10/05/2016Wednesday, October 5, 2016
6:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
City Council
Meeting Agenda
October 5, 2016City Council Meeting Agenda
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then
state your name and address. Persons speaking before the City Council shall be limited to three (3)
minutes unless otherwise noted under Public Hearings. For other than Citizens to be heard regarding
items not on the Agenda, a spokesperson for a group may speak for three (3) minutes plus an
additional minute for each person in the audience that waives their right to speak, up to a maximum of
ten (10) minutes. Prior to the item being presented, please obtain the needed form to designate a
spokesperson from the City Clerk (right-hand side of dais). Up to thirty minutes of public comment will
be allowed for an agenda item. No person shall speak more than once on the same subject unless
granted permission by the City Council. The City of Clearwater strongly supports and fully complies
with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting
if you require special accommodations at 727-562-4090. Assisted Listening Devices are available .
Kindly refrain from using cell phones and other electronic devices during the meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.)
4.1 Check Presentation DEP - Peter Krulder, Department of Environmental
Protection
4.2 Manufacturing Month Proclamation - Becky Jo Burton, Bay Area
Manufacturers Association (BAMA)
4.3 2016 United Way Month Proclamation - Chuck Warrington
4.4 Fire Prevention Week Proclamation - Steve Strong, Division Chief
4.5 Public National Gas Week Proclamation - Chuck Warrington
4.6 State of Florida’s Unclaimed Property Fund - James Jacobs
5. Approval of Minutes
5.1 Approve the minutes of the September 15, 2016 City Council Meeting as
submitted in written summation by the City Clerk.
6. Citizens to be heard re items not on the agenda
Public Hearings - Not before 6:00 PM
7. Second Readings - Public Hearing
Page 2 City of Clearwater Printed on 10/3/2016
October 5, 2016City Council Meeting Agenda
7.1 Adopt Ordinance 8933-16 on second reading, annexing certain real properties
whose post office addresses are 2130 Burnice Drive and 2154 Bell Cheer
Drive, all in Clearwater, Florida 33764, into the corporate limits of the city and
redefining the boundary lines of the city to include said additions.
7.2 Adopt Ordinance 8934-16 on second reading, amending the future land use
plan element of the Comprehensive Plan of the city to designate the land use
for certain real properties whose post office addresses are 2130 Burnice Drive
and 2154 Bell Cheer Drive, all in Clearwater, Florida 33764, upon annexation
into the City of Clearwater as Residential Low (RL).
7.3 Adopt Ordinance 8935-16 on second reading, amending the Zoning Atlas of
the city by zoning certain real properties whose post office addresses are 2130
Burnice Drive and 2154 Bell Cheer Drive, all in Clearwater, Florida 33764,
upon annexation into the City of Clearwater as Low Medium Density
Residential (LMDR).
7.4 Adopt Ordinance 8936-16 on second reading, annexing certain real property
whose post office address is 1450 Carolyn Lane, Clearwater, Florida 33755,
together with certain Carolyn Lane Right-of-Way, into the corporate limits of
the city and redefining the boundary lines of the city to include said addition.
7.5 Adopt Ordinance 8937-16 on second reading, amending the future land use
plan element of the Comprehensive Plan of the city to designate the land use
for certain real property whose post office address is 1450 Carolyn Lane,
Clearwater, Florida 33755, upon annexation into the City of Clearwater as
Residential Low (RL).
7.6 Adopt Ordinance 8938-16 on second reading, amending the Zoning Atlas of
the city by zoning certain real property whose post office address is 1450
Carolyn Lane, Clearwater, Florida 33755, upon annexation into the City of
Clearwater as Low Medium Density Residential (LMDR).
7.7 Adopt Ordinance 8939-16 on second reading, annexing certain real properties
whose post office addresses are 3031 Hoyt Avenue and 3077 Grand View
Avenue, all in Clearwater, Florida 33759, together with certain Right-of-Way of
McMullen Booth Road into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
7.8 Adopt Ordinance 8940-16 on second reading, amending the future land use
plan element of the Comprehensive Plan of the city to designate the land use
for certain real properties whose post office addresses are 3031 Hoyt Avenue
and 3077 Grand View Avenue, all in Clearwater, Florida 33759, upon
annexation into the City of Clearwater as Residential Low (RL).
Page 3 City of Clearwater Printed on 10/3/2016
October 5, 2016City Council Meeting Agenda
7.9 Adopt Ordinance 8941-16 on second reading, amending the Zoning Atlas of
the city by zoning certain real properties whose post office addresses are 3031
Hoyt Avenue and 3077 Grand View Avenue, all in Clearwater, Florida 33759,
upon annexation into the City of Clearwater as Low Medium Density
Residential (LMDR).
7.10 Adopt Ordinance 8943-16 on second reading, amending the Operating Budget
for the Fiscal Year ending September 30, 2016 to reflect increases and
decreases in revenues and expenditures for the General Fund, Special
Development Fund, Special Program Fund, Gas Fund, Solid Waste and
Recycling Fund, Marina Fund, Administrative Services Fund, Parking Fund and
Garage Fund.
7.11 Adopt Ordinance 8944-16 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2016, to reflect
a net increase of $1,261,353.
7.12 Continue to a date uncertain: Ordinance 8923-16 second reading, making
amendments to the Clearwater Comprehensive Plan to support the
implementation of the US 19 Corridor Redevelopment Plan and new US 19
future land use categories, establish criteria for plan amendments in the
Coastal Storm Area, and update various terms and references.
8. City Manager Reports
8.1 Approve five purchase contracts for the City’s purchase of real property
located within the 600 block of North Garden Avenue, Clearwater, Florida, with
a total purchase price of $754,500 and total expenditures not to exceed
$900,000, and authorize the appropriate officials to execute same, together
with all other instruments required to affect closing.
8.2 Approve a Professional Services Contract between the City of Clearwater and
J. Vero and Associates, Inc. (dba HUB) to provide tourism marketing services
for the City of Clearwater in the amount of $164,000 per fiscal year, and
authorize the appropriate officials to execute same.
8.3 Approve Change Order 1 to David Nelson Construction Co. of Palm Harbor,
Florida for the Greenlea-Otten Traffic Calming and Stormwater Improvement
Project (10-0003-EN) in the amount of $685,440, approve a time extension of
30 days, and authorize the appropriate officials to execute same.
8.4 Approve a proposal from Construction Manager at Risk, Keystone Excavators,
Inc. of Oldsmar, Florida, in the amount of $243,977.80 to construct Park Place
Roadway Repairs Project (16-0036-EN); and authorize the appropriate officials
to execute same.
Page 4 City of Clearwater Printed on 10/3/2016
October 5, 2016City Council Meeting Agenda
8.5 Award the Construction Manager (CM) at Risk contract to Biltmore
Construction Co. Inc., of Belleair, Florida, to construct Fire Station 50
(14-0040-FI), amend the budget for the Fire Station 50 project to a new total of
$3,932,566, an increase of $234,656 over the original $3,697,910 budget to
include six four-fold apparatus bay doors in lieu of roll up doors, approve the
Fire Station 50 GMP of $3,392,615, and authorize the appropriate officials to
execute same.
8.6 Authorize the funding of city medical insurance and a contract between the
City and Cigna Healthcare for administrative services under a self-insured
funding arrangement for the period January 1, 2017 through December 31,
2017, at a total not-to-exceed $18.4 million, to be funded through city budgeted
funds, and payroll deduction of employee premiums.
8.7 Approve the Lease Modification Agreement between the City of Clearwater
and Powell Professional Center, LLLP, for the space designated as Suite 240,
located in the commercial building known as the Powell Professional Center at
401 Corbett Street, Clearwater for a cost not-to-exceed $160,000 for the
three-year period beginning July 1, 2016 through June 30, 2019, and authorize
the appropriate officials to execute same.
8.8 Authorize a purchase order (contract) for payment of premiums to New York
Life Insurance Company under the City’s 1% life insurance program in the
amount of $400,000 for the period October 1, 2016 through September 30,
2019.
8.9 Approve a contract (purchase order) to Oracle America, Inc., Redwood
Shores, CA for the period of October 1, 2016 through September 30, 2017 for
software maintenance, at a cost not to exceed $252,586, in accordance with
Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize the
appropriate officials to execute same.
8.10 Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart
phones and mobile data services for the period of November 1, 2016 through
October 31, 2017 in an amount not to exceed $385,000 in accordance with
Sec 2.564 (1) (d), Code of Ordinances, under State Contract DMS-1011-008C,
and authorize the appropriate officials to execute same.
8.11 Award a contract (Purchase Order) to State of Florida, Department of
Management Services, Tallahassee, Florida for Suncom long distance service,
State AIN Centranet lines and toll free lines during the period of October 1,
2016 to September 30, 2017 at a cost not to exceed $121,500, in accordance
with Sec 2.564 (1)(d), Code of Ordinances, under State Contract
DMS-08/09-071, and authorize the appropriate officials to execute same.
Page 5 City of Clearwater Printed on 10/3/2016
October 5, 2016City Council Meeting Agenda
8.12 Award a Blanket Purchase Order to Encore Broadcast Systems, Inc. of
Tampa, FL, in the amount of $453,000 for the purchase of advanced
audio-video equipment for City Hall and Municipal Services Building, and
authorize the appropriate officials to execute same.
8.13 Modify Purchase Order ST111803 in the amount of $455,584 to GeoNexus
Technologies, Inc., Ann Arbor, MI for field mobility software and integration
services, to include payments for software maintenance in the amount of
$115,000 in Fiscal Year16-17 and Fiscal Year17-18, and authorize the
appropriate officials to execute same.
8.14 Approve contracts (blanket purchase orders) for Baker and Taylor and Ingram
Library Services for the acquisition of library books and materials for the
contract period of October 1, 2016 through September 30, 2017, and authorize
the appropriate officials to execute same.
8.15 Award a contract (purchase order) to Garland/DBS, Inc. (Garland), of
Cleveland, Ohio for $148,439.50, which includes a 10% contingency, to
perform various roofing repairs and replacements needed throughout Bright
House Field, under the Master Intergovernmental Cooperative Purchasing
Agreement (MICPA) with Cobb County, GA and U.S. Communities, and
authorize the appropriate officials to execute same.
8.16 Award a contract to Kenyon and Partners Inc. (KPI), of Tampa, Florida, Bid
16-0023-PR-B, for $383,170.41, which includes a 10% contingency, to perform
various air conditioner renovations and replacements needed throughout
Bright House Field and transfer $32,000 from CIP 315-93604 Boardwalks and
Dock Replacement to CIP 315-93205 Bright House Field Infrastructure
Repairs, and authorize the appropriate officials to execute same.
8.17 Accept a Department of Justice, Bureau of Justice Assistance (DOJ/BJA)
Edward Byrne Memorial Justice Assistance Grant award in the amount of
$51,192, for purchase of computer tablets, portable printers, and accessories
and authorize the appropriate officials to execute same.
8.18 Accept a University of South Florida Board of Trustees, a public body
corporate for the University of South Florida’s Center for Urban Transportation
Research (University), High Visibility Enforcement (HVE) for Pedestrian and
Bicycle Safety Grant Award in the amount of $40,000 for police overtime and
authorize the appropriate officials to execute same.
8.19 Award a contract (purchase order) to Pinellas County Solid Waste for an
operating expenditure of $3,900,000 for the disposal of solid waste at the
Pinellas County waste-to-energy plant/landfill for the period October 1, 2016
through September 30, 2017, as provided in the city’s Code of Ordinances,
Section 2.564 (1) (d), Services provided by Other Governmental Entities, and
authorize the appropriate officials to execute same.
Page 6 City of Clearwater Printed on 10/3/2016
October 5, 2016City Council Meeting Agenda
8.20 Approve a Blanket Purchase Order (contract) to Odyssey Manufacturing
Company of Tampa, FL in the annual amount of $550,000.00 with the option
for two, one-year term extensions, for the purchase of Liquid Sodium
Hypochlorite, and authorize the appropriate officials to execute same.
8.21 Award a Purchase Order (Contract) to De Nora Water Technologies Inc. of
Pittsburgh, PA in the amount of $150,000.00 for the purchase of media
change-out service and repairs to the arsenic adsorption system at the
Reverse Osmosis Water Treatment Plant 1 and authorize the appropriate
officials to execute same.
9. City Attorney Reports
10. Closing comments by Councilmembers (limited to 3 minutes)
11. Closing Comments by Mayor
12. Adjourn
Page 7 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2836
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will
be limited to ten minutes.)
In Control: City Council
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Check Presentation DEP - Peter Krulder, Department of Environmental Protection
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2838
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will
be limited to ten minutes.)
In Control: City Council
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Manufacturing Month Proclamation - Becky Jo Burton, Bay Area Manufacturers Association
(BAMA)
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2835
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will
be limited to ten minutes.)
In Control: City Council
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
2016 United Way Month Proclamation - Chuck Warrington
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2837
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will
be limited to ten minutes.)
In Control: City Council
Agenda Number: 4.4
SUBJECT/RECOMMENDATION:
Fire Prevention Week Proclamation - Steve Strong, Division Chief
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2853
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will
be limited to ten minutes.)
In Control: City Council
Agenda Number: 4.5
SUBJECT/RECOMMENDATION:
Public National Gas Week Proclamation - Chuck Warrington
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2839
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will
be limited to ten minutes.)
In Control: City Council
Agenda Number: 4.6
SUBJECT/RECOMMENDATION:
State of Florida’s Unclaimed Property Fund - James Jacobs
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2840
Agenda Date: 10/5/2016 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: City Council
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve the minutes of the September 15, 2016 City Council Meeting as submitted in written
summation by the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
City Council Meeting Minutes September 15, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Meeting Minutes
Thursday, September 15, 2016
6:00 PM
Council Chambers
City Council
Page 1 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Roll Call
Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell (Departed – 7:45 p.m.), Councilmember Bob Cundiff and
Councilmember Hoyt Hamilton Also Present: William B. Horne II – City Manager, Jill Silverboard – Deputy City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk,
and Nicole Sprague – Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
Unapproved 1. Call to Order – Mayor Cretekos
The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation – Rev. Dr. John R. Thompson from Countryside Christian Center 3. Pledge of Allegiance – Councilmember Cundiff
4. Special recognitions and Presentations (Proclamations, service awards, or
other special recognitions. Presentations by governmental agencies or groups
providing formal updates to Council will be limited to ten minutes.) – Given.
4.1 End of Session Report - Representative Chris Latvala
4.2 Childhood Cancer Awareness Month Proclamation, September 2016 - Barbara Toth
4.3 National Pediatric Cancer Foundation Presentation - David Frazer, Chief Executive
Officer
4.4 Clearwater Public Library Centennial Proclamation, September 17, 2016 - Barbara Pickell, Library Director
4.5 USTA Facility Award for McMullen Tennis Complex - Kevin Dunbar, P&R Director
4.6 Ruth Eckerd Hall Presentation
Susan Crockett, Chief Information Officer/Vice President of Operations, and
Page 2 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Zev Buffman, REH President/CEO, provided a PowerPoint presentation.
5. Approval of Minutes
5.1 Approve the minutes of the September 1, 2016 City Council Meeting and the August
4, 2016 Special Council Meeting as submitted in written summation by the City Clerk.
Vice Mayor Jonson moved to approve the minutes of the
September 1, 2016 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
Vice Mayor Jonson moved to approve the minutes of the August 4,
2016 Special Council Meeting as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
6. Citizens to be heard re items not on the agenda – None. 7. Consent Agenda - Approved as submitted.
7.1 Award a contract for arbitrage consulting services not to exceed $50,000 for the
five-year period ending September 30, 2021, to Arbitrage Consulting Services, Inc., of
Centennial, Colorado, and authorize the appropriate officials to execute same.
