The URL can be used to link to this page

04/20/2017Thursday, April 20, 2017 6:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Meeting Agenda April 20, 2017City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of dais). Up to sixty minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available . Kindly refrain from using cell phones and other electronic devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 Surgeon General Healthiest Weight Designation - Megan Carmichael, Florida Department of Health - Pinellas County 4.2 Landscape Architecture Month Proclamation - John DelVitto, American Society of Landscape Architecture, Tampa Chapter 4.3 Relay for Life Weekend Proclamation 5. Approval of Minutes 5.1 Approve the minutes of the April 6, 2017 City Council Meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. Page 2 City of Clearwater Printed on 4/20/2017 April 20, 2017City Council Meeting Agenda 7.1 Award a purchase contract to Blu Site Solutions of Southwest Florida Inc. for portalet services to be utilized for city special events and projects, in the estimated amount of $100,000 annually, for a period of one year, with two one-year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 7.2 Award a purchase order (contract) to Capital Golf Carts Inc. for golf cart rentals and service for city special events, in the amount of $50,000, for a period of one year, with two one-1 year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) 7.3 Approve a contract increase to Accela, Inc. or San Ramon, CA, (ST113654) in the amount of $157,160.00 for a revised total amount of $170,000.00 for software maintenance and professional services, and authorize the appropriate officials to execute same. (consent) 7.4 Approve a one-month extension to a contract (Blanket Purchase Order) to Tracking Solutions Corporation (TSO Mobile) of Doral, Florida for an amount not to exceed $10,000 for the Monthly Maintenance Fees for the period April 1, 2017 through April 30, 2017, per the contract dated September 1, 2015, and authorize the appropriate officials to execute the same. (consent) 7.5 Authorize a purchase order (contract) to Honeywell International, Inc. - Building Solutions of Chicago, IL for $200,000 for FY 17/18 quarterly Maintenance Fees, in accordance with the 20-year and 15-year Maintenance Agreement approved by Council November 17, 2008 and April 28, 2010, and authorize the appropriate officials to execute same. (consent) 7.6 Reappoint Richard Porraro, W. Bruce Brock and Paul A. Doric to the Airpark Advisory Board with terms to expire April 30, 2021. (consent) 7.7 Reappoint Karen Cunningham and Eric Seiler to the Public Art and Design Board with terms to expire April 30, 2021. (consent) 7.8 Approve a five-year Legal Services Agreement with the law firm of Thompson Sizemore and Gonzalez, of Tampa, FL, for representation in employee matters for an amount not to exceed $50,000 per calendar year, and authorize the appropriate officials to execute same. (consent) Public Hearings - Not before 6:00 PM Page 3 City of Clearwater Printed on 4/20/2017 April 20, 2017City Council Meeting Agenda 8. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3115 Johns Parkway, together with certain right-of-way of Johns Parkway, and pass Ordinances 9008-17, 9009-17 and 9010-17 on first reading. (ANX2017-01001) 8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3052, 3059 and 3070 Hoyt Avenue; together with certain rights-of-way of Glen Oak Avenue North, Glen Oak Avenue East, Lake Vista Drive, Terrace View Lane, Moss Avenue, Merrill Avenue, and Hoyt Avenue; and pass Ordinances 9011-17, 9012-17 and 9013-17 on first reading. (ANX2017-02003) 8.3 Approve a Future Land Use Map Amendment from Preservation (P) to the Residential Medium (RM) designation for a 0.72-acre portion of property located at 2251 Montclair Road; and pass Ordinance 8980-17 on first reading. (LUP2016-08008) 9. Quasi-Judicial Public Hearings - Staff states its recommendation and briefly summarizes its reasons for the recommendation and submits record (minutes, staff report, and application) adduced before the Community Development Board (2 minutes). - Applicant presents case, including its testimony and exhibits (15 minutes). - Staff presents further evidence (10 minutes). - Public comment. - City Council discussion. - Applicant may call witnesses in rebuttal (5 minutes). - Conclusion by applicant (3 minutes). - Decision. Page 4 City of Clearwater Printed on 4/20/2017 April 20, 2017City Council Meeting Agenda 9.1 Approve a Zoning Atlas Amendment from Preservation (P) District to the Medium High Density Residential (MHDR) District for a 0.72-acre portion of property located at 2251 Montclair Road; and pass Ordinance 8981-17 on first reading. (REZ2016-08005) 10. Second Readings - Public Hearing 10.1 Adopt Ordinance 9004-17 on second reading, vacating a portion of public Right-of-Way described as that certain portion of Sedeeva Circle South Right-of-Way lying in the Northeast ¼ of Section 3, Township 29 South, Range 15 East, Pinellas County, Florida subject to a Sidewalk and Drainage and Utility Easement which is to be retained over the Northwest 10 feet thereof. 10.2 Adopt Ordinance 9015-17 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2017 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Solid Waste and Recycling Fund, Parking Fund, General Services Fund, and Administrative Services Fund. 10.3 Adopt Ordinance 9016-17 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2017, to reflect a net increase of $4,212,990. 10.4 Adopt Ordinance 9017-17 on second reading, vacating public Right-of-Way described as that certain portion of Rogers Street Right-of-Way lying in the Southeast ¼ of Section 17, Township 29 South, Range 16 East, Pinellas County, Florida. 10.5 Adopt Ordinance 9018-17 on second reading, vacating the North 6 feet of a 10 foot Utility Easement along the south line of Lot 67 of Woodgate of Countryside - Unit Three, recorded in Plat Book 72, Pages 96 and 97, of the Public Records of Pinellas County, Florida. 11. City Manager Reports 11.1 Ratify and confirm the City Manager’s approval to provide additional funding in the amount of $46,500 to complete the construction and installation of scoreboards at Carpenter Complex and Jack Russell Stadium, to be funded from available funds in existing Capital Improvement projects. 11.2 Ratify and confirm an increase to the original contract (purchase order) ST113251 to Municipal Code Corporation, Inc., Tallahassee, FL in the amount of $95,423.30 for a revised authorization of $113,621.20 for software upgrades, maintenance fees and professional services of the City’s document imaging system, and authorize the appropriate officials to execute same. Page 5 City of Clearwater Printed on 4/20/2017 April 20, 2017City Council Meeting Agenda 11.3 Ratify and confirm an increase to the original contract (purchase order) BR510822 to Vision Internet, Santa Monica, CA in the amount of $34,508.50 for a revised authorization of $180,550.00 for upgrades, modifications and maintenance of the City’s website. 11.4 Establish a city-wide Economic Development Incentive Policy under which certain factors shall be considered with respect to economic development incentives and adopt Resolution 17-14. 11.5 Approve a Contract for Purchase of Real Property with the Clearwater Marine Aquarium for 301 Pierce Street in the amount of $4,250,000.00 and total expenditures not to exceed $4,265,000; approve a lease agreement for the same real property to the Clearwater Marine Aquarium commencing April 2017; and authorize the appropriate officials to execute all documents necessary to complete the transactions and adopt Resolution 17-15. 12. City Attorney Reports 13. Closing comments by Councilmembers (limited to 3 minutes) 14. Closing Comments by Mayor 15. Adjourn Page 6 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3300 Agenda Date: 4/20/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Surgeon General Healthiest Weight Designation - Megan Carmichael, Florida Department of Health - Pinellas County SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3377 Agenda Date: 4/20/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Landscape Architecture Month Proclamation - John DelVitto, American Society of Landscape Architecture, Tampa Chapter SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3386 Agenda Date: 4/20/2017 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Relay for Life Weekend Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3376 Agenda Date: 4/20/2017 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the April 6, 2017 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 City Council Meeting Minutes April 6, 2017 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, April 6, 2017 6:00 PM Council Chambers City Council Draft City Council Meeting Minutes April 6, 2017 Page 2 City of Clearwater Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember Doreen Caudell, Councilmember Bob Cundiff and Councilmember Hoyt Hamilton Also Present: William B. Horne II – City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague – Official Records and Legislative Services Coordinator 1. Call to Order – Mayor Cretekos The meeting was called to order at 6:00 pm at City Hall. 2. Invocation – Pastor Fleming Tarver from St. John’s Missionary Baptist Church 3. Pledge of Allegiance – Vice Mayor Jonson 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) – Given. 4.1 Quincy, the accelerant detection dog for Clearwater Fire and Rescue 4.2 Civitan Awareness Month Proclamation, April 2017 - Clearwater Civitan Club 4.3 Arbor Day Proclamation, April 29, 2017 - Jim Halios, Parks and Recreation 4.4 Tampa Bay Estuary Program Annual Update - Holly Greening, Exec Director Ms. Greening provided a PowerPoint presentation. 5. Approval of Minutes 5.1 Approve the minutes of the February 21, 2017 Special Council Meeting and the March 16, 2017 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Cundiff moved to approve the minutes of the February 21, 2017 Special Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. Draft City Council Meeting Minutes April 6, 2017 Page 3 City of Clearwater Councilmember Hamilton moved to approve the minutes of the March 16, 2017 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Brett Miller, Diane Stein, Steve Anderson, Shannon Seymour and Ray Casano supported the Church of Scientology's interest in purchasing the 301 Pierce Street lot from the Clearwater Marine Aquarium. Mr. McGuire expressed concerns regarding the number of individuals at Clearwater Beach. Natalie Nagengast expressed concerns regarding how the recent newspaper articles are impacting her business and urged the City to pursue a downtown plan that includes all community segments. Lisa Lanza supported a non-profit to oversee Coachman Park, as recommended in Imagine Clearwater, and a small bandshell on a track in Coachman Park. Rebecca Kay expressed concerns that if the Pierce Street lot is purchased by the Church of Scientology, the proposed pool/playground development could only be accessed by parishioners. 7. Consent Agenda – Approved as submitted less Item 7.5. 7.1 Authorize citywide utilization of the State of Florida office supplies contract, awarded to Office Depot, Inc. of Boca Raton, FL, not to exceed an annual amount of $250,000, effective April 1, 2017 for a five-year term with renewal options, and authorize the appropriate officials to execute same. (consent) 7.2 Award a contract (purchase order) to JW Harris Contractors, Inc., in the annual amount of $200,000, with the option for one 12-month term extension, to provide the installation of natural gas mains and service lines, and authorize the appropriate officials to execute same. (consent) 7.3 Approve selection of Walbridge of Tampa, FL, as the Construction Manager at Risk (CMR) for the proposed Clearwater Gas System (CGS) Complex (15-0043-GA). (consent) 7.4 Review and approve the proposed sculpture collection for Sculpture360: Season VIII - Art in the Cleveland Street District. (consent) Draft City Council Meeting Minutes April 6, 2017 Page 4 City of Clearwater 7.5 Approve an Interlocal Agreement and right of use permit between the City of Clearwater and Pinellas Suncoast Transit Authority (PSTA) for the Clearwater Beach Transit Center (CBTC) and authorize the appropriate officials to execute same. (consent) See below. 7.6 Approve Supplemental Work Order 4 to Engineer of Record (EOR) Deuel and Associates, of Clearwater, Florida, in the amount of $28,540 for Druid Road/ Allen’s Creek Drainage Improvement Project (11-0044-EN), and authorize the appropriate officials to execute same. (consent) 7.7 Approve a Work Order from Bellomo Herbert and Company, Inc., for design of Cleveland Streetscape Phase III, in the amount of $217,520.00 and authorize the appropriate officials to execute same. (consent) 7.8 Approve the final plat for Montclair Lake Townhomes Phase 1, whose physical address is 2251 Montclair Road, located on the South-Westerly corner of Montclair Road and Belcher Road. (consent) 7.9 Authorize a purchase order (contract) to Water Specialists Technologies LLC of Sanford, FL in the annual amount of $190,000.00, with the option for two, one-year term extensions for the purchase of copper precipitant (TR-50) and authorize the appropriate officials to execute same. (consent) 7.10 Reappoint Michael C. Grohman, Ken Marlow and Kevin R.T. Laughlin to the Marine Advisory Board with terms expiring March 31, 2021. (consent) 7.11 Approve an Amended Legal Services Agreement between the City of Clearwater and Attorney Nancy Mag, who is the Local Hearing Officer for the purpose of conducting hearings related to red-light-camera violations, and authorize the appropriate officials to execute same. (consent) Councilmember Caudell moved to approve the Consent Agenda as submitted, less Item 7.5. The motion was duly seconded and carried unanimously. 7.5 Approve an Interlocal Agreement and right of use permit between the City of Clearwater and Pinellas Suncoast Transit Authority (PSTA) for the Clearwater Beach Transit Center (CBTC) and authorize the appropriate officials to execute same. (consent) The Clearwater Beach Transit Center (CBTC) will be a designated visible Draft City Council Meeting Minutes April 6, 2017 Page 5 City of Clearwater location for buses serving the beach to connect with other bus transportation (such as Jolley Trolley, Suncoast Trolley, and PSTA) to maximize direct connections to the beach and provide a seamless connection between beach visitors, transportation and beach activities where buses can turn around easily and return to the mainland without impeding traffic flow on the beach. Ultimately, there is to be a direct express connection to and from Tampa International Airport in which visitors will utilize the CBTC to catch a transit bus, trolley or limo to and from their hotel and return trip to the airport The Interlocal Agreement will cover the items listed below and any other items that may arise not currently anticipated: the CBTC will be built with the city providing 50 percent of construction costs up to but not exceeding $250,000; PSTA shall be solely responsible and in control of design and construction pursuant to PSTA purchasing and procurement procedures; the City will grant a Right-of-Way permit on city right-of-way and an Easement on city owned property for construction, maintenance and operation of the CBTC; Maintenance of Traffic (MOT) is to be utilized to minimize impact on traffic flow; the City of Clearwater Traffic Engineering will review and approve MOT with a 24 hour turnaround time; PSTA shall own, insure, operate, maintain, and repair the hardscape; and City of Clearwater will install and maintain landscaping and irrigation around the facility. Construction is to start on or around May 1, 2017 with a target date of completion of November 2017. APPROPRIATION CODE AND AMOUNT: 0315-92845-563500-544-000-0000 $250,000 0315-92845-563500-544-000-0000 $ 10,000 A midyear budget amendment will establish Capital Improvement Project (CIP) 0315-92845, Clearwater Beach Transit Center, with a $260,000 transfer from CIP 315-92562, Intersections Improvements, to CIP 315-92845, Clearwater Beach Transit Center, to fund the interlocal agreement and miscellaneous costs that may occur. In response to questions, Deputy City Manager Jill Silverboard said there are two parking spaces in Lot 43 that would be modified to accommodate the pedestrian movement from the pull-put shelter space to the parking lot. Most of the area proposed for this project is in the right-of-way and the green area will remain as there are stormwater considerations. Ms. Silverboard said the sidewalk will not change. The bus will get back into the travel roadway via the roundabout to head east. The bus will use queue jumping of the signal so the cars will not block the buses. Engineering Assistant Director Scott Rice said the buses will be forced back to Causeway Boulevard and not turn on East Shore Dr. PSTA representative Heather Sobush said there are multiple bus routes that will be using this location. The Suncoast Beach Trolley will use the bus bay, circle around the roundabout and Draft City Council Meeting Minutes April 6, 2017 Page 6 City of Clearwater head south. The Jolley Trolley has three routes operating on the beach that will also use the bus bay: 1) North Beach, 2) Sand Key and 3) Downtown to Sand Key. Ms. Sobush said PSTA is considering implementing a regional express route from Tampa International Airport to Clearwater Beach, which would use the bus bay as a drop off before circling back to TIA. The bus bay area would provide a pick-up location for hotel shuttles, Florida Free Rides and other transportation services. The design for the express route service has not been defined yet. Ms. Silverboard said the express route would be a second phase of the project that would incorporate reconfiguring some portion of Lot 43 to accommodate the shuttles and vans. Mr. Rice said the staging area includes a canopy to keep individuals waiting for transport out of the weather. The pedestrian access across the roundabout has been modified to prevent jaywalking and to provide a safe path to the beach. Ms. Silverboard said signage will be added to direct individuals to pedestrian routes. Ms. Sobush said there are currently seven buses an hour in that area; five are Jolley Trolley and two are PSTA Suncoast Beach Trolley. PSTA envisions implementing two more buses for the express route, which would run every thirty minutes. Although national trends show bus ridership going down, PSTA has good ridership in this corridor, making it one of PSTA's most productive routes. Ms. Silverboard said PSTA staff has worked extensively to meet with the Clearwater Beach Chamber of Commerce, Clearwater Marine Aquarium and the Clearwater Beach Association regarding the project, which is viewed as an incremental improvement to accommodate existing services. The project tries to remove the inflow of vehicular traffic to the beach, which is one of the chief complaints received by the City. Ms. Silverboard said the project was also discussed at the Regional Clearwater Chamber of Commerce - Transportation Committee. Discussion ensued with a concern expressed regarding implementing additional buses on an already crowded road. Councilmember Hamilton moved to approve an Interlocal Agreement and right of use permit between the City of Clearwater and Pinellas Suncoast Transit Authority (PSTA) for the Clearwater Beach Transit Center (CBTC) and authorize the appropriate officials to execute same. The motion was duly seconded and carried with the following vote: Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell and Councilmember Hamilton Nays: 1 - Councilmember Cundiff Public Hearings - Not before 6:00 PM Draft City Council Meeting Minutes April 6, 2017 Page 7 City of Clearwater 8. Administrative Public Hearings 8.1 Approve the request from property owners on Sedeeva Circle South to vacate a portion of Right-of-Way of Sedeeva Circle South that abuts their properties and pass Ordinance 9004-17 on first reading. (VAC2017-03) Four property owners have requested the vacation of a portion of Sedeeva Circle South that abuts their properties. The purpose for the vacation will allow the applicant at 1237 Sedeeva Circle South to improve a driveway and install landscaping. The City has gas utilities that currently fall within this portion of right-of-way to be vacated. The City will retain a sidewalk, drainage and utility easement over the northwest 10 feet of the portion of Right-of-Way that is to be vacated, to support existing utilities. All city departments have reviewed this vacation and have no objection. Vice Mayor Jonson moved to approve the request from property owners on Sedeeva Circle South to vacate a portion of Right-of-Way of Sedeeva Circle South that abuts their properties. The motion was duly seconded and carried unanimously. Ordinance 9004-17 was presented and read by title only. Councilmember Caudell moved to pass Ordinance 9004-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.2 Approve the request from the owner of property addressed 2991 Gulf to Bay Boulevard to vacate a portion of Right-of-Way of Rogers Street that abuts their property and pass Ordinance 9017-17 on first reading. (VAC2014-03) Wilder Corporation of Delaware own two parcels of land that are separated by the Right-of-Way of Rogers Street. They would like to vacate a portion of this right of way, creating one contiguous piece of land that will eventually be sold for development. There are no utilities present in this Right-of-Way. All city departments have reviewed this vacation and have no objection. Councilmember Cundiff moved to approve the request from the owner of property addressed 2991 Gulf to Bay Boulevard to vacate a portion of Right-of-Way of Rogers Street that abuts their property. The motion was duly seconded and carried unanimously. Draft City Council Meeting Minutes April 6, 2017 Page 8 City of Clearwater Ordinance 9017-17 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 9017-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.3 Approve the request from the owner of property addressed 2231 Banyan Drive to vacate a portion of a Utility Easement located on the south side of their property and pass Ordinance 9018-17 on first reading. (VAC2017-01) The property owner has applied to vacate the north 6 feet of a 10-foot utility easement along the south side (rear) of their property. The purpose of this vacation will be to clean up an encroachment caused by an existing pool deck. All city departments have reviewed this vacation and have no objection. Vice Mayor Jonson moved to approve the request from the owner of property addressed 2231 Banyan Drive to vacate a portion of a Utility Easement located on the south side of their property. The motion was duly seconded and carried unanimously. Ordinance 9018-17 was presented and read by title only. Councilmember Caudell moved to pass Ordinance 9018-17 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 9000-17 on second reading, annexing certain unaddressed real property located on the west side of McMullen Booth Road approximately 1,036 feet South of Enterprise Road East, in Clearwater, Florida 33759, together with certain abutting Rights-of-Way of McMullen Booth Road, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 9000-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9000-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Draft City Council Meeting Minutes April 6, 2017 Page 9 City of Clearwater Councilmember Cundiff and Councilmember Hamilton 9.2 Adopt Ordinance 9001-17 on second reading, annexing certain real property whose post office address is 2425 McMullen Booth Road, Clearwater, Florida 33759, together with certain abutting Right-of-Way of McMullen Booth Road, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 9001-17 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 9001-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 9.3 Adopt Ordinance 9002-17 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2425 McMullen Booth Road, Clearwater, Florida 33759, upon annexation into the City of Clearwater as Residential Low Medium (RLM). It was stated that the item before Council will change the future land use to RLM on the city map, increasing the density on a busy corridor (McMullen Booth Road). A concern was expressed with the precedence in changing the density of the future land use when there is no essential underlying change to the surrounding conditions. Ordinance 9002-17 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 9002-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 4 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton Nays: 1 - Vice Mayor Jonson Motion carried. 9.4 Adopt Ordinance 9003-17 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2425 McMullen Booth Road, Clearwater, Florida 33759, upon annexation into the City of Clearwater as Medium Density Residential (MDR). Draft City Council Meeting Minutes April 6, 2017 Page 10 City of Clearwater Ordinance 9003-17 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9003-17 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 10. City Manager Reports 10.1 Endorse the application for Project Sweetooth and commit the City of Clearwater to provide local financial support (Local Match) of ten percent of the eligible tax refund upon certification by State of Florida Department of Economic Opportunity (DEO) and adopt Resolution 17-16. This Resolution amends Resolution 16-12, extending the timeframe by which Project Sweetooth must create 13 new jobs and reducing the Local Match by 5%. The extended timeframe requires changes to the job creation schedule and Local Match payout schedule. All Conditions of Limitation and Termination remain unchanged. APPROPRIATION CODE AND AMOUNT: The FY 2016-2017 funding is currently available from Economic Development budget account number 181-99846. Future year funding will need to be allocated during the City’s annual budget process. Councilmember Hamilton moved to endorse the application for Project Sweetooth and commit the City of Clearwater to provide local financial support (Local Match) of ten percent of the eligible tax refund upon certification by State of Florida Department of Economic Opportunity (DEO). Resolution 17-16 was presented and read by title only. Vice Mayor Jonson moved to adopt Resolution 17-16. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 10.2 Ratify and confirm the amendment of an agreement between the City of Clearwater (City) and the Florida Department of Economic Opportunity (DEO), which deems the City a pilot community thereby providing the City technical assistance in the creation Draft City Council Meeting Minutes April 6, 2017 Page 11 City of Clearwater of a coastal vulnerability assessment and adaptation plan, and authorizing the Planning and Development Director to amend the expiration date of such agreement from the original expiration date of December 31, 2016 to June 30, 2017. On September 3, 2015, City Council authorized the execution of an agreement between the City and the Florida Department of Economic Opportunity to serve as one of three pilot communities in DEO’s Community Resiliency Initiative (Resolution 15-21). The DEO contracted with Dewberry Consultants LLC (Dewberry) to complete the two key deliverables: a coastal vulnerability assessment and an adaptation plan. The DEO and Dewberry determined that additional time was required to complete the project, and DEO has extended the contract date for final completion of the deliverables from the original expiration date of December 31, 2016 to June 30, 2017. In order to accommodate DEO’s request for prompt response, the City’s Planning and Development Director approved this amendment to the agreement between DEO and the City. Councilmember Caudell moved to ratify and confirm the amendment of an agreement between the City of Clearwater (City) and the Florida Department of Economic Opportunity (DEO), which deems the City a pilot community thereby providing the City technical assistance in the creation of a coastal vulnerability assessment and adaptation plan, and authorizing the Planning and Development Director to amend the expiration date of such agreement from the original expiration date of December 31, 2016 to June 30, 2017. The motion was duly seconded and carried unanimously. 10.3 Appoint one member to the Parks and Recreation Board to fill the remainder of an unexpired term through May 31, 2018. APPOINTMENT WORKSHEET BOARD: Parks and Recreation Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Ric Ortega MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct. PLACE: Long Center - 6:30 p.m. Draft City Council Meeting Minutes April 6, 2017 Page 12 City of Clearwater APPTS. NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Nola Johnson - 2995 Exeter Dr., 33761 - Personal Trainer/Fitness Consultant Original Appointment - 5/15/14 (was serving 1st term to expire 5/31/18) THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Mark Antonio Rodriguez - 2545 NE Coachman Rd #92, 33765 - IT, Field Engineer 2. Michelle Thomann-Ramirez - 10 S. Keystone Dr., 33755 - Art Educator/Artist Zip codes of current members on board: 1 at 33755 1 at 33756 1 at 33759 1 at 33764 1 at 33765 1 at 33767 There was consensus to appoint Michelle Thomann-Ramirez. Councilmember Hamilton moved to appoint Michelle Thomann-Ramirez to the Parks and Recreation Board to fill the remainder of an unexpired term through May 31, 2018. The motion was duly seconded and carried unanimously. 10.4 Appoint a member to the Library Board with a term expiring February 28, 2021. APPOINTMENT WORKSHEET BOARD: Library Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required STAFF LIAISON: Library Director RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None Draft City Council Meeting Minutes April 6, 2017 Page 13 City of Clearwater MEMBERS: 7 CHAIRPERSON: Paul F. Brown MEETING DATES: Quarterly PLACE: Main Library APPTS. NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER’S SECOND TERM EXPIRED AND NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE: 1. Rosalie G. Murray - 1451 Stewart Blvd., 33764 - Retired/B.S. Education Original Appointment: 2/5/09 (2nd term expired 2/28/17) THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCY: 1. Donna M. Dennis - 223 Island Way #4B, 33767 - Retired/Teacher 2. David Loyd - 1710 Brentwood Dr., 33765 - Director of Business Development 3. Kelly McLeay - 1545 Drew St., 33755 - Nurse Manager Zip codes of current members on board: 3 at 33756 1 at 33759 1 at 33763 1 at 33767 There was consensus to appoint David Loyd. Vice Mayor Jonson moved to appoint David Loyd to the Library Board with a term expiring February 28, 2021. The motion was duly seconded and carried unanimously. 10.5 Approve the 2017 Federal Legislative Agenda. It was stated that the City's federal lobbyist, Greg Burns, was unable to fly-in today due to inclement weather. In response to questions, the City Clerk said Mr. Burns will provide Council with a legislative update at the May 4 council meeting. She recommended that Council not delay approving the legislative agenda, as it provides direction for advocacy efforts. Draft City Council Meeting Minutes April 6, 2017 Page 14 City of Clearwater Councilmember Caudell requested a conference call with Mr. Burns prior to May 4. Councilmember Caudell moved to approve the 2017 Federal Legislative Agenda. The motion was duly seconded and carried unanimously. 10.6 Elect a Councilmember to serve as Vice Mayor. The Charter requires, at the first meeting in April, the Council to appoint one of its members as Vice-Mayor. Councilmember Caudell moved to elect Councilmember Hoyt Hamilton to serve as Vice Mayor. The motion was duly seconded and carried unanimously. 10.7 Appoint councilmembers as representatives to serve on Regional and Miscellaneous Boards. There was consensus to appoint Councilmember Cundiff as the 2nd Alternate member on the Barrier Island Government. Staff was directed to remove the Tampa Bay Partnership Policy Board from the list as the Board no longer has a city representative, re-title the MPO/PPC entry to Forward Pinellas and include meeting schedules for each board. It was suggested that future consideration be given to allowing councilmembers to submit a "wish list" for regional boards in which one has an interest. Councilmember Caudell moved to appoint councilmembers as representatives to serve on Regional and Miscellaneous Board sas presented, with Councilmember Cundiff as the 2nd Alternate member on the Barrier Island Government. The motion was duly seconded and carried unanimously. 10.8 Approve Amendment No. 1 to Letter of Agreement and Contract with University of South Florida Board of Trustees, a public body corporate for the University of South Florida’s Center for Urban Transportation Research (University), High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety Grant Award for an additional amount of $10,000 for police overtime and authorize the appropriate officials to execute same. On October 5, 2016, City Council granted approval of an Agreement with Draft City Council Meeting Minutes April 6, 2017 Page 15 City of Clearwater University of South Florida Board of Trustees under the state HVE program to continue its grant-funded pedestrian and bicycle safety project with Clearwater Police Department (CPD). CPD has conducted three grant-funded comprehensive enforcement/education projects since March 2014 aimed at changing the behavior of all who use Clearwater’s roadways - pedestrians, bicyclists, and motorists. The 2016 Agreement provided funding for a fourth round of funding for this very successful project, which is currently underway. On March 25, 2017, the University extended an invitation to CPD to request an additional $10,000 in funding in order to expand the current project. The funds will be utilized by CPD for 10 additional details, five hours in duration, with three officers per detail. The project period will end on or before May 15, 2017. As with the previous and current grants, selected officers will receive specific training on traffic enforcement and educational opportunities with the public prior to implementation of the project. CPD will also work closely with the University during the project period to ensure accurate data collection and to advise of any problems or successes that are accomplished. There will be no direct adverse impact to the Police Department annual operating budget nor is there a required match. The existing special project number 181-99218, 2016 HVE Pedestrian and Bicycle Safety, will be utilized to account for the additional grant expenditures. APPROPRIATION CODE AND AMOUNT: At mid-year, a budget amendment will increase grant revenues in special program 181-99218, 2016 HVE Pedestrian and Bicycle Safety by $10,000 to account for this additional funding. Councilmember Jonson moved to approve Amendment No. 1 to Letter of Agreement and Contract with University of South Florida Board of Trustees, a public body corporate for the University of South Florida’s Center for Urban Transportation Research (University), High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety Grant Award for an additional amount of $10,000 for police overtime and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 11. City Attorney Reports – None. 12. Closing comments by Councilmembers (limited to 3 minutes) Draft City Council Meeting Minutes April 6, 2017 Page 16 City of Clearwater Councilmember Jonson acknowledged all the correspondence received related to the Clearwater Marine Aquarium property agenda item and thanked the Mayor for responding on behalf of Council. He recognized Laura Canary for helping organize the painting in the park art bazaar where there was art, food, music, etc. as well as a painting class; it was the right kind of event for Station Square Park. He thanked WFLA Ryan Hughes and ABC Action News Carson Chambers for their coverage and public education piece on illegal dumping; it is a crime and spoils the neighborhood. He said the city needs to consider investing in Clearwater neighborhoods moving forward. Councilmember Caudell thanked TBARTA Executive Director Ramond Chiaramonte for staying for the entire meeting and thanked him for his support. She congratulated the CRA Director on the handout provided at the Downtown Development Board meeting. She thanked Public Communications Director Joelle Castelli and staff for organizing the upcoming Neighborhoods Day. Councilmember Cundiff said one of his students will be performing at Station Square Park tomorrow at noon. Vice Mayor Hamilton reminded everyone that there will be a greater increase in traffic with Easter coming up. 13. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events and offered sympathies to Wanda Fyfe for the recent passing of her husband Bruce. 14. Adjourn The meeting adjourned at 8:05 p.m. Mayor City of Clearwater Attest City Clerk Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3330 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Award a purchase contract to Blu Site Solutions of Southwest Florida Inc. for portalet services to be utilized for city special events and projects, in the estimated amount of $100,000 annually, for a period of one year, with two one-year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) SUMMARY: This contract will supply portalets and deluxe trailer units for special events and projects. Some of the scheduled events are Fun 'n Country, Clearwater Celebrates America, Hispanic Heritage Concert, Clearwater Sea Blues and national softball tournaments. Other events and project locations may be added on an as-needed basis, such as portalets during construction of the Morningside Recreation Complex. The number of units will be determined by the City and dependent upon the size and duration of the event, as well as the number of anticipated participants. The City received three responses to Invitation to Bid 08-17 of which Blu Site Solutions of Southwest Florida Inc. was determined the lowest responsive bidder. APPROPRIATION CODE AND AMOUNT: Funding for this purchase contract will come from a variety of operating and capital codes but primarily from Special Events 181-99865. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3384 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Award a purchase order (contract) to Capital Golf Carts Inc. for golf cart rentals and service for city special events, in the amount of $50,000, for a period of one year, with two one-1 year extension options at the City’s discretion, and authorize the appropriate officials to execute same. (consent) SUMMARY: The City utilizes passenger and cargo carts to facilitate special event management. The carts allow for the most efficient site-to-site travel and transport of materials. This contract will provide the required carts on a daily, weekly, or monthly basis for a variety of events including Clearwater Celebrates America, Hispanic Heritage Concert and Clearwater Sea Blues. Other events and project locations may be added on an as-needed basis. Carts may be utilized up to one full week in advance of an event, and several days after the event. The number of carts will be determined by the City and dependent upon the size and duration of the event. The City received three responses to Invitation to Bid #11-17 of which Capital Golf Carts Inc. was determined the lowest responsive bidder. APPROPRIATION CODE AND AMOUNT: Funding for this purchase contract will come from a variety of operating and capital codes but primarily from Special Events 181-99865. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3380 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve a contract increase to Accela, Inc. or San Ramon, CA, (ST113654) in the amount of $157,160.00 for a revised total amount of $170,000.00 for software maintenance and professional services, and authorize the appropriate officials to execute same. (consent) SUMMARY: The City currently uses Accela’s software solutions Automation (Land Management & Permitting) and Public Stuff (Public Engagement). This revision will combine the annual maintenance for both systems and include professional services for system improvements. The annual maintenance for Public Stuff is $12,840.00 for the period February 1, 2017 through January 31, 2018 and was approved for payment under Purchase Order #113654. The annual maintenance for Accela Automation is 115,794.92 for the period from May 13, 2017 through May 12, 2018. In 2016, Public Stuff was purchased by Accela, Inc. and all future maintenance billing is will be combined by Accela, Inc. In addition to software maintenance, Accela Professional Services will be contracted to provide project services to modify system scripting related to on-line services functions, electronic permit reviews and reporting features within the Accela Automation system. APPROPRIATION CODE AND AMOUNT: 09864-530300 $128,634.92 09862-530100 $41,365.08 Page 1 City of Clearwater Printed on 4/20/2017 ©Accela 2016 addon.sow.v.5.2 1 Statement of Work EMSE Script Upgrade to 3.0 City of Clearwater, FL 4/4/2017 Accela, Inc. 2633 Camino Ramon Suite 120 San Ramon, CA 94583 Tel: 925-659-3200 Fax: 925-659-3201 ©Accela 2016 addon.sow.v.5.2 2 Table of Contents TABLE OF CONTENTS..............................................................................................................................................................................2 DOCUMENT CONTROL.............................................................................................................................................................................3 OVERVIEW.................................................................................................................................................................................................4 WORK DESCRIPTION ...............................................................................................................................................................................4 PROJECT SCHEDULE...............................................................................................................................................................................4 PAYMENT TERMS.....................................................................................................................................................................................4 PAYMENT SCHEDULE: ...........................................................................................................................................................................................4 EXPENSES:...........................................................................................................................................................................................................5 CONTRACT SUM ....................................................................................................................................................................................................5 CHANGE ORDER....................................................................................................................................................................................................5 GENERAL ASSUMPTIONS .......................................................................................................................................................................5 ACCEPTANCE:..........................................................................................................................................................................................6 APPENDIX A: SPECIFIC SCOPING DETAILS AND ASSUMPTIONS .....................................................................................................8 APPENDIX B: SAMPLE DELIVERABLES ..............................................................................................................................................10 ©Accela 2016 addon.sow.v.5.2 3 Document Control Date Author Version Change Reference 12/20/16 Ean Darbo 1.0 Initial Draft ©Accela 2016 addon.sow.v.5.2 4 Overview The following Statement of Work will detail how Accela will provide you with Professional Services consulting. The goal of this effort is to: Convert all of the agency’s EMSE scripts from standard-choices to pure JavaScript Identify any customizations and secure them in a re-usable library (INCLUDES_CUSTOM script) Provide assistance in deploying the new scripts, and resolve issues with the conversion Provide a review of the script code and identify any potential logic or performance issues. This Statement of Work (“SOW”) dated Tuesday, April 04, 2017 sets forth a scope and definition of the consulting/professional services, work and/or project (collectively, the “Services”) to be provided by Accela (“Accela”) to City of Clearwater, FL (“Agency”). Capitalized terms not defined in this SOW are as defined in the Services Agreement. In the event of any conflict between the Agreement and this SOW, the terms of the Services Agreement shall govern. Work Description Accela will work with Agency staff to analyze and deliver an updated script package to support Master Scripts 3.0 according to the requirements set forth by the Agency. The specific scoping points can be found in Appendix A. Sample deliverables can be found in Appendix B. Project Schedule The termination of this project is 4 months from the date of execution. Due to the compressed nature of the project schedule, if an Agency-based delay puts the project on hold more than one (1) month, Accela reserves the right to terminate the contract and new terms will need to be negotiated. If an Agency-based delay puts the project on hold past the termination period, Accela reserves the right to terminate the contract at the time of the delay. Payment Terms Payment Schedule: Accela will deliver fixed-fee Services based on: the nature and scope of the Services and associated Deliverables outlined in Appendix A, the expected staffing requirements, project schedule, Accela’s and Customer’s roles and responsibilities and the other assumptions set forth in this SOW. Accela’s total price to perform the Services and provide the Deliverables described in Appendix A is $32,215.26 exclusive of taxes and expenses (the “Fixed-Fee”). The Fixed-Fee price is based on the information available at the time of signing and the assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW. The price is based on the information available at the time of signing and the assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW. Should there be changes to the scope, timeline or resources that increases the hours or costs needed to complete the project, a Change Order may be required prior for project continuation. Please see Change Order details below. ©Accela 2016 addon.sow.v.5.2 5 Invoices will be sent every two weeks for work completed. Accela will not exceed the total estimate amount without the prior approval of Customer; however Agency is responsible to pay all actual project hours worked. Accela has the right to refuse to work additional hours should there be no remaining estimated hours and no Change Order delineating additional hours. Any estimated hours remaining on the project when Accela has completed work will not be used for other work without a Change Order delineating the scope. Any estimated hours remaining on the project when Accela has completed work will either terminate when the project is complete or expire on the term date of the agreement whichever is sooner. Task Price Contract Acceptance $10,850.00 Deliverable 1. Professional Services, Master Script Upgrade Deployment Package $10,515.26 Deliverable 2. Professional Services, Master Script Upgrade Acceptance $10,850.00 Total $32,215.26 Expenses: There is no provision for travel expenses or travel time in this agreement because Agency does not need any onsite resources. Travel to the Agency will not be conducted unless a Change Order is signed prior to travel commencing to cover the cost of the travel. Contract Sum The total estimated amount payable under this Agreement is therefore $32,215.26 including travel expenses and travel time. Change Order The estimated fees for this SOW are predicated on the timely completion of project milestones. However, should completion of milestones slip due to actions of Agency, and should this slippage result in material effort to Accela in excess of the hours provided for in this document, Accela will produce a change order for additional hours in support of the scope and deliverables contained herein. Any change order will need to be approved by both Agency and Accela. Change orders will need to be approved within three business days of delivery to avoid a halt of work on the engagement. General Assumptions Scope is based on discovery sessions with Agency prior to the SOW development. Agency and Accela will review their responsibilities before work begins to ensure that Services can be satisfactorily completed and in the appropriate timeframe. Coding not specifically described in this document is the responsibility of Agency. Agency has committed to the involvement of key resources and subject matter experts for ongoing participation in all project activities as defined in the project plan associated with this SOW. Agency will provide access to subject matter experts and decision makers in a timely fashion. Agency will commit project sponsors and all necessary stakeholders and SME’s during the project kickoff. ©Accela 2016 addon.sow.v.5.2 6 Any additional worked hours over the hours or scope stated in the SOW will require a Change Order. Accela is not responsible for impacts to project timeline created by dependency onAgencythird party consultants. Timeline changes will result in a Change Order for extension of Accela project resourcescaused by Agency third party consultant actions (including availability) resulting in additional time or scope. Invoices are due net 30 of the invoice date. Acceptance: Accepted By:Accepted By: ACCELA, INC.City of Clearwater, FL Authorized Signature Name - Type or Print Name - Type or Print Title Title Date Date Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________By:__________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ___________________________________________________________ Rosemarie Call Assistant City Attorney City Clerk ©Accela 2016 addon.sow.v.5.2 7 Appendix A & B follow ©Accela 2016 addon.sow.v.5.2 8 Appendix A: Specific Scoping Details and Assumptions Deliverable 1: Accela will analyze and deliver updated scripts to support Master Scripts 3.0, including: Analysis and conversion of existing EMSE Event scripts Unit testing each script for proper JavaScript syntax prior to installation in Agency’s development environment. Delivery of a customized master script 3.0 deployment package/repository o The script package will be compressed file and/or online SVN or Git repository containing all scripts for the Agency (standard choices) converted to JavaScript files and functions. The conversion process will consist of optimizing and formatting the code properly, as well as converting redundant code into functions as deemed necessary. o The script package will also contain a suggested folder structure for a source code repository. o The script package will include custom/modified functions to be used to create the INCLUDES_CUSTOM script. Delivery of an analysis document that describes modifications and suggestions for script improvement, as well as deployment instructions A remote session to assist in installation of the deployment package. This session will also cover best practices for future script development. Agency Responsibilities: Provide data manager extract of the current production scripting configurations (events, scripts, and standard choices) Minimize edits to production scripts during the conversion process. Track any edits that are made and implement manually after the 3.0 script deployment. Acceptance Criteria: The deliverable will be accepted when the updated scripts are deployed in the Agency’s development environment. Assumptions: Agency currently is using approximately 29 active events, with 562 active standard choice scripts to be converted. ©Accela 2016 addon.sow.v.5.2 9 Agency is currently using Master Scripts, but not variable branching. Only event scripts will be converted. Page flow scripts will not be converted. Disabled standard choices will not be converted in order to preserve code clarity. A Source code repository is not included. If source code control is desired, the Agency will need to provide one of their choosing. Accela Automation 7.3.3 Service Pack 2 supports integration with GIT and Subversion protocols for source code control. Prior to this version, scripts must be manually copied from the repository to Accela Automation. Deliverable 2: Accela will provide defect resolution and testing support for the Master Scripts 3.0 upgrade, including: Deployment Support - Accela will instruct Agency on how to deploy the updated scripts and respond to any issues that arise from their deployment Testing Support - Accela will respond to issues that arise during Agency testing of the new scripts and resolve any issue arising from the script upgrade Agency Responsibilities: Prepare a plan to regression test the converted scripts Implement and test the deployment package in a testing environment Implement the deployment package in the production environment Maintain the repository to include any script changes in production in order to keep the environments synchronized prior to go-live. Acceptance Criteria: The deliverable will be accepted when the updated scripts are accepted in the Agency’s Testing environment. ©Accela 2016 addon.sow.v.5.2 10 Appendix B: Sample Deliverables Figure 1: Sample structure of converted script library Figure 1 Figure 2: Screenshot of EMSE Tool connected to source code repository Figure 2 ©Accela 2016 addon.sow.v.5.2 11 Figure 3: Sample of standard choices converted to JavaScript Figure 3 Figure 4: Screenshot of data manager package Figure 4 ©Accela 2016 addon.sow.v.5.2 12 Figure 5: Sample recommendations after script code analysis Figure 5 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3355 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve a one-month extension to a contract (Blanket Purchase Order) to Tracking Solutions Corporation (TSO Mobile) of Doral, Florida for an amount not to exceed $10,000 for the Monthly Maintenance Fees for the period April 1, 2017 through April 30, 2017, per the contract dated September 1, 2015, and authorize the appropriate officials to execute the same. (consent) SUMMARY: Staff is requesting one month additional funds to cover the cost of the service fees for the GPS transition from TSO Mobile GPS Tracking Systems to the new provider DataRemote Inc. APPROPRIATION CODE AND AMOUNT: 566-06620-530300-519 Funds are currently available in cost code 566-06620-530300-519 (Contractual Services) for the current year’s expenditures. Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3358 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Authorize a purchase order (contract) to Honeywell International, Inc. - Building Solutions of Chicago, IL for $200,000 for FY 17/18 quarterly Maintenance Fees, in accordance with the 20-year and 15-year Maintenance Agreement approved by Council November 17, 2008 and April 28, 2010, and authorize the appropriate officials to execute same. (consent) SUMMARY: On November 17, 2008 and April 28, 2010, Council approved a 20-year and 15-year public/private partnership with Honeywell Building Solutions to retrofit various buildings with energy saving devices under the State of Florida Energy Savings Contract 973-320-08-1. These contracts included provisions for guaranteed savings under the Performance Contracting specifications. The first contract was signed November 17, 2008. Several lighting changes were completed, air conditioning units were replaced and a dehumidifier was installed in the Long Center pool area to create a better air environment and to help protect the steel structure from rust and deterioration. The second contract was signed on April 28, 2010. This contract included lighting changes in numerous buildings, air conditioning replacements and automated HVAC controls in various City buildings and a pool pump replacement at the Long Center. Honeywell shall maintain all the systems installed for the term of the contracts. The contracts call for quarterly payments, and Honeywell may annually adjust the amounts charged based upon changes in the Consumer Price Index (CPI) through the contract terms. In Lieu of staff coming before Council every year, staff is now seeking approval to allow automatic renewal of both Honeywell contracts until expiration. APPROPRIATION CODE AND AMOUNT: 565-06531-530300-519 Funds are currently available in cost code 565-06531-530300-519 (Contractual Services) for the current year’s expenditures and will be budgeted in the Fiscal Year 17/18 operating budget and future fiscal years to fund the remainder of the contracts. Page 1 City of Clearwater Printed on 4/20/2017 HONEYWELL AGREEMENT CUSTOMER NAME City ofClearwater HONEYWELL PROPOSAL NUMBER Performance Contract DATE OF SUBMISSION June 17 2008 Revised 102008 VALIDITY PERIOD November 10 2008 Form Rev 1106 TABLE OF CONTENTS ARTICLE PAGE 1 GENERAL PROVISIONS 1 2 HONEYWELLSRESPONSIBILITIES 1 3 CUSTOMERSRESPONSIBILITIES 3 4 SUBCONTRACTS 4 5 INSTALLATION AND ACCEPTANCE 4 6 PRICE AND PAYMENT 5 7 CHANGES IN THE PROJECT 5 8 INSURANCE INDEMNITY WAIVER OF SUBROGATION AND LIMITATION OF LIABILITY 5 9 TERMINATION OF THE AGREEMENT 7 10 ASSIGNMENT AND GOVERNING LAW 7 11 MISCELLANEOUS PROVISIONS7 12 ARBITRATION 9 ATTACHMENT A ATTACHMENT B ATTACHMENT C ATTACHMENT D ATTACHMENT E ATTACHMENT F ATTACHMENT G ATTACHMENT H ATTACHMENTI ATTACHMENT J THE WORK SCOPEOFWORK SOFTWARE LICENSE AGREEMENT THE INSTALLATION SCHEDULE SUPPORT SERVICES PAYMENT SCHEDULE ENERGY GUARANTEE SCHEDULE OF SAVINGS RESERVED RESERVED PROJECT ACCEPTANCE Note Rmardin Modifications Made to this Agreement Provisions in the printed document that are not to be included in the agreement may be deleted by striking through the word sentence or paragraph to be omitted It is recommended that unwanted provisions not be made illegible The parties should be clearly aware of the material deleted from the standard form Do not make any modifications to this Agreement unless approval to do so has been Granted Changes may be made only by deletion as explained above or by addendum Form Rev 1106 ARTICLE 1 GENERAL PROVISIONS 11 This Agreement including all Attachments Exhibits and Schedules referenced herein hereinafter the Agreement is made this day of f1UVEMi3E2 2008 the Effective Date by and between Honeywell International Inc HONEYWELL a Delaware Corporation acting through its Automation and Control Solutions business unit with a principal place of business at 101 Columbia Road Morristown New Jersey 079621057 and City of Clearwater CUSTOMER with a principal place of business at 112 South Osceola Avenue Clearwater FL 33756 collectively the Parties 12 EXTENT OF AGREEMENT This Agreement including all attachments and exhibits hereto represents the entire agreement between CUSTOMER and HONEYWELL and supersedes all prior negotiations representations or agreements This Agreement shall not be superseded by any provisions of the documents for construction and may be amended only by written instrument signed by both CUSTOMER and HONEYWELL None of the provisions of this Agreement shall be modified altered changed or voided by any subsequent Purchase Order issued by CUSTOMER which relates to the subject matter of this Agreement 13 As used in this Agreement the term Work means the construction and services required by the Contract Documents whether completed or partially completed and includes all other labor materials equipment and services provided or to be provided by HONEYWELL to fulfill HONEYWELLs obligations as described in Attachment A and otherwise set forth in the Contract Documents The Work may constitute the whole or a part of the Project The Work specifically excludes certain design and construction which are the subject of separate agreements between CUSTOMER and parties other than HONEYWELL 14 The Project is the total construction of which the Work performed by HONEYWELL under this Agreement may be the whole or a part 15 The Contract Documents consist of this Agreement its attachments exhibits schedules and addenda 16 Support Services means those services and obligations to be undertaken by HONEYWELL in support of CUSTOMER as set forth in Attachment D 17 installation Schedule means that schedule set out in Attachment C describing the Parties intentions respecting the times by which the components or aspects of the Work therein set forth shall be installed andor ready for acceptance or beneficial use by CUSTOMER Form REV 1106 ARTICLE 2 HONEYWELLS RESPONSIBILITIES 21 HONEYWELL Services 211 HONEYWELL shall be respons construction of the Project at 212 HONEYWELL will assist CUSTOMER in securing permits necessary for the Work 22 Responsibilities with Respect to the Work 221 HONEYWELL will provide construction supervision inspection labor materials tools construction equipment and subcontracted items necessary for the execution and completion of the Work 222 HONEYWELL shall keep the premises in an orderly fashion and free from unnecessary accumulation of waste materials or rubbish caused by its operations If HONEYWELL damages property not needed for the Work HONEYWELL shall repair the property to its pre existing condition unless CUSTOMER directs otherwise At the completion of the Work HONEYWELL shall remove waste material supplied by HONEYWELL under this Agreement as well as all its tools construction equipment machinery and surplus material HONEYWELL shall dispose of all waste materials or rubbish caused by its operations provided that unless otherwise specifically agreed to in this Agreement HONEYWELL shall not be responsible for disposal of toxic or hazardous materials removed from the facilities HONEYWELL shall be responsible for disposal of fluorescent lights potential polychlorinated biphenyl containing light ballasts and mercury containing controls to the extent their replacement is specified in Attachment A 223 HONEYWELL shall give all notices and comply with all laws and ordinances legally enacted as of the date of execution of the Agreement governing the execution of the Work Provided however that HONEYWELL shall not be responsible nor liable for the violation of any code law or ordinance caused by CUSTOMER or existing in CUSTOMERs property prior to the commencement of the Work 224 HONEYWELL shall comply with all applicable federal state and municipal laws and regulations that regulate the health and safety of its workers while providing the Work and shall take such measures as required by those laws and regulations to prevent injury and accidents to other persons on about or adjacent to the site of the Work It is understood and agreed however that HONEYWELL shall have no responsibility for elimination or abatement of health or safety hazards created or otherwise resulting from activities at the site of the Work carried on by persons not in a contractual relationship with HONEYWELL including CUSTOMER CUSTOMERs contractors or subcontractors CUSTOMERs tenants or CUSTOMERs visitors CUSTOMER agrees to cause its contractors subcontractors and tenants to comply fully with all applicable federal state and municipal laws and regulations governing health and safety and to comply with all reasonable requests and directions of HONEYWELL for the elimination or abatement of any such health or safety hazards at the site of the work 23 Patent Indemnity 231 HONEYWELL shall at its expense defend or at its option settle any suit that may be instituted against CUSTOMER for alleged infringement of any United States patents related to the hardware manufactured and provided by HONEYWELL provided that 1 Such alleged infringement consists only in the use of such hardware by itself and not as part of or in combination with any other devices parts or software not provided by HONEYWELL hereunder 2 CUSTOMER gives HONEYWELL immediate notice in writing of any such suit and permits HONEYWELL through counsel of its choice to answer the charge of infringement and defend such suit and 3 CUSTOMER gives HONEYWELL all needed information assistance and authority at HONEYWELLs expense to enable HONEYWELL to defend such suit 232 If such a suit has occurred or in HONEYWELLSs opinion is likely to occur HONEYWELL may at its election and expense obtain for CUSTOMER the right to continue using such equipment or replace correct or modify it so that it is not infringing or remove such equipment and grant CUSTOMER a credit therefore as depreciated 233 in the case of a final award of damages in any such suit HONEYWELL will pay such award HONEYWELL shall not however be responsible for any settlement made without its written consent 234 THIS ARTICLE STATES HONEYWELLS TOTAL LIABILITY AND CUSTOMERS SOLE REMEDY FOR ANY ACTUAL OR ALLEGED INFRINGEMENT OF ANY PATENT BY THE HARDWARE MANUFACTURED AND PROVIDED BY HONEYWELL HEREUNDER IN NO EVENT SHALL HONEYWELL BE LIABLE FOR ANY INDIRECT SPECIAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ANY SUCH ACTUAL OR ALLEGED INFRINGEMENT EXCEPT AS SET FORTH IN THIS SECTION 23 24 Warranties and Completion 241 HONEYWELL warrants CUSTOMER good and clear title to all equipment and materials furnished to CUSTOMER pursuant to this Agreement except licensed software which shall be governed exclusively by the terms and conditions of the Software License Agreement attached hereto as Attachment B free and clear of liens and encumbrances HONEYWELL hereby warrants that all such equipment and materials shall be of good quality and shall be free from defects in materials and workmanship including installation and setup for a period of one 1 year from the date of beneficial use or substantial completion of the equipment or portion of the Work in question provided that no repairs substitutions modifications or additions have been made except by HONEYWELL or with HONEYWELLs written permission and provided that after delivery such equipment or materials have not been subjected by non HONEYWELL personnel to accident neglect misuse or use in violation of any instructions supplied by HONEYWELL HONEYWELLs sole liability hereunder shall be to repair promptly or replace defective equipment or materials at HONEYWELLSs