10/19/2017 City Council Meeting Minutes October 19, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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e
Meeting Minutes
Thursday, October 19, 2017
5:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes October 19, 2017
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton,
Councilmember Doreen Caudell, Councilmember Bob Cundiff and
Councilmember Bill Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 5:00 p.m. at City Hall.
2. Invocation — Father Randall Hehr from Holy Trinity Episcopal Church
3. Pledge of Allegiance — Vice Mayor Hamilton
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 October Service Awards
One service award was presented to a city employee.
4.2 World Pancreatic Cancer Awareness Day, November 16, 2017 - Tammy Watcher and
Joanne Wazocha , Pancreatic Cancer Action Network
4.3 Keeping the Lights on After School Day Proclamation, October 26, 2017— Katie Yeates and
Art O'Hara, R'Club
4.4 Florida City Government Week Proclamation, October 23-29, 2017 — Nicole Sprague,
Official Records and Legislative Services
4.5 Hispanic Heritage Presentation — Nio Fernandez
Mr. Fernandez thanked the Council and staff for their continued support.
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City of Clearwater
City Council Meeting Minutes October 19, 2017
5. Approval of Minutes
5.1 Approve the minutes of the October 5, 2017 City Council Meeting as submitted in written
summation by the City Clerk.
Councilmember Caudell moved to approve the minutes of the
October 5, 2017 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Citizens to be heard re items not on the agenda
Daniel Haluba urged all who vote yes on the City's referendum question
to consider what is going on in the City and ask themselves if the City
deserves more tax. He opposed the City's returned check policy.
7. Consent Agenda — Approved as submitted.
7.1 Authorize purchase orders for Mechanical, Electrical, and Plumbing Services, for an
annual amount of$250,000, for a period of one year, with two one-year extension options
at the City's discretion, and authorize the appropriate officials to execute same. (consent)
7.2 Award a contract (purchase order) to Kenyon and Partners, Inc., of Tampa, Florida, for
$310,251.60, to perform various air conditioner renovations and replacements needed
throughout Spectrum Field and authorize the appropriate officials to execute same.
(consent)
7.3 Approve Trail Maintenance Interlocal Agreement between Pinellas County and the City of
Clearwater, Florida for the maintenance of a portion of the Pinellas Trail being
constructed from SR 590 at CR 535 and improvements to the Ream Wilson Trail along
the west side of CR 535; approve Trail Funding Interlocal Agreement between Pinellas
County and the City of Clearwater, Florida contributing $100,000 towards the construction
of improvements made by the County to the Ream Wilson Trail, and authorize the
appropriate officials to execute same. (consent)
7.4 Award a construction contract to Suncoast Development of Pinellas County, Inc. (SDPC),
in the amount of$3,926,032.00 for the Kapok Terrace Sanitary Sewer Improvements
Project (15-0036-UT), which is the lowest responsible bid received in accordance with
plans and specifications of the project; approve Supplemental 2 Work Order to Engineer
of Record (EOR) King Engineering Associates, Incorporated of Tampa, Florida, in the
amount of$217,543 for Engineering Services during construction; and authorize the
appropriate officials to execute same. (consent)
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City Council Meeting Minutes October 19, 2017
7.5 Approve change order 1 from Steve's Excavating and Paving, of Clearwater, FL, for the
Druid Road Stormwater Improvements Project (11-0044-EN) in the amount of
$545,071.33 and a contract time extension of 300 days; approve an amendment to
Cooperative Funding Agreement (N270) with Southwest Florida Water Management
District (SWFWMD), extending the expiration date to March 30, 2019; and authorize the
appropriate officials to execute same. (consent)
7.6 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in
the amount of$511,750.00 for the Reverse Osmosis Water Treatment Plant 1 (RO WTP
1) Blend Tank Removal project (16-0032-UT), which is the lowest responsible bid
received in accordance with the plans and specifications, and authorize the appropriate
officials to execute same. (consent)
7.7 Approve Blanket Purchase Orders to Baker and Taylor, Atlanta, GA for $245,000;
Ingram Library Services, Atlanta, GA for$160,000 and Midwest Tape, Holland, OH for
$70,000 for the purchase of library books and other materials for the contract period of
October 1, 2017 through September 30, 2018, and authorize the appropriate officials to
execute same. (consent)
7.8 Approve a six-month extension with TC Delivers Tampa, FI in the amount of$244,500 for
utility bill print and mail and mail processing services for the City of Clearwater, from
November 1, 2017 through April 30, 2018, and authorize the appropriate officials to
execute same. (consent)
7.9 Approve Supplemental Work order to Architect of Record Long and Associates
