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06/02/1999 Airport Authority City of Clearwater June 2, 1999 Present: Gary Benjamin Chair Robert Lunt Board Member Dennis Roper Vice Chair Ronald Streicher Board Member Absent: Francis Werner Board Member Also Present: William D. Morris Harbormaster/Marine Klaus Palinkas PBS&J John Carassas Legal Marcia Charlton Staff Assistant III/Marine To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM 1 - - Call to Order 3:00 p.m. at City Hall ITEM 2 - - Minutes Approval May 5, 1999 Mr. Benjamin moved to approve minutes but had a question on the June 3rd date listed in #4, this is a correct date as of last month’s minutes. Minutes approved as submitted. ITEM 3 - Tenant Report/FBO Mr. Emshoff gave the tenant report as follows: 25 T-hangars, 40 shade hangars, 36 hard stands and 11 grass stands. ITEM 4 - Master Plan Update Mr. Palinkas with PBS&J introduced Mr. Jim McGrath, recently rehired by PBS&J. Progress report with revised schedule and percent completion of each task was handed out. The current overall view shows 53% completion of total project which at present is 20% under budget. At completion of the forecasting, there will be a formal presentation to the commission rd tentatively scheduled for 3 week of July. There will be two presentation after that to set the stnd stage for the layout. The first tentatively scheduled for the 1 week of October and 2 or final draft presentation to commission approximately in mid-December. Mr. Roper expressed some concern with moving the displaced thresholds. Mr. Benjamin asked if they could just be moved and included in plan (#34 moved further north and re-centered). Mr. Palinkas stated that he would look into their concern but there is a time penalty associated with getting the draft to FDOT. This concern would take about a month if researched. FDOT needs to see that the draft is in place to release funds. maa0699 1 06/02/99 The question of “runway grade level standards” was visited again to make sure that it does not get left out of the plan, Mr. Benjamin and Mr. Roper both made comments regarding the apparent lack of communication to get this included in plan. Mr. Palinkas suggested they mark the layout of the thresholds and re-centering and send to FDOT to lock in the funding for this part of the plan and asked the board to make a motion and vote on it. Mr. Roper made the motion to let PBS&J to submit the interim master plan update specifically with a notation that we would like to adjust the displaced threshold in concert with the runway center realignment as a benefit to obstruction clearance and noise abatement approaches to runway 34 and make sure FDOT understands that we do intend to move them. Motion seconded and passed unanimously. Mr. Benjamin asked if PBS&J would make a presentation to the board to open it up to the community. Discussion ensued as to setting a date. It was decided to change the next st Airport Authority board meeting to July 21 in order to give PBS&J more time to finalize this phase for a presentation. A question was asked concerning where the information for forecasting growth of airpark was gleaned from records of the airpark over the past 10 years with a base year. Also, can an assumption be put into the new plan that so many tie downs and hangars will be added. Mr. Palinkas stated that they are including an unconstrained forecast for the airpark, which means the total demand or maximum build-out that the airpark could possibly handle. ITEM 5 - Keene Road Status Mr. Ivan Fernandez, with Pinellas County was there to talk, Mr. Paul Hagler spoke for him regarding the dry retention pond area. There will be no impact on the golf course nor the airpark property. Start of project is approximately scheduled for Fall of 2000. Klaus Palinkas asked if the board & county could coordinate the location of the pond because it appears that it may impact a portion of the runway safety zone proposed by the new master plan. Mr. Benjamin asked if there was a FDOT or FAA requirement for a fence on the western side of the runway? Mr. Palinkas stated that FAA does not make that a requirement, and knows of no requirement by FDOT. City may require one for safety reasons. ITEM 6 - Safety Extensions Nothing new to report. ITEM 7 - Lighting Status Mr. Morris stated that the contractor has asked for final inspection, and should be completely done by next week. maa0699 2 06/02/99 ITEM 8 - “Neighbor’s Day” Discussion Mr. Roper stated that he had talked to Cindy Farley, an association member for a community by the airpark. Event could be held during the day or evening. Since some of the neighbors from associations were not present. Discussion was postponed by unanimous vote until July. ITEM 9 - Other Business