(consent)
7.2 Approve blanket purchase orders for citywide signage purchases to designated
vendors, for the annual amount of $100,000, including two one-year renewal terms at
the City’s option, and authorize the appropriate officials to execute same. (consent)
7.3 Approve the grant agreement between the City of Clearwater and the State of Florida
Department of Environmental Protection Recreation Trails Program (RTP) for a grant
in the amount of $104,637 for replacement of a trail bridge on the Ream Wilson Trail,
and authorize the appropriate officials to execute same. (consent)
7.4 Approve receiving funds awarded to the City from Senior Citizens Services, Inc. in the
amount of $15,000 to expand Evidence Based Wellness Programs (EBWP) for older
adults and establish a special program (181-99905, Senior Citizens Services - EBWP)
for these funds at first quarter. (consent)
7.5 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of
Clearwater for funding of youth programs, including an increase of 0.8 FTE needed to
expand the program, approve a first quarter budget amendment of $361,791 in
special program 181-99872, Coordinated Child Care Ross Norton, and authorize the
appropriate officials to execute same. (consent) Page 3 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
7.6 Approve a five-year Agreement, effective October 1, 2016 through September 30,
2021, and one additional five-year renewal option with Youth Development Initiatives
(YDI) for facility use of North Greenwood complex to provide school success initiative
programs such as tutoring and education development for children, and authorize the
appropriate officials to execute same. (consent)
7.7 Approve a proposal by Construction Manager at Risk, Certus Builders of Tampa,
Florida, in the amount of $534,458, which includes a $15,000-contingency, for the
renovation of approx. 3,000 sq. ft. of office and program space and construction of
ADA improvements, including an elevator and stairs to provide access to the
renovated spaces, located at Jack Russell Stadium, 800 Phillies Drive; establish a
new CIP project 315-93664 (Jack Russell Renovations), to be funded by the transfer
of $100,000 from CIP 93649 (Jack Russell Scoreboard and ADA Improvements),
$230,000 from CIP 315-93655 (Joe DiMaggio Sports Complex), $75,000 from CIP
315-94530 (Building Systems) and $150,000 from CIP 315-93656 (Jack Russell
Demolition and Refurbishment) for a total revised budget of $555,000; and authorize
the appropriate officials to execute same. (consent)
7.8 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2016-2017 in the amount of $171,402.34 to underwrite the cost of additional
Community Policing services by the Clearwater Police Department in the East
Gateway CRA District, pursuant to the East Gateway Five-Year Action Program for
fiscal years 2012-2017, and authorize the appropriate officials to execute same.
(consent)
7.9 Approve an amendment to the Florida Department of Transportation (FDOT) Traffic
Signal Maintenance and Reimbursement Agreement, which allows the City to be
financially reimbursed by FDOT for maintaining state traffic signals on the state
highway system within the city limits, and authorize the appropriate officials to execute
same. (consent)
7.10 Award a construction contract to Kamminga and Roodvoets, Inc. of Tampa, FL, in the
amount of $1,630,751.10 for Mango Street Outfall (13-0041-EN), which is the lowest
responsible bid received in accordance with plans and specifications, and authorize
the appropriate officials to execute same. (consent)
7.11 Approve Engineer of Record Supplemental Work Order 1 to AECOM Technical
Services, Inc. in the amount of $8,729 for Cooper’s Point Hydrologic Improvement
Project (15-0027-EN) and authorize the appropriate officials to execute same.
(consent)
7.12 Award a five-year contract (blanket purchase order) to Pinellas County Solid Waste,
beginning October 1, 2016 through September 30, 2021, in the amount of $1,250,000
for the disposal of solid waste at the Pinellas County landfill as provided in the City’s
Page 4 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Code of Ordinances, Section 2.564(1)(d), Services provided by Other Governmental
Entities, and authorize the appropriate officials to execute same. (consent)
7.13 Receive and review the Local Mitigation Strategy (LMS) 2015 Annual Report.
(consent)
7.14 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2016-2017 in the amount of $100,270 to underwrite activities in the Clearwater Main
Library that support community learning in the areas of Science, Technology,
Engineering, Math, Entrepreneurship and small business growth and development
pursuant to the recommendations of the Urban Land Institute report on economic
enhancement of the downtown Clearwater area and authorize the appropriate officials
to execute same. (consent)
7.15 Approve a Blanket Purchase Order (BPO) with Huber Technology Inc of Huntersville,
NC, in the annual amount of $100,000.00 with the option for two, one-year term
extensions for the purchase of parts for the Barscreens at the three Water
Reclamation Facilities effective September 16, 2016, and authorize the appropriate
officials to execute same. (consent)
7.16 Approve a Blanket Purchase Order (BPO) with Neptune Technology Group of
Tallassee, AL, in the annual amount of $350,000.00 with the option for two, one-year
term extensions for the purchase of Neptune Water Meters and Original Equipment
Manufacturer (OEM) replacement parts effective November 1, 2016, and authorize the
appropriate officials to execute same. (consent)
7.17 Approve the purchase authorization of vehicles (heavy and light duty) and equipment
on the 16/17 Vehicle Replacement List as approved in the 16/17 Fiscal Year Budget,
per the pricing, terms and conditions of the following contracts, in accordance with
City Code of Ordinances, Section 2.564 (1)(d) Other Government Entities Bid: Florida
Sherriff’s Contract/ Florida Association of Counties (FSA/FAC) Contracts: Police
Rated, Administrative, Utility Vehicles, Trucks and Vans Contract, Heavy Equipment,
Cab/Chassis and Other Fleet Equipment Contract; National Joint Powers Alliance
(NJPA), Heavy and Utility Equipment; Houston-Galveston Area Council (HGAC);
Various State of Florida: Department of Management Services, (DMS) Vehicles,
Equipment and Fleet Contracts. (consent)
7.18 Approve an Interlocal Agreement with the Community Redevelopment Agency (CRA)
to provide staffing, Information Technology services and telephone services for the
CRA, provide for the reimbursement of certain expenses by the CRA to the City, and
authorize the appropriate officials to execute same. (consent)
7.19 Move the November 16, 2016 council meeting to Thursday, November 17, 2016 at
6:00 p.m. (consent)
Page 5 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Councilmember Caudell moved to approve the Consent Agenda as
submitted and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings
8.1 Set final millage rate of 5.1550 mills for fiscal year 2016/17 against non-exempt real
and personal property within the City of Clearwater and pass Ordinance 8945-16 on
first reading.
In accordance with Chapter 200 of the Florida Statutes, which defines
requirements for the Determination of Millage and the rules governing Truth in
Millage (TRIM) compliance, the City Council must hold two public hearings to
adopt a final millage rate for the new fiscal year. The adoption of this
ordinance to establish the millage rate and the two related budget ordinances
are an integral part of fulfilling these requirements.
The City Council set a tentative millage rate of 5.1550 mills on July 21, 2016,
which is the rate that appeared on the TRIM bill notices mailed to taxpayers in
August. The millage rate of 5.1550 mills represents a 6.71% increase from the
rolled back rate of 4.8310 mills.
Ordinance 8945-16 is presented in order to adopt the millage rate of 5.1550
mills to support the operating and capital improvement budgets for the 2016/17
fiscal year.
Budget Manager Kayleen Kastel provided a PowerPoint presentation.
One individual spoke in support and one individual opposed the utility
rate increases.
Councilmember Cundiff moved to set the final millage rate of
5.1550 mills for fiscal year 2016/17 against non-exempt real and
personal property within the City of Clearwater. The motion was
duly seconded and carried unanimously.
Ordinance 8945-16 was presented and read in full. Councilmember
Hamilton moved to pass Ordinance 8945-16 on first reading. The
motion was duly seconded and upon roll call, the vote was: Page 6 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.2 Approve the City of Clearwater Annual Operating Budget for the 2016/17 fiscal year
and pass Ordinance 8946-16 on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearings to adopt the budget. The adoption of this ordinance and the related
ordinances adopting the 2016/17 millage rate and the Capital Improvement
Budget are an integral part of fulfilling these requirements.
On June 30, 2016, the City Manager provided the City Council with a
Preliminary Annual Operating and Capital Improvement Budget that outlined
estimates of revenues and expenditures for the 2016/17 fiscal year. The City
Manager presented the preliminary budget at the City Council meeting on July
21, 2016, and at the August 4, 2016 Special Budget Council meeting for
Council discussion and citizen input.
At the Special Budget Council meeting on August 4, 2016, Council approved
an increase in the General Fund to provide increased funding for the Nagano
program in fiscal year 2016/17. On September 1, 2016, Council approved an
amendment to the Pier 60 program to add funding for two additional FTE’s.
The fiscal year 2016/17 General Fund budget is being increased for the full
year funding of these additional positions. These are the only changes to the
Preliminary Operating Budget at this time.
One individual questioned if the entire stormwater fee is used to repair
current infrastructure and if any portion of the fee is used for stormwater
infrastructure for new development throughout the city. The individual
also raised capacity concerns regarding the Marshall Street Stormwater
Plant.
The City Manager said the stormwater fee is used to maintain the
stormwater system wherever it exists in the city. Engineering Director
Mike Quillen said the stormwater utility fee is not used for a new
development that requires the City to enlarge the stormwater system to
accommodate the development; the developer is required to pay for
enlargements to the stormwater system.
It was stated that the Marshall Street Plant has a maximum capacity for
10 MGD and averages 6 MGD going in. During Hurricane Hermine,
there was approximately 30 MGD going through the plant. If a plant was
built to cover that one storm, the plant would have to be three times
Page 7 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
larger than the existing facility.
Vice Mayor Jonson moved to approve the City of Clearwater Annual
Operating Budget for the 2016/17 fiscal year. The motion was duly
seconded and carried unanimously.
Ordinance 8946-16 was presented and read by title only.
Councilmember Caudell moved to pass Ordinance 8946-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.3 Adopt the Fiscal Year 2016/17 Annual Capital Improvement Budget and establish a
six-year plan for the Capital Improvement Program (CIP) and pass Ordinance 8947-16
on first reading.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) compliance, the City Council must hold two public
hearing to adopt the final budget. The adoption of this ordinance and the
related ordinances adopting the 2016/17 millage rate and operating budget are
an integral part of fulfilling these requirements.
On June 30, 2016, the City Manager provided the City Council with a
Preliminary Annual Operating and Capital Improvement Budget that outlined
estimates of revenues and expenditures for the 2016/17 fiscal year. The City
Manager presented the preliminary budget at the City Council meeting on July
21, 2016, and at the August 4, 2016 Special Budget Council Meeting for
Council discussion and citizen input.
The total fiscal year 2016/17 Capital Improvement Fund budget presented here
reflects an increase of $680,000 from the preliminary budget. This increase is
due to the inclusion of the lease purchase funding in the Police Vehicles
project (315-94238) for additional vehicles related to the take home vehicle
program which was mistakenly left out of the Capital Improvement Fund in the
preliminary budget. This change reflects an increase of $680,000 in fiscal
year 2016/17 and $430,000 in fiscal year 2017/18 for a total increase to the six
year plan of $1,110,000. Although this was missed in the Capital Improvement
Fund, it was correctly included in the operating budget. The preliminary budget
for the Police Department operating budget includes estimated debt payments
for these additional vehicles. This is the only change to the Preliminary Capital
Improvement budget at this time.
Councilmember Cundiff moved to adopt the Fiscal Year 2016/17 Page 8 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Annual Capital Improvement Budget and establish a six-year plan
for the Capital Improvement Program (CIP) . The motion was duly
seconded and carried unanimously.
Ordinance 8947-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8947-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell,
Councilmember Cundiff and Councilmember Hamilton
8.4 Approve the recommended Penny for Pinellas project list, as revised for Fiscal Years
2016/17 through 2019/20.
On March 6, 1997, the City Council adopted Ordinance 6137-97. The
ordinance established the requirement for a special hearing prior to adoption of
the capital improvement budget to discuss the use of Penny for Pinellas tax,
and at any time in which there is any proposed change to the Penny for
Pinellas project funding of $500,000 or more.
Changes to Penny for Pinellas projects that meet this criteria in the proposed
2016/17 capital improvement budget and six-year plan include the following:
• City Emergency Operations (EOC) and Disaster Recovery
Facility Expansion - This project has been established in the
amount of $3,360,000. The funding will provide for the creation
of an EOC for mission critical operations at the existing training
facility. The build out will provide for a new CAT-5 data center,
emergency call center and communications studio to support
mission critical City operations during emergency or disaster
conditions.
• Crest Lake Park Improvements - This project has been
established in the amount of $1,600,000, to provide for
sidewalk/path improvements; park amenities for example water
fountains, benches and bike rack; restrooms; additional parking
and landscaping improvements. This funding has been
reallocated from the Neighborhood Parks Renovations project.
• Fire Ladder Truck - This project has been established in the
amount of $1,155,820 to provide for the purchase and equipping
of a replacement aerial unit for one of the three (3) existing
Pierce Aerial vehicles.
• Fire Boat - Marine 44 - This project has been established in the
amount of $650,000 to provide funds needed for the Page 9 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
replacement of the Fire Department’s Marine 44.
• Police Vehicles - The total project funding for the replacement of
Police Vehicles has been increased from $100,000 to $700,000.
This represents an additional $200,000 in funding for fiscal year
2017 and 2018 to assist in the purchase of additional vehicles
for the assigned vehicle program, and adds $100,000 to fund
vehicle replacements in 2019 and 2020.
• Long Center Parking Improvements - This project has been
established in the amount of $550,000 to provide funding for
parking improvements. This funding has been reallocated from
the Neighborhood Parks Renovation project.
• Ed Wright Park Renovations - This project has been established
in the amount of $490,000 to provide for the renovations to
include a new design to allow for more efficient use of the space
for parking, picnic areas, and restrooms. This funding has been
reallocated from the Neighborhood Parks Renovation project.
• Woodgate Park Renovation - This project has been established
in the amount of $450,000 to provide for improved parking
facilities, three new basketball courts, and renovation to existing
restrooms. This funding has been reallocated from the
Neighborhood Parks Renovation project.
• Del Oro Park Renovations - This project has been established in
the amount of $450,000 to provide for new tennis courts; a
refurbished playground area; and improvements to existing
parking, sidewalks and shelters. This funding has been
reallocated from the Neighborhood Parks Renovation project.
• North East Coachman Park Renovations - This project has been
established in the amount of $300,000 to provide for the
renovation including the construction of a parking lot and
improvement to the disc golf course. This funding has been
reallocated from the Neighborhood Parks Renovation project.
• Morningside Recreation Center Replacement - This project
funding has been increased $250,000 for a new total of
$2,830,000. The additional funding will provide for the
replacement of the swimming pool filtration and pumping
system.
• Neighborhood Parks Renovations - This project was reduced by
$3,840,000 with the funding being reallocated to Crest Lake
Park Improvement project in the amount of $1,600,000; Long
Center Parking Improvements in the amount of $550,000; Ed
Wright Park Renovations in the amount of $490,000; Woodgate
Park Renovation in the amount of $450,000; Del Oro Park
Page 10 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Renovations in the amount of $450,000; North East Coachman
Park Renovations in the amount of $300,000.
In response to questions, Budget Manager Kayleen Kastel said since the
Penny list has been established, funding for the Coachman Park
improvements has always been identified in FY 20. The City Manager said
the project was pushed out to FY 20 because the Council was not in a position
to discuss what was going to happen in Coachman Park; in the meantime,
the Bluff Master Plan was established and will provide a near term
perspective once completed. As discussed during Monday's work session,
the Penny List can be amended to accommodate Council's desired timeline
to accomplish specific initiatives as identified in the completed Bluff Master
Plan.
Vice Mayor Jonson moved to advance funding for Coachman Park,
$4.7 million to FY 17/18 and $300,000 in FY 16/17. The motion was duly
seconded.
Discussion ensued with comments made that it was not necessary to
move any funding now since there are no set goals established. It was
stated that the City now has greater detail as to what the plan is to get to
the initial completion of the conceptual design and place the conceptual
design on the 2018 election ballot, and that advancing the funding would
signify Council's intent to move forward with those improvements. A
concern was expressed that advancing the funding would raise false
expectations.
Upon the vote being taken: Ayes:1 - Vice Mayor Jonson
Nays:4 - Mayor Cretekos, Councilmember Caudell, Councilmember Cundiff
and Councilmember Hamilton
Motion failed.
Councilmember Hamilton moved to pass Item 8.4. The motion was
duly seconded and carried unanimously.
8.5 Approve amendments to the Clearwater Comprehensive Plan to support the
implementation of the US 19 Corridor Redevelopment Plan and new US 19 future
land use categories, establish criteria for plan amendments in the Coastal Storm Area,
and update various terms and references; and pass Ordinance 8923-16 on first
reading. (CPA2016-04001)
This proposed ordinance contains numerous amendments to the goals,
objectives and policies of the Future Land Use Element of the Clearwater
Page 11 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Comprehensive Plan. Many of the proposed amendments are proposed to
address the implementation of several city plans, including the Economic
Development Strategic Plan (2011), Clearwater Greenprint (2011), and the US
19 Corridor Redevelopment Plan (2012). Additionally, several proposed
amendments address changes within the new Countywide Plan for Pinellas
County (Countywide Plan) which was adopted by the Countywide Planning
Authority in August 2015. The updated Countywide Plan established 16
Countywide Plan Map categories, while the previous Plan contained 36, and
also designated areas along US Highway 19 as Activity Center or Multimodal
Corridor on the Countywide Plan Map, consistent with the Corridor Plan.
US 19 Corridor Redevelopment Plan (Corridor Plan) Related Amendments
The proposed amendments include the creation of new US 19 Regional
Center, US 19 Neighborhood Center and US 19 Corridor future land use
categories and zoning districts, and establishes the corresponding floor area
ratio (FAR) standards for the future land use categories, all consistent with the
Corridor Plan. These changes are depicted on a new Future Land Use Table
A-1, which is proposed to replace the existing table in the Element. This table
identifies the City of Clearwater land use categories and each category’s
primary uses and maximum density/intensity.
