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03/06/1997 CITY COMMISSION MEETING CITY OF CLEARWATER March 6, 1997 Present: Rita Garvey Mayor/Commissioner J. B. Johnson Vice-Mayor/Commissioner Robert Clark Commissioner Ed Hooper Commissioner Karen Seel Commissioner Elizabeth M. Deptula City Manager Kathy S. Rice Deputy City Manager Bob Keller Assistant City Manager Pamela K. Akin City Attorney Scott Shuford Central Permitting Director Rich Baier Engineering Director Cynthia E. Goudeau City Clerk Patricia O. Sullivan Board Reporter The Mayor called the meeting to order at 6:00 p.m. at the Pinellas County Assembly Room. The invocation was offered by Reverend Dennis MacAleer of Trinity Presbyterian Church. The Mayor led the Pledge of Allegiance. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #3 - Service Awards - None. ITEM #4 - Introductions and Awards - None. ITEM #5 - Presentations - None. ITEM #6 - Approval of Minutes Commissioner Johnson moved to approve the minutes of the regular meeting of February 20, 1997, and the special meeting of February 18, 1997, as recorded and submitted in written summation by the City Clerk to each Commissioner. The motion was duly seconded and carried unanimously. ITEM #7 - Citizens to be heard re items not on the Agenda Michael Golier, representing a group of seniors, requested reconsideration of moving ballroom dancing to the Memorial Civic Center, citing inadequate ventilation and parking. PUBLIC HEARINGS ITEM #8 - Variance(s) to Sign Regulations for property located at 23660 US 19N, Sec. 6-29-16, M&B 41.01, 41.02, 41.04, 41.05 & 41.06 (Branch Sunset Associates, Ltd.; COMP USA, The Computer Superstore, SV97-01) This property, on the West side of US 19N, South of Sunset Point Road, is zoned Commercial Center. The applicant requests a 39-square foot area variance from the permitted 150-square feet to allow 189-square feet of attached signs. The proposed signs will be placed on the building’s North side over the entrance. Staff reported conditions support approval: 1) attached signs over store entrance will be perpendicular to US 19N, oriented North toward the parking lot, and visible only to Southbound traffic; 2) signs will be approximately 250 feet from US 19N right-of-way; 3) variance is relatively small, representing a 26% deviation from code; and 4) approval will not detract from City’s appearance. Barbara Tew, of Collins Signs, verified photographs of the property presented her by Central Permitting Director Scott Shuford. Ms. Tew distributed photographs of the property, noting COMP USA is new to the area and the store is difficult for motorists to see. Letters on the attached signs will be 10-3/4-inch tall. The store will be included on the shopping center’s freestanding pylon sign. It was noted the requested sign is 24-square feet smaller than the one it replaces. In response to a question, Mr. Shuford said the code addresses each tenant separately regarding attached signage specifications. Commissioner Johnson moved to approve an area variance of 39 square feet from the permitted 150 square feet to allow 189 square feet of attached sign area, on property identified as Sec. 6-29-16, M&B 41.01, 41.02, 41.04, 41.05, and 41.06, for meeting Sec. 45.24, Standards for Approval, items (1)-(4). The motion was duly seconded and carried unanimously. Public Hearing - Second Reading Ordinances ITEM #9 - Ord. #6123-97 - Annexation for property located at 1300 Idlewild Dr., Brooklawn Sub., Blk F, Lots 7, 8, 14-16 & part 6 (Douglas D. Rosenbaum, A97-02) AND ITEM #10 - Ord. #6124-97 - RS-8 Zoning for property located at 1300 Idlewild Dr., Brooklawn Sub., Blk F, Lots 7, 8, 14-16 & part 6 (Douglas D. Rosenbaum, A97-02) In his March 3, 1997, letter, Allan Rosenbaum, Owner representative, indicated Douglas D. Rosenbaum, owner, had withdrawn his annexation request. Items #9 and #10 were withdrawn. ITEM #11 - Ord. #6125-97 - Vacating W 2.5’ of S 45’ of 5’ North/South Utility Easement lying in Lot 17, Blk I, Northwood Estates Tract F, less Southerly 5’ (Bill and Stephany Broome, V96-16) The City Attorney presented Ordinance #6125-97 for second reading and read it by title only. Commissioner Clark moved to pass and adopt Ordinance #6125-97 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #12 - Ord. #6133-97 - Annexation for property located at 2995 Union St., Sec. 5-29-16, M&B 11.01 (Attention Home, Inc., A96-23) The City Attorney presented Ordinance #6133-97 for second reading and read it by title only. Commissioner Hooper moved to pass and adopt Ordinance #6133-97 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #13 - Ord. #6134-97 - RM-8 Zoning for property located at 2995 Union St., Sec. 5-29-16, M&B 11.01 (Attention Home, Inc., A96-23) The City Attorney presented Ordinance #6134-97 for second reading and read it by title only. Commissioner Johnson moved to pass and adopt Ordinance #6134-97 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #14 - Ord. #6137-97 - Amending Secs. 2.516, 2.517 & 2.519 establishing special public hearings for Penny for Pinellas Tax The City Attorney presented Ordinance #6137-97 for second reading and read it by title only. Commissioner Seel moved to pass and adopt Ordinance #6137-97 on second and final reading. The motion was duly seconded It was noted 48 of the City’s 56 original Penny for Pinellas projects have been completed. Commissioner Johnson, noting his strong support for renewal of the Penny for Pinellas tax, indicated he would stand in harmony with the Commission regarding this ordinance. Upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. CITY MANAGER REPORTS CONSENT AGENDA (Items #15-18) - Approved as submitted ITEM #15 - Approval of Purchases & Declaring items & asset listings surplus per 02/20/97 memorandum (Not separate agenda items): Two rear loader refuse collection trucks, Crane Carrier Corp., $220,440, funding provided by City’s master lease-purchase agreement (GS) One jaws truck, Fountain Motors, Inc., $76,987, funding provided by City’s master lease-purchase agreement (GS) One 9 yard concrete truck, Gator Ford Trucks, $126,549, funding provided by City’s master lease-purchase agreement (GS) Contract extension, front-end loading refuse containers, Wastequip Industrial, d/b/a Industrial Refuse Sales, 03/07/97 -03/06/98, estimated $115,190 (SW) Aluminum sulfate water treatment chemical, General Chemical Corp., 03/07/97 -02/28/97, estimated $59,500 (EN) Sulfur dioxide water treatment chemical, Allied Universal Corp., 03/07/97 -02/28/98, estimated $60,307 (EN) Renovation of Holt Swimming Pool, Cox Construction Company, $40,887.50 (PR) Declare items from General Services/Fleet Administration surplus to City needs; approve disposal through Tampa Machinery Auction (FN) Declare asset listings from WOW Investments, Inc., d/b/a “The Gym” surplus to City needs; authorize disposal through on-site auction services from auctioneer to be determined (FN) ITEM #16 - JPA (Joint Project Agreement) construction modification with FDOT for SR 60 (Gulf to Bay Blvd.), estimated $22,077.30 (EN) ITEM #17 - C.O. #1 to Reconstruction of Highland Ave., from North of Gulf to Bay Blvd. to North of Sunset Point Rd., to Overstreet Paving Co., Largo, FL, increasing amount by $117,564.90, for new total $4,398,634.46; approve time extension of 54 days (EN) ITEM #18 - Modification to Work Order to Post, Buckley, Schuh and Jernigan, Inc., for additional engineering design required by FDOT for Drew Street Widening Project, from Highland Ave. to NE Coachman Rd., increasing the amount $59,065 (EN) In reference to Item #18, if was requested that FDOT (Florida Department of Transportation) records be updated to recognize City-funded school crossing guards on Drew Street serve a public school. Commissioner Hooper moved to approve the Consent Agenda as submitted and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. OTHER ITEMS ON CITY MANAGER REPORT ITEM #19 - First Quarter Budget Review (CM) The first quarter budget review for FY (fiscal year) 1996/97 is based on activity during October 1996 through December 1996. The adopted General Fund budget was increased $428,824 for an amended total of $71,261,014. General Fund expenditure amendments include transferring $380,850 of unappropriated retained earnings of the General Fund to the Special Program Fund for staff at the “Miracle” project on US 19N at Drew Street to cover costs to date and anticipated expenditures through the end of the fiscal year. Other amendments include: 1) $5,000 - Saturday in the City - Commission approved October 3, 1996; 2) $20,000 - Jazz Holiday - Commission approved October 3, 1996, 3) $20,000 - Streetlight Banner Program - Commission approved October 3, 1996, 4) $17,945 - increase Sunday recreation hours for 6-month trial - Commission approved October 3, 1996, 5) $20,000 - air conditioners at Clearwater Beach Recreation Center; and 6) $40,000 - consultant studies for beach CRA (Community Redevelopment Agency) and S. Ft. Harrison Avenue. Revenue amendments include a $170,390 increase in anticipated revenues from Pinellas County for Fire Tax which offsets $22,000 vehicle cost for Assistant Chief position. Unappropriated Retained Earnings of the General Fund remain at $9,490,004, 13.5% of the total General Fund expenditure budget. The $84,630 increases in the Water & Sewer Fund revenue and expenditure amendments reflect the appropriation of $59,630 in retained earnings toward funding the City-wide Aerial Photography project as approved by the Commission on November 7, 1996, and $25,000 for the Inventory Control/Financial System project. The $308,540 decrease in Gas Fund expenditure amendments reflects final adjustments to bring the Gas program budgets in line with the recently approved Gas Business Plan. The $161,000 decrease in Solid Waste Fund revenue amendments and $446,000 decrease in expenditure amendments result from Commission approval of a revised plan on January 23, 1997, whereby the roll-off program is now competitive. The $528,630 decrease in Stormwater Utility Fund revenue amendments and $406,510 decrease in expenditure amendments reflect a reduction in anticipated revenues charged to projects for capitalized labor, recognizing that staff is not anticipated to provide further labor on Stormwater projects. To offset this, expenditures were decreased in the Stormwater Quality Property Purchases Capital Improvement Project. The $5,240 increase in Recycling Fund revenue amendments reflects additional funding received under the FY 1996/97 State Recycling Grant and the $5,001 increase in expenditure amendments includes an offsetting transfer to the Capital Improvement Recycling Program project. The $12,960 increases in Marina Fund revenue and expenditure amendments reflect the appropriation of retained earnings to replace the Marina lobby and office air-conditioning systems. The $186,291 increases in Harborview Center Fund revenue and expenditure amendments recognize the Boston Concessions Group loan and Special Development Funds for the Harborview Center construction project as approved by the Commission on November 7, 1996. The $133,145 increase in Internal Services Fund revenue amendments and $43,455 increase in expenditure amendments include a $25,000 increase in General Services Fund revenues to reflect anticipated increases in building & maintenance variable changes. In addition, Administrative Services Fund revenues are increased by an additional $64,690 to reflect a refund from General Telephone. Both Administrative Services Fund revenues and expenditures reflect the transfer of unappropriated retained earnings of $26,680, representing savings in the FY 1995/96 program budget to provide funding for the upgrade of the Utility System. Also Garage Fund revenues and expenditures reflect the recognition of insurance proceeds of $16,775 for the replacement of a vehicle in the Capital Improvement program as approved by the Commission on January 5, 1996. No significant changes were made to Penny for Pinellas projects. Amendments to the Capital Improvement Program total a net decrease of $55,074. During first quarter, Capital Improvement Budget increases not approved previously by the Commission include: 1) Downtown Redevelopment - $68,120 budget increase of CRA revenues representing transfer of year end operating cash balance and audit adjustments; 2) Airpark Master Plan - $18,120 budget increase of General Fund revenues representing debt service savings of Airpark Coordination to provide additional funding for the Airpark Master Plan; 3) City-wide Air-Conditioning Replacement - $12,960 budget increase of unappropriated retained earnings of the Marine Fund to replace air-conditioning equipment in Marina lobby and office; 4) Utility System Upgrade - $26,680 budget increase of unappropriated retained earnings of the Administrative Services Fund for upgrade of utility system; 5) Stormwater Quality Improvement/ Property Purchase - $118,519 budget increase to recognize State, the city of Safety Harbor, and Pinellas County reimbursements for the Del Oro and Alligator Creek stormwater projects; and 6) Inventory Control Financial Reporting System - $25,000 budget increase of water revenues to reimburse Gas System for water related inventory system expenditures including hardware, software, and on-going consulting fees. The Commission approved Capital Improvement Budget increases: 1) $5,235 - Big Pier 60 Park - November 7, 1996; 2) $100,000 - Municipal Services/Public Safety & Police Complex - November 21, 1996; 3) $186,291 - Harborview Center - November 7, 1996; 4) $89,447 - City-wide Aerial Photography - November 7, 1997; 5) $16,775 - Motorized equipment (lease purchase) - December 5, 1996; and 6) $39,298 - Enterprise Network Phase I - January 9, 1997. Commissioner Johnson moved to approve the First Quarter Budget Review for FY 1996/97. The motion was duly seconded and carried unanimously. a) First Reading Ord. #6135-97 - Amending Operating Budget for FY ending 09/30/97 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Water and Sewer Fund, Solid Waste Fund, Stormwater Utility Fund, Recycling Fund, Marine Fund, Harborview Center Fund, General Services Fund, Garage Fund, and Administrative Services Fund The City Attorney presented Ordinance #6135-97 for first reading and read it by title only. Commissioner Clark moved to pass Ordinance #6135-97 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. b) First Reading Ord. #6136-97 - Amending the Capital Improvement Program Report and Budget for FY ending 09/30/97 to reflect an increase in budget expenditures to expand scope of projects in functional categories of Fire Protection, Miscellaneous Engineering, Park Development, Garage, City Hall, Sewer System, Gas System, Utility Miscellaneous, and Recycling, and to reflect a decrease in budget expenditures to reduce scope of projects in functional categories of Police Protection, Marine Facilities, Building Maintenance, Miscellaneous, and Stormwater Utility, for a net decrease of $55,074 The City Attorney presented Ordinance #6136-97 for first reading and read it by title only. Commissioner Seel moved to pass Ordinance #6136-97 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #20 - Mandalay Avenue Streetscape Project - approve design concept shown to community on 02/12/97 and award work order to Post Buckley, Schuh & Jernigan for $150,000 to provide partial design services in preparation of construction bid drawings (CP) Between Pier 60 Drive and Baymont Street, Mandalay Avenue is a four-lane, undivided road with few provisions as a pedestrian destination point. In 1996, a conceptual plan was presented to the City Commission. The plan has been enhanced to create a people-friendly atmosphere that attracts pedestrians and motorists. On the proposed three-lane road , a two-way turn lane will separate the northbound and southbound lanes. Engineering developed the design in coordination with Public Works, Parks & Recreation, Police, Fire, and Central Permitting. At a February 12, 1997, community meeting, the revised plan received many public endorsements. Staff proposes to begin construction as early as July 1997, with the roadway functionally open to through traffic on December 24, 1997. To meet this fast track schedule, staff will seek partial design services from the City’s Engineer of Record, PBS&J (Post, Buckley, Schuh & Jernigan, Inc.) The Engineering Department will manage the design project and carry out the remainder of design tasks. The maximum total fee for PBS&J services is $150,000. Services should be completed in approximately 2 ½ months. To meet the abridged construction schedule, staff proposes Phase I entail total closure of Mandalay Avenue between Pier 60 Drive and Papaya Street while maintaining two-way traffic between Papaya and Baymont Streets. Next, Mandalay Avenue would close between Papaya and Baymont Streets. The revised design that best reflects the tropical streetscape envisioned by the design team is estimated to cost between $1.4-million and $1.7-million. The original $1.1-million estimate was based on beautifying the existing sidewalks and minor additions of landscape areas. Under the revised plan, Mandalay Avenue is totally redesigned and reconstructed between Pier 60 Drive and Baymont Street. The road’s center line would be shifted to accommodate widened sidewalks, cafe areas, angled parking, increased pavers, and landscaping on both sides of the street. This project is consistent with the festive and unique atmosphere associated with Clearwater beach. Assistant City Manager Bob Keller said the Mandalay Avenue Streetscape Plan is an exciting and dynamic project. Clearwater beach attracts an international market and must compete with worldwide destinations. He said the product must be improved, recommending improvements to the infrastructure. This request for design services is limited to the intensive planning work before a “go/no go” decision is reached. Mr. Keller said property owners considering improvements will base investment decisions on this plan. He said input at a recent public meeting indicated strong interest that something should be done now to spur redevelopment. Staff is trying to be sensitive to residents and those who use this road for through traffic. Poinsettia Avenue improvements should address those concerns. Mr. Keller reviewed the project: 1) traffic capacity - replacing 4-lanes with 3-lanes in the 2 block area will change the nature of the roadway but will not change the road’s carrying capacity in a negative way; 2) cost estimates are soft - requested design services will provide information needed to develop a firm cost estimate and evaluate the project’s feasibility; and 3) timing - businesses indicated work should be done when least disruptive. Alternatives included total closure or block by block closure. Staff will work with merchants and residents to develop the least disruptive plan. After Monday’s Work Session, staff went door to door in the affected area, distributing a newsletter regarding the project. Reaction to a 6-month total closure was mixed, but it was felt the project is needed and the final design was supported. He said the project would take parallel tracks: 1) construction and 2) impact mitigation. He said the City Manager would assign him to oversee the amelioration of the project, suggesting the City could have fun with the project. Mr. Keller said the design services would fast track the project’s engineering to provide data in May necessary to identify costs and appraise the City’s ability to complete a functional road by December 24, 1997. He will not recommend the project unless he is convinced the schedule can be met. Jay Keyes, representing the Clearwater Beach Association, said the organization supports the project. He invited staff to address the organization regarding the project. In response to a question, the City Manager said the original Mandalay Avenue streetscape plan was limited to landscaping and maintained the street’s four lanes. She said this more comprehensive improvement widens sidewalks to improve the pedestrian atmosphere and permit sidewalk cafes. Restricting traffic lanes is necessary to meet pedestrian needs. She said alternating the direction of the middle lane had been considered. The City does not want traffic traveling fast through this section. Anna Cook, Ed Hogan, Erica Jensen, Joseph Ulman, Eileen Cable, Gigi Boyer, Alan Walman, Anne Garris, Richard Ryan, Sandy Button, Ed Maracelli, Stewart Hallbower, Sarah Hinkle, Henry Haddock, Linda Cabilus, Beverly Allman, and Patty Humburg opposed the project, noting difficulties and delays associated with Safety Harbor’s streetscape project, three-lanes will not carry sufficient traffic, beautification can occur without restructuring traffic, bottlenecks will occur and are bad for business, alternative routes are limited, emergency responses will be delayed, access to North beach residences will be more difficult, residents were not contacted, diagonal parking is difficult to egress and is dangerous for bicyclists and skateboarders, inadequate parking exacerbates traffic problems, Poinsettia Avenue improvements and storefront beautification should to be done first, and Mandalay should be widened. Julie Nichols, Marla Winter, John Mahoney, Keith Lamby, and Sheila Cole, supported the project, noting Clearwater beach is a tourism community and needs to move into the 21st Century, merchants will locate elsewhere if deterioration continues, emergency response times are good, Mandalay Avenue needs to be spruced up, Southbound traffic on Mandalay Avenue should be one lane to ease traffic onto South beach, and it is dangerous for pedestrians to cross 4 traffic lanes. Jim Wood expressed concern the project had not received adequate planning. Chris Bartholomew recommended the City take the time to build consensus for the project. It was noted future needs must be considered. In response to a question, Mr. Keller said plans are to improve Poinsettia Avenue as the project progresses. The Traffic Engineer believes the upgrades will ease congestion problems. Staff is attempting to mitigate all problems. Civil Engineer Mahshid Arasteh said traffic currently is congested at the SR 60 and Mandalay Avenue intersection. Diverting Mainland-bound traffic away from this intersection will help solve congestion problems. It was noted it is difficult to satisfy everyone. The City is trying to attract tourists to the beach. It was felt staff will address traffic concerns and the project will benefit Clearwater. Support of a streetscape project was expressed but concerns were expressed regarding fast tracked plans. A traffic plan, budget, funding source, parking plan, etc., were requested. In response to a question, Mr. Keller said the $150,000 requested for design services will outsource engineering work necessary for staff to present the City Commission with a plan that includes traffic mitigation and a realistic time frame. Without outside help, the Engineering staff cannot accomplish the project in 1997. Ms. Arasteh said the proposed schedule is tight. Construction is planned for the rainy season. Eighty drawings must be prepared within 2½ months and permits must be obtained from FDOT and SWFWMD (Southwest Florida Water Management District). It was suggested the project could start in May 1998. It was felt something must be done but delaying the project may be wise. It was pointed out the project embraces the City priorities of public safety, economic development, and tourism. Concern was expressed regarding narrowing Mandalay Avenue from four-lanes and closing Mandalay Avenue during construction. It was stated the project will meet future City needs. It was felt no time ever will be “right.” Complete information was requested so a decision can be reached. Commissioner Clark moved to deny approval of contract with PBS&J for design services for the Mandalay Streetscape project. The motion was duly seconded. Commissioners Clark, Hooper, and Seel voted “Aye”; Commissioner Johnson and Mayor Garvey voted “Nay.” Motion carried. It was suggested Mandalay streetscaping be discussed at a future Work Session. It was felt the Commission should reconsider the initial proposal for a four-lane project. Plans regarding upgrades to Poinsettia Avenue and Baymont Street were requested. The Commission recessed from 8:01 to 8:15 p.m. ITEM #21 - Res. #97-12 - providing for termination of parking facilities lease for the Park Street Garage, dated 08/28/86, with the CRA (FN) The CRA (Community Redevelopment Agency) owns two floors of the Park Street Garage parking facility which are leased to the City and are a designated part of the City’s parking system. The CRA has granted an option to a buyer to purchase the parking facility. The Park Street Garage property cannot be sold until the lease is canceled between the City and CRA. The CRA provided the funds to construct the Park Street Garage through the issuance of the $1.66-million Tax Increment and Lease Revenue Bonds, Series 1986. The 1986 Bonds are secured, in part, by lease revenues generated by the lease agreement between the City and CRA. The lease cannot be canceled until provisions are made to redeem or defease the 1986 Bonds. The bonds can be redeemed prior to their respective maturities after giving notice to the bond holders of not more than 30 days and not less than 15 days. Currently, $1,605,000 in bonds is outstanding on the 1986 Bonds. Redemption provisions call for payment of a 1% premium on bonds outstanding, totaling $1,621,050 for principal and premium on the bonds. In addition, interest (8% - 8½) through payment date will be required. The CRA has approximately $1.4-million in the Debt Service Fund and Downtown Redevelopment Project of the Capital Improvement Fund available to redeem or defease the 1986 Bonds. Sale of the two floors of the Park Street Garage is expected to generate adequate funds to redeem or defease the 1986 Bonds when combined with currently available funds. The Bonds cannot be redeemed or defeased until the funds are received from the sale of the parking facility. Adoption of this resolution provides for the cancellation of the lease between the City and CRA only upon the sale of the Park Street Garage and defeasance of the 1986 Bonds. Commissioner Hooper moved to terminate the parking facility's lease dated August 28, 1986, with the Community Redevelopment Agency of the City and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. The City Attorney presented Resolution #97-12 and read it by title only. Commissioner Johnson moved to pass and adopt Resolution #97-12 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #22 - Authorize Supplemental JPA #2 with FDOT re constructing new airplane hangars at Clearwater Airpark; Res. #97-09 - authorizing execution of Supplemental JPA #2 with FDOT (EN) FDOT (Florida Department of Transportation) previously agreed to provide 50% reimbursable funding for the construction of 2 enclosed airplane T-hangars at Clearwater Airpark in the form of a JPA. This project was estimated to cost $600,000. Under the agreement, the City pays for the project up-front and then is reimbursed by FDOT up to 50% of the total construction cost. FDOT programmed its funding in increments to initiate the project and provide funding on a timely basis. The first FDOT increment of $75,000 occurred in Florida’s FY 1994/95 budget. The original JPA, executed on June 21, 1995, totaled $150,000. The second FDOT increment of $150,000 represented Supplemental Joint Project Agreement #1 and occurred in the State’s FY 1995/96 budget. Supplemental Joint Project Agreement #1, totaling $450,000, was executed on November 9, 1995. The third FDOT increment of $117,000 represents this Supplemental Joint Project Agreement #2 and occurs in the State’s FY 1996/97 budget. Supplemental Joint Project Agreement #2 increases the total project budget to a maximum total cost of $684,000. This project, under construction by Hennessy Construction Services for a contract price of $485,124.48, is approximately 75% complete. While the total amount of the project ($684,000) is substantially more than the approved contract amount, the City’s share of the JPA is 50% of the Commission approved construction contract of $485,124.48. Upon project completion, any remaining FDOT funds can be transferred to other Airpark projects. The resolution approves the hangar construction project and satisfies FDOT’s resolution requirement. Commissioner Johnson moved to authorize Supplemental Joint Project Agreement #2 and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. The City Attorney presented Resolution #97-09 and read it by title only. Commissioner Hooper moved to pass and adopt Resolution #97-09 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #23 - Neighborhood & Affordable Housing Advisory Board - 1 appointment (CLK) Commissioner Johnson moved to appoint Warren Hunt. The motion was duly seconded and carried unanimously. ITEM #24 - Long Center Board of Directors - 1 appointment (CLK) Commissioner Hooper volunteered to serve. Commissioner Seel moved to appoint Commissioner Hooper. The motion was duly seconded and carried unanimously. ITEM #25 - Other Pending Matters - None. CITY ATTORNEY REPORTS ITEM #26 - Resolutions a) Res. #97-16 - Assessing property owners the costs of having mowed or cleared owners’ lots The City Attorney presented Resolution #97-16 and read it by title only. Commissioner Hooper moved to pass and adopt Resolution #97-16 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. b) Res. #97-17 - supporting the MPO’s “Hang Up Your Keys ... Don’t Be a S.O.V.” (single occupant vehicle) program for week of May 12, 1997 Commissioner Clark indicated this program encourages people to car pool, use mass transit, etc. The City Attorney presented Resolution #97-17 and read it by title only. Commissioner Johnson moved to pass and adopt Resolution #97-17 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #27 - Other City Attorney Items Verhoeven vs. the City The City Attorney reported the case, Verhoeven vs. the City, has been settled within the parameters established by the City Commission. Attorney fees are less than $5,000. Camp Soule The City Attorney reported the Executive Committee of the Boy Scouts had voted against continuing discussions regarding the sale of Camp Soule. The City was concerned the Boy Scouts’ demand for total control of the property, including access, for 99 years was inconsistent with the FCT (Florida Communities Trust) grant, valued at $1.4-million. The hard work by volunteers to preserve this property was noted. Staff will research options with FCT. It was hoped the Boy Scouts will not decide to sell the camp in the future. ITEM #28 - City Manager Verbal Reports Mr. Keller reported the DDB (Downtown Development Board) voted unanimously to create a formal partnership with the CRA. He will provide additional data at the next CRA meeting. ITEM #29 - Commission Discussion Items a) Recap of Savannah Trip Discussion was continued until the next Work Session. ITEM #30 - Other Commission Action Commissioner Seel thanked Mr. May for sharing his CSX contact to address railroad crossings. Commissioner Seel requested information regarding Clearwater resident parking passes. It was recommended the newspaper also publish the information. Commissioner Seel requested the public be informed regarding the Safe Place program. Commissioner Johnson questioned if the Mandalay Streetscape newsletter would continue. Mr. Keller indicated a follow-up report will be distributed soon. Commissioner Johnson questioned the status of the search for an Airpark FBO (Fixed Base Operator). The City Manager indicated a recommendation probably would be brought forward the first meeting in April. Commissioner Johnson stated Clearwater does not need a Love Sponge nightclub. Commissioner Seel requested all Commission members sign a letter supporting Ruth Eckerd Hall’s cultural activities’ grant application. It was agreed to do so. Commissioner Hooper reported the Commission has committed to 62 meetings with employees to “roll out” the Vision Statement. The City Manager reported the Vision Statement will be presented at the advisory board dinner via a video. The employees and City Manager staff were thanked for their commitment to this, as well. Mayor Garvey requested relocating Vision Statement meetings scheduled at the Sailing Center due to heavy seasonal traffic. Staff will review. Mayor Garvey invited participation in Project Self-Sufficiency’s annual Clothing Drive prior to March 20, 1997. Mayor Garvey reported Saturday’s Farmers Market is held at Station Square Park from 8:00 a.m. to 1:00 p.m. Mayor Garvey invited volunteers to participate in Paint Your Heart Out Clearwater on March 8, 1997. ITEM #31 - Adjournment The meeting adjourned at 8:33 p.m.