option and at HONEYWELLSs expense The limited warranty contained in this Section 241 shall constitute the exclusive remedy of CUSTOMER and the exclusive liability of HONEYWELL for any breach of any warranty related to the equipment and materials furnished by HONEYWELL pursuant to this Agreement 242 In addition to the warranty set forth in Section 241 above HONEYWELL shall at CUSTOMERs request assign to CUSTOMER any and all manufacturers or installers warranties for equipment or materials not manufactured by HONEYWELL and provided as part of the Work to the extent that such thirdparty warranties are assignable and extend beyond the one 1 year limited warranty set forth in Section 241 243 THE WARRANTIES SET FORTH HEREIN ARE EXCLUSIVE AND HONEYWELL EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES WHETHER WRITTEN OR ORAL IMPLIED OR STATUTORY INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE EQUIPMENT AND MATERIALS PROVIDED HEREUNDER HONEYWELL SHALL NOT BE LIABLE FOR ANY SPECIAL INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING FROM OR RELATING TO THIS LIMITED WARRANTY OR ITS BREACH ARTICLE 3 CUSTOMERS RESPONSIBILITIES 31 CUSTOMER shall provide HONEYWELL full information regarding the requirements for the Work Form REV 1106 32 CUSTOMER shall designate a representative who shall be fully acquainted with the Work and who has authority to approve changes in the scope of the Work and render decisions promptly 33 CUSTOMER shall furnish to HONEYWELL all information regarding legal limitations utility locations and other information reasonably pertinent to this Agreement the Work and the Project 34 CUSTOMER shall secure and pay for all necessary approvals easements assessments and charges required for the construction use or occupancy of permanent structures or for permanent changes in existing facilities including charges for legal and auditing services 35 If CUSTOMER becomes aware of any fault or defect in the Work it shall give prompt written notice thereof to HONEYWELL 36 The services and information required by the above paragraphs shall be furnished with reasonable promptness at CUSTOMERs expense and HONEYWELL shall be entitled to rely upon the accuracy and the completeness thereof 37 Prior to the commencement of the Work and at such future times as HONEYWELL shall reasonably deem appropriate CUSTOMER shall furnish evidence in a form satisfactory to HONEYWELL that sufficient funds are available and committed to pay for the Work Unless such evidence is furnished HONEYWELL is not required to commence or continue any Work Further if CUSTOMER does not provide such evidence HONEYWELL may stop work upon fifteen 15 days notice to CUSTOMER The failure of HONEYWELL to insist upon the providing of this evidence at any one time shall not be a waiver of CUSTOMERs obligation to make payments pursuant to this Agreement nor shall it be a waiver of HONEYWELLs right to request or insist that such evidence be provided at a later date 38 HAZARDOUS SUBSTANCES MOLD AND UNSAFE WORKING CONDITIONS 381 Hazardous substance includes all of the following whether naturally occurring or manufactured in quantities conditions or concentrations that have are alleged to have or are believed to have an adverse effect on human health habitability of a Site or the environment a any dangerous hazardous or toxic pollutant contaminant chemical material or substance defined as hazardous or toxic or as a pollutant or contaminant under state or federal law and b any petroleum product nuclear fuel or material carcinogen asbestos urea formaldehyde foamedinplace insulation polychlorinated biphenyl PCBs and c any other chemical or biological material or organism that has is alleged to have or is believed to have an adverse effect on human health habitability of a Site or the environment 382 Mold means any type or form of fungus or biological material or agent including mold mildew moisture yeast and mushrooms and any mycotoxins spores scents or byproducts produced or released by any of the foregoing This includes any related or any such conditions caused by third parties 383 Covered Equipment means the equipment covered by the Services to be performed by HONEYWELL under this Agreement and is limited to the equipment included in the respective work scope attachments 384 CUSTOMER has not observed or received notice from any source formal or informal of a Hazardous Substances or Mold either airborne or on or within the walls floors ceilings heating ventilation and air conditioning systems plumbing systems structure and other components of the Site or within furniture fixtures equipment containers or pipelines in a Site or b conditions that to CUSTOMERS knowledge might cause or promote accumulation concentration growth or dispersion of Hazardous Substances or Mold on or within such locations 385 HONEYWELL is not responsible for determining whether the Covered Equipment or the temperature humidity and ventilation settings used by CUSTOMER are appropriate for CUSTOMER and the Site except as specifically provided in an attached Work Scope Document 386 If any such materials situations or conditions whether disclosed or not are in fact discovered by HONEYWELL or others and provide an unsafe condition for the performance of the work or Services the discovery of the condition shall constitute a cause beyond HONEYWELLS reasonable control and HONEYWELL shall have the right to cease the work or Services until the area has been made safe by CUSTOMER or CUSTOMERS representative at CUSTOMERS expense HONEYWELL shall have the right to terminate this Agreement if CUSTOMER has not fully remediated the unsafe condition within sixty 60 days of discovery 387 CUSTOMER represents that CUSTOMER has not retained HONEYWELL to discover inspect investigate identify prevent or remediate Hazardous Substances or Mold or conditions caused by Hazardous Substances or Mold 388 TO THE FULLEST EXTENT ALLOWED BY LAW CUSTOMER SHALL INDEMNIFY AND HOLD HONEYWELL HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS AND COSTS OF WHATEVER NATURE INCLUDING BUT NOT LIMITED TO CONSULTANTS AND Form REV 1106 ATTORNEYS FEES DAMAGES FOR BODILY INJURY AND PROPERTY DAMAGE FINES PENALTIES CLEANUP COSTS AND COSTS ASSOCIATED WITH DELAY OR WORK STOPPAGE THAT IN ANY WAY RESULTS FROM OR ARISES UNDER THE BREACH OF THE REPRESENTATIONS AND WARRANTIES IN THIS SECTION THE EXISTENCE OF MOLD OR A HAZARDOUS SUBSTANCE AT A SITE OR THE OCCURRENCE OR EXISTENCE OF THE SITUATIONS OR CONDITIONS DESCRIBED IN THIS SECTION WHETHER OR NOT CUSTOMER PROVIDES HONEYWELL ADVANCE NOTICE OF THE EXISTENCE OR OCCURRENCE AND REGARDLESS OF WHEN THE HAZARDOUS SUBSTANCE OR OCCURRENCE IS DISCOVERED OR OCCURS THIS INDEMNIFICATION SHALL SURVIVE TERMINATION OF THIS AGREEMENT FOR WHATEVER REASON 39 In addition to the price set forth in Article 6 of this Agreement CUSTOMER shall pay any present and future taxes or any other governmental charges now or hereafter imposed by existing or future laws with respect to the sale transfer use ownership or possession of the Work or any Support Services provided hereunder excluding taxes on Honeywells net income 310 CUSTOMER shall execute a software license in the form of the Software License Agreement attached hereto as Attachment B Failure of CUSTOMER to execute such Software License Agreement shall excuse HONEYWELL from any delivery requirements pursuant to this Agreement and shall be considered a material breach by CUSTOMER ARTICLE 4 SUBCONTRACTS 41 At its exclusive option HONEYWELL may subcontract some or all of the Work or Support Services 42 A Subcontractor is a person or entity who has a direct contract with HONEYWELL to perform any effort in connection with the Work The term Subcontractor does NOT include any separate contractors employed by CUSTOMER or such separate contractors subcontractors 43 For the purposes of this Agreement no contractual relationship shall exist between CUSTOMER and any Subcontractor HONEYWELL shall be responsible for the management of its Subcontractors in their performance of their Work ARTICLE 5 INSTALLATION AND ACCEPTANCE 51 The Work to be performed under this Agreement shall be commenced and substantially completed as set forth in the Installation Schedule attached hereto as Attachment C 52 If HONEYWELL is delayed at any time in the progress of performing its obligations under this Agreement by any act of CUSTOMER or any contractor employed by CUSTOMER or by changes ordered or requested by CUSTOMER in the Work performed pursuant to this Agreement or by labor disputes fire unusual delay in transportation adverse weather conditions or other events or occurrences which could not be reasonably anticipated or unavoidable casualties or any other problem beyond HONEYWELLs reasonable control an Excusable Delay then the time for performance of the obligations affected by such Excusable Delay shall be extended by the period of any delay actually incurred as a result thereof If any delay or cumulative delays within CUSTOMERs control extends beyond ten 10 days CUSTOMER shall reimburse HONEYWELL for all additional costs resulting therefrom 53 HONEYWELL shall provide Delivery and Acceptance Certificates in a form acceptable to CUSTOMER and HONEYWELL the Delivery and Acceptance Certificates for the Work provided pursuant to the Schedule identified in attachment J Upon receipt of each Delivery and Acceptance Certificate CUSTOMER shall promptly inspect the Work performed by HONEYWELL identified therein and execute each such Delivery and Acceptance Certificate as soon as reasonably possible but in no event later than ten 10 days after delivery of the same by HONEYWELL unless CUSTOMER provides HONEYWELL with a written statement identifying specific material performance deficiencies that it wishes HONEYWELL to correct HONEYWELL will use reasonably diligent efforts to correct all such material deficiencies and will give written notice to CUSTOMER when all such items have been corrected The Parties intend that a final Delivery and Acceptance Certificate will be executed for the Work as soon as all Work is installed and operating Execution and delivery by CUSTOMER of such final Delivery and Acceptance Certificate with respect to the Work shall constitute Final Acceptance of such Work performed by HONEYWELL pursuant to the Installation Schedule ARTICLE 6 PRICE AND PAYMENT 61 Price 611 The price for the Work is Two Million Four Hundred Forty Five Thousand and 00100 Dollars 2445000 subject to the adjustments set forth in Articles 5 and 7 612 The total price for Support Services is set forth in Attachment D hereto subject to the adjustments described therein Form REV 1106 613 The price is based upon laws codes and regulations in existence as of the date this Agreement is executed Any changes in or to applicable laws codes and regulations affecting the cost of the Work shall be the responsibility of CUSTOMER and shall entitle HONEYWELL to an equitable adjustment in the price and schedule 614 The price will be modified for delays caused by CUSTOMER and for Changes in the Work all pursuant to Article 7 615 The license fees for all licensed software identified in Attachment B are included in the price to be paid by CUSTOMER as identified in this Article 6 62 Payment 621 Upon execution of this Agreement CUSTOMER shall pay or cause to be paid to HONEYWELL the full price for the Work in accordance with the Payment Schedule Attachment E CUSTOMER shall make payments for the Support Services in accordance with Attachment D 622 Payments for the Work past due more than five 5 days shall accrue interest from the due date to the date of payment at the rate of one and one half percent 15 per month compounded monthly or the highest legal rate then allowed CUSTOMER shall pay all attorney andor collection fees incurred by HONEYWELL in collecting any past due amounts ARTICLE 7 CHANGES IN THE PROJECT 71 A Change Order is a written order signed by CUSTOMER and HONEYWELL authorizing a change in the Work or adjustment in the price or a change to the Installation Schedule described in Attachment C 72 CUSTOMER may request HONEYWELL to submit proposals for changes in the Work Unless otherwise specifically agreed to in writing by both parties if HONEYWELL submits a proposal pursuant to such request but CUSTOMER chooses not to proceed CUSTOMER shall issue a Change Order to reimburse HONEYWELL for any and all costs incurred in preparing the proposal 73 Claims for Concealed or Unknown Conditions If conditions are encountered at the site that are 1 subsurface or otherwise concealed physical conditions which differ materially from those indicated in the Contract Documents or 2 unknown physical conditions of an unusual nature which differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities of the character provided for in the Contract Documents then notice by the observing party shall be given to the other party promptly before conditions are disturbed and in no event later than twentyone 21 days after first observance of the conditions and if appropriate an equitable adjustment to the Contract Price and Installation Schedule shall be made by a Change Order If agreement cannot be reached by the Parties the party seeking an adjustment in the Price or Installation Schedule may assert a claim in accordance with Paragraph 74 74 If HONEYWELL wishes to make a claim for an increase in the Price or an extension in the Installation Schedule it shall give CUSTOMER written notice thereof within a reasonable time after the occurrence of the event giving rise to such claim This notice shall be given by HONEYWELL before proceeding to execute the Work except in an emergency endangering life or property in which case HONEYWELL shall have the authority to act in its discretion to prevent threatened damage injury or loss Claims arising from delay shall be made within a reasonable time after the delay Increases based upon design and estimating costs with respect to possible changes requested by CUSTOMER shall be made within a reasonable time after the decision is made not to proceed with the change No such claim shall be valid unless so made If CUSTOMER and HONEYWELL cannot agree on the amount of the adjustment in the Price or the Installation Schedule it shall be determined pursuant to the provisions of Article 12 Any change in the Price or the Installation Schedule resulting from such claim shall be authorized by Change Order 75 Emereencies In any emergency affecting the safety of persons or property HONEYWELL shall act at its discretion to prevent threatened damage injury or loss Any increase in the Price or extension of time claimed by HONEYWELL on account of emergency work shall be determined as provided in Section 74 ARTICLE 8 INSURANCE INDEMNITY WAIVER OF SUBROGATION AND LIMITATION OF LIABILITY 81 Indemnity 811 HONEYWELL agrees to indemnify and hold CUSTOMER and CUSTOMERs consultants agents and employees harmless from all claims for bodily injury and property damages other than the Work itself and other property insured under Paragraph 84 to the extent such claims result from or arise under HONEYWELLs negligent actions or willful misconduct in its performance of the Work or the Support Services PROVIDED THAT NOTHING IN THIS ARTICLE SHALL BE CONSTRUED OR UNDERSTOOD TO ALTER THE LIMITATIONS OF LIABILITY CONTAINED IN Form REV 1106 THIS ARTICLE ARTICLE 2 OR THE INDEMNIFICATION CONTAINED IN SECTION 38 812 CUSTOMER shall indemnify and hold harmless HONEYWELL and HONEYWELLs consultants agents and employees from and against all claims damages losses and expenses including but not limited to attorneys fees arising out of or resulting from any act or omission of CUSTOMER or CUSTOMERs contractors consultants agents or employees 813 CUSTOMER shall require any other contractor who may have a contract on this project with CUSTOMER to perform work in the areas where Work will be performed under this Agreement to agree to indemnify CUSTOMER and HONEYWELL and hold them harmless from all claims for bodily injury and property damage other than property insured under Paragraph 841 that may arise from that contractors operations Such provisions shall be in a form satisfactory to HONEYWELL 82 Contractors Liability Insurance HONEYWELL shall at its own expense carry and maintain in force at all times from the effective date of the Contract through final completion of the work the following insurance Honeywell will not issue coverage on a per project basis It is agreed however that HONEYWELL has the right to insure or selfinsure any of the insurance coverages listed below a Commercial General Liability Insurance to include contractual liability productscompleted operations liability with a combined single limit of USD 5000000per occurrence Such policy will be written on an occurrence form basis b If automobiles are used in the execution of the Contract Automobile Liability Insurance with a minimum combined single limit of USD 5000000 per occurrence Coverage will include all owned leased nonowned and hired vehicles c Where applicable All Risk Property Insurance including Builders Risk insurance for physical damage to property which is assumed in the Contract d Workers Compensation Insurance Coverage A Statutory limits and Coverage BEmployers Liability Insurance with limits of USD 1000000for bodily injury each accident or disease 821 Prior to the commencement of the Contract HONEYWELL will furnish evidence of said insurance coverage in the form of a Memorandum of Insurance which is accessible at httpplaceshoneywellcommoi All insurance required in this Article will be written by companies with a rating of no less than A XII by AM Best or equivalent rating agency HONEYWELL will endeavor to provide a thirty 30 day notice of cancellation or nonrenewal to the Customer In the event that a self insured program is implemented HONEYWELL will provide adequate proof of financial responsibility 83 CUSTOMERs Liability Insurance 831 CUSTOMER shall be responsible for purchasing and maintaining its own liability insurance and at its option may purchase and maintain such insurance as will protect it against claims that may arise from operations under this Agreement 84 Insurance to Protect Project 841 CUSTOMER shall purchase and maintain all risk full cost replacement property insurance in a form acceptable to HONEYWELL for the length of time to complete the Project This insurance shall include as named additional insureds HONEYWELL and HONEYWELLs Subcontractors and Subsubcontractors and shall include at a minimum coverage for fire windstorm flood earthquake theft vandalism malicious mischief transit collapse testing and damage resulting from defective design workmanship or material CUSTOMER will increase limits of coverage if necessary to reflect estimated replacement costs CUSTOMER will be responsible for any coinsurance penalties or deductibles If the Work covers an addition to or is adjacent to an existing building HONEYWELL and its Subcontractors and Subsubcontractorsshall be named additional insureds under CUSTOMERs Property Insurance covering such building and its contents 8411 If CUSTOMER finds it necessary to occupy or use a portion or portions of the Facilities prior to Substantial Completion thereof such occupancy shall not commence prior to a time mutually agreed to by CUSTOMER and HONEYWELL and to which the insurance company or companies providing the property insurance have consented by endorsement to the policy or policies This insurance shall not be canceled or lapsed on account of such partial occupancy Consent of HONEYWELL and of the insurance company or companies to such occupancy or use shall not be unreasonably withheld 842 CUSTOMER shall purchase and maintain such insurance as will protect CUSTOMER and HONEYWELL against loss of use of CUSTOMERs property due to those perils insured pursuant to Subparagraph 841 Such policy will provide coverage for expenses of expediting materials continuing overhead of CUSTOMER and HONEYWELL necessary labor expense including overtime loss of income by CUSTOMER and other determined exposures Exposures of CUSTOMER and HONEYWELL shall be determined by mutual agreement and separate limits of coverage fixed for each item 843 CUSTOMER shall provide evidence of Insurance to HONEYWELL before work on the Project begins All insurance coverages must be with a carrier rated A or better by one of the National Insurance Rating Agencies such as AM Best HONEYWELL will be given thirty Form REV 1106 30 days notice of cancellation nonrenewal or any endorsements restricting or reducing coverage 85 Property Insurance Loss Adjustment 851 Any insured loss shall be adjusted with CUSTOMER and HONEYWELL and made payable to CUSTOMER and HONEYWELL as trustees for the insureds as their interests may appear subject to any applicable mortgagee clause 852 Upon the occurrence of an insured loss monies received will be deposited in a separate account and the trustees shall make distribution in accordance with the agreement of the parties in interest or in the absence of such agreement in accordance with an arbitration award pursuant to Article 12 If the trustees are unable to agree between themselves on the settlement of the loss such dispute shall also be submitted to arbitration pursuant to Article 12 86 Limitation of Liability 861 IN NO EVENT SHALL HONEYWELL BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT SPECULATIVE REMOTE CONSEQUENTIAL PUNITIVE OR EXEMPLARY DAMAGES WHETHER ARISING OUT OF OR AS A RESULT OF BREACH OF CONTRACT WARRANTY TORT INCLUDING NEGLIGENCE STRICT LIABILITY MOLD MOISTURE OR INDOOR AIR QUALITY OR OTHERWISE ARISING FROM RELATING TO OR CONNECTED WITH THE SERVICES EQUIPMENT MATERIALS OR ANY GOODS PROVIDED HEREUNDER ARTICLE 9 TERMINATION OF THE AGREEMENT 91 If HONEYWELL defaults in or fails or neglects to carry forward the Work in accordance with this Agreement CUSTOMER may provide notice in writing of its intention to terminate this Agreement to HONEYWELL If HONEYWELL following receipt of such written notice neglects to cure or correct the identified deficiencies within thirty 30 business days CUSTOMER may provide a second written notice If HONEYWELL has not within thirty 30 business days after receipt of such notice acted to remedy and make good such deficiencies CUSTOMER may terminate this Agreement and take possession of the site together with all materials thereon and move to complete the Work itself expediently If the unpaid balance of the contract sum exceeds the expense of finishing the Work the excess shall be paid to HONEYWELL but if the expense exceeds the unpaid balance HONEYWELL shall pay the difference to CUSTOMER 92 If CUSTOMER fails to make payments as they become due or otherwise defaults or breaches its obligations under this Agreement HONEYWELL may give written notice to CUSTOMER of HONEYWELLs intention to terminate this Agreement If within seven 7 days following receipt of such notice CUSTOMER fails to make the payments then due or otherwise fails to cure or perform its obligations HONEYWELL may by written notice to CUSTOMER terminate this Agreement and recover from CUSTOMER payment for Work executed and for losses sustained for materials tools construction equipment and machinery including but not limited to reasonable profit and applicable damages ARTICLE 10 ASSIGNMENT AND GOVERNING LAW 101 This Agreement shall be governed by the law of the State where the Work is performed 102 Neither party to the Agreement shall assign this Agreement or sublet it as a whole without the written consent of the other party Such consent shall not be reasonably withheld except that HONEYWELL may assign to another party the right to receive payments due under this Agreement HONEYWELL may enter into subcontracts for the Work without obtaining CUSTOMERs consent ARTICLE 11 MISCELLANEOUS PROVISIONS 111 The Table of Contents and headings in this Agreement are for information and convenience only and do not modify the obligations of this Agreement 112 Confidentiality As used herein the term CONFIDENTIAL INFORMATION shall mean any information in readable form or in machinereadable form including software supplied to CUSTOMER by HONEYWELL that has been identified or labeled as Confidential andor Proprietary or with words of similar import CONFIDENTIAL INFORMATION shall also mean any information that is disclosed orally and is designated as Confidential andor Proprietary or with words of similar import at the time of disclosure and is reduced to writing marked as Confidential andor Proprietary or with words of similar import and supplied to the receiving party within ten 10 days of disclosure All rights in and to CONFIDENTIAL INFORMATION and to any proprietary andor novel features contained in CONFIDENTIAL INFORMATION disclosed are reserved by the disclosing party and the party receiving such disclosure will not use the CONFIDENTIAL INFORMATION for any purpose except in the performance of this Agreement and will not disclose any of the CONFIDENTIAL INFORMATION to benefit itself Form REV 1106 or to damage the disclosing party This prohibition includes any business information strategic plans etc that may become known to either party Each party shall upon request of the other party or upon completion or earlier termination of this Agreement return the other partys CONFIDENTIAL INFORMATION and all copies thereof Notwithstanding the foregoing provisions neither party shall be liable for any disclosure or use of information disclosed or communicated by the other party if the information a is publicly available at the time of disclosure or later becomes publicly available other than through breach of this Agreement or b is known to the receiving party at the time of disclosure or c is subsequently rightfully obtained from a third party on an unrestricted basis or d is approved for release in writing by an authorized representative of the disclosing party The obligation of this Article shall survive any expiration cancellation or termination of this Agreement 113 If any provision is held illegal invalid or unenforceable the remaining provisions of this Agreement shall be construed and interpreted to achieve the purposes of the Parties 114 Risk of loss for all equipment and materials provided by HONEYWELL hereunder shall transfer to CUSTOMER upon delivery to CUSTOMERs Facilities from HONEYWELL or its Subcontractor and title shall pass upon final acceptance or final payment by CUSTOMER to HONEYWELL whichever occurs later 115 Final notice or other communications required or permitted hereunder shall be sufficiently given if personally delivered to the person specified below or if sent by registered or certified mail return receipt requested postage prepaid addressed as follows To HONEYWELL HONEYWELL INTERNATIONAL INC Vince Rydzewski VP General Manager South Latin America Region 3079 Premiere Parkway Suite 100 Duluth GA 30097 To CUSTOMER Rick Carnley Assistant Director General Services City of Clearwater 1900 Grand Ave Clearwater FL 33765 116 Waiver HONEYWELLs failure to insist upon the performance or fulfillment of any of CUSTOMERs obligations under this Agreement shall not be deemed or construed as a waiver or relinquishment of the future performance of any such right or obligation hereunder 117 If any provision of this Agreement or the application thereof to any circumstances shall be held to be invalid or unenforceable then the remaining provisions of this Agreement or the application thereof to other circumstances shall not be affected hereby and shall be valid and enforceable to the fullest extent permitted by law Form REV 1106 ARTICLE 12 ARBITRATION 121 With the exception of any controversy or claim arising out of or related to the installation monitoring andor maintenance of fire andor security systems the Parties agree that any controversy or claim between HONEYWELL and CUSTOMER arising out of or relating to this Agreement or the breach thereof shall be settled by arbitration in a neutral venue conducted in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association Any award rendered by the arbitrator shall be final and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof Any controversy or claim arising out of or related to the installation monitoring andor maintenance of systems associated with security andor the detection of andor reduction of risk of loss associated with fire shall be resolved in a court of competent jurisdiction APPROVALS The parties hereby execute this Agreement as of the date first set forth herein by the signatures of their duly authorized representatives HONEYWELL INTERNATIONAL INC By QQ Name ENANR9 r S Title Ae00i 67X47Cv77 A6 Date 20U AX l THE CITY OF CLEARWATER By ea460 Name Wi11iam Hnrna TT Title City Manager Date VTV t 7 aotr kt s t is E Goudeau Manager Countersigned Form REV 1106 Assistant City Attorney ATTACHMENT A SCOPE OF WORK 1 RTU Replacement IIDemolition 111 Honeywell will remove eight 8 existing Roof Top Units as shown in the table below Demolition to include licensed removal and disposal of refrigerant electrical service disconnect and disposal of existing units UNIT MODEL SERIAL 1 Single stage YCD048A4LOAA D33144370D4TONS 2 2stages BYC170G4L000 D33143641D15TONS 3 2stages BYC20OG4LOCC D31143510D175TONS 4 2stages BYC20OG4LOCC D32143371D175TONS 5 2stages BYC20OG4LOCC D32143369D175TONS 7 2stages BYC20OG4LOCC D31143508D175TONS 9 2stages BYC20OG4LOCC D31143513D175TONS 10 2stages YCD06OA4LOAA D31144548D 5 TONS 12 Honeywell will install eight 8 new high efficiency packaged roof top units The units will each have the same capacity as the units they are replacing The units will each be rated with a minimum EER rating of 108 New Honeywell programmable thermostats will be installed to control each newly installed roof top unit 121 Inclusions 1211 All engineering and documentation as required to obtain permits 1212 Reconnect existing ducting 1213 1 year labor and material warranty on new units after acceptance 1214Year 2 through 5 warranty on compressors Parts only to be provided by the equipment manufacturer 1215 Heresite coating on the condenser coils to prevent corrosion 1216 Signed and sealed windload and anchoring details to comply with new Florida Building codes 1217 Disconnectreconnect gas piping 122 Exclusions 1221 Any roofing as curb adapters are being used 1222 Fire protection 2 Natatorium Dehumidification 21 Honeywell will remove two 2 existing Make up Air Units five 5 exhaust fans and the associated ducting in the natatorium Demolition to include cutting and capping of natural gas lines currently serving the units electrical service disconnect weatherproofing roof openings where existing units Attachment A Rev 0508 City of Clearwater Page 1 of 4 removed and disposal of existing units All units to be disposed of per applicable codes and fees are included 22 Honeywell will install one 1 new high efficiency packaged roof top unit to serve the upper level viewing area of the natatorium and one 1 new Dehumidification Unit serving the main pool areas of the natatorium The dehumidification unit serving the pool area shall be installed at the ground level with ducting being routed upward A cement housekeeping pad will be installed for the unit The ducting shall be painted to closely match the color of the building A chain linked fence with vinyl privacy slats will be installed around the unit The unit has self contained controls A fabric duct system shall be used for the supply air from the dehumidification unit to the natatorium The owner will be able to choose from an available selection of colors for the fabric duct and Vinyl Fence Slats 221 Inclusions 2211 All engineering and documentation including signed and sealed plans 2212New ducting as necessary 2213 1 year labor and material warranty on new units after acceptance 2214Year 2 through 5 warranty on compressors Parts only to be provided by the equipment manufacturer 2215 Structural steel supports as required for the Natatorium RTU 222 Exclusions 2221 Main electrical feeds coming into the building 2222 Upgrade of the main electrical distribution panel 3 Lighting Retrofit General The specific lighting Retrofit included in this project is set forth Lighting Fixture Location Summary attached hereto and incorporated herein as Exhibit G8 Included Area List Area Name 1 Carlisle Courts Gymnasium 2 Roz and Dan Doyle Center for Aquatics The following areas were evaluated but not included in the scope of work Excluded Area List Area Name 1 UPARC 2 Locker Rooms 3 Work Out Room 4 Entrance and Hallways 31 Carlisle Courts and Gymnasium Honeywell shall replace the existing Metal Halide fixtures with fluorescent fixtures utilizing new next generation T8 lamps and electronic ballasts as identified in Exhibit G8 Lighting Line by Lines Since the fixtures are being installed in a gymnasium a wire guard mesh shall be installed to protect the lamps The new lighting system will meet or exceed existing light levels 32 Roz and Dan Doyle Center for Aquatics Honeywell shall replace the existing Metal Halide fixtures with new lower wattage Metal Halide fixtures as identified in Exhibit G8 Lighting Line by Lines The fixture design will allow the lighting system to meet or exceed existing light levels at the pool level 33 Disposal Honeywell shall be responsible for proper disposal of all lamps ballasts and materials according to all applicable federal state and local codes and regulations For components andor materials that are deemed hazardous Honeywell shall provide proper official and original copies of compliance andor Attachment A City of Clearwater Page 2 of4 proper disposal documentation from an authorized disposal facility 34 Inclusions Honeywell will provide a one year labor warranty on workmanship after acceptance On materials a spare stock will be provided to the owner with a 5 year warranty on the ballasts and a 2 year warranty on the bulbs The owner will be reimbursed 10 per ballast replacement during the warranty period All material warranties to be provided by the lamp and ballast manufacturers 35 Exclusions The repair or replacement of any failed wall switches missing door frames and channel covers is not included in the Work The repair or replacement of any existing emergency fixture that has failed is not included in the Work The repair or replacement of any part of the existing buildings electrical system which is in disrepair failing or noncode compliant is not included in the Work 4 Domestic Hot Water Heat Recovery 41 Honeywell will install two 2 new desuperheaters on two 2 of the newly installed packaged roof top units for heat reclamation for domestic hot water loads PART 2GENERAL A GENERAL CONDITIONS 1 Honeywell is not responsible for bringing existing lightingelectrical systems up to code 2 The lighting manufacturer will provide a 5year material warranty on ballasts as well as a 2year warranty on lamps During the warranty period the City staff shall replace all defective lamps and ballasts under warranty and will receive a 10ballast reimbursement for each ballast replaced to be coordinated through the ballast manufacturer The lighting subcontractor will help to coordinate this The ongoing warranty will be managed by the City of Clearwater direct with the ballast manufacturer A supply of replacement lamps and ballasts or a minimum of two for each type shall be maintained throughout the manufacturers warranty period The City shall receive new lamps and ballasts for every defective component returned on a one for one basis throughout the warranty period During the warranty period all material exchanges will be processed by the Customer directly through the manufacturer 3 If Honeywell encounters any materials or substances classified as toxic or hazardous in performance of the Work associated with the mechanical systems including asbestos Honeywell will notify Customer and will stop work in that area until such area has been made safe by the Customer or Customers Representative at Customers expense In the event such conditions cause a delay in Honeywells performance Honeywell shall be entitled to recovery of all costs associated with such delay as well as an extension of time of performance 4 Where demolition of certain areas of a building are required for removal and installation of equipment and that demolition is included in the scope of work defined herein Honeywell will make every effort to replace such areas with similar materials as available If such materials are not available materials of similar quality will be supplied and installed 5 Electrical Should a problem with the existing wiring system occur Honeywell will be limited to electrical wiring modifications repairs to three feet 36 inches of the device or the nearest wall or ceiling penetrating whichever is smaller Attachment A City of Clearwater Page 3 of 4 6 Piping Should a problem with the existing piping system occur Honeywell will be limited to piping modifications repairs to two feet 24 inches of the device installed or the nearest wall or ceiling penetration whichever is smaller Piping includes but is not limited to domestic hot and cold water cooling cold water heating hot water condensate fuel oil and cooling tower condensing water 7 Cleanup eg vacuuming and coil cleaning and filter change of air handling devices is the responsibility of the Customer or as included in Attachment D 8 Efficiency Values Honeywell will install equipment and lighting components hereto referred as equipment under the scope described herein with specific energy and water efficiency values The customer is required to replace any failed equipment no longer warranted by Honeywell or a Honeywell subcontractor with equipment of equal or greater efficiency for the full contract guarantee term 10 Limitation of Liability Security Systems Fire Alarm Systems andor Components Honeywells total liability for damages of any kind or nature arising out of or relating to any aspect or component of the security or fire alarm systems andor components provided under this Agreement is limited to 100000 11 The following areas are specifically excluded from this proposal Correction of problems in these areas if required by Federal State or local law or ordinance will be considered additional work and will be chargeable with approval to the Owner a Any work not specifically stated and outlined in this scope of work b Painting and patching of areas beyond those areas directly related to work c Existing noncode conditions examples existing electrical wiring which requires correction or approval by appropriate inspectors existing penetrations in need of fire stopping etc B RELATED WORK SPECIFIED ELSEWHERE Provision of equipment material and labor to provide functional measurement and verification systems coordinated under Attachment G Schedule of Savings Attachment A City of Clearwater Page 4 of 4 ATTACHMENT B SOFTWARE LICENSE AGREEMENT Not Applicable Attachment B Software License Agreement Page I of I ATTACHMENT C INSTALLATION SCHEDULE The Installation Schedule showing the achievement of all major project milestones tasks and associated responsibilities included in the Scope of Work 16 Task Nave Di ratbn Stmt Finish 4t Quarter 1st Quader 1 Award Contract 1 day Wed 1029108Wed102908 2 Mon 1126109LiqhtinqRetrofit63JayaThu10130108 3 HVAC Retrofit 120 days Thu 1013008 Wed 41510 4 Final Sign off and Checkout 9 days Thu 4116109 Tue 42809 The above Installation Schedule is based upon the contract being signed and the financing being secured by October 29 2008 Should either event be delayed beyond October 29 2008 the dates set forth in the schedule above shall be adjusted accordingly Attachment C Form Rev 0205 Page 1 of 1 Revised 6I108 ATTACHMENT D SUPPORT SERVICES AGREEMENT Oa will I rl olclti ras SERVICE AGREEMENT Project Name City of Clearwater Proposal Number PerfContMV Date 61608 Agreement Number 991 PROVIDER Honeywell Building Solutions 3657 Maguire Blvd Suite 100 Orlando FL 32803 Service Location Name Service Location Address CUSTOMER City of Clearwater 112 South Osceola Ave Clearwater FL 33756 City of Clearwater 1501 N Belcher Rd Clearwater FL Scope of Work HONEYWELL HBS shall provide the following equipment and services the Work in accordance with the attached work scope documents and terms and conditions which form a part of this Agreement Preferred Temperature Control Services Flex Temperature Control Services Preferred Automation Maintenance Services Flex Automation Services Preferred Fire Alarm Maintenance Services Fire Alarm Test and Inspect Services Preferred Security System Inspect Services Flex Security System Services Preferred Mechanical Maintenance Services Flex Mechanical Maintenance Services ServiceNetlm Remote Monitoring and Control Services EBI Services Online Services Advanced Support Site Services Honeywell Energy Analysis Reporting Air Filter Services Water Treatment Services Critical Parts Stocking Thermography Services Emergency Generator Services In Suite Services Remote MonitoringRadionics Indoor Air Quality Auditing Services Maintenance Service Special Provisions Energy Guarantee Special Provisions Energy Auditing and Analysis Services FlHonevwell Users Group Contract Term Twenty 20 years from the Effective Date Customer4 Honeywell INITIALS Contract Effective Date Upon Construction Completion Enter Date Price for Year 1 Thirty Five Thousand Four Hundred Eighty Nine and 00100 dollars 3548900 Price for Year 2 Forty Two Thousand Four Hundred Nine 00100 dollars 4240900 Payment Terms Quarterly Sales Tax will be invoiced separately Use Tax is included inthe Price This sale is tax exempt Renewal The Contract Term will automatically be renewed for consecutive terms of one year unless terminated by either party by the delivery of written notice to the other at least sixty 60 days prior to the end of such term or unless terminated as provided herein This proposal is valid until November 10 2008 Acceptance This proposal and the pages attached shall become an Agreement in accordance with Article 13 below and only upon signature below by an authorized representative of HONEYWELL and CUSTOMER Accepted by HONEYWELL BUILDING SOLUTIONS Signature Name ZW61LReN ES Title coo rr Exeey nf Date 1 f6 Aoo f CUSTOMER City o learwater Signature X Name X William B Horne II Title X City Manager Date X Proposal Number PerfContMV Honeywell Service Agreement Form Rev 02071 Page 1 of 11 Revised 102008 General Terms and Conditions 1 WORKING HOURS Unless otherwise stated all labor and services under this Agreement will be performed during the hours of 800 am 430pmlocal time Monday through Friday excluding federal holidays If for any reason Customer requests Honeywell to fumish any labor orservices outside ofthe hours of 800 am 430pmlocal time Monday through Friday or on federal holidays any overtime or additional expenses such as repairs ormaterial costs not included in this Agreement will be billed to and paid by Customer 2 TAXES Customer agrees to pay the amount of any neworincreased taxes orgovernmental charges upon labor orthe production shipment sale installation oruse of equipment orsoftware which become effective after the date of this Agreement If Customer claims any such taxes do not apply to transactions covered by this Agreement Customer shall provide Honeywell with a tax exemption certificate acceptable to the applicable taxing authorities 3 PROPRIETARY INFORMATION 31 All proprietary information as defined herein obtained by Customer from Honeywell inconnection with this Agreement will remain the property of Honeywell and Customer will not divulge such information to any third party without prior written consent of Honeywell The term proprietary information means written information or oral information reduced to writing orinformation in machinereadable form including but not limitedto software supplied toCustomer which Honeywell deems proprietary orconfidential and characterizes as proprietary at the time of disclosure to Customer by marking orlabeling the same Proprietary Confidential orSensitive The Customer shall incur no obligations hereunder with respect to proprietary information which awas in the Customers possession orwas known to the Customer prior to its receipt from Honeywell bis independently developed by the Customer without the utilization of such confidential information of Honeywell c is orbecomes public knowledge through no fault of the Customer d is orbecomes available to the Customer from a source other than Honeywell e is orbecomes available on an unrestricted basis to a third parry from Honeywell orfrom someone acting under its control fis received by Customer after notification to Honeywell that the Customer will not accept any further information 32 Customer agrees that Honeywell may use nonproprietary information pertaining to the Agreement and the work performed under the Agreement for press releases case studies data analysis promotional purposes and other similar documents orstatements to be publicly released as long as Honeywell submits any such document orstatement to Customer for its approval which will not be unreasonably withheld 4 INSURANCE OBLIGATIONS Honeywell shall at its own expense carry and maintain in force at all times from the effective dateof the Contract through final completion of the work the following insurance It is agreed however that Honeywell has the right to insure or selfinsure any of the insurance coverages listed below a Commercial General Liability Insurance to include contractual liability productscompleted operations liability with a combined single limit of USD 85000000per occurrence Such policy will be written on an occurrence form basis bIf automobiles areused in the execution of the Contract Automobile Liability Insurance with a minimum combined single limit of USD 85000000per occurrence Coverage will include all owned leased nonowned and hired vehicles c Where applicable All Risk Property Insurance including Builders Risk insurance for physical damage to property which is assumed in the Contract d Workers Compensation Insurance Coverage A Statutory limits and Coverage BEmployersLiability Insurance with limits of USD 81000000for bodily injury each accident ordisease Prior to the commencement of the Contract Honeywell wilI furnish evidence of said insurance coverage in the form of a Memorandum of Insurance which is accessible at h1tnnlacesbonevwellcommoiAll insurance required in this Article will be written by companies with a rating of no less than AXIIby A M Best orequivalent rating agency Honeywell will endeavor to provide a thirty 30 day notice of cancellation ornon renewal to the Customer In the event that a selfinsured program is implemented Honeywell will provide adequate proof of financial responsibility 5 HAZARDOUS SUBSTANCES MOLD AND UNSAFE WORKING CONDITIONS 51 Customer has not observed orreceived nonce from any source formal orinformal of a Hazardous SubstancesorMold either airbome oron orwithin the walls floors ceilings heating ventilation and air conditioning systems plumbing systems structure and other components ofthe Site orwithin furniture fixtures equipment containers orpipelines in a Site orbconditions that to Customersknowledge might cause or promote accumulation concentration growth ordispersion of Hazardous Substances or Mold on orwithin such locations 52 Honeywell is not responsible for determining whether the Covered Equipment orthe temperature humidity and ventilation settings used by Customer areappropriate for Customer and the Site except as specifically provided in an attached Work Scope Document 53 If any such materials situations orconditions whether disclosedornot arein fact discovered by Honeywell orothers andprovide an unsafe condition for the performance of the work orServices the discovery of the condition shall constitute a cause beyond Honeywellsreasonable control and Honeywell shall have the right to cease the work orServices until the area has been madesafe by Customer orCustomers representative at Customers expense Honeywell shall have the right to terminate this Agreement if Customer has not fully remediated the unsafe condition within sixty 60 days of discovery 54 Customer represents that Customer has not retained Honeywell to discover inspect investigate identify prevent orremediate Hazardous Substances orMold orconditions caused by Hazardous Substances or Mold 55 TO THE FULLEST EXTENTALLOWED BYLAW CUSTOMER SHALL INDEMNIFY AND HOLD HONEYWELL HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS AND COSTS OF WHATEVER NATURE INCLUDING BUT NOT LIMITED TO CONSULTANTS AND ATTORNEYS FEES DAMAGES FOR BODILY INJURY AND PROPERTY DAMAGE FINES PENALTIES CLEANUP COSTS AND COSTS ASSOCIATED WITH DELAY OR WORK STOPPAGE THATIN ANY WAY RESULTS FROM OR ARISES UNDER THE BREACH OF THE REPRESENTATIONS AND WARRANTIES IN THIS SECTION THE EXISTENCE OF MOLD OR A HAZARDOUS SUBSTANCE AT A SITE OR THE OCCURRENCE OR EXISTENCE OF THE SITUATIONS OR CONDITIONS DESCRIBED IN THIS SECTION WHETHER OR NOT CUSTOMER PROVIDES HONEYWELL ADVANCE NOTICE OF THE EXISTENCE OR OCCURRENCE AND REGARDLESS OF WHEN THE HAZARDOUS SUBSTANCE OR OCCURRENCE IS DISCOVERED OR OCCURS THIS INDEMNIFICATION SHALL SURVIVE TERMINATION OF THIS AGREEMENT FOR WHATEVER REASON 56 Customer is responsible for the containment ofany and all refrigerant stored on orabout the premises Customer accepts all responsibility for and agrees to indemnify Honeywell against any and all claims damages or causes of action that arise out of the storage consumption loss andordisposal of refrigerant except to the extent Honeywell has brought refrigerant onsite and is directly and solely negligent for its mishandling 6 WARRANTY AND LIMITATION OF LIABILITY 61 Honeywell will replace orrepair any product Honeywell provides under this Agreement that fails within the warranty period one I year because of defective workmanship ormaterials except to the extent the failure results from Customer negligence orfrom fire lightning water damage orany other cause beyond the control of Honeywell This warranty applies to all products Honeywell provides under this Agreement whether ornot manufactured by Honeywell The warranty is effective as of the date of Customer acceptance of the product orthe date Customer begins beneficial use of the product whichever occurs first 62 THE WARRANTIES SET FORTH HEREIN ARE EXCLUSIVE AND HONEYWELL EXPRESSLY DISCLAIMS AND CUSTOMER EXPRESSLYWAIVES ALL OTHER WARRANTIESWHETHER WRITTEN OR ORAL IMPLIED OR STATUTORY INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF WORKMANSHIP CONSTRUCTION MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES EQUIPMENT AND MATERIALS PROVIDED HEREUNDER HONEYWELL SHALL NOT BE LIABLE FOR ANY PROPERTY DAMAGE PERSONAL INJURY LOSS OF INCOME EMOTIONAL DISTRESS DEATH LOSS OF USE LOSS OF VALUE ADVERSE HEALTH EFFECTOR ANY SPECIAL INCIDENTAL INDIRECT SPECULATIVE REMOTE CONSEQUENTIAL PUNITIVE OR EXEMPLARY DAMAGES ARISING FROM OR RELATING TO THIS LIMITED WARRANTY OR ITS BREACH 63 Honeywell makes no representation orwarranty express implied orotherwise regarding Hazardous SubstancesorMold Honeywell shall have no duty obligation orliability all of which Customer expressly waives for any damage orclaim whether known orunknown including but not limited to property damage personal injury loss of income emotional distress death loss of useloss of value adverse health effect orany special consequential punitive exemplary orother damages regardless of whether such damages maybe caused by or otherwise associated with defects in the Services in whole orto part due to orarising from any investigation testing analysis monitoring cleaning removal disposal abatement remediation decontamination repair replacement relocation loss of use of building orequipment and systems orpersonal injury death ordisease in any way associated with Hazardous Substances orMold 7 INDEMNITY Honeywell agrees to indemnify and hold Customer and its agents and employees harmless from all claims for bodily injury and property damages to the extent such claims result from orarise under Honeywellsnegligent actionsorwillful misconduct in its performance of the Work required under this Agreement provided that such indemnity obligation is valid only to the extent i Customer gives Honeywell immediate notice to writing of any such claims and permits Honeywell through counsel ofits choice and Honeywellssole cost and expense to answer the claims and defend any related suit and ii Customer gives Honeywell all needed information assistance and authority at Honeywellsexpense to enable Honeywell to defend such suit Honeywell is not responsible for any settlement without its written consent Honeywell is not liable for loss ordamage caused by the negligence of Customer orany other parry orsuch parrysemployees oragents This obligation shall survive termination of this Agreement Notwithstanding the foregoing Customer agrees that Honeywell will not be responsible for any damages caused by Mold orany other fungus orbiological material or agent including but not limited to property damage personal injury loss of income emotional distress death loss of use loss of value adverse health effect orany special consequential punitive exemplary orother damages regardless of whether such damages may be caused by orotherwise associated with defects in the Services 8 LIMITATION OF LIABILITY Proposal Number PerfContMV Honeywell Service Agreement Form Rev 02071 Page 2 of 11 81 IN NO EVENT SHALL HONEYWELL BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT SPECULATIVE REMOTE CONSEQUENTIAL PUNITIVE OR EXEMPLARY DAMAGES WHETHER ARISING OUT OF OR AS A RESULT OF BREACH OF CONTRACT WARRANTY TORT INCLUDING NEGLIGENCE STRICT LIABILITY MOLD MOISTURE INDOOR AIR QUALITY OR OTHERWISE ARISING FROM RELATING TO OR CONNECTED WITH THE SERVICES EQUIPMENT MATERIALS OR ANY GOODS PROVIDED HEREUNDER 82 NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN IF A PORTION OF THE SERVICES INVOLVES THE INSTALLATION ANDOR MAINTENANCE OF SYSTEMS ASSOCIATED WITH SECURITY ANDOR THE DETECTION OF ANDOR REDUCTION OF RISK OF LOSS ASSOCIATED WITH FIRE HONEVW ELLSTOTAL LIABILITY ARISING OUT OF OR AS A RESULT OF ITS PERFORMANCE UNDER THIS AGREEMENT SHALL NOT EXCEED THE AMOUNT OF THIS AGREEMENT 9 EXCUSABLE DELAYS Honeywell is not liable for damages caused by delay orinterruption in Services due to fire flood corrosive substances in the air strike lockout dispute with workmen inability to obtain material or services commotion war acts of Cod the presence of Hazardous Substances orMold orany other cause beyond Honeywellsreasonable control Should any part of the system orany Equipment be damaged by fire water lightning acts of Cod the presence of Hazardous Substances orMold third parties orany other cause beyond the control of Honeywell any repairs orreplacement will be paid for by Customer In the event of any such delay date of shipment orperformance will be extended by a period equal tothe time lost by reason of such delay and Honeywell will be entitledto recoverfrom Customer its reasonable costs overhead and profit arising from such delay 10 PATENT INDEMNITY 101 Honeywell shall at its expense defend of at its option settle any suit that maybe instituted against Customer for alleged infringement of any United States patents related to the hardware or software manufactured and provided by Honeywell under this Agreement the equipment provided that a such alleged infringement consists only in the use of such equipment by itself and not as part of orincombination with any other devices partsorsoftware not provided by Honeywell hereunder bCustomer gives Honeywell immediate notice in writing of any such suit and permits Honeywell through counsel ofits choice to answer the charge of infringement and defend such suit and c Customer gives Honeywell all needed information assistance and authority at Honeywellsexpense to enable Honeywell to defend such suit 102 If such a suit has occurred orin Honeywellsopinion is likely to occur Honeywell may at its election and expense a obtain for Customer the right to continue using such equipment b replace correct ormodify it so that it is not infringing orif neither a orb is not reasonable then c remove such equipment and grant Customer a credit therefore as depreciated 103In the case of a final award of damages in any such suit Honeywell will pay such award Honeywell will not however be responsible for any settlement made without its written consent 104THIS ARTICLE STATES HONEYWELLSTOTAL LIABILITY AND CUSTOMERSSOLE REMEDY FOR ANY ACTUAL OR ALLEGED INFRINGEMENT OF ANY PATENT BY THE HARDWARE MANUFACTURED AND PROVIDED BY HONEYWELL HEREUNDER It SOFTWARE LICENSE All software provided in connection with this Agreement shall be licensed and not sold The end userof the software will be required tosign a license agreement with provisions limiting use of the software to the equipment provided under these specifications limiting copying preserving confidentiality and prohibiting transfer to a third party Licenses of this type are standard for computerbased equipment of the type covered by this Agreement Customer shall be expected to grant Honeywell access to the end userfor purposes of obtaining the necessarysoftware license 12 DISPUTE RESOLUTION With the exception of any controversy orclaim arising out of or related to the installation monitoring andormaintenance of fire andorsecurity systems the Parties agree that any controversy orclaim between Honeywell and Customer arising out of or relating to this Agreement orthe breach thereof will be settled by arbitration in a neutral venue conducted in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association Any award rendered by the arbitrator will be final andjudgment may be entered upon it in accordance with applicable law in any court having j urisdiction thereof Any controversy orclaim arising out of orrelated to the installation monitoring andormaintenance of systems associated with security andor the detection of andor reduction of risk of Toss associated with fire will be resolved in a court of competent jurisdiction 13 ACCEPTANCE This proposal and the pages attached shall become an Agreement upon signature above by Honeywell and Customer The terms and conditions areexpressly limited to the provisions hereof including HoneywellsGeneral Terms and Conditions attached hereto notwithstanding receipt of oracknowledgment by Honeywell of any purchase order specification orother document issued by Customer Any additional ordifferent terms set forth or referenced in Customers purchase order arehereby objected to by Honeywell and shall be deemed a material alteration of these terms and shall not be a part of any resulting order 14 MISCELLANEOUS 141 This Agreement representsthe entire Agreement between Customer and Honeywell for the Work described herein and supersedes all prior negotiations representations orAgreements between the Parties related to the work described herein 142None of the provisions of this Agreement shall bemodified altered changed orvoided by any subsequent Purchase Order orother document unilaterally issued by Customer that relates to the subject matterof this Agreement This Agreement may be amended only by written instrument signed by both Parties 143 This Agreement is governed by the law of the State where the work is to be performed 144 Any provision orpart of this Agreement held to be void orunenforceable under any laws orregulations will be deemed stricken and all remaining provisions will continue to be valid and binding upon Honeywell and Customer who agree that this Agreement shall be reformed to replace such stricken provision orpart thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision 145 Customer may not assign its rights ordelegate its obligations under this Agreement in whole orin part without the prior written consent of Honeywell Honeywell may assign its right to receive payment to a third party 15 COVERAGE 151Customer agrees to provide access to all Equipment covered by this Agreement Honeywell will be free to start and stop all primary equipment incidental to the operation of the mechanical control automation and life safety systemsas arranged with Customers representative 152 It is understood that the repair replacement and emergency service provisions apply only to the Equipment included in the attached List of Covered Equipment Repair orreplacement of nonmaintainablepartsof the system such as but not limited to ductwork piping shell and tube for boilers evaporators condensers and chillers unit cabinets boiler refractory material heat exchangers insulating material electrical wiring hydromc and pneumatic piping structural supports and other nonmoving parts is not included under this Agreement Costs to repair orreplace such nonmaintainableparts will be the sole responsibility of Customer 153 Honeywell will not reload software normake repairs orreplacements necessitated by reason of negligence or misuse of the Equipment by persons other than Honeywell orits employees orcaused by lightning electrical storm orother violent weather orby any other cause beyond Honeywellscontrol Honeywell will provide such services at Customers request and at an additional charge Customer is entitled to receive Honeywellsthen current preferredCustomer labor rates for such services 154Honeywell may install diagnostic devices andorsoftware at Honeywellsexpense to enhance system operation and support Upon termination of this Agreement Honeywell may remove these devices and return the system to its original operation Customer agrees to provide at its sole expense connection to the switched telephone network for the diagnostic devices andorsoftware 155 Honeywell will review the Services delivered under this Agreement on an annual basis unless otherwise noted 156 This Agreement assumes that the systems andorEquipment included in the attached List of Covered Equipment are in maintainable condition If repairs arenecessary upon initial inspection orinitial seasonal startup repair charges will be submitted for approval Should these charges be declined those nonmaintainableitems will be eliminated from coverage under this Agreement and the price adjusted accordingly 157In the event that the system orany equipment component thereof is altered modified changed ormoved this Agreement may be immediately adjusted orterminated at Honeywellssole option HONEYWELL is not responsible for any damages resulting from such alterations modifications changes ormovement 158 Honeywell is not responsible for maintaining a supply of furnishing andorreplacing lost orneeded chlorofluorocwbon CFC based refrigerants not otherwise required under this Agreement Customer is solely responsible for the cost of material and labor of any such refrigerant not otherwise provided for under this Agreement atcurrent market rates 159Maintenance repairs and replacement of Equipment pans and components arelimited to restoring to proper working condition Honeywell is not obligated to provide replacement software equipment components andorparts that represent a significant betterment orcapital improvement to Customers systemshereunder 1510 Unless otherwise specified Customer retains all responsibility for maintaining LANs WANs leased lines andorother communication mediums incidental oressential to the operation of the systemsor Equipment found included in the attached List of Covered Equipment 1511 Customer will promptly notify Honeywell of any malfunction in the systemsorEquipment covered under this Agreement that comesto Customers attention Proposal Number PerfContMV Page 3 of I 1 Honeywell Service Agreement Form Rev 02071 16 TERMS OF PAYMENT 161 Subject to Honeywellsapproval of Customers credit Customer will pay orcause to be paid to Honeywell the full price forthe Services as specified on the first page of this Agreement Honeywell will submit quarterly invoices to Customer in advance for Services to be performed during the subsequent billing period and payment shall be due within twenty 20 days after Customers receipt of each such invoice Payments for Services past due more than five 5days shall accrue interest from the due date to the date of payment at the rate of one and onehalfpercent 15per month compounded monthly orthe highest legal rate then allowed Customer will pay all attorney andorcollection fees incurred by Honeywell in collecting any past due amounts 162 Price Adjustment Honeywell may annually adjust the amounts charged for the Services provided 17 TERMINATION 171Customer may terminate this Agreement for cause if Honeywell defaults in the performance of any material term of this Agreement orfails orneglects to carry forward the Services in accordance with this Agreement after giving Honeywell written notice of its intent to terminate If within thirty 30 days following receipt of such notice Honeywell fails to cureorperform its obligations Customer may by written notice to Honeywell terminate this Agreement 172Honeywell may terminate this Agreement for cause including but not limited to Customers failure to make payments as agreed herein after giving Customer written notice of its intent to terminate If within thirty 30 days following receipt of such notice Customer fails to make the payments then due orotherwise fails to cureorperform its obligations Honeywell may by written notice to Customer terminate this Agreement and recover from Customer payment for Services performed and for losses sustained for materials tools construction equipment and machinery including but not limited to reasonable overhead profit and applicable damages 173 Cancellation This Agreement may be canceled at Honeywellsoption in the event Honeywell equipment on Customers premises is destroyedorsubstantially damaged Likewise this Agreement may be canceled at Customers option in the event Customers premises aredestroyed In the event of such cancellation neither party shall be liable for damages orsubject to any penalty except that Customer will remain liable for Services rendered to the date of cancellation 18 DEFINITIONS 181 Hazardous substance includes all of the following whether naturally occurring ormanufactured in quantities conditions orconcentrations that have arealleged to have orare believed to have an adverse effect on human health habitability of a Site orthe environment aany dangerous hazardous ortoxic pollutant contaminant chemical material orsubstance defined as hazardous ortoxic oras a pollutant orcontaminant under state orfederal law and bany petroleum product nuclear fuel ormaterial carcinogen asbestos urea formaldehyde foamedinplaceinsulation polychlorinated biphenyl PCBs and c any other chemical orbiological material ororganism that has is alleged to have oris believed to have an adverse effect on human health habitability of a Site orthe environment 182 Mold means any type orform of fungus orbiological material oragent including mold mildew