04/03/2017
Council Work Session Meeting Minutes April 3, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Monday, April 3, 2017
1:00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 3, 2017
Roll Call
Present
4 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, and Councilmember Bob Cundiff
Absent
1 - Councilmember Hoyt Hamilton
Also Present:
William B. Horne II – City Manager, Jill Silverboard – Deputy City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague – Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order – Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Economic Development and Housing
2.1
Homeless Initiative Presentation (WSO)
Community Development Manager Gabe Parra provided a PowerPoint
presentation.
In response to questions, Mr. Parra said he has met with several of the
organizations that coordinate street feedings; he has explained HUD’s
housing first mandate and the City’s efforts to address homelessness. Mr.
Parra said some of the organizations are religion based and believe food
should be provided to the hungry; they have a constitutional right to feed the
homeless. The City tries to work with the organizations to concentrate the
feedings in one location. The City sells No Trespassing Signs for $16 that
allows the police department to trespass persons where homelessness is an
issue. Saint Vincent DePaul is an independent organization that does not
participate in the coordinated entry system. Mr. Parra said the increase in
homeless is due to increased enforcement, not an increase of homeless
individuals. Economic Development and Housing Assistant Director Chuck
Lane said Kimberly Home also received funds from the City to assist homeless
individuals and pregnant women.
2.2
Endorse the application for Project Sweetooth and commit the City of Clearwater to
provide local financial support (Local Match) of ten percent of the eligible tax refund
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Council Work Session Meeting Minutes April 3, 2017
upon certification by State of Florida Department of Economic Opportunity (DEO) and
adopt Resolution 17-16.
This Resolution amends Resolution 16-12, extending the timeframe by which
Project Sweetooth must create 13 new jobs and reducing the Local Match by
5%. The extended timeframe requires changes to the job creation schedule
and Local Match payout schedule. All Conditions of Limitation and Termination
remain unchanged.
APPROPRIATION CODE AND AMOUNT:
The FY 2016-2017 funding is currently available from Economic Development
budget account number 181-99846. Future year funding will need to be
allocated during the City’s annual budget process.
USE OF RESERVE FUNDS: N/A
In response to questions, Economic Development and Housing Director
Denise Sanderson said the timeframe extension could be related to
recruitment or project delays. The delay or the proposed bill being considered
by the State Legislature will not impact the state match. Thirteen new jobs will
be created.
3. Finance
3.1
Authorize citywide utilization of the State of Florida office supplies contract, awarded
to Office Depot, Inc. of Boca Raton, FL, not to exceed an annual amount of $250,000,
effective April 1, 2017 for a five-year term with renewal options, and authorize the
appropriate officials to execute same. (consent)
The State of Florida issued RFP 07-44111513-K for Office Supplies and
selected Office Depot as the State’s office consumables contract vendor.
Office Depot offers 20,500 items in the contract with 28 dedicated Associates
to support Florida public sector customers, providing extremely competitive
pricing based on the aggregate volumes of historical contract users in the
state.
This authorization establishes Office Depot as the City’s primary office supplies
vendor for use by all city departments during the contract term, pursuant to
City Code Section 2.564(1)(d), Other Government Entities’ Contracts. The
initial contract term is effective April 1, 2017 through March 31, 2022, with
renewal terms for up to an additional five years.
Purchases for office supplies are typically low-dollar and are facilitated with the
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City’s procurement card (p-card). On occasion it is necessary for departments
to make purchases from other office supplies vendors due to immediate
requirements (local store) or specific item(s) not available from Office Depot,
and such purchases are included within this annual authorized amount.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the 2016/2017 budget and budgeted annually in
respective department budgets under object code 550100, Office Supplies.
Not to exceed an annual amount of $250,000
4. Gas System
4.1
Award a contract (purchase order) to JW Harris Contractors, Inc., in the annual
amount of $200,000, with the option for one 12-month term extension, to provide the
installation of natural gas mains and service lines, and authorize the appropriate
officials to execute same. (consent)
JW Harris Contractors, Inc., located at 3448 Crystal Springs Rd, Zephyrhills,
FL, was the 2nd lowest and most responsive bidder for Invitation to Bid (ITB)
11-16. JW Harris has agreed to honor their original bid prices and has
provided a Performance Bond and Proof of Insurance for the period April 1,
2017 through March 31, 2018.
