STIPULATION OF PARTIES FOR THE CLOSURE OF THE CSX RAILROAD-HIGHWAY GRADE CROSSING - HENDRICKS STREET CROSSING NUMBER 626811FM STIPULATION OF PARTIES FOR THE CLOSURE OF THE
CSX RAILROAD-HIGHWAY GRADE CROSSING,
HENDRICKS STREET CROSSING, NUMBER 626811FM,
CLEARWATER, FLORIDA
The City of Clearwater (CITY), CSX (RAILROAD), and Florida Department of
Transportation (DEPARTMENT) by and through their undersigned representatives enter into
this Stipulation of Parties and agree to the following conditions:
1. The CITY has filed an application with the DEPARTMENT for a permit to close a public
railroad-highway grade crossing, pursuant to Section 335.141(1), Florida Statutes (F.S.) and
Rule 14-57.012, Florida Administrative Code (F.A.C,), attached as EXHIBIT "A."
2. The public railroad-highway grade crossing, Crossing Number 626811F, (hereinafter
"the crossing") is located at Railroad Milepost SY874.55, Hendricks Street, Clearwater, Florida,
as shown on the map, attached as EXHIBIT URI'
S. The railroad tracks at the crossing location are classified as a main line with one through
train and two switching trains per day, traveling at a maximum speed of ten miles per hour.
4. Hendricks Street is a two-lane, local road.
5. The City is applying the closure of Hendricks Street toward the requirements for the
establishment of a Quiet Zone. The Quiet Zone application is included in Exhibit A.
6. The RAILROAD will notify the CITY a minimum of 72 hours prior to starting any work
related to the closing of the crossing.
7. The RAILROAD, at the CITY'S expense, will remove all evidence of the crossing and
restore the RAILROAD right-of-way. The RAILROAD is responsible for removing all crossing
warning devices, warning signs, roadway pavement, and all crossing debris inside the
RAI LROAD'S right-of-way.
8. Prior to the start of the crossing's closure, the CITY, at the CITY'S expense, shall
SOP 626811E CLOSURE Page 1 of 5 November 1, 2017
provide road closure notification and maintenance of traffic, and will erect, on each side of the
crossing, permanent closure signs, dead end signs and object markers as identified in the
DEPARTMENT'S Standard Index 17349 and shown in Exhibit "C".
9All work by the RAILROAD, DEPARTMENT, or CITY will be in compliance with the
current Manual of Uniform Traffic Control Devices, incorporated by reference in Rule 14-15.010,
F.A.C., the American Association of State Highway and Transportation Officials (AASHTO)
Policy, and the DEPARTMENT'S current Manual of Uniform Minimum Standards for Design,
Construction, and Maintenance for Streets and Highways (Florida's Green Book), incorporated
by reference in Rule 14-15.002, F.A.C, and any applicable City requirements. Notwithstanding
the foregoing, no CITY work will occur within the railroad-highway grade crossing area for this
project.
10. All work by the RAILROAD or CITY, within the railroad-highway grade crossing area, will
be in accordance with all applicable railroad requirements, such as flagging, insurance, etc.
Notwithstanding the foregoing, no CITY work will occur within the railroad-highway grade
crossing area for this project.
11. The RAILROAD will provide the DEPARTMENT'S District Seven Rail Coordinator with
the scheduled date of work and the project completion date.
12. The RAILROAD will provide the DEPARTMENT'S Opening and Closure Program
Coordinator in Central Office with the project completion date and a completed U.S. DOT
Crossing Inventory form identifying the updated crossing status as closed, as attached in
EXHIBIT "D".
13. This Stipulation of Parties has been executed by all parties having an interest in this
matter. The RAILROAD and CITY waive the right to request an administrative hearing, provided
by Chapter 120, F.S., relating to the closure of the crossing by execution of this Stipulation of
SOP 626811E CLOSURE Page 2 of 5 November 1, 2017
Parties. Upon compliance with the terms of this Stipulation of Parties, DEPARTMENT, CITY
AND RAILROAD agree that the Hendricks Street railroad-highway grade crossing of
RAILROAD covered under this Agreement (being the railroad-highway crossing described in
Section 2 above) shall be thereafter in fact be a closed railroad-highway grade crossing, in
accordance with CITY Resolution 17-35 as attached in EXHIBIT"E".