moisture yeast and mushrooms and any mycotoxins spores scents orbyproducts produced orreleased by any of the foregoing This includes any related orany such conditions caused by third parties 183 Covered Equipment means the equipment covered by the Services to be performed by Honeywell under this Agreement and is limited to the equipment included in the respective work scope attachments 184 Services means those services and obligations to be undertaken by Honeywell in support of orto maintain the Covered Equipment mmore fully detailed in the attached work scope documentswhich are incorporated herein Proposal Number PerfComMV Page 4 of I I Honeywell Service Agreement Form Rev 02071 Preferred Mechanical Maintenance Services 11 Scope HONEYWELL will maintain the mechanical systems components and hardware listed below List of Covered Equipment Quantity Description Nominal Size Description 1 RTU1 4 Ton Trane Rooftop AHU 1 RTU2 175 Ton Trane Rooftop AHU 1 RTU3 175 Ton Trane Rooftop AlfU 1 RTU4 175 Ton Trane Rooftop AHU 1 RTU5 175 Ton Trane Rooftop AHU 1 RTU6 175 Ton Trane Rooftop AHU 1 RTU7 175 Ton Trane Rooftop AHU 1 RTU9 175 Ton Trane Rooftop AHU 1 RTU10 175 Ton Trane Rooftop AHU 1 RTU11 10 Ton Carrier Rooftop AFfU 1 P1 2 Heat Reclaim Pump 8 Thermostat NA Honeywell Programmable 1 DectronRS 482 120 HP Pool Dehumidifier 12 Preventive Maintenance Quarterly preventive maintenance call will be scheduled by a computergenerated service report detailing the tasks to perform the skill levels required and the special tools and instrumentation required to maintain the systems Maintenance intervals will be determined by either equipment run time or a frequency determined from consideration of equipment operation application location or criticality of end use Upon completion of each service call a summary of the preventive maintenance tasks completed will be provided to CUSTOMER 13 Component Replacements HONEYWELL will maintain CUSTOMERS presently installed system within the functional limitations of presently installed hardware firmware and software found on CUSTOMERS systems HONEYWELL will repair or replace serviceable components and parts found on the List of Covered Equipment that have been found to be defective or have failed Replaced components will be new or reconditioned components of compatible design as required to maintain CUSTOMERS system At HONEYWELLS sole discretion marginal components may also be repaired or replaced These replacements will be based upon commercial availability of parts andor components All exchanged parts shall become the property HONEYWELL Automatic valve and damper maintenance and repair are included in this Agreement The labor required for their removal and installation is not included Notwithstanding the foregoing at initial inspection at initial seasonal startup or following twelve 12 months of service if any individual component cannot in the sole or exclusive opinion of HONEYWELL be properly repaired due to obsolescence lack of commercial availability of standard parts andor excessive wear or deterioration HONEYWELL may remove said component from the List of Covered Equipment with sixty 60 days written notice Nonmaintainable components will be eliminated from coverage under this Agreement and HONEYWELL shall adjust the price accordingly 14 Emergency Service Activities performed under this Agreement are designed to minimize the incidence of emergency situations However should an emergency arise HONEYWELL personnel will assess the situation either by phone or remote diagnostics or both and will determine the required course of action with CUSTOMER If it is determined that a site visit is required HONEYWELL personnel will arrive at CUSTOMER site within 4 hours If the resolution of the emergency service call requires HONEYWELL to provide service for equipment that is not listed in Article 11 above CUSTOMER will be liable for charges prevailing for such service Emergency Service will be provided during the following periods during the term of this Agreement check box for desired level of emergency service coverage 0 Continuous Emergency Service 24 hours per day seven days per week federal holidays included Extended Hours Emergency Service 12 hours per day five days per week federal holidays excluded Specified hours 600 am 600 pmMonday through Friday 0 Regular Business Hours Emergency Service 85 hours per day five days per week federal holidays excluded Specified hours 800 am 430 pmMonday through Friday Proposal Number PerfContMV Honeywell Service Agreement Form Rev 02071 Page 5 of 11 15 Performance Review A review of the Services provided within this Agreement will be performed by HONEYWELL on an annual basis at CUSTOMERS request HONEYWELL and CUSTOMER will discuss work performed since the last review answer questions pertaining to Service delivery and identify opportunities to further improve performance of the Equipment 16 Honeywell ServicePortal HONEYWELL will provide customer access to an Internetbased application that will allow the CUSTOMER to securely submit nonemergency service requests online view status of all service calls whether scheduled open or closed view appointments and task detail of work performed on contracted service calls and view contract and equipment coverage details 12 month history and includes only service performed per the HONEYWELL contract Functionality enhancements or deletions are at the discretion of HONEYWELL Proposal Number PerfContMV Page 6 of 11 Honeywell Service Agreement Form Rev 02071 Air Filter Services 11 Scope HONEYWELL will furnish and install air filters appropriate for the design condition of CUSTOMERS ventilation systems Media for the fan system units listed in this section will be replaced according to the following schedule List of Covered Equipment Fan System Unit Quantity Size Twe Changes per year 1246or 12 RTU1 1 24 X 24 2 Pleated 4 RTU2 1 24 X 24 2 Pleated 4 RTU3 1 24 X 24 2 Pleated 4 RTU4 1 24 X 24 2 Pleated 4 RTU5 1 24 X 24 2 Pleated 4 RTU6 1 24 X 24 2 Pleated 4 RTU7 1 24 X 24 2 Pleated 4 RTU9 1 24 X 24 2 Pleated 4 RTU10 1 24 X 24 2 Pleated 4 RTU11 1 24 X 24 2 Pleated 4 Dectron RS 485 6 24 X 24 2 Pleated 4 12 Coverage It is understood that the air filter media replacement services apply only to the fan system units listed in Article 11 above If this Agreement is terminated HONEYWELL will remove any HONEYWELLsupplied frames from the facility or offer CUSTOMER the opportunity to purchase them at the current market value 13 Frequency of Air Filter Media Replacement Should filter loading experience indicate a need to adjust the frequency of media changes for the fan systems listed in Article 11 above the frequency will be changed and the Agreement amended to reflect the new media change frequency The Agreement price will be adjusted to account for the revised media change frequency 14 Performance Review A review of the Services provided within this Agreement will be performed by HONEYWELL on an annual basis at CUSTOMERS request HONEYWELL and CUSTOMER will discuss work performed since the last review answer questions pertaining to Service delivery and identify opportunities to further improve performance of the Equipment Proposal Number PerfComMV Page 7 of I I Honeywell Service Agreement Form Rev 02071 Maintenance Service Special Provisions These Special Provisions are incorporated herein by reference and made a part of the Honeywell International Inc Honeywell Building Solutions Support Services Agreement 1 This proposal excludes the maintenance of the pool water side of the equipment Maintenance of the filters strainers etc will be performed by others Proposal Number PerfContMV Page 8 of 1 I Honeywell Service Agreement Form Rev 02071 Ener2y Guarantee Special Provisions These Special Provisions are incorporated herein by reference and made a part of the Honeywell International Inc Automation and Control Solutions Agreement 11 Incorporated Documents Attachment F Attachment G and Exhibits to Attachment G are hereby made an integral part of this SUPPORT SERVICES AGREEMENT insofar as same is applicable to the work of the Energy Guarantee Auditing and Analysis Services as if specifically written herein and unless otherwise hereinafter specified 12 Energy Guarantee Performance Period Auditing Activities In coordination with or in addition to any Energy Auditing and Analysis Services HONEYWELL will perform Measurement Verification MV activities as described in Attachment G 13 Remote Diagnostics CUSTOMER shall allow HONEYWELL to perform remote diagnostics on all equipment associated with the Energy Savings Guarantee for operational compliance with manufacturers specifications HONEYWELL specifications requirements of Attachment F and requirements of Attachment G HONEYWELL may install diagnostic devices at HONEYWELL s expense to monitor andor enhance system operation and support Upon termination of this Agreement HONEYWELL may remove these devices and return the system to original operation 14 PotentialToSave Verification of an ECMs potential to generate the proposed energy cost avoidance is satisfied upon CUSTOMERs signing of Attachment J or an equivalent Delivery and Acceptance Certificate See Attachment F Definitions Option A 15 Energy Purchasing Alternatives It is understood that there is no requirement for HONEYWELL to perform evaluations of energy purchasing alternatives or perform rate negotiations under this contract Switching from the respective electric and natural gas local distribution companies LDCs to the respective marketersbrokerssuppliersSUPPLEERs for the commodity portion of gas and electricity will be the result of Contracts between CUSTOMER and SUPPLIERs HONEYWELL does not assure the provision of gas or electricity and all incentives and payments associated with the Contracts between CUSTOMER and SUPPLIERS are the responsibility of the Parties to that Contract 16 Utility Rebates It is understood that all utility rebates andor refunds are the result of an agreement between CUSTOMER and the utility company and HONEYWELL assumes no responsibility for either obtaining said rebates andor refunds or for the quantity of said rebates andor refunds It is further understood that any evaluation and presentation of options by HONEYWELL for potential utility rebates and credits available to CUSTOMER from utility companies is limited to those identified during contract negotiation and during installation Assisting the CUSTOMER in securing identified rebates is understood to be a construction and installation task and is not part of these ongoingservices 17 Recommendations It is understood that HONEYWELL will use its best professional judgment in evaluating energy use characteristics but assumes no responsibility for financial performance related to any recommendations 18 CUSTOMER Responsibilities for Documentation It is the responsibility of the CUSTOMER to provide to the MV Specialist at minimum on a quarterly basis except as modified below 181 Verification that equipment installed to perform the ECMs has been properly maintained including but not limited to provision of maintenance records 182 Current status of the buildings ieoccupancy level and use hours of operation etc 183 Records of CUSTOMER initiated changes in equipment setpoints startstop conditions usage patterns 184 Records of CUSTOMER initiated changes in operation of mechanicalelectrical systems which may impact the ECMs 185 Records regarding addition or deletion of equipment or building structure which may impact the ECMs or the building energy consumption 186 Copies of all utility information including monthly utility bills and utility summary data on a monthly basis and access to utility accounts through an authorization by the CUSTOMER to the utility providers to allow the release of data to a HONEYWELL representative Proposal Number PerfContMV Page 9 of 11 Honeywell Service Agreement Form Rev 02071 19 CUSTOMER Responsibilities for Notification HONEYWELL and CUSTOMER division of responsibilities and risk allocation is described in Attachment F and Attachment G It is the responsibility of the CUSTOMER to notify HONEYWELL of all changes in production occupancy building load conditioned building area equipment operation and scheduling etc from the baseline period Deviation from the baseline period will result in Baseline Adjustments to normalize the Base Year energy use to Current Year conditions It will be the responsibility of the CUSTOMER to investigate and correct any reported deficiencies in the current operations in the buildings that impact the ECMs 110 CUSTOMER Responsibilities for Maintenance During the term of this Agreement for all equipment provided or modified as per Attachment A Scope of Work the CUSTOMER shall perform ongoingmaintenance and accomplish component replacement and equipment repairs in accordance with manufacturers standards and practices and take all reasonable measures to insure the equipment is operating at full efficiency Component replacement and equipment repairs must be accomplished in a timely fashion Additionally CUSTOMER shall insure such equipment is operated at all times in accordance with applicable manufacturers specifications HONEYWELL specifications and the requirements of Attachments F and G contained herein For all nonHONEYWELL maintenance actions CUSTOMER shall document and make available to HONEYWELL maintenance dates and tasks accomplished the start date and duration of all deficient equipment operation and the subsequent corrective action andor repair dates Failure of the CUSTOMER to operate the equipment per the specifications repair any deficiencies in a timely manner and perform the ongoing maintenance functions in accordance with the standards and practices during the Guarantee period will allow HONEYWELL to adjust the Guarantee accordingly CUSTOMER shall replace any failed equipment or component no longer warranted by HONEYWELL or a HONEYWELL subcontractor with equipment or components of equal or greater efficiency value than installed by HONEYWELL for the full contract guarantee term 111 Energy Cost Avoidance Energy Cost avoidance may also include but is not limited to savings from demand charges power factor correction taxes ratchet charges rate changes and other utility tariff charges that are reduced as a result of the HONEYWELL involvement to the extent permitted by the Agreement Proposal Number PerfContMV Page 10 of I 1 Honeywell Service Agreement Form Rev 02071 Energy Guarantee Auditing and Analysis Services 11 Scope HONEYWELL will implement Energy Guarantee Auditing and Analysis Services for CUSTOMERS facilities energy conservation measures ECMs andor utility meters in coordination with Attachment F Energy Guarantee and Attachment G Schedule of Savings Attachment G as used herein includes the Exhibits to Attachment G HONEYWELL will perform the services outlined in Section 14 List of Covered Facilities Meters ECMs by Service Offering a b c d Facility LDCMeter Utility Type ECMs list only ECMs associated with meter listed in column b Related MV Offering Subsection City of Clearwater Electric 9194811052 ECM 2 and ECM 3 141 City of Clearwater Gas 4106654 ECM 4 141 City of Clearwater Pool Gas 4106657 ECM 1 141 12 Coverage This Agreement includes all labor travel and expenses to perform the services and frequency described in Section 14 Services not explicitly described in Section 14 including CUSTOMER Guarantee Responsibilities are not included It is understood that it will be the responsibility of the CUSTOMER to investigate and correct any deficiencies not covered under the SUPPORT SERVICES AGREEMENT 13 Incorporated Documents The Energy Guarantee Special Provisions Attachment F Energy Guarantee Attachment G Schedule of Savings and Exhibits to Attachment G are hereby made an integral part of this SUPPORT SERVICES AGREEMENT insofar as same is applicable to the work of the Energy Auditing and Analysis Services as if specifically written herein and unless otherwise hereinafter specified 14 MVOfferings In coordination with section 11 HONEYWELL will perform the Measurement Verification MV offerings checked below 141 Retrofit Isolation Energy Audit for Option A Verified ECMs HONEYWELL will provide Option A energy guarantee auditing services as detailed in Attachment F Attachment G and Exhibits to Attachment G for specific Energy Conservation Measures ECMs identified in Attachment G andor Exhibits to Attachment G as using Option A methodologies for Measurement and Verification HONEYWELL will provide this onetime determination of the quantity of energy avoidance of the CUSTOMERS facility for the First Guarantee Year only Option A methods will be applied on an ECM specific basis ie isolated to the retrofit and Energy Cost Avoidance for a Guarantee Year will be quantified and summarized on an ECM basis After the ECMs potentialtosavehas been verified section 13 HONEYWELL shall either stipulate the quantity of cost avoidance or determine the cost avoidance from engineering calculations and measurement of specific variables Utility bill auditing Option C and reconciliation of Option A results to utility meter bill data is not included The Option A retrofit isolation method was selected by the CUSTOMER to provide an economical reconciliation method and to minimize the interactive effects on the determination of cost avoidance due changes to the site or facilities from the baseline conditions HONEYWELL will provide a single 1 reporting submission of the determination of energy avoidance for the First Guarantee Year The Energy Avoidance quantified in the First Guarantee Year will be stipulated as the annual Energy Avoidance for each Guarantee Year of the remaining contract term Term Coverage Year 1 Verification of Potential to Perform Year 2 to End of Term Verification of Potential to Perform Energy avoidance stipulated to be same as Year 1 Results Cost avoidance includes stipulated escalation rate as listed in Att G Option A Audit Report section will be submitted Annually 142 Energy Advisory ReportLevel 1 Not Applicable 143 Energy Advisory ReportLevel 2 Not Applicable 144 Retrofit Isolation Energy Audit for Option B Verified Not Applicable 145 Utility Bill Energy Audit for Option C verified ECMs Not Applicable Proposal Number PerfContMV Page 11 of 1 I Honeywell Service Agreement Form Rev 02071 ATTACHMENT E PAYMENT SCHEDULE 1 The following payment schedule has been established for the Work 1 1 The payment schedule reflected below has been established for the Work Payment shall be made net thirty 30 days of invoice date If issues surrounding lack of payment are not remedied within ten 10 business days HONEYWELL may suspend all Work until payment is made Total payments are 112 Percent Complete 2445000 Percent of Project Complete Amount Due Upon contract execution 30 733500 Monthly Progress payments 65 1589250 Upon project delivery and acceptance 5 122250 2 The following payment schedule has been established for Support Services 21 The first invoice will be issued upon completion of the Work and prior to commencement of Support Services and CUSTOMER shall pay or cause to be paid to HONEYWELL the full price for the Services as specified in Attachment D Attachment E Form Rev 1106 Page 1 of I Revised 61108 ATTACHMENT F ENERGY GUARANTEE DEFINITIONS When used in this Agreement the following capitalized words shall have the meanings ascribed to them below Baseline is the description outlined in Attachment G that defines the Baseline Usage Baseline Usage Unit Costs and facilities systems or equipment operations and characteristics and environmental conditions that are to be used as the benchmark for determining cost avoidance Baseline Period is the period of time specified in Section 1 of Attachment G coordinated with the Baseline Usage for the purpose of utility bill analysis see Option C to allow the comparison of a Guarantee Year against a Baseline The Baseline Period may not always be one contiguous element of time and may be different from a 365 day annual period Baseline information from noncontiguous elements of time may be normalized and assigned to a specified Baseline Period Baseline Usage or Demand the calculated or measured energy usage demand by a piece of equipment or a site prior to the implementation of the ECMs Baseline physical conditions such as equipment counts nameplate data and control strategies will typically be determined through surveys inspections andor metering at the site Baseyear or Base Year is equivalent to Baseline and may not always be one contiguous element of time and may be different from a 365day annual period Construction Phase or Period The time period between the start of the project installation and the date of Final Project Acceptance Construction Savings Period The time periods between the completion of installation and start of providing substantial benefit to the CUSTOMER for each single specific ECM vs the time of Final Project Acceptance Commissioning Phase or Period The phase before Final Project Acceptance when 1 the functional ability of the installed equipment or systems andor modified equipment or systems to operate in conformity with the design intent is documented and verified and 2 the potentialtosaveof said equipment and systems is documented and verified for the first time Cost Adjustments means for each year following the first year of the Support Services HONEYWELL may in its sole discretion increase the annual Operational Cost Savings in an amount matching the adjustment to the Support Services fee Cost Avoidance means the difference between the actual cost incurred during a selected time period versus what the cost would have been had the cost avoidance strategy not been implemented Covered Systems and Equipment as used in this Attachment F means the systems and equipment identified in Attachment A Scope of Work and Attachment D Support Services Energy and Operational Cost Avoidance Guarantee Practices are those practices identified in Attachment G intended to achieve avoided costs in energy andor operating expenses Energy Auditing means the act of Measurement and Verification MVto determine the Guarantee Savings Energy Costs may include the cost of electricity and fuels to operate HVAC equipment facility mechanical and lighting systems and energy management systems and the cost of water and sewer usage as applicable ECM The Energy Conservation Measure ECM is the installation of equipment or systems or modification of equipment or systems as described in Attachment A for the purpose of reducing utility energy water etc consumption and demand and costs andor nonutility OMoperational costs Facilities shall mean those buildings where the energy and operational cost savings will be realized FEMPshall mean the Federal Energy Management Program of the US Department of Energy and its Measurement and Verification Guidelines for Federal Energy Projects DOEGO1020000960 September 2000 The FEMPguidelines classify measurement verification approaches as Option A Option B Option C and Option D The FEMPGuideline was developed based on the International Performance Measurement and Attachment F Form Rev 1006 Modified for Florida Statutes Page I of 9 Verification Protocol IPMVP The focus of the FEMPMVGuidelines is on choosing the MVoption and method most appropriate for specific projects Financing Document refers to that document executed between CUSTOMER and a thirdparty financing entity providing for payments from CUSTOMER to thirdparty financing entity Final Project Acceptance refers to CUSTOMER acceptance of the installation of the ECMs as described in Attachment A First Guarantee Year is defined as the period beginning on the first 1 st day of the month following the date of Final Project Acceptance of the Work installed and ending on the day prior to the first I st anniversary thereof Guarantee Period is defined as the period beginning on the first Ist day of the First Guarantee Year and ending on the last day of the final Guarantee Year Also known as the Measurement and Verification Phase or Performance Period Guarantee Year is defined as the First Guarantee Year and each of the successive twelve 12 month periods commencing on the anniversary of the commencement of the First Guarantee Year throughout the Term of this Agreement Guaranteed Savings is defined as the amount of avoided Energy and Operational Costs necessary to pay for the cost of the Work and Support Services incurred by CUSTOMER in each Guarantee Year as identified in Section 31 hereofJ IPMVPInternational Performance Measurement and Verification Protocol July 1997 provides an overview of current best practice techniques available for measurement verification of performance contracts This document is the basis for the FEMPprotocol The techniques are classified as Option A Option B Option C and Option D Measurement and Verification Plan MV Plan is defined as the plan providing details on how the Guarantee Savings will be verified Measurement and Verification Phase or Period The specific time period designated to demonstrate the savings andor performance achieved from the energy retrofit The savings will be verified based on the Measurement and Verification procedures as outlined in Attachment G Also known as the Guarantee Period or Performance Period Operational Costs commonly referred to as OMcosts shall include the cost of operating and maintaining the Facilities such as but not limited to the cost of inside and outside labor to repair and maintain affected systems and equipment the cost of custodial supplies the cost of replacement parts the cost of deferred maintenance the cost of lamp and ballast disposal and the cost of new capital equipment Option A is a verification approach that is designed for projects in which the potential to perform needs to be verified but the actual ongoingyear overyear performance can be stipulated based on the results of the potential to perform and generate Savings verification and engineering calculations Option A involves procedures for verifying that Baseline conditions have been properly defined and The equipment andor systems that were contracted to be installed have been installed and The installed equipment components or systems at the end of 1he construction period meet the specifications of the contract in terms of quantity quality and rating and The installed equipment is operating and performing in accordance with the specifications in the contract and meeting all functional tests The potential to perform and generate Savings may involve preretrofit and postretrofit measurements or may be based on manufacturer and vendor data Option B is for projects in which the potential to perform and generate Savings needs to be verified and actual performance needs to be measured verified Option B involves procedures for verifying the same items as Option Attachment F Form Rev 1006 Modified for Florida Statutes Page 2 of 9 A plus verifying actual performance of equipment component or system Performance verification techniques involve engineering calculations with metering and monitoring for verifying that The installed equipment components or systems each year of the performance period meet the specifications of the contract interms of quantity quality and rating and operation and functional performance Option C is also for projects in which the potential to perform needs to be verified and actual performance during the term of the contract needs to be verified Option C involves procedures for verifying the same items as Option A plus verifying achieved energy savings during the term of the contract using whole building utility meter analysis performance verification techniques Option D is a verification technique where calibrated simulations of the baseline energy use andor calibrated simulations of the postinstallation energy consumption are used to measure Savings from the Energy Conservation Measures Option D can involve measurements of energy use both before and after the Retrofit for specific equipment or energy end use as needed to calibrate the simulation program Periodic inspections of the equipment may also be warranted Energy consumption is calculated by developing calibrated hourly simulation models of wholebuilding energy use or equipment subsystems in the baseline mode and in the postinstallation mode and comparing the simulated annual differences for either an average year or for conditions that correspond to the specific year during either the baseline or postinstallation period Performance Phase or Period Also know as the Guarantee Period or Measurement and Verification Period PotentialtoSaveor PotentialtoPerformby an ECM is satisfied when a measure is properly installed and has the potential to generate predicted levels of energy cost avoidance Verification of an ECMs potentialtosave is satisfied upon CUSTOMERs signing of Attachment J or an equivalent Delivery and Acceptance Certificate Also see Option A Retrofit is the work provided by HONEYWELL as defined by the ECMs Retrofit and Support Costs are the sum of the ithe financing payments required to be made by CUSTOMER pursuant to the Financing Document and ii the payments required to be made by CUSTOMER for Support Services Retrofit Isolation Method RIM or Approach is an MVapproach that verifies the Guarantee Savings using techniques that isolate the energy use of the ECM and affected systems separate from the energy use of the rest of the facility This method is used to mitigate the interactive energy effects of changes made to the facility outside of HONEYWELLs control Savings is defined as avoided defrayed or reallocated costs Support Services is defined as the services to be provided by HONEYWELL and described in Attachment D Term shall have the meaning as defined in Section 2 hereof Total Guarantee Year Savings is defined as the summation of avoided Energy and Operational Costs realized by Facilities in each Guarantee Year as a result of the Retrofit and Support Services provided by HONEYWELL as well as Excess Savings if any carried forward from previous years 2 TERM AND TERMINATION 21 Guarantee Term The Term of this Guarantee Period shall commence on the first 1st day of the month following the date of Final Project Acceptance of the Work installed pursuant to this Agreement and shall terminate at the end of the Guarantee Period unless terminated earlier as provided for herein The Term of this Guarantee Period is defined in Section 1 of Attachment G 22 Guarantee Termination Given that both parties recognize that the energy and operational savings can only be achieved if the systems and equipment are properly maintained throughout the Guarantee Term Customer agrees that the savings guarantee set forth herein is dependent upon the continuation of any existing Support Services Agreements by HONEYWELL or by OTHERS Customer shall continue to contract with Honeywell for the Energy Auditing and Analysis Services set forth in this Agreement for the entire term of the savings guarantee term Should this Agreement or other existing Agreements covering systems and equipment not covered in this Attachment F Form Rev 1006 Modified for Florida Statutes Page 3 of 9 Agreement be terminated including as applicable the Support Services Agreement Attachment D in whole or in part for any reason prior to the end of the Term the Guarantee for the Guarantee Year in which such termination becomes effective shall be prorated as of the effective date of such termination with a reasonable adjustment for seasonal fluctuations in Energy and Operational Costs and the Guarantee for all subsequent Guarantee Years shall be null and void 3 SAVINGS GUARANTEE 31 Guarantee Savings HONEYWELL guarantees to CUSTOMER that the identified Facilities will realize the total energy and operational cost avoidance through the combined value of all ECMs over the Term of the contract as defined in Section 1 of Attachment G In no event shall the savings guarantee provided herein exceed the total installation support services and financing costs for the Work under this Agreement 311 Additional Savings Before Final Project Acceptance All energy and operational cost avoidance realized by CUSTOMER that result from activities undertaken by HONEYWELL prior to Final Project Acceptance including any utility rebates or other incentives earned as a direct result of the installed Energy Conservation Measures or Support Services provided by HONEYWELL will be applied toward the Guaranteed Savings for the First Guarantee Year 312 Additional Savings After Final Project Acceptance Additional energy andor operational cost avoidance including any utility rebates or other incentives that can be demonstrated or earned as a result of HONEYWELLs efforts that result in no additional costs to CUSTOMER beyond the costs identified in this Agreement will be included in the guarantee savings reconciliation report for the applicable Guarantee Years 313 Cumulation of Savings The Guaranteed Savings in each Guarantee Year are considered satisfied if the Total Guarantee Year Savings for such Guarantee Year equals or exceeds the Retrofit and Support Costs for such Guarantee Year or the amount identified in Section 1 of Attachment G hereto 314 Excess Savings In the event that the Total Guarantee Year Savings in any Guarantee year exceed the Guaranteed Savings required for that Guarantee Year such Excess Savings shall not be carried forward and applied against Guaranteed Savings shortfalls in any future Guarantee Year In the event HONEYWELL has previously paid CUSTOMER for a Guaranteed Savings shortfall in a past Guarantee Year pursuant to Section 315then Excess Savings in current Guarantee Year shall be billed to CUSTOMER but only up to any amounts previously paid by HONEYWELL for a shortfall and CUSTOMER shall pay HONEYWELL within thirty 30 days after receipt of such bill 315 Savings Shortfalls In the event that the Total Guarantee Year Savings in any Guarantee Year is less than the Guaranteed Savings required for that Guarantee Year after giving credit for any Excess Savings carried forward from previous Guarantee Years pursuant to Section 314HONEYWELL shall upon receipt of written demand from CUSTOMER compensate CUSTOMER the amount of any such shortfall in such form as agreed to by the parties limited by the value of the guarantee within fortyfive 45 days Resulting compensation shall be HONEYWELLs sole liability for any shortfall in the Guaranteed Savings 316 Aggregation of Savings The parties mutually agree that the Guarantee Savings for this Agreement and the Guarantee Savings for all previous active Energy and Operational Guaranteed Cost Avoidance projects for this CUSTOMER shall be combined each year until the end of the original guarantee term for each project Throughout the duration of the term for the each specific phase the total savings will be utilized as an aggregate in satisfying the sum of the respective guarantees 32 Savings Reconciliation Documentation HONEYWELL will provide CUSTOMER with a guarantee savings reconciliation report after each Guarantee Year CUSTOMER will assist HONEYWELL in generating the savings reconciliation report by providing HONEYWELL with copies of all bills pertaining to Energy Costs within two 2 weeks following the CUSTOMERs receipt thereof together with access to relevant records relating to such Energy Costs CUSTOMER will also assist HONEYWELL by permitting access to any maintenance records drawings or other data deemed necessary by HONEYWELL to generate the said report Data and calculations utilized by HONEYWELL in the preparation of its guarantee cost savings reconciliation report will be made available to CUSTOMER along with such explanations and clarifications as CUSTOMER may reasonably request 321 Acceptance of Guarantee Reconciliation At the end of each Guarantee Year CUSTOMER will have fortyfive 45 days to review the guarantee savings reconciliation report and provide written notice to Attachment F Form Rev 1006 Modified for Florida Statutes Page 4 of 9 HONEYWELL of nonacceptance of the Guarantee Savings for that Guarantee Year Failure to provide written notice within fortyfive 45 days of the receipt of the guarantee savings reconciliation report will deem it accepted by CUSTOMER 322 Guarantee Savings Reconciliation Guarantee Savings will be determined in accordance with the methodologys operating parameters formulas and constants as described below andor defined in Attachment G andor additional methodologies defined by HONEYWELL that may be negotiated with CUSTOMER at any time For reconciliation of Guarantee Savings employing the method of utility bill analysis consistent with FEMP Option C Energy usage for the Facilities for such Guarantee Year will be summarized and compared with the adjusted Baseline Period energy usage for the Facilities through the use of energy accounting software The difference between the adjusted Baseline Period energy usage and the Guarantee Year energy usage will be the Energy avoidance The difference between the adjusted Baseline Period energy usage multiplied by the applicable energy rate as defined in Attachment G and the Guarantee Year energy usage multiplied by the applicable energy rate as defined in Attachment G will be used to calculate the Energy Cost avoidance Energy Cost avoidance may also include but are not limited to Savings from demand charges power factor correction taxes ratchet charges rate changes and other utility tariff charges that are reduced as a result of the HONEYWELL involvement A Baseline will be specified Section I of Attachment G for the purpose of utility bill analysis ANDOR for those energy audits employing the method consistent with IPMVPandor FEMPOptions A andor B For each ECM HONEYWELL will employ an MVPlan which may be comprised of any or all of the following elements I Preretrofit model of energy consumption or demand 2 Post retrofit measured energy consumption 3 Postretrofit measured demand and timeofuse 4 Postretrofit energy and demand charges 5 Sampling plan 6 Stipulated Values The value of the energy savings will be derived from the measured data and engineering formulae included herein and the applicable energy charges as defined in Attachment G In some cases energy usage andor demand will be calculated from measured variables that directly relate to energy consumption demand or cost such as but not limited to measured flow temperature current voltage enthalpy or pressure ANDOR for those energy audits employing the method consistent with IPMVPandor FEMPOption D For each Energy Conservation Measure HONEYWELL will employ an MVPlan that may be comprised of any or all of the following elements 1 Preretrofit model of energy consumption or demand 2 Post retrofit model of energy consumption or demand 3 Post retrofit measured energy consumption 4 Postretrofit measured demand and timeofuse 5 Postretrofit energy and demand charges 6 Sampling plan 7 Stipulated Values The value of the energy savings will be derived from a calibrated simulation of either the wholebuilding or of sub systems in the building to determine the difference in the performance of the specific equipment being replaced This method may entail as needed onetime measurements of the performance of the energy consuming systems in the building in order to calibrate the simulation model Energy usage for the Facilities for such Guarantee Year will be derived through the use of simulation programs 33 Operational Cost Avoidance The agreedupon Operational Cost Avoidance as described in Attachment G Schedule of Savings will be deemed realized upon execution of this Agreement and will begin to accrue on the date of the completion and acceptance of each Retrofit improvement or on the commencement date for Support Services Article 623 whichever comes first These Savings are representative of information provided by the CUSTOMER consisting of either whole or partial budgeted operational costs and as such it is hereby understood Attachment F Form Rev 1006 Modified for Florida Statutes Page 5 of 9 and agreed that the CUSTOMER is wholly responsible for assuring that these budgeted Operational Costs are accurate and achievable Implementation of this Agreement including as applicable the Support Services Agreement allows for the reallocation or defrayal of such budgeted Operational Costs The CUSTOMER acknowledges and agrees that if it did not enter into this Agreement it would have to take future steps to achieve the same ends as does the work included in Attachment A of this contract and that in doing so it would incur operational costs of at least equal to the operational costs stated in Attachment G per year over the life of the contract The CUSTOMER agrees that by entering into this agreement it will avoid future operational costs in at least this amount 34 Base Year Adjustments Baseline Period shall be adjusted to reflect changes in occupied square footage changes in energyconsuming equipment including any repairs or improvements made to the equipment as part of this Agreement changes in the Facilities changes in Energy and Operational Cost Avoidance Guarantee Practices adversely affecting energy consumption andor demonstrated operational changes changes in weather between the Baseline Period and the Guarantee Year and documented or otherwise conclusively established metering errors for the Baseline Period andor any Guarantee Year adversely affecting energy usage measurement 341 Facility Operational Changes Except in the case of emergencies CUSTOMER agrees it will not without the consent of an Authorized Representative of HONEYWELL make any significant deviations from the applicable Energy and Operational Cost Avoidance Guarantee Practices put any system or item of equipment in a permanent on position if the same would constitute a deviation from the applicable Energy and Operational Cost Avoidance Guarantee Practices or assume manual control of any energy management system or item of equipment if the same would constitute a deviation from the applicable Energy and Operational Cost Avoidance Guarantee Practices 342 Hours and Practices To achieve these energy savings HONEYWELL and CUSTOMER agree upon the operating practices listed in Attachment G 343 Activities and Events Adversely Impacting Savings CUSTOMER shall promptly notify HONEYWELL of any activities known to CUSTOMER which adversely impact HONEYWELLs ability to realize the Guaranteed Savings and HONEYWELL shall be entitled to reduce its Guaranteed Savings by the amount of any such adverse impact to the extent that such adverse impact is beyond HONEYWELLs reasonable control 3431 If for any reason any facility andor utility meter covered under this Agreement is materially unoccupied closed or discontinued the CUSTOMER shall promptly notify HONEYWELL within fifteen 15 days of this change The savings will be deemed realized for such facilities or meters and the Guarantee will be adjusted accordingly HONEYWELL will provide written notice of such adjustment to the CUSTOMER 35 Guarantee Adjustment HONEYWELLs Guaranteed Savings obligations under this Agreement are contingent upon 1 CUSTOMER following the Energy and Operational Cost Avoidance Guarantee Practices set forth herein and in Attachment G 2 no alterations or additions being made by CUSTOMER to any of the Covered Systems and Equipment without prior notice to and agreement by HONEYWELL 3 CUSTOMER sending all current utility bills to HONEYWELL within two 2 weeks after receipt by CUSTOMER if CUSTOMER fails to provide current utility bills for a period of time in excess of six 6 months HONEYWELL will send CUSTOMER written notice that it must send HONEYWELL copies of the utility bills and if CUSTOMER still fails to comply within thirty 30 days HONEYWELL may at its sole discretion deem the Guarantee Savings obligation met during that period and any successive periods and 4 HONEYWELLs ability to render services not being impaired by circumstances beyond its control To the extent CUSTOMER defaults in or fails to perform fully any of its obligations under this Agreement HONEYWELL may in its sole discretion adjust its Guaranteed Savings obligation provided however that no adjustment hereunder shall be effective unless HONEYWELL has first provided CUSTOMER with written notice of CUSTOMERs defaults or failures to perform and CUSTOMER has failed to cure its defaults or failures to perform within thirty 30 days after the date of such notice 4 EXTENT OF CONTRACTUAL GUARANTEE 41 Status of the Honeywell Proposal CUSTOMERs Request for Proposal Honeywells proposal and any other documents submitted by Honeywell to the Customer prior to negotiation of this Agreement are expressly excluded from and are not a part of this Agreement The parties agree that although the Honeywell Proposal may have contained scope items guarantee savings and MVoptions other than those stated in this Agreement the Scope of Work Schedule of Savings and MVplan were developed jointly by the parties through negotiation Attachment F Form Rev 1006 Modified for Florida Statutes Page 6 of 9 The CUSTOMER has chosen to purchase the scope of work set forth in Attachment A The CUSTOMER accepts the Energy Guarantee and Schedule of Savings and agrees to the MVplan set forth in Attachments F and G 5 CUSTOMER RESPONSIBILITIES PROVISIONS 51 Equipment Subject to these Provisions Equipment affecting the performance of the Energy Saving Guarantee includes 1 equipment provided as per Attachment A Scope of Work 2 modifications made to existing equipment as outlined in Attachment A Scope of Work 3 existing or new equipment not provided or modified under this Agreement but materially affected by the work provided per Attachment A Scope of Work and consuming energy or water via utility meters covered by this Agreement 52 CUSTOMER Maintenance and Replacement Responsibilities During the term of this Agreement for all equipment covered by the Energy Savings Guarantee of this Agreement the CUSTOMER shall perform on going maintenance and accomplish component replacement and equipment repairs in accordance with manufacturers standards and practices and take all reasonable measures to insure the equipment is operating at full efficiency Component replacement and equipment repairs must be accomplished in a timely fashion Additionally CUSTOMER shall insure such equipment is operated at all times in accordance with applicable manufacturers specifications HONEYWELL specifications and the requirements of Attachments F and G contained herein For all nonHONEYWELL maintenance actions CUSTOMER shall document and make available to HONEYWELL maintenance dates and tasks accomplished the start date and duration of all deficient equipment operation and the subsequent corrective action andor repair dates Failure of the CUSTOMER to operate the equipment per the specifications repair any deficiencies in a timely manner and perform the ongoing maintenance functions in accordance with the standards and practices during the Guarantee period will allow HONEYWELL to adjust the Guarantee accordingly Minimum maintenance responsibilities for the equipment provided under this contract are included in Exhibit F1 attached hereto and incorporated herein by reference 521 CUSTOMER shall replace any vandalized or any failed equipment or component no longer warranted by HONEYWELL or the manufacturer with equipment or components of equal or greater efficiency value than installed by HONEYWELL for the full Guarantee Term 522 CUSTOMER shall be responsible to investigate and correct any reported deficiencies not covered under this Support Services Agreement 53 CUSTOMER Granted Access for Remote Diagnostics CUSTOMER shall allow HONEYWELL to perform remote diagnostics on all equipment associated with the Energy Savings Guarantee for operational compliance with the manufacturers specifications and the requirements of Attachment D Attachment F and Attachment G contained herein CUSTOMER shall provide one or both of the following described in section 531 or 532as applicable 531 DialIn Remote Access CUSTOMER is responsible for implementation and costs for firsttime installation and ongoing maintenance and subscription fees for two 2 dedicated phone lines and two 2 modems at each frontend computer and one 1 dedicated phone line at each controller not hardwire connected to a front end computer 532 TCPIPRemote Access CUSTOMER is responsible for implementation and costs for remote Honeywell access through CUSTOMERs firewalls to the controllers and frontend computers by one 1 Measurement and Verification Specialist including but not limited to a dedicated static IP address installation and ongoing maintenance and subscription and licensing fees for access hardware and software and one station license dedicated to the remote user 54 CUSTOMER Reporting Responsibilities CUSTOMER shall report to HONEYWELL in writing within fifteen 15 days of the following changes or events The Guarantee or the realized Cost Avoidance will be adjusted accordingly Failure to do so will result in adjustment of the Guarantee 1 any additional energy source or change in existing energy source or supplier that the CUSTOMER may negotiate during the term of this Guarantee andor 2 any material change in system or equipment status including replacement of addition to or modification of existing energy andor water consuming systems or equipment andor 3 any long term temporary equal to or greater than 10 days or permanent changes in operating schedules andor Attachment F Form Rev 1006 Modified for Florida Statutes Page 7 of 9 4 any facility andor utility meter covered under this Agreement that becomes materially unoccupied closed or discontinued andor 5 any material change in the payment schedule such as due to refinancing or variable interest rate 55 CUSTOMER Governmental Unit Reporting Responsibilities CUSTOMER is solely responsible for reports to be submitted to the Department of Commerce Public UtilitiesServices Commission or any other governmental agency or governmental unit 56 CUSTOMER Provided Documentation It will be the responsibility of the CUSTOMER to provide to the MVspecialist on a minimum monthly basis unless noted otherwise 1 Verification that equipment installed to perform the ECMs has been properly maintained including but limited to provision of maintenance records 2 Current status of the buildings ieoccupancy level and use hours of operation etc 3 Records of customer initiated changes in equipment setpoints startstop conditions usage patterns 4 Records of customer initiated changes in operation of mechanical systems which may impact the ECMs 5 Records regarding addition or deletion of equipment or building structure which may impact the ECMs or the building energy consumption 6 Copies of monthly utility bills and utility summary data on a monthly basis and access to utility accounts through an authorization by the CUSTOMER to the Utility to allow the release of data to a Honeywell representative 57 CUSTOMER Rebate Responsibilities It is understood that all energy rebates andor refunds are the result of an agreement between CUSTOMER and the utility company and HONEYWELL assumes no responsibility for obtaining said rebates andor refunds It is understood that said rebates andor refunds are not included in the Guarantee 58 Material Changes in Enerav Units Cost Avoidance 581 Reported Material Changes CUSTOMER shall deliver to HONEYWELL a written notice describing and explaining all actual or proposed Material Changes in the Premises or in the operations in the Premises and their anticipated effect on energy use Said Notice must be delivered to HONEYWELL no less than seven 7 days before any actual or proposed Material Change occurs 5811 For purposes of this provision a Material Change is defined as any change in the following which reasonably could be expected to increase or decrease energy used at the Premises by a value more than five percent 5 of the Guaranteed energy Savings per utility meter or submeter 1 manner of use of the Premises by Client 2 hours of operation of any equipment or facilities or energy systems contained in the Premises 3 occupancy of the Premises 4 structure of the Premises 5 types of equipment used in the Premises or 6 conditions affecting energy use in the Premises 582 Unreported Material Changes In the absence of any material Changes in the Premises or in their operations energy consumption and demand should not change from year to year Therefore if energy consumption and demand per utility meter or submeter for any month increases by five percent 5 of the Guaranteed Savings per meter or more from the energy consumption and demand for the same month of the preceding contract year after adjustment for changes to climactic conditions then such increase shall be deemed to have resulted from a Material Change except where such increase is due to equipment malfunction faulty repair or other acts of negligence by HONEYWELL 583 Adiustments for Material Changes In the event of any increase or decrease in energy consumption and demand for any month resulting from a reported or unreported Material Change the amount of that increase shall be subtracted from or that decrease shall be added to the total energy consumption and demand for that month prior to the calculation of energy savings pursuant to Attachments F and G 5831 If a reported or unreported Material Change affected energy consumption and demand in the same calendar month in the preceding year the next preceding contract year where a Material Change has not occurred will be used to compute the value of the Material Change and the energy savings for the current month Attachment F Form Rev 1006 Modified for Florida Statutes Page 8 of 9 End of Attachment F Attachment F Form Rev 1006 Modified for Florida Statutes Page 9 of 9 Exhibit F1 Maintenance Requirements In order to ensure proper equipment operation and efficiency all equipment must be maintained and operated in accordance with manufacturer requirements The following list provides minimum maintenance requirements for typical HVAC equipment proposed Additional maintenance shall be performed as necessary based on manufacturer recommendations The Customer will be responsible for documenting all maintenance and providing maintenance records to Honeywell upon request Rooftop Units Monthly Inspection Q Inspect Air Filters monthly and replace or clean whenever they become dirty Quarterly Inspection i Visually inspect condition and operation of unit Check for unusual noises and vibration 0 Inspect evaporator and condensing coils and clean whenever they become dirty 0 Inspect fan blower and clean whenever they become dirty EI Check drip pans and drain lines Clean as necessary 0 Replace pan treatment as necessary Follow Mfg recommendations E1 Check controls for proper settings and operation 0 Verify proper lubrication of blower motors and bearings Follow Mfg recommendations 0 Check supply air temperature EI Check condition of fan wheels and housings 0 Verify that the condenser fan is clear of any obstructions Clean as necessary Q Verify belt tension is appropriate Replace belts as necessary 13 Make necessary adjustments corrections Annual Inspection 0 Visually inspect condition of Heat Exchanger and clean as necessary 0 Visually inspect condition of Evaporator and Condenser Coils and clean as necessary M Typically compressors are factory shipped with a normal charge of the correct type refrigerant grade oil in them and should rarely require additional oil The service technician must be certain the proper oil level is maintained in the compressor when it is installed and running 0 Tighten all electrical connections Follow Mfg recommendations 0 Inspect wiring for chafing burning or deteriorated insulation D Verify all compressor and starter contacts are operational and have free movement 0 Inspect refrigerant system for potential leaks 13 Verify proper economizer operation as applicable Exhibit F1 Maintenance Requirements Pg 1 of 2 Dehumidification Units Monthly Inspection l Inspect Air Filters monthly and replace or clean whenever they become dirty Install proper filter per manufacturersrecommendations moisture resistant disposable active carbon etc 0 Verify all belts are in good condition and that the tension is appropriate Quarterly Inspection 13 Inspect evaporator and condensing coils and clean whenever they become dirty 0 Check drip pans and drain lines Clean as necessary 0 Visually inspect condition and operation of unit Check for unusual noises and vibration Q Inspect evaporator and condensing coils and clean whenever they become dirty 0 Inspect fan blower and clean whenever they become dirty 13 Replace pan treatment as necessary Follow Mfg recommendations 0 Check controls for proper settings and operation 0 Check supply air temperature l Check condition of fan wheels and housings 0 Verify that the condenser fan is clear of any obstructions Clean as necessary 6 Month Inspection M Visually inspect condition sight refrigerant sight glass and verify that there are no bubbles present after 10 minutes of compressor operation as applicable M Verify that the compressor discharge temperature is appropriate per the manufacturers specifications D Check controls for proper settings and operation 0 Check supply air temperature 13 Check condition of fan wheels and housings 0 Verify that the condenser fan is clear of any obstructions Clean as necessary 13 Make necessary adjustments corrections Annual Inspection 0 Verify proper lubrication of blower motors and bearings Follow Mfg recommendations 0 Inspect air heat transfer coils and clean whenever they become dirty Follow Mfg recommendations for cleaning 13 Tighten all electrical connections Follow Mfg recommendations 0 Inspect wiring for chafing burning or deteriorated insulation Q Verify all compressor and starter contacts are operational and have free movement 0 Inspect refrigerant system for potential leaks Exhibit F1 Maintenance Requirements Pg 2 of 2 ATTACHMENT G SCHEDULE OF SAVINGS 1 Schedule of Savings The total energy and operational Cost Avoidance over the Term of the contract is equal to or greater than 4964669 as defined in the table below YEAR ENERGY OPERATIONAL TOTAL 1 104377 80387 184764 2 107508 82799 190307 3 110733 85283 196016 4 114055 87841 201896 5 117477 90476 207953 6 121001 93191 214192 7 124631 95986 220617 8 128370 98866 227236 9 132221 101832 234053 10 136188 104887 241075 11 140274 108033 248307 12 144482 l 11274 255756 13 148816 114613 263429 14 153281 118051 271332 15 157879 121593 279472 16 162615 125240 287856 17 167494 128998 29649l 18 172519 132867 305386 19 177694 136853 314548 20 183025 140959 323984 TOTALS 2804640 2160029 4964669 or the sum of the Retrofit and Support Costs for such Guarantee Year whichever is less Provided further in no event shall the cost avoidance guarantee provided herein exceed the total installation maintenance and financing costs for the Work under this Agreement Proforma budget neutral or positive cash flows are not guaranteed The Term of the Guarantee Performance Period is 20 years subject to Attachment F 11 Eneryy Savings The first year amount of energy savings is the sum of the below listed ECMs The schedule of savings does not include the absolute increase in energy use due to the implementation of measures to increase environmental comfort as directed by the customer and other baseline adjustments see 1311 The Guaranteed savings are less than the Projected savings represented in Exhibits G6 through G9 The Cost Avoidance is based on the listed Energy and Operational Cost Avoidance Guarantee Practices contained in Section 13 herein Att A No a ECM Description Electric Year 1 NonElectric Year 1 Water Year 1 Total Year 1 1 Install Pool Dehumdification 0 90618 0 90618 2 Replace Roof Top Units 518 0 0 5187 3 Lighting Upgrades 695 0 0 6956 4 Domestic Hot Water Heat Recovery 0 1616 0 1616 Totals 12143 92234 0 104377 a Att A Attachment A Scope of Work Customer agrees that the baseline for the unit cost of energy will be adjusted each year of the guarantee term This annually adjusted value of energy unit cost is stipulated as the new baseline in each succeeding year Customer agrees that baseline adjustment is stipulated to be an escalation of 3 per year for the unit cost of electric utilities and 3 per year for gas utilities used in the determination of cost avoidance each year 12 Operational Cost Savings The annual guarantee of operational cost avoidance strategies are listed below The Savings are based on the listed Energy and Operational Cost Avoidance Guarantee Practices contained in Section 13 herein The operational cost savings described below and identified in Section 1 are deemed satisfied upon contract execution The Customer acknowledges and agrees that if it did not enter into this agreement it Attachment G Form Rev 1106 Page 1 of 6 Revised 102008 would have to take future steps to achieve the same ends as does the work included in Attachment A of this contract and that in doing so it would incur operational costs of at least the amount per year over the life of the performance period as presented below and in the Schedule of Savings The Customer agrees that by entering into this agreement it will avoid future operational costs in at least these amounts Further the Customer acknowledges that operational cost savings categorized as capital cost avoidance are part of or are causally connected to scope of work specified in Attachment A iethe ECMs being implemented and are documented by industry standard engineering methodologies acceptable to the Customer Customer agrees that the baseline for the unit cost of operations will be adjusted each year of the guarantee term This annually adjusted value of operational unit cost is stipulated as the new baseline in each succeeding year Customer agrees that baseline adjustment is stipulated to be an escalation of 3 per year for operational costs used in the determination of operational cost avoidance each year The operational cost avoidance values were identified reviewed and agreed to by the Evaluation Committee for this project including Margie Simmons Finance Director Rick Carnley Asst Director General Services Chuck Warrington Managing Director Clearwater Gas Brian Langille Gas Supply Engineer Mike Quillen Engineering Director and George McKibben Purchasing Manager AAtt Cost Avoidance 1 Year OSD Operational Savings Description OSD Ref Category Cost OMCapital Avoidance 1 Extended Periodic Painting and Corrosion Control Al OM 50000 Reduced Maintenance with Honeywell Service of Roof Top A2 OM 387302Units Total 80387 a OMoperations and maintenance 13 Enerev and Operational Cost Avoidance Guarantee Practices 131 BASELINE Operatinz Parameters are the facilitys and systems operations measured andor observed before commencement of the Work The data summarized will be used in the calculation of the baseline energy consumption andor demand and for calculating baseline adjustments for changes in facility operation that occur during the Guarantee Period HONEYWELL and CUSTOMER agree that the operating parameters specified in this section are representative of equipment operating characteristics during the Baseline Period specified in this Agreement The following data was collected with the assistance of Rick Carnley Assistant Director General Services The Baseline Period is defined as January 2006 to December 2006 The Contractual Baseline consists of the Baseline Conditions and Baseline Operating Parameters collected from the Baseline Period and modified by Baseline Adjustments as necessary as defined herein and by the Exhibits to Attachment G Baseline operating parameters are stipulated in Baseline Operating Parameters attached hereto and incorporated herein as Exhibit G1 See Energy Savings Calculations attached hereto and incorporated herein as Exhibit G6 through G9 for further information regarding stipulated baseline parameters 1311 PreRetrofit Baseline Adjustments The following describes the adjustments that have been made during the determination of the Baseline prior to the determination of the projected cost avoidance and the guaranteed cost avoidance The adjustments are due to those projects included in Attachment A or other known events which increase energy use prior to the application of the ECMs A Operation of Natatorium Push Pull Ventilation System The natatorium was initially designed with a push pull ventilation system to limit the concentration of pool chemicals in the space air and provide for some space conditioning The system is not in operation at this time This is causing excessive condensation on the building structure during cold weather Additionally Attachment G Form Rev 1106 Page 2 of 6 Revised 61108 the only source of heat is through the pool heaters This causes excessive evaporation of pool water The existing system provided for the introduction and exhaust of 60000 cfm of outdoor air during occupied periods The air was to be maintained at a temperature of 80 deg F to limit the heat losses from the pool water Honeywell has calculated the expected operating cost of the existing ventilation system Honeywell utilized an energy simulation program to generate the expected operational The inputs for and the results of the simulation are presented in exhibit G6 Additionally the existing pool heating system is the only source of heat for the space This is causing excessive evaporation of the pool water requiring additional heat to be added to the pool water Honeywell has simulated the expected pool heating load had the existing ventilation system been operating and maintaining the space temperature at baseline levels The calculated pool energy use is lower than the existing pool energy use The pool de humidification ECM will use the calculated energy use of the ventilation system and the pool heating system as the baseline for calculating energy savings The parameters methodologies andor calculations used in determining the PreRetrofit Baseline Adjustments are incorporated herein as Exhibit G4 Routine and nonroutine future postretrofit baseline adjustments are discussed in section 144 132 GUARANTEE PERIOD Operating Parameters of the facilitys and systems after completion of Work The Customer agrees to operate or cause to effect the operation of the Work in such manner that is in accordance with the Guaranteed Period Operating Parameters The data summarized will be used in the calculation of the postretrofit energy consumption andor demand HONEYWELL and CUSTOMER agree that the proposed operating parameters specified in this section are representative of equipment operating characteristics during the Guarantee Period specified in this Agreement And further that they are agreed to be reasonable and may be used in the calculation of the cost avoidance as if the site is actually operating per the parameters outlined exhibit G2 Guarantee Period operating