03/13/2017 Council Work Session Meeting Minutes March 13, 2017
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, March 13, 2017
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes March 13, 2017
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff, and Councilmember
Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Pamela K. Akin - City Attorney,
Rosemarie Call - City Clerk and Nicole Sprague — Official Records and
Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 March Service Awards
One service award was presented to a city employee.
The March 2017 Employee of the Month Award was presented to Kevin
Poole, Solid Waste. The March/April 2017 Bimonthly Team Award was
presented to Christopher Zierman, Officer Craig Murray and Jason
Slanina.
Belcher Road/Gulf to Bay Boulevard Intersection Improvements - John Carpenter, Pinellas County
Public Works
Mr. Hisham Sunna, Ayers Associates, provided a PowerPoint presentation.
In response to questions, Mr. Carpenter said the cost to construct the
overpass at Belcher Rd. and Gulf to Bay Boulevard is approximately$80
million and the right-of-way is $35 million. Mr. Sunna said the intersection has
a D rating, the east-west bound through movement will get to an A level of
service. The economic impact is included in the NEPA process. Mr. Carpenter
said Phase 2 of the Project Development and Environment (PD&E) report will
include additional traffic studies, as well as public and other agency input.
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Council Work Session Meeting Minutes March 13, 2017
The Council recessed from 1:28 p.m. to 1:41 p.m. to meet as the Pension
Trustees.
3. Office of Management and Budget
3.1 Amend the City's fiscal year 2016/17 Operating and Capital Improvement Budgets at
first quarter and pass Ordinances 9015-17 and 9016-17 on first reading.
The fiscal year 2016/17 Operating and Capital Improvement Budgets were
adopted in September 2016 by Ordinances 8946-16 and 8947-16. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects.
In response to questions, Budget Manager Kayleen Kastel said regarding the
Moccasin Lake Master Plan Renovation, the fund transfer occurred at year
end last year but not in time for the third quarter report. The budget increase is
made to reflect the cash that was previously transferred into the capital
project.
4. Finance
4.1 Approve the purchase of Excess Property, Bridge, Boiler and Machinery, and
Terrorism insurance coverages from AIG and Zurich, for the period April 1, 2017
through April 1, 2018, at the level of insurance provided for in this agenda item, at an
amount not to exceed $1,550,000; approve locking in the Excess Property Insurance
rate of$0.2388 per $100 of values through April 1, 2020; approve a three-year
rate-locked premium for the Bridge Insurance policy through 2020 totaling $164,994;
and authorize the appropriate officials to execute same. (consent)
The Risk Management Division of the Finance Department requested Arthur J.
Gallagher and Co. to obtain quotes for the property insurance program
effective April 1, 2017. After a review of the quotes received, and in an effort to
unify property coverages into a single insurance company, Risk Management
is recommending AIG for all coverages except Bridge, which include:
• A $100 million limit for Windstorm or Hail, which is an increase over the
$60 million provided by our current carrier. A$60 million limit will apply
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Council Work Session Meeting Minutes March 13, 2017
separately to Named Storm coverage.
• $60 million in Excess Flood Property insurance on an aggregate basis,
same as current.
• $100 million in Boiler and Machinery Coverage, same as current.
• A self-insured retention (SIR) of$100,000 per occurrence, with a 5%
SIR for named storms up to the maximum deductible of$5 million.
These coverages are same as current.
• Terrorism - Property & Liability Coverage limits at$25 million for
property damage and $10 million for liability. The program also
provides Nuclear, Biological, Chemical & Radioactive Terrorism
coverage with limits of$3 million. These coverages are same as
current.
• Per the Excess Property rate lock, a three-year premium total of
$4,050,000 plus a $20,000 engineering fee billed upfront on the 1 st
annual installment. This represents a 3% premium savings over our
current Excess Property insurance program at a locked rate of$0.2388
per$100 of values.
The Zurich Bridge Insurance Policy is also quoted with a three year option
including:
• Insurance for three City bridges: Sand Key Bridge, Mandalay Channel
pedestrian bridge and the McMullen Booth pedestrian overpass.
• Self-insured retention (SIR) of$100,000 per occurrence, with a
$500,000 SIR for named storms
• An additional $47 million of aggregate windstorm/flood/terrorism
capacity that would otherwise be applied to the $100 limit for the City's
property insurance program.
• The three-year premium for the Zurich bridge coverage is a total of
$164,994. The 1 st annual installment will be $54,947, and is included in
the $1,550,000 not-to-exceed total requested.
Premiums for April 1, 2017 through April 1, 2018 total $1,478,261. Staff
recommends adding a contingency of approximately $70,000, bringing the
first-year program cost to a not-to-exceed total of$1,550,000.
While the Excess Property rate will remain the same in the program's second
and third years, the total premiums may increase due to property acquisition,
new construction, replacement-value increases, etc.
The additional years with the locked rates are subject to certain contingencies
such as the City's loss ratio remaining less than 40%, no material changes in
exposures, and the carrier must not have any loss or material change of their
treaty reinsurance in order to maintain the same rate for the renewals.
Risk Management believes the recommended coverages will continue to cover
the City's property risks at levels and rates which represent a reasonable and
appropriate insurance program for the City.
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APPROPRIATION CODE AND AMOUNT:
Operating Expenditure 590-07590-545100-519-000
Amount of$1,550,000.00
In response to questions, Finance Director Jay Ravins said the Memorial
Causeway bridge is owned by the State. Engineering Director Mike Quillen
said the Stevenson's Creek bridge is on Alternate 19 and not a city-owned
bridge.
4.2 Establish the intent to reimburse certain Water and Sewer project costs incurred with
proceeds from a future tax-exempt financing and adopt Resolution 17-10.
A Water and Sewer System rate study that was completed in July of 2016
anticipated the need to do a new money bond issue in 2018 to finance the
various Water and Sewer System capital projects planned at the time of the
rate study.
Approximately $78,000,000 of the planned Fiscal Year 2017 and Fiscal Year
2018 projects (Exhibit A) will be financed with the tax-exempt bonds to be
issued in Fiscal Year 2018.