Florida Gas Contractors, Inc. (FGC) was awarded Bid 11-16 in April 2016, as
the lowest bidder, for an annual contract amount of $3.7 million. Clearwater
Gas System will continue to use FGC as our primary contractor; however, as
our residential and commercial customer base grows at a fast rate, a 2nd
contractor is needed to keep up with all the installation work for gas mains and
service lines.
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in account codes 315-96378-563800
($100,000) Pasco New Mains and Service Lines and 315-96377-563800
($100,000) Pinellas New Mains and Service Lines.
USE OF RESERVE FUNDS: N/A
In response to questions, Gas Systems Assistant Director Brian Langille said
the first bidder is still the primary contractor. The second bidder will undertake
the smaller main extensions in Pinellas County.
4.2
Approve selection of Walbridge of Tampa, FL, as the Construction Manager at Risk
(CMR) for the proposed Clearwater Gas System (CGS) Complex (15-0043-GA).
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(consent)
The City issued Request for Qualifications (RFQ) 10-17 in January 2017 for
CMR firms for the Clearwater Gas System (CGS) Complex. Seven firms
responded.
The review committee included representatives of CGS, Engineering and Long
and Associates, the project architect. The selection committee ranked the
firm’s qualifications as follows: Ajax Building, Creative Contractors, Walbridge,
Biltmore Construction J. Kokolakis Contracting, Cutler, and Wharton-Smith.
Ajax Building, Creative Contractors, and Walbridge were requested to give oral
presentations. The review committee recommends Walbridge for their
comprehensive experience, particularly with operation and maintenance
complexes that must remain active during the construction phase, and
environmentally sensitive sites.
Walbridge will provide preconstruction services under a Purchase Order
including design review and construction cost estimating. Once design
approaches final construction documents, staff will present a guaranteed
maximum price (GMP) contract to Council for approval. Staff anticipates
presenting the GMP to City Council in October 2017. Staff estimates eight
months of design and thirty months of phased construction with the initial main
building completed by early 2019.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in Project code
0315-96384-530300-532-000-0000, Gas System Pinellas Building.
USE OF RESERVE FUNDS: N/A
5. Parks and Recreation
5.1
Review and approve the proposed sculpture collection for Sculpture360: Season VIII -
Art in the Cleveland Street District. (consent)
Sculpture360 - Art in the Cleveland Street District is a temporary exhibition of
outdoor public artwork intended to bring high-quality, iconic, and vibrant
artwork to downtown Clearwater. This agenda item is presented in accordance
with actions taken during the April 15, 2009 council meeting in which the
Council requested that all installations of artwork on public property be subject
to council review.
The following collection of sculptures is recommended for temporary exhibition
as part of the Public Art & Design Program’s ‘Sculpture360: Art in the
Cleveland Street District: Season VIII.’ The sculptures were chosen in
accordance with the Public Art & Design Program Guidelines. The Public Art &
Design Board subsequently reviewed and approved the collection of art from
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Cecilia Lueza, Gus and Lina Ocamposilva and Marlene Rose all residents of
Pinellas County.
The Public Art & Design Board (PADB) consists of the following
representatives:
Alex Plisko (Chair), architect representative
Jennifer Barbaro, Clearwater Arts Alliance representative
Karen Cunningham, resident representative
Jerri Menaul, artist/resident representative
Judith Powers, Pinellas County Cultural Affairs representative
Eric Seiler, resident representative
Neale Stralow, architect/artist representative
The PADB approved an allocation of $9,000.00 from Miscellaneous Public Art
(325-93608) for the purpose of funding the project budget for Sculpture360:
Season VIII. Funds will be utilized for artist honoraria and equipment,
materials, and personnel necessary for installing and removing the sculpture
under the terms of the exhibition.
The sculptures are slated for installation starting the week of April 17 and will
remain on exhibition through September 2019.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 325-93608, Miscellaneous
Public Art, to fund this contract.