Architects/Engineers, Inc. of Tampa, FL in the amount of$504,901 for architectural and
engineering services for the proposed Clearwater Gas System Facility Redevelopment
Project (15-0043-GA); approve the transfer of$4,505,380 from Gas Fund reserves to
Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize
the appropriate officials to execute same. (consent)
7.10Appoint Wayne Carothers, Joseph Nycz and Sue Johnson to the Municipal Code
Enforcement Board with terms to expire October 31, 2020. (consent)
7.11Approve the 2018 City Council Meeting Schedule. (consent)
7.12Appoint John Thomas, Sr. to the Environmental Advisory Board with term to expire
October 31, 2021. (consent)
Councilmember Cundiff moved to approve the Consent Agenda as
submitted and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
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City Council Meeting Minutes October 19, 2017
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
8.1 Approve a Future Land Use Map Amendment from the Institutional (1) category to the
Residential Low Medium (RLM) category for 1895 Virginia Avenue; and pass Ordinance
9046-17 on first reading. (LUP2017-05002)
This Future Land Use Map amendment involves a 3.08-acre portion of a 3.615
acre property on the south side of Virginia Avenue approximately 1,200 feet east
of Keene Road. The parcel is owned by the Macedonian Society of Florida
Alexander the Great, Inc. and is currently occupied by a 2,400 square foot
building previously used as a social club. The applicant is requesting to amend
a 3.08-acre portion of the property's Future Land Use Map designation of
Institutional (1) to Residential Low Medium (RLM). The existing Preservation (P)
area designated along the southwestern portion of the parcel is not proposed to
change. The applicant has indicated the site will be redeveloped with
townhomes or villas; however, no site plan has been submitted at this time. The
applicant has submitted a Zoning Atlas amendment (REZ2016-08004)which is
being processed concurrently with this case.
The proposed Residential Low Medium (RLM) category would permit
development at a density of 10 dwelling units per acre, or a FAR of 0.50. The
proposed Residential Low Medium (RLM) category allows primarily residential
uses, and would allow the site to be redeveloped at a scale and density that is
compatible with the surrounding neighborhoods.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is not required.
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City Council Meeting Minutes October 19, 2017
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
Councilmember Caudell moved to approve a Future Land Use Map
Amendment from the Institutional (1) category to the Residential Low
Medium (RLM) category for 1895 Virginia Avenue. The motion was
duly seconded and carried unanimously.
Ordinance 9046-17 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 9046-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.2 Approve a Zoning Atlas Amendment from the Institutional (1) District to the Medium
Density Residential (MDR) District for 1895 Virginia Avenue; and pass Ordinance
9047-17 on first reading. (REZ2017-05003)
This Zoning Atlas amendment involves a 3.08-acre portion of a 3.615-acre
property on the south side of Virginia Avenue approximately 1,200 feet east of
Keene Road. The parcel is owned by the Macedonian Society of Florida
Alexander the Great, Inc and is currently occupied by a 2,400 square foot
building previously used as a social club. The applicant is requesting to rezone
the property from the Institutional (1) District to the Medium Density Residential
(MDR) District. The existing Preservation (P) area designated along the
southwestern portion of the larger parcel is not proposed to change. The
applicant has indicated the site will be redeveloped with townhomes or villas;
however, no site plan has been submitted at this time. The applicant has
submitted a Future Land Use Map amendment (LUP2017-05002) which is being
processed concurrently with this case.
The proposed Medium Density Residential (MDR) District will allow the site to
be redeveloped with single family or attached dwellings, such as townhomes or
villas. The Medium Density Residential (MDR) zoning district is consistent with
the surrounding zoning districts that exist in the vicinity of the subject property.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
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City Council Meeting Minutes October 19, 2017
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Medium Density Residential (MDR) District are
compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
• The proposed Medium Density Residential (MDR) District boundaries
are appropriately drawn in regard to location and classification of streets,
ownership lines, existing improvements, and the natural environment.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
Vice Mayor Hamilton moved to approve a Zoning Atlas Amendment
from the Institutional (1) District to the Medium Density Residential
(MDR) District for 1895 Virginia Avenue. The motion was duly
seconded and carried unanimously.