Adoption of Resolution 17-10 establishes the City's intent to be reimbursed
from the proceeds of a bond issue in 2018 for up to $78,000,000 of capital
project expenditures made prior to the issuance of the bonds.
5. Parks and Recreation
5.1 Approve an increase to Blanket Purchase Order (BPO BR510769) from $125,000 to
$250,000 annually, to Audio Service ASP Lighting, for roof/stage/audio/lighting
systems for additional concerts in Coachman Park, and authorize the appropriate
officials to execute same. (consent)
On April 16, 2015, the City Council approved a Blanket Purchase Order (BPO
BR510769) to Audio Service ASP Lighting (ASP) for $125,000 annually to
provide rental equipment for various special events, ground breaking and
ribbon cutting ceremonies conducted by the Special Events Division.
ASP supplies various equipment including roof and stage, lighting, camera
platform, light bars, stage skirting stage covering, etc.
Due to additional concerts that have been added to the schedule at Coachman
Park, additional equipment and services will be required.
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Staff is requesting that the annual authorization be increased by $125,000, to
$250,000 annually, in order to accommodate the need for additional rental
equipment this year as well as any other subsequent years left on the BPO.
Additional concerts at Coachman Park in 2017:
Kenny G and special guest Jake Shimabukuro: April 21
Spring Concert: May 12
John Legend Darkness And Light Tour: May 13
Third Eye Blind: Summer Gods: June 10
If the Spring Concert Series is not held then these funds will not be needed or
expended.
APPROPRIATION CODE AND AMOUNT:
Funding for this increase will come from revenue generated from the concerts
and placed in Special Events Code 181-99865.
USE OF RESERVE FUNDS:
N/A
In response to questions, Parks and Recreation Director Kevin Dunbar said
staff has been working on short duration concerts as additional programming
in Coachman Park. The concerts are centered around other events and
managed by the City. Mr. Dunbar said Ruth Eckerd Hall is a partner. The
renovations outlined in Imagine Clearwater include some built-in lighting;
audio equipment will be brought in as needed. The concerts will be similar to
last year's Bryan Adams concert, the concerts will pay for themselves. Mr.
Dunbar said the City has insured the events in case the events are cancelled
due to inclement weather.
5.2 Approve an increase to Blanket Purchase Order (BPO BR511259) from $75,000 to
$150,000 annually, to Elite Events and Rentals LLC, for equipment rental for
additional concerts in Coachman Park, and authorize the appropriate officials to
execute same. (consent)
On November 5, 2015, the City Council approved a Blanket Purchase Order
(BPO BR511259) to Elite Events & Rentals LLC (Elite) for $75,000 annually to
provide rental equipment for various special events, ground breaking and
ribbon cutting ceremonies conducted by the Special Events Division.
Elite supplies various equipment including tents, tables, chairs, umbrella
tables, tablecloths, light tower, dance floor, etc.
Due to additional concerts that have been added to the schedule at Coachman
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Council Work Session Meeting Minutes March 13, 2017
Park, additional equipment will be required.
Staff is requesting that the annual authorization be increased by $75,000, to
$150,000 annually, in order to accommodate the need for additional rental
equipment this year as well as any other subsequent years left on the BPO.
Additional concerts at Coachman Park in 2017:
Kenny G and special guest Jake Shimabukuro: April 21
Spring Concert: May 12
John Legend Darkness And Light Tour: May 13
Third Eye Blind: Summer Gods: June 10
If the Spring Concert Series is not held then these funds will not be needed or
expended.
APPROPRIATION CODE AND AMOUNT:
Funding for this increase will come from revenue generated from the concerts
and placed in Special Events Code 181-99865.
USE OF RESERVE FUNDS: N/A
5.3 Approve a proposal by Construction Manager at Risk, Khors Construction, Inc. of
Thonotosassa, Florida in the amount of$148,907.56, including a 10% contingency for
the renovation of the Long Center Natatorium Lighting located at 1501 N. Belcher
Road, and authorize the appropriate officials to execute same. (consent).
This contract is for the renovation of the lighting systems used in the Long
Center Natatorium including the removal of all exiting lighting fixtures, wiring
and electrical components; installation of a new LED lighting system; 10-year
warranty and maintenance program to maintain a 50-foot candle lighting level;
control Link system to remotely control lighting and light levels.
Khors Construction, Inc. was selected to do this work under our Construction
Manager at Risk contract as they have experience in large pool renovations
including lighting systems.
In addition on December 15, 2016, the City Council approved a contract to
Khors to make major renovations to the pump room, pumping systems and
pool at the Long Center.
Staff indicated at this time that the lighting systems would be replaced under a
separate contract.
Construction will take place in conjunction with other renovations occurring at
the pool which will be closed from June 12 through November 30. All existing
swim programs and teams will use other outdoor pools during this time,
primarily Morningside Aquatics Center.
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APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93278 "Long Center Infrastructure Repairs" for
this contract.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the contractor is on the approved vendor list and the reason why an RFP was
not issued. The pool will close on June 12. The Summer Camp programming
will be moved to Morningside Recreation Center.
5.4 Approve a proposal by Construction Manager at Risk, Khors Construction, Inc. of
Thonotosassa, Florida in the amount of$564,095.08, including a 5% contingency for
renovations of the Morningside Aquatics Center and Morningside Complex located at
2400 Ham Blvd., and authorize the appropriate officials to execute same. (consent)
This contract is the first phase in preparation for the construction of a new
recreation center at the Morningside Complex.
The contract includes demolition of the current pool building and moving of all
of the pumping and filtration systems for the pool to a new location on site.
Also, included is the removal and reconstruction of a new outdoor basketball
court as well as site work and demolition of the tennis batters wall.
In connection with and anticipation of the new recreation center cabana type
changing rooms are also being constructed under this contract.
Khors Construction, Inc. was selected to do this work under our Construction
Manager at Risk contract as they have experience not only in large pool
renovations but also in general construction work which is included in this
contract.
