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11/29/2016 Council Work Session Meeting Minutes November 29, 2016 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 e d s w r' �mu Meeting Minutes Tuesday, November 29, 2016 9:00 AM Council Chambers Council Work Session Page 1 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 Roll Call Present 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember Doreen Caudell, Councilmember Bob Cundiff, and Councilmember Hoyt Hamilton Also Present: Jill S. Silverboard — Deputy City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague — Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 9: a.m. at City Hall. 2. Presentations — None. 3. Police Department 3.1 Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School and Oak Grove Middle School for a one-year period commencing July 1, 2016 through June 30, 2017 and authorize the appropriate officials to execute same. (consent) Under the terms of the one-year agreement between the School Board of Pinellas County and the City of Clearwater, the City will provide law enforcement and related services to Clearwater High School, Countryside High School and Oak Grove Middle School during the regular school year. The assigned officers (1 per school) will provide instruction in law education, will serve as resource persons, conduct investigations, provide security and maintain the peace, make arrests and provide support services as necessary. The annual cost of salaries and benefits of three officers over the one-year period will be $322,473. Total annual reimbursement from the School Board will be $56,120.72 for each officer, for a total reimbursement of$168,362.16, reflecting a 2% increase in reimbursement to the City for SRO services during the 2016/2017 contract period. A first quarter budget amendment will transfer the difference of$154,111 from the Special Law Enforcement Trust Fund(SLEF), special project 181-99330 to special project 181-99264, School Resource Officers. Sufficient funding will be available in special project 181-99264, School Resource Officers, for total funding of$322,473. The cost incurred by the Police Department is offset by the benefit of the Page 2 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 program to the community and the Police Department. The Police Department has maintained a good working relationship with the School Board. School Resource Officers have been assigned to Clearwater High School since January 1, 1985 and Countryside High School since January 1, 1986 and Oak Grove Middle School since August 27, 2007. APPROPRIATION CODE AND AMOUNT: A first quarter budget amendment will transfer the difference of$154,111 from the Special Law Enforcement Trust Fund(SLEF), special project 181-99330 to special project 181-99264, School Resource Officers. Sufficient funding will be available in special project 181-99264, School Resource Officers, for total funding of$322,473. In response to questions, Police Chief Daniel Slaughter said besides the 2% reimbursement increase, there are no substantive changes from last year's agreement. An additional responsibility added to the City's School Resource Officer is the inclusion of a restorative justice program. 4. Planning 4.1 Presentation of Draft Downtown Waterfront Master Plan - Imagine Clearwater (WSO) Planning and Development Director Michael Delk introduced the HR&A consulting team working on Imagine Clearwater initiative. HR&A representative Cary Hirschtein and Sasaki Urban Designer Martin Zogran provided a PowerPoint presentation. In response to questions, Mr. Hirschtein said the team is prepared to discuss certain elements of the proposed plan, the team can convene after this week's community sessions to reflect on the public comments. The team did meet with the downtown and beach stakeholders, all community sessions have been open to the public. Mr. Delk said staff informed the local chambers of commerce of the community sessions, of which were attended by many of the chamber representatives. Mr. Hirschtein said the team has collected information regarding evaluating the potential transportation points and will complete the assignment after the community sessions and preparing the draft master plan. Mr. Delk said the internal steering committee looked at the relocation of the bandshell, the committee is composed of several city department representatives who supported the proposed bandshell's general Page 3 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 orientation. Staff has spoken to HR&A regarding permanency for the support facilities. Mr. Zogran said the presentation before Council is a framework plan that depicts the big moves, such as relocating the bandshell for an improved performance venue that incorporates modern technology. Details of the framework will be incorporated into the master plan once the community supports the general direction. In response to a concern, the City Attorney said one of the changes last made to the City Charter is to allow the tennis courts to be removed and replaced elsewhere. Mr. Zogran said there is approximately 126 parking spaces south of the Main Library. Mr. Hirschtein said knowing that several items will be subject to referendum, the community sessions were held at different city locations to engage a diverse audience. Clearwater has a great supply of tennis facilities and the team recommended that that the tennis courts located near the Bluff are not the highest and best use of this recreation area to appeal to the widest number of individuals. Regarding the slide depicting the library parking, it is an ambitious recommendation, it envisions opportunities to incorporate the parking into some of the parking for private uses. In response to a question, Kimley-Horn representative Keith Greminger said the plan envisions opening up the entire water's edge to the development, requiring that Cleveland Street, as it comes down the Bluff, be a serpentine road to the south that ties into Pierce Street with access to Marina parking, which will provide ferry and trolley transit opportunities. On the north side, Drew Street will terminate at the waterfront, which will become a staging area in order to utilize the hard surface for major events. The goal is to have the plaza area be hardened enough to take vehicles since one will no longer be able to connect to Cleveland Street via Drew Street. 5. Legal 5.1 Approve Second Amendment to Purchase Agreement with Paradise Group, LLC for parking spaces in the Pelican Walk parking garage and authorize the appropriate officials to execute same. (consent) The City and the Developer entered into a Purchase Agreement dated June 10, 2014, which was amended on September 1, 2015. The City and the Developer now wish to amend the agreement to Page 4 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 provide for a closing date of December 15, 2016. The City Attorney said the garage is not quite finished yet with getting the equipment operational. Progress has been made on the items still owed to the city. 5.2 Adopt Ordinance 8836-16 on second reading, annexing certain real property whose post office address is 2116 Palmetto Street, Clearwater Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.3 Adopt Ordinance 8837-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 2116 Palmetto Street, Clearwater Florida 33765, upon annexation into the City of Clearwater, as Industrial Limited (IL). 5.4 Adopt Ordinance 8838-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 2116 Palmetto Street, Clearwater Florida 33765, upon annexation into the City of Clearwater, as Industrial, Research and Technology (IRT). 5.5 Adopt Ordinance 8957-16 on second reading, annexing certain real property whose post office address is 606 South Bayview Avenue, along with an unaddressed parcel approximately 220 feet south of Gulf to Bay Boulevard, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.6 Adopt Ordinance 8958-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 606 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 220 feet south of Gulf to Bay Boulevard, upon annexation into the City of Clearwater, as Institutional (I); and to change the future land use designation for certain real properties whose post office addresses are 520 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 110 feet south of Gulf to Bay Boulevard, all in Clearwater, Florida 33759 from Residential Low (RL), Residential Urban (RU), Residential Low Medium (RLM), and Commercial General (CG), to Institutional (I). 5.7 Adopt Ordinance 8959-16 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 606 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Page 5 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 Avenue approximately 220 feet south of Gulf to Bay Boulevard, upon annexation into the City of Clearwater, at Institutional (I); and by rezoning certain real properties whose post office addresses are 606 South Bayview Avenue and an unaddressed parcel located on the west side of South Bayview Avenue approximately 220 feet south of Gulf to Bay Boulevard, all in Clearwater, Florida 33759, from Low Medium Density Residential (LMDR), Commercial (C), and Mobile Home Park (MHP) to Institutional (1). 5.8 Adopt Ordinance 8962-16 on second reading, annexing certain real property whose post office address is 1411 Lemon Street, Clearwater, Florida 33756 together with certain right-of-way of Lemon Street, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.9 Adopt Ordinance 8963-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1411 Lemon Street, Clearwater, Florida 33756 upon annexation into the City of Clearwater, as Residential Low (RL). 5.10Adopt Ordinance 8964-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1411 Lemon Street, Clearwater, Florida 33756 upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 5.11Adopt Ordinance 8965-16 on second reading, annexing certain real property whose post office address is 3003 Merrill Avenue, Clearwater, Florida 33759, together with certain right-of-way of Merrill Avenue, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.12Adopt Ordinance 8966-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3003 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). 5.13Adopt Ordinance 8967-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3003 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 5.14Adopt Ordinance 8968-16 on second reading, annexing certain real property whose Page 6 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 post office address is 1749 Owen Drive, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.15Adopt Ordinance 8969-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1749 Owen Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL) and Drainage Feature Overlay. 