09/07/2017 City Council Meeting Minutes September 7, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
9 '
e
Meeting Minutes
Thursday, September 7, 2017
6:00 PM
Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes September 7, 2017
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton,
Councilmember Doreen Caudell, Councilmember Bob Cundiff and
Councilmember Bill Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K. Akin -
City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Pastor Akil Thompson from New Destiny Worship Center
3. Pledge of Allegiance — Councilmember Jonson
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 CareFest Day Proclamation, September 30, 2017 - Pastor Carlton Childs and Pastor Nick
Champlin (Somebody Cares Tampa Bay)
4.2 National Day of Service and Remembrance Proclamation, September 11, 2017 — Fire
Chief Scott Ehlers
4.3 Sister Cities Presentation — Linda Damsky, Sister Cities, Inc.
Ms. Damsky provided a PowerPoint presentation, thanked council and
staff for their continued support and for reinstating the program
4.4 Hurricane Irma Update - Fire Chief Ehlers
Emergency Management Coordinator Jevon Graham provided a PowerPoint
presentation.
In response to questions, Mr. Graham said a mandatory Level A evacuation
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will provide individuals a certain period of time to leave the low-lying areas
that may be impacted by storm surge or flooding. After a certain period of
time, individuals will not be allowed to re-enter those areas until the worse
part of the storm passes. Pinellas County may rescind the mandatory
evacuation if the storm does not progress as expected. After the storm,
citizens should call the non-emergency number to report trees in the
roadways. Mr. Graham said staff will conduct a post-damage assessment
and clear roads for first-responder access. Pinellas County has the authority
to order evacuations; the City must follow the order. Fire Chief Ehlers urged
all not to focus on the storm's predicted line, the area is still within the cone.
4.5 Customer Service Survey Results - Joelle Castelli, Public Communications Director
Public Communications Director Joelle Castelli provided a PowerPoint
presentation.
In response to a question, the City Attorney said the November
referendum question is to allow the City to do some things below the Bluff
that otherwise cannot be done under the current City Charter. The City
Charter has a restrictive provision that allows only open space and
utilities below the Bluff. The provision does not allow recreation. In order
to accomplish the things proposed in Imagine Clearwater, a referendum to
allow playgrounds, additional artwork, pathways, sidewalks, parking, a Bluff
walk, carts and concessions in the park area is required.
Citizens were encouraged to visit the Imagine Clearwater webpage to view
the proposed amenities.
5. Approval of Minutes
5.1 Approve the minutes of the August 16, 2017 City Council Meeting and the August 2, 2017
Special City Council Meeting as submitted in written summation by the City Clerk.
Councilmember Cundiff moved to approve the minutes of the
August 16, 2017 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
Councilmember Jonson moved to approve the August 2, 2017
Special City Council Meeting as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
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6. Citizens to be heard re items not on the agenda
Maurice Mickens expressed concerns with illegal dumping on an
empty lot near Mt. Carmel Baptist Church and other sites throughout the
city and urged to place a "No Littering"sign on those sites.
7. Consent Agenda — Approved as submitted.
7.1 Approve the Amended and Restated Clearwater Business SPARK Memorandum of
Understanding (MOU), and delegate to the City Manager or his designee, authority to
administer, evaluate, market, seek funding for the program, and adapt objectives,
services, partners and facilities by amendment to the MOU, as may be identified for
success of the program from time to time, and authorize the appropriate officials to
execute same. (consent)
7.2 Approve State Housing Initiatives Partnership (SHIP) Program Annual Report and Local
Housing Incentive Certification for the closeout year 2014-2015 and interim years
2015-2016 and 2016-2017 and authorize the appropriate officials to execute same.
(consent)
7.3 Approve the purchase of excess liability, excess workers compensation, and numerous
specialty insurance policies from October 1, 2017 through September 30, 2018 at an
amount not to exceed $760,000, and authorize the appropriate officials to execute same.
