432 684,233 8,200 500,999 92636 Parking Lot Improvement 1,112,977 1,112,977 1,112,977 544,136 75,907 492,933 92640 Downtown Parking Garage 1,900,000 102,200 102,200 102,200 0 C 92641 Seashell Parking Lot 6,000,000 6,000,000 6,000,000 6,000,000 92646 Station Square Parking 1,300,000 1,300,000 1,300,000 1,300,000 Sub-Total 12,935,431 11,137,631 0 11,137,631 1,923,854 84,107 9,129,670 Miscellaneous Engineering 92820 Memorial Causeway Br Repl 37,258,665 37,258,665 37,258,665 36,810,247 89,946 358,471 92822 Miscellaneous Engineering 399,025 399,025 399,025 251,240 147,785 92836 Sign Shop Expansion 319,793 319,793 -26,162 293,631 293,631 0 0 C 11 Sub-Total 37,977,483 37,977,483 -26,162 37,951,321 37,355,118 89,946 506,256 lEISURE land Acquisition 93129 Bayview Park 650,000 650,000 650,000 649,167 833 Sub-Total 650,000 650,000 0 650,000 649,167 0 833 Park Development 93203 Carpenter Fld-Infras Repllmp 120,000 120,000 120,000 43,821 76,179 93204 Concrete Sidewalk & Pad 367,913 367,913 367,913 339,053 28,859 93205 Com Sprts Cmp Infr Repllmp 225,822 225,822 225,822 97,672 128,149 93210 Mem Cswy Lndscp/Beaut 1,362,600 1,362,600 -102,465 1,260,135 986,680 273,455 12 93213 Prk Amenity Purch & Rplcmnt 659,942 659,942 659,942 580,595 79,347 93214 Long Center Playground 470,000 555,000 555,000 405,327 145,592 4,081 93229 Tennis Court Resurfacing 516,582 516,582 516,582 447,831 32,000 36,751 93230 Playground & Fitness Equip PUI 1,155,210 1,155,210 1,155,210 1,007,203 115,338 32,669 93232 Long Center 1,036,821 1,030,432 1,030,432 1,030,432 0 C 93241 Crest Lake Pk Improvemts 200,000 200,000 200,000 17,153 152,474 30,373 93244 P&B Trucks 34,500 34,500 34,500 13,404 21,096 93246 Long Center Pool Project 950,000 925,000 925,000 888,822 6,040 30,138 93247 Fitness Equipment Replacemer 50,000 50,000 50,000 24,163 25,837 93248 National Guard Armory Renova 180,000 180,000 180,000 61,633 25,741 92,626 93251 Morningside Rec Ctr Replacem 535,000 535,000 535,000 35,602 2,070 497,328 93252 EC Moore E Batting Tunnel 225,456 225,456 225,456 215,379 1,500 8,576 93253 Ross Norton Complex 4,067,287 4,066,993 4,066,993 4,066,993 0 C 93254 JRS Infrast Rep & Demo 200,000 200,000 35,000 235,000 50 2,376 232,574 13 93255 P&B Maint Bldg 100,000 100,000 100,000 100,000 93256 CIS Comm Pk Bldg 450,000 450,000 450,000 16,400 433,600 93262 Fencing Replacemt Program 844,555 844,555 844,555 745,810 71,157 27,589 93269 Light Replacement 1,426,676 1,426,676 1,426,676 1,274,580 152,097 93271 Swimming Pool R&R 294,400 294,400 294,400 230,780 499 63,121 93272 Bike Paths/Bridges 930,000 1,130,000 1,130,000 115,358 62,986 951,656 93273 Restrooms on Clwr Beach 600,000 600,000 600,000 600,000 93274 P&R Technology Upgrades 213,000 213,000 213,000 133,449 79,551 93277 Harborview Infra Repllmpr 416,541 416,541 416,541 231,594 24,575 160,372 93278 Long Center Infra Repairs 252,000 267,000 267,000 218,000 27,626 21,374 93286 Pking Lot/Bike Pth Rsrllmprv 336,943 336,943 336,943 229,697 107,246 Sub-Total 18,221,248 18,489,565 -67,465 18,422,100 13,441,081 686,374 4,294,645 Item # 3 24 Attachment number 15 Page 3 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/06 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Marine Facilities 93402 Bayfront Promenade 1,047,007 1,047,007 1,047,007 168,977 51,812 826,218 93403 Beach Guard Facility Maint 20,000 20,000 20,000 11,535 8,465 93404 High & Dry Marina Feasibility SI 54,000 54,000 54,000 54,000 0 C 93405 Downtown Boat Slips 436,796 436,796 50,000 486,796 298,803 100,330 87,663 16 93406 Marina Pump Out Boat 41,000 39,500 39,500 39,500 0 C 93407 Sailing Center Expansion 400,000 400,000 400,000 8,650 391,350 93413 Utilities/Svcs Replace 373,966 373,966 373,966 367,730 2,961 3,275 93429 Dock Replacement & Repair 344,040 314,040 314,040 293,756 525 19,759 93490 Fuel System R&R 160,000 124,784 9 124,792 42,885 5 81,902 14 93494 Fuel Tank Replacement 358,220 373,436 -9 373,428 373,428 0 15 93495 Dock Construction 59,750 39,750 39,750 15,316 24,434 93496 Marine Fac Dredg/Maint 591,009 521,009 521,009 483,152 37,857 93497 Docks & Seawalls 386,085 386,085 386,085 91,406 294,679 93499 Pier 60/Sailing Ctr Maint 125,313 125,313 125,313 112,281 13,032 Subtotal 4,397,185 4,255,685 50,000 4,305,685 2,352,770 164,283 1,788,632 Airpark 94817 Airpark Maint & Repair 60,000 60,000 60,000 51,504 384 8,112 94838 Airpark FBO Building 322,305 322,305 322,305 322,305 0 C Sub-Total 382,305 382,305 0 382,305 373,809 384 8,112 Libraries 93523 New Main Library 19,230,130 19,230,130 19,230,130 18,794,039 17,233 418,858 93527 Books & Other Lib Mat - II 2,662,901 2,662,901 2,662,901 2,049,668 210 613,023 Sub-Total 21,893,031 21,893,031 0 21,893,031 20,843,707 17 ,443 1,031,881 Garage 94230 Fleet Asset Mgmt Sys 250,702 250,702 250,702 237,552 12,609 540 94232 Radio User Equip Replcmt 800,000 800,000 800,000 704,938 95,062 94233 Motorized Equip-Cash II 472,432 474,179 474,179 429,853 20,954 23,372 94234 Motorized Equip - LP II 13,649,141 13,649,141 13,649,141 11 ,286,802 1,299,350 1,062,990 94236 Radio Simulcast Upgrade 462,258 462,258 462,258 247,584 214,674 0 Sub-Total 15,634,533 15,636,280 0 15,636,280 12,906,729 1,547,587 1,181,964 Building Maintenance 94510 Air Cond Replace-City Wide 1 ,903,459 1,903,459 1,903,459 1,390,794 243,527 269,137 94512 Roof Repairs 577,635 577,635 577,635 443,919 133,715 94514 Roof Replacements 1,280,334 1,280,334 1,280,334 730,318 82,290 467,726 94517 Painting of Facilities 618,925 618,925 618,925 295,165 7,985 315,775 94518 Fencing of Facilities 191,698 191,698 191,698 65,896 125,802 94519 Flooring for Facilities 769,642 769,642 769,642 629,479 13,558 126,605 94521 Elevator Refurb/Modernization 220,000 220,000 220,000 220,000 94522 B&M Asset Mgmt Sys 130,886 130,886 130,886 123,691 5,561 1,634 94524 Long Ct Major Infrst Imprvmts 455,000 455,000 455,000 52,800 402,200 94526 Risk Mgmt Office Renovations 15,000 15,000 15,000 15,000 94617 Fire Stations 1 MSB Generators 303,746 303,746 303,746 268,445 1,821 33,480 Sub-Total 6,466,325 6,466,325 0 6,466,325 4,000,508 354,742 2,111,075 General Public City Buildings & Equipment 94620 New City Hall 100,000 108,750 108,750 108,750 94621 Fleet Maint Facility Expansion 1,184,250 1 ,184,250 1,032 1,102,693 80,525 94622 MSB/Library Hurricane Protec 620,000 620,000 620,000 17 Sub-Total 100,000 1,293,000 620,000 1,913,000 1,032 1,102,693 809,275 Item # 3 25 Attachment number 15 Page 4 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/06 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Miscellaneous 94711 Sand Key Power Line 1 ,400,000 1,212,298 1,212,298 1,212,298 0 C 94714 Downtown Redevelopment 3,350,809 3,350,809 -1,587,644 1,763,165 1,323,064 19,600 420,500 18 94729 City-wide Connect Infra 1,481,333 1,481,333 1,481,333 599,457 161,055 720,821 94736 Geographic Information 1,002,726 1,002,726 1,002,726 763,185 570 238,971 94761 Poll Stor Tank Rem/Repl-Gen 373,658 373,658 373,658 235,771 4,431 133,455 94765 IMR Development 1,441,788 1,441,788 -99,271 1,342,517 1,342,517 0 0 C 94801 Tidemark Upgrade 802,623 802,623 802,623 494,082 308,541 94803 Envrnmntl Assmt & Clean-up 729,066 729,066 729,066 295,383 117,439 316,244 94809 Financial Sys Replacement 1,050,640 1,050,640 1,050,640 961,560 62,457 26,622 94814 Network Infra & Server Upgr 685,202 685,202 685,202 560,624 21,079 103,499 94820 HR Peoplesofl Upgrade 450,000 450,000 450,000 75,420 15,618 358,962 94824 IT Disaster Recovery 200,000 200,000 200,000 179,290 20,710 94827 Telecommunications Upgrade 125,000 125,000 125,000 125,000 94828 Financial Sys Upgrades 225,000 225,000 225,000 25,686 65,362 133,952 94829 CIS Upgrades / Replcmt 334,873 334,873 334,873 60,290 274,583 94830 MS Licensing / Upgrades 350,000 350,000 350,000 350,000 94831 Evaluation & Appraisal Rept 295,190 295,190 295,190 289,286 5,904 0 94833 Computer Monitors 260,000 260,000 260,000 194,255 65,745 94836 Document & Agenda Mgmt Re~ 180,363 180,363 180,363 124,283 56,080 94839 Roadway & Traffic Asset Mgt 100,000 100,000 100,000 100,000 94842 MSB Pkg Lot Resurf/lmprvmts 400,000 400,000 400,000 9,769 390,231 94844 CCS Mtr Reading Office Ren 35,500 35,500 35,500 22,997 12,503 94845 CCS Pickup Truck 17,000 17,000 17,000 11,481 5,519 Sub-Total 15,290,770 15,103,068 -1,686,914 13,416,154 8,780,699 473,516 4,161,939 UTILITIES Stormwater Utility 96124 Storm Pipe System Improv 8,108,616 7,989,784 -32,213 7,957,571 5,601,846 24,772 2,330,953 20 96125 Prospect Lake Park 7,551,769 7,551,769 7,551,769 7,480,847 70,922 96129 Stev Ck Estuary Restor 7,866,057 8,356,327 8,356,327 2,051,080 6,305,247 96137 FDEP Compliance 1,008,000 1,008,000 1,008,000 85,571 48,331 874,099 96141 Kapok Flood Resolution 19,039,198 18,919,930 18,919,930 18,709,748 110,555 99,627 96142 Myrtle Ave Drainage Imprvmt 11,767,602 11,918,647 11,918,647 11,917,401 14 1,231 96144 Stevensen Crk Impl Projects 10,154,508 11,154,508 11,154,508 8,324,526 579,982 2,250,000 96149 Storm Sys Expansion 613,319 613,319 613,319 395,302 218,018 96150 Morningside/Meadows Drain 3,463 3,463 3,463 127 3,336 96152 Lake Bellevue Stormwater Imp 2,595,989 2,469,244 -49,902 2,419,342 279,873 6,607 2,132,863 21 96154 Alligator Ck Implemt - II 9,930,964 8,056,974 8,056,974 1,010,377 169,347 6,877,250 96158 Transfer Yard Upgrade 440,000 440,000 440,000 78,158 38,226 323,616 96160 Coopers Point Observation To,^ 100,000 225,000 225,000 24,902 56,729 143,369 96161 Coastal Basin Improvement 625,000 727,490 -102,490 625,000 625,000 22 96162 Channel Improvements 425,010 425,000 425,000 425,000 96163 Coopers Point 125,000 0 0 0 C 96164 Allen's Creek Improvement Proj 625,000 625,000 625,000 625,000 96165 Exotic & Inv Species Control 0 200,000 200,000 50,000 132,380 17,620 Sub-Total 80,979,495 80,684,456 -184,605 80,499,851 56,009,756 1,166,944 23,323,150 Water System 96721 System R & R-Maintenance 908,360 908,360 908,360 785,660 122,700 96739 Reclaimed Water Dist 42,108,731 42,178,700 -50,000 42,128,700 34,904,681 1,900,702 5,323,318 33 96740 Water Supply/Treatment 5,142,034 5,142,034 5,142,034 3,812,115 281,620 1,048,299 96741 System R & R-Capitalized 9,008,019 9,008,019 202,385 9,210,404 6,748,297 86,842 2,375,265 34 96742 Line Relocation-Capitalized 11,560,000 10,864,590 10,864,590 5,395,810 39,267 5,429,513 96743 Mtr Bkflow Prev Dev/Chang 2,749,182 2,749,182 2,749,182 1,528,571 1,220,610 96744 System Expansion 1,999,673 1,999,673 1,999,673 1,032,771 966,902 96747 Rain Sensor Rebates 1,819 1,819 1,819 1,819 0 96750 Well Rehabilitation 1,207,598 1,207,598 146,781 1,354,379 925,788 111,169 317,422 35 Item # 3 26 Attachment number 15 Page 5 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/06 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Water System (continued) 96752 Water Service Lines 3,373,875 3,376,792 3,376,792 2,214,046 976,510 186,235 96757 Water Pick up Trucks 122,730 122,730 122,730 53,106 69,624 96758 Fluoride in Water System 289,780 289,780 289,780 78,028 87,334 124,418 96759 Water Main Ph 15-16-17 2,500,000 2,500,000 2,500,000 1,515,903 939,192 44,905 96760 Elevated Water Tanks Upgrade 2,958,600 2,958,600 2,958,600 1,974,573 214,779 769,248 96761 Telemetry for Wells 565,000 565,000 565,000 70,903 52,396 441,701 96763 Wellfield Expansion 1,791,860 1,791,860 1 ,791 ,860 149,927 225,300 1,416,633 96764 RO Plant Exp Res #1 1,094,640 1,094,640 1,094,640 217,698 203,657 673,285 96765 Water Meter Testing Equipmenl 47,100 28,985 28,985 28,985 0 C 96766 Water Quality Monitoring Devicl 600,000 600,000 600,000 8,255 591,745 96767 RO Plant Exp Res #2 1 ,335,780 1,335,780 1,335,780 555,916 779,864 96768 Rebate-Well, Pond Irr Aband 0 0 50,000 50,000 50,000 36 Sub-Total 89,364,781 88,724,143 349,166 89,073,309 61,446,937 5,674,685 21,951,687 Sewer System 96611 Bio-Solids Treatment 10,976,201 11,286,162 -88,279 11,197,883 6,868,036 321,622 4,008,225 26 96613 NE Filter/Marshall Blow MCC 2,847,460 2,847,460 47,352 2,894,812 2,834,969 365 59,478 27 96615 Odor Control 520,000 714,746 714,746 156,558 536,188 22,000 96616 WWTP Internal Recycle Mod 2,340,331 2,340,331 2,340,331 1,647,537 381,660 311,133 96619 WWTP Generator Replacemenl 2,178,331 2,178,331 2,178,331 1,268,915 142,219 767,197 96620 WWTP Headworks 4,835,000 4,835,000 4,835,000 241,126 120,150 4,473,724 96621 WWTP New Presses 1,760,000 1,760,000 18,786 1,778,786 34,822 528 1,743,436 28 96622 WWTP Aeration Imp 332,000 332,000 332,000 331,900 100 96623 Nutrient Analyzer 60,000 60,000 60,000 49,997 10,003 96624 Liquid Disinfection 0 0 88,279 88,279 88,279 29 96630 Sanitary Sewer Ext 2,996,294 2,996,294 2,996,294 821 ,896 2,174,398 96634 San Util Reloc Accmmdtn 3,223,128 3,223,128 3,223,128 2,384,536 4,059 834,533 96645 Laboratory Upgrade & R&R 847,399 847,399 847,399 745,351 3,220 98,828 96654 Facilities Upgrade & Improv 1,918,869 1,918,869 -47,352 1,871,517 1,645,449 191 225,877 30 96664 WPC R & R 8,120,212 8,120,212 759,149 8,879,361 6,551,845 386,888 1,940,628 31 96665 Sanitary Sewer R&R 23,314,018 22,358,526 -680,680 21,677,846 13,283,773 478,005 7,916,068 32 96670 Poll Stor Tk Remov-WPC 184,576 184,576 184,576 129,339 3,525 51,712 96685 WPC Master Plan Ph III 1,543,030 1,543,030 1,543,030 1,513,993 1,028 28,009 96686 Pump Station Replacement 12,735,514 12,735,514 12,735,514 8,215,269 846,483 3,673,762 Sub-Total 80,732,364 80,281,578 97,255 80,378,833 48,343,414 3,608,029 28,427,391 Gas System 96358 Environmental Remediation 1,786,936 1,786,936 1,786,936 799,972 90,742 896,221 96365 Line Relocation-Pinell Maint 1,716,089 1,716,089 1,716,089 323,254 1 ,392,835 96367 Gas Meter Change Out-Pin 850,000 850,000 -30,000 820,000 107,364 712,636 23 96374 Line Relocation-Pin Capit 2,728,822 2,728,822 2,728,822 1,494,826 159,421 1,074,575 96376 Line Relocation - Pas Maint 330,000 330,000 330,000 330,000 96377 Pinellas New Main / Ser 10,128,769 10,156,118 10,156,118 8,219,639 1,167 1,935,311 96378 Pasco New Mains / Ser 11,181,782 11,181,782 11,181,782 6,360,713 48,728 4,772,341 96379 Pasco Gas Mtr Change Out 1,050,000 1,050,000 1,050,000 2,441 1,047,559 96381 Line Reloc-Pasco-Capital 455,000 455,000 455,000 954 454,046 96382 Gas Inventory - Work mgmt Sy~ 514,000 812,000 30,000 842,000 278,685 563,315 24 96383 Gas Sales Office 250,000 0 0 0 C 96384 Gas Building Renovation 200,000 450,000 450,000 450,000 96385 Gas Main Extensions 0 834,015 834,015 251,360 582,656 Sub-Total 31,191,397 32,350,761 0 32,350,761 17,839,207 300,059 14,211,496 Item # 3 27 Attachment number 15 Page 6 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/06 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Solid Waste 96426 Facility R & R 1,476,752 1,476,752 1,476,752 1,050,445 426,307 96438 Vehicle Acquisition 906,461 906,461 906,461 657,613 248,848 96439 Container Screening Pro 129,290 129,290 129,290 18,833 110,458 96440 Improvements to SW Complx 208,785 208,785 208,785 84,680 124,105 96442 SW Vehicle Replacement 869,769 869,769 869,769 544,815 324,954 96443 Res Container Acquisition-II 607,283 607,283 607,283 309,326 44,768 253,189 96444 Comm Container Acquisition-II 1,144,020 1,144,020 1,144,020 625,083 119,657 399,280 Sub-Total 5,342,360 5,342,360 0 5,342,360 3,290,795 164,425 1,887,140 Utility Miscellaneous 96516 Citywide Aerial Photo 171,666 171,666 171,666 149,533 22,134 96521 PW Infra Mgmt System 1,543,510 1,543,510 -225,250 1,318,260 1,238,171 80,089 25 96523 Pub Utilities Adm Bldg R&R 209,054 209,054 209,054 152,850 56,204 Sub-Total 1,924,230 1,924,230 -225,250 1,698,980 1,540,554 0 158,427 Recycling 96804 Recycling CartslDumpsters 671,925 671 ,925 671 ,925 321,344 10,000 340,581 96805 Recyc Expan/Prom/R&R 987,923 987,923 987,923 603,582 6,000 378,340 96806 Recycling Equip Replac 2,107,037 2,107,037 2,107,037 1,451,514 45,008 610,516 96807 Recycling Van Acquisition 151,000 151,000 151,000 146,600 4,400 Sub-Total 3,917,885 3,917,885 0 3,917,885 2,523,040 61,008 1,333,837 534,019,819 531,944,956 -920,033 531,024,923 339,382,491 45,593,287 146,049,145 Item # 3 28 Attachment number 16 Page 1 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2006 - March 31, 2007 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs Bulletproof Vest Partnership '06 - Establish a $14,268.02 budget representing funding received from the Office of Justice Bureau of Justice Assistance to purchase bulletproof 99275 14,268 vests. 14,268 Justice Assistance Grant FY05 - 07 - Record $714.51 budget increase representing interest earnings to match budgeted revenues with actual revenues 2 99283 715 received. 715 Justice Assistance Grant - Record a $787.51 budget increase in interest earnings to match budgeted revenues with actual 3 99299 788 revenues received. 788 Police Volunteers - Record $25,000.00 budget and actual transfers from 181-99356 Safe Neighborhood Program to be used to furnish equipment and training for the Police Department volunteers that augment the Police Department's sworn and non-sworn 4 99316 25,000 fo rce . 25,000 Police Education Fund - Record a $7,245.75 budget increase in Police Education Fines to match budgeted revenues 5 99317 7,246 with actual revenues received. 7,246 Investigative Recovery Costs - Record a $39,375.88 budget increase in court forfeiture fees to match budgeted revenues with actual 6 99329 39,376 revenues received. 39,376 Florida Contraband Forfeiture - Record a $71,699.73 budget increase in court forfeiture fees to match budget revenues with 7 99330 71,700 actual revenues received. 71 ,700 Law Enforcement Trust Fund - Record $50,000.00 budget and actual transfers to 181-99356 Safe Neighborhood. These funds will be used for deterring crime, increasing public perception of safety, and expanding public communication. This will help provide a safe atmosphere for both neighborhoods 8 99331 (50,000) and individuals throughout Clearwater. (50,000) Officer Friendly Program - Record a $150.00 budget increase in donations to match budgeted revenues with actual 9 99332 150 revenues received. 150 29 Item # 3 Attachment number 16 Page 2 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2006 - March 31, 2007 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Vehicle Replacement Fund - Record $3,800.00 budget and actual transfers representing a transfer from 181-99908 Outside Duty Program. These transfers reflects an additional $10.00 charge per each Outside Duty job that requires a police vehicle. This fund has been established to set aside money for the replacement of vehicles for the Police Department's Take 10 99350 3,800 Home Car Plan. 3,800 Safe Neighborhood Program. Record a $25,000.00 budget and actual increases representing $50,000.00 budget and actual transfers from 181-99331 Special Law Enforcement Trust offset by $25,000.00 budget and actual transfers to 181-99316 Police Volunteer Program. This will help provide a safe atmosphere for both neighborhoods and individuals throughout 11 99356 25,000 Clearwater. 25,000 Federal Forfeiture Sharing - Record a $43,598.22 budget increase in federal forfeiture revenue from the Department of Justice to match budgeted revenues with 12 99387 43,598 actual revenues received. 43,598 Public Safety Program Totals: 177,840 3,800 181,640 Social Services Affordable Housing Imp Fees - Record a $16,377.61 budget increase In interest earnings to match budgeted revenues with 13 99538 16,378 actual revenues received. 16,378 Public Services Totals: 16,378 16,378 Marine Beach Guard Donations - Record a $2,740.00 budget increase in donations to match budgeted revenues with actual 14 99707 2,740 revenues received. 2,740 Marine Programs Total: 2,740 2,740 30 Item # 3 Attachment number 16 Page 3 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2006 - March 31, 2007 Amdmt Number Increase/ Project (Decrease) Number Amount Intrafund Transfer Amount Description Net Budget Amendment Miscellaneous Programs City Manager's Flexibility Fund - Record a $3,657.60 budget increase representing funds received from cities and municipalities to reimburse for a March 15, 2007 Mediation Meeting to match budgeted revenues with 15 99804 3,658 actual revenues received. 3,658 Economic Development - QTI - The budget amendment reflects the transfer of $72,969.84 of CRA funds to project 181- 99963, Economic Development Incentive Program, as approved by the CRA on 16 99846 (72,970) 5/15/07. (72,970) Special Events YR 07-08 - Record a $722,540.39 budget increase representing $508,359.42 in sales, $46,585.00 in sponsorships, $1,400.00 in memberships registrations, and $166,195.97 in rentals to match budgeted revenues with actual 17 99851 722,540 revenues received. 722,540 JWB - N. Greenwood Camp 2007 - Record $16,415.00 budget increase representing additional funds received from the Juvenile Welfare Board for the additional two weeks of 18 99852 16,415 school summer break for 06-07. 16,415 JWB - Ross Norton Camp 2007 - Record $6,575.00 budget increase representing additional funds received from the Juvenile Welfare Board for the additional two weeks of 19 99853 6,575 school summer break for 06-07. 6,575 State Brownfield Redevelopment - Record a $1,122.63 budget increase in interest to match budgeted revenues with actual 20 99871 1,123 revenues received. 1,123 Youth Engagement Initiatives - Establish a $1,000.00 budget representing a grant from Pinellas County for the Got Gov! youth 21 99879 1,000 leadership summit in April. 1,000 Teen Clu b - Record a $100.00 budget increase in donations to match budgeted 22 99889 100 revenues with actual revenues received. 100 31 Item # 3 Attachment number 16 Page 4 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2006 - March 31, 2007 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Pinellas County Recycling - Record a $142,800.00 budget decrease representing a $83,271.00 budget transfer to the Recycling Fund for the 2006-2007 allocation from the Pinellas Board of County Commissioners to be used to support waste reduction and recycling efforts for fiscal year 2006 - 2007 and $59,429.00 budget reduction to match 23 99892 (142,800) actual revenues received and close program. (142,800) Police - Outside Duty - Record a $110,407.00 budget increase representing $114,207.00 in contractual services to match budgeted revenues with actual revenues received offset by $3,800.00 budget and actual transfers to 181-99350 Vehicle Replacement Fund. The $3,800.00 will be 24 99908 114,207 (3,800) used to fund replacement Police vehicles. 110,407 Library Special Account - Record a $4,954.36 budget increase in donations to match budgeted revenues with actual 25 99910 4,954 revenues received. 4,954 Economic Development Incentive - The budget amendment reflects the transfer of $72,969.84 of CRA funds to project 181- 99846, Economic Development QTI Program, and the return of $147,292.73 of CRA funds to the CRA operating fund for redistribution to the new CRA projects fund. These amendments were approved by the CRA on 26 99963 (147,293) 72,970 May 15, 2007. (74,323) Cleveland Street Maintenance - The budget amendment reflect the return of $20,000 of CRA funds to the CRA operating budget for redistribution to the same project in the new CRA capital fund. This amendment was 27 99968 (20,000) approved by the CRA on May 15, 2007. (20,000) Tree Replacement Program - Record $31,584.00 budget increase in fines to match budgeted revenues with actual revenues 28 99970 31,584 received. 31,584 Mainstreet Program - The budget amendment reflect interest earnings posted to the project in the amount of $527.16 and the return of $13,481.08 of CRA funds to the CRA operating budget for redistribution to the same project in the new CRA capital fund. This amendment was approved by the CRA 29 99978 (12,954) on May 15, 2007. (12,954) 32 Item # 3 Attachment number 16 Page 5 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2006 - March 31, 2007 Increasel Amdmt Project (Decrease) Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Historical Facade Program - The budget amendment reflect interest earnings posted to the project in the amount of $1 ,721.33 and the return of $77,033.64 of CRA funds to the CRA operating budget for redistribution to the same project in the new CRA capital fund. This amendment was approved by the CRA 30 99979 (75,312) on May 15, 2007. (75,312) Mediterranean Village - The budget amendment reflect the return of $259,537.58 of CRA funds to the CRA operating budget for redistribution to the same project in the new CRA capital fund. This amendment was 31 99986 (259,538) approved by the CRA on May 15, 2007. (259,538) Increment Revenue IMR - The budget amendment reflect the return of $302,401 .47 of CRA funds to the CRA operating budget for redistribution to the same project in the new CRA capital fund. This amendment was 32 99988 (302,401 ) approved by the CRA on May 15, 2007. (302,401 ) Safety Village - Record $25.00 budget increase in donations to match budgeted 33 99998 25 revenues with actual revenues received. 25 Miscellaneous Programs Total: (58,117) (3,800) (61,917) I Grand 138,840 0 138,840 I Totals: 33 Item # 3 Attachment number 17 Page 1 of 3 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99128 Countrywide Consistency Grant 45,050 45,050 0 45,050 33,910 0 11,140 99141 Historic District Evaluation 40,000 40,000 0 40,000 18,438 0 21,562 99142 Design Review 10,000 10,000 0 10,000 0 0 10,000 99143 Enclave Annexation 15,000 15,000 0 15,000 0 0 15,000 Sub-Total 110,050 110,050 0 110,050 52,348 0 57,702 PUBLIC SAFETY PROGRAMS 99273 Americorps Clearwater 2007 0 190,512 0 190,512 34,714 0 155,798 99274 Homeless Shelter 07 100,000 121,078 0 121,078 21,078 0 100,000 99275 Bulletproof Vest Partnership '06 0 0 14,268 14,268 14,268 99276 Red Light Running Project 0 52,000 0 52,000 46,543 3,450 2,007 99277 Clearwater Human Trafficking 0 450,000 0 450,000 18,952 23,950 407,098 99279 Police Recruitments 50,000 50,000 0 50,000 27,440 2,700 19,860 99280 Americorps Clearwater 2006 263,792 263,792 0 263,792 181,051 0 82,741 99281 Fed Forfeitures - Treasury 104,766 120,760 0 120,760 15,771 0 104,989 99282 COPS Technology 2005 246,661 246,661 0 246,661 30,556 173,150 42,955 99283 Justice Assistance Grant FY05-07 102,673 104,140 715 104,854 56,427 7,293 41,135 2 99284 BeachWalk Police Aides 50,000 50,000 0 50,000 5,237 0 44,763 99286 COPS 2004 Technology 692,634 692,634 0 692,634 241,329 449,686 1,619 99289 Downtown Ambassadors 3,000 3,000 0 3,000 0 0 3,000 99290 Traffic Safety 1,841 1,841 0 1,841 1,277 0 564 99299 Justice Assistance Grant FY07-08 66,807 67,517 788 68,305 0 0 68,305 3 99310 K-9 Equipment 26,758 26,758 0 26,758 25,293 0 1,465 99316 Police Volunteers 74,500 75,500 25,000 100,500 72,826 299 27,375 4 99317 Police Education Fund 973,957 991,754 7,246 998,999.68 895,581 6,211 97,208 5 99325 Citizen's Police Academy 34,113 34,113 0 34,113 28,268 0 5,845 99329 Investigative Recovery Costs 1,365,822 1,441,275 39,376 1,480,651 984,251 20,000 476,399 6 99330 FL Contraband Forfeiture Fnd 617,529 775,182 71,700 846,882 466,779 0 380,104 7 99331 Law Enforcement Trust Fd 2,181,753 2,122,108 (50,000) 2,072,108 1,984,881 9,231 77,996 8 99332 Officer Friendly Program 138,021 149,079 150 149,229 140,923 28 8,278 9 99350 Vehicle Replacement Fund 57,990 68,010 3,800 71,810 0 0 71,810 10 99353 DUI Education Program 3,000 3,000 0 3,000 1,420 0 1,580 99356 Safe Neighborhood Program 261,645 261,645 25,000 286,645 184,740 0 101,905 11 99363 DUI Equipment Fund 19,000 19,000 0 19,000 18,889 0 111 99364 Crime Prevention Program 21,620 22,620 0 22,620 12,037 0 10,583 99387 Federal Forfeiture Sharing 535,816 579,445 43,598 623,043 314,886 25,093 283,064 12 99938 Homeless Shelter 1,159,280 1,159,280 0 1,159,280 1,159,280 0 0 C 99947 Safe Neighborhood TV Specialist 478,647 478,647 0 478,647 448,486 0 30,161 Sub-Total 9,631,625 10,621,353 181,640 10,802,993 7,418,915 721,090 2,662,986 COMMUNITY DEVELOPMENT 99414 Public Fac & Imprvmts 2004 814,726 814,726 0 814,726 768,562 0 46,164 99421 Housing Consulting Service 115,000 115,000 0 115,000 38,576 0 76,424 99424 Public Fac & Imprvmts 2005 302,848 302,848 0 302,848 249,400 746 52,702 99425 Public Svces 2005 171,449 171,449 0 171,449 155,323 16,126 0 99451 PublicServices 2006 169,611 169,611 0 169,611 125,934 36,064 7,613 99452 Public Facilities 2006 476,555 476,555 0 476,555 303,750 0 172,805 99453 Economic Development 2006 256,342 256,342 0 256,342 37,017 0 219,325 99454 Housing Rehab 2006 761,079 761,079 0 761,079 52,161 0 708,918 99455 Program Administration 2006 421,214 421,214 0 421,214 195,026 0 226,188 99456 Fair Housing 2006 34,410 34,410 0 34,410 14,868 7,283 12,259 99457 Relocation/Demolition 96,889 96,889 0 96,889 0 0 96,889 99458 Infill Housing 2006 668,260 668,260 0 668,260 181,497 0 486,763 99459 Public Services 2007 165,421 165,421 0 165,421 10,750 154,671 0 99460 Public Facilities 2007 341 ,420 341,421 0 341 ,420 10,000 82,694 248,727 99461 Economic Development 2007 30,000 30,000 0 30,000 12,193 0 17,807 99462 Housing Rehab 2007 150,000 150,000 0 150,000 21,506 0 128,494 34 Item # 3 Attachment number 17 Page 2 of 3 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref 99463 Program Administration 2007 193,896 193,896 0 193,896 80,923 0 112,973 99464 Fair Housing 2007 23,742 23,742 0 23,742 0 23,742 0 99465 Reloc/Demolition 2007 50,000 50,000 0 50,000 0 0 50,000 99466 Infill Housing 2007 15,000 15,000 15,000 2,664 12,336 Sub-Total 5,257,862 5,257,863 0 5,257,863 2,260,150 321,326 2,676,387 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 534,683 534,683 16,378 551,061 132,236 0 418,825 13 99562 HUD Special Education 30,000 30,000 0 30,000 25,500 0 4,500 Sub-Total 564,683 564,683 16,378 581,061 157,736 0 423,325 MARINE 99704 Sembler Mitigation Project 566,103 586,992 0 586,992 89,467 50,899 446,627 99707 Beach Guard Donations 50,618 52,883 2,740 55,623 45,533 0 10,090 14 Sub-Total 616,721 639,876 2,740 642,616 135,000 50,899 456,717 MISCELLANEOUS PROGRAMS 99802 Brownfield Revolving Loan 500,000 500,000 0 500,000 115,934 16,373 367,693 99804 City Manager's Flexibility Fund 667,332 667,332 3,658 670,990 493,257 1,260 176,472 15 99822 JWB-Norton Teen 2001 171,933 210,314 0 210,314 191,360 0 18,954 99827 United Way 2002 1,500 1,500 0 1,500 1,420 0 80 99830 Clearwater Ped/Bicycle Coordinator 135,108 130,405 0 130,405 130,405 0 0 C 99834 Neighborhood Svces Grants 125,000 125,000 0 125,000 90,512 0 34,488 99835 JWB Programmer N. Greenwood 123,549 163,464 0 163,464 144,936 0 18,528 99837 Federal EPA Assessment 400,000 400,000 0 400,000 347,302 48,367 4,331 99838 Special Events FY 03-04 3,877,000 4,140,955 0 4,140,955 4,140,955 0 0 C 99843 Mgt Training Initiatives 721,547 721,547 0 721,547 304,738 0 416,809 99844 United Way 4,500 4,500 0 4,500 1,539 0 2,961 99845 Assistance to Firefighters Grant Prgm 418,925 418,925 0 418,925 325,364 0 93,561 99846 Economic Development - QTI 72,970 145,330 (72,970) 72,360 9,275 0 63,085 16 99847 JWB - Wood Valley Teens 66,451 100,746 0 100,746 80,664 0 20,082 99850 Performing Art Center 300,000 300,000 0 300,000 150,000 150,000 0 99851 Special Events FY07-08 80,000 213,541 722,540 936,081 653,196 23,264 259,621 17 99852 JWB - N. Greenwood Camp 2007 0 84,578 16,415 100,993 198 0 100,795 18 99853 JWB - Ross Norton Camp 2007 0 41,866 6,575 48,441 0 0 48,441 19 99870 Drive Cam Driver 15,000 15,000 0 15,000 14,400 595 5 99871 State Brownfields Redevelopment Acct 147,105 149,012 1,123 150,135 52,764 1,126 96,245 20 99879 Youth Engagement Initiatives 0 0 1,000 1,000 500 0 500 21 99883 JWB Ross Norton Camp 2006 29,148 18,858 0 18,858 18,858 0 0 C 99884 JWB N Greenwood Camp 2006 81,907 63,745 0 63,745 63,745 0 0 C 99885 Clearwater Auto Site 350,000 350,000 0 350,000 350,000 0 0 99889 Teen Club 1,916 1,977 100 2,077 1,070 0 1,008 22 99890 Cultural Art Fund 13,081 13,081 0 13,081 0 0 13,081 99891 Natl Strategies for Advancing Bike 50,000 50,000 0 50,000 50,000 0 0 C 99892 Pine lias County Recycling 118,747 202,118 (142,800) 59,318 59,318 0 0 C 23 99893 JWB - N. Greenwood Teen 2005 111,648 111,648 0 111,648 51,724 0 59,924 99894 JWB - Ross Norton Teen 2005 114,907 114,907 0 114,907 22,792 0 92,115 99898 Fire Dept Honor Guard 7,525 8,425 0 8,425 6,973 0 1,452 99899 GASB 34 Implementation 238,000 238,000 0 238,000 55,739 4,250 178,011 99908 Police - Outside Duty 3,163,855 3,383,717 110,407 3,494,124 3,547,767 0 (53,643) 24 99910 Library Special Account 479,503 514,349 4,954 519,303 395,884 0 123,419 25 99919 Waste Tire Grant 364,607 364,607 0 364,607 364,607 0 0 C 99925 Peg Access Support 729,898 760,261 0 760,261 664,443 2,524 93,294 99927 Emergency Operation 4,125,098 4,125,098 0 4,125,098 2,660,144 19,730 1,445,223 99928 Nagano Sister City Program 69,329 69,329 0 69,329 65,330 0 3,999 99939 Brownfield - Federal EPA 500,000 500,000 0 500,000 500,000 0 0 C 99950 IDB Fees 54,131 54,131 0 54,131 32,830 0 21,301 99962 Parks & Rec Gift Giving Pgm 1,266,056 1,316,963 0 1,316,963 1,309,999 0 6,964 35 Item # 3 Attachment number 17 Page 3 of 3 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1, 2006 to March 31, 2007 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref 99963 Economic Development Incentive Prgm 193,558 126,930 (74,323) 52,607 52,608 0 0 C 26 99966 Integrated Disability Mgmt Assmnt & Impl 80,000 80,000 0 80,000 40,000 0 40,000 99968 Cleveland Street Maintenance 59,000 58,810 (20,000) 38,810 38,810 0 0 C 27 99970 Tree Replacement Project 733,228 755,164 31,584 786,748 563,191 3,270 220,286 28 99978 Mainstreet Program 12,954 12,954 (12,954) 0 0 0 0 C 29 99979 Historical Facade Program 161,386 161,386 (75,312) 86,074 86,074 0 0 C 30 99982 EMS Incentive/Recognition 41,125 45,175 0 45,175 32,740 0 12,435 99983 Local Mitigation Strategy 50,000 50,000 0 50,000 44,454 0 5,546 99986 Mediterranean Village 532,224 532,224 (259,538) 272,686 272,687 0 0 C 31 99988 Increment Revenue - IMR 302,401 302,401 (302,401) (0) 0 0 0 C 32 99995 Water Conservation Devices 100,000 100,000 0 100,000 82,988 0 17,013 99997 Main Library Field Trust 115,571 115,571 0 115,571 0 0 115,571 99998 Safety Village 26,141 26,141 25 26,166 21,716 0 4,450 33 Sub-Total 22,104,865 23,161,985 (61,917) 23,100,071 18,705,208 270,760 4,124,105 TOTAL ALL PROJECTS 38,285,806 40,355,810 138,840 40,494,653 28,729,357 1,364,076 10,401,223 36 Item # 3 Special Development Fund Revenues: Expend itu res: Pinellas County Housinq Trust Fund Revenues: Expend itu res: Attachment number 18 Page 1 of 1 City of Clearwater SPECIAL REVENUE FUNDS Mid Year Amendments FY 2006/07 Increasel (Decrease) Description o o No amendments are proposed at mid year. No amendments are proposed at mid year. The budget amendment establishes the revenue budget for funding received from the Pinellas Community Housing Trust Fund to further our efforts in affordable housing. This was approved by the City Council at the Council meeting of December 14, 945,000 2006. The budget amendment establishes the expenditure budget for the SHIP Land Trust Fund under the guidelines outlined in the agenda item approved by the City Council on December 14,2006. 