14. The terms of this Stipulation of Parties may not be changed, waived, discharged or
terminated orally, but only by an instrument or instruments in writing, signed by RAILROAD,
CITY, and the DEPARTMENT.
15. Any failure of any party to insist upon the strict performance of any terms or provisions of
this Stipulation of Parties shall in no way constitute a waiver of future violations of the same or
any other term or provision of this Stipulation.
16. This Stipulation of Parties is governed by, and shall be interpreted and construed in
accordance with, the laws of the State of Florida.
17. The DEPARTMENT authorizes the closure of the Hendricks Street railroad-highway at-
grade crossing 526811 F as evidenced by the execution of this Stipulation of Parties, provided
that all conditions of the Stipulation are met, the removal of the crossing surface and signs are
completed within twenty-four (24) months of the execution, and the completed closure project is
inspected and approved by the DEPARTMENT.
(THIS CONCLUDES THE BODY OF THIS STIPULATION OF PARTIES)
SOP 626811 F C LOSU RE Page 3 of 6 November 1, 2017
CSX- RAILROAD
By:
(Authorized Signature)
Printed Name:
Title:
Date:
CITY OF CLEARWATER-CITY
BY' a Appr ed To F m:
(Authorized Signature)
Printed Name: William B. Home, 11
Camilo A. S-6 13---'L
Title: Cit y Manager Assistant City Attorney
Attest: ,,,,C b ./I JCountersigned:
Rosemarie Call, C1 yvo
r jq��Cr f- tos
Date: -1-6 17 George N. Cretekos, Mayor
ILL—/k-
A,
T'4gj1SHED N"
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By:
Freight, Logistics and Passenger Operations Administrator
Date:
DEPARTMENT OF TRANSPORTATION
LEGAL REVIEW
By:
Attorney, FDOT
Date.
SOP 626811 F CLOSURE Page 4 of 5 November 1, 2017
CSX—RAILROAD
By. r a 3r
,A?
A horized Signature)
#
Printed Is Tony C.
Title:.
Date:
CITY OF CLEARWATBR®CITY
By: '` F Appr wed As T rm-.
(Authorized Signature)
Printed Name: William B. Horn@, Il
;r x
Camila A. Soto
Title: Cfty Manager gar f� Assistant City Attorney
1#
Attest., y� ^ . Az t r ' - ountersrgned:
Rosemarie Lail, 'iEt •Y�
w
Gate: <,P k 11�4 � ..� � ,i �� �� ''� y ,. }`George N_ Cretekos, Mayor
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By:
Freight, Logistics and Passenger Operations Administrator
Date: / Z
DEPARTMENT OF TRANSPORTATION
LEGAL REVIEW
�, ...
Attorney, FDOT
Dater ,
SOP 626811E CLOSURE Page 4 of 5 November 1,2017
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SOP 626811 F CLOSURE Page 5 of 5 November 1, 20117
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EXHIBIT A
R"W 14-57,010,F-A-C- STATE OF FLORIDA DEPARTWW OF TRANSKRTATION 726-09D-66
RAILROAD GRADRALE CROSSING APPLICATION 01113
ROAD NAME OR NUMBER COUNTY/CITY NAME
IDENTIFICATION
Submitted By, Application For,
Appy'c-ant. City of Clearwater,R Closing a public highway-rail grade crossing
b :
Office: Traffic Engineering a roadway removal
El rail removal
Telephone: 727-562-4794 ❑ Opening a public highway-rail grade crossing
b :
Address: 100 S.Myrtle Avenue, Suite 220 n new rail line construction
El new roadway construction
Clearwater. F1 33756 conversion of private to public highway-rail
grade crossing
B. CROSSING LOCATION
FDOTIAAR Crossing Number: 626812M,626811 F Grove Strgqtt—roat respg!qjiyeIy_,,
,@nd Hendricks S
Jurisdiction for Street or Roadway by Authority of: E City E] County 0 State
Local Popular Name of Street or Roadway: grove,StreeAtI326812M); Hendricks Street f62681 1 F)
Railroad Company: CSX
Railroad Mile Post-, SY874.52 and SY874.55
Submitted for the Applicant by: Paul Bertel%-Irffic,g2erations Manager DATE: 5/10/17
Name and Title
Application FDOT Review by&nL,=-- DATE: al
Central--Rail Office
REFERENCES:
(Specific Legal Authority) 334.044 K&, 120,57 F.S.
