12/06/2000
AIRPORT AUTHORITY MEETING
CITY OF CLEARWATER
December 6, 2000
Present: Gary Benjamin Chair
Dennis Roper Board Member
Brenda Harris Nixon Board Member
Bob Lunt Board Member
Ron Streicher Board Member
Also Present: Jan Hayman Assistant City Attorney departed 3:29 p.m.
William Morris Harbormaster
Gordon Wills Airpark Operations Manager
Patricia O. Sullivan Board Reporter
The Chair called the meeting to order at 3:00 p.m. at City Hall.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
ITEM #2 - Approval of Minutes
Member Roper moved to approve the minutes of the regular meeting of November 1,
motion
2000, as submitted in written summation to each board member. The was duly
carried
seconded and unanimously.
ITEM #3 – Tenant & Lease Report from FBO
David King, Suncoast Flying Services and FBO (Fixed Base Operator) reported the
monthly FBO report has not changed: 27 t-hangars, 40 shade hangars, 35 hard stands, 19
grass tiedowns, and 10 transients. Construction on new hangars is underway. Staff has used
stencils to paint on the taxiways, “slow, uneven pavement.” Mr. King reported problems
related to one tenant feeding birds. He expressed concern the thousands of birds could be
hazardous to airplanes. Discussion ensued regarding ways to encourage birds to leave an
area. It was recommended signs be posted on the fence to prohibit feeding the birds. Mr.
King will handle the situation.
Mr. King reported the Airpark had passed inspection by the FAA (Federal Aviation
Authority) and FDOT (Florida Department of Transportation). The only stated concern is
related to the fence by the golf course. In response to a question, Harbormaster Bill Morris
said the fence’s location is grandfathered. Once construction begins on the runway extension,
the fence must be moved.
It was recommended the entire runway be extended at one time. Mr. Morris said
although FDOT has committed to pay 80% of costs, the City has not budgeted the 20% match.
The importance of moving ahead with the project was stated. Mr. King said plans are to begin
construction on the south end of the runway as soon as possible.
maa1200 1 12/06/00
The Airpark was designated as an Enterprise Fund in October 2000. Mr. Morris
reviewed rules related to enterprise funds, stating the fund must generate its own revenues.
Staff borrowed money from the City to begin the hangar project and cannot borrow more. The
hangars will produce revenues needed for future projects. Preliminary numbers regarding
estimated costs are in the Master Plan.
It was felt strongly, the City should proceed with the entire runway expansion project
immediately, as it relates to safety issues. It was noted the City Commission had approved the
Master Plan. Concern was expressed waning City support may influence FDOT cooperation.
ITEM #4 – Master Plan Progress Report
Klaus Palinkas, PBS&J (Post, Buckley, Shuh, and Jernigan), said the FAA and FDOT
review process is about half complete. He expected a final decision by December 31, 2000.
The only minor revision anticipated relates to the plan’s declared distance analysis. If a
revision is necessary, he will submit it within two weeks. In response to a question, he
estimated costs at $46,600 to replace the fence and $12,322 to relocate and reinstall the
fence. It is anticipated the entire project will cost $320,000 including $64,000 for south runway
extension and $255,000 for the north runway extension. Discussion ensued regarding the
declared distance analysis. It was noted the declared distances have been proposed for
safety and out of concern for neighbors.
Concern was expressed the City will suffer a financial penalty if the project to extend
both ends of the runway is not done in tandem. Mr. Morris reviewed amendments necessary
to adjust the budget to bring current projects forward. He said maintenance and salaries for
police security aides must be funded, noting the aides have been a tremendous benefit to the
neighborhood, have attracted corporate business, and have reduced night landings. The
Airpark cannot request additional borrowing until it can balance its budget and pay down its
loan. Runway construction will not increase revenues. Mr. Morris said money must be set
aside for emergencies. It was stated maintenance problems exist with the older t-hangars.
The importance of a maintenance schedule was stated.
Concern was reiterated regarding the financial penalty related to dividing the project
into two. It was suggested that board members discuss these concerns with the City
Commission and City Manager, noting only $64,000 in City funds are needed. It was felt
constructing the entire project at one time would reduce Airpark disruption. It was stated the
Airpark should have been provided seed money to meet short term needs before its
designation as an enterprise fund. Mr. Morris indicated money committed to the runway
expansion project will cross over fiscal years. It was felt operational and funding budgets
should be kept separate. It was recommended staff report on the amount of savings possible
if the project is done at one time. Mr. Morris indicated the Airpark has no retained earnings at
this time. He said the department must borrow the entire cost of the project, pay interest costs,
and await FDOT reimbursement.
Mr. Morris said the next project planned is construction of the corporate hangar. Staff
plans to supplement that project with improvements to existing t-hangars. In response to a
question, Mr. Morris said construction on the runway extension should begin after October 1,
maa1200 2 12/06/00
2001. It was felt the project should begin earlier. Discussion ensued regarding funding for the
project. Mr. Morris said Mr. King has expressed interest in making a financial commitment to
the Airpark, including construction of a new FBO building, after his contract is renegotiated.