The renovations to the pool will be completed prior to the beginning of the
summer swim season. Some of the existing swim programs and teams
utilizing the Long Center will use Morningside Pool as the Long Center will be
closed for renovations from June 12 to November 30.
Portable restrooms and office areas will be used at the pool until the new
recreation center is completed in May 2018.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93251 "Morningside Recreation Center
Replacement" for this contract.
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In response to questions, Parks and Recreation Director Kevin Dunbar said
the pool will be open by Memorial Day. The contractor will demo the existing
pool house, basketball court and handball wall. The work is being done to
accommodate the new Morningside Recreation Center. The pool phase must
be completed by Memorial Day so that it does not interfere with the swim
season.
5.5 Approve co-sponsorship and waiver of requested city fees and service charges for
Fiscal Year 2017/18 special events, including four annual city events and twenty-three
city co-sponsored events, at an estimated General Fund cost of$506,520 ($84,750
cash contributions and $421,770 in-kind contributions) and Enterprise Fund cost and
fee waiver of$96,450 for the purposes of Fiscal Year 2017/18 departmental budget
submittals. (consent)
According to City Council Policy, M - Special Event Fees, there shall be an
annual review of city sponsored/co-sponsored events during the budget
process. An agenda item approving co-sponsorship and level of support for
these events will be brought before the City Council at the beginning of the
budget process each fiscal year. In the event additional money is required
beyond what is approved in the Fiscal Year 17/18 budget, City Council
approval will be required.
Staff recommended level of cash and in-kind contributions to be included in
the various departmental budgets for Fiscal Year 2017/18 for city sponsored
and co-sponsored special events are detailed in Special Events Budget
Estimates chart for Fiscal Year 2017/18. Also, included is a list of 30
additional special events requiring some type of in-kind support from the
Parks and Recreation Special Events Division during Fiscal Year 2017/18.
The new requests and events added for Fiscal Year 2017/18 are as follows:
• Phil Doganeiro 3-Bridge Race - This event has been held in the past in
memory of Phil Doganeiro with proceeds used in support of Clearwater
for Youth (CFY) scholarships and sports programs, to help further the
CFY mission that no child will be denied the ability to play in a sports
program because of an inability to pay. City support is for Police and
Traffic Ops only ($10,500)
• Florida Senior Games - The Florida Senior Games Series is a
multi-sport event program for adults 50 and over which has been held in
Clearwater in the past and has grown to where police and traffic
operations are needed. This is a quality event that brings seniors in
from all over the State to compete. City support is for Police and
Traffic Ops only ($9,920)
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• Meet the Pros - This event is an annual fundraiser for CFY where
attendees can meet local sports stars and coaches from the Tampa
Bay Rays, Buccaneers, and more. City support is for Parking only
($2,050)
The only other major general fund increase is in Life Safety and Inspection,
$9,140 over Fiscal Year 2016/17 amounts. Enterprise fund support increased
by a total of$4,780 which came primarily from Solid Waste, Gas and Parking.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the Meet the Pros event includes a parking fee waiver. Small events or
programs are typically department sponsored since they are handled by
existing resources. The estimated increase for Sea Blues is for life safety and
police.
5.6 Ratify and confirm the City Manager's approval to provide additional funding in the
amount of$107,750 to complete the Missouri Avenue Landscape Median project, to
be funded by the transfer of$107,750 from general fund reserves at mid-year.
The City Council approved a Fiscal Year 14-15 third quarter budget
amendment allocating General Fund reserves in the amount of$190,000 to
fund a Capital Improvement Project 315-93322, Missouri Avenue Median
Beautification.
On April 7, 2016, the City Council approved two separate Florida Department
of Transportation grants in the amount of$100,000 and $99,500 to assist in
the development of landscaping medians in the Missouri Avenue corridor from
Court Street to Bayview Drive.
On December 15, 2016, the City Council awarded two contracts to Smith
Landscape Services, Inc. of Brooksville, Florida, to provide landscape
improvements for Missouri Avenue medians from Bayview Drive to Kingsley
Street for a cost of$152,454.50 and from Kingsley Street north to Court Street
for a cost of$177,309.00.
Smith Landscape Services began excavating material from the medians as
called for in the project and soon discovered that road base material was left
under all of the medians and not removed when the medians were first
installed.
In order for the landscape material to survive, an additional 13 inches of road
sub base material must be removed and new soil installed. The cost to do this
additional work is $107,750.
In order to stay on schedule and complete the project as soon as possible the
City Manager approved providing the additional funds from general fund
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Council Work Session Meeting Minutes March 13, 2017
reserves at mid-year. Staff is working with FDOT in an attempt to secure
additional funds for this project to help offset a portion or all of this additional
work.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will provide a transfer of$107,750 from
General Fund reserves to capital improvement project 315-93322, Missouri
Avenue Median Beautification, to fund this increase.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year budget amendment
allocating General Fund reserves in the amount of$107,750 to capital
improvement project 93322, Missouri Avenue Median Beautification. Inclusive
of this item if approved, a net total of$2,345,031 of General Fund reserves has
been appropriated by Council to fund expenditures in the 2016/17 operating
budget. The remaining balance in General Fund reserves is approximately
$30.9 million, or 23.5% of the current General Fund operating budget.
In response to questions, Parks and Recreation Director Kevin Dunbar said
reducing the number medians to address the cost overrun was not considered
since the issues were found after the excavation process was complete. There
are two grant programs available, staff will submit funding application at the
next grant cycle.
6. Engineering
6.1 Approve the Second Amendment to Crown Castle Land Lease Agreement between
the City of Clearwater and Crown Castle GT Company LLC, for the lease of
city-owned property, located at 3200 State Road 580, and authorize the appropriate
officials to execute same. (consent)
The City and GTE Mobilnet entered into a Land Lease Agreement on July 26,
1995 for use of a 5,525 square foot area at the Northeast Water Reclamation
Facility. This space is being used, by the Lessee, for providing wireless service
to customers. This Land Lease Agreement was amended, for various reasons,
on December 28, 2007.