Mr. Palinkas was asked if he anticipated any problems with their presentation to the FDOT. Mr. John Roeller with FDOT is Mr. Palinkas’s contact. Mr. Benjamin asked about the current status of the CIP projects. Last update was from December. Mr. Benjamin is asking for $$ amounts available. He stated that at the last update there were: $49,000 (half of the $98,000 for master plan update), $150,000 (half of $300,000 total for improvements to runways), $150,000 (half of the $300,000 safety improvements), $400,000 (terminal administration building). Is this still current and is it gross or reimbursement money not available yet? Mr. Roper asked if someone from the city budget office could come and clear up this discrepancy in the funding monies available. Mr. Benjamin was told that they have $180,000 available to be spent for new projects. Mr. Morris stated that there was $360,000 available and that $186,000 is encumbered for the lighting project. Mr. Benjamin asked if these reimbursement funds came back to the airpark? If so, where are they? Mr. Benjamin also asked about the maintenance program for the airpark. Mr. Bahnick was involved with setting up the list for the airpark. He stated that at each meeting he would like to have on the agenda the following: Current CIP Status, showing gross reimbursement and net, maintenance program and current budget proposal for the airpark and CIP projects for next year. Mr. Morris stated that for next year, the master plan is to be completed by December and the next project is for the safety overruns. The overruns have not been designed yet. There is $300,000 total for this project. He is working with Mr. Roeller to receive reimbursements for projects before the projects are done. Plans for the safety overruns, additional hangars, additional aprons, the fuel system, the new terminal will be put forward for the 2000/2001 budget, not next fiscal year which is 1999/2000. Mr. Benjamin and Mr. Roper expressed concern that there is no money to fund the projects Mr. Bahnick has listed for 1998/2003 CIP five year plan for the airpark. These include safety overruns, resurface and remark runway and taxiway for 1998/1999, $300,000 and 8 executive hangars, 10 enclosed hangars for 1999/2000, $250,000. Mr. Roper stated that the FAA said that the runways needed to be resealed within 12 months, that time is up now. Mr. Morris was asked to look into the CIP’s and funding. Mr. John Atanasio with the ALBA Consulting Corporation spoke concerning the building the USCG wants to donate to the airpark. After talking to the commission, he was directed to contact Ms. Antonia Gerli with Planning & Development Services. He asked the board for a copy of the site plan with a boundary survey line to be sent to him. He is very frustrated with the city and his efforts to get this building put on the airpark property. maa0699 3 06/02/99 Mr. Benjamin asked him to attend the commission meeting on June 17, 1999. Mr. Justin Wilbur with Clearwater Aircraft Inc., asked to speak to the board concerning a copy of a letter that was sent to Mr. Emshoff from Mr. Roper. There were two incidents that happened at the airpark to prompt the letter. First, an airplane (Husky) was flying illegally and a another plane was having electrical problems and needed to land and the pilot was “green”. Mr. Roper sent the letter to ask for cooperation from Mr. Emshoff’s group. Mr. Benjamin asked that the discussion be tabled until the next regular meeting. Mr. Roper asked to be able to address the allegations made concerning him and was very upset that his judgment was being questioned in regard to reporting violations by another pilot. Argument started between Mr. Emshoff and Mr. Roper, Mr. Benjamin called the meeting to order and asked that they discuss it at a later meeting under “safety issues”. ITEM 10 - Adjournment Meeting adjourned at 5:40 p.m. maa0699 4 06/02/99 ,,," ,,' " . ~... ' I . ,. ," :,,,'; ., "I,!::' .\' < I," ' .." " y:..~ :', '!. 'l , (~';"',' . ,~~..;. ". ~, :,!. ' t ;~ " ..0:: '" .,< ~~~~~'~. . ,.:1.'\ .', , ~~:. 'J' , '" .;,; ~ 1)/< :( ~"":~ ',:,,: ";'; ~ ;.1 '..,: >j ; , 'I ~ ' '.' ;:';~( ....::', Te ~~, :" ':' ~ ': '" l " , :.:1'.: :..' .. r:e.;" l~ ", : -:,... )..': ,> " ~: e',. '1, ' "e", . " oJ.' ' r: " , \e;: <:~ (:",: " ;': ,~. ; , ~,; , 1,.<,',,,,,, H ,. ,~ , , ~! ~' : .. .'1 ", ' " :>,1. .; . ',' " i' ',!: ,.' ".'1 e, j ~ " :1\ , "1 . >tl i. . t' ,. " ., d :,..., . , , , . . . v Lt t~'.~l t':~ , ~' , ~, , ',I' '.1 . , ", , " ",? I' .il, , , . ~ . ' .:~ . ~ " I., '1',\" "T "f :1 _.' .,: '. , T t '~ , . ,\ ,< , '1. ~, . ' , ,. .\ " "e~ '.' '~ C' . ~, " ' " , .'. Date '~' , e , l :' ~ '11. , .J :, .I.' " ~~ ,.n '/~:f.< r:'. , , .,' " :. " ,j h .