With a new City Commission being seated in March, it is unlikely resolution of these issues can
be expected before then.
Member Roper moved for staff to distribute the FY (fiscal year) 2001 and 2002
motion
operating and CIP budgets, detailing income and expenses. The was duly seconded.
It was recommended board members lobby the City Commission regarding the
importance of this project. Concern was expressed the previous master plan schedule was not
met as no one had pushed for its implementation. It was stated the board supports Mr. Morris’
efforts and does not fault him for this delay. Discussion ensued regarding the importance of
the runway extension project
carried
Upon the vote being taken, the motion unanimously.
In response to a question, Mr. Morris said the Airpark’s anticipated generation of $4-
million is not expected until Year-12 of the 20-year plan and is contingent on expansion of the
property. The importance of acquiring the driving range was stated. Mr. Morris said the Parks
& Recreation Department also has plans for that land. It was stated a clear road map is
needed before alternatives can be considered.
Ellen Hess requested information on the extension for a report to neighborhood
homeowners.
ITEM #5 – Other Business
Mr. Morris reported staff is working on a maintenance schedule and is reviewing the
maintenance schedules and checklists in use at other airparks. It was recommended that a 5-
or 7-year maintenance schedule be developed. It was stated while the FBO’s lease indicates
he is responsible for repairs, the City previously made all repairs using general fund dollars.
The City retains responsibility for the taxiway and runway. It was recommended every Airpark
asset be identified and listed for a maintenance program.
It was noted a new sign on the entry gate states the hours of operation. In response to
a question, Mr. Morris said staff will meet with Mr. Palinkas to discuss signage on the runway
related to flight patterns.
It was recommended the City Commission adopt an ordinance to enforce FAA
regulations related to the location of cell towers away from the Airpark.
John Antanasio, Civil Air Patrol representative, was complimented for maintaining the
CAP headquarters. In response to a question, Mr. Morris said the property survey has been
mailed. Mr. Antanasio wished all happy holidays and thanked the board for doing a good job.
ITEM #6 – Agenda for next meeting, Wednesday, January 3, 2001
maa1200 3 12/06/00
The board will review the FY 2001 and 2002 operational and CIP budgets. It was
recommended the board formalize a maintenance schedule for the Airpark, to be budgeted
and reviewed annually, and to be separate from the CIP.
It was recommended the issue of signs on the runway related to flight patterns remain
on the agenda until the issue is resolved.
Item #7 - Adjournment
The meeting adjourned at 5:02 p.m.
maa1200 4 12/06/00
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AIRPORT AUTHORITY MEETING
CITY OF CLEARWATER
December 6, 2000
Present:
Gary Benjamin
Dennis Roper.
Brenda Harris Nixon
Bob Lunt
Ron Streicher
Chair
Board Member
Board Member
Board Member
Board Member
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Also Present:
Jan Hayman
William Morris
Gordon Wills
Patricia O. Sullivan
Assistant City Attorney departed 3:29 p.m.
Harbormaster
Airpark Operations Manager
Board Reporter
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The Chair called the meeting to order at 3:00 p.m. at City Hall.
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To provide continuity ,for research, items are in agenda order although not
necessarily discussed in that order.
ITEM #2 - Aooroval of Minutes
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Member Roper moved to approve the minutes of the regular meeting of November
1, 2000, as submitted in written summation to each board member. The motion was duly
seconded and carried unanimously.
ITEM #3 - Tenant & Lease Report from FBO
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David King, Suncoast Flying Services and FBO (Fixed Base Operator) reported the
monthly FB'Q report has not changed: 27 t-hangars, 40 shade hangars, 35 hard stands, 19,
grass tiedowns, and 10 transients. Construction on new hangars is underway. Staff has
used stencils to paint on the taxiways, "slow, uneven pavement." Mr. King reported
problems related to one tenant feeding birds. He expressed concern the thousands of birds
could be hazardous to airplanes. Discussion ensued regarding ways to encourage birds to
leave an area. It was recommended signs be posted on the fence to prohibit feeding the
birds. Mr. King will handle the situation.
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Mr. King reported the Airpark had passed inspection by the FAA (Federal Aviation
Authority) and FOOT (Florida Department of Transportation). The only stated concern is
related to the fence by the golf course. In response to a question, Harbormaster Bill Morris
said the fence's location is grandfathered. Once construction begins on the runway
extension, the fence must be moved.
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It was recommended the entire runway be extended at one time. Mr. Morris said
although FOOT has committed to pay 80% of costs, the City has not budgeted the 20%'
match. The importance of moving ahead with the project was stated. Mr. King said plans
are to begin construction on the south end of the runway as soon as possible.
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. reviewed rules related to enterprise funds, stating th~ fund mlJst generate its own
revenues. Staff borrowed money from the City to begin the hangar project and cannot
borrow more. The.hangars will produce revenues needed for future projects. Preliminary
numbers regarding estimated costs are in the Master Plan.
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It was felt strongly, the City should proceed with the entire runway expansion
project immediately, as it relates to safety issues. It was noted the City Commission had
approved the Master Plan. Concern was expressed waning City support may Influence
FOOT cooperation. .
