04/20/2017 City Council Meeting Minutes April 20, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
9 '
e
Meeting Minutes
Thursday, April 20, 2017
6:00 PM
Council Chambers
City Council
Page 1
City of Clearwater
City Council Meeting Minutes April 20, 2017
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton, Councilmember
Doreen Caudell, Councilmember Bob Cundiff and Councilmember Bill
Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall.
2. Invocation — Bishop Brent Patera from Church of Jesus Christ of Latter-Day
Saints
3. Pledge of Allegiance — Councilmember Caudell
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.) — Given.
4.1 Surgeon General Healthiest Weight Designation - Megan Carmichael, Florida
Department of Health - Pinellas County
4.2 Landscape Architecture Month Proclamation, April 2017 - John DelVitto, American Society
of Landscape Architecture, Tampa Chapter
4.3 Relay for Life Weekend Proclamation, May 5-6, 2017— Evan McCullough, American Cancer
Society
5. Approval of Minutes
5.1 Approve the minutes of the April 6, 2017 City Council Meeting as submitted in written
summation by the City Clerk.
Councilmember Jonson moved to approve the minutes of the April
6, 2017 City Council Meeting as submitted in written summation by
the City Clerk. The motion was duly seconded and carried
unanimously.
Page 2
City of Clearwater
City Council Meeting Minutes April 20, 2017
6. Citizens to be heard re items not on the agenda
Gail Patricia Greer expressed concern with vehicular traffic on the
Memorial Causeway and in Downtown. She suggested syncing
pedestrian crossings with the traffic lights to avoid traffic jams.
Jasmine Fordham invited all to participate in Earth Day activities at
Moccasin Lake Nature Park on April 22 from 10:00 a.m. to 4:00 p.m.
Iracema Drysdale expressed her opposition to the Church of Scientology.
7. Consent Agenda — Approves as submitted.
7.1 Award a purchase contract to Blu Site Solutions of Southwest Florida Inc. for portalet
services to be utilized for city special events and projects, in the estimated amount of
$100,000 annually, for a period of one year, with two one-year extension options at
the City's discretion, and authorize the appropriate officials to execute same.
(consent)
7.2 Award a purchase order (contract) to Capital Golf Carts Inc. for golf cart rentals and
service for city special events, in the amount of$50,000, for a period of one year, with
two one-1 year extension options at the City's discretion, and authorize the
appropriate officials to execute same. (consent)
7.3 Approve a contract increase to Accela, Inc. or San Ramon, CA, (ST113654) in the
amount of$157,160.00 for a revised total amount of$170,000.00 for software
maintenance and professional services, and authorize the appropriate officials to
execute same. (consent)
7.4 Approve a one-month extension to a contract (Blanket Purchase Order) to Tracking
Solutions Corporation (TSO Mobile) of Doral, Florida for an amount not to exceed
$10,000 for the Monthly Maintenance Fees for the period April 1, 2017 through April
30, 2017, per the contract dated September 1, 2015, and authorize the appropriate
officials to execute the same. (consent)
7.5 Authorize a purchase order (contract) to Honeywell International, Inc. - Building
Solutions of Chicago, IL for $200,000 for FY 17/18 quarterly Maintenance Fees, in
accordance with the 20-year and 15-year Maintenance Agreement approved by
Council November 17, 2008 and April 28, 2010, and authorize the appropriate officials
to execute same. (consent)
7.6 Reappoint Richard Porraro, W. Bruce Brock and Paul A. Doric to the Airpark Advisory
Board with terms to expire April 30, 2021. (consent)
Page 3
City of Clearwater
City Council Meeting Minutes April 20, 2017
7.7 Reappoint Karen Cunningham and Eric Seiler to the Public Art and Design Board with
terms to expire April 30, 2021. (consent)
7.8 Approve a five-year Legal Services Agreement with the law firm of Thompson
Sizemore and Gonzalez, of Tampa, FL, for representation in employee matters for an
amount not to exceed $50,000 per calendar year, and authorize the appropriate
officials to execute same. (consent)
Councilmember Caudell moved to approve the Consent Agenda as
submitted and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
8. Administrative Public Hearings
8.1 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3115 Johns Parkway, together with certain right-of-way of Johns Parkway,
and pass Ordinances 9008-17, 9009-17 and 9010-17 on first reading.