\ ' " . L AA ., " .,'Airport Authority MINUTES ! " .. O' ., , e" . ili . ( '. ':' U " " ,,' L I' .!, .' '\ ,. " l't'tft ne. '2'''' . ' . J ]1,' . , " :, ); I ( I ., r "/ ,. r .. ~ , , , , ., I '~' d '\.$1( .',,',4 , ~"') . .', ,u' Airport Authority City of Clearwater June 2, 1999 Present: Gary Benjamin Robert Lunt Dennis Roper Ronald Streicher Chair Board Member Vice Chair Board Member Absent: . Francis Werner Board Member Also Present: William D. Morris Klaus Palinkas Harbormaster/Marine PBS&J John Carassas Marcia Charlton Legal Staff Assistant III/Marine To provide continuity for research, items are in agenda order although not necessarily discussed in that ordar. ITEM 1 - Call to Order - 3:00 p.m. at City Hall ......., " \ ,.J ITEM 2 M Minutes Approval - May 5, 1999 Mr. Benjamin moved to approve minutes but had a question on the June 3rd date listed in #4, this is a correct date as of last month's minutes. Minutes approved as submitted. . ITEM 3 M Tenant Report/FBO Mr. Emshoff gave the tenant report as follows: 25 T-hangars, 40 shade hangars, 36 hard stands and 11 grass stands. . ITEM 4 - Master Plan Update Mr. Palinkas with PBS&J introduced Mr. Jim McGrath, recently rehired by PBS&J. Progress report with revised schedule and percent completion of each task was handed out. The current overall view shows 53% completion of total project which at present is 20% under budget. At completion of the forecasting, there will be a formal presentation to the commission tentatively scheduled for 3rd week of July. There will be two presentation after that to set the stage for the layout. The first tentatively scheduled for the 1 It week of October and 2nd or final draft presentation to commission approximately in mid-December. Mr. Roper expressed some concern with moving the displaced thresholds. Mr. Benjamin asked if they could just be moved and included in plan (#34 moved further north and re-centered). Mr. Palinkas stated that he would look into their concern but there is a time penalty associated with getting the draft to FDOT. This concern would take about a month if o researched. FDOT needs to see that the draft is in place to release funds. maa0699 1 06/02/99 ., ., dT' The question of "runway grade level standards" was visited again to make sure that it does not get left out of the plan. Mr. Benjamin and Mr. Roper both made comments regarding the apparent lack of communication to get this included in plan. Mr. Palinkas suggested they mark the layout of the thresholds and re~centering and send to FDOT to lock In the funding for this part of the plan and asked the board to make a motion and vote on it. Mr. Roper made the motion to Jet PBS&J to submit the interim master plan update specifically with a notation that we would like to adjust the displaced threshold in concert with the runway center realignment as a benefit to obstruction clearance and noise abatement approaches to runway 34 and make sure FOOT understands that we do intend to move them. Motion seconded and passed unanimously. 1 I Mr. Benjamin asked if PBS&J would make a presentation to the board to open it up to the community. Discussion ensued as to setting a date. It was decided to change the next Airport Authority board meeting to July 211t in order to give PBS&J more time to finalize this ph.-ase for a presentation. A question was asked concerning where the information for forecasting growth of airpark was gleaned from records of the airpark over the past 10 years with a base year. Also, can an assumption be put into lhe new plan that so many tie downs and hangars will be added. Mr. Palinkas slated that they are including an unconstrained forecast for the airpark, which means the total demand or maximum build~out that the airpark could possibly handle. (.:) , ITEM 5 ~ Keene Road Stalus , Mr. Ivan Fernandez, with Pinellas County was there to talk, Mr. Paul ,Hagler spoke for him regarding the dry retention pond area. There will be no impact on the golf course nor the airpark property. Start of project is approximately scheduled for Fall of 2000. Klaus Palinkas , asked if the board & county could coordinate the location of the pond because it appears that it may impact a portion of the runway safety zone proposed by the new master plan. Mr. Benjamin asked if there was a FOOT or FAA requirement for a fence on the,western side of the runway? Mr. Palinkas stated that FAA does not make that a requirement, and knows of no requirement by FDOT. City may require one for safety reasons. ITEM 6 - Safety Extensions Nothing new to report. ITEM 7 - Liqhting Status Mr. Morris slated that the contractor has asked for final inspection, and should be completely done by next week. '-....J maa0699 2 06/02/99 ~ ';"";"") ( . ~\ii'" ~ ITEM 8 R "Nelahbor's Dav" Discussion Mr. Roper stated that he had talked to Cindy