(Law Implemented) 335.141 F.S.
(Administrative Rule) 14-57.012 F.A.C.
EXHIBIT A
Rute 14-57,01 O.F A.C, STATE OF FLORIDA DEPARTWNT OF TRANSPORTATION 725-M-66
RAILROAD GRADE CROSSING APPLICATION 0111RAI3
Aflaam*rd ftW
CLOSING APPLICATION QUESTIONNAIRE
Maps,aerials,and supporting documentation must be provided with the application.
If all parties, Applicant, Railroad, and Department, fail to agree to the rail crossing closure through a Stipulation of
Parties, the Applicant must establish the closure meets the criteria found in Rule 14-57.012, Florida Administrative
Code, This questionnaire will assist the Department in evaluating the criteria and is not intended to be an exclusive
list of factors. If the information is not available or unknown, please mark N/A.
Florida Administrative Code criteria:
A) SA!9-V
a-1. How will the crossing closure affect safety to drivers, pedestrians,cyclists, and rail personnel? eliminate conflicts
a-2. What, if any, safety measures are proposed for adjacent crossings? none,already gated and lighted.
a-3. Identify all highway traffic control devices and highway traffic signals at adjacent crossings that may be improved
or upgraded if the subject crossing is closed. NIA 240 feet, Laura St.
a-4. What is the distance from the subject crossing to the nearest intersection? Identify the street.
a-5. Are there structures,fences,or vegetation near the subject crossing that inhibits sight distance? No
a-6. Identify major traffic generators(i.e, businesses, shopping malls,recreational areas,special events, etc.)in this
area. Specify type, location,and distance to subject crossing. Post Office; 566 feet
a-T Is the crossing located on a designated evacuation route? No
a-8. Provide a traffic operations and safety analysis,with traffic issues evaluated for the railroad crossing closure.
This analysis should include all adjacent rail crossings and roadways in the immediate vicinity and the increase in
traffic predicted on these roadways from rerouting. attached
B) NeggMily for rail and y1hicle t[Iffig
b-1. Is the crossing necessary to access property? No
b-2. Provide description of land use on each side of the rail crossing. Commercial vacant
b-1 Are there any churches,schools, or hospitals within a mile or less of the subject crossing?Please list by name
and location. First Methodist Church 600 S. Ft. Harrison Avenue, Clearwater Academy 801 Drew Street.
ti-4, Annual Average Daily Traffic(AADT)at the crossing? 100
b-5. Level of service at the crossing? A
b-6,. Percentage of truck traffic? 10%
b-7. Do trucks carrying hazardous materials use the crossing? Unknown If so, approximately how many trips per day
or week?
b-8. How many school buses use the crossing daily? None
b-9. What is the estimated number of pedestrians and bike riders that use the subject crossing(daily/weekly)? 0, note
there is a bike trail that goes through the crossing parallel to the tracks not perpendicular.
b-110Is the subject crossing on a local transit route? No
b-11. Please provide any corridor studiesGr other preliminary traffic engineering studies that pertain to this crossing.
N/A
C) ab_mate R utes
C-1. Are there access roads available to property owners if the crossing is closed? Yes
c-Z Narne routes that can be used K the crossing is closed? SR 590, Laura Street,Cleveland Street.
c-3. Are there traffic signals on these routes? No
c-4� How does the proposed crossing closure impact the AADT at nearby public crossings? Provide estimated traffic
count changes. +150 ADT
C-5 By driving alternate routes, during peak times, calculate the additional travel time and distance between two
points(nearest intersection or major access)on either side of the subject crossing. Provide calculated times,
routes, and distances. 365 feet to SIR 590; +30 seconds.
