01/17/2017 Council Work Session Meeting Minutes January 17, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Tuesday, January 17, 2017
9:00 AM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff, and Councilmember
Hoyt Hamilton
Also Present: Jill S. Silverboard — Deputy City Manager, Pamela K. Akin - City
Attorney, Rosemarie Call - City Clerk and Nicole Sprague — Official
Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. at City Hall.
2. Presentations — Given.
2.1 January Service Awards
Two service awards were presented to city employees.
The January 2017 Employee of the Month Award was presented to Gerry
Grace, Solid Waste.
The November/December 2016 Bimonthly Team Award was presented to the
Gas Distribution Team: Marcos Toro and Ray Hill.
The Mayor recognized Library Director Barbara Pickell was attending her last
work session as a city employee. Council thanked her for years of service and
wished her a happy retirement.
3. Planning
3.1 Local and Regional Transportation Improvements Presentation - Forward Pinellas
Executive Director, Whit Blanton, and Chairman, Jim Kennedy
Mr. Blanton provided a PowerPoint presentation.
In response to questions, Mr. Blanton said the agency is closely monitoring the
developments for different forms of elevated transportation, as they should
match the market from downtown to the beach. Elevated transit is expensive
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and where the access points will determine what type of transportation
succeeds. The ForwardPinellas.com site has links to all regional activities and
work program, as well as updates to the SR 60 Corridor Plan.
The Council recessed from 9:21 a.m. to 10:06 a.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
3.2 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3071 Hoyt Avenue; and pass Ordinances 8989-17, 8990-17 and 8991-17
on first reading. (ANX2016-11037)
This voluntary annexation petition involves a 0.186-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the south side of Hoyt Avenue approximately 118 feet west of McMullen Booth
Road. The applicant is requesting annexation in order to receive solid waste
service from the City and will be connected to the city sanitary sewer as part of
the Kapok Terrace Sanitary Sewer System Extension Project. The property is
contiguous to existing city limits to the south. It is proposed that the property be
assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The applicant
will connect to the City's sanitary sewer service when it is available, and
is aware of the fee that must be paid in order to connect and the
financial incentives available. The property is located within Police
District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve this property with sanitary sewer, solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
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Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the south. Therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
3.3 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1720 Thomas Drive; and pass Ordinances 8992-16, 8993-16 and 8994-16
on first reading. (ANX2016-11038)
This voluntary annexation petition involves a 0.193-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the west side of Thomas Drive approximately 405 feet north of SR 590. The
applicant is requesting annexation in order to receive sanitary sewer and solid
waste service from the City. The property is located within an enclave and is
contiguous to existing city limits on all sides. It is proposed that the property be
assigned a Future Land Use Map designation of Residential Low (RL) and a
Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County. The
closest sanitary sewer line is located in the adjacent Thomas Drive
right-of-way. The applicant has paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend City
sewer service to this property. Collection of solid waste will be provided
to the property by the City. The property is located within Police District
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III and service will be administered through the district headquarters
located at 2851 North McMullen Booth Road. Fire and emergency
medical services will be provided to this property by Station 48 located
at 1700 North Belcher Road. The City has adequate capacity to serve
this property with sanitary sewer, solid waste, police, fire and EMS
service. Water service will continue to be provided by Pinellas County.
The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
limits on all sides. Therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
3.4 Authorize an agreement between the City of Clearwater and the State of Florida,
Department of Economic Opportunity, to receive a Community Planning Technical
Assistance Grant in the amount of$20,000 to prepare Comprehensive Plan
amendments to address the Peril of Flood requirements in Florida Statutes, authorize
the appropriate officials to execute same and adopt Resolution 17-05.
On September 3, 2015, Resolution 15-21 was adopted which entered the City
into an agreement with the Florida Department of Economic Opportunity (DEO)
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as a pilot community for the DEO's Coastal Vulnerability Assessment and
Adaptation Plan (Project). This Project is currently underway, and aims to
provide the City with planning approaches to help reduce the risk of coastal
hazards, such as storm surge, flooding, and sea level rise.
On May 21, 2015, Florida Senate Bill 1094, "An Act relating to the peril of
flood," (Peril of Flood) was signed into law, which specifies components that
must be contained in the coastal management element required for a local
government comprehensive plan, including a coastal redevelopment
component that addresses how to eliminate inappropriate and unsafe
development in the coastal areas when opportunities arise.
Because the City is currently already serving as a pilot community, the DEO
selected the City to receive a technical assistance grant in the amount of
$20,000 to evaluate existing comprehensive plan policies and other
implementation tools in terms of potential effectiveness in reducing flood risk,
all consistent with the Peril of Flood requirements set out forth in Section
163.3178(2)(f), Florida Statutes. The grant funding will be used for consulting
services to produce draft comprehensive plan requirements that address
engineering solutions that reduce flood risk in coastal areas, and those site
development techniques that may reduce losses to the local government and
property owners due to coastal flooding. The analysis that was conducted for
the current Project will be used to support the additional comprehensive
planning work.
Resolution 17-05 Exhibit A is the Memorandum of Agreement between the City
and DEO. The City would be contractually obligated to hold a first reading
(transmittal public hearing) of the proposed comprehensive plan amendments
by June 23, 2017 to send to the State for review and comment.
In response to questions, Planning Manager Lauren Matzke said the $20,000
will be used to hire a consultant to further the data analysis, as well as to
prepare the draft policies. The grant stipulates the draft policies must be heard
by Council before the end of the State's fiscal year, which is June 30.
3.5 Approve amendments to the Clearwater Community Development Code establishing
the US 19 Corridor (US 19) District with new development standards and a regulating
plan for properties located along US Highway 19 and along cross streets, allowing
telecommunications towers as a minimum standard use, creating standards for bicycle
parking, and making other amendments associated with the new US 19 Corridor
District; and pass Ordinance 8988-17 on first reading. (TA2016-12002)
Proposed Ordinance 8988-17 contains numerous revisions to the Community
Development Code. The majority of the proposed amendments relate to the
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establishment of the new US 19 District; however, the amendment also
addresses telecommunications towers, outdoor storage, and adult uses, as
well as bicycle parking.
US 19 District:
The main purpose of proposed Ordinance 8988-17 is to establish the new US
19 District (US 19) in Article 2, Division 11, and identify within Article 3, Division
5 that there are design standards which shall apply to the US 19 District. The
standards which apply to the proposed US 19 District are a hybrid of both
zoning and development standards; therefore, a new Appendix B of the
Community Development Code is proposed in which the US 19 Zoning District
& Development Standards will be established.