945,000 37 Item # 3 Attachment number 19 Page 1 of 2 SPECIAL REVENUE FUNDS Mid Year: October 1, 2006 - March 31, 2007 Original First Quarter Mid Year Budget Amended Budget Amended Budget 2006/07 2006/07 2006/07 Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes 3,033,030 3,033,030 3,033,030 Infrastructure Tax 10,873,000 10,873,000 10,873,000 Interest Earnings 390,000 390,000 390,000 Open Space Fees 150,000 150,000 150,000 Recreation Facility Impact Fees 50,000 50,000 50,000 Recreation Land Impact Fees 165,000 451,000 451,000 Transportation Impact 299,710 442,710 442,710 Local Option Gas Tax 945,690 945,690 945,690 Appropriation of Designated Reserves 16,490 16,490 16,490 Transfer-In from Capital Improvement Plan 0 859,637 859,637 15,922,920 17,211,557 17,211,557 0 Expenditures: Transfer to Capital Improvement Fund Road Millage 3,033,030 3,033,030 3,033,030 Infrastructure Tax 4,050,000 4,450,000 4,450,000 Transportation Impact Fees 290,000 343,945 343,945 Local Option Gas Tax 962,180 962,180 962,180 Debt Service on Penny for Pinellas Bonds 6,871,490 6,871,490 6,871,490 15,206,700 15,660,645 15,660,645 0 38 Item # 3 Attachment number 19 Page 2 of 2 SPECIAL REVENUE FUNDS Mid Year: October 1, 2006 - March 31, 2007 Original First Quarter Mid Year Budget Amended Budget Amended Budget 2006/07 2006/07 2006/07 Amendments SPECIAL PROGRAM FUND Revenues: CDBG/Home Funds 1,713,330 1,713,330 1,713,330 Grant Funds 0 926,168 821,626 (104,542) Community Redevelopment 0 0 -819,748 (819,748) Police Fines and Court Proceeds 0 334,990 528,494 193,504 Donations 0 143,110 151,079 7,969 Sales 0 318,800 827,159 508,359 Rentals 0 15,624 181,820 166,196 Sponsorships 0 69,831 116,416 46,585 M embershi ps/Registrations 0 3,610 5,010 1,400 Contractual Services 0 229,882 344,089 114,207 Interest Earnings 150,000 178,177 199,428 21,251 Other General Earnings 0 0 3,658 3,658 General Fund 0 -190 -190 United Way Program 1,500 1,500 1,500 Sister City Program 3,000 3,000 3,000 City Manager's Flexibility Fund 100,000 100,000 100,000 Special Event Funding 80,000 80,000 80,000 Homeless Shelter Program 100,000 100,000 100,000 Neighborhood Grants 25,000 25,000 25,000 2,172,830 4,242,833 4,381,672 138,840 Expenditures: CDBG/ Home Program 1,713,330 1,713,330 1,713,330 Public Safety 0 1,188,510 1,480,557 292,047 Social Services 0 0 16,378 16,378 Community Redevelopment 0 0 -819,748 (819,748) Marine 0 23,154 25,894 2,740 Parks & Recreation 0 205,942 951,572 745,630 Sister City Program 3,000 3,000 3,000 United Way Program Fund 1,500 1,500 1,500 City Manager's Flexibility Fund 100,000 100,000 103,658 3,658 Neighborhood Grants 25,000 25,000 25,000 Special Event Funding 80,000 477,496 477,496 Homeless Shelter Program 100,000 121,078 121,078 Other Miscellaneous Programs 233,822 131,956 (101,866) 2,022,830 4,092,833 4,231,672 138,840 LOCAL HOUSING ASSISTANCE TRUST FUND Revenues: SHIP Funds 1,241,270 1,241,270 1,241,270 Expenditures: SHIP Program 1,241,270 1,241,270 1,241,270 1,241,270 1,241,270 1,241,270 0 PINELLAS COUNTY HOUSING TRUST FUND Revenues: SHIP Funds 0 0 945,000 945,000 Expenditures: SHIP Program 0 0 945,000 945,000 39 Item # 3 Attachment number 20 Page 1 of 1 City of Clearwater, Florida ADMINISTRATIVE CHANGE ORDERS Mid Year Review FY 2006/07 In accordance with City of Cleanvater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change order have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in anyone change or cumulatively for the same project. ***** 5/02/07 Administrative Change Order #1 & Final- Nitrate Recycle System Improvements (05-0023-UT) This change order decreases the contract by $126,837.00 for actual quantities used and is necessary to closeout this contract. Westra Construction Corporation -$126,837.00 40 Item # 3 Attachment number 21 Page 1 of 1 ORDINANCE NO. 7833-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2007 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL PROGRAM FUND, PINELLAS COUNTY HOUSING TRUST FUND, WATER AND SEWER FUND, GAS FUND, RECYCLING FUND, AND MARINE AND AVIATION FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2007, for operating purposes, including debt service, was adopted by Ordinance No. 7674-06; and WHEREAS, at the Mid Year Review it was found that increases and decreases are necessary in the total amount of $1,861,601 for revenues and $1,763,490 for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 7674-06 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2006 and ending September 30, 2007 a copy of which is on file with the City Clerk, the City Council hereby adopts .an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard, Mayor Approved as to form: Attest: Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk Item # 3 41 Ordinance No. 7833-07 Attachment number 22 Page 1 of 2 EXHIBIT A 2006-07 BUDGET REVENUE First Quarter Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments General Fund: Property Taxes 50,277,930 50,277,930 50,277,930 Franchise Fees 9,050,840 9,050,840 9,050,840 Utility Taxes 11,514,320 11,514,320 11,514,320 Licenses & Permits 4,046,110 4,046,110 4,156,110 110,000 Sales Tax 6,748,430 6,748,430 6,748,430 Communications Services Tax 6,549,460 6,549,460 6,549,460 Intergovernmental Revenues 11,374,130 11,374,130 11,374,130 Charges for Current Services 3,784,020 3,826,540 3,891,540 65,000 Fines & Forfeitures 836,000 836,000 836,000 Interest Income 719,000 719,000 719,000 Miscellaneous Revenues 1,208,880 1,208,880 1,246,230 37,350 Interfund Transfer 15,793,580 17,341,942 17,341,942 Transfer from Surplus 0 996,023 1,613,023 617,000 Total, General Fund 121,902,700 124,489,605 125,318,955 829,350 Special Revenue Funds: Special Development 15,922,920 17,211,557 17,211,557 Special Program Fund 2,172,830 4,242,833 4,381,673 138,840 Local Housing Asst Trust Fund 1,241,270 1,241,270 1,241,270 Pinellas County Housing Trust Fund 0 0 945,000 945,000 Utility & other Enterprise Funds: Water & Sewer Fund 54,340,550 54,340,550 54,340,550 Stormwater Utility Fund 12,551,970 12,711,540 12,711,540 Solid Waste Fund 18,475,210 20,956,193 20,956,193 Gas Fund 50,206,760 51,630,580 50,295,720 (1,334,860) Recycling Fund 2,685,700 2,685,700 2,768,971 83,271 Marine and Aviation Fund 3,945,720 4,056,095 5,256,095 1,200,000 Parking Fund 4,891,660 5,079,460 5,079,460 Harborview Center Fund 706,040 706,040 706,040 Internal Service Funds: Administrative Services Fund 9,703,270 9,703,270 9,703,270 General Services Fund 4,202,510 4,202,510 4,202,510 Garage Fund 12,339,640 12,339,640 12,339,640 Central Insurance Fund 22,388,660 24,824,660 24,824,660 Total, All Funds 337,677,410 350,421,503 352,283,104 1,861,601 Ordinance #7833-07 42 Item # 3 Attachment number 22 Page 2 of 2 EXHIBIT A (Continued) 2005-06 BUDGET EXPENDITURES First Quarter Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments General Fund: City Council 288,860 294,810 294,810 City Manager's Office 1,269,520 1,262,950 1,153,950 (109,000) City Attorney's Office 1,616,370 1,609,080 1,609,080 City Audit 156,500 155,550 155,550 Development & Neighborhood Svcs 4,136,700 4,116,740 4,226,740 110,000 Economic Development & Housing SVI 1,457,130 1,454,400 1,454,400 Equity Services 343,110 341,430 341 ,430 Finance 2,200,540 2,188,480 2,188,480 Fire 22,734,580 22,627,830 22,811,330 183,500 Human Resources 1,333,630 1,327,990 1,267,990 (60,000) Library 6,611,820 6,636,810 6,636,810 Marine & Aviation 731,890 1,189,660 1,251,660 62,000 Non -Departmental 6,506,570 9,034,585 9,689,585 655,000 Office of Management & Budget 333,310 331,230 316,730 (14,500) Official Records & Legislative Svcs 1,359,070 1,354,350 1,354,350 Parks & Recreation 22,273,410 22,204,950 22,138,430 (66,520) Planning 1,445,380 1,437,270 1,437,270 Police 35,630,590 35,495,720 35,495,720 Public Communications 1,055,510 1,051,200 1,120,070 68,870 Public Works Administration 10,418,210 10,374,570 10,374,570 Total, General Fund 121,902,700 124,489,605 125,318,955 829,350 Special Revenue Funds: Special Development Fund 15,206,700 15,660,645 15,660,645 Special Program Fund 2,022,830 4,092,833 4,231,673 138,840 Local Housing Asst Trust Fund 1,241,270 1,241,270 1,241,270 Pinellas County Housing Trust Fund 0 0 945,000 945,000 Utility & other Enterprise Funds: Water & Sewer Fund 53,874,170 53,874,170 53,909,170 35,000 Stormwater Utility Fund 12,124,450 12,711,540 12,711,540 Solid Waste Fund 18,475,210 18,475,210 18,475,210 Gas Fund 48,613,190 50,033,010 48,648,310 (1,384,700) Recycling Fund 2,677,450 2,677,450 2,677,450 Marine and Aviation Fund 3,708,200 3,708,200 4,908,200 1,200,000 Parking Fund 4,113,090 4,238,600 4,238,600 Harborview Center Fund 706,040 706,040 706,040 Internal Service Funds: Administrative Services Fund 9,703,270 9,703,270 9,703,270 General Services Fund 4,202,510 4,202,510 4,202,510 Garage Fund 12,305,160 12,305,160 12,305,160 Central Insurance Fund 22,388,660 22,388,660 22,388,660 Total, All Funds 333,264,900 340,508,173 342,271,663 1,763,490 Ordinance #7833-07 43 Item # 3 Attachment number 23 Page 1 of 1 ORDINANCE NO. 7834-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2007, TO REFLECT A NET DECREASE OF $920,033 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30,2007 was adopted by Ordinance No. 7675-06; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 7675-06 is amended to read: Pursuant to the Mid Year Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2006 and ending September 30, 2007, a copy of which is on file with the City Clerk, the City Council hereby adopts a Mid Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk Item # 3 Ordinance #7834-07 44 Attachment number 24 Page 1 of 3 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments Police Protection 400,000 400,000 400,000 Fire Protection 2,924,150 2,625,198 2,808,698 183,500 New Street Construction 1,150,000 526,498 488,498 (38,000) Major Street Maintenance 5,062,030 4,800,659 4,744,939 (55,720) Sidewalks & Bike Trails 0 0 38,000 38,000 Intersections 423,180 423,180 449,342 26,162 Parking 300,000 (1,497,800) (1,497,800) Miscellaneous Engineering 35,000 35,000 8,838 (26,162) Park Development 2,638,500 2,906,817 2,839,352 (67,465) Marine Facilities 665,000 523,500 573,500 50,000 Airpark Facilities 10,000 10,000 10,000 Libraries 688,630 688,630 688,630 Garage 3,743,400 3,745,147 3,745,147 Maintenance of Buildings 1,005,000 1,005,000 1,005,000 General Public Buildings & Equipment 100,000 1,293,000 1,913,000 620,000 Miscellaneous 1,087,000 899,298 (787,617) (1,686,914) Stormwater Utility 7,482,860 7,187,820 7,003,215 (184,605) Gas System 5,750,000 6,909,364 6,909,364 Solid Waste 430,000 430,000 430,000 Utilities Miscellaneous 26,000 26,000 (199,250) (225,250) Sewer System 20,517,170 20,066,385 20,163,640 97,255 Water System 8,098,870 7,458,232 7,807,398 349,166 Recycling 170,000 170,000 170,000 TOTAL 62,706,790 60,631,927 59,711,894 (920,033) Item # 3 45 Ordinance # 7834-07 Attachment number 24 Page 2 of 3 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments GENERAL SOURCES: General Operating Revenue 2,335,650 4,362,622 6,201,122 1,838,500 General Revenue/County Co-op 688,630 688,630 688,630 CRA Revenue 0 0 (1,686,914) (1,686,914) Road Mileage 3,033,030 3,033,030 3,033,030 Penny for Pine lias 4,450,000 3,790,363 3,790,363 Transportation Impact Fees 290,000 343,945 343,945 Local Option Gas Tax 962,180 962,180 962,180 Fee in Lieu of Parking 0 (200,000) (200,000) Grants - Other Agencies 575,000 4,907,593 5,592,608 685,015 Property Owner's Share 0 (187,660) (187,660) Contributions 0 53,076 103,076 50,000 Donations 75,000 75,000 75,000 Developer Contribution 0 0 2,757,000 2,757,000 SELF SUPPORTING FUNDS: Marine/Aviation Revenue 160,000 19,625 19,625 Parking Revenue 300,000 202,200 202,200 Harbor view Revenue 140,000 140,000 140,000 Utility System: Water Revenue 1,323,020 1,323,020 1,323,020 Sewer Revenue 675,000 675,000 675,000 Water Impact Fees 250,000 250,000 250,000 Water R & R 470,340 470,340 470,340 Sewer Impact Fees 1,065,100 1,065,100 1,065,100 Sewer R&R 602,930 602,930 602,930 Stormwater Utility 1,813,060 2,500,150 2,500,150 Gas Revenue 5,830,000 6,128,000 6,128,000 Solid Waste Revenue 270,000 (2,210,983) (2,210,983) Recycling Revenue 50,000 50,000 50,000 Grants - Other Agencies 0 1,102,447 1,102,447 Other Governmental 0 504,707 523,493 18,786 Property Owner's Share 0 27,349 27,349 Developer Contribution 0 0 202,385 202,385 INTERNAL SERVICE FUNDS: Garage Fund 246,700 246,700 246,700 Administrative Services Fund 700,000 700,000 700,000 Central Insurance Fund 0 (2,436,000) (2,436,000) Insurance Claimes - Vehicles 0 1,747 1,747 Item # 3 46 Ordinance # 7834-07 Attachment number 24 Page 3 of 3 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2006/07 2006/07 2006/07 Amendments BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 1,107,000 1,107,000 1,107,000 Improvement Revenue Bond 0 (1,895,162) (6,495,362) (4,600,200) SELF-SUPPORTING FUNDS: Lease Purchase - Water 31,830 13,715 13,715 Lease Purchase - Sewer 60,000 60,000 60,000 Lease Purchase - Solid Waste 160,000 160,000 160,000 Lease Purchase - Recycling 120,000 120,000 120,000 Future Bond Issue - Parking 0 (1,500,000) (1,500,000) Bond Issues - Water & Sewer 0 239,158 239,158 Future Bond Issue - Water & Sewer 24,163,820 24,163,820 24,163,820 Bond Issue - Stormwater 3,075,000 (2,065,105) (2,249,710) (184,605) Future Bond Issue - Stormwater 3,794,800 7,148,690 7,148,690 INTERNAL SERVICE FUNDS: Lease Purchase - Garage 3,671,700 3,671,700 3,671,700 Lease Purchase - Administrative Sacs 217,000 217,000 217,000 TOTAL ALL FUNDING SOURCES: 62,706,790 60,631,927 59,711,894 (920,033) Item # 3 47 Ordinance # 7834-07 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve an extension of the Clearwater Beach Visitor Information Center Management Agreement between the City of Clearwater and the Clearwater Regional Chamber of Commerce through September 30, 2007 to coincide with the City's 2006-07 Fiscal Year. (consent) SUMMARY: The city of Clearwater (City) and the Clearwater Regional Chamber of Commerce (Chamber) entered into a Management Agreement to provide visitor information services at the Clearwater Beach Visitor Information Center (VIC) on July 25, 2002. The term of the agreement is five years commencing August 1,2002 and continuing through July 31, 2007. The City owns the building located at the entrance of Pier 60 Park. The Chamber furnishes the City with quarterly reports of activities and identifies the number of clients served, cost of services and other trends affecting the VIe. Funds received from the City are used to pay for costs and services to run an efficient and effective VIe. Excess funds are returned on a quarterly basis to the City from net profits. As the management agreement expires in July of this year, staff recommends an extension of the current management agreement through September 30, 2007 to coincide with the city's fiscal year. This length of time will allow us to integrate these services with the Chamber's annual tourism contract. The same monthly payment schedule would apply and would increase the total five-year fee from $211,113 to $218,465 allowing for the two-month extension at $3,676 per month. The total to be added to the contract is $7,352, which will be programmed from Economic Development's Professional Services budget. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 010-09216-530100-552-000 Other Yes Budget Adjustment: No $7,352 Annual Operating Cost: Total Cost: $0 $7,352 2006 to 2007 Amount $7,352 Appropriation Comment Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 4 Attachment number 1 Page 1 of 2 AMENDMENT TO MANAGEMENT AGREEMENT This Amendment to that certain Management Agreement ("Agreement") dated July 25, 2002, by and between the City of Clearwater ("City") P.O. Box 4748, Clearwater, Florida 33758-4748, and Clearwater Regional Chamber of Commerce, Inc., ("Agency"), 1130 Cleveland Street, Clearwater, Florida 33755, is hereby made and entered into this day of ,2007. WHEREAS, the City and the Agency entered into the Agreement for services to manage the Visitor Information Center (VIC) on Clearwater Beach, under the terms and conditions as specified therein, for an initial period of five years; and WHEREAS, the City and the Agency wish to extend the Agreement for an additional period of two (2) months, to terminate coinciding with the City's fiscal year, ending on September 30,2007; and NOW THEREFORE, the parties agree as follows: 1. TERM. The Term of this Agreement shall be extended for two months, commencing on August 1,2007 and terminating September 30,2007. 2. GRANT OF FUNDS. For each month of the extension, the City agrees to provide Three Thousand Six Hundred Seventy Six Dollars and ten cents ($3,676.10) to the Agency to assist the Agency in its operation of the Center as provided for in the Agreement. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed and delivered this Amendment the day and year first above written. Clearwater Regional Chamber of Commerce, Inc. City of Clearwater, Florida By: Print Name: By: President William B. Horne, II City Manager COUNTERSIGNED: By: By: 1 Item # 4 Print Name: Secretary ATTEST: By: Attachment number 1 Page 2 of 2 Frank V. Hibbard Mayor Cynthia E. Goudeau City Clerk Approved as to Form: By: Laura Li powski Assistant City Attorney 2 Item # 4 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve Actuary's Report for Retiree Health and Life Insurance Benefits for Fiscal Year Ending September 30,2007. (consent) SUMMARY: The Governmental Accounting Standards Board (GASB) has issued GASB Statement 45, requiring governments to accrue a liability on their financial statements for Other Post Employment Benefits (OPEB) effective with fiscal 2008. A government's OPEB liability must be estimated via an actuarial analysis, similar to the pension plan's liability, to be performed at least every two years. The City of Clearwater's other post employment benefits include $1,000 of term life insurance for retirees for which the City pays the full cost. Additionally, per Florida statutes, retirees are allowed to continue to participate in the City's group health insurance plan. They are required to pay the full group premium with no explicit contribution from the City. The ability to participate in the City's group health insurance plan, at the average group rate, is an implicit rate subsidy, given the fact that retirees as a separate group would pay higher premium rates (due to higher medical costs of older population). The difference between a retiree's estimated "age-adjusted premium" and the actual "subsidized" rate that he/she pays as a member of the City's group plan is a retirement benefit that the City is now required to recognize as a liability, similar to the liability for pension benefits. For fiscal 2007, the average "age-adjusted premium" for retirees totals approximately $534/month, while the average actual premium paid by retirees via the group health insurance plan is $417/month, a difference of $117 /month, or $1 ,398/year. This fiscal 2007 implicit rate subsidy totals approximately $450,000 for the 322 participating retirees. The attached actuarial valuation, prepared by PriceWaterhouseCoopers, indicates that the City's unfunded actuarial accrued liability for OPEB as of October 1,2006 is $21,834,600. Approximately 97.4% of this represents the medical insurance implicit rate subsidy, with the remaining 2.6% reflecting the $1,000 of term life insurance provided to retirees. The City is not required to reflect the entire unfunded actuarial accrued liability on its financial statements immediately, but is allowed to amortize the unfunded liability over a 30-year period. Consequently the actuarially determined Annual Required Contribution (ARC) for fiscal 2007 totals $2,279,000. Of this amount, $1,016,300 reflects the "normal cost", or the current year present value cost of the promised benefits, while the remaining $1,262,700 reflects the current year amortization of the unfunded actuarial accrued liability. The ARC of $2,279,000 is further reduced by the City's estimated current year payment of the implicit rate subsidy. Per the actuary's estimate, $462,300 of fiscal 2007 employer contributions will offset the ARC and result in a net OPEB obligation to be accrued on the City's financial statements of $1,816,700 as of September 30,2007. This liability will continue to grow over the 30-year amortization period of the $21.8 million unfunded actuarial accrued liability. The City has the option of funding all or part of the ARC with cash on an annual basis. Due to the fact that the City is providing no medical insurance benefits other than the legally required (per Florida statutes) implicit rate subsidy, City staff does not recommend funding at this time. The consequence of this "Pay-As-You-Go" basis is that there will not be monies accrued to pay the implicit rate subsidy in future years. City staff feels this is appropriate given the nature of the implicit rate subsidy and recognizes that health insurance benefits may have to be decreased in the future as employer contributions for the implicit rate subsidy increase (i.e. employee/retiree medical insurance co-pays may have to be increased, etc., to compensate as the number of retirees and related subsidies increase in future years). Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 5 City of Clearwater Actuary's Report for Retiree Health and Life Insurance Benefits Preliminary GASB 45 Valuation Results for Fiscal Year Ending September 30, 2007 Prepared by PricewaterhouseCoopers, LLP June 2007 {JRJcEWA1fRHOUsE[aJPERS I Attachment number 1 Page 1 of 29 Item # 5 Attachment number 1 Page 2 of 29 FOREWORD AND ACTUARIAL CERTIFICATION This document was not intended or written to be used, and it cannot be used, for the purpose of avoiding U.S. federal, state or local tax penalties. The City of Clearwater retained PricewaterhouseCoopers LLP (PwC) to perform an actuarial valuation of its Postemployment Medical Plan (the "Plan") for the fiscal year October 1, 2006 through September 30, 2007. The purpose of this valuation is to provide a preliminary estimate of the accounting and reporting requirements in accordance with the Government Accounting Standards Board Statements #45 relative to the City's employees and retirees participating in the Plan. The census information was provided by the City as of October 1, 2005 and was used to determine the non-pension postretirement benefit liabilities contained herein. All other information, such as plan provisions and costs, are as of October 1, 2006. The valuation was conducted on this basis. Any other related entities with benefits to be accounted for and reported according to GASB #45 are outside of the scope of this valuation and are not included herein. This actuarial valuation has been conducted in accordance with generally accepted actuarial principles and practices. The actuaries involved in this engagement are members of the Society of Actuaries and other professional actuarial organizations and have attained actuarial credentials that meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. There is no relationship between PwC and the Plan or the City that impacts our objectivity. In preparing the results presented in this report, we have relied upon information provided to us regarding plan provisions, plan participants, plan assets and benefits payments. While the scope of our engagement did not call for us to perform an audit or independent verification of this information, we have reviewed this information for reasonableness but have not audited it. The accuracy of the results presented in this report is dependent upon the accuracy and completeness of the underlying information. The City has determined and taken responsibility for the actuarial assumptions and the accounting policies and methods employed in the actuarial valuation of obligations and costs under GASB #45. The GASB Statements require that each significant assumption reflect the best estimate of the plan's future experience solely with respect to that assumption. The information contained in this report was prepared for the internal use of the City and its auditors in connection with our actuarial valuation of the postemployment plan. It is neither intended nor necessarily suitable for other purposes. We would be pleased to discuss the contents of this report further with members of the City. We are available to answer any questions or provide additional information upon request. Respectfully submitted, PRICEWATERHOUSECOOPERS LLP Elliott Cobin, Director Associate of the Society of Actuaries Member of the American Academy of Actuaries James Burke, Manager Fellow of the Society of Actuaries Member of the American Academy of Actuaries Item # 5 Attachment number 1 Page 3 of 29 CONTENTS Paaes SECTION I OVERVIEW 1-2 SECTION II VALUATION RESULTS 3-5 SECTION III SUMMARY RESULTS BY BENEFIT AND ALTERNATIVE COST METHODS 6-7 SECTION IV CASHFLOW PROJECTION 8 -10 SECTION V VALUATION CENSUS DATA 11 - 12 SECTION VI ASSUMPTIONS AND METHODS 13-16 SECTION VII SUMMARY OF PLAN PROVISIONS 17 APPENDIX I THE CITY'S REPORTING REQUIREMENTS 18 - 20 APPENDIX II GLOSSARY 21 - 24 APPENDIX III ACTUARIAL COST METHODS 25 - 26 Item # 5 Attachment number 1 Page 4 of 29 SECTION I: OVERVIEW GASB Statements Statement #45 provides the employer's responsibility for accounting and financial reporting for all postemployment benefits other than pensions. Such benefits are commonly referred to as "other postemployment benefits" (OPEB). Statement #43 provides the financial reporting requirements for OPEB plans themselves (as opposed to the employer's). The City is considered a sole employer according to the Statements. As such, the City must comply with the applicable accounting and reporting requirements of Statement #45. The City must adopt Statement #45 by fiscal 2008 (October 1, 2007 - September 30, 2008); the GASB encourages earlier adoption. Valuation As indicated above, the Plan provides OPEB benefits to many of the City's retirees and their dependents based on firmly established past practices. This valuation report provides a preliminary estimate of the City's obligations for fiscal 2007 according to GASB #45. The valuation was performed using census data and plan provisions as of October 1, 2005. The valuation was performed as of October 1, 2006 and results were projected to September 30, 2007 (end of fiscal 2007) using the closed group projection methodology (no new hires). Since the GASB requires that any such valuation must be done within twenty-four months of the end of the valuation year, the results contained herein are appropriate for use in fiscal 2007. The results are labeled "preliminary" pending review by the City and its Board of Directors. The valuation results in this report are based on the assumption that the City will not fund its OPEB benefits during fiscal 2007. The main valuation difference between funding and not funding is the discount rate used. The discount rate is the expected rate of return on the assets that are expected to be used to pay the benefits. In the absence of funding benefit payments would come from general assets which are expected to earn about 4.00%. If funding, then assets are generally invested in a portfolio with an expected rate of return that is significantly higher than 4.00%. The higher expected return (hence higher discount rate) would result in lower liabilities and CAFR accrual. See the "Note" at the bottom of page 4 for an example. Assumptions other than the discount rate are provided in Section VI. All health plans available to retirees are fully insured and, therefore, plan premiums were used to develop medical per capita costs and future retiree and spouse participation assumptions. The withdrawal, retirement and disability rates assumed are the same as those used for the January 1,2007 pension valuation. All assumptions were discussed and approved by the City. Initially the valuation was performed using three of the six prescribed actuarial cost methods and the two prescribed spread methods. The actuarial cost method chosen by the City is the Unit Credit method (described in Appendix III). The actuarial cost method is used to develop the Actuarial Accrued Liabilities and the Annual Required Contribution (ARC). The Unit Credit cost method will produce a relatively level normal cost (a component of the ARC). For comparison purposes, valuation results under all three cost methods are shown in Section III. fJR/CEWA1i:RHOUSf(SnPERS I Item # 15 Attachment number 1 Page 5 of 29 SECTION I: OVERVIEW Annual Required Contribution (ARC) The ARC is the employer's periodic required contribution to a defined benefit OPES plan determined in accordance with the plan provisions, demographic participant data, actuarial assumptions, actuarial cost method, and other actuarial methods prescribed by Statements #43 and #45. While pre-funding is not required, the term ARC indicates the employer's contribution needed each year to maintain the accrual on its Comprehensive Annual Financial Report (CAFR) at $0. The ARC will generally increase with benefit cost increases and participant growth; however, gains/losses resulting from demographic and/or assumption changes will also alter the ARC. The ARC for fiscal 2007 is $2.3 million. Accountinq The Net OPES Obligation (NOO) is the accrual on the CAFR, which means that it is an accounting measure of the employer's liability (or asset) related to the benefit plan. If the obligation is fully funded each year (the City contributes the ARC to a qualified trust established for this purpose) then the NOO is $0. Without pre-funding the NOO as of September 30,2007 would be $1.8 million ($2.3 million less $0.5 million in estimated benefit payments). In accordance with the GASS Statements, at time of adoption of Statement #45 (either October 1, 2006 or October 1, 2007), the City is not required to accrue a liability on its CAFR. The City has indicated that the initial OPES obligation will be $0 as of the date of adoption. Statement #45 includes substantial reporting requirements. The reporting requirements related to accounting and funding are provided in the tables of Section II. fJR/CEWA1i:RHOUSf(SnPERS I Item #';5 Attachment number 1 Page 6 of 29 SECTION II: VALUATION RESULTS The following tables (recommended for financial statement disclosure) provide the development of the ARC and the expected end of year CAFR accrual for fiscal 2007 assuming that the OPEB benefits are not pre-funded during fiscal 2007. The Unit Credit actuarial cost method with unfunded actuarial liability (AL) amortized on a level dollar basis over 30 years was used. As discussed in the Overview, the discount rate is based on the expected return on the City's general assets, which is 4.0%. Exhibit I Determination of Annual Required Contribution (ARC) and End of Year CAFR Accrual Cost Element Fiscal Year Ending Sept. 30, 2007 Percent of Amount payroll2 1. Unfunded actuarial accrued liability at Oct. 1, 2006 $21,834,600 28.9% Annual Required Contribution (ARC) 2. Normal cost 3. Amortization of the unfunded actuarial accrued liability over 30 years using level dollar amortization 4. Annual Required Contribution (ARC = 2 + 3) Annual OPEB Cost (Expense) 5. ARC 6. Interest on beginning of year CAFR accrual1 7. Amortization of beginning of year CAFR accrual1 8. Fiscal 2007 OPEB cost (5 + 6 - 7) End of Year CAFR Accrual (Net OPEB Obliqation) 9. Beginning of year CAFR accrual1 10. Annual OPEB cost 11. Expected employer contribution (benefit payments) 3 12. End of year CAFR accrual (9 + 10 - 11) $1,016,300 1.262.700 $2.279.000 3.0% $2,279,000 o Q $2.279.000 3.0% $0 2,279,000 462,300 $1.816.700 2.4% 1 No accrual is required at the adoption of the GASB Statement 2 Annual payroll for plan participants as of October 1, 2006 estimated at $75,558,200 based on actual payroll of $71 ,281 ,300 as of October 1, 2005 and increased by 6%. 3 The expected employer contribution equals the hidden subsidy since retirees pay 100% of the premium. fJR/CEWA1i:RHOUSf(SnPERS I Item #':f> Attachment number 1 Page 7 of 29 SECTION II: VALUATION RESULTS Exhibit II Required Supplementary Information - Schedule of Employer Contributions Fiscal Year Annual Required Ended Contributions September 30, 2007 $2,279,000 Actual Contributions $462,3004 Percentage Contributed 20% 4 Since there is no funding, this will be the actual benefit payments (estimated at $462 thousand). Exhibit III Required Supplementary Information - Schedule of Funding Progress The schedule of funding progress presents multi-year trend information comparing the actuarial value of plan assets to the actuarial accrued liability. UAAL as a Actuarial Unfundedl Percentage Actuarial Accrued (Overfunded) of Covered Value Liability AAL Funded Covered payroll5 Fiscal Year of Assets (AAL) (UAAL) Ratio payroll5 [{b) - (a) 1 Ending (a) (b) (b) - (a) (a) 1 (b) (c) {c)l Sept. 30,2007 $0 $21,834,600 $21,834,600 0% $75,558,200 28.9% 5 Estimated payroll as of October 1, 2006 includes only plan participants. Note: The annual required contribution (ARC) of $2.3 million for fiscal 2007 and expected CAFR accrual of $1.8 million as of September 30, 2007, are based on the assumption of no pre-funding in a segregated GASB qualified trust. For illustrative purposes only, if pre-funding in a segregated GASB qualified trust with an expected return on assets of 7.5% then the ARC would reduce to approximately $1.6 million. If the entire ARC of $1.6 million were funded then the CAFR accrual at September 30, 2007 would be $0. fJR/CEWA1i:RHOUSf(SnPERS I Item #45 Attachment number 1 Page 8 of 29 SECTION II: VALUATION RESULTS Exhibit IV Required Supplementary Information - Three Year Schedule of Percentage of OPEB Cost Contributed Fiscal Year Ended Sept. 30,2007 Annual OPEB Cost $2,279,000 Percentage of OPEB Cost Contributed6 20% Net OPEB Obligation $1,816,700 6 From Exhibit II. Exhibit V Required Supplementary Information - Summary of Key Actuarial Methods and Assumptions Valuation year Actuarial cost method Amortization method Asset valuation method October 1, 2006 - September 30, 2007 Unit Credit, level dollar 30 years, level dollar open amortization? N/A ? Open amortization means a fresh-start each year for the cumulative unrecognized amount. Actuarial assumptions: Discount rate 4.0% Projected payroll growth rate Heath care cost trend rate for medical and prescription drugs N/A 9% in fiscal 2007 decreasing by one-half percentage point per year to an ultimate of 5.0% in fiscal 2015 and after. fJR/CEWA1i:RHOUSf(SnPERS I Item #$ Attachment number 1 Page 9 of 29 SECTION III: SUMMARY RESULTS BY BENEFIT AND ALTERNATIVE COST METHODS Level Dollar Amortization over 30 Years No Pre-Funding ($ in Thousands) Total Medical Life Discount Rate 4.00% 4.00% 4.00% Counts of Actives 1,732 1,732 1,732 Counts of Retirees / Spouses 697 252 627 Present Value of Future Benefits (PVFB) $30,893.9 $30,223.5 $670.4 Liability (AL) - Unit Credit 21,834.6 21,271.6 563.0 Liability (AL) - Entry Age Level Dollar 23,896.3 23,312.5 583.8 Expected Employer Benefit Payments 462.3 449.9 12.4 Payroll 75,558.2 75,558.2 75,558.2 Annual Required Contribution (ARC) Comparisons for 2007 Unit Credit $2,279.0 $2,231.8 $47.2 Entry Age - Level Dollar 2,361.4 2,314.0 47.4 Aggregate - Level Dollar 4,166.1 4,075.7 90.4 ARC as Percent of Pay Unit Credit Entry Age - Level Dollar Aggregate - Level Dollar 3.0% 3.1% 5.5% 3.0% 3.1% 5.4% 0.1% 0.1% 0.1% CAFR Accrual Comparisons as of 12/31/2007 Unit Credit $1,834.8 Entry Age - Level Dollar 1,917.2 A re ate - Level Dollar 3,721.9 $1,800.0 1,882.3 3,643.9 $34.7 34.9 78.0 The City has chosen the Unit Credit actuarial cost method to develop the AL and the ARC. Two other cost methods, Entry Age and Aggregate, are shown on a level dollar basis for purposes of comparison. fJR/CEWA1i:RHOUSf(SnPERS I Item #ff> Attachment number 1 Page 10 of 29 SECTION III: SUMMARY RESULTS BY BENEFIT AND ALTERNATIVE COST METHODS Level Dollar Amortization over 30 Years With Pre-Funding ($ in Thousands) Total Medical Life Discount Rate 7.50% 7.50% 7.50% Counts of Actives 1,732 1,732 1,732 Counts of Retirees / Spouses 697 252 627 Present Value of Future Benefits (PVFB) $17,239.2 $16,877.8 $361 .4 Liability (AL) - Unit Credit 13,368.1 13,046.8 321.3 Liability (AL) - Entry Age Level Dollar 14,779.7 14,446.0 333.8 Expected Employer Benefit Payments 462.3 449.9 12.4 Payroll (estimated 10-1-2006) 75,558.2 75,558.2 75,558.2 Annual Required Contribution (ARC) Comparisons for 2007 Unit Credit $1,639.3 $1,605.7 $33.6 Entry Age - Level Dollar 1,693.7 1,659.9 33.8 Aggregate - Level Dollar 2,864.0 2,804.0 60.0 ARC as Percent of Pay Unit Credit 2.2% 2.1% 0.0% Entry Age - Level Dollar 2.2% 2.2% 0.0% Aggregate - Level Dollar 3.8% 3.7% 0.1% CAFR Accrual Comparisons as of 12/31/2007 Unit Credit $0.0 $0.0 $0.0 Entry Age - Level Dollar 0.0 0.0 0.0 Aggregate - Level Dollar 0.0 0.0 0.0 The City has chosen the Unit Credit actuarial cost method to develop the AL and the ARC. Two other cost methods, Entry Age and Aggregate, are shown on a level dollar basis for purposes of comparison. As indicated in the Overview, the valuation results contained in this report are based on the assumption that the City will not fund its OPEB benefits. For purposes of illustration, this table shows what the ARC and CAFR accrual would be if the City decides to fund the benefits in a separate GASB qualified trust. The liabilities and the ARC would be lower than with no pre- funding, due to the discount rate that would reflect the rate of return on a separate trust (7.50%), as opposed to the return on the City's general assets (4.0%). If the entire ARC is contributed, the CAFR accrual would be $0 at September 30,2007. fJR/CEWA1i:RHOUSf(SnPERS I Item # 1.5 Attachment number 1 Page 11 of 29 SECTION IV: CASHFLOW PROJECTION Based on benefit costs, retiree contributions, and the assumptions shown in Section VI, the City's expected cash costs and participant counts (based on enrollment as of October 1, 2005) are projected below. The projected amounts are shown by year through 2040 and then every ten years. Medical Benefits Participant Counts (without new hires) Cash Cost (without new hires) Fiscal Retirees and Spouses Retiree Cost to Year Actives Emerqinq Current Total Plan Cost Contribs Clearwater 2006 1,732 0 252 252 $1,789,392 $1,393,263 $396,129 2007 1,575 72 250 322 2,062,919 1,612,980 449,938 2008 1 ,448 135 248 383 2,351,624 1,837,782 513,842 2009 1,334 199 245 444 2,718,765 2,088,190 630,574 2010 1,232 262 243 505 3,121,487 2,386,020 735,467 2011 1,136 326 240 566 3,522,109 2,685,130 836,979 2012 1,044 393 236 629 3,911,488 3,009,610 901,877 2013 957 461 233 694 4,268,045 3,338,270 929,774 2014 873 530 229 759 4,673,944 3,677,476 996,468 2015 793 598 225 823 5,137,099 4,040,694 1,096,406 2016 714 668 221 889 5,660,186 4,456,807 1,203,379 2017 636 743 216 959 6,118,615 4,850,021 1,268,594 2018 567 805 211 1,017 6,586,881 5,248,317 1,338,564 2019 501 867 206 1,073 7,048,624 5,674,692 1,373,932 2020 440 924 201 1,125 7,482,469 6,084,559 1,397,910 2021 384 975 195 1,170 7,999,717 6,517,112 1,482,605 2022 332 1,021 188 1,210 8,493,560 6,958,807 1,534,753 2023 282 1,067 182 1,249 9,061,510 7,429,081 1,632,429 2024 235 1,107 175 1,283 9,625,602 7,904,037 1,721,565 2025 191 1,144 168 1,312 10,195,246 8,359,636 1 ,835,612 2026 152 1,173 161 1,335 10,713,627 8,788,600 1 ,925,028 2027 119 1,194 154 1,348 11 ,136,815 9,168,497 1 ,968,318 2028 94 1,203 146 1,349 11,484,569 9,490,663 1 ,993,905 2029 74 1,201 138 1,339 11,820,514 9,774,319 2,046,195 2030 59 1,192 130 1,322 12,133,881 10,033,818 2,100,064 2031 45 1,179 122 1,301 12,355,452 10,256,173 2,099,278 2032 35 1,160 114 1,275 12,571,374 10,446,367 2,125,008 2033 27 1,137 106 1,243 12,695,711 10,591,240 2,104,471 2034 20 1,109 98 1,207 12,779,087 10,702,949 2,076,137 2035 15 1,078 91 1,169 12,805,120 10,785,759 2,019,362 2036 11 1,044 83 1,127 12,827,302 10,833,603 1,993,698 2037 8 1,008 76 1,083 12,802,645 10,844,938 1,957,709 2038 6 969 68 1,038 12,742,289 10,818,247 1,924,045 2039 4 929 62 991 12,616,713 10,756,739 1,859,976 2040 3 887 55 942 12,412,596 10,662,060 1,750,535 2050 0 463 13 476 9,194,326 8,163,495 1,030,831 2060 0 164 2 166 4,795,375 4,370,933 424,444 2070 0 35 0 35 1,461,704 1,419,237 42,469 2080 0 4 0 4 245,308 234,584 10,726 2090 0 0 0 0 0 0 0 fJR/CEWA1i:RHOUSf(SnPERS I Item #$ Attachment number 1 Page 12 of 29 SECTION IV: CASHFLOW PROJECTION Based on benefit costs, retiree contributions, and the assumptions shown in Section VI, the City's expected cash costs and participant counts (based on enrollment as of October 1, 2005) are projected below. The projected amounts are shown by year through 2040 and then every ten years. Life Insurance Benefits Participant Counts (without new hires) Cash Cost (without new hires) Fiscal Retirees and Spouses Retiree Cost to Year Actives Emerqinq Current Total Plan Cost Contribs Clearwater 2006 1,732 0 627 627 $11,412 $0 $11,412 2007 1,575 50 616 667 12,398 0 12,398 2008 1 ,448 94 605 699 13,411 0 13,411 2009 1,334 138 594 731 14,466 0 14,466 2010 1,232 181 581 763 15,572 0 15,572 2011 1,136 226 568 794 16,700 0 16,700 2012 1,044 271 555 826 17,863 0 17,863 2013 957 318 541 859 19,085 0 19,085 2014 873 366 526 892 20,317 0 20,317 2015 793 413 511 924 21 ,658 0 21 ,658 2016 714 461 495 956 23,078 0 23,078 2017 636 512 480 991 24,495 0 24,495 2018 567 555 463 1,018 25,899 0 25,899 2019 501 597 447 1,043 27,364 0 27,364 2020 440 636 430 1,065 28,850 0 28,850 2021 384 670 412 1,082 30,366 0 30,366 2022 332 701 395 1,096 31 ,904 0 31 ,904 2023 282 731 377 1,109 33,495 0 33,495 2024 235 758 359 1,117 35,086 0 35,086 2025 191 782 341 1,124 36,670 0 36,670 2026 152 801 323 1,124 38,232 0 38,232 2027 119 814 305 1,119 39,741 0 39,741 2028 94 818 286 1,105 41,174 0 41,174 2029 74 815 268 1,083 42,524 0 42,524 2030 59 807 250 1,057 43,778 0 43,778 2031 45 796 232 1,028 44,917 0 44,917 2032 35 781 214 995 45,918 0 45,918 2033 27 762 197 959 46,754 0 46,754 2034 20 741 180 920 47,405 0 47,405 2035 15 717 163 880 47,859 0 47,859 2036 11 691 147 838 48,094 0 48,094 2037 8 664 132 796 48,084 0 48,084 2038 6 635 117 752 47,820 0 47,820 2039 4 605 104 708 47,302 0 47,302 2040 3 574 91 665 46,528 0 46,528 2050 0 271 16 287 29,863 0 29,863 2060 0 81 1 83 12,387 0 12,387 2070 0 12 0 13 2,774 0 2,774 2080 0 1 0 1 222 0 222 2090 0 0 0 0 5 0 5 fJR/CEWA1i:RHOUSf(SnPERS I Item #$ Attachment number 1 Page 13 of 29 SECTION IV: CASHFLOW PROJECTION Annual Medical Cash Costs 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 o 2007 2010 2013 2016 2019 2022 2025 2028 IilllI Annual Medical Cash Costs Projected Retiree and Spouse Medical Plan Participants 1 ,400 1,200 1,000 800 600 400 200 2007 2010 2013 2016 2019 2022 2025 2028 fJR/CEWA1i:RHOUSf(SnPERS I IITWI Projected Retiree and Spouse Medical Plan Participants Item #Q) Attachment number 1 Page 14 of 29 SECTION V: VALUATION CENSUS DATA The City provided the census data as of October 1, 2005. The census data provided contained only the City employees and retirees who participate in the City's OPES plan. Schedule of Active Participant Data Service < 1 1-4 5-9 1 0-14 15-19 20-24 25-29 30-34 35-39 Total Age Group Up to 25 31 37 2 0 0 0 0 0 0 70 25-29 26 57 25 1 0 0 0 0 0 109 30-34 26 82 71 24 3 0 0 0 0 206 35-39 14 70 74 51 27 1 0 0 0 