Ordinance 8923-16 also includes a new policy restricting residential density for
those properties within the Coastal Storm Area along US Highway 19 to that
which is already permitted, as well as a new Map A-16 (Future Land Uses
Within CSA, US 19 Redevelopment Area) depicting what areas are affected
and what those residential densities shall remain. Changes within the citywide
design structure pertaining to US Highway 19 are proposed in order to
recognize completed work and to further support the implementation of the
Corridor Plan. This includes a proposed new policy encouraging the
establishment of design standards as envisioned within the Corridor Plan, as
well as updates to Maps A-13 (Activity Centers) and A-14 (Citywide Design
Structure). Additionally, a new policy is proposed which would allow the
appropriate US 19 future land use category to be assigned to parcels that
annex within the US 19 Corridor Redevelopment Area, which is depicted on
proposed Map A-17 (US 19 Corridor Redevelopment Area).
Countywide Plan for Pinellas County Consistency Amendments
In addition to minor amendments updating references to the Countywide Plan
for Pinellas County, and changing other small references consistent with new
language in the Countywide Plan, a new policy is proposed to adopt "balancing
criteria" against which the City may evaluate amendments proposing increases
in permanent population within the coastal storm areas. These criteria are
included in the new Countywide Rules, and adopting them locally would
Page 12 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
provide the City with more discretion at the local level in evaluating proposed
changes within the coastal storm area. Proposed Future Land Use Table A-1
includes a new Target Employment Center Overlay (TEC) category, which will
enable the City to designate industrial areas in the future to allow a 100%
increase in development potential (FAR) for manufacturing, office, and
research/development uses. A new Table A-2 is proposed which identifies the
consistent Countywide Plan Map categories/subcategories as well as the
consistent city zoning districts for each City future land use category.
In addition to the above, staff is also proposing the following:
• Replacing footnotes to the existing Future Land Use Table pertaining to
transit oriented development (TOD) and FAR bonus provisions for
hospital uses with new policies addressing the same;
• Creating a new policy addressing residential equivalent uses and beds
per dwelling unit allowance;
• Adding a policy emphasizing preservation of the character of North
Clearwater Beach, recognizing that it is a residential area on Clearwater
Beach which is otherwise primarily tourist oriented; and
• Making minor changes to update references or correct small errors.
The Community Development Board (CDB) reviewed the proposed
amendment at its meeting on August 16, 2016 and unanimously recommended
the amendment for approval.
As this is a text amendment to the Clearwater Comprehensive Plan, review
and approval by the Florida Department of Economic Opportunity is required.
As part of the state review, the proposed amendments will be transmitted to
the various State agencies and Pinellas County for review prior to second
reading (adoption) by City Council, which is anticipated to occur in December.
Planning Manager Lauren Matzke said Item 8.5 does not address the
construction of overpasses, changes within the right-of-way of Hwy. U.S. 19,
or the regulation of zoning district standards.
One individual expressed concern with the impact the implementation of
the proposed amendments will have on Westfield Mall.
One individual expressed concern with moving the comprehensive plan
amendments forward without having the implementing documents for
the development regulations in hand and stated that the Cypress Point
property is prohibited from having connectivity.
Page 13 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
One individual questioned why the Environmental Advisory Board was
not asked to review the proposed comprehensive plan amendments.
One individual spoke in support.
In response to questions, Ms. Matzke said there was a condition placed
on the Cypress Point site plan when it was approved years ago that it
was not able to connect to the residential neighborhood to the east.
Planning and Development Assistant Director Gina Clayton said if the
site was demolished and redeveloped, the property owner would have to
meet the regulations as proposed. The Cypress Point issue is not
relevant to the comprehensive plan amendment being proposed. Ms.
Clayton said the regulations that will be proposed at a later date will
implement the broad policies established by the comprehensive plan
amendments. Staff has been working with Westfield Mall and Cypress
Point representatives regarding their concerns.
The City Manager said staff has been sensitive to the concerns raised
by Westfield Mall since they made the corporate decision to invest in the
mall. Staff has also worked with Cypress Point representatives to
accommodate certain needs they have raised in the past. Staff values
those properties and what they bring to the community and will
continue to be sensitive to their needs and concerns.
Councilmember Caudell moved to Approve amendments to the
Clearwater Comprehensive Plan to support the implementation of
the US 19 Corridor Redevelopment Plan and new US 19 future land
use categories, establish criteria for plan amendments in the
Coastal Storm Area, and update various terms and references. The
motion was duly seconded and carried unanimously.
Councilmember Caudell departed Chambers at 7:45 p.m.
Ordinance 8923-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8923-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
8.6 Approve a Future Land Use Map Amendment from 17 different future land use
categories corridor-wide to the US 19 Regional Center (US 19-RC), US 19
Neighborhood Center (US 19-NC), US 19 Corridor (US 19-C), Preservation (P) and
Page 14 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Water/Drainage Feature categories for property generally located along US Highway
19 between Belleair Road and Curlew Road, including properties east and west of US
19 along cross streets; and pass Ordinance 8932-16 on first reading.
(LUP2016-06004, LUP2016-06005, LUP2016-06006)
US Highway 19 has always served as a major commercial corridor in
Clearwater. Because of its economic importance to the City and opportunities
presented by the improved regional access, the City has concentrated its
efforts to study and plan for the corridor, preparing for the time when the
Florida Department of Transportation completed construction. Several major
city plans address the need to amend City policies and codes to allow more
intense development while also developing new zoning standards to
encourage infill development in a pedestrian- and transit-supportive manner,
including the City’s Economic Development Strategic Plan (2011), Clearwater
Greenprint (2011) and the US 19 Corridor Redevelopment Plan (Corridor Plan)
(2012). Additionally, the Countywide Plan for Pinellas County (Countywide
Plan), a future oriented plan, identifies US Highway 19 as an appropriate
location for Activity Centers at major intersections, with the remainder of the
corridor being appropriate for more intense development as a Multimodal
Corridor (new designations adopted into the Countywide Plan in August 2015).
The proposed amendment area includes 4,036 parcels of land (±1,641.35
acres in area). These properties are generally located along US Highway 19
between Belleair Road and Curlew Road, including properties east and west of
US 19 along cross streets.
The City is initiating this amendment in order to designate the properties as US
19 Regional Center (US 19-RC), US 19 Neighborhood Center (US 19-NC), and
US 19 Corridor (US 19-C) on the Future Land Use Map in order to enable the
forthcoming zoning district and design standards, thereby implementing the
vision in the Corridor Plan. The proposed amendment area does include areas
designated as Preservation (P) and Water/Drainage Feature on the City’s
Future Land Use Map. There are no proposed changes to the Preservation (P)
areas, but the amount of land designated with Water/Drainage Feature would
drop slightly. The proposed US 19 Regional Center (US 19-RC), US 19
Neighborhood Center (US 19-NC), and US 19 Corridor (US 19-C) designations
are consistent with the Activity Center and Multimodal Corridor designations on
the Countywide Plan Map.
The Planning and Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan, Page 15 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
the Countywide Plan Rules, and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use
of property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas
Planning Council, and the Board of County Commissioners acting as the
Countywide Planning Authority. The application is a large-scale amendment so
review and approval by the Florida Department of Economic Opportunity and
other state agencies is also required.
The Community Development Board reviewed the proposed amendments at its
August 16, 2016 meeting and unanimously recommended approval.
One individual said Westfield has mall developments in locations where
the proposed amendments are going, which are market driven, and that
the corporate office supports the ability to rebuild the mall in the event
of a disaster or the ability to expand the mall in its current location, not on
the road.
One individual spoke in support.
One individual said Item 8.6 would have been a great topic for the
Environmental Advisory Board to review.
The Council recessed from 8:02 p.m. to 8:10 p.m.
Councilmember Hamilton moved to approve a Future Land Use
Map Amendment from 17 different future land use categories
corridor-wide to the US 19 Regional Center (US 19-RC), US 19
Neighborhood Center (US 19-NC), US 19 Corridor (US 19-C),
Preservation (P) and Water/Drainage Feature categories for
property generally located along US Highway 19 between Belleair
Road and Curlew Road, including properties east and west of US
19 along cross streets. The motion was duly seconded and carried
unanimously.
Ordinance 8932-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8932-16 moved on first
Page 16 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
8.7 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2130 Burnice Drive and 2154 Bell Cheer Drive, and pass Ordinances
8933-16, 8934-16 and 8935-16 on first reading. (ANX2016-07020)
These voluntary annexation petitions involve two parcels of land totaling 0.472
acres, both occupied by single family homes. The parcels are located generally
south of Druid Road, east of South Hercules Avenue, west of South Belcher
Road and north of Lakeview Road. The applicants are requesting annexation
in order to receive solid waste service from the City and have been connected
to the city sanitary sewer as part of the Belcher Area Sanitary Sewer System
Extension Project. The properties are contiguous to existing city limits along at
least one property boundary. It is proposed that the properties be assigned a
Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from Pinellas County.
Collection of solid waste will be provided to the properties by the City.
The applicants have paid the sewer impact fee in full and have been
connected to the City’s sanitary sewer system. The properties are
located within Police District II and service will be administered through
the district headquarters located at 645 Pierce Street. Fire and
emergency medical services will be provided to this properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. Water service will continue to be provided
by the County. The proposed annexations will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through Page 17 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The uses
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District’s minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City’s Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexation
is consistent with Florida Statutes Chapter 171.044.
Councilmember Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 2130 Burnice Drive and 2154 Bell Cheer Drive.
The motion was duly seconded and carried unanimously.
Ordinance 8933-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8933-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Ordinance 8934-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8934-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Ordinance 8935-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8935-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Page 18 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
8.8 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1450 Carolyn Lane, together with certain Carolyn Lane right-of-way; and
pass Ordinances 8936-16, 8937-16 and 8938-16 on first reading. (ANX2016-07021)
This voluntary annexation petition involves one parcel of land totaling 0.184
acres which is occupied by a single family home. The parcel is located on the
northeast corner of Carolyn Lane and Weston Drive. The applicant is
requesting annexation in order to receive solid waste service from the City. The
Development Review Committee is proposing that 0.173-acres of Carolyn Lane
right-of-way not currently within the city limits also be annexed. The property is
located within an enclave and is contiguous to existing city limits to the west
and east. It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water and sanitary sewer service from
the City. Collection of solid waste will be provided to the property by the
City. The property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station 51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve this property with solid waste, police, fire
and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
Page 19 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
the subject property is consistent with the uses allowed in the District
and the property exceeds the District’s minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City’s Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
limits to the west and east. Therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
Councilmember Hamilton moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1450 Carolyn Lane, together with certain
Carolyn Lane right-of-way. The motion was duly seconded and
carried unanimously.
Ordinance 8936-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8936-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Ordinance 8937-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8937-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Ordinance 8938-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8938-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
8.9 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3031 Hoyt Avenue and 3077 Grand View Avenue, together with certain
McMullen Booth Road right-of-way; and pass Ordinances 8939-16, 8940-16 and
8941-16 on first reading. (ANX2016-07022)
These voluntary annexation petitions involve two parcels of land totaling 0.409
acres, both of which are occupied by single family homes. The parcels are Page 20 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
located generally north of Drew Street, south of SR 590, and within ¼ mile
west of McMullen Booth Road. The Development Review Committee is also
proposing that 3.238-acres of certain McMullen Booth Road right-of-way be
annexed into the City. The applicants are requesting annexation in order to
receive solid waste service from the City and will be connected to the City’s
sanitary sewer system when it is available in the future, as part of the Kapok
Terrace Sanitary Sewer Expansion Project area.
The property at 3031 Hoyt Avenue is contiguous to existing city limits along to
the west and south. The property at 3077 Grand View Avenue is not
contiguous to existing city limits; however, it is in an enclave surrounded by city
property on all sides (Type A) and is eligible for annexation pursuant to the
Interlocal Service Boundary Agreement with Pinellas County. It is proposed
that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants will connect to the City’s sanitary sewer service when it is
available and are aware that the sewer impact fee must be paid in full in
order to connect to city sewer and of the financial incentives available.
The properties are located within Police District III and service will be
administered through the district headquarters located at 2851 North
McMullen Booth Road. Fire and emergency medical services will be
provided to this properties by Station 49 located at 565 Sky Harbor
Drive. The City has adequate capacity to serve these properties with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexations will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
Policy A.7.2.4 Allow voluntary annexations for noncontiguous
Page 21 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
properties that are within an enclave as defined by Section
171.031(13)(a), Florida Statutes (Type A enclaves) and as
authorized by the 2014 Interlocal Service Boundary Agreement
(ISBA) between Pinellas County and municipalities, including
the City of Clearwater.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The uses
of the subject properties are consistent with the uses allowed in the
District and the properties exceed the District’s minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City’s Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation at 3031 Hoyt Avenue is
contiguous to existing city limits to the west and south. Therefore, the
annexation is consistent with Florida Statutes Chapter 171.044. The
property proposed for annexation at 3077 Grand View Avenue is not
contiguous to city limits but is located in a Type A Enclave; therefore,
the annexation is consistent with the Interlocal Service Boundary
Agreement authorized by Florida Statutes Chapter 171.204.
Vice Mayor Jonson moved to approve the annexation, initial Future
Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 3031 Hoyt Avenue and 3077 Grand View Avenue,
together with certain McMullen Booth Road right-of-way. The motion
was duly seconded and carried unanimously.
Ordinance 8939-16 was presented and read by title only.
Councilmember Cundiff moved to pass Ordinance 8939-16 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Ordinance 8940-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8940-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Page 22 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Ordinance 8941-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8941-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
9. City Manager Reports
9.1 Amend the City’s fiscal year 2015/16 Operating and Capital Improvement Budgets at
third quarter and pass Ordinances 8943-16 and 8944-16 on first reading.
The fiscal year 2015/16 Operating and Capital Improvement Budgets were
adopted in September 2015 by Ordinances 8767-15 and 8768-15. Section
2.521 of the City’s Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. The memorandum and the accompanying report
provide this information and outline the issues at third quarter that require
amendment.
Councilmember Cundiff moved to amend the City’s fiscal year
2015/16 Operating and Capital Improvement Budgets at third
quarter. The motion was duly seconded and carried unanimously.
Ordinance 8943-16 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 8943-16 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
Ordinance 8944-16 was presented and read by title only. Vice
Mayor Jonson moved to pass Ordinance 8944-16 on first reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
9.2 Endorse the Housing First and Coordinated Entry System being implemented by the
Pinellas County Homeless Leadership Board, Inc. and adopt Resolution 16-18.
The Pinellas County Homeless Leadership Board, Inc. (HLB) is the designated
Continuum of Care (CoC) for Pinellas County through the Department of
Page 23 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
Housing and Urban Development (HUD). The HLB is committed to developing
a homeless services system that ensures that homelessness among Pinellas
County citizens is rare, brief, and nonrecurring.
HUD has established a commitment to the Housing First philosophy, which
under federal law is an approach to homeless assistance that prioritizes rapid
placement and stabilization in permanent housing and does not have service
participation requirements or preconditions, such as sobriety or a minimum
income threshold. This philosophy includes the following components: 1)
removing barriers to entry; 2) establishing a coordinated entry system; 3)
practicing client-centered service delivery; 4) prioritizing households most in
need; and 5) ensuring inclusive decision making.
The HLB has requested the City of Clearwater adopt a Resolution endorsing
the HLB Housing First and Coordinated Entry System.
“Implementing Housing First,” a White Paper written by Community
Development Manager Gabe Parra, provides additional information regarding
the local implementation of this philosophy.
In response to questions, Homeless Leadership Board CEO Susan
Myers said if Council does not approve the resolution, HLB will ask again
for Council to adopt the resolution. If the community does not operate
from a Housing First perspective, HUD funding will begin to decline. The
agencies in the County was awarded close to $4 million last year.
Ms. Myers said the philosophy behind Housing First is that the best way
to get individuals out of homelessness is to provide housing. Street
feeding enables homeless individuals to remain on the streets. The
Family Services Initiative is funded by the Juvenile Welfare Board and
provides preventive homelessness services to families with children. Ms.
Myers said HUD does not fund shelters, which are typically funded
through private donations. HUD encourages lowering the barriers to
entry for housing and case management services, hopefully breaking
the shelter-to-street cycle. Salt Lake City implemented a rapid rehousing
initiative in 2005 and are now seeing cost savings in emergency medical
services and law enforcement.
One person said many of the homeless individuals have opined that
Clearwater is a great place for the homeless and that they did not feel safe at
Safe Harbor.
Councilmember Cundiff moved to endorse the Housing First and
Coordinated Entry System being implemented by the Pinellas
County Homeless Leadership Board, Inc. The motion was duly Page 24 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
seconded and carried unanimously.