(ANX2017-01001)
This voluntary annexation petition involves a 0.24-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the south side of Johns Parkway approximately 320 feet east of McMullen
Booth Road. The applicant is requesting annexation in order to receive solid
waste and sanitary sewer service from the City. The Development Review
Committee is proposing that the 0.043 acres of certain Johns Parkway
right-of-way not currently within the city limits also be annexed. The property is
contiguous to existing city limits to the north, west, east and south. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The applicant
has paid the sewer impact and assessment fees in full, and is aware of
the additional costs to extend City sewer service to this property. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed
Page 4
City of Clearwater
City Council Meeting Minutes April 20, 2017
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category
is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the property is Low Medium Density Residential (LMDR).
The use of the subject property is consistent with the uses allowed in
the District and the property exceeds the District's minimum
dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan and the City's Comprehensive
Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the north, west, east and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
Councilmember Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 3115 Johns Parkway, together with certain
right-of-way of Johns Parkway. The motion was duly seconded and
carried unanimously.
Ordinance 9008-17 was presented and read by title only. Vice
Mayor Hamilton moved to pass Ordinance 9008-17 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
Ordinance 9009-17 was presented and read by title only.
Page 5
City of Clearwater
City Council Meeting Minutes April 20, 2017
Councilmember Jonson moved to pass Ordinance 9009-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
Ordinance 9010-17 was presented and read by title only.
Councilmember Caudell moved to pass Ordinance 9010-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3052, 3059 and 3070 Hoyt Avenue; together with certain rights-of-way of
Glen Oak Avenue North, Glen Oak Avenue East, Lake Vista Drive, Terrace View
Lane, Moss Avenue, Merrill Avenue, and Hoyt Avenue; and pass Ordinances
9011-177 9012-17 and 9013-17 on first reading. (ANX2017-02003)
These voluntary annexation petitions involve 0.558-acres of property consisting
of three parcels of land occupied by three single family homes. The parcels are
located generally north of Drew Street, south of SR 590, and within '/4 mile
west of McMullen Booth Road. The applicants are requesting annexation in
order to receive solid waste service from the City and will be connected to the
city sanitary sewer as part of the Kapok Terrace Sanitary Sewer System
Extension Project. The Development Review Committee is proposing that the
7.792 acres of certain rights-of-way of Glen Oak Avenue North, Glen Oak
Avenue East, Lake Vista Drive, Terrace View Lane, Moss Avenue, Merrill
Avenue, and Hoyt Avenue not within the city limits also be annexed.
Properties located at 3059 and 3070 Hoyt Avenue are contiguous to existing
city limits along at least one property boundary. The property located at 3052
Hoyt Avenue is not contiguous to existing city boundaries; however, it is in an
enclave surrounded by city property on all sides (Type A) and is eligible for
annexation pursuant to the Interlocal Service Boundary Agreement with
Pinellas County. It is proposed that the properties be assigned a Future Land
Use Map designation of Residential Low (RL) and a Zoning Atlas designation
of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants will connect to the City's sanitary sewer service when it is
Page 6
City of Clearwater
City Council Meeting Minutes April 20, 2017
available, and are aware of the fee that must be paid in order to
connect and the financial incentives available. The properties are
located within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road. Fire
and emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have
an adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policies of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
Policy A.7.2.4 Allow voluntary annexations for noncontiguous
properties that are within an enclave as defined by Section
171.031(13)(x), Florida Statutes ("Type A" enclaves) and as
authorized by the 2014 Interlocal Service Boundary Agreement
(ISBA) between Pinellas County and municipalities, including
the City of Clearwater.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The use
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation at 3059 and 3070 Hoyt Avenue
are contiguous to existing city limits along at least one property
boundary; therefore, the annexations are consistent with Florida
Statutes Chapter 171.044. The property proposed for annexation
located at 3052 Hoyt Avenue is not contiguous to city boundaries but is
located in a Type A Enclave; therefore, the annexation is consistent
Page 7
City of Clearwater
City Council Meeting Minutes April 20, 2017
with the Interlocal Service Boundary Agreement authorized by Florida
Statutes Chapter 171.204.