237 40-44 15 63 58 49 80 25 0 0 0 290 45-49 21 46 48 42 65 58 19 2 0 301 50-54 11 36 42 34 47 37 39 11 1 258 55-59 10 21 23 30 38 28 12 13 2 177 60-64 2 5 6 16 15 7 1 1 1 54 65-69 0 1 3 5 8 1 1 1 1 21 70+ 0 1 1 2 0 3 1 1 0 9 Total 156 419 353 254 283 160 73 29 5 1,732 fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 11 Attachment number 1 Page 15 of 29 SECTION V: VALUATION CENSUS DATA Retirees & Spouses Retirees Age Medical Plan Participants with Group Retirees Spouses Total Life Ins. Up to 45 4 3 7 5 45-49 6 9 15 34 50-54 28 20 48 90 55-59 52 21 73 145 60-64 46 8 54 116 65-69 27 5 32 82 70-74 12 4 16 58 75-79 5 0 5 44 80-84 2 0 2 39 85-89 0 0 0 12 90+ 0 0 0 2 Total 182 70 252 627 Medical Plan Participation HMO Standard HMO BuyUp POS Standard POS BuyUp Medical Plan Participant Counts as of October 1, 2005 Retirees Spouses Total Total Under 65 Aqe 65+ Under 65 Aqe 65+ Retirees Spouses 65 17 32 1 82 33 52 23 23 6 75 29 15 3 1 1 18 2 4 3 5 1 7 6 Total 136 46 61 9 182 70 fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 12 Attachment number 1 Page 16 of 29 SECTION VI: ACTUARIAL ASSUMPTIONS AND METHODS General Overview of the Valuation Methodology The estimation of the retiree healthcare benefit obligation is generally based on per capita costs developed from recent periods for which claims experience is available. Since the number of retirees in any of the City's plans is small (less than 100 retirees in each plan) and since all plans are fully insured, a combination of Plan premiums and PricewaterhouseCoopers proprietary retiree health claim database (reflecting the plan designs available to Plan participants) were used in the development of per capita costs for the valuation. We refer to these amounts (brought forward with trend to the middle of the valuation year) as the City's Plan's "baseline costs." The components of baseline costs and the current plan population are projected into the future to estimate future benefit and expense payments, using assumptions to estimate the effect of future trends and population changes. Sample per capita costs are provided below. Valuation Year Date of Census Data October 1, 2006 - September 30, 2007 October 1 , 2005 Actuarial Cost Method Unit Credit actuarial cost method; unfunded Actuarial Liability (AL) amortized on a level dollar basis over 30 years. Medical Per Capita Costs S C t f F' I Y B ' , 10/1/2006 Aqe 55 60 65 70 75 80 85 ampe os s or Isca ear eqlnnlnq Current Retirees Future Retirees* HMO Standard HMO Buy-Up POS Standard POS Buy-Up Retiree Spouse Retiree Spouse Retiree Spouse Retiree Spouse Retiree Spouse $7,013 $6,250 $7,533 $6,857 $7,498 $6,519 $8,009 $7,119 $7,191 $6,429 8,168 7,431 8,759 8,115 8,786 7,833 9,368 8,509 8,377 7,642 4,895 4,769 5,596 5,560 4,861 4,737 5,547 5,517 5,066 4,963 5,460 5,139 6,253 5,989 5,439 5,119 6,212 5,951 5,656 5,349 5,932 5,396 6,811 6,299 5,923 5,387 6,777 6,269 6,150 5,620 6,086 5,418 7,015 6,355 6,089 5,419 6,988 6,329 6,318 5,652 5,873 5,246 6,818 6,202 5,888 5,255 6,795 6,178 6,110 5,485 * Per capita costs for future retirees and spouses are a composite of current retiree / spouse per capita costs, assuming enrollment of: 68% HMO Standard 22% HMO Buy-Up 7% POS Standard 3% POS Buy-Up fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 13 Attachment number 1 Page 17 of 29 SECTION VI: ACTUARIAL ASSUMPTIONS AND METHODS Retiree Premiums Participant contributions vary by plan as shown below: HMO Standard HMO Buy-Up POS Standard POS Buy-Up Active (Blended) Retiree $4,988 6,691 6,279 6,992 5,513 Spouse $3,523 4,750 4,452 4,966 3,901 The above premiums are assumed to increase with healthcare cost trend rates. Future retiree contributions assume enrollment by plan: 68% in HMO Standard 22% in HMO Buy-Up 7% in POS Standard 3% in POS Buy-Up Administrative Expenses No additional other than included in health premiums. An additional 5% of liability was loaded for life insurance. Annual Health Care Trend Rate Fiscal Year 2007 2008 2009 2010 2011 2012 2013 2014 2015+ Medical and Rx Combined Rate 9.0% 8.5 8.0 7.5 7.0 6.5 6.0 5.5 5.0 Discount Rate 4.00% per annum Salary Increase Not applicable, because benefits are not based on salary Spouse Age Difference Husbands are assumed to be five years older than wives for future retirees who are married. fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 14 Attachment number 1 Page 18 of 29 SECTION VI: ACTUARIAL ASSUMPTIONS AND METHODS Participation Rates 50% of active employees are assumed to elect postretirement health insurance coverage upon retirement. For future retirees who retire prior to reaching age 65 and elect coverage, 85% are assumed to maintain coverage after one year; 75% are assumed to maintain coverage after two years; and 65% are assumed to maintain coverage after three years. Similar participation percentages are applied to current retirees under age 65; that is, 85% is applied one year after the valuation year, etc. Upon reaching age 65, 65% are assumed to maintain coverage, regardless of elapsed time since retirement. Participants who retire on or after age 65 are assumed to continue coverage for their lifetime. Participation is not reduced for such retirees. These assumptions reflect the City's experience. Some retirees who originally elect coverage will eventually drop coverage due to accepting medical coverage at a new job or becoming eligible for Medicare. Retirement Rates Employees are assumed to retire according to the following schedules, depending upon whether or not the employee is deemed "Hazardous Duty". Hazardous Dutv Retirement 1 0 to 19 Years of 20 or More Aoe Service* Years of Service 45 15% 15% 50 20% 20% 55 20% 35% 60 100% 100% 65 100% 100% 70 100% 100% Non-Hazardous Dutv Retirement 30 or 10 to 19 20 to 29 More Years of Years of Years of Aqe Service* Service Service 45 0% 0% 0% 50 0% 0% 20% 55 0% 30% 25% 60 10% 30% 25% 65 35% 75% 75% 70 100% 100% 100% * An employee needs at least ten years of service to retire. fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 15 Attachment number 1 Page 19 of 29 SECTION VI: ACTUARIAL ASSUMPTIONS AND METHODS Withdrawal Rates Employees are assumed to terminate according to the following schedules, depending upon whether or not the employee is deemed "Hazardous Duty". Hazardous Dutv Withdrawal Aoe 15-29 30-49 50-54 55-59 60+ Aqe 15-24 25-29 30-39 40-49 50-59 60+ All Years 7.5% 3% 3% 0% 0% Non-Hazardous Dutv Withdrawal First Second Third More than Year of Year of Year of 3 Years of Service Service Service Service 25% 25% 25% 20% 25% 25% 20% 15% 15% 12.5% 10% 8% 15% 12.5% 10% 5% 15% 5% 5% 4% 0% 0% 0% 0% Disability Rates Sample rates are shown below Percent assumed to terminate within one year Aoe 25 30 35 40 45 50 55 Male 0.003% 0.004% 0.005% 0.007% 0.010% 0.018% 0.036% Female 0.005% 0.006% 0.008% 0.010% 0.015% 0.026% 0.049% Mortality RP-2000 Combined Mortality Table (unprojected, combined active and retiree, gender distinct tables) fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 16 Attachment number 1 Page 20 of 29 SECTION VII: SUMMARY OF PLAN PROVISIONS Valuation Data and Plan Provisions Fiscal Year (FY) Full Valuation Results in this Report GASB #45 Adoption Plan Year Eligibility Provisions - Retirement - Disability - Surviving Spouse Medical Plan Benefits Retiree Choices Participant Contributions Plan Benefit Financing Medicare Coordination Life Insurance Retiree Benefit Participant Contribution Dental Benefit Valued fJR/CEWA1i:RHOUSf(SnPERS I Census data provided as of October 1, 2005; Benefit information provided for 2006 and 2007 October 1 through September 30 For fiscal year ending September 30, 2007 Fiscal year 2007 By fiscal year 2008 All benefit plans have plan year January 1 - December 31 Retirement from active service with age and service requirements defined in the City of Clearwater Employees' Pension Fund. Same eligibility for executives. Beginning in 2007 a retiree who opts out or drops coverage cannot elect coverage in the future. Disabled employees are treated as retirees in that they have the same premiums and can only be covered if they achieve the service requirements of retirement under the Pension Fund. Eligible for continuation of health care benefits for life. Retirees have their choice of membership in one of four plans: o HMO Standard o HMO Buy-Up o POS Standard o POS Buy-Up All participants pay 100% of the plan premiums. All benefit plans are fully insured. All post-65 plans use Coordination of Benefits (COB) $1,000; no benefit for dependents or surviving spouses None. The City pays the full cost. Retiree dental is not valued. The retirees pay the full cost of the premiums, and the premiums are assumed to represent the true cost of the plan for retirees of all ages. Therefore, there is no hidden subsidy, and the Dental plan presents no net cost to the City of Clearwater. Item #15 Attachment number 1 Page 21 of 29 APPENDIX I: THE CITY'S REPORTING REQUIREMENTS ASSUMING NO PRE-FUNDING The City is required to implement GASB #45 for the fiscal year 2008 (October 1, 2007 - September 30, 2008). The reporting requirements are found in paragraphs 24 through 26 of Statement 45, and include: funding policy, annual OPEB cost, funded status and funding progress, and actuarial methods and assumptions. If pre-funding occurs prior to October 1, 2007 (the beginning of fiscal 2008), then the Plan would need to adopt GASB #43 for fiscal 2007, and the GASB #43 disclosure would need to include Plan liabilities for fiscal 2007. Such liabilities for the City's employees and retirees would correspond to those from this valuation as of October 1, 2006. The paragraphs below are intended to provide the City with information for financial statement reporting assuming no pre-funding. The City's auditors should be consulted for preferred descriptions and documentation. The actual financial statement disclosures should be based on plan provisions and plan operation as of that date. Below are the applicable paragraphs taken directly from GASB #45. PwC will be available to assist the City and its auditors in developing the disclosures needed. Excerpts from GASB Statement #45 Notes to the Financial Statements 24. Employers should include the following information in the notes to their financial statements for each defined benefit OPEB plan in which they participate, regardless of the type of plan (except as indicated). Disclosures for more than one plan should be combined in a manner that avoids unnecessary duplication. a. Plan description. (1) Name of the plan, identification of the public employee retirement system (PERS) or other entity that administers the plan, and identification of the plan as a single-employer, agent multiple- employer, or cost-sharing multiple-employer defined benefit OPEB plan. (2) Brief description of the types of benefits and the authority under which benefit provisions are established or may be amended. (3) Whether the OPEB plan issues a stand-alone financial report or is included in the report of a PERS or another entity, and, if so, how to obtain the report. b. Funding policy. (1) Authority under which the obligations of the plan members, employer(s), and other contributing entities (for example, state contributions to local government plans) to contribute to the plan are established or may be amended. (2) Required contribution rate(s) of plan members. The required contribution rate(s) could be expressed as a rate (amount) per member or as a percentage of covered payroll. (3) Required contribution rate(s) of the employer in accordance with the funding policy, in dollars or as a percentage of current-year covered payroll, and, if applicable, legal or contractual maximum contribution rates. If the plan is a single-employer or agent plan and the rate differs significantly from the ARC, disclose how the rate is determined (for example, by statute or by contract) or that the plan is financed on a pay-as-you-go basis. If the plan is a cost-sharing plan, disclose the required contributions in dollars and the percentage of that amount contributed for the current year and each of the two preceding years, and how the required contribution rate is determined (for example, by statute or by contract, or on an actuarially determined basis) or that the plan is financed on a pay-as-you-go basis. fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 18 Attachment number 1 Page 22 of 29 APPENDIX I: THE CITY'S REPORTING REQUIREMENTS ASSUMING NO PRE-FUNDING 25. Sole and agent employers should disclose the following information for each plan, in addition to the information required by paragraph 24: a. For the current year, annual OPEB cost and the dollar amount of contributions made. If the employer has a net OPEB obligation, also disclose the components of annual OPEB cost (ARC, interest on the net OPEB obligation, and adjustment to the ARC), the increase or decrease in the net OPEB obligation, and the net OPEB obligation at the end of the year. b. For the current year and each of the two preceding years, annual OPEB cost, percentage of annual OPEB cost contributed that year, and net OPEB obligation at the end of the year. (For the first two years, the required information should be presented for the transition year, and for the current and transition years, respectively.) c. Information about the funded status of the plan as of the most recent valuation date, including the actuarial valuation date, the actuarial value of assets, the actuarial accrued liability, the total unfunded actuarial liability (or funding excess), the actuarial value of assets as a percentage of the actuarial accrued liability (funded ratio), the annual covered payroll, and the ratio of the unfunded actuarial liability (or funding excess) to annual covered payroll. The information should be calculated in accordance with the parameters. However, employers that meet the criteria in paragraph 11 may elect to use the alternative measurement method discussed in paragraphs 33 through 35. Employers that use the aggregate actuarial cost method should prepare this information using the entry age actuarial cost method for that purpose only. d. Disclosure of information about actuarial methods and assumptions used in valuations on which reported information about the ARC, annual OPEB cost, and the funded status and funding progress of OPEB plans is based, including the following: (1) Disclosure that actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of events far into the future, and that actuarially determined amounts are subject to continual revision as actual results are compared to past expectations and new estimates are made about the future. (2) Disclosure that the required schedule of funding progress immediately following the notes to the financial statements presents multiyear trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. (3) Disclosure that calculations are based on the types of benefits provided under the terms of the substantive plan at the time of each valuation and on the pattern of sharing of costs between the employer and plan members to that point. In addition, if applicable, the employer should disclose that the projection of benefits for financial reporting purposes does not explicitly incorporate the potential effects of legal or contractual funding limitations (as discussed in the disclosure of funding policy in paragraph 24b(3)) on the pattern of cost sharing between the employer and plan members in the future. (4) Disclosure that actuarial calculations reflect a long-term perspective. In addition, if applicable, disclosure that, consistent with that perspective, actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets. fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 19 Attachment number 1 Page 23 of 29 APPENDIX I: THE CITY'S REPORTING REQUIREMENTS ASSUMING NO PRE-FUNDING (5) Identification of the actuarial methods and significant assumptions used to determine the ARC for the current year and the information required by paragraph 25c. The disclosures should include: (a) The actuarial cost method. (b) The assumptions with respect to the inflation rate, investment return (including the method used to determine a blended rate for a partially funded plan, if applicable), postretirement benefit increases if applicable, projected salary increases if relevant to determination of the level of benefits, and, for postemployment healthcare plans, the healthcare cost trend rate. If the economic assumptions contemplate different rates for successive years (year-based or select and ultimate rates), the rates that should be disclosed are the initial and ultimate rates. (c) The amortization method (level dollar or level percentage of projected payroll) and the amortization period (equivalent single amortization period, for plans that use multiple periods) for the most recent actuarial valuation and whether the period is closed or open. Employers that use the aggregate actuarial cost method should disclose that because the method does not identify or separately amortize unfunded actuarial liabilities, information about funded status and funding progress has been prepared using the entry age actuarial cost method for that purpose, and that the information presented is intended to approximate the funding progress of the plan. Required Supplementary Information (RSI) 26. Sole and agent employers should present the following information for the most recent actuarial valuation and the two preceding valuations: a. Information about the funding progress of the plan, including, for each valuation, each of the elements of information listed in paragraph 25c b. Factors that significantly affect the identification of trends in the amounts reported, including, for example, changes in benefit provisions, the size or composition of the population covered by the plan, or the actuarial methods and assumptions used. (The amounts reported for prior years should not be restated.) fJR/CEWA1i:RHOUSf(SnPERS I Item # 5 20 Attachment number 1 Page 24 of 29 APPENDIX II: GLOSSARY Actuarial Liability (AL) or Actuarial Accrued Liability That portion, as determined by a particular Actuarial Cost Method, of the Present Value of Future Benefits (PVFB) and expenses which is not provided for by future Normal Costs. Generally this means the portion of the PVFB attributable to past service. Actuarial Assumptions Assumptions as to the occurrence of future events affecting OPEB costs, such as: mortality, withdrawal, disablement and retirement; changes in compensation and Government provided pension benefits; rates of investment earnings and asset appreciation or depreciation; procedures used to determine the Actuarial Value of Assets; characteristics of future entrants for Open Group Actuarial Cost Methods; and other relevant items. Actuarial Cost Method A procedure for determining an actuarially equivalent allocation of the present value of future benefits (PVFB) to time periods, usually in the form of a Normal Cost and an Actuarial Accrued Liability. Actuarial Valuation The determination, as of a valuation date, of the Normal Cost, Actuarial Accrued Liability, Actuarial Value of Assets, and related Actuarial Present Values for an OPEB plan. Actuarial Valuation Date The date as of which an actuarial valuation is performed. Actuarial Value of Assets The value of cash, investments and other property belonging to an OPEB plan, as used by the actuary for the purpose of an Actuarial Valuation. Agent Multiple-Employer Plan (Agent Plan) An aggregation of single-employer plans, with pooled administrative and investment functions. Separate accounts are maintained for each employer so that the employer's contributions provide benefits only for the employees of that employer. A separate actuarial valuation is performed for each individual employer's plan to determine the employer's periodic contribution rate and other information for the individual plan, based on the benefit formula selected by the employer and the individual plan's proportionate share of the pooled assets. The results of the individual valuations are aggregated at the administrative level. Annual OPEB Cost (or Expense) An accrual-basis measure of the periodic cost of an employer's participation in a defined benefit OPEB plan. fJR/CEWA1i:RHOUSf(SnPERS I Item #0 Attachment number 1 Page 25 of 29 APPENDIX II: GLOSSARY Annual Required Contributions of the Employer (ARC) The employer's periodic required contributions to a defined benefit OPEB plan, calculated in accordance with the plan provisions, actuarial assumptions, actuarial cost method and other actuarial method prescribed by GASB 45. Discount Rate The rate used to adjust a series of future payments to reflect the time value of money. The GASB specifies that this rate should equal the expected return on invested assets relative to the assets that will be used to pay for the benefits specified by the OPEB plan. Funding Policy The program for the amounts and timing of contributions to be made by plan members, employer, and other contributing entities (for example, state government contributions to a local government plan) to provide the benefits specified by an OPEB plan. Healthcare Cost Trend The rate of change in per capita health claims costs over time as a result of factors such as medical inflation, utilization of healthcare services, plan design, and technological developments. Level Dollar Amortization Method The amount to be amortized is divided into equal dollar amounts to be paid over a given number of years; part of each payment is interest and part is principal (similar to a mortgage payment on a building). Because payroll can be expected to increase as a result of inflation, level dollar payments generally represent a decreasing percentage of payroll; in dollars adjusted for inflation, the payments can be expected to decrease over time. Level Percentage of Projected Payroll Amortization Method Amortization payments are calculated so that they are a constant percentage of the projected payroll of active plan members over a given number of years. The dollar amount of the payments generally will increase over time as payroll increases due to inflation; in dollars adjusted for inflation, the payments can be expected to remain level. Normal Cost (NC) That portion of the present value of future benefits which is allocated to a valuation year by the Actuarial Cost Method. The normal cost is specific to the cost method used. OPEB Assets The amount recognized by an employer for contributions to an OPEB plan greater than OPEB expense. OPEB Expense The amount recognized by an employer in each accounting period for contributions to an OPEB plan on the accrual basis of accounting. fJR/CEWA1i:RHOUSf(SnPERS I Item fl.';!) Attachment number 1 Page 26 of 29 APPENDIX II: GLOSSARY OPEB Liabilities The amount recognized by an employer for contributions to an OPES plan less than OPES expense. Other Postemployment Benefits {OPE B) Postemployment benefits other than pension benefits. Other postemployment benefits (OPES) include postemployment healthcare benefits, regardless of the type of plan that provides them, and all postemployment benefits provided separately from a pension plan, excluding benefits defined as termination offers and benefits. Other types of OPES benefits include postemployment life insurance, educational benefits, dues, discounts, and any other postemployment non-pension benefit. Net OPEB Obligation The cumulative difference since the effective date of the Statement between the annual OPES cost and the employer's contributions to the plan. This equals the liability amount recognized on the financial statement. Parameters The set of requirements for calculating actuarially determined OPES information included in financial reports. Pay-As-You-Go A method of financing an OPES plan under which the contributions to the plan are generally made at about the same time and in about the same amount as benefit payments and expenses becoming due. Payroll Growth Rate An actuarial assumption with respect to future increases in total covered payroll attributable to inflation; used in applying the level percentage of projected payroll amortization method. Per Capita Costs Expected benefit cost for the valuation year on a per individual plan participant basis. The GASS requires that per capita costs should represent the expected benefit payments specific to the characteristics of the plan participants; subsidies to or from another employee benefit group are not permitted. The per capita costs form the basis from which the present value of future benefits is developed. Plan Assets Resources, usually in the form of stocks, bonds, and other classes of investments, that have been segregated and restricted in a trust, or equivalent arrangement, in which (a) employer contributions to the plan are irrevocable, (b) assets are dedicated to providing benefits to retirees and their beneficiaries, and (c) assets are legally protected from creditors of the employer(s) or plan administrator, for the payment of benefits in accordance with the terms of the plan. fJR/CEWA1i:RHOUSf(SnPERS I Item #':f> Attachment number 1 Page 27 of 29 APPENDIX II: GLOSSARY Plan Members The individuals covered by the terms of an OPES plan. The plan membership generally includes employees in active service, terminated employees who have accumulated benefits but are not yet receiving them, and retired employees and beneficiaries currently receiving benefits. Postemployment The period between termination of employment and retirement as well as the period after retirement. Postemployment Healthcare Benefits Medical, dental, vision, and other health-related benefits provided to terminated or retired employees and their dependents and beneficiaries. Present Value of Future Benefits (PVFB) Projected benefits estimated to be payable to plan members (retirees and beneficiaries, terminated employees entitled to benefits but not yet receiving them, and current active members upon retirement) as a result of their service through the valuation date and their expected future service. The actuarial present value of projected future benefits as of the valuation date is the present value of the cost to finance benefits payable in the future, discounted to reflect the expected effects of the time value (present value) of money and the probabilities of payment (taking into account mortality, turnover, probability of participating in plan retirement, etc.). Alternatively, it is the amount that would have to be invested on the valuation date so that the amount invested plus investment earnings will provide sufficient assets to pay the projected benefits when due. Generally the PVFS includes expenses associated with the plan (claims adjudication, investment, etc.). Substantive Plan The terms of an OPES plan as understood by the employer(s) and plan members. If administrative practices are different from the written plan benefits and are expected to continue, then the substantive plan is based on such administrative practices. fJR/CEWA1i:RHOUSf(SnPERS I Item #45 Attachment number 1 Page 28 of 29 APPENDIX III: ACTUARIAL COST METHODS GASB Statements #43 and #45 permit use of anyone of six actuarial cost methods. An actuarial cost method is a mathematical means of allocating the present value of projected future benefits to certain time periods. Each of the permitted methods is briefly described below. Unit Credit Actuarial Cost Method A method under which the benefits (projected or unprojected) of each individual included in an Actuarial Valuation are allocated by a consistent formula to valuation years. The Actuarial Present Value of benefits allocated to a valuation year is called the Normal Cost. The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Liability or Actuarial Accrued Liability. Under this method, the Actuarial Gains (Losses), as they occur, generally reduce (increase) the Unfunded Actuarial Accrued Liability. Entry Age Actuarial Cost Method or Entry Age Normal Actuarial Cost Method A method under which the Actuarial Present Value of the Future Benefits of each individual included in an Actuarial Valuation is allocated on a level basis over the earnings or service of the individual between entry age and assumed exit age(s). The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. Under this method, the Actuarial Gains (Losses), as they occur, reduce (increase) the Unfunded Actuarial Accrued Liability. Attained Age Actuarial Cost Method A method under which the excess of the Actuarial Present Value of Future Benefits over the Actuarial Accrued Liability in respect of each individual included in an Actuarial Valuation is allocated on a level basis over the earnings or service of the individual between the valuation date and assumed exit. The portion of this Actuarial Present Value which is allocated to a valuation year is called the Normal Cost. The Actuarial Accrued Liability is determined using the Unit Credit Actuarial Cost Method. Under this method, the Actuarial Gains (Losses), as they occur, reduce (increase) the Unfunded Actuarial Accrued Liability. fJR/CEWA1i:RHOUSf(SnPERS I Item :flEE Attachment number 1 Page 29 of 29 APPENDIX III: ACTUARIAL COST METHODS Aggregate Actuarial Cost Method A method under which the excess of the Actuarial Present Value of Future Benefits of the group included in an Actuarial Valuation over the Actuarial Value of Assets is allocated on a level basis over the earnings or service of the group between the valuation date and assumed exit. This allocation is performed for the group as a whole, not as a sum of individual allocations. That portion of the Actuarial Present Value allocated to a valuation year is called the Normal Cost. The Actuarial Accrued Liability is equal to the Actuarial Value of Assets. Under this method, the Actuarial Gains (Losses), as they occur, reduce (increase) future Normal Costs. Frozen Entry Age Actuarial Cost Method A method under which the excess of the Actuarial Present Value of Future Benefits of the group included in an Actuarial Valuation, over the sum of the Actuarial Value of Assets plus the Unfunded Frozen Actuarial Accrued Liability, is allocated on a level basis over the earnings or service of the group between the valuation date and assumed exit. This allocation is performed for the group as a whole, not as a sum of individual allocations. The Frozen Actuarial Accrued Liability is determined using the Entry Age Actuarial Cost Method. The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. Under this method, the Actuarial Gains (Losses), as they occur, reduce (increase) future Normal Costs. Frozen Attained Age Actuarial Cost Method A method under which the excess of the Actuarial Present Value of Future Benefits of the group included in an Actuarial Valuation, over the sum of the Actuarial Value of Assets plus the Unfunded Frozen Actuarial Accrued Liability, is allocated on a level basis over the earnings or service of the group between the valuation date and assumed exit. This allocation is performed for the group as a whole, not as a sum of individual allocations. The Unfunded Frozen Actuarial Accrued Liability is determined using the Unit Credit Actuarial Cost Method. The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost. Under this method, the Actuarial Gains (Losses), as they occur, reduce (increase) future Normal Costs. fJR/CEWA1i:RHOUSf(SnPERS I Item flff> Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a blanket purchase order contract to Smith Fence of Clearwater, Florida, in the amount of $300,000 for the purchase and installation of fencing at various projects throughout the City during the contract period June 21, 2007 through June 30, 2009, in accordance with Sec. 2.564 (l)(d), Code of Ordinances - Pinellas County Purchasing Cooperative Bid 045-316-B, and authorize appropriate officials to execute same. (consent) SUMMARY: A blanket purchase order in the amount of $300,000 is being requested. The City is not obligated to use the entire amount being requested. Fencing will be installed as replacement for deteriorated fencing and for new installations at various projects throughout the City. Some of the projects may include, but not be limited to, Frank Tack, Norton Ballfields, Eddie e. Moore Soccer and Jack Russell Stadium. The Parks and Recreation Department has an annual capital improvement project for the replacement of worn out and damaged fencing, and also utilizes operating funds and other individual CIP's for projects that require the installation of new fencing. The City is using bids solicited and approved by Pinellas County regarding fence installation (Pinellas County Purchasing Cooperative Bid 045-316-B). Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure Yes Budget Adjustment: No 300,000 300,000 2007 to 2009 Annual Operating Cost: Total Cost: 300,000 300,000 Appropriation Code 0315-93262-563500-572- 0000000 Bid Required?: Other Bid / Contract: Amount 300,000 Appropriation Comment No Bid Number: 045-316-B Other Government Bid Bid Exceptions: Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Purchasing 5) Clerk 6) Assistant City Manager 7) Clerk 8) City 11anager Cover Memo Item # 6 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve renewal of a 15-year License Agreement from July 1, 2007 - June 30, 2022, between the City of Clearwater and the Clearwater Historical Society, for the purpose of providing a permanent location for the historical Plumb House and authorize the appropriate officials to execute same. (consent) SUMMARY: The City Council approved a License Agreement between the Clearwater Historical Society (Society) and the Clearwater Neighborhood Housing Services Inc. (CNHS) in 1983 for the use of City property at Ed Wright Park for the location of the historic Plumb House. In June of 1992 the CNHS no longer desired to continue in the Agreement but the Society and the City wanted to continue with a new 15 year agreement which was approved and ends on June 30, 2007. The Plumb House is a historical landmark, which has been listed as a historical house with the Department of State, Division of Archives, History and Records Management on the State of Florida Master Site file. The Society has preserved the home and kept it as a historical museum for the public to enjoy and learn from. Both the Society and City Staff desire to continue the relationship that was started back in 1983 with a 15 year renewal of the License Agreement under the same terms and conditions with the minor exception of increasing General Liability Insurance from $300,000 to $500,000; naming the City as additional insured and clarifying a section on where members could park. The Society would continue to pay for the maintenance and upkeep of the Plumb House and pay for any day-to-day costs associated with operating the museum. The City would continue to provide landscape maintenance around and adjacent to the House. The City provides no additional funding for the Society. Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 7 Attachment number 1 Page 1 of 4 REVOCABLE LICENSE AGREEMENT THlS AGREEMENT entered into this _ day ,2007, by and between the CLEARW ATER HISTORICAL SOCIETY, a not-for-profit corporation, hereinafter referred to as "Society" and the CITY OF CLEARWATER, FLORIDA, hereinafter referred to as "City". WHEREAS, the Society is a not-for-profit Florida corporation which owns a structure known as the "Plumb House", and WHEREAS, the "Plumb House" is an historical landmark which has been listed as an historical house with the Department of State, Division of Archives, History and Records Management on the State of Florida Master Site file; and WHEREAS, since 1983 the structure has been located on real property owned by the City known as Ed C. Wright Park pursuant to the most recent License Agreement between the City and the Society dated June 30, 1992; and WHEREAS, the Society and the City desire that the License continue for another fifteen (15) year term under the same terms and conditions as the existing License Agreement. NOW, THEREFORE, in exchange for mutually agreeable consideration, the parties to this Agreement do hereby agree as follows: 1. Purpose: The purpose of this license agreement is to continue to provide a permanent location for the historical house, "Plumb House", in Ed C. Wright Park. All uses made of the Plumb House shall be in conformance with the deed restrictions contained in the Ed C. Wright Park Deed recorded in Official Records Book 1546, page 521, Public Records of Pinellas County, Florida. 2. Term: The term of this agreement shall be for a period of fifteen (15) years. 1 Item # 7 Attachment number 1 Page 2 of 4 3. House Maintenance: At its expense, the Society agrees: a. to maintain the house in a safe and sanitary condition in conformance with all applicable laws, b. to continue to keep the house restored as nearly as possible to its original condition, c. to maintain a Comprehensive General Liability policy of insurance covering claims for injuries to persons or damage to property, which may arise from or III connection with use of the premises, including all activities occurring thereon, written by an insurance company with above average rating in the amount of $500,000.00 per occurrence. Certificates of insurance for all applicable coverages hereinbefore stated shall be delivered to the City on an annual basis and name the City of Clearwater as an additional insured. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. The Society shall provide a copy of any or all insurance policies upon request by the City. 4. Public Access: The Society shall make the house available to the general public for tours on a semi-monthly basis in accordance with a schedule to be established by the Society. Additionally, the Society shall have individuals available at said tours to discuss the history of the Plumb House and the history of the City with those members of the general public desiring such information. 5. Landscaping: At its expense the Society shall provide all landscaping in the immediate vicinity of the house. The landscaping shall be of a type designated by the City's Parks and Recreation Department. The City shall maintain the real property immediately surrounding the house including all 2 Item # 7 Attachment number 1 Page 3 of 4 landscaping (lawn, shrubs and other landscaping). 6. Parking: The Society members and its guests may use any existing permitted parking spaces available at Ed C. Wright Park or Ross Norton Park. 7. Utilities: At its expense, the Society shall pay all monthly charges for all utilities including water, electric and telephone. 