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Klaus Palinkas, PBS&J (Post, Buckley, Shuh, and Jernigan)t said the FAA and FOOT
review process is about half complete. He expected a fina" decision by December 31 t
2000. The only minor revision anticipated relates to the plan's declared distance analysis.
It a revision is necessary, he will submit it within two weeks, In response to a question, he
estimated costs at $46,600 to replace the fence and $12,322 to relocate and reinstall the
fence. It is anticipated the entire project will cost $320,000 inclUding $64,000 for south
runway extension and $255,000 for the north runway extension. Discussion ensued
regarding the declared distance analysis. It was noted the declared distances have been
. proposed for safety and out of concern for neighbors.
C'.FI\ Concern was expressed the City will suffer a financial penalty if the project to
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extend both ends of the runway is not done in tandem. Mr. Morris reviewed amendments
necessary to adjust the budget to bring current projects forward. He said maintenance and
salaries for police security aides must be fundedt noting the aides have been a tremendous
benefit to the neighborhood, have attracted corporate business, and have reduced night
landings. The Airpark cannot request additional borrowing until it can balance its budget
and pay down its loan. Runway construction will not increase revenues. Mr. Morris said
m'oney must be set aside for emergencies. It was stated maintenance problems exist with
the older t-hangars. The importance of a maintenance schedule was stated.
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Concern was reiterated regarding the financial penalty related to dividing the project
into two. It was suggested that board members discuss these concerns with the City
Commission and City Manager, noting only $64,000 in City funds are needed. It was felt
constructing the entire project at one time would reduce Airpark disruption. It was stated
the Airpark should have been provided seed money to meet short term needs before its
designation as an enterprise fund. Mr. Morris indicated money committed to the runway
expansion project will cross over fiscal years. It was felt operatio'nal and funding budgets
should be '<ept separate. It was recommended staff report on the amount of savings '
possible if the project is done at one time. Mr. Morris indicated the Airpark has no retained
earnings at this time. He said the department must borrow the entire cost of the project,
pay interest costs, and await FOOT reimbursement.
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Mr. Morris said the next project planned is construction of the corporate hangar.
Staff plans to supplement that project with Improvements to existing t-hangars. In .
response to a question, Mr. Morris said construction on. the runway exte~sion should begin
after October 1, 2001. It was felt the project should begin earlier. Discussion ensued
regarding funding for the project. Mr. Morris said Mr: King has expressed interest In .
making a financial commitment to the Airpark, including construction of a new FBO
building, 'after his co~tract is renegotiated. With a new City Commission being seated in
March,itis unlikely resolution of these issues can be expected before then.
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Member Roper moved for staff to distribute the FY (fiscal year) 2001 and 2002 .
. operating and C1P budgets, detailing income and expenses. The motion was duly
seconded.
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It was recommended board members lobby the City Commission regarding the
importance of this project. Concern was expressed the previous master plan schedule was
not met as no one had,pushed for its implementation. It was stated the board supports Mr. '.
Morris' efforts and does not fault him for this delay. Discussion ensued regarding the
importance of the runway extension project
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Upon the vote. being taken, the motion carried unanimously.
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In response to a question, Mr. Morris said the Airpark's anticipated generation of
$4-million is not expected until Year-12 of the 20wyear plan and is contingent on expansion
of .the property. The importance of acquiring the driving range was stated. Mr. Morris said
the' Parks & Recreation Department also has plans for that land. It was stated a clear road .
map is needed before alternatives can be considered.
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Ellen Hess requested information on the extension for a report to neighborhood
homeowners.
ITEM #5 - Other Business
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Mr. Morris reported staff is 'working on a maintenance schedule and is reviewing the
maintenance schedules and checklists in use at other airparks. It was recommended that a
5- or 7~year maintenance schedule be developed. It was stated while the FBO's lease
indicates he is responsible for repairs, the City previously made all repairs using general
fund dollars. The City retains responsibility for the taxiway and runway. It was
recommended every Airpark asset be identified and listed for a maintenance program.
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It was noted a new sign on the entry gate states the hours of operation. In
response to a question, Mr. Morris said staff will meet with Mr. Palinkas to discuss signage
on the runway relate.d to flight patterns.
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It was recommended the City Commission adopt an ordinance to enforce FAA
regulations related to the location of cell towers away from the Airpark.
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John Antanaslo" Civil Air Patrol representative, was complimented for maintaining
the CAP headquarters. In response, to a question,. Mr. Morris said the property survey ~as
been mailed. Mr. Antanasio wished all happy holidays and' thanked the board for doing a
'goocl job. " .
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"IIEM #6 - AQenda' for next meetinQ. Wednesdav, Januarv 3. 2001
The b'oard will review the FY 2001 and 2002 openitional and CIP budgets. It was
recommended the board formalize 'a maintenance schedule for the Airpark, to be budgeted
and reviewed annually, and to be separate from the 'CIP. '
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It was recommended the issue of signs on the runway related to flight patterns
.remain on the agenda until the issue is resolved.
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Item #7 - Adjournment,
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The meeting adjourned at 5:02 p.m.
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, Chair .'
Airport Authority
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