(consent)
7.4 Authorize the funding of city medical insurance and a contract between the City and
Cigna Healthcare for administrative services under a self-insured funding arrangement for
the period January 1, 2018 through December 31, 2018, at a total not-to-exceed $21.6
million, to be funded by city budgeted funds, payroll deductions of employee and retiree
premiums, and Central Insurance Fund reserves; approve the use of not-to-exceed
$660,000 of Central Insurance Fund reserves for fiscal 2018. (consent)
7.5 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of
Clearwater for funding of youth programs, approve a first quarter budget amendment of
$372,645 in special program 181-99872, Coordinated Child Care Ross Norton, and
authorize the appropriate officials to execute same. (consent)
7.6 Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc. of
Oldsmar, Florida, in the amount of$1,585,500 for the renovation of the West
Multipurpose fields and lighting at Joe DiMaggio Sports Complex and authorize the
appropriate officials to execute same. (consent)
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7.7 Approve Equestrian Patrol Equine User Agreement among the City of Clearwater (City),
Nancy Miller and Deborah Storey (owners) for the use of the two horses for a period of
three years and authorize the appropriate officials to execute same. (consent)
7.8 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2017-2018 in the amount of$174,928.74.34 to underwrite the cost of additional
Community Policing services by the Clearwater Police Department in the East Gateway
District, Town Lake District, and Downtown Core District, encompassed by the CRA
(Community Redevelopment Area) to address quality of life issues, drug dealing,
prostitution, and homelessness, and authorize the appropriate officials to execute same.
7.9 Award a construction contract to Steve's Excavating and Paving of Dunedin, FL, in the
amount of$551,170.00 for Corona Avenue Sanitary Sewer Improvements project
(15-0034-UT), which is the lowest responsible bid received; approve Supplemental Work
Order 2 from Engineer of Record (EOR) AECOM, in the amount of$23,550.00 and
authorize the appropriate officials to execute same. (consent)
7.10Approve Amendment 1 to Clearwater Beach Route Funding Agreement between Pinellas
Suncoast Transit Authority (PSTA) and the City in the amount of$217,263 and authorize
the appropriate officials to execute same. (consent)
7.11 Approve the second amendment to Florida Department of Environmental Protection
(DEP) Agreement LP52090 for the Kapok Terrace Sanitary Sewer Expansion Project
increasing funding by $250,000 and extending the expiration date through June 30, 2019
and authorize the appropriate officials to execute same. (consent)
7.12Award a contract (Purchase Order) in the amount of$ 1,284,909.00 to Pierce
Manufacturing Inc. of Appleton, WI for one 2017 Heavy Duty Pierce Velocity Ascendant
Tiller, per spec 626, in accordance with Sec. 2.564(1)(b), Code of Ordinances - Sole
Source; and authorize the appropriate officials to execute same. (consent)
7.13Approve the Cloud Hosting Addendum and the Kronos Addendum to the licensing
agreement for software applications, equipment and related services between Kronos Inc
in Chelmsford, MA and the City of Clearwater and the Fire and Rescue Department to
utilize additional services as outlined in the agreements, and authorize the Fire Chief to
execute same. (consent)
7.14Approve an agreement between Pinellas County and City of Clearwater to provide
Emergency Medical Services ALS First Responder services to the Clearwater Fire
District, and authorize the appropriate officials to execute same. (consent)
7.15Approve an Interlocal Agreement between the Clearwater Community Redevelopment
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Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2017-2018 in the amount of$97,890 to underwrite activities in the Clearwater Main
Library that support community learning in the areas of Science, Technology, Engineering
and Math, Entrepreneurship and small business growth and development pursuant to the
recommendations of the Urban Land Institute report on economic enhancement of the
downtown Clearwater area and authorize the appropriate officials to execute same.
7.16Approve a Purchase Order (contract) with John Mader Enterprises, Inc. of North Fort
Myers, FL, in the annual amount of$300,000.00 with the option for two, one-year term
extensions for services to repair, replace or supply utility plant equipment intended for
normal operating activities, and authorize the appropriate officials to execute same.