Farley, an association member for a community by ,the airpark. Event could be held during the day or evening. Since some of the neighbors from associations were not present. Discussion was postponed by unanimous vote until July. ITEM 9 - Other Business Mr. Palinkas was asked if he anticipated any problems with their presentation to the FOOT. Mr. John Roeller with FOOT Is Mr. Palinkas's contact. , Mr. Benjamin asked about the current status of the CIP projects. Last update was from December. Mr. Benjamin is asking for $$ amounts available. He stated that at the last update there were: $49,000 (half of the $98,000 for master plan update), $150,000 (half of $300,000 total for improvements to runways), $150,000 (half of the $300,000 safety improvements), $400,000 (terminal administration building). Is this still current and is it gross or reimbursement money not available yet? Mr. Roper asked if someone from the city budget office could come and clear up this discrepancy in the funding monies available. Mr. Benjamin was tuid that they have $180,000 available to be spent for new projects. Mr. Morris stated that there was $360,000 available and that $186,000 Is e'ncumbered for the lighting project. Mr. Benjamin asked if these reimbursement funds came back to the airpark? If so, where are they? Mr. Benjamin also asked about the maintenance program for the airpark. Mr. Bahnick was involved with setting up the list for the airpark. He stated that at each meeting he would like to have on the agenda the following: Current CIP Status, showing gross reimbursement and net, maintenance program and current budget proposal for the airpark and CIP projects for next year. Mr. Morris stated that for next year, the master plan is to be completed by December and the next project Is for the safety overruns. The overruns have not been designed yet. There is $300,000 total for this project. He is working with Mr. Roeller to receIve reimbursements for projects before the projects are done. Plans for the safety overruns, additional hangars, c:ldditional aprons, the fuel system, the new terminal will be put forward for the 2000/2001 budget, not next fiscal year which is 1999/2000. Mr. Benjamin and Mr. Roper expressed concern that there is no money to fund the projects Mr. Bahnick has listed for 1998/2003 CIP five year plan for the airpark. These include safety overruns, resurface and remark runway and taxiway for 1998/1999, $300,000 and 8 executive hangars, 10 enclosed hangars for 1999/2000, $250,000. Mr. Roper stated that the FAA said that the runways needed to be resealed within 12 months, that Ume is up now. Mr. Morris was asked to look into the CIP's and funding. Mr. John Atanaslo with the ALBA Consulting Corporation spoke concerning the building the USCG wants to donate to the airpark. After talking to the commIssion, he was directed to contact Ms. Antonia Gerli with Planning & Development Services. He asked the board for a copy of the site plan wIth a boundary survey line to be sent to him. He is very frustrated with the city and his efforts to get this building put on the airpark property. maa0699 06102/99 3 '.' .. '/' , " ' " . ~~~,l'''::~.~': ': ;.~,~' ,e,~;I' ',1', e.~'~'" ,]:~, ...,{\,:~i...,.:..I,': .~" ::.' I", ~.'~' ;.,' , 1>"'1 e ,: " , , , . , I ~ : ' ::>,,:: .'" ';:',>~" ~~ ~~ :, t . .~~ /I~ ' , :'. ' ' , . , . ": M~..8enjamln asked him to attend the commission meeting on June 17.1999., ~ ; . ~ . ' '~,/ . ' , " . " . 'I ~- , I ' ~ . .' Mr:,Justin Wilbur with Clearwater Aircraft Inc~. asked to speak to the board concerning a . :copy:of a letter that was sent to'Mr. Emshoff from Mr. Roper. There were two Incidents that h~ppenedaf the airpark to prompt the letter. First, an airplane (Husky) was flying lIIegally and a " . another planE! was having electrical problems and needed to land and the pilot was IIgreen". , , . Mr:' Roper sent.t~e letter to ask for cooperation from Mr. Emshoffs group. Mr. Benjamin asked , '! ,t~at the discusr.;;~jrlhbe tabled until the next regular meeting. . '!" ',~' !:,:", :,,:.', ' '..,': ~ ;; . Mr. Roper asked to be able to address the allegations made concerning him and was ' ,very upset that his judgment was being questioned In regard to reporting violations by another " pilot. Argument started between Mr. Emshoff and, Mr. Roper, Mr. Benjamin called the meeting , to order and as~ed that they discuss it at a later meeting under"safety issues". . j , ' ,\ . f\::!'.. ,',', ~:..,: '.' I ':~ <': < ;:~'". ',' ; l,':'~, . ",', .' ITEM 10 ~ Adiournment " . Meeting adjourned at 5:40 p.m~ ..~YBOard. ~~ .'.~~ C-/. Marcia Charlton, Staff Assistant III -." '. " ::0 , ' , . I ' I I, " . . .. , , " ' " , " " 'It' , I,:' , -\,' ':: <~.''') , ,,~ , ,", maa0699 . " . 4 , 06/02/99 , , ;, '", , ' ~