10/16/2017 Council Work Session Meeting Minutes October 16, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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e
Meeting Minutes
Monday, October 16, 2017
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes October 16, 2017
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton,
Councilmember Doreen Caudell, Councilmember Bob Cundiff, and
Councilmember Bill Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 October Service Awards
Eleven service awards were presented to city employees.
The October 2017 Employee of the Month Award was presented to Vincent
Jones, Solid Waste.
The September/October 2017 Bimonthly Team Award was presented to the
Solid Waste AnnualDestruction Recycling Team: Rufus Whiting, Harold
Sanders, Feth Bbebelgacem and Rick Ottinger.
2.2 Recognize the City United Way Day of Caring Leadership Team
The Council recognized the following employees who coordinated the
United Way Day of Caring City Projects:
• Lisa Perkins (Captain) - Gas
• Laura Davis - Engineering
• Tony Magganas - Gas
• Earl Gloster - Solid Waste & General Services
• John Pittman - Solid Waste & General Services
• Lance Kielich - General Services
• Kim Feeney - Planning & Development
• William Anderson - Stormwater
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Council Work Session Meeting Minutes October 16, 2017
The City Council recessed from 1:19 p.m. to 1:34 p.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
3. City Manager
3.1 Approve a Capital Funding Agreement with Clearwater Marine Aquarium for a sum not to
exceed $5 million (one payment for $3 million and a one-time matching grant for $2
million) and authorize the appropriate officials to execute same. (consent)
In September of 2016 the Clearwater Marine Aquarium (CMA) made a request
to the City for grant funding in the amount of$3.0 million in immediate funding
plus an additional $2.0 million in matching funding to be paid when CMA obtains
private donations of an equal amount. After the request was made, the CMA
made a change in architects and placed their request on hold, until the new
design was developed and final costs had been estimated. That work has been
completed and the CMA has asked that their grant request and its
accompanying agreement be brought forward for consideration by the
Clearwater City Council.
Staff recommends approval.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment in FY 2018 will provide a transfer of
$5,000,000 from General Fund Reserves, to a capital improvement project
number to be determined to fund this agreement
USE OF RESERVE FUNDS:
Funding for this agreement will be provided by a fiscal 2018 first quarter budget
amendment allocating General Fund reserves in the amount of$5,000,000. A
net total of$8,629,249 of General Fund reserves was appropriated by Council to
fund expenditures in the 2016/17 operating budget. If this item is approved, the
remaining balance in General Fund expenditures, after the 8.5% minimum
reserve requirement, is approximately $10.2 million, including the BP legal
settlement monies. Exclusive of the BP monies, the remaining balance is $3.7
million, or 2.75% of the fiscal 2018 General Fund operating budget.
In response to questions, Assistant City Manager Micah Maxwell said the
reserve amount detailed in the agenda summary should be $2 million higher,
the agenda item was created prior to the latest budget amendment, which
included some allocations from Clearwater Gas System. The City Manager
said staff hopes for a successful Penny for Pinellas renewal, which will help
fund Imagine Clearwater initiatives. He said staff should have a more definitive
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target on what is needed before determining potential funding source options,
including a bond issuance. Mr. Maxwell said CMA's facility upgrades would
impact the entire county. Once the Imagine Clearwater designs are
conceptualized, staff will have a better idea on project costs. To date, there
is $10.2 million in reserves, which includes the BP funds.
Discussion ensued with support expressed to provide the CMA with a $2
million matching grant, with comments made that the CMA supports the entire
community and local tourist industry and that the city grant is an investment in
the community and a community asset.
Staff was directed to take Item 3.1 off the Consent Agenda.
In response to questions, Clearwater Marine Aquarium (CMA) CEO David
Yates said the facility is known for the rescue, rehab and release initiative. The
CMA is also involved in conservation efforts, research, prosthetic research
and education projects. CMA Executive Vice President Frank Dame said the
City provided $740,000 to purchase the land on which the facility sits. Mr.
Yates said the budget for the expansion is $66 million. Assuming the CMA is
awarded the city grant, there would be $9 million left to fundraise for the
project. The primary goal for the CMA is to move the expansion project as
quickly as possible. Mr. Dame said the longer the CMA waits for construction,
the more opportunity for construction materials would increase in cost.
4. Parks and Recreation
4.1 Authorize purchase orders for Mechanical, Electrical, and Plumbing Services, for an
annual amount of$250,000, for a period of one year, with two one-year extension options
at the City's discretion, and authorize the appropriate officials to execute same. (consent)
On July 20, 2017, the City Council awarded a contract for mechanical, electrical
and plumbing services, for a not-to-exceed annual amount of$1,700,000
($950,000 Building and Maintenance and $750,0000 Public Utilities), including
two, one-year renewal terms according to Invitation to Bid # 09-17.