(consent)
7.17Approve a Purchase Order (contract) with United Rentals of Tampa, FL, in the annual
amount of$150,000.00 with the option for two, one-year term extensions for rental
equipment intended for normal operating activities and authorize the appropriate officials
to execute same. (consent)
7.18Approve an increase in funding level of Purchase Order BR512116 with United Rentals of
Tampa, FL, in the amount of$400,000, increasing the total to $2,500,000 for the rental of
equipment and related services utilized for bypass pumping of influent flow at the Marshall
Street WRF and authorize the appropriate officials to execute same. (consent)
7.19Approve a Purchase Order (Contract) with Rexel of Pinellas Park, FL, in the amount of
$184,400.10 for Programmable Logic Controller (PLC) Upgrades at the Northeast Water
Reclamation Facility and authorize the appropriate officials to execute same. (consent)
7.20Approve an annual contract (blanket purchase order) with Wastequip, LLC, Statesville,
NC, in the amount of$175,000 for the purchase of compactors and compactor parts and
authorize the appropriate officials to execute same. (consent)
7.21Approve a Contract (Purchase Order) renewal to Communications International of Vero
Beach, FL, in the amount of$104,066.00 for the maintenance and repair of the city-wide
two-way radio communication system and equipment in accordance with Sec. 2.564(1)
(b), Code of Ordinances - Sole Source; and authorize the appropriate officials to execute
same. (consent)
7.22Appoint two members to the Environmental Advisory Board with terms to expire
September 30, 2021.
7.23Reappoint Jeffery W. Smith and Sahar Daher to the Clearwater Housing Authority Board
with terms to expire September 30, 2021. (consent)
7.24Approve an Interlocal Agreement with the Community Redevelopment Agency (CRA) to
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provide staffing, Information Technology services and telephone services for the CRA,
provide for the reimbursement of certain expenses by the CRA to the City, and authorize
the appropriate officials to execute same. (consent)
Vice Mayor Hamilton moved to approve the Consent Agenda as
submitted and to authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
8.1 Set final millage rate of 5.1550 mills for fiscal year 2017/18 against non-exempt real and
personal property within the City of Clearwater and pass Ordinance 9075-17 on first
reading.
In accordance with Chapter 200 of the Florida Statutes, which defines
requirements for the Determination of Millage and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearings to
adopt a final millage rate for the new fiscal year. The adoption of this ordinance
to establish the millage rate and the two related budget ordinances are an
integral part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.1550 mills on July 20, 2017,
which is the rate that appeared on the TRIM bill notices mailed to taxpayers in
August. The millage rate of 5.1550 mills represents a 6.86% increase from the
rolled back rate of 4.8241 mills.
Ordinance 9075-17 is presented in order to adopt the millage rate of 5.1550
mills to support the operating and capital improvement budgets for the 2017/18
fiscal year.
Budget Manager Kayleen Kastel provided a PowerPoint presentation.
In response to questions, Ms. Kastel said the proposed additional
homestead initiative is a tiered structure; eligible properties must have a
taxable values over$125,000 to get the full benefit. A home with a taxable
value of$100,000 would not be impacted by the additional exemption.
It was stated that the additional homestead exemption, if passed, will not
be a savings to the homeowner if the taxing jurisdiction must increase the
millage to make up the shortfall if the level of service does not change, which
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would impact all taxable properties.
One individual questioned the franchise fees.
One individual spoke in support.
Deputy City Manager Jill Silverboard said the State of Florida allows
municipalities to have franchise agreements with private utilities for the
use of city rights-of-way for the purpose of infrastructure that belongs to
the utility. The State has modified the number of franchise agreements
municipalities and counties are allowed to have, the most recent
example is when the telephone infrastructure was pulled out and the
State created the telecommunications tax. The franchise revenues have
been in place for more than 50 years in the City and are a declining
revenue source. The City Attorney said the franchise agreement is not a
lease but a fee for the use of the City's rights-of-way.
Councilmember Caudell moved to set final millage rate of 5.1550
mills for fiscal year 2017/18 against non-exempt real and personal
property within the City of Clearwater. The motion was duly
seconded and carried unanimously.
Ordinance 9075-17 was presented and read in full.