Councilmember Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 3052, 3059 and 3070 Hoyt Avenue; together with
certain rights-of-way of Glen Oak Avenue North, Glen Oak Avenue
East, Lake Vista Drive, Terrace View Lane, Moss Avenue, Merrill
Avenue, and Hoyt Avenue. The motion was duly seconded and
carried unanimously.
Ordinance 9011-17 was presented and read by title only. Vice
Mayor Hamilton moved to pass Ordinance 9011-17 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
Ordinance 9012-17 was presented and read by title only.
Councilmember Jonson moved to pass Ordinance 9012-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
Ordinance 9013-17 was presented and read by title only.
Councilmember Caudell moved to pass Ordinance 9013-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
8.3 Approve a Future Land Use Map Amendment from Preservation (P) to the Residential
Medium (RM) designation for a 0.72-acre portion of property located at 2251 Montclair
Road; and pass Ordinance 8980-17 on first reading. (LUP2016-08008)
This Future Land Use Map amendment application involves a 0.72-acre portion
of property located along the south side of Montclair Road approximately 770
feet west of North Belcher Road, addressed as 2251 Montclair Road. The
property is owned by Montclair Lake Townhomes, LLC. The applicant is
requesting to change the Future Land Use Map designation of the proposed
amendment area from Preservation (P) to Residential Medium (RM). The
applicant has also submitted a rezoning request from Preservation (P) District
Page 8
City of Clearwater
City Council Meeting Minutes April 20, 2017
to the Medium High Density Residential (MHDR) District (see concurrent case
REZ2016-08005).
In 2013, the proposed amendment area, in combination with surrounding
parcels totaling 23.75 acres, was annexed into the City and designated as
Residential Medium (RM), Preservation (P), and Water on the Future Land Use
Map, and Medium High Density Residential (MHDR) and Preservation (P)
Districts on the Zoning Atlas (LUP2013-04002, REZ2013-04002). In 2016, the
applicant applied for and received a permit from the Southwest Florida Water
Management District (SWFWMD) to permanently fill 0.72 acres of land
currently designated as Preservation (P). The proposed amendment area is
consistent with the area approved for impacts through the SWFWMD permit.
The Planning & Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use
of property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas
Planning Council, and the Board of County Commissioners acting as the
Countywide Planning Authority. The application is a small-scale amendment so
review and approval by the Florida Department of Economic Opportunity is not
required.
The Community Development Board reviewed this application at its March 21,
2017 public hearing and unanimously recommended approval.
Councilmember Cundiff moved to approve a Future Land Use Map
Amendment from Preservation (P) to the Residential Medium (RM)
designation for a 0.72-acre portion of property located at 2251
Montclair Road. The motion was duly seconded and carried
unanimously.
Ordinance 8980-17 was presented and read by title only. Vice
Mayor Hamilton moved to pass Ordinance 8980-17 on first reading.
Page 9
City of Clearwater
City Council Meeting Minutes April 20, 2017
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
9. Quasi-Judicial Public Hearings
9.1 Approve a Zoning Atlas Amendment from Preservation (P) District to the Medium High
Density Residential (MHDR) District for a 0.72-acre portion of property located at 2251
Montclair Road; and pass Ordinance 8981-17 on first reading. (REZ2016-08005)
This Zoning Atlas amendment application involves a 0.72-acre portion of
property located along the south side of Montclair Road approximately 770 feet
west of North Belcher Road, addressed as 2251 Montclair Road. The property
is owned by Montclair Lake Townhomes, LLC. The applicant is requesting to
rezone the property from the Preservation (P) District to the Medium High
Density Residential (MHDR) District. The applicant is also requesting to amend
the Future Land Use designation from Preservation (P) to Residential Medium
(RM) (see concurrent case LUP2016-08008).
In 2013, the proposed amendment area, in combination with surrounding
parcels totaling 23.75 acres, was annexed into the City and designated as
Residential Medium (RM), Preservation (P), and Water on the Future Land Use
Map, and Medium High Density Residential (MHDR) and Preservation (P)
Districts on the Zoning Atlas (LUP2013-04002, REZ2013-04002). In 2016, the
applicant applied for and received a permit from the Southwest Florida Water
Management District (SWFWMD) to permanently fill 0.72 acres of land
currently zoned as Preservation (P). The proposed amendment area is
consistent with the area approved for impacts through the SWFWMD permit.