Crown Castle, now the successor to GTE Mobilnet and to this land lease
agreement, has requested a second amendment which will extend the length
of the term. This second amendment will allow the term to be automatically
renewed for eight additional five year terms, unless Lessee provides notice of
intent not to renew.
With this extension of the lease agreement to solely benefit the Lessee, the
city has made alterations in this second amendment to benefit the city:
The annual rent increase cap has risen from 5% to 8%.
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If Tenant should remain in possession, after the expiration of the Lease, the
Tenant shall now pay two times the monthly rate, instead of the 1 '/2 that was
originally written.
The Tenant will have to pay a termination fee equal to six month's rent and
must be paid within sixty days of the date the Lease is terminated.
If the Tenant subleases, licenses or grants a similar right of use to an
unaffiliated third party, the Tenant will pay the city twenty-five percent of the
payments received by the Tenant from such future subtenant.
This amendment will be subject to all terms and conditions within the original
lease, including the City's recapture and reverter clauses. In the event that City
Council determines the Leased Premises are needed for other municipal
purposes, the Tenant will receive a one year notice of such intended use.
6.2 Approve an amendment to modify the description of use for an existing Sovereign
Submerged Lands Easement, recorded in Official Records Book 17424, Page 1560 of
the Public Records of Pinellas County, Florida and authorize the appropriate officials
to execute same. (consent)
The current Sovereign Submerged Lands Easement that the City of Clearwater
has with the State of Florida allows for the Douglas Avenue bridge structure,
sanitary sewer force main, and reclaimed water pipeline to be installed and
maintained on state owned land. The Fire Station 51 Fiber Optic Project will
require this easement to be amended and allow fiber optic cable into the
easement that will run along the east side of the bridge.
The purpose of this project is to provide Fire Station 51 with fiber optic
capabilities. Fiber optic cable will be extended from existing cables at the
Marshall Street Wastewater Treatment Plant, to Fire Station 51 on Overbrook
Avenue.
6.3 Ratify and confirm Change Order 2 and Final to Dallas 1 Construction and
Development of Thonotosassa, Florida in the amount of$9,450.00 for CR 193, Grove
Circle and Belcher Area Sanitary Sewer Systems (13-0049-UT) and authorize the
appropriate officials to execute same.
May 21, 2015, City Council awarded a $3,048,809.50 contract to Dallas 1
Construction and Development for the CR 193, Grove Circle and Belcher Area
Sanitary Sewer Systems (13-0049-UT).
October 6, 2016, City Manager approved Administrative Change Order 1,
reducing the contract by $731,031.20 for a new contract total of$2,317,778.30
to reflect actual quantities used in the field.
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Change Order 2 and Final provides for new sanitary sewer connections at
Idlewild /The Mall, an area outside the original scope of the project requiring
City Council approval. These connections needed to be installed quickly as
part of the septic sewer project to avoid damage from potential sewage
backup. Change order increase is $9,450 for a new contract value of
$2,327,228.30.
APPROPRIATION CODE AND AMOUNT:
0315-96630-563800-535-000-0000 $9,450
Funding is available in Capital Improvement Project 0315-96630, Sanitary
Sewer Extension to fund the change order.
7. Planning
7.1 Approve the annexation of an unaddressed parcel located on the west side of
McMullen Booth Road approximately 1,054 feet south of East Enterprise Road,
together with abutting west half of right-of-way of McMullen Booth Road; and pass
Ordinance 9000-17 on first reading. (ANX2016-07023)
This voluntary annexation petition involves one parcel of land totaling 4.522
acres. The parcel is currently vacant and is located on the west side of
McMullen Booth Road approximately 1,054 feet south of East Enterprise Road.
The applicant is requesting annexation in order to receive solid waste and
water service from the City, and will be connected to city sewer once the
property is developed. The property is contiguous to existing city boundaries
along the south and west. The Development Review Committee is proposing
that 0.573-acres of abutting McMullen Booth Road right-of-way also be
annexed.
The applicant has also submitted applications to annex a 2-acre parcel
adjacent to the north (ANX2016-07024), to change the property's Future Land
Use Map designation of Residential Low (RL) to Residential Low Medium
(RLM) (LUP2016-02002) and to rezone the property to the Medium Density
Residential (MDR) District (City of Clearwater) (REZ2016-02002) upon
annexation into the City of Clearwater.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• Collection of solid waste, sanitary sewer and water service will be
provided to the property by the City. The property is located within
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Council Work Session Meeting Minutes March 13, 2017
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to the property by Station
50 located at 2681 Countryside Boulevard. The City has adequate
capacity to serve the property with water, sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The property proposed for annexation is contiguous to existing city
boundaries along the south and west; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
7.2 Approve the annexation of 2425 McMullen Booth Road, together with abutting west
half of right-of-way of McMullen Booth Road; and pass Ordinance 9001-17 on first
reading. (ANX2016-07024)
This voluntary annexation petition involves one parcel of land totaling 2 acres.
The parcel is currently occupied by a single family home and is located on the
west side of McMullen Booth Road approximately 836 feet south of East
Enterprise Road. The applicant is requesting annexation in order to receive
solid waste and water service from the City, and will be connected to city sewer
when the property is redeveloped. The property is contiguous to existing city
boundaries along the south and west (see companion case ANX2016-07023).
The Development Review Committee is proposing that 0.496-acres of abutting
McMullen Booth Road right-of-way also be annexed.
The applicant has also submitted applications to change the property's Future
Land Use Map designation of Residential Low (RL) to Residential Low Medium
(RLM) (LUP2016-02002) and to rezone the property to the Medium Density
Residential (MDR) District (City of Clearwater) (REZ2016-02002) upon
annexation into the City of Clearwater.