The Parks and Recreation Department has a need to create an additional
contract for these same services for$250,000 under the same conditions and
terms previously approved by the City Council on July 20, 2017.
Parks and Recreation manages numerous capital projects which require the
various services of certified mechanical, electrical and plumbing contractors.
Being able to use an established roster of contractors will enable Parks and
Recreation to be more proactive and responsive to the many project needs and
deadlines.
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The specific approved contractors include the following:
• Mechanical Contractors: Air Mechanical Group of Tampa, FL; ConSery
Building Services of Largo, FL; JV System Services of Clearwater, FL;
Kenyon & Partners, Inc; Pure Air Control Services; Trane of Tampa Bay
of Tampa, FL; Siemens of Tampa, FL
• Electrical Contractors: All Phase Electric of Tampa, FL; APG of
Clearwater, FL; Bates Electric, Inc; Conserv Building Services; MCS of
Tampa, FL; Riley Electric Company
• Plumbing Contractors: All Florida Plumbing Contractors of Largo, FL;
Alter Plumbing of Largo, FL; Apollo Plumbing of Seminole, FL; ConSery
Building Services of Largo, FL.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract will come from various Operating and Capital
Improvement Project codes where work is performed.
USE OF RESERVE FUNDS: N/A
4.2 Award a contract (purchase order) to Kenyon and Partners, Inc., of Tampa, Florida, for
$310,251.60, to perform various air conditioner renovations and replacements needed
throughout Spectrum Field and authorize the appropriate officials to execute same.
(consent)
A 20-year capital improvement (reserve) study was completed in Fiscal Year
2014/15 by Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering
for Spectrum Field (aka Bright House Field).
As a result of the study, CIP budgets for the maintenance and upkeep of
Spectrum Field were established. The study indentified the need to replace all
of the air-conditioning units beginning with Phase I in Fiscal Year 2016/17 when
the cooling tower and main pumps were replaced. On October 5, 2016, the
City Council awarded a contract to Kenyon & Partners Inc. (KPI), of Tampa,
Florida, to complete Phase I.
The City issued Bid #16-0023-PR-D for Phase II work to all qualified air
conditioning contractors. Two bids were received, of which Kenyon & Partners,
Inc. was the lowest most responsive bid.
This contract is for Phase II and will include the removal and replacement of the
remaining worst units and systems (27) at the ballpark.
This is a 120-day project and will be completed prior to Spring Training 2018.
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APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93205 "Spectrum Field Infrastructure Repairs
and Improvements" to fund this contract.
4.3 Approve Trail Maintenance Interlocal Agreement between Pinellas County and the City of
Clearwater, Florida for the maintenance of a portion of the Pinellas Trail being
constructed from SR 590 at CR 535 and improvements to the Ream Wilson Trail along
the west side of CR 535; approve Trail Funding Interlocal Agreement between Pinellas
County and the City of Clearwater, Florida contributing $100,000 towards the construction
of improvements made by the County to the Ream Wilson Trail, and authorize the
appropriate officials to execute same. (consent)
In order to complete the Pinellas Trail Loop through the City of Clearwater, the
County has requested that a portion of the Ream Wilson Trail be used to
connect two portions of the Duke Energy trail from SR 590 to Carpenter
Complex.
In order to complete this loop, some additional capital improvements are
needed, including the installation of a new 12-foot wide pedestrian bridge, as
well as widening the trail in the right-of-way along CR 535 from a 5-foot trail to a
minimum of a 10-foot trail.
The County will manage the project and make the necessary improvements
after which the City will be responsible for the maintenance of the trail and
bridge as we are currently doing.
The City will contribute $100,000 to the project which is projected to cost
$250,000 to $350,000. Funding for this contribution will come from Capital
Improvement Project CIP 315-93272, Bicycle Paths/Bridges.
Also, the Trail Maintenance Interlocal Agreement will require that the City
maintain the portion of trail being constructed at the intersection of SR 590 and
CR 535 and the sidewalk along the north side of SR 590 to the Duke Energy
ROW.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-93272, Bicycle
Paths/Bridges, to fund this agreement.