D) Effect on rail o22ratians and ex rises
d-1. Provide current number and type of rail tracks at the subject crossing. 1
d-2. Are there rail sidings or switches in the location of the subject crossing? No
d-3. Is there a nearby rail yard? No If so,what is the distance of the yard to the subject crossing.
d-4. Provide the current number of daily train movements(number of switching or thru trains;number of passenger or
freight trains). two
EXHIBIT A
Rule 14-57.010.F.AC STATE OF FLORIDA' PARTMENF Of TRANSPORTATON 725-09046
RAIL
RNLROAD GRADE CROSSING APPLICATION 01113
A"O"enl Page
d-5. Provide the approximate times during the day and evening that the crossing is blocked, Never blocked;two trains
per day-
d-6. Provide the approximate length of time(i.e., minutes)that the crossing is blocked. 0
d-7. Provide minimum and maximum train speeds at the subject crossing. lOmph speedlimit
d-8. What is the anticipated expansion of tracks and/or train movements? None
d-9, What is the distance from tire subject crossing to adjacent public crossings?(identify adjacent crossings by road
name and crossing number.) 240 feet to SR590(626813U); 365 feet to Laura Street(626810 ).
E) Excessin restriction toe
nergency 1ypM vehicles XglUttinAfrom closure
e-1. Provide response from the Sheriff/Police Chief and Fire Chief to the proposed crossing closure. pending
e-2. used on obsmation,the response from the City/County, or traffic studies, is this a route that emergency rescue
would typically use? No
e-3. How many emergency rescue vehicles have used the crossing to,respond;to calls in the past 2-3 years?
F) Uglign of tie _rade crossing,and-road a2proaches
f-1. Identify and describe the condition of.crossing surface,rail warning devices(including pavement markings, signs,
and highway traffic signals), sidewalks, bike lanes, and approaches on each side of subject crossing. Fair
f-2. Is the crossing surface and track higher than either side of the road(i.e, hump crossing)? No
f-3. What is the vehicular design speed at the subject crossing'? 25mph
f-4� Number of lanes at the crossing? 1
f-5. Width of crossing? 10 feet
f-6. Condition of roadway? fair
G) Presence of rnultigLe tracks and their effect ypon 1gilLoA and hiabray of rations
9-1. Please confirm the number of tracks at the location and identify each track. one
g-2. How many train movements occur on each track and the types of trains that run on each track(passenger, thru
freight,or switching freight and the number of cars)? two switching engines.
EXHIBIT A
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February 13h,2015
Mr.Andre Coins,Rail Programs Manager
Florida Department of Transportation
605 Suwannee Street
Tallahassee, Fl 32399-0450
Dear Mr.Coins;
Enclosed is the City of Clearwater's Notice of Intent to Establish a Quiet Zone. It is my understanding
that there may be a second opportunity to put in for a grant to share the cost of the SSM's that would
be necessary to do this work. I have also enclosed the Grant Request Letter understanding it is a moot
point if the second grant opportunity does not open. However, the city is still willing to do what it
would take to get the quiet zone established. Let me know of any circumstances that may be in need of
correction.
Sincere:y,
f.
Paul Bertels,Traffic Operations Manager
cc: Karen Murphy,CSX
Thomas Drake, FRA
A—,-
EXHIBIT A
February 13"', 2015
CSX Transportation
500 Water Street
Jacksonville, Fl 32202
Florida Department of Transportation
Ander Goins,Rail Programs Manager
605 Suwannee Street
Tallahassee, FI 32399-0450
Notice of Intent to Establish a Quiet Zone
This letter is a Notice of Intent for the creation of a quiet zone at the following public highway-grade
crossings in the City of Clearwater, Florida. See attachment for list of crossings and the Quiet Zone
Calculator. It is the city's intention to put gates, lights and signals at three additional crossings in the
corridor.
This Quiet Zone will be in effect 24 hours per day.
The City of Clearwater's plan to implement a quiet zone includes upgrading the crossings, where
needed, to include gates, lights, constant warning time (where practicable) and power out indicators.
Supplemental Safety Measures will be installed as indicated by the FRA Quiet Zone Calculator.
