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12/01/2016 City Council Meeting Minutes December 1, 2016 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 9 ' e Meeting Minutes Thursday, December 1, 2016 6:00 PM Council Chambers City Council Page 1 City of Clearwater City Council Meeting Minutes December 1, 2016 Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember Doreen Caudell, Councilmember Bob Cundiff and Councilmember Hoyt Hamilton Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague — Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation — Elder Robert Smuthwaite of Flowing River Church 3. Pledge of Allegiance — Councilmember Hamilton 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) — Given. 4.1 Recycling Perks Raffle Winner Raffle winner Steve Zielke was presented with a $1,000 check. 4.2 Young Ambassadors Exchange Students - Chris Hubbard, P&R Martin Martinez and Sierra Sparkman recounted their fondest memories while visiting Japan last year. 4.3 Airpark Advisory Board Presentation - Denise Rosenberger, Chair Chair Rosenberger reviewed board activities and accomplishments over the past year. 4.4 Sister Cities Advisory Board Presentation - Sallie Parks, Sister Cities Advisory Board Chair Chair Parks reviewed board activities over the past year and thanked Council for reinstating the high school exchange program. Page 2 City of Clearwater City Council Meeting Minutes December 1, 2016 4.5 Public Art & Design Advisory Board Presentation - Alex Plisko, Chair Eric Seiler Board Member reviewed board activities throughout the past year and projects for the upcoming year. 4.6 Pier 60 Presentation - Dr. Heyward Mathews, St. Petersburg College Dr. Matthews reviewed efforts to replenish the artificial reef off the end of Pier 60 that was constructed forty years ago. 5. Approval of Minutes 5.1 Approve the minutes of the November 17, 2016 City Council Meeting as submitted in written summation by the City Clerk. Vice Mayor Jonson moved to approve the minutes of the November 17, 2016 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Daniel Haluba said the City did not pick up his neighborhood's trash last week during the Thanksgiving holiday. He expressed concerns regarding the lack of trash and recycling pick up service for two weeks. It was stated that due to the Thanksgiving holiday, the trash and recycling was picked up on Wednesday instead of Thursday. It was suggested that residents call for a pick up if trash or recycling was missed. David Ease thanked Council for making Clearwater a great place to live. 7. Consent Agenda — Approved as submitted. 7.1 Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School and Oak Grove Middle School for a one-year period commencing July 1, 2016 through June 30, 2017 and authorize the appropriate officials to execute same. (consent) Councilmember Caudell moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The Page 3 City of Clearwater City Council Meeting Minutes December 1, 2016 motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 8836-16 on second reading, annexing certain real property whose post office address is 2116 Palmetto Street, Clearwater Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8836-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8836-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.2 Adopt Ordinance 8837-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2116 Palmetto Street, Clearwater Florida 33765, upon annexation into the City of Clearwater, as Industrial Limited (IL). Ordinance 8837-16 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8837-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.3 Adopt Ordinance 8838-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2116 Palmetto Street, Clearwater Florida 33765, upon annexation into the City of Clearwater, as Industrial, Research and Technology (IRT). Ordinance 8838-16 was presented and read by title only. Vice Mayor Jonson moved to adopt Ordinance 8838-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton Page 4 City of Clearwater City Council Meeting Minutes December 1, 2016 8.4 Adopt Ordinance 8957-16 on second reading, annexing certain real property whose post office address is 606 South Bayview Avenue, along with an unaddressed parcel approximately 220 feet south of Gulf to Bay Boulevard, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8957-16 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 8957-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.5 Adopt Ordinance 8958-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 606 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 220 feet south of Gulf to Bay Boulevard, upon annexation into the City of Clearwater, as Institutional (I); and to change the future land use designation for certain real properties whose post office addresses are 520 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 110 feet south of Gulf to Bay Boulevard, all in Clearwater, Florida 33759 from Residential Low (RL), Residential Urban (RU), Residential Low Medium (RLM), and Commercial General (CG), to Institutional (1). Ordinance 8958-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8958-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.6 Adopt Ordinance 8959-16 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 606 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 220 feet south of Gulf to Bay Boulevard, upon annexation into the City of Clearwater, at Institutional (I); and by rezoning certain real properties whose post office addresses are 606 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 220 feet south of Gulf to Bay Boulevard, all in Clearwater, Florida 33759, from Low Medium Density Residential (LMDR), Commercial (C), and Mobile Home Park (MHP) to Institutional (1). Page 5 City of Clearwater City Council Meeting Minutes December 1, 2016 Ordinance 8959-16 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8959-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.7 Adopt Ordinance 8962-16 on second reading, annexing certain real property whose post office address is 1411 Lemon Street, Clearwater, Florida 33756 together with certain right-of-way of Lemon Street, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8962-16 was presented and read by title only. Vice Mayor Jonson moved to adopt Ordinance 8962-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.8 Adopt Ordinance 8963-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1411 Lemon Street, Clearwater, Florida 33756 upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 8963-16 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 8963-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.9 Adopt Ordinance 8964-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1411 Lemon Street, Clearwater, Florida 33756 upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8964-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8964-16 on second and final reading. The motion was duly seconded and upon Page 6 City of Clearwater City Council Meeting Minutes December 1, 2016 roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.10Adopt Ordinance 8965-16 on second reading, annexing certain real property whose post office address is 3003 Merrill Avenue, Clearwater, Florida 33759, together with certain right-of-way of Merrill Avenue, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8965-16 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8965-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.11Adopt Ordinance 8966-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3003 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 8966-16 was presented and read by title only. Vice Mayor Jonson moved to adopt Ordinance 8966-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.12Adopt Ordinance 8967-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3003 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8967-16 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 8967-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton Page 7 City of Clearwater City Council Meeting Minutes December 1, 2016 8.13Adopt Ordinance 8968-16 on second reading, annexing certain real property whose post office address is 1749 Owen Drive, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8968-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8968-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.14Adopt Ordinance 8969-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1749 Owen Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL) and Drainage Feature Overlay. Ordinance 8969-16 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8969-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.15Adopt Ordinance 8970-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1749 Owen Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8970-16 was presented and read by title only. Vice Mayor Jonson moved to adopt Ordinance 8970-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.16Adopt Ordinance 8971-16 on second reading, annexing certain real property whose post office address is 1305 Parkwood Street, Clearwater, Florida 33755, into the Page 8 City of Clearwater City Council Meeting Minutes December 1, 2016 corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8971-16 was presented and read by title only. Councilmember Caudell moved to adopt Ordinance 8971-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.17Adopt Ordinance 8972-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1305 Parkwood Street, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 8972-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8972-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.18Adopt Ordinance 8973-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1305 Parkwood Street, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8973-16 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 8973-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.19Adopt Ordinance 8974-16 on second reading, annexing certain real property whose post office address is 1740 West Lagoon Circle, Clearwater, Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 8974-16 was presented and read by title only. Vice Page 9 City of Clearwater City Council Meeting Minutes December 1, 2016 Mayor Jonson moved to adopt Ordinance 8974-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.20Adopt Ordinance 8975-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1740 West Lagoon Circle, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 8975-16 was presented and read by title only. Councilmember Caudell moved to aodpt Ordinance 8975-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 8.21Adopt Ordinance 8976-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1740 West Lagoon Circle, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 8976-16 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 8976-16 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton 9. City Manager Reports 9.1 Approve Revision of City Council Policy 21 M, Strategic/Direction Planning, regarding timing of an annual strategic planning session and provision for annual objectives. City Council Policy 21 M states: "Each year prior to the development of the City Manager's proposed budget, the City Council shall meet in a strategic direction/planning session(s). The meeting(s) will review the five year forecast, and update as necessary the City's Vision, Mission, Values, and Strategic Direction (Goals). From these documents a five-year strategic plan will be updated. The five-year strategic plan will become the basis for the annual City Manager and City Attorney Page 10 City of Clearwater City Council Meeting Minutes December 1, 2016 Objectives and City's annual budget process for the next fiscal year." In October 2016, staff requested City Council to clarify timing of the strategic planning session anticipated in Policy 21M. As discussed, staff's recommendation is that the review and update of five-year financial forecasts and strategic plan be scheduled each year as a pre-budget exercise, not in October during the City Manager and City Attorney evaluations. Additionally, City Council has not historically followed the policy provision relating to annual objectives for the City Manager and City Attorney. To better align the policy with practice, Council is asked to modify the policy as follows: "Prior to June 1 st of a€ach year and prior to the development of the City Manager's proposed budget, the City Council shall meet in a strategic planning session(s) to. The meeting(() will review the five-year financial forecast and update as necessary, the City's Vision, Mission, `��s and Strategic Direction (Goals). From these documents a five-year strategic plan will be updated. The a - fi�ie year strategin plan will henome the hack for the annual City Manager and rr City Attorney Objectives and the City's annual budget nroness for the next fiscal year." r For ease of reference, the revised policy would read: "Prior to June 1 st of each year and prior to the development of the City Manager's proposed budget, the City Council shall meet in a strategic planning session(s) to review the five-year financial forecast and update as necessary, the City's Vision, Mission and Strategic Direction (Goals). From these documents a five-year strategic plan will be updated." The City Clerk provided copies of the City's 2002 Values and the 2005 Mission and Vision statements. In response to questions, the City Clerk said Council did not make a decision to rescind the City's Values when the new Mission and Vision statements were