Resolution 16-18 was presented and read by title only.
Councilmember Hamilton moved to adopt Resolution 16-18. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Cundiff and
Councilmember Hamilton
9.3 Approve a grant of $75,000 in General Fund Reserves to be set aside for a
commitment as the local government contribution that is required for applicants to
participate in the State of Florida’s Low Income Housing Tax Credit Program (LIHTC)
for Woodlawn Trail, a proposed 80-unit affordable housing development to be
developed by Southport Development, Inc.; and authorize the appropriate officials to
execute same.
Woodlawn Trail is a proposed 80-unit, new construction, affordable housing
community located at 826 Woodlawn Street, Clearwater. The proposed
development team includes Southport Development, Inc., Vaughn Bay
Construction, Inc. and Architectonics Studios, Inc. The applicant, SP Trail,
LLC, shares the same key principal as Southport Development, Inc., J. David
Page. The proposed commencement date is second quarter of calendar year
2017 and completion is estimated for second quarter of 2018.
Staff is recommending a funding commitment to Woodlawn Trail using $75,000
from General Fund Reserves. At the time of project award the Housing
Division will commit funds from one of the following funding sources to refund
the General Fund: CDBG, HOME, SHIP and PCHTF. Ultimately, the project
will have no impact on the General Fund.
The proposed development will include 80 two and three bedroom units in six
total buildings that will serve the family demographic. Five buildings will house
the residential units and the sixth building will house the office and clubhouse.
90% of the units will be set-aside for residents with family incomes at or below
60% of Area Median Income (AMI) and 10% of the units will be set aside for
residents with family incomes at 40% of AMI.
The Florida Housing Finance Corporation requires that projects of this type
provide resident programs for the life of the compliance period, which is 50
years in this case. Proposed resident programs include English as a second
language training, computer training, health and nutrition classes, resident
activities, and case management/residential stabilization services. These
program offerings are intended to supplement programming currently offered
at the nearby Ross Norton Recreation Center.
Page 25 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
The City of Clearwater’s 2016-2020 Consolidated Plan (Plan) discusses the
City’s housing priorities. The Plan describes numerous housing needs, plans
and strategies which include, but are not limited to, reducing the cost burden of
housing for extremely low to moderate income residents and the creation of
new owner and rental units. The proposed project, intended to serve low and
very low income residents within the family demographic, is consistent with
these priorities.
As background, the Low Income Housing Tax Credit Program is governed by
the U.S. Department of Treasury under Section 252 of the Tax Reform Act of
1986 and Section 42 of the Internal Revenue Code, as amended. The program
was established to provide for-profit and non-profit organizations with a
dollar-for-dollar reduction in federal tax liability in exchange for the acquisition
and substantial rehabilitation or new construction of low and very low-income
rental housing units (60% of the Area Median Income and below with a set
aside for 40% of AMI and below). The proposed contribution of $75,000
represents local government support of the project. Local government support
may affect whether the project gains necessary approvals.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by General Fund reserves in the
amount of $75,000.
Inclusive of this item if approved, a net total of $2,429,880 of General Fund
reserves has been appropriated by Council to fund expenditures during fiscal
2015/2016. The remaining unappropriated balance of General Fund reserves
is approximately $29.3 million, or 23.5% of the current General Fund operating
budget.
Economic Development and Housing Director Denise Sanderson said
the resident programs are required for the full compliance period of 50
years.
Two individuals spoke in support and two individuals spoke in opposition.
One individual said Habitat for Humanity had a conversation with the
Community Service Foundation regarding the property but the
conversation never moved forward from that point.
In response to questions, Diane Williams, Community Service Foundation
Representative, said interest in the property began one year ago because
the organization was looking for more affordable housing. There was a
time when the organization was only interested in the 8-unit building; after
speaking with Habitat for Humanity there was interest to incorporate
single-family homes in the project. Ms. Sanderson said staff has not Page 26 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016
conducted a full analysis of what a single-family home project would look like
on this site because this is the only project that has come forward. There
would be approximately 6 acres to develop that would support 13-15
single-family homes, with target sales at $168,000. Ms. Sanderson said
to have that target sale price, the property must be acquired at a much lower
price.
Discussion ensued regarding possible housing uses for the property with
comments made that the item is for approval for a grant and Council has no
authority regarding the pending real estate transaction.
Councilmember Cundiff moved to approve a grant of $75,000 in
General Fund Reserves to be set aside for a commitment as the
local government contribution that is required for applicants to
participate in the State of Florida’s Low Income Housing Tax Credit
Program (LIHTC) for Woodlawn Trail, a proposed 80-unit affordable
housing development to be developed by Southport Development,
Inc.; and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
Public Utilities Director Dave Porter provided an update on the status of the
Marshall Street Wastewater Treatment Plant malfunction during the recent
hurricane. Mr. Porter said temporary diesel pumps are being installed to
bypass the plant so that staff could decontaminate, inspect, and determine
what area experienced the breach. It is unknown where in the plant the failure
occurred. He explained there are two parts to the plant, the wet side and the
dry side; the area where the motors and electrical equipment is housed is
meant to remain dry but was compromised. Pipeline maintenance is an
ongoing process, each year the pipeline is made more secure so less water
gets into the system.
In response to a question, Mr. Porter said that even without the failure, the
plant still would have experienced issues due to the quantity of water coming
in from the beach. He said the City has two other plants that are built the
same way and that it was unlikely an issue would occur at one of the other
plants. The Marshall Street Plant was originally built in the 1930’s and has
been upgraded many times. He said it will help to determine how to proceed
once the cause of the breach is identified. The City Manager said staff will
update Council when information is available.
10. City Attorney Reports – None. 11. Closing comments by Councilmembers (limited to 3 minutes)
Page 27 City of Clearwater Draft
City Council Meeting Minutes September 15, 2016 Councilmember Cundiff said it was the anniversary of the date the United
States Constitution is signed.
Councilmember Hamilton recognized the passing of George Fulmer, a
photographer in Clearwater for many years. Vice Mayor Jonson said he had fond memories of Mr. Fulmer. The Suncoast
League of Cities will be discussing a draft resolution regarding transportation
at its next meeting; the resolution will be redrafted and sent back to Council
for future consideration. He attended the library centennial
celebrations. Regarding illegal dumping, he recently drove through North
Greenwood and noticed much progress. He said the recent hurricane served
as a reminder that the area has not experienced a storm like that in ten years.
12. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events and expressed
sympathies to the Fulmer family. He urged individuals to take protective
measures regarding the Zika virus.
13. Adjourn
The meeting adjourned at 9:41 p.m.
Mayor
City of Clearwater
Attest
City Clerk
Page 28 City of Clearwater Draft
ATTENT ONV
PROPOSED MOORING FIELD IN
MANDALAY CHANNEL
1) THIS MOORING FIELD COULD CAUSE ALL WATER CRAFT TO GO
THROUGH A SMALL CHANNEL TO THE WEST OF THE MOORING
FIELD AND THAT COULD CAUSE CONGESTION.
2) NOISE FROM GENERATORS, RADIO, PARTIES, ETC.
3) HOW WILL THIS AFFECT THE WILDLIFE THAT I5 HERE IN THE
MANDDALAY CHANNEL.
4) GAS, OIL, SEWAGE AND WHO KNOWS WHAT WILL BE DUMPED
OVERBOARD.
5) I KNOW THERE ARE MANY OTHER ITEMS THAT CONCERN THOES
OF US THAT CALL ISLAND WAY OUR HOME.
IF YOU'RE CONCERNED WITH THE PROPOSED MOORING FIELD
PLEASE SEND YOUR CONCERNS TO THE FOLLOWING:
Mail to the following
Attention: District Engineer
Tampa Permits Section
10117 Princess Palm Avenue
Suite 120
Tampa, Florida 33610 -8302
Or E -Mail to: Caitlin.S.Hochusace.army.mil
Re: Proposed Mooring Field in Clearwater Harbor ( "Mooring Field Project" or "Project") -
SAJ-
2005 -03872 (SP -CSH)
Dear District Engineer:
Tampa Bag irncs
WINNER OF 12 PULITZER PRIZES
Clearwater to fight proposed mooring field in Mandalay
Channel
Tracey McManus, Times Staff Writer
Friday, September 16, 2016 7:16pm
CLEARWATER — A local developer is working to build a 42 boat mooring field in the middle of the
Mandalay Channel, something never before pulled off in the high - traffic waters around nationally renowned
Clearwater Beach.
William Blackwood's proposal would allow boats up to 60 feet long to buoy over 20 acres of submerged lands
he owns in the Intracoastal Waterway. With Island Estates condos to the east and the residential north
Clearwater Beach to the west, the mooring field would take up much of the waterway bordered by private
docks and used daily by boaters.
City and county officials were blindsided by the project because Blackwood started the application process at
the top and received a permit from the Florida Department of Environmental Protection in June. With the
project now in the hands of the U.S. Army Corps of Engineers, the city intends to fight the mooring field and
request a public hearing over concerns about navigation clangers, said City Attorney Pam Akin.
The Army Corps is notifying surrounding waterfront property owners they have until Sept. 28 to submit
opinions.
Even if Blackwood were to get approval from the Army Corps, Florida Fish and Wildlife Conservation
Commission and the county, the city expects to squash the project because mooring fields don't exist in city
code.
He would have to submit an application to the city," said assistant planning director Gina Clayton.
If he filed an application, we would probably reject it because we don't have the authority to approve a use
that is not listed."
There is only one mooring field in Pinellas County, near the Vinoy Marina in St. Petersburg. A second has
been approved in Gulfport, but hasn't been constructed.
David Walker, Pinellas County environmental program manager, said mooring fields make sense in places
where they'd have low impact on navigation, recreation, natural resources and other public uses_
Walker said Blackwood has not applied to the county for the required water and navigation permits.
It's an unusual project because we don't see a lot of them and it's right smack dab in the middle of the
channel," Walker said.
Blackwood, owner of the Cove apalluients on Clearwater Beach, discovered his deed included 26 acres of
submerged lands when he hired a consultant to assess his property after Hurricane Jeanne took out his
apartments' dock in 2004.
He said he sees the mooring field as a tourism and cultural asset.
Because the Mandalay Channel is a no -wake zone, Blackwood, a retired Honeywell engineer, said the mass of
parked boats would not be difficult to maneuver. He plans to use two slips on the Cove's dock for dinghies to
shuttle visitors to and from the mooring field.
It's going to enhance boating in the city tremendously, it's a tourism boom," he said. "It could go so far as to
accommodate people who cruise the Great Loop, which runs on the East Coast up into Canada."
However, as residents hear murmurs of the project, many are uneasy.
Pat Dowling, who lives on the fifth floor of Bay House condos east of the channel, said neighbors are
reluctant to trade their views of open water for a parking lot of boats.
It's going to destroy all the homes," Dowling said. "I'm looking out my window at water, and now we're
going to have noise pollution and a wall of boats."
William Morris, Clearwater's marine and aviation director, said he's concerned about water congestion and
accidents for boaters who aren't used to obstacles in the way.
If you're driving along in the dark and the boats out here don't have the proper lights, somebody can run
into an unlit boat," Morris said.
Brad Dunn, captain of Bait House Charters, said the channel is wide enough that he's not worried about
navigation, but he doesn't trust all tenants won't illegally dump sewage and waste.
Another complication is a dispute over who owns a 6 -acre sliver of submerged lands on the southern end of
the site.
Blackwood's deed for the 26 acres overlaps with 6 acres in the channel the city claims to own.
Both deeds trace back more than 8o years to an entity called the Clearwater Island Bridge Co.
Blackwood filed a legal motion in February to claim the 6 acres. If he were to lose the land in question, but
secure all necessary permits, Blackwood said his project would go forward — just 6 acres smaller.
This is a good project, this is a navigable channel," he said.
Contact Tracey McManus at trnemanus@tampabay.comtampabay.com or (727) 445 -4151. Follow @TroMcManus.
Clearwater to fight proposed mooring field in Mandalay Channel 09 /16/16
Photo reprints 1 Article reprints
2016 Tampa Bay Times
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RB10 390477.29 1328709.40
RB 11 390396.04 1328935.55
RB12 390534.65 1329082.36
Tue, 19 Apr 2016 - 3:00pm C:\ Users \terriskapik'Documents\8lackwood Mowing Field\Mooring Field 04- 19- 16.dwg SHEET 3
FLORIDA CERTIFICATE OF
AUTHORIZATION427664 BAYESPLANADE.COM,LLC
MOORING FIELD
PLAN VIEW
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LOCATIONS
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WOODS CONSULTING
1714 COUNTY ROAD 1. SUITE 22
DUNEDIN, Ft. 34698
PH. (727) 786.5747
FAX (727) 786-7479
REVISIONS:
1) 04-01 -16: MOVE BUOYS AND MARKERS
OFF SUBMERGED LANDS STATE CLAIMS
HAVING OWNERSHIP.
Via Federal Express
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Attention: District Engineer
Tampa Permits Section
10117 Princess Palm Avenue
Suite 120
Tampa, Florida 33610 -8302
CITY OF CT, ::
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6,2. 1010 , 11.21
September 21, 2016
Re: Proposed Mooring Field in Clearwater Harbor ( "Mooring Field Project" or "Proiect") -
SAJ -2005 -03872 (SP -CSH)
Dear District Engineer:
This correspondence is transmitted on behalf of the City of Clearwater ( "Clearwater" or "City"), for
the purpose of providing comments pursuant to the Public Notice published on August 26, 2016 for permit
application SAJ- 2005-03872 (SP -CSH) ( "Application ").
Clearwater respectfully requests a public hearing and consideration by the United States Army
Corps of Engineers ( "ACOE ") of the following factors in its review of the Application, as provided for in 33
C.F.R. § 327.4 and 33 G.F.R. § 320.4. respectively.
A. Request for a Public Hearing
Clearwater hereby formally requests a public hearing on the Application pursuant to 33 C.F.R. §
327.4, to "consider the material matters at issue in the permit application." 33 C.F.R. § 327.4(b).
Requests for a public hearing ... shall be granted, unless the district engineer determines that the
issues raised are insubstantial or there is otherwise no valid interest to be served by a hearing." Id. "In
case of doubt, a public hearing shall be held." 33 C.F. R. § 327.4(c) (emphasis added).
Given the scope of the proposed Mooring Field Project, its proposed location in the center of a
navigable waterway, its proximity to a multitude of private residences and other non - Project owned
private properties, and its impact on the public generally, Clearwater maintains that a public hearing is
required for the ACOE to properly consider public input and "conduct its public interest review." 33 C.F.R.
320.1(a).
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September 21, 2016
Page 2
B. Considerations of Property Ownership
Pursuant to 33 C.F.R. §320.4 (g), consideration of property ownership is an evaluation criterion in
approving or denying a Department of the Army ( "DA ") permit. Specifically, 33 C.F.R. §320.4 (g)(6)
provides in relevant part, "The Applicants signature on an application is an affirmation that the Applicant
possesses or will possess the requisite property interest to undertake the activity proposed in the
application." Therefore, it is dear that a party making application for a DA permit is expected under the
regulation to actually own the property, or have secured a sufficient interest in the property that is the
subject of the permit (the "Property"). By virtue of signing and submitting the Application posted by the
ACOE on August 26, 2016, Mr. Blackwood asserts ownership of the Property. However, a portion of the
Property has been in active litigation regarding its ownership since February 3, 2016. Therefore, Mr.
Blackwood could not have been certain that he possessed or would possess the requisite property
interest to undertake the activity proposed at the time he signed and submitted the Application. More
specifically, ownership of 5.888 of the 20 acres, almost 30% of the Property to be developed under the
Application, remains in litigation involving the Applicant William Blackwood (as principal of
Bayesplanade.com, LLC) and the City of Clearwater ( "Disputed Property"). Bayesplanade.com, LLC v.
City of Clearwater, Circuit Case No. 16-000697 -CI, (Fla. 6'" Cir. Ct., Pinellas County, Florida, filed Feb. 3,
2016). (See Amended Notice of Lis Pendens, attached hereto and incorporated herein as Exhibit "A ").
In the interest of efficiency, Clearwater provides a very brief summary of the dispute. The entire
record is available on the Public Records of the Clerk of Court, Pinellas County, Florida. Clearwater took
title to the Disputed Property in 1934 via deeds recorded at O.R. Book 706, Pages 385 and 386, and O.R.
Book 706, Pages 387 -390. Clearwater's title to the Disputed Property is first in time and superior to any
claim of title Mr. Blackwood might assert. Mr. Blackwood's predecessor -in- interest claims title via a 1957
Quit Claim Deed. The Disputed Property had been conveyed to Clearwater roughly 23 years prior to the
1957 deed which could not have contained the 5.888 acres because it had already been divested and
conveyed to Clearwater.