Proposed Appendix B contains all Development Standards and the regulatory
framework for the new US 19 District. Appendix B is organized into eight
Divisions, as outlined below:
• Division 1. General Provisions: Intent and Purpose, Relation to
Community Development Code, Applicability of Design Standards, and
Exemptions
• Division 2. Regulating Plan: Subdistrict and Frontage Types
Established
• Division 3. Subdistrict Standards: Intensity, Building Height, Key
Corners, Uses and Parking, and Parking Reduction
• Division 4. Street Frontage Standards: Building Placement, Landscape
and Pedestrian Improvements, Parking and Vehicular Circulation, and
Front Building Facades and Entries
• Division 5. Site Design Standards: Development Pattern, Access and
Circulation, Parking and Service Areas, Landscape and Fencing,
Stormwater Management, Open Space, and Automobile Service
Stations and Drive Throughs
• Division 6. Building Design Standards: Facade Design, Roof Design,
Building Entries and Materials, Mechanical Equipment
• Division 7. Flexibility: Process, Flexibility Provisions (General), and
Flexibility Provisions for Special Project Types
• Division 8. Administration: Site Plan Approvals, Amending Districts and
Frontage Types, Annexation of Property, and Regulating Plan
Adjustments
In addition to establishing the US 19 District and associated Development
Standards, the proposed amendment clarifies that the US 19 District will be
exempt from the Comprehensive Landscape Program, adds language allowing
for transit shelters in mixed-use districts like US 19, and modifies the definition
of retail plazas to allow the use as a Level One Minimum Standard Use.
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Telecommunications Towers:
The proposed amendment addresses changes in Federal Communications
Commission Regulations which established a faster timeframe by when local
governments must review permit applications, by proposing to move
telecommunications towers from Level Two (Flexible Development) use to a
Level One (Minimum Standard) use. Existing use specific criteria are proposed
to be integrated in to the Design Standards for telecommunications towers
found within Article 3.
Outdoor Storage:
The proposed amendment will add the use outdoor storage to the Industrial,
Research and Technology (IRT) District.
Adult Uses:
Concurrent Ordinance 8987-17 proposes to rezone properties along US 19 to
the new US 19 District, thereby eliminating any Commercial (C) District
previously located along US 19. Therefore, adult uses would no longer be an
allowable use and the various use tables must be amended accordingly. In
order to continue to provide locations within the city and along US 19 on which
an adult use may be established, in a similar manner as allowed under current
provisions, additional amendments are proposed to Article 3, Division 3, Adult
Use Standards to limits adult uses to areas within the US 19 District that are
also in the Corridor subdistrict and maintain the requirement that parcels also
have frontage along US 19.
Bicycle Parking:
The proposed amendment establishes new bicycle parking standards including
Iocational and bicycle rack standards.
The Planning and Development Department has determined that the proposed
text amendment to the Community Development Code is consistent with and
furthers the goals, objectives and policies of the Comprehensive Plan and the
Community Development Code as outlined in the staff report. The CDB
reviewed the proposed text amendment at its meeting of December 20, 2016
and unanimously recommended approval of the amendment with the caveat
that staff take into consideration the comments received from property owners,
representatives and the public at the CDB meeting. Revisions have been
integrated in to the ordinance.
Planning Manager Lauren Matzke provided a PowerPoint presentation.
Economic Development and Housing Director Denise Sanderson reviewed
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the potential economic development impacts created by the proposed
changes would have on the US 19 corridor. The development standards would
allow the City to move forward by providing predictability and a streamlined
approval process for property owners, business owners, and investors.
Pinellas County Economic Development Director Mike Meidel said the US 19
corridor is the best location in Clearwater for corporate offices and similar
uses. The proposed changes creates the opportunity for future growth by
increasing the allowable intensity and encourages density.
Forward Pinellas Executive Director Whit Blanton said the proposed plan
solidifies Clearwater as a place for employment, entertainment, affordable
housing and successful business. The transit service, that includes a
combination of local and express service, must be improved to support the
area. Staff is working with PS TA on a concept plan to ensure transportation
investments will have the ridership needed to make it successful.
In response to questions, Mr. Meidel said the County is looking for improved or
approved sites for employment centers and how, in a built-out county, can one
assemble the lands for additional employment center opportunities. There are
several former retail strip centers along US 19 that provide a redevelopment
opportunity for office or mixed use. Approximately$150 million of the Penny
for Pinellas 4 funds will be set aside for economic development uses. Mr.
Meidel said the funds may be used to assemble land, improving property,
demolishing existing building, environmental remediation of property, regional
stormwater system, parking structure incentives.
3.6 Approve a Zoning Atlas Amendment from 12 different future land use categories
corridor-wide to the US 19 (US 19) and Preservation (P) Districts for property
generally located along US Highway 19 between Belleair Road and Curlew Road,
including properties east and west of US 19 along cross streets; and pass Ordinance
8987-17 on first reading. (REZ2016-09006, REZ2016-09007, REZ2016-09008)
Several major city plans address the need to amend city policies and codes to
allow more intense development along US 19 while also developing new
zoning standards to encourage infill development in a pedestrian- and
transit-supportive manner, including the City's Economic Development
Strategic Plan (2011), Clearwater Greenprint (2011) and the US 19 Corridor
Redevelopment Plan (Corridor Plan) (2012). In order to implement these
plans, the City has taken several steps, including amending its Comprehensive
Plan to establish new US 19 Regional Center, US 19 Neighborhood Center
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and US 19 Corridor future land use categories (CPA2016-04001/Ordinance
8923-16) and amending the Future Land Use Map to designate approximately
1,641.35 acres generally located along US Highway 19 between Belleair Road
and Curlew Road, including properties east and west of US Highway 19 along
the cross streets with these categories (LUP2016-06004, LUP2016-06005,
LUP2016-06006/Ordinance 8932-16), both of which were adopted by City
Council on December 15, 2016.
The Planning and Development Department worked with HDR, Inc. to develop
a new zoning district and design standards for properties on the US 19 corridor
(see concurrent case TA2016-12002/Ordinance 8988-17). Ordinance 8987-17
proposes to amend the Zoning Atlas designation of the aforementioned
properties to the US 19 (US 19) District. Additionally, the Preservation (P)
District is proposed to remain where it is already designated. The proposed
amendment implements the vision in the Corridor Plan, and makes the Zoning
Atlas consistent with the Future Land Use Map.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the US 19 (US 19) District are compatible with the
surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
• The proposed US 19 (US 19) District boundary is appropriately drawn
in regard to location and classification of streets, ownership lines,
existing improvements, and the natural environment.
The Community Development Board reviewed the proposed amendments at its
December 20, 2016 meeting and unanimously recommended approval.
4. Finance
4.1 Authorize the negotiated sale of not-to-exceed $100,000,000 of Water and Sewer
Refunding Bonds, Series 2017, and adopt Resolution 17-02.