The point of contact for the City of Clearwater is Paul Bertels, Traffic Operations Manager, 727-562-
4794, 100 S. Myrtle Avenue Suite 220, Clearwater, FI 33756. The
following stakeholders have been Sent this NOL
Mr. Andre Goins,Rail Programs Manager
Florida Department of Transportation
605 Suwannee Street
Tallahassee, FI 32399-0450
Ms. Karen Murphy, P.E.,Project Manager-Public Projects
CSX Transportation
500 Water Street
Jacksonville, Fl 32202
Mr.Thomas Drake,Crossing/Trespasser Regional Manager
Federal Railroad Administration
61 Forsyth Street SW
Suite 16120
Atlanta,GA 30303-3104
Sincerely,
Paul Bertels,Traffic Operations Manager
Create New Zone
Manage Existing Zones
Log Off
.. .: To specify New Warning
Device (For Pre -Rule Quiet Zone Only)
and/or SSM, dick the MODIFY Sutton
2: Selttt propogd warning
device or SSM. Then dick the Man
button.To generate a spreedal eet of
the valves on this page, dick on GSM
button—This spreadsheet can then be
used for ASM calculations.
.r Repeat Step (2) until the
SELECT button Is shown t the bottom
right side of this page. Note that the
SELECT button Is shown ONLY when
the Quiet Zone Risk index fates below
the NSRT or the Risk Index with Horn.
To save the scenario and
continue, dick the SELECT button
Home i Help i Contact i logoff
1 Change Scenario:
I CLEARWATER.,44044
!Crossing !Street
6266471 LAKEVIEW RD
6267945 PINELLAS ST
61679SY GRAND CENTRAL ST
6267965 )IPFORDS ST
626797M DRUID RD
62660311 TURNER ST
616804V CHESTNUT ST/SR 6o
62111101C COURT ST/SR 60
6266063 FRANKLIN ST
626607R PIERCE ST
62610!7( PARK 8T
6266096 CLEVELAND STREET
626a1mm LAURA ST
6268115 NENDRICKS ST
626$12M GROVE ST
6165130 DREW ST
'Traffic 'Warning Device
9157 Gates
1635 Gates
1513 Gates
7734 Gates
6300 Gates
3862 Gates
31000 Gats
20800 Oates
1003 Gats
1862 Gates
2162 Gates
13700 Gats
1351 Slates
579 Getes
351 Sates
13700 Gats
• te.iy Pt Cur.:.• uoasings
Czkca: for $uoD1ementarY Safety Measures iSSM1
IC: for ASM spreadsheet: AIM (• Nu:u::
A.SM: 4nC.:7provs: trc•r.
Print This Page
v Continuo 1
!Pre -SSM IMIRisk
0 0 7,049.39
O 8 438.46
O 0 3,264.48
O 0 5,145.82
0 0 5,246.76
0 0 4,245.55
O 0 9,662.40
o 0 8,708.91
0 0 2,906.20
O 0 3,461.10
MODIFY
MODIFY
O 0 3,609.55
0 0 6,017.40 MODIFY
O 0 3,695.47 Kart
0 8• 174.72
O 6 145.80
o 0 7,800.37
MODIFY
MODIFY
MODIFY
MODIFY
wa+4
MODIFY
MODIFY
Summary
Proposed Quiet Zone:
Clearwater 481
TyPo
New 24-hour QZ
Scenarios
CLEARWATER_44044
IetNnsted Total Costs
$840,000.00
Nationwide SigniR4aot Risk
Threshold:
14347 .00
Risk Index with Horns:
2811.38
Quiet Zone Risk Mcleod
4473.29
EXHIBIT A
V17 A, I
P(W] 01 If 13, 181,
100 F,,
February 13'1'2015
Andre Goins, Rail Programs Manager
Florida Department of Transportation
605 Suwannee Street, Mail Station 25
Tallahassee, FI 32399-0450
RE.Quiet Zone Corridor Funding Grant Request
Dear Mr.Goins.
This letter is submitted to request a funding grant through a Joint Participation Agreement with the
Florida Department of Administration, CSX Railroad, and the City of Clearwater requesting the Quiet
Zone.
Please find attached the complete Notice of intent to Establish a Quiet Zone (NOI) submitted to and
reviewed by the Federal Railroad Administration. The estimated cost for capital improvements to
provide Supplemental Safety Measures for crossings within the corridor totals$840,000.
The City of Clearwater is willing to contribute 50% percent of the Quiet Zone capital improvement
project total. This percentage may include other approved sources.
The project begin date is,to be determined based on an agreement between the city and CSX on the
design of the equipment to be installed at the crossings in question. Please contact Paul Bertels at 562-
4794 for project coordination.