parameters are stipulated in Guarantee Period Operating Parameters attached hereto and incorporated herein as Exhibit G2 1321 PostRetrofit Baseline Adjustments The following describes known future events events not captured in section 1311which generally increase energy use compared to the Baseline Period This energy use is added to the baseline to determine an adjusted baseline against which the energy and energy cost avoidance will be determined Energy increases are variable and dependant on the actual use of equipment A Dehumidificationof Natatorium The natatorium does not have the ability to control humidity levels within the space Honeywell has calculated the expected electrical cost associated with controlling the humidity level within the space utilizing a standard direct expansion refrigeration system The system load is a function several different factors These factors are listed below Qpooi evaporative load Space load as a result of water evaporating from the pool surface This load is a function of the activity level in the pool the temperature differential between the pool water and space and the space humidity level The pool evaporative load has to be made up by the pool water heaters The peak load was calculated to be 602000 btu per hour The annual hourly load profile the of peak value per hour was calibrated to the existing pool water heat addition presented in exhibit G1 Qenvelope load Space load as a result of outside air temperature solar radiation envelope resistance to conductive heat transfer glass properties and building orientation Qoccupancy Space load due to the number of people occupying the space and activity level of the people Qrshtns Space load due to electrical lighting in the space Attachment G Form Rev 1106 Page 3 of 6 Revised 61108 Qequipment Space load due to electrical equipment operating in the space The energy use associated with the dehumidification process is a function of both the load being served by the equipment and the efficiency of the equipment The efficiency of the equipment is also a function of the outside air temperature These variables were input into an energy simulation software package in order to generate the expected energy use of the equipment utilized to dehumidify the space The inputs are presented in exhibit G4 The results of the simulation are used as a post retrofit baseline adjustment for the natatorium de humidification project The energy use and resulting cost are the projected use of the de humidification equipment to be installed as part of the energy conservation measure These values are presented in exhibit G4 The known post retrofit adjustments to the baseline conditions used in the determination of energy and energy cost avoidance are included in Exhibit G and attached hereto and incorporated herein as Exhibit G4 133 Operational Cost Avoidance The following parameters methodologies andor calculations were used in determining the Operational Costs andor avoided costs due to the Retrofit and Support Services implementation and are agreed to be reasonable and may be used in the calculation of the cost avoidance Operational cost avoidance methodology andor calculation details are attached hereto and are incorporated herein as the exhibits outlined in the following table osn Operational Savings Cost Avoidance Methodology Exhibit Description Natatorium Painting Calculation of estimated Labor Material Savings due to reduced G101andCorrosionRepairhumiditylevelsandreducedchemicalcontentofairinsace Existing units are past their expected useful lives have experienced 2 Reduced Rooftop Unit numerous costly repairs over the last few years and will require G10 Maintenance extensive maintenance or replacement The operational savings measures and which budget line items or invoice categories that are affected are cross referenced in each Operational Savings Cost Avoidance Detail in the Exhibits a OM operations and maintenance 134 Other energy and oteratinesavings measures The following measures were not included in the guarantee but may be used during the term in the determination of realized cost avoidance or calculation of performance versus the guarantee or to show valueadd to the Customer Att A No Description of Attachment A Tasks not included in Sections 11 or 12 above 3 Reduced maintenance and labor costs for lighting upgrades Attachment G Form Rev 1106 Page 4 of 6 Revised 61108 14 Guarantee Savings Measurement and Verification Plan 141 Measurement and Verification Methodolosys Energy Conservation Measure Electric Savings Verification Method Fuel Savings Verification Method Other Utility Savings Verification Method Pool Dehumidification Option Astipulated to Option Astipulated to NA engineering calculations engineering calculations Roof Top Unit OPTION A NA Replacement Lighting OPTION A w Stipulated NA NA Burn Hours Domestic Hot Water NA OPTION A NA Heat Recovery A description of MVoptions applicable to this program are included in the Measurement and Verification Options Matrix attached hereto and incorporated herein as Exhibit G0 142 Enerav Cost Avoidance The following describes the Measurement and Verification procedures formulas and stipulated values which may be used in the calculation of the energy cost avoidance The calculation of energy cost avoidance is based upon the utility rate paid during the Guarantee Year or the Baseline Period utility rate whichever produces the higher cost avoidance andor as defined heretofore Energy cost avoidance may also include but is not limited to Savings from demand charges power factor correction taxes ratchet charges rate changes and other utility tariff charges that are reduced as a result of the HONEYWELL involvement The Customer is responsible for procuring a ratchet reset from the local utility company as applicable In case any ratchets are not reset the following adjustment will be made energy cost avoidance will be calculated as if the ratchet has been reset at the end of the installation of electrical demand reducing ECMs 1421 Natatorium Dehumidification The existing natatorium is not dehumidified The energy conservation measure will install a specialized pool dehumidification unit to maintain the natatorium space at 60 Relative humidity and 84F The heat of rejection from the unit associated with the refrigeration process will be recovered with the use of heat exchangers to offset the energy required to maintain the main pool at 82F and the Therapy pool at 84F and the space at 84F The electrical energy use of the dehumidification system will be used as a baseline adjustment for this project resulting in no electrical savings for this project The amount of heat recovered from the process will reduce the energy consumption of the existing ventilation system and the pool water heaters The same energy simulation utilized in the post retro fit baseline adjustment was utilized to determine the energy savings associated with the heat recovery For each hour of the simulation the potential energy recovery available from the dehumidification cycle was checked against the pool heating energy requirements in the form of the pool evaporative load and the space energy requirement If the dehumidification cycle was calculated to not be operating or if it was operating but enough heat was not available to offset the heating required by the space and the pool the auxiliary heating requirement was calculated The auxiliary heating requirement was used as the expected energy use of the facility post retrofit The existing heating requirement for the pool during the baseline period is added to the baseline adjustment to determine the baseline used for the energy savings calculation The difference between the baseline energy use and the calculated post retrofit auxiliary energy is use is the calculated savings for natural gas for this ECM The pre retrofit energy use for this ECM will be stipulated to the results of the Pre retrofit baseline adjustment energy simulation and the existing baseline period pool energy use Post retrofit Honeywell will measure the energy efficiency of the dehumidification process to determine that the energy efficiency utilized in the simulation corresponds to efficiency of the installed unit Attachment G Form Rev 1106 Page 5 of 6 Revised 61108 1422 Roof Top Unit Replacement Honeywell will replace 8 roof top units that serve areas of the long center other than the natatorium These units are past their expected useful life The energy efficiency of the new units will be much greater than the existing units The calculations assume that the space loads served by these units during the baseline period will be similar to future space loads at the facility resulting in similar load factors The load factor utilized in the energy savings calculations is 10 lower than the buildings energy load factor during the baseline period The 10 lower load factor is used as a safety factor in the determination of cost avoidance The current unit energy efficiencies will be stipulated for the purpose of determining cost avoidance The energy efficiencies of the post retrofit units will also be stipulated 1423 Lighting Honeywell will replace the existing lighting in the natatorium and the gymnasium with higher efficiency fixtures The existing light fixtures will have a representative sample measured for power consumption levels The results of the measurement will be compared against the power consumption utilized in the energy savings calculations for accuracy The post retrofit fixtures power consumption will also be have a representative sample measured The difference in the post retrofit fixture power consumption and pre retrofit power consumption levels will be multiplied by the annual run time hours for each fixture The annual run time hours will be stipulated for the duration of the contract 1424 Domestic Hot Water Heat Recovery Honeywell will install heat recovery equipment on two of the new roof top units to recover the rejected heat from the refrigeration process to heat domestic hot water at the facility Honeywell has calculated the expected energy use of the domestic hot water used in the locker rooms at the facility Honeywell has calculated that 10 of the time that roof top units are running there will be an opportunity to recover the heat for domestic hot water use The amount of energy available for heat recovery is a function of the calculated energy use of the roof top unit The amount of energy utilized by an 18 ton unit for this facility was calculated for the roof top replacement ECM The calculated value of heat recovery will be stipulated for the term of the contract 143 Specific ECM MVPlans Specific MVplans are displayed in Exhibit G0 144 Constants The constants andor stipulated values defined in the Exhibits to Attachment G or as defined herein are mutually agreed to by the Customer to be reasonable and may be used in the determination of the cost avoidance 145 Exhibits and Schedules The following Exhibits are attached hereto and are made a part of this Agreement by reference 1451 Exhibits Exhibit G0 Measurement Verification Plan Details Exhibit G1 Baseline Operating Parameters Exhibit G2 Guarantee Period Operating Parameters Exhibit G3 Contractual Baseline Conditions Utility Use Utility Unit Costs Exhibit G4 PreRetrofit Baseline Adjustments Exhibit G5 Known Future PostRetrofit Baseline Adjustments Exhibit G6 ECM1 Pool Dehumidification Cost Avoidance Calculation Exhibit G7 ECM2 Roof Top Unit Replacement Cost Avoidance Calculation Exhibit G8 ECM3 Lighting Upgrades Cost Avoidance Calculation Exhibit G9 ECM4 Domestic Hot Water Heat Recovery Cost Avoidance Calculation Attachment G Form Rev 1106 Page 6 of 6 Revised 61108 EXHIBIT G0 Measurement Verification Plan Details EXHIBIT G0 Measurement Verification Plan Details ECM 1 Install Pool Dehumidification The purpose of this ECM is to improve the relative humidity of the pool area The scope of this ECM includes a Replacement of the existing nonoperative unit 1 DescriptionRationale for ECM and MVMethod A Retrofit Isolation Methodology Option A with performance and operational parameters stipulated and agreed upon as displayed in the engineering calculations was selected to determine the energy unit displacement and cost avoidance The MVmethodology will provide assurance that the ECM has the potential to perform as installed This method was selected as a cost effective approach providing an acceptable balance between the cost of doing MVversus the quantity of projected Cost Avoidance 2 Boundary of Energy Use and Cost Avoidance Determination The energy cost avoidance determination for this ECM is isolated to the natural gas usage projected for reheat and dehumidification of the Natatorium space 3 Baseline Baseline Condition sand Planned Unplanned Baseline Adiustment Conditions The baseline and adjustments are defined in Section 13 above 4 PotentialtoSave Verification Plan The verification of potentialtosavewill be based on review of subcontractor documents and asbuilt observations to verify that the quantity nameplate capacity nameplate efficiency and operational scheduling of the ECM meet the intent of the Engineered Savings Calculations 5 Parameters to be Monitored Sampling Plan Limited to Verification of Potential to Perform as indicated above Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 6 Determination of Energy Cost Avoidance Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 7 Determination of NonEnergy Operational Cost Impact Calculation of estimated Labor Material Savings due to reduced humidity levels and reduced chemical content of air in space 8 Customer Responsibilities The guarantee is contingent on the Customer successfully fulfilling the following tasks a cause to effect preventative maintenance and annual inspections b maintain post retrofit operational use as projected and displayed in the engineering calculations c as delineated in the Energy Guarantee Special Provisions outlined in Attachment D and Attachments F and G d provide Honeywell with notification of changes that would impact the baseline of this ECM 9 OnGoing Activities In accordance with Attachment D 10 Reports Documentation There will be a single 1 annual report of the determination of energy avoidance each year subject to Attachment D and Attachment F ECM 2 Roof Top Unit Replacement The purpose of this ECM is to improve mechanical electrical efficiency in various mechanical systems The scope of this ECM includes a The replacement of eight 8 root top units Exhibit G0 Page I of 4 Proprietary and Confidential EXHIBIT G0 Measurement Verification Plan Details 1 DescriptionRationale for ECM and MVMethod A Retrofit Isolation Methodology Option A with performance and operational parameters stipulated and agreed upon as displayed in the engineering calculations was selected to determine the energy unit displacement and cost avoidance The MVmethodology will provide assurance that the ECM has the potential to perform as installed This method was selected as a cost effective approach providing an acceptable balance between the cost of doing MVversus the quantity of projected Cost Avoidance 2 Boundary of Energy Use and Cost Avoidance Determination The energy cost avoidance determination for this ECM is isolated to electrical energy use associated with improved efficiency due to the replacement of the root top units 3 Baseline Baseline Condition sand Planned Unplanned Baseline Adiustment Conditions The baseline and adjustments are defined in Section 13 above 4 PotentialtoSave Verification Plan The verification of potentialtosavewill be based on review of subcontractor documents and asbuilt observations to verify that the quantity nameplate capacity nameplate efficiency and operational scheduling of the ECM meet the intent of the Engineered Savings Calculations 5 Parameters to be Monitored Sampling Plan Limited to Verification of Potential to Perform as indicated above Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 6 Determination of Energy Cost Avoidance Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 7 Determination of NonEnergy Operational Cost Impact Existing units are past their expected useful lives and have experienced numerous costly repairs over the last few years 8 Customer Responsibilities The guarantee is contingent on the Customer successfully fulfilling the following tasks a cause to effect preventative maintenance and annual inspections b maintain post retrofit operational use as projected and displayed in the engineering calculations c as delineated in the Energy Guarantee Special Provisions outlined in Attachment D and Attachments F and G d provide Honeywell with notification of changes that would impact the baseline of this ECM 9 OnGoing Activities in accordance with Attachment D 10 Reports Documentation there will be a single 1 annual report of the determination of energy avoidance each year subject to Attachment D and Attachment F ECM 3 LIGHTING RETROFIT The purpose of this ECM is to increase the efficiency of the lighting systems by retrofitting or replacing selected existing lighting fixtures with new energy efficient lamps and ballasts which will provide significant reductions in both the electrical demand and consumption 1 DescriptionRationale for ECM and MVMethod A Retrofit Isolation Methodology Option A with performance and operational parameters stipulated and agreed upon as displayed in the engineering calculations was selected to determine the energy unit displacement and cost avoidance The MVmethodology will provide assurance that the ECM has the potential to perform as installed This method was selected as a cost effective approach providing an acceptable balance between the cost of doing MVversus the quantity of projected Cost Avoidance Exhibit G0 Page 2 of 4 Proprietary and Confidential EXHIBIT G0 Measurement Verification Plan Details 2 Boundary of Energy Use and Cost Avoidance Determination The energy cost avoidance determination for this ECM is isolated to the electrical lighting energy 3 Baseline Baseline Condition sand Planned Unplanned Baseline Adiustment Conditions The baseline and adjustments are defined in Section 13 above 4 PotentialtoSaveVerification Plan The verification of potentialtosavewill be based on review of subcontractor documents and asbuilt observations to verify that the quantity nameplate capacity nameplate efficiency and operational scheduling of the ECM meet the intent of the Engineered Savings Calculations 5 Parameters to be Monitored Sampling Plan The sampling methodology will utilize measurements taken on switches or breakers and include five percent 5 of fixtures per technology type lamp and ballast combinations Due to minimal quantities and accepted energy usage the exit signs and incandescent lamps will not be measured Operational parameters hours are stipulated in accordance with Exhibit G5 in order to calculate the potential to save 6 Determination of Energy Cost Avoidance Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 7 Determination of NonEnergy Operational Cost lmaact Not Applicable S Customer Responsibilities The guarantee is contingent on the Customer successfully fulfilling the following tasks a maintain post retrofit operational use as projected and displayed in the engineering calculations b as delineated in the Energy Guarantee Special Provisions outlined in Attachment D and Attachments F and G c provide Honeywell with notification of changes that would impact the baseline of this ECM 9 OnGoing Activities in accordance with Attachment D 10 Reports Documentation there will be a single 1 annual report of the determination of energy avoidance each year subject to Attachment D and Attachment F ECM 4 Domestic Hot Water Heat recovery The purpose of this ECM is to reduce the natural gas usage associates with the production of domestic hot water by reclaiming the waste heat from the pool dehumidifier By the process of cooling the pool space temperature the waste heat can be reclaimed and used to preheat the domestic hot water The scope of this ECM includes 1 DescriptionRationale for ECM and MVMethod A Retrofit Isolation Methodolog Option A with performance and operational parameters stipulated and agreed upon as displayed in the engineering calculations was selected to determine the energy unit displacement and cost avoidance The MVmethodology will provide assurance that the ECM has the potential to perform as installed This method was selected as a cost effective approach providing an acceptable balance between the cost of doing MVversus the quantity of projected Cost Avoidance 2 Boundary of Energy Use and Cost Avoidance Determination The energy cost avoidance determination for this ECM is isolated to thermal energy use associated with preheating the domestic hot water Baseline Baseline Condition sand Planned Unplanned Baseline Adiustment Conditions The baseline and adjustments are defined in Section 13 above Exhibit G0 Page 3 of 4 Proprietary and Confidential EXHIBIT G0 Measurement Verification Plan Details 3 PotentialtoSave Verircation Plan The verification of potentialtosavewill be based on review of subcontractor documents and asbuilt observations to verify that the quantity nameplate capacity nameplate efficiency and operational scheduling of the ECM meet the intent of the Engineered Savings Calculations 4 Parameters to be Monitored Sampling Plan Limited to Verification of Potential to Perform as indicated above Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 5 Determination of Energy Cost Avoidance Customer agrees that the engineering calculations presented are stipulated and represent the guarantee period operational performance and energy savings accrued 6 Determination ofNonEnergy Operational Cost Impact Not applicable 7 Customer Responsibilities The guarantee is contingent on the Customer successfully fulfilling the following tasks a cause to effect preventative maintenance and annual inspections b maintain post retrofit operational use as projected and displayed in the engineering calculations c as delineated in the Energy Guarantee Special Provisions outlined in Attachment D and Attachments F and G d provide Honeywell with notification of changes that would impact the baseline of this ECM 8 OnGoing Activities in accordance with Attachment D 9 Reports Documentation there will be a single 1 annual report of the determination of energy avoidance each year subject to Attachment D and Attachment F Exhibit G0 Page 4 of 4 Proprietary and Confidential Exhibit G1 Baseline Operating Parameters Long Center Occupancy Schedules and Space Temperature Setpoints BuildingUnit Occupancy Schedule Cooling Setpoint Heating Setpoint Notes Occupied Occupied Requires Natatorium SunSat 84 Deg F 84 Deg F Baseline 6 AM 10 PM Adjustment Occupied OccupiedGymnasiumLockerRoomsSunSat75DegF72DegF Exercise Room Hallways 6 AM 10 PM Unoccupied UnoccupiedOffices80DeF65DeF Ventilation The Outside Air rates for the listed Air Handling Units are as follows Air Handling Unit Current Ventilation Rates CFM MAU1 15000 MAU2 15000 MAU3 15000 MAU4 15000 Lighting See Exhibit G8 Lighting Fixture Location for calculated run time hours for all lighting fixtures Exhibit G1 Exhibit G2 Guarantee Period Operating Parameters Long Center Occupancy Schedules and Space Temperature Setpoints BuildingUnit Occupancy Schedule Cooling Set point Heating Setpoint Relative Humidity Notes Occupied Occupied Requires Natatorium 247 84 Deg F 84 Deg F 60 Baseline Adjustment Occupied OccupiedGymnasiumLockerRoomsSunSat75DegF72DegF Exercise Room Hallways 6 AM 10 PM Unoccupied Unoccupied Offices 80 De F 65 De F Ventilation The Outside Air rates for the listed Air Handling Units are as follows Air Handling Unit Ventilation Rates CFM Pool1 7700 Lighting See Exhibit G8 Lighting Fixture Location for calculated run time hours for all lighting fixtures Exhibit G2 page 1 of 1 Proprietary and Confidential EXHIBIT G3 Contractual Baseline Conditions Utility Use Utility Unit Costs ASELINE Natural Gas 4106654 REGULAR aura Gas 4106654 REGULAR Natural Gas 4106657 POOL Natural Gas 4106657 POOL Gas Therms Therms Jan06 426 889 6014 12093 Feb06 406 817 4798 9292 Mar06 353 715 3907 7568 Apr06 394 745 3154 5707 May06 274 485 123 204 Jun06 261 449 0 0 Jul06 243 413 0 0 Aug06 228 378 1 2 Sep06 214 357 249 378 Oct06 318 547 1902 3092 Nov06 362 619 5448 8845 Dec06 360 616 4284 6957 FY Totals 3839 7030 29880 54138 Baseline Adjustment 0 0 54414 88742 Total Adjusted 3839 7030 84294 142880 2007 Rates Electric Progress Energy GDST 11 Customer Charge 1742 Energy ChargekWh OnPeak 004659 Energy ChargekWh OffPeak 001869 Fuel ChargekWh OnPeak 007508 Fuel ChargekWh OffPeak 004050 Total ChargekWh OnPeak 2615905 Total ChargekWh OffPeak 1272585 Demand ChargekW Base 085 Demand Char ekW OnPeak 257 Gross Reci is Tax 25641 Natural Gas Clearwater Gas 410 Contract Customer Charge 3000 NonFuel Char eTherm 04100 Fuel Char eTherm 10900 Total Gas ChargeTherm 15000 State Gross Reci is Tax 2117 6 Franchise Fee 6127 Total Tax 8245 Total Charge 16237 Natural Gas Clearwater Gas 410 Contract Customer Charge 000 NonFuel Char eTherm 04100 Fuel Char eTherm 10900 Total Gas ChargeTherm 15000 State Gross Reci is Tax 2117 6 Franchise Fee 6127 Total Tax 82457 Total Charge 16237 NFE svc Medium NFE svc No Customer Charge Exhibit G3 Page 1of 2 Proprietary and Confidential EXHIBIT G3 Contractual Baseline Conditions Utility Use Utility Unit Costs Progress Energy LVII 1JC11IC1 MWlf a i af BASELINE c i iv On Peak kWh Charge OnPeak Off Peak kWh kWh Charge offPeak Lighting Lighting Char e Base Demand Peak Demand Base Demand ELECTRIC kWh kWh kWh kW kW Jan06 51060 5987 124430 7843 2018 142 423 409 360 Feb06 42320 4962 107640 6785 2018 142 393 382 334 Mar06 53590 6284 133630 8423 2018 142 428 428 364 Apr06 63710 7471 139150 8771 2018 142 432 432 367 May06 61640 7228 129720 8176 1849 130 421 421 358 Jun06 70380 8253 154790 9756 1849 130 474 474 403 Jul06 71990 8442 142600 8988 1849 130 472 472 401 Aug06 65320 7659 138690 8742 1849 130 439 435 373 Sep06 73140 8576 144670 9119 1849 130 499 424 Oct06 62560 7336 125580 7915 1849 130 469 399 Nov06 51290 6014 140530 8858 1849 130 426 g 362 Dec06 54740 6660 159160 9421 1849 125 423 360 FY Totals 721740 84873 1640590 102795 22864 1601 442 438 4504 Baseline Ad ustment 286639 35770 60180 37 043 0 0 166 1860 Total Adjusted 1008379 120642 2250770 139838 22864 1601 608 620 6364 BASELINE Peak Demand Customer Charge Total Electric Cost Fixture Maitenance Gross Recipts Tax Municipal Franchise Fee Total Consumption Billed Amt Unit Cost Load Factor ELECTRIC kWh an06 1051 19 15401 94 395 965 177508 16855 0095 s8 Feb06 982 19 13223 94 340 829 151978 14486 0095 54 Mar06 1100 19 16331 94 419 1023 189238 17866 0094 61 Apr06 1110 19 17879 94 459 1119 204878 19551 0095 66 May06 1082 19 16992 89 436 1063 193209 18581 0096 64 Jun06 1218 19 19779 89 507 1237 227019 21612 0095 67 Jul06 1213 19 19192 89 492 1200 216439 20974 0097 64 Au 06 1118 19 18041 89 463 1129 205859 19721 0096 67 Sep06 1282 19 19550 89 501 1223 219659 21363 0097 610 Oct06 1205 19 17003 89 436 1064 189989 18593 0098 s6 Nov06 1059 19 16441 89 422 1019 193669 17972 0093 63 Dec06 1087 19 17671 89 453 1095 215749 19309 0089 71 FY Totals 13508 222 207503 1091 5323 12966 2385194 226884 00951 62916 Baseline Adjustment 5107 0 79780 0 2046 0 896819 154638 Total Adjusted 18615 222 287283 1091 7369 12966 3282 013 381521 01162 58 Exhibit G3 Page 2 of 2 Proprietary and Confidential Exhibit G4 PreRetrofitBaseline Adjustments A Pre Retrofit Baseline adjustment is necessary to account for the expected energy use of the existing inoperable ventilation system Additionally if the ventilation system had been operable the amount energy used to heat the pool would have been less as the energy added to the pool was also being used to heat the space The peak evaporative loss was calculated for the size of the pools the desired pool temperatures expected activity level at peak and the desired space temperature A time profile was generated to account for evaporative energy losses of the pool at off peak times The total evaporative loss was summed for each time period This is the calculated energy loss for the pool Utilizing the pool heaters rated combustion efficiency the expected pool energy input is then calculated An Energy simulation was performed utilizing Carriers Hourly Analysis Program Version 431 to determine the ventilation systems energy input requirements The following inputs were utilized to determine the expected energy use of the ventilation system to maintain the space at 84F The units were set to be turned off during unoccupied periods NatatnHism 1 General Details Floor Area 240000ftz Avg Ceiling Height 220 ft Building Weight 700 lbft 11OA Ventilation Requirements Space Usage UserDefined OA Requirement 1 00 CFMperson OA Requirement 2 600000CFM Space Usage Defaults ASHRAE Std 622001 2 Internals 21Overhead Lighting Fixture Type Free Hanging Wattage 420000Watts Ballast Multiplier 108 Schedule Lights 22Task Lighting Wattage 00 Watts Schedule Lights 24People Occupancy 1200 People Activity Level Athletics Sensible 7100 BTUhrperson Latent 10900 BTUhrperson Schedule Pool Occupancy 23Electrical Equipment Wattage 000 Wft Schedule None 25Miscellaneous Loads Sensible 0 BTUhr Schedule None Latent 602350 BTUhr Schedule Evaporative Load 3 Walls Windows Doors Exp Wall Gross Area ft2 Window 1 Qty Window 2 Qty Door 1 Qty N 47080 150 0 0 E 24640 85 0 0 W 24640 85 0 0 S 18000 8 0 0 Exhibit G4 page 1 of 7 Proprietary and Confidential Exhibit G4 PreRetrofitBaseline Adjustments V Construction Types for Exposure N Wall Type Default Wall Assembly 1st Window Type Window Assembly 32Construction Types for Exposure E Wall Type Default Wall Assembly 1 st Window Type Window Assembly 33Construction Types for Exposure W Wall Type Default Wall Assembly 1 st Window Type Window Assembly 34Construction Types for Exposure S Wall Type Default Wall Assembly 1 st Window Type Window Assembly 4 Roofs Skylights Exp Roof Gross Area ft Roof Slope deg Skylight Qty H 240000 0 0 41Construction Types for Exposure H Roof Type Roof Assembly 5 Infiltration Design Cooling 000 CFM Design Heating 000 CFM Energy Analysis 000 CFM Infiltration occurs only when the fan is off 6 Floors Type Slab Floor On Grade Floor Area 240000ft Total Floor UValue 0100 BTUhrftF Exposed Perimeter 5000 ft Edge Insulation RValue 200 hrftFBTU 7 Partitions No partition data Roof Assembly Roof Details Outside Surface Color Dark Absorptivity 0900 Overall UValue 0121 BTUhrftF RI Layers Thickness In Density IbfW Specific Ht BTU lb F RValue hrftFBTU Weight Ibft Inside surface resistance 0000 00 000 068500 00 Steel deck 0034 4890 012 000011 14 Board insulation 1000 20 022 694400 02 Builtup roofing 0376 700 035 033200 22 Outside surface resistance 0000 00 000 033300 00 Totals 1409 829411 37 Exhibit G4 page 2 of 7 Proprietary and Confidential Exhibit G4 PreRetrofitBaseline Adjustments Default Wall Assembly Wall Details Outside Surface Color Dark Absorptivity 0900 Overall UValue 0225 BTUhrftF Wa11 Layers Thickness in Density IbIf3 Specific Ht BTU lb F RValue hrftFBTU Weight Ibftz Inside surface resistance 0000 00 000 068500 00 Gypsum board 0625 500 026 056000 26 Air space 0000 00 000 091000 00 LW concrete block 4000 380 020 151500 127 Face brick 4000 1250 022 043300 417 Outside surface resistance 0000 00 000 033300 00 Totals 8624 443600 569 Window Assembly Window Details Detailed Input Yes Height 500 ft Width 500 ft Frame Type Aluminum with thermal breaks Internal Shade Type None Overall UValue 0581 BTUhrft2F Overall Shade Coefficient 0506 Glass Details Gap Type 12Air Space Glazing Glass Type Transmissivity Reflectivity Absorptivity Outer Glazing 14bluegrn reflective 0282 0295 0423 Glazing 2 14bluegreen tint 0488 0062 0450 Glazing 3 not used 1000 0000 0000 Pool Occupancy Fractional Hourly Profiles 1SchoolWeek 2School 3Summer 4Summer Exhibit G4 page 3 of 7 Proprietary and Confidential Exhibit G4 PreRetrofitBaseline Adjustments Af Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Design 1 1 1 1 1 4 4 4 1 1 1 1 Monday 1 1 1 1 1 3 3 3 1 1 1 1 Tuesday 1 1 1 1 1 3 3 3 1 1 1 1 Wednesday 1 1 1 1 1 3 3 3 1 1 1 1 Thursday 1 1 1 1 1 3 3 3 1 1 1 1 Friday 1 1 1 1 1 3 3 3 1 1 1 1 Saturday 2 2 2 2 2 4 4 4 2 2 2 2 Sunday 2 2 2 2 2 4 4 4 2 2 2 2 Holiday 2 2 2 2 2 4 4 4 2 2 2 2 Evaporative Load Fractional Hourly Profiles 1NonSummer 3Holi AS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Design 2 2 2 2 2 2 2 2 2 2 2 2 Monday 1 1 1 1 1 2 2 2 1 1 1 1 Tuesday 1 1 1 1 1 2 2 2 1 1 1 1 Wednesday 1 1 1 1 1 2 2 2 1 1 1 1 Thursday 1 1 1 1 1 2 2 2 1 1 1 1 Friday 1 1 1 1 1 2 2 2 1 1 1 1 Saturday 2 2 2 2 2 2 2 2 2 2 2 2 Sunday 2 2 2 2 2 2 2 2 2 2 2 2 Holiday 3 3 3 3 3 3 3 3 3 3 3 3 1 General Details Air System Name Ventilation Equipment Type Packaged Rooftop Units Air System Type Tempering Ventilation Number of zones 1 2 System Components Ventilation Air Data Airflow Control Constant Ventilation Airflow Ventilation Sizing Method ASHRAE Std 622001 Unocc Damper Position Closed Damper Leak Rate 0 Outdoor Air CO2 Level 400 ppm Heating Coil Data Setpoint 840 F Heating Source Combustion Natural Gas Schedule JFMAMJJASOND Exhibit G4 page 4 of 7 Proprietary and Confidential Exhibit G4 PreRetrofitBaseline Adjustments Ventilation Fan Data Fan Type Forward Curved Configuration Drawthru Fan Performance 100 in wg Overall Efficiency 54 Schedule Ventilation Fan Average Zone Temperature 800 F Return Fan Data Fan Type Forward Curved Fan Performance 100 in wg Overall Efficiency 54 3 Zone Components Space Assignments Zone 1 Zone 1 Natatorium x1 4 Sizing Data ComputerGenerated System Sizing Data Ventilation Fan Airflow 600000CFM Hydronic Sizing Specifications Chilled Water DeltaT 100 F Hot Water DeltaT 200 F Safety Factors Cooling Sensible 0 Cooling Latent 0 Heating Zone Sizing Data Zone Data is not available 5 Equipment Data No Equipment Data required for this system Ventilation Fan Fan Thermostat Hourly Profiles 1ProfileOne O Occupied U Unoccupied A iw nmeuW Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Design 1 1 1 1 1 1 1 1 1 1 1 1 Monday 1 1 1 1 1 1 1 1 1 1 1 1 Tuesday 1 1 1 1 1 1 1 1 1 1 1 1 Wednesday 1 1 1 1 1 1 1 1 1 1 1 1 Thursday 1 1 1 1 1 1 1 1 1 1 1 1 Friday 1 1 1 1 1 1 1 1 1 1 1 1 Saturday 1 1 1 1 1 1 1 1 1 1 1 1 Sunday 1 1 1 1 1 1 1 1 1 1 1 1 Holiday 1 1 1 1 1 1 1 1 1 1 1 1 Exhibit G4 page 5 of 7 Proprietary and Confidential Exhibit G4 PreRetrofitBaseline Adjustments The energy simulation resulted in the following baseline adjustments for the facility The June July and August calculated natural gas use for the system was eliminated to match existing pool heater input showing minimum to no heating Input during this period Tnhla I Rxnected Ventilation Svstem Enerev Use Natural Gas Therms Fuel Non Fuel Cust Charge Tax Total Jan 9871 1075977 404733 3000 122325 1606035 Feb 7364 802639 301916 3000 91313 1198868 Mar 7687 837903 315180 3000 95314 1251397 Apr 4305 469204 176493 3000 53482 702179 Ma 3256 354917 133503 3000 40515 531936 Jun 0 000 000 3000 247 3247 Jul 0 000 000 3000 247 3247 Au 0 000 000 3000 247 3247 Se 2771 302064 113623 3000 34519 453206 Oct 3660 398902 150049 3000 45506 597457 Nov 6172 672783 253070 3000 76580 1005433 Dec 9328 1016813 382478 3000 115613 1517904 Totals 54414 5931203 2231044 36000 675910 8874157 The pool evaporative load profile generated the following expected pool heating requirements when maintaining the space temperature at 84F Tnhle 2 Calculated Pool Enerav Use Therms Fuel Non Fuel Cust Charge Tax Total Jan 1824 198793 74777 3000 22802 299371 Feb 1681 183183 68905 3000 21031 276118 Mar 1865 203323 76481 3000 23316 306120 Apr 1782 194213 73054 3000 22282 292549 May 1857 202387 76129 3000 23210 304726 Jun 0 000 000 3000 247 3247 Jul 0 000 000 3000 247 3247 Au 0 000 000 3000 247 3247 Se 1740 189683 71350 3000 21768 285801 Oct 1865 203323 76481 3000 23316 306120 Nov 1699 185152 69646 3000 21254 279053 Dec 1716 187073 70368 3000 21472 281913 Totals 16029 1747130 657189 36000 201194 2641513 The total baseline adjustment against which savings will be calculated is the difference between the current pool energy use Exhibit G3 and the calculated pool energy use Table 2 added to the calculated ventilation system energy use Table 1 The Baseline adjustment is summarized in the table below Exhibit G4 page 6 of 7 Proprietary and Confidential Exhibit G4 PreRetrofit Baseline Adjustments Table 2 Calculated Pre Retrofit Baseline Adiustment Baseline Adjustment Therms Jan 5681 6961 Feb 4246 5458 Mar 5645 8007 Apr 2932 4240 May 4990 8163 Jun 0 65 Jul 0 65 Au 0 63 Se 4262 7012 Oct 3623 5944 Nov 2423 4000 Dec 6761 11041 Total 40563 61019 Exhibit G4 page 7 of 7 Proprietary and Confidential Exhibit G5 PostRetrofit Baseline Adjustments A Pre Retrofit Baseline adjustment is required to account for the expected energy use of the pool dehumidification system to be installed An Energy simulation was performed utilizing Carriers Hourly Analysis Program Version 431 The following inputs were utilized to determine the expected energy use Natatorium 1 General Details Floor Area 240000ft Avg Ceiling Height 220 ft Building Weight 700 lbf12 11OA Ventilation Requirements Space Usage UserDefined OA Requirement 1 00 CFMperson OA Requirement 2 032 CFMft Space Usage Defaults ASHRAE Std 622001 2 Internals 21Overhead Lighting Same as Exhibit G4 22Task Lighting Same as Exhibit G4 23Electrical Equipment Same as Exhibit G4 24People Same as Exhibit G4 25Miscellaneous Loads Same as Exhibit G4 3 Walls Windows Doors Same as Exhibit G4 31Construction Types forExposure N Same as Exhibit G4 32Construction Types forExposure E Same as Exhibit G4 33Construction Types for Exposure W Same as Exhibit G4 34Construction Types for Exposure S Same as Exhibit G4 4 Roofs Skylights Same as Exhibit G4 41Construction Types for Exposure H Same as Exhibit G4 5 Infiltration Same as Exhibit G4 6 Floors Same as Exhibit G4 7 Partitions Same as Exhibit G4 Roof Assembly Same as in Exhibit G4 Exhibit G5 page 1 of 6 Proprietary and Confidential Exhibit G5 PostRetrofit Baseline Adjustments Default Wall Assembl Same as in Exhibit G4 Window Assembly Same as in Exhibit G4 Pool Occupancy Fractional Same as in Exhibit G4 Evaporative Load Fractional Same as in Exhibit G4 Pool Dehumidification Unit 1 General Details Air System Name Ventilation Equipment Type Packaged Vertical Units Air System Type Single Zone CAV Number of zones 1 2 System Components Ventilation Air Data Airflow Control Constant Ventilation Airflow Ventilation Sizing Method Sum of Space OA Airflows Unocc Damper Position Closed Damper Leak Rate 0 Outdoor Air CO2 Level 400 ppm Dehumidification Data Maximum RH Setpoint 50 Central Cooling Data Supply Airflow Rate 240000CFM Coil Bypass Factor 0100 Cooling Source WaterCooledDX Schedule JFMAMJJASOND Capacity Control Cycled or Staged Compressor Fan On Central Heating Data Supply Temperature 950 F Heating Source Combustion Natural Gas Schedule JFMAMJJASOND Capacity Control Cycled or Staged Compressor Fan On Supply Fan Data Fan Type Forward Curved Configuration Drawthru Fan Performance 150 in wg Overall Efficiency 54 Duct System Data Supply Duct Data Duct Heat Gain 0 Duct Leakage 0 Return Duct or Plenum Data Return Air Via Ducted Return Return Fan Data Fan Type Forward Curved Fan Performance 100 in wg Overall Efficiency 54 3 Zone Components Space Assignments Zone 1 Zone 1 Natatorium X1 Exhibit G5 page 2 of 6 Proprietary and Confidential Exhibit G5 PostRetrofit Baseline Adjustments Thermostats and Zone Data Zone All Cooling Tstat Occ 840 F Cooling Tstat Unocc 840 F Heating Tstat Occ 840 F Heating Tstat Unocc 840 F Tstat Throttling Range 200 F Diversity Factor 100 Direct Exhaust Airflow 00 CFM Direct Exhaust Fan kW 00 kW Thermostat Schedule Thermostat Schedule Unoccupied Cooling is Available Supply Terminals Data Zone All Terminal Type Diffuser Minimum Airflow 000 CFMperson Zone Heating Units Zone All Zone Heating Unit Type None Zone Unit Heat Source Electric Resistance Zone Heating Unit Schedule JFMAMJJASOND 4 Sizing Data ComputerGenerated System Sizing Data Cooling Supply Temperature 619 F Supply Fan Airflow 240000CFM Ventilation Airflow 76800CFM Heating Supply Temperature 950 F Safety Factors Cooling Sensible 0 Cooling Latent 0 Heating 0 Zone Sizing Data Zone Airflow Sizing Method Sum of space airflow rates Space Airflow Sizing Method Individual peak space loads Zone Supply Airflow CFM Zone Htg Unit MBH Reheat Coil MBH CFM 1 240000 5 Equipment Data Central Cooling Unit WaterCooledDX Estimated Maximum Load 19020 MBH Design EWT 850 F Gross Cooling Capacity 16000 MBH Compressor Power 12500 kW Central Heating Unit Combustion Estimated Maximum Load 7125 MBH Heating Capacity 7000 MBH Average Efficiency 850 Misc Electric 0000 kW Exhibit G5 page 3 of 6 Proprietary and Confidential Exhibit G5 PostRetrofit Baseline Adjustments Thermostat Schedule Fan t Thermostat Hourly Profiles 1ProfileOne 2Profile 3ProfileThree 4ProfileFour O Occupied U Unoccupied Assi ants Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Design 1 1 1 1 1 1 1 1 1 1 1 1 Monday 2 2 2 2 2 2 2 2 2 2 2 2 Tuesday 2 2 2 2 2 2 2 2 2 2 2 2 Wednesday 2 2 2 2 2 2 2 2 2 2 2 2 Thursday 2 2 2 2 2 2 2 2 2 2 2 2 Friday 2 2 2 2 2 2 2 2 2 2 2 2 Saturday 3 3 3 3 3 3 3 3 3 3 3 3 Sunday 4 4 4 4 4 4 4 4 4 4 4 4 Holiday 4 4 4 4 4 4 4 4 4 4 4 4 The energy simulation generated an hourly profile of the heating load refrigeration load power consumption of the pool dehumidification unit lighting power consumption pump power consumption supply fan power consumption and return fan power consumption A sample of the generated output is provided below Tahle 1 Fnerov Simulation Output Dry Bulb Wet Bulb Central Cooling Coil Central Cooling Eqpt Central Unit CI Central Heating Coil Central Heating Eqpt Central Heating Coil Supply Temp Temp Load Load Input Load Load Input Fan Month Da Hour F F MBH MBH k MBH MBH MBH k Jan 1 0 68 658 4459 4459 353 5035 5035 5923 78 Jan 1 1 691 672 4826 4826 388 5096 5096 5995 78 Jan 1 2 68 661 4514 4514 359 5308 5308 6244 78 Jan 1 3 68 649 4187 4187 328 5325 5325 6264 78 Jan 1 4 649 625 0 0 0 1859 1859 2187 78 Jan 1 5 64 61 0 0 0 203 6 2036 2395 78 Jan 1 6 63 606 0 0 0 0 0 0 78 Exhibit G5 page 4 of 6 Proprietary and Confidential Exhibit G5 PostRetrofit Baseline Adjustments Table 1 cont Energy Simulation Output Dry Bulb Temp Wet Bulb Temp Return Fan Pump Electric Lighting kW Month Day Hour F F k k k Jan 1 0 68 658 52 19 0 502 Jan 1 1 691 672 52 19 0 537 Jan 1 2 68 661 52 19 0 508 Jan 1 3 68 649 52 19 0 477 Jan 1 4 649 625 52 0 0 13 Jan 1 5 64 61 52 0 0 13 Jan 1 6 63 606 52 0 454 584 The last column in the table is the sum of the compressor supply fan return fan and pump power consumption This is the added electrical consumption that will result from the operation of the pool dehumidification unit Utilizing this calculated sum for each hour in the year the current electric rate structure is applied resulting in the table below Table 2 Enerqv Simulation Cost On Peak Off Peak Peak Off Peak Total kWh kWh kW kW kWhb6680251089112231789 7152 24045 96 120 31197 6636 33193 92 144 39829 r 16781 31091 124 145 47872 Ma 19029 43966 138 146 62995 Jun 24999 49705 146 146 74704 Jul 26518 52865 146 146 79382 Au 25507 54975 147 146 80482 Se 20411 45105 137 145 65516 Oct 19811 38975 136 145 58785 Nov 7251 31295 106 128 38546 Dec 6394 25432 84 109 31826 187168 455755 120 137 642922 Exhibit G5 page 5 of 6 Proprietary and Confidential Exhibit G5 PostRetrofit Baseline Adjustments Tahla 9 lrnnt 1 Fnamv Rimulatinn Cnst On Peak kWh Off Peak kWh On peak Demand Off Peak Demand Tax Customer Charge Total Charge Jan 83365 152427 23438 10379 6913 1742 278264 Feb 89250 145969 24595 10209 6924 1742 278688 Mar 82812 201506 23721 12249 8212 1742 330242 Apr 209407 188747 31791 12317 11340 1742 455343 May 237464 266907 35517 12402 14161 1742 568193 Jun 311958 301748 37548 12410 17017 1742 682423 Jul 330911 320928 37522 12436 17995 1742 721534 Au 318297 333743 37651 12427 18003 1742 721863 Se 254706 273823 35312 12359 14774 1742 592716 Oct 247216 236607 34824 12342 13615 1742 546346 Nov 90488 189982 27268 10889 8170 1742 328538 Dec 79786 154392 21537 9299 6795 1742 273551 2335658 2766782 370723 139715 143920 20904 5777701 The values calculated above are used as a post retrofit baseline adjustment to the electrical consumption at the facility This is the expected electrical operating cost of the dehumidification unit Exhibit G5 page 6 of 6 Proprietary and Confidential Exhibit G6 Pool Dehumidification Cost Avoidance Calculations The Savings calculation for this ECM utilizes the same energy simulation model utilized in Exhibit G5 Known Post retrofit baseline adjustments In addition to the power consumption data generated the pool heating load is input into an additional column The heat recovery energy available is the sum of the central cooling load and the central unit power input converted to heating units A check is done to see if the heat available is enough to supply the space heating load calculated by the simulation and the pool heating load If there is not enough heat to supply these loads the load will be served by auxiliary heaters The pool unit will have a natural gas heating section to supply heat to the space and the existing pool heaters will be utilized as an auxiliary heating source for the pool The energy simulation generated an hourly profile of the heating load refrigeration load power consumption of the pool dehumidification unit lighting power consumption pump power consumption supply fan power consumption and return fan power consumption Tahiti 1 Dahumidifiratinn Unit Hourly Simulation Sample Result onth a our Dry Bulb Temp F Wet Bulb Temp F Central Cooling Coil Load MBH Central Cooling Eqpt Load MBH Central Unit Clg Input k Central Heating Coil Load MBH Central Heating Eqpt Load MBH Central Heating Coil Input MBH Supply Fan k Jan 1 0 68 658 4459 4459 353 5035 5035 5923 78 Jan 1 1 691 672 4826 4626 388 5096 5096 5995 78 Jan 1 2 68 661 4514 4514 359 5308 5308 6244 78 Jan 1 3 68 649 4187 4187 328 5325 5325 6264 78 Jan 1 4 649 625 0 0 0 1859 1859 2187 78 Jan 1 5 64 61 0 0 0 2036 2036 2395 78 Jan 1 6 63 6n F 0 0 0 0 0 0 78 Table 1cont Dehumidification Unit Hourly Simulation Sample Result D W t nth ay our ry Bulb Temp F e Bulb Temp F Return Fan kW Pump kW Electric Lighting kW Pool Loss MBH Pool Heat therms Condenser Heat MBH Aux Heat Therms Jan 1 0 68 658 52 19 0 301 038 566 00 Jan 1 1 691 672 52 19 0 301 038 615 00 Jan 1 2 68 661 52 19 0 301 038 574 00 Jan 1 3 68 649 52 19 0 301 038 531 04 Jan 1 4 649 625 52 0 0 301 038 0 27 Jan 1 5 64 61 52 0 0 301 038 0 29 Jan 1 6 63 606 52 0 454 301 038 0 04 301 038 0 22 The last column in the table is the amount of auxiliary heat that the system will require The total natural savings is then the existing pool heating use during the baseline period plus the pre retrofit baseline adjustment for the inoperable ventilation system minus the calculated auxiliary heating required Table 2contSimulation Auxiliary Gas Reauirement Results Calculated Auxiliary Natural Gas Requirement Therms Fuel Non Fuel Cust Charge Tax Total Jan 21804 237668 89400 3000 27213 357281 Exhibit G6 page 1 of 2 Proprietary and Confidential Exhibit G6 Pool Dehumidification Cost Avoidance Calculations Feb 16086 175343 659 56 30 00 201 41 264440 Mar 12686 138280 52015 30 00 159 36 209232 Apr 2955 322 09 121 16 30 00 39 02 512 26 May 250 2727 10 26 30 00 5 57 7310 Jun 00 000 000 3000 2 47 32 47 Jul 00 000 000 3000 2 47 32 47 Au 00 000 0 00 30 00 247 32 47 Se 33 355 1 34 30 00 2 88 37 76 Oct 1269 138 27 52 01 30 00 1816 238 45 Nov 10084 109917 413 46 30 00 127 18 166982 Dec 21548 234873 883 48 30 00 26896 353117 86715 945201 355541 360 00 110209 1446950 Exhibit G6 page 2 of 2 Proprietary and Confidential EXHIBIT G7 ROOF TOP UNIT COST AVOIDANCE CALCULATIONS COOLING EQUIPMENT UPGRADE Honeywell Job Name City Of Clearwater Buildin Long Center OVERVIEW The existing 18 ton packaged DX units located at the Long Center which serve the Gymnasium and Weight Room of the building is aging and less efficient than newer equipment currently available It will all be replaced with a new ac system of the same type as the existing unit with a minimum of a 11 EER This calculation assumes an average cooling load over the period that the equipment is in operation It also assumes that the savings will be based upon the current building loads including ventilation ASSUMPTIONS SYMBOL Present cooling energy usage 30888 KWHyr A Electrical demand period 10 months B Existing cooling equipment EER rating 77 MBTUKWH C New cooling equipment EER rating 110 MBTUKWH D Cooling equipment rated capacity 18 tons E Weekly cooling system operation 60 hrswk F Cooling season length 32 wkyr G Avoided cost of electricity 0080 KWH H Avoided cost of demand 351 KW I Cooling conversion factor 12 MBTUtonhr Number of units 5 UTILITY SAVINGS CALCULATIONS Load Factor 057 Demand Savings 2413 KW Cooling Savings Cost Savings Guaranteed Savings 46332 KWHyr 4550 yr 4095 yr Exhibit G7 Page 1 of 5 PROPRIETARYAND CONFIDENTIAL EXHIBIT G8 ROOF TOP UNIT COST AVOIDANCE CALCULATION COOLING EQUIPMENT UPGRADE Honeywell Job Name City Of Clearwater Building Long Center OVERVIEW The existing 15 ton packaged DX unit located at the Long Center which serves the Womens Locker Room is aging and less efficient than newer equipment currently available It will all be replaced with a new ac system of the same type as the existing unit with a minimum of a 11 EER This calculation assumes an average cooling load over the period that the equipment is in operation It also assumes that the savings will be based upon the current building loads including ventilation ASSUMPTIONS SYMBOL Present cooling energy usage 25740 KWHyr A Electrical demand period 10 months B Existing cooling equipment EER rating 77 MBTUKWH C New cooling equipment EER rating 110 MBTUKWH D Cooling equipment rated capacity 15 tons E Weekly cooling system operation 60 hrswk F Cooling season length 32 wkyr G Avoided cost of electricity 0080 KWH H Avoided cost of demand 351 KW Cooling conversion factor 12 MBTUtonhr Number of units UTILITY SAVINGS CALCULATIONS Load Factor 057 Demand Savings 402 KW Cooling Savings 7722 KWHyr Cost Savings 758 yr Guaranteed Savings @90 Exhibit G7 Page 2 of 5 PROPRIETARYAND CONFIDENTIAL EXHIBIT G7 ROOF TOP UNIT COST AVOIDANCE CALCULATIONS COOLING EQUIPMENT UPGRADE Honey ell Job Name City Of Clearwater Building Long Center OVERVIEW The existing 5 ton packaged DX unit located iat the Long Center which serves the office area is aging and less efficient than newer equipment currently available It will all be replaced with a new ac system of the same type as the existing unit with a minimum of a 11 EER This calculation assumes an average cooling load over the period that the equipment is in operation It also assumes that the savings will be based upon the current building loads including ventilation ASSUMPTIONS SYMBOL Present cooling energy usage 8580 KWHyr A Electrical demand period 10 months B Existing cooling equipment EER rating 77 MBTUKWH C New cooling equipment EER rating 110 MBTUKWH D Cooling equipment rated capacity 5 tons E Weekly cooling system operation 60 hrswk F Cooling season length 32 wkyr G Avoided cost of electricity 0080 KWH H Avoided cost of demand 351 KW Cooling conversion factor 12 MBTUtonhr Number of units 1 UTILITY SAVINGS CALCULATIONS Load Factor 057 Demand Savings 134 KW Cooling Savings 2574 KWHyr Cost Savings 253 yr Guaranteed Savings @90 Exhibit G7 Page 3 of 5 PROPRIETARY AND CONFIDENTIAL EXHIBIT G7 ROOF TOP UNIT COST AVOIDANCE CALCULATION COOLING EQUIPMENT UPGRADE Honeywell Job Name City Of Clearwater Building Long Center OVERVIEW The existing 4 ton packaged DX unit located at the Long Center which serves the hallway is aging and less efficient than newer equipment currently available It will all be replaced with a new ac system of the same type as the existing unit with a minimum of a 11 EER This calculation assumes an average cooling load over the period that the equipment is in operation It also assumes that the savings will be based upon the current building loads including ventilation ASSUMPTIONS SYMBOL Present cooling energy usage 6864 KWHyr A Electrical demand period 10 months B Existing cooling equipment EER rating 77 MBTUKWH C New cooling equipment EER rating 110 MBTUKWH D Cooling equipment rated capacity tons E Weekly cooling system operation 60 hrswk F Cooling season length 32 wkyr G Avoided cost of electricity 0080 KWH H Avoided cost of demand 351 KW Cooling conversion factor 12 MBTUtonhr Number of units 1 UTILITY SAVINGS CALCULATIONS Load Factor 057 Demand Savings 107 KW Cooling Savings 2059 KWHyr Exhibit G7 Page 4 of 5 PROPRIETARYAND CONFIDENTIAL EXHIBIT G7 ROOF TOP UNIT COST AVOIDANCE CALCULATION Ex 12 C x F x G Demand Savings load x tons x 12 x 1 1factorlexistEERnewEER JxExl2x 1 1 KICD demand operCoolingSavingsx savings period K x F x G L energy elect demand demand Cost Savings x x x monthssavingscostsavingscost HxLKxBxI Exhibit G7 Page 5 of 5 PROPRIETARY AND CONFIDENTIAL EXHIBIT G8 LIGHTING FIXTURE LOCATION GUIDE AND COST AVOIDANCE CALCULATION Total Total kWh Total Existing Proposed Existing Proposed Existing Proposed Total Total Pre Total Saved Total kWh Total kWh Total kWh Dollars Dollars Site Name Building Name Location Code Code Dty City kW kW Existing Description Proposed Description Vohs Hours kW Post kW kW Existing Proposed Saved Saved Saved 1 1000 watt Metal New 750 watt Metal Halide ballast and Long Center Long Center Pool Long Center Pool M1000 M750K 42 42 10800 08020Halide lamp new 750 watt Metal Halide lamp 277 3627 4309 3200 1109 156295 116063 40231 3790 31790 1 1 400 watt Metal New 1x4 High Bay wlElect NP Be8 Long Center Long Center Gym Long Center Gym M400 1484HBWG 40 40 04580 02100Halide lamp 8 4TBs wireguard 27 4437 1740 798 942 77222 35407 41814 3938 3939 82 82 4022 so 40 21 233616 151471 82046 7729 7729 Guaranteed Savings 890 6 866 EXHIBIT G9 1 of 1 PROPRIETARYAND CONFIDENTIAL EXHIBIT G9 DOMESTIC HOT WATER HEAT RECOVERY COST AVOIDANCE CALCULATIONS Name of Facility MAIN Natural Gas ltherm S 150 Cost of Hot Waterkgai 1171 Percentage of Hot Water to produce 80 Deg F Mix 2000 for faucet usage Percentage of Hot Water to produce 5000 103 Deg F Mix for shower usage Boiler Efficiency 80k BTU Content of Nat Gas 1000W BT6AfniWm Water Specific Heat 1 BtWlbF Cold Water Temperature 65 F Domestic Hot Water Temperature 140 F Water Density 833 WgW DHW USE Fixtures No Use Rate Frequency Days Yearly Use HW Use 4 and 8 Center Sets 12 150 gpm 30MinsDay 260 140 kgals 28 kgaisILowflowShowerHeads16250gpm30MinsDay260312kgals156kgals Total 452 kgais 184 kgals Total Therms 1438 Total Cost 2156 18 Ton Heat Recovery Heat Availability 5983 therms DHW Heating Coincidence Factor 20 DHW Heating Heat Recovery 1197 therms Total Savings 179500 Total Guaranteed Savings 161550 EXHIBIT G9 1 oft Proprietary and Confidential ATTACHMENT J PROJECT ACCEPTANCE Project Final Acceptance Procedure As portions of the Project near completion the Honeywell Project Manager will start the Project CloseOutProcess The Honeywell Project Manager shall use the ScopeofWorkSOW listed in Attachment A as the basis for the CloseOut Process and shall demonstrate to the Owners Representative that each separate item of the SOW is substantially complete The sign off process will be by portion of the Scope of Work or by individual Energy Conservation Measure ECM After each portion of the Scope of Work has been demonstrated and a Punch List detailing minor deficiencies if any is generated the Owners Representative shall execute the Delivery and Acceptance Certificate to acknowledge substantial completion and Honeywell will complete the Punch List within two weeks Execution of this Delivery and Acceptance Certificate signifies the start of the warranty provided in the Agreement for this portion of the Work Schedule of Acceptance The acceptance process will follow the following schedule All ECMs by OR SchoolBuildingFacilityby SchoolBuildingFacilityby OR ECM ECM Name Acceptance Date Support Services Honeywell will start the support services of the Facility in accordance with the Service Agreement per Attachment D when the Final Delivery and Acceptance Certificate is signed Attachment J Rev 0906 Page 1 of 2 Honeywell FINAL DELIVERY AND ACCEPTANCE CERTIFICATE Project Name Agreement Effective Date ScopeofWorkSOW ItemEnergy Conservation Measure ECM To Honeywell International Inc Reference is made to the above listed Agreement between the undersigned and Honeywell International Inc and to the Scope of Work as defined in Attachment A herein In connection therewith we confirm to you the following The Scope of Work SOW Item Energy Conservation Measure ECM referenced above and also listed in Attachment A of the Agreement has been demonstrated to the satisfaction of the Owners Representative as being substantially complete All of the Work has been delivered to and received by the undersigned and that said Work has been examined and or tested and is in good operating order and condition and is in all respects satisfactory to the undersigned and as represented and that said Work has been accepted by the undersigned and complies with all terms of the Agreement Consequently you are hereby authorized to invoice for the Final Payment as defined in Attachment E The Payment Schedule Owner Name By Authorized Signature Printed Name and Title Date Attachment J Rev 0906 Page 2 of 2 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3383 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 2 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Reappoint Richard Porraro, W. Bruce Brock and Paul A. Doric to the Airpark Advisory Board with terms to expire April 30, 2021. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Airpark Advisory Board TERM: 4 Years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 5 CHAIRPERSON: Denise L. Rosenberger MEETING DATES: Quarterly (1st Wed.) - Feb., May, Aug., Nov. PLACE: Chambers - 3 p.m. APPOINTMENTS NEEDED: 3 THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH EXPIRED/WILL BE EXPIRING AND NOW REQUIRE REAPPOINTMENT FOR A NEW TERM. (AT THIS TIME THERE ARE NO OTHER APPLICATIONS ON FILE) 1.Richard Porraro - 1047 Sunnydale Dr., 33755 - Self employed/Marketing Original Appointment: 3/15/12 (0 Absences in the past year) Interest in reappointment: Yes (was serving 1st term until 4/4/17) 2.W. Bruce Brock - 211 Windward Passage, 33767 - Retired Airline Pilot Original Appointment: 4/4/13 (0 Absences in the past year) Interest in reappointment: Yes (currently serving 1st term until 4/30/17) 3.Paul A. Doric - 1837 Skyland Dr., 33755 - Pilot Original Appointment: 08/20/14 (2 Absences in the past year) Interest in reappointment: Yes Page 1 City of Clearwater Printed on 4/20/2017 File Number: ID#17-3383 (currently filling unexpired term until 4/30/17) Zip codes of current members on board: 2 - 33755 1 - 33759 1 - 33765 1 - 33767 Page 2 City of Clearwater Printed on 4/20/2017 Apr 03 2017 02:15PM Zafar Projects Inc. 7272026905 Name: Home Address: f 0 7r,f-Irtt page 1 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. bCrro ii - Zip 3375S— Telephone: C l3 t.1J ' % 5 ',1 a '._ Telephone: Cell Phone: Email Address: Office Address: Zip How long a resident of C earwater? { / M rJ S. Occupation: S-L otft.Gkett r Employer: Field of Edu tion: Other Work Experi npe: U 5- i-- pLeitAtkeA Eby vy W\ cfrodi6 tAs If retired, former occupation- Community Activities: Ci € AtAXt Ci 'rZ(yl ii f 4crnc,- 6- l aA ,(44 L Other Interests: Board Service (current and past): Board Preference: A-14 a&iL A- do LL.hAt 1;k- bRe i4ed Additional Comments: Date: 7:0-00 See attached list for boards that require financial disclosure at time of appointment. Please return thisapplicationandboardquestionnairetotheOfficialRecords & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy ofoneofthefollowing: Current voter registration within city lim Valid current Florida Drivers' License is Declaration of Domicile filed with the ci its sued to an address within city limits ty clerk affirming residency within city likhft 0 3 2017 OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT. RECEIVED Apr 03 2017 02:15PM Zafar Projects Inc 7272026905 page 2 B ARD QUESTIONNAIRE 1. What is your understanding of the ard's duties and responsibilities? T(. s-P-L 4,- yvG- F CCS'ry 0'1-S l j ve 01,.4. Ovv 9DIA) ID ro, t_ -ri *Lc) 17)02n 4) is v11 in person or on the City's TV station C -View? 491r)-- 2. Have you ever observed a board meeting CC_ \DOC/4 W\g14A either 1CP-C<" i L O UL x Uo\ i to serve on f ' 44L 3. What background and /or qualifications this Board? j rf do you have that you feel would qualify you F 1 ,1.. .. . 1. C AL- 11/,M i, t ` i a`-i of a... l SO h-e o S c Povti-efii. laeLckeir . this Board? On") C\‘-e'et-A- C': 'Ylw11-c1/t4. ) 4. Why do you want to serve on 0 ti -t 1 ( - c CokyvVZR_G-(oA J 'fir? c / o L C t i- 1 s oc..CCa J Name: \, 'Ci o ` rarb A bo 0".7\- R. rrl J ni i4 r Y ii Y &I, 1 `--/ f CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: Wm Bruce Brock Home Address: 211 Windward Passage Zip 33767 Telephone: 727-449 -0809 Cell Phone: 727- 560 -7113 How long a resident of Clearwater? 18 years Occupation: retired Field of Education: BS Mechanical Eng Cornell University Office Address: Zip 33767 Telephone: Email Address: crimbo @tampabay.rr.com MBA Southern Illinois University Employer: Other Work Experience: LtCol USAFR (Ret) If retired, former occupation: Line Check Captain, Delta Air Lines Community Activities: President, Experimental Aircraft Assn Chapter 282 Treasurer, Island Estates Civic Association Other Interests: Board Service (current and past): Board Preference: Airpark Advisory - current Airpark Advisory Additional Comments: Signature: ,! i Date: April 5, 2017 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits APR 05 2011 OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT. BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The Board provides input with perspective to issues confronting the general operation and maintenance of the Airpark as well as addressing future enhancements that may become feasible and desirable. 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? Yes 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? I have spent my entire career in aviation operations including military, civilian airline and general aviation. I lease a hangar at the Airpark and serve with the EAA chapter located at this field. 4. Why do you want to serve on this Board? I believe in my first term that I have not only asked pertinent questions but also have been able to provide valuable comments to the issues facing the Board. Name: Wm Bruce Brock Board Name: Airpark Advisory 08/05/2014 12:40 7274431006 f 662_024,ve__Oot CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS CLEARWATER PAGE 01 Name: Ac),/ 1 Home Address: 2 .S 44N;o Telephone: - - Cell How long a resident of Clearwater? Occupation:„[ Field of Education: 1`` Office Address: Telephone: E -mail Address:,,, If retired, former occupation: Community Activities_ Employer: 4 74 4e 745 iftr. o. 4P Other Work Experience; Other Interests: Board Service (current and past): Board Preference: Additional Comments: Signed: Date: - 4 lrf See attached list for boards that require financial disclosure at time of appointment. Please this application and board questionnaire to the Official Records & Legislative Services Departrh O. Box 4748, Clearwater, EL 33758 -4748, or drop off your application at City Hall. 2nd Floor, 1 Osceola Avenue. Note: Fa •' L. re , = t,, . r rj he I Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limic' l cERIEDDeclarationofDomicilefiledwiththecityclerkaffirmingresidencywithinGIBtltlE AUG 05 2014 OFFICIAL RECORDS 08/05/2014 12:40 7274431006 CLEARWATER SOARD CluallMOMPWRE 1, WOW is your undersloridna t Ire boirtfs *Nies mid riseponstietiss? J 1./ off 1-11 01.;EL.,Accile a 1144 ' • PAGE 02 2 Have you ever obeetved sboavd rneebng eslher w person or ori C-Virmo, 111* City. 1V 14100017 Iz 3 Mat background and/or quakiricaboris do you have *lot rau %Ns would gummy you k 'Dove an this Board? inie.11.1.1. /.14,_„Ntrieftcd- vet,' AAte,,4 -rue - frsts _ 1'14' Pa;-f A, Why do you want to serve on this Board? 4 714. rf NP4yI»QfIc , soiwoum• 4{1001-1- firluisnAf 4e0 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3432 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 2 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Reappoint Karen Cunningham and Eric Seiler to the Public Art and Design Board with terms to expire April 30, 2021. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Public Art and Design Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater resident except for the Clearwater Arts Alliance, Inc., formerly, Clearwater Arts Foundation, and the Pinellas County Arts Council representatives MEMBERS: 7 Liaison: Parks & Recreation CHAIRPERSON: Alex Plisko, Jr. MEETING DATE: Quarterly - March, June, Sep., Dec. TIME/PLACE: Long Center APPOINTMENTS NEEDED: 2 THE FOLLOWING BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE. 1. Karen Cunningham - 2392 Stag Run Blvd., 33765 - Retired/Planner Pinellas MPO Original Appointment: 4/18/13 (0 Absence in the last year) Interest in reappointment: Yes (serving 1st term to expire 4/30/17) (Citizen) 2. Eric Seiler - 2513 Dogwood Ct., 33761 - Construction Mgr/Mechanical Eng. Original Appointment: 7/16/15 (1 Absence in the last year) Page 1 City of Clearwater Printed on 4/20/2017 File Number: ID#17-3432 Interest in reappointment: Yes (filling unexpired term to expire 4/30/17) (Citizen) THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO FILL ONE OF THE ABOVE VACANCIES: 1. Bruce Dennis - 1851 Glenville, 33765 - Housing Mgt./BS Business Adm. Zip codes of current members: 1 - 33713 1 - 33761 1 - 33763 1 - 33764 2 - 33765 1 - 33786 Current Categories: 1 Architect; 1 Artist - Art Business Owner; 3 Citizens; 1 Pinellas County Arts Council; 1 Clearwater Arts Alliance, Inc. Page 2 City of Clearwater Printed on 4/20/2017 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: Karen Cunniingham Home Address: 2392 Stag Run Blvd, Clearwater Zip 33765 Telephone: 727- 724"8809 Cell Phone:727 -418 -9803 How long a resident of Clearwater?34 years Occupation: retired Office Address: zip 33765 Telephone: Email Address: webfloater @gmail.com Field of Education: Undergrad, BA Education, AA Design MA Communication Employer: Other Work Experience: Planner for Pinellas MPO, teacher middle school and adult ed) commercial interior designer If retired, former occupation:Planner, Pinellas MPO Community Activities: student at Dunedin Fine Arts Center, Clearwater Neighborhood Coalition, MPO Citizens Advisory Committee Other Interests: Board Service (current and past): Board Preference: Imagine Clearwater committee, Public Art and Design Public Art and Design Charter Review committee Additional Comments: l believe this is a very important committee. 