Currently there is outstanding $67,715,000 of Water and Sewer Revenue
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Bonds, Series 2009A, with interest rates ranging from 4.325% to 5.250%.
Additionally, there is currently outstanding $39,640,000 of Water and Sewer
Revenue Refunding Bonds, Series 2011, with interest rates ranging from
4.00% to 5.00%. Current market conditions suggest the City may have an
opportunity to refinance all or a portion of these bonds in the near future to
achieve an acceptable present value savings in accordance with the City's debt
management policy.
The City's debt management policy states: "As a general rule, the present
value savings of a particular refunding should exceed 5%." Due to the relatively
large size of this potential refunding, the sale resolution authorizes a minimum
net present value savings of 4%.
This resolution authorizes the negotiated sale of not-to-exceed $100,000,000
of Water and Sewer Revenue Refunding Bonds, Series 2017, and authorizes
awarding the sale to Merrill Lynch, Pierce, Fenner& Smith (broker dealer
subsidiary of Bank of America) and the co-managers selected by the City. Only
the amount of bonds needed to optimize the refunding of all or a portion of the
outstanding balances of the Water and Revenue Bonds, Series 2009A and
Series 2011, and to cover associated issuance costs, will be issued.
5. Gas System
5.1 Approve an Interlocal Agreement/Franchise with the City of Largo in order to continue
to provide natural gas service to the citizens of Largo and adopt Resolution 17-03.
On December 6, 2016, the City of Largo Commission approved an Interlocal
Agreement with the City of Clearwater, which provides a franchise for
Clearwater Gas System to continue to provide natural gas service in Largo.
The Clearwater Gas System has provided service within the City of Largo for
the past 45 years under prior franchise agreements.
The effective date shall be the 1 st day of the following month after the
Interlocal Agreement is approved by the City of Clearwater. The Agreement
provides the City of Clearwater a 15-year non-exclusive right to continue to
construct, operate and maintain all facilities necessary to supply natural gas to
the City of Largo. The agreement also provides for renewal options, which
may be extended for an additional 15 years.
The Interlocal Agreement provides for a 6% franchise fee to be paid by the
consumers of natural gas within the City of Largo. The prior franchise fee was
6%.
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5.2 Approve the City of Belleair Bluffs Annual General Right-of-Way Permit for the period
November 1, 2016 through October 31, 2017 and authorize the appropriate officials to
execute same. (consent)
This permit will allow Clearwater Gas System (CGS) to install and maintain
natural gas mains and service lines within the right-of-way in the City of Belleair
Bluffs. There is no fee associated with the general permit.
The agreement outlines general terms and conditions for the construction
standards of gas infrastructure.
In response to a question, Clearwater Gas System Assistant Director Brian
Langille said the agreement is presented to Council because an
indemnification clause has been included.
6. Parks and Recreation
6.1 Request a lease from the Florida Department of Environmental Protection (FDEP) for
the former Florida Department of Transportation (FDOT) construction office located at
3204 Gulf-to-Bay Blvd., authorize the City Manager to execute the lease with FDEP
and adopt Resolution 17-04.
The FDOT no longer needs and has vacated the Clearwater Construction
Office located at 3204 Gulf-to-Bay (SR 60) Boulevard located east of the
intersection of SR60 and Bayshore Boulevard.
The City of Clearwater initially owned the parcel and issued a warranty deed to
the FDOT for its use as a construction office in 1957. The deed included a
reversion clause that stated that the property would revert back to the City if
the FDOT failed to use the site for a Resident Engineer's office within two
years. This was not the case.
At some point, the deed was transferred by the FDOT to the FDEP.
Because of the proximity of the site to the Bayshore and Courtney Campbell
Causeway trails, the City desires to utilize the site to support trail users,
visitors, and residents by providing restrooms, parking, a welcome center,
supporting offices and other amenities.
FDEP does not have the ability to directly transfer the property to the City of
Clearwater, but has to abide by procedures that would offer the property for
sale at fair market value. In lieu of a property transfer and a sale, the FDEP
will entertain a request for lease in the amount of$300 annually.
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In response to questions, Administrative Support Manager Felicia Donnelly
said the City no longer owns the site. Restrictions based on the City's ability to
garner revenue from the site will be determined by FDEP.
7. Police Department
7.1 Approve the Pinellas County Combined Voluntary Cooperation Agreement and
Operational Assistance Agreement for law enforcement services for the period
February 1, 2017 through January 31, 2021 and authorize the appropriate officials to
execute same. (consent)
Mutual aid agreements among law enforcement agencies are authorized by
Chapter 23, Florida Statutes, for rendering voluntary assistance of a routine
law enforcement nature to one another across jurisdictional lines by and
between such agencies to such lawful activities and to enter into an operational
assistance agreement whereby each agency may request and render law
enforcement assistance to the other law enforcement agencies during
emergencies under s.252.34, Florida Statutes.
This agreement incorporates into one Mutual Aid Agreement a Voluntary
Cooperation Agreement concerning routine law enforcement matters and an
Operational Assistance Agreement to use during emergencies, as well as
provisions for interjurisdictional traffic investigation and enforcement, traffic
infraction or offenses involving school buses or school bus stops, school
resource officers and marine violations.
The City Attorney and Police Chief recommend approval.
The Mutual Aid Agreement will be available for review in the Office of Official
Records and Legislative Services.
APPROPRIATION CODE AND AMOUNT:
There is no budgetary impact associated with this agreement.
7.2 Impose a temporary moratorium within the City of Clearwater for a period of six
months on the operation of any additional dispensing facilities of Dispensing
Organizations that dispense Low-THC Cannabis or Medical Cannabis or on the
operation of Medical Marijuana Treatment Centers and pass Ordinance 8995-17 on
first reading.
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On November 8, 2016, Florida voters approved an amendment to the Florida
Constitution, titled "Use of Marijuana for Debilitating Medical Conditions"
(Amendment 2), which has an effective date of January 3, 2017. Amendment
2 has legalized under state law throughout the State of Florida the medical use
of cannabis for a "Debilitating Medical Condition,"which is defined to mean
"cancer, epilepsy, glaucoma, positive status for human immunodeficiency virus
(HIV), acquired immune deficiency syndrome (AIDS), post-traumatic stress
disorder (PTSD), amyotrophic lateral sclerosis (ALS), Crohn's disease,
Parkinson's disease, multiple sclerosis, or other debilitating medical conditions
of the same kind or class as or comparable to those enumerated, and for
which a physician believes that the medical use of marijuana would likely
outweigh the potential health risks for a patient."