Mr. Blackwood contends, among other things, that he has obtained ownership through
Clearwater's "lack of assertion of ownership" and through his payment of taxes on the property. As a
matter of law, Mr. Blackwood (or any other private party) may not acquire a right of ownership by adverse
possession or prescription in lands as against a sovereign. Lovey v. Escambia County, 141 So.2d 761,
763 (Fla. 1" DCA 1962). Therefore, Clearwater contends that it owns and holds the Disputed Property in
trust for the public and that it is improper to permit the proposed project on public lands since Clearwater
is not a party to the Application.
C. Lack of Upland Support Facilities
There is no commercial marina currently associated with the upland property at 627 Bay
Esplanade (the "Upland Property"). The Upland Property also lacks permitted support facilities like
sewage pump -out and fueling facilities.
The Upland Property is, however, the site of the Cove Apartments/Motel, which has commercial
docks exceeding 500 square feet. Commercial docks differ from marina facilities, according to the
LT16- 1510 -193/ 191637/1]
District Engineer - ACOE
September 21, 2016
Page 3
Clearwater Community Development Code (the "Development Code "). Section 3- 601.C.3 of the
Development Code in relevant part states, "[a] commercial dock is any dock ... that is used in connection
with a hotel, motel or restaurant where the slips are not rented, leased or sold; or ... any multi -use dock
with a deck area exceeding 500 square feet shall be treated as a commercial dock." Section 3- 601.C.3.a.i
of the Development Code makes the use of such docks "subordinate to and contribut[ing] to the comfort,
convenience or necessities of the users or occupants of the principal use of the property."
Pinellas County Water & Navigation Control Authority Permit #CA38539 -05 (the "Permit ")
specifically precludes Blackwood from utilizing the commercial docks as a marina facility. Regarding the
use of the docks, page 29 of the Permit specifically states, "The docks will be for the sole use of the
occupants of the 5 unit hotel." The City's Development Order #FLD2005 -03027 (the "Development
Order"), which is also included in the Permit, specifically states the following in Condition of Approval 1.
The boats moored in Slips t and 2 be for the exclusive use by the owner of the property and not
be permitted to be sub - leased separately from the motel. Boats moored in Slips 3, 4 and 5 shall be for
the exclusive use by guests of the motel and slips shall not be rented or sub-leased separately from
the rental of motel units (one room at one slip)" (emphasis added). Condition 1 of the Development
Order further details that "ft]his Flexible Development approval shall not be deemed to permit a
marina where slips are rented separately from motel rooms/units .... There shall be no commercial
rental of units/slips to enterprises (fishing, boat operators, cruise operators, etc.). There shall be no live
aboards allowed in any of these slips." As such, the commercial docks currently located at the Upland
Property may only be accessory to the Cove Apartments/Motel, not the proposed mooring field. Currently,
utilizing the commercial docks in the manner proposed by Mr. Blackwood would contravene the
Development Code, the Permit, and the Development Order.
Section 8 -102 of the Development Code defines marina facilities as "a use of land involved in the
operation of a marina including structures and activities normally integral to the operation of a marina,
such as servicing, fueling, pumping -out, chartering, launching, and dry storage of boats and boating
equipment." To date, the City's Planning and Development Department has not received any application
proposing the redevelopment of the Upland Property from Apartments /Hotel with commercial docks to a
marina facility.
D. Navigation Impediments and other General Concerns
The mooring field project is proposed for Mandalay Channel. Mandalay Channel is a sparsely
marked "channel" within the body of water that is marked with only two navigational aids for its entire
length. Those markers infer clear passage down the center of the water body. There is ample water depth
virtually from shore to shore and the channel marks have served more as reference points to locate a
narrow point in the channel (Green marker one) and a clear line of sight approach to Bridge 43, the small
bridge connecting Memorial Causeway with Clearwater Beach. Florida Fish and Wildlife Conservation
Commission (FWCC) in creating various mooring fields in 2009 for a pilot study (see FWCC's Anchoring
and Mooring Pilot Program Report (12131/13) (the Report) has allowed various set backs from navigable
channels ranging from 50 feet in parts of St. Augustine where there are narrow channels and shallow
waters to a maximum of 200 feet in other jurisdictions. The most common setback of moorings from both
structures and navigation channels is 150 feet where there is sufficient water to allow both to occur. The
LT16- 1510- 193/191637/1 J
District Engineer - ACOE
September 21, 2016
Page 4
proposed mooring field would impede safe citizen and Water Ferry ingress and egress from the Bay
Esplanade Launch Ramp landing at the east end of Bay Esplanade, adjacent to the Beach Recreation
Center.
Mandalay Channel is a well - utilized area for swimming, sailing, kayaking, stand up paddle boards
and fishing. The water body has a long history of being a popular recreational boating area dating back
well before the creation of Island Estates. Residents actively use the launch ramp and the water body for
all forms of water recreation. Establishing this mooring field in this proposed location, which is the very
center of Mandalay Channel, could impede such historic transportation and recreational use. It would
force the surrounding community to use a restricted channel, even though there is ample water from
shoreline to shoreline.
Mooring fields are typically organized and regulated with the aid of the public sector, and such
fields are placed close to marina facility amenities. See the Report. The Report noted, for the cities of St.
Petersburg, Sarasota, and Key West that the number of vessels anchoring just outside of the ambit of
the mooring fields increased. In St. Petersburg, the Report, notes that "the total number of boats
anchoring within the confines of the City of St. Petersburg's planned mooring field at the North Yacht
Basin did not switch from anchoring to use of the mooring field once it was constructed." Regarding
Sarasota, the Report noted that "the total number of boats anchored or moored within the City of
Sarasota Pilot Program area decreased by about 20% and the number of boats anchored outside the
mooring fields increased." In Key West, "the number of boats anchoring within approximately one mile of
the Key West mooring is more than double the number of boats using the Key West mooring field." A high
concentration of "at -risk" vessels in and around this proposed mooring field can quickly turn Mandalay
Channel from an easily navigable waterway to a veritable "Houseboat row" of "at-risk" vessels, and the
negative impacts to Mandalay Channel would only be compounded without the upland support for this
proposed mooring field. Additional Private Aids to Navigation would be needed, representing an
additional expense to assure that Mandalay Channel navigators could traverse the channel safely.
Blackwood's FDEP Environmental Resource Permit, DEP Project No. 52- 0340392- 001 -El,
Specific Conditions — Operations and Maintenance Activities, requires that vessels within the proposed
mooring field "have their tanks pumped at the sewage pump -out station or by a sewage pump -out vessel
no less than every three days without fail." (emphasis added.) Blackwood lacks a properly permitted
upland pump -out station, and does not represent that he will have his own sewage pump -out vessel
available. Rather, Mr. Blackwood represents in his Operation and Maintenance Plan, section 1.2
Service ", that "The Cove's operation of the sewage pump -out is a commercial grade and permanent and
plumbed system, but it has not been fully tested or have trained staff. When fully developed and
functional, it is only designated as a back -up contingency based system, with primary reliance on the
City designated pump -out vessel." (emphasis added.) However, Mr. Blackwood has not approached the
City requesting such an accommodation. As to the City pump -out vessel to which Mr. Blackwood refers,
it typically accommodates the pump -out of 12 or 13 vessels per week — or roughly 52 pump -outs a month.
The project's potential 42 vessels, to be pumped out every three days, could result in the need for
upwards of 420 pump -outs per month — an astronomical number compared to the pump -outs currently
being accommodated by the City. Further, although FDEP provides the City a grant to conduct the
LT16 -1510- 193/191637/1 ]
District Engineer - ACOE
September 21, 2016
Page 5
sewage pump -out program, twenty -five percent of employee hours, vessel maintenance, vessel
acquisition, and other costs are the responsibility of the City. Additionally, the City fully funds the fuel
utilized in running the sewage pump -out vessel, without state or federal subsidy or grant money. Simply
put, the City resources could not support the representations that Mr. Blackwood has made in the City's
name. Mr. Blackwood clearly intends to pass the cost of compliance with this pump -out requirement to
the taxpayers of the City.
Esthetically, lit marker buoys within and around the proposed mooring field would significantly
detract from the open, pristine setting of Mandalay Channel. Even with the current free - flowing
navigability of Mandalay Channel, the City's Harbormaster, William D. Morris, receives comments
requesting that the City "do something" about anchored boats within the channel. The City cannot and
does not intervene with vessels in navigation, unless such vessels interfere with navigation by, for
example, sinking, running aground, breaking loose from berthing /mooring, or failing to be adequately lit at
night.
E. Cumulative Impacts on the Public interest
Cumulative impacts on the Public Interest include but are not limited to: public safety; loss of
recreational access; quality of life, property value impacts; and navigational impediments and hazards.
Clearwater Fire Rescue and Police will not have direct access to boats that are moored at the
proposed Project. This creates concern for the safety and welfare of the public. In addition, Clearwater is
concerned about the public safety and welfare issues that may stem from the potential congestion in the
midst of a local waterway — particularly one that is used by many for recreational purposes.
Mandalay Channel In Clearwater Harbor offers local citizens as well as Clearwater's many
visitors' outstanding recreational opportunities. Citizens utilize the channel for a variety of recreational
activities including; boating, swimming, paddle- boarding, jet skiing, kayaking, canoeing and fishing, to
name a few. The proposed Project will have a major impact on such activities, tourism and the general
enjoyment of Clearwater Harbor.
Quality of life for surrounding upland property owners is very likely to be negatively impacted by
the proposed Project. Sometime ago, Mr. Blackwood apparently placed an advertisement on Craig's List
to sell the Project property (this information was conveyed to the City via an email from a citizen). Based
on the advertisement, Clearwater understands that Mr_ Blackwood intends to allow indefinite -term
mooring at the proposed facility. There are serious concerns that such permanent-type mooring would
welcome 'house - boats' with living quarters. As stated above, it will be very difficult for Clearwater to
police and regulate activities occurring on vessels in the middle of the channel — again creating safety and
welfare concerns for citizens, and potentially disrupting the quality of life for citizens living in surrounding
upland homes. While Clearwater recognizes Mr. Blackwood's right to enjoy the property he does own, it
is not likely that surrounding upland property owners could have anticipated a mooring field — out of the
reach of regulation by the local authorities — to exist adjacent to their homes. Their quality of life most
certainly will be disrupted unfairly.
LT16- 1510 - 193/191637/1 ]
District Engineer - ACOE
September 21, 2016
Page 6
For the same reasons cited above, local property values may be negatively impacted by the
placement of a mooring field in the middle of a local waterway, adjacent to many residential homes and
other properties.
Navigational impacts are of great concern as discussed in more detail in section D, above.
F. Conclusion
It is not disputed that a portion of the Project property is involved in active litigation. Therefore,
Clearwater contends that the Application should be denied or, in the alternative, delayed until such time
as the litigation has been resolved. Further, the upland support facilities as described in the Application
do not currently exist as represented by the Applicant. Finally, the cumulative impacts on the public
include: 1) the general welfare and safety of the public; 2) navigational impediments preventing recreation
and the historical use of the waterway; and 3) the quiet enjoyment and quality of life of the surrounding
citizens and property owners.
matter.
On behalf of the constituency of Cleaiwater, thank you for your consideration and attention to this
Respectfully submitted,
City of Clearwater
By:
By:
Enclosure
Exhibit "A"
LT16- 1510 - 193/191637/1 ]
Camilo Soto
Assistant City Attorney
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8933-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8933-16 on second reading, annexing certain real properties whose post
office addresses are 2130 Burnice Drive and 2154 Bell Cheer Drive, all in Clearwater, Florida
33764, into the corporate limits of the city and redefining the boundary lines of the city to
include said additions.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8933-16
ORDINANCE NO. 8933-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY SOUTH OF DRUID ROAD, EAST
OF SOUTH HERCULES AVENUE, NORTH OF LAKEVIEW
ROAD, AND WEST OF SOUTH BELCHER ROAD, WHOSE
POST OFFICE ADDRESSES ARE 2130 BURNICE DRIVE
AND 2154 BELL CHEER DRIVE, ALL IN CLEARWATER,
FLORIDA 33764, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for Legal Descriptions;
(ANX2016-07020)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8933-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2016‐07020
=========================================================================================
No. Parcel ID Legal Description Address
1. 24-29-15-31050-000-0120 Lot 12 2130 Burnice Drive
The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of
Pinellas County, Florida;
=========================================================================================
2. 24-29-15-06408-000-0060 Lot 6 2154 Bell Cheer Dr.
The above in BELL-CHEER SUBDIVISION, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of
Pinellas County, Florida;
=========================================================================================
Exhibit B
PROPOSED ANNEXATION
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR 606 0 104
138 137 136 135 134 105 106 107 108
124 123 122 121 120 119 118 117 116 115 114 113
60
064080642606444
31050
13141516
11 12 13 14 15 18 19
1 2 3321987 6 5 4 3 2
19 20 21 22
23 24 25 26 27 28 29 30 31 32
16 15 14 13 12 11 10
9 8
7 654 3
16 17
2
6 7 8
BURNICE DR
BELL CHEER DR
S UNIVERSITY DR PLEASANT PKWY 213121122173217221652181213221432110217321122117216021472148215521492167212221092152211721382109218421552125217921392130210721252116210621012106 2140216621602118212521662115 21802173214221242174214121352149216721571 1 1 0
2111 21432161212621332172218721912178218521182134218821542121922176218500
2130214021862100010
2148-Not to Scale--Not a Survey-Rev. 7/13/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR
DRUID RD S BELCHER RD BURNICE DR WOODLEY RD MAGNOLIA DR
CAMPUS DR NORMANDY RD COLLEGE DR
ACADEMY DR
BELL CHEER DR
S UNIVERSITY DR W UNIVERSITY DR RIPON DR
LEES CT
CROYDON DR
JEFFORDS ST
KENMOORE DR
SANDRA DR
DORADO PL
UNIVERSITY CT
REBECCA DR CANTERBURY RD PLEASANT PKWY B E L L D R CANTERBURY RD -Not to Scale--Not a Survey-^PROJECT
SITE
Rev. 7/13/2016
^
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR
RU
BURNICE DR BURNICE DR
BELL CHEER DR BELL CHEER DR
S UNIVERSITY DR S UNIVERSITY DR PLEASANT PKWY PLEASANT PKWY -Not to Scale--Not a Survey-Rev. 7/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR 606 0 104
138 137 136 135 134 105 106 107 108
124 123 122 121 120 119 118 117 116 115 114 113
60
064080642606444
31050
13141516
11 12 13 14 15 18 19
1 2 3321987 6 5 4 3 2
19 20 21 22
23 24 25 26 27 28 29 30 31 32
16 15 14 13 12 11 10
9 8
7 654 3
16 17
2
6 7 8
BURNICE DR
BELL CHEER DR
S UNIVERSITY DR PLEASANT PKWY 213121122173217221652181213221432110217321122117216021472148215521492167212221092152211721382109218421552125217921392130210721252116210621012106 2140216621602118212521662115 21802173214221242174214121352149216721571 1 1 0
2111 21432161212621332172218721912178218521182134218821542121922176218500
2130214021862100010
2148-Not to Scale--Not a Survey-Rev. 7/13/2016
Single Family Residential
Single Family Residential
Single Family Residential
View looking north at the subject property, 2130 Burnice Drive East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07020
Perlat Nelaj & Drita Nelaj
2130 Burnice Drive
View looking easterly along Burnice Drive View looking westerly along Burnice Drive
View looking north at the subject property, 2154 Bell Cheer Drive East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07020
Di T. Ly
2154 Bell Cheer Drive
View looking easterly along Bell Cheer Drive View looking westerly along Bell Cheer Drive
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8934-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8934-16 on second reading, amending the future land use plan element of
the Comprehensive Plan of the city to designate the land use for certain real properties whose
post office addresses are 2130 Burnice Drive and 2154 Bell Cheer Drive, all in Clearwater,
Florida 33764, upon annexation into the City of Clearwater as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8934-16
ORDINANCE NO. 8934-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY SOUTH OF DRUID
ROAD, EAST OF SOUTH HERCULES AVENUE, NORTH
OF LAKEVIEW ROAD, AND WEST OF SOUTH BELCHER
ROAD, WHOSE POST OFFICE ADDRESSES ARE 2130
BURNICE DRIVE AND 2154 BELL CHEER DRIVE, ALL IN
CLEARWATER, FLORIDA 33764, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW
(RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described properties, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for Legal
Descriptions;
Residential Low
(RL)
(ANX2016-07020)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8933-16.
Ordinance No. 8934-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2016‐07020
=========================================================================================
No. Parcel ID Legal Description Address
1. 24-29-15-31050-000-0120 Lot 12 2130 Burnice Drive
The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of
Pinellas County, Florida;
=========================================================================================
2. 24-29-15-06408-000-0060 Lot 6 2154 Bell Cheer Dr.