1 would like to continue to be a member. Signature: -,, / / (' / Date:March 27, 2017 See attached list for boards that require financial disclosure at time of appointment. Please retum this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city lim Declaration of Domicile filed with the city clerk affirming residency within 6 glyFD MAR 2 8 2017 OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT. BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Review and advise concerning public art projects. Act as a liaison between committee and community, including other boards and committees. Bring ideas from the community to the committee and vice versa. 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? yes 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? 1 study painting now at DFAC. I have experimented in various art forms, including painting, sculpture and jewelry making. I studied history of architecture for two years while in a design degree program. I also took classes in web design. 4. Why do you want to serve on this Board? I believe this is a critical time for this city with so much growth. There is much potential for development that makes a positive statement about this community and those who live here. Public art contributes to that. Name: Board Name:Public Art an. Design CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Name: Eric Seiler Home Address: 2513 Dogwood Ct, Clearwater FL zip 33607 Telephone: 727-638-0062 Cell Phone: 727-638-0062 How long a resident of Clearwater? 10 Years Occupation: Construction Manager Field of Education: Mechanical Engineering Office Address: 4107 W Spruce Street; Suite 101, Tampa FL Zip 33607 Telephone: 813-579-2000 E-mail Address: seiler_dust@yahoo.com If retired, former occupation: N/A Equity Inc. Employer: Other Work Experience: Peter R Brown Construction, Construction Manager Design Engineer for Aquarium Manufacture Community Activities: Member of Saint Michael the Archangel Catholic Church Other Interests: Recreational Sports (Tennis, Bicycle, Trail Riding), My Family Board Service (current and past): None Board Preference: Public Art & Design Advisory Board Additional Comments: Signature: Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The role is to administer policy and procedures for the Public Arts Program however as a board member I believe an additional role would be to promote the Public Arts Program 2. Have you ever observed a board meeting either in person or on C-View, the City's TV station? I have observed via Video Recording and have personally attended multiple public board meetings 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? As an Engineer and Contractor with extensive public funded Construction Projects, supporting the installation of Public Art I have a unique skill set that could benefit the Clearwater Public Arts Program 4. Why do you want to serve on this Board? My wife and her family have a history of supporting artists in Florida and I would like to carry the passion they have passed on to me, toward the City of Clearwater Public Arts Program Name: Eric Seiler Board Name: Public Art and Design Advisory CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: Bruce Dennis Home Address: 1851 glenville, Clwr Telephone: 727 688 7171 Zip 33765 Cell Phone: How long a resident of Clearwater? 15 yrs Office Address: Telephone: Zip 33765 Email Address: bdennis3 @yahoo.com Occupation: Property ownership /management Employer: self Field of Education: Masters in Finance, liberal arts If retired, former occupation: Other Work Experience: Community Activities: I am trying to be involved in more of them. Other Interests: Board Service (current and past): Board Preference: Clwr Homeless Intervention Project hA. LI i c Ail' 4 Dc-s i jrl Z- 0-fA RCS CTE, San jose based org Additional Comments: Signature: Bruce Dennis n. . ou Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy ofoneofthefollowing: Current voter registration within city limits RECEIVEValidcurrentFloridaDrivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits 1 0 2017 OFFICIAL RECORDS AND LEGISLATIVE SRVCS Uc i. BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Do what is best for City re exhibiting, allowing, endorsing art that is consistent w/ overall plan(s), tasteful and affordable(if relevant). 2. Have you ever observed a board meeting either in person or on the City's TV station C -View? Y 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? For many years, I have been evaluating and collecting art, of many different media. 4. Why do you want to serve on this Board? I am interested in serving my community, enhancing it's attractiveness and supporting the machine(s) that help it thrive. Name: Board Name: Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3395 Agenda Date: 4/20/2017 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Approve a five-year Legal Services Agreement with the law firm of Thompson Sizemore and Gonzalez, of Tampa, FL, for representation in employee matters for an amount not to exceed $50,000 per calendar year, and authorize the appropriate officials to execute same. (consent) SUMMARY: Thompson Sizemore & Gonzalez is a law firm that specializes in representation of employers in employment matters. The firm has successfully represented the City in many complex employment issues. The last legal services agreement entered into was in 2006. The current city policy is to have agreements last no longer than five years when possible. The annual costs of this agreement will fluctuate depending upon litigation activity. Any lawsuits assigned to the firm will be brought individually to council for approval. Billing rates are as follows: $200.00 per hour for shareholders, $150.00 per hour for associate attorneys and $90.00 per hour for paralegals. Legal Services are exempt from bidding requirements under Section 2.564(1)(h) of the Clearwater Code of Ordinance. APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 010-09600-530100-514-000-0000 (Professional Services) to fund this contract for this fiscal year and will be budgeted in this cost code for each subsequent contract year. Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2017-01001 Agenda Date: 4/20/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3115 Johns Parkway, together with certain right-of-way of Johns Parkway, and pass Ordinances 9008-17, 9009-17 and 9010-17 on first reading. (ANX2017-01001) SUMMARY: This voluntary annexation petition involves a 0.24-acre property consisting of one parcel of land occupied by a single family home. The parcel is located on the south side of Johns Parkway approximately 320 feet east of McMullen Booth Road. The applicant is requesting annexation in order to receive solid waste and sanitary sewer service from the City. The Development Review Committee is proposing that the 0.043 acres of certain Johns Parkway right-of-way not currently within the city limits also be annexed. The property is contiguous to existing city limits to the north, west, east and south. It is proposed that the property be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The property currently receives water service from the City. Collection of solid waste will be provided to the property by the City. The applicant has paid the sewer impact and assessment fees in full, and is aware of the additional costs to extend City sewer service to this property. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Page 1 City of Clearwater Printed on 4/20/2017 File Number: ANX2017-01001 Objective A.7.2 Diversify and expand the City ’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single -family residential properties upon request. ·The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the property is Low Medium Density Residential (LMDR). The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District ’s minimum dimensional requirements . The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and ·The property proposed for annexation is contiguous to existing city limits to the north, west, east and south; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 4/20/2017 Ordinance No. 9008-17 ORDINANCE NO. 9008-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY APPROXIMATELY 320 FEET EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3115 JOHNS PARKWAY, CLEARWATER, FLORIDA 33759, TOGETHER WITH CERTAIN RIGHT-OF-WAY OF JOHNS PARKWAY, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real property described herein and depicted on the map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 2, Johns Parkway Subdivision, according to the map or plat thereof, as recorded in Plat Book 29, Page 41, of the Public Records of Pinellas County, Florida, together with all rights-of-way of Johns Parkway abutting Lot 9; (ANX2017-01001) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9008-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): REO Recovery Lawyers LLC Case: ANX2017-01001 Site: 3115 Johns Parkway Property Size(Acres): ROW (Acres): 0.24 0.043 Land Use Zoning PIN: 16-29-16-44172-000-0020 From : RU R-3 Atlas Page: 292A To: RU LMDR 3050211 40303040403040300 250 200 40242420 20 30 30 20 20 20 20 2 0 303024 24 05155 2242822410 44172 83843 04902 *17519*1 23 4 1 2 345 6 7 8 9 45 6 78 10111415161718 2 3 4 5 6 7 8 9 10 1112 123 45 678 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 37 38 39 40 41 42 43 44 61 60 59 58 57 56 12 3 4 56 24/01 5.69 21/10 21/11 21/12 21/13 21/14 21/15 21/07 A C(C) 2 1 2 1 DOWNING ST JOH NS PKWY McMULLEN-BOOTH RD OYSTER BAYOU WAY 6 9 8 32 30 36 40 11 38 25 12 34 123 31073101311431273127312831063170314831463135314731553161316731373108312331603120316531093162313031333109314431403129314531473125315231363132313931193143315431163163313631643101310831263111317310 4 4 4 2 4 6 201 3105310331553110310031193118314931473117315831313 1 310631113135 31083172311231313115310131513112 3131 310731053129 314131073 314331133120310931453127 312531183115311031143133 3153-Not to Scale--Not a Survey-Rev. 2/17/2017 Ordinance No. 9009-17 ORDINANCE NO. 9009-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY APPROXIMATELY 320 FEET EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3115 JOHNS PARKWAY, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the future land use plan element of the comprehensive plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The future land use plan element of the comprehensive plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 2, Johns Parkway Subdivision, according to the map or plat thereof, as recorded in Plat Book 29, Page 41, of the Public Records of Pinellas County, Florida; Residential Urban (RU) (ANX2017-01001) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s comprehensive plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9008-17. Ordinance No. 9009-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): REO Recovery Lawyers LLC Case: ANX2017-01001 Site: 3115 Johns Parkway Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 16-29-16-44172-000-0020 From : RU R-3 Atlas Page: 292A To: RU LMDR 3050211 40303040403040300 250 200 40242420 20 30 30 20 20 20 20 2 0 303024 24 05155 2242822410 44172 83843 04902 *17519*1 23 4 1 2 345 6 7 8 9 45 6 78 1213123101112131415161718 2 3 4 5 6 7 8 9 10 1112 1 23 45678 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 37 38 39 40 41 42 43 44 61 60 59 58 57 56 1 2 3 4 56 24/01 5.69 21/10 21/11 21/12 21/13 21/14 21/15 21/07 A C(C) 2 1 2 1 I DOWNING ST RU JOH NS PKWY McMULLEN-BOOTH RD OYSTER BAYOU WAY RU I RLM RU RU R/OL 6 9 8 32 30 36 40 38 25 34 123 31073101311431273127312831063170314831463135314731553161316731373123316031203165310931623130310931443140312931453147312531523136313931193143315431163163313631643101310831263111317310 4 411 3 3 12 4 6 3 201 3105310331553110310031193118314931473117315831313 1 310631113135 3108310831723112313131333115310131513112 3131 310731053129 3141313231073 1 3143311331203 310931453127 312531183115311031143133 3153-Not to Scale--Not a Survey-Rev. 2/24/2017 Ordinance No. 9010-17 ORDINANCE NO. 9010-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY APPROXIMATELY 320 FEET EAST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3115 JOHNS PARKWAY, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning district classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the zoning atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9008-17. Property Zoning District Lot 2, Johns Parkway Subdivision, according to the map or plat thereof, as recorded in Plat Book 29, Page 41, of the Public Records of Pinellas County, Florida; Low Medium Density Residential (LMDR) (ANX2017-01001) Ordinance No. 9010-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): REO Recovery Lawyers LLC Case: ANX2017-01001 Site: 3115 Johns Parkway Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 16-29-16-44172-000-0020 From : RU R-3 Atlas Page: 292A To: RU LMDR 3050211 40303040403040300 250 200 40242420 20 30 30 20 20 20 20 2 0 303024 24 05155 2242822410 44172 83843 04902 *17519*1 23 4 1 2 345 6 7 8 9 45 6 78 1213123101112131415161718 2 3 4 5 6 7 8 9 10 1112 12 3 4567 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 37 38 39 40 41 42 43 44 4 61 60 59 58 57 56 12 3 4 56 24/01 5.69 21/10 21/11 21/12 21/13 21/14 21/15 21/07 A C(C) 2 1 2 1 LMDR DOWNING ST JOH NS PKWY McMULLEN-BOOTH RD OYSTER BAYOU WAY I LMDR I MHP O MDR LMDR LMDRLMDR LMDR 6 9 8 4 4 32 30 36 40 11 38 25 34 123 31073101312731273128310631703135314731553161316731373123316031203165310931623109314431403129314731253136313931193143315431163163313631643101310831263111317310 2 3 3 3 2 3 12 4 6 3 201 31053103311431553 311031003119311831483146314931473117315831313 1 5 310631113135 31083108317231123131313031333 31153101314531513112 3131 3107310531523129 3141313231073 1 3143311331203 310931453127 312531183115311031143133 3153-Not to Scale--Not a Survey-Rev. 2/24/2017 LOCATION MAP Owner(s): REO Recovery Lawyers LLC Case: ANX2017-01001 Site: 3115 Johns Parkway Property Size(Acres): ROW (Acres): 0.24 Land Use Zoning PIN: 16-29-16-44172-000-0020 From : RU R-3 Atlas Page: 292A To: RU LMDR BAYSHORE BLVD DOWNING ST JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD OYSTER BAYOU WAY N McMULLEN BOOTH RD CHERRY LN FE ATH E R WO O D C T CLEVELAND ST SEAGRAPE CIR MACDONALD DR COLONIAL DR ESTUARY TRL -Not to Scale--Not a Survey-PROJECT SITE Rev. 3/14/2017 PROJECT SITE ^^ AERIAL PHOTOGRAPH Owner(s): REO Recovery Lawyers LLC Case: ANX2017-01001 Site: 3115 Johns Parkway Property Size(Acres): ROW (Acres): 0.24 0.043 Land Use Zoning PIN: 16-29-16-44172-000-0020 From : RU R-3 Atlas Page: 292A To: RU LMDR DOWNING ST DOWNING ST JOHNS PKWY JOHNS PKWY McMULLEN-BOOTH RD McMULLEN-BOOTH RD OYSTER BAYOU WAY OYSTER BAYOU WAY COLONIAL DR COLONIAL DR ESTUARY TRL ESTUARY TRL -Not to Scale--Not a Survey-Rev. 2/17/2017 EXISTING SURROUNDING USES Owner(s): REO Recovery Lawyers LLC Case: ANX2017-01001 Site: 3115 Johns Parkway Property Size(Acres): ROW (Acres): 0.24 0.043 Land Use Zoning PIN: 16-29-16-44172-000-0020 From : RU R-3 Atlas Page: 292A To: RU LMDR 3050211 40303040403040300 250 200 40242420 20 30 30 20 20 20 20 2 0 303024 24 05155 2242822410 44172 83843 04902 *17519*1 23 4 1 2 345 6 7 8 9 45 6 78 10111415161718 2 3 4 5 6 7 8 9 10 1112 123 45 678 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 37 38 39 40 41 42 43 44 61 60 59 58 57 56 12 3 4 56 24/01 5.69 21/10 21/11 21/12 21/13 21/14 21/15 21/07 A C(C) 2 1 2 1 DOWNING ST JOH NS PKWY McMULLEN-BOOTH RD OYSTER BAYOU WAY 6 9 8 32 30 36 40 11 38 25 12 34 123 31073101311431273127312831063170314831463135314731553161316731373108312331603120316531093162313031333109314431403129314531473125315231363132313931193143315431163163313631643101310831263111317310 4 4 4 2 4 6 201 3105310331553110310031193118314931473117315831313 1 310631113135 31083172311231313115310131513112 3131 310731053129 314131073 314331133120310931453127 312531183115311031143133 3153-Not to Scale--Not a Survey-Rev. 2/17/2017 Mobile Home Park Single Family Residential Multi Family Residential Place of Worship Single Family Residential View looking south at the subject property, 3115 Johns Parkway East of the subject property West of the subject property Across the street, to the north of the subject property ANX2017-01001 REO Recovery Lawyers LLC 3115 Johns Parkway View looking easterly along Johns Parkway View looking westerly along Johns Parkway Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ANX2017-02003 Agenda Date: 4/20/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3052, 3059 and 3070 Hoyt Avenue; together with certain rights-of-way of Glen Oak Avenue North, Glen Oak Avenue East, Lake Vista Drive, Terrace View Lane, Moss Avenue, Merrill Avenue, and Hoyt Avenue; and pass Ordinances 9011-17, 9012-17 and 9013-17 on first reading. (ANX2017-02003) SUMMARY: These voluntary annexation petitions involve 0.558-acres of property consisting of three parcels of land occupied by three single family homes. The parcels are located generally north of Drew Street, south of SR 590, and within ¼ mile west of McMullen Booth Road. The applicants are requesting annexation in order to receive solid waste service from the City and will be connected to the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer System Extension Project. The Development Review Committee is proposing that the 7.792 acres of certain rights -of-way of Glen Oak Avenue North, Glen Oak Avenue East, Lake Vista Drive, Terrace View Lane, Moss Avenue, Merrill Avenue, and Hoyt Avenue not within the city limits also be annexed. Properties located at 3059 and 3070 Hoyt Avenue are contiguous to existing city limits along at least one property boundary. The property located at 3052 Hoyt Avenue is not contiguous to existing city boundaries; however, it is in an enclave surrounded by city property on all sides (Type A) and is eligible for annexation pursuant to the Interlocal Service Boundary Agreement with Pinellas County. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: ·The properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. The applicants will connect to the City ’s sanitary sewer service when it is available, and are aware of the fee that must be paid in order to connect and the financial incentives available. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, Page 1 City of Clearwater Printed on 4/20/2017 File Number: ANX2017-02003 solid waste, police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexations are consistent with and promote the following objectives and policies of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City ’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single -family residential properties upon request. Policy A.7.2.4 Allow voluntary annexations for noncontiguous properties that are within an enclave as defined by Section 171.031(13)(a), Florida Statutes (“Type A” enclaves) and as authorized by the 2014 Interlocal Service Boundary Agreement (ISBA) between Pinellas County and municipalities, including the City of Clearwater. ·The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of these properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is Low Medium Density Residential (LMDR). The use of the subject properties are consistent with the uses allowed in the District and the properties exceed the District ’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City ’s Comprehensive Plan and Community Development Code; and ·The properties proposed for annexation at 3059 and 3070 Hoyt Avenue are contiguous to existing city limits along at least one property boundary; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. The property proposed for annexation located at 3052 Hoyt Avenue is not contiguous to city boundaries but is located in a Type A Enclave; therefore, the annexation is consistent with the Interlocal Service Boundary Agreement authorized by Florida Statutes Chapter 171.204. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 4/20/2017 Ordinance No. 9011-17 ORDINANCE NO. 9011-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3052, 3059 AND 3070 HOYT AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759, TOGETHER WITH CERTAIN RIGHTS-OF-WAY OF HOYT, MOSS AND MERRILL AVENUES, TERRACE VIEW LANE, LAKE VISTA DRIVE, GLEN OAK AVENUE EAST, AND GLEN OAK AVENUE NORTH, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes and the Interlocal Service Boundary Agreement authorized by Section 171.204, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for legal descriptions (ANX2017-02003) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9011-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2017‐02003 ========================================================================================= No. Parcel ID Legal Description Address 1. 09-29-16-45144-009-0130 Lot 13, Block I 3052 Hoyt Avenue 2. 09-29-16-45144-010-0050 Lot 5, Block J 3059 Hoyt Avenue 3. 09-29-16-45144-009-0160 Lot 16, Block I 3070 Hoyt Avenue together with all Right-of-Way of Hoyt Avenue abutting Lots 2-9, Block J, and Lot 1, Block N; together with all Right-of-Way of Moss Avenue abutting Lot 1, Block N, and Lots 1 and 2, Block O; The above in Kapok Terrace First Addition subdivision, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records of Pinellas County, Florida; together with all Right-of-Way of Merrill Avenue abutting Lots 10-17, Block A, and Lot 12, Block H; together with all Right-of-Way of Moss Avenue abutting Lots 1 and 12, Block H, Lots 4-9, Block G, and Lots 1-4, Block F; together with all Right-of-Way of Terrace View Lane abutting Lots 2-10, Block B; together with all Right-of-Way of Glen Oak Avenue East abutting Lots 4-12, Block C; together with all Right-of-Way of Glen Oak Avenue North abutting Lots 13-22, Block C; together with all Right-of-Way of Lake Vista Drive abutting Lots 4 and 5, Block F, and Lots 8-14, Block E; The above in Kapok Terrace subdivision, as recorded in PLAT BOOK 36, PAGE 14-15, of the Public Records of Pinellas County, Florida. Exhibit B PROPOSED ANNEXATION Owner(s): Multiple Owners Case: ANX2017-02003 Site: 3052 Hoyt Avenue 3059 Hoyt Avenue 3070 Hoyt Avenue Property Size(Acres): ROW (Acres): 0.558 7.792 Land Use Zoning PIN: 09-29-16-45144-009-0130 09-29-16-45144-010-0050 09-29-16-45144-009-0160 From : RL R-4 Atlas Page: 283A To: RL LMDR 50 41/01 1.2 184293038 SEE PLAT FOR DIMENSIONS* LAKE LOUISE LAKE LOUISE LAKE CAROL60 60606060606060 60 60 30 207.5 190.5 190.5 207.5 207.5 60 60 60 6060202 198 20060 6060606088245 20808 053 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 113141516 17 18 19 20 2 2829 303132 33 34 35 36 3 44 4 5 5 53 A B C D E N (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) A C(C) AC(C) A C(C) AC(C)BAYVIEW AVE MERRILL AVE McMULLEN-BOOTH RD GRAND VIEW AVE WOLFE RD THOMAS RD SAN MATEO ST MOSS AVE HOYT AVE LAKE VISTA DR GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST 914 910 906 923 707 31083001300331113013300130003118302330243006301831093113300629503012932 920916 912 908 904 806 901 800 808 712 501 800 601 911918 602 928 906 915 917 801 607 708 809 801 815 701 511 924 907 4 900 908 807 510 600 30693064303530583019301030613034305929983030306530533041304230803036301230593012304731203040301230643076302530213024307131163072305030363047300030603019305330413047307131083006307130313013305530353041300630653112305930493077302931143007303531193041305830413041307030403113310731133048305230583112302030773117308130003040310430463047302430633030307630523070304030643046307531193057307630253074305330473065304630703053302630443035310030523007307730403031302531023018304630343030-Not to Scale--Not a Survey-Rev. 2/9/2017 Ordinance No. 9012-17 ORDINANCE NO. 9012-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3052, 3059 AND 3070 HOYT AVENUE, ALL IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lots 13 and 16, Block I, and Lot 5, Block J, all in Kapok Terrace First Addition, as recorded in Plat Book 49, Page 48, of the Public Records of Pinellas County, Florida; Residential Low (RL) (ANX2017-02003) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9011-17. Ordinance No. 9012-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A FUTURE LAND USE MAP Owner(s): Multiple Owners Case: ANX2017-02003 Site: 3052 Hoyt Avenue 3059 Hoyt Avenue 3070 Hoyt Avenue Property Size(Acres): ROW (Acres): 0.558 7.792 Land Use Zoning PIN: 09-29-16-45144-009-0130 09-29-16-45144-010-0050 09-29-16-45144-009-0160 From : RL R-4 Atlas Page: 283A To: RL LMDR 50 41/01 1.2 184293038 SEE PLAT FOR DIMENSIONS* LAKE LOUISE LAKE LOUISE LAKE CAROL60 60606060606060 60 60 30 207.5 190.5 190.5 207.5 207.5 60 60 60 6060202 198 20060 6060606088245 20808 053 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 113141516 17 18 19 20 2 2829 303132 33 34 35 36 3 44 4 5 5 53 A B C D E N (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) A C(C) AC(C) A C(C) AC(C)BAYVIEW AVE MERRILL AVE McMULLEN-BOOTH RD GRAND VIEW AVE WOLFE RD THOMAS RD SAN MATEO ST MOSS AVE HOYT AVE LAKE VISTA DR GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST RL RL CG RL RLP R/OS CG RH R/OS R/OS RL RL RL RL RL RL RL RU RU RU RU RU WATER RL RH WATER R/OS RUP 932 916 912 908 904 806 712 800 601 923 918 928 917 801 708 809 801 815 511 707 924 907 900 908 807 510 6003019 300330133001305030603000301331183023302430203006301830003026304431133006295030183012920 914 910 906 901 800 808 501 911 602 906 915 607 701 4306930643035310830013058301030613034305929983030311130653053304130423080303630123059301230473120304030123064307630253021302430713116307230363047300030193053304130473071310830063071303130553035304130063065311230593049307730293114300730353119304130583041304130703040311331073113304830523058311230773117308130403104304630473024306330303076305230703040306430463075310931193057307630253074305330473065304630703053303531003052300730773040303130253102304630343030-Not to Scale--Not a Survey-Rev. 2/9/2017 Ordinance No. 9013-17 ORDINANCE NO. 9013 -17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3052, 3059 AND 3070 HOYT AVENUE, ALL IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9011-17. Property Zoning District Lots 13 and 16, Block I, and Lot 5, Block J, all in Kapok Terrace First Addition, as recorded in Plat Book 49, Page 48, of the Public Records of Pinellas County, Florida ; Low Medium Density Residential (LMDR) (ANX2017-02003) Ordinance No. 9013-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A ZONING MAP Owner(s): Multiple Owners Case: ANX2017-02003 Site: 3052 Hoyt Avenue 3059 Hoyt Avenue 3070 Hoyt Avenue Property Size(Acres): ROW (Acres): 0.558 7.792 Land Use Zoning PIN: 09-29-16-45144-009-0130 09-29-16-45144-010-0050 09-29-16-45144-009-0160 From : RL R-4 Atlas Page: 283A To: RL LMDR 50 41/01 1.2 184293038 SEE PLAT FOR DIMENSIONS* LAKE LOUISE LAKE LOUISE LAKE CAROL60 60606060606060 60 60 30 207.5 190.5 190.5 207.5 207.5 60 60 60 6060202 198 20060 6060606088245 20808 053 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 113141516 17 18 19 20 2 2829 303132 33 34 35 36 3 44 4 5 5 53 A B C D E N (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) A C(C) AC(C) A C(C) AC(C) LMDR LMDR BAYVIEW AVE MERRILL AVE McMULLEN-BOOTH RD GRAND VIEW AVE WOLFE RD THOMAS RD SAN MATEO ST MOSS AVE HOYT AVE LAKE VISTA DR GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST C P OS/R OS/R HDROS/R LMDR LDR OS/RLMDRLMDRLMDR932 916 912 908 904 806 712 800 601 923 918 928 906 917 801 708 809 801 815 511 707 924 907 900 908 807 510 600 310830013019300330303111301230503036306030003013311830233024302030063018300031093026304431133006295030183012920 914 910 906 901 800 808 501 911 602 915 607 701 43069306430353058301030613034305929983065305330413013304230803036301230593012304731203040306430763025300130213024307131163072304730003019305330413047307131083006307130313055303530413006306531123059304930773029311430073035311930413058304130413070304031133107311330483052305831123077311730813040310430463047302430633030307630523070304030643046307531193057307630253074305330473065304630703053303531003052300730773040303130253102304630343030-Not to Scale--Not a Survey-Rev. 2/9/2017 LOCATION MAP Owner(s): Multiple Owners Case: ANX2017-02003 Site: 3052 Hoyt Avenue 3059 Hoyt Avenue 3070 Hoyt Avenue Property Size(Acres): ROW (Acres): 0.558 7.792 Land Use Zoning PIN: 09-29-16-45144-009-0130 09-29-16-45144-010-0050 09-29-16-45144-009-0160 From : RL R-4 Atlas Page: 283A To: RL LMDR MADERA AVE DREW ST McMULLEN-BOOTH RD SAN JOSE ST ALAMEDA AVE SAN PEDRO ST BAY LN BAYSHORE BLVD CHAMBLEE LN BORDEAUX LN EDENWOOD ST RUTH ECKERD HALL DR WOLFE RD JADEWOOD AVE GLEN OAK AVE N SAN MATEO ST TERRACE VIEW LN MISSION HILLS BLVD MERRILL AVE HOYT AVE GRAND VIEW AVE LAKE VISTA DR KAPOK KOVE DR BRIGADOON DR SAN MATEO ST LEMONWOOD ST S A N C A R L O S BRIGADOON CIR FEATHER DR -Not to Scale--Not a Survey-^ PROJECT SITE Rev. 2/8/2017 AERIAL PHOTOGRAPH Owner(s): Multiple Owners Case: ANX2017-02003 Site: 3052 Hoyt Avenue 3059 Hoyt Avenue 3070 Hoyt Avenue Property Size(Acres): ROW (Acres): 0.558 7.792 Land Use Zoning PIN: 09-29-16-45144-009-0130 09-29-16-45144-010-0050 09-29-16-45144-009-0160 From : RL R-4 Atlas Page: 283A To: RL LMDR BAYVIEW AVE BAYVIEW AVE MERRILL AVE MERRILL AVE McMULLEN-BOOTH RD McMULLEN-BOOTH RD GRAND VIEW AVE GRAND VIEW AVE WOLFE RD WOLFE RD THOMAS RD THOMAS RD SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST MOSS AVE MOSS AVE HOYT AVE HOYT AVE LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE E-Not to Scale--Not a Survey-Rev. 2/8/2017 EXISTING SURROUNDING USES MAP Owner(s): Multiple Owners Case: ANX2017-02003 Site: 3052 Hoyt Avenue 3059 Hoyt Avenue 3070 Hoyt Avenue Property Size(Acres): ROW (Acres): 0.558 7.792 Land Use Zoning PIN: 09-29-16-45144-009-0130 09-29-16-45144-010-0050 09-29-16-45144-009-0160 From : RL R-4 Atlas Page: 283A To: RL LMDR 50 41/01 1.2 184293038 SEE PLAT FOR DIMENSIONS* LAKE LOUISE LAKE LOUISE LAKE CAROL60 60606060606060 60 60 30 207.5 190.5 190.5 207.5 207.5 60 60 60 6060202 198 20060 6060606088245 20808 053 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345 67 8910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 113141516 17 18 19 20 2 2829 303132 33 34 35 36 3 44 4 5 5 53 A B C D E N (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) A C(C) AC(C) A C(C) AC(C)BAYVIEW AVE MERRILL AVE McMULLEN-BOOTH RD GRAND VIEW AVE WOLFE RD THOMAS RD SAN MATEO ST MOSS AVE HOYT AVE LAKE VISTA DR GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST 914 910 906 923 707 31083001300331113013300130003118302330243006301831093113300629503012932 920916 912 908 904 806 901 800 808 712 501 800 601 911918 602 928 906 915 917 801 607 708 809 801 815 701 511 924 907 4 900 908 807 510 600 30693064303530583019301030613034305929983030306530533041304230803036301230593012304731203040301230643076302530213024307131163072305030363047300030603019305330413047307131083006307130313013305530353041300630653112305930493077302931143007303531193041305830413041307030403113310731133048305230583112302030773117308130003040310430463047302430633030307630523070304030643046307531193057307630253074305330473065304630703053302630443035310030523007307730403031302531023018304630343030-Not to Scale--Not a Survey-Rev. 2/9/2017 Single Family Residential Single Family Residential Single Family Residential Single Family Residential Single Family Residential Commercial Vacant Parkland View looking north at the subject property, 3052 Hoyt Avenue East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-02003 Eileen R. Roski 3052 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue View looking south at the subject property, 3059 Hoyt Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2017-02003 Ronald J. and Connie Albright 3059 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue View looking north at the subject property, 3070 Hoyt Avenue East of the subject property West of the subject property Across the street, to the south of the subject property ANX2017-02003 Mary H. Clevenger 3070 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: LUP2016-08008 Agenda Date: 4/20/2017 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Approve a Future Land Use Map Amendment from Preservation (P) to the Residential Medium (RM) designation for a 0.72-acre portion of property located at 2251 Montclair Road; and pass Ordinance 8980-17 on first reading. (LUP2016-08008) SUMMARY: This Future Land Use Map amendment application involves a 0.72-acre portion of property located along the south side of Montclair Road approximately 770 feet west of North Belcher Road, addressed as 2251 Montclair Road. The property is owned by Montclair Lake Townhomes, LLC. The applicant is requesting to change the Future Land Use Map designation of the proposed amendment area from Preservation (P) to Residential Medium (RM). The applicant has also submitted a rezoning request from Preservation (P) District to the Medium High Density Residential (MHDR) District (see concurrent case REZ2016-08005). In 2013, the proposed amendment area, in combination with surrounding parcels totaling 23.75 acres, was annexed into the City and designated as Residential Medium (RM), Preservation (P), and Water on the Future Land Use Map, and Medium High Density Residential (MHDR) and Preservation (P) Districts on the Zoning Atlas (LUP2013-04002, REZ2013-04002). In 2016, the applicant applied for and received a permit from the Southwest Florida Water Management District (SWFWMD) to permanently fill 0.72 acres of land currently designated as Preservation (P). The proposed amendment area is consistent with the area approved for impacts through the SWFWMD permit. The Planning & Development Department has determined that the proposed Future Land Use Map amendment is consistent with the Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·Sufficient public facilities are available to serve the property. ·The proposed amendment will not have an adverse impact on the natural environment. ·The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Page 1 City of Clearwater Printed on 4/20/2017 File Number: LUP2016-08008 Opportunity is not required. The Community Development Board reviewed this application at its March 21, 2017 public hearing and unanimously recommended approval. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 4/20/2017 Ordinance No. 8980-17 ORDINANCE NO. 8980-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR A 0.72-ACRE PORTION OF CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF MONTCLAIR ROAD APPROXIMATELY 770 FEET WEST OF NORTH BELCHER ROAD, WHOSE POST OFFICE ADDRESS IS 2251 MONTCLAIR ROAD, CLEARWATER, FLORIDA 33763, FROM PRESERVATION (P), TO RESIDENTIAL MEDIUM (RM); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City’s Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property as follows: Property See attached Exhibit A for Legal Description (LUP2016-08008) Land Use Category From: Preservation (P) To: Residential Medium (RM) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon and subject to the approval of the land use change by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Element of the City’s Comprehensive Plan as amended by this ordinance. Ordinance No. 8980-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk LUP2016-08008, REZ2016-08005 As furnished by applicant Parcel One 0.37 acres Parcel Two 0.36 acres Exhibit B FUTURE LAND USE MAP Owner(s): Montclair Lake Townhomes, LLC Case: LUP2016-08008 REZ2016-08005 Site: 2251 Montclair Road Property Size(Acres): 0.72 Land Use Zoning PIN: 06-29-16-00000-230-0200 From: P P To: RM MHDR Atlas Page: 254A P RM RU R/O/R P CG WATER RLM RL R/OG T/UN BELCHER RD MONTCLAIR RD SUNSET POINT RD N OLD COACHMAN RDUTOPIAN DR E ALBRIGHT DR CITRUS CT 225118991899 2 16 4 2286 1959 20012277 1880 1955 1921 2 1 5 8 1876 1935 1973 22542 1 70 20221927 2279 1887217 6 226522882288 1923 187622512182 2275 1937 1875 1911 1 8 8 1 195122002280 1911 223022242270189321852236187622661875 2188 1931226322721951 1919 224221552194 1899224822671875 22842210 2231220923001875 2281 1975 2 0 2 1 1963 2017 2285 1943 1947 19232274 1967 2273 228220272262015 2271 2 RM P RM RM P RL RU RM RU RU P P -Not to Scale--Not a Survey-Rev. XX/XX/XX-Not to Scale--Not a Survey-Rev. 11/30/16 RU Parcel One Parcel Two View looking west, across Belcher Rd, at the subject parcel, 2251 Montclair Road View looking south, across Montclair Road, at the subject parcel, 2251 Montclair Road View looking west at the subject parcel View looking south from the subject parcel View to the west View looking north from the subject property across MontclairView to the west View looking north from the subject property, across Montclair Road LUP2016-08008 Montclair Lake Townhomes LLC 2251 Montclair Road Page 1 View looking easterly along Montclair Road View looking westerly along Montclair Road View looking northerly along Belcher Road View to looking southerly along Belcher Road LUP2016-08008 Montclair Lake Townhomes LLC 2251 Montclair Road Page 2 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: REZ2016-08005 Agenda Date: 4/20/2017 Status: Quasi-JudicialVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Approve a Zoning Atlas Amendment from Preservation (P) District to the Medium High Density Residential (MHDR) District for a 0.72-acre portion of property located at 2251 Montclair Road; and pass Ordinance 8981-17 on first reading. (REZ2016-08005) SUMMARY: This Zoning Atlas amendment application involves a 0.72-acre portion of property located along the south side of Montclair Road approximately 770 feet west of North Belcher Road, addressed as 2251 Montclair Road. The property is owned by Montclair Lake Townhomes, LLC. The applicant is requesting to rezone the property from the Preservation (P) District to the Medium High Density Residential (MHDR) District. The applicant is also requesting to amend the Future Land Use designation from Preservation (P) to Residential Medium (RM) (see concurrent case LUP2016-08008). In 2013, the proposed amendment area, in combination with surrounding parcels totaling 23.75 acres, was annexed into the City and designated as Residential Medium (RM), Preservation (P), and Water on the Future Land Use Map, and Medium High Density Residential (MHDR) and Preservation (P) Districts on the Zoning Atlas (LUP2013-04002, REZ2013-04002). In 2016, the applicant applied for and received a permit from the Southwest Florida Water Management District (SWFWMD) to permanently fill 0.72 acres of land currently zoned as Preservation (P). The proposed amendment area is consistent with the area approved for impacts through the SWFWMD permit. The Planning & Development Department has determined that the proposed Zoning Atlas amendment is consistent with the Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Community Development Code. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·The available uses in the Medium High Density Residential (MHDR) District are compatible with the surrounding area. ·The proposed amendment will not adversely burden public facilities, including the traffic-carrying capacities of streets, in an unreasonably or disproportionate manner. ·The proposed Medium High Density Residential (MHDR) District boundary is appropriately drawn in regard to location and classification of streets, ownership lines, existing improvements, and the natural environment. The Community Development Board reviewed this application at its March 21, 2017 public Page 1 City of Clearwater Printed on 4/20/2017 File Number: REZ2016-08005 hearing and unanimously recommended approval. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 4/20/2017 Ordinance No. 8981-17 ORDINANCE NO. 8981-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING A 0.72-ACRE PORTION OF CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF MONTCLAIR ROAD APPROXIMATELY 770 FEET WEST OF NORTH BELCHER ROAD, WHOSE POST OFFICE ADDRESS IS 2251 MONTCLAIR ROAD, CLEARWATER, FLORIDA 33763, FROM PRESERVATION (P) TO MEDIUM HIGH DENSITY RESIDENTIAL (MHDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Zoning Atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and the Zoning Atlas of the City is amended as follows: Property Zoning District See attached Exhibit A for Legal Description From: Preservation (P) (REZ2016-08005) To: Medium High Density Residential (MHDR) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation set forth in Ordinance 8980-17 by the Pinellas County Board of Commissioners, where applicable. Ordinance No. 8981-17 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Camilo A. Soto Assistant City Attorney Attest: Rosemarie Call City Clerk LUP2016-08008, REZ2016-08005 As furnished by applicant Parcel One 0.37 acres Parcel Two 0.36 acres Exhibit B ZONING MAP Owner(s): Montclair Lake Townhomes, LLC Case: LUP2016-08008 REZ2016-08005 Site: 2251 Montclair Road Property Size(Acres): 0.72 Land Use Zoning PIN: 06-29-16-00000-230-0200 From: P P To: RM MHDR Atlas Page: 254A N BELCHER RD MONTCLAIR RD SUNSET POINT RD N OLD COACHMAN RDUTOPIAN DR E ALBRIG HT DR CITRUS CT NASH DR U T O P I A N D R W P C C MHDR MDR LMDR LMDR O OMDR MHDR LMDR LMDR2251 18991899 2 1 6 4 2286 20012277 1880 1921 2 1 5 8 2 0 2 1 22542017 2 1 7 0 20221927 2279 188721 76 226522882288 1923 18762251 1943 2275 1937 1947 1875 1911 1923 1 8 8 1 195122002280 1911 2270189322742185187622661875 2188 193122632272 19192155 2194 1899224822671875 22842210 223122092300LMD LMD LMD 2281 195 9 1975 2 0 2 3 1955 1935 1963 1973 2285 2182 223022241967 2273 223622821951 2242202722682015 2271 2 MHDR MHDR -Not to Scale--Not a Survey-Rev. XX/XX/XX-Not to Scale--Not a Survey-Rev. 11/30/16 P Parcel One Parcel Two View looking west, across Belcher Rd, at the subject parcel, 2251 Montclair Road View looking south, across Montclair Road, at the subject parcel, 2251 Montclair Road View looking west at the subject parcel View looking south from the subject parcel View to the west View looking north from the subject property across MontclairView to the west View looking north from the subject property, across Montclair Road REZ2016-08005 Montclair Lake Townhomes LLC 2251 Montclair Road Page 1 View looking easterly along Montclair Road View looking westerly along Montclair Road View looking northerly along Belcher Road View to looking southerly along Belcher Road REZ2016-08005 Montclair Lake Townhomes LLC 2251 Montclair Road Page 2 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9004-17 2nd rdg Agenda Date: 4/20/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9004-17 on second reading, vacating a portion of public Right-of-Way described as that certain portion of Sedeeva Circle South Right-of-Way lying in the Northeast ¼ of Section 3, Township 29 South, Range 15 East, Pinellas County, Florida subject to a Sidewalk and Drainage and Utility Easement which is to be retained over the Northwest 10 feet thereof. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 ORDINANCE NO. 9004-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A PORTION OF PUBLIC RIGHT-OF- WAY DESCRIBED AS THAT CERTAIN PORTION OF SEDEEVA CIRCLE SOUTH RIGHT-OF-WAY LYING IN THE NORTHEAST 1/4 OF SECTION 3, TOWNSHIP 29 SOUTH, RANGE 15 EAST, PINELLAS COUNTY, FLORIDA SUBJECT TO A SIDEWALK AND DRAINAGE AND UTILITY EASEMENT WHICH IS TO BE RETAINED OVER THE NORTHWEST 10 FEET THEREOF; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said right-of-way; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right- of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A partial right-of-way vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto, except that the City of Clearwater hereby retains a sidewalk and drainage and utility easement under, over, across and through the northwest 10 feet of the described property for the installation and maintenance of sidewalk and any and all public utilities thereon. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9004-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9004-17 EXHIBIT A EXHIBIT A 1 2 3 5 124712261251 1249 12321245 1 2 3 7 1239 122512331 2 3 3 ½SEDEEVA CIR S1224²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JB XX N.T.S.251B 03-29s-15e02/06/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Right-of-Way Vacation &10' Sidewalk, Drainage and Utility Easement Retention Document Path: S:\Engin\WORD\VACATIONS\Vac2017\VAC2017-03-Sedeeva Circle\Aerial Location Map.mxd Legend 10' Sidewalk, Drainage and Utility Easement to be Retained Portion to be Vacated STATE ST KING'SSHERIDAN COLESALOHA MACOMBERCHENANGOBETTYSUNSET WOODLAWN IDL EWIL D CIR CIR SSEDEEVAOAKDALEPALM BERMUDA AVELNBERTLAND Arbelia St POINSETTAPINECRESTN CR-355TERR ST ST AVEHIGHWAYDR LantanaMALLTHEEvergreenRDPOINT F u lle r D rCR-600 CR-345AVEDOUGLASCR-576 UNION ST LN²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com VACATION AND EASEMENT LOCATION ^ JB XX N.T.S.251B 03-29s-15e02/06/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Right-of-Way Vacation & 10' Sidewalk, Drainage and Utility Easement Retention Document Path: S:\Engin\WORD\VACATIONS\Vac2017\VAC2017-03-Sedeeva Circle\Location Map.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9015-17 Agenda Date: 4/20/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9015-17 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2017 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Solid Waste and Recycling Fund, Parking Fund, General Services Fund, and Administrative Services Fund. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 Ordinance No. 9015-17 49 ORDINANCE NO. 9015-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2017 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, SOLID WASTE AND RECYCLING FUND, PARKING FUND, GENERAL SERVICES FUND, AND ADMINISTRATIVE SERVICES FUND AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2017, for operating purposes, including debt service, was adopted by Ordinance No. 8946-16; and WHEREAS, at the First Quarter Review it was found that an increase of $3,122,273 is necessary for revenues and an increase of $3,196,036 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 8946-16 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2016 and ending September 30, 2017 a copy of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ George N. Cretekos, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk First Quarter Budgeted Use of Total Amended Revenues Reserves Revenues Budget 2016/17 2016/17 2016/17 2016/17 Amendments General Fund: Ad Valorem Taxes 44,384,830 - 44,384,830 44,384,830 - Utility Taxes 14,717,600 - 14,717,600 14,717,600 - Local Option, Fuel & Other Taxes 7,100,400 - 7,100,400 7,100,400 - Franchise Fees 10,280,100 - 10,280,100 10,280,100 - Other Permits & Fees 2,372,250 - 2,372,250 2,372,250 - Intergovernmental Revenues 23,054,960 - 23,054,960 23,054,960 - Charges for Services 15,988,040 - 15,988,040 16,021,540 33,500 Judgments, Fines & Forfeitures 950,400 - 950,400 950,400 - Miscellaneous Revenues 1,986,180 - 1,986,180 1,986,180 - Transfers In 9,161,770 - 9,161,770 9,166,309 4,539 Other Financing Sources - - - - - Transfer (to) from Reserves - 1,652,000 1,652,000 2,087,281 435,281 Total, General Fund 129,996,530 1,652,000 131,648,530 132,121,850 473,320 Special Revenue Funds: Special Development Fund 15,042,970 3,206,150 18,249,120 18,258,379 9,259 Special Program Fund 849,860 480,000 1,329,860 3,357,576 2,027,716 Local Housing Asst Trust Fund 983,540 - 983,540 983,540 - Utility & Other Enterprise Funds: Water & Sewer Fund 77,470,950 - 77,470,950 77,470,950 Stormwater Utility Fund 18,100,120 - 18,100,120 18,100,120 Solid Waste & Recycling Fund 24,718,850 - 24,718,850 24,718,850 Gas Fund 43,924,340 8,114,510 52,038,850 52,038,850 Airpark Fund 299,700 - 299,700 299,700 Marine Fund 4,481,480 - 4,481,480 4,481,480 Clearwater Harbor Marina 794,190 - 794,190 794,190 Parking Fund 6,593,610 - 6,593,610 6,610,588 16,978 Internal Service Funds: Administrative Services Fund 10,830,360 921,650 11,752,010 12,252,010 500,000 General Services Fund 4,884,560 - 4,884,560 4,979,560 95,000 Garage Fund 17,010,810 473,320 17,484,130 17,484,130 - Central Insurance Fund 25,019,590 - 25,019,590 25,019,590 - Total, All Funds 381,001,460 14,847,630 395,849,090 398,971,363 3,122,273 EXHIBIT A 2016-17 BUDGET REVENUE 50 Ordinance #9015-17 First Quarter Original Amended Budget Budget 2016/17 2016/17 Amendments General Fund: City Council 331,360 331,360 - City Manager's Office 993,950 993,950 - City Attorney's Office 1,651,920 1,651,920 - City Auditor's Office 216,330 216,330 - CRA Administration 395,140 395,140 - Economic Development & Housing Svc 1,706,650 1,706,650 - Engineering 7,865,730 7,865,730 - Finance 2,472,950 2,472,950 - Fire 26,312,890 26,312,890 - Human Resources 1,226,130 1,226,130 - Library 7,219,940 7,219,940 - Marine & Aviation 1,219,360 1,252,860 33,500 Non-Departmental 6,600,840 7,040,660 439,820 Official Records & Legislative Svcs 1,060,210 1,060,210 - Parks & Recreation 25,682,620 25,682,620 - Planning & Development 5,627,690 5,627,690 - Police 39,781,790 39,781,790 - Public Communications 997,000 997,000 - Public Utilities 286,030 286,030 - Total, General Fund - 131,648,530 132,121,850 473,320 Special Revenue Funds: Special Development Fund 17,594,120 17,594,120 - Special Program Fund 1,329,860 3,357,576 2,027,716 Local Housing Asst Trust Fund 983,540 983,540 - Utility & Other Enterprise Funds: Water & Sewer Fund 74,084,730 74,084,730 Stormwater Utility Fund 17,653,660 17,653,660 Solid Waste & Recycling Fund 24,536,640 24,586,640 50,000 Gas Fund 52,038,850 52,038,850 Airpark Fund 249,330 249,330 Marine Fund 4,223,510 4,223,510 Clearwater Harbor Marina 643,770 643,770 Parking Fund 5,125,320 5,175,320 50,000 Internal Service Funds: Administrative Services Fund 11,752,010 12,252,010 500,000 General Services Fund 4,884,560 4,979,560 95,000 Garage Fund 17,484,130 17,484,130 - Central Insurance Fund 24,856,420 24,856,420 - Total, All Funds - 389,088,980 392,285,016 3,196,036 EXHIBIT A (Continued) 2016-17 BUDGET EXPENDITURES 51 Ordinance #9015-17 First Quarter Budget Review Fiscal Year 2016-17 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Deputy City Manager Department Directors SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: March 1, 2017 Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on the first three months of activity (October, 2016 through December, 2016) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $473,320. At first quarter, previously approved appropriations of General Fund reserves total $439,820 to fund the agreement with the Clearwater Ferry. Other amendments to the General Fund include an increase of $33,500 to Pier 60 concession souvenir revenues which offset increases to Pier 60 expenditures, and a transfer-in of $4,538.56 representing unspent revenues in closed special programs. Adjusted for revenue and expenditure amendments noted here, the net use of General Fund reserves at first quarter is $435,281. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2016 books, and the allocation of reserves noted above, estimated General Fund reserves at first quarter are approximately $31 million, or 23.6% of the current year’s General Fund budget, exceeding our minimum reserve requirement by $19.8 million. Significant amendments to other City Operating Funds are noted as follows. First Quarter Budget Review Fiscal Year 2016-17 City Manager's Transmittal Solid Waste and Recycling Fund First quarter amendments to Solid Waste and Recycling Fund expenditures reflect a transfer of $50,000 to provide increased funding in the Solid Waste Commercial Container Acquisitions project as previously approved by the Council. Operating revenues in the Solid Waste and Recycling Fund more than offset this budget increase. Parking Fund Expenditure amendments in the Parking Fund reflect an increase of $50,000 to fund the enhanced Jolley Trolley spring break service as previously approved by Council. Operating revenues in the Parking Fund more than offset this budget increase. General Services Fund Amendments to General Services Fund expenditures reflect a transfer of $95,000 to provide funding in the Building Systems and the Air Conditioners – City Wide Replacements projects. This increase is offset by an allocation of fund reserves as previously approved by Council . Administrative Services Fund Amendments to Administrative Services Fund expenditures reflect a transfer of $500,000 to fund the Advanced Enterprise Audio Visual R&R project. This increase is offset by an allocation of fund reserves as previously approved by Council. Capital Improvement Fund First quarter amendments to the Capital Improvement Fund reflect a net increase of $4,212,990. This increase is primarily the result of the following amendments: an increase of $2,223,803 in grant funding from the FDOT in the Druid Road Improvements project; an increase of $500,000 in the Advanced Enterprise Audio Video project representing a transfer from Administrative Services Fund reserves; increases in grant funding from the Florida Department of Environmental Protection Agency representing $104,637 in the Bicycle Paths-Bridges project, $100,000 in the McMullen Tennis Complex, and $100,000 in the Countryside Plex Restroom/Concession/Storage project; increases in General Services Fund revenues for $60,000 in the Air Conditioner Replacement – City Wide project and $35,000 in the Building Systems project; and an increase of $50,000 Solid Waste revenues in the Commercial Container Acquisition project. All major project budget increases listed above have been previously approved by Council and are summarized on page 20. Project activity not previously approved by the Council is also summarized on page 20. This includes an increase of $1,163,778 in County fire protection tax revenue in the Main Fire Station project, an increase of $100,000 in General Fund revenue in the Moccasin Lake Park Master Plan Renovations project, an increase of $110,150 in reimbursement revenues from the City of Safety Harbor in the Facilities Upgrade and Improvement project, and an increase of $42,599 of property owners share revenue in the Line Relocation – Pasco Capital project. First Quarter Budget Review Fiscal Year 2016-17 City Manager's Transmittal Special Program Fund The Special Program Fund reflects a net budget increase of $2,027,716 at first quarter. Significant amendments include a transfer of $439,820 from the General Fund to the 2016 Clearwater Ferry program; the recognition of $112,192 in grant revenues supporting Police programs for JAG Grant (Tablets) and 2016 HVE Pedestrian and Bicycle Safety and for Parks and Recreation programs for Senior Citizens Services; $361,791 in governmental revenue from the JWB/Coordinated Child Care for after school and summer youth programming; $168,362 from the Pinellas County School Board to fund School Resource Officers for the 2016/2017 school year; over $408,000 for the special events and sponsorship program; $199,449 in fines and court proceeds to support public safety programs and the tree replacement program; and over $300,000 in contractual service revenue for Police Extra Duty and Investigative Cost Recovery. CITY OF CLEARWATER CITY OF CLEARWATER FIRST QUARTER SUMMARY MID YEAR SUMMARY 2016/17 2016/17 FY 16/17 First First First Adopted Quarter Quarter Quarter Amended Description Budget Projected Actual Variance %Adjustment Budget General Fund: Revenues 131,648,530 46,545,974 49,446,722 2,900,748 6%473,320 132,121,850 Expenditures 131,648,530 42,742,321 41,753,782 988,539 2%473,320 132,121,850 Utility Funds: Water & Sewer Fund Revenues 77,470,950 19,349,388 19,067,269 (282,119) -1%- 77,470,950 Expenditures 74,084,730 24,540,940 22,816,026 1,724,914 7%- 74,084,730 Stormwater Fund Revenues 18,100,120 4,513,684 4,630,328 116,644 3%- 18,100,120 Expenditures 17,653,660 9,187,348 8,881,439 305,909 3%- 17,653,660 Gas Fund Revenues 52,038,850 10,971,643 9,637,225 (1,334,418) -12%- 52,038,850 Expenditures 52,038,850 27,250,706 24,381,682 2,869,024 11%- 52,038,850 Solid Waste and Recycling Fund Revenues 24,718,850 6,178,913 6,447,425 268,512 4%- 24,718,850 Expenditures 24,536,640 6,931,067 6,136,970 794,097 11%50,000 24,586,640 Enterprise Funds: Marine Fund Revenues 4,481,480 1,051,656 941,412 (110,244) -10%- 4,481,480 Expenditures 4,223,510 1,125,659 1,080,227 45,432 4%- 4,223,510 Airpark Fund Revenues 299,700 74,700 78,169 3,469 5%- 299,700 Expenditures 249,330 90,822 86,974 3,848 4%- 249,330 Clearwater Harbor Marina Fund Revenues 794,190 186,149 204,390 18,241 10%- 794,190 Expenditures 643,770 198,426 174,378 24,048 12%- 643,770 Parking Fund Revenues 6,593,610 1,268,700 1,548,986 280,286 22%16,978 6,610,588 Expenditures 5,125,320 1,926,059 1,584,730 341,329 18%50,000 5,175,320 Internal Service Funds: General Services Fund Revenues 4,884,560 1,221,138 1,230,901 9,763 1%95,000 4,979,560 Expenditures 4,884,560 1,368,333 1,227,655 140,678 10%95,000 4,979,560 Administrative Services Revenues 11,752,010 2,705,392 2,697,533 (7,859) 0%500,000 12,252,010 Expenditures 11,752,010 4,353,623 4,543,801 (190,178) -4%500,000 12,252,010 Garage Fund Revenues 17,484,130 4,239,600 3,690,520 (549,080) -13%- 17,484,130 Expenditures 17,484,130 4,885,442 3,884,047 1,001,395 20%- 17,484,130 Central Insurance Fund Revenues 25,019,590 6,247,002 5,959,077 (287,925) -5%- 25,019,590 Expenditures 24,856,420 6,238,668 4,891,200 1,347,468 22%- 24,856,420 1 FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2016-17 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 7 Other Enterprise Funds Operating Budgets ................................................................................. 12 Internal Service Funds Operating Budgets ................................................................................... 16 Capital Improvement Program Budget ........................................................................................ 20 Special Program Fund Budget ....................................................................................................... 38 Special Development Fund ........................................................................................................... 45 Administrative Change Orders ...................................................................................................... 48 Ordinances ..................................................................................................................................... 49 First Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2016 through December 31, 2016. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after December 31, 2016. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 29, 2016. First Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Variance Difference between First Quarter projected and First Quarter actual. Variance % % of variance to First Quarter projection. 2 Adjustments Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on First Quarter review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Capital Improvement Projects The amended 2016/17 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2016, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the First Quarter review. Revised Budget Adding columns one and two. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Increase/ (Decrease)Description Ad Valorem Taxes - At first quarter,property tax revenues exhibit an 8%positive variance.As of the end of January,approximately 87%of budgeted revenues have been collected.No amendment is proposed at this time. - At first quarter,local option,fuel and other taxes revenues exhibit a 19%positive variance.This is primarily related to timing of collection of communications tax revenue.Adjusted for timing,communications taxes are approximately 5%less than projected for the first four months of the year.No amendment is proposed until further months of revenue are available for review. Franchise Fees - At first quarter,franchise fee revenues reflect a 13%negative variance primarily related to the Duke Energy fee.Revenues received for the first four months of the year are approximately 19%lower than projections.No amendment is proposed at this time. Other Permits and Fees - At first quarter,other permits and fee revenues reflect a 12% positive variance due to better than projected building/sign permit revenues. No amendment is proposed at this time. Charges for Service 33,500 Amendments to charges for service revenue reflect an increase of $33,500 to Pier 60 concession souvenir revenues which offset expenditure increases in the Pier 60 program. Local Option, Fuel & Other Taxes City of Clearwater General Fund Revenues First Quarter Amendments FY 2016/17 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues First Quarter Amendments FY 2016/17 - At first quarter,fines and forfeitures revenues reflect a 69% positive variance primarily due to red light camera revenue. No amendment is proposed until further months of activity are available to review. Miscellaneous - At first quarter,miscellaneous revenues reflect a 95%positive variance.This is primarily due to the timing of receipt of the p- card rebate and increased rental revenues for beach umbrellas. No amendments are proposed. 4,539 Amendments to transfer in revenues reflect an increase of $4,538.56 from the following Special Programs which are being closed out due to completion:$2,750 from 181-99860, Strategic Direction Action Plan;and $1,788.56 from 181- 99867, Centennial Celebration. First quarter amendments reflect a net appropriation of $435,281.44 from General Fund reserves.Amendments represent the following allocations: 439,820 1)An appropriation of $439,820 from General Fund reserves to fund special program 181-98604,Clearwater Ferry to operate a water taxi service as approved by the Council on November 17, 2016 . (4,539) 2)At first quarter,allocations of General Fund reserves are offset by the return of $4,538.56 from closed special programs noted above in transfer in revenues. 435,281 473,320 Judgments, Fines & Forfeitures Net General Fund Revenue Amendment Net Transfer (to) from Retained Earnings Transfer (to) from Surplus Transfers In 4 Increase/ (Decrease)Description - First quarter amendments reflect a net zero amendment decreasing City Manager's flex fund by $1,500,offset by an increase to interfund transfers to special program 181-99844, United Way to provide funding for United Way Campaign activities. 33,500 Amendments to the Pier 60 program reflect a net increase of $33,500.Amendments include a $25,000 increase to utility charges,an increase of $4,000 to other services/charges,and an increase of $4,500 to operating supplies.This increase is offset by amendments recognizing additional concession souvenir revenue. Non-Departmental Amendments to Non-Departmental reflect City Council approved interfund transfers of $439,820 to capital improvement projects, as follows: 439,820 1)A transfer of $439,820 from General Fund reserves to special program 181-98604,Clearwater Ferry to operate a water service taxi throughout Clearwater,Connecting the City's Downtown Harbor Marina,Clearwater Beach Marina,and the Clearwater Beach Recreation as approved by the Council on November 17, 2016. 439,820 473,320 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2016/17 City Manager's Office Net General Fund Expenditure Amendment Marine & Aviation 5 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget General Fund Revenues Ad Valorem Taxes 44,384,830 28,902,000 31,139,146 2,237,146 8%- 44,384,830 Utility Taxes 14,717,600 2,777,051 2,777,767 716 0%- 14,717,600 Local Option, Fuel and Other Taxes 7,100,400 2,390,783 2,845,560 454,777 19%- 7,100,400 Franchise Fees 10,280,100 1,765,850 1,540,225 (225,625) -13%- 10,280,100 Other Permits & Fees 2,372,250 593,064 666,653 73,589 12%- 2,372,250 Intergovernmental 23,054,960 4,018,611 4,204,645 186,034 5%- 23,054,960 Charges for Services 15,988,040 3,883,336 3,592,238 (291,098) -7%33,500 16,021,540 Judgments, Fines and Forfeitures 950,400 200,431 338,591 138,160 69%- 950,400 Miscellaneous Revenues 1,986,180 345,195 672,248 327,053 95%- 1,986,180 Transfers In 9,161,770 1,669,653 1,669,649 (4) 0%4,539 9,166,309 Total Revenues 129,996,530 46,545,974 49,446,722 2,900,748 6%38,039 130,034,569 Transfer (to) from Surplus 1,652,000 - - - ~435,281 2,087,281 Adjusted Revenues 131,648,530 46,545,974 49,446,722 2,900,748 6%473,320 132,121,850 General Fund Expenditures City Council 331,360 108,690 114,322 (5,632) -5%- 331,360 City Manager's Office 993,950 270,744 200,642 70,102 26%- 993,950 City Attorney's Office 1,651,920 443,166 382,673 60,493 14%- 1,651,920 City Auditor's Office 216,330 60,054 59,155 899 1%- 216,330 CRA Administration 395,140 113,956 103,147 10,809 9%- 395,140 Economic Development and Housing 1,706,650 574,773 734,133 (159,360) -28%- 1,706,650 Engineering 7,865,730 2,209,141 2,087,011 122,130 6%- 7,865,730 Finance 2,472,950 668,546 611,002 57,544 9%- 2,472,950 Fire 26,312,890 7,621,588 7,919,644 (298,056) -4%- 26,312,890 Human Resources 1,226,130 335,356 294,119 41,237 12%- 1,226,130 Library 7,219,940 2,242,555 2,185,133 57,422 3%- 7,219,940 Marine & Aviation 1,219,360 349,418 313,441 35,977 10%33,500 1,252,860 Non-Departmental 6,600,840 5,046,627 5,066,983 (20,356) 0%439,820 7,040,660 Official Records and Legislative Svcs 1,060,210 289,713 267,072 22,641 8%- 1,060,210 Parks & Recreation 25,682,620 8,883,491 8,427,617 455,874 5%- 25,682,620 Planning & Development 5,627,690 1,577,111 1,369,903 207,208 13%- 5,627,690 Police 39,781,790 11,598,876 11,293,785 305,091 3%- 39,781,790 Public Communications 997,000 277,011 262,896 14,115 5%- 997,000 Public Utilities 286,030 71,505 61,104 10,401 15%- 286,030 Total Expenditures 131,648,530 42,742,321 41,753,782 988,539 2%473,320 132,121,850 For Three Month Period of October 1, 2016 - December 31, 2016 GENERAL FUND FIRST QUARTER REVIEW 6 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 76,596,950 19,149,237 18,837,491 (311,746) -2%- 76,596,950 Judgments, Fines and Forfeits 271,000 67,749 74,659 6,910 10%- 271,000 Miscellaneous 603,000 132,402 155,119 22,717 17%- 603,000 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 77,470,950 19,349,388 19,067,269 (282,119) -1%- 77,470,950 Water & Sewer Expenditures: Public Utilities Administration 1,586,550 422,817 347,526 75,291 18%- 1,586,550 Wastewater Collection 10,632,980 6,749,248 6,678,380 70,868 1%- 10,632,980 Public Utilities Maintenance 4,646,290 1,247,147 1,115,524 131,623 11%- 4,646,290 WPC / Plant Operations 19,603,910 6,213,217 5,116,089 1,097,128 18%- 19,603,910 WPC / Laboratory Operations 1,613,290 427,150 348,463 78,687 18%- 1,613,290 WPC / Industrial Pretreatment 955,760 256,545 341,090 (84,545) -33%- 955,760 Water Distribution 6,704,070 2,037,018 1,918,671 118,347 6%- 6,704,070 Water Supply 12,079,990 3,074,092 2,918,481 155,611 5%- 12,079,990 Reclaimed Water 2,487,730 670,165 587,749 82,416 12%- 2,487,730 Non-Departmental 13,774,160 3,443,541 3,444,052 (511) 0%- 13,774,160 Total Expenditures 74,084,730 24,540,940 22,816,026 1,724,914 7%- 74,084,730 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:- Water and Sewer Fund Expenditures:- For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Water and Sewer Fund exceed anticipated expenditures by $3,386,220 for fiscal year 2016/17. No amendments are proposed to Water and Sewer Fund revenues at first quarter. No amendments are proposed to Water and Sewer Fund expenditures at first quarter. 