Respectfully,
Paul Bertels,Traffic Operations Manager
EXHIBIT A
Council Warks ion Meeting Minutes October 13,2014
Clearwater
Cfly Hall
112 S. 0sceda Avenue
Cleaiwater, FL 33756
Meeting Minutes
Monday, October 13, 2014
1:00 PM
Council Chambers
Council Worksession
paw I
Cify of CM&MVW
EXHIBIT A
Council Worksession Meeting Minutes October 13,2014
Roll Call
Present 4 - Mayor George N- Cretekos, Vice Mayor Doreen Hock-DiPolito,
Councilmember Bill Jonson, and Council tuber Hoyt Hamilton
Also Present—William B. Horne 11 —City Manager, Jill S- Silverboard —Assistant
City Manager, Pamela K.Akin -City Attorney, Rosemarie Call -City
Clerk
To provide continu4 for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order—Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
It was stated that Councitmember Polglaze was unable to attend due to a
family matter.
2. Preserr tations
2. 1 Service Awards
Two service awards were presented to city employees
The Council recessed to meet as the Pension Trustees from 1:03 p.m- to
1:08 p-m.
3. Finance
3.1 Approve an amendment to the agreement with Gabriel Roeder Smith and Company
for actuarial services for the City's Other Post Employment Benefits (OPEB) liability, to
extend the agreement for two years, to December 31, 2016,with an additional
not-to-exceed amount of$17,500, and authorize the appropriate officials,to execute
same. (consent)
In December 20D9, Council approved a five-year agreement with Gabriel
Roeder Smith and Company for Pension Plan and OPEB actuarial services,
expiring December 31,2014.
Staff recornmends,extension of the agreement due to it*Pension Plan's
required implementation of GASB Statements 67 and 68 effective with fiscal
years 2014 and 2015.These implementations require significant assistance
from the Plan's actuary and staff believes it is the Plan's and City's best
Page 2
CRY Of cftw"W
EXHIBIT A
Council Worksession Meeting Minutes October 13,2014
interests to continue with the existing actuary during the transition period.
The total not-to-exceed amount for this extension includes the following.
$ 2,500-roll-forward actuarial valuation as of 1101/2015 for 9/30/2015 CAFR
15 000-actuarial valuation as of 1101/2016 for 9130/2016 CAFR
$17,500 Requested not-to-exceed
The Pension Trustees are separately considering a similar extension to the
actuarial services for the Pension Plan, with the costs to be paid by the Plan.
APPROPFdATION CODE AND AMOUNT:
0010-09821-530100-513-000-0000
Funds are available in the Finance Department budget.
4. Fig-liga-Department
4.1 Approve acceptance of U.S. Department of justice, National Institute of Justice (NIJ)
Grant Award in the amount of$30,671 for funding for Clearwater Pofice Department's
(CPD) Cold Case Team Project and authorize the appropriate officials to execute
same. (consent)
On May 7, 2014, CPD was granted approval by the Resource Management
Committee to submit a grant application for fundwilg of the department's Cold
Case Team Project. The giant has been officially awarded and CPD now
seeks approval to accept it.
CPD currently has a total of 20 cold homicide cases that have the potential for
beiN solved with DNA evidence. These cases reach as far back as 1968 and
extend forward to 2008. The families and victims are still awaiting justice and
closure.
Like most other law enforcement agencies with numerous unsolved cases,
CPD is operating under staff shortages, budgetary restrictions and heavy
caseloads leaving her the time nor resources available to identify, review
and prioritize violent crime cold cases that have the potential to be solved using
DNA analysis. As a result, cold cases are unable to be pursued as vigorously
as desired.
Unwilling to give up on cold cases entirely, CPD created a Cold Case Unit in
January 2012, consisting of members of the department's Homicide Unit and a
retired law enforcement officer who volunteers his time to assist in working cold
cases. The Cold Case Unit has had astonishing success in the short time that
it has been operational, solving five cold cases in less than two years.