USE OF RESERVE FUNDS: N/A
6. Engineering
6.1
Approve an Interlocal Agreement and right of use permit between the City of
Clearwater and Pinellas Suncoast Transit Authority (PSTA) for the Clearwater Beach
Transit Center (CBTC) and authorize the appropriate officials to execute same.
(consent)
The Clearwater Beach Transit Center (CBTC) will be a designated visible
location for buses serving the beach to connect with other bus transportation
(such as Jolley Trolley, Suncoast Trolley, and PSTA) to maximize direct
connections to the beach and provide a seamless connection between beach
visitors, transportation and beach activities where buses can turn around easily
and return to the mainland without impeding traffic flow on the beach.
Ultimately, there is to be a direct express connection to and from Tampa
International Airport in which visitors will utilize the CBTC to catch a transit bus,
trolley or limo to and from their hotel and return trip to the airport
The Interlocal Agreement will cover the items listed below and any other items
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that may arise not currently anticipated: the CBTC will be built with the city
providing 50 percent of construction costs up to but not exceeding $250,000;
PSTA shall be solely responsible and in control of design and construction
pursuant to PSTA purchasing and procurement procedures; the City will grant
a Right-of-Way permit on city right-of-way and an Easement on city owned
property for construction, maintenance and operation of the CBTC;
Maintenance of Traffic (MOT) is to be utilized to minimize impact on traffic flow;
the City of Clearwater Traffic Engineering will review and approve MOT with a
24 hour turnaround time; PSTA shall own, insure, operate, maintain, and
repair the hardscape; and City of Clearwater will install and maintain
landscaping and irrigation around the facility.
Construction is to start on or around August 1, 2017 with a target date of
completion of November 2017.
APPROPRIATION CODE AND AMOUNT:
0315-92845-563500-544-000-0000 $250,000
0315-92845-563500-544-000-0000 $ 10,000
A midyear budget amendment will establish Capital Improvement Project (CIP)
0315-92845, Clearwater Beach Transit Center, with a $260,000 transfer from
CIP 315-92562, Intersections Improvements, to CIP 315-92845, Clearwater
Beach Transit Center, to fund the interlocal agreement and miscellaneous
costs that may occur.
In response to questions, Traffic Operations Manager Paul Bertels said PSTA
will be in charge of the bidding and selection process. The anticipated timeline
is August through December. The City’s maximum limit is $250,000. The City
will install and maintain the landscape; PSTA maintains the hardscaping and
the actual facility. The City would assist with daily clean up, such as emptying
garbage cans.
6.2
Approve Supplemental Work Order 4 to Engineer of Record (EOR) Deuel and
Associates, of Clearwater, Florida, in the amount of $28,540 for Druid Road/ Allen’s
Creek Drainage Improvement Project (11-0044-EN), and authorize the appropriate
officials to execute same. (consent)
November 13, 2012, the initial Work Order in the amount of $49,640 was
issued to Deuel and Associates for the design and permitting services of Druid
Road. Allen’s Creek Drainage Improvement Project. City staff was responsible
for all CADD drafting under this work order.
February, 23, 2013, City Manager approved Supplemental Work Order 1 in the
amount of $50,000 to Deuel and Associates for an increased scope to include
an additional 2500 feet of Druid Road to the east of the originally scoped
project limits. The increase of the project limits was necessary to provide an
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adequate stormwater collection system on Druid Road.
December 18, 2014, City Council approved Supplemental Work Order 2 in the
amount of $26,400 to Deuel and Associates for additional services required of
design completion, a Basis of Design Report, and support obtaining
Cooperative Funding with the Southwest Florida Water Management District.
February 22, 2016, City Manager approved Supplemental Work Order 3 for
limited construction oversight services including review of shop drawings and
material submittals, response to contractor RFIs, and attendance of monthly
progress meetings in the amount of $7,400.
The intent of Supplemental Work Order 4 is for additional design services
needed for the Hercules section of the project. Due to conflicting land
ownership and considerable utility conflicts, the City is requesting additional
services of Deuel and Associates to redesign the section of roadway on
Hercules Avenue from Druid Rd. to Rogers Street in the amount of $28,540 for
total work order value in the amount of $161,980.
APPROPRIATION CODE AND AMOUNT:
315-96164-561200-539-000-0000 $28,540
Funding is available in Capital Improvement Project 0315-96164, Allen’s Creek
Improvement Projects to fund the supplemental work order.
