06/12/2017 - SpecialMonday, June 12, 2017
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Community Redevelopment Agency
Meeting Agenda
Special CRA Meeting
June 12, 2017Community Redevelopment Agency Meeting Agenda
1. Call To Order
2. Approval of Minutes
2.1 Approve the minutes of the May 30, 2017 Special CRA Meeting as submitted
in written summation by the City Clerk.
3. Citizens to be Heard Regarding Items Not on the Agenda
4. New Business Items
4.1 Approve the Community Redevelopment Agency’s Anchor Tenant Incentive
Program.
5. Adjourn
Page 2 City of Clearwater Printed on 6/6/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3617
Agenda Date: 6/12/2017 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: Community Redevelopment Agency
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Approve the minutes of the May 30, 2017 Special CRA Meeting as submitted in written
summation by the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/6/2017
Community Redevelopment Agency Meeting Minutes May 30, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Tuesday, May 30, 2017
9:00 AM
Special CRA Meeting
Council Chambers
Community Redevelopment Agency
Page 1 City of Clearwater
Draft
Community Redevelopment Agency Meeting Minutes May 30, 2017
Roll Call
Present 4 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob
Cundiff, and Trustee Bill Jonson
Absent1 - Trustee Hoyt Hamilton
Also Present: William B. Horne II – City Manager, Jill Silverboard – Deputy City
Manager, Micah Maxwell – Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk, Seth Taylor – CRA
Executive Director and Nicole Sprague – Official Records and
Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
Unapproved
1. Call To Order – Chair Cretekos
The meeting was called to order at 9:00 a.m. at City Hall.
2. Approval of Minutes
2.1 Approve the minutes of the May 1, 2017 CRA Meeting as submitted in written
summation by the City Clerk.
Trustee Jonson moved to approve the minutes of the May 1, 2017
CRA Meeting as submitted in written summation by the City Clerk.
The motion was duly seconded and carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items
4.1 Amend the operating budget for the Community Redevelopment Agency (CRA) for
fiscal year 2016-2017, approve budget amendments to the CRA Capital Improvement
Project Fund and adopt Resolution 17-02.
The amended capital budget reflects shifting downtown redevelopment
priorities for the Community Redevelopment Area, including business
attraction, economic development incentives, placemaking, branding and
marketing, among other priorities.
Page 2 City of Clearwater
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Community Redevelopment Agency Meeting Minutes May 30, 2017
In response to questions, CRA Executive Director Seth Taylor said the
Downtown Beautification line item is for supplemental landscaping.
Wayfinding signs are funded through the Downtown Redevelopment line
item. Staff is working with MERJE design firm to design, fabricate and install
a comprehensive wayfinding signage system. Mr. Taylor said the gateway
monument signs will be part of the project.
Trustee Caudell moved to amend the operating budget for the
Community Redevelopment Agency (CRA) for fiscal year 2016-2017,
approve budget amendments to the CRA Capital Improvement
Project Fund. The motion was duly seconded and carried
unanimously.
Resolution 17-02 was presented and read by title only.
Councilmember Cundiff moved to adopt Resolution 17-02. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Chair Cretekos, Trustee Caudell, Trustee Cundiff and Trustee
Jonson
4.2 Approve an agreement for loan and exhibition of artwork and management of a gallery
space with Professional Association of Visual Artists (PAVA) for a term of six months,
with an option to renew for an additional six months, and authorize the appropriate
officials to execute same.
The City Community Redevelopment Agency (CRA) wishes to contract with
PAVA to program and manage the property located at 331 Cleveland Street for
the purposes of a studio, gallery, public assembly space, and consignment
shop. PAVA and its members will staff the gallery at times and dates
coordinated with activities in Downtown Clearwater. These activities include,
but are not limited to: Blast Friday, Pierce Street Market, events at the Capitol
Theatre, and other significant downtown events.
APPROPRIATION CODE AND AMOUNT:
Placemaking: 388-94889; not to exceed $15,000.
In response to questions, Cultural Affairs Specialist Christopher Hubbard
said city staff and PAVA staff will be cross trained in their respective
areas. The space will include text panels and videos informing visitors of
the Imagine Clearwater and 2nd Century initiatives. City staff will include
CRA employees. CRA staff will coordinate hours of operation (i.e., open
to the public, closed to the public (restrictive to PAVA). Mr. Hubbard said
Page 3 City of Clearwater
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Community Redevelopment Agency Meeting Minutes May 30, 2017
operation hours will also coincide during Downtown special events and
shows at the Capitol Theatre. Normal hours of operation will be 11:00
a.m. to 5:30 p.m., Wednesdays through Fridays. The PAVA art pieces
handle the consignment of all art pieces; all transactions will be
electronic. Mr. Hubbard said the space will not include a kitchen; the
intent is to work with Downtown restaurants to cater community
activities, mixers and artist presentations hosted in the space.