Amendment 2 has also legalized under state law throughout the State of
Florida the operation of a "Medical Marijuana Treatment Center" (MMTC),
which is defined to mean "an entity that acquires, cultivates, possesses,
processes (including development of related products such as food, tinctures,
aerosols, oils, or ointments), transfers, transports, sells, distributes, dispenses,
or administers marijuana, products containing marijuana, related supplies, or
educational materials to qualifying patients or their caregivers and is registered
by the Department [of Health]."
Amendment 2 requires the Florida Department of Health to adopt specified
regulations pertaining to MMTCs within 6 months from the effective date of the
amendment, such as procedures for the registration of MMTCs that include
procedures pertaining to the issuance, renewal, suspension and revocation of
registration, and standards ensuring proper security, record keeping, testing,
labeling, inspection, and safety, as well as regulations defining the amount of
marijuana that could reasonably be presumed to be an adequate supply for
qualifying patients' medical use, based on the best available evidence.
Amendment 2 also authorizes the Florida legislature to enact laws consistent
with the Department of Health's constitutional duties.
Currently, Section 381.986, Florida Statutes, allows 6 "dispensing
organizations" in the State of Florida to cultivate process, dispense, and
transport low-tetrahydrocannabinol (THC) cannabis for medical patients
suffering from cancer or "a physical medical condition that chronically produces
symptoms of seizures," such as epilepsy, "or severe and persistent muscle
spasms." Section 381.986, Florida Statutes, also allows those 6 organizations
to cultivate, process, dispense, and transport "medical cannabis" for eligible
patients with terminal conditions.
On March 25, 2016, the Florida Legislature amended Section 381.986, Florida
Statutes, to allow municipalities to determine by ordinance the criteria for the
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Council Work Session Meeting Minutes January 17, 2017
number and location of, and other permitting requirements that do not conflict
with state law or department rule for, dispensing facilities of such "dispensing
organizations" located within its municipal boundaries.
Rule 64-4.002(2)(c)3., Florida Administrative Code, adopted by the Florida
Department of Health, also includes "the ability to obtain zoning approval" as a
factor that the Florida Department of Health currently considers when
reviewing an application submitted by those seeking to operate as a
"dispensing organization" pursuant to Section 381.986, Florida Statutes. It is
unclear at this time what zoning-related restrictions the Florida Legislature or
the Florida Department of Health will adopt within the next 6 months pertaining
to the significantly more locations that potentially will be able to dispense
cannabis within the State Florida as a result of Amendment 2.
Due to the historical prohibition of cannabis, the City of Clearwater does not
currently have any land development regulations governing the use of real
property for purposes of cultivating, processing, distributing, or selling
cannabis. In fact, one dispensary of cannabis is already operating within the
City of Clearwater pursuant to Section 381.986, Florida Statutes.
In order to promote effective land use planning, the Planning and
Development Department and Police Department recommend that Ordinance
8995-17 be adopted while the Planning and Development Department is
awaiting the promulgation of regulations by the Florida Department of Health
and the possible adoption of laws by the Florida legislature pertaining to the
operation of MMTCs and while the Planning and Development Department is
researching, studying, and analyzing the potential impact of MMTCs and
"dispensing organizations" upon adjacent uses and the surrounding area.
The City of Clearwater Community Development Board unanimously
recommended approval of Ordinance 8995-17 at its meeting on December 20,
2016.
In response to questions, Assistant City Attorney Rob Surette said the Florida
Legislature is not required to determine the regulations, the Florida
Department of Health is authorized to create any new regulations that are
consistent with statutes. The Florida Department of Health has been
mandated to establish the regulations. The City Attorney said she did not
recommend implementing a moratorium that exceeds 6 months at a time.
8. Engineering
8.1 Approve the request from the owner of property addressed 2498 Stag Run Boulevard
to vacate a portion of a 45-foot Drainage and Utility Easement along the north
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boundary of their property and pass Ordinance 8986-17 on first reading.
(VAC2016-06)
The property owner has requested the vacation of a portion of the drainage
and utility easement that runs along the north portion of his property at 2498
Stag Run Boulevard. The pool on this property was approved by Pinellas
County in the early 1980s. This property was then annexed into the City of
Clearwater where a drainage and utility easement was platted. The pool is
encroaching into the easement and the homeowner, in the process of now
selling the property, would like to clean up the encroachment by vacating a
portion of this platted easement.
The City of Clearwater does not have any utilities in this portion of the
easement. Appropriate city departments have reviewed and do not object. The
applicant has received all required Letters of No Objection from private utility
companies.
In response to questions, Real Estate Services Coordinator Jim Benwell said
the neighborhood was platted with the easements and the property was
vacated at the same time. The pool was approved by Pinellas County when it
was built in a platted easement.
8.2 Approve Engineer of Record (EOR) Supplemental 4 Work Order to McKim and Creed
in the amount of$199,112.25 for the Inflow and Infiltration Flow Reduction Project
(15-004-UT) and authorize the appropriate officials to execute same. (consent)
March 19, 2015, City Council approved a work order to FOR McKim & Creed to
identify sources and quantity of Inflow and Infiltration (1/1) of problematic sewer
basins to remediate in the amount of$146,200.
August 14, 2015, City Manager approved supplemental 1 work order for the
removal of temporary flow meters and the installation of open channel meters
and a level sensing device at various locations increasing the work order by
$14,550.
October 1, 2015, City Council approved supplemental 2 work order to relocate
and add extra flow sensors, followed by site investigations to exactly locate
points of 1/1 and generate maintenance work orders for the City to immediately
implement. To summarize, the goal of this phase of the project is to "Find and
Fix" significant sources of 1/1 in the Marshall Street WRF and East WRF basins,
in the amount of$179,825.
June 16, 2016, City Council approved supplemental 3 work order that provided
for 1/1 flow reduction verification via metering and the determination of the
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
resulting savings and return on investment for the East and Marshall Street
WRF basins. In addition, flow monitoring was started on the North East WRF
basin in the amount of$126,700.
Supplemental 4 provides for Smoke and Dye Testing in the Northeast WRF
Basin. It is expected that after the remediation of the defects found in the
Northeast WRF Basin the I/I flow reduction will be approximately 15%, similar
to that accomplished in the East WRF and Marshall Street WRF basins. For
those two basins the cost savings for conveyance and treatment is projected to
be approximately $630,000/yr. This supplemental is in the amount of
$199,112.25 for a new work order value of$666,387.25.
APPROPRIATION CODE AND AMOUNT:
0315-96665-561300-535-000-0000 $119,112.25
Funds are available in Capital Improvement Project 315-96665, Sanitary Sewer
Repair and Replacement, to fund this work order.
The Council recessed from 11:01 a.m. to 11:06 a.m.
