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05/17/2017Wednesday, May 17, 2017 6:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Meeting Agenda May 17, 2017City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to sixty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available . Kindly refrain from using cell phones and other electronic devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 May Service Awards 4.2 Habitat Home In Honor of Mayor George Cretekos - Mike Sutton, Chief Executive Officer, Habitat for Humanity of Pinellas County 4.3 Poppy Days Proclamation - Gigi Jansek of the American Legion 4.4 Safe Boating Week Proclamation 4.5 Florida Orchestra Presentation - Mr. Pastreich 4.6 Emergency Medical Services Presentation 4.7 Emergency Medical Services Week Proclamation - Assistant Fire Chief Anthony Tedesco 5. Approval of Minutes 5.1 Approve the minutes of the May 4, 2017 City Council Meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda Page 2 City of Clearwater Printed on 5/16/2017 May 17, 2017City Council Meeting Agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. 7.1 Approve the settlement agreement between the City of Clearwater and LaShante Keys for payment of $68,632.36 and authorize the appropriate officials to execute same. (consent) 7.2 Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc., of Oldsmar, Florida in the amount of $334,345, which includes a 10% contingency, for site work and construction of a twelve -foot wide pedestrian trail bridge on the Ream Wilson Trail and authorize the appropriate officials to execute same. (consent) 7.3 Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc., of Oldsmar, Florida in the amount of $125,797.60, which includes a 10% contingency, for site work, erosion control and construction of a bridge at Moccasin Lake Nature Park and authorize the appropriate officials to execute same. (consent) 7.4 Approve a License Agreement between the Clearwater Audubon Society (CAS), and the City of Clearwater to operate and maintain the Bird of Prey Program at Moccasin Lake Park and authorize the appropriate officials to execute same. (consent) 7.5 Approve an Engineer of Record (EOR) Work Order to McKim and Creed of Clearwater, Florida in the amount of $119,444.00 for RO2 Well Modifications (17-0008-UT) and authorize the appropriate officials to execute same. (consent) 7.6 Approve a Joint Project Agreement between the City of Clearwater and Pinellas County for Utility Relocations as part of a Pinellas County Lake Avenue Culvert Project with an estimated cost of $273,273.00; and authorize the appropriate officials to execute same. (consent) 7.7 Approve an Engineer of Record (EOR) work order to McKim and Creed, Inc. in the amount of $114,116 to provide engineering services related to the Northeast Water Reclamation Facility SCADA System PLC Upgrades Project (16-0022-UT) and authorize the appropriate officials to execute same. (consent) Page 3 City of Clearwater Printed on 5/16/2017 May 17, 2017City Council Meeting Agenda 7.8 Approve an Engineer of Record (EOR) work order to McKim and Creed, Inc. in the amount of $195,300.00 to provide a systematic inspection of the Beach Area sanitary manholes and perform night flow isolations study; and authorize the appropriate officials to execute same. (consent) 7.9 Approve City Council Policies. (consent) Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3064 Grand View Avenue and the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) for 3121 Wolfe Road; and pass Ordinances 9019-17, 9020-17 and 9021-17 on first reading. (ANX2017-03004) 8.2 Approve the annexation, initial Future Land Use Map designations of Residential Low (RL), Preservation (P) and Water/Drainage Feature Overlay and initial Zoning Atlas designations of Low Medium Density Residential (LMDR) and Preservation (P) Districts for 1516 Stevenson’s Drive; and pass Ordinances 9022-17, 9023-17, and 9024-17 on first reading. (ANX2017-03006) 8.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2134 Burnice Drive; and pass Ordinances 9025-17, 9026-17, and 9027-17 on first reading. (ANX2017-03005) 8.4 Approve an amendment to the Clearwater Community Development Code to modify freestanding signage provisions to incorporate the US 19 zoning district and pass Ordinance 9030-17 on first reading. (TA2017-03004) Page 4 City of Clearwater Printed on 5/16/2017 May 17, 2017City Council Meeting Agenda 8.5 Approve the annexation of 3109 and 3111 Wolfe Road and 421 and 501 North McMullen Booth Road, together with certain abutting rights-of-way of Wolfe Road and North McMullen Booth Road; and pass Ordinance 9005-17 on first reading. (ANX2017-01002) 8.6 Approve a Future Land Use Map Amendment from the Residential Urban (RU) category to the Recreation/Open Space (R/OS) category for 3109 and 3111 Wolfe Road and 421 and 501 North McMullen Booth Road; and pass Ordinance 9006-17 on first reading. (LUP2017-01001) 9. Quasi-Judicial Public Hearings - Staff states its recommendation and briefly summarizes its reasons for the recommendation and submits record (minutes, staff report, and application) adduced before the Community Development Board (2 minutes). - Applicant presents case, including its testimony and exhibits. (15 minutes). - Staff presents further evidence. (10 minutes). - Public comment. - City Council discussion. - Applicant may call witnesses in rebuttal (5 minutes). - Conclusion by applicant (3 minutes). - Decision. 9.1 Approve a Zoning Atlas Amendment from R-3 District (Pinellas County) to the Open Space/ Recreation (OS/R) District (City) for 3109 and 3111 Wolfe Road and 421 and 501 North McMullen Booth Road and pass Ordinance 9007-17 on first reading. (REZ2017-01001) 10. Second Readings - Public Hearing 10.1 Adopt Ordinance 9031-17 on second reading, amending Chapter 2, Section 2.527, Code of Ordinances, relating to settlement of claims, to increase the amount of settlement authorization. 11. City Manager Reports 11.1 Approve a proposal by Construction Manager at Risk, Khors Construction, Inc. of Thonotosassa, Florida in the amount of $228,000 including a 5% contingency, for the renovation of the visitors’ locker room at Jack Russell Stadium, and authorize the appropriate officials to execute same. 12. City Attorney Reports 13. Closing comments by Councilmembers (limited to 3 minutes) 14. Closing Comments by Mayor Page 5 City of Clearwater Printed on 5/16/2017 May 17, 2017City Council Meeting Agenda 15. Adjourn Page 6 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3463 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: May Service Awards SUMMARY: 5 Years of Service Sean Maxfield Parks & Recreation Keith Bauer Parks & Recreation Michael Bostaph Solid Waste Colleen Hanko Police Scott Burrows City Manager’s Office Barbara Johnson Planning & Development Services 10 Years of Service Nikole Eaton Police Camilo Soto Legal 15 Years of Service David Prior Police Christopher Varnis General Services 20 Years of Service Yolanda Franklin Police Roger Larkin Engineering/Stormwater Lisa Hoffman Police Brett Faulk Police 25 Years of Service Jay Schmitt Fire Peter Lopez Fire Page 1 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3463 30 Years of Service Valerie Hornbeck Police Jeffrey McHughes Police Rebecca Shelor Police Robert Powers Public Utilities Thomas Jensen Fire Page 2 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3435 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Habitat Home In Honor of Mayor George Cretekos - Mike Sutton, Chief Executive Officer, Habitat for Humanity of Pinellas County SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 W Habitat for Humanity® v of Pinellas County gU1lD LOCAL BRIGHT AND BEAUTIFUL • BAY TO BEACH PROPERTY h1 w Stevens Creek residents have contributed over $250,000 in property taxes since the community's inception 400TH HOME In March of 2017, Habitat for Humanity dedicated it's 400th home in Pinellas County. This home was in the Stevens Creek Neighborhood of Clearwater. 0( x /17/17 frr Habitat for Humanity® of Pinellas County gILMD LOCAL 110E IN HONOR OF MAYOR GEORGE CREKOS STEVENS CREEK 4 4 Orn 44 I f KEY HOME SPONSOR LClearwwaater Gas System Live reener 5.0110 WAS 11- ANDBLAUran L U) BEACH Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3497 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Poppy Days Proclamation - Gigi Jansek of the American Legion SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3498 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Safe Boating Week Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3412 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.5 SUBJECT/RECOMMENDATION: Florida Orchestra Presentation - Mr. Pastreich SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 “We Play Tampa Bay!” Concerts in Tampa, St. Petersburg & Clearwater Growing Audiences Since 2011 Accessibility Initiative •Lower ticket prices •Simplified concert packages •Diversified programming - 20,000 40,000 60,000 80,000 100,000 120,000 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 MASTERWORKS POPS COFFEE THE FLORIDA ORCHESTRA All Attendance 63% increase since 2010 Diversified Programming Dedication to Masterworks Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Rock Concerts Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Rock Concerts Video Game Music Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Rock Concerts Video Game Music Family Concerts Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Rock Concerts Video Game Music Family Concerts Gala Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Rock Concerts Video Game Music Family Concerts Gala Happy Hour Concerts Diversified Programming Dedication to Masterworks Expanded Pops & Coffee Series Rock Concerts Video Game Music Family Concerts Gala Happy Hour Concerts Weekend Matinee Series MORE CONCERTS FOR MORE PEOPLE! Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Classical Kids Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Classical Kids Sing Out! Tampa Bay Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Classical Kids Sing Out! Tampa Bay “Pops in the Park” Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Classical Kids Sing Out! Tampa Bay “Pops in the Park” TFO on the Go Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Classical Kids Sing Out! Tampa Bay “Pops in the Park” TFO on the Go Dr. Carter G. Woodson African American History Museum Concert Series Exceptional Community Service Link Up Carnegie Hall Youth Concert Partnership Side-by-Side Classical Kids Sing Out! Tampa Bay “Pops in the Park” TFO on the Go Dr. Carter G. Woodson African American History Museum Concert Series TFO Teaching Artist MUSIC FOR ALL! Statewide Reach TFO is dedicated to bolstering the Tampa Bay area as the State’s cultural leader All three communities will be provided youth, side-by-side, and free concerts as well as Masterworks performances Expected reach: 15,000 Volusia CountyAlachua County Statewide Reach TFO is dedicated to bolstering the Tampa Bay area as the State’s cultural leader All three communities will be provided youth, side-by-side, and free concerts as well as Masterworks performances Expected reach: 15,000 Highlands County Volusia CountyAlachua County Statewide Reach TFO is dedicated to bolstering the Tampa Bay area as the State’s cultural leader All three communities will be provided youth, side-by-side, and free concerts as well as Masterworks performances Expected reach: 15,000 Highlands County ONGOING COMMITMENT TO SERVE OUR PINELLAS COUNTY PATRONS AT RUTH ECKERD HALL - 5,000 10,000 15,000 20,000 25,000 30,000 35,000 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 MASTERWORKS POPS COFFEE THE FLORIDA ORCHESTRA Ruth Eckerd Hall Attendance 42% increase since 2010 Current Commitment TFO’S 2017/18 SEASON at Ruth Eckerd Hall includes: 9 Sunday evening Masterworks concerts 5 Sunday evening Pops concerts 5 Wednesday morning Coffee concerts Future Opportunities Continue to expand series Work cooperatively on new acoustic shell Look for co-promotional ventures Expand Capitol Theatre & outdoor concerts Thank you Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3525 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.6 SUBJECT/RECOMMENDATION: Emergency Medical Services Presentation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3437 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.7 SUBJECT/RECOMMENDATION: Emergency Medical Services Week Proclamation - Assistant Fire Chief Anthony Tedesco SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3506 Agenda Date: 5/17/2017 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the May 4, 2017 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 City Council Meeting Minutes May 4, 2017 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, May 4, 2017 6:00 PM Council Chambers City Council Page 1 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 Roll Call Present: 4 - Mayor George N. Cretekos, Councilmember Bill Jonson (Arrived – 6:03 p.m.), Councilmember Bob Cundiff and Vice Mayor Hoyt Hamilton Absent: 1 - Councilmember Doreen Caudell Also Present: Jill Silverboard – Deputy City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation – Rev. Donna Oberkreser from Central Christian Church 3. Pledge of Allegiance – Councilmember Cundiff 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) – Given. 4.1 Swim Across America Day Proclamation, May 6, 2017 - Swim Across America Tampa Bay 4.2 Youth Sportsmanship Awards 4.3 Federal Session Update Presentation - Greg Burns, Van Scoyoc Associates 5. Approval of Minutes 5.1 Approve the minutes of the April 20, 2017 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Cundiff moved to approve the minutes of the April 20, 2017 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Page 2 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 Mr. James expressed concerns regarding taxes itemized on a homeowner's tax bill for services they do not use. 7. Consent Agenda – Approved as submitted. 7.1 Approve a Work Order to Engineer of Record (EOR) McKim and Creed of Clearwater, Fl, in the amount of $170,847 for Lift Station 45 Force Main Replacement (17-0016-UT), and authorize the appropriate officials to execute same. (consent) 7.2 Approve the final plat for Stevenson Creek Townhomes, whose physical address is 1112 Stevenson Avenue, located on the North-easterly corner of Stevenson Avenue and the Pinellas Trail. (consent) 7.3 Award a construction contract to PCL Construction Inc. for the Marshall Street Water Reclamation Facility (WRF) Influent Pump Station Repair (16-0038-UT) in the amount of $1,349,525.00, which is the lowest responsible bid received in accordance with the plans and specifications; approve a Supplemental Work Order to Engineer of Record (EOR) McKim and Creed, Inc. in the amount of $65,280.00 for construction management and engineering inspection services and authorize the appropriate officials to execute same. (consent) 7.4 Award a construction contract to RTD Construction, Inc. of Zephyrhills, FL in the amount of $430,076, approve Engineer of Record (EOR) Tetra Tech Inc. supplemental Work Order in the amount of $97,988 for the Reverse Osmosis Plant 1- Pressure Filter Modifications and Adsorption System Automation Project (15-0031-UT) and authorize the appropriate officials to execute same. (consent) 7.5 Authorize a purchase order (contract) to Andritz Separation of Arlington, TX in the annual amount of $300,000.00, with the option for two, one-year term extensions for the purchase of parts and service and authorize the appropriate officials to execute same. (consent) 7.6 Request for authority to settle the case of Gail Scott vs. City of Clearwater Case No. 16-003177-CI for $65,000.00. (consent) Vice Mayor Hamilton moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 8980-17 on second reading, amending the future land use element Page 3 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 of the Comprehensive Plan of the city to change the land use designation for a 0.72 acre portion of certain real property whose post office address is 2251 Montclair Road, Clearwater, Florida 33763, from Preservation (P), to Residential Medium (RM). Ordinance 8980-17 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 8980-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 8.2 Adopt Ordinance 8981-17 on second reading, amending the Zoning Atlas of the city by rezoning a 0.72 acre portion of certain real property whose post office address is 2251 Montclair Road, Clearwater, Florida 33763, from Preservation (P) to Medium High Density Residential (MHDR). Ordinance 8981-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8981-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 8.3 Adopt Ordinance 9008-17 on second reading, annexing certain real property whose post office address is 3115 Johns Parkway, Clearwater, Florida 33759, together with certain right-of-way of Johns Parkway, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 9008-17 was presented and read by title only. Vice Mayor Hamilton moved to adopt Ordinance 9008-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 8.4 Adopt Ordinance 9009-17 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3115 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater as Residential Urban (RU). Ordinance 9009-17 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 9009-17 on Page 4 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 8.5 Adopt Ordinance 9010-17 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3115 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 9010-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9010-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 8.6 Adopt Ordinance 9011-17 on second reading, annexing certain real properties whose post office addressees are 3052, 3059, and 3070 Hoyt Avenue, all within Clearwater, Florida 33759, together with certain rights-of-way of Hoyt, Moss, and Merrill Avenues, Terrace View Lane, Lake Vista Drive, Glen Oak Avenue East and Glen Oak Avenue North, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 9011-17 was presented and read by title only. Vice Mayor Hamilton moved to adopt Ordinance 9011-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 8.7 Adopt Ordinance 9012-17 on second reading, amending the future land use element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addressees are 3052, 3059, and 3070 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater as Residential Low (RL). Ordinance 9012-17 was presented and read by title only. Councilmember Jonson moved to adopt Ordinance 9012-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton Page 5 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 8.8 Adopt Ordinance 9013-17 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addressees are 3052, 3059, and 3070 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 9013-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9013-17 on second final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 9. City Manager Reports 9.1 Amend the Clearwater Code of Ordinances, Section 2.527 - Settlement of Claims, to increase the City Manager or his/her designee authority to settle and release, on behalf of the City, any claim or lawsuit, both for and against the City, up to and including $50,000, which is an increase from its current amount of $25,000; approve any settlement that exceeds $15,000 (currently $7,500) shall be reviewed by the City Attorney and/or designee and any claim that exceeds $25,000 (currently $15,000) shall require unanimous written concurrence of the City Manager, City Attorney and Risk Manager or their designees and pass Ordinance 9031-17 on first reading. The Risk Management Division of the Finance Department respectfully requests this amendment to allow for settlement of claims to be more efficient and to acknowledge that current claims settlement authorization levels are not sufficient, since settlements have become increasingly more expensive since 1980, which is the date of the original Ordinance. In reviewing the 22 claims that went to Council for settlement approval from June 2014 to March 2017, 10 of those claims fell between $25,000 and $50,000. By increasing the settlement authority to $50,000, it will provide for the following benefits: • Allow recognition that claims values have increased since 1980, the date of the original Ordinance, due to medical and legal expenses. • Greater flexibility for Risk Management and the Claims Committee to settle claims quicker, therefore reducing workload, claims severity and legal expenses. • Reduce the amount of time for review and approval of these settlements arising from one on one’s with councilmembers, presentations at council work sessions and council meetings. Page 6 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 Risk Management believes the recommended changes to this Section will increase the efficiency and provide a financial benefit of reducing claims severity and legal payments. Vice Mayor Hamilton moved to amend the Clearwater Code of Ordinances, Section 2.527 - Settlement of Claims, to increase the City Manager or his/her designee authority to settle and release, on behalf of the City, any claim or lawsuit, both for and against the City, up to and including $50,000, which is an increase from its current amount of $25,000; approve any settlement that exceeds $15,000 (currently $7,500) shall be reviewed by the City Attorney and/or designee and any claim that exceeds $25,000 (currently $15,000) shall require unanimous written concurrence of the City Manager, City Attorney and Risk Manager or their designees. The motion was duly seconded and carried unanimously. Ordinance 9031-17 was presented and read by title only. Councilmember Jonson moved to pass Ordinance 9031-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 9.2 Approve Amendment 1 to Local Agency Program (LAP) Agreement between Florida Department of Transportation (FDOT) and the City of Clearwater to increase federal funding by $67,981 for the construction of Druid Trail Phase IV, extend the agreement to October 31, 2018, authorize the appropriate officials to execute same and adopt Resolution 17-18. January 19, 2017, City Council approved a Local Agency Program (LAP) agreement between the City of Clearwater and the Florida Department of Transportation (FDOT) and authorized the City to build the final section of the Druid Trail which will tie into the terminus of Druid Trail Phase III. Druid Trail Phase IV is an eight foot wide multiuse asphalt trail on Druid Road from Evergreen Avenue (Glen Oaks Park) to the Duke Energy Trail. Upon completion of design estimated costs were higher than anticipated. In order to rectify this FDOT has agreed to cover the increase of $67,981. City funds will remain at $687,807. FDOT federal funding will be increased from $2,223,803 to $2,291,784. The overall project value increases from $2,911,610 to $2,979,591. The LAP agreement is expected to go into effect in May 2017 and the project Page 7 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 is to be completed by October 31, 2018. Maintenance of the facilities for the trail will be the responsibility of the Parks and Recreation Department and Traffic Operations Division of the Engineering Department. City staff recommends approval of the LAP agreement and adoption of Resolution 17-18. APPROPRIATION CODE AND AMOUNT: 0315-92146-334411-000-000-0000 $67,981 A midyear budget amendment will increase budget only of Grant Revenue in Capital Improvement project 0315-92146, Druid Road Improvement. In response to a question, Traffic Operations Manager Paul Bertels said staff expects the project to be completed by June 2018. Councilmember Cundiff moved to Approve Amendment 1 to Local Agency Program (LAP) Agreement between Florida Department of Transportation (FDOT) and the City of Clearwater to increase federal funding by $67,981 for the construction of Druid Trail Phase IV, extend the agreement to October 31, 2018, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Resolution 17-18 was presented and read by title only. Vice Mayor Hamilton moved to adopt Resolution 17-18. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Jonson, Councilmember Cundiff and Vice Mayor Hamilton 9.3 Request for authority to appeal an order final summary judgment against the City in the case of Bayesplanade.com , LLC v. City of Clearwater (Case No. 16-000697-CI). (consent) On February 3, 2016, Bayesplanade.com, LLC, filed a civil lawsuit in the Circuit Court of Pinellas County against the City of Clearwater seeking to quit title to a certain tract of submerged land lying east of Clearwater Island. Both parties filed motions for summary judgment and on April 18, 2017, the Circuit Court granted Bayesplanade’s motion and denied the City’s motion. The City Attorney’s Office believes that the City’s motion for summary judgment was meritorious and that the City should appeal the judgment to the Second District Court of Appeals. Page 8 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 The costs relative to this appeal would come from copy and other administrative overhead costs, estimated to be $300.00. APPROPRIATION CODE AND AMOUNT: 0-590-07000-545900-519-000-0000 Councilmember Jonson moved to approve Request for authority to appeal an order final summary judgment against the City in the case of Bayesplanade.com , LLC v. City of Clearwater (Case No. 16-000697-CI). The motion was duly seconded and carried unanimously. 10. City Attorney Reports – None. 11. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Cundiff said the National Day of Prayer was almost over and he prays as often as he can. The theme for this year is “For your great namesake, hear us, forgive us and heal us” (Daniel 9:19). Councilmember Jonson thanked the Pinellas Ladies Prayer Breakfast Committee for praying for all the elected officials. He said former Charleston Mayor Joe Riley will be speaking at the Urban Land Institute conference in Tampa, May 25-26. He highlighted an area in the North Greenwood neighborhood that was transformed from a jungle of ugliness to a beautiful corner with live oak trees and thanked staff for their work on getting the area cleaned up. 12. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 13. Adjourn The meeting adjourned at 6:55 p.m. Mayor City of Clearwater Attest Page 9 City of Clearwater Draft City Council Meeting Minutes May 4, 2017 City Clerk Page 10 City of Clearwater Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3495 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Human Resources Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve the settlement agreement between the City of Clearwater and LaShante Keys for payment of $68,632.36 and authorize the appropriate officials to execute same. (consent) SUMMARY: Mr. Keys was terminated as an employee with the City of Clearwater on April 6, 2016 for failing to return to work after expiration of FMLA. The City followed the appropriate administrative process and the termination was justified. Mr. Keys filed a charge with the Pinellas County Office of Human Rights and the EEOC alleging that he was subjected to racial discrimination and retaliation. This agreement will settle all existing and future claims regarding this action. Mr. Keys has signed a settlement agreement and general release. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will increase cost code 010-07000-534000 (legal Settlements) funded by an allocation of General Fund Reserves. USE OF RESERVE FUNDS: Funding for this settlement will be provided by a mid-year budget amendment allocating General Fund reserves in the amount of $68,632 to cost code 010-07000-534000 (Legal Settlements). Inclusive of this item if approved, a net total of $7,178,663 of General Fund reserves has been appropriated by Council to fund expenditures in the 2016/17 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve requirement is approximately $14.9 million, or 11.3% of the current General Fund operating budget. Page 1 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3475 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc., of Oldsmar, Florida in the amount of $334,345, which includes a 10% contingency, for site work and construction of a twelve -foot wide pedestrian trail bridge on the Ream Wilson Trail and authorize the appropriate officials to execute same. (consent) SUMMARY: On September 15, 2016, the City Council approved a grant agreement between the City of Clearwater and the State of Florida, Department of Environmental Protection, Recreation Trails Program (RTP) for a grant in the amount of $104,637 for replacement of a trail bridge on the Ream Wilson Trail. The Ream Wilson Trail is recognized as a National Recreation Trail by the U.S. Department of Interior. There are only two others with this recognition in Pinellas County (the Pinellas Trail and the North Bay Trail). Presently, the existing bridge is six-foot in width and is inadequate for a shared use path. The bridge was initially installed prior to the development of nationally accepted guidelines for shared use paths, and was adequate at the time of construction. Since then, the American Association of State Highway and Transportation Officials’ “Guide for the Development of Bicycle Facilities” recommends a minimum of a ten-foot width for a shared use path. It is important to have a wider width due to the high volume of use of this trail. This contract will include the site preparation, removal and relocation of the existing bridge and installation of new bridge abutments and a new twelve-foot wide steel truss bridge including railing and asphalt approaches. This bridge is located in the northeast corner of the Carpenter Field Complex connecting Cliff Stephens Park under U.S. 19 viaduct to Carpenter Field and ultimately the trail head at the Long Center. No additional operating impacts are needed to support this project. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-93272 Bicycle Paths-Bridges, to fund this contract. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3475 Page 2 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3477 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc., of Oldsmar, Florida in the amount of $125,797.60, which includes a 10% contingency, for site work, erosion control and construction of a bridge at Moccasin Lake Nature Park and authorize the appropriate officials to execute same. (consent) SUMMARY: Approximately one year ago, a portion of boardwalk located in the north central portion of Moccasin Lake Nature Park began to show signs of instability when a stream undercut pilings supporting the boardwalk. A portion of the boardwalk was closed to protect the public and to evaluate a workable repair solution. Construction was to begin in June 2016 to make the necessary repairs however, tropical storm/hurricane Colin caused additional flooding and damage to the boardwalk and park and repairs had to be re-evaluated. After extensive evaluation it was determined that the best course of action would be to install a bridge across an existing lake upstream of where the boardwalk collapsed. Installing a new bridge anywhere downstream of the existing weir structure would only invite the possibility of another bridge collapse in the future. This proposal by Keystone Evacuators, Inc. will provide for erosion control to the banks of where the bridge is to be constructed, site work to construct a new shell walkway to connect with existing boardwalk trail, removal of damaged boardwalk and construction of a new 90 foot bridge. If approved, Keystone Excavators will begin site work and construction on June 1, 2017 and be completed with the project no later than August 1, 2017. Staff will be meeting in the near future to discuss and develop a plan to address the hydrological needs of the park. Keystone Excavators was selected under the RFQ process based on qualifications, experience on similar projects, staff experience and availability, and knowledge of city standards. Keystone has been the selected low bidder on many past city projects of similar scope and the City was pleased with their performance. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 315-93604 “Boardwalks and Dock Repair Page 1 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3477 and Replacement” as well as CIP 315-93648 “Moccasin Lake Park Master Plan Renovations”, to fund this contract. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3478 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve a License Agreement between the Clearwater Audubon Society (CAS), and the City of Clearwater to operate and maintain the Bird of Prey Program at Moccasin Lake Park and authorize the appropriate officials to execute same. (consent) SUMMARY: For over 30 years, the City of Clearwater has operated and maintained a permanently injured, non releasable Bird of Prey program. For the last 15 years of that time, the program has grown with assistance from the CAS volunteers. Over the last 5 years, due to resource reductions and a shift in programming efforts at Moccasin Lake Park, staff does not have the capacity to provide the necessary daily maintenance and care needed for the Birds of Prey Program to continue. Rather than eliminating the program the CAS has stepped in and offered to fully operate and maintain the program. CAS will be responsible for all animal care and all associated costs. This includes the training, feeding, caretaking and maintaining all the Bird of Prey, their associated equipment and their enclosures. In addition, CAS will provide onsite educational programming, as well as offsite presentations; annually reaching thousands of school children, civic organizations, churches and other interested groups. The City will provide enclosures, space to support the program, sand for the animal enclosures, processing of background screening for the Bird of Prey volunteers and payment for the utilities. Should the Agreement be terminated by either party, the CAS shall be responsible for relocating the birds to other acceptable locations. The City at its discretion will remove animal enclosures and all Birds of Prey equipment and facilities. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/16/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3458 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Approve an Engineer of Record (EOR) Work Order to McKim and Creed of Clearwater, Florida in the amount of $119,444.00 for RO2 Well Modifications (17-0008-UT) and authorize the appropriate officials to execute same. (consent) SUMMARY: Three brackish groundwater wells (2-7, 2-8, and 2-9) that feed Reverse Osmosis Water Treatment Plant No. 2 (RO2) are not operational due to higher than anticipated levels of total dissolved solids (TDS) in the groundwater at those locations. As a result, the City produces less potable water at RO2 and must make up the difference with water purchased from Pinellas County. City EOR, Leggette, Brashears & Graham, Inc. and its specialty subconsultant, SDI Environmental Services, Inc., recommended the City modify the three wells by backfilling and sealing off the lower portion of each well where higher levels of chloride exist. This work order includes permitting, construction, and post-construction testing services in support of modifying the three wells and placing them back into service. APPROPRIATION CODE AND AMOUNT: 0382-96767-561300-533-000-0000 $119,444 Resolution 17-10 was passed on March 16, 2017, establishing the City’s intent to reimburse certain project costs incurred with future tax-exempt financing. The projects identified with 2018 revenue bonds as a funding source were included in the project list associated with Resolution 17-10. Sufficient budget for interim financing or funding with 2018 Water and Sewer Revenue bond proceeds when issued is available in bond project 0382-96767, RO Plant at Reservoir 2 to fund the project. Page 1 City of Clearwater Printed on 5/16/2017 WORK ORDER INITIATION FORM 1 of 7 Revised: 2/11/2016 1365 Hamlet Ave Clearwater , FL 33756, (727) 442 -7196 WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: April 21, 2017 Project Number: 0992-0235 City Project Number: 17-0008-UT 1. PROJECT TITLE: RO2 Well Modifications 2. SCOPE OF SERVICES: The City of Clearwater (City) constructed 11 new brackish groundwater wells that provide feed water to Reverse Osmosis Water Treatment Plant No. 2 (RO2). Since the wells have been in production, the water quality in wells 2-7 (Allen’s Creek East), 2-8 (Allen’s Creek West) and 2-9 (Safety Village) has declined (primarily due to elevated chloride concentrations). This change in water quality has negatively impacted the operations of RO2, resulting in increased RO feedwater pressures and suspended solids, along with higher levels of bromide in the source water supply. SDI Environmental Services, Inc. (SDI) prepared the Review of RO2 Hydrologic Data (October 20, 2016) that documented the wells issues and provided recommendations to back plug each of these wells at specific below land surface (BLS) elevations to improve feed water quality. The City has requested McKim & Creed to provide professional engineering consulting services needed to permit, back plug and test the referenced groundwater wells. The work included with this scope of services includes the following tasks: TASK 1.0 – Project Management, Administration and Meetings McKim & Creed will coordinate with our subconsultants, SDI and Applied Engineering to perform project management, administration, meetings and coordination services. Task 1.1 – General Project Management McKim & Creed will provide general project management services including: project management plan, progress reports, invoicing, and general coordination. Task 1.2 –Project Meetings McKim & Creed will prepare agenda and conduct the following project meetings: WORK ORDER INITIATION FORM 2 of 7 Revised: 2/11/2016 • Kickoff Meeting • Technical Memorandum No. 1 (Well Back Plugging) Review Meeting For each meeting, minutes will be prepared and provided to City staff via e-mail (PDF copy). Task 2.0 – Well Back Plugging Task 2.1 – Back Plug Wells 2-7, 2-8 and 2-9 McKim & Creed will coordinate with SDI and Applied Drilling to perform the following for each of the three wells: • Develop plan for discharge of test water • Back plugging plan review meeting (will cover all three wells) • Pull existing pump • Back plug well • Reinstall pump • Conduct 1 hour specific capacity test and collect water quality sample from each test • Acidize well • Repeat 1 hour specific capacity test and water quality sampling • Draft Technical memorandum No. 1 (Task 1.2) review meeting with City Task 2.2 – Well Back Plugging Technical Memorandum Using the information obtained in previous tasks, a technical memorandum will be developed to summarize the back plugging activities and results. Additionally, the revised wells’ specific capacity will be used to evaluate the sizes of the existing pumps and recommendations for new pumps will be provided, if necessary. Five (5) copies of the draft technical memorandum will be submitted to the City along with an electronic (PDF) copy via e-mail. City comments from review meeting (Task 1.2) will be incorporated into the final memorandum and five (5) signed & sealed copies of the memorandum will be provided to the City along with a CD or DVD-ROM to include memorandum and other relevant information. City comments from review meeting (Task 1.2) will be incorporated into the final memorandum and five (5) signed & sealed copies of the memorandum will be provided to the City along with a CD or DVD-ROM to include memorandum and other relevant information. Any produced plans will be compiled using the City of Clearwater CAD standards, as attached (Attachment A). TASK 3.0 – PERMITTING SERVICES McKim & Creed will coordinate with our subconsultants, SDI and Applied Engineering to obtain SWFWMD well modification permit and generic discharge permit. Copies of permits will be provided to the City. WORK ORDER INITIATION FORM 3 of 7 Revised: 2/11/2016 ASSUMPTIONS AND ADDITIONAL INFORMATION:  Specific capacity testing and well development will be performed with the permanent well pumps in place utilizing existing power, flowmeter and valving.  If necessary, City may provide alternate pump/motor components to be reset.  McKim & Creed team will provide and operate a downhole pressure transducer for water level measurement during capacity testing utilizing the existing 2-inch port in the wellhead.  Pumped water location will be agreed upon with the City and McKim & Creed team.  McKim & Creed team will supply temporary piping and erosion/turbidity control. If blending of discharge water with hydrant water is necessary, we will provide temporary piping within reasonable limits.  Cost of potable water, if needed, will be paid by the City.  Food grade hydrochloric acid (HCL) and corrosion inhibitor will be provided by the McKim & Creed team. 3. PROJECT GOALS: The main project goals are to improve water quality for wells 2-7, 2-8 and 2-9 and the RO2 wellfield. The project is complete when the Technical Memorandum prepared during Task 2 is accepted by the City. 4. BUDGET: See Attachment “B”. This price includes all labor and expenses anticipated to be incurred by McKim & Creed, Inc. for the completion of these tasks, in accordance with Professional Services Method “B” – Lump Sum – Percentage of Completion by Task, for a fee of One Hundred Nineteen Thousand, Four Hundred Forty-Four Dollars ($119,444.00). Permit application fees will be paid by McKim & Creed. 5. SCHEDULE: Project schedule will commence upon receipt of written authorization from the City. The total project with construction is to be completed within 130 calendar days from issuance of notice- to-proceed (NTP). The project shall be phased as follows (relative to NTP): Kickoff / Back Plugging Plan Review Meeting 14 calendar days Well Back Plugging 70 calendar days Final Tech Memo 130 calendar days WORK ORDER INITIATION FORM 4 of 7 Revised: 2/11/2016 6. STAFF ASSIGNMENT (Consultant): Phil Locke, PE – Project Manager / Lead Engineer Cathleen Jonas, PG – SDI Stuart Anderson – Applied Drilling Engineering, Inc. Nicole Smith, EI – Staff Engineer 7. CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s project correspondence shall be directed to: Phil Locke, PE All City project correspondence shall be directed to: Jeremy Brown, PE with copies to others as may be appropriate. 8. INVOICING/FUNDING PROCEDURES: For work performed, invoices shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. City Invoicing Code: 0382-96767-561300-533-000-0000 9. INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method – Lump Sum or Cost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. WORK ORDER INITIATION FORM 5 of 7 Revised: 2/11/2016 PREPARED BY: APPROVED BY: ________________________ ________________________ A. Street Lee, PE Michael D. Quillen, PE Senior Vice President City Engineer McKim & Creed, Inc. City of Clearwater ___________________ ___________________ Date Date Attachment “A” WORK ORDER INITIATION FORM 6 of 7 Revised: 2/11/2016 CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 1. FORMAT The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc. software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Attachment “B” WORK ORDER INITIATION FORM 7 of 7 Revised: 2/11/2016 RO2 Well Modifications McKim & Creed, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.0 Project Management, Administration and Meetings 1.1 General Project Management $8,514 $8,514 1.2 Project Meetings $1,300 $2,181 $3,481 1.3 Task Allowance (10%) $1,200 $13,195 2.0 Well Back Plugging 2.1 Back Plug Wells 2-7, 2-8 and 2-9 $84,137 $2,151 $86,288 2.2 Well Back Plugging Technical Memorandum $7,900 $1,376 $9,276 2.3 Task Allowance (10%) $9,556 $105,120 3.0 Permitting $1,026 $1,026 3.1 Task Allowance (10%) $103 $1,129 Subtotal, Labor and Subcontractors $119,444 Grand Total $119,444 LAKEVIEW ROAD NURSERY ROAD DRUID ROAD S BELCHER ROADS HERCULES AVENUES KEENE ROADS HIGHLAND AVENUES LAKE AVENUEFORREST HILL DRIVE^^^WELL 2-9 WELL 2-8 WELL 2-7 LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM JJB N.T.S.307A/B -308A/B 23/24-29s-15e04/24/2017Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: RO2 WELL MODIFICATIONS(17-0008-UT) Path: V:\GIS\Engineering\Location Maps\Agenda Map (17-0008-UT) RO2 WELL MODIFICATIONS.mxd PROJECTLOCATIONPROJECTLOCATIONPROJECTLOCATIONS Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3481 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Approve a Joint Project Agreement between the City of Clearwater and Pinellas County for Utility Relocations as part of a Pinellas County Lake Avenue Culvert Project with an estimated cost of $273,273.00; and authorize the appropriate officials to execute same. (consent) SUMMARY: Pinellas County intends to replace the existing culvert on Lake Ave. from Barry Ave. to Jeffords Street. Construction is currently scheduled to begin in November 2017 with completion in October 2018. This construction will necessitate the relocation or adjustment of the City’s water, sanitary sewer and appurtenances within the project limits. The engineer’s estimate for city utility relocation is $273,273 and the exact costs will be determined by the contractor ’s bid. The project will be competitively bid by Pinellas County and awarded to the low bidder. The City will be advised of the actual contract bid costs and given the opportunity to reject them if they are excessive. APPROPRIATION CODE AND AMOUNT: 327-96634-563800-535-000-0000 $136,637.00 327-96722-563800-533-000-0000 $136,636.00 A midyear budget amendment will transfer $505,000 from Utility Renewal and Replacement project, 0327-96654, Facilities Upgrade and Improvements to 0327-96722, Line Relocation Maintenance to fund water relocations of the project. Funds are available in Utility Renewal and Replacement project, 0327-96634, Sanitary Utility Relocation Accommodation to fund the Sewer relocations. Page 1 City of Clearwater Printed on 5/16/2017 WOODRUFFST ST REMOSANST HILLBROWNING ST FORRESTPINEVIEWST ST BARRY ParkNormandy TEMPLE RDLEMON ORANGE LIME CITRUS SATSUMA LAKEVIEW JEFFORDS LAURELDUNCANDR DR DR DR DROAKVIEWTuscolaRd ETUSCOLA ILLINOIS OTTAWA AVERD RD RD JEFFORDS RDBARRY ST ST ST ST ST ST ST ST ST LEMONCR-375CITRUS LIME Dr VALENCIA TANGERINE RD NORWOODST PALMWOOD WHITEWOOD FRUITWOOD ST ST PARKSIDE BALMORAL PINEWOOD WOODCRESTWOODSIDEESTELLE BRENTWOOD JEFFORDS ST MEADOW KENDALL EMERALD PEN NY MARJOHNS DUNCANDR AVEAVEWOODCRESTIRVINGWHITACREBUGLEDRDRLN DOUGLASDRKEENE RDHUNT GRACELYN DR AVEAVEMartha DRTURNER SR-651 SAN REMOAVEC T DE LEON COURT SAN MAGNOLIA LOTUS PATH Jasmine HILLCRESTAVEHILLCRESTAVEPINEVIEWJASMINE Ct AVEPINE ST JUAN ROGERS SAN REMOAVESPENCERAVEBUDLEIGH LOTUS MAGNOLIA JASMINECR-375WAY OAKVIEWAVEHIGHLANDST BLV D ST AVEAVEST GLENWOODAVESKYVIEWGULF-TO-BAY ST LIVE OAKLAKEST CtCR-385PATH DR WAY Ct Ct KEYSTONEAVEDRAVECRESTYELVINGTONSR-60BLVD AVESandstone Flagstone Keystone TURNER MAGNOLIA AVEMARIONAVE PARKLANDKEENE RDAVEDR AVEBAUDUPINE STCR-1PLUMOSAAVEST PHOENIXAVEST FLORIDAVENUSVIRGINIALNHILLCRESTRach el Ja cob DR CR-488 AVELOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com PROJECTSITE ^ MBK LN N.T.S.N/A N/A4/27/2017Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: S LAKE AVENUE CULVERT Document Path: V:\GIS\Engineering\Location Maps\SLakeCulvert.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3482 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Approve an Engineer of Record (EOR) work order to McKim and Creed, Inc. in the amount of $114,116 to provide engineering services related to the Northeast Water Reclamation Facility SCADA System PLC Upgrades Project (16-0022-UT) and authorize the appropriate officials to execute same. (consent) SUMMARY: The Northeast Water Reclamation Facility (WRF) currently utilizes programmable logic controllers (PLCs) that are becoming obsolete. These devices assist operations staff in monitoring and controlling critical treatment systems throughout the plant. Services outlined in the scope of work include: equipment selection assistance that will be installed by City staff, production of drawings for network connections that will connect the newly installed equipment to the wastewater plant ’s supervisory control and data acquisition (SCADA) system, testing of systems programming confirming appropriate interface with the plant SCADA system. The project is anticipated to be complete by December 2017. McKim & Creed, Inc. is one of the City ’s Engineers-of-record, and this work order was negotiated in accordance with the Consultants Competitive Negotiations Act. APPROPRIATION CODE AND AMOUNT: 0315-96219-563100-535-000-0000 $114,116.00 A midyear budget amendment will establish Capital Improvement Project (CIP) 0315-96219, Devices/Equipments Sewer Division with a transfer from CIP 0315-96611, Bio Solids Treatment to fund the project. Page 1 City of Clearwater Printed on 5/16/2017 WORK ORDER INITIATION FORM 1 of 8 Revised: 2/11/2016 1365 Hamlet Ave. Clearwater, Fl. 33756 (727) 442-7196 WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date:4/26/2017 M&C Project Number: P-160356 City Project Number:16-0022-UT 1.PROJECT TITLE: Northeast WRF SCADA System PLC Upgrades, Phase 2 2.SCOPE OF SERVICES: The City of Clearwater’s Northeast WRF control system includes programmable logic controller equipment (PLCs) that is being phased out of standard production by the manufacturer (Allen Bradley PLC 5 and Micrologix series). The City has recognized the obsolescence of this PLC equipment and the importance it serves for the monitoring and control of the facilities. A Capital Improvements Project has been created to handle the phased replacement and upgrade of this series PLC equipment in all plant locations. For this Work Order, the City desires to complete the upgrades for the Northeast WRF, including PLC equipment, remote devices and network communications for the following systems: Control Room Console Belt Press Area Systems Disinfection Building Zimpro Sand Filter System Remote Reclaimed Water Storage Sites (Pinellas County Tank, Chi-Chi Driving Range, Chi-Chi Golf Course, Countryside Golf Course, Allen and Briar Creek) The City has requested that McKim & Creed provide equipment selection assistance and software implementation and conversion services for upgrading the existing controller-related systems from the obsolete Allen Bradley platforms to current technology Allen Bradley ControlLogix and CompactLogix series units, with similar input/output and communication components. All upgrades, including related communications and monitoring equipment, will support the upgraded PLCs and communicate over an Ethernet network. A PLC programming device will be provided for the City’s use in maintaining and troubleshooting the upgraded PLC operations. WORK ORDER INITIATION FORM 2 of 8 Revised: 2/11/2016 McKim & Creed will assist the City in selecting components and provide drawing documentation indicating the communication connections, upgraded network diagrams and the field signal termination points. The City will procure all equipment and perform all equipment installation, communications cabling and field wiring/terminations. On completion of the City’s installation work, McKim & Creed will test the PLC software programs and confirm the interface to the plant SCADA computer systems. Upgrades will include the following locations and activities: Control Room PLC system o Convert PLC 5 to ControlLogix L7 PLC o Upgrade MDS serial radio to MDS Ethernet spread spectrum radio o Upgrade remote site radio communication links to wireless Ethernet o Decommission Parker operator interface Belt Press Building o Convert North and South Belt Press PLC 5s to ControlLogix L7 PLCs o Convert Sludge Blend PLC 5 to ControlLogix L7 PLC. Note, this installation will include additional spare slots with quantity coordinated to support future blend tank modifications o Convert Blower Building and Thickener Building DH+ remote I/O links for the Sludge Blend PLC to Ethernet communications and ControlLogix PLC hardware o Implement a SCADA VNC industrial computer client in the lab area using the existing operator interface cabinet o Convert communication systems to Ethernet hardwired and fiber optic systems Disinfection Building o Convert Disinfection PLC 5 to ControlLogix L7 PLC o Convert Parker operator interface to a SCADA VNC industrial computer client o Convert three (3) chlorine pump VFDs with DeviceNet communication links to Powerflex 525 VFDs with Ethernet communication links. Note this will require the replacement of the VFDs to the current manufacturer offering. o Upgrade communications to Ethernet fiber optic system ZimPro Sand Filter o Convert ZimPro PLC 5 to ControlLogix L7 PLC o Convert Allen Bradley PanelView operator interface to current technology unit including communications from DH+ to Ethernet o Upgrade operator interface software application to support upgraded PLC o Upgrade communications to Ethernet fiber optic system Remote Reclaimed Water Sites o Convert four (4) locations (Pinellas County Tank, Chi-Chi Driving Range, Chi-Chi Golf Course and Countryside Golf Course) from MicroLogix 1500 PLCs to CompactLogix L2 PLCs o Upgrade MDS serial radios at six (6) sites (Pinellas County Tank, Chi-Chi Driving Range, Chi-Chi Golf Course, Countryside Golf Course, Allen and Briar Creek) to MDS Ethernet spread spectrum radios PLC Programming Device o Provide the programming hardware and software to expand the City’s ability to support this equipment. The programming equipment will have the programming and WORK ORDER INITIATION FORM 3 of 8 Revised: 2/11/2016 application software for this project pre-loaded, with communications adapters configured. The scope of work to be provided will include the following: Task 1 – Northeast WRF SCADA System PLC Upgrades 1.1 Project administration, monthly status reports and invoicing. 1.2 Perform an onsite field investigation to review the physical components of the existing configurations including remote input/output modules, field signal connections, communication links and available fiber optic cable. Review any components from the existing system which are no longer required in the replacement implementation, such as Devicenet communication devices, remote I/O locations or operator interfaces. 1.3 Develop and provide a Bill of Material for components for direct purchase by the City. Bill of Material will be provided in Excel electronic file format. 1.4 Prepare and provide a set of drawings for the communications connections, input/output signals and system network diagram to document the new PLC configuration for the City’s use in installation of the replacement components. Drawings will follow typical industry standards for PLC documentation and will be provided in electronic PDF format. 1.5 Perform a conversion of the existing PLC logic program from PLC 5 format to ControlLogix format. This conversion will make use of manufacturer-provided tools for initial conversion, estimated at 70% completion, with the balance of the program conversion completed through manual software coding. Modify the existing PLC logic programs for the new components and communication format, only. No functional software modifications are included. 