The Planning and Development Department determined that the proposed
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Council Work Session Meeting Minutes March 13, 2017
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• Collection of solid waste, sanitary sewer and water service will be
provided to the property by the City. The property is located within
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to the property by Station
50 located at 2681 Countryside Boulevard. The City has adequate
capacity to serve the property with water, sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The property proposed for annexation is contiguous to existing city
boundaries along the south and west; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
7.3 Approve a Future Land Use Map Amendment from the Residential Low (RL) category
to the Residential Low Medium (RLM) category for 2425 McMullen Booth Road and
an unaddressed parcel on McMullen Booth Road; and pass Ordinance 9002-17 on
first reading. (LUP2016-02002)
This Future Land Use Map amendment involves two parcels of land totaling
6.522 acres located on the west side of McMullen Booth Road approximately
850 feet south of Enterprise Road East. One parcel is currently occupied by a
single family residence, and the other parcel is currently vacant. The applicants
are requesting to amend the properties' Future Land Use Map category of
Residential Low (RL) to the Residential Low Medium (RLM) category,
indicating the intention to redevelop the site as an assisted living facility;
however, no plans have been submitted at this time. The applicants have
submitted petitions for annexation for two parcels (ANX2016-07023 and
ANX2016-07024) and a Zoning Atlas Amendment (REZ2016-02002) which are
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Council Work Session Meeting Minutes March 13, 2017
being processed concurrently with this case.
The proposed Residential Low Medium (RLM) category would permit
development at a density of 10 dwelling units per acre, or a FAR of 0.50. The
City's Community Development Code allows residential or residential
equivalent uses within the proposed Medium Density Residential (MDR) zoning
district. The Residential Low Medium (RLM) future land use category
requested is consistent with the surrounding future land use categories that
exist in the vicinity of the subject property. The proposed Residential Low
Medium (RLM) future land use category will allow the site to develop with
residential uses at a higher density, providing a transition from the lower
density residential properties to the south and west to the commercial
properties to the north of the subject site at the Enterprise Road East
intersection.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use
of property in the immediate area.
The Countywide Plan Map designation for the properties, as well as for the
adjacent residential neighborhoods, is Residential Low Medium (RLM), and will
remain so designated following this land use plan amendment. Therefore, in
accordance with the Countywide Plan Rules, this land use plan amendment
must be submitted to Forward Pinellas staff for administrative review and is
subject to acceptance by Forward Pinellas, in its role as the Pinellas Planning
Council. The application is a small-scale amendment so review and approval
by the Florida Department of Economic Opportunity (Division of Community
Planning) is not required.
The Community Development Board reviewed this application at its February
21, 2017 public hearing and unanimously recommended approval.
In response to questions, Planner Kyle Brotherton said the drainage pond is
located immediately north of the subject site and is owned by Pinellas County.
The city's land use for the drainage pond is Residential Low (RL), the future
land use designation on the county's map is Residential Low Medium (RLM).
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Planning Manager Lauren Matzke said RL is consistent with the countywide
land use map. Local jurisdictions are allowed to be more restrictive than what
is on the countywide land use map. Mr. Brotherton said the Applicant intends
to build an assisted living facility, no site plans have been submitted. The
higher density granted in RLM will provide additional beds than RL. The
original request was denied in December 2015, the land use amendment was
for Institutional (1). The new request is less intensive at 2.5 units less per acre
and will require flexible development review process through the Community
Development Board. The properties immediately to the west are LDR, the
properties to the south are LMDR.
Staff was directed to provide information regarding the mass changes
between the original request and the revised request.
7.4 Approve a Zoning Atlas Amendment from the A-E Agricultural Estate Residential
District (Pinellas County) to the Medium Density Residential (MDR) District (City) for
2425 McMullen Booth Road and an unaddressed parcel on McMullen Booth Road;
and pass Ordinance 9003-17 on first reading. (REZ2016-02002)
This Zoning Atlas amendment involves two parcels of land totaling 6.522 acres
located on the west side of McMullen Booth Road approximately 850 feet south
of Enterprise Road East. One parcel is currently occupied by a single family
residence, and the other parcel is currently vacant. The applicants are
requesting to rezone the properties from A-E Agricultural Estate Residential
District (Pinellas County) to the Medium Density Residential (MDR) District
(City), indicating the intention to redevelop the site as an assisted living facility;
however, no plans have been submitted at this time. The applicants have
submitted petitions for annexation for two parcels (ANX2016-07023 and
ANX2016-07024) and a Future Land Use Map amendment (LUP2016-02002)
which are being processed concurrently with this case.
The proposed Medium Density Residential (MDR) District will allow the site to
be redeveloped with residential or residential equivalent uses, including an
assisted living facility use. The Medium Density Residential (MDR) zoning
district is consistent with the surrounding residential zoning districts that exist in
the vicinity of the subject property. There is an existing pattern of residential
and residential equivalent uses along McMullen Booth Road, which is
designated as a Scenic/Noncommercial Corridor on the Countywide
Scenic/Noncommercial Corridor Map. As such, the proposed amendment will
allow development that is in character with the surrounding properties and
neighborhood.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
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• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Medium Density Residential (MDR) District
are compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
• The proposed Medium Density Residential (MDR) District boundary is
appropriately drawn in regard to location and classification of streets,
ownership lines, existing improvements, and the natural environment.
The Community Development Board reviewed this application at its February
21, 2017 public hearing and unanimously recommended approval.
7.5 Terminate the Development Agreement between Ted and Maria Lenart, Trustees of
Lenart Family Trust UTD December 20, 1991 (the property owner) and the City of
Clearwater, which provided for the allocation of up to 69 units from the Hotel Density
Reserve under Beach by Design, adopt Resolution 17-07 and authorize the
appropriate officials to execute same. (HDA2013-08007)
No changes have been made to the Development Proposal presented at the
March 2, 2017 council meeting.
On December 4, 2013, a Development Agreement was made effective
between the property owner and the City of Clearwater which provided 69 units
from the Hotel Density Reserve (HDA2013-08007/Resolution 13-31).