7 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW STORMWATER FUND Stormwater Revenues: Charges for Service 17,715,120 4,428,783 4,522,431 93,648 2%- 17,715,120 Judgments, Fines and Forfeits 50,000 12,501 18,569 6,068 49%- 50,000 Miscellaneous 335,000 72,400 89,328 16,928 23%- 335,000 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 18,100,120 4,513,684 4,630,328 116,644 3%- 18,100,120 Stormwater Expenditures: Stormwater Management 11,180,240 7,461,283 7,407,213 54,070 1%- 11,180,240 Stormwater Maintenance 6,473,420 1,726,065 1,474,226 251,839 15%- 6,473,420 Total Expenditures 17,653,660 9,187,348 8,881,439 305,909 3%- 17,653,660 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- At first quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $446,460 for fiscal year 2016/17. No amendments are proposed to Stormwater Fund revenues at first quarter. No amendments are proposed to Stormwater Fund expenditures at first quarter. 8 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW GAS FUND Gas Revenues: Charges for Service 43,261,840 10,815,468 9,490,231 (1,325,237) -12%- 43,261,840 Judgments, Fines and Forfeits 153,000 38,250 33,125 (5,125) -13%- 153,000 Miscellaneous 509,500 117,925 113,869 (4,056) -3%- 509,500 Transfers In - - - - ~- - Fund Equity 8,114,510 - - - ~- 8,114,510 Total Revenues 52,038,850 10,971,643 9,637,225 (1,334,418) -12%- 52,038,850 Gas Expenditures: Administration & Supply 22,051,990 6,477,834 4,220,765 2,257,069 35%- 22,051,990 South Area Gas Operations 7,694,220 3,378,812 3,184,995 193,817 6%- 7,694,220 North Area Gas Operations 4,941,400 2,584,949 2,429,916 155,033 6%- 4,941,400 Marketing & Sales 17,351,240 14,809,111 14,546,005 263,106 2%- 17,351,240 Total Expenditures 52,038,850 27,250,706 24,381,682 2,869,024 11%- 52,038,850 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:- Gas Fund Expenditures:- At first quarter, anticipated revenues of the Gas Fund equal anticipated expenditures for fiscal year 2016/17. First quarter revenues in the Gas Fund reflect a 12%negative variance due to warm winter weather patterns.No amendments are proposed at this time. At first quarter,Gas Fund expenditures reflect an 11%positive variance primarily due to lower than projected fuel purchases.No amendments are proposed. 9 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,200 300 396 96 32%- 1,200 Charges for Service 21,285,000 5,321,250 5,502,164 180,914 3%- 21,285,000 Judgments, Fines and Forfeits 85,100 21,273 21,837 564 3%- 85,100 Miscellaneous 628,000 157,002 215,001 57,999 37%- 628,000 Transfers In - - - - ~- - Solid Waste Revenues 21,999,300 5,499,825 5,739,398 239,573 4%- 21,999,300 Recycling Revenues: Other Permits and Fees 400 99 345 246 248%- 400 Intergovernmental - - - - ~- - Charges for Service 2,015,000 503,751 526,930 23,179 5%- 2,015,000 Judgments, Fines and Forfeits 7,800 1,950 2,123 173 9%- 7,800 Miscellaneous 306,350 75,788 81,129 5,341 7%- 306,350 Transfers In 390,000 97,500 97,500 - 0%- 390,000 Recycling Revenues 2,719,550 679,088 708,027 28,939 4%- 2,719,550 Fund Equity - - - - ~- - Total Revenues 24,718,850 6,178,913 6,447,425 268,512 4%- 24,718,850 Solid Waste Expenditures: Collection 17,731,470 4,938,665 4,301,756 636,909 13%50,000 17,781,470 Transfer 1,668,990 540,110 505,116 34,994 6%- 1,668,990 Container Maintenance 882,670 242,199 233,624 8,575 4%- 882,670 Administration 971,150 262,404 259,400 3,004 1%- 971,150 Solid Waste Expenditures 21,254,280 5,983,378 5,299,895 683,483 11%50,000 21,304,280 Recycling Expenditures: Residential 1,365,860 373,223 299,704 73,519 20%- 1,365,860 Multi-Family 473,490 126,208 106,158 20,050 16%- 473,490 Commercial 1,443,010 448,258 431,213 17,045 4%- 1,443,010 Recycling Expenditures 3,282,360 947,689 837,074 110,615 12%- 3,282,360 Total Expenditures 24,536,640 6,931,067 6,136,970 794,097 11%50,000 24,586,640 At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $132,210 for fiscal year 2016/17. 10 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND (continued) Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:50,000 No amendments are proposed to Solid Waste and Recycling Fund revenues at first quarter. At first quarter Solid Waste and Recycling Fund expenditures reflect an 11%positive variance primarily due to savings in dump fees related to increased recycling and savings in garage charges. Amendments include a transfer of $50,000 to capital project 315- 96444,Solid Waste Commercial Container Acquisitions as approved by City Council on February 2, 2017. 11 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget MARINE FUND Marine Revenues: Intergovernmental 5,000 - - - ~- 5,000 Charges for Service 4,429,230 1,040,006 916,727 (123,279) -12%- 4,429,230 Judgments, Fines and Forfeits 3,000 750 690 (60) -8%- 3,000 Miscellaneous Revenue 44,250 10,900 23,995 13,095 120%- 44,250 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 4,481,480 1,051,656 941,412 (110,244) -10%- 4,481,480 Marine Expenditures: Marina Operations 4,223,510 1,125,659 1,080,227 45,432 4%- 4,223,510 Total Expenditures 4,223,510 1,125,659 1,080,227 45,432 4%- 4,223,510 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:- Marine Fund Expenditures:- For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $257,970 for fiscal year 2016/17. At first quarter,Marine Fund revenues reflect a 10%negative variance primarily due to fuel sales.No amendments are proposed at this time. At first quarter,no amendments are proposed to Marine Fund expenditures. 12 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental 50,000 - - - ~- 50,000 Charges for Service 726,490 181,724 200,533 18,809 10%- 726,490 Judgments, Fines and Forfeits 1,200 300 180 (120) -40%- 1,200 Miscellaneous Revenue 16,500 4,125 3,677 (448) -11%- 16,500 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 794,190 186,149 204,390 18,241 10%- 794,190 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 643,770 198,426 174,378 24,048 12%- 643,770 Total Expenditures 643,770 198,426 174,378 24,048 12%- 643,770 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $150,420 for fiscal year 2016/17. At first quarter,Clearwater Harbor Marina Fund revenues exhibit a 10%positive variance due to increased slip rentals. No amendments are proposed. First quarter expenditures exhibit a 12%positive variance. This represents salary savings and lower than projected operating expenditures.No amendments are proposed at this time. 13 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - - ~- - Charges for Service 14,000 3,501 4,632 1,131 32%- 14,000 Miscellaneous Revenue 285,700 71,199 73,537 2,338 3%- 285,700 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 299,700 74,700 78,169 3,469 5%- 299,700 Airpark Expenditures: Airpark Operations 249,330 90,822 86,974 3,848 4%- 249,330 Total Expenditures 249,330 90,822 86,974 3,848 4%- 249,330 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:- Airpark Fund Expenditures:- At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $50,370 for fiscal year 2016/17. No amendments are proposed to Airpark Fund revenues at first quarter. No amendments are proposed to Airpark Fund expenditures at first quarter. 14 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW PARKING FUND Parking Revenues: Charges for Service 5,686,610 1,081,199 1,362,956 281,757 26%- 5,686,610 Judgments, Fines and Forfeits 640,000 126,000 121,082 (4,918) -4%- 640,000 Miscellaneous Revenue 267,000 61,501 64,948 3,447 6%- 267,000 Transfers In - - - - ~16,978 16,978 Fund Equity - - - - ~- - Total Revenues 6,593,610 1,268,700 1,548,986 280,286 22%16,978 6,610,588 PARKING FUND EXPENDITURES Engineering/Parking System 3,748,320 1,557,147 1,285,318 271,829 17%50,000 3,798,320 Engineering/Parking Enforcement 635,220 152,330 114,868 37,462 25%- 635,220 Parks & Rec/Beach Guards 741,780 216,582 184,544 32,038 15%- 741,780 Total Expenditures 5,125,320 1,926,059 1,584,730 341,329 18%50,000 5,175,320 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:16,978 Parking Fund Expenditures:50,000 At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,435,268 for fiscal year 2016/17. At first quarter,Parking Fund revenues exhibit a 22%positive variance due to increased parking fee revenues. Amendments reflect a transfer-in of $16,977.61 representing unused funds from closed special program 181-98605,FY16 Jolley Trolley Summer Pilot. Expenditures reflect an 18%positive variance primarily due to timing of the Jolley Trolley payment and some salary savings.Amendments reflect an increase of $50,000 to payment to agencies to fund the enhanced Jolley Trolley spring break service as approved by the Council on February 2, 2017. 15 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 4,864,560 1,216,137 1,218,178 2,041 0%- 4,864,560 Miscellaneous Revenues 20,000 5,001 12,723 7,722 154%- 20,000 Transfers In - - - - ~- - Fund Equity - - - - ~95,000 95,000 Total Revenues 4,884,560 1,221,138 1,230,901 9,763 1%95,000 4,979,560 General Services Expenditures: Administration 509,470 198,725 183,749 14,976 8%- 509,470 Building & Maintenance 4,375,090 1,169,608 1,043,906 125,702 11%95,000 4,470,090 Total Expenditures 4,884,560 1,368,333 1,227,655 140,678 10%95,000 4,979,560 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:95,000 General Services Fund Expenditures:95,000 At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2016/17. Revenues in the General Services Fund reflect an appropriation of $95,000 from fund reserves to fund capital projects as approved by City Council on November 3, 2016. At first quarter,expenditures in the General Services Fund exhibit a 10%positive variance primarily due to salary savings,and lower than projected operating expenditures.Amendments reflect an increase of $95,000 which represents a transfer of $35,000 to the capital project 315-94530,Building Systems;and a transfer of $60,000 to capital project 315-94510,Air Conditioners -City Wide Replacements, as approved by the Council on November 3, 2016. INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 16 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 10,720,360 2,680,092 2,671,496 (8,596) 0%- 10,720,360 Miscellaneous Revenues 110,000 25,300 26,037 737 3%- 110,000 Transfers In - - - - ~- - Fund Equity 921,650 - - - ~500,000 1,421,650 Total Revenues 11,752,010 2,705,392 2,697,533 (7,859) 0%500,000 12,252,010 Administrative Services Expenditures: Info Tech / Admin 389,700 109,698 103,750 5,948 5%- 389,700 Info Tech / Network Svcs 3,419,880 1,227,024 1,219,855 7,169 1%500,000 3,919,880 Info Tech / Software Applications 3,541,860 1,775,888 1,920,228 (144,340) -8%- 3,541,860 Info Tech / Telecommunications 647,360 166,071 286,241 (120,170) -72%- 647,360 Public Comm / Courier 155,050 38,795 21,789 17,006 44%- 155,050 Clearwater Customer Service 3,598,160 1,036,147 991,939 44,208 4%- 3,598,160 Total Expenditures 11,752,010 4,353,623 4,543,801 (190,178) -4%500,000 12,252,010 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:500,000 Administrative Services Fund Expenditures:500,000 First quarter expenditures reflect an increase of $500,000 representing a transfer to capital project 315-94890,Advanced Enterprise Audio Visual R&R,as approved by Council on October 5, 2016. First quarter revenue amendments in the Administrative Services Fund reflect an appropriation of $500,000 from fund reserves to provide funding for capital project 315-94890,Advanced Enterprise Audio Visual R&R,as approved by Council on October 5, 2016. At first quarter, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for fiscal year 2016/17. 17 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 GARAGE FUND Garage Fund Revenues Charges for Service 16,570,810 4,142,700 3,459,825 (682,875) -16%- 16,570,810 Miscellaneous Revenues 440,000 96,900 230,695 133,795 138%- 440,000 Transfers In - - - - ~- - Fund Equity 473,320 - - - ~- 473,320 Total Revenues 17,484,130 4,239,600 3,690,520 (549,080) -13%- 17,484,130 Garage Fund Expenditures: Fleet Maintenance 15,804,300 4,386,854 3,418,461 968,393 22%- 15,804,300 Radio Communications 1,679,830 498,588 465,586 33,002 7%- 1,679,830 Total Expenditures 17,484,130 4,885,442 3,884,047 1,001,395 20%- 17,484,130 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:- Garage Fund Expenditures:- At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2016/17. At first quarter,Garage Fund revenues reflect a 13%negative variance due to lower than anticipated garage charges to departments.This decrease is offset by savings in Garage Fund expenditures. No amendments are proposed. Garage fund expenditures reflect a 20%positive variance due to lower than projected operating expenditures. 18 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 24,463,590 6,115,902 5,873,208 (242,694) -4%- 24,463,590 Miscellaneous Revenues 556,000 131,100 85,869 (45,231) -35%- 556,000 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 25,019,590 6,247,002 5,959,077 (287,925) -5%- 25,019,590 Central Insurance Expenditures: Finance / Risk Management 486,630 135,928 137,395 (1,467) -1%486,630 HR / Employee Benefits 386,280 106,856 91,000 15,856 15%386,280 HR / Employee Health Clinic 1,841,960 460,491 14,010 446,481 97%- 1,841,960 Non-Departmental 22,141,550 5,535,393 4,648,796 886,597 16%22,141,550 Total Expenditures 24,856,420 6,238,668 4,891,200 1,347,468 22%- 24,856,420 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- At first quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $163,170 for fiscal year 2016/17. No amendments are proposed to Central Insurance Fund revenues at first quarter. At first quarter,expenditures in the Central Insurance Fund reflect a 22%positive variance primarily due to claims activity,and lower than projected expenditures to operate the employee health center. No amendments are proposed. 19 CAPITAL IMPROVEMENT FUND First Quarter Summary FY 2016/17 20 The amended 2016/17 Capital Improvement Program budget report is submitted for the City Council's First Quarter review. The net proposed amendment is a budget increase in the amount of $4,212,990. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget activity:  Main Fire Station – To record a budget increase in the amount of $1,184,258.53 comprising of a County Fire Protection Tax in the amount of $1,163,778.00 and $20,480.53 of Infrastructure Sales Tax (Penny for Pinellas). This will bring budgeted revenues in line with actual cash receipts.  Moccasin Lake Park Master Plan Renovations – To record a budget increase in the amount of $100,000.00 of General Fund revenue, representing salary savings in the fiscal year 2016 Parks and Recreation budget. This will bring budgeted revenues in line with actual cash receipts.  Facilities Upgrade & Improvement - To record a net budget increase in the amount of $110,150.03 of Other Governmental Units revenue from the City of Safety Harbor.  Line Relocation – Pasco - Capital - To record a budget increase in the amount of $42,599.22 of Property Owners Share revenue. This will bring budgeted revenues in line with actual cash receipts. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Druid Road Improvements 2,223,803 01/19/17 Advanced Enterprise Audio Video R & R 500,000 10/05/16 Bicycle Paths-Bridges 104,637 09/15/16 McMullen Tennis Complex 100,000 02/02/17 Countryside Plex Restroom/Concession/Storage 100,000 02/02/17 Air Conditioner Replacement – City Wide 60,000 11/03/16 Commercial Container Acquisition 50,000 02/02/17 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Main Fire Station - CLOSE PROJECT 1 315-91253 (234,656) To record a budget transfer in the amount of $234,656 of Infrastructure Sales Tax (Penny for Pinellas)revenue to project 315-91268,Countryside Fire Station.The funding will provide for additional funds needed for this contract.This was approved by the City Council on October 5, 2016. 315-91253 1,184,259 * To record a budget increase in the amount of $1,184,258.53 comprising of $1,163,778.00 of County Fire Protection Tax;$20,480.53 of Infrastructure Sales Tax (Penny for Pinellas)transferred from the Special Development fund.The Fire Tax funding from Pinellas County was reimbursement for land acquisition and construction cost for the Main Fire Station.This will bring budgeted revenues in line with actual cash receipts. 315-91253 (2,067,133) To record a budget transfer in the amount of $2,067,132.83 of Infrastructure Sales Tax (Penny for Pinellas)revenue to project 315-91269,Beach Fire Station project.The Main Fire Station #45 project is complete and will be closed.(1,117,530) Countryside Fire Station 2 315-91268 234,656 To record a budget transfer in the amount of $234,656.00 of Infrastructure Sales Tax (Penny)revenue from project 315-91253,Main Fire Station.The funding will provide for additional funds needed for this contract.This was approved by the City Council on October 5, 2016.234,656 Clearwater Beach Fire Station 3 315-91269 2,067,133 To record a budget transfer in the amount of $2,067,132.83 of Infrastructure Sales Tax (Penny for Pinellas)revenue from project 315-91253,Main Fire Station #45 project.The Main Fire Station project is complete and will be closed.2,067,133 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 21 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Druid Road Improvements 4 315-92146 2,223,803 * To record a budget increase in the amount of $2,223,803.00 of Florida Department of Transportation (FDOT)Grant proceeds.The grant funding will provide for the construction of Druid Trail Phase IV.This was approved by the City Council on January 19, 2017.2,223,803 Pelican Walk Parking Garage 5 315-92656 250,000 To record a budget transfer in the amount of $250,000 of Parking Fund revenue from project 315-92657, Parking Facilities.This will provide the final funding needed for closing the purchase of the City's spaces in Pelican Walk Garage. 250,000 Parking Facilities 6 315-92657 (250,000) To record a budget transfer in the amount of $250,000 of Parking Fund revenue to project 315-92656,Pelican Walk Parking Garage. (250,000) Brighthouse Field Infrastructure Repair / Improvement 7 315-93205 32,000 To record a budget transfer in the amount of $32,000 of General Fund revenue from project 315-93604, Boardwalks &Docks Repair &Replacement.This was approved by the City Council on October 5, 2016.32,000 Swimming Pool R&R 8 315-93271 303 To record a budget increase in the amount of $303.28 of Other General Revenue.This will bring budgeted revenues in line with actual cash receipts.303 Bicycle Paths-Bridges 9 315-93272 104,637 * To record a budget increase in the amount of $104,637.00 of Grant revenue from the State of Florida Department of Environmental Protection Recreation Trails Program.This was approved by the City Council on September 15, 2016.104,637 22 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Boardwalks and Dock Repair & Replacement 10 315-93604 (32,000) To record a budget transfer in the amount of $32,000.00 of General Fund revenue to project 315-93205, Brighthouse Field Infrastructure Repair /Improvement. This was approved by the City Council on October 5, 2016.(32,000) McMullen Tennis Complex 11 315-93612 100,000 * To record a budget increase in the amount of $100,000.00 of grant revenue from the State of Florida Department of Environmental Protection Agency.This was approved by the City Council on February 2, 2017.100,000 Sports Field Lighting - NEW PROJECT 12 315-93620 275,000 To establish the project budget and record a transfer in the amount of $275,000 of General Fund revenue from project 315-94528,Light Replacement and Repair.The funding will provide for various field lighting renovations and replacements needed throughout the sports fields.275,000 Enterprise Dog Park - Phase II - CLOSE PROJECT 13 315-93625 (400,000) * To record a budget decrease in the amount of $400,000 comprised of other state grants in the amount of $200,000 and donation-other revenue in the amount of $200,000.The funding for this project did not become available and the project will be closed.(400,000) North Greenwood Athletic Fields - CLOSE PROJECT 14 315-93629 (588) To record a budget transfer in the amount of $588.05 of General Fund revenue to project 315-93656,Jack Russell Demolition and Refurbishment.The North Greenwood Athletic Fields project is complete and will be closed.(588) Phillip-Jones Restroom/Concession Stand Improvement 15 315-93642 16,944 * To record a budget increase in the amount of $16,943.70 of Community Development Block Grant revenue from the Special Program Fund.This will bring budgeted revenues in line with actual cash receipts.16,944 23 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Moccasin Lake Park Master Plan Renovation 16 315-93648 100,000 * To record a budget increase in the amount of $100,000 of General Fund revenue.This budget increase represents salary savings from the fiscal year 2016 Parks and Recreation budget.The funding will provide for additional revenue for the Moccasin Lake classroom area. 100,000 Jack Russell Scoreboard & ADA 17 315-93649 (100,000) To record a budget transfer in the amount of $100,000.00 of General Fund revenue to project 315- 93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016.(100,000) EC Moore 8&9 Renovations/Press Box - CLOSE PROJECT 18 315-93651 (98) To record a budget transfer in the amount of $97.62 of General Fund revenue to project 315-93656,Jack Russell Demolition/Refurbishment project.The EC Moore project is complete and will be closed.(98) Countryside Plex Restroom/Concession/Storage 19 315-93652 100,000 * To record a budget increase in the amount of $100,000 of grant revenue from the State of Florida Department of Environmental Protection Agency,which will provide for field renovations.This was approved by the City Council on February 2, 2017.100,000 Joe DiMaggio Sports Complex 20 315-93655 (264,076) To record a budget transfer in the amount of $264,076 of Infrastructure Sales Tax (Penny)revenue to project 315-93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016.(264,076) 24 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Jack Russell Demolition and Refurbishment 21 315-93656 588 To record a budget transfer in the amount of $588.05 of General Fund revenue from project 315-93629,North Greenwood Athletic Fields.The North Greenwood Athletic Fields project is complete and will be closed. 315-93656 98 To record a budget transfer in the amount of $97.62 of General Fund revenue from project 315-93651,EC Moore 8&9 Renovation/Press Box.The EC Moore project is complete and will be closed. 315-93656 (115,924) To record a budget transfer in the amount of $115,924.00 of Infrastructure Sales Tax (Penny for Pinellas)revenue to project 315-93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016.(115,238) Jack Russell Athletic Office - NEW PROJECT 22 315-93664 555,000 To establish the project budget and record a transfer in the amount of $555,000 of General Fund and Infrastructure Sales Tax (Penny for Pinellas)revenue from the following four projects:1)$264,076 of Infrastructure Sales Tax revenue from project 315- 93655,Joe DiMaggio Sports Complex;2)$115,924 of Infrastructure Sales Tax revenue from project 315- 93656,Jack Russell Demolition/Refurbishment;3) $100,000 of General Fund revenue from project 315- 93649,Jack Russell Scoreboard &ADA;and 4)$75,000 of General Fund revenue from project 315-94530, Building Systems.This was approved by the City Council on September 15, 2016.555,000 Air Conditioner Replacement - City Wide 23 315-94510 60,000 To record a budget increase in the amount of $60,000 of General Services Fund reserves.This was approved by the City Council on November 3, 2016.60,000 Light Replacement & Repair 24 315-94528 (275,000) To record a budget transfer in the amount of $275,000 of General Fund revenue to project 315-93620,Sports Field Lighting.The funding will provide for various field lighting renovations and replacements needed throughout the sports fields.(275,000) 25 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Building Systems 25 315-94530 (75,000) To record a budget transfer in the amount of $75,000.00 of General Fund revenue to project 315-93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016. 315-94530 35,000 To record a budget increase in the amount of $35,000.00 of General Services Fund reserves.This was approved by the City Council on November 3, 2016.(40,000) M.S.B. Renovations Project 26 315-94531 1,060,885 To record a budget transfer in the amount of $1,060,884.51 of Special Development Fund revenue from project 315-94625,Development Services Center. The Development Services Center project will be closed.1,060,885 Development Services Center - CLOSE PROJECT 27 315-94625 (1,060,885) To record a budget transfer in the amount of $1,060,884.51 of Special Development Fund revenue to project 315-94531,M.S.B.Renovations project.The Development Services Center project will be closed.(1,060,885) Advanced Enterprise Audio Video R & R - NEW PROJECT 28 315-94890 500,000 To establish the project budget in the amount of $500,000 of Administrative Services Fund reserves.This was approved by the City Council on October 5, 2016.500,000 Stevenson Creek 29 315-96169 (1,708,984) To record a budget transfer in the amount of $1,708,984.03 of Stormwater Fund revenue to project 315-96188,East Gateway Improvements.This was approved by the City Council on January 19, 2017.(1,708,984) East Gateway Improvements 30 315-96188 1,708,984 To record a budget transfer in the amount of $1,708,984.03 of Stormwater Fund revenue from project 315-96169,Stevenson Creek.This was approved by the City Council on January 19, 2017.1,708,984 26 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 WWTP Screw Pump Replacement 31 315-96202 (45,903) * To record a budget decrease in the amount of $45,903.43 of Other Governmental Units revenue.The Safety Harbor NE Screw Pump Replacement project is complete.(45,903) Maintenance Vehicle - CLOSE PROJECT 32 316-96209 (14,998) * To record a budget decrease in the amount of $14,998.00 of Lease Purchase funding.The three vehicles were purchased under budget.The project is complete and will be closed.(14,998) Line Relocation Pinellas - Maintenance 33 315-96365 (200,000) To record a budget transfer in the amount of $200,000 of Gas Fund revenue to project 315-96386,Expanded Energy Conservation.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.(200,000) Line Relocation Pasco - Maintenance 34 315-96376 (100,000) To record a budget transfer in the amount of $100,000 of Gas Fund revenue to project 315-96386,Expanded Energy Conservation.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.(100,000) Pinellas New Mains- Service Lines 35 315-96377 29,219 * To record a budget increase in the amount of $29,219.41 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts.29,219 Pasco New Mains- Service Lines 36 315-96378 9,028 * To record a budget increase in the amount of $9,027.83 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts.9,028 27 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Line Relocation - Pasco - Capital 37 315-96381 42,599 * To record a budget increase in the amount of $42,599.22 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts. (200,000) To record a budget transfer in the amount of $200,000 of Gas Fund revenue to project 315-96386,Expanded Energy Conservation.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.(157,401) Expanded Energy Conservation 38 315-96386 1,807 * To record a budget increase in the amount of $1,807.45 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts. 500,000 To record three budget Gas Fund revenue transfers as follows;in the amount of $200,000 from project 315- 96365,Line Relocation Pinellas -Maintenance; $200,000 from project 315-96381,Line Relocation - Pasco -Capital;$100,000 from project 315-96376,Line Relocation -Pasco -Maintenance.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.501,807 Natural Gas Vehicle 39 315-96387 6,142 * To record a budget increase in the amount of $6,142.00 of Other Refunds revenue for rebates received from the state of Florida for purchasing vehicles utilizing CNG fuel.This will bring budgeted revenues in line with actual cash receipts.6,142 Commercial Container Acquisition 40 315-96444 50,000 To record a budget increase in the amount of $50,000 of Solid Waste fund revenue.This was approved by the City Council on February 2, 2017.50,000 28 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Sanitary Utility Relocation Accommodations 41 315-96634 4,317,103 To record a budget transfer in the amount of $4,317,103.30 of Sewer Fund revenue from project 315- 96665,Sanitary Sewer Repair and Replacement.This was approved by the City Council on January 19, 2017.4,317,103 Facilities Upgrade & Improvement 42 315-96654 (29,953) * To record a budget decrease in the amount of $29,953.08 of Other Governmental Units revenue.The Safety Harbor NE Clarifier 1-4 project and the Safety Harbor NE Indoor/Outdoor Lighting projects are complete. 315-96654 140,103 * To record a budget increase in the amount of $140,103.11 of Other Governmental Units revenue representing reimbursements due from Safety Harbor for Grit Removal project. 315-96654 260,551 To record a budget transfer in the amount of $260,550.81 of Sewer Fund revenue from project 315- 96666,WWTP East Bypass and Northeast Pump Station which will be closed.370,701 Sanitary Sewer Repair and Replacement 43 315-96665 (4,317,103) To record a budget transfer in the amount of $4,317,103.30 of Sewer Fund revenue to project 315- 96634,Sanitary Utility Relocation Accommodations. This was approved by the City Council on January 19, 2017.(4,317,103) WWTP East Bypass & N.E. Pump - CLOSE PROJECT 44 315-96666 (260,551) To record a budget transfer in the amount of $260,550.81 of Sewer Fund revenue to project 315- 96654,Facilities Upgrade &Improvements.This project is complete and will be closed.(260,551) Reclaimed Water Distribution System 45 315-96739 (2,000,000) To record a budget transfer in the amount of $2,000,000 of Water Fund revenue to project 315-96742,Line Relocation -Capital.This was approved by the City Council on January 19, 2017.(2,000,000) 29 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Line Relocation - Capital 46 315-96742 2,000,000 To record a budget transfer in the amount of $2,000,000 of Water Fund revenue from project 315-96739, Reclaimed Water Distribution System.This was approved by the City Council on January 19, 2017.2,000,000 System Expansion 47 315-96744 300,000 To record a budget transfer in the amount of $300,000 of Water Fund revenue from project 315-96752,Water Service Lines.300,000 Water Service Lines 48 315-96752 (300,000) To record a budget transfer in the amount of $300,000 of Water Fund revenue to project 315-96744,System Expansion.(300,000) Arsenic Treatment @WTP #3 49 315-96775 (1,000,000) To record a budget transfer in the amount of $1,000,000 of Water Fund revenue to project 315-96782,Reverse Osmosis Plant @ WTP #3.This was approved by the City Council on January 19, 2017. 327-96775 (226,218) To record a budget transfer in the amount of $226,218.12 of Utility R &R revenue to project 327- 96782,Reverse Osmosis Plant @ WTP #3.This was approved by the City Council on January 19, 2017.(1,226,218) 30 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Reverse Osmosis Plant @ WTP #3 - NEW PROJECT 50 315-96782 1,000,000 To establish the project budget and record a budget transfer in the amount of $1,000,000 of Water Fund revenue from project 315-96775,Arsenic Treatment @ WTP #3.This was approved by the City Council on January 19, 2017. 327-96782 226,218 To record a budget transfer in the amount of $226,218.12 of Utility R &R revenue from project 327- 96775,Arsenic Treatment WTP #3.This was approved by the City Council on January 19, 2017.1,226,218 4,212,990 (0) 4,212,990 INTERFUND TRANSFERS Capitol Theatre - CLOSE PROJECT 315-93623 9,259 To record a transfer of unspent revenue in the amount of $9,259.42 of Infrastructure Sales Tax (Penny for Pinellas)revenue to the Special Development fund.This project is complete and will be closed. TOTAL INTERFUND TRANSFERS:9,259 TOTAL BUDGET INCREASE /(DECREASE) 31 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Police Protection 91150 Range Improvements 2,845,426 2,845,426 302,045 2,328,802 214,579 91151 Police Property / Evidence Storage 75,000 75,000 75,000 - 91152 Police District 3 Sub Station 200,000 200,000 200,000 Sub-Total 3,120,426 - 3,120,426 377,045 2,328,802 414,579 Fire Protection 91218 Fire Engine Replacement 2,170,566 2,170,566 2,148,018 22,549 91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 134,230 91229 Replace & Upgrade Airpacks 1,907,400 1,907,400 1,671,525 235,875 91236 Rescue Vehicle 1,849,869 1,849,869 1,183,170 190,434 476,265 91253 Main Station (Fire)11,659,195 (1,117,530) 10,541,665 10,541,665 (0) C 1 91257 AED Program 174,810 174,810 119,400 55,410 91259 Radio Replacements 364,640 364,640 364,354 286 91260 Thermal Imaging Cameras 163,830 163,830 115,711 48,119 91261 Personal Protection Equipment 1,674,110 1,674,110 1,240,613 433,497 91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 42,634 91263 Extrication Tools 112,000 112,000 25,603 86,397 91264 Fire Hose Replacement 318,170 318,170 234,999 83,171 91268 Countryside Fire Station 3,697,910 234,656 3,932,566 207,750 3,462,102 262,715 2 91269 Clearwater Beach Fire Station 4,305,560 2,067,133 6,372,693 6,372,693 3 91270 Fire Station Security Cameras 350,000 350,000 93,231 256,769 81271 Fire Boat 650,000 650,000 90,987 515,311 43,702 Sub-Total 30,688,770 1,184,259 31,873,029 19,150,873 4,167,847 8,554,309 New Street Construction 92146 Druid Road Improvements 4,147,569 2,223,803 6,371,372 2,985,234 20,293 3,365,845 4 Sub-Total 4,147,569 2,223,803 6,371,372 2,985,234 20,293 3,365,845 Major Street Maintenance 92274 Bridge Maintenance & Improvements 9,274,480 9,274,480 3,777,509 1,184,066 4,312,904 92276 Traffic Calming Program 6,618,635 6,618,635 4,116,685 1,750,937 751,013 92277 Streets and Sidewalks 14,039,577 14,039,577 8,177,692 2,675,993 3,185,892 92278 Downtown Streetscaping 2,000,000 2,000,000 6,795 1,993,205 Sub-Total 31,932,692 - 31,932,692 16,071,886 5,617,791 10,243,015 Sidewalks and Bike Trail 92339 New Sidewalks 2,191,471 2,191,471 971,253 77,152 1,143,066 Sub-Total 2,191,471 - 2,191,471 971,253 77,152 1,143,066 Intersections 92559 City-Wide Intersection Improvement 1,086,378 1,086,378 544,253 41,362 500,764 92560 Signal Renovation 610,385 610,385 170,739 192,550 247,096 92561 New Signal Installation 402,877 402,877 210,061 8,682 184,135 92562 Intersection Improvements 2,737,017 2,737,017 19,998 2,717,019 Sub-Total 4,836,658 - 4,836,658 945,051 242,594 3,649,014 Parking 92650 Sand Wall Replacement on Clw Bch 421,152 421,152 337,240 3,525 80,388 92652 Parking Lot Resurfacing 1,076,633 1,076,633 268,079 808,554 92654 Parking Lot Improvement 1,230,357 1,230,357 318,491 250,708 661,158 92656 Pelican Walk Parking Garage 11,300,000 250,000 11,550,000 11,314,800 235,200 5 92657 Parking Facilities 844,909 (250,000) 594,909 101,366 7,079 486,464 6 Sub-Total 14,873,052 - 14,873,052 12,339,976 261,312 2,271,764 Actual Expenditures 32 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Miscellaneous Engineering 92839 Downtown Intermodal 575,000 575,000 519,967 55,033 92840 St. Petersburg Times Property 2,500,000 2,500,000 2,058,465 441,535 92841 Miscellaneous Engineering 263,396 263,396 76,680 186,716 92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 60,837 1,389,163 92843 Survey Equipment Replacement 100,000 100,000 100,000 92844 Centennial Monument 675,000 675,000 650,110 24,890 Sub-Total 5,563,396 - 5,563,396 3,366,058 - 2,197,337 Land Acquisition 93133 Park Land Acquisition 1,331,351 1,331,351 1,331,119 232 Sub-Total 1,331,351 - 1,331,351 1,331,119 - 232 Park Development 93203 Carpenter Field-Infras Rep/Improve 482,817 482,817 442,921 7,124 32,772 93205 Brighthouse Field Infrastructure Imp 1,635,345 32,000 1,667,345 1,429,873 235,821 1,650 7 93244 P&B Trucks 57,000 57,000 13,751 40,346 2,903 93247 Fitness Equipment Replacement 335,000 335,000 282,253 52,747 93251 Morningside Rec Ctr Replacement 5,965,000 5,965,000 531,857 139,954 5,293,189 93263 Public Art Maintenance 1,498 1,498 1,498 93271 Swimming Pool R&R 911,573 303 911,876 643,078 11,125 257,673 8 93272 Bicycle Paths-Bridges 4,299,196 104,637 4,403,833 3,359,552 6,540 1,037,741 9 93277 Harborview Infra Repair/Improve 635,451 635,451 503,011 132,441 93278 Long Center Infra Repairs 1,757,783 1,757,783 538,249 881,140 338,394 93286 Parking Lot/Bike Path Rsr/Imprv 778,506 778,506 541,116 237,390 93602 Sp Events Equip Rep & Rplcmnt 300,000 300,000 268,944 31,056 93604 Brdwlks & Docks Rep & Rplcmnt 457,000 (32,000) 425,000 296,413 116,161 12,426 10 93608 Miscellaneous Minor Public Art 285,543 285,543 160,403 2,250 122,890 93612 McMullen Tennis Complex 400,000 100,000 500,000 6,691 493,309 11 93618 Miscellaneous Park & Rec Contract 225,000 225,000 178,743 12,850 33,407 93620 Sports Field Lighting - 275,000 275,000 275,000 12 93623 Capitol Theatre 8,805,936 8,805,936 8,805,936 0 C 93624 Pier 60 Park Repairs and Improvements 523,882 523,882 519,505 3,736 641 93625 Enterprise Dog Park - Phase II 400,000 (400,000) 0 0 C 13 93629 North Greenwood Athletic Fields 607,707 (588) 607,119 607,119 (0) C 14 93631 Phillip Jones Park Renovations 1,097,490 1,097,490 865,177 232,313 93633 Pier 60 Park Repairs and Improvements 665,000 665,000 484,599 3,130 177,271 93634 Concrete Sidewalk & Pad Repair 258,176 258,176 119,955 138,221 93635 Park Amenity Purch & Rplcmnt 422,800 422,800 257,529 30,673 134,598 93636 Tennis Court Resurfacing 230,310 230,310 172,234 36,000 22,076 93637 Playground & Fitness Purch & Rplc 562,079 562,079 331,412 3,629 227,038 93638 Fencing Replacement Program 359,664 359,664 201,429 158,235 93639 Marina Dist Boardwalk & Entry Node 756,510 756,510 155,091 386,886 214,533 93640 Bright House Repairs 1,477,486 1,477,486 1,398,245 74,574 4,667 93642 Phillip-Jones Restroom/Concession 220,000 16,944 236,944 144,223 12,750 79,971 15 93645 Joe DiMaggio Multi Field Reno 148,000 148,000 130,127 17,873 93646 Rest Rm Expan-Barefoot Bch House 401,000 401,000 275,311 13,950 111,739 93647 Crest Lk Pk Veterans War Memorial 400,000 400,000 390,869 1,500 7,631 93648 Moccasin Lake Park Master Plan 600,000 100,000 700,000 11,696 36,872 651,432 16 93649 Jack Russell Scoreboard & ADA 198,000 (100,000) 98,000 76,492 14,364 7,144 17 93650 Crest Lake Park Improvements 1,100,000 1,100,000 14,760 82,958 1,002,282 93651 EC Moore 8 & 9 Renovations/Press Box 680,000 (98) 679,902 679,902 - C 18 93652 Countryside Plex Restroom/Concession 950,000 100,000 1,050,000 1,050,000 19 93653 Countryside Community Park Reno 100,000 100,000 100,000 93654 Recreation Centers Infrastructure Repairs 150,000 150,000 150,000 33 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures 93655 J.D. Sports Complex Multipurpose Fields 1,750,000 (264,076) 1,485,924 7,856 69,144 1,408,924 20 93656 Jack Russell Demo & Refurbish 394,118 (115,238) 278,880 200,318 77,876 686 21 93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 - C 93658 Cooper's Point Park Improvements - - C 93660 Sid Lickton Batting Tunnels 100,000 100,000 35,938 3,720 60,342 93661 Frank Tack Parking Lot 399,500 399,500 399,500 93662 Administration Vehicle 21,000 21,000 21,000 - C 93663 Athletic Maintenance Equipment 52,840 52,840 34,757 17,286 798 93664 Jack Russell Athletic Office - 555,000 555,000 102,433 432,025 20,542 22 Sub-Total 42,393,210 371,884 42,765,094 25,275,766 2,754,385 14,734,943 Beautification 93322 Missouri Ave Median Beautification 389,500 389,500 34,540 332,180 22,780 Sub-Total 389,500 - 389,500 34,540 332,180 22,780 Marine Facilities 93403 Beach Guard Facility Maint 180,000 180,000 159,284 20,716 93410 Clwr Harbor Marina Maintenance 140,000 140,000 98,585 41,415 93412 City-wide Seawall Replacement 1,881,000 1,881,000 1,046,426 190,176 644,399 93415 Waterway Maintenance 285,000 285,000 134,608 280 150,112 93418 Utilities Services Replacement 307,714 307,714 119,418 5,425 182,871 93419 Dock Replacement & Repair 141,727 141,727 89,255 3,983 48,489 93420 Fuel System R & R 92,752 92,752 84,019 3,749 4,983 93421 Marine Facilities Dredging & Maint 108,715 108,715 69,514 39,201 93422 Dredging of City Waterways 746,204 746,204 440,715 96,669 208,820 93425 Seminole Boat Ramp Improvements 1,752,000 1,752,000 - 1,752,000 93495 Dock Construction 24,858 24,858 24,858 - C 93497 Docks & Seawalls 936,085 936,085 552,272 383,813 93499 Pier 60/Sailing Center Maint 321,952 321,952 265,817 56,135 Sub-Total 6,918,006 - 6,918,006 3,084,771 300,282 3,532,953 Airpark 94817 Airpark Maint & Repair 179,000 179,000 156,310 22,690 94882 Rehabilitation of Hanger "D"625,000 625,000 624,035 965 Sub-Total 804,000 - 804,000 780,345 - 23,655 Libraries 93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,474,627 321,974 93528 Countryside Library Renovation 7,480,111 7,480,111 7,433,242 46,869 93529 Main Library Entryway Improve 130,000 130,000 130,000 - C 93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 5,147,261 543,378 559,361 93531 No. Greenwood Library Child Discovery 27,600 27,600 27,503 97 93532 Library Maker Space Maint. & Upgrade 112,980 112,980 20,551 5,436 86,993 93533 Main Library Upgrade - Alt. Usage 298,850 298,850 29,397 3,400 266,053 93534 Library FF&E Repair & Replace 50,000 50,000 50,000 Sub-Total 22,146,142 - 22,146,142 20,235,079 579,717 1,331,346 Garage 94233 Motorized Equip-Cash II 1,494,856 1,494,856 1,424,391 2,877 67,588 94238 Police Vehicles 2,680,001 2,680,001 1,524,156 732,728 423,117 94241 Motorized Equipment Replace - L/P 30,488,992 30,488,992 20,275,765 5,198,098 5,015,129 94243 Radio P25 Upgrade 4,676,108 4,676,108 3,565,547 1,110,561 94244 Misc Vehicle Additions 104,000 104,000 40,000 59,135 4,866 94245 Fleet Industrial Fans 80,000 80,000 80,000 94246 Fleet Management & Mapping 320,000 320,000 320,000 Sub-Total 39,843,957 - 39,843,957 26,829,859 5,992,837 7,021,261 34 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Maintenance of Buildings 94510 Air Cond Replace-City Wide 3,228,538 60,000 3,288,538 2,583,901 114,166 590,471 23 94512 Roof Repairs 745,345 745,345 651,132 94,213 94514 Roof Replacements 2,630,352 2,630,352 1,510,967 107,605 1,011,780 94517 Painting of Facilities 1,142,720 1,142,720 753,887 388,833 94518 Fencing of Facilities 174,811 174,811 126,100 48,711 94519 Flooring for Facilities 1,343,952 1,343,952 973,312 9,679 360,960 94521 Elevator Refurbish/Modernization 524,722 524,722 250,827 273,895 94528 Light Replacement & Repair 729,931 (275,000) 454,931 252,673 44,635 157,623 24 94530 Building Systems 380,000 (40,000) 340,000 78,905 1,802 259,293 25 94531 M.S.B. Renovations 100,000 1,060,885 1,160,885 8,400 1,152,485 26 94532 New A/C System Chiller 600,000 600,000 600,000 94533 General Services R&R 75,000 75,000 75,000 94624 Harborview Demolition 950,000 950,000 60,747 889,253 94625 Development Services Center 1,151,160 (1,060,885) 90,275 90,275 (0) C 27 94626 Public Works Complex 632,800 632,800 54,067 45,705 533,028 Sub-Total 14,409,331 (255,000) 14,154,331 7,386,794 331,992 6,435,545 Miscellaneous 94729 City-wide Connect Infra 3,056,478 3,056,478 2,274,924 781,555 94736 Geographic Information Sys 1,102,726 1,102,726 1,024,206 78,520 94761 Poll Stor Tank Rem/Repl-Gen Fd 573,658 573,658 244,249 329,408 94803 Environmental Assmt & Clean-up 1,090,964 1,090,964 715,793 375,171 94814 Network Infra & Server Upgrade 3,685,057 3,685,057 3,197,458 487,599 94820 HR PeopleSoft Upgrade 450,000 450,000 143,462 306,538 94824 IT Disaster Recovery 460,000 460,000 354,604 105,396 94827 Telecommunications Upgrade 529,000 529,000 334,953 10,665 183,382 94828 Financial Systems Upgrades 2,576,628 2,576,628 342,229 23,153 2,211,246 94829 CIS Upgrades / Replacement 947,376 947,376 360,403 586,973 94830 MS Licensing / Upgrades 875,000 875,000 507,132 367,868 94833 Computer Monitors 380,000 380,000 334,039 45,961 94839 Roadway & Traffic Asset Mgt 440,000 440,000 387,578 52,422 94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 12,390 387,610 94850 Backfile Conversion of Records 500,000 500,000 165,557 334,139 304 94857 Accela Permitting & Code Enforce 350,000 350,000 90,906 259,094 94861 Library Technology 1,250,000 1,250,000 935,634 314,366 94873 Citywide Camera System 260,000 260,000 114,107 2,312 143,581 94874 City Enterprise Timekeeping System 235,000 235,000 161,897 73,103 94878 Asset Management Upgrade 180,000 180,000 18,391 13,029 148,580 94879 Aging Well Center Tech Upgrade 105,000 105,000 92,067 12,933 94880 Granicus Agenda Management Sys 85,000 85,000 41,136 43,864 94883 Business Process Review & Improve 450,000 450,000 102,047 347,953 94886 Clearwater Airpark Masterplan Update 150,000 150,000 150,000 94888 City EOC & Disaster Recovery Facility 360,000 360,000 360,000 94890 Enterprise Advanced Audio Video R&R - 500,000 500,000 500,000 28 Sub-Total 20,491,887 500,000 20,991,887 11,955,163 383,297 8,653,427 UTILITIES Stormwater Utility 96124 Storm Pipe System Improvements 20,752,929 20,752,929 14,634,656 3,069,876 3,048,397 96129 Stevenson Creek Estuary Restoration 6,287,225 6,287,225 6,284,363 2,862 96164 Allen's Creek Improvement Projects 2,848,173 2,848,173 494,826 2,262,312 91,035 96168 Stormwater System Expansion 2,651,649 2,651,649 1,058,846 453 1,592,350 96169 Stevenson Creek 6,543,372 (1,708,984) 4,834,388 3,041,662 527,816 1,264,909 29 96170 Coastal Basin Projects 4,935,414 4,935,414 3,446,148 277,249 1,212,018 35 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures 96173 Alligator Creek Watershed Projects 4,292,740 4,292,740 1,456,840 60,444 2,775,456 96177 Jeffords Street Outfall 1,764,722 1,764,722 1,292,454 214,310 257,958 96178 Smallwood Circle 1,781,686 1,781,686 1,781,686 - C 96180 Stormwater Maint St Sweeping Fac 2,323,408 2,323,408 334,661 1,788,748 200,000 96184 Magnolia Drive Outfall 3,400,000 3,400,000 1,076,599 2,235,252 88,150 96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 212,986 42,705 3,644,309 96187 Mango Outfall 1,800,000 1,800,000 121,669 889,641 788,690 96188 East Gateway Improvements 3,573,522 1,708,984 5,282,506 313,538 91,226 4,877,743 30 96189 Dump Trailer 60,000 60,000 44,984 15,016 96190 Roll Off Truck 230,000 230,000 226,808 3,192 96191 Stormwater Vehicle 30,000 30,000 30,000 - C Sub-Total 67,174,840 - 67,174,840 35,852,725 11,460,031 19,862,084 Water System 96721 System R & R - Maintenance 4,606,799 4,606,799 2,404,689 541,888 1,660,222 96739 Reclaimed Water Dist Sys 65,071,459 (2,000,000) 63,071,459 61,981,725 646,472 443,262 45 96740 Water Supply/Treatment 5,870,430 5,870,430 5,332,840 131,017 406,574 96741 System R & R-Capitalized 10,836,996 10,836,996 8,794,908 7,203 2,034,885 96742 Line Relocation-Capitalized 13,964,486 2,000,000 15,964,486 11,192,455 1,433,525 3,338,506 46 96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 3,924,799 259,247 96744 System Expansion 2,333,673 300,000 2,633,673 2,347,221 286,452 47 96752 Water Service Lines 5,042,119 (300,000) 4,742,119 3,657,410 9,268 1,075,441 48 96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,090,704 665,131 109,916 96766 Water Quality Monitoring Devices 600,000 600,000 8,255 591,745 96767 RO Plant at Res #2 44,701,876 44,701,876 43,565,170 257,516 879,190 96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 111,008 163,992 96773 Groundwater Replenishment Facility 8,177,867 8,177,867 3,618,882 2,245,955 2,313,030 96774 Automated Meter Reading 2,300,000 2,300,000 170,699 2,129,301 96775 Arsenic Treatment WTP #3 1,359,420 (1,226,218) 133,202 133,202 (0) C 49 96780 Valve Turner Maintenance Trailer 57,884 57,884 57,884 - C 96781 Compact Track Loader 62,000 62,000 48,523 13,477 96782 Reverse Osmosis Plant @WTP #3 - 1,226,218 1,226,218 1,226,218 50 Sub-Total 186,309,806 - 186,309,806 163,391,852 5,986,498 16,931,457 Sewer System 96202 WWTP Screw Pump Replacement 4,849,383 (45,903) 4,803,480 4,261,876 541,603 31 96204 WWTP UV Disinfections System 1,567,586 1,567,586 867,544 700,042 96209 Maintenance Vehicle 109,000 (14,998) 94,002 94,002 - C 32 96211 Godwin Diesel Pump 72,000 72,000 69,833 2,167 96611 Bio-Solids Treatment 9,227,732 9,227,732 7,854,852 51,510 1,321,370 96615 Odor Control 2,567,094 2,567,094 1,971,665 134,486 460,943 96619 WWTP Generator Replacements 4,411,383 4,411,383 4,176,257 235,126 96621 WWTP New Presses 3,402,580 3,402,580 3,388,052 14,528 96630 Sanitary Sewer Extension 16,179,556 16,179,556 10,674,767 1,007,748 4,497,040 96634 Sanitary Util Reloc Accmmdtn 7,216,813 4,317,103 11,533,916 4,323,239 1,921,334 5,289,343 41 96645 Laboratory Upgrade & R&R 2,104,959 2,104,959 1,875,095 14,310 215,554 96654 Facilities Upgrade & Improvement 27,468,778 370,701 27,839,479 17,353,095 1,906,920 8,579,463 42 96664 WPC R & R 29,154,544 29,154,544 22,188,955 1,369,614 5,595,975 96665 Sanitary Sewer R&R 37,402,389 (4,317,103) 33,085,286 26,867,590 1,321,044 4,896,652 43 96666 WWTP East Bypass & NE Pump 2,586,522 (260,551) 2,325,971 2,325,971 0 C 44 96686 Pump Station Replacement 19,776,977 19,776,977 16,192,098 55,382 3,529,497 Sub-Total 168,097,295 49,249 168,146,544 124,484,891 7,782,348 35,879,304 Gas System 96358 Environmental Remediation 2,334,794 2,334,794 1,511,061 127,730 696,002 96365 Line Relocation-Pinellas Maint 934,106 (200,000) 734,106 516,403 71,751 145,951 33 36 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures 96367 Gas Meter Change Out-Pinellas 3,435,000 3,435,000 3,116,180 318,820 96374 Line Relocation-Pinellas Capitalized 2,781,944 2,781,944 2,280,133 501,811 96376 Line Relocation - Pasco Maint 308,593 (100,000) 208,593 84,756 123,837 34 96377 Pinellas New Main / Service Lines 28,449,544 29,219 28,478,764 26,495,309 1,983,455 35 96378 Pasco New Mains / Service Lines 13,855,830 9,028 13,864,858 11,169,509 251,288 2,444,061 36 96379 Pasco Gas Meter Change Out 717,821 717,821 625,012 92,809 96381 Line Reloc-Pasco-Capitalized 226,192 (157,401) 68,791 2,601 66,190 37 96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 856,268 135,732 96384 Gas Building Renovation 14,349,675 14,349,675 703,257 1,341,272 12,305,146 96385 Gas Main Extensions 1,557,845 1,557,845 1,156,859 400,986 96386 Expanded Energy Conservation 6,038,014 501,807 6,539,822 5,278,845 1,260,977 38 96387 Natural Gas Vehicle 4,553,867 6,142 4,560,009 3,704,069 855,940 39 96389 Future IMS Software & Hardware 300,000 300,000 136,234 52,115 111,650 96390 Ford Trucks 394,000 394,000 65,722 189,162 139,116 96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 96392 Gas Equipment Additions 191,000 191,000 22,474 161,414 7,112 Sub-Total 83,420,224 88,796 83,509,020 57,724,692 2,194,732 23,589,597 Solid Waste 96426 Facility R & R 2,402,608 2,402,608 1,584,095 76,357 742,156 96443 Res Container Acquisition-II 1,751,741 1,751,741 1,260,451 491,290 96444 Comm Container Acquisition-II 3,490,020 50,000 3,540,020 2,654,190 11,977 873,853 40 96445 Solar Trash & Recycling Kiosks 239,414 239,414 189,414 50,000 96447 S.W.Transfer Station Rebuild 1,000,000 1,000,000 687,679 312,321 96448 Solid Waste CNG Station 150,000 150,000 150,000 Sub-Total 9,033,783 50,000 9,083,783 6,375,828 88,334 2,619,621 Utility Miscellaneous 96516 Citywide Aerial Photo 159,533 159,533 151,596 7,937 96523 Pub Utilities Adm Bldg R&R 1,001,134 1,001,134 679,335 97,716 224,082 Sub-Total 1,160,667 - 1,160,667 830,931 97,716 232,019 Recycling 96804 Recycling Carts/Dumpsters 1,036,650 1,036,650 685,357 351,293 96805 Recycling Expansion/Particip/R&R 1,291,525 1,291,525 886,870 404,655 96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 92,902 22,000 885,098 Sub-Total 3,328,175 - 3,328,175 1,665,129 22,000 1,641,046 TOTAL ALL PROJECTS 764,606,209 4,212,990 768,819,199 543,446,861 51,022,139 174,350,199 37 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs 2015 HVE Pedestrian and Bicycle Safety - CLOSE PROGRAM 1 99214 (15) To record a budget decrease of $14.52 in grant revenue to bring the budget in line with actual receipts.This project is complete and will be closed. (15) Police Extra Duty 2 99215 286,351 (11,730) To record a budget increase of $286,350.50 in Police Service revenue to bring the budget in line with actual receipts. To record a transfer of $11,729.50 in Police Service revenue to program 181-99350,Vehicle Replacement representing revenue collected for vehicle usage on extra duty jobs. 274,621 2016 JAG Grant (Tablets) - NEW PROGRAM 3 99217 51,192 To establish the program and record a budget increase of $51,192 in grant revenue from the Department of Justice (DOJ)as approved by Council on October 5, 2016. 51,192 2016 HVE Pedestrian & Bicycle Safety - NEW PROGRAM 4 99218 40,000 To establish the program and record a budget increase of $40,000 in grant revenue from the USF Center for Urban Transportation Research as approved by Council on October 5, 2016. 40,000 School Resource Officers 5 99264 168,362 154,111 To record a budget increase of $168,362 in reimbursement revenue from the Pinellas County School Board to fund Schools Resource Officers for the 2016/17 school year. To record a transfer of $154,111 in fines,forfeiture and penalties revenue from program 181-99330,Florida Contraband Forfeiture Fund to provide the remaining funding needed for the program,as approved by the Council on December 1, 2016.322,473 Police Recruitments 6 99279 2,728 To record a transfer of $2,728 in fines,forfeitures,and penalties revenue from program 181-99331,Special Law Enforcement Trust Fund.2,728 Federal Forfeiture Treasury 7 99281 661 To record a budget increase of $660.59 in interest earnings which will bring the budget in line with actual receipts.661 Police Volunteers 8 99316 6,911 To record a transfer of $6,911 in fines,forfeitures,and penalties revenue from program 181-99331,Special Law Enforcement Trust Fund.6,911 38 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Police Education Fund 9 99317 12,365 To record a budget increase of $12,365.12 in police education fine revenue which will bring the budget in line with actual receipts.12,365 Investigative Cost Recovery 10 99329 62,176 To record a net budget increase of $62,176.26 which will bring the budget in line with actual receipts.Amendments include an increase of $762.50 in other governmental revenue,an increase of $14,420.50 in overtime reimbursement revenues,and an increase of $46,993.26 in fines, forfeitures and penalties revenue.62,176 Florida Contraband Forfeiture Fund 11 99330 139,121 (154,111) To record a net budget increase of $139,120.68 which will bring the budget in line with actual receipts.Amendments include an increase of $160.13 in other governmental revenue,an increase of $8,085.60 in investment earnings,and an increase of $130,874.95 in fines, forfeitures and penalties revenue. To record a transfer of $154,111 in fines,forfeitures and penalties revenue to 181-99264,School Resource Officers as approved by the Council on December 1, 2016.(14,990) Law Enforcement Trust Fund 12 99331 (59,639) To record budget transfer of fines,forfeitures and penalties revenue to the following programs:$2,728 to 181-99279,Police Recruitments;$6,911 to 181-99316,Police Volunteers;and $50,000 to 181-99356, Safe Neighborhood Program.(59,639) Vehicle Replacement 13 99350 11,730 To record a transfer of $11,729.50 in police services revenue from 181-99215,Police Extra Duty Program.This represents revenue collected for vehicle usage on extra duty jobs. 11,730 Safe Neighborhood 14 99356 50,000 To record a transfer of $50,000 in fines,forfeitures,and penalties revenue from program 181-99331,Special Law Enforcement Trust Fund.50,000 Crime Prevention Program 15 99364 3,997 To record a budget increase of $3,997 in donation revenue to bring the budget in line with actual receipts. 3,997 39 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Federal Forfeiture Sharing 16 99387 8,017 To record a budget increase of $8,016.73 in investment earnings to bring the budget in line with actual receipts.8,017 Public Safety Program Totals:772,226 - 772,226 Social Services Program Affordable Housing Impact Fees 17 99538 3,899 To record a budget increase of $3,899.19 in interest earnings to bring the budget in line with actual receipts.3,899 Social Services Program: Totals:3,899 - 3,899 Marine Projects: Sembler Mitigation Project 18 99704 6,429 To record a budget increase of $6,428.85 in interest earnings to bring the budget in line with actual receipts.6,429 Marine Projects: Totals:6,429 - 6,429 Miscellaneous Programs: 2016 Clearwater Ferry 19 98604 439,820 To record a budget increase of $439,820 in General Fund revenue to fund the two year agreement with Clearwater Ferry Services as approved by the Council on November 17, 2016.439,820 Senior Citizens Services - EBWP - NEW PROGRAM 20 98606 15,000 To establish the program and record a budget increase of $15,000 in grant revenues from Senior Citizens Services as approved by the Council on September 15, 2016.15,000 Senior Citizens Services - Trips - NEW PROGRAM 21 98607 6,000 To establish the program and record a budget increase of $6,000 in grant revenues from Senior Citizens Services as approved by the Council on February 2, 2017.6,000 United Way 22 99844 1,500 To record a budget increase of $1,500 in General Fund revenues to provide funding for the 2017 United Way campaign activities.1,500 40 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Special Events 23 99865 408,719 To record a budget increase of $408,718.92;representing increases of $13,699.72 in rental income,$55,766.45 in sponsorship revenue,$4,875.00 in memberships and registrations, $306,241.76 in sales revenue,$301.25 in donations,and $27,834.74 in reimbursements,which will bring the budget in line with actual receipts for the quarter. 408,719 State Brownfield Redevelopment 24 99871 9 To record a budget increase of $9.08 in interest earnings to bring the budget in line with actual receipts.9 Coordinated Child Care - Ross Norton 25 99872 361,791 To record a budget increase of $361,791 in governmental revenue from the Juvenile Welfare Board (JWB)and an increase of 0.8 FTE's to provide after school and summer youth programming for fiscal year 16-17.This was approved by the Council on September 15,2016.Amendments also include an additional increase of 0.5 FTE's which is reimbursable in approved grant funding to provide clerical assistance for the administration of the JWB programs as approved by the Council on December 15, 2016.361,791 Library Special Account 26 99910 5,281 To record a budget increase of $5,281.29 in donation revenue to bring the budget in line with actual receipts.5,281 Nagano Sister City Program 27 99928 (2,175) To record a budget decrease of $2,175.19 in reimbursement revenue to bring the budget in line with actual receipts.(2,175) Tree Replacement Program 28 99970 9,216 To record a budget increase of $9,216 in fines forfeiture and penalty revenue to bring the budget in line with actual receipts.9,216 Miscellaneous Programs Total:1,245,161 - 1,245,161 2,027,716 - 2,027,716 Total Budget Increase/(Decrease): 41 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Interfund Transfers FY16 Jolley Trolley Summer Pilot - Close Program 98605 16,978 To record a transfer of $16,977.61 which will return unspent revenue back to the Parking Fund.This program is complete and will be closed. Strategic Direction Action Plan - Close Program 99860 2,750 To record a transfer of $2,750 which will return unspent revenue back to the General Fund.This program is complete and will be closed. Centennial Celebration - Close Program 99867 1,789 To record a transfer of $1,788.56 which will return unspent revenue back to the General Fund.This program is complete and will be closed. Total Interfund Transfers:21,516 42 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2016 Amdmt Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99566 Clearwater Dwntwn Partnership Grant 500 - 500 458 - 42 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073 Sub-Total 289,500 - 289,500 150,385 - 139,115 PUBLIC SAFETY PROGRAMS 99207 Bulletproof Vests 225,000 - 225,000 182,511 - 42,489 99209 Clearwater Cold Case Team 2014 30,671 - 30,671 27,483 - 3,188 99212 AmeriCorps Clearwater 2015 232,440 - 232,440 205,719 - 26,721 99214 2015 HVE Ped and Bicycle Safety 29,943 (15) 29,929 29,929 - - C 1 99215 Police Extra Duty 822,056 274,621 1,096,677 994,770 - 101,907 2 99216 FCASV - ESARP Program 4,985 - 4,985 - - 4,985 99217 2016 JAG Grant (Tablets)- 51,192 51,192 - 51,190 2 3 99218 2016 HVE Ped & Bicycle Safety - 40,000 40,000 6,016 - 33,984 4 99241 Human Trafficking Overtime 87,000 - 87,000 67,888 - 19,112 99242 Human Trafficking Zonta Club 5,913 - 5,913 5,150 - 763 99264 School Resource Officers 2,182,103 322,473 2,504,576 2,249,344 - 255,232 5 99279 Police Recruitments 68,282 2,728 71,010 58,715 - 12,295 6 99281 Fed Forfeitures - Treasury 170,217 661 170,878 120,171 - 50,707 7 99316 Police Volunteers 132,179 6,911 139,090 125,263 - 13,827 8 99317 Police Education Fund 1,270,850 12,365 1,283,215 1,216,810 - 66,405 9 99329 Investigative Recovery Costs 2,150,606 62,176 2,212,782 1,847,012 939 364,831 10 99330 FL Contraband Forfeiture Fnd 1,035,137 (14,990) 1,020,147 645,058 - 375,089 11 99331 Law Enforcement Trust Fund 2,673,065 (59,639) 2,613,426 2,575,120 - 38,306 12 99350 Vehicle Replacement Fund 286,732 11,730 298,462 111,217 - 187,245 13 99356 Safe Neighborhood Program 874,053 50,000 924,053 824,490 - 99,563 14 99364 Crime Prevention Program 69,599 3,997 73,596 61,304 - 12,292 15 99387 Federal Forfeiture Sharing 2,117,862 8,017 2,125,878 1,508,661 98,442 518,775 16 Sub-Total 14,468,692 772,226 15,240,918 12,862,631 150,571 2,227,717 COMMUNITY DEVELOPMENT 99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666 99737 Public Facilities 2014 180,000 - 180,000 173,200 - 6,800 99744 Economic Development Incentives 292,500 - 292,500 262,500 - 30,000 99745 Public Facilities 2015 173,712 - 173,712 150,000 - 23,712 99752 Public Facilities 2016 499,972 - 499,972 299,060 180,070 20,842 99753 Economic Development 2016 10,000 - 10,000 - - 10,000 99754 Housing Rehab 2016 529,282 - 529,282 155,050 - 374,232 99755 Program Administration 2016 136,251 - 136,251 136,200 - 51 99756 Relocation/Demolition 2016 51,970 - 51,970 - - 51,970 99757 Infill Housing 2016 151,056 - 151,056 28,313 - 122,743 99758 Public Services 2016 121,000 - 121,000 120,870 130 - 99759 Public Facilities 2017 368,560 - 368,560 - 244,360 124,200 99760 Economic Development 2017 4,802 - 4,802 - - 4,802 99761 Public Services 2017 100,145 - 100,145 2,965 97,180 - 99762 Program Administration 2017 133,527 - 133,527 - - 133,527 99763 Housing Rehab 2017 60,600 - 60,600 - 10,600 50,000 99888 ULI Report Implementation 875,000 - 875,000 427,489 35,070 412,441 Sub-Total 3,803,377 - 3,803,377 1,804,981 567,410 1,430,986 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 433,552 3,899 437,451 163,019 - 274,432 17 99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400 Sub-Total 463,552 3,899 467,451 190,619 - 276,832 43 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2016 Amdmt Budget To Date Encumbr Balance Status Ref MARINE 99704 Sembler Mitigation Project 705,856 6,429 712,285 703,502 2,349 6,434 18 Sub-Total 705,856 6,429 712,285 703,502 2,349 6,434 MISCELLANEOUS PROGRAMS 98601 Next Steps to Better Nutrition 10,000 - 10,000 4,975 - 5,025 98602 Branding Roll-Out 400,000 - 400,000 8,589 - 391,411 98603 Common Heritage Grang (NEH)11,188 - 11,188 10,309 - 879 98604 2016 Clearwater Ferry 79,300 439,820 519,120 235,800 - 283,320 19 98605 2016 Jolley Troller Sumer Pilot 51,330 - 51,330 51,330 - C 98606 Senior Citizens Services - EBWP - 15,000 15,000 9,295 - 5,705 20 98607 Senior Citizens Services - Trips - 6,000 6,000 - - 6,000 21 99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000 99802 Brownfield Revolving Loan 1,200,000 - 1,200,000 420,381 - 779,619 99844 United Way 7,580 1,500 9,080 7,970 - 1,110 22 99846 Economic Development - QTI 103,959 - 103,959 60,866 - 43,093 99860 Strategic Direction Action Plan 300,000 - 300,000 300,000 - - C 99864 Clearwater Gateway Farmer's Mkt 20,000 - 20,000 8,808 - 11,192 99865 Special Events 5,876,826 408,719 6,285,545 6,074,950 127,074 83,521 23 99867 Centennial Celebration 150,000 - 150,000 150,000 - - C 99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,278 99869 Health Prevention Program 192,060 - 192,060 170,736 - 21,324 99871 State Brownfields Redevelopment Acct 165,454 9 165,463 165,007 - 456 24 99872 Coordinated Child Care - Ross Norton 1,497,582 361,791 1,859,373 1,047,407 - 811,966 25 99910 Library Special Account 785,352 5,281 790,633 770,616 - 20,017 26 99925 Peg Access Support 838,261 - 838,261 826,972 - 11,289 99927 Emergency Operations 5,174,659 - 5,174,659 2,989,678 - 2,184,981 99928 Nagano Sister City Program 156,794 (2,175) 154,619 132,637 - 21,982 27 99950 IDB Fees 54,131 - 54,131 32,830 - 21,301 99970 Tree Replacement Project 1,446,000 9,216 1,455,216 810,213 8,108 636,895 28 99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612 Sub-Total 19,391,676 1,245,161 20,636,837 14,889,679 135,182 5,611,976 TOTAL ALL PROJECTS 39,122,653 2,027,716 41,150,368 30,601,797 855,512 9,693,059 44 City of Clearwater SPECIAL DEVELOPMENT FUND First Quarter FY 2016/17 Increase/ (Decrease)Description Revenues Transfer-In from Capital Fund 9,259 Transfer-in revenue reflects the return of $9,259.42 in infrastructure sales tax revenue from closed capital project 315-93623,Capitol Theatre. 