In response to questions, Parks and Recreation Administrative Manager Jim
Halios said the County chose the location because the City has the initial
infrastructure in place, allowing a cost savings for the trail connection. There
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was also an easement issue associated with the east side of Old Coachman
Road. Parks and Recreation Director Kevin Dunbar said CSX is not allowing
an additional crossing for the trail. Mr. Halios said the trail will go along the
north side of NE Coachman and hook up with the powerline easement that
goes behind the neighborhood. Mr. Dunbar said the trail will cross at SR 590
on the east side of Old Coachman Road. The Duke Energy Trail will end at the
Carpenter Complex. Construction improvements include widening the
pedestrian bridge to the width of the trail.
5. Engineering
5.1 Award a construction contract to Suncoast Development of Pinellas County, Inc. (SDPC),
in the amount of$3,926,032.00 for the Kapok Terrace Sanitary Sewer Improvements
Project (15-0036-UT), which is the lowest responsible bid received in accordance with
plans and specifications of the project; approve Supplemental 2 Work Order to Engineer
of Record (EOR) King Engineering Associates, Incorporated of Tampa, Florida, in the
amount of$217,543 for Engineering Services during construction; and authorize the
appropriate officials to execute same. (consent)
The goal of the Kapok Terrace Sanitary Sewer Improvements project is to
expand the sanitary sewer system in the Kapok Terrace neighborhood.
Expansion of the sanitary sewer system will remove up to 135 dwellings from
their septic system in the Alligator Creek Watershed which drains to Old Tampa
Bay. The expanded sewer system will direct wastewater to the East Water
Reclamation Facility.
This project will convert individual onsite septic systems to a gravity sanitary
sewer system in addition to other improvements to the existing stormwater
system. The sanitary sewer portion includes the installation of approximately
7,500 linear feet of gravity sanitary sewer piping, 33 precast concrete manholes,
and abandonment of individual onsite septic systems. The stormwater portion
includes the installation of approximately 1,100 linear feet of stormwater piping,
12 precast stormwater structures, about 2,200 linear feet of underdrain, and
about 3,100 square yards of new roadway construction.
Two bids were received and SDPC was the lowest responsible bid in the
amount of$3,926,032.00. EOR (Engineer of Record) King Engineering is the
Design Engineer for this project. After comparing and evaluating bids, EOR
recommends awarding construction to SDPC.
March 3, 2016, City Council approved the initial work order to EOR King
Engineering for design and permitting of the project in the amount of$427,200.
February 2, 2017, City Manager approved Supplemental 1 work order for
additional survey and design in the amount of$31,443.
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Supplemental 2 work order is for Engineering Services During Construction.
This includes but is not limited to reviewing shop drawings, responding to
Contractor Requests for Information, and as-built certification for a total work
order value of$676,186.
It is anticipated that construction will be accomplished within 310 days from the
date of issuance of the Notice to Proceed; however the Contract Period allots a
maximum duration of 400 days.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining the sanitary sewer infrastructure. Stormwater
Maintenance Department is responsible for owning, operating, and maintaining
the stormwater infrastructure; and the City Engineering Department is
responsible for maintaining roadways.
September 7, 2017, City Council approved a Second Amendment to the Florida
Department of Environmental Protection Agreement LP52090 for the Kapok
Terrace Sanitary Sewer Expansion Project increasing funding by $250,000 for a
total of$500,000 reimbursement of the project.
APPROPRIATION CODE AND AMOUNT:
0382-96630-563800-535-000-0000 $2,743,664
0315-96173-561200-541-000-0000 $ 329,912
0315-92562-561200-539-000-0000 $ 852,456
0382-96630-561300-535-000-0000 $ 169,893
0315-92562-561200-539-000-0000 $ 28,590
0315-96173-561200-541-000-0000 $ 19,060
Resolution 17-10 was passed on March 16, 2017, establishing the City's intent
to reimburse certain project costs incurred with future tax-exempt financing.
The projects identified with 2018 revenue bonds as a funding source were
included in the project list associated with Resolution 17-10.
Sufficient budget for interim financing or funding with 2018 Water and Sewer
Revenue bond proceeds, when issued, is available in bond project 0382-96630,
Sanitary Sewer Extension, in the amount of$2,913,557, and $1,230,018 in
Capital Improvements Projects consisting of$881,046 from 0315-92562,
Intersection Improvements, and $348,972 from 0315-96173, Alligator Creek
Watershed Projects, to fund the project.
5.2 Approve change order 1 from Steve's Excavating and Paving, of Clearwater, FL, for the
Druid Road Stormwater Improvements Project (11-0044-EN) in the amount of
$545,071.33 and a contract time extension of 250 days; approve an amendment to
Cooperative Funding Agreement (N270) with Southwest Florida Water Management
District (SWFWMD), extending the expiration date to March 30, 2019; and authorize the
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appropriate officials to execute same. (consent)
On December 3, 2015, City Council awarded a construction contract to Steve's
Excavating and Paving in the amount of$2,825,423.59 for the Druid Road
Stormwater Improvement Project (11-0044-EN).