The Planning & Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Medium High Density Residential (MHDR)
District are compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Medium High Density Residential (MHDR) District
Page 10
City of Clearwater
City Council Meeting Minutes April 20, 2017
boundary is appropriately drawn in regard to location and classification
of streets, ownership lines, existing improvements, and the natural
environment.
The Community Development Board reviewed this application at its March 21,
2017 public hearing and unanimously recommended approval.
Councilmember Jonson moved to approve a Zoning Atlas
Amendment from Preservation (P) District to the Medium High
Density Residential (MHDR) District for a 0.72-acre portion of
property located at 2251 Montclair Road. The motion was duly
seconded and carried unanimously.
Ordinance 8981-17 was presented and read by title only.
Councilmember Caudell moved to pass Ordinance 8981-17 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
10. Second Readings - Public Hearing
10.1Adopt Ordinance 9004-17 on second reading, vacating a portion of public
Right-of-Way described as that certain portion of Sedeeva Circle South Right-of-Way
lying in the Northeast 1/4 of Section 3, Township 29 South, Range 15 East, Pinellas
County, Florida subject to a Sidewalk and Drainage and Utility Easement which is to
be retained over the Northwest 10 feet thereof.
Ordinance 9004-17 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 9004-17 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
10.2Adopt Ordinance 9015-17 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2017 to reflect increases and decreases in
revenues and expenditures for the General Fund, Special Development Fund, Special
Program Fund, Solid Waste and Recycling Fund, Parking Fund, General Services
Fund, and Administrative Services Fund.
Ordinance 9015-17 was presented and read by title only. Vice
Page 11
City of Clearwater
City Council Meeting Minutes April 20, 2017
Mayor Hamilton moved to adopt Ordinance 9015-17 on second and
final reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
10.3Adopt Ordinance 9016-17 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2017, to reflect a net increase of
$4,212,990.
Ordinance 9016-17 was presented and read by title only.
Councilmember Jonson moved to adopt Ordinance 9016-17 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
10AAdopt Ordinance 9017-17 on second reading, vacating public Right-of-Way described
as that certain portion of Rogers Street Right-of-Way lying in the Southeast 1/4 of
Section 17, Township 29 South, Range 16 East, Pinellas County, Florida.
Ordinance 9017-17 was presented and read by title only.
Councilmember Caudell moved to adopt Ordinance 9017-17 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
10.5Adopt Ordinance 9018-17 on second reading, vacating the North 6 feet of a 10 foot
Utility Easement along the south line of Lot 67 of Woodgate of Countryside - Unit
Three, recorded in Plat Book 72, Pages 96 and 97, of the Public Records of Pinellas
County, Florida.
Ordinance 9018-17 was presented and read by title only.
Councilmember Cundiff moved to adopt Ordinance 9018-17 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
11. City Manager Reports
Page 12
City of Clearwater
City Council Meeting Minutes April 20, 2017
11.1 Ratify and confirm the City Manager's approval to provide additional funding in the
amount of$46,500 to complete the construction and installation of scoreboards at
Carpenter Complex and Jack Russell Stadium, to be funded from available funds in
existing Capital Improvement projects.
On Dec. 3, 2015, the City Council approved the purchase order for the
construction of scoreboards and decorative signs at Carpenter Complex and
Jack Russell Stadium to Omega Sign Service Corporation of Odessa Florida in
the amount of$163,225.
This purchase order was for the replacement and installation of scoreboard
and signs at Carpenter Complex (Richie Ashburn Field and Robin Roberts
Field) and Jack Russell Stadium. The new scoreboards replaced
non-functioning and insufficient scoreboards at Carpenter Complex and Jack
Russell Stadium.
Omega Sign Service Corporation (OSSC) was the lowest most responsive bid
of the three bids that were received. The second lowest bid was $257,053.00.
OSSC was unable to complete the project and the purchase order was
canceled.
Parks and Recreation staff took over the management and construction of the
scoreboards and they were completed and installed prior to this spring season.
The additional cost over and above the original purchase order for the City to
complete this project was $46,500.
In order to complete the scoreboards prior to this spring season the City
Manager approved the additional expenditure of funds needed.