8. Hold Harmless: The Society agrees to hold the City harmless from any claims, lawsuits or injuries arising out of the restoration, maintenance and use of the house at Ed C. W right Park. 9. Notices: All required notices and correspondence shall be sent by certified mail to the following addresses: City: City Manager P. O. Box 4748 Clearwater, FL 34618 Society: Thomas C. Nash, II, Esq. P. O. Box 1669 Clearwater, FL 33757 10. Toxic or Hazardous Substances: The Society covenants and agrees not to bring upon, store or generate upon the City's property or the structure itself any substance classified by state or federal government authority as a toxic or hazardous material. Lessee further agrees that it shall comply with all governmental and other laws, rules, regulations, codes, statutes including, but not limited to federal, state, county and municipal as they relate to storage, use and disposal of any substance whether toxic or non-toxic, whether such substance is a manufactured or man- made substance and whether the same is a natural substance or man-made. 11. Improvements: The house, its fixtures and all other permanent improvements made by the Society at Ed C. Wright Park shall become the property of the City of Clearwater 3 Item # 7 Attachment number 1 Page 4 of 4 upon the termination or revocation of this Agreement. 12. Assignments: The Lessees may not assIgn any privileges granted under this Agreement without Written approval by the City. Countersigned: CITY OF CLEARWATER, FLORIDA Frank V. Hibbard Mayor William B. Horne II City Manager Approved as to form: Attest: Laura Li powski Assistant City Attorney Cynthia E. Goudeau City Clerk CLEARWATER HISTORICAL SOCIETY, INC. By: President 4 Item # 7 Attachment number 2 Page 1 of 2 -----Original Message----- From: Bill Wallace [mailto:wallacewd@juno.com] Sent: Monday, June 18, 2007 10:48 AM To: Hibbard, Frank; Manni, Diane Cc: terriohr@yahoo.com Subject: Mayor Frank Hibbard and City Council, After your May 17, 2007 council meeting at which you discussed a request by Clearwater Historical Society in preparation for renewal of a lease for the location of the the Plumb House Museum, I sent some information about CHS to you by way of an email on May 21, 2007. As you now consider, and hopefully approve, this new lease between the City and CHS this week at your work session and council meeting, I would like to provide you with some of the information about CHS that was in that email and add some more so that you may better know of CHS and its role in the City of Cleawater. Clearwater Historical Society was formally organized in 1979 after many years of activities by individuals and Clearwater City boards in preserving and disseminating the history of Clearwater. Many of the materials relating to the history of Clearwater had earlier been collected by Pinellas County in the historical museum first located in the basement of the courthouse which then moved and became Heritage Park in 1976 and currently Heritage Village. CHS has now collected many artifacts, documents, photographic prints and negatives, taped interviews, and other material relating to the history of Clearwater. All of this material is available to the public at the Plumb House Museum. The Plumb House Museum, which illustrates a residence from Clearwater's early history is open year round with the following schedule: Monthly on the first and third Thursday form 8:30 to 11:30 a.m. November through April on each Saturday from 10:00 a.m. to 1:00 p.m. (Earlier email incorrectly gave 10:00 a.m. to 2:00 p.m.) Other times are scheduled by appointment. Activities of the Clearwater Historical Society include: Annual meeting first Saturday in November Fish Fry first Saturday in May and November Operate and Maintain Plumb House Museum Collect and preserve items of historical interest to Clearwater Have available items of historical interest at Plumb House Museum Present programs of Clearwater's history to various groups Consult with individuals and groups seeking Clearwater information Clearwater Historical Society has partnered with Clearwater Main Library with displays at its new building opening and other special events. It is currently working with the library on a special program for October 2007 and the loan of materials for future displays. Item # 7 Attachment number 2 Page 2 of 2 CHS is currently working with the City of Clearwater on its "Clearwater Stories" program of interviews of various people in the community. The income for Clearwater Historical Society comes from these sources: Dues at $10 for individual and $20 for a family (Other levels also) Fish fry at $8 per adult ticket. Sale of misc. fund raiser items such as shirts and note cards. Donations from people visiting Plumb House Museum and other sources. There are no paid personnel, all volunteer staff. All money is spent on the Plumb House and expenses involved with fund raisers such as fish fry. Some recent major expenditures and work by CHS include: April 2004... Complete new roof for entire Plumb House.. .$13,000 Ongoing. . . . .. Misc repairs to wood of house and ramp..... 500 April 2007... Paint house exterior w/donated materials/labor. 0 Repairs are necessary because of natural aging but also because of continued damage by vandals. Clearwater Historical Society wishes to continue and expand its programs to the citizens of Clearwater. Renewal of this lease will be an important step in this endeavor. Bill Wallace Clearwater Historical Society Item # 7 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve acceptance of an FY 2005 Economic Development Initiative (EDI) - Special Projects grant in the amount of $248,000 from the U.S. Department of Housing and Urban Development (HUD), authorize the appropriate officials to execute same and approve the transfer of $446,820 in grant funds to the Clearwater Homeless Intervention Project (CHIP). (consent) SUMMARY: The Police Department has received official notification from HUD that the EDI - Special Projects grant has been awarded. The Police Department is now seeking City Council approval to accept the grant. The $248,000 grant will be utilized for costs associated with the construction of transitional housing and a police substation at the former CarPro Auto Body Repair & Restoration property at 1359 Cleveland Street near the Clearwater Homeless Intervention Project (CHIP) homeless emergency shelter. Annual operating costs for the police substation are projected to be less than $10,000. There will be no additional personnel associated with this project or the new substation. Special Project No. 181-99878 has been established to account for the grant expenditures. There is no match required for this grant. Additionally, the Police Department was awarded and accepted a HUD grant in the amount of $198,820 on January 4, 2006, to be used for the purchase of the CarPro property. Special Project No. 181-99278 was set up to account for those grant expenditures. No action has been taken on this grant due to the fact that the Police Department was waiting for the second grant to be awarded. City Council approval is now requested to transfer the grant funds from both of these accounts - for a grand total of $446,820 -- to CHIP so that that agency may purchase the property and finance the construction project. Appropriation Code 181-99878 Amount Appropriation Comment Review Approval: 1) Legal 2) Clerk 3) City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Item # 8 .0 m '''1'".. l X... . .y., ",,' H ::;. I~ 11 fr: I~ ~! jl ..,\" ~.~ '" :.lll'i! . 311 .. '" . L- ~ !!l!il . 'I II "" ..10 o !l; . III ,,~ Attachment number 1 Page 1 of 9 X... ""i\" """. >~.: ~+ IJ._.__ ..LJ. n ". o d... ill r '\, ., 'J tl .0 J ,. L ., I w :l H t H a 1;.... ""J'iij;j" tHO. t: :.."\: "",.41 "'j." Attachment riumber1 Page"'2 of 6 m '1 '" II! . :x,":':"::: r, :t H. t~ :1'" "t H .. ....~::-: ,+ " H 't 11. 't . Hi'" ::::; L ..~::: ;;I :~~~ & % r :'j ~~ ,~ x:: :t \ :H .;.~: Tt '1'" :~.:::.: H r. 'J ....::::~: .', 'oIi. 0". x,,' ~. ... :t '''' ....f IX :;.; " w J'i Attachment numQ~r 1 r:?g~ 3 qt'6 ~. ~ :'f. ,. I E " ,..&1'.... " . H f::::: , :l .1-.,... ~.-~ I" '-~ IIJI ~"Il::: 'Jfi_~ _,-.f'~ ~- r: JL .... . 2IlIIIII1 .........-., . ~... . ... .....;/ .., ~~ r,; ~.L__._.'., ~ A !t. ,. ad .::,.... '-' " ~ x:: 1 lr If ::~~~~:- j tI It ~(~ ::~ ~ "ifiij '] .. j. .ill ~ ",. ", ~:: lia ", ..4. ," J... .. '''~ ,1 ., X .$; c hm.ent number 1 4"6f 6 > "'1 rn; ,," j{:: 0. >> ~, :,:,0. 1 % 7. III 11 ,rn; F % . 'j .~ . t a '.1 r, q" ,>> ,q", ,'" ;j. II iii 1 t;;, .'1 rn; ." 11 ", '" " ~ is I:' I~ '" ". fJ: I B ~ ~: .., ,,+ H ~ .~ ;1 ,. ..,; ~ H "t ....~: . J.t. j. x.". Jr. ." L ~... ,.,....:::: :.~ w -:~: : 18 L ::~ I ;: ~ ~;: ~ ~ ~ .. ~"'J.:~:i. ."l . um ....~ II .........,::. :ill \~ ~<<~~~;~: .<~;, ":'"~.~.~: ,~"'~:l~~ ~ F II \' '<~.f .'>""l:.~~ ~^ Wr:t/.~. 'l~r~.~: ~ .. f.. 'I iF ... ! ="-" . t ~: , y . . . . Attpchment number 1 Page 5 of 6::1"" H0 :~:. . ~~~~ ~ ~ ~ ~">> . y F ''11' :::::::::=.:, "i. ,. mH ~ mf .. d!", ~ " ~~T~ ::::::0. t+ ,q, in, % V .~ "-r. ~t ", "......% I:' \;1" ::::=<:: ~.t~ ;j. .., . mY ,& I~ H ,~ u l .,of" :~: ,II"', ....3 ::::-:!;V :: l % #. my ..,Jill p ..; .... u 0 . ill" ,'0 ....r. .~ ',,;j ", .w lb. 1L I~ ~~~ 0. ., !: i" wi:: H ;" l my H ....% T.. T Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Amend Appendix A, Schedule of Fees, Rates and Charges, Section XXV, Public Works Fees, Rates and Charges (3)(c) Solid Waste collection rates, to increase specific collection fees for Solid Waste and Recycling and pass Ordinance 7820-07 on first reading. SUMMARY: In 1996 the City Commission approved all of the roll-off collection fees and service rates for the City, County and adjacent municipality service areas. In 1997 the City Commission approved annual increases in four successive years starting January 1, 1998 to the residential and commercial Solid Waste collection fees. The current $20.65 residential rate has remained in effect for over SIX years. Similarly, collection charges for Recycling service have not changed since April 1, 1999; or over eight years ago. The annual operating and capital cost requirements for Solid Waste and Recycling are expected to exceed annual revenues during FY 2007 and FY 2012, respectively. Absent any adjustments to the rates, all reserves will be spent in FY 2009 for Solid Waste and FY 2012 for Recycling. Solid Waste, Finance and Budget staff have worked with Burton and Associates, our rate consultants, to evaluate Solid Waste and Recycling revenue history and expectations; expenditure history and projections; reduced levels of cash reserves and rate scenarios to meet its cash flow requirements. Initially, the rate study concluded that Solid Waste collection rates needed to increase 5.5% per year and Recycling collection rates needed to increase 5.75% per year for the next five fiscal years. After utilizing cost reduction efforts, we are recommending a 4% increase next fiscal year (FY 2007/08) and a 5% increase each of the following four fiscal years for residential and commercial rates while maintaining the current level of service. For roll-off rates, we are recommending a 13% increase next fiscal year and a 4.5% increase in each of the following four fiscal years. For residential, multi-family and commercial Recycling rates, we are recommending a 3% increase for each of the next four fiscal years and an 11 % increase for FY 2012 while maintaining the current level of service. The monthly impacts to the average residential customer with twice-a-week garbage collection, a yard waste, trash, and recycling collection once a week and oversized items on call are reflected in the following table: Major factors directly contributing to our increased operating and maintenance expenses are escalating fuel and energy costs, fleet equipment and associated costs, labor costs and pension funding requirements. Appendix A of the Code of Ordinances currently contains a listing of various residential, commercial and roll-off collection fees for Solid Waste and Recycling. Therefore, staff is recommending that the Appendix A of the Code of Ordinances be amended to increase rates in conjunction with the attached rate study prepared by Burton and Associates. Type: Current Year Budget?: Other None Cover Memo Budget Adjustment: None Item # 9 Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: None Annual Operating Cost: Total Cost: None to Bid Required?: Other Bid / Contract: No Bid Number: Bid Exceptions: None Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 77 FY 2007 SOLID WASTE RATE STUDY DRAFT REPORT Hurton & Associates 200 Business Park Circle, Suite 101 . St Augustine, Florida 32095 . Phone (904) 247-0787 . Fax (904) 241-7708 E-mail: abumham@burtonandassociates.com Item # 9 Attachment number 1 Page 2 of 77 B May 9,2007 Mr. Paul Nystrom Controller Solid Waste & General Services City of Clearwater 1701 N. Hercules Ave. Clearwater, Florida 33765 Re: FY 2007 Solid Waste Rate Study - DRAFT Report Dear Mr. Nystrom: Burton & Associates is pleased to present this DRAFT Report of the FY 2007 Solid Waste Rate Study that we have performed for the City's Solid Waste System comprised of the Solid Waste Utility Fund (Fund 424) and the Recycling Utility Fund (Fund 426). We appreciate the fine assistance provided by you, your staff and all of the members of City staff who participated in the analysis. Please distribute this document to the appropriate individuals at the City for their review and comments. If you have any questions, please do not hesitate to call me at (904) 247-0787. Very truly yours, Andrew J. Burnham Andrew 1. Burnham Vice President Hurton & Associates 200 Business Park Circle, Suite 101 . St Augustine, Florida 32095 . Phone (904) 247-0787 . Fax (904) 241-7708 E-mail: abumham@burtonandassociates.com Item # 9 Attachment number 1 Page 3 of 77 SOLID WASTE RATE STUDY TABLE OF CONTENTS Table of Contents CITY OF CLEARWATER........................................................................................................ i Table of Contents...................................................................................................................... . i Executive Summary.................................................................................................................. 1 Section I - Introduction ............................................................................................................ 4 A. Scope....................................................................................................................... 4 B. Study Procedures.................................................................................................... 5 Section II - Solid Waste Fund RSA ......................................................................................... 6 A. Revenue Sufficiency Analysis ................................................................................ 6 1) Objective and Scope ................................................................................... 6 2) Procedures. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 7 3) Description of the Analysis......................................................................... 8 4) Assum pti ons. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... 8 A. Revenues and Expenses.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 8 B. Annual Operating & Capital Spending. .................................... 9 C. One-Time Reimbursement & Loan Payoff............................... 9 D. Payment in Lieu of Taxes Calculation...................................... 9 E. Cost Escalation........................................................................ 10 F. Borrowing Assumptions ......................................................... 10 G. Interest Earnings on Invested Funds. ...................................... 10 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 4 of 77 SOLID WASTE RATE STUDY TABLE OF CONTENTS H. Growth. ................................................................................... 10 I. Minimum Balance in Unrestricted Reserves. ......................... 10 1. Minimum Balance in Capital Reserves................................... 10 K. Capital Improvement Program............................................... 11 5) Results of the Revenue Sufficiency Analysis ........................................... 11 A. Scenario 1: "Just-in- Time" ..................................................... 11 B. Scenario 2: "Level Plan @ 100%".......................................... 11 C. Scenario 3: "Level Plan @ 98.5%"......................................... 12 D. Scenario 4: "Roll-Off at Market Rates @ 98.5%" .................. 12 E. Supporting Analysis................................................................ 13 B. Conclusions and Recommendations..................................................................... 17 Section III - Recycling Fund RSA ......................................................................................... 19 A. Revenue Sufficiency Analysis .............................................................................. 19 1) Objective and Scope ................................................................................. 19 2) Procedures................................................................................................. 20 3) Description of the Analysis....................................................................... 21 4) Assum pti ons. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... 21 A. Revenues and Expenses ..........................................................21 B. Annual Operating & Capital Spending................................... 22 C. Pinellas County Recycling Grants .......................................... 22 D. Annual Transfer to the Solid Waste Fund............................... 22 E. Payment in Lieu of Taxes Calculation.................................... 23 F. Cost Escalation........................................................................ 23 City of Clearwater Draft Report ii Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 5 of 77 SOLID WASTE RATE STUDY TABLE OF CONTENTS G. Borrowing Assumptions .........................................................23 H. Interest Earnings on Invested Funds. ...................................... 23 I. Growth. ................................................................................... 24 1. Minimum Balance in Unrestricted Reserves.......................... 24 K. Minimum Balance in Capital Reserves................................... 24 L. Capital Improvement Program............................................... 24 5) Results of the Revenue Sufficiency Analysis ........................................... 24 A Scenario 1: "Just-in- Time" ..................................................... 24 B. Scenario 2: "Level Plan" ......................................................... 25 C. Scenario 3: "Inflation Thru FY 2011" .................................... 26 D. Supporting Analysis................................................................ 27 B. Conclusions & Recommendations........................................................................ 30 Appendix Al .......................................................................................................................... 32 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 33 Appendix A2.......................................................................................................................... 34 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 35 Appendix A 3 . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 36 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 37 Appendix A 4 . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 38 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 39 Schedule 2 - Assumptions............................................................................... 40 Schedule 3 - Beginning Balances................................................................... 41 City of Clearwater Draft Report iii Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 6 of 77 SOLID WASTE RATE STUDY TABLE OF CONTENTS Schedule 4 - FY 2007 Operating Budget ....................................................... 42 Schedule 5 - Capital Improvement Plan......................................................... 43 Schedule 6 - Forecast of Net Revenues and Debt Service Coverage............. 44 Schedule 7 - Cash Inflows.............................................................................. 45 Schedule 8 - Cash Outflows........................................................................... 46 Schedule 9 - Capital Projects Funding Sources ............................................ 50 Schedule 10 - Projected Short-Term Borrowing............................................ 51 Schedule 11 - Funding Summary by Fund..................................................... 52 Appendix B. 1 .......................................................................................................................... 53 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 54 Appendix B.2 .......................................................................................................................... 55 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 56 Appendix B. 3 .......................................................................................................................... 57 Schedule 1 - FAMS-XL ~ Control Panel...................................................... 58 Schedule 2 - Assumptions............................................................................... 59 Schedule 3 - Beginning Balances................................................................... 60 Schedule 4 - FY 2007 Operating Budget ....................................................... 61 Schedule 5 - Capital Improvement Plan......................................................... 62 Schedule 6 - Forecast of Net Revenues and Debt Service Coverage............. 63 Schedule 7 - Cash Inflows.............................................................................. 64 Schedule 8 - Cash Outflows........................................................................... 65 Schedule 9 - Capital Project Funding Sources ............................................... 68 City of Clearwater Draft Report iv Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 7 of 77 SOLID WASTE RATE STUDY TABLE OF CONTENTS Schedule 10 - Projected Short-Term Borrowing............................................ 69 Schedule 11 - Funding Summary By Fund .................................................... 70 City of Clearwater Draft Report v Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 8 of 77 SOLID WASTE RATE STUDY EXECUTIVE SUMMARY Executive Summary Weare pleased to present the results of our comprehensive rate study of the City of Clearwater's Solid Waste and Recycling Utilities. Over the past nine months, we held several interactive meetings with the Solid Waste/General Services Director, the Finance Director, the Budget Director, the Solid Waste/General Services Controller and Senior Accountant. We have reviewed these Utilities' significant operating, capital and transfer expenditures, reserve requirements and forecasting assumptions for a ten-year projection period (FY 2007 - FY 2016). The City has reviewed several options for adjusting its residential, commercial and roll-off collection rates that will allow the Solid Waste Fund to reduce its unrestricted operating and capital reserves while it gradually increases its annual on-going revenues in order to satisfy its annual cost requirements. Currently, the annual operating and capital cost requirements for the Solid Waste Fund exceed its annual revenues, and absent any adjustments to its rates, the fund will use up all available operating reserves in FY 2009. The Solid Waste fund will utilize cost reduction efforts to reduce its cost requirements to 98.5% of projected/forecasted amounts without changing its service level. Assumptions used for revenue and operating expense projections are stated in Schedule 2 of Appendix A.4 for Solid Waste and Appendix B.3 for Recycling. The City's current rates for roll-off service appear to be below the market and could be increased significantly in FY 2008. It is important to note that the rates charged City of Clearwater Draft Report 1 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 9 of 77 SOLID WASTE RATE STUDY EXECUTIVE SUMMARY for roll-off service should continue to be market-based and determined by the Solid Waste/General Services Director. As such, we are recommending a substantial one-time rate increase for roll-off service in FY 2008 (see Schedule 1 of Appendix A.4) and continuing to allow the Director to determine increases in each subsequent year as is the current practice. Collection charges for Solid Waste for residential and commercial services have not changed since January 1, 2001; or over six years ago. Given the need to increase residential and commercial rates to cover annual cost requirements, we are recommending increasing these respective rates at the same rate of increase (as identified in Schedule 1 of Appendix A.4). Similarly, collection charges for Recycling service have not changed since April 1, 1999; or over eight years ago. The annual operating and capital cost requirements for the Recycling fund are in excess of its annual revenues and, absent any adjustment to its rates, this fund will use up all available operating reserves in FY 2012. All of the same cost increases in the Solid Waste Fund also adversely affect Recycling (e.g., pension, fuel, energy, etc.). Given the need to raise residential, multi-family and commercial rates to cover annual cost requirements, we are recommending increasing these respective rates at the same rate of increase (as identified in Schedule 1 of Appendix B.3). Since any forecast must be based on estimates about future uncertain conditions, changing circumstances may require higher or lower increases. Because of this uncertainty, near-term estimates are more reliable, and we recommend consideration of City of Clearwater Draft Report 2 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 10 of 77 SOLID WASTE RATE STUDY EXECUTIVE SUMMARY the identified rate increases for only first five years of the projection period (FY 2008 - FY 2012). Furthermore, it is our strong recommendation that the City perform periodic revenue sufficiency updates so that revised information and assumptions are incorporated into the determination of future rate increases. As such, we therefore recommend the adoption of the fourth scenario for the Solid Waste Fund and the third scenario for the Recycling Fund. City of Clearwater Draft Report 3 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 11 of 77 SOLID WASTE RATE STUDY SECTION I - INTRODUCTION Section I - Introduction This Report presents the results of a Solid Waste Rate Study (Rate Study) that Burton & Associates conducted for the City of Clearwater's Solid Waste System (System). The City's System is comprised of two enterprise funds, the Solid Waste Utility Fund (Solid Waste Fund) and the Recycling Utility Fund (Recycling Fund). A. Scope This Rate Study included the following principal elements: . Solid Waste Fund Revenue Sufficiency Analysis - an analysis was conducted to evaluate the adequacy of projected revenues to satisfy the Solid Waste Fund's cost requirements over a ten-year projection period from FY 2007 through FY 20161. . Recycling Fund Revenue Sufficiency Analysis - an analysis was conducted to evaluate the adequacy of projected revenues to satisfy the Recycling Fund's cost requirements over a ten-year period from FY 2007 through FY 20161. It is important to note that the Rate Study also included a Diagnostic Rate Structure Evaluation and Rate Design Analysis. This included an evaluation of the City's existing Solid Waste and Recycling rates based upon various criteria such as conformance with industry practice, equity, fairness, fiscal security etc. The Diagnostic 1 The analysis begins with FY 2006 historical data, however, the majority of this information serves as base data upon which future year projections of revenue and expenses are based. As such, for purposes of this analysis, FY 2006 is not considered to be part of the projection period. 4 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 12 of 77 SOLID WASTE RATE STUDY SECTION I - INTRODUCTION Rate Structure Evaluation concluded that the structure of the City's rates for its Solid Waste and Recycling Systems generally satisfy the appropriate criteria and do not require modification. As such, this report does not include or present any findings relative a Rate Design Analysis that would affect the City's Solid Waste or Recycling rate structure. B. Studv Procedures The revenue sufficiency analysis for each respective enterprise fund measured the adequacy of projected revenue relative to projected cost requirements to determine alternative financial management plans and associated annual rate adjustments, if required, that would provide sufficient revenues to fund all of each enterprise fund's respective cost requirements over a ten-year projection period. We accomplished this through interactive work sessions with City staff. During these work sessions we examined the impact of alternative scenarios upon key financial indicators by use of graphical representations projected on a large screen from our computer rate models which were up and running and upon which we conducted alternatives analyses interactively with City staff. In this way we identified the alternative financial management plans presented in this report for each enterprise fund that allows each fund to meet its cost requirements. City of Clearwater Draft Report 5 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 13 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA Section II - Solid Waste Fund RSA This section of the Report will present the results of the Revenue Sufficiency Analysis performed for the City's Solid Waste Fund as part of this Rate Study. A. Revenue Sufficiencv Analvsis This section presents the results of the Revenue Sufficiency Analysis (RSA) that was conducted for the Solid Waste Fund. The RSA was based upon a projection period of FY 2007 through FY 20162. The following sub-sections present the objective and scope of the RSA, the procedures employed in and description of the analysis, the assumptions of the RSA, as well as the results of the analysis. Finally, Appendix A includes the detailed financial analysis schedules supporting the financial management plans (also referred to as "scenarios") evaluated herein for the Solid Waste Fund. 1) Obiective and Scope The objective of the RSA was to: Evaluate the sufficiency of the Solid Waste Fund's revenues over a ten-year proj ection period and determine the amount of annual rate increases required, if any, to provide sufficient revenue to satisfy all of the Solid Waste Fund's requirements over the projection period. 2 The analysis begins with FY 2006 historical data, however, the majority of this information serves as base data upon which future year projections of revenue and expenses are based. As such, for purposes of this analysis, FY 2006 is not considered to be part of the projection period. 6 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 14 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA 2) Procedures In this RSA we developed alternative ten-year financial management plans or scenarios and corresponding revenue adjustment plans through several interactive work sessions with City staff. During these work sessions we examined the impact of various alternatives upon key financial indicators by use of graphical representations projected on a large screen from our computer rate models. In this way, we identified the financial management plan scenarios and corresponding rate plans in this report that allows the Solid Waste Fund to meet its cost requirements throughout the projection period. In order to initialize our analysis, we obtained the Solid Waste Fund's historical and budgeted financial information regarding the operation of the Solid Waste Fund. We also utilized the multi-year capital improvement program provided by City staff. We also counseled with City staff regarding other assumptions and policies that would affect the Solid Waste Fund, such as required levels of operating and capital reserves, timing of repayment of existing debt, transfers/reimbursements from other funds, operating and capital spending levels, earnings on invested funds, escalation rates for operating costs, etc. All of this information was entered into our proprietary Financial Analysis and Management System (FAMS-XL ~) interactive model. The FAMS-XL ~ model produces a ten-year projection of the sufficiency of the Solid Waste Fund's revenues to meet all of its current and projected financial requirements and determine the specific level of residential, commercial, and roll-off rate increases necessary in each year to provide sufficient revenues to fund all of the Solid Waste Fund's requirements. F AMS-XL ~ also utilizes all available and unrestricted funds in each year of the projection period to pay for capital projects (to the extent that they are not designated to be funded through the City's lease/purchase program) in accordance 7 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 15 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA with the rules of cash application defined with City staff within the model. The model then produces a detailed summary of the funding sources to be used for each project in the capital improvements program. 3) Description of the Analvsis The RSA was performed USIng the historical and projected information regarding the operation of the Solid Waste Fund. The City's Comprehensive Annual Financial Report for FY 2005 and supplemental information provided by City staff were used as sources for historical financial information in order to establish the beginning FY 2006 balances of various funding sources. Revenue and expense information for FY 2006 reflected actual results, while operating expense projections were based upon the FY 2007 Solid Waste Fund budgeted figures as provided by City Staff. Revenue projections from FY 2007 through the end of the projection period were calculated based upon the actual FY 2006 results, extrapolated to reflect assumed growth and applicable rate increases. During the conduct of this RSA, we communicated with City staff regarding various assumptions used in the development of the analysis presented in this report. The major assumptions included in RSA are listed in the next sub-section. 4) Assumptions The assumptions, funding strategies, and adjustments included in the RSA are as listed below: A. Revenues and Expenses - The FY 2006 revenue and expenses are based on the Solid Waste Fund's actual amounts, respectively. The Solid Waste Fund's FY 2007 Budget serves as the base year for future operating expense and other operating revenue projections, while annual projections of residential, commercial, and roll-off revenues are based upon the FY City of Clearwater Draft Report 8 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 16 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA 2006 actual amounts, adjusted annually to reflect assumed growth and rate increases as appropriate. B. Annual Operating & Capital Spending - The assumed annual spending of operating and capital expenses versus projections reflects the results of a multi-year historical review of actual spending versus budget performed by City staff as part of this Rate Study. Historically, 100% of annual budgeted capital expense levels have typically been spent, and as such, all financial management plans reflect 100% spending of annual capital expense projections. However, historically, the annual spending versus budget for operations has varied somewhat from year to year. As such, certain financial management plans presented in this report reflect spending at either 100% of projected amounts or 98.5% (the three-year average spending level identified in City staff s analysis). C. One-Time Reimbursement & Loan Payoff - All financial management plans presented herein assume the remaining balance of a prior $3.5 million interfund advance is repaid to the Solid Waste Fund in FY 2007 (representing a one-time transfer in of approximately $2.5 million). Similarly in FY 2007, all financial management plans assume that the Solid Waste Fund repays the entire remaining outstanding balance on its only internal loan. As such, the analysis reflects a total one-time internal loan debt service payment in FY 2007 of approximately $623,000. D. Payment in Lieu of Taxes Calculation - The annual calculation of the payment in lieu of taxes transfer is based upon 5.50% of the prior year's total operating revenues in each year of the projection period beginning in FY 2008. Prior year amounts are based upon actual amounts or budgeted information. City of Clearwater Draft Report 9 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 17 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA E. Cost Escalation - Annual cost escalators for the vanous types of operations and maintenance expenses were provided by City staff and applied in each year of the projection period beginning in FY 2008. The specific factors can be seen on Schedule 2 included in Appendix A.4 of this report. F. Borrowing Assumptions - The RSA assumes that new debt issued during the projection period would carry the following terms: Short-Term Financing (City's LeaseIPurchase Program): ./ Term: 5 Years ./ Interest Rate: 3.50% in FY 2006 and 4.00% in FY 2007 and each subsequent year of the projection period. G. Interest Earnings on Invested Funds - It is assumed interest earnings on invested funds would be 3.50% in FY 2006 and 4.00% per year beginning in FY 2007 throughout the entire projection period. H. Growth - Based upon discussions with City staff, no growth in revenue is assumed during the projection period. I. Minimum Balance in Unrestricted Reserves - The financial management plans in this report assume that the Solid Waste Fund will maintain a minimum Working Capital Reserve (WCR) fund balance in an amount equal to 3 months or 25% of annual operations and maintenance (O&M) expenses. 1. Minimum Balance in Capital Reserves - The financial management plans in this report assume that the Solid Waste Fund will maintain a minimum Capital Reserve fund balance in an amount equal to approximately 1 year of capital improvement plan expenses or $500,000. City of Clearwater 10 Burton & Associates Draft Report Utility Econo.rlJiM. # 9 Attachment number 1 Page 18 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA K. Capital Improvement Program - The capital improvement program (CIP) provided by City Staff for FY 2006 through FY 2012 is included in the analysis by project. The estimated CIP for the remainder of the projection period was based upon information provided by City staff for FY 2013 and a five-year rolling average, escalated by 5% per year for inflation. 