The above in BELL-CHEER SUBDIVISION, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of
Pinellas County, Florida;
=========================================================================================
Exhibit B
FUTURE LAND USE MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR 606 0 104
138 137 136 135 134 105 106 107 108
124 123 122 121 120 119 118 117 116 115 114 113
60
064080642606444
31050
13141516
11 12 13 14 15 18 19
1 2 3321987 6 5 4 3 2
19 20 21 22
23 24 25 26 27 28 29 30 31 32
16 15 14 13 12 11 10
9 8
7 654 3
16 17
2
6 7 8
RL
RL
RL
RU
RURU
RL
WATER
BURNICE DR
BELL CHEER DR
S UNIVERSITY DR PLEASANT PKWY 213121122173217221652181213221432110217321122117216021472148215521492167212221092152211721382109218421552125217921392130210721252116210621012106 2140216621602118212521662115 21802173214221242174214121352149216721571 1 1 0
21432161212621332172218721912178218521182134218821542121922176218500
21302140218621002111
010
2148-Not to Scale--Not a Survey-Rev. 7/13/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR
DRUID RD S BELCHER RD BURNICE DR WOODLEY RD MAGNOLIA DR
CAMPUS DR NORMANDY RD COLLEGE DR
ACADEMY DR
BELL CHEER DR
S UNIVERSITY DR W UNIVERSITY DR RIPON DR
LEES CT
CROYDON DR
JEFFORDS ST
KENMOORE DR
SANDRA DR
DORADO PL
UNIVERSITY CT
REBECCA DR CANTERBURY RD PLEASANT PKWY B E L L D R CANTERBURY RD -Not to Scale--Not a Survey-^PROJECT
SITE
Rev. 7/13/2016
^
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR
RU
BURNICE DR BURNICE DR
BELL CHEER DR BELL CHEER DR
S UNIVERSITY DR S UNIVERSITY DR PLEASANT PKWY PLEASANT PKWY -Not to Scale--Not a Survey-Rev. 7/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR 606 0 104
138 137 136 135 134 105 106 107 108
124 123 122 121 120 119 118 117 116 115 114 113
60
064080642606444
31050
13141516
11 12 13 14 15 18 19
1 2 3321987 6 5 4 3 2
19 20 21 22
23 24 25 26 27 28 29 30 31 32
16 15 14 13 12 11 10
9 8
7 654 3
16 17
2
6 7 8
BURNICE DR
BELL CHEER DR
S UNIVERSITY DR PLEASANT PKWY 213121122173217221652181213221432110217321122117216021472148215521492167212221092152211721382109218421552125217921392130210721252116210621012106 2140216621602118212521662115 21802173214221242174214121352149216721571 1 1 0
2111 21432161212621332172218721912178218521182134218821542121922176218500
2130214021862100010
2148-Not to Scale--Not a Survey-Rev. 7/13/2016
Single Family Residential
Single Family Residential
Single Family Residential
View looking north at the subject property, 2130 Burnice Drive East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07020
Perlat Nelaj & Drita Nelaj
2130 Burnice Drive
View looking easterly along Burnice Drive View looking westerly along Burnice Drive
View looking north at the subject property, 2154 Bell Cheer Drive East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07020
Di T. Ly
2154 Bell Cheer Drive
View looking easterly along Bell Cheer Drive View looking westerly along Bell Cheer Drive
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8935-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8935-16 on second reading, amending the Zoning Atlas of the city by zoning
certain real properties whose post office addresses are 2130 Burnice Drive and 2154 Bell
Cheer Drive, all in Clearwater, Florida 33764, upon annexation into the City of Clearwater as
Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8935-16
ORDINANCE NO. 8935-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY SOUTH OF DRUID ROAD, EAST OF SOUTH
HERCULES AVENUE, NORTH OF LAKEVIEW ROAD, AND
WEST OF SOUTH BELCHER ROAD, WHOSE POST
OFFICE ADDRESSES ARE 2130 BURNICE DRIVE AND
2154 BELL CHEER DRIVE, ALL IN CLEARWATER,
FLORIDA 33764, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
zoning atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8933-16.
Property Zoning District
See attached Exhibit A for Legal
Descriptions;
Low Medium Density Residential
(LMDR)
(ANX2016-07020)
Ordinance No. 8935-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2016‐07020
=========================================================================================
No. Parcel ID Legal Description Address
1. 24-29-15-31050-000-0120 Lot 12 2130 Burnice Drive
The above in GLEN ELLYN ESTATES subdivision, as recorded in PLAT BOOK 34, PAGE 32, of the Public Records of
Pinellas County, Florida;
=========================================================================================
2. 24-29-15-06408-000-0060 Lot 6 2154 Bell Cheer Dr.
The above in BELL-CHEER SUBDIVISION, as recorded in PLAT BOOK 30, PAGE 60, of the Public Records of
Pinellas County, Florida;
=========================================================================================
Exhibit B
ZONING MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR 606 0 104
138 137 136 135 134 105 106 107 108
124 123 122 121 120 119 118 117 116 115 114 113
60
064080642606444
31050
13141516
11 12 13 14 15 18 19
1 2 3321987 6 5 4 3 2
19 20 21 22
23 24 25 26 27 28 29 30 31 32
16 15 14 13 12 11 10
9 8
7 654 3
16 17
2
6 7 8
LMDR
RU
LMDR
BURNICE DR
BELL CHEER DR
S UNIVERSITY DR PLEASANT PKWY 21312112217321722165218121322110217321122117216021472148215521492167212221092152211721382109218421552125217921392130210721252116210621012106 214021662160211821662115 21802173214221242174214121352149216721571 1 1 0
2111 214321612126213321722187219121782185211821342188215421219221432176218500
21302140212521862100010
2148-Not to Scale--Not a Survey-Rev. 7/13/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR
DRUID RD S BELCHER RD BURNICE DR WOODLEY RD MAGNOLIA DR
CAMPUS DR NORMANDY RD COLLEGE DR
ACADEMY DR
BELL CHEER DR
S UNIVERSITY DR W UNIVERSITY DR RIPON DR
LEES CT
CROYDON DR
JEFFORDS ST
KENMOORE DR
SANDRA DR
DORADO PL
UNIVERSITY CT
REBECCA DR CANTERBURY RD PLEASANT PKWY B E L L D R CANTERBURY RD -Not to Scale--Not a Survey-^PROJECT
SITE
Rev. 7/13/2016
^
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR
RU
BURNICE DR BURNICE DR
BELL CHEER DR BELL CHEER DR
S UNIVERSITY DR S UNIVERSITY DR PLEASANT PKWY PLEASANT PKWY -Not to Scale--Not a Survey-Rev. 7/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2016-07020
Site: 2130 Burnice Drive
2154 Bell Cheer Drive
Property
Size(Acres):
ROW (Acres):
0.472
Land Use Zoning
PIN: 24-29-15-31050-000-0120
24-29-15-06408-000-0060
From : RL R-3
Atlas Page: 308B To: RL LMDR 606 0 104
138 137 136 135 134 105 106 107 108
124 123 122 121 120 119 118 117 116 115 114 113
60
064080642606444
31050
13141516
11 12 13 14 15 18 19
1 2 3321987 6 5 4 3 2
19 20 21 22
23 24 25 26 27 28 29 30 31 32
16 15 14 13 12 11 10
9 8
7 654 3
16 17
2
6 7 8
BURNICE DR
BELL CHEER DR
S UNIVERSITY DR PLEASANT PKWY 213121122173217221652181213221432110217321122117216021472148215521492167212221092152211721382109218421552125217921392130210721252116210621012106 2140216621602118212521662115 21802173214221242174214121352149216721571 1 1 0
2111 21432161212621332172218721912178218521182134218821542121922176218500
2130214021862100010
2148-Not to Scale--Not a Survey-Rev. 7/13/2016
Single Family Residential
Single Family Residential
Single Family Residential
View looking north at the subject property, 2130 Burnice Drive East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07020
Perlat Nelaj & Drita Nelaj
2130 Burnice Drive
View looking easterly along Burnice Drive View looking westerly along Burnice Drive
View looking north at the subject property, 2154 Bell Cheer Drive East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07020
Di T. Ly
2154 Bell Cheer Drive
View looking easterly along Bell Cheer Drive View looking westerly along Bell Cheer Drive
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8936-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8936-16 on second reading, annexing certain real property whose post office
address is 1450 Carolyn Lane, Clearwater, Florida 33755, together with certain Carolyn Lane
Right-of-Way, into the corporate limits of the city and redefining the boundary lines of the city
to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8936-16
ORDINANCE NO. 8936-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE NORTHEAST CORNER OF CAROLYN
LANE AND WESTON DRIVE, WHOSE POST OFFICE
ADDRESS IS 1450 CAROLYN LANE, CLEARWATER,
FLORIDA 33755, TOGETHER WITH CERTAIN CAROLYN
LANE RIGHT-OF-WAY, INTO THE CORPORATE LIMITS OF
THE CITY, AND REDEFINING THE BOUNDARY LINES OF
THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 9, TERRA-ALTO ESTATES, according to the Plat thereof, as recorded in Plat
Book 45, page 5, of the Public Records of Pinellas County, Florida, together with all Right-
of-Way of Carolyn Lane abutting Lot 9 and Lot 12;
(ANX2016-07021)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8936-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR 6060
50 50 50 5060 83
83
83
100
10060 6330
30
90288
E
95 96 97 98 99
100
101
102103
104105
8 7 6 5 4 3 2 1
9 10 11 12 13 14 15 16
24 23 22 21 20 19 18 17
25 26 27 30 31 32 28 29
40 39 38 37 36 35 34 33
1 2
89
31/06
32/12
2.75 A C(C)
OTTEN ST
SANDY LN N HIGHLAND AVE WESTON DR CAROLYN LN
BENTLEY ST
GREENLEA DR
SANDY LN
1740
1824
145114931469148714751462175814921439
14861745 1481146314401431145717511435147414931486146314621801
15061794
1475150114361765 144714871799
148014511497147514681771
146914631780
1821
147414931759
14571456148714571481145614811812
14801469144414501761
14681443714511448 -Not to Scale--Not a Survey-Rev. 7/13/2016
LOCATION MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR KINGS HWY N HIGHLAND AVE SUNSET POINT RD EAST DR WEST DR OTTEN ST
JOEL LN
SANDY LN
LINWOOD DR
GREENLEA DR WESTON DR SPRING LN
THAMES LN
ROSEMONT DR
CAROLYN LN BARBARA LN BENTLEY ST
GROVE CIRCLE CT PAMELIA DR HEAVEN SENT LN
SANDY LN -Not to Scale--Not a Survey-^
PROJECT
SITE
Rev. 7/13/2016
^
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR
OTT EN ST OTT EN ST
SANDY LN SANDY LN N HIGHLAND AVE N HIGHLAND AVE WESTON DR WESTON DR CAROLYN LN CAROLYN LN
BENTLEY ST BENTLEY ST
GREENLEA DR GREENLEA DR
SANDY LN SANDY LN -Not to Scale--Not a Survey-Rev. 7/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR 6060
50 50 50 5060 83
83
83
100
10060 6330
30
90288
E
95 96 97 98 99
100
101
102103
104105
8 7 6 5 4 3 2 1
9 10 11 12 13 14 15 16
24 23 22 21 20 19 18 17
25 26 27 30 31 32 28 29
40 39 38 37 36 35 34 33
1 2
89
31/06
32/12
2.75 A C(C)
OTTEN ST
SANDY LN N HIGHLAND AVE WESTON DR CAROLYN LN
BENTLEY ST
GREENLEA DR
SANDY LN
1740
1824
145114931469148714751462175814921439
14861745 1481146314401431145717511435147414931486146314621801
15061794
1475150114361765 144714871799
148014511497147514681771
146914631780
1821
147414931759
14571456148714571481145614811812
14801469144414501761
14681443714511448 -Not to Scale--Not a Survey-Rev. 7/13/2016
Place of Worship
Single Family Residential
Single Family Residential
Single Family Residential
Single Family Residential
Multi-
Family
Residential
View looking north at the subject property, 1450 Carolyn Lane East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07021
Katrina Evans
1450 Carolyn Lane
View looking easterly along Carolyn Lane View looking westerly along Carolyn Lane
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8937-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.5
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8937-16 on second reading, amending the future land use plan element of
the Comprehensive Plan of the city to designate the land use for certain real property whose
post office address is 1450 Carolyn Lane, Clearwater, Florida 33755, upon annexation into the
City of Clearwater as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8937-16
ORDINANCE NO. 8937-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE NORTHEAST CORNER
OF CAROLYN LANE AND WESTON DRIVE, WHOSE
POST OFFICE ADDRESS IS 1450 CAROLYN LANE,
CLEARWATER, FLORIDA 33755, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW
(RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 9, TERRA-ALTO ESTATES, according
to the Plat thereof, as recorded in Plat Book
45, page 5, of the Public Records of Pinellas
County, Florida;
Residential Low
(RL)
(ANX2016-07021)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8936-16.
Ordinance No. 8937-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
FUTURE LAND USE MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR 6060
50 50 50 5060 83
83
83
100
10060 6330
30
90288
E
95 96 97 98 99
100
101
102103
104105
8 7 6 5 4 3 2 1
9 10 11 12 13 14 15 16
24 23 22 21 20 19 18 17
25 26 27 30 31 32 28 29
40 39 38 37 36 35 34 33
1 2
89
31/06
32/12
2.75 A C(C)I
I
RL
RH
RU
RU
CG
RL
R/OS
RU
RU
T/U
RU
RU
RL
RU
RU
RL
RU
OTTEN ST
SANDY LN N HIGHLAND AVE WESTON DR CAROLYN LN
BENTLEY ST
GREENLEA DR
SANDY LN
1740
1824
145114931469148714751462175814921439
1745 14811463144014571751143514741493148614621801
150614751501143614471799
1480149714681771
14691780
1821
147414931759 145614571481145614811812
1469148614311444145014631794
1765
1761
1487145114751463146814437145714871451
14801448-Not to Scale--Not a Survey-Rev. 7/14/2016
LOCATION MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR KINGS HWY N HIGHLAND AVE SUNSET POINT RD EAST DR WEST DR OTTEN ST
JOEL LN
SANDY LN
LINWOOD DR
GREENLEA DR WESTON DR SPRING LN
THAMES LN
ROSEMONT DR
CAROLYN LN BARBARA LN BENTLEY ST
GROVE CIRCLE CT PAMELIA DR HEAVEN SENT LN
SANDY LN -Not to Scale--Not a Survey-^
PROJECT
SITE
Rev. 7/13/2016
^
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR
OTT EN ST OTT EN ST
SANDY LN SANDY LN N HIGHLAND AVE N HIGHLAND AVE WESTON DR WESTON DR CAROLYN LN CAROLYN LN
BENTLEY ST BENTLEY ST
GREENLEA DR GREENLEA DR
SANDY LN SANDY LN -Not to Scale--Not a Survey-Rev. 7/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR 6060
50 50 50 5060 83
83
83
100
10060 6330
30
90288
E
95 96 97 98 99
100
101
102103
104105
8 7 6 5 4 3 2 1
9 10 11 12 13 14 15 16
24 23 22 21 20 19 18 17
25 26 27 30 31 32 28 29
40 39 38 37 36 35 34 33
1 2
89
31/06
32/12
2.75 A C(C)
OTTEN ST
SANDY LN N HIGHLAND AVE WESTON DR CAROLYN LN
BENTLEY ST
GREENLEA DR
SANDY LN
1740
1824
145114931469148714751462175814921439
14861745 1481146314401431145717511435147414931486146314621801
15061794
1475150114361765 144714871799
148014511497147514681771
146914631780
1821
147414931759
14571456148714571481145614811812
14801469144414501761
14681443714511448 -Not to Scale--Not a Survey-Rev. 7/13/2016
Place of Worship
Single Family Residential
Single Family Residential
Single Family Residential
Single Family Residential
Multi-
Family
Residential
View looking north at the subject property, 1450 Carolyn Lane East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07021
Katrina Evans
1450 Carolyn Lane
View looking easterly along Carolyn Lane View looking westerly along Carolyn Lane
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8938-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8938-16 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 1450 Carolyn Lane, Clearwater, Florida
33755, upon annexation into the City of Clearwater as Low Medium Density Residential
(LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8938-16
ORDINANCE NO. 8938-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTHEAST CORNER OF CAROLYN LANE AND
WESTON DRIVE, WHOSE POST OFFICE ADDRESS IS
1450 CAROLYN LANE, CLEARWATER, FLORIDA 33755,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8936-16.
Property Zoning District
Lot 9, TERRA-ALTO ESTATES, according to
the Plat thereof, as recorded in Plat Book 45,
page 5, of the Public Records of Pinellas
County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2016-07021)
Ordinance No. 8938-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
LOCATION MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR KINGS HWY N HIGHLAND AVE SUNSET POINT RD EAST DR WEST DR OTTEN ST
JOEL LN
SANDY LN
LINWOOD DR
GREENLEA DR WESTON DR SPRING LN
THAMES LN
ROSEMONT DR
CAROLYN LN BARBARA LN BENTLEY ST
GROVE CIRCLE CT PAMELIA DR HEAVEN SENT LN
SANDY LN -Not to Scale--Not a Survey-^
PROJECT
SITE
Rev. 7/13/2016
^
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR
OTT EN ST OTT EN ST
SANDY LN SANDY LN N HIGHLAND AVE N HIGHLAND AVE WESTON DR WESTON DR CAROLYN LN CAROLYN LN
BENTLEY ST BENTLEY ST
GREENLEA DR GREENLEA DR
SANDY LN SANDY LN -Not to Scale--Not a Survey-Rev. 7/13/2016
EXISTING SURROUNDING USES MAP
Owner(s): Katrina Evans Case: ANX2016-070021
Site: 1450 Carolyn Lane
Property
Size(Acres):
ROW (Acres):
0.184
0.173
Land Use Zoning
PIN: 02-29-15-90288-000-0090
From : RL R-3
Atlas Page: 261A To: RL LMDR 6060
50 50 50 5060 83
83
83
100
10060 6330
30
90288
E
95 96 97 98 99
100
101
102103
104105
8 7 6 5 4 3 2 1
9 10 11 12 13 14 15 16
24 23 22 21 20 19 18 17
25 26 27 30 31 32 28 29
40 39 38 37 36 35 34 33
1 2
89
31/06
32/12
2.75 A C(C)
OTTEN ST
SANDY LN N HIGHLAND AVE WESTON DR CAROLYN LN
BENTLEY ST
GREENLEA DR
SANDY LN
1740
1824
145114931469148714751462175814921439
14861745 1481146314401431145717511435147414931486146314621801
15061794
1475150114361765 144714871799
148014511497147514681771
146914631780
1821
147414931759
14571456148714571481145614811812
14801469144414501761
14681443714511448 -Not to Scale--Not a Survey-Rev. 7/13/2016
Place of Worship
Single Family Residential
Single Family Residential
Single Family Residential
Single Family Residential
Multi-
Family
Residential
View looking north at the subject property, 1450 Carolyn Lane East of the subject property
West of the subject property Across the street, to the south of the subject property
ANX2016-07021
Katrina Evans
1450 Carolyn Lane
View looking easterly along Carolyn Lane View looking westerly along Carolyn Lane
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8939-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8939-16 on second reading, annexing certain real properties whose post
office addresses are 3031 Hoyt Avenue and 3077 Grand View Avenue, all in Clearwater,
Florida 33759, together with certain Right-of-Way of McMullen Booth Road into the corporate
limits of the city and redefining the boundary lines of the city to include said additions.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8939-16
ORDINANCE NO. 8939-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY NORTH OF DREW STREET,
SOUTH OF SR 590, AND WITHIN ¼ MILE WEST OF
MCMULLEN BOOTH ROAD, WHOSE POST OFFICE
ADDRESSES ARE 3031 HOYT AVENUE AND 3077 GRAND
VIEW AVENUE, ALL IN CLEARWATER, FLORIDA 33759,
TOGETHER WITH CERTAIN RIGHT-OF-WAY OF
MCMULLEN BOOTH ROAD, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITIONS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the
properties into the City pursuant to Section 171.044, Florida Statutes, and to the Interlocal
Service Boundary Agreement authorized by Section 171.204, Florida Statutes, and the
City has complied with all applicable requirements of Florida law in connection with this
ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for Legal Descriptions;
(ANX2016-07022)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 8939-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2016‐07022
=========================================================================================
No. Parcel ID Legal Description Address
1. 09-29-16-45126-001-0020 Lot 2, Block A 3077 Grand View Avenue
The above in KAPOK TERRACE subdivision, as recorded in PLAT BOOK 36, PAGES 14 AND 15, of the Public
Records of Pinellas County, Florida.
No. Parcel ID Legal Description Address
2. 09-29-16-45144-014-0010 Lot 1, Block N 3031 Hoyt Avenue
The above in KAPOK TERRACE FIRST ADDITION subdivision, as recorded in PLAT BOOK 49, PAGE 48, of the
Public Records of Pinellas County, Florida.
Together with all Right-of-Way of McMullen Booth Road approximately 870 feet north of Drew Street, northerly
approximately 2,110 feet, all in Section 09 Township 29 Range 16.
Exhibit B
PROPOSED ANNEXATION
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
14/02
3.30
50
41/01
1.2
184
199(S)
200
60
60
60231
14045108
12345678910
1
23
4
5
6
723
24
25
26
27 28
29 30
31 32 33 34 35 36 37 38
4041
42
43
4449
50
51
5253
23/05
24/02
9.72
4.13
SEE PLAT FOR DIMENSIONS*
LAKE LOUISE
LAKE
LOUISE
LAK E
CA ROL60
6060606060608080808060 60
60
30
207.5
190.5
190.5
207.5
207.5 60
60
60
60 60 60 60 60 60 6060 6040
202
198
20060 606060606088245
20808
05310
20
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
N
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345
67
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3
8 9 10
15 16 17
22 23 2
28 29
30
35 36 37
42 43 44
49 50 51
1 2 3 4 5 6 7 8
910111213141516
17 18 19 20 21 22 23 24
252627
2829
303132
33 34 35 36 37 38 39 40
414243
44
45
46 47 48
495051
52
54
55 56 57
53
A
B C D E F G H I
JKLMN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
22.20
34/
34/02
1.4
33/01
1.57
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)MOSS AVE BAYVIEW AVE McMULLEN-BOOTH RD MADERA AVE MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST
TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST KAPOK CIR KAPOK KOVE CIR ABBEY CT
SAN JOSE ST
SAN PEDRO ST ABBEY CRESC30773031-Not to Scale--Not a Survey-Rev. 7/18/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
DREW ST
SR 590 McMULLEN-BOOTH RD SAN JOSE ST MAXIMO AVE SAN PEDRO ST
B A Y S H O R E B L V D MADERA AVE MISSION DR CHAMBLEE LN
BORDEAUX LN
RUTH ECKERD HALL DR
S F L I N T D R MELONWOOD AVE GLEN OAK AVE N
THOMAS RD
SAN MATEO ST W ARROWHEAD CIR TERRACE VIEW LN
ABBEY CT
S A N C A R L O S S T MISSION HILLS BLVD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
KAPOK KOVE DR
SAN MATEO ST CALAIS LN KAPOK KOVE CIR CLEARWATER-SAFETY HARBOR DR
SAN BERNADINO ST FEATHER DR -Not to Scale--Not a Survey-^
Rev. 7/15/2016
^
PROJECT
SITE
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR MOSS AVE MOSS AVE BAYVIEW AVE BAYVIEW AVE McMULLEN-BOOTH RD McMULLEN-BOOTH RD MADERA AVE MADERA AVE MERRILL AVE MERRILL AVE
HOYT AVE HOYT AVE
GRAND VIEW AVE GRAND VIEW AVE
WOLFE RD WOLFE RD
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
THOMAS RD THOMAS RD
KAPOK KOVE DR KAPOK KOVE DR
SAN MATEO ST SAN MATEO ST
TER RA CE VIE W LN TER RA CE VIE W LN
SAN BERNADINO ST SAN BERNADINO ST
SAN JOSE ST SAN JOSE ST KAPOK CIR KAPOK CIR -Not to Scale--Not a Survey-Rev. 7/15/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
14/02
3.30
50
41/01
1.2
184
199(S)
200
60
60
60231
14045108
12345678910
1
23
4
5
6
723
24
25
26
27 28
29 30
31 32 33 34 35 36 37 38
4041
42
43
4449
50
51
5253
23/05
24/02
9.72
4.13
SEE PLAT FOR DIMENSIONS*
LAKE LOUISE
LAKE
LOUISE
LAK E
CA ROL60
6060606060608080808060 60
60
30
207.5
190.5
190.5
207.5
207.5 60
60
60
60 60 60 60 60 60 6060 6040
202
198
20060 606060606088245
20808
05310
20
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
N
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345
67
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3
8 9 10
15 16 17
22 23 2
28 29
30
35 36 37
42 43 44
49 50 51
1 2 3 4 5 6 7 8
910111213141516
17 18 19 20 21 22 23 24
252627
2829
303132
33 34 35 36 37 38 39 40
414243
44
45
46 47 48
495051
52
54
55 56 57
53
A
B C D E F G H I
JKLMN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
22.20
34/
34/02
1.4
33/01
1.57
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)MOSS AVE BAYVIEW AVE McMULLEN-BOOTH RD MADERA AVE MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST
TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST KAPOK CIR KAPOK KOVE CIR ABBEY CT
SAN JOSE ST
SAN PEDRO ST ABBEY CRESC30773031-Not to Scale--Not a Survey-Rev. 7/18/2016
Single Family Residential
Single Family Residential
Single Family Residential
Single Family Residential
Single Family
Residential
Single Family
Residential Single Family Residential Multi
Family
Residential Commercial
View looking south at the subject property, 3031 Hoyt Avenue East of the subject property
Across the street, to the north of the subject propertyWest of the subject property, towards Kapok
Park
ANX2016-07022
William K. & Holly K. Wirgau
3031 Hoyt Avenue
View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue
View looking south at the subject property, 3077 Grand View
Avenue
West of the subject property
Across the street, to the north of the subject propertyEast of the subject property, across McMullen
Booth Road
ANX2016-07022
Todd M. & Robin A. Swenson
3077 Grand View Avenue
View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8940-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.8
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8940-16 on second reading, amending the future land use plan element of
the Comprehensive Plan of the city to designate the land use for certain real properties whose
post office addresses are 3031 Hoyt Avenue and 3077 Grand View Avenue, all in Clearwater,
Florida 33759, upon annexation into the City of Clearwater as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8940-16
ORDINANCE NO. 8940-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY,
TO DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY NORTH OF DREW
STREET, SOUTH OF SR 590, AND WITHIN ¼ MILE WEST
OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE
ADDRESSES ARE 3031 HOYT AVENUE AND 3077
GRAND VIEW AVENUE, ALL IN CLEARWATER, FLORIDA
33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described properties, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for Legal
Descriptions;
Residential Low
(RL)
(ANX2016-07022)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8939-16.
Ordinance No. 8940-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2016‐07022
=========================================================================================
No. Parcel ID Legal Description Address
1. 09-29-16-45126-001-0020 Lot 2, Block A 3077 Grand View Avenue
The above in KAPOK TERRACE subdivision, as recorded in PLAT BOOK 36, PAGES 14 AND 15, of the Public
Records of Pinellas County, Florida.
No. Parcel ID Legal Description Address
2. 09-29-16-45144-014-0010 Lot 1, Block N 3031 Hoyt Avenue
The above in KAPOK TERRACE FIRST ADDITION subdivision, as recorded in PLAT BOOK 49, PAGE 48, of the
Public Records of Pinellas County, Florida.
Exhibit B
FUTURE LAND USE MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
14/02
3.30
50
41/01
1.2
184
199(S)
200
60
60
60231
14045108
12345678910
1
23
4
5
6
723
24
25
26
27 28
29 30
31 32 33 34 35 36 37 38
4041
42
43
4449
50
51
5253
23/05
24/02
9.72
4.13
SEE PLAT FOR DIMENSIONS*
LAKE LOUISE
LAKE
LOUISE
LAK E
CAROL60
6060606060608080808060 60
60
30
207.5
190.5
190.5
207.5
207.5 60
60
60
60 60 60 60 60 60 6060 6040
202
198
20060 606060606088245
20808
05310
20
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
N
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345
67
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3
8 9 10
15 16 17
22 23 2
28 29
30
35 36 37
42 43 44
49 50 51
1 2 3 4 5 6 7 8
910111213141516
17 18 19 20 21 22 23 24
252627
2829
303132
33 34 35 36 37 38 39 40
414243
44
45
46 47 48
495051
52
54
55 56 57
53
A
B C D E F G H I
JKLMN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
22.20
34/
34/02
1.4
33/01
1.57
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)MOSS AVE BAYVIEW AVE McMULLEN-BOOTH RD MADERA AVE MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST
TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST KAPOK CIR KAPOK KOVE CIR ABBEY CT
SAN JOSE ST
SAN PEDRO ST
IRH
RL
CG
RL
R/OSR/OS
RL
P
P
RHRL
RL
RU
RL
RL
RL
RL
RL
RU
RU
RL
RL
RL
RU
R/OS
RU
RL
CG
RL
RL
RL
RU
RU
R/OS
RU
RL
RL
RL
RL
P
WATER
P 30773031-Not to Scale--Not a Survey-Rev. 7/18/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
DREW ST
SR 590 McMULLEN-BOOTH RD SAN JOSE ST MAXIMO AVE SAN PEDRO ST
B A Y S H O R E B L V D MADERA AVE MISSION DR CHAMBLEE LN
BORDEAUX LN
RUTH ECKERD HALL DR
S F L I N T D R MELONWOOD AVE GLEN OAK AVE N
THOMAS RD
SAN MATEO ST W ARROWHEAD CIR TERRACE VIEW LN
ABBEY CT
S A N C A R L O S S T MISSION HILLS BLVD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
KAPOK KOVE DR
SAN MATEO ST CALAIS LN KAPOK KOVE CIR CLEARWATER-SAFETY HARBOR DR
SAN BERNADINO ST FEATHER DR -Not to Scale--Not a Survey-^
Rev. 7/15/2016
^
PROJECT
SITE
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR MOSS AVE MOSS AVE BAYVIEW AVE BAYVIEW AVE McMULLEN-BOOTH RD McMULLEN-BOOTH RD MADERA AVE MADERA AVE MERRILL AVE MERRILL AVE
HOYT AVE HOYT AVE
GRAND VIEW AVE GRAND VIEW AVE
WOLFE RD WOLFE RD
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
THOMAS RD THOMAS RD
KAPOK KOVE DR KAPOK KOVE DR
SAN MATEO ST SAN MATEO ST
TER RA CE VIE W LN TER RA CE VIE W LN
SAN BERNADINO ST SAN BERNADINO ST
SAN JOSE ST SAN JOSE ST KAPOK CIR KAPOK CIR -Not to Scale--Not a Survey-Rev. 7/15/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
14/02
3.30
50
41/01
1.2
184
199(S)
200
60
60
60231
14045108
12345678910
1
23
4
5
6
723
24
25
26
27 28
29 30
31 32 33 34 35 36 37 38
4041
42
43
4449
50
51
5253
23/05
24/02
9.72
4.13
SEE PLAT FOR DIMENSIONS*
LAKE LOUISE
LAKE
LOUISE
LAK E
CA ROL60
6060606060608080808060 60
60
30
207.5
190.5
190.5
207.5
207.5 60
60
60
60 60 60 60 60 60 6060 6040
202
198
20060 606060606088245
20808
05310
20
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
N
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345
67
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3
8 9 10
15 16 17
22 23 2
28 29
30
35 36 37
42 43 44
49 50 51
1 2 3 4 5 6 7 8
910111213141516
17 18 19 20 21 22 23 24
252627
2829
303132
33 34 35 36 37 38 39 40
414243
44
45
46 47 48
495051
52
54
55 56 57
53
A
B C D E F G H I
JKLMN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
22.20
34/
34/02
1.4
33/01
1.57
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)MOSS AVE BAYVIEW AVE McMULLEN-BOOTH RD MADERA AVE MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST
TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST KAPOK CIR KAPOK KOVE CIR ABBEY CT
SAN JOSE ST
SAN PEDRO ST ABBEY CRESC30773031-Not to Scale--Not a Survey-Rev. 7/18/2016
Single Family Residential
Single Family Residential
Single Family Residential
Single Family Residential
Single Family
Residential
Single Family
Residential Single Family Residential Multi
Family
Residential Commercial
View looking south at the subject property, 3031 Hoyt Avenue East of the subject property
Across the street, to the north of the subject propertyWest of the subject property, towards Kapok
Park
ANX2016-07022
William K. & Holly K. Wirgau
3031 Hoyt Avenue
View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue
View looking south at the subject property, 3077 Grand View
Avenue
West of the subject property
Across the street, to the north of the subject propertyEast of the subject property, across McMullen
Booth Road
ANX2016-07022
Todd M. & Robin A. Swenson
3077 Grand View Avenue
View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8941-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.9
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8941-16 on second reading, amending the Zoning Atlas of the city by zoning
certain real properties whose post office addresses are 3031 Hoyt Avenue and 3077 Grand
View Avenue, all in Clearwater, Florida 33759, upon annexation into the City of Clearwater as
Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8941-16
ORDINANCE NO. 8941-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY NORTH OF DREW STREET, SOUTH OF SR
590, AND WITHIN ¼ MILE WEST OF MCMULLEN BOOTH
ROAD, WHOSE POST OFFICE ADDRESSES ARE 3031
HOYT AVENUE AND 3077 GRAND VIEW AVENUE, ALL IN
CLEARWATER, FLORIDA 33759, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS LOW MEDIUM
DENSITY RESIDENTIAL (LMDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
zoning atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 8939-16.