6.3
Approve a Work Order from Bellomo Herbert and Company, Inc., for design of
Cleveland Streetscape Phase III, in the amount of $217,520.00 and authorize the
appropriate officials to execute same. (consent)
January 19, 2017, City Council approved the conceptual plan for Cleveland
Streetscape Phase III and the Festival Core.
April 2002, the Clearwater Community Redevelopment Agency (CRA) released
a Request for Qualifications for Urban Design, Streetscape and Wayfinding
Services.
May 2002, a selection committee consisting of representatives from City
Management, Economic Development, Planning, and Public Works selected
Bellomo-Herbert as the preferred consultant.
August 2002, the City contracted with Bellomo-Herbert to prepare the
conceptual wayfinding and downtown streetscape plans.
September 2008, the first phase of the implementation of the plan was
completed with the Cleveland Street Streetscape from Osceola to Myrtle
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Avenues. The goals for the first phase of Cleveland Streetscape were
accomplished: 1) enhance the pedestrian environment; 2) invite residents and
visitors to Downtown; and 3) encourage private development.
July 2012, the second phase of implementation of the plan was completed with
the Cleveland Streetscape from Myrtle to Missouri Avenues. The goals for the
second phases of Cleveland Streetscape were also accomplished 1) enhance
the pedestrian environment; 2) invite residents and visitors to downtown; and
3) encourage private development.
Phase III of the streetscape program will extend from Missouri Avenue to Sam
Remo Avenue to the east. In addition, the streetscape will also include
Gulf-to-Bay Boulevard from its intersection with Cleveland Street up to the
Downtown Gateway at Court Street to the south; Cleveland Street will provide
a unified cohesive pedestrian-friendly corridor from the Gateway to the
Downtown waterfront. This project will also include the Festival Core, which
was identified by the 2nd Century Clearwater (ULI) as a priority project. The
Festival Core will be located at the intersection of Cleveland Street and
Gulf-to-Bay Boulevard and will provide a much-needed local activity center.
Phase III is a critical infrastructure project that will continue to encourage and
facilitate the City and CRA’s redevelopment goals.
Cleveland Streetscape Phase III and the Festival Core project will keep the
same look and feel of the previous two phases, but will be more of a “Complete
Streets” approach to the area. The project will reduce the number of vehicular
travel lanes from four to two, while providing separate pedestrian, bicycle and
vehicular traffic facilities. The project will also enhance the stormwater
collection and treatment system in the project area, by adding rain gardens and
other stormwater system improvements and enhancements. In addition, this
project will replace aging water and wastewater systems in the area.
This contract includes complete design, permitting and construction documents
for all streetscape and roadwork on Cleveland Streetscape Phase III and the
Festival Core and will begin upon approval and execution of the work order and
completion is expected within 8 months.
The City of Clearwater Engineering Department will be responsible for the
Land Surveying and any required engineering design and permitting for the
stormwater and utility modifications and/or improvements within or adjacent to
the project area.
The project construction is estimated to cost $6,000,000.00
APPROPRIATION CODE AND AMOUNT:
0315-92278-561200-541-000 $217,520
Funds are available in capital improvement project 315-92278, Downtown
Streetscaping, to fund this work order.
In response to questions, Senior Landscape Architect Tim Kurtz said staff has
moved forward with the concept as proposed. Appraisals have been done for
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the triangle and adjacent properties in the festival core, but no contract to
purchase has been made. Staff is moving forward with the original concept as
previously approved.
6.4
Approve the request from property owners on Sedeeva Circle South to vacate a
portion of Right-of-Way of Sedeeva Circle South that abuts their properties and pass
Ordinance 9004-17 on first reading. (VAC2017-03)
Four property owners have requested the vacation of a portion of Sedeeva
Circle South that abuts their properties. The purpose for the vacation will allow
the applicant at 1237 Sedeeva Circle South to improve a driveway and install
landscaping.
The City has gas utilities that currently fall within this portion of right-of-way to
be vacated. The City will retain a sidewalk, drainage and utility easement over
the northwest 10 feet of the portion of Right-of-Way that is to be vacated, to
support existing utilities.