Trustee Cundiff moved to approve an agreement for loan and
exhibition of artwork and management of a gallery space with
Professional Association of Visual Artists (PAVA) for a term of six
months, with an option to renew for an additional six months, and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
4.3 Approve a lease agreement between the Community Redevelopment Agency (CRA)
and Water’s Edge Commercial Group, LLC, a Florida Limited Liability Company, for
the premises located at 331 Cleveland Street No. 2502, and authorize the appropriate
officials to execute same.
The CRA will lease approximately 2,000 square feet of first-floor retail space
located in the ground floor of Water’s Edge Condominiums to serve as an
Artist Workshop/Exhibit Space. The lease agreement between the CRA and
Water’s Edge Commercial Group, LLC will commence on June 1, 2017, for a
term of six months, in the amount of $1,425.24 per month.
The CRA will be sharing the retail space with the Pinellas Association of Visual
Artists (PAVA) for a collaborative, coordinated initiative to foster public art and
engagement in Downtown. The CRA will utilize half of the leased space to
house a 2nd Century Clearwater exhibit. The exhibit will feature the Imagine
Clearwater - Bluff Master Plan and showcase additional 2nd Century
Clearwater (formerly referred to as ULI) priority projects.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement to be provided by CRA funding code 388-94885
ULI Implementation. As of May 11, 2017, the balance in this fund is $570,120.
In response to questions, CRA Executive Director Seth Taylor said
Exhibit A is a blueprint that shows space dimensions. The space will be
a white box, which is ideal for exhibit space, that will be built to code but
not include a kitchen. Mr. Taylor said the secondary goal of the
arrangement is to help market the spaces to interested parties. The City
Attorney said the lease is for six months, with two renewals. Sixty-day
notice would be required if the CRA chooses not to renew the lease. Page 4 City of Clearwater
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Community Redevelopment Agency Meeting Minutes May 30, 2017
Staff anticipates the CRA would be asked to leave because Water's
Edge would have a new tenant. Mr. Taylor said PAVA is contributing to
the monthly utilities; the CRA is paying for the lease.
Trustee Jonson moved to approve a lease agreement between the
Community Redevelopment Agency (CRA) and Water’s Edge
Commercial Group, LLC, a Florida Limited Liability Company, for
the premises located at 331 Cleveland Street No. 2502, and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
Seth Taylor said staff has scheduled a special meeting on June 12 to
announce the CRA's Anchor Tenant Incentive Program.
5. Adjourn
The meeting adjourned at 9:23 a.m.
Chair
Community Redevelopment Agency
Attest
City Clerk
Page 5 City of Clearwater
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Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#17-3594
Agenda Date: 6/12/2017 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Community Redevelopment Agency
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve the Community Redevelopment Agency’s Anchor Tenant Incentive Program.
SUMMARY:
The CRA’s Anchor Tenant Incentive Program will provide loan to grant funding to commercial
property owners and/or commercial tenants to assist with interior building improvements and
business start-up costs. The goal of the program is primarily to incentivize anchor restaurants
and breweries (food and drink establishments) to open downtown, which in turn will help
stimulate the local economy and improve quality of life for Clearwater residents and visitors.
Loan to grant funding may be offered to a business outside the food and drink category if it is
determined to have unique catalytic potential. Eligible program participants may receive loan
to grant funding for 35% of the total interior building improvement and start-up costs, up to a
maximum of $250,000. A participant may receive funding above the 35% and $250,000 level if
it is determined to be a unique catalytic project. The CRA’s Anchor Tenant Incentive Program
directly promotes goals and objectives of the Clearwater Downtown Redevelopment Plan.
APPROPRIATION CODE AND AMOUNT:
94893 - CRA Opportunity Fund; $1,601,674.00
Page 1 City of Clearwater Printed on 6/6/2017
A. Program Overview
The Community Redevelopment Agency’s Anchor Tenant Incentive Program provides loan-to-grant funding to
commercial property owners and/or commercial tenants to assist with interior building improvements and
business start-up costs. The goal of the program is primarily to incentivize anchor restaurants and breweries
(food and drink establishments) to open downtown, which in turn will help stimulate the local economy and
improve quality of life for Clearwater residents and visitors.