5) Results of the Revenue Sufficiencv Analvsis As described earlier, our approach to this RSA was to determine financial management plans or scenarios and corresponding plans of annual rate adjustments necessary to satisfy the Solid Waste Fund's cost requirements over the projection period. A description of each of the scenarios and their financial implications to the Solid Waste Fund are presented below. A Scenario 1: "Just-in-Time" Description - The first financial management plan identified the exact annual rate increase requirements calculated by our F AMS-XL ~ model based upon the revenue and expense data initialized into the F AMS-XL ~ model as provided by City staff. This scenario reflects 100% of spending of annual operating and capital expense projections and applies the same rate increase to all service types (i.e. residential, commercial, and roll-off). Result - This scenario results in the use of unrestricted fund balances in excess of the WCR target to offset annual operating and capital cost requirements in excess of annual revenues. As such, the Solid Waste Fund uses all of the fund balance in excess of the minimum requirement during FY 2009, and there is a subsequent need for a substantial rate increase (19% in FY 2010) in order to provide adequate revenue to satisfy annual operating and capital costs. A summary of the results of this scenario can be seen in Appendix Al of this report. B. Scenario 2: "Level Plan @ 100%" 11 Burton & Associates Utility Econo.rlJiM. # 9 City of Clearwater Draft Report Attachment number 1 Page 19 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA Description - The second financial management plan reflects an equal annual rate increase of 5.50% starting in FY 2008 and extending throughout the proj ection period, applied equally to all service types. This scenario also assumes 100% spending of projected operating and capital cost requirements. Result - By implementing equal annual increase of 5.50% prior to FY 2010, it 1) allows for a gradual increase in rate revenue that ultimately allows annual operating and capital cost requirements to be met with rate revenue alone, 2) provides a more gradual reduction in fund balance to minimum required amounts, and 3) avoids a significant rate increase to customers in FY 2010. The results of this scenario can be seen in Appendix A.2 of this report. c. Scenario 3: "Level Plan @, 98.5%" Description - The third financial management plan reflects an equal annual rate increase of 5.00% starting in FY 2008 and extending throughout the proj ection period, applied equally to all service types. This scenario assumes 100% spending of projected annual capital requirements and 98.5% spending of proj ected annual operating cost requirements. Result - Assuming a lower level of operating expenditures allows for a lower level of annual rate increases. As such, this scenario results in a 5.00% per year increase versus the 5.50% per year increase contained in Scenario 2. As with Scenario 2, this scenario also 1) allows for a gradual increase in rate revenue that ultimately allows annual operating and capital cost requirements to be met with rate revenue alone, 2) provides a more gradual reduction in fund balance to minimum required amounts, and 3) avoids a significant rate increase to customers in FY 2010. The results of this scenario can be seen in Appendix A.3 of this report. D. Scenario 4: "Roll-Off at Market Rates @ 98.5%" City of Clearwater Draft Report 12 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 20 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA Description - The fourth financial management plan reflects a specific plan of rate increases developed for Roll-Off service considering the cost of providing that service as well as the level of the City's existing rates versus others providing similar services. Given the level of revenue to be provided by the identified increases for Roll-Off service in this scenario, the annual rate increases for residential and commercial rates were designed to provide the remaining level of additional revenue in each year of the projection period necessary to provide a the same level of total annual rate revenue increases identified in Scenario 3. This scenario assumes 100% spending of projected annual capital requirements and 98.5% spending of projected annual operating cost requirements. Result - Given that the City's current rates for Roll-Off service are substantially below the current rates of others offering the same or similar service, the City is able to substantially increase its rates in FY 2008. This serves to reduce the level of rate increase required on its residential and commercial customers in FY 2008 (4.00% versus 5.00%) and still result in Roll-Off rates below the market average. Furthermore, applying equal annual increases of 4.5% to Roll-Off rates per year each year thereafter is currently estimated to provide future rates at the end of the projection period that will be very near the average market rate for such service (assuming others increase their rates annually by 3% per year for inflation). Each year after FY 2008, while Roll-Off rates increase by the aforementioned 4.50% per year, residential and commercial rates will increase by 5.00% per year. As with Scenarios 2 and 3, this scenario also 1) allows for a gradual increase in rate revenue that ultimately allows annual operating and capital cost requirements to be met with rate revenue alone, 2) provides a more gradual reduction in fund balance to minimum required amounts, and 3) avoids a significant rate increase to customers in FY 2010. The results of this scenario can be seen in Appendix A.4 of this report. E. Supporting Analysis City of Clearwater Draft Report 13 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 21 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA The supporting analysis for the development of the financial management plans or scenarios presented in the prior sub-section is presented below. 1. Basis for the Analysis The scenarios presented in this report were developed by preparing a ten-year projection of the financial results of the Solid Waste Fund, starting with the current revenues estimated for FY 2007. As a basis for all the scenarios evaluated, the analysis determined the minimum level of total revenue required in FY 2008, the first true projected year, and compared that to the projected revenue in FY 2008 with current rates. To the extent that an increase in revenue was needed in FY 2008, the model determined the amount of additional revenue required in FY 2008 and determined the percentage increase in revenue that that represented across all rates for residential, commercial, and roll-off servIces. This process was repeated for each subsequent year III the proj ection period to determine the amount of additional rate revenue required in each year, compared to the rate revenue proj ected with the rates from the prior year. Once the model determined the required rate increase adjustment in each year (Scenario 1), a conversion to a levelized rate adjustment plan was examined for Scenarios 2, 3, and 4. In this approach, the same level of rate increase was identified and applied for each individual service type that would produce sufficient revenue to meet the Solid Waste Fund's cost requirements over the projection period. 2. Financial Results of Operations and Sources and Uses of Funds City of Clearwater Draft Report Appendix A of this report presents the results for the scenarios described previously. Appendix Al presents the results of Scenario 1 (the 14 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 22 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA "Just-in- Time" Scenario), Appendix A2 presents the results of Scenario 2, (the "Level Plan @ 100%" Scenario), Appendix A3 presents the results of Scenario 3, (the "Level Plan @ 98.5%" Scenario), while Appendix A4 presents the results of Scenario 4 (the "Roll-Off at Market Rates @ 98.5%" Scenario). It is important to note that unless stated otherwise, the schedules described below are included only for Scenario 4 in Appendix A4. Schedule 1 of Appendixes AI, A2, A3, and A4 present the resulting Control Panels of their respective scenarios. Schedules 2 through 5 of Appendix A4 present detailed schedules of the inputs and assumptions that are applicable to all of the financial management plans developed in this RSA Schedule 2 contains many of the assumptions described in Section II.A4. Schedule 3 contains the end of FY 2005 fund balances that serve as the FY 2006 beginning balances of our analysis. Schedule 4 contains the detailed operating expense departmental budget for FY 2007 provided by City staff. Schedule 5 provides a listing of the CIP projects and amounts utilized in the analysis. Schedule 6 is the Pro Forma schedule that presents a projected income statement, and cash flow analysis and can be found in Appendix A4. Schedule 7 of Appendix A4 contains a detailed list of all projected cash inflows from FY 2006 through FY 2016, while Schedule 8 contains a detailed list of all projected cash outflows during the same time period. City of Clearwater Draft Report Schedules 9 through 11 present detailed financial results of Scenario 4. Schedule 9 shows the funding sources utilized to pay for the total capital improvement plan spending levels identified on Schedules 5. 15 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 23 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA Schedule 10 contains the calculation of any short-term borrowings (i.e. annual LeaseIPurchase Program amounts) forecasted during the projection period. Schedule 11 presents a fund level cash flow reconciliation, providing the beginning balance in each year, the amount utilized for project funding, interest calculations, and the end of year fund balance. i) System Revenues Revenues can be considered as 1) rate revenues subject to rate increases, and 2) all other categories of revenue. Rate revenue for FY 2007 was projected based upon the Solid Waste Fund's FY 2006 actual results, plus growth and applicable rate increases. Rate revenue for the fiscal years after FY 2007 were projected based upon additional rate revenue from the rate increase assumed in each year for each respective scenario. All other non-rate revenues were projected in subsequent years, by category of revenue, to be the same as the FY 2007 budgeted revenue for those revenue categories (unless affected by the rate increases assumed in each scenario, such as surcharge revenue), except that budgeted interest revenue was not used as an input to the rate model. The model calculates interest earnings each year based upon average fund balances (interest income is shown by fund on Schedule 11 of Appendix A.4 for Scenario 4). ii) Revenue Requirements The annual revenue requirements used in the projection of required rate revenues were based upon budgeted O&M expenses for FY 2007, and any appropriate adjustments as described in Section II.A.4. In subsequent years of the projection period, individual O&M costs were adjusted based upon the appropriate City of Clearwater Draft Report 16 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 24 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA cost escalation factor provided by City staff described in Section II.A.4. B. Conclusions and Recommendations . The annual operating and capital cost requirements for the Solid Waste Fund are in excess of annual revenues and absent any adjustment to the rates for solid waste services, the Solid Waste Fund will essentially use up all operating reserves in FY 2010. . The City has options relative to how it adjusts it rates for residential, commercial, and roll-off services that will allow the Solid Waste Fund to spend down operating reserves in excess of specified minimums while increasing rates such that on an ongoing basis annual revenues will be adequate to satisfy annual cost requirements. . The City's current rates for Roll-Off service appear to be substantially below the market average and could be increased fairly significantly. . Given the need to increase rates to cover annual cost requirements and the ability to increase its rates from a market perspective for Roll-Off service, we recommend that the City implement the rate increases identified in Scenario 4 for each respective service type for the immediate five-year planning period of this analysis (FY 2007 - FY 2011)3 as identified on Schedule 1 of Appendix A.4. 3 It is important to note that the rates to be charged for the market-based Roll-Off service are adjusted annually (to the extent necessary) at the discretion of the Director of Solid Waste. As such, we would 17 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 25 of 77 SOLID WASTE RATE STUDY SECTION II - SOLID WASTE FUND RSA . The City should perform periodic revenue sufficiency updates so that additional or revised information regarding future operational and capital costs requirements may be incorporated into the determination of required rate increases that would be necessary in order to allow the Solid Waste Fund to meet its cost requirements during this time period. Advanced planning will playa prominent role in avoiding significant future rate impacts to the Solid Waste Fund's customers resulting from these variables occurring differently than currently projected. recommend adoption of the FY 2008 increase for Roll-Off rates in Scenario 4 and allow the Director to determine the exact level of increase in Roll-Off rates each year thereafter, consistent with current practice. City of Clearwater Draft Report 18 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 26 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA Section III - Recycling Fund RSA This section of the Report will present the results of the Revenue Sufficiency Analysis performed for the City's Recycling Fund as part of this Rate Study. A. Revenue Sufficiencv Analvsis This section presents the results of the Revenue Sufficiency Analysis (RSA) that was conducted for the Recycling Fund. The RSA was based upon a projection period of FY 2007 through FY 20164. The following sub-sections present the objective and scope of the RSA, the procedures employed in and description of the analysis, the assumptions of the RSA, as well as the results of the analysis. Finally, Appendix B includes the detailed financial analysis schedules supporting the financial management plans (also referred to as "scenarios") evaluated herein for the Recycling Fund. 1) Obiective and Scope The objective of the RSA was to: Evaluate the sufficiency of the Recycling Fund's revenues over a ten-year proj ection period and determine the amount of annual rate increases required, if any, to provide sufficient revenue to satisfy all of the Recycling Fund's requirements over the projection period. 4 The analysis begins with FY 2006 historical data, however, the majority of this information serves as base data upon which future year projections of revenue and expenses are based. As such, for purposes of this analysis, FY 2006 is not considered to be part of the projection period. 19 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 27 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA 2) Procedures In this RSA we developed alternative ten-year financial management plans or scenarios and corresponding revenue adjustment plans through several interactive work sessions with City staff. During these work sessions we examined the impact of various alternatives upon key financial indicators by use of graphical representations projected on a large screen from our computer rate models. In this way, we identified the financial management plan scenarios and corresponding rate plans in this report that allows the Recycling Fund to meet its cost requirements throughout the projection period. In order to initialize our analysis, we obtained the Recycling Fund's historical and budgeted financial information regarding the operation of the Recycling Fund. We also utilized the multi -year capital improvement program provided by City staff. We also counseled with City staff regarding other assumptions and policies that would affect the Recycling Fund, such as required levels of operating and capital reserves, annual revenues from sale of recyclable materials, supplemental capital funding sources, transfers to other funds, operating and capital spending levels, earnings on invested funds, escalation rates for operating costs, etc. All of this information was entered into our proprietary Financial Analysis and Management System (FAMS-XL ~) interactive model. The FAMS-XL ~ model produces a ten-year projection of the sufficiency of the Recycling Fund's revenues to meet all of its current and projected financial requirements and determine the specific level of residential, multi-family, and commercial rate increases necessary in each year to provide sufficient revenues to fund all of the Recycling Fund's requirements. F AMS-XL ~ also utilizes all available and unrestricted funds in each year of the projection period to pay for capital projects (to the extent that they are not 20 City of Clearwater Draft Report Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 28 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA designated to be funded through the City's lease/purchase program) in accordance with the rules of cash application defined with City staff within the model. The model then produces a detailed summary of the funding sources to be used for each project in the capital improvements program. 3) Description of the Analvsis The RSA was performed USIng the historical and projected information regarding the operation of the Recycling Fund. The City's Comprehensive Annual Financial Report for FY 2005 and supplemental information provided by City staff were used as sources for historical financial information in order to establish the beginning FY 2006 balances of various funding sources. Revenue and expense information for FY 2006 reflected actual results, while operating expense projections were based upon the FY 2007 Recycling Fund budgeted figures as provided by City Staff. Revenue projections from FY 2007 through the end of the projection period were calculated based upon the actual FY 2006 results, extrapolated to reflect assumed growth and applicable rate increases. During the conduct of this RSA, we communicated with City staff regarding various assumptions used in the development of the analysis presented in this report. The major assumptions included in RSA are listed in the next sub-section. 4) Assumptions The assumptions, funding strategies, and adjustments included in the RSA are as listed below: A. Revenues and Expenses - The FY 2006 revenue and expenses are based on the Recycling Fund's actual amounts, respectively. The Recycling Fund's FY 2007 Budget serves as the base year for future operating expense and other operating revenue proj ecti ons (excluding revenue from the sale of recyclable materials), while annual proj ections of residential, 21 Burton & Associates Utility Econo.rlJiM. # 9 City of Clearwater Draft Report Attachment number 1 Page 29 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA multi-family, and commercial revenues are based upon the FY 2006 actual amounts, adjusted annually to reflect assumed growth and rate increases as appropriate. Annual projections of revenue from the sale of recyclable materials (starting in FY 2007) are based upon the FY 2006 actual amounts less 5%, and are assumed to remain constant throughout the proj ection period. It is important to note that these revenues are substantial and have a high degree of uncertainty due to the potential variability in the recycling market. To the extent that the actual revenues collected from the sale of recyclable materials differ from current projections, it could have a material affect on the financial results of the scenarios as presented in this report. B. Annual Operating & Capital Spending - The assumed annual spending of operating and capital expenses versus projections reflects the results of a multi-year historical review of actual spending versus budget performed by City staff as part of this Rate Study. Historically, 100% of annual budgeted capital and operating expense levels have typically been spent, and as such, all financial management plans reflect 100% spending of annual capital and operating expense projections. C. Pinellas County Recvcling Grants - All financial management plans presented herein assume that the City receives a Recycling Grant from Pinellas County in FY 2008 of $420,000 in order to fund certain capital/program costs identified in the capital improvement program. It is important to note that to the extent that the City does not receive the grant, City staff will defer completion/funding of the identified costs until a future date at which funding is available. D. Annual Transfer to the Solid Waste Fund - On an annual basis, the Recycling Fund transfers monies to the Solid Waste Fund for the cost of administrative services/provided by the Solid Waste Fund that benefit the City of Clearwater 22 Burton & Associates Draft Report Utility Econo.rlJiM. # 9 Attachment number 1 Page 30 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA Recycling Fund. Based upon this analysis, it was determined that the annual transfer should be increased from $147,000 in FY 2007 to approximately $230,000 in FY 2008, escalating each year thereafter based upon annual increases in cost for the Administration Department of the Solid Waste Fund. E. Payment in Lieu of Taxes Calculation - The annual calculation of the payment in lieu of taxes transfer is based upon 5.50% of the prior year's total operating revenues in each year of the projection period beginning in FY 2008. Prior year amounts are based upon actual amounts or budgeted information. F. Cost Escalation - Annual cost escalators for the vanous types of operations and maintenance expenses were provided by City staff and applied in each year of the projection period beginning in FY 2008. The specific factors can be seen on Schedule 2 included in Appendix B.3 of this report. G. Borrowing Assumptions - The RSA assumes that new debt issued during the projection period would carry the following terms: Short-Term Financing (City's LeaseIPurchase Program): ./ Term: 5 Years ./ Interest Rate: 3.50% in FY 2006 and 4.00% in FY 2007 and each subsequent year of the projection period. H. Interest Earnings on Invested Funds - It is assumed interest earnings on invested funds would be 3.50% in FY 2006 and 4.00% per year beginning in FY 2007 throughout the entire projection period. City of Clearwater Draft Report 23 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 31 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA I. Growth - Based upon discussions with City staff, no growth in revenue is assumed during the projection period. 1. Minimum Balance in Unrestricted Reserves - The financial management plans in this report assume that the Recycling Fund will maintain a minimum Working Capital Reserve (WCR) fund balance in an amount equal to 3 months or 25% of annual operations and maintenance (O&M) expenses. K. Minimum Balance in Capital Reserves - The financial management plans in this report assume that the Recycling Fund will maintain a minimum Capital Reserve fund balance in an amount equal to approximately 1 year of capital improvement plan expenses or $500,000. L. Capital Improvement Program - The capital improvement program (CIP) provided by City Staff for FY 2006 through FY 2012 is included in the analysis by project. The estimated CIP for the remainder of the projection period was based a five-year rolling average, escalated by 5% per year for inflation. 5) Results or the Revenue Sufficiencv Analvsis As described earlier, our approach to this RSA was to determine financial management plans or scenarios and corresponding plans of annual rate adjustments necessary to satisfy the Recycling Fund's cost requirements over the projection period. A description of each of the scenarios and their financial implications to the Recycling Fund are presented below. A. Scenario 1: "Just-in-Time" Description - The first financial management plan identified the exact annual rate increase requirements calculated by our F AMS-XL ~ model based City of Clearwater Draft Report 24 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 32 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA upon the revenue and expense data initialized into the F AMS-XL ~ model as provided by City staff. This scenario reflects 100% of spending of annual operating and capital expense projections and applies the same rate increase to all service types (i.e. residential, multi-family, and commercial). Result - This scenario results in the use of unrestricted fund balances in excess of the WCR target to offset annual operating and capital cost requirements in excess of annual revenues. As such, without any rate increases, the Recycling Fund uses all of the fund balance in excess of the minimum requirement during FY 2012, and there is a subsequent need for substantial rate increases (28% in FY 2012 and 24% in FY 2013) in order to provide adequate annual revenue to satisfy annual operating and capital costs. A summary of the results of this scenario can be seen in Appendix Rl of this report. R Scenario 2: "Level Plan" Description - The second financial management plan reflects an equal annual rate increase of 5.75% starting in FY 2008 and extending throughout the proj ection period, applied equally to all service types. This scenario also assumes 100% spending of projected operating and capital cost requirements. Result - By implementing equal annual increase of 5.75% prior to FY 2012, it 1) allows for a gradual increase in rate revenue that gradually increases revenues consistent with annual increases in operating and capital cost requirements, 2) provides a much more gradual reduction in fund balance to minimum required amounts by the end of the projection period (FY 2016), and 3) avoids significant rate increases to customers during the projection period. The results of this scenario can be seen in Appendix R2 of this report. It is important to note that this scenario does not provide adequate annual revenues to satisfY current projections of future annual cost requirements. As such, after FY 2016, when there are no longer any excess operating reserve fund balances available to City of Clearwater Draft Report 25 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 33 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA satisfY annual shortfalls of revenue, the Recycling Fund would likely require increases greater than 5% per year absent any reductions in cost. C. Scenario 3: "Inflation Thru FY 2011" Description - The third financial management plan reflects an equal annual rate increase of 3.00% starting in FY 2008 through FY 2011 and an 11.00% annual increase in FY 2012 extending throughout the remaining five years of the projection period, applied equally to all service types. This scenario also assumes 100% spending of projected annual operating and capital requirements. Result - By implementing some level of annual rate increases prior to FY 2012 (albeit lower than Scenario 2), it does 1) allow for an increase in annual rate revenue that provides for a gradual reduction in fund balances and 2) minimizes rate spikes to customers during the projection period. The results of this scenario can be seen in Appendix B.3 of this report. When evaluating the merits of each of the above-described scenarios, it is important to consider a few additional factors. First, there is generally a greater degree of variability in projections beyond five years, such that the actual rate increase requirements in FY 2012 and beyond will likely be different (potentially higher or lower) than as presented today. Second, annual revenues resulting from the sale of recyclable material may be better during the projection period than as currently forecasted, which would reduce the amount of future rate increase requirements, all other things being equal. Finally, to the extent that the City updates this analysis every two to three years, it would be able to adjust certain parameters of its financial plan to avoid the future rate impacts in FY 2012 and beyond as presented today if they appeared likely to occur. City of Clearwater Draft Report 26 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 34 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA D. Supporting Analvsis The supporting analysis for the development of the financial management plans or scenarios presented in the prior sub-section is presented below. 1. Basis for the Analysis The scenarios presented in this report were developed by preparing a ten-year projection of the financial results of the Recycling Fund, starting with the current revenues estimated for FY 2007. As a basis for all the scenarios evaluated, the analysis determined the minimum level of total revenue required in FY 2008, the first projected year, and compared that to the projected revenue in FY 2008 with current rates. To the extent that an increase in revenue was needed in FY 2008, the model determined the amount of additional revenue required in FY 2008 and determined the percentage increase in revenue that that represented across all rates for residential, multi-family, and commercial servIces. This process was repeated for each subsequent year III the proj ection period to determine the amount of additional rate revenue required in each year, compared to the rate revenue proj ected with the rates from the prior year. Once the model determined the required rate increase adjustment in each year (Scenario 1), a conversion to a more levelized rate adjustment plan was examined for Scenarios 2 and 3. In this approach, the same level of rate increase was identified and applied for each service type that would produce sufficient revenue to meet the Recycling Fund's cost requirements over the projection period. City of Clearwater Draft Report 27 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 35 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA 2. Financial Results of Operations and Sources and Uses of Funds Appendix B of this report presents the results for the scenarios described previously. Appendix Rl presents the results of Scenario 1 (the "Just-in- Time" Scenario), Appendix R2 presents the results of Scenario 2, (the "Level Plan" Scenario), while Appendix R3 presents the results of Scenario 3 (the "Inflation Thru FY 2011" Scenario). It is important to note that unless stated otherwise, the schedules described below are included only for Scenario 3 in Appendix R3. Schedule 1 of Appendixes Rl, R2, and R3 present the resulting Control Panels of their respective scenarios. Schedules 2 through 5 of Appendix R3 present detailed schedules of the inputs and assumptions that are applicable to all of the financial management plans developed in this RSA. Schedule 2 contains many of the assumptions described in Section III.A.4. Schedule 3 contains the end of FY 2005 fund balances that serve as the FY 2006 beginning balances of our analysis. Schedule 4 contains the detailed operating expense departmental budget for FY 2007 provided by City staff. Schedule 5 provides a listing of the CIP projects and amounts utilized in the analysis. Schedule 6 is the Pro Forma schedule that presents a projected income statement, and cash flow analysis and can be found in Appendix R3. Schedule 7 of Appendix R3 contains a detailed list of all projected cash inflows from FY 2006 through FY 2016, while Schedule 8 contains a detailed list of all projected cash outflows during the same time period. City of Clearwater Draft Report 28 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 36 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA Schedules 9 through 11 present detailed financial results of Scenario 3. Schedule 9 shows the funding sources utilized to pay for the total capital improvement plan spending levels identified on Schedules 5. Schedule 10 contains the calculation of any short-term borrowings (i.e. annual LeaseIPurchase Program amounts) forecasted during the projection period. Schedule 11 presents a fund level cash flow reconciliation, providing the beginning balance in each year, the amount utilized for project funding, interest calculations, and the end of year fund balance. i) System Revenues Revenues can be considered as 1) rate revenues subject to rate increases, and 2) all other categories of revenue (including most notably, revenue from the sale of recyclable materials). Rate revenue for FY 2007 was proj ected based upon the Recycling Fund's FY 2006 actual results, plus growth and applicable rate increases. Rate revenue for the fiscal years after FY 2007 were proj ected based upon additional rate revenue from the rate increase assumed in each year for each respective scenario. All other non- rate revenues were projected in subsequent years, by category of revenue, to be the same as the FY 2007 budgeted revenue for those revenue categories (unless either stated differently in Section III.A.4, such as revenue from the sale of recyclable materials, or affected by the rate increases assumed in each scenario, such as surcharge revenue), except that budgeted interest revenue was not used as an input to the rate model. The model calculates interest earnings each year based upon average fund balances (interest income is shown by fund on Schedule 11 of Appendix B.3 for Scenario 3). City of Clearwater Draft Report 29 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 37 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA ii) Revenue Requirements The annual revenue requirements used in the projection of required rate revenues were based upon budgeted O&M expenses for FY 2007, and any appropriate adjustments as described in Section III.A.4. In subsequent years of the projection period, individual O&M costs were adjusted based upon the appropriate cost escalation factor provided by City staff described in Section III.A.4. B. Conclusions & Recommendations . The annual operating and capital cost requirements for the Recycling Fund are in excess of annual revenues and absent any adjustment to the rates for solid waste services, the Recycling Fund will essentially use up all operating reserves during FY 2012. . The City has options relative to how it adjusts it rates for residential, multi- family, and commercial services that will allow the Recycling Fund to spend down operating reserves in excess of specified minimums while increasing rates such that on an ongoing basis annual revenues will approximate annual cost requirements. . In order to balance the use of excess operating reserves to satisfy annual shortfalls in revenue with the objective of gradually increasing annual revenues to satisfy annual cost requirements, we recommend that the City implement the rate increases identified in Scenario 3 for the immediate five- year planning period (FY 2007 - FY 2011) as identified on Schedule 1 of Appendix B. 3. City of Clearwater Draft Report 30 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 38 of 77 SOLID WASTE RATE STUDY SECTION III - RECYCLING FUND RSA . The City should perform periodic revenue sufficiency updates so that additional or revised information regarding future operational and capital costs requirements and sale of recyclable material revenues may be incorporated into the determination of required rate increases that would be necessary in order to allow the Recycling Fund to meet its cost requirements during this time period. Advanced planning will play a prominent role in avoiding significant future rate impacts to the Recycling Fund's customers resulting from these variables occurring differently than currently projected. City of Clearwater Draft Report 31 Burton & Associates Utility Econo.rlJiM. # 9 Attachment number 1 Page 39 of 77 SOLID WASTE RATE STUDY APPENDIX A.l AJ!pendix A.I Financial Analysis Schedule: Solid Waste Fund RSA: Scenario I: "Just-in- Time" City of Clearwater Draft Report 32 Burton & Associates Utility Economics Item # 9 ~ ~ ~ ~ ~ - ~ ~ ~ rIJ. ~ ~ ~ ~ ~ ~ ~ ~ rJ:J ~ ~ ~ Q I--l ~ o rIJ. Attachment number 1 Page 40 of 77 I ~ ~ ~ :;:J ~ ~ =: u rJ:J Item # 9 ~ ~ ~ ..... .~ E '-l ~ ~ :::: I:.ilo:l ~ I:.ilo:l~ ~o ~:.::: ..... =:S S ;... :::: ~ Of) Of) ;... ~ I:::: ~ 1::::- ~ ;... N ~ '-i& ~~ O~ ...... ;... U~ Attachment number 1 Page 41 of 77 SOLID WASTE RATE STUDY APPENDIX A.2 AJ!pendix A.2 Financial Analysis Schedule: Solid Waste Fund RSA: Scenario 2: "Level Plan @ 100%" City of Clearwater Draft Report 34 Burton & Associates Utility Econ01UWI # 9 Attachment number 1 Page 42 of 77 ~ ~ ~ "-l . ~ ~ .:= < ~ ~ E ~ ...... ~ ~ '-l :::: ~ ~ ~ ~ ~ ~ ~ ~~ rIJ. Z ~o ~ ~ ~:.::: ~ Z ..... ~ 0 =:s ~ ~ u S @ ;... :::: ~ ~ ~ I rJ:J ~ ~ ~ ~ I ~ ~ ~ :;:J ~ Q ~ =: I--l u ~ rJ:J 0 rIJ. lrj Of) ;... ~ I:::: ~ 1::::- ~ ;... N ~ '-i& ~~ O~ ...... ;... U~ Item # 9 Attachment number 1 Page 43 of 77 SOLID WASTE RATE STUDY APPENDIX A.3 AJ!pendix A.3 Financial Analysis Schedule: Solid Waste Fund RSA: Scenario 3: "Level Plan @ 98.5%" City of Clearwater Draft Report 36 Burton & Associates Utility Econ01UWI # 9 Attachment number 1 Page 44 of 77 ~ M ~ "-l . ~ ~ .:= < ~ ~ E ~ ...... ~ ~ '-l :::: ~ ~ ~ ~ ~ ~ ~ ~~ rIJ. Z ~o ~ ~ ~:.::: ~ Z ..... ~ 0 =:s ~ ~ u S @ ;... :::: ~ ~ ~ I rJ:J ~ ~ ~ ~ I ~ ~ ~ :;:J ~ Q ~ =: I--l u ~ rJ:J 0 rIJ. t'-.. Of) ;... ~ I:::: ~ 1::::- ~ ;... N ~ '-i& ~~ O~ ...... ;... U~ Item # 9 Attachment number 1 Page 45 of 77 SOLID WASTE RATE STUDY APPENDIX A.4 AJ!pendix A.4 Financial Analysis Schedule: Solid Waste Fund RSA: Scenario 4: "Roll-Off at Market Rates @ 98.5%" City of Clearwater Draft Report 38 Burton & Associates Utility EcorMmtitJfS9 Attachment number 1 Page 46 of 77 ~ ~ ~ "-l . ~ ~ .:= < ~ ~ E ~ ...... ~ ~ '-l :::: ~ ~ ~ ~ ~ ~ ~ ~~ rIJ. Z ~o ~ ~ ~:.::: ~ Z ..... ~ 0 =:s ~ ~ u S @ ;... :::: ~ ~ ~ I rJ:J ~ ~ ~ ~ I ~ ~ ~ :;:J ~ Q ~ =: I--l u ~ rJ:J 0 rIJ. Item # 9 ;... ~ I:::: ~ 1::::- ~ ;... N ~ '-i& ~~ O~ ...... ;... 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'" <D "- N N N N N Attachment number 1 Page 69 of 77 ~ ~ 'looOil '",; .~ ~ ~ ~ ~~ ~c. =:~ S~ ;... :::: ~ ~ ;... ~ I:::: ~ I:::: " ~ ~ U~ Q,j ~~ ~ O~ U~ Item # 9 Attachment number 1 Page 70 of 77 ~ M ~ ~ ~ . ~ ~''''; ~ ~ .~ S ~ '-l ~ ~ ~ ~ ~ ~ :> ~ ~ 0 ~~ rI1 Z u ~c. ~ ~ ~ u =:~ ~ ~ ~ ~ ~ S~ ;... ~ :::: rJ:J ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ rJ:J ~ :;:J z Q ~ ~ I--l ~ ~ 0 ~ ~ z rI1 ~ ~ 0 ~ rJ:J < . u ~ 0 ~ I \0 ~ ~ ~ :;:J ~ = U rJ:J ;... ~ I:::: ~ I:::: " ~ ~ U~ Q,j ~~ ~ O~ U~ Item # 9 ~ 2 ~ ~ ~ s: ~ ~ ~ rI1 Z = ~ ~ ~ ~ ~ ~ ~ ~ ~ 5 ~ ~ Q I--l ~ o rI1 Attachment number 1 Page 71 of 77 ~ ~ ~''''; .~ S '-l ~ ~ ~ ~~ ~c. =:~ s~ ;... :::: ~ ~ ;... ~ I:::: ~ I:::: " ~ ~ U~ Q,j ~~ ~ o~ u~ Item # 9 Attachment number 1 Page 72 of 77 SOLID WASTE RATE STUDY APPENDIX B.3 SCHEDULE 8 - CASH OUTFLOWS City of Clearwater Draft Report 65 Burton & Associates Utility Economics Item # 9 Attachment number 1 Page 73 of 77 SOLID WASTE RATE STUDY APPENDIX B.3 SCHEDULE 8 - CASH OUTFLOWS City of Clearwater Draft Report 66 Burton & Associates Utility Economics Item # 9 Attachment number 1 Page 74 of 77 SOLID WASTE RATE STUDY APPENDIX B.3 SCHEDULE 8 - CASH OUTFLOWS City of Clearwater Draft Report 67 Burton & Associates Utility Economics Item # 9 Attachment number 1 Page 75 of 77 ~ M rJ:J ~ ~ . ~ ~''''; ~ ~ .