Change order 1 provides for the implementation of design changes for the
Hercules Avenue section of the project due to unanticipated land ownership
discrepancies and utility conflicts for a new contract total of$3,370,494.92.
Change order 1 also extends the original contract from 365 to 615 days for
completion of additional work by August 8, 2018.
On December 3, 2015, City Council approved the initial SWFWMD agreement
with reimbursement in an amount not to exceed $88,000.
The amendment will allow the agreement between the City and SWFWMD to
extend the contract expiration date to March 30, 2019.
APPROPRIATION CODE AND AMOUNT:
0315-96164-563700-539-000-0000 $545,071.33
Funding in the amount of$48,014.92 is available in Capital Improvement Project
(CIP) 0315-96164, Allen Creek Improvements Projects.
A first quarter budget amendment will transfer$497,056.41 from CIP
0315-96168, Stormwater System Expansion, to 0315-96164, Allen Creek
Improvement Projects.
In response to questions, Engineering Manager Elliot Shoberg said the first
phase included rounding the corner of Druid Road/Hercules Avenue. Staff
has contacted the School Board to ensure they can function during
construction. The March 30, 2019 completion date includes padding, but staff
hopes the project will be completed sooner.
5.3 Award a construction contract to Poole and Kent Company of Florida, of Tampa, FL, in
the amount of$511,750.00 for the Reverse Osmosis Water Treatment Plant 1 (RO WTP
1) Blend Tank Removal project (16-0032-UT), which is the lowest responsible bid
received in accordance with the plans and specifications, and authorize the appropriate
officials to execute same. (consent)
This project consists of the removal of the existing concrete blend tank, which is
near the end of its service life, and replace with a more cost effective static
inline pipe mixer. Other improvements include upgrades to transfer pumps,
instrumentation and controls, and addition of variable frequency drives.
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Design was completed in July 2017 by Engineer of Record (EOR) McKim and
Creed, Inc. who will also be providing Construction Engineering Inspection
services during construction.
Four bids were received with Poole and Kent (P&K) the lowest responsible
bidder in the amount of$511,750.00. After comparing and evaluating the bids,
the EOR recommends awarding the construction contract to P&K.
Construction is expected to be completed by June 2018.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the RO WTP 1.
APPROPRIATION CODE AND AMOUNT:
0382-96764-563800-533-000-0000 $511,750.00
Resolution 17-10 was passed on March 16, 2017, establishing the City's intent
to reimburse certain project costs incurred with future tax-exempt financing.
The projects identified with 2018 revenue bonds as a funding source were
included in the project list associated with Resolution 17-10.
Sufficient budget for interim financing or funding with 2018 Water and Sewer
Revenue bond proceeds when issued is available in bond project 0382-96764,
RO Plant Exp-Res 1 to fund the contract.
5.4 Approve Stantec Consulting Services, Inc. of Tampa, Florida as the design consultant to
complete the design of the various elements of the Imagine Clearwater conceptual plan
and authorize the appropriate officials to execute same. (consent)
In June 2017, a Request for Qualifications was issued for engineering firms to
complete the design of the various elements of the Imagine Clearwater
conceptual plan. Five firms responded to the request. The City's selection
committee consisting of the Assistant City Manager, CRA Director, Planning
and Development Director, Parks and Recreation Director, and Engineering
Director chose four of the firms to provide oral presentations. Following the
presentations the committee ranked the firms in this order: Stantec Consulting
Services, Inc., Sasaki and Associates, Wantman Group Inc., and Cardno. The
recommendation was based on the firm's experience and capabilities, project
approach, and qualifications of available personnel.
A work order will be negotiated with Stantec and presented to Council for
approval.
In response to questions, Assistant City Manager Micah Maxwell said all of
the proposers were within 6 months of each other, with the design phase at a
12-month period. The evaluation committee members were provided a
number of criteria to rank the presenters. Mr. Maxwell said the design process
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would begin in January and includes surveying and stakeholder
meetings, engineering would be completed within the first year. The
construction timeline would be 1.5 years long. Before the Harborview site is
demolished, the soil stability of Osceola Avenue must be confirmed.
Staff was directed to provide a copy of the ranking sheet.