1.6 Configure the existing software communications driver on the two (2) SCADA computers for the new ControlLogix PLCs. 1.7 On receipt of PLC hardware by the City, and utilizing a backup configuration of the SCADA software application, the system database will be updated for the new communications driver and a configuration bench test will be performed at the site between the SCADA system and each new controller as well as the new controller and the balance of the plant network to confirm operation prior to decommissioning of the existing system. Note: This project will upgrade the communication links for the system processors from Data Highway Plus (DH+) to Ethernet over network components using City-provided network and fiber optic cable. 1.8 Perform updates to the SCADA system application software for direct communications to the upgraded PLCs from the SCADA system. Remove the software routine in the Control Room PLC for communications to the original PLCs. WORK ORDER INITIATION FORM 4 of 8 Revised: 2/11/2016 1.9 Following completion of equipment and network installations by the City, download updated PLC application software, assist the City technicians in confirming the field signal terminations and verify PLC and SCADA network communications to confirm PLC operations. 1.10 Support the decommission and replacement of the Parker Monitor operator interfaces to SCADA industrial computer VNC client connections to the control room SCADA computers over City provided cable. Note: No changes in the current SCADA functionality are intended. This update assumes that the existing SCADA application provides all the needed functionality provided by the Parker monitors. If SCADA software modifications are required, additional effort may be required. 1.11 Provide final As-Built drawings to reflect any modifications that occur during the start- up process. Drawings will be provided in electronicPDF and ACAD file formats. 1.12 Provide a PLC programming device including the following components and tasks PLC programming software: Rockwell Software AB 9324-RLD700NXENE Studio 5000 Professional Edition ESD software with electronic delivery. PLC programmer device: Lenovo Model 20FH002CUS T560 20FH ThinkPad with Intel Core i5-6300U, 2.40 GHz processor; 8 GB DDR3L SDRAM, 15.6-inch 1920 x 1080 resolution screen, 256 GB solid state drive and power cord Load and configure PLC programming and communication software for the new ControlLogix and CompactLogix PLCs implemented as part of the project. Exclusions This scope has been developed to address the anticipated project requirements. Task items not specifically identified in this scope of services are not included. If during the course of the work, it is determined that additional work or assistance is necessary to complete the project, the activities can be added via additional services. Some specific items not included in this scopeof servicesare as follows: The project will not require any changes to the monitoring and control operations of the facility and is similar to previous upgrades at this and other City facilities. Therefore no training is included as part of this scope of work. No permitting is anticipated or included as part of these scope of services No functional change to the control software or plant operation is anticipated. No purchase or provision of any PLC components, networking equipment and/or software licensing, except as specifically noted above, is included. No installation of equipment, communication cables or signal wiring is included, with accuracy and/or troubleshooting to be the responsibility of the City. WORK ORDER INITIATION FORM 5 of 8 Revised: 2/11/2016 3.PROJECT GOALS: PLC Equipment Bill of Materials (electronic) PLC schematic and network design drawings (electronic) PLC, HMI and Operator Interface Application Software Development/Conversion System Startup and Testing As-Built Drawing Documentation (electronic) Electronic copy of PLC, HMI and Operator Interface application programs Deliver PLC programming device and PLC programming software Application software load and communication testing 4.BUDGET: See Attachment “B”. This price includes all labor and expenses anticipated to be incurred by McKim & Creed for the completion of these tasks, in accordance with Professional Services Method “B” – Lump Sum – Percentage of Completion by Task, for a fee not to exceed One Hundred Fourteen Thousand, One Hundred Sixteen Dollars ($114,116.00) 5.SCHEDULE: Equipment selection and drawing documentation work will be completed within 30 days of receipt of written notice to proceed. Software implementation and testing/startup will be completed within 15 days of notification of the City’s successful hardware installation and testing for each PLC location. PLC programming device delivered with 60 days of written notice to proceed with application programs updated within 10 days of upgrade completions 6.STAFF ASSIGNMENT: McKim & Creed: Michael Tweedel, Flavio Velecela, Eric Brown, Tamer Aldamanhouri City of Clearwater: Robert S. Fahey, PE, Rich Gardner, Kervin St. Amie, Kathryn McGrath, Randy Barnoski 7.CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s/Architect’s project correspondence shall be directed to: Michael Tweedel, PE All City project correspondence shall be directed to: Robert S. Fahey, PE with copies to Rich Gardner, Kervin St. Amie and Kathryn McGrath and copies to others as may be appropriate. WORK ORDER INITIATION FORM 6 of 8 Revised: 2/11/2016 8.INVOICING/FUNDING PROCEDURES: Invoices for work performed shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. City Invoicing Code: 315--96219-561300-535-000-0000 9.INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period. D. Contract billing method – Lump Sum or Cost Times Multiplier. E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10.SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. PREPARED BY:APPROVED BY: __________________________________________________________ Michael Tweedel, PE Michael D. Quillen, PE Senior Project Manager City Engineer McKim & Creed, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” WORK ORDER INITIATION FORM 7 of 8 Revised: 2/11/2016 CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 11.FORMAT The design plans shall be compiled utilizing the following methods: City of Clearwater CAD standards. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 12.DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc.software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Attachment “B” WORK ORDER INITIATION FORM 8 of 8 Revised: 2/11/2016 Northeast WRF SCADA System PLC Upgrades, Phase 2 WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.0 Northeast WRF SCADA System PLC Upgrades, Phase 2 1.1 Project Administration $2,977 1.2 Field Investigation and Backups $13,455 1.3 Bill of Material Preparation $2,845 1.4 PLC Drawing Preparation $10,453 1.5 PLC/OIT Software Conversion $34,562 1.6 SCADA Driver Configurations $2,342 1.7 System Pre-Testing $6,512 1.8 SCADA Software Updates $3,005 1.9 Program Install and System Testing $21,402 1.10 Parker Monitor Replacement $1,250 1.11 As Built Drawing Preparation $2,255 1.12 PLC Programming Device $13,058 Grand Total $114,116 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3483 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Approve an Engineer of Record (EOR) work order to McKim and Creed, Inc. in the amount of $195,300.00 to provide a systematic inspection of the Beach Area sanitary manholes and perform night flow isolations study; and authorize the appropriate officials to execute same. (consent) SUMMARY: Recent Inflow and Infiltration (I&I) investigations have determined that there is extensive brackish ground water infiltrating the sanitary sewer system located on the City’s barrier islands. A significant portion of this flow is attributed to leaky manholes. This type of infiltration negatively affects the operation of the Marshall Street Water Reclamation Facility resulting in lower quality (higher chloride) reclaimed water production. The manhole inspections and night flow isolations study will be performed during the 2017 summer rainy season with the final report issued shortly thereafter. It is hoped that the findings will result in future I&I reducing repairs & remediation during the dry winter months of 2017/2018. This work order was negotiated in accordance with the Consultant’s Competitive Negotiations Act. The City of Clearwater’s Public Utilities Department is responsible for owning, operating and maintaining wastewater collection system. APPROPRIATION CODE AND AMOUNT: 327-96218-561300-535-000-0000 $195,300.00 A midyear budget amendment will establish Utility Renewal and Replacement project 0327-96218, Feasibility Studies/Evaluations - Sewer System, with a transfer from 0327-96742, Line Relocation-Capital to fund this project. Page 1 City of Clearwater Printed on 5/16/2017 WORK ORDER INITIATION FORM 1 of 7 Revised: 2/11/2016 1365 Hamlet Ave Clearwater, FL 33756, (727) 442-7196 WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date:April 17, 2017 Project Number:___________ City Project Number:17-0022-UT 1.PROJECT TITLE:Sanitary Sewer Infiltration Source Investigation Program – Phase 1 (Beach Area Manholes) 2.SCOPE OF SERVICES: The City of Clearwater (City) has been experiencing high levels of storm water related inflow and groundwater infiltration. The City is now proposing to begin a sanitary sewer infiltration source investigation program to identify locations where excessive groundwater is entering the wastewater collection systems. The first phase of the program will focus on the ‘Clearwater Beach Area’ where the gravity sewer system is exposed to both constant groundwater and tidally influenced saltwater infiltration. The ‘Beach Area’ includes the wastewater collection systems in the following Lift Station Service Areas: 9, 10, 11, 14, 20, 28, 35, 39 and 45. The proposed ‘Program’ includes the completion of comprehensive manhole inspections and night flow isolations on gravity sewers which are determined to be below the groundwater table and affected by tidal fluctuation. The following identifies the tasks that will be undertaken as part of the project: Task 1.1 – Project Administration, Data Collection and Review:Task includes project setup, monthly progress reports and invoicing. Review of Record Drawings and other wastewater system data layouts. Task 1.2 – Manhole Inspections: McKim & Creed shall perform individual manhole inspections on all structures located within the “Beach Area”. Manhole inspections will utilize a 2-pass process: First pass – document the existence of a manhole insert, active infiltration and significant structural/O&M defects; the number of manholes identified that will be inspected under this phase of work shall be 670 structures. Second pass – full inspection using digital side scanning equipment. Digital side scanning results and first pass results will allow for immediate WORK ORDER INITIATION FORM 2 of 7 Revised: 2/11/2016 development of rehabilitation projects (scope of repairs, mapping, specifications & costs identified) It is estimated that 75 percent of the structures will require a Level 2 inspection, therefore 503 structures will be inspected under this phase of the work. Manhole inspections will be conducted only during the wet weather summer months when groundwater elevations are at the highest levels Task 1.3 – Night Flow Isolations: Night flow isolations will be completed on all gravity sewers that are determined to be under the groundwater table during all tidal conditions. It has been estimated that 65 percent of the 670 Gravity Sewers, approximately 436, that are below the groundwater table will be included under this phase of the work. Night flow isolation results will be utilized to determine which gravity sewers experience excessive groundwater infiltration and require closed circuit television (CCTV) inspection to determine how to remediate the condition. Night flow isolations will be conducted only during the wet weather summer months when groundwater elevations are at the highest levels Task 1.4 – Draft Technical Report: The results of the manhole inspections, night flow isolations and recommended manhole rehabilitation and CCTV inspection will be tracked using an asset management driven approach that incorporates a GIS interface. A draft technical report with findings, recommendations and conceptual cost estimates will be submitted to the City. Submit five (5) hard copies and an electronic PDF copy (via e-mail) of technical memo. Attend review meeting with City staff to discuss findings and recommendations. Prepare and distribute meeting minutes to attendees. Task 1.5 – Final Technical Report: Incorporate comments from review meeting and finalize the technical report to include an updated cost estimate. Submit five (5) signed & sealed hard copies and an electronic PDF copy of memo (via e-mail). Task 1.6 – Bid Document Preparation:Bid Document Preparation - Develop bid documents (plans and specs) based on the City’s current standards for cleaning and lining specifications which include the approved materials and methods for successful completion of the necessary rehabilitation using third party contractor(s), or contractor previously selected by the City. The construction documents to be provided by McKim & Creed shall be: 1. Typical Design Details. 2. Typical Design and Material Specifications. 3. Interior Repair Design. Items not included are: 1. Site survey or utility plans and locates. 2. Manhole replacement design. 3. MOT plans. WORK ORDER INITIATION FORM 3 of 7 Revised: 2/11/2016 3.PROJECT GOALS: The main project goal is to determine the infrastructure in need of immediate repair, replacement and or rehabilitation. The next goal is to develop a conceptual cost estimate for the City to implement the recommended solutions. Deliverables for the project will include: Five (5) copies of draft Technical Report and e-mail copy in PDF format; Five (5) bound, signed and sealed copies of final Technical Report; e-mail copy in PDF format; one (1) CD-ROM in PDF format; Meeting minutes for kickoff, status ,review meetings and finalization of bid documentation. 4.BUDGET: See Attachment “B” This price includes all labor and expenses anticipated to be incurred by McKim & Creed, Inc. for the completion of these tasks in accordance with Professional Services Method “B” – Lump Sum – Percentage of Completion by Task, for a fee not to exceed One Hundred Ninety Five Thousand Three Hundred Dollars ($195,300.00). 5.SCHEDULE: Project schedule will commence upon receipt of written authorization from the City. The project is to be completed within 150 calendar days from issuance of notice-to-proceed. The project shall be phased as follows: Manhole Inspections – Level 1 90 calendar days Manhole Inspections – Level 2 60 calendar days Night Flow Isolation 40 calendar days Draft Memo 120 calendar days Final Memo 150 calendar days 6.STAFF ASSIGNMENT (Consultant): Street Lee, PE – Principal-in-Charge Aubrey Haudricourt, PE – Project Manager / Lead Engineer Gregory Anderson, PE – Project Professional WORK ORDER INITIATION FORM 4 of 7 Revised: 2/11/2016 7.CORRESPONDENCE/REPORTING PROCEDURES: Engineer’s project correspondence shall be directed to: Aubrey Haurdricourt, PE All City project correspondence shall be directed to: Jeff Walker, PE with copies to others as may be appropriate. 8.INVOICING/FUNDING PROCEDURES: For work performed, invoices shall be submitted monthly to the City of Clearwater, Engineering Department, Attn.: Veronica Josef, Senior Staff Assistant, PO Box 4748, Clearwater, Florida 33758-4748. City Invoicing Code: 0327-96218-561300-535-000-0000 9.INVOICING PROCEEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method – Lump Sum or Cost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10.SPECIAL CONSIDERATIONS: A. The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. B. Review meeting will be held within two (2) weeks of submittal of draft technical memorandum. WORK ORDER INITIATION FORM 5 of 7 Revised: 2/11/2016 PREPARED BY:APPROVED BY: ________________________________________________ Aubrey Haudricourt, PE Michael D. Quillen, PE Senior Project Manager City Engineer McKim & Creed, Inc.City of Clearwater ______________________________________ Date Date Attachment “A” WORK ORDER INITIATION FORM 6 of 7 Revised: 2/11/2016 CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES 1.FORMAT The design plans shall be compiled utilizing the following methods: 1.City of Clearwater CAD standards. 2.Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2.DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc.software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files (CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Attachment “B” WORK ORDER INITIATION FORM 7 of 7 Revised: 2/11/2016 Sanitary Sewer Infiltration Source Investigation Program – Phase 1 (Beach Area) McKim & Creed, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Task Description Subconsultant Services Labor Total 1.1 Project Administration, Data Collection & Review $5,000 $5,000 1.2 Manhole Inspections: $78,800 $78,800 1.3 Night Flow Isolations:$76,300 $76,300 1.4 Draft Technical Memorandum $20,000 $20,000 1.5 Final Technical Memorandum $5,000 $5,000 1.6 Bid Document Preparation $10,200 $10,200 Grand Total $195,300 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3485 Agenda Date: 5/17/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.9 SUBJECT/RECOMMENDATION: Approve City Council Policies. (consent) SUMMARY: Staff is recommending the following changes: 1)Fire Lanes (23C) - As directed at the April 17 work session, staff is recommending the following amendment: The Police Department shall have primary responsibility for the enforcement of designated fire lanes. At the discretion of the Fire Chief, Fire Department personnel will be trained to participate in the enforcement of parking violations pertaining to fire lanes and fire hydrants. Current language: Fire Department personnel will participate in the enforcement of parking violations pertaining to fire lanes and fire hydrants. 2)Economic Development Incentive Policy (27M) - At the April 20 council meeting, Council approved the policy. The following policy statement has been incorporated: Economic development incentives should be carefully crafted in a transparent manner to ensure that they yield a net benefit to City residents, the following principles should be considered when making determinations: a)The targeted investment would not occur without the incentive; b)The investment should generate new economic activity in the area; c)Each project should be evaluated on a case -by-case basis using the guiding principles articulated in the City’s Economic Development Strategic Plan; d)The Economic Development and Housing Department is the lead department for the development, evaluation, negotiation, measurement and reporting of City- wide economic development incentives. 1)Incentive Types: Incentives may be established as Programs or Tools and may provide financial and non -financial inducement to the business, property owner, or developer of a qualifying project: a.Incentive Programs are established by Ordinance or Resolution and require the development of published guidelines and application for submittal by a qualifying project: i.Qualifying criteria and disclosure of the methods by which the Page 1 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3485 Economic Development and Housing Department will evaluate , negotiate, measure and report information contained within the application must be established within the guidelines. b.Incentive Tools are those activities and resources provided by , or on behalf of, the Economic Development and Housing Department and are not subject to an application process. The use of financial Incentive Tools are subject to Council approval. c.Financial Incentives must identify the source of funds , as may be permitted by law and may be available from time to time, which may include , but are not necessarily limited to: i.Ad valorem tax exemption as permitted by statute; ii.The limited waiving, crediting, or payment of fees; iii.Reduced rent on city-owned property; iv.Grant or loan-to-grant agreements; v.Low-interest loans; vi.Land exchange of comparable appraised value; vii.Financial support of infrastructure improvements; viii.Matching grant funds or in -kind services; ix.Funds for programs or services; x.Brownfield assessment funds; xi.Public utility tax exemption; xii.Local match of state authorized programs . d.Non-financial incentives may include: i.Expedited planning review and approval process; ii.Access to Economic Development services; iii.Other city services, as appropriate . 2)Creation or Establishment of Incentive Programs and Tools : From time to time, Incentive Programs or Tools may be created or established. Such Programs or Tools must include: a.A statement demonstrating how the proposed incentive relates to the broader economic development strategies including desired development areas identified in the Economic Development Strategic Plan , Adopted Long Range Plans, Consolidated Plan, and others; b.Desired goal of the program or tool; c.Identification of qualifying criteria which may include, but are not limited to: i.Minimum number of new full -time city positions created by the business as a result of relocating to or expanding in the city; ii.Minimum average annual wage of the new employees of the business located in the city; iii.Minimum threshold of capital investment in the city; iv.Geographic boundaries in which the Program or Tool may be applied; v.Sales factor; vi.Industry type including Primary Targeted Industry, if applicable . d.Methods of evaluation: i.Quantitative Measures: 1.Economic, Fiscal and Incentive Impact Analysis; Page 2 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3485 2.Jobs created/retained; 3.Average wage of new jobs; 4.Capital investment generated; ii.Qualitative measures which identify the achievement of specific community goals. e.Reporting requirements and maintenance of records: i.Where applicable, economic development incentives approved by Council will be reported as per Council, State and Federal reporting requirements. f.For Financial Incentives: i.The method of payment for performance and recapture of funds for failure to perform. 3)Funding sources: Funding for economic development incentives may be obtained from the General Fund through the annual budget process or from time to time from any allowable source, including: a.General Fund Reserve; b.Central Insurance Fund; c.Enterprise Fund; d.Federal, State, or County government grants or allocations; e.Other monies set aside, as appropriate . 4)Definitions: a)“Project,” means company, applicant, developer, property or the combination of some or all which is evaluated for consideration of incentives. b)“Desired Development Area,” means certain geographic region(s) of the City of Clearwater where development is preferred . c)“Average Annual Wage” means statistical yearly average wage being paid or proposed wage to be paid by prospective company . d)“Primary Targeted Industry,” means the seven (7) industries identified by the City’s Economic Development Strategic Plan (2011) and those identified by Enterprise Florida, Inc. or the Florida Department of Economic Opportunity which may be subject to change from time to time. e)“Capital Investment”, means the acquisition of capital assets or fixed assets, such as land, buildings, and equipment . f)“Economic, Fiscal and Incentive Impact Analysis”, means the calculation of the worth of a project, business or activity to the community over a period of time using a recognized third party analysis tool, such as “Total Impact” by Impact DataSource, LLC. 3)New Sidewalks (30E) - The process to install new sidewalks in a neighborhood has been in practice since 1995 but never memorialized into the City Council Policies. Staff is recommending adding the following policy statement: Proposed language: In order for new sidewalks to be installed in an existing neighborhood, a petition is required indicating that greater than 50% of the property owners impacted are in favor. Exceptions include when the City determines that a sidewalk is necessary as part of a heavily used school route, or for sidewalks filling a gap between existing sidewalks involving two or less residences. Page 3 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3485 4)Enterprise Fund Transfer Payment (3I) - Sat the April 17 work session, staff was directed to clarify the policy statement. Staff is recommending the following statement: April 1989 policy adopted by councilmembers established this rate at 4.5% of prior-year gross revenues. This proportionate rate was adopted to accommodate growth, and replaced prior years' policy of a prescribed dollar contribution. Other than the exceptions noted below, the rate of 4.5% remained in effect until the City Council adopted the amended rate of 5.5% in September 2005. Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the Council agreed to replace the Gas Support contribution with a franchise fee from natural gas customer accounts payable to the General Fund. This, in combination with the Gas dividend, offered the General Fund the same level of support as fiscal year 1995/96. The Gas System Dividend will be 50% of the Gas System Net Income less Bond Interest Earnings, but no less than a minimum of $1,700,000, plus a PILOT (Payment in Lieu of Taxes) fee of at least $508,720. Such PILOT fee will be paid by the Gas Franchise Fees to offset such PILOT payment. When the Gas System Net Income less Bond Interest Earnings exceeds $3.4 million for any fiscal year, the Gas Dividend payment for the next fiscal year will be one half of that amount. In September 2000, with the adoption of the 2001/02 Annual Operating Budget, the City Council expanded this policy, which had previously been imposed only on the utility enterprises, to include an annual payment in lieu of taxes from the Marine and Airpark Fund. In FY 2009 the Parking Fund began paying the PILOT. 5)Review of Rate Schedule (5O) - At the April 25 special council meeting, staff was directed to amend the unrestricted reserve balance for utility funds to six months. Staff is recommending the following amendment: It is a policy of the City Council to review rate schedules of the City of Clearwater enterprise funds at a minimum of every 5 years. The purpose of the review will be to assure rates are set in a manner to be fair and equitable while covering the City’s cost to provide the service. Unrestricted utility fund balances (working capital reserves) should be maintained pursuant to the most recent rate review or at a level equivalent to at least three six months’ operation and maintenance expense, whichever is greater, and enterprise and internal service funds three months for all other enterprise and internal funds . APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 4 City of Clearwater Printed on 5/16/2017 File Number: ID#17-3485 Page 5 City of Clearwater Printed on 5/16/2017 i As presented at 4/17/2017 work session CITY COUNCIL POLICIES Adopted 2-16-2017 ii As presented at 4/17/2017 work session CITY COUNCIL POLICIES TABLE OF CONTENTS Boards ....................................................................................................... Page 1 Representative Balance......................................................................................1A Ad Hoc Committee..............................................................................................1B City Representatives on Non-City Boards.......................................................... 