Section 6.1.3.2 of the Agreement provides that the Developer shall obtain
appropriate site plan approvals pursuant to a Level One or Level Two
development application, within three years from the effective date of this
Agreement (Commencement Date) (December 4, 2016) in accordance with the
provisions of the Code.
Finally, Section 10.1 of the Agreement provides that if the Developer's
obligations set forth in this Agreement are not followed in a timely manner, as
reasonably determined by the City Manager, after notice to the Developer and
an opportunity to be heard, existing permits shall be administratively
suspended and issuance of new permits suspended until the Developer has
fulfilled its obligations. Failure to timely fulfill its obligations may serve as a
basis for termination of this Agreement by the City, at the discretion of the City
and after notice to the Developer and an opportunity for the Developer to be
heard.
As of December 4, 2016, site plans have not been submitted to the City for
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Council Work Session Meeting Minutes March 13, 2017
review, let alone approved as required, above. Therefore, the terms of the
Development Agreement have not been met by the Developer.
Pursuant to Section 13 of the Agreement, notices have been provided to:
1. Ted and Maria Lenart, Trustees of the Lenart
Family Trust, u/t/d/ December 20, 1991
8556 W. Winnemac, Noridge
Chicago, IL 60656
2. Katherine E. Cole, Esq.
Hill Ward Henderson
311 Park Place, Suite 240
Clearwater, FL 33759
7.6 Continue to a date uncertain: Deny a Development Agreement between HR Tampa
Bay, LLC (the developer) and the City of Clearwater for property located at 2425 and
unaddressed McMullen Booth Road; and reject Resolution 17-08. (DVA2016-09001)
At their February 21, 2017 meeting, the Community Development Board
continued the public hearing of this item to March 21, 2017.
In response to questions, Planner Robert Tefft said staff and the applicant
never came to terms with the development agreement, the applicant has
elected to withdraw the request. The applicant is not required to have a
development agreement to pursue a land use plan amendment. Planning
Manager Lauren Matzke said the applicant provided a conceptual drawing that
was never reviewed. The site plan has not been reviewed by staff. The
applicant was utilizing the development agreement process to address
building height concerns. Mr. Tefft said the item is scheduled for the March 21
CDB meeting. Ms. Matzke said the RLM designation provides 10 units per
acre, RL provides 5 units per acre. Mr. Delk said given the property fronts
McMullen Booth Road and transitions from lower density single family to the
west and commercial property to the north, staff believes some transitional
increase in density is appropriate. Site plans are no longer required to
accompany land use and zoning changes.
Councilmember Caudell departed Chambers at 2:42 p.m. and returned at 2:45
p.m.
7.7 Adopt Imagine Clearwater Waterfront/Bluff Master Plan, direct the City Manager to
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Council Work Session Meeting Minutes March 13, 2017
incorporate Imagine Clearwater into the Clearwater Downtown Redevelopment Plan,
proceed with a development of a systematic plan and approach to implementation and
adopt Resolution 17-13.
Pursuant to the scope of services for HR&A, Sasaki, Kimley-Horn, and B2
Communication, a final draft Imagine Clearwater, Waterfront/Bluff master plan
has been provided and accepted. It must now be determined when and how
the final plan is to be implemented. For that purpose, staff would recommend
the following for City Council consideration.
The creation of a master plan for the downtown waterfront area was identified
as a priority project by the Urban Land Institute (ULI) Advisory Services Panel
during their study of Downtown Clearwater in June, 2014. Over the course of
six months, the City engaged hundreds of Clearwater residents, business
owners and other stakeholders who shared their broad visions and specific
design and programming ideas for their future waterfront. In addition, the
City's consultant team conducted over 40 interviews with local stakeholders,
including developers, real estate brokers, small business owners, and
Downtown property owner. A group of 18 Clearwater residents active in
resident affairs, the local business community, local institutions and community
organizations served as a stakeholder committee to provide a sounding board
and reflection on the publicly generated plan.
Four key strategies underpin the recommendation of Imagine Clearwater the
waterfront must be anchored by a dynamic new open space; Coachman Park
needs an active edge; an improved Osceola should complement Cleveland
Street; and access to the site should incorporate all modes. Also, an Action
Plan provides a series of strategic implementation recommendations to serve
as a starting point for the City and its partners to refine and advance.
It is possible that the plan can be accomplished with community support by
way of three referendums to provide for various approvals needed for public
use and park activation with active edge mixed uses and development
opportunities. Also, a special act of the legislature is needed to accommodate
the performance area green, final pavilion location, and activities, which are
proposed as part of the reconfiguration and expansion of Coachman Park. In
the short term, various programming, as well as design and implementation for
various improvements previously authorized by the public through successful
referendums may occur.
For these and other reasons, it is recommended that City Council adopt the
proposed resolution authorizing and directing the administration to proceed
with development of a specific implementation plan.
In response to questions, Planning and Development Director Michael Delk
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said there were 7 interactive community workshops. A future conversation is
needed to discuss the conservancy recommendation.
8. Public Utilities
8.1 Award Invitation to Bid Number 01-17 to Pace Analytical Services LLC (Pace) in the
annual amount of$200,000.00 and Advanced Environmental Laboratory Inc. (AEL) in
the annual amount of$100,000.00 (primary and secondary vendors, respectively), for
the purchase of the Laboratory Services, with the option for two, one-year term
renewals and authorize the appropriate officials to execute same. (consent)
Laboratory services are used by the Public Utilities Departments for water
treatment, wastewater treatment, water distribution, wastewater collection
systems and the Industrial Pretreatment program when the City Laboratory
cannot be used due to analysis required during off hours, analysis required
that the City Lab is not currently certified to perform and to volume of testing
required.
In response to the Invitation to Bid (ITB) Number 01-17, two bids were received
on Thursday, January 12, 2017. Pace Analytical Services LLC represented the
lowest responsible bidder. A secondary award is recommended for situations
when the primary vendor's ability to respond for sensitive samplings may be
delayed, as well as to provide for the ability to obtain confirmation samplings or
split sample analyses.
The bid tabulation summarizes over 700 lines from the bid pricing form
representing the myriad laboratory tests that could be required by the City.