All city departments have reviewed this vacation and have no objection.
6.5
Approve the request from the owner of property addressed 2991 Gulf to Bay
Boulevard to vacate a portion of Right-of-Way of Rogers Street that abuts their
property and pass Ordinance 9017-17 on first reading. (VAC2014-03)
Wilder Corporation of Delaware own two parcels of land that are separated by
the Right-of-Way of Rogers Street. They would like to vacate a portion of this
right of way, creating one contiguous piece of land that will eventually be sold
for development.
There are no utilities present in this Right-of-Way. All city departments have
reviewed this vacation and have no objection.
6.6
Approve the request from the owner of property addressed 2231 Banyan Drive to
vacate a portion of a Utility Easement located on the south side of their property and
pass Ordinance 9018-17 on first reading. (VAC2017-01)
The property owner has applied to vacate the north 6 feet of a 10-foot utility
easement along the south side (rear) of their property.
The purpose of this vacation will be to clean up an encroachment caused by an
existing pool deck.
All city departments have reviewed this vacation and have no objection.
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6.7
Approve the final plat for Montclair Lake Townhomes Phase 1, whose physical
address is 2251 Montclair Road, located on the South-Westerly corner of Montclair
Road and Belcher Road. (consent)
This plat will create 60 single family lots consisting of 12.52 acres more or less.
Part of this plat is for a future Phase of additional Townhomes.
This was approved by the Development Review Committee on February 2,
2017.
In response to questions, Geographic Technology Manager Tom Mahony
said the property leased by SWFMD is in the northwesterly section of the land.
Phase 2 includes a rezoning request and incorporates additional townhome
lots.
7. Planning
7.1
Ratify and confirm the amendment of an agreement between the City of Clearwater
(City) and the Florida Department of Economic Opportunity (DEO), which deems the
City a pilot community thereby providing the City technical assistance in the creation
of a coastal vulnerability assessment and adaptation plan, and authorizing the
Planning and Development Director to amend the expiration date of such agreement
from the original expiration date of December 31, 2016 to June 30, 2017.
On September 3, 2015, City Council authorized the execution of an agreement
between the City and the Florida Department of Economic Opportunity to serve
as one of three pilot communities in DEO’s Community Resiliency Initiative
(Resolution 15-21). The DEO contracted with Dewberry Consultants LLC
(Dewberry) to complete the two key deliverables: a coastal vulnerability
assessment and an adaptation plan. The DEO and Dewberry determined that
additional time was required to complete the project, and DEO has extended
the contract date for final completion of the deliverables from the original
expiration date of December 31, 2016 to June 30, 2017. In order to
accommodate DEO’s request for prompt response, the City’s Planning and
Development Director approved this amendment to the agreement between
DEO and the City.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Staff was directed to provide a copy of the coastal vulnerability assessment.
8. Public Utilities
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8.1
Authorize a purchase order (contract) to Water Specialists Technologies LLC of
Sanford, FL in the annual amount of $190,000.00, with the option for two, one-year
term extensions for the purchase of copper precipitant (TR-50) and authorize the
appropriate officials to execute same. (consent)
The City of Clearwater owns and operates three Water Reclamation Facilities
(WRF) and must comply with regulatory requirements as set forth in the
operating permits issued through the Florida Department of Environmental
Protection (FDEP) and/or FDEP Regulations. TR-50 is a copper precipitant
that is used to maintain permit compliance for copper removal limitations in
effluent discharged into receiving surface waters. The FDEP permitted effluent
limit for copper is 3.7 parts per billion.
In accordance with City Code Section 2.564 (1)(b), Exceptions to Bidding,
Water Specialists Technologies has been determined a sole source vendor for
TR-50. They hold patent number 4,943,377 for Thio-Red, a method for
removing dissolved heavy metals from waste oils, industrial wastewaters, or
any polar solvent. Thio-Red is the primary ingredient in TR-50, and Water
Specialists Technologies is the sole manufacturer of this product. Water
Specialists Technologies does not currently have any other TR-50 distributors
within the state of Florida. TR-50 was selected for use in 2006 after an
extensive engineering study was undertaken to select the product best capable
of allowing the City’s facilities to meet FDEP permit requirements, while not
causing any toxicity, creating any chemical interaction side-effects, and being
the most cost-effective.