1C Non-Board Business Functions Sunshine Law.................................................. 1D Special Request..................................................................................................1E Input to Other Boards/Committees......................................................................1F Letterhead..........................................................................................................1G Campaign Material During Meetings.................................................................. 1H Input from Advisory Boards.................................................................................1 I Advisory Board Appreciation...............................................................................1J Budget ................................................................................................ Pages 2-17 Balanced Budget.................................................................................................2A Maintenance of Capital Plant and Equipment.....................................................2B Budget Review Process..................................................................................... 2C Budgetary Position Control ................................................................................ 2D General Fund Unappropriated Retained Earnings..............................................2E Capital Improvement Budget and Capital Improvement Plan .............................2F Road Millage......................................................................................................3G Enterprise Funds................................................................................................ 3H Enterprise Fund Transfer Payment.....................................................................3 I Interfund Administrative Charge..........................................................................3J Interfund Other Service Charge..........................................................................4K CRA Contribution to General Fund.....................................................................4L Special Events Fee............................................................................................4M Accounting Procedures...................................................................................... 5N Review of Rate Schedules.................................................................................5O Review of Annual Audit.......................................................................................5P Investment Policy...............................................................................................5Q Debt Management Policy................................................................................. 11R Central Insurance Reserve Policy.....................................................................15S Clearwater Gas System Gas Supply Hedging Policy........................................15T Audit Committee .............................................................................................. 17U City Council...................................................................................... Pages 18-21 Resolutions.......................................................................................................18A Proclamations...................................................................................................18B Representation on Boards ............................................................................... 18C Citizen Inquiries-Responses ............................................................................ 18D Departing Councilmembers’ Gifts .....................................................................19E Travel................................................................................................................19F Fund Raisers ...................................................................................................19G Staff Projects ................................................................................................... 19H Annual Events....................................................................................................19I Televising Council Meetings .............................................................................20J Information Available to Public and Press.........................................................20K Distribution of Correspondence ........................................................................20L Strategic Direction/Planning.............................................................................21M iii As presented at 4/17/2017 work session City Employees....................................................................................... Page 22 Participating in Auctions....................................................................................22A Reimbursement of certain meal event……………………………………………..22B General Administration ................................................................... Pages 23-29 Application Fee Waivers...................................................................................23A Bright and Beautiful...........................................................................................23B Fire Lanes........................................................................................................ 23C Copyright Fees................................................................................................. 24C Renewal........................................................................................................... 24D Stationery..........................................................................................................24E Welcome Letters...............................................................................................24F Citizens to be Heard Response .......................................................................24G Block Party Insurance Requirement ..………………………………………….. 24H Special Event Street Closure Limitation.……………………………………………25I Roadside Memorial Marker Program...……………………………………….…….25J City Sponsored Events……………………………………………………………….26K Courtney Campbell Parkway (State Road 60) Welcome Signage Program…...26L Economic Development Incentive Policy…………………………………………..27M Land Development........................................................................... Pages 30-31 Annexation Agreements....................................................................................30A Subdivision Monuments....................................................................................30B Petitions for Annexation................................................................................... 30C Landscaping of City Roads.............................................................................. 30D New Sidewalks……………………………………………………………………… 30E Parks & Recreation Card to Annexing Property................................................31E Waiver/reduction of Liens…………………………………………………………...31F Legal ........................................................................................................ Page 32 Case Reports....................................................................................................32A Leisure.............................................................................................. Pages 33-35 Holiday Decorations..........................................................................................33A Library Donor Naming Recognition………………………………………………...33B Amplification of Sound at City Venues…………………………………………… 33C Ages 12-13 Supervised Use of City Recreation Fitness Facilities………………34D 1 As presented at 4/17/2017 work session CITY COUNCIL POLICY BOARDS A.Representative Balance. When making appointments to a board, the City Council will strive to assure the board has a balance of race, gender and geographical area of the City represented. B.Ad Hoc Committees. Members of boards may also serve on Ad Hoc committees or Task Forces. C.City Representatives on Non-City Boards. Citizens appointed by City Council to be the City’s representatives on non-City Boards will serve no more than three consecutive terms, at the discretion of City Council. The representatives shall keep the Council informed of the activities of the boards. D.Non-Board Business Functions - Sunshine Law. In order to eliminate the possibility or appearance of violation of the Sunshine Law, all boards and committees appointed by the City Council are requested not to schedule luncheons or other non-board business functions. E.Special Request. Requests for special reports on projects will require Council or City Manager’s approval prior to staff commencing efforts in this regard. F.Input to Other Boards/Committees. Upon majority approval, a board may advise other boards or agencies regarding its position on issues but may not represent that position as City policy. G. Letterhead. Advisory Board letterhead may be used and staff assists when correspondence is written on behalf of the entire board. Letterhead will not be used by individual members expressing individual opinions and concerns. H.Campaign Material during Meetings. During City Council and board meetings, board members will not display material supporting or opposing candidates or issues on any election ballot. I.Input from Advisory Boards. Staff will assure that input from advisory boards regarding issues coming before the City Council is noted in the City Council’s agenda items. J.Advisory Board Appreciation.Each recipient of an invitation to the Annual Advisory Board Appreciation event may bring one guest. Members should attend at least one meeting prior to being invited to the annual event. 2 As presented at 4/17/2017 work session CITY COUNCIL POLICY BUDGET and FINANCE A.Balanced Budget. It is a policy of the City Council to adopt a balanced budget for all funds. The City will avoid budget and accounting practices that balance the budget at the expense of future budgets. The City will also avoid budgeting any unrealized investment gains due to the City’s practice of holding investments until maturity. B.Maintenance of Capital Plant and Equipment. It is a policy of the City Council that the City’s budget will provide adequate funding for maintenance of capital plant and equipment and the funding for their orderly replacement. C.Budget Review Process. It is a policy of the City Council to be provided with a quarterly budget report and an annual operating budget comparing actual versus budgeted revenue and expense activity. D.Budgetary Position Control. It is a policy of the City Council that the total number of permanent full-time and part-time positions (full-time equivalents) approved in the annual operating budget may not be exceeded without prior approval of the City Council. E.General Fund Unappropriated Retained Earnings. It is a policy of the City Council to maintain a General Fund reserve equal to 8% of the subsequent year's budgeted expenditures as a contingency fund to meet unanticipated financial needs. Should funds in excess of 8% be available in any fiscal year, these funds shall be identified as available, and may be appropriated by the Council for specific Capital Improvement Projects or other one-time needs. In addition, the City Council will maintain an additional General Fund reserve equal to ½% of the subsequent year’s budgeted expenditures to fund unanticipated retirements of General Fund long-term employees during the given fiscal year. Any appropriations approved by the City Manager during the year, for this purpose, will be noted in the City Manager’s quarterly budget report. F.Capital Improvement Budget and Capital Improvement Plan. It is a policy of the City Council to adopt a six-year Capital Improvement Plan and Budget which summarizes the project scope, estimated cost estimates by project, method of financing, and anticipated operating costs of each project. 3 As presented at 4/17/2017 work session Budget and Finance (contd.) G.Road Millage. In order to maintain the City’s sidewalks and streets (including curbs and bridges), a road millage will be designated as a part of the annual budget process. Priorities will be determined first on functional and safety considerations. Road Millage may be used for aesthetic repairs. H.Enterprise Funds. It is a policy of the City Council that all Enterprise Fund operations shall be self-supporting, and shall pay administrative and other appropriate service charges to General Fund Operations for support at a level determined by the City Council. I.Enterprise Fund Transfer Payment. It is a policy of the City Council that the specific enterprise operations designated by the City Council shall annually transfer to the General Fund an amount determined appropriate to be considered reimbursement in lieu of taxes. The current rate is 5.5% of prior year gross revenues. April 1989 policy adopted by councilmembers established this rate at 4.5% of prior-year gross revenues. This proportionate rate was adopted to accommodate growth, and replaced prior years' policy of a prescribed dollar contribution.Other than the exceptions noted below, the rate of 4.5% remained in effect until the City Council adopted the amended rate of 5.5% in September 2005. Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the Council agreed to replace the Gas Support contribution with a franchise fee from natural gas customer accounts payable to the General Fund. This, in combination with the Gas dividend, offered the General Fund the same level of support as fiscal year 1995/96. The Gas System Dividend will be 50% of the Gas System Net Income less Bond Interest Earnings, but no less than a minimum of $1,700,000, plus a PILOT (Payment in Lieu of Taxes) fee of at least $508,720. Such PILOT fee will be paid by the Gas Franchise Fees to offset such PILOT payment. When the Gas System Net Income less Bond Interest Earnings exceeds $3.4 million for any fiscal year, the Gas Dividend payment for the next fiscal year will be one half of that amount. In September 2000, with the adoption of the 2001/02 Annual Operating Budget, the City Council expanded this policy, which had previously been imposed only on the utility enterprises, to include an annual payment in lieu of taxes from the Marine and Airpark Fund. In FY 2009 the Parking Fund began paying the PILOT. J.Interfund Administrative Charge. It is a policy of the City Council that an allocation shall be made annually distributing the costs for administrative support departments among all operating departments. This distribution shall be proportionately based on the operating 4 As presented at 4/17/2017 work session Budget and Finance (contd.) department's annual budget, and shall not be charged to General Fund departments. Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the Council agreed to maintain the same charge for administrative support from the Gas Fund for fiscal year 1995/96 which will be increased annually by estimated the cost of salary increase index (fiscal year 2001/02 - 5%). Beginning in fiscal year 2001, the City Council approved an adjustment to the Gas Fund charge increasing the charge by $325,000 over the computed amount to bring the Gas Fund more in line with the proportionate amount calculated in the same manner as the Other Enterprise Funds. K.Interfund Other Service Charges. It is a policy of the City Council that the cost of services provided to Enterprise Fund Departments by General Fund Departments shall be charged to, and paid by the Enterprise Fund. L.CRA Contribution to General Fund. It is the City's policy that services provided for administrative support to the Community Redevelopment Agency (CRA) by City employees shall be reimbursed to the General Fund. Such reimbursement shall be approximate actual costs incurred by the department, together with any associated costs. M.Special Event Fees. The Special Events Committee will review applications for use of City beaches, sidewalks, outdoor recreation open space and rights-of-way. Sponsoring organizations will be responsible for the costs of all City services needed in conjunction with the events unless they are City sponsored or co-sponsored events. The City Council may waive all or a portion of fees and related charges for City sponsored or co-sponsored events, including, but not limited to Fun 'N Sun, Jazz Holiday, July 4th, Turkey Trot, and Martin Luther King Parade. There shall be an annual review of City sponsored/co-sponsored events during the budget process. An agenda item confirming co-sponsorship and waiver of fees for those to be submitted in the budget will be brought for City Council acceptance in March of each calendar year. All items accepted by the Council are then to be included in the appropriate department’s budget. Only after the item is passed as part of the approved budget is the item considered to be funded. In the event additional monies are requested beyond what is included in the approved budget, City Council approval will be needed before said additional funds are appropriated. 5 As presented at 4/17/2017 work session Budget and Finance (contd.) N.Accounting Procedures. It is a policy of the City Council to establish and maintain a standard of accounting practices on a basis consistent with Generally Accepted Accounting Procedures (GAAP), and the Governmental Accounting Standards Board (GASB), and the standard practices of the Government Finance Officers Association of the United States and Canada (GFOA). The City will also comply with the rules of the Auditor General and the Uniform Accounting System as required by the State of Florida. O.Review of Rate Schedules. It is a policy of the City Council to review rate schedules of the City of Clearwater enterprise funds at a minimum of every 5 years. The purpose of the review will be to assure rates are set in a manner to be fair and equitable while covering the City’s cost to provide the service. Unrestricted utility fund balances (working capital reserves) should be maintained pursuant to the most recent rate review or at a level equivalent to at least three six months’ operation and maintenance expense, whichever is greater, and enterprise and internal service funds three months for all other enterprise and internal funds. P.Review of Annual Audit. It is a policy of the City Council to have a Certified Public Accounting firm perform an annual audit on all of the City’s funds. A work session will be held each year within 60 days of the release of the annual financial audit of the City. At that time, the overall financial condition of the City and its enterprise funds will be reviewed. Q.Investment Policy. (1) Scope This statement of investment policy and guidelines applies to all investments of the City's pooled cash, which includes cash and investment balances of the following funds: •General •Special Revenue •Debt Service •Capital Projects •Enterprise •Internal Service Funds •Fiduciary Funds The policies set forth do not apply to the non pooled cash investments of the Pension and Deferred Compensation Funds of the City of Clearwater, deposits for defeased debt, or assets under Bond Trust Indenture Agreements. (2) Investment Objectives 6 As presented at 4/17/2017 work session A. Safety of principal is regarded as the highest priority in the handling of investments for the City. All other investment objectives are secondary Budget and Finance (contd.) to the safety of capital. Each investment transaction shall seek to first ensure that capital losses are avoided. B. The City's investment strategy will provide sufficient liquidity to meet the City's operating, payroll and capital requirements. To accomplish this the portfolio will be "laddered" with monthly maturities except for those months in which significant Ad Valorem taxes are received. To the extent possible, the City will match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow requirement, the City will not directly invest in securities maturing more than 15 years from the date of purchase. Also, unless specifically matched against a debt or obligation not more than 15% of the portfolio will have a maturity greater than 10 years. C. The City's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and the cash flow characteristics of the portfolio. (3) Performance Measurement The benchmark yield for the operating portfolio will be the weighted average yield determined by using the following maturity distribution and the related U.S. Treasury yields. Treasury yields are considered the benchmark for riskless investment transactions and, therefore comprise a minimum standard for the operating portfolio's rate of return. The investment program shall seek to augment returns above this threshold, consistent with risk limitations identified herein. Average Treasury Rates Percentage Distribution Overnight rate 15% 3 month Treasury Bill rate 15% 6 month Treasury Bill rate 15% 1 year Treasury Bill rate 15% 3 year Treasury Note rate 15% 5 year Treasury Note rate 15% 10 year Treasury Note rate 10% Total 100% Weighted average maturity of benchmark 2.46 years 7 As presented at 4/17/2017 work session Budget and Finance (contd.) (4) Prudence and Ethical Standards The standard of prudence to be applied by the investment officer shall be the "Prudent Person" rule, which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income derived." The "Prudent Person" rule shall be applied in the context of managing the overall portfolio. (5) Authorized Investments 1.The City shall limit investments, as authorized in Florida Statutes to: a.Direct Federal Government obligations. Investments in this category would include but not be limited to the following: United States Treasury Bills, Notes and Bonds, and securities issued by the Small Business Administration, Government National Mortgage Association (Ginnie Mae), Veterans Administration, and Federal Housing Administration. b.Federal Agencies and instrumentalities. Investments in this category would include but not be limited to the following: obligations of the Federal Home Loan Banks System (FHLB) or its distinct banks, Financing Corporation (FICO), the Federal Farm Credit Bank, Federal National Mortgage Association (Fannie Mae), Federal Home Loan Mortgage Corporation (Freddie Mac), Student Loan Marketing Association (Sallie Mae), Financial Assistance Corporation and Federal Agriculture Mortgage Corporation (Farmer Mac). c.U.S. Securities and Exchange Council registered money market funds with the highest credit quality rating from a nationally recognized rating agency. d.Interest-bearing time deposits or savings accounts, in a qualified Public Depository as defined in s. 280.02 Florida Statutes. e. Debt issued by the State of Florida or any political subdivision thereof including pools. f.Securities of, or other interests in, any open-end or closed-end management-type investment company or investment trust registered under the Investment Company Act of 1940, 15 U.S.C. ss. 80a-1 et seq., as amended from time to time, provided that the portfolio of such investment company or investment trust is limited to obligations of the United States Government or any agency or 8 As presented at 4/17/2017 work session Budget and Finance (contd.) instrumentality thereof and to repurchase agreements fully collateralized by such United States Government obligations, and provided that such investment company or investment trust takes delivery of such collateral either directly or through an authorized custodian. g.Repurchase Agreements and reverse repurchase agreements collateralized by securities otherwise authorized in this policy. h.The Local Government Surplus Funds Trust Fund or any intergovernmental investing pool authorized pursuant to the Florida Interlocal Cooperation Act as provided in s. 163.01 Florida Statutes. i.Commercial paper of prime quality of the highest letter and numerical rating as provided for by at least one nationally recognized rating service. (6) Maturity and Liquidity Requirements A.The City will maintain a forecast of expected cash outflows and inflows by major categories. For months that the outflows exceed inflows the City will have investments maturing that month in excess of the forecasted deficits. B.The City’s intention is to keep the weighted average maturity to three years or less. Due to market conditions and cash needs the average maturity may temporarily be greater than three years but no greater than five years. (7) Portfolio Composition, Risk and Diversification Assets held shall be diversified to control risk of loss resulting from over- concentration of assets in a specific maturity, issuer, instrument, or dealer/broker, through which these instruments are bought and sold. The following maximum limits apply to the portfolio: Maturity date 10% Specific instrument 8% Specific issuer 40% Specific dealer/broker 33% Commercial paper 25%Collateralized Mortgage Obligations and Real Estate Mortgage Investment Conduits 33% 9 As presented at 4/17/2017 work session Budget and Finance (contd.) Diversification strategies within the established guidelines shall be reviewed and revised periodically as necessary by the Investment Committee. (8) Authorized Investment Institutions and Dealers A. Banks - Certificates of deposit purchased under the authority of this policy will be purchased only from Qualified Public Depositories of the State of Florida as identified by the State Treasurer, in accordance with Chapter 280 of the State Statutes. B. Broker/Dealer Approvals and Limitations - Time, practicality, and general business constraints limit the number of investment relationships which can be managed on a regular basis. In most cases, normal investment activity will be limited to no more than ten dealer relationships. A broker/dealer list will be established by the Finance Director or designee. This list will be presented to the Investment Committee for approval. This list will be updated as needed and approved by the Investment Committee. (9) Third-Party Custodial Agreements All securities shall be held by a third party safekeeping company. All purchases by the City under this policy shall be purchased using the "delivery versus payment" procedure. For all purchases and sales of securities the third party custodial will require the approval of two individuals authorized by the Finance Director. (10) Master Repurchase Agreement All approved institutions and dealers transacting repurchase agreements shall be covered by a Master Repurchase Agreement. All repurchase agreement transactions shall adhere to the requirements of the Master Repurchase Agreement. (11) Bid Requirements After the Finance Director or designee has determined the appropriate maturity based on cash flow needs and market conditions and has selected one or more optimal type of investment, the security in question shall, when feasible and appropriate, be competitively bid. Competitive bids or offerings shall be received from at least three dealers/brokers on all sales or purchases except in situations where: 10 As presented at 4/17/2017 work session Budget and Finance (contd.) A. The security involved is a ‘new issue’ and can be purchased ‘at the auction’. B. The security has a fixed "postal-scale" rate. C. The security involved is available through direct issue or private placement. D. The security involved is of particular special interest to the City and dealer competition could have an adverse impact with respect to the price and availability to the City. It is also realized that in certain very limited cases the City will not be able to get three quotes on a certain security. For those cases the City will obtain current market prices from one of the following to determine if the transaction is in the City's best interest: 1. Bloomberg Information Delivery System. 