APPROPRIATION CODE AND AMOUNT:
There are sufficient funds in the original CIP codes used for this project;
315-93203, Carpenter Complex and 315-93649, Jack Russell Stadium for this
project.
One individual questioned if the facility could be used for an outdoor
festival and suggested the facility would preclude the City from building
a large amphitheater at Coachman Park.
Vice Mayor Hamilton moved to ratify and confirm the City
Manager's approval to provide additional funding in the amount of
$46,500 to complete the construction and installation of
scoreboards at Carpenter Complex and Jack Russell Stadium, to
be funded from available funds in existing Capital Improvement
projects. The motion was duly seconded and carried unanimously.
Page 13
City of Clearwater
City Council Meeting Minutes April 20, 2017
11.2Ratify and confirm an increase to the original contract (purchase order) ST113251 to
Municipal Code Corporation, Inc., Tallahassee, FL in the amount of$95,423.30 for a
revised authorization of$113,621.20 for software upgrades, maintenance fees and
professional services of the City's document imaging system, and authorize
appropriate officials to execute same.
The original purchase order in the amount of$18,197.90 for annual
maintenance of the City's Laserfiche Document Management System, was
approved in October 2016. In December 2016, a quote was received for
licensing, maintenance and professional services associated with upgrading
Laserfishe to the current release and add a forms routing function in the
amount of$86,748.45.
The project quote included $33,853.45 for the maintenance, and was not
included in the calculation for appropriate signature authority, under the
assumption that a portion of the maintenance had already been paid for the
current period (i.e., $18,197.90 paid in October 2016).
This revision takes into account the current maintenance paid, as well as the
maintenance to be paid in October of 2017, and professional services
associated with the system upgrade.
The revised authorization amount will provide funds for this year's maintenance
($18,197.90), maintenance to be paid in October 2017 ($33,853.45) and all
licensing and professional services expenses necessary for upgrades to the
system ($61,569.85) to be performed over the next 4 months.
APPROPRIATION CODE AND AMOUNT:
09864-530300 $72,598.30
09862-530100 $22,825.00
Councilmember Jonson moved to ratify and confirm an increase to
the original contract (purchase order) ST113251 to Municipal Code
Corporation, Inc., Tallahassee, FL in the amount of $95,423.30 for a
revised authorization of $113,621.20 for software upgrades,
maintenance fees and professional services of the City's document
imaging system, and authorize appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
11.3Ratify and confirm an increase to the original contract (purchase order) BR510822 to
Vision Internet, Santa Monica, CA in the amount of$34,508.50 for a revised
authorization of$180,550.00 for upgrades, modifications and maintenance of the
City's website.
Page 14
City of Clearwater
City Council Meeting Minutes April 20, 2017
The Council approved the original purchase order in the amount of
$146,041.50 for website design during the May 21, 2015 council meeting. The
project commenced in January 2016 and the new website was launched in
December 2016. During the final design phase of the project functional
modifications were made to the site's design to accommodate functional
requirements.
Expenses associated with implementing these final design features increased
the annual maintenance obligations and consumed the available contingency
within the project.
The revised authorization amount will provide funds for maintenance ($23,600)
and a small contingency for billable modifications and professional services
over the next 12 months.
APPROPRIATION CODE AND AMOUNT:
09864-530300 $23,600.00
09862-530100 $10,908.50
Councilmember Caudell moved to ratify and confirm an increase to
the original contract (purchase order) BR510822 to Vision Internet,
Santa Monica, CA in the amount of $34,508.50 for a revised
authorization of $180,550.00 for upgrades, modifications and
maintenance of the City's website. The motion was duly seconded
and carried unanimously.
11 AEstablish a city-wide Economic Development Incentive Policy under which certain
factors shall be considered with respect to economic development incentives and
adopt Resolution 17-14.
The Economic Development Incentive Policy is a city-wide policy that
establishes the framework under which economic development incentives may
be created and used.
