11/15/2016Tuesday, November 15, 2016
9:00 AM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Pension Trustees
Meeting Agenda
November 15, 2016Pension Trustees Meeting Agenda
1. Call To Order
2. Approval of Minutes
2.1 Approve the minutes of the October 17, 2016 Pension Trustees Meeting as
submitted in written summation by the City Clerk.
3. Citizens to be Heard Regarding Items Not on the Agenda
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
4.2 Recommend approval of the following request of employees Barbara Hagen,
Gas Department, Linda Ratcliffe, Library Department, Steven Sears, Police
Department, Charles Sheldon, Solid Waste General Services and Robert
Weiss, Fire Department, for a regular pension as provided by Sections 2.416
and 2.424 of the Employees’ Pension Plan.
4.3 Recommend approval of the following request of employees Lynne Marchitello,
Parks and Recreation Department and Todd Voigt, Public Utilities Department,
to vest their pensions as provided by Section 2.419 of the Employees’ Pension
Plan.
5. Adjourn
Page 2 City of Clearwater Printed on 11/7/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2966
Agenda Date: 11/15/2016 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: Pension Trustees
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Approve the minutes of the October 17, 2016 Pension Trustees Meeting as submitted in
written summation by the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 11/7/2016
Pension Trustees Meeting Minutes October 17, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Monday, October 17, 2016
1:00 PM
Council Chambers
Pension Trustees
Page 1 City of Clearwater
Draft
Pension Trustees Meeting Minutes October 17, 2016
Roll Call
Present 4 - Chair George N. Cretekos, Trustee Bob Cundiff, Trustee Hoyt
Hamilton, and Trustee Bill Jonson
Absent 1 - Trustee Doreen Caudell
Also Present – William B. Horne – City Manager, Jill Silverboard – Deputy City
Manager, Pamela K. Akin – City Attorney, Rosemarie Call – City
Clerk, Nicole Sprague – Official Records and Legislative Services
Coordinator, and Joe Roseto – Human Resources Director
To provide continui ty for research, items are listed in agenda order although not
ne cessarily discussed in that order.
Draft
1. Call To Order – Chair Cretekos
The meeting was called to order at 1:11 p.m. at City Hall.
2. Approval of Minutes
Approve the minutes of the September 12, 2016 Pension Trustees Meeting as
submitted in written summation by the City Clerk.
Trustee Hamilton moved to approve the minutes of the September
12, 2016 Pension Trustees Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda – None.
4. New Business Items
4.1 Approve the new hires for acceptance into the Pension Plan as listed.
Name/Job Classification/Department Pension Eligibility Date
Emmanuel Corujo, Police Officer, Police 08/08/2016
Efrain Andino, Gas Technician I, Gas 08/08/2016
Page 2 City of Clearwater
Draft
Pension Trustees Meeting Minutes October 17, 2016
Kevin Nichols, Gas Technician I, Gas 08/08/2016
Anthony Mauri, Fleet Mechanic, General Services 08/08/2016
Keith Farrington, Electrical Supervisor, General Services 08/08/2016
Lawrence Flory *, Police Communications Operator Trainee, Police 08/22/2016
Donald Robinson, Gas Technician I, Gas 08/22/2016
Stephon Byrd, Solid Waste Equipment Operator, Solid Waste 08/22/2016
Richard Rios, Solid Waste Equipment Operator, Solid Waste 08/22/2016
Bryant Wilson, Solid Waste Equipment Operator, Solid Waste 08/22/2016
Andrew Bassant, Parks Service Tech I, Parks and Recreation 08/22/2016
* Lawrence Flory was employed in part time temporary positions from
06/02/2014 to 12/12/2014 and 03/22/2016 to 08/19/2016. He was hired into a
full time position on 08/22/2016 and will be eligible for pension as of
08/22/2016.
Trustee Jonson moved to approve the new hires for acceptance
into the Pension Plan as listed. The motion was duly seconded and
carried unanimously.
4.2 Approve the following request of employees Allison Cox, Parks and Recreation
Department, Suzanne Hamilton, Library Department and Barry LeCavalier, Public
Utilities Department, to vest their pensions as provided by Section 2.419 of the
Employees’ Pension Plan.