2. Wall Street Journal or a comparable nationally recognized financial publication providing daily market pricing. 3. Daily market pricing provided by the City's Custody Agent or their corresponding institution. (12) Internal Controls The Finance Director shall establish and monitor internal and procedural controls designed to protect the City's assets and ensure proper accounting and reporting of the transactions related thereto. The internal controls will be designed to prevent losses of funds which might arise from fraud, employee error, misrepresentations by third parties, or imprudent actions by employees of the City. All buy and sell communications with the third party safekeeping company will be signed by two individuals authorized to make investment decisions. The internal controls developed under this policy shall be reviewed by the independent auditors as a regular part of their audit of the City. The Finance Director shall establish an Investment Committee that meets on a regular basis for the purpose of reviewing investment transactions, approving brokers/dealer changes and other investment activities. The Investment Committee members will be the Finance Director, Assistant Finance Director, Cash & Investment Manager and any other City staff members appointed by the Finance Director. (13) Reporting The Finance Director or designee shall report on at least an annual basis the following information on the City's investments: A. Securities by class/type. B. Book Value C. Market Value D. Income Earned 11 As presented at 4/17/2017 work session Budget and Finance (contd.) (14) Continuing Education The members of the Investment Committee will complete no less than 8 hours of continuing educational opportunities on investment practices each fiscal year. The members of the Investment Committee will have sufficient knowledge and education to invest in any and all of the securities listed above. R.Debt Management Policy. This policy is to establish criterion and procedures for the issuance of debt financing by the City. This Debt Policy confirms the commitment of the City Council, management, staff, advisors and other decision makers to adhere to sound financial management practices, including full and timely repayment of all borrowings, and achieving the lowest possible cost of capital within prudent risk parameters. The City shall employ the use of debt to compliment the significant recurring commitments of annual appropriations for capital purposes in a way that is fair, reasonable, and equitable to each generation of taxpayers, ratepayers, users and other beneficiaries. 1.General: A. The City shall seek to maintain their high bond ratings so borrowing costs are minimized and access to credit is preserved. B. The City may utilize debt obligations to refinance current debt or for acquisition, construction or remodeling of capital Improvement projects that cannot be funded from current revenue sources or in such cases wherein it is more equitable to the users of the project to finance the project over its useful life. C. The useful life of the asset or project generally must exceed the payout schedule of any debt the City assumes. D. The City will analyze funding alternatives to minimize the cost impact of debt structures on the taxpayers or ratepayers. E. The outstanding debt will be reexamined periodically to determine whether an economical advantage exits for refinancing the outstanding debt given changes in the interest rate and bond market. As a general rule, the present value savings of a particular refunding should exceed 5% while maintaining a similar maturity schedule to the original debt. 2.Type and Structure of Debt: A. Any legally allowable debt may be used for financing capital improvements; this includes, but is not limited to, short-term and long- term debt, general obligation and revenue debt, fixed and variable rate debt, lease-backed debt, conduit issues, and taxable debt. The use of zero coupon bonds, capital appreciation bonds, deep discount bonds, and premium bonds may be considered. 12 As presented at 4/17/2017 work session Budget and Finance (contd.) B. The City may consider the use of credit enhancements (letters of credit, bond insurance, surety bonds, etc) when such credit enhancements proves cost-effective. C. When fiscally advisable and when consistent with contractual obligations, the City shall lease purchase capital equipment. Generally, equipment will have a monetary value $25,000 or more and a minimum life expectancy of three years. The debt service on the lease purchase items shall be paid by the user department. 3. Issuance of Obligations A. Selecting Service Providers: 1) The City may retain an independent financial advisor for advice on debt structuring, the rating review process, marketing debt issuances, sale and post-sale services and to prepare and/or review the official statement. 2) The City may also retain independent bond counsel and disclosure counsel for legal and procedural advice on all debt issuances. 3) As necessary, the City may retain other service advisors, such as trustees, underwriters, and pricing advisors. 4) Any process utilized to select professional service providers in connection with the City’s debt program shall be in conformance with City purchasing policies, procedures and requirements. The objectives of the process will be to: a) Promote competition b) Be as objective as possible c) Incorporate clear and rational selection criteria d) Be independent of political influence e) Be perceived as fair by the respondents f) Result in a cost-effective transaction g) Result in the selection of the most qualified firm h) Eliminate conflict of interest B.Method of Sale 1) Competitive Sale. The City will generally seek to issue its bond obligations in a competitive sale. Other methods may be used if it is determined that such a sale method will not produce the best results for the City. 2) Negotiated Sale. The City may elect to sell its bond obligations through a negotiated sale. This method will usually be considered when the bond issue is refunding a prior issue or there is a unique or unusual component to the bond issue. 3) Private Placement. When determined appropriate, the City may elect to sell its debt obligations through a private placement or limited public offering. 13 As presented at 4/17/2017 work session Budget and Finance (contd.) C.Maturity of the debt 1) Bonds will generally not have more than a thirty-year duration. 2)Lease Purchase debt will generally not have more than a five- year duration. 4.Post-Issuance Compliance A. In order to comply with federal tax laws and maintain the tax-exempt status of certain municipal debt issues, Post-Issuance Compliance monitoring is required at regular intervals as follows: 1) Identification of debt-financed facilities and ongoing tax requirements - at time of issue, including a review of tax certificate executed at closing 2) Qualified use of bond proceeds – ongoing 3) Qualified use of facilities financed with debt proceeds - ongoing by monitoring discussions at staff meetings 4) Arbitrage yield restriction and rebate – annually as soon as bank statements containing the last day of the bond year are available 5) Maintenance of bona fide debt service fund – recalculate sinking fund deposit requirements semi-annually after each interest payment date 6) Continuing Disclosure documents other than Significant Events and Notices to Bondholders – annually by due dates through EMMA Dataport 7) Significant Events – upon occurrence through EMMA Dataport 8) Notices to Bondholders – upon occurrence of an event requiring notice B. Procedures for Ensuring Timely Compliance 1) The Finance Director (or designee) will review project invoices presented for payment from bond proceeds and authorize payment if use of proceeds is proper. 2) The Finance Director (or designee) will participate in staff meetings where discussions are held regarding use of debt-financed facilities. 3) The Finance Director (or designee) will calendar all bond year-ends and coordinate transmission of bank statements and other arbitrage-related documents with the outside arbitrage consultant within one month of the bond year- end. 4) The Finance Director (or designee) will re-calculate monthly sinking fund deposit requirements semi-annually after each interest payment, and annually after each principal payment. 5) The Finance Director (or designee) will consult with the City’s Disclosure Counsel, as needed, regarding disclosure of Significant Events. 14 As presented at 4/17/2017 work session Budget and Finance (contd.) C. Procedures Reasonably Expected to Timely Identify Noncompliance 1) The Finance Director (or designee) will review the Continuing Disclosure Checklist for upcoming due dates at the beginning of each calendar quarter. 2) The Finance Director (or designee) will send required continuing disclosure documents to the City’s Disclosure Counsel for review and approval before filing through the EMMA Dataport. 3) Continuing disclosure due dates will be calendared by the Finance Director and by the designee, as a backup reminder. 4) The annual financial statement audit will include review by external auditors of use of debt proceeds, debt service accounts and payments, and review of minutes of official meetings. D. Procedures for Ensuring Timely Correction of Noncompliance 1) When noncompliance has been identified, the Finance Director will promptly provide required documents or consult with Disclosure Counsel, Bond Counsel or other outside specialists as needed. If a possible violation of the tax rules is identified, the Finance Director will consult with counsel to determine if a “remedial action” should be taken under the Treasury Regulations or if a closing agreement request should be submitted to the Internal Revenue Service under the Voluntary Closing Agreement Program. The City Manager and Council will be notified to take additional steps, if necessary, to timely correct the noncompliance. 2) Upon receipt of any correspondence from, or opening of an examination of any type with respect to tax-exempt debt issued for the benefit of the City, the Finance Director will promptly notify the City Manager and consult with outside counsel as necessary to respond to the IRS. E. Recordkeeping Requirement and Records Retention All relevant records and contracts shall be maintained in retrievable paper or electronic format for the term of the debt plus a minimum of three years. The term of the debt shall include the term of all debt which refunds the original new money issue, including debt issued to refund debt in a series of refundings. Records required to be maintained include: 1) Basic records relating to the debt transaction, including the debt transcript of proceedings and other relevant documents delivered to the City in connection with the issuance and closing of the debt transaction. 2) Documents evidencing expenditure of debt proceeds, including but not limited to: a) Construction contracts 15 As presented at 4/17/2017 work session Budget and Finance (contd.) b) Purchase orders c)Invoices and applications for payment d) Trustee requisitions and payment records e) Documents related to costs reimbursed with debt proceeds, including related issuer resolutions f)Records identifying the assets or portion of assets financed or refinanced with the debt proceeds g) A final schedule of property financed by the debt and final allocation of debt proceeds 3) Documentation evidencing the use of debt-financed property, including records of lease or sale of debt- financed property for public or private purposes, and any change in use of debt-financed property from its original intended purpose. 4) Documentation evidencing all sources of payment or security for the debt. 5) Documentation pertaining to investment of debt proceeds, including but not limited to: a) Purchase and sale of securities b) SLGs subscriptions c)Yield calculations for each class of investments d) Actual income received from the investment of proceeds e) Investment agreements f)Trustee statement g) Arbitrage rebate calculations and reports S.Central Insurance Reserve Policy. It is a policy of the City Council to maintain a Central Insurance Fund reserve to guard against unforeseen or uninsured costs or increases in property, workers’ compensation, health or liability insurance. The target minimum balance for this reserve is equal to 75% of the actuarially calculated self-insurance reserve liability. If reserves are drawn down below the above target minimum balance, the City will develop a plan to replenish the reserves, generally within five (5) years. T. Clearwater Gas System Supply Hedging Policy. It is a policy of the City Council to limit the financial risk to Clearwater Gas System (CGS) of natural gas purchases by Hedging a portion of its gas supply needs with the intention of reducing price volatility for the residential, commercial, and industrial customers of CGS. Hedging amounts for a specified period of time will NOT exceed the expected average natural gas energy usage over that time period. The City Representative shall issue a Directive to Florida Gas Utility (FGU) in the event that CGS would like FGU to take any action with respect to a Financial Product on its behalf. The General Manager of 16 As presented at 4/17/2017 work session Budget and Finance (contd.) FGU shall not be authorized to enter into a Financial Product on a system- wide basis for CGS without a Directive from the City Representative. Financial Products shall be purchased or otherwise acquired for the purpose of risk management and, to the extent possible, shall be entered into in such a manner as to meet applicable accounting standards as a “hedge” for accounting purposes; provided that the failure to obtain any particular accounting treatment with respect to a Financial Product shall not form a basis for challenging or otherwise calling into question the legality and enforceability of a Financial Product entered into pursuant to a Directive. CGS shall not engage in any purchase or acquisition of Financial Products for Speculation. In the event if any inconsistency between the terms of this Policy and any existing agreement between FGU and CGS, including, without limitation, the All Requirements Gas Services Agreement, dated as of February 15, 2002 and as amended from time to time, between FGU and CGS and entered into pursuant to Resolution No. 02-02 the City of Clearwater, Florida, the terms of such agreement shall prevail. In above policy, these terms are defined as: 1. City Representative – A representative of the City of Clearwater, Florida, who can authorize a Directive with respect to Financial Products, which term shall include, without limitation, any person designated as a “member representative” or “project participant representative” under an agreement between FGU and the City of Clearwater, Florida. 2. Directive – An instrument, in writing, executed and delivered by a City Representative that gives directions to FGU, or otherwise authorizes actions by FGU, with respect to Financial Products and the related Financial Instruments. 3. Financial Instruments – One or more agreements entered into with respect to Financial Products by and among the parties thereto, which may include FGU, CGS, or both, or any other third party or counterparty thereto, and such term shall expressly include, without limitation, any assignment or termination agreement related to Financial Products by FGU, CGS, or both. 4. Financial Products – Swaps, options, caps, collars, floors, forwards, futures contracts, and any other Hedging transactions, and any combination of the foregoing, whether executed “over-the-counter” pursuant to private agreement of “exchange-traded” on one or more regulated contract markets. 17 As presented at 4/17/2017 work session Budget and Finance (contd.) 5. Hedge – To minimize or protect against loss by counterbalancing one transaction against another or otherwise mitigating economic risk. The term “Hedging” shall be construed accordingly. 6. Speculation – Using Financial Products in a manner not reasonably expected to reduce the risk associated with CGS business activities. U. Audit Committee. It is a policy of the City Council to have an Audit Committee for the selection of a Certified Public Accounting firm for the annual audit, in compliance with Section 218.391, Florida Statutes. The Audit Committee will be appointed by the City Council and may be comprised of council members, council appointees, and/or city employees as determined by the City Council. The Audit Committee will be responsible to solicit proposals via a competitive RFP process every five years at a minimum. The Audit Committee may also manage the audit process as appropriate. 18 As presented at 4/17/2017 work session CITY COUNCIL POLICY CITY COUNCIL A.Resolutions. An individual Councilmember may request a resolution. However, prior to preparation of the resolution, there must be a majority of the Councilmembers agreeing to do so. B.Proclamations. The City of Clearwater will consider issuing proclamations from all segments of the community without regard to gender, race, ethnicity or handicap. Proclamations will not be issued to individuals, companies, “for profit” organizations, profit making agencies, political organizations or religious organizations, except for significant anniversary events of 50 years or 100 years. C.Representation on Boards. Councilmembers are asked to serve on various regional and governmental boards. Boards/Committees may be added or deleted from time to time. These duties should be distributed equitably among the Councilmembers. Appointment of Councilmembers to these boards shall be evaluated annually in April. Whenever possible, a Council representative on a board or committee will receive Council input prior to taking a position regarding issues coming before that board. The representing Councilmember shall vote in accordance with the stated position of the majority of the Council. If it is not possible to obtain Council input the Councilmember is to act to the best of their ability in the city's interest and with prior Council positions in mind. Periodic review of the actions of these boards and committees is desirable and the representing Councilmember should coordinate these reports. D.Citizen Inquiries - Responses. 1. Generally responses should be in the same form as received, i.e. letter with letter. However, when deemed to be more appropriate a different form may be used. 2.Inquiries addressed to a specific Councilmember will be responded to by that Councilmember. 3. Inquiries addressed to the whole Council, whether in one letter or duplicate letters to all Councilmembers, will be answered factually by the Mayor using language that indicates that he or she is responding for the Clearwater City Council. When needed, responses will be brought to Council for direction, prior to being sent. Mail will be routed to the appropriate staff to draft a response. Individual Councilmembers are not precluded from responding individually to express their opinion. 19 As presented at 4/17/2017 work session City Council (Contd.) 4. Inquiries received which are not specifically addressed to the Council or its members will be answered by the City Manager or designated staff member. 5. Inquiries and responses will be distributed, via e-mail, to all Councilmembers 6. Form letters or emails may be acknowledged but will not require a customized response. E.Departing Councilmembers’ Gifts. Departing gifts shall be chosen in consultation with the outgoing members. The value of the gifts shall be a maximum of $300 for one full term, $500 for two full terms and $600 for more than two full terms. One full term. Plaque, nameplate, letter, pewter tray with seal, Council pictures. Two full terms. Plaque, nameplate, letter, City watch, Council pictures. Three or more full terms.Plaque, nameplate, ring, collage or album, tray with seal, letter, gag gift, caricature. F.Council Travel. Payment for travel expenses shall be in keeping with the charter and the City’s travel code. Specific amounts of the Council’s travel budget shall be allocated to each Councilmember during annual budget preparations. At the end of each fiscal year Councilmembers shall provide a report detailing that year’s travel. Council approval shall be obtained prior to any member exceeding their annual allocation for travel. G.Fund Raisers. It shall be at the discretion of individual Councilmembers whether or not to accept invitations to fund raising activities. Expenses incurred by acceptance are not reimbursable. City employees will not attend these functions as City representatives. H.Staff Projects. A Councilmember shall request staff research or projects only through the City Manager or City Attorney in accordance with the City charter. Any request that, in the determination of the City Manager or City Attorney, will take longer than 8 hours must be approved by a majority of the Council. The results of such research or projects, except for legal advice to an individual, will be shared with all councilmembers. I.Annual Events. Newly elected Councilmembers and Councilmembers- elect shall be invited to the annual Phillies dinner and advisory board appreciation event. 20 As presented at 4/17/2017 work session City Council (Contd.) J.Televising Council Meetings. All regular City Council meetings and work sessions will be televised on C-View. Efforts will be made to also televise specially scheduled meetings and work sessions. However, there will be times when this is not possible, or practical. No closed door attorney/client or bargaining sessions will be televised K.Information Available to Public and Press. All material prepared by the City Manager and City Attorney for the Council shall be provided to the press and to the public via the Official Records and Legislative Services Department. L.Distribution of Council Correspondence.All correspondence to the Mayor and the Councilmembers arriving at City Hall received pursuant to the law or in connection with the transaction of official business by the City of Clearwater shall be distributed as follows: When needed, e-mails will be forwarded to all Councilmembers by the Council Assistant. Councilmembers will receive the original of hard copy items individually addressed to them, whether anonymous or not. Council e-mails and other correspondence will be available on the City’s website through the electronic document management system. Mail will be delivered to the Council once per week, or as needed. Other anonymous letters and suggestions will not be distributed but will be maintained in the City Manager's Office. Publications and items of considerable length (such as petitions and agenda materials for other boards) will not be distributed. These items, along with other routine correspondence not requiring responses will be noted on a weekly read file and available through the electronic document management system. Unless otherwise directed, correspondence with the words similar to “Personal”, “Confidential”, or “For the Addressee Only” will be delivered unopened to the addressee. If such correspondence is determined to be related to City business, the receiving Councilmember is to forward to the Council Assistant for distribution. The City Manager will discuss with the Mayor malicious mail. All e-mails received by the Councilmembers in their individual city email account will be forwarded to the Council Assistant for distribution, or email forwarding, in the same manner as other "hard copy" mail. The following emails will not be forwarded: SPAM/JUNK, broadcast general information or solicitation or items pertaining to scheduling. 21 As presented at 4/17/2017 work session City Council (Contd.) Emails or "hard copy" mail relating to city business, sent directly to a councilmember's home or private business, or hand delivered, shall also be forwarded to the Council Assistant for distribution. M.Strategic Direction/Planning. Prior to June 1st of each year and prior to the development of the City Manager’s proposed budget, the City Council shall meet in a strategic planning session(s) to review the five-year financial forecast and update as necessary, the City’s Vision, Mission and Strategic Direction (Goals). From these documents a five-year strategic plan will be updated. 22 As presented at 4/17/2017 work session CITY COUNCIL POLICY CITY EMPLOYEES A.Participating in Auctions. City employees and Councilmembers are prohibited from participating in City auctions involving the sale of property which has either been abandoned and confiscated, acquired with public funds or which has otherwise come into the possession of the City. They may attend as spectators but may not bid on or purchase items offered for sale. All actions that would lead to perceptions of participation, such as a family member bidding on items, should be avoided. It is the intent of this policy to avoid giving "insider" information or a profit motive to employees or their families in the disposal of surplus items. B.Reimbursement of certain meal events. The City Manager will determine when it is appropriate to reimburse city employees for meal costs associated with recognition, award and business related functions. 23 As presented at 4/17/2017 work session CITY COUNCIL POLICY GENERAL ADMINISTRATION A. Application Fee Waivers. Generally, building permit, occupational license, plan review and zoning-related application fees will not be waived except for City projects and other governmental agencies. If staff believes special conditions exist, such requests may be brought to the Council for consideration. Application fee waivers for governmental agencies will include all governmental projects including those in which the governmental agency is leasing property from a third party, providing the governmental agency is the entity which applies for and obtains the permit. PACT will be considered a governmental entity when considering application fee waivers. NOTE: The City Clerk's research regarding waiver of application fees shows the following: Chi Chi Rodriquez Youth Foundation - no waivers Center Foundation - waive building permit fees Pinellas County - waived building permit fees for work done by County forces; waive fees for variance application State of Florida - waive fees for variance applications Clearwater Ferry - waive building permit fees St. Petersburg College - refunded building permit fee for parking lot Skye Lane Properties, LLC – waived permit, application, inspection, and other fees via Resolution 14-03 None of the above includes waiving impact fees. B.Bright and Beautiful. In order to maintain and enhance the image of Bright and Beautiful Clearwater, the Council supports staff in enhanced solid waste recycling and conservation projects, tightening and increasing enforcement of codes (i.e., fence landscaping, prohibition of banners, lot clearing, etc.). Staff is also directed to place a greater emphasis on and coordinate aesthetic consideration on site plans and other development review (i.e., placement of dumpsters, fencing of dumpsters, property landscaping and landscaping of parking lots including perimeter plantings). Litter cleanup and "adopt a street or park" programs are encouraged. Educational and incentive programs for both City staff and the public addressing this issue should be developed. C.Fire Lanes.The Police Department shall have primary responsibility for the enforcement of designated fire lanes. At the discretion of the Fire Chief, Fire Department personnel will be trained to participate in the enforcement of parking violations pertaining to fire lanes and fire hydrants. 