The grant funding in the amount of$30,671 from NIJ will allow CPD to
enhance its existing Cold Case Unit and solve even more cases with additional
overtimeffringe benefits for case and evidence review. The funding for
overtime will allow the Unit to devote the additional time necessary for cold
cases while still attending to more recent crimes. The grant will also fund the
Pve 3
city of a"nvsw
EXHIBIT A
Council Wo ion Meeting Minutes October 13,2014
cost of investigative travel that may be required to follow up on leads, interview
witnesses and/or suspects. Pinellas County Forensic Laboratory will analyze
all biological evidence submitted by CPD, interpret the DNA results and submit
the DNA profiles that meet the necessary criteria for possible upload into the
Combined DNA Index System(GOO IS)database, all at no cost to CPD.
There will be no additional FTE's or match assodated with this grant.
Special project number 181-99209, Clearwater Cold Case Team Project 2014„
will be established to account for the grant expenditures.
APPROPRIATION CODE AND AMOUNT:
There will be no additional FTE's or match associated with this grant.
Special project number 181-99209, Clearwater Cold Case Team Project 2014,
will be established to account for the grant expenditures.
In response to a question, Police Major David Dalton said the cold case unit
already exists, the grant funds will provide additional resources for employee
expenses. The grant period is for eighteen months.
S.-Engineering
5.11 Approve revised Florida Department of Transportation (FDOT) Traffic Signal
Maintenance and Compensation Agreement, which allows the City to be financially
reimbursed by FDOT for maintaining state traffic signals on the state highway system
within the City limits and authorize the appropriate officials to execute same. (consent)
May 15, 2014, City Council executed the new FDOT Traffic Signal
Maintenance and Compensation Agreement which replaced the existing
agreement that had been in place between FDOT and the City for several
years.
Shortly after the distribution and execution of the new agreement, FDOT
revised the new agreement to address issues regarding traffic signal mast
arms. Traffic Operations staff took part in meetings with FDOT and is now
aware of and supports the changes in the revised maintenance agreement.
FDOT has once again requested that all maintaining agencies approve the
revised maintenance agreement and return two executed copies to FDOT.
The revised maintenance agreement still allows the City to be reimbursed for
maintenance performed by the Traffic Operations Division on the state's traffic
signals within the City of Clearwater.
In response to questions, Traffic Operations Manager Paul Bertels said prior
to 200 1, cities were not reimbursed for maintaining state traffic signals.
Since 2001, the reimbursement program provides approximately 20% of the
po"4
cifyorckuwWow
EXHIBIT A
Council Worimession no Minutes October 13,2014
maintenance costs. The City spends approximately$12, 956 annually per
intersection to maintain the signals The recent RSA at Belcher Road and
Guff to Bay Boulevard determined that flashing amber turn arrows are safer
than a green turn arrow, which is being mandated by FDOT. The City
Manager said FDOT will be mandating the flashing amber turn arrow
statewide. Mr. Bertels said drivers can,make the turn when the turn arrow is
flashing yellow or a solid green arrow.
5.2 Provide direction on the establishment of a Quiet Zone along the CSX railroad corridor
through the City of Clearwater by reviewing various options and associated cost
estimates. (WSO)
Under the Federal Railroad Administration's(FRA)Train Horn Rule, locomotive
engineers must sound the in horn in advance of all public grade crossings.
To mitigate the impacts of the high decibel train horn,the FRA of the option
of establishing a quiet zone. For crosswigs within a quiet zone the CSX
locomotive engineer would cease sounding the train horn at public grade
crossings unless an emergency situation arose.
Establishing a quiet zone requires that the City go through a process which
includes but isn't Urnited to* idenWng the crossings,determining if we wish to
eliminate any crossings, obtaining the approval of all Wevant jurisdictions,
using the FRA's Quiet Zone Calculator to detennine and compare the Quiet
Zone Risk Index(Q I)with the Nationwide Significant Risk Threshold (NSRT)
with associated costs estimates, and determining which Supplementary Safety
Measures(SSM)to apply.
Traffic Operations staff has used the quiet zone calculator to propose and
evaluate several scenarios with various SSMs such as closing specific
crossings, making certain roadways one-way, employing quad gates,
constructing rnedians to avoid driving around the railroad arms,etc.
Below are the options that are being proposed. Options 2 and 3 from the Quiet
Zone Calculator are not being proposed since they were determined to be
infeasible.