Councilmember Cundiff moved to pass Ordinance 9075-17 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.2 Approve the City of Clearwater Annual Operating Budget for the 2017/18 fiscal year and
pass Ordinance 9076-17 on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt the budget. The adoption of this ordinance and the related
ordinances adopting the 2017/18 millage rate and the Capital Improvement
Budget are an integral part of fulfilling these requirements.
On June 30, 2017, the City Manager provided the City Council with a Preliminary
Annual Operating and Capital Improvement Budget that outlined estimates of
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revenues and expenditures for the 2017/18 fiscal year. The City Manager
presented the preliminary budget at the City Council meeting on July 20, 2017,
and at the August 2, 2017 Special Budget Council meeting for Council
discussion and citizen input.
The following changes have been made to the Preliminary Operating Budget
and are included in the ordinances for adoption of the operating budget:
• The expenditure budget for the Parks and Recreation Department is
increased by $1,265,420 to include the operating budgets of the Pier 60
and Sailing Center programs which were previously a part of the Marine
and Aviation Department. This is due to a management change which
was made after release of the preliminary budget and has a net zero
effect on the total General Fund operating budget.
• The expenditure budget for the Water and Sewer Fund is increased by
$145,850 to reflect transfers to the Capital Improvement Fund which
weren't included in preliminary figures. This represents impact fee
funding in capital projects that are planned in the Capital Improvement
budget for fiscal year 2017/2018.
• The expenditure budget for the Central Insurance Fund is decreased by
$215,680 to reflect a reduction in workers compensation costs based
upon updated estimates. This change reduces the use of Central
Insurance Fund reserves which were budgeted to offset the increased
cost of workers compensation insurance.
• In the Special Revenue funds, both revenues and expenditures are
reduced by a total of$236,780 to reflect the adjusted total of CDBG,
HOME and SHIP funds in the 2017/18 Annual Action Plan approved by
the City Council on August 3, 2017.
Vice Mayor Hamilton moved to approve the City of Clearwater
Annual Operating Budget for the 2017/18 fiscal year. The motion
was duly seconded and carried unanimously.
Ordinance 9076-17 was presented and read by title only.
Vice Mayor Hamilton moved to pass Ordinance 9076-17 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.3 Adopt the Fiscal Year 2017/18 Annual Capital Improvement Budget and establish a
six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 9077-17 on
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first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearing to adopt the final budget. The adoption of this ordinance and the related
ordinances adopting the 2017/18 millage rate and operating budget are an
integral part of fulfilling these requirements.
On June 30, 2017, the City Manager provided the City Council with a Preliminary
Annual Operating and Capital Improvement Budget that outlined estimates of
revenues and expenditures for the 2017/18 fiscal year. The City Manager
presented the preliminary budget at the City Council meeting on July 20, 2017,
and at the August 2, 2017 Special Budget Council meeting for Council
discussion and citizen input.
No changes have been made to the preliminary 2017/18 Capital Improvement
Fund budget.
In the preliminary Six Year Capital Improvement Plan, funding budgeted for
fiscal year 2019 in the amount of$483,000 for "Sports Turf Installation" at the
Jack Russell Stadium practice field has been eliminated. This project has been
accelerated to fiscal year 2016/2017 as a third quarter budget amendment,
approved by the Council on August 16, 2017.
Councilmember Jonson moved to adopt the Fiscal Year 2017/18
Annual Capital Improvement Budget and establish a six-year plan
for the Capital Improvement Program (CIP). The motion was duly
seconded and carried unanimously.
Ordinance 9077-17 was presented and read by title only.
Councilmember Caudell moved to pass Ordinance 9077-17 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.4 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years
2017/18 through 2019/20.
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance
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established the requirement for a special hearing prior to adoption of the capital
improvement budget to discuss the use of Penny for Pinellas tax, and at any
time in which there is any proposed change to the Penny for Pinellas project
funding of$500,000 or more.
Changes to Penny for Pinellas project list that meet this criteria in the proposed
2017/18 capital improvement budget and six-year plan include the following:
• Seminole Boat Launch Improvements - This project has been
established in the amount of$5 million to be funded in fiscal year
2017/2018. The funding will provide for the improvements to the
parking lot and launch area, dock expansion, lighting updates,
and enhanced gateways from Seminole Street to Osceola
Avenue.