Allison Cox, Parks Service Technician II, Parks and Recreation Department,
was employed by the City on December 15, 2003, and began participating in
the Pension Plan on that date. Ms. Cox terminated from City employment on
May 12, 2016.
Suzanne Hamilton, Sr. Library Assistant, Library Department, was employed by
the City on January 27, 2001, and began participating in the Pension Plan on
that date. Ms. Hamilton will terminate from City employment on September 30,
2016.
Barry LeCavalier, Senior Utilities Chemist, Public Utilities Department, was Page 3 City of Clearwater
Draft
Pension Trustees Meeting Minutes October 17, 2016
employed by the City on July 11, 2005, and began participating in the Pension
Plan on that date. Mr. LeCavalier terminated from City employment on August
26, 2016.
The Employees’ Pension Plan provides that should an employee cease to be
an employee of the City of Clearwater or change status from full-time to
part-time after completing ten or more years of creditable service (pension
participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month
following the month in which the employee normally would have been eligible
for retirement.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Ms. Cox will meet the non-hazardous duty criteria and begin
collecting a pension in January 2024. Ms. Hamilton will meet the
non-hazardous duty criteria and begin collecting a pension in August 2018.
Mr. LeCavalier will meet the non-hazardous duty criteria and begin collecting a
pension in December 2033.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service.
Trustee Cundiff moved to approve the following request of
employees Allison Cox, Parks and Recreation Department,
Suzanne Hamilton, Library Department and Barry LeCavalier,
Public Utilities Department, to vest their pensions as provided by
Section 2.419 of the Employees’ Pension Plan. The motion was
duly seconded and carried unanimously.
Page 4 City of Clearwater
Draft
Pension Trustees Meeting Minutes October 17, 2016
4.3 Approve the following request of employees Carlos Lang, Police Department, Leonard
Melanson, Fire Department, Daniel Rozzi, Police Department, Nancy Scott, Planning
and Development and John Witkowski, Planning and Development for a regular
pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan.
Carlos Lang, Police Officer, Police Department, was employed by the City on
March 15, 1991, and his pension service credit is effective on January 8, 1994.
His pension will be effective September 1, 2016. Based on an average salary
of approximately $80,992.31 over the past five years, the formula for
computing regular pensions and Mr. Lang’s selection of the 10 Certain and Life
Annuity with a 30% Partial Lump Sum, this pension benefit will be
approximately $35,257.44 annually.
Leonard Melanson, Firefighter/Driver-Operator, Fire Department, was
employed by the City on April 28, 1997, and his pension service credit is
effective on that date. His pension will be effective May 1, 2017. Based on an
average salary of approximately $69,016.57 over the past five years, the
formula for computing regular pensions and Mr. Melanson’s selection of the
100% Joint and Survivor Annuity, this pension benefit will be approximately
$37,315.80 annually.
Daniel Rozzi, Police Officer, Police Department, was employed by the City on
March 7, 1994, and his pension service credit is effective on that date. His
pension will be effective October 1, 2016. Based on an average salary of
approximately $78,977.45 over the past five years, the formula for computing
regular pensions and Mr. Rozzi’s selection of the 50% Joint and Survivor
Annuity, this pension benefit will be approximately $50,143.56 annually.
Nancy Scott, Senior Staff Assistant, Planning and Development Department,
was employed by the City on April 2, 1981, and her pension service credit is
effective on October 13, 1993. Her pension will be effective September 1,
2016. Based on an average salary of approximately $45,750.95 over the past
five years, the formula for computing regular pensions and Ms. Scott’s
selection of the Life Annuity, this pension benefit will be approximately
$28,776.72 annually.
John Witkowski, Building Construction Inspector, Planning and Development
Department, was employed by the City on April 18, 1994, and his pension
service credit is effective on April 19, 1994. His pension will be effective
October 1, 2016. Based on an average salary of approximately $59,523.36
over the past five years, the formula for computing regular pensions and Mr.
Witkowski’s selection of the Life Annuity with a 30% Partial Lump Sum, this
pension benefit will be approximately $25,726.92 annually.