~ ~ ~ ~ :;:J ~ ~ ~ 0 ~ ~ rJ:J ~~ rI1 Z ~ ~c. ~ z ~ ~ ~ ~ ~ =:s ~ ~ ~ S ;... :::: ~ ~ U ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Q I I--l 0\ ~ ~ ~ 0 :;:J ~ rI1 ~ f2 = U rJ:J ;... ~ I:::: ~ I:::: " ~ ~ U~ Q,j ~~ ~ O~ U~ Item # 9 Q~ ~ ~ ~ ~ ~ ~ ~ ~ 8 ~ ~ Z 0 ..,,~ ~ ~ ~ ~ ~ ~ ~ ~ $ ~ ~ ~ ~ Q ~ I--l I ~ S o ~ rI1 8 ~ = U rJ:J Attachment number 1 Page 76 of 77 ~ ~ ~''''; .~ ~ ~ ~ ~~ ~c. =:~ s~ ;... :::: ~ ~ ;... ~ I:::: ~ I:::: " ~ ~ U~ Q,j ~~ ~ o~ u~ Item # 9 ~ 2 ~ ~ ~ ~ rI1 Z ~ rT' ~ < ~ ~ ~ ~ ~ ~ ~ 8 ~ ~ ~ ~ Q 8 I--l ~ ~ 5 o rJ:J rI1 Attachment number 1 Page 77 of 77 ~ ~ ~''''; .~ ~ ~ ~ ~~ ~c. =:~ s~ ;... :::: ~ a t'-.. ;... ~ I:::: ~ I:::: " ~ ~ U~ Q,j ~~ ~ o~ u~ Item # 9 Attachment number 3 Page 1 of 18 ORDINANCE NO, 7820-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE SCHEDULE FOR SOLID WASTE COLLECTION SERVICES; AMENDING APPENDIX A, SCHEDULE OF FEES, RATES AND CHARGES, ARTICLE XXV, PUBLIC WORKS-FEES, RATES AND CHARGES, SECTION (3)(c) SOLID WASTE COLLECTION RATES; (3)(d) RECYCLING; AND, SECTION (5)(b) SOLID WASTE ROLL-OFF CONTAINER SERVICE, CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the current solid waste collection fees, rates and service charges of the Solid Waste/General Services Department became effective at various times from October 1, 1994 to July 1, 2005; and WHEREAS, it is determined to be fair and reasonable to establish fees, rates and service charges based on the cost to serve the various classes of customers; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND CHARGES, Section 3(c), Section 3(d) and Section 5(b), Clearwater Code of Ordinances, is hereby amended as follows: xxv. PUBLIC WORKS--FEES, RATES AND CHARGES (s 32.068) * * * (3) Rates: * * * (c) Solid waste collection rates. 1. Monthly charges for twice weekly collection of solid waste in prescribed containers. a. Single-family and multiple-family dwellings. (i) Curbside pickup: One gO-gallon container will be provided for automated service for each living unit. Additional gO-gallon containers will be provided at the discretion of the director of solid waste at the rate specified below. Where routes are automated, automated service shall be the only option. Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -Uif9S -UU99 1/1/2000 1/1/2001 Ordinance No.lWO#l"E Attachment number 3 Page 2 of 18 Each living unit, $21.48 $22.55 $23.68 $24.86 $26.10 minimum $17.29 $18.34 $-i94G $20.65 Each additional $21.48 $22.55 $23.68 $24.86 $26.10 container ~ ~ -i9-4G ~ (ii) Side or rear building collection: Manual pickup has a limit of two containers per living unit, each having a capacity no larger than 32 gallons. For each additional 32- gallon or smaller container for rear yard pickup, the fee specified below will be charged for side or rear building collection of each gO-gallon container. Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -UU9S -Uif99 1/1/2000 1/1/2001 Each living unit $42.96 $45.10 $47.36 $49.72 $52.20 ~ ~ ~ ~ Each additional container $14.99 $15.74 $16.53 $17.36 $18.23 ~ ~ ~ -MM (iii) Base charge: The base charge will be included in the monthly charge for active accounts as specified below. Dormant accounts will be assessed the base charge for each account. Effective 10/1/2007 1 0/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uif99 1/1/2000 1/1/2001 Each account, minimum $7.14 $7.50 $7.88 $8.28 $8.70 ~ $9A-Q $M+ ~ b. Motels, apartment motels, or apartments renting by day or week; all containers serving the premises shall be centrally located at one collection point. (i) Curbside pickup: First living unit, minimum Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -UU9S -Uif99 1/1/2000 1/1/2001 $21.48 $22.55 $23.68 $24.86 $26.10 ~ ~ $-i94G ~ All additional living units, per unit 2 Ordinance No. ll~-#i9 Attachment number 3 Page 3 of 18 Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uif9S -Uif99 1/1/2000 1/1/2001 $11.25 $11.82 $12.41 $13.03 $13.68 ~ -$MQ $-1-QA-9 $-iM-t (ii) Side or rear building collection: First living unit, minimum Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uif9S -Uif99 1/1/2000 1/1/2001 $42.96 $45.10 $47.36 $49.72 $52.20 ~ ~ ~ ~ All additional living units, per unit Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uif9S -Uif99 1/1/2000 1/1/2001 $21.48 $22.55 $23.68 $24.86 $26.10 ~ ~ $-1--9AG ~ c. Motels, apartment motels, or apartments renting by day or week with commercial containers. In accordance with the schedule in subsection (3)(c)2.a. of this section. d. Commercial buildings of all types such as stores, hotels, factories, filling stations, service establishments and the like with separate water metering for twice weekly collection. (i) Curbside pickup, minimum Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uif9S -Uif99 1/1/2000 1/1/2001 $21.48 $22.55 $23.68 $24.86 $26.1 0 ~ ~ $-1--9AG ~ (ii) Side or rear building collection: Two containers, minimum 3 Ordinance No. ll~-#i9 Attachment number 3 Page 4 of 18 Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uif9S -U-U99 1/1/2000 1/1/2001 $42.96 $45.10 $47.36 $49.72 $52.20 ~ ~ ~ ~ Each additional container Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uif9S -U-U99-- 1/1/2000 1/1/2001 $14.99 $15.74 $16.53 $17.36 $18.23 ~ $-t-UQ ~ $-t44-t (iii) Commercial containers: In accordance with the schedule in subparagraph (3)(c)2.c of this section. e. Each building containing four or more separate business or professional offices and one common water meter. (i) Curbside pickup: First eight containers Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -Uif9S -U-U99 1/1/2000 1/1/2001 $89.88 $94.38 $99.10 $104.06 $109.26 ~ ~ ~ $SM2 Each container in excess of eight Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -Uif9S -U-U99 1/1/2000 1/1/2001 $13.19 $13.85 $14.55 $15.28 $16.05 $-iM-t ~ ~ ~ (ii) Side or rear building collections: First eight containers 4 Ordinance No. ll~-#i9 Attachment number 3 Page 5 of 18 Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $179.76 $188.76 $198.20 $208.12 $218.52 $144.72 $153.55 $162.92 $172.86 Each container in excess of eight Effective 10/1/2008 1 0/1/2009 10/1/2010 10/1/2007 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $26.36 $27.68 $29.06 $30.51 $32.04 ~ ~ ~ ~ (iii) Commercial containers: In accordance with the schedule in subparagraph (3)(c)2.c. of this section. 2. Monthly charges for daily commercial (except Saturday, Sunday and holidays) collection for solid waste in prescribed containers. a. Curbside pickup: (i) One container, minimum Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $56.1 9 $59.00 $61.95 $65.05 $68.30 ~ ~ ~ $M-Q2 (ii) Each additional container Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -UU9S -Uit99 1/1/2000 1/1/2001 $56.1 9 $59.00 $61.95 $65.05 $68.30 ~ ~ ~ $M-Q2 b. Side or rear building collection: (i) One container, minimum 5 Ordinance No. ll~-#i9 Attachment number 3 Page 6 of 18 Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -U-U9S -Uit99 1/1/2000 1/1/2001 $112.38 $118.00 $123.90 $130.10 $136.60 ~ ~ $101.82 $108.03 (ii) Each additional container Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -U-U9S -Uit99 1/1/2000 1/1/2001 $112.38 $118.00 $123.90 $130.10 $136.60 ~ ~ $101.82 $108.03 c. Commercial containers: (i) Uncompacted commercial: Effective 10/1/2007 4f..UOO Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $55.12 $99.98 $143.48 $198.19 $261.99 $380.38 $435.53 ~ $SMS $115.50 $159.54 $210.91 $306.25 $350.61 2 $100.03 $182.74 $265.45 $365.51 $486.56 $715.73 $815.78 ~ ~ 213.70 294.25 ~ ~ ~ 3 $129.40 $236.44 $343.48 $472.96 $629.59 $926.16 $1 ,055.56 -W4A-S ~ ~ ~ 506.85 ~ ~ 4 $155.43 $286.77 $418.13 $577.05 $769.29 $1 ,133.23 $1 ,288.68 ~ ~ ~ 4G4M ~ ~ 1,037.45 5 $155.69 $311.34 $467.02 $655.33 $883.19 $1 ,314.51 $1,470.19 ~ 2WM ~ ~ ~ 1,058.24 1,183.57 6 $210.21 $390.20 $570.20 $787.95 $1 ,146.03 $1 ,550.12 $1 ,760.36 ~ ~ ~ ~ S49-42 1,247.92 1,417.16 8 $265.40 $494.10 $722.82 $999.50 $1 ,334.24 $1 ,604.78 $1 ,860.81 213.66 ~ ~ SQ4M 1 ,074.12 1,291.92 1,505.57 6 Ordinance No. ll~-#i9 Attachment number 3 Page 7 of 18 Effective 10/1/2008 4f4.fOO Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $57.88 $104.98 $150.66 $208.10 $275.09 $399.40 $457.31 ~ ~ $122.55 $169.27 $223.78 $324.90 $372.00 2 $105.04 $191.88 $278.73 $383.79 $510.89 $751.52 $856.57 ~ ~ ~ ~ ~ ~ ~ 3 $135.87 $248.27 $360.66 $496.61 $661.07 $972.47 $1 ,108.34 ~ ~ ~ ~ ~ +94-m ~ 4 $163.21 $301.11 $439.04 $605.91 $807.76 $1,189.90 $1 ,353.12 ~ ~ ~ ~ ~ ~ 1,100.73 5 $163.48 $326.91 $490.38 $688.10 $927.35 $1 ,380.24 $1 ,543.70 ~ ~ ~ ~ ~ 1 , 122.77 1,255.77 6 $220.73 $409.71 $598.71 $827.35 $1 ,203.34 $1 ,627.63 $1 ,848.38 ~ ~ ~ ~ ~ 1,324.04 1,503.61 8 $278.67 $518.81 $758.97 $1 ,049.48 $1 ,400.96 $1 ,685.02 $1 ,953.86 ~ ~ ~ ~ 1,139.64 1,370.73 1,597.41 Effective 10/1/2009 1/1/2000 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $60.78 $110.23 $158.20 $218.51 $288.85 $419.37 $480.18 ~ $9MQ $130.03 $179.60 $237.43 $344.72 $394.69 2 $110.30 $201.48 $292.67 $402.98 $536.44 $789.10 $899.40 ~ ~ ~ ~ 44Q..,.94 648.63 ~ 3 $142.67 $260.69 $378.70 $521.45 $694.13 $1 ,021.10 $1,163.76 ~ ~ ~ ~ ~ ~ ~ 4 $171.38 $316.17 $461.00 $636.21 $848.15 $1 ,249.40 $1 ,420.78 ~ ~ ~ ~ G9+A-7- 1,026.99 1,167.87 5 $171.66 $343.26 $514.90 $722.51 $973.72 $1 ,449.26 $1 ,620.89 ~ ~ ~ ~ SOO-4Q 1,191.28 1,332.37 6 $231.77 $430.20 $628.65 $868.72 $1 ,263.51 $1 ,709.02 $1 ,940.80 ~ ~ ~ -7-t4-QS ~ 1,404.81 1,595.33 8 $292.61 $544.76 $796.92 $1,101.96 $1 ,4 71.01 $1 ,769.28 $2,051.56 ~ 447-,.7.S ~ ~ 1,209.16 1,454.34 1,694.85 7 Ordinance No. ll~-#i9 Attachment number 3 Page 8 of 18 Effective 10/1/2010 1/1/2001 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $63.82 $115.75 $166.11 $229.44 $303.30 $440.34 $504.19 ~ ~ $137.96 $190.56 $251.91 $365.75 $4 1 8.77 2 $115.82 $211.56 $307.31 $423.13 $563.27 $828.56 $944.37 WA-S ~ ~ ~ 4G-7M ~ +S4-4Q 3 $149.81 $273.73 $397.64 $547.53 $728.84 $1 ,072.16 $1 ,221.95 ~ ~ ~ ~ ~ ~ 1,014.96 4 $179.95 $331.98 $484.05 $668.03 $890.56 $1 ,311.87 $1 ,491.82 ~ ~ 4OO-,Q4 ~ ~ 1,089.64 1,239.11 5 $180.25 $360.43 $540.65 $758.64 $1 ,022.41 $1 ,521.73 $1 ,701.94 ~ ~ ~ ~ ~ 1,263.95 1,413.64 6 $243.36 $451.71 $660.09 $912.16 $1 ,326.69 $1 ,794.48 $2,037.84 ~ ~ ~ ~ 1,101.95 1,490.50 1,692.65 8 $307.25 $572.00 $836.77 $1,157.06 $1 ,544.57 $1 ,857.75 $2,154.14 ~ ~ ~ ~ 1,282.92 1,543.05 1,789.24 Effective 10/1/2011 Size Times per Week Pickup - (cubic 1 2 3 4 5 6 7 yard) 1 $67.02 $121.54 $174.42 $240.92 $318.47 $462.36 $529.40 2 $121.62 $222.14 $322.68 $444.29 $591.44 $869.99 $991.59 3 $157.31 $287.42 $417.53 $574.91 $765.29 $1,125.77 $1,283.05 4 $188.95 $348.58 $508.26 $701.44 $935.09 $1,377.47 $1,566.42 5 $189.27 $378.46 $567.69 $796.58 $1,073.54 $1,597.82 $1,787.04 6 $255.53 $474.30 $693.10 $957.77 $1,393.03 $1,884.21 $2,139.74 8 $322.62 $600.60 $878.61 $1,214.92 $1,621.80 $1,950.64 $2,261.85 (i) No new one-yard commercial containers shall be provided after January 3, 1991. EXTRA DUMP CHARGES (Collection charQe for pickinQ up an uncompacted container over the stated times per week, per collection.) 8 Ordinance No. ll~-#i9 Attachment number 3 Page 9 of 18 Size Effective (cubic yard) 10/1/2007 10/1/2008 10/1/2009 10/1/2010 10/1/2011 1 $12.72 $13.36 $14.03 $14.73 $15.47 2 $23.09 $24.24 $25.45 $26.72 $28.06 3 $29.86 $31 .35 $32.92 $34.57 $36.30 4 $35.87 $37.66 $39.54 $41.52 $43.60 5 $35.93 $37.73 $39.62 $41 .60 $43.68 6 $48.51 $50.94 $53.49 $56.16 $58.97 8 $61.25 $64.31 $67.53 $70.91 $74.46 (ii) Compacted commercial: Effective 10/1/2007 4f..UOO Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $117.07 $234.14 $351.19 $492.83 $664.19 $988.54 $1 ,835.37 ~ $188.49 $282.72 $396.75 $534.69 $795.81 $944.56 2 $200.14 $400.29 $600.41 $842.56 $1,135.49 $1 ,690.03 $2,005.44 ~ ~ ~ ~ ~ 1,360.54 1,614.47 3 $283.23 $566.43 $849.62 $1,192.26 $1 ,606.80 $2,391.52 $2,837.60 ~ ~ ~ ~ 1,293.54 1,925.27 2,284.39 4 $366.36 $732.70 $1 ,099.05 $1 ,542.27 $2,078.49 $3,093.58 $3,671.00 ~ ~ ~ 1,241.59 1,673.27 2,490.46 2,955.32 ~ ~ ~ 1,085.24 1,522.90 2,052.39 3,054.71 3,624.87 6 $532.42 $1 ,064.85 $1 ,597.28 $2,241.40 $3,020.71 $4,495.95 $5,335.14 ~ ~ 1,285.88 1,804.43 2,431.80 3,619.44 4,295.02 8 $698.56 $1,397.15 $2,095.69 $2,940.86 $3,963.32 $4,766.91 $6,363.28 ~ 1,124.76 1,687.13 2,367.52 3,190.65 3,837.58 5,122.72 Effective 10/1/2008 4f4.fOO Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $122.93 $245.85 $368.75 $517.48 $697.40 $1 ,037.97 $1 ,927.14 ~ $199.99 $299.97 $420.95 $567.31 $844.35 $1,002.18 2 $210.15 $420.31 $630.44 $884.69 $1,192.27 $1 ,774.54 $2,105.72 ~ ~ ~ ~ ~ 1,443.53 1,712.95 3 $297.40 $594.76 $892.11 $1,251.88 $1,687.14 $2,511.10 $2,979.48 9 Ordinance No. ll~-#i9 Attachment number 3 Page 10 of 18 ~ ~ ~ 1,018.37 1,372.4 5 2,042.71 2,423.74 4 $384.68 $769.34 $1 ,154.01 $1 ,619.39 $2,182.42 $3,248.26 $3,854.55 ~ ~ ~ 1,317.33 1,775.34 2,642.38 3,135.59 ~ ~ ~ 1,151.44 1,615.80 2,177.59 3,241.05 3,845.99 6 $559.05 $1,118.10 $1,677.15 $2,353.47 $3,171.75 $4,720.75 $5,601.90 ~ ~ 1,364.32 1,914.50 2,580.14 3,840.23 4,557.02 8 $733.49 $1 ,467.01 $2,200.48 $3,087.91 $4,161.49 $5,005.26 $6,681.45 ~ 1,193.37 1,790.04 2,511.94 3,385.28 4,071.67 5,435.21 Effective 10/1/2009 1/1/2000 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $129.08 $258.15 $387.19 $543.36 $732.27 $1 ,089.87 $2,023.50 $106.09 $212.19 $318.27 $446.63 $601.92 $895.86 $1,663.31 2 $220.66 $441.33 $661.97 $928.93 $1 ,251.89 $1 ,863.27 $2,211.01 ~ ~ M4A-2 ~ 1,029.04 1,531.59 1,817.44 3 $312.27 $624.50 $936.72 $1 ,314.48 $1 ,771.50 $2,636.66 $3,128.46 ~ ~ ~ 1,080.49 1 ,4 56. 1 7 2,167.32 2,571.59 4 $403.92 $807.81 $1 ,211.72 $1 ,700.36 $2,291.55 $3,410.68 $4,047.28 ~ ~ ~ 1,397.69 1,883.64 2,803.57 3,326.86 ~ ~ S-t4-4G 1,221.68 1,714.36 2,310.42 3,438.75 4,080.60 6 $587.01 $1,174.01 $1 ,761.01 $2,471.15 $3,330.34 $4,956.79 $5,882.00 ~ ~ 1,447.54 2,031.28 2,737.53 4,074.48 4,835.00 8 $770.17 $1 ,540.37 $2,310.51 $3,242.31 $4,369.57 $5,255.53 $7,015.53 ~ 1,266.17 1,899.23 2,665.17 3,591.78 4,320.04 5,766.76 Effective 10/1/2010 1/1/2001 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $135.54 $271.06 $406.55 $570.53 $768.89 $1 ,144.37 $2,124.68 $112.56 $225.13 $337.68 $473.87 $638.64 $950.51 $1,764.77 2 $231.70 $463.40 $695.07 $975.38 $1 ,314.49 $1 ,956.44 $2,321.57 -i92-A4 ~ ~ ~ 1,091.81 1,625.02 1,928.30 3 $327.89 $655.73 $983.56 $1 ,380.21 $1 ,860.08 $2,768.50 $3,284.89 ~ 544-M ~ 1,146.40 1,545.00 2,299.53 2,728.46 10 Ordinance No. ll~-#i9 Attachment number 3 Page 11 of 18 4 $424.12 $848.21 $1 ,272.31 $1 ,785.38 $2,406.13 $3,581.22 $4,249.65 ~ ~ 1,056.77 1,482.95 1,998.54 2,974.59 2,529.80 ~ ~ 864.14 1,296.20 1,818.94 2,451.36 3,648.51 4,329.52 6 $616.37 $1 ,232.72 $1 ,849.07 $2,594.71 $3,496.86 $5,204.63 $6,176.10 ~ 1,023.89 1,535.84 2,155.19 2,904.52 4,323.02 5,129.94 8 $808.68 $1 ,617.39 $2,426.04 $3,404.43 $4,588.05 $5,518.31 $7,366.31 ~ 1,343.41 2,015.08 2,827.75 3,810.88 4,583.56 6,118.53 Effective 10/1/2011 Size Times per Week Pickup (cubic 1 2 3 4 5 6 7 yard) 1 $142.32 $284.62 $426.88 $599.06 $807.34 $1,201.59 $2,230.92 2 $243.29 $486.57 $729.83 $1,024.15 $1,380.22 $2,054.27 $2,437.65 3 $344.29 $688.52 $1,032.74 $1,449.23 $1,953.09 $2,906.93 $3,449.14 4 $445.33 $890.63 $1,335.93 $1,874.65 $2,526.44 $3,760.29 $4,462.14 6 $647.19 $1,294.36 $1,941.53 $2,724.45 $3,671.71 $5,464.87 $6,484.91 8 $849.12 $1,698.26 $2,547.35 $3,574.66 $4,817.46 $5,794.23 $7,734.63 EXTRA DUMP CHARGES (Collection charQe for pickinQ up a compacted container over the stated times per week, per collection.) Size Effective (cubic yard) 10/1/2007 1 0/1/2008 1 0/1/2009 10/1/2010 10/1/2011 1 $27.02 $28.37 $29.79 $31.28 $32.85 2 $46.19 $48.50 $50.93 $53.48 $56.15 3 $65.36 $68.63 $72.06 $75.66 $79.44 4 $85.58 $89.86 $94.35 $99.07 $104.02 6 $123.15 $129.31 $135.78 $142.57 $149.70 8 $161.21 $169.27 $177.73 $186.62 $195.95 3. The charge for the collection of loose trash or garbage shall be as specified below: Effective 10/1/2007 1 0/1/2008 10/1/2009 10/1/2010 10/1/2011 -Uit9S- -U-U99-- 1/1/2000 1 I< ',.,"'H For time on the site, minimum 15 $49.25 $51.71 $54.30 $57.02 minutes plus cost of disposal ~ wm $44M ltJl7 '2t:\ $59.87 (dump fees) 11 Ordinance No. ll~-#i9 Attachment number 3 Page 12 of 18 Each additional minute 1$3.28 ~ 1$3.44 ~ 1$361 ~ ~ 1$3.98 4. The charges set forth above shall be subject to adjustment for increases or decreases in the dump fee. Uniform increases or decreases shall be recommended by the director of solid waste and approved by the city manager, and a copy of the adjusted charges shall be filed with the city clerk. Other increases or decreases shall be subject to approval by the adoption of an ordinance by the city commission, upon the recommendation of the city manager. (d) Recycling. 1. Recovered materials dealer annual application fee. . .$57.50 (effective 10/1/2007) $50.00 2. Curbside recycling: a. Monthly charges for curbside service for once-weekly collection for each unit: CalendarFiscal Year BeQinninQ October 1, 2007 2008 2009 2010 2011 -i994 ~ -i9W -i99+ -i99S $2.01 $2.07 $2.13 $2.19 $2.44 ~ ~ ~ ~ ~ b. Charge for additional curbside recycling bins or replacement of bins lost or damaged due to negligence shall be: Cost plus $1.15 (effective 10/1/2007) $4-,-00 handling charge per bin (one-time charge per delivery). c. Charge for a curbside recycling bin toter shall be: Cost plus $1.15 (effective 10/1/2007) $4-,-00 handling charge. d. Special collection of recyclables where City services a bin at the residence or carries bin to curb, without physician's certification of medical necessity, shall be: Twice the curbside recycling charge. e. Service outside of the municipal limits. Accounts outside the City limits shall have a ten percent surcharge assessed over and above the monthly charges for curbside service for once weekly collection for each unit. 3. Monthly charges for multifamily collection of prescribed service initiated before January 1,1996: a. Service with semi-automated carts: Calendar Fiscal Year BeQinninQ October 1 , 12 Ordinance No. ll~-#i9 Attachment number 3 Page 13 of 18 2007 2008 2009 2010 2011 ~ 1995 97 -i99S Cluster of 1 , 2 or 3 Carts Time(s) per Week Pickup 1 $59.25 $61.03 $62.86 $64.75 $71.87 $MAS ~ ~ 2x $106.98 $110.19 $113.50 $116.91 $129.77 ~ ~ ~ 3x $154.71 $159.35 $164.13 $169.05 $187.65 ~ ~ ~ 4-x ~ ~ ~ ~ ~ 2-74--42 ~ 9-x ~ ~ ~ Cluster of 4 or 5 Carts Time(s) per Week Pickup 1 $66.46 $68.45 $70.50 $72.62 $80.61 $61 .4 8 ~ ~ 2x $121.40 $125.04 $128.79 $132.65 $147.24 ~ ~ ~ 3x $176.34 $181.63 $187.08 $192.69 $213.89 ~ ~ ~ 4-x ~ ~ ~ ~ ~ ~ ~ 9-x ~ ~ ~ Each Additional Cart over 5 Time(s) per Week Pickup 1 $7.73 $7.96 $8.20 ~ ~ ~ ~ ~ 2x $15.45 $15.91 $16.39 $16.88 $18.74 ~ ~ ~ 3x $23.18 $23.88 $24.60 $25.34 $28.13 ~ ~ ~ 4-x ~ ~ ~ ~ ~ ~ ~ 9-x ~ ~ ~ b. Service with non-compacted commercial container: Effective 10/1/2007 13 Ordinance No. ll~-#i9 Attachment number 3 Page 14 of 18 Times Per Week Pickup Dumpster Size 1 2 3 4 5 G (cubic yard) 2 $45.34 $82.83 $122.38 $165.68 $220.54 $314.97 $44-Q2 $SM2 $118.82 $160.85 $214.12 3 $58.66 $107.17 $155.68 $214.08 $285.38 ~ ~ ~ ~ 2G+M 'J++-!J+ 4 $70.46 $130.00 $189.53 $261.56 $348.71 49S-A GS--M- ~ ~ ~ ~ 6 $95.29 $176.87 $258.46 $357.16 $476.58 ~ ~ ~ ~ ~ 4Gb7-Q 8 $120.30 $223.97 $327.64 $453.06 $604.79 ~ ~ ~ ~ ~ ~ Effective 10/1/2008 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) 2 $46.70 $85.31 $126.05 $170.65 $227.16 3 $60.42 $110.39 $160.35 $220.50 $293.94 4 $72.57 $133.90 $195.22 $269.41 $359.17 6 $98.15 $182.18 $266.21 $367.87 $490.88 8 $123.91 $230.69 $337.47 $466.65 $622.93 Effective 10/1/2009 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) - - - - - 2 $48.10 $87.87 $129.83 $175.77 $233.97 3 $62.23 $113.70 $165.16 $227.12 $302.76 4 $74.75 $137.92 $201.08 $277.49 $369.95 6 $101.09 $187.65 $274.20 $378.91 $505.61 8 $127.63 $237.61 $347.59 $480.65 $641.62 14 Ordinance No. ll~-#i9 Attachment number 3 Page 15 of 18 Effective 10/1/2010 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) 2 $49.54 $90.51 $133.72 $181.04 $240.99 3 $64.10 $117.11 $170.11 $233.93 $311.84 4 $76.99 $142.06 $207.11 $285.81 $381.05 6 $104.12 $193.28 $282.43 $390.28 $520.78 8 $131.46 $244.74 $358.02 $495.07 $660.87 Effective 10/1/2011 Times Per Week Pickup Dumpster Size 1 2 3 4 5 (cubic yard) 2 $54.99 $100.47 $148.43 $200.95 $267.50 3 $71 .15 $129.99 $188.82 $259.66 $346.14 4 $85.46 $157.69 $229.89 $317.25 $422.97 6 $115.57 $214.54 $313.50 $433.21 $578.07 8 $145.92 $271.66 $397.40 $549.53 $733.57 Multifamily complexes serviced with one compartmentalized container cluster of four equates to one three cubic-yard dumpster. 4. Monthly charges for once-weekly collection of recyclables at each multi-family complex offered after January 1, 1996, will be for each living unit: Effective 10/1/2007 10/1/2008 1 0/1/2009 10/1/2010 10/1/2011 -i9W ~ -i99S $1 .49 $1.54 $1.59 $1.64 $1.82 ~ ~ ~ Billing for recycling service offered before June 1996, will commence June 1, 1996. Billing for service offered after June 1, 1996, will commence in the appropriate billing cycle of the month following. 5. Monthly charges for commercial collection represents the target level of commercial recycling from which the solid waste division will flex up or down to be competitive with certified recovered materials dealers (private recycling companies) operating within Clearwater. 15 Ordinance No. ll~-#i9 Attachment number 3 Page 16 of 18 a. The target level charge for service with semi-automated carts shall be charged on the same basis as rates included in 3.a. b. The target level charge for service with non-compacted commercial containers shall be the same as rates included in 3.b. above. * * * (5) Other Miscellaneous Charges: * * * (b) Solid waste roll-off container service: (i) Private service fees: 1. Permit fee to place or service containers (s 32.292(3)) . . . $56.50 (effective 10/1/2007) w,.oo 2. Monthly fee of 15 percent of the gross revenue billed by permit holder from the installation, pull, disposal or servicing of roll-off containers within the city for the preceding month, including roll-off containers installed permanently and temporarily (s 32.293(4)(b)). (ii) Public service fees: 1. Monthly fee of 15 percent of the gross revenue billed from the installation, pull, disposal and servicing of roll-off containers or compactors within the city for the preceding month, including roll-off containers installed permanently and temporarily. 2. Pull charges. A pull being the hauling, dumping and returning of a container one round trip.,.~ I n the City of Clearwater Compactors in Other Roll-offs in Effective 10/1/2007: service before service after 07/01/05 06/30/05 a. 10 or 20 yard, per pull.---.,.----, $93.35 ~ $103.17 b. 30 yard, per pull.---.,.----, $98.27 ~ $108.08 c. 40 yard, per pull.---.,.----, $103.17 ~ $113.00 Outside the City Limits of Clearwater and within Pinellas County Compactors in Other Roll-offs in Effective 10/1/2007: service before service after 07/01/05 06/30/05 d. 10 or 20 yard, per pull. $107.35 $120.70 16 Ordinance No. ll~-#i9 Attachment number 3 Page 17 of 18 e. 30 yard, per pull. $113.00 $126.45 f. 40 yard, per pull. $118.65 $132.19 3. Deposits. a. Roll-off compactor. A $400.00 deposit will be charged for each roll-off compactor. b. Open top container. A $400.00 deposit will be charged for open top roll- off containers. Service charges will be assessed against the deposit until it is insufficient to cover the next pull and disposal bill. At that time the customer will be required to make a payment on account or replenish the deposit in order to cover the next service billing. c. The initial deposit may be set at less than the normal two-month level upon determination of being in business for two years or more or otherwise providing satisfactory credit worthiness and by executing a special deposit/payment agreement approved by the director of solid waste which provides for a more rapid payment schedule than normal. 4. Billing. Roll-off service containers will be billed for a combination of the pull charge, disposal fee and any other roll-off services rendered. 5. Other service charges. a. Rental. A $3.40 (effective 10/1/2007) ~ per day rental charge will be assessed for containers not pulled and dumped a minimum of once each month. b. Rinse and deodorize. . . $24.57 (effective 10/1/2007) ~ c. Overload charge for any container loaded above the rim . . . $56.50 (effective 10/1/2007) w,.oo d. Damage. Damage to container will be assessed at actual cost of repair. e. Enforcement. Any charges assessed against a city roll-off vehicle for overweight or overloading will be paid by the customer to whom the container service is provided. f. Malfunction. Containers that are damaged and/or not maintained properly and cannot be dumped will be returned to the owner for repair and a pull charge assessed for the trip. After repair, a second pull charge will be assessed for the pull along disposal fee and other appropriate charges. g. Premium service. Any roll-off service required after duty hours or on weekends or holidays where overtime must be paid will be billed to the customer at time and one-half or 150 percent of the established charge. 17 Ordinance No. ll~-#i9 Attachment number 3 Page 18 of 18 h. Placement or retrieval. A $56.50 (effective 10/1/2007) $50.00 charge will be assessed for the placement or retrieval of a container requested and not used or returned without an associated pull charge. i. Lease and service rates. Lease and service rates for compactors will be based upon the size, type and installation requirements of the compactor as determined by the director of solid waste. 6. Charges for roll-off service represents the target level of charges for the services rendered from which the solid waste department will flex up or down to be cost effective while providing the most economical service to customers. * * * Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Laura Lipowski Assistant City Attorney Cynthia E. Goudeau City Clerk 18 Ordinance No. ll~-#i9 ~~~= ................................................................ ................................................................ Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a Beach Walk Temporary Parking Lease Agreement between Cotel, Inc. and the City of Clearwater and authorize the appropriate officials to execute same. (consent) SUMMARY: In order to mitigate the loss of public parking in the South Gulfview parking lot due to the construction of Phase Two of Beach Walk, the City desires to temporarily lease property located at 400 East Shore Drive, Clearwater, Florida, for the purpose of temporary public vehicle parking. The facility will be unpaved with a milled surface, wheel stops and limited perimeter fencing. The initial term of this lease shall be one year commencing on June 21, 2007, or as soon thereafter as reinstatement of the Cotel Corporation occurs, with the option of one 12 month extension. During the extension period, but not during the initial term, either party may cancel the agreement upon 60 days notice to the other party. During the initial term, cancellation may occur only as provided in Article 19 of the lease. A minimum of 35 parking spaces will be available Friday - Sunday, extended holiday periods and during high demand periods. The City agrees to pay the sum of $60 per month per space September through February and $80 per month per space March through August, payable by the City and due on the first of each month beginning July 1,2007. Total maximum annual lease amount not to exceed $29,400. Initially, the lot will be open on weekends only with a parking attendant collecting an $8 flat fee upon entry until a multi-space meter system is purchased and installed. At that time, the lot will be open and available seven days per week with existing enforcement. Projected annual revenue is $45,000 with annual operating costs of approximately $36,000and one-time capital costs of $7,000 to prepare the property. The approximate costs of $20,000 - $22,000 for the multi-space metering system are not included in these estimates. Third quarter amendments will establish a revenue budget for the temporary lot at $15,500 (0435-00000-3445XX) for July through September; increase other contractual services (0435-01333-530300) by $7,800 for operating the temporary lot by Standard Parking Corporation and increase rental costs (0435-01333-554100) by $7,700 for payments to Cotel, Inc. for an increase of budgeted expenditures of $15,500. Sufficient budget and revenue are available in Capital Improvement Program project 0315-92636, Parking Lot Improvements for the costs to prepare the property. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Other No Budget Adjustment: Yes $22,500 Annual Operating Cost: Total Cost: $43,000 to Appropriation Code 0435-01333-554100-545-000 0435 -0 1333 -530300- 545-000 0315 -92636-560300- 545-000 Amount $7,700 $7,800 $7,000 Appropriation Comment Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) Cit)tMeP~o7) Clerk Item # 10 Attachment number 1 Page 1 of 4 TEMPORARY PARKING LOT LEASE THIS LEASE is made and entered into this day of , 2007, by and between Cotel, Inc., 5649 49th Street North, St. Petersburg, Florida 33709, herein called "Lessor", and The City of Clearwater, a Florida Municipality, 112 South Osceola Avenue, Clearwater, Florida, 33756, herein called "Lessee". WIT N E SSE T H: WHEREAS, Lessor has ownership of and control over the use of that property located at 400 East Shore Drive, Clearwater Beach, Florida 33767; and WHEREAS, Lessor desires to lease portions of such premises; and WHEREAS, Lessee desires to use such premises for public purposes; NOW, THEREFORE, in consideration of the Premises and the mutual covenants contained in this Agreement, Lessor and Lessee hereby agree as follows: 1. TITLE. The Title of this lease is the Temporary Parking Lot Lease ("Lease"). 2. TERM. The initial term of this Lease (Lease Term) shall commence on June 21, 2007 (the Commencement Date) and continue until September 30, 2008, unless earlier terminated under Paragraph 18. of this Lease. During the initial term either party may cancel the Lease by giving forty-five (45) days' notice to the other party. In the event that Lessor cancels the Lease during the initial term, Lessor shall reimburse Lessee for its documented equipment and site improvement costs. Lessee's contemplated costs are set forth in Exhibit "A". Such reimbursement shall be on a pro-rated basis, i.e., shall constitute the portion of Lessee's such costs representing a fraction whose numerator is the number of months of the initial term elapsed when the cancellation occurs and whose denominator is the total number of months in the initial term. Lessee may at its sole option renew the lease for a one-year renewal period upon the same terms and conditions provided herein. During the renewal term, either party may cancel the Lease by giving sixty (60) days' notice to the other party. 3. RENT. Lessee agrees to pay the sum of $60.00 per parking space monthly for the months of September through February and $80.00 per parking space monthly for the months of March through August during the Lease Term, due on the 1 st of each month beginning July 1, 2007. Simultaneously with the execution and delivery of this Lease, Lessee shall pay the first month's rent. Lessee agrees to lease a minimum of 35 parking spaces. 4. LATE FEE. In the event the rent is not postmarked or received by the 5th day of each month, a late charge of $25/day shall be due. 5. SECURITY DEPOSIT Lessee agrees to pay a security deposit of $2.800.00 to secure Lessee's pledge offull compliance with the terms of this agreement. Security due Lessee to be Item # 10 Attachment number 1 Page 2 of 4 returned within thirty (30) days after the expiration of the Lease and vacating of Lessee; alternatively Lessee may choose to apply security deposit to the last month's rent. 6. REAL ESTATE AND PROPERTY TAXES. Lessor agrees to pay all real estate and property taxes due on the property during the term of the lease. 7. LEASEHOLD. The Lessor leases to the Lessee the following described property ["Demised Premises"], including all improvements thereon, located in Pinellas County, Florida, to wit: Lots 12, 13 and 14, Block B, Barbour-Morrow Subdivision as recorded in Plat Book 23, Page 45 of the Public Records of Pinellas County, Florida 8. USE OF PREMISES. Lessee shall have the use of the entire area described in paragraph 5. of this agreement. Lessee covenants and agrees to make no unlawful, improper or offensive use of the Demised Premises. At the termination of this Lease, Lessee agrees to return the Demised Premises, including all fencing and gates, to Lessor in as good condition as at the effective date of this agreement, subject to normal wear and tear and subject to the existence of the agreed improvements listed in Exhibit "B". 9. MAINTENANCE OF PREMISES. Lessee shall properly maintain the Demised Premises in a clean and orderly condition, except for those repairs that are assumed by Lessor. 10. REPAIRS AND IMPROVEMENTS; WARRANTY OF STRUCTURAL SOUNDNESS. a. Lessee agrees to make those improvements described in Exhibit "B" at Lessee's expense. If any item exceeds the estimated cost, or if funding is not available, then Lessee may, at its sole discretion, modify or decide not to make such improvements. b. Any improvements installed by Lessee will be removed by Lessee and Lessee will return the Demised Premises to their original condition at the expiration of the term, excepting only reasonable wear and tear arising from the use thereof under this agreement. c. Lessor makes no warranties. Lessee shall exercise due diligence to determine that the Demised Premises is structurally sound for the intended use as a temporary parking lot. 11. UTILITIES. There presently are no utility services on the Demised Premises. 12. QUIET ENJOYMENT. Upon payment ofthe rents herein required, and upon observing and performing the covenants, terms and conditions required by the lease, Lessee shall peaceably and quietly hold and enjoy the Demised Premises for the term of the lease without hindrance or interruption by Lessor. 13. INSURANCE. Prior to taking possession of the premises Lessee shall provide proof of self insurance against claims for injuries to persons or damage to property which may arise from or in connection with this Lease. If Lessee allows any insurance required under this article to lapse, Lessor may, at its option, take out and pay the premiums on the necessary insurance to 2 Item # 10 Attachment number 1 Page 3 of 4 comply and Lessor is entitled to immediate reimbursement from Lessee for all amounts spent to procure and maintain the insurance. 14. IRREPARABLE DAMAGE. If the Demised Premises are damaged by fire or otherwise to such extent so as to interfere with their use by Lessee, the rent payable for the period commencing on the date on which Lessee gives Lessor written notice of such damage, and ending on the date on which restoration of the Demised Premises is completed, shall be abated in the proportion which the parking space made unusable bears to the parking spaces leased to Lessee prior to the damage. If the Demised Premises are totally destroyed or rendered untenantable, Lessor shall have the right, but no obligation, to render the premises tenantable by repairs within thirty (30) days from the date that insurance claims of Lessor and Lessee shall have been settled and Lessor shall be free of all restrictions as to proceeding with the work of repair or rebuilding. 15. LIABILITY AND INDEMNIFICATION. Lessee agrees to assume all risks of the Demised Premises and all liability therefor, and shall defend, indemnify, and hold harmless Lessor, for all claims arising out of, or because of, or due to any negligent act or occurrence or omission of Lessee, its agents, employees, contractors, or invitees. However, nothing herein shall constitute a waiver by Lessee of its sovereign immunity and the limitations set forth in Section 768.28 Florida Statutes. 16. MECHANICS' LIENS. Lessee will not permit any mechanic's lien or liens to be placed on the premises or on improvements on them. If a mechanic's lien is filed on the premises or on improvements on them, Lessee will promptly pay it. 17. ASSIGNMENT OF LEASE. This Lease, or any part thereof or interest therein, may not be assigned, transferred or subleased by Lessee without the consent of Lessor, which consent shall not unreasonably be withheld. It is understood and agreed that Lessor may, at any time, with notice, assign or delegate any or all of its rights hereunder. 18. TERMINATION BY LESSOR. This Agreement shall be subject to termination by Lessor in the event of anyone or more of the following events: a. Nonpayment by Lessee of payments required in this agreement. b. Lessor determines that the Demised Premises are so extensively damaged by some casualty that it is impractical to repair such Demised Premises. 19. NOTICE. Any notice given by one party to the other in connection with the Lease shall be sent by certified mail, return receipt requested, with postage and fees prepaid: 1. If to Lessor, addressed to: Cotel, Inc. 5649 49th Street North St. Petersburg, FL 33709 Cotel, Inc., Attn: Nilesh M. Patel Copy addressed to: 3 Item # 10 Attachment number 1 Page 4 of 4 609 W. Deleon Street Tampa, FL 33606 2. If to Lessee, addressed to: Michael D. Quillen Director of Engineering City of Clearwater P.O. Box 4748 Clearwater, Florida 33758-4748 Copy addressed to: City of Clearwater City Attorney P.O. Box 4748 Clearwater, Florida 33758-4748 20. ATTORNEYS FEES. In the event that either party seeks to enforce this Lease or to interpret any provision of this Lease, by law or through attorneys-at-law, or under advice therefrom, the parties agree that the prevailing party is entitled to recover reasonable attorney's fees from the other party, in addition to any other relief that may be awarded. IN WITNESS WHEREOF, the parties have authorized the below signed officers to execute this Lease on the date first above written. COTEL, INC. By: Its: Cou ntersigned: CITY OF CLEARWATER Frank V. Hibbard Mayor By: William B. Horne, II, City Manager Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk 4 Item # 10 Attachment number 2 Page 1 of 1 EXHIBIT A Cotel Temporary Parking Proposal Metered Parking wi AU'd. Costs for first 60 days 15-May-07 East Shore (adjacent to City Metered Parking Lot #43) 35 Total Spaces (includes 2 H/C) Unpaved with Millings (minor fencing) Weekend only attendant parking for 60 days while equipment acquired and installed Thereafter, Pay & Display metered parking. Hours of Enforcment 8 AM - 6 PM (Open all other times; consistent with adjacent metered lot) 15 Months beginning July, 2007, with additional year extension possible Projected Annual Revenue: 33 spaces (Sat. & Sun.) 33 Spaces (Mon - Fri) 35 Spaces (Fri-Sun including holidays; 36 total days) Total Revenue $17,424 12,705 15.120 $45,249 Projected Costs: Capital Approx. $209/ space Improvements (based on Patel lot actual costs) Revenue Control Equipment Total Capital $7,315 22.000 $29,315 Operating: Standard Parking (Temp. until equip. purchased) Rent ($80/space/month - March-Aug) Rent ($60/space/month - Sept. - Feb.) Total Operating $7,801 15,840 11.880 $35,521 Net Income -$19,587 Less: Inventory Adjustment (See * Below) $22,000 Adjusted Net Income $2.413 · Under normal circumstances the meter/control equipment is not included in project cost budget because it already is in inventory. However, in this instance, no inventory exists and equipment has to be acquired, although it will later be removed and returned to inventory for later use in the system. The adjustment shows the "net" income figure less inventory. Notes: 1. Revenue Projections based on actual data collection @ 80% occup. & 66% usage Sat. & Sun; 50% occup. & 35% usage Mon-Fri.. 2. No Charge for 2 Handicap Spaces due to metered parking. 