6. Library
6.1 Approve Blanket Purchase Orders to Baker and Taylor, Atlanta, GA for $245,000;
Ingram Library Services, Atlanta, GA for$160,000 and Midwest Tape, Holland, OH for
$70,000 for the purchase of library books and other materials for the contract period of
October 1, 2017 through September 30, 2018, and authorize the appropriate officials to
execute same. (consent)
Blanket Purchase Orders for Baker & Taylor, Ingram and Midwest Tape are for
the acquisition of books and audiovisual materials. The purchase orders will be
used for numerous small dollar purchases. Each order will be shopped for best
price and availability.
In accordance with City Code Section 2.564 (1)(d), the utilization of other
government contracts, the purchase will be made off of State of Florida Books,
Non Print Library Materials, and related Ancillary Services Contract
#55101500-17-ACS; and Commonwealth of Virginia, Library of Virginia
Contract#2017-71500-01.
APPROPRIATION CODE AND AMOUNT:
Library Materials Code 0010-01731-564400-571-000-00000
Amount$475,000
In response to a question, Librarian Bonnie Potters said the audio visual
component of the contract is CDs, DVDs, Blue Rays, eBooks and audio
books.
7. Planning
7.1 Approve a Future Land Use Map Amendment from the Institutional (1) category to the
Residential Low Medium (RLM) category for 1895 Virginia Avenue; and pass Ordinance
9046-17 on first reading. (LUP2017-05002)
This Future Land Use Map amendment involves a 3.08-acre portion of a 3.615
acre property on the south side of Virginia Avenue approximately 1,200 feet east
of Keene Road. The parcel is owned by the Macedonian Society of Florida
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Alexander the Great, Inc. and is currently occupied by a 2,400 square foot
building previously used as a social club. The applicant is requesting to amend
a 3.08-acre portion of the property's Future Land Use Map designation of
Institutional (1) to Residential Low Medium (RLM). The existing Preservation (P)
area designated along the southwestern portion of the parcel is not proposed to
change. The applicant has indicated the site will be redeveloped with
townhomes or villas; however, no site plan has been submitted at this time. The
applicant has submitted a Zoning Atlas amendment (REZ2016-08004)which is
being processed concurrently with this case.
The proposed Residential Low Medium (RLM) category would permit
development at a density of 10 dwelling units per acre, or a FAR of 0.50. The
proposed Residential Low Medium (RLM) category allows primarily residential
uses, and would allow the site to be redeveloped at a scale and density that is
compatible with the surrounding neighborhoods.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is not required.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
In response to questions, Planner Kyle Brotherton said the property to the
west of the subject site is zoned Residential Urban (RU), which is greater in
density than Residential Low (RL). RL has 5 units per acre, RU has 7.5 units
per acre. Residential Low Medium (RLM) has 10 units per acre. The density
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being requested would provide the Applicant the number of units to make the
project viable. Mr. Brotherton said the site is unique in that two stormwater
retention ponds provide a buffer for the residential neighborhoods to the west
and east.
7.2 Approve a Zoning Atlas Amendment from the Institutional (1) District to the Medium
Density Residential (MDR) District for 1895 Virginia Avenue; and pass Ordinance
9047-17 on first reading. (REZ2017-05003)
This Zoning Atlas amendment involves a 3.08-acre portion of a 3.615-acre
property on the south side of Virginia Avenue approximately 1,200 feet east of
Keene Road. The parcel is owned by the Macedonian Society of Florida
Alexander the Great, Inc and is currently occupied by a 2,400 square foot
building previously used as a social club. The applicant is requesting to rezone
the property from the Institutional (1) District to the Medium Density Residential
(MDR) District. The existing Preservation (P) area designated along the
southwestern portion of the larger parcel is not proposed to change. The
applicant has indicated the site will be redeveloped with townhomes or villas;
however, no site plan has been submitted at this time. The applicant has
submitted a Future Land Use Map amendment (LUP2017-05002) which is being
processed concurrently with this case.
The proposed Medium Density Residential (MDR) District will allow the site to
be redeveloped with single family or attached dwellings, such as townhomes or
villas. The Medium Density Residential (MDR) zoning district is consistent with
the surrounding zoning districts that exist in the vicinity of the subject property.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Medium Density Residential (MDR) District are
compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
• The proposed Medium Density Residential (MDR) District boundaries
are appropriately drawn in regard to location and classification of streets,
ownership lines, existing improvements, and the natural environment.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
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City Council meeting.
7.3 Approve a Future Land Use Map Amendment from the Residential/Office Limited (R/OL)
category to the Residential Urban (RU) category for 3108 Downing Street; and pass
Ordinance 9072-17 on first reading. (LUP2017-06003)
This Future Land Use Map amendment application involves a 0.42-acre portion
of a 0.466-acre parcel located on the northeast corner of South McMullen Booth
Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is
currently occupied by a single family house. The applicant is requesting to
amend the Future Land Use Map designation of a 0.42-acre portion of the
subject property from Residential/Office Limited (R/OL) to Residential Urban
(RU). The applicant has submitted a Zoning Atlas Amendment
(REZ2017-06004) which is being processed concurrently with this case.