• Aviation Operations Center - This project has been established in
the amount of$760,000 to be funded in fiscal year 2019/2020.
The total project budget is estimated at$3.8 million to construct
a new operations center at the City's Airpark. Staff will seek an
FDOT grant to provide the remaining funding needed.
• Bicycle Paths-Bridges - This project funding has been increased
by $500,000 in Penny for Pinellas funding planned in fiscal year
2017/2018. The increase will provide additional funding for the
City's portion of the pedestrian overpass at State Road 60.
• McMullen Tennis Complex - This project has been increased by
$300,000 in Penny for Pinellas funding planned in fiscal year
2017/2018. This will provide additional funds needed for the
construction of four lighted soft courts at the McMullen Tennis
Complex.
• Fire Ladder Truck - The project funding has been increased by
$144,180 to a new total of$1,300,000 to provide for the purchase
and equipping of a replacement aerial unit for one of the three
existing Pierce Aerial vehicles which has reached the end of its
useful life as a front-line unit.
One individual questioned the Seminole Boat Ramp project.
The City Manager said it is staffs intent to minimize service disruption for
users. Staff cannot commit tonight how the project will impact users, Staff
will explore boat ramp alternatives that can be implemented within the
budget constraints.
Councilmember Caudell moved to approve the recommended
Penny for Pinellas project list, as revised for Fiscal Years 2017/18
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through 2019/20. The motion was duly seconded and carried
unanimously.
9. Second Readings - Public Hearing
9.1 Adopt Ordinance 9054-17 on second reading, amending the rates for domestic water,
lawn water, reclaimed water and wastewater collection.
Six individuals spoke in opposition.
One individual expressed concern with the proposed increased fee.
One individual opposed to the $3.00 late payment fee.
Two individuals expressed concern with the water quality, which is too
hard and has damaged their faucets.
One individual spoke in opposition and suggested the City privatize
certain aspects of the utility.
The Council recessed from 8:03 p.m. to 8:10 p.m.
It was stated that the 3,000-gallon minimum fixed rate addresses
infrastructure that must be provided and maintained.
Public Utilities Director David Porter said the City's water meets all
federal and state standards and is subject to many tests. The City's water
is not very hard, for example, water coming from the City's reverse
osmosis facility is very low. Mr. Porter said water from a well that is
pumped directly into the system after chlorination is a little harder, there
may be pockets through the city where the water may be slightly harder. The
Environmental Protection Agency delegates the responsibility to the
State of Florida to inspect water quality. Each utility customer receives an
annual water quality report. Mr. Porter said staff will test the water at the
point of connection if a homeowner is concerned with their water quality, the
problem could the lateral line that leads to the home.
Ordinance 9054-17 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 9054-17 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
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Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
9.2 Continue to November 16, 2017 second reading of Ordinance 9055-17, annexing certain
real property whose post office address is 1715 Lakeview Road, Clearwater, Florida
33756, together with all abutting right-of-way of Lakeview Road and South Duncan
Avenue into the corporate limits of the city and redefining the boundary lines of the city to
include said addition.
AND
9.3 Continue to November 16, 2017, second reading of Ordinance 9056-17, amending the
future land use element of the Comprehensive Plan of the city to designate the land use
for certain real property whose post office address is 1715 Lakeview Road, Clearwater,
Florida 33756, upon annexation into the City of Clearwater, as Residential Low (RL).
AND
9.4 Continue to November 16, 2017, second reading of Ordinance 9057-17, amending the
Zoning Atlas of the city by zoning certain real property whose post office address is 1715
Lakeview Road, Clearwater, Florida 33756, upon annexation into the City of Clearwater,
as Low Medium Density Residential (LMDR).