8.3 Approve a work order to Tetra Tech, Inc, of Tampa, FL, in the amount of$862,100.00
for the design and permitting of Reverse Osmosis Plant 3 (15-0044-UT) and authorize
the appropriate officials to execute same. (consent)
This work order provides for design and permitting of the Reverse Osmosis
(RO) Plant 3, which consists of the addition of a pretreatment system, RO
skids, post treatment system including fluoridation, and concentrate
pipelines.
To allow for the use of all wells in Wellfield 3, including those exhibiting
high Total Dissolved Solids (TDS), a Reverse Osmosis Treatment System
is needed.
The goal of this project is to upgrade the treatment process; treat current
and projected water produced in Wellfield 3 improving water quality to
meet drinking water standards; and manage wellfield efficiency and
effectiveness.
Tetra Tech and CDM Smith responded to Request for Qualifications 46-16.
August 26, 2016, Tetra Tech was selected unanimously by the review
committee.
The design and permitting of the project is anticipated to be completed
within 340 days from the Kick off meeting.
APPROPRIATION CODE AND AMOUNT:
0315-96782-561300-535-000-0000 $862,100
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First quarter amendments will establish Capital Improvement project
315-96782, Reverse Osmosis Plant at WTP 3, with a transfer of$1,000,000
from 315-96775, Arsenic Treatment WTP3; and establish Utility Renewal &
Replacement project 327-96782, Reverse Osmosis Plant at WTP 3 with a
transfer from 327-96775, Arsenic Treatment WTP3 in the amount of
$226,218.12 to fund the project.
Staff was directed to report back the project fund balance.
8.4 Award a construction contract to David Nelson Construction, Incorporated of Tampa,
Florida, in the amount of$11,409,143.90 for East Gateway Stormwater and Sanitary
Sewer Improvements Project (13-0043-EN), which is the lowest responsible bid
received in accordance with plans and specifications of the project, and authorize the
appropriate officials to execute same. (consent)
This Agenda Item is for construction of the East Gateway Stormwater and
Sanitary Sewer Improvements Project consisting of replacement of
approximately 10,000 linear feet of stormwater pipe, 11,000 linear feet of
sanitary sewer pipe, 1,400 linear feet of water main, installation of five baffle
boxes, and roadway resurfacing.
The goal of this project is to reduce street flooding in the East Gateway and
improve water quality in Stevenson Creek. Much of the stormwater, sanitary,
and potable infrastructure are nearing the end of useful lifespan. This contract
will replace that infrastructure and resurface roadways within the project area.
Four bids were received and David Nelson Construction, Incorporated was the
lowest in the amount of$11,409,143.90. Engineer of Record (EOR) Interflow
Engineering, Incorporated is the Design Engineer for this project. After
comparing and evaluating bids, the FOR recommended awarding construction
to David Nelson Construction, Incorporated.
It is anticipated that construction will be accomplished within 365 days from
issuance date of Notice to Proceed.
The City of Clearwater's Stormwater Maintenance Department is responsible
for owning, operating, and maintaining the stormwater infrastructure. The City
of Clearwater's Public Utilities Department is responsible for owning, operating,
and maintaining the potable water and sanitary sewer infrastructure. The City
Engineering Department is responsible for maintaining roadways.
February 19, 2015, City Council approved a Southwest Florida Water
Management District grant funding 50% up to a maximum of$1,750,000 of
Stormwater project costs.
APPROPRIATION CODE AND AMOUNT:
0315-96188-563700-539-000-0000 $4,577,742.83
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0315-96742-563800-533-000-0000 $2,106.796.47
0315-96634-563800-535-000-0000 $4,317,103.30
0315-96739-563800-533-000-0000 $ 407,501.30
First quarter amendments will transfer from Capital Improvement Projects
(CIP) amounts of$1,708,984.03 from 0315-96169, Stevenson Creek, to
0315-96188, East Gateway Improvements; $2,000,000 from 0315-96739,
Reclaimed Water Distribution, to 0315-96742, Line Relocation - Capital; and
$4,317,103.30 from 0315-96665, Sanitary Sewer Repair and Replacement, to
0315-96634, Sanitary Utility Relocation Accommodations.
Funding is available in CIPs in amounts of$2,868,758.80 in 0315-96188, East
Gateway Improvements; $106,796.47 in 0315-96742, Line Relocation - Capital;
and $407,501.30 in 0315-96739, Reclaimed Water Distribution to fund the
contract.
In response to questions, Engineering Manager Elliot Shoberg said staff did
not consider a regional retention pond in this area. Installing a regional
retention facility is expensive and requires upsizing the transmission system to
get to the regional area. Deputy City Manager Jill Silverboard said the decision
was made years ago on how to proceed, the acquisition of the property was
the challenge.
8.5 Award a construction contract to Hinterland Group, Inc. for Lift Stations 7 and 8
Improvements (15-0038-UT) in the amount of$1,064,030; approve Supplemental 1
Work Order to Engineer-of-Record (EOR) AECOM, Inc., in the amount of$17,910.00
to provide Construction Engineering Services (CEI), and authorize the appropriate
officials to execute same. (consent)
As part of the overall evaluation and rehabilitation of the City's wastewater
collection system, Lift Stations 7 and 8 rank high in priority for upgrade.
Construction will include improvements to existing structures and
equipment.
Lift Station 7 is located at 201 Jeffords St., behind Morton Plant Hospital.
Improvements will include replacing various mechanical and electrical
components to meet city standards and installation of a new standby
bypass pump system.
Lift Station 8 is located at 212 Hamden Dr., at the intersection of Hamden
Dr. and Devon Dr. Improvements will include replacing various mechanical
and electrical components to meet City standards.
Carl Hankins, Inc. of Tampa, Fl, was the lowest bidder, however, due to
bidding errors the bid was withdrawn. Therefore, the bid is being awarded
to Hinterland, the lowest responsible bid received in accordance with the
plans and specifications of the project.
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On October 15, 2015, the City Manager approved the initial work order to
FOR AECOM in the amount of$59,313 for design of Lift Stations 7 and 8.
Supplemental 1 work order is for limited Construction Engineering Services
in the amount of$17,910 for a new Work Order value of$77,223.
Public Utilities will provide the daily construction inspection.
City of Clearwater Public Utilities Department Wastewater Collection
Division is responsible for owning, operating and maintaining the
wastewater collection system including all gravity pipelines and manholes
that convey the raw sewage to the lift stations and from lift stations to City
wastewater treatment facilities.
APPROPRIATION CODE AND AMOUNT:
0315-96686-563800-535-000-0000 $1,064,030
0315-96686-561300-535-000-0000 $ 17,910
Funds are available in Capital Improvement Project 315-96686, Pump Station
Replacement, to fund this project.