Option 1- Belleair Road to Keene Road($1,267,000)
Option 1A: Belleair Road to Keene Road($175,OW)
Option 113: Belleair Road to Fairwood Avenue($W,000)-Covers all
crossings within the city limits.
Option IBB: Belleair Road to Fairwood Avenue($1.960,000) -Covers all
crossings within the city limits-
Option 4: Drew Street to Pinellas Street($245,000)
Pa"5
city of chmmaw
EXHIBIT A
Council Worksession Meeting,Minutes October 13,2014
City staff is seeking direction from City Council on how to proceed with a
Railroad Quiet Zone given the avalable options. Funding for either of these
options would be pursued through a FRA Quiet Zone Grant but the City would
be required to provide 50%matching funds.
In response to questions, Traffic Operations Manager Paul Bertels said the
gates are very expensive and only available through CSX. Staff recommends
Option 4. Law was changed recently requiring the Engineer to provide
wfitten justification when blowing the hom is needed. The trail east of the
Municipal Services Building will not pose a problem with the quiet zone. Mr.
Bertels said the zone at Pennsylvania Avenue and Vine Avenue to the West
will require a new gate with flashing lights. Option 4 will require gates, one-
way pairs or close crossings, The one-way pairs would be located at Pinellas
Street and Jeffords Street or Park Street and PierceStreet. On the average,
two trains that go through downtown during daylight hours. Mr Berfels said
the train also runs through downtown at night. The implementation schedule
is expected to be 2-3 years.
In response to a suggestion regarding one-way pairs, the City Manager said
any road configuration would be discussed by Council
Staff was directed to pursue to Option 4.
6. F ire D_e
6.1 Award a contract(purchase order) to Pierce Manufacturing Inc. of Appleton,W1. in the
amount of$ 534,0150.00 for the purchase of one new Pierce Heavy Duty Velocity
Pumper in accordance with Sec. 2.564(1)(d), Code of Ordinances, - Other
governmental bid, and authorize the appropriate officials to execute same. (consent)
The Department desires purchasing a heavy duty front fine pumper(engine)to
replace Engine 46,purchased 2001,which will move to the reserve fleet to
maintain required reserve units. A reserve unit purchased in 1999 will be
refired.
The full price for one fire engine is$550,300.00. The manufacturer has offered
a discount of$16,300 if paW for in full at time of order. The department
desires to take advantage of this discount.A performance bond has been
provided,
ps"6
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EXHIBIT
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FORM FRA F 6180.71(Rev.3/15) OMB approval expires 3/31/2018 Page 2 OF 2
EXHIBIT E
RESOLUTION' NO. 'I7® 35
A RESOLUTION OF THE CITY OF CLEAR WATER, FLORIDA,
APPROVING THE CLOSURE OF TWO ILROAD CROSSINGS
ON PUBLIC STREETS TO MEET THE REQUIREMENTS FOR
THE ESTABLISHMENT OF A RAILROAD QUIET ZONE;
CLOSING HENDRICKS STREET AT EAST AVENUE; CLOSING
GROVE STREET AT EAST AVENUE; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Clearwater directed the traffic operations staff
on October 13, 2014 to pursue a Quiet Zone along East Avenin from Crew Street to Lakeview
Read following the proper processes under law; and
WHEREAS, the City Council approved on April 21, 2018 the appropriation of
$374,644.00 to CSX Transportation for Supplementary Safety Measures (SSM) to be installed
at Pinellas Street and the Railroad in furtherance of the establishment of a Quiet Zone; and
WHEREAS, the City Council now wishes to implement the final stage of the Quiet Zone
by closing two railroad crossings pursuant to City Code § 28.05 at Hendricks Street and East
Avenue, and at Grove Street and East Avenue;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF CLEARWATER, FLORIDA_
Section 1, The City Council of the City of Clearwater directs the closure of two railroad
crossings located at Hendricks Street and East Avenue, and at Grove Street and East Avenue.
Section 2. The. City Clerk is directed to provide copies of this resolution to the staffs of
CSX Transportation and FDOT officials as is directed by the City Council.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 2nd day of November, 2817_
George N Cretekos
Mayor
Approved as to fora: Attest:
Camilo A. Soto Rosemarie Call
Assistant City Attorney City Clerk