9,259$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund At first quarter,no amendments are needed to Special Program Fund expenditures. -$ Net Expenditure Amendments 45 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2016 - December 31, 2016 Mid Year: October 1, 2016 - March 31, 2017 Original First Quarter Budget Amended Budget 2016/17 2016/17 Amendments Revenues: Ad Valorem Taxes 2,220,420 2,220,420 - Infrastructure Tax 10,442,200 10,442,200 - Interest Earnings 575,000 575,000 - Open Space Fees 20,000 20,000 - Recreation Facility Impact Fees 25,000 25,000 - Recreation Land Impact Fees 25,000 25,000 - Multi-Modal Impact Fees 200,000 200,000 - Local Option Gas Tax 1,535,350 1,535,350 - Allocation of Assigned Fund Balance 3,206,150 3,206,150 - Transfer-In from Capital Improvement Plan - 9,259 9,259 18,249,120 18,258,379 9,259 Expenditures: Transfer to Capital Improvement Fund Road Millage 2,220,420 2,220,420 - Infrastructure Tax 12,770,060 12,770,060 - Multi-Modal Impact fees 190,000 190,000 - Local Option Gas Tax 1,650,000 1,650,000 - Infrastructure Tax - Debt on Internal Loans 763,640 763,640 - 17,594,120 17,594,120 - SPECIAL DEVELOPMENT FUND 46 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2016 - December 31, 2016 Mid Year: October 1, 2016 - March 31, 2017 Original First Quarter Budget Amended Budget 2016/17 2016/17 Amendments Revenues: CDBG/Home Funds 667,630 667,630 - Interest Earnings 50,000 77,100 27,100 Grant Funds - 112,177 112,177 Other Governmental Revenue - 362,714 362,714 Fines, Forfeiture and Penalty Revenue - 199,449 199,449 Donations - 9,580 9,580 Sales - 306,242 306,242 Rentals - 13,700 13,700 Sponsorships - 55,766 55,766 Memberships/Registrations - 4,875 4,875 Contractual Services - 494,793 494,793 Transfers from General Fund - 441,320 441,320 Sister City Program 14,000 14,000 - Special Events 70,000 70,000 - Economic Development QTI 18,230 18,230 - Bullet Proof Vests 30,000 30,000 - Allocation of Unassigned Fund Balance 480,000 480,000 1,329,860 3,357,576 2,027,716 Expenditures: CDBG/Home Funds 667,630 667,630 - Planning - - - Public Safety 30,000 802,226 772,226 Community Development 18,230 18,230 - Social Services - 3,899 3,899 Marine - 6,429 6,429 Other Miscellaneous Programs 84,000 1,329,161 1,245,161 Transfer to Capital Fund 530,000 530,000 - 1,329,860 3,357,576 2,027,716 Revenues: HOME Investment Partnerships 283,810 283,810 - State Housing Initiatives Partnerships 699,730 699,730 - Total - HOME/SHIP Funds 983,540 983,540 - Expenditures: HOME Investment Partnerships 283,810 283,810 - State Housing Initiatives Partnerships 699,730 699,730 - Total - HOME/SHIP Programs 983,540 983,540 - SPECIAL PROGRAM FUND OTHER HOUSING ASSISTANCE FUNDS 47 ADMINISTRATIVE CHANGE ORDERS First Quarter Year Review FY 2016/17 48 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 09/28/16 Administrative Change Order #1and final –CR193, Grove Circle and Belcher Area Sanitary Sewer Systems (13-0049-UT). This change order is for final decreases, increases and adds items resulting in a net decrease to the contract. Dallas 1 Construction and Development. (731,031.20) 09/28/16 Administrative Change Order #4 and final – East WRF Effluent Filters Rehabilitation (13-0014-UT). This change order is for final decreases to unused bid items resulting in a net decrease to the contract. Poole & Kent Co. (6,442.71) 12/29/16 Administrative Change Order #2 and final – Sidewalk Construction Contract (14-0044-EN). This change order is for final decreases, increases and adds items in accordance with field conditions resulting in a net increase to the contract. Central Florida Contractors. 6,582.19 01/11/17 Administrative Change Order #1 – Police Firing Range Renovations (13- 0013-PD). This change order is for decreasing Owner Direct Purchases and Sales Tax Savings resulting in a net decrease to the contract. J. Kokolakis Contracting Inc. (434.760.03) 02/17/17 Administrative Change Order #1and final –Park Place Roadway Repairs (16-0036-EN). This change order is for final decreases, increases and adds items resulting in a net decrease to the contract. Keystone Excavators Inc. (4,121.70) Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9016-17 Agenda Date: 4/20/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 10.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 9016-17 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2017, to reflect a net increase of $4,212,990. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 52 Ordinance No. 9016-17 ORDINANCE NO. 9016-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2017, TO REFLECT A NET INCREASE OF $4,212,990 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2017 was adopted by Ordinance No. 8947-16; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 8947-16 is amended to read: Pursuant to the First Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2016 and ending September 30, 2017, a copy of which is on file with the City Clerk, the City Council hereby adopts a First Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17 First Qtr Original Amended Budget Budget 2016/17 2016/17 Amendments Second Century Clearwater 3,652,000 3,652,000 - Police Protection 980,000 980,000 - Fire Protection 5,264,920 6,449,179 1,184,259 New Street Construction - 2,223,803 2,223,803 Major Street Maintenance 3,828,420 3,828,420 - Sidewalk and Bike Trail 472,000 472,000 - Intersections 535,000 535,000 - Parking 611,000 611,000 - Miscellaneous Engineering 635,000 635,000 - Park Development 7,077,940 7,449,824 371,884 Marine Facilities 635,000 635,000 - Airpark Facilities 115,000 115,000 - Libraries 373,850 373,850 - Garage 8,051,400 8,051,400 - Maintenance of Buildings 2,330,000 2,075,000 (255,000) General Public City Buildings 522,800 522,800 - Miscellaneous 2,420,000 2,920,000 500,000 Stormwater Utility 6,034,710 6,034,710 - Gas System 17,524,000 17,612,796 88,796 Solid Waste & Recycling 625,000 675,000 50,000 Utilities Miscellaneous 196,950 196,950 - Sewer System 17,295,110 17,344,359 49,249 Water System 86,000 86,000 - TOTAL PROJECT EXPENDITURES 79,266,100 83,479,090 4,212,990 GENERAL SOURCES: General Operating Revenue 7,309,890 7,409,890 100,000 Road Millage 2,220,420 2,220,420 - Penny for Pinellas 12,770,060 12,790,541 20,481 Multi-Modal Impact Fee 190,000 190,000 - Local Option Gas Tax 1,650,000 1,650,000 - County Fire Tax 1,163,778 1,163,778 Special Program Fund 530,000 546,944 16,944 Grants - Other Agencies 180,000 2,508,440 2,328,440 Other Revenue 303 303 Property Owners Share 82,654 82,654 Other Refunds 6,142 6,142 Donations 100,000 (100,000) (200,000) 53 Ordinance # 9016-17 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2016/17 First Qtr Original Amended Budget Budget 2016/17 2016/17 Amendments SELF SUPPORTING FUNDS: Marine Revenue 210,000 210,000 - Clearwater Harbor Marina Revenue 40,000 40,000 - Airpark Revenue 35,000 35,000 - Parking Revenue 631,000 631,000 - Utility System: Water Revenue 162,500 162,500 - Sewer Revenue 7,093,850 7,093,850 - Water Impact Fees 24,000 24,000 - Sewer Impact Fees 12,460 12,460 - Utility R&R 5,844,550 5,844,550 - Stormwater Utility Revenue 6,180,430 6,180,430 - Gas Revenue 17,100,000 17,100,000 - Solid Waste Revenue 525,000 575,000 50,000 Recycling Revenue 100,000 100,000 - Other Governmental Revenue - 64,247 64,247 Grants - Other Agencies - - - INTERNAL SERVICE FUNDS: General Services Revenue 75,000 170,000 95,000 Garage Revenue 546,800 546,800 - Administrative Services Revenue 1,585,000 2,085,000 500,000 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 1,092,840 1,092,840 - BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Parking 22,000 22,000 - Lease Purchase - Gas 424,000 424,000 - Lease Purchase - Water & Sewer 134,000 119,002 (14,998) Bond Issue - Water & Sewer 4,631,700 4,631,700 - BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 7,440,600 7,440,600 - Lease Purchase - Administrative Services 405,000 405,000 - TOTAL ALL FUNDING SOURCES:79,266,100 83,479,090 4,212,990 54 Ordinance # 9016-17 First Quarter Budget Review Fiscal Year 2016-17 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Deputy City Manager Department Directors SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: March 1, 2017 Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on the first three months of activity (October, 2016 through December, 2016) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $473,320. At first quarter, previously approved appropriations of General Fund reserves total $439,820 to fund the agreement with the Clearwater Ferry. Other amendments to the General Fund include an increase of $33,500 to Pier 60 concession souvenir revenues which offset increases to Pier 60 expenditures, and a transfer-in of $4,538.56 representing unspent revenues in closed special programs. Adjusted for revenue and expenditure amendments noted here, the net use of General Fund reserves at first quarter is $435,281. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2016 books, and the allocation of reserves noted above, estimated General Fund reserves at first quarter are approximately $31 million, or 23.6% of the current year’s General Fund budget, exceeding our minimum reserve requirement by $19.8 million. Significant amendments to other City Operating Funds are noted as follows. First Quarter Budget Review Fiscal Year 2016-17 City Manager's Transmittal Solid Waste and Recycling Fund First quarter amendments to Solid Waste and Recycling Fund expenditures reflect a transfer of $50,000 to provide increased funding in the Solid Waste Commercial Container Acquisitions project as previously approved by the Council. Operating revenues in the Solid Waste and Recycling Fund more than offset this budget increase. Parking Fund Expenditure amendments in the Parking Fund reflect an increase of $50,000 to fund the enhanced Jolley Trolley spring break service as previously approved by Council. Operating revenues in the Parking Fund more than offset this budget increase. General Services Fund Amendments to General Services Fund expenditures reflect a transfer of $95,000 to provide funding in the Building Systems and the Air Conditioners – City Wide Replacements projects. This increase is offset by an allocation of fund reserves as previously approved by Council . Administrative Services Fund Amendments to Administrative Services Fund expenditures reflect a transfer of $500,000 to fund the Advanced Enterprise Audio Visual R&R project. This increase is offset by an allocation of fund reserves as previously approved by Council. Capital Improvement Fund First quarter amendments to the Capital Improvement Fund reflect a net increase of $4,212,990. This increase is primarily the result of the following amendments: an increase of $2,223,803 in grant funding from the FDOT in the Druid Road Improvements project; an increase of $500,000 in the Advanced Enterprise Audio Video project representing a transfer from Administrative Services Fund reserves; increases in grant funding from the Florida Department of Environmental Protection Agency representing $104,637 in the Bicycle Paths-Bridges project, $100,000 in the McMullen Tennis Complex, and $100,000 in the Countryside Plex Restroom/Concession/Storage project; increases in General Services Fund revenues for $60,000 in the Air Conditioner Replacement – City Wide project and $35,000 in the Building Systems project; and an increase of $50,000 Solid Waste revenues in the Commercial Container Acquisition project. All major project budget increases listed above have been previously approved by Council and are summarized on page 20. Project activity not previously approved by the Council is also summarized on page 20. This includes an increase of $1,163,778 in County fire protection tax revenue in the Main Fire Station project, an increase of $100,000 in General Fund revenue in the Moccasin Lake Park Master Plan Renovations project, an increase of $110,150 in reimbursement revenues from the City of Safety Harbor in the Facilities Upgrade and Improvement project, and an increase of $42,599 of property owners share revenue in the Line Relocation – Pasco Capital project. First Quarter Budget Review Fiscal Year 2016-17 City Manager's Transmittal Special Program Fund The Special Program Fund reflects a net budget increase of $2,027,716 at first quarter. Significant amendments include a transfer of $439,820 from the General Fund to the 2016 Clearwater Ferry program; the recognition of $112,192 in grant revenues supporting Police programs for JAG Grant (Tablets) and 2016 HVE Pedestrian and Bicycle Safety and for Parks and Recreation programs for Senior Citizens Services; $361,791 in governmental revenue from the JWB/Coordinated Child Care for after school and summer youth programming; $168,362 from the Pinellas County School Board to fund School Resource Officers for the 2016/2017 school year; over $408,000 for the special events and sponsorship program; $199,449 in fines and court proceeds to support public safety programs and the tree replacement program; and over $300,000 in contractual service revenue for Police Extra Duty and Investigative Cost Recovery. CITY OF CLEARWATER CITY OF CLEARWATER FIRST QUARTER SUMMARY MID YEAR SUMMARY 2016/17 2016/17 FY 16/17 First First First Adopted Quarter Quarter Quarter Amended Description Budget Projected Actual Variance %Adjustment Budget General Fund: Revenues 131,648,530 46,545,974 49,446,722 2,900,748 6%473,320 132,121,850 Expenditures 131,648,530 42,742,321 41,753,782 988,539 2%473,320 132,121,850 Utility Funds: Water & Sewer Fund Revenues 77,470,950 19,349,388 19,067,269 (282,119) -1%- 77,470,950 Expenditures 74,084,730 24,540,940 22,816,026 1,724,914 7%- 74,084,730 Stormwater Fund Revenues 18,100,120 4,513,684 4,630,328 116,644 3%- 18,100,120 Expenditures 17,653,660 9,187,348 8,881,439 305,909 3%- 17,653,660 Gas Fund Revenues 52,038,850 10,971,643 9,637,225 (1,334,418) -12%- 52,038,850 Expenditures 52,038,850 27,250,706 24,381,682 2,869,024 11%- 52,038,850 Solid Waste and Recycling Fund Revenues 24,718,850 6,178,913 6,447,425 268,512 4%- 24,718,850 Expenditures 24,536,640 6,931,067 6,136,970 794,097 11%50,000 24,586,640 Enterprise Funds: Marine Fund Revenues 4,481,480 1,051,656 941,412 (110,244) -10%- 4,481,480 Expenditures 4,223,510 1,125,659 1,080,227 45,432 4%- 4,223,510 Airpark Fund Revenues 299,700 74,700 78,169 3,469 5%- 299,700 Expenditures 249,330 90,822 86,974 3,848 4%- 249,330 Clearwater Harbor Marina Fund Revenues 794,190 186,149 204,390 18,241 10%- 794,190 Expenditures 643,770 198,426 174,378 24,048 12%- 643,770 Parking Fund Revenues 6,593,610 1,268,700 1,548,986 280,286 22%16,978 6,610,588 Expenditures 5,125,320 1,926,059 1,584,730 341,329 18%50,000 5,175,320 Internal Service Funds: General Services Fund Revenues 4,884,560 1,221,138 1,230,901 9,763 1%95,000 4,979,560 Expenditures 4,884,560 1,368,333 1,227,655 140,678 10%95,000 4,979,560 Administrative Services Revenues 11,752,010 2,705,392 2,697,533 (7,859) 0%500,000 12,252,010 Expenditures 11,752,010 4,353,623 4,543,801 (190,178) -4%500,000 12,252,010 Garage Fund Revenues 17,484,130 4,239,600 3,690,520 (549,080) -13%- 17,484,130 Expenditures 17,484,130 4,885,442 3,884,047 1,001,395 20%- 17,484,130 Central Insurance Fund Revenues 25,019,590 6,247,002 5,959,077 (287,925) -5%- 25,019,590 Expenditures 24,856,420 6,238,668 4,891,200 1,347,468 22%- 24,856,420 1 FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2016-17 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 7 Other Enterprise Funds Operating Budgets ................................................................................. 12 Internal Service Funds Operating Budgets ................................................................................... 16 Capital Improvement Program Budget ........................................................................................ 20 Special Program Fund Budget ....................................................................................................... 38 Special Development Fund ........................................................................................................... 45 Administrative Change Orders ...................................................................................................... 48 Ordinances ..................................................................................................................................... 49 First Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2016 through December 31, 2016. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after December 31, 2016. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 29, 2016. First Quarter Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Variance Difference between First Quarter projected and First Quarter actual. Variance % % of variance to First Quarter projection. 2 Adjustments Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on First Quarter review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Capital Improvement Projects The amended 2016/17 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2016, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the First Quarter review. Revised Budget Adding columns one and two. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Increase/ (Decrease)Description Ad Valorem Taxes - At first quarter,property tax revenues exhibit an 8%positive variance.As of the end of January,approximately 87%of budgeted revenues have been collected.No amendment is proposed at this time. - At first quarter,local option,fuel and other taxes revenues exhibit a 19%positive variance.This is primarily related to timing of collection of communications tax revenue.Adjusted for timing,communications taxes are approximately 5%less than projected for the first four months of the year.No amendment is proposed until further months of revenue are available for review. Franchise Fees - At first quarter,franchise fee revenues reflect a 13%negative variance primarily related to the Duke Energy fee.Revenues received for the first four months of the year are approximately 19%lower than projections.No amendment is proposed at this time. Other Permits and Fees - At first quarter,other permits and fee revenues reflect a 12% positive variance due to better than projected building/sign permit revenues. No amendment is proposed at this time. Charges for Service 33,500 Amendments to charges for service revenue reflect an increase of $33,500 to Pier 60 concession souvenir revenues which offset expenditure increases in the Pier 60 program. Local Option, Fuel & Other Taxes City of Clearwater General Fund Revenues First Quarter Amendments FY 2016/17 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues First Quarter Amendments FY 2016/17 - At first quarter,fines and forfeitures revenues reflect a 69% positive variance primarily due to red light camera revenue. No amendment is proposed until further months of activity are available to review. Miscellaneous - At first quarter,miscellaneous revenues reflect a 95%positive variance.This is primarily due to the timing of receipt of the p- card rebate and increased rental revenues for beach umbrellas. No amendments are proposed. 4,539 Amendments to transfer in revenues reflect an increase of $4,538.56 from the following Special Programs which are being closed out due to completion:$2,750 from 181-99860, Strategic Direction Action Plan;and $1,788.56 from 181- 99867, Centennial Celebration. First quarter amendments reflect a net appropriation of $435,281.44 from General Fund reserves.Amendments represent the following allocations: 439,820 1)An appropriation of $439,820 from General Fund reserves to fund special program 181-98604,Clearwater Ferry to operate a water taxi service as approved by the Council on November 17, 2016 . (4,539) 2)At first quarter,allocations of General Fund reserves are offset by the return of $4,538.56 from closed special programs noted above in transfer in revenues. 435,281 473,320 Judgments, Fines & Forfeitures Net General Fund Revenue Amendment Net Transfer (to) from Retained Earnings Transfer (to) from Surplus Transfers In 4 Increase/ (Decrease)Description - First quarter amendments reflect a net zero amendment decreasing City Manager's flex fund by $1,500,offset by an increase to interfund transfers to special program 181-99844, United Way to provide funding for United Way Campaign activities. 33,500 Amendments to the Pier 60 program reflect a net increase of $33,500.Amendments include a $25,000 increase to utility charges,an increase of $4,000 to other services/charges,and an increase of $4,500 to operating supplies.This increase is offset by amendments recognizing additional concession souvenir revenue. Non-Departmental Amendments to Non-Departmental reflect City Council approved interfund transfers of $439,820 to capital improvement projects, as follows: 439,820 1)A transfer of $439,820 from General Fund reserves to special program 181-98604,Clearwater Ferry to operate a water service taxi throughout Clearwater,Connecting the City's Downtown Harbor Marina,Clearwater Beach Marina,and the Clearwater Beach Recreation as approved by the Council on November 17, 2016. 439,820 473,320 City of Clearwater General Fund Expenditures First Quarter Amendments FY 2016/17 City Manager's Office Net General Fund Expenditure Amendment Marine & Aviation 5 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget General Fund Revenues Ad Valorem Taxes 44,384,830 28,902,000 31,139,146 2,237,146 8%- 44,384,830 Utility Taxes 14,717,600 2,777,051 2,777,767 716 0%- 14,717,600 Local Option, Fuel and Other Taxes 7,100,400 2,390,783 2,845,560 454,777 19%- 7,100,400 Franchise Fees 10,280,100 1,765,850 1,540,225 (225,625) -13%- 10,280,100 Other Permits & Fees 2,372,250 593,064 666,653 73,589 12%- 2,372,250 Intergovernmental 23,054,960 4,018,611 4,204,645 186,034 5%- 23,054,960 Charges for Services 15,988,040 3,883,336 3,592,238 (291,098) -7%33,500 16,021,540 Judgments, Fines and Forfeitures 950,400 200,431 338,591 138,160 69%- 950,400 Miscellaneous Revenues 1,986,180 345,195 672,248 327,053 95%- 1,986,180 Transfers In 9,161,770 1,669,653 1,669,649 (4) 0%4,539 9,166,309 Total Revenues 129,996,530 46,545,974 49,446,722 2,900,748 6%38,039 130,034,569 Transfer (to) from Surplus 1,652,000 - - - ~435,281 2,087,281 Adjusted Revenues 131,648,530 46,545,974 49,446,722 2,900,748 6%473,320 132,121,850 General Fund Expenditures City Council 331,360 108,690 114,322 (5,632) -5%- 331,360 City Manager's Office 993,950 270,744 200,642 70,102 26%- 993,950 City Attorney's Office 1,651,920 443,166 382,673 60,493 14%- 1,651,920 City Auditor's Office 216,330 60,054 59,155 899 1%- 216,330 CRA Administration 395,140 113,956 103,147 10,809 9%- 395,140 Economic Development and Housing 1,706,650 574,773 734,133 (159,360) -28%- 1,706,650 Engineering 7,865,730 2,209,141 2,087,011 122,130 6%- 7,865,730 Finance 2,472,950 668,546 611,002 57,544 9%- 2,472,950 Fire 26,312,890 7,621,588 7,919,644 (298,056) -4%- 26,312,890 Human Resources 1,226,130 335,356 294,119 41,237 12%- 1,226,130 Library 7,219,940 2,242,555 2,185,133 57,422 3%- 7,219,940 Marine & Aviation 1,219,360 349,418 313,441 35,977 10%33,500 1,252,860 Non-Departmental 6,600,840 5,046,627 5,066,983 (20,356) 0%439,820 7,040,660 Official Records and Legislative Svcs 1,060,210 289,713 267,072 22,641 8%- 1,060,210 Parks & Recreation 25,682,620 8,883,491 8,427,617 455,874 5%- 25,682,620 Planning & Development 5,627,690 1,577,111 1,369,903 207,208 13%- 5,627,690 Police 39,781,790 11,598,876 11,293,785 305,091 3%- 39,781,790 Public Communications 997,000 277,011 262,896 14,115 5%- 997,000 Public Utilities 286,030 71,505 61,104 10,401 15%- 286,030 Total Expenditures 131,648,530 42,742,321 41,753,782 988,539 2%473,320 132,121,850 For Three Month Period of October 1, 2016 - December 31, 2016 GENERAL FUND FIRST QUARTER REVIEW 6 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 76,596,950 19,149,237 18,837,491 (311,746) -2%- 76,596,950 Judgments, Fines and Forfeits 271,000 67,749 74,659 6,910 10%- 271,000 Miscellaneous 603,000 132,402 155,119 22,717 17%- 603,000 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 77,470,950 19,349,388 19,067,269 (282,119) -1%- 77,470,950 Water & Sewer Expenditures: Public Utilities Administration 1,586,550 422,817 347,526 75,291 18%- 1,586,550 Wastewater Collection 10,632,980 6,749,248 6,678,380 70,868 1%- 10,632,980 Public Utilities Maintenance 4,646,290 1,247,147 1,115,524 131,623 11%- 4,646,290 WPC / Plant Operations 19,603,910 6,213,217 5,116,089 1,097,128 18%- 19,603,910 WPC / Laboratory Operations 1,613,290 427,150 348,463 78,687 18%- 1,613,290 WPC / Industrial Pretreatment 955,760 256,545 341,090 (84,545) -33%- 955,760 Water Distribution 6,704,070 2,037,018 1,918,671 118,347 6%- 6,704,070 Water Supply 12,079,990 3,074,092 2,918,481 155,611 5%- 12,079,990 Reclaimed Water 2,487,730 670,165 587,749 82,416 12%- 2,487,730 Non-Departmental 13,774,160 3,443,541 3,444,052 (511) 0%- 13,774,160 Total Expenditures 74,084,730 24,540,940 22,816,026 1,724,914 7%- 74,084,730 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:- Water and Sewer Fund Expenditures:- For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Water and Sewer Fund exceed anticipated expenditures by $3,386,220 for fiscal year 2016/17. No amendments are proposed to Water and Sewer Fund revenues at first quarter. No amendments are proposed to Water and Sewer Fund expenditures at first quarter. 7 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW STORMWATER FUND Stormwater Revenues: Charges for Service 17,715,120 4,428,783 4,522,431 93,648 2%- 17,715,120 Judgments, Fines and Forfeits 50,000 12,501 18,569 6,068 49%- 50,000 Miscellaneous 335,000 72,400 89,328 16,928 23%- 335,000 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 18,100,120 4,513,684 4,630,328 116,644 3%- 18,100,120 Stormwater Expenditures: Stormwater Management 11,180,240 7,461,283 7,407,213 54,070 1%- 11,180,240 Stormwater Maintenance 6,473,420 1,726,065 1,474,226 251,839 15%- 6,473,420 Total Expenditures 17,653,660 9,187,348 8,881,439 305,909 3%- 17,653,660 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- At first quarter, anticipated revenues of the Stormwater Fund exceed anticipated expenditures by $446,460 for fiscal year 2016/17. No amendments are proposed to Stormwater Fund revenues at first quarter. No amendments are proposed to Stormwater Fund expenditures at first quarter. 8 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW GAS FUND Gas Revenues: Charges for Service 43,261,840 10,815,468 9,490,231 (1,325,237) -12%- 43,261,840 Judgments, Fines and Forfeits 153,000 38,250 33,125 (5,125) -13%- 153,000 Miscellaneous 509,500 117,925 113,869 (4,056) -3%- 509,500 Transfers In - - - - ~- - Fund Equity 8,114,510 - - - ~- 8,114,510 Total Revenues 52,038,850 10,971,643 9,637,225 (1,334,418) -12%- 52,038,850 Gas Expenditures: Administration & Supply 22,051,990 6,477,834 4,220,765 2,257,069 35%- 22,051,990 South Area Gas Operations 7,694,220 3,378,812 3,184,995 193,817 6%- 7,694,220 North Area Gas Operations 4,941,400 2,584,949 2,429,916 155,033 6%- 4,941,400 Marketing & Sales 17,351,240 14,809,111 14,546,005 263,106 2%- 17,351,240 Total Expenditures 52,038,850 27,250,706 24,381,682 2,869,024 11%- 52,038,850 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:- Gas Fund Expenditures:- At first quarter, anticipated revenues of the Gas Fund equal anticipated expenditures for fiscal year 2016/17. First quarter revenues in the Gas Fund reflect a 12%negative variance due to warm winter weather patterns.No amendments are proposed at this time. At first quarter,Gas Fund expenditures reflect an 11%positive variance primarily due to lower than projected fuel purchases.No amendments are proposed. 9 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,200 300 396 96 32%- 1,200 Charges for Service 21,285,000 5,321,250 5,502,164 180,914 3%- 21,285,000 Judgments, Fines and Forfeits 85,100 21,273 21,837 564 3%- 85,100 Miscellaneous 628,000 157,002 215,001 57,999 37%- 628,000 Transfers In - - - - ~- - Solid Waste Revenues 21,999,300 5,499,825 5,739,398 239,573 4%- 21,999,300 Recycling Revenues: Other Permits and Fees 400 99 345 246 248%- 400 Intergovernmental - - - - ~- - Charges for Service 2,015,000 503,751 526,930 23,179 5%- 2,015,000 Judgments, Fines and Forfeits 7,800 1,950 2,123 173 9%- 7,800 Miscellaneous 306,350 75,788 81,129 5,341 7%- 306,350 Transfers In 390,000 97,500 97,500 - 0%- 390,000 Recycling Revenues 2,719,550 679,088 708,027 28,939 4%- 2,719,550 Fund Equity - - - - ~- - Total Revenues 24,718,850 6,178,913 6,447,425 268,512 4%- 24,718,850 Solid Waste Expenditures: Collection 17,731,470 4,938,665 4,301,756 636,909 13%50,000 17,781,470 Transfer 1,668,990 540,110 505,116 34,994 6%- 1,668,990 Container Maintenance 882,670 242,199 233,624 8,575 4%- 882,670 Administration 971,150 262,404 259,400 3,004 1%- 971,150 Solid Waste Expenditures 21,254,280 5,983,378 5,299,895 683,483 11%50,000 21,304,280 Recycling Expenditures: Residential 1,365,860 373,223 299,704 73,519 20%- 1,365,860 Multi-Family 473,490 126,208 106,158 20,050 16%- 473,490 Commercial 1,443,010 448,258 431,213 17,045 4%- 1,443,010 Recycling Expenditures 3,282,360 947,689 837,074 110,615 12%- 3,282,360 Total Expenditures 24,536,640 6,931,067 6,136,970 794,097 11%50,000 24,586,640 At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $132,210 for fiscal year 2016/17. 10 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND (continued) Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:50,000 No amendments are proposed to Solid Waste and Recycling Fund revenues at first quarter. At first quarter Solid Waste and Recycling Fund expenditures reflect an 11%positive variance primarily due to savings in dump fees related to increased recycling and savings in garage charges. Amendments include a transfer of $50,000 to capital project 315- 96444,Solid Waste Commercial Container Acquisitions as approved by City Council on February 2, 2017. 11 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget MARINE FUND Marine Revenues: Intergovernmental 5,000 - - - ~- 5,000 Charges for Service 4,429,230 1,040,006 916,727 (123,279) -12%- 4,429,230 Judgments, Fines and Forfeits 3,000 750 690 (60) -8%- 3,000 Miscellaneous Revenue 44,250 10,900 23,995 13,095 120%- 44,250 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 4,481,480 1,051,656 941,412 (110,244) -10%- 4,481,480 Marine Expenditures: Marina Operations 4,223,510 1,125,659 1,080,227 45,432 4%- 4,223,510 Total Expenditures 4,223,510 1,125,659 1,080,227 45,432 4%- 4,223,510 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:- Marine Fund Expenditures:- For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $257,970 for fiscal year 2016/17. At first quarter,Marine Fund revenues reflect a 10%negative variance primarily due to fuel sales.No amendments are proposed at this time. At first quarter,no amendments are proposed to Marine Fund expenditures. 12 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental 50,000 - - - ~- 50,000 Charges for Service 726,490 181,724 200,533 18,809 10%- 726,490 Judgments, Fines and Forfeits 1,200 300 180 (120) -40%- 1,200 Miscellaneous Revenue 16,500 4,125 3,677 (448) -11%- 16,500 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 794,190 186,149 204,390 18,241 10%- 794,190 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 643,770 198,426 174,378 24,048 12%- 643,770 Total Expenditures 643,770 198,426 174,378 24,048 12%- 643,770 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $150,420 for fiscal year 2016/17. At first quarter,Clearwater Harbor Marina Fund revenues exhibit a 10%positive variance due to increased slip rentals. No amendments are proposed. First quarter expenditures exhibit a 12%positive variance. This represents salary savings and lower than projected operating expenditures.No amendments are proposed at this time. 13 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - - ~- - Charges for Service 14,000 3,501 4,632 1,131 32%- 14,000 Miscellaneous Revenue 285,700 71,199 73,537 2,338 3%- 285,700 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 299,700 74,700 78,169 3,469 5%- 299,700 Airpark Expenditures: Airpark Operations 249,330 90,822 86,974 3,848 4%- 249,330 Total Expenditures 249,330 90,822 86,974 3,848 4%- 249,330 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:- Airpark Fund Expenditures:- At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $50,370 for fiscal year 2016/17. No amendments are proposed to Airpark Fund revenues at first quarter. No amendments are proposed to Airpark Fund expenditures at first quarter. 14 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed Amended Budget Projection Actual Variance %Amendment Budget For Three Month Period of October 1, 2016 - December 31, 2016 ENTERPRISE FUNDS FIRST QUARTER REVIEW PARKING FUND Parking Revenues: Charges for Service 5,686,610 1,081,199 1,362,956 281,757 26%- 5,686,610 Judgments, Fines and Forfeits 640,000 126,000 121,082 (4,918) -4%- 640,000 Miscellaneous Revenue 267,000 61,501 64,948 3,447 6%- 267,000 Transfers In - - - - ~16,978 16,978 Fund Equity - - - - ~- - Total Revenues 6,593,610 1,268,700 1,548,986 280,286 22%16,978 6,610,588 PARKING FUND EXPENDITURES Engineering/Parking System 3,748,320 1,557,147 1,285,318 271,829 17%50,000 3,798,320 Engineering/Parking Enforcement 635,220 152,330 114,868 37,462 25%- 635,220 Parks & Rec/Beach Guards 741,780 216,582 184,544 32,038 15%- 741,780 Total Expenditures 5,125,320 1,926,059 1,584,730 341,329 18%50,000 5,175,320 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:16,978 Parking Fund Expenditures:50,000 At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,435,268 for fiscal year 2016/17. At first quarter,Parking Fund revenues exhibit a 22%positive variance due to increased parking fee revenues. Amendments reflect a transfer-in of $16,977.61 representing unused funds from closed special program 181-98605,FY16 Jolley Trolley Summer Pilot. Expenditures reflect an 18%positive variance primarily due to timing of the Jolley Trolley payment and some salary savings.Amendments reflect an increase of $50,000 to payment to agencies to fund the enhanced Jolley Trolley spring break service as approved by the Council on February 2, 2017. 15 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 4,864,560 1,216,137 1,218,178 2,041 0%- 4,864,560 Miscellaneous Revenues 20,000 5,001 12,723 7,722 154%- 20,000 Transfers In - - - - ~- - Fund Equity - - - - ~95,000 95,000 Total Revenues 4,884,560 1,221,138 1,230,901 9,763 1%95,000 4,979,560 General Services Expenditures: Administration 509,470 198,725 183,749 14,976 8%- 509,470 Building & Maintenance 4,375,090 1,169,608 1,043,906 125,702 11%95,000 4,470,090 Total Expenditures 4,884,560 1,368,333 1,227,655 140,678 10%95,000 4,979,560 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:95,000 General Services Fund Expenditures:95,000 At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2016/17. Revenues in the General Services Fund reflect an appropriation of $95,000 from fund reserves to fund capital projects as approved by City Council on November 3, 2016. At first quarter,expenditures in the General Services Fund exhibit a 10%positive variance primarily due to salary savings,and lower than projected operating expenditures.Amendments reflect an increase of $95,000 which represents a transfer of $35,000 to the capital project 315-94530,Building Systems;and a transfer of $60,000 to capital project 315-94510,Air Conditioners -City Wide Replacements, as approved by the Council on November 3, 2016. INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 16 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 10,720,360 2,680,092 2,671,496 (8,596) 0%- 10,720,360 Miscellaneous Revenues 110,000 25,300 26,037 737 3%- 110,000 Transfers In - - - - ~- - Fund Equity 921,650 - - - ~500,000 1,421,650 Total Revenues 11,752,010 2,705,392 2,697,533 (7,859) 0%500,000 12,252,010 Administrative Services Expenditures: Info Tech / Admin 389,700 109,698 103,750 5,948 5%- 389,700 Info Tech / Network Svcs 3,419,880 1,227,024 1,219,855 7,169 1%500,000 3,919,880 Info Tech / Software Applications 3,541,860 1,775,888 1,920,228 (144,340) -8%- 3,541,860 Info Tech / Telecommunications 647,360 166,071 286,241 (120,170) -72%- 647,360 Public Comm / Courier 155,050 38,795 21,789 17,006 44%- 155,050 Clearwater Customer Service 3,598,160 1,036,147 991,939 44,208 4%- 3,598,160 Total Expenditures 11,752,010 4,353,623 4,543,801 (190,178) -4%500,000 12,252,010 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:500,000 Administrative Services Fund Expenditures:500,000 First quarter expenditures reflect an increase of $500,000 representing a transfer to capital project 315-94890,Advanced Enterprise Audio Visual R&R,as approved by Council on October 5, 2016. First quarter revenue amendments in the Administrative Services Fund reflect an appropriation of $500,000 from fund reserves to provide funding for capital project 315-94890,Advanced Enterprise Audio Visual R&R,as approved by Council on October 5, 2016. At first quarter, anticipated revenues of the Administrative Services Fund equal anticipated expenditures for fiscal year 2016/17. 17 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 GARAGE FUND Garage Fund Revenues Charges for Service 16,570,810 4,142,700 3,459,825 (682,875) -16%- 16,570,810 Miscellaneous Revenues 440,000 96,900 230,695 133,795 138%- 440,000 Transfers In - - - - ~- - Fund Equity 473,320 - - - ~- 473,320 Total Revenues 17,484,130 4,239,600 3,690,520 (549,080) -13%- 17,484,130 Garage Fund Expenditures: Fleet Maintenance 15,804,300 4,386,854 3,418,461 968,393 22%- 15,804,300 Radio Communications 1,679,830 498,588 465,586 33,002 7%- 1,679,830 Total Expenditures 17,484,130 4,885,442 3,884,047 1,001,395 20%- 17,484,130 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:- Garage Fund Expenditures:- At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2016/17. At first quarter,Garage Fund revenues reflect a 13%negative variance due to lower than anticipated garage charges to departments.This decrease is offset by savings in Garage Fund expenditures. No amendments are proposed. Garage fund expenditures reflect a 20%positive variance due to lower than projected operating expenditures. 18 2016/17 First First 2016/17 Adopted Quarter Quarter Budget Proposed 1 Qtr Amended Budget Projection Actual Variance %Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For Three Month Period of October 1, 2016 - December 31, 2016 CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 24,463,590 6,115,902 5,873,208 (242,694) -4%- 24,463,590 Miscellaneous Revenues 556,000 131,100 85,869 (45,231) -35%- 556,000 Transfers In - - - - ~- - Fund Equity - - - - ~- - Total Revenues 25,019,590 6,247,002 5,959,077 (287,925) -5%- 25,019,590 Central Insurance Expenditures: Finance / Risk Management 486,630 135,928 137,395 (1,467) -1%486,630 HR / Employee Benefits 386,280 106,856 91,000 15,856 15%386,280 HR / Employee Health Clinic 1,841,960 460,491 14,010 446,481 97%- 1,841,960 Non-Departmental 22,141,550 5,535,393 4,648,796 886,597 16%22,141,550 Total Expenditures 24,856,420 6,238,668 4,891,200 1,347,468 22%- 24,856,420 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- At first quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $163,170 for fiscal year 2016/17. No amendments are proposed to Central Insurance Fund revenues at first quarter. At first quarter,expenditures in the Central Insurance Fund reflect a 22%positive variance primarily due to claims activity,and lower than projected expenditures to operate the employee health center. No amendments are proposed. 19 CAPITAL IMPROVEMENT FUND First Quarter Summary FY 2016/17 20 The amended 2016/17 Capital Improvement Program budget report is submitted for the City Council's First Quarter review. The net proposed amendment is a budget increase in the amount of $4,212,990. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget activity:  Main Fire Station – To record a budget increase in the amount of $1,184,258.53 comprising of a County Fire Protection Tax in the amount of $1,163,778.00 and $20,480.53 of Infrastructure Sales Tax (Penny for Pinellas). This will bring budgeted revenues in line with actual cash receipts.  Moccasin Lake Park Master Plan Renovations – To record a budget increase in the amount of $100,000.00 of General Fund revenue, representing salary savings in the fiscal year 2016 Parks and Recreation budget. This will bring budgeted revenues in line with actual cash receipts.  Facilities Upgrade & Improvement - To record a net budget increase in the amount of $110,150.03 of Other Governmental Units revenue from the City of Safety Harbor.  Line Relocation – Pasco - Capital - To record a budget increase in the amount of $42,599.22 of Property Owners Share revenue. This will bring budgeted revenues in line with actual cash receipts. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Druid Road Improvements 2,223,803 01/19/17 Advanced Enterprise Audio Video R & R 500,000 10/05/16 Bicycle Paths-Bridges 104,637 09/15/16 McMullen Tennis Complex 100,000 02/02/17 Countryside Plex Restroom/Concession/Storage 100,000 02/02/17 Air Conditioner Replacement – City Wide 60,000 11/03/16 Commercial Container Acquisition 50,000 02/02/17 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Main Fire Station - CLOSE PROJECT 1 315-91253 (234,656) To record a budget transfer in the amount of $234,656 of Infrastructure Sales Tax (Penny for Pinellas)revenue to project 315-91268,Countryside Fire Station.The funding will provide for additional funds needed for this contract.This was approved by the City Council on October 5, 2016. 315-91253 1,184,259 * To record a budget increase in the amount of $1,184,258.53 comprising of $1,163,778.00 of County Fire Protection Tax;$20,480.53 of Infrastructure Sales Tax (Penny for Pinellas)transferred from the Special Development fund.The Fire Tax funding from Pinellas County was reimbursement for land acquisition and construction cost for the Main Fire Station.This will bring budgeted revenues in line with actual cash receipts. 315-91253 (2,067,133) To record a budget transfer in the amount of $2,067,132.83 of Infrastructure Sales Tax (Penny for Pinellas)revenue to project 315-91269,Beach Fire Station project.The Main Fire Station #45 project is complete and will be closed.(1,117,530) Countryside Fire Station 2 315-91268 234,656 To record a budget transfer in the amount of $234,656.00 of Infrastructure Sales Tax (Penny)revenue from project 315-91253,Main Fire Station.The funding will provide for additional funds needed for this contract.This was approved by the City Council on October 5, 2016.234,656 Clearwater Beach Fire Station 3 315-91269 2,067,133 To record a budget transfer in the amount of $2,067,132.83 of Infrastructure Sales Tax (Penny for Pinellas)revenue from project 315-91253,Main Fire Station #45 project.The Main Fire Station project is complete and will be closed.2,067,133 CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 21 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Druid Road Improvements 4 315-92146 2,223,803 * To record a budget increase in the amount of $2,223,803.00 of Florida Department of Transportation (FDOT)Grant proceeds.The grant funding will provide for the construction of Druid Trail Phase IV.This was approved by the City Council on January 19, 2017.2,223,803 Pelican Walk Parking Garage 5 315-92656 250,000 To record a budget transfer in the amount of $250,000 of Parking Fund revenue from project 315-92657, Parking Facilities.This will provide the final funding needed for closing the purchase of the City's spaces in Pelican Walk Garage. 250,000 Parking Facilities 6 315-92657 (250,000) To record a budget transfer in the amount of $250,000 of Parking Fund revenue to project 315-92656,Pelican Walk Parking Garage. (250,000) Brighthouse Field Infrastructure Repair / Improvement 7 315-93205 32,000 To record a budget transfer in the amount of $32,000 of General Fund revenue from project 315-93604, Boardwalks &Docks Repair &Replacement.This was approved by the City Council on October 5, 2016.32,000 Swimming Pool R&R 8 315-93271 303 To record a budget increase in the amount of $303.28 of Other General Revenue.This will bring budgeted revenues in line with actual cash receipts.303 Bicycle Paths-Bridges 9 315-93272 104,637 * To record a budget increase in the amount of $104,637.00 of Grant revenue from the State of Florida Department of Environmental Protection Recreation Trails Program.This was approved by the City Council on September 15, 2016.104,637 22 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Boardwalks and Dock Repair & Replacement 10 315-93604 (32,000) To record a budget transfer in the amount of $32,000.00 of General Fund revenue to project 315-93205, Brighthouse Field Infrastructure Repair /Improvement. This was approved by the City Council on October 5, 2016.(32,000) McMullen Tennis Complex 11 315-93612 100,000 * To record a budget increase in the amount of $100,000.00 of grant revenue from the State of Florida Department of Environmental Protection Agency.This was approved by the City Council on February 2, 2017.100,000 Sports Field Lighting - NEW PROJECT 12 315-93620 275,000 To establish the project budget and record a transfer in the amount of $275,000 of General Fund revenue from project 315-94528,Light Replacement and Repair.The funding will provide for various field lighting renovations and replacements needed throughout the sports fields.275,000 Enterprise Dog Park - Phase II - CLOSE PROJECT 13 315-93625 (400,000) * To record a budget decrease in the amount of $400,000 comprised of other state grants in the amount of $200,000 and donation-other revenue in the amount of $200,000.The funding for this project did not become available and the project will be closed.(400,000) North Greenwood Athletic Fields - CLOSE PROJECT 14 315-93629 (588) To record a budget transfer in the amount of $588.05 of General Fund revenue to project 315-93656,Jack Russell Demolition and Refurbishment.The North Greenwood Athletic Fields project is complete and will be closed.(588) Phillip-Jones Restroom/Concession Stand Improvement 15 315-93642 16,944 * To record a budget increase in the amount of $16,943.70 of Community Development Block Grant revenue from the Special Program Fund.This will bring budgeted revenues in line with actual cash receipts.16,944 23 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Moccasin Lake Park Master Plan Renovation 16 315-93648 100,000 * To record a budget increase in the amount of $100,000 of General Fund revenue.This budget increase represents salary savings from the fiscal year 2016 Parks and Recreation budget.The funding will provide for additional revenue for the Moccasin Lake classroom area. 100,000 Jack Russell Scoreboard & ADA 17 315-93649 (100,000) To record a budget transfer in the amount of $100,000.00 of General Fund revenue to project 315- 93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016.(100,000) EC Moore 8&9 Renovations/Press Box - CLOSE PROJECT 18 315-93651 (98) To record a budget transfer in the amount of $97.62 of General Fund revenue to project 315-93656,Jack Russell Demolition/Refurbishment project.The EC Moore project is complete and will be closed.(98) Countryside Plex Restroom/Concession/Storage 19 315-93652 100,000 * To record a budget increase in the amount of $100,000 of grant revenue from the State of Florida Department of Environmental Protection Agency,which will provide for field renovations.This was approved by the City Council on February 2, 2017.100,000 Joe DiMaggio Sports Complex 20 315-93655 (264,076) To record a budget transfer in the amount of $264,076 of Infrastructure Sales Tax (Penny)revenue to project 315-93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016.(264,076) 24 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Jack Russell Demolition and Refurbishment 21 315-93656 588 To record a budget transfer in the amount of $588.05 of General Fund revenue from project 315-93629,North Greenwood Athletic Fields.The North Greenwood Athletic Fields project is complete and will be closed. 315-93656 98 To record a budget transfer in the amount of $97.62 of General Fund revenue from project 315-93651,EC Moore 8&9 Renovation/Press Box.The EC Moore project is complete and will be closed. 315-93656 (115,924) To record a budget transfer in the amount of $115,924.00 of Infrastructure Sales Tax (Penny for Pinellas)revenue to project 315-93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016.(115,238) Jack Russell Athletic Office - NEW PROJECT 22 315-93664 555,000 To establish the project budget and record a transfer in the amount of $555,000 of General Fund and Infrastructure Sales Tax (Penny for Pinellas)revenue from the following four projects:1)$264,076 of Infrastructure Sales Tax revenue from project 315- 93655,Joe DiMaggio Sports Complex;2)$115,924 of Infrastructure Sales Tax revenue from project 315- 93656,Jack Russell Demolition/Refurbishment;3) $100,000 of General Fund revenue from project 315- 93649,Jack Russell Scoreboard &ADA;and 4)$75,000 of General Fund revenue from project 315-94530, Building Systems.This was approved by the City Council on September 15, 2016.555,000 Air Conditioner Replacement - City Wide 23 315-94510 60,000 To record a budget increase in the amount of $60,000 of General Services Fund reserves.This was approved by the City Council on November 3, 2016.60,000 Light Replacement & Repair 24 315-94528 (275,000) To record a budget transfer in the amount of $275,000 of General Fund revenue to project 315-93620,Sports Field Lighting.The funding will provide for various field lighting renovations and replacements needed throughout the sports fields.(275,000) 25 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Building Systems 25 315-94530 (75,000) To record a budget transfer in the amount of $75,000.00 of General Fund revenue to project 315-93664,Jack Russell Athletic Office.This was approved by the City Council on September 15, 2016. 315-94530 35,000 To record a budget increase in the amount of $35,000.00 of General Services Fund reserves.This was approved by the City Council on November 3, 2016.(40,000) M.S.B. Renovations Project 26 315-94531 1,060,885 To record a budget transfer in the amount of $1,060,884.51 of Special Development Fund revenue from project 315-94625,Development Services Center. The Development Services Center project will be closed.1,060,885 Development Services Center - CLOSE PROJECT 27 315-94625 (1,060,885) To record a budget transfer in the amount of $1,060,884.51 of Special Development Fund revenue to project 315-94531,M.S.B.Renovations project.The Development Services Center project will be closed.(1,060,885) Advanced Enterprise Audio Video R & R - NEW PROJECT 28 315-94890 500,000 To establish the project budget in the amount of $500,000 of Administrative Services Fund reserves.This was approved by the City Council on October 5, 2016.500,000 Stevenson Creek 29 315-96169 (1,708,984) To record a budget transfer in the amount of $1,708,984.03 of Stormwater Fund revenue to project 315-96188,East Gateway Improvements.This was approved by the City Council on January 19, 2017.(1,708,984) East Gateway Improvements 30 315-96188 1,708,984 To record a budget transfer in the amount of $1,708,984.03 of Stormwater Fund revenue from project 315-96169,Stevenson Creek.This was approved by the City Council on January 19, 2017.1,708,984 26 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 WWTP Screw Pump Replacement 31 315-96202 (45,903) * To record a budget decrease in the amount of $45,903.43 of Other Governmental Units revenue.The Safety Harbor NE Screw Pump Replacement project is complete.(45,903) Maintenance Vehicle - CLOSE PROJECT 32 316-96209 (14,998) * To record a budget decrease in the amount of $14,998.00 of Lease Purchase funding.The three vehicles were purchased under budget.The project is complete and will be closed.(14,998) Line Relocation Pinellas - Maintenance 33 315-96365 (200,000) To record a budget transfer in the amount of $200,000 of Gas Fund revenue to project 315-96386,Expanded Energy Conservation.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.(200,000) Line Relocation Pasco - Maintenance 34 315-96376 (100,000) To record a budget transfer in the amount of $100,000 of Gas Fund revenue to project 315-96386,Expanded Energy Conservation.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.(100,000) Pinellas New Mains- Service Lines 35 315-96377 29,219 * To record a budget increase in the amount of $29,219.41 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts.29,219 Pasco New Mains- Service Lines 36 315-96378 9,028 * To record a budget increase in the amount of $9,027.83 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts.9,028 27 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Line Relocation - Pasco - Capital 37 315-96381 42,599 * To record a budget increase in the amount of $42,599.22 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts. (200,000) To record a budget transfer in the amount of $200,000 of Gas Fund revenue to project 315-96386,Expanded Energy Conservation.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.(157,401) Expanded Energy Conservation 38 315-96386 1,807 * To record a budget increase in the amount of $1,807.45 of Property Owners Share revenue.This will bring budgeted revenues in line with actual cash receipts. 500,000 To record three budget Gas Fund revenue transfers as follows;in the amount of $200,000 from project 315- 96365,Line Relocation Pinellas -Maintenance; $200,000 from project 315-96381,Line Relocation - Pasco -Capital;$100,000 from project 315-96376,Line Relocation -Pasco -Maintenance.The funding will provide for the increase in construction of mains and service lines in the System-wide Neighborhood Expansion Project.501,807 Natural Gas Vehicle 39 315-96387 6,142 * To record a budget increase in the amount of $6,142.00 of Other Refunds revenue for rebates received from the state of Florida for purchasing vehicles utilizing CNG fuel.This will bring budgeted revenues in line with actual cash receipts.6,142 Commercial Container Acquisition 40 315-96444 50,000 To record a budget increase in the amount of $50,000 of Solid Waste fund revenue.This was approved by the City Council on February 2, 2017.50,000 28 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Sanitary Utility Relocation Accommodations 41 315-96634 4,317,103 To record a budget transfer in the amount of $4,317,103.30 of Sewer Fund revenue from project 315- 96665,Sanitary Sewer Repair and Replacement.This was approved by the City Council on January 19, 2017.4,317,103 Facilities Upgrade & Improvement 42 315-96654 (29,953) * To record a budget decrease in the amount of $29,953.08 of Other Governmental Units revenue.The Safety Harbor NE Clarifier 1-4 project and the Safety Harbor NE Indoor/Outdoor Lighting projects are complete. 315-96654 140,103 * To record a budget increase in the amount of $140,103.11 of Other Governmental Units revenue representing reimbursements due from Safety Harbor for Grit Removal project. 315-96654 260,551 To record a budget transfer in the amount of $260,550.81 of Sewer Fund revenue from project 315- 96666,WWTP East Bypass and Northeast Pump Station which will be closed.370,701 Sanitary Sewer Repair and Replacement 43 315-96665 (4,317,103) To record a budget transfer in the amount of $4,317,103.30 of Sewer Fund revenue to project 315- 96634,Sanitary Utility Relocation Accommodations. This was approved by the City Council on January 19, 2017.(4,317,103) WWTP East Bypass & N.E. Pump - CLOSE PROJECT 44 315-96666 (260,551) To record a budget transfer in the amount of $260,550.81 of Sewer Fund revenue to project 315- 96654,Facilities Upgrade &Improvements.This project is complete and will be closed.(260,551) Reclaimed Water Distribution System 45 315-96739 (2,000,000) To record a budget transfer in the amount of $2,000,000 of Water Fund revenue to project 315-96742,Line Relocation -Capital.This was approved by the City Council on January 19, 2017.(2,000,000) 29 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Line Relocation - Capital 46 315-96742 2,000,000 To record a budget transfer in the amount of $2,000,000 of Water Fund revenue from project 315-96739, Reclaimed Water Distribution System.This was approved by the City Council on January 19, 2017.2,000,000 System Expansion 47 315-96744 300,000 To record a budget transfer in the amount of $300,000 of Water Fund revenue from project 315-96752,Water Service Lines.300,000 Water Service Lines 48 315-96752 (300,000) To record a budget transfer in the amount of $300,000 of Water Fund revenue to project 315-96744,System Expansion.(300,000) Arsenic Treatment @WTP #3 49 315-96775 (1,000,000) To record a budget transfer in the amount of $1,000,000 of Water Fund revenue to project 315-96782,Reverse Osmosis Plant @ WTP #3.This was approved by the City Council on January 19, 2017. 327-96775 (226,218) To record a budget transfer in the amount of $226,218.12 of Utility R &R revenue to project 327- 96782,Reverse Osmosis Plant @ WTP #3.This was approved by the City Council on January 19, 2017.(1,226,218) 30 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2016/17 Reverse Osmosis Plant @ WTP #3 - NEW PROJECT 50 315-96782 1,000,000 To establish the project budget and record a budget transfer in the amount of $1,000,000 of Water Fund revenue from project 315-96775,Arsenic Treatment @ WTP #3.This was approved by the City Council on January 19, 2017. 327-96782 226,218 To record a budget transfer in the amount of $226,218.12 of Utility R &R revenue from project 327- 96775,Arsenic Treatment WTP #3.This was approved by the City Council on January 19, 2017.1,226,218 4,212,990 (0) 4,212,990 INTERFUND TRANSFERS Capitol Theatre - CLOSE PROJECT 315-93623 9,259 To record a transfer of unspent revenue in the amount of $9,259.42 of Infrastructure Sales Tax (Penny for Pinellas)revenue to the Special Development fund.This project is complete and will be closed. TOTAL INTERFUND TRANSFERS:9,259 TOTAL BUDGET INCREASE /(DECREASE) 31 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Police Protection 91150 Range Improvements 2,845,426 2,845,426 302,045 2,328,802 214,579 91151 Police Property / Evidence Storage 75,000 75,000 75,000 - 91152 Police District 3 Sub Station 200,000 200,000 200,000 Sub-Total 3,120,426 - 3,120,426 377,045 2,328,802 414,579 Fire Protection 91218 Fire Engine Replacement 2,170,566 2,170,566 2,148,018 22,549 91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 134,230 91229 Replace & Upgrade Airpacks 1,907,400 1,907,400 1,671,525 235,875 91236 Rescue Vehicle 1,849,869 1,849,869 1,183,170 190,434 476,265 91253 Main Station (Fire)11,659,195 (1,117,530) 10,541,665 10,541,665 (0) C 1 91257 AED Program 174,810 174,810 119,400 55,410 91259 Radio Replacements 364,640 364,640 364,354 286 91260 Thermal Imaging Cameras 163,830 163,830 115,711 48,119 91261 Personal Protection Equipment 1,674,110 1,674,110 1,240,613 433,497 91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 42,634 91263 Extrication Tools 112,000 112,000 25,603 86,397 91264 Fire Hose Replacement 318,170 318,170 234,999 83,171 91268 Countryside Fire Station 3,697,910 234,656 3,932,566 207,750 3,462,102 262,715 2 91269 Clearwater Beach Fire Station 4,305,560 2,067,133 6,372,693 6,372,693 3 91270 Fire Station Security Cameras 350,000 350,000 93,231 256,769 81271 Fire Boat 650,000 650,000 90,987 515,311 43,702 Sub-Total 30,688,770 1,184,259 31,873,029 19,150,873 4,167,847 8,554,309 New Street Construction 92146 Druid Road Improvements 4,147,569 2,223,803 6,371,372 2,985,234 20,293 3,365,845 4 Sub-Total 4,147,569 2,223,803 6,371,372 2,985,234 20,293 3,365,845 Major Street Maintenance 92274 Bridge Maintenance & Improvements 9,274,480 9,274,480 3,777,509 1,184,066 4,312,904 92276 Traffic Calming Program 6,618,635 6,618,635 4,116,685 1,750,937 751,013 92277 Streets and Sidewalks 14,039,577 14,039,577 8,177,692 2,675,993 3,185,892 92278 Downtown Streetscaping 2,000,000 2,000,000 6,795 1,993,205 Sub-Total 31,932,692 - 31,932,692 16,071,886 5,617,791 10,243,015 Sidewalks and Bike Trail 92339 New Sidewalks 2,191,471 2,191,471 971,253 77,152 1,143,066 Sub-Total 2,191,471 - 2,191,471 971,253 77,152 1,143,066 Intersections 92559 City-Wide Intersection Improvement 1,086,378 1,086,378 544,253 41,362 500,764 92560 Signal Renovation 610,385 610,385 170,739 192,550 247,096 92561 New Signal Installation 402,877 402,877 210,061 8,682 184,135 92562 Intersection Improvements 2,737,017 2,737,017 19,998 2,717,019 Sub-Total 4,836,658 - 4,836,658 945,051 242,594 3,649,014 Parking 92650 Sand Wall Replacement on Clw Bch 421,152 421,152 337,240 3,525 80,388 92652 Parking Lot Resurfacing 1,076,633 1,076,633 268,079 808,554 92654 Parking Lot Improvement 1,230,357 1,230,357 318,491 250,708 661,158 92656 Pelican Walk Parking Garage 11,300,000 250,000 11,550,000 11,314,800 235,200 5 92657 Parking Facilities 844,909 (250,000) 594,909 101,366 7,079 486,464 6 Sub-Total 14,873,052 - 14,873,052 12,339,976 261,312 2,271,764 Actual Expenditures 32 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Miscellaneous Engineering 92839 Downtown Intermodal 575,000 575,000 519,967 55,033 92840 St. Petersburg Times Property 2,500,000 2,500,000 2,058,465 441,535 92841 Miscellaneous Engineering 263,396 263,396 76,680 186,716 92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 60,837 1,389,163 92843 Survey Equipment Replacement 100,000 100,000 100,000 92844 Centennial Monument 675,000 675,000 650,110 24,890 Sub-Total 5,563,396 - 5,563,396 3,366,058 - 2,197,337 Land Acquisition 93133 Park Land Acquisition 1,331,351 1,331,351 1,331,119 232 Sub-Total 1,331,351 - 1,331,351 1,331,119 - 232 Park Development 93203 Carpenter Field-Infras Rep/Improve 482,817 482,817 442,921 7,124 32,772 93205 Brighthouse Field Infrastructure Imp 1,635,345 32,000 1,667,345 1,429,873 235,821 1,650 7 93244 P&B Trucks 57,000 57,000 13,751 40,346 2,903 93247 Fitness Equipment Replacement 335,000 335,000 282,253 52,747 93251 Morningside Rec Ctr Replacement 5,965,000 5,965,000 531,857 139,954 5,293,189 93263 Public Art Maintenance 1,498 1,498 1,498 93271 Swimming Pool R&R 911,573 303 911,876 643,078 11,125 257,673 8 93272 Bicycle Paths-Bridges 4,299,196 104,637 4,403,833 3,359,552 6,540 1,037,741 9 93277 Harborview Infra Repair/Improve 635,451 635,451 503,011 132,441 93278 Long Center Infra Repairs 1,757,783 1,757,783 538,249 881,140 338,394 93286 Parking Lot/Bike Path Rsr/Imprv 778,506 778,506 541,116 237,390 93602 Sp Events Equip Rep & Rplcmnt 300,000 300,000 268,944 31,056 93604 Brdwlks & Docks Rep & Rplcmnt 457,000 (32,000) 425,000 296,413 116,161 12,426 10 93608 Miscellaneous Minor Public Art 285,543 285,543 160,403 2,250 122,890 93612 McMullen Tennis Complex 400,000 100,000 500,000 6,691 493,309 11 93618 Miscellaneous Park & Rec Contract 225,000 225,000 178,743 12,850 33,407 93620 Sports Field Lighting - 275,000 275,000 275,000 12 93623 Capitol Theatre 8,805,936 8,805,936 8,805,936 0 C 93624 Pier 60 Park Repairs and Improvements 523,882 523,882 519,505 3,736 641 93625 Enterprise Dog Park - Phase II 400,000 (400,000) 0 0 C 13 93629 North Greenwood Athletic Fields 607,707 (588) 607,119 607,119 (0) C 14 93631 Phillip Jones Park Renovations 1,097,490 1,097,490 865,177 232,313 93633 Pier 60 Park Repairs and Improvements 665,000 665,000 484,599 3,130 177,271 93634 Concrete Sidewalk & Pad Repair 258,176 258,176 119,955 138,221 93635 Park Amenity Purch & Rplcmnt 422,800 422,800 257,529 30,673 134,598 93636 Tennis Court Resurfacing 230,310 230,310 172,234 36,000 22,076 93637 Playground & Fitness Purch & Rplc 562,079 562,079 331,412 3,629 227,038 93638 Fencing Replacement Program 359,664 359,664 201,429 158,235 93639 Marina Dist Boardwalk & Entry Node 756,510 756,510 155,091 386,886 214,533 93640 Bright House Repairs 1,477,486 1,477,486 1,398,245 74,574 4,667 93642 Phillip-Jones Restroom/Concession 220,000 16,944 236,944 144,223 12,750 79,971 15 93645 Joe DiMaggio Multi Field Reno 148,000 148,000 130,127 17,873 93646 Rest Rm Expan-Barefoot Bch House 401,000 401,000 275,311 13,950 111,739 93647 Crest Lk Pk Veterans War Memorial 400,000 400,000 390,869 1,500 7,631 93648 Moccasin Lake Park Master Plan 600,000 100,000 700,000 11,696 36,872 651,432 16 93649 Jack Russell Scoreboard & ADA 198,000 (100,000) 98,000 76,492 14,364 7,144 17 93650 Crest Lake Park Improvements 1,100,000 1,100,000 14,760 82,958 1,002,282 93651 EC Moore 8 & 9 Renovations/Press Box 680,000 (98) 679,902 679,902 - C 18 93652 Countryside Plex Restroom/Concession 950,000 100,000 1,050,000 1,050,000 19 93653 Countryside Community Park Reno 100,000 100,000 100,000 93654 Recreation Centers Infrastructure Repairs 150,000 150,000 150,000 33 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures 93655 J.D. Sports Complex Multipurpose Fields 1,750,000 (264,076) 1,485,924 7,856 69,144 1,408,924 20 93656 Jack Russell Demo & Refurbish 394,118 (115,238) 278,880 200,318 77,876 686 21 93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 - C 93658 Cooper's Point Park Improvements - - C 93660 Sid Lickton Batting Tunnels 100,000 100,000 35,938 3,720 60,342 93661 Frank Tack Parking Lot 399,500 399,500 399,500 93662 Administration Vehicle 21,000 21,000 21,000 - C 93663 Athletic Maintenance Equipment 52,840 52,840 34,757 17,286 798 93664 Jack Russell Athletic Office - 555,000 555,000 102,433 432,025 20,542 22 Sub-Total 42,393,210 371,884 42,765,094 25,275,766 2,754,385 14,734,943 Beautification 93322 Missouri Ave Median Beautification 389,500 389,500 34,540 332,180 22,780 Sub-Total 389,500 - 389,500 34,540 332,180 22,780 Marine Facilities 93403 Beach Guard Facility Maint 180,000 180,000 159,284 20,716 93410 Clwr Harbor Marina Maintenance 140,000 140,000 98,585 41,415 93412 City-wide Seawall Replacement 1,881,000 1,881,000 1,046,426 190,176 644,399 93415 Waterway Maintenance 285,000 285,000 134,608 280 150,112 93418 Utilities Services Replacement 307,714 307,714 119,418 5,425 182,871 93419 Dock Replacement & Repair 141,727 141,727 89,255 3,983 48,489 93420 Fuel System R & R 92,752 92,752 84,019 3,749 4,983 93421 Marine Facilities Dredging & Maint 108,715 108,715 69,514 39,201 93422 Dredging of City Waterways 746,204 746,204 440,715 96,669 208,820 93425 Seminole Boat Ramp Improvements 1,752,000 1,752,000 - 1,752,000 93495 Dock Construction 24,858 24,858 24,858 - C 93497 Docks & Seawalls 936,085 936,085 552,272 383,813 93499 Pier 60/Sailing Center Maint 321,952 321,952 265,817 56,135 Sub-Total 6,918,006 - 6,918,006 3,084,771 300,282 3,532,953 Airpark 94817 Airpark Maint & Repair 179,000 179,000 156,310 22,690 94882 Rehabilitation of Hanger "D"625,000 625,000 624,035 965 Sub-Total 804,000 - 804,000 780,345 - 23,655 Libraries 93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,474,627 321,974 93528 Countryside Library Renovation 7,480,111 7,480,111 7,433,242 46,869 93529 Main Library Entryway Improve 130,000 130,000 130,000 - C 93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 5,147,261 543,378 559,361 93531 No. Greenwood Library Child Discovery 27,600 27,600 27,503 97 93532 Library Maker Space Maint. & Upgrade 112,980 112,980 20,551 5,436 86,993 93533 Main Library Upgrade - Alt. Usage 298,850 298,850 29,397 3,400 266,053 93534 Library FF&E Repair & Replace 50,000 50,000 50,000 Sub-Total 22,146,142 - 22,146,142 20,235,079 579,717 1,331,346 Garage 94233 Motorized Equip-Cash II 1,494,856 1,494,856 1,424,391 2,877 67,588 94238 Police Vehicles 2,680,001 2,680,001 1,524,156 732,728 423,117 94241 Motorized Equipment Replace - L/P 30,488,992 30,488,992 20,275,765 5,198,098 5,015,129 94243 Radio P25 Upgrade 4,676,108 4,676,108 3,565,547 1,110,561 94244 Misc