8.6 Accept a Drainage Easement over 200 Starcrest Drive, conveyed to the City by the
Property Owner; and authorize the appropriate officials to execute same. (consent)
City of Clearwater stormwater pipes, running east to west across Lake
Starcrest Apartments' property, are not contained within an easement. With
these utilities now requiring attention for maintenance purposes, the owner of
the property has agreed to grant the City a Drainage Easement, at no cost.
8.7 Approve the conceptual plan for Cleveland Streetscape Phase III and the Festival
Plaza. (consent)
This is the final phase of the Cleveland Streetscape and will extend from
Missouri Avenue to San Remo Avenue to the East. In addition, the
streetscape will also include Gulf to Bay Boulevard from its intersection with
Cleveland Street up to the Downtown Gateway at Court Street to the South
(i.e. Five Points). Once completed, Cleveland Street will provide a unified
cohesive pedestrian-friendly corridor from the Gateway to Downtown. This
project will also include the Festival Core, which was identified by the 2nd
Century Clearwater (ULI) as a priority project. The Festival Core will be
located at the intersection of Cleveland Street and Gulf-to-Bay Boulevard that
will provide a much-needed local activity center.
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
The consultant for Phase III is Frank Bellomo of Community Solution Group.
Frank began development of the Master Streetscape and Wayfinding
Programs for Downtown in 2002, and continued to help the City implement that
vision through the design and implementation of Cleveland Streetscape
Phases I and II, Station Square Park and the Downtown Wayfinding project.
The design of the Cleveland Streetscape Phase III will provide a more
"Complete Streets" approach to the right-of-way by reducing the vehicular
travel lanes from five down to two lanes, one in each direction with a center
lane dedicated to left turns, passing and temporary staging by delivery and
service vehicles.
The reconfiguration of the roadways will also include realignment of many of
the angled intersections into perpendicular intersections, which are safer for
pedestrians and motorist alike. This will allow elimination of the two signalized
intersections at Gulf-to-Bay Boulevard and Cleveland Street, as well at
Gulf-to-Bay Boulevard and Hillcrest Avenue.
There will be an overall increase in on street parking throughout the corridor,
including 45back-in parking on Gulf-to-Bay Boulevard.
Sidewalks will be replaced and widened as much as practical throughout the
project, and designated pedestrian crosswalks will be located at each
intersection to provide for interconnected pedestrian ways.
The corridor will also include separate dedicated bike lanes or bikeways in
each direction, between the roadway and the pedestrian ways. Specific bike
way crossing, separate from the pedestrian crosswalks will be at each
intersection.
Green space, including Rain Gardens, will be incorporated along the roadway
and throughout the project to add trees, landscaping and will also serve as part
of the stormwater treatment of the project.
Bus stations, some with shelters, will be located throughout the project in areas
that provide free access to pedestrians while providing safe separation from
vehicular traffic.
The existing streetlights will be replaced by a new decorative streetlight system
that will be more consistent with the lighting in Phases I and II. In addition, the
existing power lines for the streetlights will be relocated underground.
Although the design pallet for Phase III will be somewhat simplified from that of
phases I and II, it will still carry the same general character and feel. The
Festival Core will be the exception. Because this area will be a pedestrian
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
area, there will be a significant use of decorative paving and other site
amenities.
A small pocket park will be created at the intersection of Gulf-to-Bay Boulevard
and De Leon Street.
The estimated budget for the conceptual design as proposed is approximately
$9,500,000.
Available funding at this time is $6,000,000 from Pennies for Pinellas and
approximately $1,000,000 from CRA.
In response to a cost overrun concern, Senior Landscape Architect Tim Kurtz
said he was directed to approach the plan as an all-encompassing complete
streets project. He said staff has not yet explored grant funding. Deputy City
Manager Jill Silverboard said the $6 million defined amount in Penny 3
predated the festival core concept and the city's acquisition of the property and
said the scope of the project can be scaled back. She said this project is at
the conceptual phase and no funds will be expended until after contracts are
approved by Council.
In response to a question, Design Consultant Frank Bellomo said he
presented preliminary numbers and there are no engineering drawings,
stormwater and water main numbers were included to the best of their
ability. Mr. Bellomo said their last cost estimate came in at $8.5 million, not
the $9.5 million reflected in the agenda item. He said pavers would only be
used in the festival segment roadway. Mr. Bellomo said the next step is to
refine the design and proceed with construction documents and prepare the
documents for bid. He estimated 18 months to 2 years for the project to be
complete. He said his firm was asked to design a festival core without a
Mercado in case it was determined that the triangle property was not the
proper location for a Mercado. They also created a design with a small 7,000
square foot building, which he said was not a bad size.
Community Redevelopment Agency Director Seth Taylor said with $6 million
from Penny funds plus a CRA contribution along with a $1 million grant
opportunity, the project is only off$500,000 before the project is scaled
back. He recommended moving forward with the approval. Ms. Silverboard
said a decision to pursue the conceptual plan by Council will allow staff to
finalize the construction documents to be able to apply for grants.
8.8 Approve a Local Agency Program (LAP) Agreement between Florida Department of
Transportation (FDOT) and the City of Clearwater in the amount of$2,223,803 for the
construction of Druid Trail Phase IV, authorize the appropriate officials to execute
same and adopt Resolution 17-06.
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Council Work Session Meeting Minutes January 17, 2017
This LAP Agreement authorizes the City to build the final section of the Druid
Trail which will tie into the terminus of Druid Trail Phase III. Druid Trail Phase
IV is an eight foot wide multiuse asphalt trail on Druid Road from Evergreen
Avenue (Glen Oaks Park) to the Duke Energy Trail.
Total estimated cost of the project is $2,911,610 which includes the trail and
various intersection improvements. FDOT is willing to fund a maximum of
$2,223,803 of this amount to be used for constructing the trail with federal
funds. City funds shall be used to fund the intersection improvements in the
estimated amount of$687,807.
The LAP agreement is to go into effect 4/5/2017 and the project is expected to
be completed by July 3, 2018.
Maintenance of the facilities for the trail will be the responsibility of the Parks
and Recreation Department and Traffic Operations Division of the Engineering
Department.
City staff recommends approval of the LAP agreement and adoption of
Resolution 17-06.
APPROPRIATION CODE AND AMOUNT:
0315-92146-334411-000-000-0000 $2,223,803
A first quarter amendment will increase budget, only, by FDOT funding in the
amount of$2,223,803 in Capital Improvement Project (CIP) 0315-92146, Druid
Road Improvements.
Funding is available In CIP 0315-92146, Druid Road Improvements to fund the
city portion.
In response to questions, Traffic Operations Manager Paul Bertels said the
expected completion date is July 2018. The Florida Department of
Transportation is being strict on LAP agreements and the City should have
their last certification in February. Plans have been submitted to the state
multiple times, there is a delay in response from the state each time they get
new staff. He said the City paid for the design along with the three other
phases, this transportation enhancement is funded through Forward Pinellas.