The initial annual award term will be April 1, 2017, through March 31, 2018.
APPROPRIATION CODE AND AMOUNT:
FY 16/17
APPROPRIATION CODEAmount Primary (Pace) Amount Secondary (AEL)
0421-01351-530300-535-000-0000 $60,000 $30,000
0421-01353-530300-535-000-0000 $ 9,000 $ 4,500
0421-02051-530300-533-000-0000 $ 2,000 $ 1,000
0421-02053-530300-533-000-0000 $29,000 $14,500
Total $100,000 $50,000
FY 17/18
APPROPRIATION CODEAmount Primary (Pace) Amount Secondary (AEL)
0421-01351-530300-535-000-0000 $60,000 $30,000
0421-01353-530300-535-000-0000 $ 9,000 $ 4,500
0421-02051-530300-533-000-0000 $ 2,000 $ 1,000
0421-02053-530300-533-000-0000 $29,000 $14,500
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Council Work Session Meeting Minutes March 13, 2017
Total $100,000 $50,000
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
centers noted above in the amount of$100,000.00 (Primary) and $50,000
(Secondary) to fund the current fiscal year's cost of the contracts. The funding
for the remaining balance of$100,000.00 (Primary) and $50,000 (Secondary)
will be included in the Water and Sewer recommended operating budget from
the Director.
The Council recessed from 2:45 p.m. to 3:00 p.m.
9. Solid Waste
9.1 Approve a contract (purchase order) to DataRemote Inc. of Miami, FL in the annual
amount of$475,000, for GPS/RFID Technology Services for a five-year term, with a
five-year renewal term at the City's discretion, and authorize the appropriate officials
to execute same. (consent)
The City provides a multitude of public services including Utility Services,
Recreational Services, Engineering Services, Planning and Development
Services, and Public Safety Services. To support daily operations, the City
employs a fleet of over 1,000 vehicles. DataRemote Inc. will provide the City
with a GPS/Fleet Management/Fuel Management Solution to improve the
efficiency and accountability of the City's vehicle fleet and fuel management.
In June of 2016 the City put out a Request for Proposals (RFP) 38-16
GPS/Fleet Management Solution intended to improve the efficiency and
accountability of the City's vehicle fleet. We received eight qualified responses.
Each respondent was evaluated and ranked by the City's seven member panel
evaluation committee to include the Purchasing Manager. Presentations/
Interviews were conducted and DataRemote Inc. was selected and awarded
the contract.
The goal of this multiyear contract, between the City of Clearwater and the
Managed Service Provider (MSP) is to improve the efficiency and longevity of
the City's vehicle fleet, while reducing the administrative burden on city staff.
Accomplishing these goals will require both hardware and software
improvements to the City's current fueling system and fleet management
system, which will be provided by DataRemote under the MSP contract.
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Council Work Session Meeting Minutes March 13, 2017
The first improvement will incorporate RFID technology into the City's fuel
management system to ensure proper vehicle identification, enable the transfer
of vital vehicle health information, and manage fuel slippage. The next
improvement is aimed at identifying drivers of pool vehicles which will assist
managers in monitoring employee driving habits. Solid Waste will benefit from
improved routing, RFID recycling production monitoring, and electronic DOT
inspections that can be immediately relayed to Fleet Maintenance.
This is a 5-year agreement with an annual amount of$475,000.00 for a total
$2,375,000.00. This is a 5-year agreement with an option for a 5-year renewal
term at the City's discretion.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-94246, Fleet
Management and Mapping, to fund this contract for the remainder of the fiscal
year. Future year funding will be budgeted across all user departments as part
of fleet charges.
Solid Waste and General Services Director Earl Gloster said not all of the
vehicles in Solid Waste are CNG, a majority of the City's fleet is diesel or
unleaded gas. In addition to fuel savings, the technology will provide
preventative maintenance alerts. IT Director Dan Mayer said the technology
allows management to track the accountability of time and where the vehicles
are driven, as well as use of vehicles during off hours.
9.2 Authorize a purchase order (contract) to Harris Corporation of Lynchburg, VA, in the
annual amount of$280,000 for support and maintenance of the City of Clearwater
Radio System, in accordance with the 20-year Maintenance Agreement approved by
Council on June 20, 2002 and authorize the appropriate officials to execute same.
(consent)
On June 20, 2002, Council approved a 20-year public/private partnership
contract with Harris Corporation (Harris) for maintenance of the Clearwater
Radio System, including two towers and related facilities. The contract calls for
quarterly payments, adjusted annually to reflect current usage, performance,
and changes in the Consumer Price Index (CPI) through the contract term,
ending September 20, 2022.
Per contract terms Harris manages leased space on the two towers and
revenue due to the City is deducted from the quarterly payment. In the most
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Council Work Session Meeting Minutes March 13, 2017
recent five years, revenues have averaged $5,000 per quarter.
The term of this Service Agreement may be extended by one additional term of
five years beyond the Initial Term on such terms and conditions to which the
Parties mutually agree.
APPROPRIATION CODE AND AMOUNT:
566-06620-530300-519-000
These funds are available in the operating expense of Garage Services Fund
as budgeted each Fiscal Year
In response to questions, Purchasing Manager Alyce Benge said prior council
memos show this contract came before Council every two years for the
continuing authorization of these funds. If approved, the 5-year extension
would be invoked.
10. Information Technology
10.1Approve License and Services Agreements to Tyler Technologies, Inc. of Yarmouth,
ME, for an amount not to exceed $2,094,449.00 for financial accounting software
licensing, software maintenance, and professional services, and authorize the
appropriate officials to execute same. (consent)
The City has used Aptean's Ross Financial Software (Ross) since 1992,
specifically the current version since 2004. Ross has become an increasingly
poor fit for the unique aspects of governmental accounting. The City's
agreement with Aptean expires in September 2019, and the system will be
retired at that time.