In 2004 three platted lots (Lots 1, 2, and 3) inclusive of the proposed
amendment area, were annexed into the City. At that time Lots 1 and 2 were
designated Residential/Office Limited (R/OL) and Lot 3 was designated
Residential Urban (RU) on the City's Future Land Use Map. In 2005 Lot 3,
excluding the western fourteen feet, was sold. The 0.466-acre parcel (now Lots
1, 2 and the west fourteen feet of Lot 3) continues to have two future land use
designations; therefore an amendment is required to establish a single future
land use category across the parcel.
The proposed Residential Urban (RU) future land use category would permit
residential development at a density of 7.5 dwelling units per acre. The
proposed Residential Urban (RU) would allow the site to be redeveloped at a
density that is compatible with the surrounding properties and neighborhood.
The Planning & Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
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is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity is not required.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
7.4 Approve a Zoning Atlas Amendment from the Office (0) District to the Low Medium
Density Residential (LMDR) District for 3108 Downing Street; and pass Ordinance
9073-17 on first reading. (REZ2017-06004)
This Zoning Atlas amendment application involves a 0.42-acre portion of a
0.466-acre parcel located on the northeast corner of South McMullen Booth
Road and Downing Street. The parcel is owned by Michael A. Ciaramello and is
currently occupied by a single family house. The applicant is requesting to
rezone a portion of the subject property from the Office (0) District to the Low
Medium Density Residential (LMDR) District. The applicant has submitted a
Future Land Use Map amendment (LUP2017-06003) which is being processed
concurrently with this case.
In 2004, three platted lots (Lots 1, 2, and 3) inclusive of the proposed
amendment area were annexed into the City. At that time Lots 1 and 2 were
designated as Office (0) and Lot 3 was designated Low Medium Density
Residential (LMDR) on the City's Zoning Atlas. In 2005 Lot 3, excluding the
western fourteen feet, was sold. The 0.466-acre parcel (now Lots 1, 2 and the
west fourteen feet of Lot 3) continues to have two zoning designations;
therefore an amendment is required to establish a single zoning district across
the parcel.
The proposed Low Medium Density Residential (LMDR) District will allow the
site to remain residential. The Low Medium Density Residential (LMDR) District
is consistent with the surrounding zoning districts that exist in the vicinity of the
subject property.
The Planning & Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
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Council Work Session Meeting Minutes October 16, 2017
and character of the neighborhood.
• The available uses in the Low Medium Density Residential (LMDR)
District are compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Low Medium Density Residential (LMDR) District
boundary is appropriately drawn in regard to location and classification
of streets, ownership lines, existing improvements, and the natural
environment.
The Community Development Board will review this application at its October
17, 2017 public hearing and make a recommendation to the Council. The
Planning and Development Department will report the recommendation at the
City Council meeting.
8. Customer Service
8.1 Approve a six-month extension with TC Delivers Tampa, FI in the amount of$244,500 for
utility bill print and mail and mail processing services for the City of Clearwater, from
November 1, 2017 through April 30, 2018, and authorize the appropriate officials to
execute same. (consent)
On October 17, 2012, Council approved a contract to TC Delivers in the
amount of$1,466,000 for utility bill printing and mailing, mail processing
services, and postage for the City from November 2012 through October 2015,
with two one-year renewal options (RFP 34-12), expiring October 2017. Staff is
currently drafting a new Request for Proposals to be issued in December with a
new contract award anticipated in March 2018. Customer Service is requesting
a six-month extension of the current TC Delivers contract with current pricing
held through the extension term.
APPROPRIATION CODE AND AMOUNT:
Funds in the amount of$146,500 are available in cost code 0555-09884-542500
(postage) for utility bill postage and fees; $47,500 are available in cost code
0555-09884-530300 (contractual services) for utility bill print and mail; and
$50,500 are available in cost code 0555-09872-542500 (postage) for all other
City departments postage and fees.
9. Gas System
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Council Work Session Meeting Minutes October 16, 2017
9.1 Approve Supplemental Work order to Architect of Record Long and Associates
Architects/Engineers, Inc. of Tampa, FL in the amount of$504,901 for architectural and
engineering services for the proposed Clearwater Gas System Facility Redevelopment
Project (15-0043-GA); approve the transfer of$4,505,380 from Gas Fund reserves to
Capital Improvement Project 315-96384, Gas System - Pinellas Building; and authorize
the appropriate officials to execute same. (consent)
On June 16, 2016, City Council approved the initial design work order to Long
and Associates in the amount of$1,353,099. This Supplemental 2 Work Order
includes additional design efforts for a larger facility to accommodate additional
staff, equipment and marketing functions. The supplement also includes
increased construction administration costs for the anticipated 30-month
construction duration for the larger facility versus the original 24-month duration.