adopted. The new Mission and Vision statements did not include the City's Values. The City Manager said the strategic direction has guided staff priorities and efforts. Deputy City Manager Jill Silverboard said the annual budget process includes reviewing the priorities and identifying funding. The policy has been followed the last two years, staff has come before Council identifying the priorities from each of the objectives. Ms. Silverboard said the only modification made last year was removing the Clearwater Historical Society records preservation under Community Engagement. In the absence of Council identifying which priority was more important than the other, staff deferred to the budget process for the purpose of guiding any progress made, if any. Page 11 City of Clearwater City Council Meeting Minutes December 1, 2016 It was stated that the strategy adopted by Council in 2002 came from the ICMA Elected Officials Handbook. The City Manager said the policy is a council policy, not a city manager policy. Staff has been committed to following the strategic direction established by Council. Council's priorities were established after completing a strategic planning process. The Vice Mayor is referencing a practice used by communities who stick to an academic process. He said Council has set the policy on what they want staff to achieve as a matter of priority. He said the item before Council is staffs recommendation for a council policy, Council has not adhered to the existing policy. Discussion ensued with concerns expressed that identifying principal items to be accomplished in the next fiscal year and building a budget around those items is an accepted practice in government organizations. It was stated that the budget should be tied to strategic objectives. Councilmember Hamilton moved to approve Revision of City Council Policy 21 M, Strategic/Direction Planning, regarding timing of an annual strategic planning session and provision for annual objectives. The motion was duly seconded and carried by the following vote: Ayes: 3 - Mayor Cretekos, Councilmember Caudell and Councilmember Hamilton Nays: 2 - Vice Mayor Jonson and Councilmember Cundiff Imagine Clearwater Update Planning and Development Director Michael Delk provided a summary regarding this week's activities with HR&A on the bluff waterfront. Two very successful public engagement meetings were concluded regarding the waterfront bluff draft plan as well as a successful stakeholder committee meeting. Staff is now in the process of setting up one on one video conferences between Council and HR&A over the next couple weeks. This will afford the consultant the ability to walk through the plan with Council individually and answer questions. Over the next several weeks, staff will address public comments received during this week's efforts. He said there were threads of commonality from the public that went into the formulation of the draft plan with a surprising amount of consistency and themes. The committee and staff will evaluate the themes, comments, and responses. The operational policy and functionality of the plan will be Page 12 City of Clearwater City Council Meeting Minutes December 1, 2016 assessed. He commented that staff and council will be pulled in different directions by the public's personal point of view. He said a challenge for staff and Council as the draft is finalized into a final document, is to afford staff and the stakeholder committee time to evaluate the comments as there will be policy and programming objectives to create, that will ultimately be Council's decision to make. This week's meetings were the last ones HR&A were obligated to make under the scope of the project. Mr. Delk said he spoke with Cary from HR&A and said there is flexibility within the scope to bring back the folks from HR&A to make a final presentation to the public as well as to Council and the stakeholder committee. The objective is to have them return for the first meeting in February 2017 to present the final plan and said it would then be appropriate to schedule a special council meeting to discuss implementation. In response to questions, Mr. Delk said staff will scan the public comments and forward them to Council and said the draft plan will be posted online if it is not yet posted already. Council will have contact with the consultants as soon as Monday and at that time Council will provide HR&A and staff their comments and questions. He said HR&A will continue to refine and fill in some of the additional components of the plan and special considerations may be adjusted based on the comments received. He said that a detailed strategy will most likely occur during a special workshop. City Manager Bill Horne said once the final presentation is produced, a date will be set for a workshop. He said now is the time for Council to express to staff the direction and prioritization that is expected. 10. City Attorney Reports — None. 11. Closing comments by Councilmembers (limited to 3 minutes) Vice Mayor Jonson thanked Councilmember Caudell for passing along information regarding the autonomous vehicle conference and said he had a fantastic time at the conference and got to ride in a driverless Tesla. He said he is incredibly impressed with technology moving so rapidly in that area and the potential impact it will have on transportation in the community. He said he has appreciated having the advisory board updates during the council meetings. He said the presentations at the Countryside Library and Main Library given by HR&A were well attended with great enthusiasm and asked the City Manager and City Attorney if we can identify segments of the master plan that may be implemented in a shorter period of time instead of waiting for all the infrastructure to be in place before the implementation can begin. Page 13 City of Clearwater City Council Meeting Minutes December 1, 2016 Councilmember Caudell said it is an exciting time being the holiday season and asked for all to slow down and pay attention and to be aware of your surroundings for safety purposes. Councilmember Hamilton said it is the holiday season and to be aware of your surroundings and to be thankful that we live where we do. In response to Vice Mayor Jonson's comment regarding the advisory board updates, Mayor Cretekos said that when he became Mayor he asked the City Manager and staff to have the advisory boards provide an annual update to Council. 12. Closing Comments by Mayor 13. Adjourn Attest �Jki)z(a. City Clerk City of Clearwater Mayor Cretekos reviewed recent and upcoming events and offered condolences to Linda Polglaze for the passing of her father and to the survivors of David Stone, a longtime Clearwater banker. The meeting adjourned at 7:53 p.m. -c(eofienCre\aos Mayor City of Clearwater Page 14