The Policy identifies the Economic Development and Housing Department as
the lead department for the development, evaluation, negotiation,
measurement and reporting of city-wide economic development incentives as
well as the following:
• General Purpose and Objectives - The transparent creation of
incentives and the principles that should be considered when making
determinations;
Page 15
City of Clearwater
City Council Meeting Minutes April 20, 2017
• Incentive Types - The programs and tools that may provide financial
and non-financial inducement;
• The process by which incentive programs and tools may be created or
established;
• Funding sources which may be considered for the payment of
incentives; and
• Definitions of certain terms that may be used from time to time in the
creation or evaluation of incentives.
Under separate action, the Economic Development Incentive Policy is to be
incorporated into Council Polices - General Administration (27M).
Councilmember Cundiff moved to establish a city-wide Economic
Development Incentive Policy under which certain factors shall be
considered with respect to economic development incentives. The
motion was duly seconded and carried unanimously.
Resolution 17-14 was presented and read by title only. Vice Mayor
Hamilton moved to adopt Resolution 17-14. The motion was duly
seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
11.5Approve a Contract for Purchase of Real Property with the Clearwater Marine
Aquarium for 301 Pierce Street in the amount of$4,250,000.00 and total expenditures
not to exceed $4,265,000; approve a lease agreement for the same real property to
the Clearwater Marine Aquarium commencing April 2017; and authorize the
appropriate officials to execute all documents necessary to complete the transactions
and adopt Resolution 17-15.
The Clearwater Marine Aquarium (CMA) currently owns the property at 301
Pierce Street, which it purchased in anticipation of building a new facility on
that property and the property currently occupied by City Hall.
CMA ultimately decided to make improvements on its current facility at 249
Windward Passage instead of constructing a new facility.
The property is located atop the Clearwater bluff and is vacant with a total land
area of 60,325 square feet (1.38 acres). The City currently owns the adjacent
land to the west fronting Clearwater Harbor. This acquisition will result in a
contiguous city-owned tract of 91,705 square feet (2.1 acres). If acquired, the
City will own all property fronting the north and south sides of Pierce Street
between Osceola Avenue and the waterfront. This is a unique opportunity as
this property is the only significant, developable land along the bluff that is
Page 16
City of Clearwater
City Council Meeting Minutes April 20, 2017
available for purchase.
The Imagine Clearwater Master Plan identifies this property as one that the
City should ensure contributes to Downtown activation by incorporating uses
that attract residents and visitors to the area, as well as supporting the
long-term growth of the Downtown tax-base, including critical funds to support
CRA activities and potentially park operations.
The City would now like to purchase the property to facilitate redevelopment of
downtown. CMA would like to lease the parking lot section of the property
back for$1.00 per month, commencing upon closing, which is anticipated to be
no later than April 28, 2017, on a month to month basis to use as a parking
facility during the construction of its improvements at its current facility,
specifically the Parking Garage as approved by the Community Development
Board on January 19, 2016.
Two independent appraisals were performed on the property. James
Millspaugh and Associates, Inc. valued the property at$4,365,000 with a
valuation date of March 23, 2015. This appraisal was updated on March 8,
2017 and the property was valued at $4,500,000.00. Hupp Realty Advisors,
Inc. valued the property at$2,910,000 with a valuation date of April 2, 2015.
This appraisal was updated by Stephan, Cole & Associates on March 10, 2017
and the property was valued at$4,660,000.00.
Acquisition Costs:
Purchase Price $4,250,000
Closing Costs $15,000
TOTAL $4,265,000
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will increase cost code 010-07000-560100
(Land Purchase City Use) by $4,265,000 to be funded with an allocation of
General Fund reserves.
USE OF RESERVE FUNDS:
Funding will be provided by a mid-year budget amendment allocating General
Fund reserves in the amount of$4,265,000 to fund this land purchase.
Inclusive of this item if approved, a net total of$6,610,031 of General Fund
reserves has been appropriated by Council to fund expenditures in the 2016/17
operating budget. The remaining balance in General Fund reserves is
approximately $26.6 million, or 20.2% of the current General Fund operating
budget.
Planning and Development Director Michael Delk said Imagine
Page 17
City of Clearwater
City Council Meeting Minutes April 20, 2017
Clearwater identified the following key strategies for a successful
waterfront: 1) a dynamic new open space, 2) access to the site should
incorporate various modes of travel, 3) an improved Osceola Avenue
that compliments Cleveland Street and 4) Coachman Park needs an
active edge. The City should ensure privately owned property sites
usage meet the community's vision and economically contribute to
Downtown. The acquisition of this property site maximizes the future
opportunities Council may have to integrate it successfully with Imagine
Clearwater.