The Anchor Tenant Incentive Program directly promotes goals and objectives of the Clearwater Downtown
Redevelopment Plan, specifically:
People Goal (page. 48): Goal 1: Downtown Clearwater shall be a place that attracts people for living,
employment and recreation. The City shall encourage redevelopment that will attract residents and visitors to
Downtown as a recreation, entertainment and shopping destination.
Objective 1E: A variety of businesses are encouraged to relocate and expand in Downtown to provide a
stable employment center, as well as employment opportunities for Downtown residents.
Objective 1F: Cleveland Street shall be maintained as Downtown ’s Main Street which is valued for both
its historic character and scale of development and for its function as a major retail street.
Objective 1H: A variety of incentives shall be available to encourage redevelopment within the
Downtown.
The Anchor Tenant Incentive Program’s main objectives are as follows:
Attract high quality restaurants and breweries to Downtown Clearwater.
Improve the condition and appearance of downtown commercial buildings.
Increase downtown commercial occupancy rates and property values.
Promote Downtown Clearwater’s ongoing revitalization as a waterfront dining and entertainment
destination.
Eligible participants may receive loan-to-grant funding for 35% of the total interior building improvement and
business start-up cost, up to a maximum of $250,000.
Loan-to-grant funding may exceed $250,000, go above the 35% rate, and be made available to businesses
outside the food and drink category, if the CRA is presented with a unique ‘catalyst’ project. A catalyst
project is generally defined as a business that is first -to-market and anticipated to have a catalytic impact
that will promote the Downtown Redevelopment Plan’s vision for a thriving downtown where people can
live, work and play.
City of Clearwater
Community Redevelopment Agency
Anchor Tenant Incentive Program
City of Clearwater CRA | Anchor Tenant Incentive Program
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Funding for the Anchor Tenant Incentive Program will be budgeted annually by the CRA Board of Trustees;
funding will be made available to participants on a case-by-case basis after review by an advisory committee
and with approval from the CRA Board of Trustees.
B. Program Eligibility and Activities
Commercial property located in the Community Redevelopment Area is eligible for participation. Ad-valorem
property tax exempt properties are not eligible. A property must be current in tax bills and without city liens.
If a commercial tenant is applying for loan-to-grant funding, written permission from the property owner must
be obtained as part of the application process. Moreover, the tenant must have a minimum 5 year lease term
with the property owner.
Eligible Activities: The CRA will provide funding for interior building improvements as well as business start-up
costs.
Eligible interior building improvements include:
ADA requirements
Florida Fire Protection Code Requirements
Mechanicals and HVAC systems
Plumbing and electrical
Structure stabilization (repair and replacement of foundations, footers, load bearing walls, roofing
systems)
Room and space reconfiguration including wall relocations
Energy efficiency improvements
Please note that all necessary permits and approvals must be obtained from the City of Clearwater before
work is commenced. All work is to be performed by a licensed and insured contractor; all work must comply
with the Downtown Design Guidelines of the City of Clearwater Code of Ordinances and be properly permitted
by the City of Clearwater Development Services Department.
Eligible business start-up costs include:
Rent subsidy (to be negotiated with tenant and/or landlord on a case-by-case basis.)
Furniture, fixtures, equipment
C. Program Funding
Loan-to-Grant Funding: Loan-to grant funding will be provided to program participants for 35% of the total
project cost up to a maximum of $250,000. If a project is determined to be a unique ‘catalyst’ project, funding
may exceed the $250,000 level. The term of the loan will be five years from the issuance of a Certificate of
Occupancy. For each year the business is open and operating, 20% of the loan will be forgiven. If after five
years the business is open and operating, the loan will be forgiven entirely and converted into a grant. In the
City of Clearwater CRA | Anchor Tenant Incentive Program
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event of default by the debtor, loans shall be secured through a UCC-1 financing statement, a personal
guarantee or other instrument.
Funding Disbursement: Loan-to-grant funds will be disbursed to a program participant on a reimbursement
basis. The CRA and program participant will create a payment schedule to determine project milestones.
Submission of receipts, invoices and documentation will be required for payment.
D. Application and Evaluation Process
A property owner or tenant that is interested in participating in the Anchor Tenant Incentive Program must
submit a completed and signed application (see attached) to:
City of Clearwater Community Redevelopment Agency
City Hall, 112 South Osceola Avenue, Clearwater FL 33756
Applications will be reviewed by an evaluation committee comprised of representatives from city staff. The
committee’s recommendation will be presented to the CRA Board of Trustees for approval.