5.16Adopt Ordinance 8970-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1749 Owen Drive, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 5.17Adopt Ordinance 8971-16 on second reading, annexing certain real property whose post office address is 1305 Parkwood Street, Clearwater, Florida 33755, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.18Adopt Ordinance 8972-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1305 Parkwood Street, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential Low (RL). 5.19Adopt Ordinance 8973-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1305 Parkwood Street, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 5.20Adopt Ordinance 8974-16 on second reading, annexing certain real property whose post office address is 1740 West Lagoon Circle, Clearwater, Florida 33765, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 5.21Adopt Ordinance 8975-16 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 1740 West Lagoon Circle, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Residential Low (RL). Page 7 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 5.22Adopt Ordinance 8976-16 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 1740 West Lagoon Circle, Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 6. City Manager Verbal Reports 6.1 Approve Revision of City Council Policy 21 M, Strategic/Direction Planning, regarding timing of an annual strategic planning session and provision for annual objectives. City Council Policy 21 M states: "Each year prior to the development of the City Manager's proposed budget, the City Council shall meet in a strategic direction/planning session(s). The meeting(s) will review the five year forecast, and update as necessary the City's Vision, Mission, Values, and Strategic Direction (Goals). From these documents a five-year strategic plan will be updated. The five-year strategic plan will become the basis for the annual City Manager and City Attorney Objectives and City's annual budget process for the next fiscal year." In October 2016, staff requested City Council to clarify timing of the strategic planning session anticipated in Policy 21M. As discussed, staff's recommendation is that the review and update of five-year financial forecasts and strategic plan be scheduled each year as a pre-budget exercise, not in October during the City Manager and City Attorney evaluations. Additionally, City Council has not historically followed the policy provision relating to annual objectives for the City Manager and City Attorney. To better align the policy with practice, Council is asked to modify the policy as follows: "Prior to June 1 st of e€ach year prior to the development of the City Manager's proposed budget, the City Council shall meet in a strategic planning session(s) to The meeting(s) review the five-year financial forecast and update as necessary, the City's Vision, Mission,%wand Strategic Direction (Goals). From these documents a five-year strategic plan will be developed plated. The five year ctrategiG plan will henome the basic for the annual City, an ger -r-rr Manager- and City,Attorney QbjentiVec and the Gif,'c annuai budget prone s for the nevi fi Gal year-.r For ease of reference, the revised policy would read: "Prior to June 1 st of each year the City Council shall meet in a strategic planning session(s) to review the five-year financial forecast and update as necessary, the City's Vision, Mission and Strategic Direction (Goals). From these documents a five-year strategic plan will be developed." Deputy City Manager Jill Silverboard reviewed the proposed changes. Page 8 City of Clearwater Council Work Session Meeting Minutes November 29, 2016 It was suggested that discussion be deferred to Thursday's council meeting when the City Manager will be present. Discussion ensued with support expressed to adopt staffs recommendation. In response to questions, the City Attorney said there was a discussion for staff to bring back a new Policy 21M, no specific direction or motion was provided. Staffs recommendation is based on the general discussion. Ms. Silverboard said Council has not been following the policy, if Council wants staff to pursue a policy that addresses the annual objectives, it was suggested that direction be given to staff at the council meeting. The City Attorney said that the City Charter requires the Council to conduct an annual review of the city manager and city attorney, the City Charter does not provide guidelines on how to conduct the review. A concern was expressed that staffs recommendation disconnects the strategic planning from the annual budget, which has been included in the policy since 1996. Staff was directed to amend the policy as follows:Prior to June 1St of each year and prior to development of the City Manager's proposed budget, the City Council shall meet in a strategic planning session(s) to review the five-year financial forecast and update as necessary, the Coty's Vision Mission and Strategic Direction (Goals). From these documents a five-year strategic plan will be updated. 7. City Attorney Verbal Reports — None. 8. Council Discussion Item — None. 9. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). — None. 10. Closing Comments by Mayor — None. 11. Adjourn The meeting adjourned at 10:29 a.m. Page 9 City of Clearwater