8.9 Ratify and Confirm Change Order 2 to Rowland, Inc. of Pinellas Park, in the amount of
$339,757.89 for an Emergency Repair of a Sewer Forcemain on Gulf Boulevard as
part of the 2013-14 Sanitary Sewer and Manholes Rehabilitation Project; and
authorize the appropriate officials to execute same. (consent)
February 5, 2015, City Council awarded a 2-year contract to Rowland, Inc.
for Sanitary Sewer and Manhole Emergency repair based on Time and
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
Materials unit prices. The original contract included $900,000 for
emergency repair within the sewer collection system, and $100,000 for
emergency repair within the three Water Reclamation Facilities (WRFs).
November 3, 2016, City Council approved Change Order 1 to add
$750,000 for emergency repair at three WRFs.
Change Order 2 is for the emergency repair of a 16-inch sewer forcemain,
located on Gulf Blvd. in Sand Key area, in the amount of$339,757.89 for
a revised contract total of$2,089,757.89.
Rowland, Inc. has performed excellent work for the City and agree to hold their
competitive unit pricing to continue the work with the City.
APPROPRIATION CODE AND AMOUNT:
0315-96665-563800-535-000-0000 $339,757.89
Funding is available in Capital Improvement Project 0315-96665, Sanitary
Sewer R&R.
In response to a question, Engineering Manager Rob Fahey said there are
questions regarding the integrity of the pipe. Staff is looking at corrective
action so this does not happen again and will come back to Council with a
recommendation.
9. Public Utilities
9.1 Approve a blanket purchase order to Evoqua Water Technologies, of Pittsburgh, PA,
in the annual amount of$200,000.00, with the option for two, one-year term
extensions for the purchase of Odophos and PRI-SC, and authorize the appropriate
officials to execute same. (consent)
Odophos and PRI-SC (hydrogen peroxide) are utilized at the Northeast Water
Reclamation Facility (WRF) for odor control as part of a Performance Based
Contract with Siemens Corporation. These two chemicals are the basis of the
measurement and verification assessment of the success of the Siemens
contract; therefore, these chemicals must be utilized for the City to meet the
requirements of the Performance Based Contract. Small quantities of Odophos
are also utilized at the Marshall Street WRF for odor control purposes;
however, Marshall Street WRF is not included in the Performance Based
Contract.
The utilization of Odophos and PRI-SC together, to cost effectively remove
odors from wastewater, is a patented process known as the PRI-SC Process.
PRI-SCO, a proprietary technology, was developed by USPeroxide and is
patented under U.S. Patent No. 6,773,604 B2. Evoqua, in partnership with
USPeroxide, is the sole provider of this technology and the sole source
manufacturer of Odophos and PRI-SC.
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
The PRI-SC Process has provided high-level odor control at our facilities for
years.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 130,000.00 FY 16/17
0421-01351-551000-535-000-0000 $ 70,000.00 FY 17/18
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
centers 0421-01351, Wastewater Plant Operations, in the amount of
$130,000.00 to fund the current fiscal year's cost of the contract. The funding
for the remaining balance of$70,000.00 will be included in the Water and
Sewer recommended operating budget from the Director
9.2 Approve a Purchase Order (contract) with Xylem, Inc. of Apopka, FL, in the amount of
$270,465.00 for the purchase of Flygt Return Activated Sludge Pumps and Internal
Recycle Pumps and authorize the appropriate officials to execute same. (consent)
Public Utilities is purchasing five Return Activated Sludge (RAS) Flygt Pumps
and five Internal Recycle (IR) Flygt Pumps. These pumps are replacing
existing pumps at the Marshall Street WRF that have reached the end of their
useful life and have become costly to operate and maintain. These pumps are
an in-kind replacement and are an essential part of treating wastewater and
maintaining the plant compliance status. The piping and layout are engineered
and designed for this application; therefore, it would be costly to make
additional modifications.
Public Utilities purchases Original Equipment Manufacturer Flygt pumps. In
accordance with City Code Section 2.564 (1)(b), Exceptions to Bidding, Xylem
Technologies has been determined a sole source vendor for Flygt pumps.
Xylem offers the City a 10.5% discount.
APPROPRIATION CODE AND AMOUNT:
0327-96664-562800-535-000-0000 $ 270,465.00 FY 16/17
Sufficient funding is available in the Utility Renewal and Replacement Fund
0327-96664, Water Pollution Control R&R, in the amount of$270,465.00, to
fund the current fiscal year's cost of the contract.
9.3 Approve a Blanket Purchase Order (BPO) with United Rentals of Tampa, FL, in the
amount of$2,100,000 for one year for the rental of equipment and related services
utilized for bypass pumping of influent flow at the Marshall Street WRF and authorize
the appropriate officials to execute same. (consent)
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
United Rentals (North America) Inc. provides equipment rentals under contract
with National Joint Powers Alliance (NJPA). Rental equipment acquired
through United Rentals is in compliance with the NJPA Contract No. 091615
which expires October 20, 2019. The City of Clearwater is a member of NJPA
and is eligible to piggyback on this contract in accordance with City Code 2.564
(1)(d), other government entities' contracts.
During Hurricane Hermine the Marshall Street WRF influent pump station
experienced a mechanical pump failure that resulted in the flooding of the dry
pit side of the station, destroying the electrical and mechanical systems and
rendering the pump station unusable. Emergency pumping systems were
installed immediately to allow influent flow to enter the plant, then a more
robust temporary system was then put in place to allow for longer term bypass
pumping of the damaged influent station until such time as cost effective
permanent repairs or replacement of the influent station can be constructed.
This initial work was completed under emergency Purchase Orders to United
Rentals and others. Now we will be operating this more robust temporary
system for at least six months and possibly one year. During that time, United
Rentals pumps, piping and appurtenant equipment and service continue to be
required. The approximate monthly cost for these rentals and services are
$175,000.
APPROPRIATION CODE AND AMOUNT:
0315-96664-565500-535-000-0000 $2,100,000.00
Sufficient funding is available in the Capital Improvement Program project,
0315-96664, Water Pollution Control R & R, in the amount of$2,100,000.00.
9.4 Approve a Blanket Purchase Order with Capitol Foundry of Virginia Inc, of Virginia
Beach, VA in the annual amount of$300,000.00 with the option for two, one-year term
extensions for the purchase of stainless steel manhole inserts and authorize the
appropriate officials to execute same. (consent)
In response to the Invitation to Bid ITB 04-17, seven were received on
December 21, 2016. Capitol Foundry of Virginia, Inc. represented the lowest
responsive, responsible bidder for stainless steel manhole inserts. Rowland,
Inc. is considered nonresponsive because they did not bid on the 23-inch
manhole inserts and the products submitted did not meet specifications.