AND
9.5 Continue to November 16, 2017 second reading of Ordinance 9058-17, annexing certain
real properties whose post office addresses are 809, 907 and 915 Glen Oak Avenue
East, 3053 Grand View Avenue, 3058 Hoyt Avenue, 3040 and 3077 Merrill Avenue, 3136
San Jose Street, 3080 Terrace View Lane and 3127 Wolfe Road, all within Clearwater,
Florida 33759, into the corporate limits of the city and redefining the boundary lines of the
city to include said addition.
AND
9.6 Continue to November 16, 2017, second reading of Ordinance 9059-17, amending the
future land use element of the Comprehensive Plan of the city to designate the land use
for certain real properties whose post office addresses are 809, 907 and 915 Glen Oak
Avenue East, 3053 Grand View Avenue, 3058 Hoyt Avenue, 3040 and 3077 Merrill
Avenue, 3136 San Jose Street, 3080 Terrace View Lane and 3127 Wolfe Road, all within
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential
Low (RL) and Residential Urban (RU).
AND
9.7 Continue to November 16, 2017, second reading of Ordinance 9060-17, amending the
Zoning Atlas of the city by zoning certain real properties whose post office addresses are
809, 907 and 915 Glen Oak Avenue East, 3053 Grand View Avenue, 3058 Hoyt Avenue,
3040 and 3077 Merrill Avenue, 3136 San Jose Street, 3080 Terrace View Lane and
3127 Wolfe Road, all within Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
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Councilmember Jonson moved to continue Items 9.2 through 9.7
to November 16, 2017. The motion was duly seconded and
carried unanimously.
11. City Manager Reports
11.1Authorize the negotiated sale of not to exceed $30,000,000 Water and Sewer Revenue
Refunding Bond, Series 2017B and adopt Resolution 17-28.
Currently there is outstanding $30,465,000 par value of Water and Sewer
Revenue Bonds, Series 2011, with maturities in years 2022 -2032 and interest
rates ranging from 4.25% to 5.00% that are callable on December 1, 2021.
Current bond-market conditions present an opportunity to advance refund these
bonds to achieve a present value savings of approximately $2,565,730 (8.42%).
The City's debt management policy states, "As a general rule, the present value
savings of a particular refunding should exceed 5%".
In anticipation of a possible refunding, the City issued RFP 33-17 soliciting
proposals from qualified investment companies who would be interested in
providing a "bank loan" as an alternative financing source.
The City received eight proposals in response to the RFP.
This resolution authorizes the negotiated sale of not to exceed $30,000,000 par
value at a fixed interest rate of 2.40% of Revenue Refunding Bonds, Series
20178, to Raymond James Capital Funding, Inc., the firm submitting the most
favorable response to the RFP.
Councilmember Caudell moved to authorize the negotiated sale of
not to exceed $30,000,000 Water and Sewer Revenue Refunding
Bond, Series 2017B. The motion was duly seconded and carried
unanimously.
Resolution 17-28 was presented and read by title only.
Councilmember Cundiff moved to adopt Resolution 17-28. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
11.2Accept Ordinance 2017-03, an Interlocal Agreement/Franchise with the City of Belleair
Bluffs, in order for Clearwater Gas System to continue to provide natural gas service to
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the citizens of Belleair Bluffs and adopt Resolution 17-29
On August 21, 2017, the City of Belleair Bluffs Commission approved an
Interlocal Agreement with the City of Clearwater, which provides a franchise for
Clearwater Gas System to provide natural gas service in Belleair Bluffs.
The Clearwater Gas System has provided service within the City of Belleair
Bluffs for the past 35 years under prior franchise agreements.
The effective date shall be the 1 st day of the following month after the Interlocal
Agreement is approved by the City of Clearwater. The Agreement provides the
City of Clearwater a 15-year non-exclusive right to continue to construct,
operate and maintain all facilities necessary to supply natural gas to the City of
Belleair Bluffs. The agreement also provides for renewal options, which may be
extended for an additional 15 years.
The Interlocal Agreement provides for a 6% franchise fee to be paid by the
consumers of natural gas within the City of Belleair Bluffs. The prior franchise
fee was 6%.
Vice Mayor Hamilton moved to accept Ordinance 2017-03, an
Interlocal Agreement/Franchise with the City of Belleair Bluffs, in
order for Clearwater Gas System to continue to provide natural
gas service to the citizens of Belleair Bluffs. The motion was duly
seconded and carried unanimously.
Resolution 17-29 was presented and read by title only.
Councilmember Jonson moved to adopt Resolution 17-29. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
11.3Approve a Contract (Purchase Order) with AshBritt, Inc. of Deerfield Beach, FL, for
post-disaster debris collection and removal, approve the Interlocal Agreement (ILA) with
Pinellas County for post-disaster debris monitoring, and authorize the appropriate
officials to execute same.
In May 2017, Request for Proposals #15-17, Disaster Debris Removal and
Disposal Services, was issued by the City. Eleven responses were received
and evaluated by committee members from General Services, Solid Waste,
and Fire and Rescue. The committee unanimously recommended AshBritt,
Inc. as the primary contractor for post-disaster debris collection and removal.
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In the event that a major storm should cause sufficient damage in the City of
Clearwater it will be necessary to engage the contractor for assistance with the
collection and removal of the resulting debris.
The Interlocal Agreement (ILA) with Pinellas County will facilitate the City's
option to engage a contractor for post-disaster debris removal monitoring - a
critical function after a major storm to ensure accuracy and compliance with
FEMA documentation requirements.
Solid Waste General Services Director Earl Gloster said the debris collection
contract tentatively goes into effect on October 1, 2017, the City will enter
into a Interlocal Agreement with Pinellas County for the monitoring portion of
the debris collection which goes into effect October 1. Deputy City Manager
Jill Silverboard said the City, by the authority of the City Manager, can
contract a different collection firm to get the City to the October 1 date should
there be a need. Mr. Gloster explained that the monitoring firm is
responsible for keeping track of debris collected within city limits for FEMA
reporting purposes.
Councilmember Caudell moved to approve an Interlocal
Agreement with Pinellas County relating to intergovernmental
cooperation for effective post-disaster debris collection and
removal, and approve Clearwater's piggybacking Pinellas
County's contract wth AshBritt, Inc. of Deerfield Beach, FL dated
August 7, 2017 and authorize the appropriate officials to execute
the same. The motion was duly seconded and carried
unanimously.
11 AConfirm the Declaration of a State of Emergency due to conditions surrounding Hurricane
Irma and adopt Resolution 17-32.
Hurricane Irma is a catastrophic Category 5 hurricane and the entire City of
Clearwater is threatened by the wind and rain and attendant disruption of
services, and coastal areas are threatened by storm surge attendant to the
possible arrival of Hurricane Irma.
The Mayor issued a Proclamation of a State of Emergency on September 7,
2017. Section 15.07(2) of the Code of Ordinances requires the City Council to
confirm a Declaration of a State of Emergency at the next regularly scheduled
meeting.
Councilmember Caudell moved to confirm the Declaration of a
State of Emergency due to conditions surrounding Hurricane
Irma. The motion was duly seconded and carried unanimously.
Resolution 17-32 was presented and read by title only.
Page 16
City of Clearwater
City Council
Meeting Minutes September 7, 2017
Councilmember Cundiff moved to adopt Resolution 17 -32. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
12. City Attorney Reports — None.
14. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Jonson commented on a citizens comment regarding illegal
dumping on vacant properties. He said contractors will dump on the vacant
properties in an attempt to avoid dumping fees; this is an insult to the
community and keeps property values down. The City has done things to try
to manage this issue and it is a continuing effort. Regarding a citizen survey
comment, he said the goals should be not to be average. There were
positive comments on Imagine Clearwater but there are people still not
aware of the plan and everyone needs to get the word out.
Councilmember Caudell asked all to consider minimizing showering,
flushing, and gasoline usage in anticipation of Hurricane Irma. Emergency
vehicles will need to get around and will need gas.
15. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events and congratulated
City Manager Horne and Kim Blackmore for being Mr. and Mrs. Countryside.
16. Adjourn
Attest
The meeting adjourned at 8:53 p.m.
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Mayor
City of Clearwater
City Clerk
City of Clearwater