09/18/2017 Pension Trustees Meeting Minutes September 18, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, September 18, 2017
6:00 PM
Council Chambers
Pension Trustees
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City of Clearwater
Pension Trustees Meeting Minutes September 18, 2017
Roll Call
Present 5 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob
Cundiff, Trustee Hoyt Hamilton, and Trustee Bill Jonson
Also Present—William B. Horne — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell — Assistant City Manager, Pamela K.
Akin — City Attorney, Rosemarie Call — City Clerk, Nicole
Sprague — Official Records and Legislative Services Coordinator,
and Joe Roseto — Human Resources Director
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call To Order— Chair Cretekos
The meeting was called to order at 6:41 p.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the August 14, 2017 Pension Trustees Meeting as submitted in
written summation by the City Clerk.
Trustee Jonson moved to approve the minutes of the August 14,
2017 Pension Trustees Meeting as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda — None.
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
Name/Job Classification/Department Pension
Eligibility
Date
Jacinta Garcia Corcoba, Engineering Technician, Gas 07/10/2017
Ileana Diaz, Police Information Technician I, Police 07/10/2017
Jeffery Harmon, Library Technology Specialist, Library 07/10/2017
Michael Lavery, Parks Support and Planning Spec., Parks and Re. 07/10/2017
Eric Keels, Parks Service Technician I, Parks and Recreation 07/10/2017
Garett Lanzilotta, Parks Service Technician I, Parks and Recreation 07/10/2017
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City of Clearwater
Pension Trustees Meeting Minutes September 18, 2017
Tara Elswick, Senior Staff Assistant, Public Utilities 07/10/2017
Joshua Wolfe, WasteWater Treatment Plant Op. Trainee, Public Utilities 07/10/2017
Joshua Naylor, Survey Assistant I, Engineering 07/10/2017
Teresa Simpson, Electronics Technician, Public Utilities 07/10/2017
Isabel Mastrapa Rodriguez, Customer Service Rep., Planning and Dev. 07/24/2017
Michael Flory, Police Communications Operator Trainee, Police 07/24/2017
Richonja Blanchard, Police Communications Operator Trainee, Police 07/24/2017
Ernest Bell, Solid Waste Worker, Solid Waste 07/24/2017
Richard Camble, Solid Waste Worker, Solid Waste 07/24/2017
Trustee Caudell moved to approve the new hires for acceptance
into the Pension Plan as listed. The motion was duly seconded and
carried unanimously.
4.2 Approve the following request of employees Georgia Calder, Parks and Recreation
Department, Robert Lillico, Solid Waste General Services, Rebecca Shelor, Police
Department and Paul Tavernier, Public Utilities Department, for a regular pension as
provided by Sections 2.416 and 2.424 of the Employees' Pension Plan.
Georgia Calder, Parks Service Technician II, Parks and Recreation Department,
was employed by the City on July 20, 1998, and her pension service credit is
effective on that date. Her pension will be effective November 1, 2017. Based
on an average salary of approximately $34,047.35 over the past five years, the
formula for computing regular pensions and Ms. Calder's selection of the Life
Annuity, this pension benefit will be approximately $18,026.40 annually.
Robert Lillico, Solid Waste Supervisor I, Solid Waste General Services
Department, was employed by the City on July 5, 1988, and his pension service
credit is effective on that date. His pension will be effective September 1, 2017.
Based on an average salary of approximately $56,163.96 over the past five
years, the formula for computing regular pensions and Mr. Lillico's selection of
the Life Annuity, this pension benefit will be approximately $45,030.96 annually.
Rebecca Shelor, Police Communications Operator, Police Department, was
employed by the City on May 20, 1987, and her pension service credit is
effective on March 14, 1988. Her pension will be effective August 1, 2017.
Based on an average salary of approximately $59,035.89 over the past five
years, the formula for computing regular pensions and Ms. Shelor's selection of
the 100% Joint and Survivor Annuity with a 30% Partial Lump Sum, this pension
benefit will be approximately $26,772.60 annually.
Paul Tavernier, Wastewater Treatment Plant Operator A, Public Utilities
Department, was employed by the City on March 9, 1992, and his pension
service credit is effective on that date. His pension will be effective August 1,
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City of Clearwater
Pension Trustees Meeting Minutes September 18, 2017
2017. Based on an average salary of approximately $70,659.89 over the past
five years, the formula for computing regular pensions and Mr. Tavernier's
selection of the 100% Joint and Survivor Annuity, this pension benefit will be
approximately $48,286.44 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of the
date on which a participant has reached the age of sixty years and completed
twenty-five years of credited service; or the date on which a participant has
reached the age of sixty-five years and completed ten years of credited service.
Ms. Calder, Mr. Lillico, Ms. Shelor and Mr. Tavernier have met the
non-hazardous duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Cundiff moved to approve the following request of
employees Georgia Calder, Parks and Recreation Department,
Robert Lillico, Solid Waste General Services, Rebecca Shelor, Police
Department and Paul Tavernier, Public Utilities Department, for a
regular pension as provided by Sections 2.416 and 2.424 of the
Employees' Pension Plan. The motion was duly seconded and
carried unanimously.
4.3 Approve pension plan expenditures for fiscal year 2018 totaling $338,500.
The Employees' Pension Plan does not have a legally required budget, however
all expenditures must be approved by the Trustees. The following are routine
administrative expenditures that staff is requesting approval of for administrative
efficiency.
The recommended expenditures for fiscal year 2018 reflect a $7,400, or 2.1%
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City of Clearwater
Pension Trustees Meeting Minutes September 18, 2017
decrease from the fiscal 2017 expenditures. This decrease is primarily due to a
$15,000 fiscal 2017 one-time capital project to convert the pension payroll
administrator's cubicle to a private office. After adjustment for the one-time
expenditure, fiscal year 2018 reflects a $7,600, or 2.3% increase, primarily due
to a $5,000 increase in actuarial consulting fees as a contingency for services
related to pension negotiations.
Training and travel are the estimated costs of pension training and related
travel, including fiduciary training for the Trustees and Pension Advisory
Committee (PAC) members. This is a not-to-exceed amount given uncertainty
regarding the number of Trustees and PAC members that may elect to pursue
training.
Reimbursements to the General Fund and Central Insurance Fund are for the
cost of oversight and administration of the Plan. The reimbursements are for
services provided by Human Resources, Payroll, and Finance personnel, along
with related operating expenditures.
The firm of Klausner, Kaufman, Jensen and Levinson currently serves as the
Plan's pension attorneys. Annual attorney fees also include medical bills for
medical services authorized by the PAC, as well as attorney fees for disability
cases and hearings.
Money manager, performance measurement consulting, custodial/safekeeping,
and actuary fees (other than actuary hourly consulting) are all governed by
contracts separately approved by the Trustees, and are not included in this
agenda item total.
APPROPRIATION CODE AND AMOUNT:
0646-xxxxx-5xxxxx (various pension plan expenditure codes)
In response to questions, Finance Director Jay Ravins said the fiscal year
2017 year-to-date expenditures for the pension attorney total$47,629 and
are incurred as needed. Mr. Ravins said there have been zero disability
cases to date.
Trustee Hamilton moved to approve pension plan expenditures for
fiscal year 2018 totaling $338,500. The motion was duly seconded
and carried unanimously.
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City of Clearwater
Pension Trustees
5. Adjourn
Meeting Minutes
The meeting adjourned at 6:45 p.m.
Attest
6.41-134.e0 C .
City Clerk
City of Clearwater
September 18, 2017
Chair
Employees' Pension Plan Trustees
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