Section 2.416 provides for normal retirement eligibility for non-hazardous duty Page 5 City of Clearwater
Draft
Pension Trustees Meeting Minutes October 17, 2016
employees hired prior to the effective date of this reinstatement (January 1,
2013), a member shall be eligible for retirement following the earlier of the date
on which a participant has reached the age of fifty-five years and completed
twenty years of credited service; the date on which a participant has reached
age sixty-five years and completed ten years of credited service; or the date on
which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this
restatement, a member shall be eligible for retirement following the earlier of
the date on which a participant has reached the age of sixty years and
completed twenty-five years of credited service; or the date on which a
participant has reached the age of sixty-five years and completed ten years of
credited service. Ms. Scott and Mr. Witkowski have met the non-hazardous
duty criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of the
date on which the participant has completed twenty years of credited service
regardless of age, or the date on which the participant has reached fifty-five
years and completed ten years of credited service. Mr. Lang, Mr. Melanson
and Mr. Rozzi have met the hazardous duty criteria.
Trustee Hamilton moved to approve the following request of
employees Carlos Lang, Police Department, Leonard Melanson,
Fire Department, Daniel Rozzi, Police Department, Nancy Scott,
Planning and Development and John Witkowski, Planning and
Development for a regular pension as provided by Sections 2.416
and 2.424 of the Employees’ Pension Plan. The motion was duly
seconded and carried unanimously.
5. Adjourn
The meeting adjourned at 1:13 p.m.
Chair
Employees’ Pension Plan Trustees
Attest
City Clerk
Page 6 City of Clearwater
Draft
BLANK INTENTIONALLY
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2871
Agenda Date: 11/15/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve the new hires for acceptance into the Pension Plan as listed.
SUMMARY:
Name/Job Classification/Department Pension Eligibility Date
Travis Lee *,Solid Waste Worker, Solid Waste 09/05/2016
Bridget McCord, Police Information Technician I, Police 09/06/2016
Garth Carson, Wastewater Treatment Plant Op. Trainee, Public Utilities 09/06/2016
Jon Page, Wastewater Treatment Plant Operator, Public Utilities 09/06/2016
Ucal Morrison, Solid Waste Equipment Operator, Solid Waste 09/06/2016
Graham Donaldson **, Marine Facility Operator, Marine and Aviation 09/17/2016
* Travis Lee was employed in temporary position from 06/27/2016 to 09/04/2016, and then
transferred to a full time position on 09/05/2016. He will be eligible for pension as of
09/05/2016.
** Graham Donaldson was employed in temporary position from 04/21/2016 to 07/07/2016,
and then a part time position from 07/09/2016 to 09/16/2016. He was hired into a full time
position on 09/17/2016 and will be eligible for pension on 09/17/2016.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 11/7/2016
BLANK INTENTIONALLY
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2873
Agenda Date: 11/15/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Recommend approval of the following request of employees Barbara Hagen, Gas
Department, Linda Ratcliffe, Library Department, Steven Sears, Police Department, Charles
Sheldon, Solid Waste General Services and Robert Weiss, Fire Department, for a regular
pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan.
SUMMARY:
Barbara Hagen, Gas Program Coordinator, Gas Department, was employed by the City on
July 9, 1990, and her pension service credit is effective on that date. Her pension will be
effective October 1, 2016. Based on an average salary of approximately $61,275.85 over the
past five years, the formula for computing regular pensions and Ms. Hagen’s selection of the
Joint and Survivor Annuity, this pension benefit will be approximately $44,130.48 annually.
Linda Ratcliffe, Library Assistant, Library Department, was employed by the City on December
9, 1985, and her pension service credit is effective December 10, 1993. Her pension will be
effective September 1, 2016. Based on an average salary of approximately $34,075.86 over
the past five years, the formula for computing regular pensions and Ms. Ratcliffe’s selection of
the 10 Year Certain and Life Annuity, this pension benefit will be approximately $20,648.52
annually.
Steven Sears, Police Sergeant, Police Department, was employed by the City on October 19,
1992, and his pension service credit is effective on that date. His pension will be effective
October 1, 2016. Based on an average salary of approximately $101,228.68 over the past five
years, the formula for computing regular pensions and Mr. Sears’ selection of the 100% Joint
and Survivor Annuity, this pension benefit will be approximately $65,238.60 annually.