Ordinance 9047-17 was presented and read by title only.
Councilmember Jonson moved to pass Ordinance 9047-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.3 Approve a Future Land Use Map Amendment from the Residential/Office Limited (R/OL)
category to the Residential Urban (RU) category for 3108 Downing Street; and pass
Ordinance 9072-17 on first reading. (LUP2017-06003)
This Future Land Use Map amendment application involves a 0.42-acre portion
of a 0.466-acre parcel located on the northeast corner of South McMullen Booth
Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is
currently occupied by a single family house. The applicant is requesting to
amend the Future Land Use Map designation of a 0.42-acre portion of the
subject property from Residential/Office Limited (R/OL) to Residential Urban
(RU). The applicant has submitted a Zoning Atlas Amendment
(REZ2017-06004) which is being processed concurrently with this case.
In 2004 three platted lots (Lots 1, 2, and 3) inclusive of the proposed
amendment area, were annexed into the City. At that time Lots 1 and 2 were
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City Council Meeting Minutes October 19, 2017
designated Residential/Office Limited (R/OL) and Lot 3 was designated
Residential Urban (RU) on the City's Future Land Use Map. In 2005 Lot 3,
excluding the western fourteen feet, was sold. The 0.466-acre parcel (now Lots
1, 2 and the west fourteen feet of Lot 3) continues to have two future land use
designations; therefore an amendment is required to establish a single future
land use category across the parcel.
The proposed Residential Urban (RU) future land use category would permit
residential development at a density of 7.5 dwelling units per acre. The
proposed Residential Urban (RU) would allow the site to be redeveloped at a
density that is compatible with the surrounding properties and neighborhood.
The Planning & Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity is not required.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
In response to a question, Planning and Development Assistant Director
Gina Clayton said if the item is approved, the site could not be used as
office.
Councilmember Caudell moved to approve a Future Land Use Map
Amendment from the Residential/Office Limited (R/OL) category to
the Residential Urban (RU) category for 3108 Downing Street. The
motion was duly seconded and carried unanimously.
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City Council Meeting Minutes October 19, 2017
Ordinance 9072-17 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 9072-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.4 Approve a Zoning Atlas Amendment from the Office (0) District to the Low Medium
Density Residential (LMDR) District for 3108 Downing Street; and pass Ordinance
9073-17 on first reading. (REZ2017-06004)
This Zoning Atlas amendment application involves a 0.42-acre portion of a
0.466-acre parcel located on the northeast corner of South McMullen Booth
Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is
currently occupied by a single family house. The applicant is requesting to
rezone a portion of the subject property from the Office (0) District to the Low
Medium Density Residential (LMDR) District. The applicant has submitted a
Future Land Use Map amendment (LUP2017-06003) which is being processed
concurrently with this case.
In 2004, three platted lots (Lots 1, 2, and 3) inclusive of the proposed
amendment area were annexed into the City. At that time Lots 1 and 2 were
designated as Office (0) and Lot 3 was designated Low Medium Density
Residential (LMDR) on the City's Zoning Atlas. In 2005 Lot 3, excluding the
western fourteen feet, was sold. The 0.466-acre parcel (now Lots 1, 2 and the
west fourteen feet of Lot 3) continues to have two zoning designations;
therefore an amendment is required to establish a single zoning district across
the parcel.
The proposed Low Medium Density Residential (LMDR) District will allow the
site to remain residential. The Low Medium Density Residential (LMDR) District
is consistent with the surrounding zoning districts that exist in the vicinity of the
subject property.
The Planning & Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
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City Council Meeting Minutes October 19, 2017
and character of the neighborhood.
• The available uses in the Low Medium Density Residential (LMDR)
District are compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Low Medium Density Residential (LMDR) District
boundary is appropriately drawn in regard to location and classification
of streets, ownership lines, existing improvements, and the natural
environment.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
Vice Mayor Hamilton moved to approve a Zoning Atlas Amendment
from the Office (0) District to the Low Medium Density Residential
(LMDR) District for 3108 Downing Street. The motion was duly
seconded and upon roll call, the vote was:
Ordinance 9073-17 was presented and read by title only.
Councilmember Jonson moved to pass Ordinance 9073-17 on first
reading. The motion was duly seconded and carried unanimously.
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
9. City Manager Reports
9.1 Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to
exceed $5 million (one payment for $3 million and a one-time matching grant for $2
million) and authorize the appropriate officials to execute same.