Vehicle Additions 104,000 104,000 40,000 59,135 4,866 94245 Fleet Industrial Fans 80,000 80,000 80,000 94246 Fleet Management & Mapping 320,000 320,000 320,000 Sub-Total 39,843,957 - 39,843,957 26,829,859 5,992,837 7,021,261 34 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Maintenance of Buildings 94510 Air Cond Replace-City Wide 3,228,538 60,000 3,288,538 2,583,901 114,166 590,471 23 94512 Roof Repairs 745,345 745,345 651,132 94,213 94514 Roof Replacements 2,630,352 2,630,352 1,510,967 107,605 1,011,780 94517 Painting of Facilities 1,142,720 1,142,720 753,887 388,833 94518 Fencing of Facilities 174,811 174,811 126,100 48,711 94519 Flooring for Facilities 1,343,952 1,343,952 973,312 9,679 360,960 94521 Elevator Refurbish/Modernization 524,722 524,722 250,827 273,895 94528 Light Replacement & Repair 729,931 (275,000) 454,931 252,673 44,635 157,623 24 94530 Building Systems 380,000 (40,000) 340,000 78,905 1,802 259,293 25 94531 M.S.B. Renovations 100,000 1,060,885 1,160,885 8,400 1,152,485 26 94532 New A/C System Chiller 600,000 600,000 600,000 94533 General Services R&R 75,000 75,000 75,000 94624 Harborview Demolition 950,000 950,000 60,747 889,253 94625 Development Services Center 1,151,160 (1,060,885) 90,275 90,275 (0) C 27 94626 Public Works Complex 632,800 632,800 54,067 45,705 533,028 Sub-Total 14,409,331 (255,000) 14,154,331 7,386,794 331,992 6,435,545 Miscellaneous 94729 City-wide Connect Infra 3,056,478 3,056,478 2,274,924 781,555 94736 Geographic Information Sys 1,102,726 1,102,726 1,024,206 78,520 94761 Poll Stor Tank Rem/Repl-Gen Fd 573,658 573,658 244,249 329,408 94803 Environmental Assmt & Clean-up 1,090,964 1,090,964 715,793 375,171 94814 Network Infra & Server Upgrade 3,685,057 3,685,057 3,197,458 487,599 94820 HR PeopleSoft Upgrade 450,000 450,000 143,462 306,538 94824 IT Disaster Recovery 460,000 460,000 354,604 105,396 94827 Telecommunications Upgrade 529,000 529,000 334,953 10,665 183,382 94828 Financial Systems Upgrades 2,576,628 2,576,628 342,229 23,153 2,211,246 94829 CIS Upgrades / Replacement 947,376 947,376 360,403 586,973 94830 MS Licensing / Upgrades 875,000 875,000 507,132 367,868 94833 Computer Monitors 380,000 380,000 334,039 45,961 94839 Roadway & Traffic Asset Mgt 440,000 440,000 387,578 52,422 94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 12,390 387,610 94850 Backfile Conversion of Records 500,000 500,000 165,557 334,139 304 94857 Accela Permitting & Code Enforce 350,000 350,000 90,906 259,094 94861 Library Technology 1,250,000 1,250,000 935,634 314,366 94873 Citywide Camera System 260,000 260,000 114,107 2,312 143,581 94874 City Enterprise Timekeeping System 235,000 235,000 161,897 73,103 94878 Asset Management Upgrade 180,000 180,000 18,391 13,029 148,580 94879 Aging Well Center Tech Upgrade 105,000 105,000 92,067 12,933 94880 Granicus Agenda Management Sys 85,000 85,000 41,136 43,864 94883 Business Process Review & Improve 450,000 450,000 102,047 347,953 94886 Clearwater Airpark Masterplan Update 150,000 150,000 150,000 94888 City EOC & Disaster Recovery Facility 360,000 360,000 360,000 94890 Enterprise Advanced Audio Video R&R - 500,000 500,000 500,000 28 Sub-Total 20,491,887 500,000 20,991,887 11,955,163 383,297 8,653,427 UTILITIES Stormwater Utility 96124 Storm Pipe System Improvements 20,752,929 20,752,929 14,634,656 3,069,876 3,048,397 96129 Stevenson Creek Estuary Restoration 6,287,225 6,287,225 6,284,363 2,862 96164 Allen's Creek Improvement Projects 2,848,173 2,848,173 494,826 2,262,312 91,035 96168 Stormwater System Expansion 2,651,649 2,651,649 1,058,846 453 1,592,350 96169 Stevenson Creek 6,543,372 (1,708,984) 4,834,388 3,041,662 527,816 1,264,909 29 96170 Coastal Basin Projects 4,935,414 4,935,414 3,446,148 277,249 1,212,018 35 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures 96173 Alligator Creek Watershed Projects 4,292,740 4,292,740 1,456,840 60,444 2,775,456 96177 Jeffords Street Outfall 1,764,722 1,764,722 1,292,454 214,310 257,958 96178 Smallwood Circle 1,781,686 1,781,686 1,781,686 - C 96180 Stormwater Maint St Sweeping Fac 2,323,408 2,323,408 334,661 1,788,748 200,000 96184 Magnolia Drive Outfall 3,400,000 3,400,000 1,076,599 2,235,252 88,150 96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 212,986 42,705 3,644,309 96187 Mango Outfall 1,800,000 1,800,000 121,669 889,641 788,690 96188 East Gateway Improvements 3,573,522 1,708,984 5,282,506 313,538 91,226 4,877,743 30 96189 Dump Trailer 60,000 60,000 44,984 15,016 96190 Roll Off Truck 230,000 230,000 226,808 3,192 96191 Stormwater Vehicle 30,000 30,000 30,000 - C Sub-Total 67,174,840 - 67,174,840 35,852,725 11,460,031 19,862,084 Water System 96721 System R & R - Maintenance 4,606,799 4,606,799 2,404,689 541,888 1,660,222 96739 Reclaimed Water Dist Sys 65,071,459 (2,000,000) 63,071,459 61,981,725 646,472 443,262 45 96740 Water Supply/Treatment 5,870,430 5,870,430 5,332,840 131,017 406,574 96741 System R & R-Capitalized 10,836,996 10,836,996 8,794,908 7,203 2,034,885 96742 Line Relocation-Capitalized 13,964,486 2,000,000 15,964,486 11,192,455 1,433,525 3,338,506 46 96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 3,924,799 259,247 96744 System Expansion 2,333,673 300,000 2,633,673 2,347,221 286,452 47 96752 Water Service Lines 5,042,119 (300,000) 4,742,119 3,657,410 9,268 1,075,441 48 96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,090,704 665,131 109,916 96766 Water Quality Monitoring Devices 600,000 600,000 8,255 591,745 96767 RO Plant at Res #2 44,701,876 44,701,876 43,565,170 257,516 879,190 96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 111,008 163,992 96773 Groundwater Replenishment Facility 8,177,867 8,177,867 3,618,882 2,245,955 2,313,030 96774 Automated Meter Reading 2,300,000 2,300,000 170,699 2,129,301 96775 Arsenic Treatment WTP #3 1,359,420 (1,226,218) 133,202 133,202 (0) C 49 96780 Valve Turner Maintenance Trailer 57,884 57,884 57,884 - C 96781 Compact Track Loader 62,000 62,000 48,523 13,477 96782 Reverse Osmosis Plant @WTP #3 - 1,226,218 1,226,218 1,226,218 50 Sub-Total 186,309,806 - 186,309,806 163,391,852 5,986,498 16,931,457 Sewer System 96202 WWTP Screw Pump Replacement 4,849,383 (45,903) 4,803,480 4,261,876 541,603 31 96204 WWTP UV Disinfections System 1,567,586 1,567,586 867,544 700,042 96209 Maintenance Vehicle 109,000 (14,998) 94,002 94,002 - C 32 96211 Godwin Diesel Pump 72,000 72,000 69,833 2,167 96611 Bio-Solids Treatment 9,227,732 9,227,732 7,854,852 51,510 1,321,370 96615 Odor Control 2,567,094 2,567,094 1,971,665 134,486 460,943 96619 WWTP Generator Replacements 4,411,383 4,411,383 4,176,257 235,126 96621 WWTP New Presses 3,402,580 3,402,580 3,388,052 14,528 96630 Sanitary Sewer Extension 16,179,556 16,179,556 10,674,767 1,007,748 4,497,040 96634 Sanitary Util Reloc Accmmdtn 7,216,813 4,317,103 11,533,916 4,323,239 1,921,334 5,289,343 41 96645 Laboratory Upgrade & R&R 2,104,959 2,104,959 1,875,095 14,310 215,554 96654 Facilities Upgrade & Improvement 27,468,778 370,701 27,839,479 17,353,095 1,906,920 8,579,463 42 96664 WPC R & R 29,154,544 29,154,544 22,188,955 1,369,614 5,595,975 96665 Sanitary Sewer R&R 37,402,389 (4,317,103) 33,085,286 26,867,590 1,321,044 4,896,652 43 96666 WWTP East Bypass & NE Pump 2,586,522 (260,551) 2,325,971 2,325,971 0 C 44 96686 Pump Station Replacement 19,776,977 19,776,977 16,192,098 55,382 3,529,497 Sub-Total 168,097,295 49,249 168,146,544 124,484,891 7,782,348 35,879,304 Gas System 96358 Environmental Remediation 2,334,794 2,334,794 1,511,061 127,730 696,002 96365 Line Relocation-Pinellas Maint 934,106 (200,000) 734,106 516,403 71,751 145,951 33 36 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Budget Revised Project Open Available Amend Description 10/1/16 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures 96367 Gas Meter Change Out-Pinellas 3,435,000 3,435,000 3,116,180 318,820 96374 Line Relocation-Pinellas Capitalized 2,781,944 2,781,944 2,280,133 501,811 96376 Line Relocation - Pasco Maint 308,593 (100,000) 208,593 84,756 123,837 34 96377 Pinellas New Main / Service Lines 28,449,544 29,219 28,478,764 26,495,309 1,983,455 35 96378 Pasco New Mains / Service Lines 13,855,830 9,028 13,864,858 11,169,509 251,288 2,444,061 36 96379 Pasco Gas Meter Change Out 717,821 717,821 625,012 92,809 96381 Line Reloc-Pasco-Capitalized 226,192 (157,401) 68,791 2,601 66,190 37 96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 856,268 135,732 96384 Gas Building Renovation 14,349,675 14,349,675 703,257 1,341,272 12,305,146 96385 Gas Main Extensions 1,557,845 1,557,845 1,156,859 400,986 96386 Expanded Energy Conservation 6,038,014 501,807 6,539,822 5,278,845 1,260,977 38 96387 Natural Gas Vehicle 4,553,867 6,142 4,560,009 3,704,069 855,940 39 96389 Future IMS Software & Hardware 300,000 300,000 136,234 52,115 111,650 96390 Ford Trucks 394,000 394,000 65,722 189,162 139,116 96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 96392 Gas Equipment Additions 191,000 191,000 22,474 161,414 7,112 Sub-Total 83,420,224 88,796 83,509,020 57,724,692 2,194,732 23,589,597 Solid Waste 96426 Facility R & R 2,402,608 2,402,608 1,584,095 76,357 742,156 96443 Res Container Acquisition-II 1,751,741 1,751,741 1,260,451 491,290 96444 Comm Container Acquisition-II 3,490,020 50,000 3,540,020 2,654,190 11,977 873,853 40 96445 Solar Trash & Recycling Kiosks 239,414 239,414 189,414 50,000 96447 S.W.Transfer Station Rebuild 1,000,000 1,000,000 687,679 312,321 96448 Solid Waste CNG Station 150,000 150,000 150,000 Sub-Total 9,033,783 50,000 9,083,783 6,375,828 88,334 2,619,621 Utility Miscellaneous 96516 Citywide Aerial Photo 159,533 159,533 151,596 7,937 96523 Pub Utilities Adm Bldg R&R 1,001,134 1,001,134 679,335 97,716 224,082 Sub-Total 1,160,667 - 1,160,667 830,931 97,716 232,019 Recycling 96804 Recycling Carts/Dumpsters 1,036,650 1,036,650 685,357 351,293 96805 Recycling Expansion/Particip/R&R 1,291,525 1,291,525 886,870 404,655 96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 92,902 22,000 885,098 Sub-Total 3,328,175 - 3,328,175 1,665,129 22,000 1,641,046 TOTAL ALL PROJECTS 764,606,209 4,212,990 768,819,199 543,446,861 51,022,139 174,350,199 37 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs 2015 HVE Pedestrian and Bicycle Safety - CLOSE PROGRAM 1 99214 (15) To record a budget decrease of $14.52 in grant revenue to bring the budget in line with actual receipts.This project is complete and will be closed. (15) Police Extra Duty 2 99215 286,351 (11,730) To record a budget increase of $286,350.50 in Police Service revenue to bring the budget in line with actual receipts. To record a transfer of $11,729.50 in Police Service revenue to program 181-99350,Vehicle Replacement representing revenue collected for vehicle usage on extra duty jobs. 274,621 2016 JAG Grant (Tablets) - NEW PROGRAM 3 99217 51,192 To establish the program and record a budget increase of $51,192 in grant revenue from the Department of Justice (DOJ)as approved by Council on October 5, 2016. 51,192 2016 HVE Pedestrian & Bicycle Safety - NEW PROGRAM 4 99218 40,000 To establish the program and record a budget increase of $40,000 in grant revenue from the USF Center for Urban Transportation Research as approved by Council on October 5, 2016. 40,000 School Resource Officers 5 99264 168,362 154,111 To record a budget increase of $168,362 in reimbursement revenue from the Pinellas County School Board to fund Schools Resource Officers for the 2016/17 school year. To record a transfer of $154,111 in fines,forfeiture and penalties revenue from program 181-99330,Florida Contraband Forfeiture Fund to provide the remaining funding needed for the program,as approved by the Council on December 1, 2016.322,473 Police Recruitments 6 99279 2,728 To record a transfer of $2,728 in fines,forfeitures,and penalties revenue from program 181-99331,Special Law Enforcement Trust Fund.2,728 Federal Forfeiture Treasury 7 99281 661 To record a budget increase of $660.59 in interest earnings which will bring the budget in line with actual receipts.661 Police Volunteers 8 99316 6,911 To record a transfer of $6,911 in fines,forfeitures,and penalties revenue from program 181-99331,Special Law Enforcement Trust Fund.6,911 38 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Police Education Fund 9 99317 12,365 To record a budget increase of $12,365.12 in police education fine revenue which will bring the budget in line with actual receipts.12,365 Investigative Cost Recovery 10 99329 62,176 To record a net budget increase of $62,176.26 which will bring the budget in line with actual receipts.Amendments include an increase of $762.50 in other governmental revenue,an increase of $14,420.50 in overtime reimbursement revenues,and an increase of $46,993.26 in fines, forfeitures and penalties revenue.62,176 Florida Contraband Forfeiture Fund 11 99330 139,121 (154,111) To record a net budget increase of $139,120.68 which will bring the budget in line with actual receipts.Amendments include an increase of $160.13 in other governmental revenue,an increase of $8,085.60 in investment earnings,and an increase of $130,874.95 in fines, forfeitures and penalties revenue. To record a transfer of $154,111 in fines,forfeitures and penalties revenue to 181-99264,School Resource Officers as approved by the Council on December 1, 2016.(14,990) Law Enforcement Trust Fund 12 99331 (59,639) To record budget transfer of fines,forfeitures and penalties revenue to the following programs:$2,728 to 181-99279,Police Recruitments;$6,911 to 181-99316,Police Volunteers;and $50,000 to 181-99356, Safe Neighborhood Program.(59,639) Vehicle Replacement 13 99350 11,730 To record a transfer of $11,729.50 in police services revenue from 181-99215,Police Extra Duty Program.This represents revenue collected for vehicle usage on extra duty jobs. 11,730 Safe Neighborhood 14 99356 50,000 To record a transfer of $50,000 in fines,forfeitures,and penalties revenue from program 181-99331,Special Law Enforcement Trust Fund.50,000 Crime Prevention Program 15 99364 3,997 To record a budget increase of $3,997 in donation revenue to bring the budget in line with actual receipts. 3,997 39 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Federal Forfeiture Sharing 16 99387 8,017 To record a budget increase of $8,016.73 in investment earnings to bring the budget in line with actual receipts.8,017 Public Safety Program Totals:772,226 - 772,226 Social Services Program Affordable Housing Impact Fees 17 99538 3,899 To record a budget increase of $3,899.19 in interest earnings to bring the budget in line with actual receipts.3,899 Social Services Program: Totals:3,899 - 3,899 Marine Projects: Sembler Mitigation Project 18 99704 6,429 To record a budget increase of $6,428.85 in interest earnings to bring the budget in line with actual receipts.6,429 Marine Projects: Totals:6,429 - 6,429 Miscellaneous Programs: 2016 Clearwater Ferry 19 98604 439,820 To record a budget increase of $439,820 in General Fund revenue to fund the two year agreement with Clearwater Ferry Services as approved by the Council on November 17, 2016.439,820 Senior Citizens Services - EBWP - NEW PROGRAM 20 98606 15,000 To establish the program and record a budget increase of $15,000 in grant revenues from Senior Citizens Services as approved by the Council on September 15, 2016.15,000 Senior Citizens Services - Trips - NEW PROGRAM 21 98607 6,000 To establish the program and record a budget increase of $6,000 in grant revenues from Senior Citizens Services as approved by the Council on February 2, 2017.6,000 United Way 22 99844 1,500 To record a budget increase of $1,500 in General Fund revenues to provide funding for the 2017 United Way campaign activities.1,500 40 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Special Events 23 99865 408,719 To record a budget increase of $408,718.92;representing increases of $13,699.72 in rental income,$55,766.45 in sponsorship revenue,$4,875.00 in memberships and registrations, $306,241.76 in sales revenue,$301.25 in donations,and $27,834.74 in reimbursements,which will bring the budget in line with actual receipts for the quarter. 408,719 State Brownfield Redevelopment 24 99871 9 To record a budget increase of $9.08 in interest earnings to bring the budget in line with actual receipts.9 Coordinated Child Care - Ross Norton 25 99872 361,791 To record a budget increase of $361,791 in governmental revenue from the Juvenile Welfare Board (JWB)and an increase of 0.8 FTE's to provide after school and summer youth programming for fiscal year 16-17.This was approved by the Council on September 15,2016.Amendments also include an additional increase of 0.5 FTE's which is reimbursable in approved grant funding to provide clerical assistance for the administration of the JWB programs as approved by the Council on December 15, 2016.361,791 Library Special Account 26 99910 5,281 To record a budget increase of $5,281.29 in donation revenue to bring the budget in line with actual receipts.5,281 Nagano Sister City Program 27 99928 (2,175) To record a budget decrease of $2,175.19 in reimbursement revenue to bring the budget in line with actual receipts.(2,175) Tree Replacement Program 28 99970 9,216 To record a budget increase of $9,216 in fines forfeiture and penalty revenue to bring the budget in line with actual receipts.9,216 Miscellaneous Programs Total:1,245,161 - 1,245,161 2,027,716 - 2,027,716 Total Budget Increase/(Decrease): 41 Special Program Fund First Quarter Budget Amendments October 1, 2016 - December 31, 2016 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Interfund Transfers FY16 Jolley Trolley Summer Pilot - Close Program 98605 16,978 To record a transfer of $16,977.61 which will return unspent revenue back to the Parking Fund.This program is complete and will be closed. Strategic Direction Action Plan - Close Program 99860 2,750 To record a transfer of $2,750 which will return unspent revenue back to the General Fund.This program is complete and will be closed. Centennial Celebration - Close Program 99867 1,789 To record a transfer of $1,788.56 which will return unspent revenue back to the General Fund.This program is complete and will be closed. Total Interfund Transfers:21,516 42 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2016 Amdmt Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99566 Clearwater Dwntwn Partnership Grant 500 - 500 458 - 42 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073 Sub-Total 289,500 - 289,500 150,385 - 139,115 PUBLIC SAFETY PROGRAMS 99207 Bulletproof Vests 225,000 - 225,000 182,511 - 42,489 99209 Clearwater Cold Case Team 2014 30,671 - 30,671 27,483 - 3,188 99212 AmeriCorps Clearwater 2015 232,440 - 232,440 205,719 - 26,721 99214 2015 HVE Ped and Bicycle Safety 29,943 (15) 29,929 29,929 - - C 1 99215 Police Extra Duty 822,056 274,621 1,096,677 994,770 - 101,907 2 99216 FCASV - ESARP Program 4,985 - 4,985 - - 4,985 99217 2016 JAG Grant (Tablets)- 51,192 51,192 - 51,190 2 3 99218 2016 HVE Ped & Bicycle Safety - 40,000 40,000 6,016 - 33,984 4 99241 Human Trafficking Overtime 87,000 - 87,000 67,888 - 19,112 99242 Human Trafficking Zonta Club 5,913 - 5,913 5,150 - 763 99264 School Resource Officers 2,182,103 322,473 2,504,576 2,249,344 - 255,232 5 99279 Police Recruitments 68,282 2,728 71,010 58,715 - 12,295 6 99281 Fed Forfeitures - Treasury 170,217 661 170,878 120,171 - 50,707 7 99316 Police Volunteers 132,179 6,911 139,090 125,263 - 13,827 8 99317 Police Education Fund 1,270,850 12,365 1,283,215 1,216,810 - 66,405 9 99329 Investigative Recovery Costs 2,150,606 62,176 2,212,782 1,847,012 939 364,831 10 99330 FL Contraband Forfeiture Fnd 1,035,137 (14,990) 1,020,147 645,058 - 375,089 11 99331 Law Enforcement Trust Fund 2,673,065 (59,639) 2,613,426 2,575,120 - 38,306 12 99350 Vehicle Replacement Fund 286,732 11,730 298,462 111,217 - 187,245 13 99356 Safe Neighborhood Program 874,053 50,000 924,053 824,490 - 99,563 14 99364 Crime Prevention Program 69,599 3,997 73,596 61,304 - 12,292 15 99387 Federal Forfeiture Sharing 2,117,862 8,017 2,125,878 1,508,661 98,442 518,775 16 Sub-Total 14,468,692 772,226 15,240,918 12,862,631 150,571 2,227,717 COMMUNITY DEVELOPMENT 99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666 99737 Public Facilities 2014 180,000 - 180,000 173,200 - 6,800 99744 Economic Development Incentives 292,500 - 292,500 262,500 - 30,000 99745 Public Facilities 2015 173,712 - 173,712 150,000 - 23,712 99752 Public Facilities 2016 499,972 - 499,972 299,060 180,070 20,842 99753 Economic Development 2016 10,000 - 10,000 - - 10,000 99754 Housing Rehab 2016 529,282 - 529,282 155,050 - 374,232 99755 Program Administration 2016 136,251 - 136,251 136,200 - 51 99756 Relocation/Demolition 2016 51,970 - 51,970 - - 51,970 99757 Infill Housing 2016 151,056 - 151,056 28,313 - 122,743 99758 Public Services 2016 121,000 - 121,000 120,870 130 - 99759 Public Facilities 2017 368,560 - 368,560 - 244,360 124,200 99760 Economic Development 2017 4,802 - 4,802 - - 4,802 99761 Public Services 2017 100,145 - 100,145 2,965 97,180 - 99762 Program Administration 2017 133,527 - 133,527 - - 133,527 99763 Housing Rehab 2017 60,600 - 60,600 - 10,600 50,000 99888 ULI Report Implementation 875,000 - 875,000 427,489 35,070 412,441 Sub-Total 3,803,377 - 3,803,377 1,804,981 567,410 1,430,986 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 433,552 3,899 437,451 163,019 - 274,432 17 99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400 Sub-Total 463,552 3,899 467,451 190,619 - 276,832 43 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2016 - DECEMBER 31, 2016 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2016 Amdmt Budget To Date Encumbr Balance Status Ref MARINE 99704 Sembler Mitigation Project 705,856 6,429 712,285 703,502 2,349 6,434 18 Sub-Total 705,856 6,429 712,285 703,502 2,349 6,434 MISCELLANEOUS PROGRAMS 98601 Next Steps to Better Nutrition 10,000 - 10,000 4,975 - 5,025 98602 Branding Roll-Out 400,000 - 400,000 8,589 - 391,411 98603 Common Heritage Grang (NEH)11,188 - 11,188 10,309 - 879 98604 2016 Clearwater Ferry 79,300 439,820 519,120 235,800 - 283,320 19 98605 2016 Jolley Troller Sumer Pilot 51,330 - 51,330 51,330 - C 98606 Senior Citizens Services - EBWP - 15,000 15,000 9,295 - 5,705 20 98607 Senior Citizens Services - Trips - 6,000 6,000 - - 6,000 21 99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000 99802 Brownfield Revolving Loan 1,200,000 - 1,200,000 420,381 - 779,619 99844 United Way 7,580 1,500 9,080 7,970 - 1,110 22 99846 Economic Development - QTI 103,959 - 103,959 60,866 - 43,093 99860 Strategic Direction Action Plan 300,000 - 300,000 300,000 - - C 99864 Clearwater Gateway Farmer's Mkt 20,000 - 20,000 8,808 - 11,192 99865 Special Events 5,876,826 408,719 6,285,545 6,074,950 127,074 83,521 23 99867 Centennial Celebration 150,000 - 150,000 150,000 - - C 99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,278 99869 Health Prevention Program 192,060 - 192,060 170,736 - 21,324 99871 State Brownfields Redevelopment Acct 165,454 9 165,463 165,007 - 456 24 99872 Coordinated Child Care - Ross Norton 1,497,582 361,791 1,859,373 1,047,407 - 811,966 25 99910 Library Special Account 785,352 5,281 790,633 770,616 - 20,017 26 99925 Peg Access Support 838,261 - 838,261 826,972 - 11,289 99927 Emergency Operations 5,174,659 - 5,174,659 2,989,678 - 2,184,981 99928 Nagano Sister City Program 156,794 (2,175) 154,619 132,637 - 21,982 27 99950 IDB Fees 54,131 - 54,131 32,830 - 21,301 99970 Tree Replacement Project 1,446,000 9,216 1,455,216 810,213 8,108 636,895 28 99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612 Sub-Total 19,391,676 1,245,161 20,636,837 14,889,679 135,182 5,611,976 TOTAL ALL PROJECTS 39,122,653 2,027,716 41,150,368 30,601,797 855,512 9,693,059 44 City of Clearwater SPECIAL DEVELOPMENT FUND First Quarter FY 2016/17 Increase/ (Decrease)Description Revenues Transfer-In from Capital Fund 9,259 Transfer-in revenue reflects the return of $9,259.42 in infrastructure sales tax revenue from closed capital project 315-93623,Capitol Theatre. 9,259$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund At first quarter,no amendments are needed to Special Program Fund expenditures. -$ Net Expenditure Amendments 45 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2016 - December 31, 2016 Mid Year: October 1, 2016 - March 31, 2017 Original First Quarter Budget Amended Budget 2016/17 2016/17 Amendments Revenues: Ad Valorem Taxes 2,220,420 2,220,420 - Infrastructure Tax 10,442,200 10,442,200 - Interest Earnings 575,000 575,000 - Open Space Fees 20,000 20,000 - Recreation Facility Impact Fees 25,000 25,000 - Recreation Land Impact Fees 25,000 25,000 - Multi-Modal Impact Fees 200,000 200,000 - Local Option Gas Tax 1,535,350 1,535,350 - Allocation of Assigned Fund Balance 3,206,150 3,206,150 - Transfer-In from Capital Improvement Plan - 9,259 9,259 18,249,120 18,258,379 9,259 Expenditures: Transfer to Capital Improvement Fund Road Millage 2,220,420 2,220,420 - Infrastructure Tax 12,770,060 12,770,060 - Multi-Modal Impact fees 190,000 190,000 - Local Option Gas Tax 1,650,000 1,650,000 - Infrastructure Tax - Debt on Internal Loans 763,640 763,640 - 17,594,120 17,594,120 - SPECIAL DEVELOPMENT FUND 46 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2016 - December 31, 2016 Mid Year: October 1, 2016 - March 31, 2017 Original First Quarter Budget Amended Budget 2016/17 2016/17 Amendments Revenues: CDBG/Home Funds 667,630 667,630 - Interest Earnings 50,000 77,100 27,100 Grant Funds - 112,177 112,177 Other Governmental Revenue - 362,714 362,714 Fines, Forfeiture and Penalty Revenue - 199,449 199,449 Donations - 9,580 9,580 Sales - 306,242 306,242 Rentals - 13,700 13,700 Sponsorships - 55,766 55,766 Memberships/Registrations - 4,875 4,875 Contractual Services - 494,793 494,793 Transfers from General Fund - 441,320 441,320 Sister City Program 14,000 14,000 - Special Events 70,000 70,000 - Economic Development QTI 18,230 18,230 - Bullet Proof Vests 30,000 30,000 - Allocation of Unassigned Fund Balance 480,000 480,000 1,329,860 3,357,576 2,027,716 Expenditures: CDBG/Home Funds 667,630 667,630 - Planning - - - Public Safety 30,000 802,226 772,226 Community Development 18,230 18,230 - Social Services - 3,899 3,899 Marine - 6,429 6,429 Other Miscellaneous Programs 84,000 1,329,161 1,245,161 Transfer to Capital Fund 530,000 530,000 - 1,329,860 3,357,576 2,027,716 Revenues: HOME Investment Partnerships 283,810 283,810 - State Housing Initiatives Partnerships 699,730 699,730 - Total - HOME/SHIP Funds 983,540 983,540 - Expenditures: HOME Investment Partnerships 283,810 283,810 - State Housing Initiatives Partnerships 699,730 699,730 - Total - HOME/SHIP Programs 983,540 983,540 - SPECIAL PROGRAM FUND OTHER HOUSING ASSISTANCE FUNDS 47 ADMINISTRATIVE CHANGE ORDERS First Quarter Year Review FY 2016/17 48 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 09/28/16 Administrative Change Order #1and final –CR193, Grove Circle and Belcher Area Sanitary Sewer Systems (13-0049-UT). This change order is for final decreases, increases and adds items resulting in a net decrease to the contract. Dallas 1 Construction and Development. (731,031.20) 09/28/16 Administrative Change Order #4 and final – East WRF Effluent Filters Rehabilitation (13-0014-UT). This change order is for final decreases to unused bid items resulting in a net decrease to the contract. Poole & Kent Co. (6,442.71) 12/29/16 Administrative Change Order #2 and final – Sidewalk Construction Contract (14-0044-EN). This change order is for final decreases, increases and adds items in accordance with field conditions resulting in a net increase to the contract. Central Florida Contractors. 6,582.19 01/11/17 Administrative Change Order #1 – Police Firing Range Renovations (13- 0013-PD). This change order is for decreasing Owner Direct Purchases and Sales Tax Savings resulting in a net decrease to the contract. J. Kokolakis Contracting Inc. (434.760.03) 02/17/17 Administrative Change Order #1and final –Park Place Roadway Repairs (16-0036-EN). This change order is for final decreases, increases and adds items resulting in a net decrease to the contract. Keystone Excavators Inc. (4,121.70) Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9017-17 2nd rdg Agenda Date: 4/20/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 10.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 9017-17 on second reading, vacating public Right-of-Way described as that certain portion of Rogers Street Right-of-Way lying in the Southeast ¼ of Section 17, Township 29 South, Range 16 East, Pinellas County, Florida. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 ORDINANCE NO. 9017-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING PUBLIC RIGHT-OF-WAY DESCRIBED AS THAT CERTAIN PORTION OF ROGERS STREET RIGHT-OF-WAY LYING IN THE SOUTHEAST 1/4 OF SECTION 17, TOWNSHIP 29 SOUTH, RANGE 16 EAST, PINELLAS COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said right-of-way; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right- of-way is not necessary for public use, thus should be vacated, as these actions are in the best interest of the City and the general public; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A partial right-of-way vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9017-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9017-17 EXHIBIT A EXHIBIT A 0 00 7 0 0 7 0 2 328 5 1 0 421 427 5 1 7 5 2 0 325426 6 0 6 326 319 517 507519 509430 329 428 327 330 424 429 505420 422 322 425 419 501324423 320 321 323 50330062951299529402990300930003018299129972991295029613004296029752970BAYVI EW AVE GULF-TO-BAY BLVD ROGERS ST EAST AVE WEST AVE ROGERS ST 6 0 3 6 0 7296329452999Exhibit B ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JB XX N.T.S.300B 17-29s-16e11/08/16Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Right-of-Way Vacation (partial)Rogers Street Document Path: S:\Engin\WORD\VACATIONS\Vac2014\VAC2014-03-Rogers\Exhibit B.mxd Legend Portion to be Vacated Pearce Dr LNDR PARKBLVDSEVILLE AltiraBLVD SR-60 FAIRWOODST RDTHORNTONBrigadoonBrigadoon DrCir DAVIDHARBORSKYHAMPTONElizabethCROSSDREW AVERDAveGRAND VIEW MERRILL HOYT AVEMOSSAVE AVE (49TH ST)BAYSI DECR-611F e a t h e r w o o d McMULLEN BOOTH RDTennessee Ave AVEBAYVI EWCarolina C R -31Bay StMeadow LarkGULF-TO-BAY BLVD Kentucky Ave Virginia BAYVIEWAVELnAve Cherry Ln Cleveland St W.GrandReserveCir.E. Grand Reserve Cir. Cambridge Cir.Dr.Ct.Colonial DrSR-55US-19AveSERVICE RD "A"Rogers DREW ST ^ Right-of-Way Vacation Location LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JB XX N.T.S.300B 17-29s-16e11/08/16Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Right-of-Way Vacation (partial)Rogers Street Document Path: S:\Engin\WORD\VACATIONS\Vac2014\VAC2014-03-Rogers\Location Map.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9018-17 2nd rdg Agenda Date: 4/20/2017 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 10.5 SUBJECT/RECOMMENDATION: Adopt Ordinance 9018-17 on second reading, vacating the North 6 feet of a 10 foot Utility Easement along the south line of Lot 67 of Woodgate of Countryside - Unit Three, recorded in Plat Book 72, Pages 96 and 97, of the Public Records of Pinellas County, Florida. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/20/2017 ORDINANCE NO. 9018-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE NORTH 6 FEET OF A 10 FOOT UTILITY EASEMENT ALONG THE SOUTH LINE OF LOT 67 OF WOODGATE OF COUNTRYSIDE-UNIT THREE RECORDED IN PLAT BOOK 72, PAGE(S) 96 AND 97, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A partial easement vacation described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9018-17 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9018-17 LOT66 I HEREBY CERTIFY THAT THIS SKETCH WAS MADE UNDER MY RESPONSIBLE CHARGE AND TO THE BEST OF MY KNOWLEDGE AND BEUEF SAID SURVEY MEETS THE MINIMUM TECHNICAL STANDARDS SET FORTH BY THE FLORIDA BOARD OF PROFESSIONAL LAND SURVEYORS IN CHAPTER 5.1-17 FLORIDA ADMINISTRATIVE CODE FURTHER •THIS DOCUMENT IS ELECTRONICAlLY SIGNED AND SEALED PURSUANT TO SECTION 472.027.OF THE FLORIDA STATUTES AND CHAPTER 5.1-17 OF THE FLORIDA ADMINISTRATION CODE• .-----,Surveyor &Mapper Number 4636LS'H~~'):'v /*~~;~, f "4>...... ...~,•••.sr:OJ """1?Jl :~'''r''Tl'~fj\,,'-I-!"~JI)j\, ':'~CI."-""~'.••,~.Ii~~3- LEGAL DESCRIPTION AND SKETCHroVACA TE PART OF PLA TTED EASEMENT 2231 BANYAN DRIVE CLEARWA TER,FLORIDA 33763 BANYAN DRIVE 60'PLA TTED RIGHT OF WAY-----------------r-------------..----------------- S89'46'20"E 75.00' '00ci N~ LOT68 w0-.;t LOT67fr> '0oci N PARTOF EASEJNT ~ ITO REMAIN IS TH/=AREA TO BE VACATED SOUTH 4' OF UTIUITY NORTH 6'OF UTILITY EASEMENT EASEMENT I \/ ~---~-------------------------------------;/-------10'EASI mT~-~g;;;~:-;g~~;~;;:~:;:;-----10'EASEMENT-------------r~o-:-EAS.fMENTN89'46'20"W 75.00'1~~A~~~---------- ---------T---------------------------------------T---- I I :LOT 74 : I I I I I I ~oo (f) LOT73 LOT 75 LEGAL DESCRIPTION OF AREA TO BE VACATED: THE NORTH 6 FEET OF 10 FOOT UTILITY EASEMENT ALONG THE SOUTH LINE OF LOT 67, WOODGATE OF CqUNTRYSIDE UNIT THREE, ACCORDING TO THE PLAT THEREOF,AS RECORDED IN PLAT BOOK 72,PAGES 96 AND 97,OF THE PUBLIC RECORDS OF PINELLAS COUNTY,FLpRIDA. NOT A SURVEY 15'30'60'o DATE SIGNED 1-11-1714~id ••I SCALE: 1"=30'I Know It Now,Inc. Florida Business Certificate Of I Authorization Number LB 6912 LOCATION =2011 HEIDELBERG AVENUE.qUNEDIN.FL VOICE727-415-8305 FAX 721-736-2455 FLORIDASURVEYOR@AOL.COM BILL HYATT EXHIBIT A 222522312237BANYAN DR ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JB XX N.T.S.232A 31-28s-16e03/01/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Partial Utility Easement Vacation2231 Banyan Drive Document Path: S:\Engin\WORD\VACATIONS\Vac2017\VAC2017-01-2231 Banyan Dr\Aerial Location Map.mxd Legend 10' Utility Easement 6' Por tion to be Vacated DRCOUNTRYSIDEOAK NECK DREcuadorian AMERICUS PERTHSIDNEYAVEBrisbane Denmark Finlandia Grecian Haitian Irish Ln Jamaican St TREE Israeli Dr LAKEHA RTFO woodLANSINGLNFre deric CirBEVERLYPOINTCYPRESS POINT DR N WDRUtopian CirMANORCR-584KAMENSKYLNEDA DR RVictoria CUNNINGHAMCitrusDRVICTORIALakeCTMANORCT SUN TREE Sun Tree RDHAVENNeckDrWHITE CR-501 LNOAK BELCHER RDLaurelBIRCHBARKTRAILOak Dr CR-501Dr BlvdHAWTHORNEBlvd EBELCHERMOOREBECKE TTDR TULIP BANYAN Switzerland Blvd RD Rivers Edge Ct BRIARWAY DR LITTLE BROOK CTDIANECYPRESSCYPRESS POINT DR EWAYKARAN Swedish DrHAZELWOODBend AmericusW BlvdAmericusNorwegian AmericusWorld Philippine SCosta Rican Dr Swedish Dr BlvdNBARKWOODBelgian LnAustrian LnMonaco LnTREE DRCIR Utopian Dr E Shangrila DrCamelot DrUto pia n Blv d RDAmericus Dr Pkwy WILLOWDRPASS PinesCirRoyal Oa k OakleafBay Berry DrBELCHERLeafL n Dr Fir Ln Bay RDDRSKYLINELAWSONMEADOWDRELLIOTTRIDGEMONTMICHAEL ALBANYSUMMITSKYLINEBLVDENTERPRI SERD DRE DrWHAVENTahitianWayDRECOVINGTON MillwoodCIR WCIR EDRDRHYVUECECELIA MARYDR DRKENTON W ay WAustraliaDenmarkStWorld Pkw yWorld Parkway BlvdBraziliaWo rl d Pk wy Bl v d Australia Canadian Columbia Dr Ecua dorian Way Finlandia Ln Florentine Way Franciscan Dr TRAIL CirTimbercrest Netherlands DrS MexicanPersian Dr World Parkway Blvd Rhodesian Dr MOORESumatran ASHMORE WARWICK TIMBERCRESTWay DR Way HAAS AVE CHAUTAUQUASR-55US-19BLACKBURNRD DIMMITT DR AVEBriarwoodWESTDRCypressVI L L AGEView Cedar Ct RiversBLVD Ct WINDING WOOD DRBerry Ct Bay Berry Dr World Pkwy BlvdBlvd LnWayDr W Spanish W MONTCLAIR ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com EASEMENT VACATION LOCATION ^ JB XX N.T.S.232A 31-28s-16e03/01/17Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: 2231 BANYAN DRIVEPARTIAL UTILITY EASEMENT VACATION Document Path: S:\Engin\WORD\VACATIONS\Vac2017\VAC2017-01-2231 Banyan Dr\Location Map.mxd Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3354 Agenda Date: 4/20/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Ratify and confirm the City Manager’s approval to provide additional funding in the amount of $46,500 to complete the construction and installation of scoreboards at Carpenter Complex and Jack Russell Stadium, to be funded from available funds in existing Capital Improvement projects. SUMMARY: On Dec. 3, 2015, the City Council approved the purchase order for the construction of scoreboards and decorative signs at Carpenter Complex and Jack Russell Stadium to Omega Sign Service Corporation of Odessa Florida in the amount of $163,225. This purchase order was for the replacement and installation of scoreboard and signs at Carpenter Complex (Richie Ashburn Field and Robin Roberts Field) and Jack Russell Stadium. The new scoreboards replaced non-functioning and insufficient scoreboards at Carpenter Complex and Jack Russell Stadium. Omega Sign Service Corporation (OSSC) was the lowest most responsive bid of the three bids that were received. The second lowest bid was $257,053.00. OSSC was unable to complete the project and the purchase order was canceled. Parks and Recreation staff took over the management and construction of the scoreboards and they were completed and installed prior to this spring season. The additional cost over and above the original purchase order for the City to complete this project was $46,500. In order to complete the scoreboards prior to this spring season the City Manager approved the additional expenditure of funds needed. APPROPRIATION CODE AND AMOUNT: There are sufficient funds in the original CIP codes used for this project; 315-93203, Carpenter Complex and 315-93649, Jack Russell Stadium for this project. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3382 Agenda Date: 4/20/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 11.2 SUBJECT/RECOMMENDATION: Ratify and confirm an increase to the original contract (purchase order) ST113251 to Municipal Code Corporation, Inc., Tallahassee, FL in the amount of $95,423.30 for a revised authorization of $113,621.20 for software upgrades, maintenance fees and professional services of the City’s document imaging system, and authorize the appropriate officials to execute same. SUMMARY: The original purchase order in the amount of $18,197.90 for annual maintenance of the City ’s Laserfiche Document Management System, was approved in October 2016. In December 2016, a quote was received for licensing, maintenance and professional services associated with upgrading Laserfishe to the current release and add a forms routing function in the amount of $86,748.45. The project quote included $33,853.45 for the maintenance, and was not included in the calculation for appropriate signature authority, under the assumption that a portion of the maintenance had already been paid for the current period (i.e., $18,197.90 paid in October 2016). This revision takes into account the current maintenance paid, as well as the maintenance to be paid in October of 2017, and professional services associated with the system upgrade. The revised authorization amount will provide funds for this year ’s maintenance ($18,197.90), maintenance to be paid in October 2017 ($33,853.45 ) and all licensing and professional services expenses necessary for upgrades to the system ($61,569.85) to be performed over the next 4 months. APPROPRIATION CODE AND AMOUNT: 09864-530300 $72,598.30 09862-530100 $22,825.00 USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3379 Agenda Date: 4/20/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 11.3 SUBJECT/RECOMMENDATION: Ratify and confirm an increase to the original contract (purchase order) BR510822 to Vision Internet, Santa Monica, CA in the amount of $34,508.50 for a revised authorization of $180,550.00 for upgrades, modifications and maintenance of the City’s website. SUMMARY: The Council approved the original purchase order in the amount of $146,041.50 for website design during the May 21, 2015 council meeting. The project commenced in January 2016 and the new website was launched in December 2016. During the final design phase of the project functional modifications were made to the site ’s design to accommodate functional requirements. Expenses associated with implementing these final design features increased the annual maintenance obligations and consumed the available contingency within the project. The revised authorization amount will provide funds for maintenance ($23,600) and a small contingency for billable modifications and professional services over the next 12 months. APPROPRIATION CODE AND AMOUNT: 09864-530300 $23,600.00 09862-530100 $10,908.50 USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/20/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 17-14 Agenda Date: 4/20/2017 Status: City Manager ReportVersion: 1 File Type: ResolutionIn Control: Economic Development & Housing Agenda Number: 11.4 SUBJECT/RECOMMENDATION: Establish a city-wide Economic Development Incentive Policy under which certain factors shall be considered with respect to economic development incentives and adopt Resolution 17-14. SUMMARY: The Economic Development Incentive Policy is a city -wide policy that establishes the framework under which economic development incentives may be created and used. The Policy identifies the Economic Development and Housing Department as the lead department for the development, evaluation, negotiation, measurement and reporting of city-wide economic development incentives as well as the following: ·General Purpose and Objectives - The transparent creation of incentives and the principles that should be considered when making determinations; ·Incentive Types - The programs and tools that may provide financial and non -financial inducement; ·The process by which incentive programs and tools may be created or established; ·Funding sources which may be considered for the payment of incentives; and ·Definitions of certain terms that may be used from time to time in the creation or evaluation of incentives. Under separate action, the Economic Development Incentive Policy is to be incorporated into Council Polices - General Administration (27M). APPROPRIATION CODE AND AMOUNT: NA USE OF RESERVE FUNDS: NA Page 1 City of Clearwater Printed on 4/20/2017 Resolution No. 17-14 RESOLUTION NO. 17-14 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, ESTABLISHING AN ECONOMIC DEVELOPMENT INCENTIVE POLICY; PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 2(b), Article VIII of the Florida Constitution, and Section 166.021, Florida Statutes provide broad home rule powers authorizing the governing body of a municipality to expend public funds to attract and retain business enterprises, provides for the making of grants to private enterprises for the expansion of businesses existing in the community or the attraction of new businesses to the community, and also establishes that the use of public funds toward the achievement of economic development goals constitutes a public purpose; and WHEREAS, the City of Clearwater Economic Development Strategic Plan (“Strategic Plan”), adopted by City Council in 2011, establishes the guiding principles of pursuing tax base diversification, higher paying jobs and business vitality; and WHEREAS, the Strategic Plan also establishes five (5) goals surrounding land use, investment climate, business retention and expansion, business development, and talent and place; and WHEREAS, the Strategic Plan recommends the adoption of a formal incentive policy to provide clear guidance on the standards to qualify for incentives and to function as a broad set of guidelines rather than a restrictive checklist; and WHEREAS, the City of Clearwater - Strategic Direction (2016-2021) (“Council Strategic Direction”) establishes the city’s vision, mission and strategic direction; and WHEREAS, Council Strategic Direction identifies certain Priorities including “Diversify the Economic Base” and “Increase Economic Opportunity” to “Facilitate Development of the Economy”; and WHEREAS, activities and strategies that achieve these Priorities are consistent with the City’s Strategic Plan; and WHEREAS, the City recognizes that businesses that create high wage and high skill jobs, support commercial development and revitalization, and can demonstrate a positive return on investment enhance the overall economic prosperity of the residents; and Resolution No. 17-14 [GM17-9216-056/201012/1] 2 WHEREAS, the City has implemented several economic development incentive programs and tools, including but not limited to, Economic Development Ad Valorem Tax Exemption, Qualified Target Industry Tax Refund, Public Service Utility Tax Exemption, and waiving, crediting and payment of fees, to encourage new businesses to relocate to the city and existing businesses to expand, creating more jobs and sustainable economic growth; and WHEREAS, the City Council now wishes to formally adopt an Economic Development Incentive Policy under which the city Economic Development Department initiate programs implementing the Strategic Plan, the Council Strategic Direction, and all economic development objectives under its powers pursuant Section 2(b), Article VIII of the Florida Constitution and Section 166.021, Florida Statutes; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The City Council of the City of Clearwater, Florida hereby adopts an Economic Development Incentive Policy under which the following factors shall be taken into consideration when the Council makes its determinations with respect to economic development incentives: 1) General Purpose and Objectives: Economic development incentives should be carefully crafted in a transparent manner to ensure that they yield a net benefit to City residents, the following principles should be considered when making determinations: a) The targeted investment would not occur without the incentive; b) The investment should generate new economic activity in the area; c) Each project should be evaluated on a case -by-case basis using the guiding principles articulated in the City’s Economic Development Strategic Plan; d) The Economic Development and Housing Department is the lead department for the development, evaluation, negotiation, measurement and reporting of City- wide economic development incentives. 2) Incentive Types: Incentives may be established as Programs or Tools and may provide financial and non-financial inducement to the business, property owner, or developer of a qualifying project: a) Incentive Programs are established by Ordinance or Resolution and require the development of published guidelines and application for submittal by a qualifying project: i) Qualifying criteria and disclosure of the methods by which the Economic Development and Housing Department will evaluate, negotiate, measure and report information contained within the application must be established within the guidelines. b) Incentive Tools are those activities and resources provided by, or on behalf of, the Economic Development and Housing Department and are not subject to an Resolution No. 17-14 [GM17-9216-056/201012/1] 3 application process. The use of financial Incentive Tools are subject to Council approval. c) Financial Incentives must identify the source of funds, as may be permitted by law and may be available from time to time, which may include, but are not necessarily limited to: i) Ad valorem tax exemption as permitted by statute; ii) The limited waiving, crediting, or payment of fees; iii) Reduced rent on city-owned property; iv) Grant or loan-to-grant agreements; v) Low-interest loans; vi) Land exchange of comparable appraised value; vii) Financial support of infrastructure improvements; viii) Matching grant funds or in-kind services; ix) Funds for programs or services; x) Brownfield assessment funds; xi) Public utility tax exemption; xii) Local match of state authorized programs. d) Non-financial incentives may include: i) Expedited planning review and approval process; ii) Access to Economic Development services; iii) Other city services, as appropriate. 3) Creation or Establishment of Incentive Programs and Tools: From time to time, Incentive Programs or Tools may be created or established. Such Programs or Tools must include: a) A statement demonstrating how the proposed incentive relates to the broader economic development strategies including desired development areas identified in the Economic Development Strategic Plan, Adopted Long Range Plans, Consolidated Plan, and others; b) Desired goal of the program or tool; c) Identification of qualifying criteria which may include, but are not limited to: i) Minimum number of new full-time city positions created by the business as a result of relocating to or expanding in the city; ii) Minimum average annual wage of the new employees of the business located in the city; iii) Minimum threshold of capital investment in the city; iv) Geographic boundaries in which the Program or Tool may be applied; v) Sales factor; vi) Industry type including Primary Targeted Industry, if applicable. d) Methods of evaluation: i) Quantitative Measures: (1) Economic, Fiscal and Incentive Impact Analysis; (2) Jobs created/retained; (3) Average wage of new jobs; (4) Capital investment generated; Resolution No. 17-14 [GM17-9216-056/201012/1] 4 ii)Qualitative measures which identify the achievement of specific community goals. e)Reporting requirements and maintenance of records: i)Where applicable, economic development incentives approved by Council will be reported as per Council, State and Federal reporting requirements. f)For Financial Incentives: i)The method of payment for performance and recapture of funds for failure to perform. 4)Funding sources: Funding for economic development incentives may be obtained from the General Fund through the annual budget process or from time to time from any allowable source, including: a)General Fund Reserve; b)Central Insurance Fund; c) Enterprise Fund; d)Federal, State, or County government grants or allocations; e)Other monies set aside, as appropriate. 5)Definitions: a)“Project,” means company, applicant, developer, property or the combination of some or all which is evaluated for consideration of incentives. b)“Desired Development Area,” means certain geographic region(s) of the City of Clearwater where development is preferred. c)“Average Annual Wage” means statistical yearly average wage being paid or proposed wage to be paid by prospective company. d)“Primary Targeted Industry,” means the seven (7) industries identified by the City’s Economic Development Strategic Plan (2011) and those identified by Enterprise Florida, Inc. or the Florida Department of Economic Opportunity which may be subject to change from time to time. e)“Capital Investment”, means the acquisition of capital assets or fixed assets, such as land, buildings, and equipment. f)“Economic, Fiscal and Incentive Impact Analysis”, means the calculation of the worth of a project, business or activity to the community over a period of time using a recognized third party analysis tool, such as “Total Impact” by Impact DataSource, LLC. Section 2. The provisions of this resolution shall be incorporated into Council Policies – General Administration (27 M). Section 3. If any section, paragraph, sentence, or clause hereof or any provision of this Resolution is declared to be invalid or unconstitutional, the remaining provisions of this resolution shall be unaffected thereby and shall remain in full force and effect. Section 4. This resolution shall take effect immediately upon adoption. Resolution No. 17-14 [GM17-9216-056/201012/1] 5 PASSED AND ADOPTED this _______ day of _____________, 2017. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#17-3371 Agenda Date: 4/20/2017 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 11.5 SUBJECT/RECOMMENDATION: Approve a Contract for Purchase of Real Property with the Clearwater Marine Aquarium for 301 Pierce Street in the amount of $4,250,000.00 and total expenditures not to exceed $4,265,000; approve a lease agreement for the same real property to the Clearwater Marine Aquarium commencing April 2017; and authorize the appropriate officials to execute all documents necessary to complete the transactions and adopt Resolution 17-15. SUMMARY: The Clearwater Marine Aquarium (CMA) currently owns the property at 301 Pierce Street, which it purchased in anticipation of building a new facility on that property and the property currently occupied by City Hall. CMA ultimately decided to make improvements on its current facility at 249 Windward Passage instead of constructing a new facility. The property is located atop the Clearwater bluff and is vacant with a total land area of 60,325 square feet (1.38 acres). The City currently owns the adjacent land to the west fronting Clearwater Harbor. This acquisition will result in a contiguous city-owned tract of 91,705 square feet (2.1 acres). If acquired, the City will own all property fronting the north and south sides of Pierce Street between Osceola Avenue and the waterfront. This is a unique opportunity as this property is the only significant, developable land along the bluff that is available for purchase. The Imagine Clearwater Master Plan identifies this property as one that the City should ensure contributes to Downtown activation by incorporating uses that attract residents and visitors to the area, as well as supporting the long-term growth of the Downtown tax-base, including critical funds to support CRA activities and potentially park operations. The City would now like to purchase the property to facilitate redevelopment of downtown. CMA would like to lease the parking lot section of the property back for $1.00 per month, commencing upon closing, which is anticipated to be no later than April 28, 2017, on a month to month basis to use as a parking facility during the construction of its improvements at its current facility, specifically the Parking Garage as approved by the Community Development Board on January 19, 2016. Two independent appraisals were performed on the property. James Millspaugh and Associates, Inc. valued the property at $4,365,000 with a valuation date of March 23, 2015. This appraisal was updated on March 8, 2017 and the property was valued at $4,500,000.00. Hupp Realty Advisors, Inc. valued the property at $2,910,000 with a valuation date of April 2, 2015. This appraisal was updated by Stephan, Cole & Associates on March 10, 2017 and the Page 1 City of Clearwater Printed on 4/20/2017 File Number: ID#17-3371 property was valued at $4,660,000.00. Acquisition Costs: Purchase Price $4,250,000 Closing Costs $15,000 TOTAL $4,265,000 APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will increase cost code 010-07000-560100 (Land Purchase City Use) by $4,265,000 to be funded with an allocation of General Fund reserves. USE OF RESERVE FUNDS: Funding will be provided by a mid-year budget amendment allocating General Fund reserves in the amount of $4,265,000 to fund this land purchase. Inclusive of this item if approved, a net total of $6,610,031 of General Fund reserves has been appropriated by Council to fund expenditures in the 2016/17 operating budget. The remaining balance in General Fund reserves is approximately $26.6 million, or 20.2 % of the current General Fund operating budget. Page 2 City of Clearwater Printed on 4/20/2017 EXHIBIT B LEASE AGREEMENT THIS LEASE AGREEMENT is made and entered into this ________ day of April, 2017, by and between The City of Clearwater, a municipal corporation of the State of Florida, 112 South Osceola Avenue, Clearwater, Florida, 33756, herein called the "Lessor", and Clearwater Marine Aquarium, Inc., a Florida non-profit corporation whose principal address is 249 Windward Passage, Clearwater, FL 33767, herein called the "Lessee". W I T N E S S E T H : WHEREAS, the Lessor is the owner of that certain property located at 301 Pierce Street, Clearwater, Florida 33756, more particularly described in Exhibit “A”, attached hereto and incorporated herein (“Premises”), which consists of an unimproved parking lot (“Parking Lot”); and WHEREAS,Lessee desires to lease from Lessor that portion of the Premises constituting said Parking Lot for use as a parking facility during the construction of its improvements at its main facility, specifically the Parking Garage as approved by the Community Development Board on January 19, 2016, (“the Project”); NOW, THEREFORE,in consideration of the Premises and the mutual covenants contained in this Agreement, the Lessor and Lessee hereby agree as follows: 1. RECITALS. The foregoing recitals are true and correct and are incorporated in and form a part of this agreement. 2. TERM. This term of this lease shall commence on April _______, 2017 (date of closing), (“Commencement Date”) and continuing on a month-to-month basis until terminated by either party as provided for herein. If the Lessor terminates this lease while the Lessee’s construction project at 249 Windward Passage is in progress the Lessor shall make a reasonable effort to locate alternative parking of similar capacity in downtown Clearwater for the Lessee to utilize until the completion of the Project. 3. RENT. a. Rent: Lessee agrees to pay the sum of One dollar ($1.00) per month, due on the 1st of each month, plus applicable sales taxes for the term of this lease. Simultaneously with the execution and delivery of this lease, the Lessee shall pay the first month’s rent. b. Real Estate Taxes: Lessee shall be responsible to pay the real estate taxes if any on the Premises. [GM16-9216-052/200457/1]2 4. LEASEHOLD. The Lessor leases to the Lessee the following described property, located in Pinellas County, Florida, to wit: SEE EXHIBIT “A” 5. USE OF PREMISES.Lessee shall use the property for parking for Clearwater Marine Aquarium guests and employees during the construction of the Project at its main facility. Lessee covenants and agrees to make no unlawful, improper or offensive use of the leased premises. At the termination of this lease, Lessee agrees to return the premises to the Lessor in as good condition as at the effective date of this agreement, subject to normal wear and tear. Lessor does not warrant suitability of the Property for parking. 6. MAINTENANCE/REPAIR/IMPROVEMENT OF PREMISES. Property is being leased in “as is” condition. The Lessee shall properly maintain the leasehold in a clean and orderly condition. Lessor shall not be responsible for the maintenance of the Premises. Lessee may restripe, paint or otherwise mark or label parking spaces and install signage in accordance with applicable law. 7. QUIET ENJOYMENT. Upon payment of the rents herein required, and upon observing and performing the covenants, terms and conditions required by the lease, the Lessee shall peaceably and quietly hold and enjoy the leased premises for the term of the lease without hindrance or interruption by the Lessor. 8. INSURANCE. Prior to taking possession of the premises Lessee shall provide proof of Insurance against claims for injuries to persons or damage to property which may arise from or in connection with this lease. a.Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b.Commercial Automobile Liability Insurance coverage for any owned, non- owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. Nothing herein shall be construed as a waiver of Lessor’s right to sovereign immunity or any limitation of liability to which Lessor is entitled to pursuant to § 768.28, Florida Statutes. 9. REPARABLE DAMAGE. If any portion of the Premises are damaged by fire or otherwise to such extent so as to interfere with their use by Lessee, the rent payable for the period commencing on the date on which Lessee gives Lessor written notice of such damage, and [GM16-9216-052/200457/1]3 ending on the date on which restoration of the Premises is completed, shall be abated in the proportion which the area made unusable bears to the overall area of the premises leased to the Lessee prior to the damage. If the Premises are totally destroyed or rendered untenantable, Lessor shall have the right, but no obligation, to render the premises tenantable by repairs within thirty (30) days from the date that insurance claims of Lessor and Lessee shall have been settled and Lessor shall be free of all restrictions as to proceeding with the work of repair or restructure. The rent payable for the period commencing on the date on which Lessee gives Lessor written notice of such damage and ending on the date on which restoration of the Premises is completed shall be abated. If the premises are not rendered tenantable within that period, either party may cancel this Lease, and in the event of cancellation rent shall be paid only to the day of the casualty. 10. LIABILITY AND INDEMNIFICATION. Lessee agrees to assume all risks of the Parking Lot and all liability therefore, and shall defend, indemnify, and hold harmless the Lessor, for all claims related to its use hereunder up to the limits of any and all available insurance coverage. 11.Assumption of Risk and Disclaimer of Liability: The Property is to be used at the sole risk of the Lessee, Lessee’s guests and invitees, or other persons making legal and proper use of the Leased Property, and the City of Clearwater shall not be liable or responsible for the care or protection of vehicles and contents, or for any loss or damage of whatever kind or nature to said vehicle, howsoever occasioned. There is no guarantee or warranty of any kind as to the condition of the Property, nor shall the City be responsible for injuries to persons or property occurring thereon for any reason whether herein specifically stated or not. 12.Nothing within this Lease shall constitute a waiver of the City’s sovereign immunity under Section 768.28, Florida Statutes. 13.Lessee, Lessee’s independent contractors, agents, servants, employees, guests, invitees, or other persons making legal and proper use of the Property shall assume the duty to report all accidents to the City’s Parking Manager or the Lessor’s designee. 14.ASSIGNMENT OF LEASE. This Lease, or any part thereof or interest therein, may not be assigned, transferred or subleased by Lessee without the consent of the Lessor, which consent shall not unreasonably be withheld. It is understood and agreed that the Lessor may, at any time, with notice, assign or delegate any or all of its rights hereunder. 15. Termination by Lessee. This Agreement shall be subject to termination by Lessee with thirty (30) days written notice. [GM16-9216-052/200457/1]4 16.Termination by Lessor. The City, at its option, may terminate this Lease upon six (6) months written notice to Lessee if any of the following conditions occur: a) At the sole discretion of the City Manager, the Property is needed for development, redevelopment or park purposes. However, the City Manager may not exercise this termination right during the initial one year term; b) The City Council determines at a duly constituted City Council Meeting that the Property is needed for other municipal purposes and serves the Lessee with ten (10) days notice of the meeting where such termination is to be discussed. 17.NOTICE. Any notice given by one party to the other in connection with the Lease shall be sent by certified mail, return receipt requested, with postage and fees prepaid: 1. If to the Lessor, addressed to: City Manager City of Clearwater P.O. Box 4748 Clearwater, Florida 33758-4748 Copy addressed to:City Attorney P.O. Box 4748 Clearwater, Florida 33758-4748 2. If to the Lessee, addressed to:Frank Dame, COO Clearwater Marine Aquarium, Inc. 249 Windward Passage Clearwater, FL 33767 18. ATTORNEYS FEES. In the event that either party seeks to enforce this agreement or to interpret any provision of this agreement, by law or through attorneys-at-law, or under advice therefrom, the parties agree that each party shall bear its own costs, including attorney’s fees. 19. COMMISSIONS. The parties hereto warrant and represent to each other that they have not dealt or consulted with any real estate broker or agent in connection with the property or this transaction other than Colliers Arnold, who represents the Lessor. Lessor acknowledges that Lessee shall not be responsible for any fee related to such representation. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] [GM16-9216-052/200457/1]5 IN WITNESS WHEREOF, the parties have authorized the below signed officers to execute this Agreement on the date first above written. Countersigned: CITY OF CLEARWATER By:________________________________________________________________ George N. Cretekos, Mayor William B. Horne, II, City Manager Approved as to form:Attest: _________________________________ __________________________________ Pamela K. Akin Rosemarie Call, City Clerk City Attorney CLEARWATER MARINE AQUARIUM, INC. By:____________________________ _______________________________ Print Name/Title Resolution No. 17-15 RESOLUTION NO. 17-15 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, APPROVING THE CONTRACT FOR PURCHASE OF REAL PROPERTY LOCATED AT THE SOUTHWEST CORNER OF PIERCE STREET AND NORTH OSCEOLA AVENUE WHOSE POST OFFICE ADDRESS IS 301 PIERCE STREET; APPROVING A LEASE OF SAID PROPERTY TO THE CLEARWATER MARINE AQUARIUM EFFECTIVE UPON CLOSING; AUTHORIZING APPROPRIATE OFFICIALS TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THESE TRANSACTIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Imagine Clearwater Master Plan identifies this property as one that the City should ensure contributes to Downtown activation by incorporating uses that attract residents and visitors to the area, as well as supporting the long-term growth of the Downtown tax-base, including critical funds to support CRA activities and potentially park operations; and WHEREAS, the Clearwater Marine Aquarium has offered to sell this property to the City for the amount of $4,250,000.00 plus closing costs; and WHEREAS, it is in the best interest of the City to purchase the property to facilitate redevelopment of downtown; and WHEREAS, CMA would like to lease the property back for $1.00 per month, commencing upon closing, which is anticipated to be no later than April 28, 2017, on a month to month basis to use as a parking facility during the construction of its improvements at its current facility, specifically the Parking Garage as approved by the Community Development Board on January 19, 2016; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1.The Contract for the Purchase of Real Property located at 301 Pierce Street from the Clearwater Marine Aquarium, attached hereto as Exhibit A is hereby approved. Section 2.The lease of the property back to the Clearwater Marine Aquarium, attached hereto as Exhibit B to the Contract for Purchase of Real Property, is hereby approved. Section 3.Appropriate officials are authorized to execute all documents required to complete these transactions. Resolution No. 17-152 Section 4. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2017. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: _______________________________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk