08/14/2017
Council Work Session Meeting Minutes August 14, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Monday, August 14, 2017
1:00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
Roll Call
Present
5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton, Councilmember
Doreen Caudell (Arrived – 1:02 p.m.), Councilmember Bob Cundiff, and
Councilmember Bill Jonson
Also Present:
William B. Horne II – City Manager, Jill Silverboard – Deputy City
Manager, Micah Maxwell – Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague –
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order – Mayor Cretekos
2. Presentations – Given.
2.1
August Service Awards
One service award was presented to a city employee.
The August 2017 Employee of the Month Award was presented to Alexis
Pabon-Galiano, Parks & Recreation.
2.2
FDOT Complete Streets Implementation Update - Stephen L. Benson, AICP, CNU-A,
FDOT District 7
The Florida Department of Transportation’s (FDOT) Complete Streets Policy,
adopted in September 2014, promotes safety, quality of life, and economic
development in Florida. Complete Streets serve the transportation needs of
users of all ages and abilities, including those walking, bicyclists, transit riders,
motorists, and freight handlers. Complete Streets are context sensitive, and
the approach provides transportation system design that considers local land
development patterns.
The recently released Complete Streets Handbook and the FDOT Design
Manual (2018) have been developed to provide guidance to planners and
engineers in putting the “right street in the right place.” Over the next year,
District staff is working to incorporate this approach into existing procedures
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Council Work Session Meeting Minutes August 14, 2017
and project development activities. This presentation is an update on these
efforts and discussion on FDOT’s approach to Complete Streets on the state
highway system. To view FDOT’s Complete Streets Handbook, go to
www.flcompletestreets.com and select the complete streets handbook link.
Stephen Benson provided a PowerPoint presentation.
In response to questions, Mr. Benson said national pilot studies have found
that autonomous freight increases efficiency by moving more vehicles in a
smaller amount of space, vehicles can go longer distances without stopping,
and decreases mobility cost for a driver. Speed limits have a marginal effect
on congestion and travel time. Mr. Benson said intersection efficiency
contributes more to congestion. For instance before a road is widened, one
must check to see if the intersections and interchanges operate efficiently;
otherwise, drivers race from one light to another. Roundabouts are an efficient
tool because they require vehicles to go at the same low speed, essentially
eliminating fatal crashes. According to FDOT, narrower roads provides for a
constricted cone of vision that slows down drivers; the more in the cone, the
slower the driver will go. Mr. Benson said the 10-foot lane requirement is a
minimum requirement; lane widths will begin at 10 ft. and widen as
necessary. Transitioning the community to the new design standards will be a
long process that will involve public input. The standards would not govern
how the City or County design their roads, which are not as intense as FDOT's
design standards.
2.3
Sea Turtle Presentation - Lindsey Flynn, Acting Supervisor of Sea Turtle Nesting -
Clearwater Marine Aquarium
Ms. Flynn provided a PowerPoint presentation.
In response to questions, Ms. Flynn said the Clearwater Marine Aquarium is
working with the Florida Fish and Wildlife Conservation (FWC) on an amicable
resolution regarding the licensed biologist. The sea turtle work is still being
addressed by the marine turtle permit holder. Ms. Flynn encouraged
beachgoers to report hatchlings or sea turtle sightings to FWC. Parks and
Recreation Director Kevin Dunbar said the permit holder is providing the
information to the City. The City cannot undertake any beach maintenance
functions during the turtle nesting season until the FWC's permit
holder provides clearance. CMA Animal Care Director Kelly Martin said the
CMA continues to work on the rehabilitation, education and outreach of sea
turtles on the beach. The permit holder is working with a group of passionate
volunteers and reporting the information daily.
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Council Work Session Meeting Minutes August 14, 2017
The Council recessed from 1:55 p.m. to 2:00 p.m. to meet as the Pension
Trustees.
3. Finance
3.1
Approve the settlement of liability claim 17000156-0001, Carmelo and Socorro
Liwage, for payment not to exceed $123,000 and authorize the appropriate officials to
execute same. (consent)
On May 16th, 2017, the claimant’s residence suffered a waste water backup
due to a stoppage caused by roots in the city waste water main line. The
claimant’s home incurred damage to the structure interior, which included
drywall, wall trim, and tile. A restoration company will have to remove and
replace these items to repair the waste water damages. Repairs are
substantially underway.
The expenses will not exceed $123,000.
The City’s limit of liability as provided by Section 768.28, Florida Statutes is
$200,000/300,000. The City’s Risk Management Division and City’s Claims
Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
590-07590-545900-519-000 $123,000.00
3.2
Approve the settlement of liability claim 17000157-0001, Ben and Emilie Carter, for
payment not to exceed $122,000 and authorize the appropriate officials to execute
same. (consent)
On May 16, 2017, the claimant’s residence suffered a waste water backup due
to a stoppage caused by roots in the city waste water main line. The
claimant’s home incurred damage to the structure interior, which included
drywall, wall trim, and tile. A restoration company will have to remove and
replace these items to repair the waste water damages. Repairs are
substantially underway.
The expenses will not exceed $122,000.
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Council Work Session Meeting Minutes August 14, 2017
The City’s limit of liability as provided by Section 768.28, Florida Statutes is
$200,000/300,000. The City’s Risk Management Division and City’s Claims
Committee recommend this settlement.
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
590-07590-545900-519-000 $122,000.00
4. Parks and Recreation
4.1
Support designating a portion of S.R. 60 between the Hillsborough County line and
Mandalay Avenue in Clearwater, Florida as a National Purple Heart Trail and naming
that portion of S.R. 60 a Purple Heart Trail and adopt Resolution 17-25.
The Florida Legislature successfully passed Senate Bill 368 during the 2017
Legislative Session that designated the portion of S.R. 60 between the
Hillsborough County line and Mandalay Avenue in Clearwater as a “Purple
Heart Trail.”
In order for the Florida Department of Transportation (FDOT) to place markers
on the trail, Section 334.071 of the Florida Statutes requires a resolution from
the City of Clearwater and Pinellas County supporting the designation.
The Board of Pinellas County Commissioners has considered a similar
resolution of support at their August 1, 2017 meeting.
If approved, FDOT will place and maintain appropriate markers/signs
designating said highway at the Florida Veterans Memorial Plaza at Crest Lake
Park, at the Hillsborough/Pinellas County line along Courtney Campbell
Causeway, and at Mandalay Avenue Flag Plaza at Pier 60 Park.
Staff was directed to confirm if that portion of SR 60 has already been
designated a Blue Star Highway.
4.2
Approve Pinellas County Tourist Development Council (TDC) grant agreement for the
Eddie C. Moore Fields 8 and 9 press box construction and renovation, in the amount
of $495,000, between Pinellas County and the City of Clearwater and authorize the
appropriate officials to execute same. (consent)
The City has been awarded a grant from TDC in the amount of $495,000 for
redesign and renovation of the Eddie C. Moore 8 & 9 press box, bathroom,
meeting room and concession stand, located at 2780 Drew Street.
The Eddie C. Moore 8 & 9 project consisted of renovating the existing building
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Council Work Session Meeting Minutes August 14, 2017
and adding a second story that houses a modern press box for both fields as
well as meeting facilities. The restrooms were expanded, especially the
women’s restroom to accommodate the participants and spectators to the
facility. In addition, storage and a trainer’s and conditioning room were added
on the first floor. In conjunction with these new additions and enhancements,
upgrades were made to the technology at the facility to provide video
streaming capability for internet and television.
The total project cost was $679,902 which consisted of $495,000 in TDC grant
funding, $175,000 in Penny III funding and the remainder from general funds.
This project was completed in February, 2016 and has been in use for the past
18 months, with nothing but praise from all who have had the opportunity to
visit and use the facility.
In response to questions, Parks and Recreation Planning and Projects
Manager Jim Halios said the project has been completed; this was the nearest
funding cycle to receive the awarded grant funds. The project was requested
by the Pinellas County Sports Commission; the Commission asked the City to
build the facilities and bid on the national and international softball tourneys
that came to Clearwater. Mr. Halios said the City would not have pursued the
project if not asked by the Commission.
4.3
Approve Pinellas County Tourist Development Council (TDC) grant agreement for the
redesign and renovations of Ruth Eckerd Hall (REH), in the amount of $5,500,000,
between Pinellas County and the City of Clearwater and authorize the appropriate
officials to execute same. (consent)
The City has been awarded a grant from TDC in the amount of $5,500,000 for
redesign and renovations to Ruth Eckerd Hall located at 1111 McMullen Booth
Road.
These funds will be part of the REH overall capital fund raising campaign to
raise $27,000,000 for renovations and improvements.
These project funds will be disbursed over a two-year period and be used
specifically for enhancements of the west lobby and dress circle, renovation to
the box office, ticket canopy, ticket kiosk and marquee sign.
Funds will be transferred to REH as they will be managing the project for the
City.
No additional operating impacts are needed to support this project.
4.4
Approve Pinellas County Tourist Development Council (TDC) grant agreement for the
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Countryside Sports Complex renovations and construction, in the amount of
$1,900,000, between Pinellas County and the City of Clearwater and authorize the
appropriate officials to execute same. (consent)
The City has been awarded a grant from TDC in the amount of $1,900,000 for
renovations to the Countryside Sports Complex (CSC) located at 3060
McMullen Booth Road.
These funds will assist the City in the demolition and consolidating of various
smaller buildings servicing the CSC into one new building which will consist of
restrooms, concession, meeting rooms, locker, storage and press box.
Additional work to include improved drainage, parking lot, lighting, and field
improvements (enhancements).
The overall project will be phased in over 2 years.
The City Council will be considering awarding a contract for the design of the
new building at the August 16, 2017 meeting.
It is anticipated that the project will be completed by July, 2018 prior to the
2018 Countryside Cougar Youth Football season.
The current total budget for the project is $2,888,000. Staff continues to work
on securing additional funds from the State and other municipalities to assist
with this project.
Minimal additional operating impacts if any are needed to support this project
as this is a renovation and many of the inefficient structures currently in use will
be replaced.
The approval of this grant and the renovation of the park are consistent with
the Parks and Recreation Master Plan Update 2013.
Parks and Recreation Planning and Projects Manager Jim Halios said the
soccer/football field area is located next to Chi Chi Rodriguez Golf Club. Parks
and Recreation Director Kevin Dunbar said the renovations were pursued to
facilitate MLS spring training and youth sporting events. The area to north of
the Complex is city-owned and will be configured for parking.
4.5
Approve a contract (purchase order) to Wannemacher Jenson Architects, Inc. of St.
Petersburg, FL, in the amount of $152,000 for architectural and engineering services
for the design of a new building to house restrooms, concession, pressbox, storage,
meeting rooms and lockers at the Countryside Sports Complex located at 3060
McMullen Booth Road and authorize the appropriate officials to execute same.
(consent)
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Council Work Session Meeting Minutes August 14, 2017
The Council approved establishing a new Capital Improvement Project in
Fiscal Year 2016/17 entitled Countryside Plex Restroom/Concession/Storage
Building for $800,000 to address the needs to replace some of the inadequate
structures supporting this major sports complex.
The City applied for a TDC grant and was awarded $1.9 million and an
appropriation of $2 million was requested from our state legislators.
The City issued a letter of interest to all of the Architects of Record (AOR)
regarding their qualifications, availability, and references regarding this project.
Five of the seven AOR responded to the letter detailing their interest in doing
this project.
Staff evaluated the responses and all five firms submitting letters of interest
and determined that all are qualified to do the project and have the necessary
credentials needed to complete this type of building.
The staff review committee recommends awarding a contract to Wannemacher
Jenson Architect, Inc. for $152,000 for this work based on their comprehensive
experience of designing similar sports projects and availability of staff and
resources to complete the project within the necessary schedule.
This contract provides for the design of a multipurpose two story structure
situated on the east side of the northeastern most field and currently used as
the premier game field. The scope of services included in this contract include
design development, construction documents, permit assistance, bid
assistance and construction administration.
This item supports the City Strategic Direction and priorities for quality by
providing new infrastructure for the citizens of Clearwater.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Project 315-93652 Countryside
Plex Restroom/ Concession/Storage to fund the contract.
4.6
Establish a new Capital Improvement Project entitled Jack Russell Stadium Practice
Field Renovations (CIP 315-93674) for the renovations of the practice field located
behind the right outfield wall of Jack Russell Stadium and approve the transfer of
$550,000 from general fund reserves to fund this project. (consent)
Prior to the 2017 season, the Tampa Bay Rays replaced their synthetic turf
field at Tropicana Field and donated the turf that was removed to the City. The
current turf field at Jack Russell Stadium was originally installed by the
Philadelphia Phillies over 20 years ago and should have been replaced much
sooner. Players still use the area for practice and training but it is limited due
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Council Work Session Meeting Minutes August 14, 2017
to the condition of the existing turf.
This practice field will allow not only our current home teams and user groups
(i.e., Clearwater High School and St. Petersburg College) but other college and
higher level competitive teams to use the area for training and practice.
The projected cost to install the donated turf from the Rays is $550,000 which
includes an area of about 225 ft. by 225 ft., improved lighting, fencing and
electrical.
Staff is recommending that general fund reserves be allocated now, in order to
take advantage of the donated turf and thus savings to the City.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will provide a transfer of $550,000 from
General Fund Reserves, to capital improvement project 315-93674, Jack
Russell Stadium Practice Field Renovations, to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third quarter budget amendment
allocating General Fund reserves in the amount of $550,000 to capital
improvement project 315-93674, Jack Russell Stadium Practice Field
Renovations. Inclusive of this item if approved, a net total of $8,543,663 of
General Fund reserves has been appropriated by Council to fund expenditures
in the 2016/17 operating budget. The remaining balance in General Fund
reserves after the 8.5% reserve requirement is approximately $13.5 million, or
10.3% of the current General Fund operating budget.
In response to questions, Parks and Recreation Director Kevin Dunbar
said St. Pete College and Clearwater High School will be using the field, as
well as any tourneys being hosted by the City. The artificial turf provides a
space for play immediately after inclement weather. If grass is installed, the
multi-functional piece of an artificial turf facility will be lost and would require
monthly maintenance and landscaping. The field renovations were included in
the capital improvement program in the later years. Mr. Dunbar said the Parks
and Recreation Master Plan identifies the facility upgrades. Deputy City
Manager Jill Silverboard said Imagine Clearwater estimates the Coachman
Park renovations will be $30-50 million, which may require shuffling of
priorities.
Staff was directed to take Item 4.6 off the Consent Agenda.
4.7
Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc. of
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Oldsmar, Florida, in the amount of $149,410, for site work and construction to
complete the entry way at the Florida Veteran War Memorial at Crest Lake Park and
authorize the appropriate officials to execute same. (consent)
Phase I of the Florida Veteran War Memorial at Crest Lake Park was the
dedication on Memorial Day, May 30, 2016. Since that time the Tampa Bay
Veteran’s Alliance (TBVA) has attempted to raise additional funds to complete
the memorial.
Pinellas County has entered into an agreement with TBVA to contribute
$150,000 for the completion of the entrance walkway leading into the memorial
from Gulf to Bay.
This contract is for the construction of the sidewalk, landscaping, lighting and
sitework needed to complete the walkway to Gulf to Bay.
Additional improvements to finalize the entrance plaza at the corner of Gulf to
Bay and Lake Ave. will be included in a future contract to renovate Crest Lake
Park including relocation of utilities.
The TBVA is still fund raising in order to complete Phase II of the project which
will be to install monuments representing all service branches of the military.
If approved, Keystone Excavators will begin site work and construction
immediately to hopefully be completed by Veterans Day 2017.
Keystone Excavators was selected under the RFQ process based on
qualifications, experience on similar projects, staff experience and availability,
and knowledge of City standards. Keystone has been the selected low bidder
on many past City projects of similar scope and the City was pleased with their
performance.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment recognizing a budget increase of $150,000
in donation revenue to capital improvement project 315-93647, Crest Lake
Park Veterans War Memorial to fund this contract.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the TBVA will be providing funding for the new Crest Lake Park sign. Per the
agreement, the City would provide a $500,000 match after TBVA raised
$500,000.
5. Police Department
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Council Work Session Meeting Minutes August 14, 2017
5.1
Approve a lease agreement between the InterCultural Advocacy Institute, Inc. and the
City of Clearwater for the premises located at 612 Franklin Street, Clearwater, Florida,
for a period commencing November 1, 2017 and terminating on October 31, 2020,
and authorize the appropriate officials to execute same. (consent)
Historically, commencing November 1, 2001 the Clearwater City Council has
approved lease agreements between the YWCA of Tampa Bay and the City of
Clearwater for the premises located at 612 Franklin Street, Clearwater. The
premises were utilized to create and operate a central one-stop facility that
housed many relevant services needed by Clearwater’s Hispanic community.
The City of Clearwater currently has a lease with the InterCultural Advocacy
Institute, Inc. (ICAI) for the premises located at 612 Franklin Street,
Clearwater, Florida, terminating on October 31, 2017, for the operation of the
Hispanic Outreach Center (HOC).
To date, all partnerships involving the premises known as the HOC and the
attendant community programs have been very successful and have received
public acclaim.
A current listing of some of the services/programs offered at the HOC include:
Referring both victims and witnesses to CPD.
Referring individuals to civil court or other non-profits for assistance.
Handling domestic injunctions and referrals.
Training & Consultation. Topics include Human Trafficking, wage theft,
refugee resettlement outreach,police-minority relations, and cultural
integration.
Collaborating with Community Organizations such as the Mexican
Council of Tampa Bay, Suncoast Center, Girl Scouts of West Central
Florida, Gulfcoast Legal Services, and others, to provide on-site
services for the Hispanic community.
Managing the Hispanic leadership Council, of which the City of
Clearwater and the Clearwater Police Department are members, to
enhance services and access for the Hispanic community.
Providing Interpreter and victim advocacy services. These services
respond to the needs of the Hispanic community and may include
health matters, legal issues, and other concerns identified by the
Hispanic community, the Lessee, or CPD.
Providing English for Speakers of Other Languages (ESOL) classes
coordinated by the HOC.
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Administering Youth services. HOC administers various Youth
Programs targeted toward at-risk youth from Hispanic and other ethnic
or language groups. These programs focus on risk reduction and the
development of individual and leadership skills needed in adulthood.
ICAI will be responsible for all maintenance of the inside of the premises
and for all utility costs. The City will be responsible for all maintenance of
the exterior of the premises, including the building and grounds. Either
party may terminate the agreement on thirty days written notice if any
single item of maintenance or repair exceeds $5,000.
In response to questions, Police Chief Daniel Slaughter said the only change
made to the agreement was the addition of refugee resettlement outreach.
The rumor that Clearwater is accepting 10,000 Syrian refugees is not true.
Most of the refugees received in Clearwater are from the Congo.
5.2
Renew the revised Financial Assistance Agreement between the Florida Department
of Law Enforcement and the City of Clearwater, necessary to facilitate a current
mutual aid agreement between the two entities, effective upon execution through June
30, 2018, and authorize the appropriate officials to execute same. (consent)
The Florida Department of Law Enforcement and the City of Clearwater have
determined that they can make efficient use of their powers and resources, in
certain criminal cases that may require specialized expertise and have the
potential to cross jurisdictional lines, through coordination and sharing of
specialized technical resources and personnel.
Chapter 23, Florida Statutes authorizes law enforcement agencies to enter into
Mutual aid agreements for rendering voluntary assistance of a routine law
enforcement nature to one another across jurisdictional lines and to enter into
operational assistance agreements whereby each agency may request and
render law enforcement assistance to the other law enforcement agencies
during emergencies under Section 252.34, Florida Statutes.
Council previously approved the Electronic Surveillance Support Team
Multi-Agency Voluntary Cooperation Mutual Aid Agreement with an expiration
date of February 28, 2019 in June 2015. This agreement allows for the
reimbursement of certain expenses incurred by the City of Clearwater.
The Financial Assistance Agreement between the Florida Department of Law
Enforcement (Department) and the City of Clearwater outlines the eligible
costs available for reimbursement by the Department and the process to apply
for reimbursement. This agreement must be renewed annually, and due to the
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Council Work Session Meeting Minutes August 14, 2017
nature of the agreement, it is required to come before Council for approval:
· The agreement provides for reimbursement for registration, training
costs, travel and per diem costs incurred in conjunction with
investigations. FDLE had discontinued this in the previous agreement.
· The revised agreement decreases the FDLE maximum annual
reimbursement from up to $17,500 per year per individual task force
personnel to an amount not to exceeding $12,500 per individual task
force personnel, for overtime costs, travel costs, per diem, etc. while
participating in investigative operations.
· If the monetary amount of state financial assistance provided to a
participating agency is equal to or exceeds $750,000 in any fiscal year,
the participant must have a state single audit for such fiscal year in
accordance with Section 215.97, Florida State Statutes.
There is no budgetary impact associated with the ESST Mutual Aid
Agreement.
6. Engineering
6.1
Accept and approve a Sovereign Submerged Lands Easement on, under and across
Clearwater Harbor from the Board of Trustees of the Internal Improvement Trust Fund
of the State of Florida, for the installation of a subaqueous sanitary sewer force main,
as a part of the Clearwater Memorial Causeway Subaqueous Pipeline Project; and
authorize the appropriate officials to execute same. (consent)
The existing 20-inch sanitary sewer force main, which carries all sanitary sewer
flows from Sand Key and South Clearwater Beach to the Marshall Street Plant,
is over 45 years old and nearing the end of its useful life. This new 25-foot
Submerged Lands Easement will provide the city with an avenue to install the
replacement 20-inch sanitary sewer force main, as a part of the Clearwater
Memorial Causeway Subaqueous Pipeline Project.
The 7-foot Utility Easement over Lot 16, Block D of Bayside Subdivision No.6,
Unit C, which is the terminus of this Submerged Lands Easement, was
approved by City Council at the March 2, 2017 council meeting.
In response to questions, Real Estate Coordinator Jim Benwell said the item
before Council is part of the City's proactive maintenance to ensure Marshall
Street works at capacity. Public Utilities Director David Porter said the new line
will replace the existing line which will no longer be in service. The existing line
is reaching the end of its useful life.
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6.2
Approve Engineer of Record (EOR) contracts with Erickson Consulting Engineers,
Inc., Reuben Clarson Consulting and Woods Consulting for a period through July 24,
2019 and authorize the appropriate officials to execute same. (consent)
In accordance with Florida Statute 287.055 - Consultants Competitive
Negotiation Act, on March 23, 2015, Request for Qualifications (RFQ 34-15)
was released soliciting submittals from area consulting firms to serve as
Engineers of Record (EOR) for the City for a four-year period with a provision
for a mid-term solicitation based upon the needs of the City.
June 12, 2017, RFQ 28-17 was issued soliciting submittals to supplement the
existing EOR Roster in the disciplines of seawall design, coastal design and
related construction inspection and permitting services. Five submittals were
received and evaluated by staff. Three firms were selected based upon ability
and experience including Erickson Consulting Engineers, Inc of Sarasota;
Reuben Clarson Consulting of St. Petersburg and Woods Consulting of
Dunedin, Florida.
6.3
Approve Amendment 1 to Southwest Florida Water Management District (SWFWMD)
Cooperative Funding Agreement (N632) for Hillcrest Bypass Culvert (13-0042-EN)
extending the expiration date through August 9, 2019 and authorize the appropriate
officials to execute same. (consent)
The Hillcrest Avenue Bypass culvert project is identified as Project 4a in the
Stevenson Creek Watershed Management Plan, which was prepared by the
City of Clearwater with SWFWMD’s cooperative funding and participation.
Water quality treatment for the stormwater runoff generated in this
sub-watershed is now being provided within the Glen Oaks Stormwater Park
project, constructed in 2007, also with cooperative funding from SWFWMD.
The Glen Oaks Park Project was constructed in anticipation of future upstream
flood protection projects including the Hillcrest Avenue Bypass.
This project will provide flood relief for 36 homes adjacent to the Creek
between Jeffords Street and Bellevue Boulevard. All 36 homes would be
removed from the 100-year floodplain.
The Construction of this project includes installation of 1,900 linear feet of
6.5Ft by 11 ft box culvert from Browning Street to the upstream end of Linn
Lake and a high-flow diversion weir that will allow low flows to remain within the
existing channel.
February 5, 2015, City Council approved Cooperative Funding Agreement
N632 for 50% of design and construction up to a maximum of $1,950,000.
Due to considerable redesign and easement acquisition processes, the City
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has requested to extend the contract expiration date through August 9, 2019
upon approval of City Council.
In response to questions, Engineering Manager Elliot Shoberg said the
project will remove thirty-six homes from the floodplain and reduce the
floodplain in other areas. Hillcrest Avenue will be on top of the box-culvert, one
side of the box culvert will be on the side of the ditch. Mr. Shoberg said the
ditch will remain open. After the FEMA maps are updated, property owners
with mortgages will be able to eliminate or reduce their flood insurance.
7. Fire Department
7.1
Approve the extension of Fire Protection Services Agreement between Pinellas
County Fire Protection Authority and City of Clearwater for one additional two-year
term through September 30, 2019 and authorize the appropriate officials to execute
same. (consent)
The Pinellas County Fire Protection Authority is a special district created for
the purpose of providing fire protection services throughout the unincorporated
areas of Pinellas County, pursuant to Chapter 73-600, Laws of Florida.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide fire protection services.
Through this contract, Clearwater Fire & Rescue will provide fire suppression
services; investigations of fires; inspection of commercial, industrial and
multi-family dwellings; and fire prevention/life safety public education to the
residents of the City of Clearwater and to individuals within the unincorporated
area of Pinellas County that is located within the Clearwater Fire Control
District.
In 1999, the Fire Protection Authority signed a 10-year agreement with the
contract providers that expired on September 30, 2009. Each year from this
expiration date an extension has been authorized. Pinellas County Fire
Protection Authority and the City of Clearwater agreed upon approval of the
2014-2017 agreement, all terms of this agreement will remain in force and
effect as if the original term of the contract, for one additional two-year term
extending to September 30, 2019.
Pinellas County Fire Protection Authority will continue to compensate
Clearwater Fire and Rescue for the fiscal year commencing October 1, 2017
under the same terms as the previous contract. Under this year’s extended
contract, 11.28% of the Clearwater Fire District was determined to be
unincorporated Pinellas County as included in ending contract September 30,
2017. Therefore, the County will reimburse the City 11.28% of the net
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Council Work Session Meeting Minutes August 14, 2017
department budget or approximately $2.2 Million for fiscal years 2017-2018
and 2018-2019 to fulfill the agreement. The reimbursement percentage can
fluctuate year to year as property values within the fire district change.
8. Library
8.1
Approve Purchase Orders in the amount of $70,936.80 and $91,992.29 to Bibliotheca
of Norcross, GA, for the purchase of Radio Frequency Identification (RFID) System
and Automated Materials Handler, and authorize the appropriate officials to execute
same. (consent)
This project provides for the implementation of Phase Three of Radio
Frequency (RFID) technology at the joint use Clearwater East Community
Library. This technology will allow the joint use Clearwater East Community
Library to perform many repetitive tasks more efficiently. Stacks of books can
be checked in and out with one movement and sorting machine will move
materials quickly and accurately.
This purchase includes the AMH System, a conveyer belt system designed to
check in items and perform an initial sort into multiple bins. It also includes
AMH bins, RFID gates, selfCheck freestanding kiosks, shipping and handling,
as well as installation and training.
In accordance with City Code Section 2.564 (1)(d), the utilization of other
government contracts, the purchase will be made off of City of Largo Library
Department’s Bibliotheca contract.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project
0315-94861-564000-571-000-0000, Library Technology, to fund this contract.
Amount: $162,929.09
9. Planning
9.1
Approve amendments to the Clearwater Comprehensive Plan Coastal Management
Element, addressing the statutory requirements for the 2015 Peril of Flood Florida
Senate Bill 1094; and pass Ordinance 9048-17 on first reading. (CPA2017-02001)
This proposed ordinance contains numerous amendments to the goals,
objectives and policies of the Coastal Management Element of the Clearwater
Comprehensive Plan. Most of the proposed amendments address the six
components of Senate Bill 1094 (2015), “An Act relating to the peril of flood”
(Peril of Flood) which requires that a local governments’ Coastal Management
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
Element include a coastal redevelopment component that address how to
“eliminate inappropriate and unsafe development in the coastal areas when
opportunities arise.” The most substantial amendment is the creation of new
Goal E.2, and its objectives and policies.
New Goal E.2 includes seven objectives and 22 total policies, several of which
were already within the City’s Comprehensive Plan but are proposed to be
relocated under this new Goal. The seven proposed objectives touch on:
development and redevelopment in the City being planned and managed to
reduce risk and losses due to various factors; hazard mitigation efforts to
reduce flood risk in coastal areas; the City’s continued efforts to educate
residents about flood risks and programs that aim to reduce flood hazards;
adapting the built environment to address impacts of sea level rise; proposing
the City create an Adaptation Action Area(s) by 2020; ensure public
infrastructure construction or reconstruction is being evaluated against flooding
vulnerabilities and sea level rise; and evaluating and identifying if public
investments should be rebuilt or relocated to maximize their effective life span.
Additional amendments to the Element aim to make it more comprehensible.
This is achieved through limited reorganization of certain objectives and/or
policies, and also by modifying certain existing objectives. Also, there are
instances where outdated language is being updated to more appropriate
terms (e.g., changing “coastal high hazard area” to “coastal storm area” in
renumbered Policy E.4.1.1). There are also new policies proposed to be
added under existing objectives which aim to bolster those objectives (e.g.,
adding new Policies regarding post-disaster redevelopment planning).
Lastly, maps E-1A, E-1B, E-2 and E-3 are all being updated. Maps E-1A and
E-1B are the Coastal Storm Area maps for the City which must be updated to
reflect updated Sea, Lake and Overland Surges from Hurricanes (SLOSH)
model data from the National Oceanic and Atmospheric Administration (NOAA)
effective in 2016. This new SLOSH data is also utilized to create Maps E-2
and E-3, the hurricane storm surge areas and hurricane evacuation zones,
which are also proposed to be amended.
The Community Development Board (CDB) reviewed the proposed
amendment at its meeting on June 16, 2017 and unanimously recommended
the amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review
and approval by the Florida Department of Economic Opportunity is required.
As part of the state review, the proposed amendments will be transmitted to
the various State agencies and Pinellas County for review prior to second
reading (adoption) by City Council, which is anticipated to occur in November.
In response to questions, Deputy City Manager Jill Silverboard said the City is
currently rated a 6 in the national flood insurance community rating system;
staff will continue to evaluate activities and programming that would help
improve the rating. Council did not direct staff during the visioning session to
incur the expense and significant staff work required to achieve a 5 CRS
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Council Work Session Meeting Minutes August 14, 2017
rating. Staff is now evaluating the minimum items that can be pursued; the
item before Council is the first step. Ms. Silverboard said some of the items
that could be pursued may be controversial, for instance adding another foot
of free board space, so that the required minimum elevation over base flood is
2 ft. and not 1 ft. This change would provide significant points under CRS if
pursued. However, most individuals are comfortable with the 1 ft.
over minimum elevation and any change would require significant community
engagement. The additional foot could impact residential redevelopment and
reconstruction projects. Planner Kyle Brotherton said the objective on policies
is directing the City to study the adaptation action areas and determine where
they should go if the City chooses to pursue the recommendation. The City
has until 2020 to adopt any adaptation action areas. Planning Manager Lauren
Matzke said staff is evaluating the policies and incorporating those policies
that can be pursued as part of the floodplain management ordinance; staff
anticipates bringing forward an amended floodplain management
ordinance later this year.
The Council recessed from 3:08 p.m. to 3:15 p.m.
9.2
Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1715 Lakeview Road; together with all abutting Lakeview Road and South
Duncan Avenue rights-of-way; and pass Ordinances 9055-17, 9056-17 and 9057-17
on first reading. (ANX2017-06012)
This voluntary annexation petition involves a 0.213-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the southwest corner of Lakeview Road and South Duncan Avenue. The
applicants are requesting annexation in order to receive solid waste and
sanitary sewer service from the City. The property is located within an enclave
and is contiguous to existing city limits to the north and west. The Development
Review Committee is proposing that the 0.498 acres of abutting Lakeview
Road and South Duncan Avenue rights-of-way not within the city limits also be
annexed. It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The closest
sanitary sewer line is located in the adjacent Lakeview Road
right-of-way. The applicants understand that the sewer impact and
assessment fees must be paid in full prior to connection and are aware
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
of the additional costs to extend City sewer service to this property.
The property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station 47 located at 1460 Lakeview Road. The City has
adequate capacity to serve this property with sanitary sewer, solid
waste, police, fire and EMS service. The proposed annexation will not
have an adverse effect on public facilities and their levels of service;
and
The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District’s minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City’s Comprehensive Plan and Community
Development Code; and
The property proposed for annexation is contiguous to existing city
limits to the north and west; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
9.3
Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 809, 907, 915 Glen Oak Avenue East, 3053 Grand View Avenue, 3058
Hoyt Avenue, 3040 and 3077 Merrill Avenue, 3080 Terrace View Lane and 3127
Wolfe Road, and the annexation, initial Future Land Use Map designation of
Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 3136 San Jose Street; and pass Ordinances 9058-17,
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Council Work Session Meeting Minutes August 14, 2017
9059-17 and 9060-17 on first reading. (ANX2017-06013)
These voluntary annexation petitions involve 2.132-acres of property consisting
of ten parcels of land occupied by single-family dwellings. The properties are
located generally north of Drew Street, south of SR 590, and within ¼ mile
west or east of North McMullen Booth Road. The applicants are requesting
annexation in order to be connected to the City sanitary sewer as part of the
Kapok Terrace Sanitary Sewer System Extension Project. The properties are
located within an enclave and are contiguous to existing city boundaries on at
least one side. It is proposed that the property at 3136 San Jose Street be
assigned a Future Land Use Map designation of Residential Urban (RU) and
the remaining properties be assigned Residential Low (RL). All properties are
proposed to be assigned a Zoning Atlas designation of Low Medium Density
Residential (LMDR). The Planning and Development Department determined
that the proposed annexations are consistent with the provisions of Community
Development Code Section 4-604.E as follows:
The properties currently receive water service from the City of
Clearwater. The applicants will connect to the City’s sanitary sewer
service when it is available, and are aware of the fee that must be paid
in order to connect and the financial incentives available. Collection of
solid waste will be provided by the City of Clearwater. The properties
are located within Police District III and service will be administered
through the district headquarters located at 2851 McMullen Booth
Road. Fire and emergency medical services will be provided to the
properties by Station 49 located at 565 Sky Harbor Drive. The City has
adequate capacity to serve the properties with sanitary sewer, solid
waste, police, fire and EMS service. The proposed annexations will not
have an adverse effect on public facilities and their levels of service;
and
The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Urban (RU) and Residential Low (RL) Future
Land Use Map categories are consistent with the current Countywide
Plan designation of the properties. The Residential Low (RL)
designation primarily permits residential uses at a density of 5 units per
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
acre, and the Residential Urban (RU) designation primarily permits
residential uses at a density of 7.5 units per acre. The proposed zoning
district to be assigned to the properties is the Low Medium Density
Residential (LMDR) District. The use of the subject properties are
consistent with the uses allowed in the District and the properties
exceed the District’s minimum dimensional requirements. The proposed
annexations are therefore consistent with the Countywide Plan and the
City’s Comprehensive Plan and Community Development Code; and
The properties proposed for annexation are contiguous to existing city
boundaries on at least one boundary; therefore the annexations are
consistent with Florida Statutes Chapter 171.044.
9.4
Approve amendments to the Clearwater Comprehensive Plan Utilities Element to
address the City of Clearwater’s Potable Water Supply Facilities Work Plan
(2016-2026 Planning Period) and pass Ordinance 9062-17 on first reading.
(CPA2017-06002)
This proposed ordinance contains amendments to the Utilities Element of the
Clearwater Comprehensive Plan to include updated information based on the
recent update to the Potable Water Supply Facilities Work Plan (2016-2026),
completed by Tetra Tech, Inc.
Section 163.3177, Florida Statutes, requires local governments to update their
comprehensive plans, including their 10-year Water Supply Facility Work
Plans, to incorporate relevant water supply options, conservation initiatives,
and updated service area projections within 18 months after the approval of the
regional water supply plan. The Southwest Florida Water Management District
(SWFWMD) approved its updated Regional Water Supply Plan on November
17, 2015.
The City last updated its water supply work plan and this section of the
Comprehensive Plan in 2012, at which time it ensured consistency with the
requirements in the statutes for this required element; therefore, this
amendment involves updating existing policies, previously found to be in
compliance with state requirements, based on more current data, and updates
Map D-2 Potable Water Wells and Wellhead Protection Zones to reflect the
current number of wells in service and well locations.
The Community Development Board (CDB) reviewed the proposed
amendment at its meeting on July 18, 2017 and unanimously recommended
the amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
and approval by the Florida Department of Economic Opportunity is required.
As part of the state review, the proposed amendments will be transmitted to
the various State agencies and Pinellas County for review prior to second
reading (adoption) by City Council, which is anticipated to occur in November.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
In response to a question, Public Utilities Director David Porter said the
expected cost comparisons for the wholesale rate have not been updated for
the expected RO2 work as the project has not begun and has not been
authorized by Council.
10. Solid Waste
10.1
Approve an increase of $200,000 to the purchase agreement (blanket purchase order)
with Waste Management Inc. of Florida for Class III waste disposal at their site for the
period October 1, 2016 through September 30, 2017, including a one-year renewal,
and authorize the appropriate officials to execute same. (consent)
On October 1, 2015, City Council approved a purchase agreement in the
amount of $400,000 with Waste Management Inc. of Florida for Class III waste
disposal at their site. This approval was based on Invitation to Bid # 67-15,
which included two, one-year renewal terms at the City’s discretion.
Last August, we requested and the Council approved a $200,000 increase in
that agreement for Fiscal Year 16 and the optional two years (Fiscal Year 17
and Fiscal Year 18). That brought the annual amount to $600,000 for each of
the fiscal years.
Staff is asking for another $200,000 annual increase for the remainder of this
fiscal year and for Fiscal Year 18. The annual total will now be $800,000.
Whereas last year’s increase was due to very robust construction and
demolition (C&D) disposal from our Roll-Off collection program, this increase is
primarily due to an increase in tons from our residential collection program.
This increase in spending on Class III disposal with Waste Management (at
$29.25/ton) has been and will be offset by decreased spending on putrescible
waste disposal at Pinellas County Solid Waste (at $37.50/ton).
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the Fiscal Year 2016/17 Operating Budget of the
Solid Waste Fund in the following cost codes:
0-424-02082-543500-534-000-0000 (Residential Collection Dump
Fees)
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
0-424-02089-543500-534-000-0000 (Roll-Off Collection Dump Fees)
In response to questions, Controller David Powers said Pinellas County only
offers the City one rate of $37.50. When the once-a-week solid waste service
was implemented by the City, residents began sorting their waste, placing bulk
items aside instead of the black barrel. Sorting has improved disposing the
waste at a cheaper rate.
10.2
Award a contract (purchase order) to Pinellas County Solid Waste for an operating
expenditure of $3,700,000 for the disposal of solid waste at the Pinellas County
waste-to-energy plant/landfill for the period October 1, 2017 through September 30,
2018, as provided in the City’s Code of Ordinances, Section 2.564 (1) (d), Services
provided by Other Governmental Entities, and authorize the appropriate officials to
execute same. (consent)
Pinellas County Solid Waste operates the only waste-to-energy plant and
landfill in the county. All putrescible solid waste collected by the city is taken to
this facility.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2017/18 Operating Budget of the Solid
Waste Fund. The allocation of the Dump Fees that were planned for Pinellas
County Solid Waste are as follows:
0-424-02082-543500-534-000-0000 (Residential Collection Dump
Fees) $1,137,400
0-424-02083-543500-534-000-0000 (Commercial Collection Dump
Fees) $1,672,800
0-424-02082-543500-534-000-0000 (Roll-Off Collection Dump Fees)
$889,800
10.3
Award a contract (purchase order) to Tampa Bay Trane of Tampa, FL, in the amount
of $296,400 to replace chiller and pumps at City Hall, per proposal 25-FL-150609, in
accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental
contracts and authorize the appropriate officials to execute same. (consent)
The Chiller and related components at City Hall are in need of
replacement. The corrosive environment has deteriorated the coils and
fins beyond repair. This proposal replaces the existing air cooled chiller,
pumps and all associated piping; ties into the existing controls, electrical
devices and equipment. All associated mechanical and electrical work
shall be provided for the removal of designated equipment and
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
installation of new equipment described in and on projects drawings A/E
# 16069 dated May 15, 2017.
Tampa Bay Trane is an approved vendor under HVAC for US
Communities Contract # 15-JLP-023.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project
315-94532-530300-519 to fund this contract.
11. Official Records and Legislative Services
11.1
Reappoint Councilmember Doreen Caudell to serve as the City’s representative on
the Forward Pinellas Board with a term to expire September 12, 2021. (consent)
The term of the City’s representative, Councilmember Caudell, will expire this
September. Forward Pinellas has requested that the City reappoint, or appoint,
a Councilmember to serve as the City’s representative for the next four years.
There are no term limits on the board; Councilmember Caudell may be
reappointed.
11.2
Appoint Jennifer Christou-Wood to the Parks and Recreation Board to fill the
remainder of an unexpired term through January 31, 2021. (consent)
APPOINTMENT WORKSHEET
Parks and Recreation Board
BOARD:
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
Staff Liaison: Jim Halios
MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct.
PLACE: Council Chambers - 6:30 p.m.
1
APPTS. NEEDED:
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
Architect
1. Ric Ortega - 1949 Carlos Ave., 33755 -
Original Appointment: 1/17/13
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
Resigned 7/19/17 - (was serving 2nd term to expire 1/31/21)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
Reg. Interior
1. Jennifer Christou-Wood - 940 Lantana Ave., 33767 -
Designer
Zip codes of current members on board:
1 at 33755
1 at 33756
1 at 33759
1 at 33764
2 at 33765
12. Legal
12.1
Adopt Ordinance 9032-17 on second reading, vacating a portion of a 40 foot
Right-of-Way of Wildwood Street (Plat), from the northerly Right-of-Way line of Park
Lane to the southerly Right-of-Way line of Smallwood Circle, Glenwood Subdivision,
as recorded in Plat Book 8, Page 14, subject to a drainage and utility easement which
is retained over the entire vacated portion thereof.
12.2
Adopt Ordinance 9051-17 on second reading, vacating the south 28 feet of public
Right-of-Way of Vernon Street approximately 170 feet west of South Washington
Avenue, abutting Lots 21 and 22 of Tennessee Terrace Subdivision, as recorded in
Plat Book 11, Page 85.
12.3
Adopt Ordinance 9061-17 on second reading, amending Clearwater Code of
Ordinances Appendix A, Article XXIV, Section (3)(E) relating to stormwater
management utility rates.
12.4
Adopt Ordinance 9064-17 on second reading, vacating the 10 foot drainage and utility
easement along the east line of Lot 11 of Countryside Tract 56, Unit 1, as recorded in
Plat Book 80, Pages 33, 34, and 35.
12.5
Adopt Ordinance 9065-17 on second reading, vacating the west 7 feet of a 10 foot
utility easement along the east line of Lot 49 of Forest Wood Estates, as recorded in
Plat Book 69, Page 17.
12.6
Continue to September 7, 2017: second reading of Ordinance 9054-17, amending the
rates for domestic water, lawn water, reclaimed water and wastewater collection.
13. City Manager Verbal Reports
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
13.1
Neighborly Care Network Funding Request
At the August 2 special council meeting, Council requested additional
information regarding Neighborly Care Network’s funding by other
governmental agencies.
Neighborly Care Network provided a listing of funding received for the current
fiscal year and anticipated funding for the next fiscal year.
In response to questions, Economic Development and Housing Director
Denise Sanderson said Neighborly Care Network would not be eligible to
apply for CDBG funds for this application as the organization is requesting
federal dollars. Since CDBG is a federal program, funds cannot be used as
matching funds for another federal program. It was suggested that staff
implement a process for future grant requests that come before Council.
Office on Aging Manger Kerry Marsalek said the organization is required to
provide a 10% match to draw down the Older Americans Act dollars which is
the predominant funding they receive to provide adult day care, congregate
dining, home delivered meals, and transportation. It is not known where the
10% currently comes from. Parks and Recreation Director Kevin Dunbar said
the City heavily supports the organization via in-kind support by allowing them
to use the kitchen and additional space in the North Greenwood Recreation
Center. The congregate dining program and meals on wheels program is run
out of that facility. They do pay $100 per month for a dumpster fee due to their
increased activity.
The City Manager requested Council to consider if they were comfortable
making these types of grants and what kind of services should be focused on
to help in the development of the process for funding requests. A future
conversation will need to be had regarding the type of system that can be
created and managed.
There was consensus to bring this item forward to the Council Meeting for a
motion. There was consensus for staff to develop a process for future grant
requests.
Staff was directed to ask Neighborly Care Network where they currently get
the 10% match funds from.
13.2
Car Thefts
In response to a recent fatal accident involving a stolen car driven by
teenagers from Clearwater, Police Chief Daniel Slaughter provided
background information regarding the increase in car thefts in and around
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City of Clearwater
Council Work Session Meeting Minutes August 14, 2017
Clearwater since 2015. During the summer of 2015, there was a 100%
increase in car thefts in a one month period; a small segment of youthful
offenders were identified as the offenders. A taskforce was created among
local law enforcement agencies where zone officers would have regular
contact with the prolific offenders, identified as those with five felony arrests in
a six month timeframe. Good returns were recognized for the heavy
engagement in 2016, however a spike was identified in May and June of this
year, but not to the previous levels. There was a collaboration between some
law enforcement professionals, social service providers and local politicians
who came up with a statute definition of a chronic offender that will go into
effect on October 1 that will give the Department of Juvenile Justice some
controls to keep some of the chronic offender population in custody. He said
there is a concept that putting kids in detention could potentially create a
pipeline to prison, but at the same time, a chronic population detention can
protect them from themselves and the public. The teens involved in the
recent fatal accident were known to CPD and Clearwater officers notified the
families of the accident.
In response to a question, Chief Slaughter said there will always be a small
group of people that will be criminals and resources are needed to deal with
them; resources are better utilized and should be focused on at risk people.
14. City Attorney Verbal Reports – None.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Jonson requested a council discussion item for long
outstanding code enforcement liens and foreclosure options as a future topic.
He said staff has identified the top ten liens and potential items for foreclosure;
it would be helpful for Council to receive an update.
Councilmember Caudell requested a future discussion item regarding the
status of the Hyatt pedestrian bridge. The City Attorney said she spoke with
Katie Cole regarding the matter; staff is working with Ms. Cole on the request
and will provide Council with a recommendation at a future meeting.
16. Closing Comments by Mayor – None.
17. Adjourn
The meeting adjourned at 4:18 p.m.
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City of Clearwater