The total work order for design and construction administration is $1,858,000.
In addition, Walbridge was selected as the Construction Manager at Risk to
provide pre-construction phase services for the redevelopment project.
Currently, the total budget is estimated to be $27,500,000. This includes an
estimated Guaranteed Maximum Price (GMP) to construct the project, along
with all other expenses outside the GMP (i.e., furniture, moving, network
communications, phones, security cameras, etc.). This requires a budget
increase of$4,505,380, as there is currently $22,994,620 in the Capital project.
Clearwater Gas System plans to present the project GMP for approval at the
December 7, 2017 council meeting. If approved, construction will start in
January 2018 with anticipated completion in July 2020.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-96384, Gas System -
Pinellas Building, to fund this contract increase.
A first quarter budget amendment will provide a transfer of$4,505,380 from Gas
Fund reserves, to capital improvement project 315-96384, Gas System -
Pinellas Building, to fund the total project budget.
USE OF RESERVE FUNDS:
If approved, the remaining balance in Gas Fund reserves is approximately $19
million, or 38% of the fiscal year 2017/18 Gas Fund operating budget.
In response to questions, Clearwater Gas System Assistant Director Brian
Langille said the plan includes seven buildings, the buildings located on the
west side of the property will be used as storage facilities. The facilities
abutting the trail will look more attractive, staff is considering some type of
artwork to enhance the trail. CGS Managing Director Chuck Warrington said
staff has contacted the County regarding the public amenities on the trail.
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City of Clearwater
Council Work Session Meeting Minutes October 16, 2017
10. Official Records and Legislative Services
10.1Approve the 2018 City Council Meeting Schedule.
Generally, City Council meetings are at 6:00 p.m. on the first and third Thursday
of each month. The accompanying work sessions are at 1:00 p.m. on the
preceding Monday, unless the Monday is a holiday, in which case the work
session is on Tuesday.
Per Council Rules, no meetings are held the first Thursday in January and July
and the third Thursday in December.
Please note the following exceptions:
• The January 15 work session has been moved to Tuesday, January 16
at 9:00 a.m. due to Martin Luther King, Jr. Day.
• The April 5 council meeting has been moved to Wednesday, April 4 at
6:00 p.m. due to Orthodox Holy Week.
• The September 3 work session has been moved to Tuesday,
September 4 at 9:00 a.m. due to Labor Day.
• The October 18 council meeting start time has been moved to 5:00 p.m.
due to Jazz Holiday.
• The November 12 work session has been moved to Tuesday,
November 13 at 9:00 a.m. due to Veterans Day.
The Council consensus to start the Wednesday, April 4 council meeting at
5:00 p.m. Staff was directed to place the item on the Consent Agenda.
10.2Appoint three members to the Municipal Code Enforcement Board with terms to expire
October 31, 2020.
APPOINTMENT WORKSHEET
BOARD: Municipal Code Enforcement Board
TERM: 3 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: Whenever possible, this Board shall include an
architect, engineer, businessperson, general contractor, sub-contractor & a
realtor
MEMBERS: 7
CHAIRPERSON: Michael Riordon
MEETING DATES: 4th Wed., 1:30 p.m.
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City of Clearwater
Council Work Session Meeting Minutes October 16, 2017
Nov. and Dec. - TBA
APPOINTMENTS NEEDED: 3
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH
EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW
TERM OR REPLACEMENT BY A NEW APPOINTEE:
1. Wayne Carothers - 1475 Excaliber Dr., 33764 - Sales Service Inst./Carr
A/C & Htg. Inc.