This product has met all expectations and has performed very well. It has not
exhibited any toxicity and has not created any chemical interaction related
ill-effects. The plants have met the FDEP/USEPA copper limitation ever since
the chemical began being used.
Water Specialists Technologies has held Clearwater’s discounted price for this
chemistry at or below their distributors’ pricing for many years (see attached
letter). The sole source letter also reflects our arrangement for the return of
used totes, an offer that is not extended to any of their other customers.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $80,000.00 FY16/17
0421-01351-551000-535-000-0000 $110,000.00 FY17/18
Sufficient funding is available in the Water & Sewer Utility Fund operating cost
center 0421-01351, Wastewater Environmental Technologies Operations, in
the amount of $80,000.00 to fund the current fiscal year’s cost of the contract.
The funding for the remaining balance of $110,000.00 occurring in fiscal year
2018 will be included in the Water & Sewer Utility Fund recommended
operating budget from the Public Utilities Director.
USE OF RESERVE FUNDS: N/A
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9. Official Records and Legislative Services
9.1
Appoint one member to the Parks and Recreation Board to fill the remainder of an
unexpired term through May 31, 2018.
APPOINTMENT WORKSHEET
Parks and Recreation Board
BOARD:
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Ric Ortega
MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct.
PLACE: Long Center - 6:30 p.m.
1
APPTS. NEEDED:
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Nola Johnson - 2995 Exeter Dr., 33761 -
Personal Trainer/Fitness Consultant
Original Appointment - 5/15/14
(was serving 1st term to expire 5/31/18)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Mark Antonio Rodriguez - 2545 NE Coachman Rd #92, 33765 -
IT, Field
Engineer
2. Michelle Thomann-Ramirez - 10 S. Keystone Dr., 33755 -
Art Educator/Artist
Zip codes of current members on board:
1 at 33755
1 at 33756
1 at 33759
1 at 33764
1 at 33765
1 at 33767
Discussion deferred to Thursday, April 6.
9.2
Appoint David Loyd to the Library Board with term to expire February 28, 2021.
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Council Work Session Meeting Minutes April 3, 2017
(consent)
APPOINTMENT WORKSHEET
Library Board
BOARD:
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
STAFF LIAISON: Library Director
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Paul F. Brown
MEETING DATES: Quarterly
PLACE: Main Library
1
APPTS. NEEDED:
THE FOLLOWING ADVISORY BOARD MEMBER’S SECOND TERM
EXPIRED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Rosalie G. Murray - 1451 Stewart Blvd., 33764 -
Retired/B.S. Education
Original Appointment: 2/5/09
(2nd term expired 2/28/17)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. David Loyd - 1710 Brentwood Dr., 33765 -
Director of Business Development
Zip codes of current members on board:
3 at 33756
1 at 33759
1 at 33763
1 at 33767
The City Clerk said staff is requesting that Item 9.2 not be placed on the
Consent Agenda as additional applications were received earlier today. The
applications will be included in the council agenda pack. There was consensus
to not place Item 9.2 on the Consent Agenda.
9.3
Reappoint Michael C. Grohman, Ken Marlow and Kevin R.T. Laughlin to the Marine
Advisory Board with terms expiring March 31, 2021. (consent)
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APPOINTMENT WORKSHEET
Marine Advisory Board
BOARD:
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 + 1 Ex Officio member
CHAIRPERSON: Paul E. Lightfoot
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Chambers
3
APPTS. NEEDED:
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH
WILL BE EXPIRING AND NOW REQUIRE REAPPOINTMENT FOR A NEW
TERM. (AT THIS TIME THERE ARE NO OTHER APPLICATIONS ON FILE)
1. Michael C. Grohman - 286 Bayside Drive, 33767
Original Appointment: 11/6/14
(1 Absence in the past year)
Interest in reappointment: Yes
(currently filling unexpired term until 3/31/17)
2. Ken Marlow - 1315 Ranchwood Dr., 33764
Original Appointment: 8/4/16
(0 Absences in the past year)
Interest in reappointment: Yes
(currently filling unexpired term until 3/31/17)
3. Kevin R. T. Laughlin - 1237 Rose Road, 33759
Original Appointment: 10/20/16
(0 Absences in the past year)
Interest in reappointment: Yes
(currently filling unexpired term until 3/31/17)
Zip codes of current members on board:
1 at 33756
1 at 33759
2 at 33761
2 at 33764
2 at 33767
9.4
Approve the 2017 Federal Legislative Agenda.