Economic Development and Housing Director Denise Sanderson said
economic development policy is defined as the efforts that seek to
improve the economic well being and quality of life for an entire
community. The acquisition and preservation of property for a desired
use is an appropriate and widely used economic development strategy.
Based on the policies and strategies that drive economic growth in
Clearwater, staff recommends acquiring and preserving this site, and
when appropriate, make it available for desired development that meets
the community's economic development objectives.
CRA Executive Director Seth Taylor said this is an opportunity to acquire
a signature parcel on the waterfront, which makes Downtown
Clearwater special and unique. There is tremendous opportunity in
Downtown along the main street and waterfront to build and attract new
business and diversify the economic base and the community's cultural
base. Private sector interest will come once the ground is broken for
Imagine Clearwater, a plan generated by community input. Developing this
parcel to the City's desired use is integral for generating TIF revenue that can
be reinvested into the maintenance, programming and beautification for a
revitalized Coachman Park.
In response to questions, the City Attorney said the property went back
on the tax roll when Opus purchased the property from Calvary Baptist
Church. At that time, the taxable value for the site was $ 5,500,000. In
2013, the property came off the tax roll when the Clearwater Marine
Aquarium purchased the site. The City Attorney said a referendum
regarding the use of the property site is not required. The city charter
provision that would require a referendum for city-owned property
ends at Pierce Street. Mr. Delk said the Imagine Clearwater Plan
provided a range of general uses for the CMA-owned site, the Plan did
not prescribe a specific use for the site.
Eighteen individuals spoke in support.
Three individuals spoke in opposition.
Page 18
City of Clearwater
City Council Meeting Minutes April 20, 2017
One individual apologized for their involvement in covert operations for
the Church of Scientology.
One individual supported the property purchase if the property remained
city-owned.
One individual supported the Church of Scientology purchasing the
property if it creates more retail space.
One individual questioned if the city code requirement to landscape the
property site would be enforced.
One individual expressed concerns regarding past downtown
redevelopment efforts and suggested the Church of Scientology would
purchase downtown property sites if they do not purchase this site.
The City Attorney said the purchase price is $4.25 million, with possible
expenses a total of$4.265 million.
Councilmember Jonson moved to approve a Contract for Purchase
of Real Property with the Clearwater Marine Aquarium for 301
Pierce Street in the amount of $4,250,000.00 and total expenditures
not to exceed $4,265,000; approve a lease agreement for the same
real property to the Clearwater Marine Aquarium commencing April
2017; and authorize the appropriate officials to execute all
documents necessary to complete the transactions. The motion
was duly seconded and carried unanimously.
Discussion ensued with support expressed to acquire and preserve the
property to determine the best desired use that would accomplish what
Imagine Clearwater envisions.
Resolution 17-15 was presented and read by title only.
Councilmember Caudell moved to adopt Resolution 17-15. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Hamilton, Councilmember Caudell,
Councilmember Cundiff and Councilmember Jonson
12. City Attorney Reports — None.
13. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Jonson said he enjoyed Neighborhoods Day and
recognized staff at Countryside Recreation Center for organizing the
Easter Egg Hunt. He said he received reports that the free trolley
Page 19
City of Clearwater
City Council
Meeting Minutes
April 20, 2017
ridership is up and the communication issue regarding fares had been
resolved. He attended the Pinellas County Economic Leadership
Symposium this morning, the presentations were wonderful and the
symposium was taped and is available online. He thanked the Mayor for
responding to all the correspondence Council received regarding the
purchase of the downtown property.
Councilmember Cundiff said yesterday was Patriots Day and because
we won the Revolutionary War we have our constitution and bill of rights
and the freedom to meet like we did this evening.
Councilmember Caudell thanked the public for attending the meeting
and asked them to stay engaged and involved.
14. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events and
congratulated Officer Lenshawn Price for receiving the School Resource
Officer of the Year Award.
15. Adjourn
Attest
City Clerk
City of Clearwater
The meeting adjourned at 8:24 p.m.
Mayor
City of Clearwater
Page 20