24 As presented at 4/17/2017 work session General Administration (contd.) C.Copyright Fees. The City shall pay the necessary copyright fees to ASCAP for those concerts in the bandshell co-sponsored by the City. The City shall provide a monthly report to ASCAP regarding activities in the bandshell and ASCAP shall be responsible for collecting the fees from bands participating in non-City sponsored programs. In addition, the City shall pay the necessary copyright fees to BMI for showing movies at various recreation centers. D.Renewal. All renewals of agreements the City has with organizations or tenants should be presented to the Council at least sixty (60) days prior to the expiration of the original term. E.Stationery. The City shall have letterhead designed by Public Communications on which the City seal will be imprinted. Paper stock will be recyclable. Other forms in supply will be allowed to be used until said supply is depleted. The Vice-Mayor designation will not be identified on any of the shirts, business cards, letterhead, or nametags with the City of Clearwater. Exception: The Gas Division may use its logo. G.Welcome Letters. Upon adoption of an Annexation Ordinance staff will prepare a letter for the Mayor’s signature welcoming the property owner to Clearwater. H.Citizens to be Heard Response.When appropriate, responses will be sent to those addressing the Council under Citizens to be Heard regarding Items not on the Agenda. I.Block Party Insurance Requirement. In order to insulate the City from claims resulting from activities held in the public right-of-way in City- permitted block parties, block parties shall be administered using a two- tier approach, which differentiates between smaller scale block parties that do not include amusements or alcohol in the right-of-way (Tier 1 block parties) from those larger-scale parties that include high risk components and activities (i.e., alcohol zones, fire pits, inflatable amusements) (Tier 2 block parties). Prior to the issuance of a block party permit, block parties categorized as Tier 2 shall be required to demonstrate that they have general liability insurance in the amount of $1,000,000 for which the City is listed as additionally insured. 25 As presented at 4/17/2017 work session General Administration (contd.) J.Special Event Street Closure Limitation.Street closures for special events shall be limited to two (2) per calendar year requested by any one non-profit or for-profit organization. The City of Clearwater shall be exempt from this limitation. The City shall comply with any Florida Department of Transportation policies regarding street closures of state roads. K. Roadside Memorial Marker Program. The purpose of this policy is to establish the guidelines for the placement of standardized roadside memorials for people that have died as a result of a motor vehicle, pedestrian or bicycle crash within City maintained right- of-way on segments of roadway in incorporated Clearwater. The City of Clearwater, Traffic Operations Division, is responsible for the implementation of the Roadside Memorial Marker Program. The policy will apply to fatalities occurring after January 1, 2005. The installation of a roadside memorial marker will be processed in accordance with the following: Requests for a memorial marker shall be submitted in writing to the Traffic Operations Division of Engineering by filling out a Memorial Marker Request Form. The form will be available online from the City’s website or by calling the City. Requests may be made by immediate family members or friends. Requests from friends require written approval from the deceased’s immediate family. Memorial markers will be designed, constructed and installed by the Clearwater Traffic Operations Division. The Traffic Operations Division will be responsible for designing the sign and ensuring proper and safe placement – the exact location will be at the discretion of the City. Memorial markers will not be allowed within the limits of active construction work zones. There shall be no activities while the memorial marker is in place that pose a safety hazard to the public or that violates any provision of Chapter 316 of the Florida Statutes concerning stopping, standing, parking, or obstruction of traffic on public roads. Memorial Markers will only be installed in residential areas where fatalities occurred with the written permission of the resident whose property is abutting the residential right of way where the memorial is to be placed. The requesting citizen will be notified once the installation is complete. 26 As presented at 4/17/2017 work session General Administration (contd.) Memorial markers will be allowed to remain in place for one year after installation unless earlier removal is necessitated by construction activities. After one year the sign will be removed by City forces. The memorial marker shall be a 15” diameter aluminum sign with a white background and black letters. The sign message will state ‘Drive Safely – In memory’, and the family will have the option of adding the deceased’s name to the sign. As an option, the City can offer an alternate safety message to the ‘Drive Safely’ legend if desired by the family that would be specific to the type of crash, and as long as it will fit on the sign. Examples could be ‘Don’t Drink and Drive’, ‘Buckle Up’, ‘Slow Down’, etc. The sign will be mounted at a height of 3.5’ (42”) from the ground to the top of the sign. The applicant will incur the cost of design, construction, installation, maintenance, and removal of the memorial marker. This cost is $300.00. Upon request the sign becomes the property of the applicant. L.City Sponsored Events. Events sponsored by the City, such as Volunteer Recognition, Advisory Board Appreciation, etc., shall be held within the City limits of Clearwater, unless the cost for a venue outside the City limits is at least 20% less. M.Courtney Campbell Parkway (State Road 60) Welcome Signage Program. Welcome signs are intended to greet visitors to Clearwater and share accomplishments of national or international significance (awards) or significant historical events that have been a part of the City of Clearwater. Florida Department of Transportation (FDOT) has permitted two welcome signs to be installed by the City on FDOT right-of-way on the north side of Courtney Campbell Parkway (State Road 60): 1) a general welcome to City of Clearwater sign, and 2) a sign dedicated to recognizing a special award of national or international significance or a Clearwater historical event. The installation of a welcome sign will be processed in accordance with the following: Requests for a welcome sign shall be submitted in writing to the Parks and Recreation Department by filling out a Courtney Campbell Parkway (State Road 60) Welcome Signage Program Application. The form is available online at www.myclearwater.com, or by calling the Parks and Recreation Department. 27 As presented at 4/17/2017 work session General Administration (contd.) The award to be recognized by the welcome sign must be of national or international significance. ► Accomplishment of national or international significance is an achievement or completion of an award granted to an organization or to the City in recognition of being the best in the entire nation or the best involving two or more countries that promote and enhance the image of Clearwater. ► Significant Clearwater historical events are defined as events that are unique to Clearwater and add to the overall understanding of the City and its history. If approved, a welcome sign may be allowed for a period not to exceed two years. Requests for a welcome sign may be made by a group or an individual, however written approval to use the event or award to be recognized must be secured from the governing body being represented. In cases where the request is for a group or organization no longer in existence but historically significant to the City no approval is necessary. Welcome signs, if approved, will be designed, constructed and installed by the Parks and Recreation Department. Requesting group is responsible to reimburse the City for all direct expenses (approximately $1,000 - $2,000). The City Council must approve all welcome sign application requests. The Courtney Campbell Parkway (State Road 60) Welcome Signage Program is dependent on continued permitted approvals given by FDOT. If for some reason FDOT does not approve permitting the welcome signs, this policy becomes void and any existing signage would be removed. The Parks and Recreation Department is responsible for the coordination of the Courtney Campbell Parkway (State Road 60) Welcome Signage Program. N.Economic Development Incentive Policy. Economic development incentives should be carefully crafted in a transparent manner to ensure that they yield a net benefit to City residents, the following principles should be considered when making determinations: a)The targeted investment would not occur without the incentive; b)The investment should generate new economic activity in the area; c)Each project should be evaluated on a case-by-case basis using the guiding principles articulated in the City’s Economic Development Strategic 28 As presented at 4/17/2017 work session Plan; d)The Economic Development and Housing Department is the lead department for the development, evaluation, negotiation, measurement and reporting of City- wide economic development incentives. 1)Incentive Types: Incentives may be established as Programs or Tools and may provide financial and non-financial inducement to the business, property owner, or developer of a qualifying project: a. Incentive Programs are established by Ordinance or Resolution and require the development of published guidelines and application for submittal by a qualifying project: i. Qualifying criteria and disclosure of the methods by which the Economic Development and Housing Department will evaluate, negotiate, measure and report information contained within the application must be established within the guidelines. b. Incentive Tools are those activities and resources provided by, or on behalf of, the Economic Development and Housing Department and are not subject to an application process. The use of financial Incentive Tools are subject to council approval. c. Financial Incentives must identify the source of funds, as may be permitted by law and may be available from time to time, which may include, but are not necessarily limited to: i. Ad valorem tax exemption as permitted by statute; ii. The limited waiving, crediting, or payment of fees; iii. Reduced rent on city-owned property; iv. Grant or loan-to-grant agreements; v. Low-interest loans; vi. Land exchange of comparable appraised value; vii. Financial support of infrastructure improvements; viii.Matching grant funds or in-kind services; ix. Funds for programs or services; x. Brownfield assessment funds; xi. Public utility tax exemption; xii. Local match of state authorized programs. d. Non-financial incentives may include: i. Expedited planning review and approval process; ii. Access to Economic Development services; iii. Other city services, as appropriate. 2)Creation or Establishment of Incentive Programs and Tools:From time to time, Incentive Programs or Tools may be created or established. Such Programs or Tools must include: a. A statement demonstrating how the proposed incentive relates to the broader economic development strategies including desired development areas identified in the Economic Development Strategic Plan, Adopted Long Range Plans, Consolidated Plan, and others; b. Desired goal of the program or tool; c. Identification of qualifying criteria which may include, but are not limited to: i. Minimum number of new full-time city positions created by the business as a result of relocating to or expanding in the city; ii. Minimum average annual wage of the new employees of 29 As presented at 4/17/2017 work session the business located in the city; iii. Minimum threshold of capital investment in the city; iv. Geographic boundaries in which the Program or Tool may be applied; v. Sales factor; vi. Industry type including Primary Targeted Industry, if applicable. d. Methods of evaluation: i. Quantitative Measures: 1. Economic, Fiscal and Incentive Impact Analysis; 2. Jobs created/retained; 3. Average wage of new jobs; 4. Capital investment generated; ii. Qualitative measures which identify the achievement of specific community goals. e. Reporting requirements and maintenance of records: i. Where applicable, economic development incentives approved by Council will be reported as per Council, State and Federal reporting requirements. f.For Financial Incentives: i. The method of payment for performance and recapture of funds for failure to perform. 3)Funding sources: Funding for economic development incentives may be obtained from the General Fund through the annual budget process or from time to time from any allowable source, including: a. General Fund Reserve; b. Central Insurance Fund; c. Enterprise Fund; d. Federal, State, or County government grants or allocations; e. Other monies set aside, as appropriate. 4) Definititions: a. “Project,” means company, applicant, developer, property or the combination of some or all which is evaluated for consideration of incentives. b. “Desired Development Area,” means certain geographic region(s) of the City of Clearwater where development is preferred. c. “Average Annual Wage” means statistical yearly average wage being paid or proposed wage to be paid by prospective company. d. “Primary Targeted Industry,” means the seven (7) industries identified by the City’s Economic Development Strategic Plan (2011) and those identified by Enterprise Florida, Inc. or the Florida Department of Economic Opportunity which may be subject to change from time to time. e. “Capital Investment”, means the acquisition of capital assets or fixed assets, such as land, buildings, and equipment. f.“Economic, Fiscal and Incentive Impact Analysis”, means the calculation of the worth of a project, business or activity to the community over a period of time using a recognized third party analysis tool, such as “Total Impact” by Impact DataSource, LLC. 30 As presented at 4/17/2017 work session CITY COUNCIL POLICY LAND DEVELOPMENT A.Annexation Agreements. The City Manager is authorized to approve routine annexation agreements involving one existing or proposed residences. Where a discrepancy exists regarding land use designations, right-of-way requirements, or any other circumstances, administrative approval is not authorized. A quarterly report of administrative approval is requested. B.Subdivision Monuments. New entranceway landscaping, monuments, signage, and walls shall not be allowed within the public rights-of-way of the City of Clearwater. Such special treatments are to be upon private property and in accordance with all applicable codes and regulations. The owners of all existing entranceway features occupying public property have the option to execute a Right of Way (ROW) Beautification Revocable License Agreement with the City of Clearwater wherein owners agree to keep all features in good repair, including signs, monuments, landscaping, irrigation systems, flag poles, etc. Upon failure of the owners to execute such agreement, or upon failure of the owners to repair or maintain any feature of the site which has fallen in disrepair after notice, the Parks and Recreation Department is to remove all such materials with the exception of trees and grass occupying the public right-of-way. A wooden sign with breakaway features approved by the City Engineer may be allowed within the public right-of-way when associated with a city approved “Adopt a (fill in name)” program, and is to be limited to a size necessary to name the sponsoring agency in 3-inch letters. Such sign to be a maximum height of 18-inches. C.Petitions for Annexation. Request to be made that all contiguous parcels under the same ownership be annexed simultaneously. D.Landscaping of City Roads.When landscaping is a necessary and integral part of a City road or street improvement/construction project the landscape material shall be selected and located based on ease and frequency of required maintenance. All such material shall be drought resistant. E.New Sidewalks. In order for new sidewalks to be installed in an existing neighborhood, a petition is required indicating that greater than 50% of the property owners impacted are in favor. Exceptions include when the City determines that a sidewalk is necessary as part of a heavily used school route, or for sidewalks filling a gap between existing sidewalks involving two or less residences. 31 As presented at 4/17/2017 work session F.Parks & Recreation Card to Annexing Property. Resident Parks & Recreation cards may be obtained by petitioners for annexation upon acceptance of the application. G.Waiver/reduction of liens. In order to encourage (re) development of properties for enhancement of property values and living conditions in the City, the following factors will be considered for requests for waivers/reductions of lot clearing, nuisance abatement, and/or unsafe structures/demolition liens. Whether the violation has been brought into compliance regarding the violation cited. Whether extreme or undue hardship is shown regarding payment of the lien and/or regarding coming into compliance with code requirements during the required time. Whether there are existing code violations on other properties owned by the violator or prospective purchaser. Whether there is a development or redevelopment proposal regarding the property which would result in improvement or upgrade of the property. Whether, given such a development or redevelopment plan, it would be impractical to take the compliance action directed by the City Council. Whether payment would hinder a proposed sale of the property. Whether an appraisal of the property, submitted by the applicant, demonstrates to the City that the cost of the lien has been absorbed. The amount of a lien will not be reduced below the amount representing administrative costs incurred by the city regarding the case. 32 As presented at 4/17/2017 work session CITY COUNCIL POLICY LEGAL A.Case Reports. The city attorney shall furnish to the city council a quarterly report of pending litigation, identifying each case, opposing counsel, the nature of the case, and the status of the case as of the date of the report. In addition, the city attorney shall keep the city council and city manager advised from time to time as to significant developments in each case. 33 As presented at 4/17/2017 work session CITY COUNCIL POLICY LEISURE A.Holiday Decorations. Holiday decorations along the rights-of-way to be installed or paid for by the city will be limited to the Downtown Core, Memorial Causeway, South Gulfview to the southern point of Beach Walk, Mandalay south of Acacia and the business district on Sand Key. B.Library Donor Naming Recognition. The following guidelines govern donor recognition with regard to naming buildings, areas, rooms, collections, furnishings and equipment: 1. Library building names will have geographical or functional names only and will not be subject to availability for donor recognition. Clearwater Main Library and North Greenwood Branch meet the policy guidelines, but John Doe Main Library does not. 2. Naming of library internal functional areas, rooms, and major collections is the prerogative of the City Council. 3. Collections of materials, equipment or furnishings, which are accepted as gifts by the Library Director, and/or funded by individuals, corporations or foundations, may be recognized by a discrete engraved plaque mounted on or near the gift as appropriate, with the name of the donor displayed. For example "the John Doe collection of Illuminated Manuscripts" or "Computer Equipment for Research Provided and Maintained by the John Doe Corporation." 3. All signs and plaques printed with names of donors will be of similar appearance and will be consistent with the architectural design and interior decoration of the building. C.Amplification of Sound at City Venues. The following guidelines govern the amplification of sound at City co-sponsored and private events held at City venues for musical and entertainment productions. 1. Amplification of sound and in particular music for an event must end at a specific time set by the City Manager or his designee. In general that time will be no later than 10:00 p.m. Sunday through Thursday and no later than 11:00 p.m. on Friday and Saturday, but on certain rare occasions permitted to be held longer. 2. Amplification of sound including music will not exceed an average of 95 decibel or dB level measured at the house mix over a period of 30 seconds. 3. Amplification of sound during the event will be measured by a City employee or City contractor by using a sound-level meter which is an instrument that includes a microphone, amplifier, RMS detector, integrator or time average, output or display meter and the weighting networks used to measure sound pressure levels. 34 As presented at 4/17/2017 work session Leisure (Contd.) 4. The City employee or City contractor will measure the sound levels for every group performing at the event. 5. In the event a promoter or sponsor violates this policy the City employee or City contractor will require that the sound levels be adjusted to meet the standard. If after the first warning the volumes are not adjusted to meet the policy the City employee or City contractor will personally adjust the sound level to bring in compliance. 6. If a promoter or sponsor continues to violate this policy then they will not be allowed to have concerts at City venues. D. Ages 12 - 13 supervised use of City recreation fitness facilities. The following guidelines govern the use of City recreation fitness facilities by users ages 12 and13. 1. This section shall apply to the use of fitness facilities for individuals who have achieved the age of 12 or 13 on the day of, or prior to, the day such individual requests such use. 2. Use of the fitness area by such person is governed by this Council policy and is limited to instances where such person is actively, directly supervised by the individual’s parent, legal guardian or a designated responsible adult, in a one on one setting. Any other use of City recreation facilities by 12 and 13 year olds is strictly prohibited. 3. A parent under this policy is defined as either biological parent or legal guardian. 4. A responsible adult under this policy is defined as a person who has achieved the age of 21 on the day of or prior to the date of the use and is designated by the parent or legal guardian on the “Parental Consent and Waiver/Release of Liability” form. 5. An acceptable level of supervision under this policy is considered to be achieved when the parent, legal guardian or designated responsible adult is not engaged in any other activity (i.e. working out or in conversation with another user) during the performance and attendance of the designated youth participant. 6. This level of supervision is designed to ensure proper focus and attention to achieve safety standards and requirements, including proper technique, appropriate equipment selection and use. Further, the required supervision is designed to protect other users of the facilities. 7. City staff will monitor for compliance of this policy. 8. Both the parent, legal guardian or designated responsible adult and individual child, must have valid access to the fitness facility by paying the 35 As presented at 4/17/2017 work session Leisure (Contd.) appropriate daily fee, or by securing the proper membership that allows use of the area. In addition, the parent or legal guardian must agree to and sign the “Parental Consent and Waiver/Release of Liability” form and identify the responsible adult(s) who may supervise the child. 9. Staff, in its sole discretion, shall retain the right to eject any party not complying with this policy. In addition, failure to adhere to this policy shall result in immediate, permanent termination of the youth participant’s fitness facility use rights. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2017-03004 Agenda Date: 5/17/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3064 Grand View Avenue and the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) for 3121 Wolfe Road; and pass Ordinances 9019-17, 9020-17 and 9021-17 on first reading. (ANX2017-03004) SUMMARY: These voluntary annexation petitions involve 0.423-acres of property consisting of two parcels of land occupied by two single family homes. The parcels are located generally north of Drew Street, south of SR 590, and within ¼ mile west or east of McMullen Booth Road. The applicants are requesting annexation in order to receive solid waste service from the City and will be connected to the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer System Extension Project. The properties are contiguous to existing city limits along at least one property boundary. It is proposed that the property located at 3064 Grand View Avenue be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR) and that the property located at 3121 Wolfe Road be assigned a Future Land Use Map designation of Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. The applicants will connect to the City ’s sanitary sewer service when it is available, and are aware of the fee that must be paid in order to connect and the financial incentives available. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Page 1 City of Clearwater Printed on 5/16/2017 File Number: ANX2017-03004 Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City ’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single -family residential properties upon request. ·The proposed Residential Low (RL) and Residential Urban (RU) Future Land Use Map categories are consistent with the current Countywide Plan designation of these properties. The Residential Low (RL) designation primarily permits residential uses at a density of 5 units per acre, and the Residential Urban (RU) designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the properties is Low Medium Density Residential (LMDR). The use of the subject properties is consistent with the uses allowed in the District and the properties exceed the District ’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City ’s Comprehensive Plan and Community Development Code; and ·The properties proposed for annexation are contiguous to existing city limits along at least one property boundary; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Ordinance No. 9019-17 ORDINANCE NO. 9019-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OR EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3064 GRAND VIEW AVENUE AND 3121 WOLFE ROAD, ALL WITHIN CLEARWATER, FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes and the Interlocal Service Boundary Agreement authorized by Section 171.204, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for legal descriptions (ANX2017-03004) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9019-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2017‐03004 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-45126-002-0160 Lot 16, Block B 3064 Grand View Avenue The above in Kapok Terrace subdivision, as recorded in PLAT BOOK 36, PAGE 14-15, of the Public Records of Pinellas County, Florida; 2. 