In September of 2016 the Clearwater Marine Aquarium (CMA) made a request
to the City for grant funding in the amount of$3.0 million in immediate funding
plus an additional $2.0 million in matching funding to be paid when CMA obtains
private donations of an equal amount. After the request was made, the CMA
made a change in architects and placed their request on hold, until the new
design was developed and final costs had been estimated. That work has been
completed and the CMA has asked that their grant request and its
accompanying agreement be brought forward for consideration by the
Clearwater City Council.
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City Council Meeting Minutes October 19, 2017
Staff recommends approval.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment in FY 2018 will provide a transfer of
$5,000,000 from General Fund Reserves, to a capital improvement project
number to be determined to fund this agreement
USE OF RESERVE FUNDS:
Funding for this agreement will be provided by a fiscal 2018 first quarter budget
amendment allocating General Fund reserves in the amount of$5,000,000. A
net total of$8,629,249 of General Fund reserves was appropriated by Council to
fund expenditures in the 2016/17 operating budget. If this item is approved, the
remaining balance in General Fund expenditures, after the 8.5% minimum
reserve requirement, is approximately $10.2 million, including the BP legal
settlement monies. Exclusive of the BP monies, the remaining balance is $3.7
million, or 2.75% of the fiscal 2018 General Fund operating budget.
In response to a concern, the City Manager said the 8.5% reserve
contingency is intact, there are no immediate needs for that remaining
reserve amount. Staff feels that Council will be prudent in any additional
reserve fund expenditures.
One individual spoke in support.
Discussion ensued with comments made that the CMA has a countywide
economic impact, the CMA's education outreach continues to benefit the
city and county students, and that the CMA facility continues to
strengthen the area's tourism industry. A concern was expressed with the
City's financial resources and the amount of funding requested of the
City, support was provided for a $2 million grant. It was stated that the City
has invested a substantial amount of money in the CMA.
Vice Mayor Hamilton moved to approve a Capital Funding
Agreement with Clearwater Marine Aquarium for a sum not to
exceed $5 million (one payment for $3 million and a one-time
matching grant for $2 million) and authorize the appropriate officials
to execute same. The motion was duly seconded and carried with
the following vote:
Ayes: 4 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell and
Councilmember Cundiff
Nays: 1 - Councilmember Jonson
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City Council Meeting Minutes October 19, 2017
9.2 Approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to
complete the design of the various elements of the Imagine Clearwater conceptual plan
and authorize the appropriate officials to execute same.
In June 2017, a Request for Qualifications was issued for engineering firms to
complete the design of the various elements of the Imagine Clearwater
conceptual plan. Five firms responded to the request. The City's selection
committee consisting of the Assistant City Manager, CRA Director, Planning
and Development Director, Parks and Recreation Director, and Engineering
Director chose four of the firms to provide oral presentations. Following the
presentations the committee ranked the firms in this order: Stantec Consulting
Services, Inc., Sasaki and Associates, Wantman Group Inc., and Cardno. The
recommendation was based on the firm's experience and capabilities, project
approach, and qualifications of available personnel.
A work order will be negotiated with Stantec and presented to Council for
approval.
Councilmember Jonson moved to approve Stantec Consulting
Services, Inc. of Tampa, Florida as the design consultant to
complete the design of the various elements of the Imagine
Clearwater conceptual plan and authorize the appropriate officials
to execute same. The motion was duly seconded and carried
unanimously.
10. City Attorney Reports — None.
11. Other Council Action
11.1 City Manager Evaluation
AND
11.2City Attorney Evaluation
Councilmembers gave their evaluations to the City Attorney and City
Manager.
Councilmember Jonson said he provided feedback to the City Attorney via
the SAMP 4-6 Performance Evaluation Form and the City Manager via
the ICMA (International City/County Management Association) format,
copies of the forms were provided to Council's Executive Assistant for
distribution.
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City Council
Meeting Minutes October 19, 2017
12. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Jonson said he has been approached by several people
regarding hurricane debris pick up. He said communication is the key and that
the city website should be updated with the current status of pick up until
normal processes resume.
13. Closing Comments by Mayor
14. Adjourn
Mayor Cretekos reviewed recent and upcoming events.
The meeting adjourned at 6:19 p.m.
Mayor
Attest City of Clearwater
fi,t.4t-//kt
City Clerk
City of Clearwater
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