Charles Sheldon, Licensed Electrician, Solid Waste General Services Department, was
employed by the City on October 27, 1986, and his pension service credit is effective on that
date. His pension will be effective November 1, 2016. Based on an average salary of
approximately $60,711.85 over the past five years, the formula for computing regular pensions
and Mr. Sheldon’s selection of the 100% Joint and Survivor Annuity with a 20% Partial Lump
Sum, this pension benefit will be approximately $37,183.44 annually.
Robert Weiss, Fire Chief, Fire Department, was employed by the City on February 19, 2005,
and his pension service credit is effective on that date. His pension will be effective November
1, 2016. Based on an average salary of approximately $118,895.92 over the past five years,
the formula for computing regular pensions and Mr. Weiss’ selection of the 100% Joint and
Survivor Annuity, this pension benefit will be approximately $37,014.60 annually.
Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees
Page 1 City of Clearwater Printed on 11/7/2016
File Number: ID#16-2873
hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be
eligible for retirement following the earlier of the date on which a participant has reached the
age of fifty-five years and completed twenty years of credited service; the date on which a
participant has reached age sixty -five years and completed ten years of credited service; or
the date on which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this restatement, a
member shall be eligible for retirement following the earlier of the date on which a participant
has reached the age of sixty years and completed twenty -five years of credited service; or the
date on which a participant has reached the age of sixty -five years and completed ten years of
credited service. Ms. Hagen, Ms. Ratcliffe and Mr. Sheldon have met the non -hazardous duty
criteria.
Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a
member shall be eligible for retirement following the earlier of the date on which the participant
has completed twenty years of credited service regardless of age, or the date on which the
participant has reached fifty -five years and completed ten years of credited service. Mr. Sears
and Mr. Weiss have met the hazardous duty criteria.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 11/7/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2872
Agenda Date: 11/15/2016 Status: Agenda ReadyVersion: 2
File Type: Action ItemIn Control: Pension Trustees
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
Recommend approval of the following request of employees Lynne Marchitello, Parks and
Recreation Department and Todd Voigt, Public Utilities Department, to vest their pensions as
provided by Section 2.419 of the Employees’ Pension Plan.
SUMMARY:
Lynne Marchitello, Parks Service Tech II, Parks and Recreation Department, was employed
by the City on July 24, 2006, and began participating in the Pension Plan on that date. Ms.
Marchitello terminated from City employment on August 30, 2016.
Todd Voigt, Water Distribution Supervisor I, Public Utilities Department, was employed by the
City on May 1, 1989, and began participating in the Pension Plan on that date. Mr. Voigt
terminated from City employment on August 5, 2016.
The Employees’ Pension Plan provides that should an employee cease to be an employee of
the City of Clearwater or change status from full -time to part-time after completing ten or more
years of creditable service (pension participation ), such employee shall acquire a vested
interest in the retirement benefits. Vested pension payments commence on the first of the
month following the month in which the employee normally would have been eligible for
retirement.
Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees
hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be
eligible for retirement following the earlier of the date on which a participant has reached the
age of fifty-five years and completed twenty years of credited service; the date on which a
participant has reached age sixty -five years and completed ten years of credited service; or
the date on which a member has completed thirty years of service regardless of age. For
non-hazardous duty employees hired on or after the effective date of this restatement, a
member shall be eligible for retirement following the earlier of the date on which a participant
has reached the age of sixty (60) years and completed twenty -five years of credited service; or
the date on which a participant has reached the age of sixty -five years and completed ten
years of credited service. Ms. Marchitello will meet the non -hazardous duty criteria and begin
collecting a pension in June 2022. Mr. Voigt will meet the non-hazardous duty criteria and
begin collecting a pension in September 2017.
Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a
member shall be eligible for retirement following the earlier of the date on which the participant
has completed twenty years of credited service regardless of age, or the date on which the
participant has reached fifty-five years and completed ten years of credited service.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 11/7/2016
File Number: ID#16-2872
Page 2 City of Clearwater Printed on 11/7/2016