In October 2015, the Information Technology and Finance departments formed
a project team and contracted SoftResources, an unbiased software selection
consulting firm, to aid in the procurement and contract negotiations for a new
system. The process kicked off in November 2015 with three days of
workshops in which the team and SoftResources staff collected questionnaires
and held face-to-face meetings with more than 50 Ross users across the City,
representing all City departments. Feedback was analyzed and used to create
a needs assessment report listing over 150 functional requirements. This
information formed the Scope of Work for RFP #16-16 issued on March 15,
2016.
On April 28, 2016, ten proposals were received and nine were deemed
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Council Work Session Meeting Minutes March 13, 2017
responsive to the proposal's requirements. In September 2016 two firms,
SunGard and Tyler Technologies, each held two-day demonstrations at the
Main library, led by SoftResources. The demonstrations were attended by
more than 75 employees from sixteen departments.
City employees provided evaluation feedback, and the indication by large
margin and in agreement with the project team, was a preference for Tyler
Technologies and their product Munis.
SoftResources and the project team have worked together with Tyler's sales,
implementation and legal staff to create a statement of work and contract for
the licensing, installation, configuration, training, professional services and
maintenance related to the implementation of the product. The following
modules and services will be implemented: accounting, general ledger, budget,
accounts payable, cash management, contract management, fixed assets,
project and grant accounting, procurement, accounts receivable, general
billing, forms processing, content management, analytic and reporting,
systems management (optional), disaster recovery (optional), and change
management.
The requested not-to-exceed amount includes all implementation expenses for
licensing, professional services, travel, hardware, and a project contingency of
12% ($1,870,044 and a contingency of$224,405). Total cost-of-ownership for
the first 5 years is anticipated to be $839,420 for software maintenance and
hardware upgrade.
The implementation for phase one, consisting of the above-listed elements, is
projected to take approximately 13 to 14 months. Future phases are
contracted as options, and may include: bid management, cashiering,
eProcurement, asset scanning, employee expense reimbursement, HR
management, applicant tracking, payroll with employee self-service,
professional development, risk management, and a transparency portal.
The evaluation of future modules could result in the reduction and replacement
of software applications across the City, the largest one being our current
HR/payroll solution PeopleSoft.
Tyler, founded in 1966 with over 15,000 current clients, is the largest company
in the U.S. solely dedicated to public sector software and services. Munis will
transform the City's financials into the future with options such as user
dashboards, electronic documents, more detailed and timely reporting abilities,
and streamlined procure-to-pay processes.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Finance CIP project cost codes
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Council Work Session Meeting Minutes March 13, 2017
94828-564300 (computer software >$5,000) and 94828-530100 (professional
services) for planned expenditures in the current fiscal year. Any
implementation expenditures for future fiscal years will be budgeted in the
same project. Maintenance and hardware expenses in out years will be
budgeted in the IT Admin Services budget.
11. Legal
11.1Approve a Contract for Purchase of Real Property with the Clearwater Marine
Aquarium for 301 Pierce Street in the amount of$4,250,000.00 and total expenditures
not to exceed $4,265,000; approve a lease agreement for the same real property to
the Clearwater Marine Aquarium commencing March 2017; and authorize the
appropriate officials to execute all documents necessary to complete the transactions.
(consent)
The Clearwater Marine Aquarium (CMA) currently owns the property at 301
Pierce Street, which it purchased in anticipation of building a new facility on
that property and the property currently occupied by City Hall.
CMA ultimately decided to make improvements on its current facility at 249
Windward Passage instead of constructing a new facility.
The property is located atop the Clearwater bluff and is vacant with a total land
area of 60,325 square feet (1.38 acres). The City currently owns the adjacent
land to the west fronting Clearwater Harbor. This acquisition will result in a
contiguous city-owned tract of 91,705 square feet (2.1 acres). If acquired, the
City will own all property fronting the north and south sides of Pierce Street
between Osceola Avenue and the waterfront. This is a unique opportunity as
this property is the only significant, developable land along the bluff that is
available for purchase.
The Imagine Clearwater Master Plan identifies this property as one that the
City should ensure contributes to Downtown activation by incorporating uses
that attract residents and visitors to the area, as well as supporting the
long-term growth of the Downtown tax-base, including critical funds to support
CRA activities and potentially park operations.
The City would now like to purchase the property to facilitate redevelopment of
downtown. CMA would like to lease the parking lot section of the property
back for$1.00 per month, commencing upon closing, which is anticipated to be
no later than March 31, 2017, on a month to month basis to use as a parking
facility during the construction of its improvements at its current facility,
specifically the Parking Garage as approved by the Community Development
Board on January 19, 2016.
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Two independent appraisals were performed on the property. James
Millspaugh and Associates, Inc. valued the property at$4,365,000 with a
valuation date of March 23, 2015. Hupp Realty Advisors, Inc. valued the
property at$2,910,000 with a valuation date of April 2, 2015. The appraisals
are being updated and current figures will be available by March 16, 2017 and
will be presented at that Council meeting.
Acquisition Costs:
Purchase Price $4,250,000
Closing Costs $15,000
TOTAL $4,265,000
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will increase cost code 010-07000-560100
(Land Purchase City Use) by $4,265,000 to be funded with an allocation of
General Fund reserves.
USE OF RESERVE FUNDS:
Funding will be provided by a mid-year budget amendment allocating General
Fund reserves in the amount of$4,265,000 to fund this land purchase.
Inclusive of this item if approved, a net total of$6,610,031 of General Fund
reserves has been appropriated by Council to fund expenditures in the 2016/17
operating budget. The remaining balance in General Fund reserves is
approximately $26.6 million, or 20.2% of the current General Fund operating
budget.
The City Attorney said staff is requesting that Item 11.1 be continued to April
20, 2017, a regularly scheduled council meeting. Staff has determined that the
City needs to provide a 30-day notice of the meeting when Council will
consider the item.
12. City Manager Verbal Reports — None.
13. City Attorney Verbal Reports — None.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
15. Closing Comments by Mayor — None.
16. Adjourn
The meeting adjourned at 3:16 p.m.
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