Applications will be evaluated using the following criteria:
Consistency with the goals of the Downtown Redevelopment Plan.
Potential for project to attract additional businesses and to stimulate the d owntown economy.
Overall strength of business plan.
Applicant track record and business experience.
Investment level and source of funds from the applicant.
Interior Building Improvement Costs: If a program participant seeks loan-to-grant funding for interior building
improvements, he/she must provide two written costs estimates from licensed and insured contractors
itemizing the scope and cost of work. The loan -to-grant funding amount will be based off the lower of the two
costs estimates.
Business Start-Up Costs: If a program participant seeks loan-to-grant funding for business start-up costs,
he/she must provide a written cost estimate of all furniture, fixtures, and equipment needed to launch the
business. If the participant seeks a rent subsidy, he/she must provide a copy of the lease agreement.
E. Compliance Requirements
Program participants must sign an agreement with the CRA Board of Trustees that describes their rights and
obligations upon issuance of the loan-to-grant award. To ensure successful project completion, the
participant shall meet the following deadlines:
Within 60 days of execution of the Loan-to-Grant Agreement, file a “Notice of Commencement”
pursuant to the requirements of the City’s Planning and Development Department.
City of Clearwater CRA | Anchor Tenant Incentive Program
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Within 6 to 18 months of execution of the Loan-to-Grant Agreement, request a “Review of Completed
Work” from the City of Clearwater.
F. Next Steps
Please complete the Anchor Tenant Incentive Program application and forward to Seth Taylor, CRA Director,
at seth.taylor@myclearwater.com. To discuss the program in more detail, please call 727-562-4072.
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City of Clearwater CRA | Anchor Tenant Incentive Program
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I. Applicant and Property Information
Date of Application: ____________________
Name of Applicant: ____________________
Name of Business: ____________________
Project/Building Address: ____________________
Telephone Number: ____________________
Cell Number: ____________________
Email Address: ____________________
Proposed Use of Improved Building Space: ____________________
Are there any liens or existing Code Violations on the property? _____YES _____NO
If yes, briefly explain: ________________________________________________________
_____________________________________________________________________________
II. Property Owner Information (if different from Applicant)
Name of Property Owner: ____________________
Telephone Number: ____________________
Email Address: ____________________
Business Address: ____________________
Community Redevelopment Agency
Anchor Tenant Incentive Program
Application
City of Clearwater CRA | Anchor Tenant Incentive Program
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III. Project Financing Information
Total Project Cost: $____________________
Bid One / Contractor Name: ____________________ Bid Amount: $____________________
Bid Two / Contractor Name: ____________________ Bid Amount: $____________________
Amount of Loan-to-Grant Funds Requested: $____________________
How will the applicant portion of the project be financed? _________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
IV. Project Summary
Interior Building Improvement
Please check all that apply for the proposed interior building improvement:
ADA Requirements __________
Florida Fire Protection Code Requirements __________
Mechanical and HVAC Systems __________
Plumbing and Electrical Improvements __________
Structure Stabilization __________
Room and Space Reconfiguration __________
Energy Efficiency Improvements __________
Other (Please describe.) __________
Business Start-Up Costs
Please check all that apply for proposed business start-up costs:
Rent Subsidy Request __________
Furniture, Fixtures, Equipment __________
City of Clearwater CRA | Anchor Tenant Incentive Program
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V. Project Description
Please provide a summary of the proposed project and how the loan -to-grant funds will be invested.
Please describe the overall scope of work and estimated timeline for project completion.
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
VI. Additional Documentation Required
Proof of property ownership; or, copy of the lease.
Documentation indicating that all property tax payments are current.
Proof of property insurance.
Two bids from licensed contractors with itemized cost estimate of the project.
Complete and Signed Uniform Commercial Code Financing Statement Form (if applicable.)
VII. Applicant Certification and Signature
I certify that the information provided in this application is true and accurate to the best of my ability and
no false or misleading statements have been made in order to secure approval of this application.
Applicant Signature ____________________
Print Name ____________________
Date ____________________
City of Clearwater CRA | Anchor Tenant Incentive Program
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VIII. Property Owner Authorization
As the property owner, I hereby authorize the applicant as identified above to undertake the activities
specified in this application.
Property Address ____________________
Property Identification Number ____________________
Owner Signature ____________________
Print Name ____________________
Date ____________________
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