09-29-16-05310-000-0060 Lot F 3121 Wolfe Road The above Bayview Bluff subdivision, as recorded in PLAT BOOK 33, PAGE 53, of the Public Records of Pinellas County, Florida. Exhibit B PROPOSED ANNEXATION Owner(s): Multiple Owners Case: ANX2017-03004 Site: 3064 Grand View Avenue 3121 Wolfe Road Property Size(Acres): ROW (Acres): 0.423 Land Use Zoning PIN: 03-29-16-45126-002-0160 09-29-16-05310-000-0060 From : RL, RU R-3 Atlas Page: 283A To: RL, RU LMDR 60 60 6060202 198 200 6060606020808 05310 45126 05311 B A J I 2345 67 14 15 16 17 18 23456 13 14 15 16 17 23456 13 14 15 16 17 23456 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 252627 2829 303132 35 36 37 38 39 40 A B C D E F G H I JKLMN 1 2 3 34/02 WOLFE RD THOMAS RD N McMULLEN BOOTH RD HOYT AVE SAN MATEO ST MERRILL AVE SAN BERNADINO ST GRAND VIEW AVE TERRACE VIEW LN 421 707 405306930643108 31323058305931113127305931203064307631243071305330713108311830653125311230773132305831363142307031133052307730813063305231253046307531093057307630653046312030703130311331003052501 409 607 3131306530533125312131163135313131363071305931143119313031263113310730583112313631423117310430463076307030643119312430533047305331373077314231023124-Not to Scale--Not a Survey-Rev. 3/8/2017 Ordinance No. 9020-17 ORDINANCE NO. 9020-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITIHIN ¼ MILE WEST OR EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3064 GRAND VIEW AVENUE AND 3121 WOLFE ROAD, ALL IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL) AND RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for legal descriptions; Residential Low (RL); Residential Urban (RU) (ANX2017-03004) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9019-17. Ordinance No. 9020-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2017‐03004 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-45126-002-0160 Lot 16, Block B 3064 Grand View Avenue The above in Kapok Terrace subdivision, as recorded in PLAT BOOK 36, PAGE 14-15, of the Public Records of Pinellas County, Florida; 2. 09-29-16-05310-000-0060 Lot F 3121 Wolfe Road The above Bayview Bluff subdivision, as recorded in PLAT BOOK 33, PAGE 53, of the Public Records of Pinellas County, Florida. Exhibit B FUTURE LAND USE MAP Owner(s): Multiple Owners Case: ANX2017-03004 Site: 3064 Grand View Avenue 3121 Wolfe Road Property Size(Acres): ROW (Acres): 0.423 Land Use Zoning PIN: 03-29-16-45126-002-0160 09-29-16-05310-000-0060 From : RL, RU R-3 Atlas Page: 283A To: RL, RU LMDR 60 60 6060202 198 200 6060606020808 05310 45126 05311 B A J I 2345 67 14 15 16 17 18 23456 13 14 15 16 17 23456 13 14 15 16 17 23456 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 252627 2829 303132 35 36 37 38 39 40 A B C D E F G H I JKLMN 1 2 3 34/02 RU RURL RL RL RU RU RL R/OSR/OS RUCG WOLFE RD THOMAS RD N McMULLEN BOOTH RD HOYT AVE SAN MATEO ST MERRILL AVE SAN BERNADINO ST GRAND VIEW AVE TERRACE VIEW LN 421 7073069 30643108313230583059311131273059312030643076312430713053307131083118306531253112307731323058313631423070311330523077308130633052312530463075310930763065304630703130311331003052501 409 607 405 313130653053312531213116313531313136307130593114311931303126311331073058311231363142311731043046307630703064311930573124305330473120305331373077314231023124-Not to Scale--Not a Survey-Rev. 3/8/2017 Ordinance No. 9021-17 ORDINANCE NO. 9021 -17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OR EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3064 GRAND VIEW AVENUE AND 3121 WOLFE ROAD, ALL IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9019-17. Property Zoning District See attached Exhibit A for legal descriptions; Low Medium Density Residential (LMDR) (ANX2017-03004) Ordinance No. 9021-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2017‐03004 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-45126-002-0160 Lot 16, Block B 3064 Grand View Avenue The above in Kapok Terrace subdivision, as recorded in PLAT BOOK 36, PAGE 14-15, of the Public Records of Pinellas County, Florida; 2. 09-29-16-05310-000-0060 Lot F 3121 Wolfe Road The above Bayview Bluff subdivision, as recorded in PLAT BOOK 33, PAGE 53, of the Public Records of Pinellas County, Florida. Exhibit B ZONING MAP Owner(s): Multiple Owners Case: ANX2017-03004 Site: 3064 Grand View Avenue 3121 Wolfe Road Property Size(Acres): ROW (Acres): 0.423 Land Use Zoning PIN: 03-29-16-45126-002-0160 09-29-16-05310-000-0060 From : RL, RU R-3 Atlas Page: 283A To: RL, RU LMDR 60 60 6060202 198 200 6060606020808 05310 45126 05311 B A J I 2345 67 14 15 16 17 18 23456 13 14 15 16 17 23456 13 14 15 16 17 23456 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 252627 2829 303132 35 36 37 38 39 40 A B C D E F G H I JKLMN 1 2 3 34/02 LMDR LMDR LMDR OS/R LMDR OS/R C LMDRLMDRLMDRWOLFE RD THOMAS RD N McMULLEN BOOTH RD HOYT AVE SAN MATEO ST MERRILL AVE SAN BERNADINO ST GRAND VIEW AVE TERRACE VIEW LN 421 7073069 30643108305830593111312730593120306430763124307130533108311830653125311231323058313631423070311330523077308130633052304630753109305730763065304630703130311331003052501 409 607 405 313231313065305331253121311631353131313630713071305930773114311931303126311331073058311231363142311731043046307631253070306431193124305330473120305331373077314231023124-Not to Scale--Not a Survey-Rev. 3/8/2017 LOCATION MAP Owner(s): Multiple Owners Case: ANX2017-03004 Site: 3064 Grand View Avenue 3121 Wolfe Road Property Size(Acres): ROW (Acres): 0.423 Land Use Zoning PIN: 03-29-16-45126-002-0160 09-29-16-05310-000-0060 From : RL, RU R-3 Atlas Page: 283A To: RL, RU LMDR DREW ST SR 590 N McMULLEN BOOTH RD BAYVIEW AVE SAN JOSE ST MAXIMO AVE SAN PEDRO ST MOSS AVE MADERA AVE MISSION DR CHAMBLEE LN MISSION CIR BORDEAUX LN F E AT H E R D R RUTH ECKERD HALL DR S F L I N T D R N FLINT DR MELONWOOD AVE KAPOK CIR GLEN OAK AVE N SAN MATEO ST W ARROWHEAD CIR TERRACE VIEW LN SAN BERNADINO ST ABBEY CT S A N C A R L O S S T M I S S I O N D R -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 3/8/2017 PROJECT SITE ^ AERIAL PHOTOGRAPH Owner(s): Multiple Owners Case: ANX2017-03004 Site: 3064 Grand View Avenue 3121 Wolfe Road Property Size(Acres): ROW (Acres): 0.423 Land Use Zoning PIN: 03-29-16-45126-002-0160 09-29-16-05310-000-0060 From : RL, RU R-3 Atlas Page: 283A To: RL, RU LMDR WOLFE RD WOLFE RD THOMAS RD THOMAS RD HOYT AV E HOYT AV E N McMULLEN BOOTH RD N McMULLEN BOOTH RD SAN MATEO ST SAN MATEO ST MERRILL AVE MERRILL AVE SAN BERNADINO ST SAN BERNADINO ST GRAND VIEW AVE GRAND VIEW AVE TERRACE VIEW LN TERRACE VIEW LN -Not to Scale--Not a Survey-Rev. 3/8/2017 EXISTING SURROUNDING USES MAP Owner(s): Multiple Owners Case: ANX2017-03004 Site: 3064 Grand View Avenue 3121 Wolfe Road Property Size(Acres): ROW (Acres): 0.423 Land Use Zoning PIN: 03-29-16-45126-002-0160 09-29-16-05310-000-0060 From : RL, RU R-3 Atlas Page: 283A To: RL, RU LMDR 60 60 6060202 198 200 6060606020808 05310 45126 05311 B A J I 2345 67 14 15 16 17 18 23456 13 14 15 16 17 23456 13 14 15 16 17 23456 1 2 3 4 5 6 7 8 910111213141516 17 18 19 20 21 22 23 24 252627 2829 303132 35 36 37 38 39 40 A B C D E F G H I JKLMN 1 2 3 34/02 WOLFE RD THOMAS RD N McMULLEN BOOTH RD HOYT AVE SAN MATEO ST MERRILL AVE SAN BERNADINO ST GRAND VIEW AVE TERRACE VIEW LN 421 707 405306930643108 31323058305931113127305931203064307631243071305330713108311830653125311230773132305831363142307031133052307730813063305231253046307531093057307630653046312030703130311331003052501 409 607 3131306530533125312131163135313131363071305931143119313031263113310730583112313631423117310430463076307030643119312430533047305331373077314231023124-Not to Scale--Not a Survey-Rev. 3/8/2017 Park Single Family Residential Single Family Residential Single Family Residential Parking Lot Single Family Residential Single Family Residential Single Family Residential Single Family Residential Park Vacant View looking north at the subject property, 3064 Grand View Avenue East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-03004 Barry A. & Kristin L. Dunham 3064 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking south at the subject property, 3121 Wolfe Road East of the subject property West of the subject property Across the street, to the north of the subject property ANX2017-03004 Brian T. & Stacey R. Butler 3121 Wolfe Road View looking easterly along Wolfe Road View looking westerly along Wolfe Road Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2017-03006 Agenda Date: 5/17/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designations of Residential Low (RL), Preservation (P) and Water/Drainage Feature Overlay and initial Zoning Atlas designations of Low Medium Density Residential (LMDR) and Preservation (P) Districts for 1516 Stevenson’s Drive; and pass Ordinances 9022-17, 9023-17, and 9024-17 on first reading. (ANX2017-03006) SUMMARY: This voluntary annexation petition involves a 0.26-acre property consisting of one parcel of land occupied by a single-family dwelling. The property is located on the west side of Stevenson's Drive, approximately 80 feet south of Carol Drive. The applicant is requesting annexation in order to receive solid waste service from the City. The property is contiguous to existing city boundaries to the north, east and west. It is proposed that the property be assigned the Future Land Use Map designations of Residential Low (RL), Preservation (P) and Water/Drainage Feature Overlay and Zoning Atlas designations of Low Medium Density Residential (LMDR) and Preservation (P). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: ·The property currently receives water and sanitary sewer service from the City of Clearwater. Collection of solid waste for the property will be provided by the City of Clearwater. The property is located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. Page 1 City of Clearwater Printed on 5/16/2017 File Number: ANX2017-03006 ·The proposed Residential Low (RL), Preservation (P) and Water/Drainage Feature Overlay Future Land Use Map categories are consistent with the current Countywide Plan designation of this property. The Residential Low (RL) designation primarily permits residential uses at a density of 5 units per acre. The Preservation (P) and Water/Drainage Feature Overlay categories proposed to be applied to the property recognize the watershed and drainage features on the properties. The proposed zoning districts to be assigned to this property are the Low Medium Density Residential (LMDR) and Preservation (P) Districts. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and ·The property proposed for annexation is contiguous to existing city boundaries along the north, east, and west; therefore the annexation is consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Ordinance No. 9022-17 ORDINANCE NO. 9022-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF STEVENSON’S DRIVE APPROXIMATELY 80 FEET SOUTH OF CAROL DRIVE, WHOSE POST OFFICE ADDRESS IS 1516 STEVENSON’S DRIVE, CLEARWATER, FLORIDA 33755 INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 23, Block A, STEVENSON’S HEIGHTS, according to the plat thereof, as recorded in Plat Book 34, Page 13, Public Records of Pinellas County, Florida. (ANX2017-03006) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9022-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): Mary S. Jones Case: ANX2017-03006 Site: 1516 Stevenson’s Drive Property Size(Acres): ROW (Acres): 0.262 Land Use Zoning PIN: 10-29-15-85446-001-0230 From : RL, P R-3 Atlas Page: 269B To: RL, P Water/Drainage Feature Overlay LMDR, P CR E E K 60 505060 5 0 83.38 D A 1 2 25 26 27 4 5 3 2 1 24 23 22 20 19 9 8 7 21 12/03 12/04 N BETTY LN C A R O L D R STEVENSON'S DR1 5 1 5 123715011509126412621 520 15121 528 15081408 1408 12411 524 1410 1 525 15041 5 32 12381 516 121234-Not to Scale--Not a Survey-Rev. 3/21/2017 Ordinance No. 9023-17 ORDINANCE NO. 9023-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF STEVENSON’S DRIVE APPROXIMATELY 80 FEET SOUTH OF CAROL DRIVE, WHOSE POST OFFICE ADDRESS IS 1516 STEVENSON’S DRIVE, CLEARWATER, FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL), PRESERVATION (P) AND WATER/DRAINAGE FEATURE OVERLAY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 23, Block A, STEVENSON’S HEIGHTS, according to the plat thereof, as recorded in Plat Book 34, Page 13, Public Records of Pinellas County, Florida. Residential Low (RL), Preservation (P), & Water/Drainage Feature Overlay (ANX2017-03006) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9022-17. Ordinance No. 9023-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): Mary S. Jones Case: ANX2017-03006 Site: 1516 Stevenson’s Drive Property Size(Acres): ROW (Acres): 0.262 Land Use Zoning PIN: 10-29-15-85446-001-0230 From : RL, P R-3 Atlas Page: 269B To: RL, P Water/Drainage Feature Overlay LMDR, P CR E E K 60 5050 5 0 83.38 8 5 4 4 D A 1 2 25 26 27 4 5 3 2 1 24 23 22 20 19 18 11106 9 8 7 21 12/03 12/04 12/011 RL P I P RL RLT/U WATER CG R/OS CG 1 5 1 5 123715011238150912621 5 2 0 15121 5 2 8 150812401408 12411 5 2 4 1410 1 5 2 5 15041 5 3 2 1 5 3 6 1 5 1 6 12341 5 N BETTY LN STEVENSON'S DRC A R O L D R -Not to Scale--Not a Survey-Rev. 3/21/2017 Ordinance No. 9024-17 ORDINANCE NO. 9024 -17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE WEST SIDE OF STEVENSON’S DRIVE APPROXIMATELY 80 FEET SOUTH OF CAROL DRIVE, WHOSE POST OFFICE ADDRESS IS 1516 STEVENSON’S DRIVE, CLEARWATER, FLORIDA 33755, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR) AND PRESERVATION (P); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9022-17. Property Zoning District Lot 23, Block A, STEVENSON’S HEIGHTS, according to the plat thereof, as recorded in Plat Book 34, Page 13, Public Records of Pinellas County, Florida. Low Medium Density Residential (LMDR) & Preservation (P) (ANX2017-03006) Ordinance No. 9024-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): Mary S. Jones Case: ANX2017-03006 Site: 1516 Stevenson’s Drive Property Size(Acres): ROW (Acres): 0.262 Land Use Zoning PIN: 10-29-15-85446-001-0230 From : RL, P R-3 Atlas Page: 269B To: RL, P Water/Drainage Feature Overlay LMDR, P CRE E K 60 5050 5 0 83.38 D A 1 2 25 26 27 4 5 3 2 1 24 23 22 20 19 11 9 8 7 21 12/03 12/04 C P OS/R LMDR N BETTY LN STEVENSON'S DRC A R O L D R 1 5 1 5 123715011238150912621 5 2 0 15121 5 2 8 15081408 12411 5 2 4 1410 1 5 2 5 15041 5 3 2 1 5 1 6 12401234-Not to Scale--Not a Survey-Rev. 3/21/2017 LOCATION MAP Owner(s): Mary S. Jones Case: ANX2017-03006 Site: 1516 Stevenson’s Drive Property Size(Acres): ROW (Acres): 0.262 Land Use Zoning PIN: 10-29-15-85446-001-0230 From : RL, P R-3 Atlas Page: 269B To: RL, P Water/Drainage Feature Overlay LMDR, P N BETTY LN KINGS HWY PALMETTO ST HOLT AVE OVERLEA ST ROLLEN RD FAIRMONT ST FAIRBURN AVE WOODBINE ST PARKWOOD ST PINEBROOK DR SPRINGDALE ST STEVENSON'S DRRUSSELL ST CLAIRE DR HIBISCUS ST DOUGLAS AVE ENGMAN ST ADMIRAL WOODSON LN C A R O L D R -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 3/9/2017 AERIAL PHOTOGRAPH Owner(s): Mary S. Jones Case: ANX2017-03006 Site: 1516 Stevenson’s Drive Property Size(Acres): ROW (Acres): 0.262 Land Use Zoning PIN: 10-29-15-85446-001-0230 From : RL, P R-3 Atlas Page: 269B To: RL, P Water/Drainage Feature Overlay LMDR, P N BETTY LN N BETTY LN STEVENSON'S DRSTEVENSON'S DRC A R O L D R C A R O L D R S T O C K TO N D R S T O C K TO N D R -Not to Scale--Not a Survey-Rev. 3/20/2017 EXISTING SURROUNDING USES MAP Owner(s): Mary S. Jones Case: ANX2017-03006 Site: 1516 Stevenson’s Drive Property Size(Acres): ROW (Acres): 0.262 Land Use Zoning PIN: 10-29-15-85446-001-0230 From : RL, P R-3 Atlas Page: 269B To: RL, P Water/Drainage Feature Overlay LMDR, P CR E E K 60 505060 5 0 83.38 D A 1 2 25 26 27 4 5 3 2 1 24 23 22 20 19 9 8 7 21 12/03 12/04 N BETTY LN C A R O L D R STEVENSON'S DR1 5 1 5 123715011509126412621 520 15121 528 15081408 1408 12411 524 1410 1 525 15041 5 32 12381 516 121234-Not to Scale--Not a Survey-Rev. 3/21/2017 Single Family Residential Single Family Residential Car wash Automobile Repair Residential Shelter Recreation fields View looking west at the subject property, 1516 Stevenson’s Drive North of the subject property South of the subject property Across the street, to the east of the subject property ANX2017-03006 Mary S. Jones 1516 Stevenson’s Drive View looking northerly along Stevenson’s Drive View looking southerly along Stevenson’s Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2017-03005 Agenda Date: 5/17/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2134 Burnice Drive; and pass Ordinances 9025-17, 9026-17, and 9027-17 on first reading. (ANX2017-03005) SUMMARY: This voluntary annexation petition involves a 0.24-acre property consisting of one parcel of land occupied by a single-family dwelling. The property is located on the north side of Burnice Drive, approximately 830 feet west of Belcher Road. The applicant is requesting annexation in order to receive sanitary sewer and solid waste service from the City. The property is located within an enclave and is contiguous to existing city boundaries on all sides. It is proposed that the property be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Community Development Code Section 4-604.E as follows: ·The property currently receives water service from the City of Clearwater. The closest sanitary sewer line is located in the adjacent Burnice Drive right-of-way. The applicant has paid the City's sewer impact and assessment fees and is aware of the additional costs to extend city sewer service to this property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III and service will be administered through the district headquarters located at 2851 McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Page 1 City of Clearwater Printed on 5/16/2017 File Number: ANX2017-03005 Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. ·The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and ·The property proposed for annexation is contiguous to existing city boundaries on all sides; therefore the annexation is consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Ordinance No. 9025-17 ORDINANCE NO. 9025-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BURNICE DRIVE APPROXIMATELY 830 FEET WEST OF BELCHER ROAD, WHOSE POST OFFICE ADDRESS IS 2134 BURNICE DRIVE, CLEARWATER, FLORIDA 33764 INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: LOT 11, GLEN ELLYN ESTATES, according to the map or plat thereof as recorded in Plat Book 34, Page 32, of the Public Records of Pinellas County, Florida. (ANX2017-03005) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9025-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): Paige Marie Railey Case: ANX2017-03005 Site: 2134 Burnice Drive Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 24-29-15-31050-000-0110 From : RL R-3 Atlas Page: 308B To: RL LMDR 60606 0 50 78 79 80 81 8299100 90 89 88 101 102 103 104 132 133 87 86 85 84 83 136 135 134 105 106 107 108 109 110 122 121 120 119 118 117 116 115 114 113 112 111 5 5 60 60 50 0640806426 3105 0 21987 6 5 4 3 2 1 22 23 24 25 26 27 28 29 30 31 32 33 34 13 12 11 10 9 8 7 654 3 2 1 1 BURNICE DR S BELCHER RD BELL CHEER DR S UNIVERSITY DR COLLEGE DR UNIVERSITY CT 21982131216421912172219221652181213221432173212521602148216521472148215521801200 212221962157215221992138218421732 1 4 1 212521792185213021252130219521402166216021872190216621732198214221912124217421412135214921672157122021862161218121332126213321402192218721172191219521782118 2188215421329721765921262199215621405218021862176219832192214821722134-Not to Scale--Not a Survey-Rev. 3/8/2017 Ordinance No. 9026-17 ORDINANCE NO. 9026-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BURNICE DRIVE APPROXIMATELY 830 FEET WEST OF BELCHER ROAD, WHOSE POST OFFICE ADDRESS IS 2134 BURNICE DRIVE, CLEARWATER, FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category LOT 11, GLEN ELLYN ESTATES, according to the map or plat thereof as recorded in Plat Book 34, Page 32, of the Public Records of Pinellas County, Florida. Residential Low (RL) (ANX2017-03005) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9025-16. Ordinance No. 9026-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): Paige Marie Railey Case: ANX2017-03005 Site: 2134 Burnice Drive Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 24-29-15-31050-000-0110 From : RL R-3 Atlas Page: 308B To: RL LMDR 60606 0 50 78 79 80 81 82 99 100 90 89 88 101 102 103 104 132 133 87 86 85 84 83 136 135 134 105 106 107 108 109 110 121 120 119 118 117 116 115 114 113 112 111 50 50 60 60 50 06408 31050 2198765 4 32 1 22 23 24 25 26 27 28 29 30 31 32 33 34 13 12 11 10 9 8 7 654 3 2 1 1 RL RL RU RU RU BURNICE DR S BELCHER RD BELL CHEER DR S UNIVERSITY DR COLLEGE DR 21982131216421912172219221652181213221432173212521602148216521472148215521801200 212221962157215221992138218421732 1 4 1 21252179218521302125213021262195214021662160218721902166217321982142219121242174214121352149216721571220218621612181213321262133214021922187219121952178 2188215421322176219921562140218021862176219821922148217221172134-Not to Scale--Not a Survey-Rev. 3/8/2017 Ordinance No. 9027-17 ORDINANCE NO. 9027 -17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF BURNICE DRIVE APPROXIMATELY 830 FEET WEST OF BELCHER ROAD, WHOSE POST OFFICE ADDRESS IS 2134 BURNICE DRIVE, CLEARWATER, FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9025-17. Property Zoning District LOT 11, GLEN ELLYN ESTATES, according to the map or plat thereof as recorded in Plat Book 34, Page 32, of the Public Records of Pinellas County, Florida. Low Medium Density Residential (LMDR) (ANX2017-03005) Ordinance No. 9027-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): Paige Marie Railey Case: ANX2017-03005 Site: 2134 Burnice Drive Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 24-29-15-31050-000-0110 From : RL R-3 Atlas Page: 308B To: RL LMDR 60606 0 50 77 58 57 56 55 78 79 80 81 8299100 94 93 92 9 1 90 8 9 88 101 102 103 104 132 133 87 86 85 84 83 136 135 134 105 106 107 108 109 110 121 120 119 118 117 116 115114 113112 111 50 50 60 50 06408 31050 21987 6 5 4 3 2 1 23 24 25 26 27 28 29 30 31 32 33 34 12 11 10 9 8 7 654 3 2 1 1 LMDR LMDR BURNICE DR S BELCHER RD S UNIVERSITY DR COLLEGE DR 21312164219121722165218121322143217321252160214821652147215521801200 2122215721522199218421732 1 4 1 21252179218521302125213021262195214021602187214921902166217321982191212421412135214921672157122021862161218121332126213321402192218721702191219521782132217621992156214021802186217621982192214821722134 -Not to Scale--Not a Survey-Rev. 3/8/2017 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for CC1\Burnice Drive 2134 - ANX2017-03005 - Paige Marie Railey\legistar\LocANX2017-03005.docx LOCATION MAP Owner(s): Paige Marie Railey Case: ANX2017-03005 Site: 2134 Burnice Drive Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 24-29-15-31050-000-0110 From : RL R-3 Atlas Page: 308B To: RL LMDR DRUID RD LAKEVIEW RD S BELCHER RD S HERCULES AVE BURNICE DR WOODLEY RD MAGNOLIA DR CAMPUS DR NORMANDY RD COLLEGE DR ACADEMY DR BELL CHEER DR S UNIVERSITY DR W UNIVERSITY DR RIPON DR LEES CT CROYDON DR JEFFORDS ST KENMOORE DR SANDRA DR DORADO PL UNIVERSITY CT REBECCA DR CANTERBURY RD PLEASANT PKWY B E L L D R CANTERBURY RD -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 3/8/2017 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for CC1\Burnice Drive 2134 - ANX2017-03005 - Paige Marie Railey\Maps\from ENG\AerANX2017-03005.docx AERIAL PHOTOGRAPH Owner(s): Paige Marie Railey Case: ANX2017-03005 Site: 2134 Burnice Drive Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 24-29-15-31050-000-0110 From : RL R-3 Atlas Page: 308B To: RL LMDR BURNICE DR BURNICE DR S BELCHER RD S BELCHER RD BELL CHEER DR BELL CHEER DR S UNIVERSITY DR S UNIVERSITY DR COLLEGE DR COLLEGE DR UNI VERSI TY CT UNI VERSI TY CT -Not to Scale--Not a Survey-Rev. 3/8/2017 S:\Planning Department\C D B\Annexations (ANX)\Active Cases\Up for CC1\Burnice Drive 2134 - ANX2017-03005 - Paige Marie Railey\Maps\from ENG\ExistANX2017-03005 annotated.docx EXISTING SURROUNDING USES MAP Owner(s): Paige Marie Railey Case: ANX2017-03005 Site: 2134 Burnice Drive Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 24-29-15-31050-000-0110 From : RL R-3 Atlas Page: 308B To: RL LMDR 60606 0 50 78 79 80 81 8299100 90 89 88 101 102 103 104 132 133 87 86 85 84 83 136 135 134 105 106 107 108 109 110 122 121 120 119 118 117 116 115 114 113 112 111 5 5 60 60 50 0640806426 31050 21987 6 5 4 3 2 1 22 23 24 25 26 27 28 29 30 31 32 33 34 13 12 11 10 9 8 7 654 3 2 1 1 BURNICE DR S BELCHER RD BELL CHEER DR S UNIVERSITY DR COLLEGE DR UNIVERSITY CT 21982131216421912172219221652181213221432173212521602148216521472148215521801200 212221962157215221992138218421732 1 4 1 212521792185213021252130219521402166216021872190216621732198214221912124217421412135214921672157122021862161218121332126213321402192218721172191219521782118 2188215421322176212621992156214021802186217621982192214821722134-Not to Scale--Not a Survey-Rev. 3/8/2017 Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential View looking north at the subject property, 2134 Burnice Drive East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-03005 Paige Marie Railey 2134 Burnice Drive View looking westerly along Burnice Drive View looking easterly along Burnice Drive Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: TA2017-03004 Agenda Date: 5/17/2017 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Planning & Development Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Approve an amendment to the Clearwater Community Development Code to modify freestanding signage provisions to incorporate the US 19 zoning district and pass Ordinance 9030-17 on first reading. (TA2017-03004) SUMMARY: Proposed Ordinance 9030-17 amends only Section 3-1807 of the Community Development Code (CDC), and only adds language that would enable those properties now within the new US 19 zoning district to have freestanding signage because, in its present form, the CDC would not permit for any such signage. There are no changes proposed to those regulations on height, area, number and location of signs. The Planning and Development Department has determined that the proposed text amendment to the Community Development Code is consistent with and furthers the goals, objectives and policies of the Comprehensive Plan and the Community Development Code as outlined in the staff report. The CDB reviewed the proposed text amendment at its meeting of April 18, 2017 and unanimously recommended approval of the amendment. Page 1 City of Clearwater Printed on 5/16/2017 ORDINANCE NO. 9030-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 3, SECTION 3-1807, INCORPORATING THE US 19 ZONING DISTRICT INTO EXISTING SIGNAGE REGULATIONS; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 2, 2017, the City of Clearwater adopted the US 19 Zoning District and Development Standards as part of Ordinance 8988-17; and WHEREAS, the adopted Ordinance 8988-17 contains no provisions pertaining to signage and, as a result, has created an inequitably within the Community Development Code; and WHEREAS, the City of Clearwater desires for the Community Development Code to function effectively and equitably throughout the City; and WHEREAS, the City of Clearwater has determined where the Community Development Code needs clarification and revision; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Article 3, Development Standards, Section 3-1807, Permitted signs requiring development review, Community Development Code, be amended to read as follows: Section 3-1807. - Permitted signs requiring development review. A. Residential. The following signs shall be permitted in all residential zoning districts, and for residential uses in the US 19 zoning district: * * * * * * * * * * B. Non-residential. All signs must be architecturally integrated into the design of the building and/or site using similar and coordinated design and style features, materials and colors. Attached signs shall be horizontally and vertically proportionately located on each façade with no protrusions above roof lines, over windows, trim, cornices, or other building features. Signs for new shopping centers with three or more tenants, including all out parcels, office parks or any master plan development shall be reviewed and approved through the Comprehensive Sign Program set forth in Section 3-1808. 