Capitol Foundry of Virginia, Inc. will provide 22 in., 23 in. and 23 '/2 in. stainless
steel manhole inserts to Public Utilities Department. The contract will be
effective January 20, 2017 for a one-year period in the annual amount of
$300,000.00 with two, one-year renewal options.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
0327-96665-563800-535-000-0000 $300,000.00 FY 16/17
Sufficient funding is available in the Utility Renewal and Replacement Fund
0327-96665, Sanitary Collect& Transmission R & R, in the amount of
$300,000.00, to fund the current fiscal year's cost of the contract.
10. Solid Waste
10.1Award a contract (blanket purchase order) to Enforcement One, Inc. of Oldsmar, FL,
in the annual amount of$215,000.00 for the purchase of Police Vehicle Up-fitting
Services, including two one-year renewal terms at the City's option and authorize the
appropriate officials to execute same. (consent)
Invitation to Bid (ITB) No. 05-17 was issued in November 2016, and three
responses were received. The ITB pricing structure was based on specific
equipment and installation needs necessary for the Up-Fitting of police
vehicles.
Each Marked Police Interceptor is to be upfitted as follows:
• Whelen Liberty 2 DUO WeCan Lightbar 48 in.
o DS red and PS blue -with Iightbar wizard
• Strap kit for Ford Interceptor SUV
• Whelen 100 watt speaker, thin profile - 123 db -
nylon/composite
• Whelen mounting bracket for SA315 series speaker '14
Explorer/'13-14 PI Utility drivers side lower grille
• Whelen mounting bracket for SA315 series speaker '14
Explorer/'13-14 PI Utility passenger side lower grille
• Whelen Dual Avenger TRIO red/blue/white
• Two Whelen Dual Dominator Plus red/blue linz6 modules
• Two Whelen Dominator swivel mount, mounted in each side
rear window
• Jotto/Patriot Single Cell, PI Utility 16+
• Jotto GR7-870-SUV vertical weapon rack (single cell
mounted)
• Gamber Johnson Console kit 2012-2017 Ford PI Utility
• Gamber Johnson Console Box only 2012-2017 PI Utility arm
rest and cupholder
• Gamber Johnson 4 in. faceplate for cencom controller
• Gamber Johnson 3 in. faceplate for GE CH721 control head
• Gamber Johnson 6 in. locking slide arm with tilt/swivel
• Gamber Johnson NotePad V universal computer cradle
• Miscellaneous Gamber Johnson equipment brackets and
filler plates, as needed
• Charge Guard Timer
• Two 12 volt outlets and one USB outlet
Enforcement One, Inc. was the lowest bidder on ITB 05-17.
The Fleet Division has Fiscal Year 16/17 funds in CIP 316-94241 (Motorized
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
Equip - L/P). This authorization requests not to exceed $215,000; with a
three-year commitment subject to appropriation of funds.
APPROPRIATION CODE AND AMOUNT:
Funding for$215,000 of this contract has been included in Fleet Department's
CIP 316-94241 fiscal year 2017 budget.
11. Official Records and Legislative Services
11.1Appoint a Councilmember to the Tampa Bay Estuary Policy Board as the Alternate
Member.
The TBEP Interlocal Agreement states that each member government may
appoint a Director to sit on the Policy Board and also an Alternate. The County
Commission or City Council should appoint its Director to the Policy Board in
accordance with its own rules of procedure.
Regarding the selection of an Alternate, the Commission or Council may
designate its Alternate at the same time it selects its Director, or the
Commission or Council may delegate the authority to select an Alternate to its
Director, who will then designate an Alternate prior to any meeting he/she
cannot attend. Regardless of the way in which a member government selects
its Director and Alternate, it is important that the TBEP receive formal notice of
these selections prior to February.
Councilmember Cundiff currently serves as the City's representative. His term
expires on April 21, 2016.
There was consensus to appoint Councilmember Hoyt Hamilton as the
alternate member. Staff was directed to place Item 11.1 on the Consent
Agenda.
11.2Appoint Ms. Sahar Daher to the Clearwater Housing Authority Board as the Public
Housing resident to fill the remainder of an unexpired term through September 30,
2017. (consent)
APPOINTMENT WORKSHEET
BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY: Mayor, Approved by City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater, except for the Public
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
Housing Resident
SPECIAL QUALIFICATIONS: One member must be a Public Housing
Resident (effective 10/1/84)
MEMBERS: 5
MEETING DATES: 4th Friday, 9:00 a.m. (Every other month)
PLACE: The Vincent Building, 908 Cleveland Street, Clearwater, FL 33755
APPTS. NEEDED: 1
THE CLEARWATER HOUSING AUTHORITY BOARD CURRENTLY HAS
ONE VACANT SEAT THAT NEEDS TO BE FILLED:
1. Nicole St. Clair - 1760 Clearwater Largo Rd. #1204, 33756 -
Management/Org. Leadership
Original Appointment: 5/15/14 - (was filling unexpired term until 09/30/17)
Resigned 9/22/14 - (moved out of state)
(Public Housing Resident)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. Sahar Daher - 1799 N. Highland Ave. 118, 33755 - Business Healthcare
Zip codes current members on board:
1 at 33759
2 at 33761
1 at 33767
12. Legal
12.1Approve an increase of$10,000 to the law firm of Richards, Gilkey, Fite, Slaughter,
Pratesi and Ward, P.A. for representation in the purchase of parking spaces in the
Pelican Walk parking garage for a contract total of$54,000. (consent)
In April 2014, Council approved an agreement with Carlton Ward and Emil
Pratesi with the law firm of Richards, Gilkey, Fite, Slaughter, Pratesi &Ward,
P.A in an amount not to exceed $40,000.
The purchase agreement has since been amended twice, resulting in
additional legal fees not originally anticipated. We have to date paid $44,000 to
the firm and are requesting an additional $10,000 for representation in this
matter.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
Council Work Session Meeting Minutes January 17, 2017
The amount of$10,000 is available in the City Attorney's Professional Services
budget.
12.2Adopt Ordinance 8982-17 on second reading, annexing certain real property whose
post office address is 3071 Grand View Avenue, Clearwater Florida 33759, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
12.3Adopt Ordinance 8983-17 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain
real property whose post office address is 3071 Grand View Avenue, Clearwater
Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL).
12.4Adopt Ordinance 8984-17 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 3071 Grand View Avenue,
Clearwater Florida 33759, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
13. City Manager Verbal Reports — None.
14. City Attorney Verbal Reports — None.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
16. Closing Comments by Mayor — None.
17. Adjourn
The meeting adjourned at 12:22 p.m.
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City of Clearwater