Original Appointment: 2/2/12
(1 Absence in the past year)
Interest in Reappointment: Yes
(currently serving 1 st term to expire 10/31/17)
2. Joseph A. Nycz - 2576 Forest Run Ct., 33761 - Retired/Code Enf.
Supervisor
Original Appointment: 3/19/15
(0 Absences in the past year)
Interest in Reappointment: Yes
(currently filling unexpired term to expire 10/31/17)
3. Michael Riordon -210 N. Betty Lane, 33755 - Retail
Original Appointment: 10/6/11
(currently serving 2nd term to expire 10/31/17)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Greg A. Brown - 1279 Bermuda St., 33755 - Production Manager
2. Sue A. Johnson - 730 Bruce Ave., 33767 - Retired/BA Inst. Court
Management
Zip codes of current members:
3 at 33755; 1 at 33756; 1 at 33761; 1 at 33764; 1 at 33767
Current Categories:
1 Ins. Claims Adjuster
1 Educator/Mechanical Engineer
1 Retail
1 Retired Engineer
1 Retired/BS Chemistry
1 Retired Code Enf. Supervisor
1 Sales/Service
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City of Clearwater
Council Work Session Meeting Minutes October 16, 2017
There was council consensus to appoint Wayne Carothers, Joseph Nycz and
Sue Johnson. Staff was directed to place the item on the Consent Agenda.
10.3Appoint one member to the Environmental Advisory Board with term to expire October
31, 2021.
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July, Oct.)
PLACE: Council Chambers
APPTS. NEEDED: 1
STAFF LIAISON: Sarah Kessler/Eng.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Leann J. DuPont - 11 San Marco Street, Unit#605, 33767 - Retired/Special
Education
Original Appointment: 10/2/14
(was reappointed 9/7/17 council meeting to serve 1 st term to expire 9/30/21)
Resigned 9/28/17
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Candace Gardner - 736 Island Way, Apt. 305, 33767 - Retired/Guidance
Counselor
2. John E. Thomas, Sr. - 1200 Gulf Blvd., Unit 904, 33767 -
Retired/Environmental Consultant
Zip codes of current members:
1 at 33755
1 at 33761
1 at 33765
1 at 33767
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City of Clearwater
Council Work Session Meeting Minutes October 16, 2017
There was council consensus to appoint John Thomas. Staff was directed to
place the item on the Consent Agenda.
11. City Manager Verbal Reports — None.
12. City Attorney Verbal Reports — None.
13. Council Discussion Item — Given.
13.1 City Manager Evaluation
AND
13.2City Attorney Evaluation
Councilmember Jonson said he would like to review the process requirements
for the evaluations. He said he has been using the same International City
Manager Association evaluation form for the past six years and was able to
review what had been written and he provided a copy of the summary of the
those evaluations. The evaluation purpose is two-fold, first being a council
duty and second to evaluate the progress against the direction given by the
City Council. He said he struggles to understand Council's decision last
December to delete City Manager objectives and links to the budget from the
strategic planning process. On December 12, 2016 he said he submitted a
list of proposed objectives for this past fiscal year. He said the goals
submitted on December 12 could have been clearer in terms of the structure,
the form and the format that will be used to perform the evaluation.
13.3Foreclosure Update - Councilmember Jonson
Councilmember Jonson said this is a follow up of a previous discussion on the
foreclosure update when the City Manager said staff would look at and come
back with examples that would help Council understand the depth and
complexity in using foreclosure as an option when the regular code
enforcement process does not work.
The City Attorney said staff is prepared to present four properties to give
Council information on how the foreclosure process would work and at a future
date, staff will seek Council guidance to develop a foreclosure policy.
Code Compliance Manager Terry Teunis provided a PowerPoint presentation.
Assistant City Attorney Matthew Smith reviewed the City of St. Petersburg's
foreclosure policy.
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Council Work Session Meeting Minutes October 16, 2017
In response to questions, the City Attorney said the city has never foreclosed
on any code enforcement liens. The process would include developing a
foreclosure policy, obtain direction from the Municipal Code Enforcement
Board, then get permission from Council to file litigation. She said Council
direction is needed to determine what type of properties the city should
pursue. Mr. Smith said St. Petersburg had foreclosed on five or six
properties. The City Attorney said Clearwater has charter restrictions on how
the City may sell property and that St. Petersburg may not have those same
restrictions. The City Attorney said there is an exception in the City's charter
that allows property to be conveyed for workforce or affordable housing.
Discussion ensued regarding the types of properties that should be
considered for foreclosure. It was said that properties in severe condition and
its impact on the surrounding area should be a priority. The City Attorney
suggested staff gather additional information on some of the properties to
determine if superior liens exist and if so how much. She said Council may
determine to move forward with foreclosure regardless of any superior liens
due to the severity of the property. A comment was made that the City should
talk to Community Partners to see if they can provide guidance on how to talk
to the financial institutions who hold the mortgage to see if they would be able
to help bring a property into compliance.
Staff was directed to find out if St. Petersburg had any charter restrictions
regarding the sale of property and to ask someone from the City of St.
Petersburg if they would come speak to Council about their process and
experiences.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
15. Closing Comments by Mayor
16. Adjourn
The meeting adjourned at 3:28 p.m.
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City of Clearwater