1. Freestanding signs in the US 19, Commercial, Office, Institutional and Industrial Research and Technology Zoning Districts. The following shall govern permanent freestanding signs in the US 19, Commercial, Office, Institutional and Industrial, Research and Technology zoning districts. Certain uses in these districts may have additional sign restrictions set forth in the flexibility criteria contained in Article 2 and shall supersede these standards. * * * * * * * * * * Section 2. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 3. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 4. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 5. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 6. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Camilo A. Soto Rosemarie Call Assistant City Attorney City Clerk Community Development Board – April 18, 2017 TA2017-03004 – Page 1 PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: April 18, 2017 AGENDA ITEM: F. 1. CASE: TA2017-03004 ORDINANCE NO.: 9030-17 REQUEST: Review and recommendation to the City Council, of an amendment to the Community Development Code. INITIATED BY: City of Clearwater, Planning and Development Department BACKGROUND: At its meeting of February 2, 2017, the City Council adopted the US 19 Zoning District and Development Standards as part of Ordinance 8988-17. The ordinance, however, did not include any changes to the Community Development Code (CDC) with regard to signage. As a result, the CDC is now inequitable with regard to how freestanding signs would be permitted in the City. ANALYSIS: Proposed Ordinance No. 9030-17 amends only Section 3-1807 of the CDC, and only adds language that would enable those properties now within the new US 19 zoning district to have freestanding signage because, in its present form, the CDC would not permit for any such signage. There are no changes proposed to those regulations on height, area, number and location of signs. CRITERIA FOR TEXT AMENDMENTS: CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. A review of the Clearwater Comprehensive Plan identified the following Goals, Objectives and Policies which will be furthered by the proposed Code amendments: Objective A.3.1 All signage within the City of Clearwater shall be consistent with the Clearwater sign code, as found within the Community Development Code, Planning & Development Department Community Development Code Text Amendment Development Review Division Community Development Board – April 18, 2017 TA2017-03004 – Page 2 and all proposed signs shall be evaluated to determine their effectiveness in reducing visual clutter and in enhancing the safety and attractiveness of the streetscape. As noted previously, in its present form the CDC would not permit for freestanding signage within the US 19 zoning district. This amendment corrects this oversight. 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purpose of the CDC in that it will be consistent with the following purpose set forth in CDC Section 1-103: Sec. 1-103.A. It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; to enhance the character of the city and the preservation of neighborhoods; and to enhance the quality of life of all residents and property owners of the city. This amendment only corrects an oversight in the CDC with regard to the new US 19 zoning district that does not allow for freestanding signs in said district. With regard to the above referenced section of the CDC, this amendment will essentially establish a rule of procedure allowing for freestanding signs in the US 19 zoning district. SUMMARY AND RECOMMENDATION: The proposed amendment to the Community Development Code is consistent with and will further the goals of the Clearwater Comprehensive Plan and the purpose of the Community Development Code. Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance No. 9030-17 that amends the Community Development Code. Prepared by Planning and Development Department Staff: Robert G. Tefft, Development Review Manager ATTACHMENTS: Ordinance No. 9030-17 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2017-01002 Agenda Date: 5/17/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.5 SUBJECT/RECOMMENDATION: Approve the annexation of 3109 and 3111 Wolfe Road and 421 and 501 North McMullen Booth Road, together with certain abutting rights-of-way of Wolfe Road and North McMullen Booth Road; and pass Ordinance 9005-17 on first reading. (ANX2017-01002) SUMMARY: This voluntary annexation petition involves four vacant parcels of land totaling 0.83 acres located at the southeast corner of Wolfe and North McMullen Booth Roads. The City of Clearwater owns the property, and is requesting annexation in order to expand park facilities. The property is contiguous to existing city boundaries along the north, south and east. The Development Review Committee is proposing that 0.696-acres of abutting Wolfe Road and North McMullen Booth Road rights-of-way also be annexed. The City has also submitted applications to change the property’s Future Land Use Map designation of Residential Urban (RU) to Recreation/Open Space (R/OS) (LUP2017-01001) and to rezone the property to the Open Space/Recreation (OS/R) District (REZ2017-01001) upon annexation into the City of Clearwater. The Planning and Development Department determined that the proposed annexation is consistent with the provisions of the Clearwater Community Development Code Section 4-604.E. as follows: ·The property currently receives water from the City. Sewer service is not readily available to the property, but will be made available in the future as part of the Kapok Terrace Sanitary Sewer System Extension Project. Collection of solid waste will be provided by the City. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to the property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexation is consistent with and promotes the following objectives of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City ’s tax base through the annexation of Page 1 City of Clearwater Printed on 5/16/2017 File Number: ANX2017-01002 a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.4 Allow voluntary annexations for noncontiguous properties that are within an enclave as defined by Section 171.031(13)(a), Florida Statutes (“Type A” enclaves) and as authorized by the 2014 Interlocal Service Boundary Agreement (ISBA) between Pinellas County and municipalities, including the City of Clearwater. ·The parcels proposed for annexation located at 3109 and 3111 Wolfe Road and 421 North McMullen Booth Road are contiguous to existing city boundaries along the south and east; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. The parcel at 501 North McMullen Booth Road is non-contiguous to city boundaries but is located in a Type A Enclave; therefore, the annexation is consistent with the Interlocal Service Boundary Agreement authorized by Section 171.204. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Ordinance No. 9005-17 ORDINANCE NO. 9005-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED AT THE SOUTHEAST CORNER OF WOLFE ROAD AND NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3109 AND 3111 WOLFE ROAD AND 501 AND 421 NORTH MCMULLEN BOOTH ROAD, TOGETHER WITH CERTAIN ABUTTING RIGHTS- OF-WAY OF WOLFE ROAD AND NORTH MCMULLEN BOOTH ROAD, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real properties described herein and depicted on the map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes and the Interlocal Service Boundary Agreement authorized by Section 171.204, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Descriptions (ANX2017-01002) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9005-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2017‐01002 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-05310-000-0010 The East 110 feet of Lot A 3109 Wolfe Road 2. 09-29-16-05310-000-0020 The East 110 feet of Lot B 501 North McMullen Booth Road 3. 09-29-16-05310-000-0030 Lot C 3111 Wolfe Road together with all Right-of-Way of Wolfe Road abutting Lot A through Lot G; The above in BAYVIEW BLUFF subdivision, as recorded in PLAT BOOK 33, PAGE 53, of the Public Records of Pinellas County, Florida; ========================================================================================= 4. 09-29-16-00000-340-0200 Metes and Bounds Tract 34/02 421 North McMullen Booth Road The above Metes and Bounds tract described as follows: The East 110 feet of the West 170 feet of the South 100 feet of the North 467.23 feet of the Northwest quarter of the Southeast quarter of the Southwest quarter of Section 9, Township 29 South, Range 16 East. Said lands situate, lying and being in Pinellas County, Florida; together with all abutting Right-of-Way of North McMullen Booth Road. Exhibit B PROPOSED ANNEXATION Owner(s): City of Clearwater Case: ANX2017-01002 Site: 3111, 3109 Wolfe Road 421, 501 N McMullen Booth Road Property Size(Acres): ROW (Acres): 0.831 0.696 Land Use Zoning PIN: 09-29-16-05310-000-0030 09-29-16-05310-000-0010 09-29-16-05310-000-0020 09-29-16-00000-340-0200 From : RU R-3 Atlas Page: 283A To: R/OS OS/R 240 200 60 60 60 6060 60200 606005310 05311 16 17 23 16 17 23 4 1 2 3 4 5 6 7 8 51 52 53 54 55 56 57 58 59 60 A B C D E F G H I JKLMN 1 2 3 34/02 THOMAS RD BORDEAUX LN N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD MADERA AVE401 4053108 313231203132312731503156310831243071307131183112313631443077307630703114307630703130310031263077314231383102501 421 409 3111793064312153116310853931123117310431253109312473120131131-Not to Scale--Not a Survey-Rev. 2/24/2017 LOCATION MAP Owner(s): City of Clearwater Case: ANX2017-01002 Site: 3111, 3109 Wolfe Road 421, 501 N McMullen Booth Road Property Size(Acres): ROW (Acres): 0.831 0.696 Land Use Zoning PIN: 09-29-16-05310-000-0030 09-29-16-05310-000-0010 09-29-16-05310-000-0020 09-29-16-00000-340-0200 From : RU R-3 Atlas Page: 283A To: R/OS OS/R COURTNEY CAM PBELL CSWY DREW ST N McMULLEN BOOTH RD BAYVIEW AVE B A Y S H O R E B L V D SAN JOSE ST GULF-TO-BAY BLVD SAN PEDRO ST MOSS AVE BAY LN MAXIMO AVE MADERA AVE DOWNING ST JOHNS PKWY CHAMBLEE LN HOYT AVE K ST BORDEAUX LN WOLFE RD GLEN OAK AVE N THOMAS RD MEADOW LARK LN SAN MATEO ST TERRACE VIEW LN BAY ST SAN BERNADINO ST BAY LN GRAND VIEW AVE -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 2/24/2017 AERIAL PHOTOGRAPH Owner(s): City of Clearwater Case: ANX2017-01002 Site: 3111, 3109 Wolfe Road 421, 501 N McMullen Booth Road Property Size(Acres): ROW (Acres): 0.831 0.696 Land Use Zoning PIN: 09-29-16-05310-000-0030 09-29-16-05310-000-0010 09-29-16-05310-000-0020 09-29-16-00000-340-0200 From : RU R-3 Atlas Page: 283A To: R/OS OS/R THOMAS RD THOMAS RD BORDEAUX LN BORDEAUX LN N McMULLEN BOOTH RD N McMULLEN BOOTH RD HOYT AVE HOYT AVE MERRILL AVE MERRILL AVE WOLFE RD WOLFE RD MADERA AVEMADERA AVE-Not to Scale--Not a Survey-Rev. 2/24/2017 EXISTING SURROUNDING USES MAP Owner(s): City of Clearwater Case: ANX2017-01002 Site: 3111, 3109 Wolfe Road 421, 501 N McMullen Booth Road Property Size(Acres): ROW (Acres): 0.831 0.696 Land Use Zoning PIN: 09-29-16-05310-000-0030 09-29-16-05310-000-0010 09-29-16-05310-000-0020 09-29-16-00000-340-0200 From : RU R-3 Atlas Page: 283A To: R/OS OS/R 240 200 60 60 60 6060 60200 606005310 05311 16 17 23 16 17 23 4 1 2 3 4 5 6 7 8 51 52 53 54 55 56 57 58 59 60 A B C D E F G H I JKLMN 1 2 3 34/02 THOMAS RD BORDEAUX LN N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD MADERA AVE401 4053108 313231203132312731503156310831243071307131183112313631443077307630703114307630703130310031263077314231383102501 421 409 3111793064312153116310853931123117310431253109312473120131131-Not to Scale--Not a Survey-Rev. 2/24/2017 Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Del Oro Park Ream Wilson Trail Trail / Softball Fields View looking south at the subject properties from Wolfe Road Across the street, to the north of the subject properties East of the subject properties on Wolfe Road Across the street, to the west of the subject properties ANX2017-01002 City of Clearwater 3111 and 3109 Wolfe Road and 421 and 501 N McMullen Booth Road View looking southerly along McMullen Booth Road View looking easterly at the subject properties from N McMullen Booth Road Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: LUP2017-01001 Agenda Date: 5/17/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.6 SUBJECT/RECOMMENDATION: Approve a Future Land Use Map Amendment from the Residential Urban (RU) category to the Recreation/Open Space (R/OS) category for 3109 and 3111 Wolfe Road and 421 and 501 North McMullen Booth Road; and pass Ordinance 9006-17 on first reading. (LUP2017-01001) SUMMARY: This Future Land Use Map amendment application involves four parcels totaling 0.83 acres located directly at the southeast corner of Wolfe Road and North McMullen Booth Road. The property is owned by the City of Clearwater and is currently vacant. The City is requesting to amend the property’s Future Land Use Map category of Residential Urban (RU) to the Recreation/Open Space (R/OS) category, indicating the intention to redevelop the site as a trail head for the adjacent Ream Wilson Trail; however, no plans have been submitted at this time. The City has also submitted a petition for annexation for the property (ANX2017-01002) and a Zoning Atlas Amendment (REZ2017-01001) which are being processed concurrently with this case. The proposed Recreation/Open Space (R/OS) category permits nonresidential development at a FAR of 0.25. The City designates its parkland and parks facilities as Recreation/Open Space (R/OS) on the Future Land Use Map; therefore, this amendment is required in order to appropriately designate the property to reflect the City’s intended use upon annexation. The Planning & Development Department has determined that the proposed Future Land Use Map amendment is consistent with the Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·Sufficient public facilities are available to serve the property. ·The proposed amendment will not have an adverse impact on the natural environment. ·The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity (Division of Community Planning) is not required. The Community Development Board reviewed this application at its April 18, 2017 public hearing and unanimously recommended approval. Page 1 City of Clearwater Printed on 5/16/2017 File Number: LUP2017-01001 APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Ordinance No. 9006-17 ORDINANCE NO. 9006-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED AT THE SOUTHEAST CORNER OF WOLFE ROAD AND NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3109 AND 3111 WOLFE ROAD AND 501 AND 421 NORTH MCMULLEN BOOTH ROAD, ALL IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RECREATION/OPEN SPACE (R/OS); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for Legal Descriptions Recreation/Open Space (R/OS) (LUP2017-01001) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon and subject to the adoption of Ordinance No. 9005-17, approval of the land use designation by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post- adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance. Ordinance No. 9006-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS LUP2017‐01001 / REZ2017‐01001 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-05310-000-0010 The East 110 feet of Lot A 3109 Wolfe Road 2. 09-29-16-05310-000-0020 The East 110 feet of Lot B 501 North McMullen Booth Road 3. 09-29-16-05310-000-0030 Lot C 3111 Wolfe Road The above in BAYVIEW BLUFF subdivision, as recorded in PLAT BOOK 33, PAGE 53, of the Public Records of Pinellas County, Florida; ========================================================================================= 4. 09-29-16-00000-340-0200 Metes and Bounds Tract 34/02 421 North McMullen Booth Road The above Metes and Bounds tract described as follows: The East 110 feet of the West 170 feet of the South 100 feet of the North 467.23 feet of the Northwest quarter of the Southeast quarter of the Southwest quarter of Section 9, Township 29 South, Range 16 East. Said lands situate, lying and being in Pinellas County, Florida; Exhibit B FUTURE LAND USE MAP Owner(s): City of Clearwater Case: ANX2017-01002 Site: 3111, 3109 Wolfe Road 421, 501 N McMullen Booth Road Property Size(Acres): ROW (Acres): 0.831 0.696 Land Use Zoning PIN: 09-29-16-05310-000-0030 09-29-16-05310-000-0010 09-29-16-05310-000-0020 09-29-16-00000-340-0200 From : RU R-3 Atlas Page: 283A To: R/OS OS/R 240 200 60 60 60 6060 60200 606005310 05311 16 17 23 16 17 23 4 1 2 3 4 5 6 7 8 51 52 53 54 55 56 57 58 59 60 A B C D E F G H I JKLMN 1 2 3 34/02 MADERA AVETHOMAS RD BORDEAUX LN N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD R/OS RU RU RU RU R/OS RL RL RL RL 401 409 4053108 3132312031323127315031563121310830713116310831123136314431123077307630703124311431203130310031263077314231383102501 421 311179306431245530713311893117310431253109307673070131131-Not to Scale--Not a Survey-Rev. 2/24/2017 View looking south at the subject properties from Wolfe Road Across the street, to the north of the subject properties East of the subject properties on Wolfe Road Across the street, to the west of the subject properties REZ2017-01001 City of Clearwater 3111 and 3109 Wolfe Road and 421 and 501 N McMullen Booth Road View looking southerly along McMullen Booth Road View looking easterly at the subject properties from N McMullen Booth Road Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: REZ2017-01001 Agenda Date: 5/17/2017 Status: Quasi-JudicialVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Approve a Zoning Atlas Amendment from R-3 District (Pinellas County) to the Open Space/ Recreation (OS/R) District (City) for 3109 and 3111 Wolfe Road and 421 and 501 North McMullen Booth Road and pass Ordinance 9007-17 on first reading. (REZ2017-01001) SUMMARY: This Zoning Atlas amendment involves four parcels totaling 0.83 acres located at the southeast corner of Wolfe and North McMullen Booth Roads. The property is owned by the City of Clearwater and is currently vacant. The City is requesting to rezone the property from the R-3 District (Pinellas County) to the Open Space Recreation (OS/R) District (City) indicating the intention to redevelop the site as a trail head for the adjacent Ream Wilson Trail; however, no plans have been submitted at this time. The City has filed a petition for annexation for the property (ANX2017-01002) and a Future Land Use Map amendment (LUP2017-01001) which are being processed concurrently with this case. The proposed Open Space/Recreation (OS/R) District is compatible with the surrounding single family residential uses, and the property will be integrated into the adjacent park facilities at Del Oro Park. The City designates its parkland and parks facilities as Recreation/Open Space (R/OS) on the Future Land Use Map; therefore, this rezoning is required in order to appropriately designate the property to reflect the City ’s intended use upon annexation. The Planning and Development Department determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·The available uses in the Open Space/Recreation (OS/R) District are compatible with the surrounding area. ·The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. ·The proposed Open Space/Recreation (OS/R) District boundary is appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board reviewed this application at its April 18, 2017 public Page 1 City of Clearwater Printed on 5/16/2017 File Number: REZ2017-01001 hearing and unanimously recommended approval. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 5/16/2017 Ordinance No. 9007-17 ORDINANCE NO. 9007 -17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED AT THE SOUTHEAST CORNER OF WOLFE ROAD AND NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3109 AND 3111 WOLFE ROAD AND 501 AND 421 NORTH MCMULLEN BOOTH ROAD, ALL IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS OPEN SPACE/RECREATION (OS/R); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9005-17 (annexation ordinance), and subject to the approval of the land use designation set forth in Ordinance No. 9006-17 by the Pinellas County Board of Commissioners, where applicable. Property Zoning District See attached Exhibit A for Legal Descriptions Open Space/ Recreation (OS/R) (REZ2017-01001) Ordinance No. 9007-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS LUP2017‐01001 / REZ2017‐01001 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-05310-000-0010 The East 110 feet of Lot A 3109 Wolfe Road 2. 09-29-16-05310-000-0020 The East 110 feet of Lot B 501 North McMullen Booth Road 3. 09-29-16-05310-000-0030 Lot C 3111 Wolfe Road The above in BAYVIEW BLUFF subdivision, as recorded in PLAT BOOK 33, PAGE 53, of the Public Records of Pinellas County, Florida; ========================================================================================= 4. 09-29-16-00000-340-0200 Metes and Bounds Tract 34/02 421 North McMullen Booth Road The above Metes and Bounds tract described as follows: The East 110 feet of the West 170 feet of the South 100 feet of the North 467.23 feet of the Northwest quarter of the Southeast quarter of the Southwest quarter of Section 9, Township 29 South, Range 16 East. Said lands situate, lying and being in Pinellas County, Florida; Exhibit B ZONING MAP Owner(s): City of Clearwater Case: ANX2017-01002 Site: 3111, 3109 Wolfe Road 421, 501 N McMullen Booth Road Property Size(Acres): ROW (Acres): 0.831 0.696 Land Use Zoning PIN: 09-29-16-05310-000-0030 09-29-16-05310-000-0010 09-29-16-05310-000-0020 09-29-16-00000-340-0200 From : RU R-3 Atlas Page: 283A To: R/OS OS/R 240 200 60 60 60 6060 60200 606005310 05311 16 17 23 16 17 23 4 1 2 3 4 5 6 7 8 51 52 53 54 55 56 57 58 59 60 A B C D E F G H I JKLMN 1 2 3 34/02 OS/R LMDR THOMAS RD BORDEAUX LN N McMULLEN BOOTH RD HOYT AVE MERRILL AVE WOLFE RD MADERA AVEOS/R LMDR LMDR LDR LMDRLMDRLMDR30713070501 421 401 409 4053108 31323120311131323127315073156930643121310831245311631085307133118311231363144931123077311731043076312531093124311430767312030703130131133100312630773142313831021-Not to Scale--Not a Survey-Rev. 3/8/2017 View looking south at the subject properties from Wolfe Road Across the street, to the north of the subject properties East of the subject properties on Wolfe Road Across the street, to the west of the subject properties REZ2017-01001 City of Clearwater 3111 and 3109 Wolfe Road and 421 and 501 N McMullen Booth Road View looking southerly along McMullen Booth Road View looking easterly at the subject properties from N McMullen Booth Road Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9031-17 2nd rdg Agenda Date: 5/17/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9031-17 on second reading, amending Chapter 2, Section 2.527, Code of Ordinances, relating to settlement of claims, to increase the amount of settlement authorization. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 5/16/2017 Ordinance No. 9031-17 ORDINANCE NO. 9031-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING CHAPTER 2, SECTION 2.527, CODE OF ORDINANCES, RELATING TO SETTLEMENT OF CLAIMS, TO INCREASE THE AMOUNT OF SETTLEMENT AUTHORIZATION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the settlement authorization extended to the city manager, the risk manager and staff has not been increased since 1980; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Chapter 2, Section 2.527, Code of Ordinances is amended to read as follows: Sec. 2.527. - Settlement of claims. (1) The city manager or his/her designee is authorized to settle and release, on behalf of the city, any claim or lawsuit both for and against the city, up to and including $25,000.00 $50,000.00; provided, however, that any settlement that exceeds $7,500.00 $15,000.00 shall be reviewed by the city attorney and/or designee and any claim that exceeds $15,000.00 $25,000.00 shall require unanimous written concurrence of the city manager, city attorney and risk manager or their designees. (2) Delegation of settlement authority. The city manager may delegate the authorization to settle claims pursuant to subsection (1) of this section to other city employees as the city manager may deem appropriate. (3) City council approval of settlements. Any proposed settlement of any claim resulting in non-reimbursed expenditure of city funds that exceeds $25,000.00 $50,000.00, shall first be approved by the city council before the settlement can become final and binding upon the city. Section 2. This ordinance shall take effect immediately upon adoption. Ordinance No. 9031-172 PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3487 Agenda Date: 5/17/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Approve a proposal by Construction Manager at Risk, Khors Construction, Inc. of Thonotosassa, Florida in the amount of $228,000 including a 5% contingency, for the renovation of the visitors’ locker room at Jack Russell Stadium, and authorize the appropriate officials to execute same. SUMMARY: This contract is for the renovation of the old visitors’ locker room on the third base side of Jack Russell Stadium for use by Clearwater High School as well as other teams visiting Jack Russell Stadium. This project is the culmination of a partnership between numerous organizations including the Tampa Bay Rays, Toronto Blue Jays, Philadelphia Phillies, Clearwater for Youth, Clearwater High Baseball Boosters, Clearwater High School, and Pinellas County School System. All of these groups contributed funds so that the locker room could be renovated for use as the home field for Clearwater High School. The renovations will include reconstructing and modernizing the interior of the locker facility to accommodate 40 individual team lockers, coach’s office with lockers, restroom, and laundry facilities. Construction will take place after the current high school baseball season is completed in May and will take approximately 120 days to complete. The organizations mentioned in this agenda item contributed a total of $100,000 for this project. Staff is recommending that Parks and Recreation salary savings be transferred to CIP 315-93656 - Jack Russell Demo/Refurbishment at mid-year to fund the balance of the project cost. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will increase capital improvement project 315-93656, Jack Russell Stadium Demo/Refurbishment, by $100,000 in donation revenues, and provide a transfer of $128,000 from general fund salary savings to fund this project. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 5/16/2017