3. Meter rates are consistent with surrounding meter rates ($1 or $1.25 / hour depending on day). 4. There is sufficient ambient lighting to operate after Sunset; however demand after 9 PM does not require extended hours. 5. Operate with Standard Parking Fri. - Sun. with extended days for July 4th & Labor Day (36 days of operation). Anticipate 60 days to make purchase / installation. Item # 10 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Award a contract for the North Greenwood Neighborhood Traffic Calming project (0l-0029-EN) to MTM Contractors of Clearwater, Florida, in the amount of $2,114,271.73, which is the lowest responsible bid received in accordance with plans and specifications and authorize the appropriate officials to execute same. (consent) SUMMARY: This agenda item provides for construction of street features in the North Greenwood Community, requested by the community through earlier planning documents (North Greenwood Commercial District & Economic Development Opportunities, 9/94, Trent Green, Florida Center for Community Design + Research; North Greenwood Commercial District General Development Plan, 9/98; Greenwood Neighborhood Study, Carr Smith Corradino; Greenwood Neighborhood Initiatives, Carr Smith Corradino, 11/98). This project involves construction of traffic calming features in the North Greenwood Community envisioned by community residents at the North Greenwood Traffic Calming Charrette and supported by a petition signed by owners of approximately 65% of the parcels in the project area. The engineering plans were reviewed for faithfulness to the charrette vision by residents belonging to the North Greenwood Traffic Calming Tech Team at the 30, 60, 90 and 100% milestones. Traffic calming features include construction of a landscaped median on Palmetto Street, Fulton Street and Fairmont A venue, comer features at Plaza Park, and speed tables on Tangerine, Engman and LaSalle Streets, as well as a modem roundabout at the intersection of Fairmont & Fulton. This project also includes safety improvements at two intersections, to be paid for out of the Intersection Improvement Fund: the intersection of Betty Lane & Engman St, and the intersection of Betty Lane and CSX Railroad. Work will commence upon award and execution of the contract and will be completed within 240 calendar days. Sufficient budget and revenue are available in Capital Improvement Program (CIP) project 0315-92259,Traffic Calming in the amount of $1,778,199.45 and CIP project 0315-92551, City-Wide Intersection Improvements in the amount of $336,072.28. Ongoing maintenance of the landscaping elements of the project will be provided by the Parks & Recreation Department. Street signage and pavement markings will be maintained by Traffic Operations. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure Yes Budget Adjustment: None Annual Operating Cost: Total Cost: to Appropriation Code 0315-92259-563700-541- 000-0000 0315-92551-563700-541- 000-0000 Amount 1,778,199.45 Appropriation Comment Cover Memo 336,072.28 Item # 11 Bid Required?: Other Bid 1 Contract: Yes Bid Number: Bid Exceptions: None Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Manager 8) Clerk Cover Memo Item # 11 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve and convey to Florida Gas Transmission Company, a Delaware corporation ("Grantee"), a non-exclusive Perpetual Gas Transmission Pipeline Easement containing 2,756 square feet, more or less, and two ten-month Temporary Construction Easements containing a total of 11,646 square feet, more or less, over, under and across portions of the West V2 of Section 8, Township 29 South, Range 16 East, in consideration of receipt of $30,112.50 and Grantee's faithful compliance with the terms and conditions established therein, and authorize appropriate officials to execute same. (consent) SUMMARY: Florida Gas Transmission Company ("FGT") has determined the necessity to replace a 12-inch gas transmission line along a 6 mile traverse of Pinellas County from Oldsmar through Clearwater. The project proposes to abandon an existing line lying beneath the steep embankment of the U. S. 19 overpass of the CSX right-of-way. The new alignment would extend along the westernmost boundary of Cliff Stephens Park from the CSX line to the Pinellas County Public Works facility. The perpetual easement is 10 feet wide and would extend just outside U. S. 19 right-of-way for approximately 277 feet inside the westerly limits of Cliff Stephens Park. The two temporary construction easements that will provide workspace for personnel, equipment and material to facilitate installation of the new pipeline generally covers a park clearing through which the Clearwater Ream Wilson Trail ("Trail") passes. During the project FGT will be permitted to interrupt public use of the Trail for a total of not more than 21 days: a 14 consecutive day span during which the new pipeline will be direction ally drilled and installed, and a second 7 consecutive day period to allow connection of the existing pipeline with the newly installed line. During the closures FGT must post precautionary signs at both Old Coachman Road and Fairwood A venue notifying the public of the interruptions. Other than the two specified periods the Trail is to remain safely open for public transit throughout the project. The $30,112.50 consideration FGT will pay for the subject easements was determined by a February 14,2007 appraisal performed by the Haynes Appraisal Group of Clearwater. Delivery of the easement instruments to FGT is conditioned upon receipt of the stated consideration. A fund transfer at third quarter will vest the consideration in CIP 315-93272 (Bicycle Paths and Bridges) to be used for project purposes, including the Clearwater Ream Wilson Trail. A copy of easement documentation is available for review in the Office of Official Records and Legislative Services. Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Parks and Recreation 5) Clerk 6) City Manager 7) Clerk 8) City Manager 9) Clerk Cover Memo Item # 12 Attachment number 1 Page 1 of 4 Return to: Paulette U. Trepl Right of Way Department Florida Gas Transmission Company, LLC 1226 Tech Boulevard Tampa, Florida 33619 TRACT NO: FLBVA-PINE-016.4 Parcell. D. No. 08-29-16-00000-230-0300 PERPETUAL GAS TRANSMISSION PIPELINE EASEMENT FOR AND IN CONSIDERATION of the sum of Ten Dollars ($10.00) in hand paid, the sufficiency and receipt of which is hereby acknowledged, and the benefits to be derived therefrom, the CITY OF CLEARWATER, FLORIDA, a Florida Municipal Corporation ("Grantor"), does hereby grant and convey to FLORIDA GAS TRANSMISSION COMPANY, LLC, a Delaware limited liability company, with principal offices at 5444 Westheimer Road, Houston, Texas 77056 ("Grantee"), perpetual, non-exclusive easement over, under and across the following described land lying and being situate in the County of Pinellas, State of Florida, to wit: A portion of the Northwest % of Section 8. Township 29 South. RanQe 16 East. Clearwater. Pinellas County. Florida; beinQ more particularlv described and depicted in EXHIBIT "A" appended hereto and bv this reference made a part hereof. ContaininQ 2.756 square feet (0.06 Acres). more or less ("Easement ") This Easement is conveyed to Grantee to construct, maintain, operate, inspect, repair, replace, patrol, change the size of or remove a natural gas transmission pipeline ("Pipeline") and the surface and subsurface appurtenances thereto, including, but not limited to, markers, vents, cathodic protection equipment, facilities and apparatus, piping and fittings, fences or other protective devices, which are necessary in connection with the safe and efficient installation, operation and maintenance of the Pipeline. Prior to commencing project construction, Grantee shall provide Grantor true and correct Pipeline construction plans for Grantor's review and approval, which shall not be unreasonably withheld. Grantee shall be solely responsible for accurately surveying, locating and functionally reconstructing and relocating any and all of Grantor's utilities constructed within the Easement that may conflict with Grantee's facilities. Grantee shall obtain all governmental and regulatory permits required to exercise the rights granted herein. Grantee shall have the right and option to operate the Pipeline facilities for its own use or to lease, sell or assign any or all of the capacity of the Pipeline or the rights thereto. Nothing herein shall PERPETUAL GAS TRANSMISSION PIPELINE EASEMENT - 1 - Item # 12 Attachment number 1 Page 2 of 4 be construed as granting an interest to third parties and Grantee shall indemnify and remain fully liable to Grantor for all claims whatsoever that may arise as a result of the use of Grantee's pipeline capacity as described above. During construction, and in accordance with plans provided to and approved by Grantor, Grantee shall bury the Pipeline to provide a minimum ground cover of thirty-six inches (36"), except in rock, where a minimum ground cover of twenty-four inches (24") will be provided. Grantee shall maintain such ground cover following any maintenance or future replacement of the Pipeline, unless Grantor agrees otherwise. Grantor covenants with Grantee that Grantor shall not reduce the depth of ground cover following construction or replacement. Grantee covenants and agrees with Grantor that Grantee shall at all times during the exercise of rights conveyed herewith, except as provided hereafter, maintain safe and reasonable public access and transit to all users of the Ream Wilson Clearwater Trail ("Trail") as same shall traverse and encumber the Easement. Exceptions: (a) Grantee shall have the right and privilege of limiting or closing public access and transit to all users of the Trail ("Closure") for a total of twenty-one (21) days during the term of the Temporary Construction Easement ("TCE") granted of even date herewith. Closure shall be limited to a single interruption or Closure of fourteen (14) days for the purpose of drilling and installing the Pipeline, and for a later Closure period of seven (7) days for the purposes of connecting the existing Pipeline to the newly installed Pipeline. Public access and transit over and across the Trail shall otherwise be safely maintained at all other times, except in provided in (c) below. (b) During Closure as provided above, Grantee shall post precautionary signs at the Trail's intersections with Old Coachman Road and Fairwood Avenue advising the public of Trail Closure beyond those intersections. The precautionary signs shall specify the true and correct beginning and end dates of each closure as provided above. In any instance public safety and welfare demands emergency repair of the Pipeline, Grantee shall always and in every case take all reasonable measures to protect and assure uninterrupted safe and reasonable use of the Trail by the general public. Grantee covenants and agrees with Grantor that at all times during the exercise of rights granted herein Grantee shall hold harmless and indemnify Grantor against all claims, liabilities, expenses and losses as may be incurred arising out of or related to this grant of Easement, including but not being limited to (a) failure by Grantee, or its agents, to perform any provision, term, covenant or agreement required to be performed by Grantee in consideration of this grant of Easement; (b) any occurrence of injury, damage or death to persons, including third parties, and personal or real property, including any and all of Grantor's utility infrastructure as same is or may be lawfully constructed within, upon and under lands within which Grantor and Grantee utility infrastructure may be collocated throughout the project limits; (c) failure to comply with any requirements of any governmental authority, bonding or insuring company; (d) any security agreement, conditional bill of sale, chattel mortgage, mechanics liens connected with Grantee's activities and operations undertaken pursuant to this Easement grant; and (e) any and all improvements, their construction, alteration, maintenance, repair or replacement within and through the Easement and throughout the project limits. Such covenants to hold harmless and indemnify Grantor shall include reasonable attorneys fees for all proceedings, trials and appeals as may result from Grantee default. Nothing herein shall be construed as consent by Grantor to be sued by third parties or as a waiver of Sovereign Immunity or the terms and limitations of 768.28, Florida Statutes or other applicable law. PERPETUAL GAS TRANSMISSION PIPELINE EASEMENT - 2 - Item # 12 Attachment number 1 Page 3 of 4 Subject to Grantee's rights herein conveyed, Grantee, at Grantee's sole cost and expense, shall restore the surface of all disturbed areas within the Easement to original contour and condition, as near as reasonably practical, not later than completion of any work project undertaken within the Easement in the exercise of rights granted herein. It is expressly understood that Grantor reserves all rights of ownership of the easement premises not inconsistent with the easement rights granted herein. Grantor warrants and covenants with Grantee that it is the owner of fee simple title to the herein described Easement, and that Grantor has full right and lawful authority to grant and convey this easement to Grantee, and that Grantee shall have quiet and peaceful possession, use and enjoyment of this Easement. This Easement is binding upon the Grantor, the Grantee, their heirs, successors and assigns. The rights granted herein shall be perpetual and irrevocable and shall run with the land, except by the written mutual agreement of both parties, or by abandonment of the Easement by Grantee. IN WITNESS WHEREOF, the undersigned Grantor has caused these presents to be duly executed this day of , 2007. Countersigned: CITY OF CLEARWATER, FLORIDA By: Frank V. Hibbard, Mayor William B. Horne, II, City Manager Approved as to form: Attest: Laura Lipowski, Assistant City Attorney Cynthia E. Goudeau, City Clerk STATE OF FLORIDA : : SS COUNTY OF PINELLAS : Before me, the undersigned authority, personally appeared FRANK V. HIBBARD, Mayor of the City of Clearwater, Florida, who is personally known to me, and who acknowledged the execution hereof to be his free act and deed for the use and purposes herein set forth. My commission expires: Notary Public - State of Florida Type/Print Name PERPETUAL GAS TRANSMISSION PIPELINE EASEMENT - 3 - Item # 12 Attachment number 1 Page 4 of 4 STATE OF FLORIDA : SS COUNTY OF PINELLAS : Before me, the undersigned authority, personally appeared WILLIAM B. HORNE, II, the City Manager of the City of Clearwater, Florida, who is personally known to me, and who acknowledged thee execution hereof to be his free act and deed for the use and purposes herein set forth. My commission expires: Notary Public - State of Florida Type/Print Name PERPETUAL GAS TRANSMISSION PIPELINE EASEMENT - 4 - Item # 12 I . I ... I I I I ,tI""""', ,I'" SEAL.........o:. l~~"'''' ~ <:J \1, ~':. ~o ~-..: 'i ~.-:..;:::;:- ~~ ~~ - ~$ '\......~7"(R '!i~,l ."",,,,,,, EXHIBIT "A" THIS IS NOT A SURVEY!! NW CORNER ~~SECT10N 8-29-16 ~ ~'" "':~ :g~ ~ ~'" 589'07'12"E 120]0 I' PERPETUAL PIPELINE EASEMENT COMMENCING AT THE NORTHWEST CORNER OF SAID SECTION 8; THENCE SOO'52'48'W, ALONG THE WESTERLY BOUNDARY OF THE NORTHWEST % OF SAID SECTION 8, A DISTANCE OF 2369.38 FEET; THENCE LEAVING SAID WEST BOUNDARY S89'07'12'E, A DISTANCE OF 120.00 FEET TO THE EAST RIGHT OF WAY LINE OF US HIGHWAY 19; AND THE POINT OF THE BEGINNING; THENCE CONTINUING S89'07'12'E, A DISTANCE OF 10.00 FEET; THENCE S02'50'42'E, A DISTANCE OF 141.99 FEET; THENCE S02'37'33""', A DISTANCE OF 134.46 FEET TO THE NORTHERLY LINE OF THE PINELLAS COUNTY PROPERTY; THENCE N89'30'42'W, ALONG SAID NORTHERLY LINE, A DISTANCE OF 9.96 FEET; THENCE LEAVING SAID LINE, N02'37'33'E, A DISTANCE OF 134.11 FEET; THENCE N02'50'42"W, A DISTANCE OF 142.41 FEET, TO THE POINT OF BEGINNING. CONTAINING 2756 SQUARE FEET OR 0.06 ACRES, MORE OR LESS. PERPETUAL PIPELINE EASEMENT CITY OF CLEARWATER, FLORIDA PUBUC WORKS ADMINISTRATION ENGINEERING Attachment number 2 Page 1 of 1 589.07'12"E 10.00' Z II> o 0 ~ f\) - f\,) ~ g ~ ~ ~;t ~;t ~ ~ '" ~ ~~ ~~ F; ~ 1:; ~ g ~ ~ ~ Z II> N89-w42"W 9.96' ~2 Attachment number 3 Page 1 of 5 Instrument Prepared Bv and Return To: Paulette Trepl Right of Way Department Florida Gas Transmission Company 1226 Tech Blvd. Tampa, Florida 33619 Grantee: Florida Gas Transmission Company 5444 Westheimer Road Houston, Texas 77056 Parcel I. D. No. 08-29-16-00000-230-0300 TRACT NO. FLBVA-PINE-016.1WS TEMPORARY CONSTRUCTION EASEMENT STATE OF FLORIDA )( )( KNOW ALL MEN BY THESE PRESENTS: )( COUNTY OF PINELLAS THAT the Undersigned, City of Clearwater, a municipal corporation of the State of Florida, hereinafter referred to as the "Grantor," being the owner of that certain tract of land situated in the County of Pinellas, State of Florida and more particularly described in Exhibit "A" and depicted in Exhibit "A-1" attached hereto, hereinafter referred to as the "Lands", for and in consideration of the sum of Ten Dollars ($10.00), and other good and valuable consideration as established in that transmittal dated March 14, 2007, to be paid by FLORIDA GAS TRANSMISSION COMPANY, a Delaware corporation, hereinafter referred to as "Grantee", prior to the delivery hereof, the sufficiency of which is hereby acknowledged, has GRANTED, SOLD and CONVEYED, and does hereby GRANT, SELL and CONVEY to Grantee, its successors and assigns, the non- exclusive right, privilege and easement to utilize the Lands as described and depicted herein for the purpose of temporary working space during the initial construction and installation and replacement of a natural gas pipeline to be constructed and installed in accordance with plans and specifications of Grantee's project entitled "Replacement of 12-inch S1. Petersburg Lateral", Docket No. CP06-429-000 ("Project"), hereinafter referred to as the "Construction Easement". TEMORARY CONSTRUCTION EASEMENT - 1 - Item # 12 Attachment number 3 Page 2 of 5 For the same consideration, Grantor and Grantee further agree with respect to the Construction Easement that: (a) The rights herein granted shall include the right of ingress to, and egress from, and access on and along the Lands, with the right to use existing roads. If no such roads exist then by such route or routes as shall occasion the least practicable damage and inconvenience to Grantor. (b) Grantee will pay for any damages to the growing crops, grasses, trees, shrubbery, unrepaired water courses, water impoundments, fences, and all other property and infrastructure of Grantor caused by the construction, installation and replacement of Grantee's natural gas pipeline and the exercise of the rights granted herein. (c) Grantee will restore the surface of all disturbed areas on the Lands to its original contour as nearly as practicable, the damage to which shall have been occasioned by Grantee's construction, installation and replacement of the natural gas pipeline on the lands and the exercise of the rights granted herein. (d) Grantee may displace any gopher tortoises found within the Construction Easement to another location on the Lands, or the gopher tortoises may be displaced off-site (e.g., to a temporary holding pen), and returned as near to their original location as practicable after construction is completed, in accordance with applicable law. Grantee shall secure any permits required for the relocation or other handling of said gopher tortoises. (e) The rights of Grantee under the provisions of this instrument may be assigned in whole or in part. Any assignee shall be subject to, and fully liable for all terms and conditions of the Agreement. (f) Grantor represents that easement to utilize the Lands shall commence on July 1, 2007 and terminate on May 31, 2008, or upon project completion, whichever shall occur sooner. (g) Grantor does hereby fully warrant the title to the Lands and will defend the same against the lawful claims and demands of all persons whomsoever. (h) Exhibit "A" and Exhibit "A-1" are attached hereto and by this reference are made a part hereof for all purposes. (i) Grantee covenants and agrees with Grantor that Grantee shall at all times during the exercise of rights herein conveyed, fully comply with and fulfill the requirements described in the Perpetual Gas Transmission Pipeline Easement ("Perpetual Easement") Grantor conveyed of even date herewith to maintain safe and reasonable public access and transit for all pedestrian and non-motorized vehicular use of Grantor's Ream Wilson Clearwater Trail as same may be TEMORARY CONSTRUCTION EASEMENT - 2- Item # 12 Attachment number 3 Page 3 of 5 constructed within any portions of the herein described lands or the Perpetual Easement. Public access and transit may be limited or interrupted for project purposes for a total of twenty-one (21) days during the term hereof as more specifically provided in the Perpetual Easement. U) Grantee further covenants and agrees that Grantee shall hold harm less and indemnify Grantor against all claims, liabilities, expenses and losses arising out of or related to this grant of easement, including but not being limited to (a) failure by Grantee, or its agents, to perform any provision, term, covenant or agreement required to be performed by Grantee in consideration of this grant of temporary easement; (b) any occurrence of injury, damage or death to persons, including third parties, and personal or real property, including any and all of Grantor's utility infrastructure as same may be constructed within the Lands or its appurtenances, and as same may be lawfully constructed within, upon and under lands within which Grantor and Grantee utility infrastructure may be collocated throughout the Project limits; (c) failure to comply with any requirements of any governmental authority, bonding or insuring company; (d) any security agreement, conditional bill of sale, chattel mortgage, mechanics liens connected with Grantee's activities and operations undertaken pursuant to this temporary easement grant; and (e) any and all improvements, their construction, alteration, maintenance, repair, replacement with and through the easement premises and throughout the Project limits. Such covenants to hold harmless and indemnify Grantor shall include reasonable attorneys fees for all proceedings, trials and appeals as may result from Grantee default. Nothing herein shall be construed as consent by Grantor to be sued by third parties or as a waiver of Sovereign Immunity or the terms and limitations of 768.28, Florida Statutes or other applicable law. (k) This instrument incorporates and describes all of the grants, undertakings, conditions and consideration of the parties. Grantor, in executing and delivering this instrument, represents that Grantor has not relied upon any promises, inducements or representations of Grantee or its agents or employees, except as are set forth herein. This instrument and the benefits and obligations herein contained shall inure to the benefit of and be binding and obligatory upon Grantor and the successors and assigns of Grantor and upon Grantee and the successors and assigns of Grantee. TO HAVE AND TO HOLD unto Grantee, it successors and assigns, together with the right of ingress to and egress from the Perpetual Gas Transmission Pipeline Easement and adjacent easements of Grantee for the purpose of constructing and installing the pipeline and appurtenances thereto in accordance with Project plans and specifications. DATED THIS day of ,2007. TEMORARY CONSTRUCTION EASEMENT - 3- Item # 12 Attachment number 3 Page 4 of 5 CITY OF CLEARWATER, FLORIDA Countersigned: By: Frank V. Hibbard, Mayor William B. Horne, II, City Manager Approved as to form: Attest: Laura Lipowski Assistant City Attorney Cynthia E. Goudeau, City Clerk STATE OF FLORIDA ) ) COUNTY OF PINELLAS ) The foregoing instrument was acknowledged before me this day of , 2007 by Frank V. Hibbard, Mayor of the City of Clearwater, who is personally known to me. My commission expires: Notary Public - State of Florida Print/Type Name STATE OF FLORIDA ) ) COUNTY OF PINELLAS ) The foregoing instrument was acknowledged before me this day of , 2007 by William B. Horne, II, City Manager of the City of Clearwater, who is personally known to me. My commission expires: Notary Public - State of Florida Print/Type Name TEMORARY CONSTRUCTION EASEMENT - 4- Item # 12 Attachment number 3 Page 5 of 5 EXHIBIT "A" Attached to and made a part of that certain TEMPORARY CONSTRUCTION EASEMENT dated , 2007 Conveyed by the CITY OF CLEARWATER, as Grantor, to FLORIDA GAS TRANSMISSION COMPANY, as Grantee DESCRIPTION OF LANDS PARCELS OF LAND SITUATED IN THE WEST % OF SECTION 8, TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLS COUNTY, FLORIDA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: Temporary Construction Easement #1 Commencing at the Northwest corner of said Section 8; thence SOoo52'48"W, along the westerly boundary of the Northwest % of said Section 8, a distance of 2369.38 feet; thence leaving said West boundary S8900T12"E, a distance of 129.99 feet to the East right-of-way line of U. S. Highway 19 and the POINT OF BEGINNING; thence S02050'42"W, a distance of 142.41 feet; thence S0203T33"W, a distance of 15.15 feet; thence N8900T 12"W, a distance of 8.79 feet to the aforementioned East right-of-way of U. S. Highway 19; thence NOoo52'50"E along said right-of-way, a distance of 157.25 feet to the POINT OF BEGINNING. Containing 793 square feet or 0.02 acres, more or less. Temporary Construction Easement #2 Commencing at the Northwest corner of said Section 8; thence SOoo52'48"W, along the westerly boundary of the Northwest % of said Section 8, a distance of 2369.38 feet; thence leaving said West boundary S8900T12"E, a distance of 120.00 feet to the East right-of-way line of U. S. Highway 19, and the POINT OF BEGINNING; thence NOoo52'52"E, along said East right-of-way, a distance of 9.12 feet; thence leaving said East right-of-way S81 o05'39"E, a distance of 19.34 feet; thence S13028'58"E, a distance of 41.37 feet; thence S88048'33"E, a distance of 69.75 feet; thence SOoo52'50"W, a distance of 122.96 feet; thence N89005'59"W, a distance of 80.40 feet; thence N0203T33"E, a distance of 15.32 feet; thence N02050'42"W, a distance of 141.99 feet; thence N8900T12"W, a distance of 1 0.00 feet to the POINT OF BEGINNING. Containing 1 0,853 square feet or 0.25 acres, more or less. TEMORARY CONSTRUCTION EASEMENT - 5- Item # 12 I . I ... I I I I EXH~B~T "A-1 " THIS IS NOT A SURVEY!! (f) o ~'" t>g :!:.r: W .. "'$ 0" '"" III III ~~ g~ z ~ 'n. "'Ill ;....--: "'Ill N~ o en N89'07'12"W 8.79' S88"48'33"E 69.7S' Attachment number 4 Page 1 of 1 TEMPORARY CONSTRUCTION EASEMENTS #1 AND #2 ,tI""""', ,I'" SEAL.........o:. l~~"'''' ~ <:J \1, ~':. ~o ~-..: 'i ~.-:..;:::;:- ~~ ~~ - ~$ '\......~7"(R '!i~,l ."",,,,,,, CITY OF CLEARWATER, FLORIDA PUBUC WORKS ADMINISTRATION ENGINEERING z o ~'" ~g '" . ",'" . '" i ~ b' Ill'" . '" ~~ 0_ o en 1"" ~~ ;....'" !':ltri "'~ o z N89"OS'S9"W 80.40' ~2 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1751 El Trinidad Drive East (Lot 11 less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace); and Pass Ordinances 7824-07, 7825-07, and 7826-07 on first reading. (ANX2007-04011) SUMMARY: This voluntary annexation petition involves a 0.159-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located on the east side of El Trinidad Drive East, approximately 300 feet south of the intersection of El Trinidad Drive East and Terrace Drive. The applicant is requesting this annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an enclave, but is not contiguous to City boundaries. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows: . A new sanitary sewer lateral has been installed to serve the subject property, and the applicant has paid all fees associated with obtaining sanitary sewer service from the City of Clearwater. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the station located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 50 located at 2681 Countryside Boulevard. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and . The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Development Code. . The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District's minimum lot size and width dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and . The property proposed for annexation is located within an enclave, is not contiguous to existing municipal boundaries, but is within the City's urban service area; therefore the annexation is consistent with Section 6( 1 )(b) of Pinellas County Ordinance 00- 63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no objections were raised. Cover Memo tem#13 Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Attachment number 1 Page 1 of 7 sr CRaX I I~ MIMH DR. l I~ O\TtEnlE--J CI) ~ o sr a: o -- :z. ill ~ Location Map Owner David & Barbra Nemeth Case: ANX2007-04011 Site: 1751 EI Trinidad Drive East Property Size 0.159 (Acres): Land Use Zoning PIN: 05-29-16-94320-001-0110 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 264B Item # 13 Attachment number 1 Page 2 of 7 Aerial Photograph Owner David & Barbra Nemeth Case: ANX2007-04011 Site: 1751 EI Trinidad Drive East Property Size (Acres): 0.159 Land Use Zoning PIN: 05-29-16-94320-001-0110 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 264B Item # 13 1!!~:!J'i'I_~~~:~~:;'i~~;i:=0i'::I;:: ::~' ~<p\ ~[~ 1;T.l:oL;I~ Nil ~5'., :::'.:~:.,,:.:..:::>-;,: :-:' ':',:~:,,":.. ::' "'0.',' ':.:':":::::',M':' .:.,.: :, ,:, " " 16 ...............17' - ] " ~ 1- " .' ,..".",,4) "~,,. .""" 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Proposed Annexation Map Owner David & Barbra Nemeth Case: Site: Property Size (Acres): 1751 EI Trinidad Drive East Land Use Zoning PIN: 05-29-16-94320-001-0110 From: RL (County) R-3 (County) To: RL (City) Atlas Page: LMDR (City) Attachment number 1 Page 3 of 7 ter 27 11 AA 1 26 11'2.\ 11'2.310 -\1-\'11 ,,0 r :~~::--::_-::. ::-1:\.:-.- ~ :-::-..,.:'. ~r", --.:....,. -", '" -.-.-~_.-~ ~ 12 ~ -:.:',~~!:-,\-: 10 co 11 '" ~ 13 @p "'~ I I ANX2007-04011 0.159 264B Item # 13 iTRACTA g Iii Future Land Use Map Owner David & Barbra Nemeth Site: 1751 EI Trinidad Drive East Property Size (Acres): Land Use Zoning From: RL (County) R-3 (County) To: RL (City) Atlas Page: LMDR (City) Case: Attachment number 1 Page 4 of 7 ~ ~ ~ ~ '" '" '" '" i::j '" '" 1777 60 16 15 ~ a:: '" '" Q 177117 1772 >- 17732 14 :c: 0 :x: 1767 31 176518 1768 I- 13 :c: 61 <( 175f 1761 30 1759 19 1760 ...: 4 12 CI) 1755 20 1737 22 173523 1729 24 RU25 ~ ~ fa 1711 1701 1 SR 590 ANX2007-04011 0.159 PIN: 05-29-16-94320-001-0110 264B Item # 13 Attachment number 1 Page 5 of 7 1734 ~ ;1j '" ~ ~ <I '" '" '" '" '" '" '" '" '" '" '" '" '" ST. CROIX DR m 1777 m 16 15 fl ~ a:: '" '" '" '" Q >- 1764 177117 14 1772 :c: 17732 0 :x: 1767 31 176518 1768 I- 13 :c: <( 1761 30 1756 1759 19 1760 ...: 4 12 CI) 1752 1748 1705 28 16 29 30 ",11 0) ~ 13 15 o '" 1701 60 SR 590 LMDR iTRACTA Iil Iii Zoning Map Owner David & Barbra Nemeth Case: ANX2007-04011 Site: 1751 EI Trinidad Drive East Property Size (Acres): 0.159 Land Use Zoning PIN: 05-29-16-94320-001-0110 From: RL (County) R-3 (County) To: RL (City) LMDR (City) Atlas Page: 264B Item # 13 ~: ,,:,,:.:':::::i.(~(~::::t., :~=-m ':j:' :I~'::':':l~:::,:.::.:::='::: ;';:::'::/i~f.t...:::::::::~. .:~: .':.::::/i.m.:'~ .:$.::::....:~ .... .:..... 1789 ~~ '" '" ... . . .:1>;'. . . 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Existing Land Use Map Owner David & Barbra Nemeth Site 1751 EI Trinidad Drive East Land Use Zoning From RL(County) R-3 (County) To RL(City) LMDR (City) Case Attachment number 1 Page 6 of 7 17732 - - 1764 - - - 31 1711.. 30 175/ 175 29 28 1748 :.1.16.5,,:'::-::' :::.. .....:."fi:.:.:. 175/ ~ 11'/.\ 2711 AA 1 26 11'/.310 ",1",~1 ,,0 ",5 ~ ;:~~::.'::.'..:" ::'1),.:':. --"....-: :..:;-::.~( ~ ~ ~ :::\'~;>\:.: 12 ..,..... 10 - co 11 '" ~ 13 @p "'~ I I ANX2007-04011 Property Size (Acres): 0.159 PIN 05-29-16-94320-001-0110 Atlas Page 264B Item # 13 View looking southeast View looking northeast El Trinidad Drive East looking north Attachment number 1 Page 7 of 7 View looking southeast View looking east El Trinidad Drive East looking south ANX2007-04001 David & Barbra Nemeth 1751 EI Trinidad Drive East Item # 13 Attachment number 2 Page 1 of 2 ORDINANCE NO. 7824-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET SOUTH FROM THE INTERSECTION OF EL TRINIDAD DRIVE EAST AND TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE, WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD DRIVE EAST, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace, according to the map or plat thereof as recorded in Plat Book 37, Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 ) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING Item # 13 Ordinance No. 7824-07 Attachment number 2 Page 2 of 2 PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 13 Ordinance No. 7824-07 Attachment number 3 Page 1 of 2 ORDINANCE NO. 7825-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET SOUTH FROM THE INTERSECTION OF EL TRINIDAD DRIVE EAST AND TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE, WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD DRIVE EAST, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace, according to the map or plat thereof as recorded in Plat Book 37, Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 ) Land Use Cateqory Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7824-07. PASSED ON FIRST READING Item # 13 Ordinance No. 7825-07 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance No. 7825-07 Attachment number 3 Page 2 of 2 Item # 13 Attachment number 4 Page 1 of 1 ORDINANCE NO. 7826-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF EL TRINIDAD DRIVE EAST, APPROXIMATELY 300 FEET SOUTH FROM THE INTERSECTION OF EL TRINIDAD DRIVE EAST AND TERRACE DRIVE, CONSISTING OF LOT 11 LESS AND EXCEPT THE EASTERLY 32 FEET THEREOF, BLOCK 1, VIRGINIA GROVE TERRACE, WHOSE POST OFFICE ADDRESS IS 1751 EL TRINIDAD DRIVE EAST UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 11, less and except the easterly 32 feet thereof, Block 1, Virginia Grove Terrace, according to the map or plat thereof as recorded in Plat Book 37, Page 29, Public Records of Pinellas County, Florida (ANX2007 -04011 ) Zoninq District Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7824-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 13 Ordinance No. 7826-07 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Industrial Limited (IL) and Initial Zoning Atlas Designation of Industrial, Research and Technology (IRT) District for 2000 Calumet Street (Lot 8, Clearwater Industrial Park, Section 29 South, Range 15 East); and Pass Ordinances 7827-07, 7828-07 and 7829-07 on first reading. (ANX2007-03009) SUMMARY: This voluntary annexation petition involves a 5.00-acre property consisting of one parcel of land occupied by a warehouse and distribution center. It is located at the northeast corner of Calumet Street and Hercules A venue. The applicant is requesting this annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting the 0.69 acres of abutting North Hercules Avenue right-of-way not currently within the City limits also be annexed. The property is contiguous to existing City boundaries to the north, south and east. It is proposed that the property be assigned a Future Land Use Plan designation of Industrial Limited (IL) and a zoning category of Industrial, Research and Technology (IRT). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows: . The closest sanitary sewer line is located in the adjacent Hercules Avenue right-of-way and the applicant has not paid the City's sewer impact and assessment fee and is aware of the additional costs to extend City sewer service to the property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; . The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code; . The proposed Industrial Limited (IL) Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits industrial uses with a Floor Area Ratio of 0.65. The proposed zoning district to be assigned to the property is the Industrial, Research and Technology (IRT) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and . The property proposed for annexation is contiguous to existing municipal boundaries and is within the City's ufuMirSt1WiQe area; therefore the annexation is consistent with Section 6(1)( a) of Pinellas County Ordinance 00-63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviij~ ibi14 annexation and no objections were raised. 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Existing Surrounding Uses Map Owner Chruch Of Scientology Case ANX200 7-03009 5.0 069 Site 2000 Calumet Street Property Size (Acres): R-O-W Size (Acres): Land Use Zoning PIN 01-29-15-16488-000-0080 From IL (County) M-1 (County) To IL (City) IRT (City) Atlas Page 262B Item # 14 Southeast view of 2000 Calumet Street Across Hercules Avenue ANX2007 -03009 Church of Scientology 2000 Calumet Street Attachment number 1 Page 7 of 9 Northeast view of2000 Calumet Street South along Hercules Avenue Item # 14 Attachment number 1 Page 8 of 9 Clearwater City Commission Agenda Cover Memorandum Work session Item #: Final Agenda Item # Meeting Date: n-/1-/007 SUBJECT/RECOMMENDATION: APPROVE the Annexation, Initial Land Use Plan Designation of Industrial Limited (IL) and Initial Zoning Atlas Designation of Industrial, Research and Technology (IRT) District for 2000 Calumet Street (Lot 8, Clearwater Industrial Park); and PASS Ordinances #7827-07, #7828-07 & #7829-07 on first reading. (ANX2007 -03009) ~ and that the appropriate officials be authorized to execute same. SUMMARY: This voluntary annexation petition involves a 5.00-acre property consisting of one parcel of land occupied by a warehouse and distribution center. It is located at the northeast comer of Calumet Street and Hercules Avenue. The applicant is requesting this annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting the 0.69 acres of abutting North Hercules Avenue right-of-way not currently within the City limits also be annexed. The property is contiguous to existing City boundaries to the north, south and east. It is proposed that the property be assigned a Future Land Use Plan designation of Industrial Limited (IL) and a zoning category ofIndustrial, Research and Technology (IRT). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance No. 00-63 as follows: . Sanitary sewer service is currently available in this area. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station #48 located at 1700 North Belcher Road. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; . The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code; . The proposed Industrial Limited (IL) Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits industrial uses. The proposed zoning district to be assigned to the property is the Industrial, Research and Technology (IRT) District. The use of the subject property is consistent with the Item # 14 Attachment number 1 Page 9 of 9 uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and . The property proposed for annexation is contiguous to existing municipal boundaries and is within the City's urban service area; therefore the annexation is consistent with Section 6(1)(a) of Pinellas County Ordinance No. 00-63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no objections were raised. Item # 14 Attachment number 2 Page 1 of 2 ORDINANCE NO. 7827-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF CALUMET STREET AND HERCULES AVENUE, CONSISTING OF LOT 8, CLEARWATER INDUSTRIAL PARK, WHOSE POST OFFICE ADDRESS IS 2000 CALUMET STREET, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF HERCULES AVENUE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 8, Clearwater Industrial Park, according to the map or plat thereof as recorded in Plat Book 44, Page 46, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Hercules Avenue (ANX2007 -03009) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING Item # 14 Ordinance No. 7827-07 Attachment number 2 Page 2 of 2 PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 14 Ordinance No. 7827-07 Attachment number 3 Page 1 of 2 ORDINANCE NO. 7828-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF CALUMET STREET AND HERCULES AVENUE, CONSISTING OF LOT 8, CLEARWATER INDUSTRIAL PARK, WHOSE POST OFFICE ADDRESS IS 2000 CALUMET STREET, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF HERCULES AVENUE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS INDUSTRIAL LIMITED; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Cateqorv Lot 8, Clearwater Industrial Park, according to the Industrial Limited map or plat thereof as recorded in Plat Book 44, Page 46, Public Records of Pinellas County, Florida, together with the abutting right-of-way of Hercules Avenue (ANX2007 -03009) Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7827-07. PASSED ON FIRST READING Item # 14 Ordinance No. 7828-07 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 2 Ordinance No. 7828-07 Attachment number 3 Page 2 of 2 Item # 14 Attachment number 4 Page 1 of 1 ORDINANCE NO. 7829-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF CALUMET STREET AND HERCULES AVENUE, CONSISTING OF LOT 8, CLEARWATER INDUSTRIAL PARK, WHOSE POST OFFICE ADDRESS IS 2000 CALUMET STREET, TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF HERCULES AVENUE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS INDUSTRIAL, RESEARCH AND TECHNOLOGY (IRT); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 8, Clearwater Industrial Park, according to the map or plat thereof as recorded in Plat Book 44, Page 46, Public Records of Pinellas County, Florida, together with the abutting right- of-way of Hercules Avenue (ANX2007-03009) Zoninq District Industrial, Research & Technology (IRT) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7827-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 14 Ordinance No. 7829-07 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low Medium Density Residential (LMDR) District for 1806 Diane Drive (Lot 11, Block I of Carlton Terrace First Addition, Section 05, Township 29 South, Range 16 East); and Pass Ordinances 7830-07, 7831-07 and 7832-07 on first reading. (ANX2007-03010) SUMMARY: This voluntary annexation petition involves a 0.184-acre property consisting of one parcel of land occupied by a single-family dwelling. It is located on the west side of Diane Drive approximately 100 feet north of Morningside Drive. The applicant is requesting this annexation in order to receive solid waste and sanitary sewer service from the City. The property is located within an enclave but is not contiguous to City boundaries. It is proposed that the property be assigned a Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows: . The closest sanitary sewer line is located in the adjacent Diane Drive right-of-way and the applicant has paid the City's sewer impact ans assessment fees and is aware of the additional costs to extend City sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; . The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan: Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. . The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and Cover Memo Item # 15 . The property proposed for annexation is located within an enclave, is not contiguous to current City boundaries but is located within the City's urban service area; therefore the annexation is consistent with Section 6( 1 )(b) of Pinellas County Ordinance 00- 63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no objections were raised. Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Item # 15 Attachment number 1 Page 1 of 7 ~] t '.' 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".ar:, ::.:::::..'.::. :i:lr~;:~):i;i,r~;;~':,! i;;,;~:':~ffi i[I;':~~"M:: ~~::;;i1(~! ::Ii:;,:i~~;~~::!i{::~~ 'il::: ::,'~':,,:/; ;:;::';1~t !mi:,i I Existing Surrounding Uses Owner Marilyn LaTorre Case ANX2007-03010 Site 1806 Diane Drive Property Size (Acres) 0.184 Land Use Zoning PIN 05-29-16-13554-009-0110 From RL (County) R-3 (County) To RL (City) LMDR (City) Atlas Page 264A Item # 15 Looking at 1806 Diane Drive Looking northerly along Diane Drive Looking northeasterly along Diane Drive ANX2007-03010 Marilyn LaTorre 1806 Diane Drive Attachment number 1 Page 7 of 7 Looking east across Diane Drive Looking southerly along Diane Drive Looking southeasterly along Diane Drive Item # 15 Attachment number 2 Page 1 of 2 ORDINANCE NO. 7830-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF MORNINGSIDE DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1806 DIANE DRIVE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 11, Block I of Carlton Terrace First Addition, according to map or plat thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas County, Florida (ANX2007 -03010) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING Item # 15 Ordinance No. 7830-07 Attachment number 2 Page 2 of 2 PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 15 Ordinance No. 7830-07 Attachment number 3 Page 1 of 1 ORDINANCE NO. 7831-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF MORNINGSIDE DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1806 DIANE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Lot 11, Block I of Carlton Terrace First Addition, according to map or plat thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas County, Florida (ANX2007 -03010) Land Use Cateqorv Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7830-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 15 Ordinance No. 7831-07 Attachment number 4 Page 1 of 1 ORDINANCE NO. 7832-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF DIANE DRIVE APPROXIMATELY 100 FEET NORTH OF MORNINGS IDE DRIVE, CONSISTING OF LOT 11, BLOCK I OF CARLTON TERRACE FIRST ADDITION, WHOSE POST OFFICE ADDRESS IS 1806 DIANE DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property Lot 11, Block I of Carlton Terrace First Addition, according to map or plat thereof as recorded in Plat Book 43, Page 39, Public Records of Pinellas County, Florida (ANX2007 -03010) Zoninq District Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7830-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 15 Ordinance No. 7832-07 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Authorize establishing Capital Improvement Project 315-94850 for conversion of City records into the Laserfiche Electronic Document Management System, approve transferring $500,000 at third quarter from unappropriated retained earnings of the General Fund, to be spent in increments of $100,000 per year over a five-year period, amend the Capital Improvement Plan to include conversion of City records as a Capital Improvement Project for FY2006-07, and award a contract in the amount of $500,000 to tandelsystems, Clearwater, Florida, in accordance with Sec. 2.564(1)(d) Code of Ordinances, Florida State Contract 973-561-06-01 and authorize the appropriate officials to execute same. (consent) SUMMARY: Staff has implemented an Electronic Document Management System (EDMS) and wants to take advantage of its capabilities. Paper based and microfilm/fiche records would be converted to the System. The conversion would include those documents that are frequently accessed, accessed by multiple users, and have long term or permanent retention, with the main emphasis on records housed at the Municipal Services Building (MSB) due to the concern regarding storage space. Prior to the EDMS, documents were microfilmed and this service was budgeted in Official Records & Legislative Services annual operating budget. The project will: Provide operational efficiencies by eliminating production, distribution, duplication, filing of paper copies of documents, and searching multiple rolls of microfilm or fiche for information; Establish a more centralized location for employees and public to access information while still providing security and the ability to protect information that is not a public record; Allow for multiple user access; Provide quick retrieval and response to customers; Reduce physical storage space, which currently is lacking at the MSB; Provide automatic records management life cycle and disposition tracking; and Replace microfilm services previously budgeted in Official Records & Legislative Services operating budget. In the 2006/07 Official Records & Legislative Services operating budget, $50,000 was budgeted for backfile conversion of department records. tandel systems has begun providing this service. Staff is satisfied with the work that has been done so far, and this company's services are available through state contract. Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) City Manager 6) Clerk 7) City Manager 8) Clerk Cover Memo Item # 16 . Attachment number 1 Page 1 of 5 May 21, 2007 . . . . . . . Proposal For Imaging Services For the City of Clearwater, Florida Mastering Complexity 16120 US Hwy 19 North, Suite 150; Clearwater, FL 33764,727-530-1110 www.tandelsystems.com . . Item # 16 Attachment number 1 Page 2 of 5 - Definitions For purposes of this document, the following definitions shall apply Page - A single piece of paper received from the Customer File/Folder - A collection of hardcopy pages Frame - A singe image on film or fiche Image - The result from scanning the original customer media (in duplex scanning, a single page can result in 2 images) Document - A collection of images with common index information Structured Index - Index from information found in a fixed location (such as a name always found at the top of the page) Non-Structured Index - Index from information on a like page but not a fixed location (such as a job number that can be found on the first page but can be written in any of several places) Overview and General Process Summary Tandel Systems (Tandel) is offering services to The City of Clearwater (the City) to satisfy their needs for back file conversion of information contained in multiple media forms including standard size paper, large format drawings, microfilm, and microfiche to indexed digital images that can be incorporated into their Laserfiche electronic document management system. The City has a collection of important, existing files that need to be converted into digital image documents with associated index data to aid in reduction of the current volume of paper storage and allow for incorporation into the document management system being utilized by the City for storage and retrieval. The total project will cover a time period of 5 years with an anticipated spending of $500,000 over the life of the project. It is understood that within the bounds of the total project each department within the City may have its own unique requirements for its files. Therefore at the beginning of each project a Scope of Service specific to the project will be created giving details on indexing, anticipated project cost (based on pricing given in this proposal), timing, and any other special requirements unique to the project. General Conditions/Requirements 1. All media will be scanned at 300 dpi. 2. To ensure a documented chain of custody for source documents, Tandel will require an inventory sheet to accompany each pickup from the City containing box and file identification. Upon receipt of all shipments from the City, Tandel will immediately inventory all boxes, compare to the City's inventory, and reconcile any differences within 48 hours of receipt. In the event an inventory sheet does not accompany a shipment, Tandel will inventory at the box level only. 3. Preparation of customer files includes (as needed) a. Removal of all staples, paperclips, and tie bars. b. Repair of any ripped or torn documents. c. Mounting of notes or undersized documents to standard white sheets or on the back of the corresponding document if it is blank. d. Unfold folded pages e. Shade all raised seals on every page without shading over text so that the text would become unreadable. (Ensure the existence of a seal by feeling each page) Mastering Complexity 16120 US Hwy 19 North, Suite 150; Clearwater, FL 33764,727-530-1110 www.tandelsystems.com Item # 16 Attachment number 1 Page 3 of 5 - f. If any part of the page within a document is not readable, it shall be stamped with a stamp that reads "Best Copy Available". g. Ordering of documents as received 4. Tandel will provide DVD shipment to the City. 5. Tandel will deliver all original documentation back to the City following acceptance as outlined below, or if requested, will provide certified destruction. 6. During the entire process, Tandel maintains a close inventory control and tracking system. This will allow for any immediate needs by the City to recover files that are in the imaging and indexing process. Provisions for overnight shipment or priority scanning and transmittal of these records can be easily accomplished and agreed upon. 7. Tandel will maintain an accuracy rate of 99.5% for all index information. This rate is based on a ratio of no more than 5 character errors per thousand keystrokes. Accuracy rates will not apply to information that is deemed unreadable or missing from the original or source documentation. 8. Images of dubious quality will be stamped as "Best Copy Available". This will mark assurance to the City that these individual images have been checked and rescanned in an attempt to obtain the best possible quality. 9. Tandel will deliver all converted document images as defined above in the agreed-upon format. Upon receipt of any single batch containing completed image files, the City will review the work to determine completeness and conformance with the requirements defined in the Scope of Work. Within 60 workdays of receipt of deliverables, the City will notify Tandel of their acceptance or of any discrepancies found in the review. In the event that any discrepancies are found as the result of errors made by Tandel or failure to follow agreed upon specifications and requirements, Tandel will correct the work in question in a timely manner at no expense to the City. If no notification as to the results of a review of deliverable(s) is provided to Tandel within the 60 workday review period, the work will be deemed to be acceptable as delivered. 10. The City will supply all original source documents. Tandel will return all original documents to the City upon completion and acceptance. If requested, Tandel will provide certified shredding of documents. Source documents, images and index information are, and will remain, the property of the City, unless the City elects to utilize Tandel's destruction services. 11. The City will prepare all documents for shipment. 12. Microfilm will be provided in compliance with Chapter 1 B-26, Florida Administrative Code, Records Management - Standards and Requirements for microfilm. 13. The polarity of the film is consistently positive or negative with a clear edge defined for each frame. 14. Invoicing by Tandel will be monthly. Pricing Tandel will perform all services described above as included within the Scope of Services at the following unit pricing rates, based on receiving the total volume of documents as outlined above under one purchase order: SCANNING (Assumed bi-tonal, Group IV tiff image unless otherwise stated) Media Type Cost Per Image Standard Page (up to 11X17) $.06 (6 cents) Standard Page (Color) $.08 (8 cents) Large Format Page $.87 (87 cents) Large Format Page (Color) $1.15 (1 dollar 15 cents) Mastering Complexity 16120 US Hwy 19 North, Suite 150; Clearwater, FL 33764,727-530-1110 www.tandelsystems.com Item # 16 Attachment number 1 Page 4 of 5 - 16mm microfilm 35mm microfilm 16mm microfiche (there is a minimum charge of $1.50 per fiche) 35mm microfiche (there is a minimum charge of $1.50 per fiche) $.06 (6 cents) $.13 (13 cents) $.13 (13 cents) $.39 (39 cents) INDEXING Structured Index (up to 25 char) $.07/field Additional Characters $.0075/character Non-structured Index SHIPPING $.009/character Shipping charges will be passed through to the City at a rate of Tandel's cost +5% for handling and will be calculated on a project-by-project basis. Inside pick-up and delivery will be scheduled where applicable. SPECIAL PROCESSING/PREPARATION Any special processing or preparation will be billed at a rate of $20.00 per hour. Special processing/preparation includes but is not limited to the follow examples: a. Identification of document breaks in film/fiche b. Identification of document breaks in files without headers c. Reordering of pages or files d. Removal of film from M-type cartridge e. Cleaning, sorting, or reordering of film or fiche f. Sleeving of large format pages too fragile to be scanned g. Alteration, annotation, or reordering of images Optional Pricing y Certified Destruction y DVD Duplication y DVD Duplication $15.00 per standard banker's box (10" x 12" x 15") $5.00 per DVD (Delivered with Original) $30.00 (if requested after delivery of Original) This proposal will remain valid for a period of 60 days. Upon acceptance of proposal, the prices given will remain valid until January 1, 2009. At that time and each year thereafter, Tandel has the right to increase the prices given in this proposal. Such increases will not exceed the CPI. Any changes or additions that are not encompassed within this scope of work and are requested by the City will be subject to alternative pricing as agreed upon between Tandel and the City. Mastering Complexity 16120 US Hwy 19 North, Suite 150; Clearwater, FL 33764,727-530-1110 www.tandelsystems.com Item # 16 Attachment number 1 Page 5 of 5 - In carrying out its obligations under this Agreement, Tandel Systems, Inc. agrees to adopt adequate procedural safeguards to assure the privacy of Personal Health Information and to restrict the use or disclosure of such information in accordance with the provisions of the Health Insurance Portability and Accountability Act of 1996 ["HIPAA"] and the regulations promulgated thereunder. Additionally, Tandel systems, Inc. shall comply with the provisions of the Florida Public Records Act in carrying out its obligations under this Agreement and shall not disclose to third parties information which does not constitute a public record under said Act. Submitted by: .~.................~.~~. . ..... . ...... ...... ....... ...... .... :.":-::,:::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... . ..... ...... ...... . ...... ..... Tim Green Tandel Systems Mastering Complexity 16120 US Hwy 19 North, Suite 150; Clearwater, FL 33764,727-530-1110 www.tandelsystems.com Item # 16 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Adopt Ordinance 7784-07 on second reading, annexing certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 17 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7784-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF DREW STREET AND BELCHER ROAD AND SOUTH OF NORMAN DRIVE, WHOSE POST OFFICE ADDRESS IS 2212-2216 DREW STREET, UNADDRESSED PARCEL, AND 2205 NORMAN DRIVE, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WH EREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORI DA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Legal description attached hereto. (ANX2006-10039) Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 17 Ordinance No. 7784-07 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Adopt Ordinance 7785-07 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, upon annexation into the City of Clearwater, as Commercial General (CG) and Residential Low (RL). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 18 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7785-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF DREW STREET AND BELCHER ROAD AND SOUTH OF NORMAN DRIVE, WHOSE POST OFFICE ADDRESS IS 2212-2216 DREW STREET, UNADDRESSED PARCEL, AND 2205 NORMAN DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS COMMERCIAL GENERAL (CG) AND RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORI DA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property A. 2212-2216 Drew S1. (See Exhibit "A") B. 2205 Norman Dr. (See Exhibit "A") (ANX2006-10039) Land Use CateQorv Commercial General Residential Low Section 2. The City Council does hereby certify that this ordinance is consistent with the City's comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7784-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 18 Ordinance No. 7785-07 Meeting Date:6/18/2007 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Adopt Ordinance 7786-07 on second reading, amending the zoning atlas of the city by zoning certain real property whose post office address is 2212-2216 Drew Street, an unaddressed parcel, and 2205 Norman Drive, upon annexation into the City of Clearwater, as Commercial (C) and Low Medium Density Residential (LMDR). SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 19 Attachment number 1 Page 1 of 1 ORDINANCE NO. 7786-07 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY AT THE NORTHEAST CORNER OF THE INTERSECTION OF DREW STREET AND BELCHER ROAD AND SOUTH OF NORMAN DRIVE, WHOSE POST OFFICE ADDRESS IS 2212-2216 DREW STREET, UNADDRESSED PARCEL, AND 2205 NORMAN DRIVE, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS COMMERCIAL (C) AND LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pine lias County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: Property A. 2212-2216 Drew St. (See Exhibit "A") B. 2205 Norman Dr. (See Exhibit "A") (ANX2006-10039) Zoninq District Commercial (C) Low Medium Density Residential (LMDR) Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 7784-07. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk Item # 19 Ordinance No. 7786-07 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Roadside Memorials SUMMARY: Meeting Date:6/18/2007 Review Approval: 1) Clerk Cover Memo Item # 20 Attachment number 1 Page 1 of 1 ROADSIDE MEMORIAL PROGRAM CRITERIA . Any person that has died as a result of a motor vehicle, pedestrian or bicycle crash on segments of roadways within unincorporated Pinellas County is eligible to have a memorial sign erected in his or her honor. . Requests for a memorial marker shall be submitted in writing to the Transportation - Safety & Special Projects Division of Public Works by completing and mailing the Memorial Marker Request Form below. Requests may be made by immediate family members or friends. All forms must be signed by a family member. . Memorial markers will be allowed to remain in place for two years after installation unless earlier removal is necessitated by construction activities. . Memorial markers will be designed, constructed and installed by the Pinellas County Public Works Department. The Transportation - Safety & Special Projects Division will be responsible for designing the sign and ensuring proper and safe placement - the exact location will be at the discretion of Pinellas County. Memorial markers will not be allowed within the limits of active construction work zones. Pinellas County will incur all costs associated with this program. . Please return completed forms to: Pinellas County Public Works Transportation - Safety & Special Projects 22211 US 19/ Bldg. 10 Clearwater, FL 33765 Date Requested ROADSIDE MEMORIAL SIGN APPLICATION Name of person requesting sign Relationship to Deceased Street Address E-mail Address City State Zi P Code Daytime Phone Number Date of Crash Location of Crash Name of Deceased Safety Message requested on sign: o Drive Safely o Don't Drink & Drive o Share The Road o Buckle Up o Watch The Road o Stay Alert o Be Safe - Be Seen o Cross Safely o Watch For Motorcycles o Watch For Bicycles o Watch For Pedestrians o Stop For School Buses o Drive Courteously o Speeding Kills o Drive Defensively o Stop On Red Family Member Authorization Signature Relationship to Deceased Item # 20 Attachment number 2 Page 1 of 2 Roadside Memorial Marker Program Policy Statement Purpose: The purpose of this policy is to establish the guidelines for the placement of standardized roadside memorials for people that have died as a result of a motor vehicle, pedestrian or bicycle crash within County maintained right-of-way on segments of roadway in unincorporated Pinellas County. Authority: The Pinellas County Public Works Department, Traffic Engineering Division, IS responsible for the implementation of the Roadside Memorial Marker Program. Scope: The installation of a roadside memorial marker will be processed in accordance with the following: 1. Request Requests for a memorial marker shall be submitted in writing to the Traffic Engineering Division of Public Works by filling out a Memorial Marker Request Form. The form will be available online from the County's website or by calling the County. Requests may be made by immediate family members or friends. Requests from friends require written approval from the deceased's immediate family. 2. Installation Memorial markers will be designed, constructed and installed by the Pinellas County Public Works Department. The Traffic Engineering Division will be responsible for designing the sign and ensuring proper and safe placement - the exact location will be at the discretion of Pinellas County. Memorial markers will not be allowed within the limits of active construction work zones. There shall be no activities while the memorial marker is in place that pose a safety hazard to the public or that violates any provision of Chapter 316 of the Florida Statutes concerning stopping, standing, parking, or obstruction of traffic on public roads. The requesting citizen will be notified once the installation is complete. Item # 20 Attachment number 2 Page 2 of 2 3. Time Period Memorial markers will be allowed to remain in place for two years after installation unless earlier removal is necessitated by construction activities. After two years, the sign will be removed by County forces. 4. Sign Design The memorial marker shall be a 15" diameter aluminum sign with a white background and black letters. The sign message will state 'Drive Safely - In memory', and the family will have the option of adding the deceased's name to the sign. As an option, the County can offer an alternate safety message to the 'Drive Safely' legend if desired by the family that would be specific to the type of crash, and as long as it will fit on the sign. Examples could be 'Don't Drink and Drive', 'Buckle Up', 'Slow Down', etc. The sign will be mounted at a height of 3.5' (42") from the ground to the top of the sign. 5. Cost Pinellas County will incur the cost of design, construction, installation, maintenance, and removal of the memorial marker. Item # 20 Attachment number 3 Page 1 of 4 Roadside Memorials Policy Assessment Background: In response to a citizen's inquiry regarding roadside memorials, the Pinellas County Board of County Commissioners were polled to determine interest in developing a roadside memorial policy. The Commissioners, by a vote of 5-2, were in favor of developing a policy. Research: Several states and local municipalities, including Florida, Hillsborough County and the City of Largo, have developed policies for erecting roadside memorials. Each policy is similar in that it defines who can make a request, how long it will remain in place, how it will be paid for, and what happens to it when it is removed. Proponents of a roadside memorial policy cite the following benefits: . Allows grieving families a way to legally have a roadside memorial installed (state statutes do not allow the placement of a personal memorial within right-of-way) . Allows the maintaining highway department to place it in a safe location (i.e., outside the clear zone and not within sight lines) . Serves as a rem inder to drive safely Opponents of a roadside memorial policy state that roadside memorials: . . . . are left behind and over time become an eyesore Policy Options: During the course of the research, three types of 'policies' emerged: . Policies that allowed roadside memorials and defined a program for their request and installation Item # 20 Attachment number 3 Page 2 of 4 . Policies that banned roadside memorials and stated that all personal memorials would be removed by highway maintenance forces . No policy, where roadside memorials were neither allowed or encouraged, and are also not removed unless there is a specific safety Issue Policy options for Pinellas County: Within the framework of the three types of policies described above, the following were developed for consideration by the Pinellas County Board of County Com missioners: Policy Option 1 The purpose of this policy is to provide the guidelines for the placement of standardized roadside memorials within County maintained right-of-way (on segments of roadway in unincorporated Pinellas County) for people that have died as a result of a motor vehicle, pedestrian or bicycle crash. Any personal memorials installed outside of this policy will be removed by Pinellas County Public Works. Making the Request Requests for a memorial marker may be made by immediate family members or friends. Requests from friends will require approval from the deceased's immediate family. Requests may be made by completing an online form from the County's website or by calling the County. Since the request will need the approval of an immediate family member, the form will need to be signed by a family member and returned to the County. If the request is received by phone, the County will mail an application to the requestor. It is suggested that all requests be routed to the Traffic Engineering Department of Public Works for processing. Traffic Engineering will be responsible for designing the sign and ensuring proper and safe placement - the exact location will be at the discretion of Pinellas County. A sample request form used by the Wyoming Department of Transportation is shown below. Item # 20 Attachment number 3 Page 3 of 4 Wyoming Department of Transportation D ats requ..tso ROADSIDE MEMORIAL SIGN APPLICATION Name cf perscn crfamlly applying fer sign R!lle.tlcnshlp tc vlclJm Addre55 City stats lip ""0. I Daytlm. pHono numbor Date of fatal "rasH I Looatl on of "rash Vlcilm'.s name's) Il1i thB'J' lI~paillr en t/1Il Ecdant rapcrt I Nam. of orlllOr on """oonl report V1clJm's Immedlam family's apprcvaJ slgnerures otner ~mmenl:.!; Time period The time period for memorials remaining in place varies by policy, with ranges between 30 days and 5 years. It is recommended that the signs be allowed to remain in place for two years after installation unless earlier removal is necessitated by construction activities. After two years, the sign will be removed by County forces and delivered to the family. Sign Design It is recommended that the sign design follow the design currently used by the Florida Department of Transportation. This sign is a 15" diameter aluminum sign with a white background and black letters. The sign message will state 'Drive Safely - In memory', and the family will have the option of adding the deceased's name to the sign. As an option, the County can offer an alternate safety message to the 'Drive Safely' legend if desired by the family that would be specific to the type of crash, and as long as it would fit on the sign. Examples could be 'Don't Drink and Drive', 'Buckle Up', 'Slow Down', etc. The sign will be mounted at a height of 3.5' (42") from the ground to the top of the sign. Cost The County has estimated that each sign will cost approximately $275 to design and install. Most agencies that have a policy incur the cost, including FDOT, Hillsborough County and the City of Largo. It is recommended that Pinellas County also incur the cost for the signs. Item # 20 Attachment number 3 Page 4 of 4 Pinellas County averages between 110 and 120 fatalities a year, and it is estimated that 30 percent of those occur on County maintained roads. This results in approximately 35 fatalities a year and a yearly cost of just under $10,000 if all resulted in a request. As a comparison, Hillsborough County has installed a total of 35 signs, and FDOT has installed a total of 41 signs in Pinellas County in the nearly 5 years that their program has been in place. Policy Option 2 The purpose of this policy is to provide the guidelines for the placement of standardized roadside memorials within County maintained right-of-way (on segments of roadway in unincorporated Pinellas County) for people that have died as a result of a motor vehicle, pedestrian or bicycle crash. It shall be Pinellas County's policy to not install standardized roadside memorials and to remove any personal memorials that are erected within County right-of- way. Any memorials that are removed will be housed at the Pinellas County Highway compound at 22211 US 19 for a period of 6 months. The memorial can be retrieved at any time during that period by the deceased's family. After a period of six months, the memorials will be discarded by Pinellas County. Policy Option 3 This policy option is to not institute a policy regarding roadside memorials. Item # 20 Attachment number 4 Page 1 of 3 Approved: Effective: March 15, 2007 Office: Maintenance Topic No: 850-050-004-c ~~ .. .". . ". . StephanieK pelousos Jnterim Secretary HIGHWAY SAFETY MEMORIAL MARKERS PURPOSE: The purpose of this procedure is to provide guidance for the uniform placement of memorial markers within the State Highway rights of way to memorialize people who have died as a result of a vehicle related crash. AUTHORITY: Sections 334.044 and 336.045, Florida Statutes (F.S.) Chapter 316, Florida Statutes (F.S.) SCOPE: This procedure mainly affects Maintenance personnel responsible for the construction, placement and maintenance of memorial markers. GENERAL INFORMATION: In order to increase public awareness of highway safety, it is the Florida Department of Transportation's (FDOT) policy to allow placement of memorial markers within the State Highway rights of way to: (A) Memorialize people who have died as a result of a vehicle related crash. (8) Remind motorists to protect human life by driving safely. The cost for the construction, installation, maintenance and removal of the memorial marker will be borne by the FDOT. Memorial markers will be allowed to remain for a minimum of one (1) year. 1. REQUEST FOR MEMORIAL MARKER Requests for memorial markers within the State Highway rights of way shall be submitted in writing to the applicable FDOT Maintenance Engineer. Requests may be made by immediate family members or friends, with requests from friends requiring the approval of the deceased's immediate family. Item # 20 Attachment number 4 Page 2 of 3 850-050-004-c Page 2 of 3 Normally, the marker should remain in place one (1) year unless it becomes necessary to remove it due to construction or maintenance purposes. If, after one (1) year, the marker has been removed for any reason, it may be replaced by following the initial request procedure above. Memorial markers will be constructed and installed by FDOT within the right of way limits on state roads only, in accordance with Attachment A. Memorial markers will not be allowed within the limits of active construction work zones. There shall be no activities while the memorial marker is in place that pose a safety hazard to the public or violate any provisions of Chapter 316, F.S., concerning stopping, standing, parking or obstruction of traffic on public roads. Memorial markers shall not be erected where they are prohibited by the local governmental entity. It is understood, particularly for urban area curb and gutter sections, the memorial marker may not necessarily be placed at the exact location of the fatality due to restricted space/right of way, property owner complaints, or other constraints. Exact location will be at the discretion of the Maintenance Engineer. 2. MARKER DESIGN/INST ALLA TION (See Attachment A) The memorial marker shall consist of a 15" diameter aluminum sign panel with a white background of engineering grade sign sheeting, and black letters. The marker shall be located at the edge of the mowing limits. The post for installing a memorial marker shall be a standard five (5) ft. metal delineator post (less than four (4) Ib/ft). Placement of the deceased's name on the memorial will be at the immediate family's option. Any other additional decorations or ornaments will not be allowed. NOTE: The 2.5" dimension on the post is not critical. 3. TRAINING: No training is required by this procedure. 4. FORMS No forms are required by this procedure. Item # 20 Attachment number 4 Page 3 of 3 Attachment A Florida Department of Transportation Highway Safety Memorial Marker ~ 15" > DRIVE SAFELY IN MEMORY John Doe 42" Ground Line L} 2.5" I I V 18" Item # 20 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Traffic Calming on Stewart Blvd. in Morningside - Hibbard SUMMARY: Meeting Date:6/18/2007 Review Approval: 1) Clerk Cover Memo Item # 21 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Other Council Action SUMMARY: Meeting Date:6/18/2007 Review Approval: 1) Clerk Cover Memo Item # 22