The City Clerk said the statement regarding Healthcare Reform should be
removed since Executive action is expected; it is unlikely there will be any
opportunity to influence any proposal. There was council consensus to
remove the statement.
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Discussion deferred to Thursday, April 6.
9.5
Elect a Councilmember to serve as Vice Mayor.
The Charter requires, at the first meeting in April, the Council to appoint one of
its members as Vice-Mayor.
Discussion deferred to Thursday, April 6.
9.6
Appoint councilmembers as representatives to serve on Regional and Miscellaneous
Boards.
Discussion deferred to Thursday, April 6.
10. Legal
10.1
Approve an Amended Legal Services Agreement between the City of Clearwater and
Attorney Nancy Mag, who is the Local Hearing Officer for the purpose of conducting
hearings related to red-light-camera violations, and authorize the appropriate officials
to execute same. (consent)
Since 2003, pursuant to an employment services contract approved by
Council, Attorney Nancy Mag has been the Local Hearing Officer for the
purpose of conducting hearings related to red-light-camera violations. On the
third Wednesday of each month, the City Clerk has scheduled hearings for
those individuals wanting to contest the notice of violation issued to them as a
result of their vehicles’ having been captured on a video camera running a red
light. Ms. Mag has been paid an hourly rate of $150.00 for those hearings,
with a guaranteed minimum of 2 hours.
Recently, an IRS auditor opined that the hourly wage paid to the Nancy Mag
would require the City to treat Ms. Mag as a city employee for tax purposes.
The IRS auditor suggested that paying Ms. Mag a retainer, rather than an
hourly wage, would avoid the issue. Thus, the Legal Services Agreement
between the City of Clearwater and Attorney Nancy Mag has been amended
accordingly so that Ms. Mag will be paid a monthly retainer of $300 to conduct
the hearings.
APPROPRIATION CODE AND AMOUNT:
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0010-01139-530100-521-000-0000
10.2
Adopt Ordinance 9000-17 on second reading, annexing certain unaddressed real
property located on the west side of McMullen Booth Road approximately 1,036 feet
South of Enterprise Road East, in Clearwater, Florida 33759, together with certain
abutting Rights-of-Way of McMullen Booth Road, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
10.3
Adopt Ordinance 9001-17 on second reading, annexing certain real property whose
post office address is 2425 McMullen Booth Road, Clearwater, Florida 33759,
together with certain abutting Right-of-Way of McMullen Booth Road, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
10.4
Adopt Ordinance 9002-17 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 2425 McMullen Booth Road, Clearwater,
Florida 33759, upon annexation into the City of Clearwater as Residential Low
Medium (RLM).
10.5
Adopt Ordinance 9003-17 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 2425 McMullen Booth
Road, Clearwater, Florida 33759, upon annexation into the City of Clearwater as
Medium Density Residential (MDR).
11. City Manager Verbal Reports – None.
12. City Attorney Verbal Reports – None.
13. Council Discussion Item
13.1
Illegal dumping of hazardous material continuing in North Greenwood - Vice Mayor
Jonson
Vice Mayor Jonson reviewed photos that depicted illegal dumping in the North
Greenwood. Tremendous progress has been made but the problem remains
on 2 properties.
In response to questions, Code Compliance Manager Terry Teunis said the
minimum notice to a property owner for a nuisance violation is 5 days. He
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Council Work Session Meeting Minutes April 3, 2017
suggested that after following due process, work with Solid Waste to remove
what has been dumped, then charge the property owner for the removal of the
debris. If the property owner does not pay, a lien can be recorded on the
property. Mr. Teunis also suggested that neighbors report such activity to the
police in a timely fashion.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). – None.
15. Closing Comments by Mayor – None.
16. Adjourn
The meeting adjourned at 2:19 p.m.
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City of Clearwater