Property Zoning District
See attached Exhibit A for Legal
Descriptions;
Low Medium Density Residential
(LMDR)
(ANX2016-07022)
Ordinance No. 8941-16
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2016‐07022
=========================================================================================
No. Parcel ID Legal Description Address
1. 09-29-16-45126-001-0020 Lot 2, Block A 3077 Grand View Avenue
The above in KAPOK TERRACE subdivision, as recorded in PLAT BOOK 36, PAGES 14 AND 15, of the Public
Records of Pinellas County, Florida.
No. Parcel ID Legal Description Address
2. 09-29-16-45144-014-0010 Lot 1, Block N 3031 Hoyt Avenue
The above in KAPOK TERRACE FIRST ADDITION subdivision, as recorded in PLAT BOOK 49, PAGE 48, of the
Public Records of Pinellas County, Florida.
Exhibit B
ZONING MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
14/02
3.30
50
41/01
1.2
184
199(S)
200
60
60
60231
14045108
12345678910
1
23
4
5
6
723
24
25
26
27 28
29 30
31 32 33 34 35 36 37 38
4041
42
43
4449
50
51
5253
23/05
24/02
9.72
4.13
SEE PLAT FOR DIMENSIONS*
LAKE LOUISE
LAKE
LOUISE
LAK E
CAROL60
6060606060608080808060 60
60
30
207.5
190.5
190.5
207.5
207.5 60
60
60
60 60 60 60 60 60 6060 6040
202
198
20060 606060606088245
20808
05310
20
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
N
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345
67
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3
8 9 10
15 16 17
22 23 2
28 29
30
35 36 37
42 43 44
49 50 51
1 2 3 4 5 6 7 8
910111213141516
17 18 19 20 21 22 23 24
252627
2829
303132
33 34 35 36 37 38 39 40
414243
44
45
46 47 48
495051
52
54
55 56 57
53
A
B C D E F G H I
JKLMN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
22.20
34/
34/02
1.4
33/01
1.57
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
LMDR
LMDR
LMDR
MOSS AVE BAYVIEW AVE McMULLEN-BOOTH RD MADERA AVE MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST
TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST KAPOK CIR KAPOK KOVE CIR ABBEY CT
SAN JOSE ST
SAN PEDRO ST C
LMDR
I
OS/R
HDR
LDR
P
OS/R
OS/R
LDR
P
MDR
LMDR3077
3031-Not to Scale--Not a Survey-Rev. 7/18/2016
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
DREW ST
SR 590 McMULLEN-BOOTH RD SAN JOSE ST MAXIMO AVE SAN PEDRO ST
B A Y S H O R E B L V D MADERA AVE MISSION DR CHAMBLEE LN
BORDEAUX LN
RUTH ECKERD HALL DR
S F L I N T D R MELONWOOD AVE GLEN OAK AVE N
THOMAS RD
SAN MATEO ST W ARROWHEAD CIR TERRACE VIEW LN
ABBEY CT
S A N C A R L O S S T MISSION HILLS BLVD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
KAPOK KOVE DR
SAN MATEO ST CALAIS LN KAPOK KOVE CIR CLEARWATER-SAFETY HARBOR DR
SAN BERNADINO ST FEATHER DR -Not to Scale--Not a Survey-^
Rev. 7/15/2016
^
PROJECT
SITE
PROJECT
SITES
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR MOSS AVE MOSS AVE BAYVIEW AVE BAYVIEW AVE McMULLEN-BOOTH RD McMULLEN-BOOTH RD MADERA AVE MADERA AVE MERRILL AVE MERRILL AVE
HOYT AVE HOYT AVE
GRAND VIEW AVE GRAND VIEW AVE
WOLFE RD WOLFE RD
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
THOMAS RD THOMAS RD
KAPOK KOVE DR KAPOK KOVE DR
SAN MATEO ST SAN MATEO ST
TER RA CE VIE W LN TER RA CE VIE W LN
SAN BERNADINO ST SAN BERNADINO ST
SAN JOSE ST SAN JOSE ST KAPOK CIR KAPOK CIR -Not to Scale--Not a Survey-Rev. 7/15/2016
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2016-07022
Site: 3031 Hoyt Avenue
3077 Grand View Avenue
Property
Size(Acres):
ROW (Acres):
0.409
3.238
Land Use Zoning
PIN: 09-29-16-45144-014-0010
09-29-16-45126-001-0020
From : RL R-3
Atlas Page: 283A To: RL LMDR
14/02
3.30
50
41/01
1.2
184
199(S)
200
60
60
60231
14045108
12345678910
1
23
4
5
6
723
24
25
26
27 28
29 30
31 32 33 34 35 36 37 38
4041
42
43
4449
50
51
5253
23/05
24/02
9.72
4.13
SEE PLAT FOR DIMENSIONS*
LAKE LOUISE
LAKE
LOUISE
LAK E
CA ROL60
6060606060608080808060 60
60
30
207.5
190.5
190.5
207.5
207.5 60
60
60
60 60 60 60 60 60 6060 6040
202
198
20060 606060606088245
20808
05310
20
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
N
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345
67
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3
8 9 10
15 16 17
22 23 2
28 29
30
35 36 37
42 43 44
49 50 51
1 2 3 4 5 6 7 8
910111213141516
17 18 19 20 21 22 23 24
252627
2829
303132
33 34 35 36 37 38 39 40
414243
44
45
46 47 48
495051
52
54
55 56 57
53
A
B C D E F G H I
JKLMN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
22.20
34/
34/02
1.4
33/01
1.57
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)
A C(C)MOSS AVE BAYVIEW AVE McMULLEN-BOOTH RD MADERA AVE MERRILL AVE
HOYT AVE
GRAND VIEW AVE
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST
TERRACE VIEW LN GLEN OAK AVE ESAN BERNADINO ST KAPOK CIR KAPOK KOVE CIR ABBEY CT
SAN JOSE ST
SAN PEDRO ST ABBEY CRESC30773031-Not to Scale--Not a Survey-Rev. 7/18/2016
Single Family Residential
Single Family Residential
Single Family Residential
Single Family Residential
Single Family
Residential
Single Family
Residential Single Family Residential Multi
Family
Residential Commercial
View looking south at the subject property, 3031 Hoyt Avenue East of the subject property
Across the street, to the north of the subject propertyWest of the subject property, towards Kapok
Park
ANX2016-07022
William K. & Holly K. Wirgau
3031 Hoyt Avenue
View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue
View looking south at the subject property, 3077 Grand View
Avenue
West of the subject property
Across the street, to the north of the subject propertyEast of the subject property, across McMullen
Booth Road
ANX2016-07022
Todd M. & Robin A. Swenson
3077 Grand View Avenue
View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8943-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.10
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8943-16 on second reading, amending the Operating Budget for the Fiscal
Year ending September 30, 2016 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund, Gas
Fund, Solid Waste and Recycling Fund, Marina Fund, Administrative Services Fund, Parking
Fund and Garage Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
Ordinance No. 8943-16 38
ORDINANCE NO. 8943-16
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2016 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS
FUND, SOLID WASTE AND RECYCLING FUND, MARINA
FUND, ADMINISTRATIVE SERVICES FUND, PARKING FUND
AND GARAGE FUND AS PROVIDED HEREIN; PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2016, for operating
purposes, including debt service, was adopted by Ordinance No. 8767-15; and
WHEREAS, at the Third Quarter Review it was found that an decrease of $989,895 is
necessary for revenues and an decrease of $1,947,248 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 8767-15 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2015 and ending September 30, 2016 a copy
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
2015-16 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Budgeted Amended Amended Amended
Revenues Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendment
General Fund:
Ad Valorem Taxes 41,180,080 41,180,080 41,180,080 41,501,360 321,280
Utility Taxes 14,385,000 14,385,000 14,385,000 14,385,000 -
Local Option, Fuel & Other Taxes 7,201,700 7,201,700 7,201,700 6,976,700 (225,000)
Franchise Fees 10,184,600 10,184,600 10,184,600 9,684,600 (500,000)
Other Permits & Fees 2,372,250 2,372,250 2,492,250 2,522,250 30,000
Intergovernmental Revenues 22,484,470 22,650,400 22,650,400 23,145,400 495,000
Charges for Services 15,023,090 15,035,090 15,240,090 15,242,190 2,100
Judgments, Fines & Forfeitures 908,000 908,000 908,000 1,228,000 320,000
Miscellaneous Revenues 1,795,250 1,795,250 1,795,250 2,072,060 276,810
Transfers In 9,196,490 9,196,490 9,228,726 9,075,536 (153,190)
Other Financing Sources - - - - -
Transfer (to) from Reserves (251,060) 1,192,586 1,678,820 1,930,570 251,750
Total, General Fund 124,479,870 126,101,446 126,944,916 127,763,666 818,750
Special Revenue Funds:
Special Development Fund 14,107,100 15,594,197 15,605,748 16,313,104 707,356
Special Program Fund 1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Local Housing Asst Trust Fund 394,410 394,410 394,410 394,410 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 81,955,210 81,955,210 81,955,210 81,955,210 -
Stormwater Utility Fund 17,747,570 17,747,570 17,747,570 17,747,570 -
Solid Waste & Recycling Fund 23,924,230 24,197,440 24,347,440 24,387,440 40,000
Gas Fund 45,156,770 45,156,770 45,545,582 43,903,582 (1,642,000)
Airpark Fund 281,000 281,000 281,006 281,006 -
Marine Fund 4,848,210 5,257,816 5,257,816 4,657,816 (600,000)
Clearwater Harbor Marina 719,270 719,270 719,270 719,270 -
Parking Fund 6,440,970 6,453,758 6,505,088 6,505,088 -
Internal Service Funds:
Administrative Services Fund 11,914,270 11,914,270 11,914,270 11,914,270 -
General Services Fund 4,617,290 4,617,290 4,617,290 4,617,290 -
Garage Fund 16,606,170 16,606,170 16,606,170 15,176,170 (1,430,000)
Central Insurance Fund 24,828,600 24,828,600 25,358,819 25,358,819 -
Total, All Funds 380,005,310 385,766,805 389,303,336 388,313,441 (989,895)
39 Ordinance #8943-16
EXHIBIT A (Continued)
2015-16 BUDGET EXPENDITURES
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendment
General Fund:
City Council 316,430 316,430 316,430 316,430 -
City Manager's Office 1,075,590 1,075,590 1,075,590 1,051,390 (24,200)
City Attorney's Office 1,652,360 1,652,360 1,652,360 1,652,360 -
City Auditor's Office 207,370 207,370 207,370 207,370 -
CRA Administration - - - 24,200 24,200
Economic Development & Housing Svc 1,735,030 1,735,030 1,778,500 1,833,500 55,000
Engineering 7,857,040 7,857,040 7,857,040 7,857,040 -
Finance 2,405,570 2,405,570 2,405,570 2,405,570 -
Fire 25,528,490 26,297,300 26,297,300 26,471,000 173,700
Human Resources 1,173,410 1,173,410 1,173,410 1,224,360 50,950
Library 6,759,060 6,759,060 6,759,060 6,801,060 42,000
Marine & Aviation 967,980 979,980 1,184,980 1,217,080 32,100
Non-Departmental 4,274,420 5,097,426 5,572,426 6,037,426 465,000
Official Records & Legislative Svcs 1,130,440 1,130,440 1,130,440 1,130,440 -
Parks & Recreation 23,590,520 23,590,520 23,590,520 23,560,520 (30,000)
Planning & Development 5,400,550 5,413,810 5,533,810 5,563,810 30,000
Police 39,139,980 39,144,480 39,144,480 39,144,480 -
Public Communications 990,180 990,180 990,180 990,180 -
Public Utilities 275,450 275,450 275,450 275,450 -
Total, General Fund 124,479,870 126,101,446 126,944,916 127,763,666 818,750
Special Revenue Funds:
Special Development Fund 10,409,480 11,333,180 11,344,731 11,790,157 445,426
Special Program Fund 1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Local Housing Asst Trust Fund 394,410 394,410 394,410 394,410 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 81,955,210 81,955,210 81,955,210 81,955,210 -
Stormwater Utility Fund 17,211,700 17,211,700 17,211,700 17,211,700 -
Solid Waste & Recycling Fund 23,924,230 24,182,230 24,182,230 24,222,230 40,000
Gas Fund 41,623,430 41,623,430 41,328,430 38,991,007 (2,337,423)
Airpark Fund 274,870 274,870 274,870 274,870
Marine Fund 4,589,840 4,999,446 4,999,446 4,399,446 (600,000)
Clearwater Harbor Marina 604,340 604,340 604,340 604,340 -
Parking Fund 6,440,970 6,453,758 6,505,088 6,505,088 -
Harborview Center Fund - - - - -
Internal Service Funds:
Administrative Services Fund 11,768,500 11,768,500 11,768,500 11,768,500 -
General Services Fund 4,553,390 4,553,390 4,553,390 4,553,390 -
Garage Fund 15,858,140 15,858,140 15,858,140 14,428,140 (1,430,000)
Central Insurance Fund 24,828,600 24,828,600 25,358,819 25,358,819 -
Total, All Funds 370,901,350 376,084,238 378,786,951 376,839,703 (1,947,248)
40 Ordinance #8943-16
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: September 1, 2016
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2015 through June, 2016) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $818,750.
At third quarter, previously approved appropriations of General Fund reserves total $425,000. Amendments
include $250,000 to fund the Fire Stations Security Camera project, $150,000 to fund the Marina District
Boardwalk & Entry Nodes project, and $25,000 is returned to the Centennial Monument project.
Amendments also include the following: an increase to building permit revenue of $30,000 which offset
expenditure increases for building construction inspection services in the Planning and Development
Department; an increase of $55,000 in governmental revenue from the CRA which offset increased salary
costs in Economic Development approved in the CRA budget; an increase of $32,100 to admissions and
concession sales revenue which offset expenditure increases in the Pier 60 program; and a decrease of
$30,000 in Recreation Card revenues which is offset by an expenditure reduction in Parks and Recreation.
In addition, various revenues are amended at third quarter to bring the budget in line with anticipated
receipts for the year. This net revenue increase of $479,900 will offset the following expenditure increases:
retirement payouts which total $266,650 in the Fire, Human Resources, and Library departments; and an
increase of $40,000 in the Non-Departmental cost center to fund unanticipated expenditures. Adjusted for
revenue and expenditure amendments noted here, the net use of General Fund reserves at third quarter is
$251,750.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must
be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2015 books, and the allocation to reserves noted above, estimated General
Fund reserves at third quarter are approximately $29.5 million, or 22.4% of the fiscal year 2016/17
preliminary General Fund budget, exceeding our minimum reserve requirement by $18.3 million.
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Significant amendments to other City Operating Funds are noted as follows.
Gas Fund
Budget amendments to Gas Fund expenditures reflect a net decrease of $2,337,423. Significant
amendments include a net decrease of $2,443,060 in operating expenditures primarily related to
reductions in gas purchases. Also recognized are reductions to Gas fund revenues, which net $1,642,000,
primarily related to gas sales.
Solid Waste and Recycling Fund
Third quarter amendments to Solid Waste and Recycling Fund expenditures reflect an increase of
$40,000. Significant amendments include an increase of $53,000 to contractual services for single stream
hauling, and a net decrease of $13,000 representing various increases and decreases in expenditures in the
recycling program. Also recognized is an offsetting increase of $40,000 to Multi-Family Recycling Fee
revenue.
Marine Fund
Budget amendments to Marine Fund expenditures reflect a decrease of $600,000 to cost of goods sold
(fuel purchases). This is offset by a reduction of $600,000 to Fuel Sales revenue.
Parking Fund
Budget amendments to the Parking Fund reflect an increase of $600,000 to parking revenues. This
increase is offset by a reduction to the planned use of reserves this fiscal year resulting in a net zero
amendment to Parking Fund revenues.
Garage Fund
Budget amendments to Garage Fund expenditures reflect a decrease of $1,430,000. Amendments include
a reduction of $50,000 to repair services, $1,300,000 to fuel purchases and $80,000 to natural gas fuel due
to the lower than anticipated price of gas for the year. Also recognized is an offsetting reduction to
Garage Charges to Departments revenue.
Capital Improvement Fund
Third quarter amendments to the Capital Improvement Fund reflect a net increase of $1,261,353. This
increase is primarily the result of the following amendments: an increase of $187,322 in grant funding
from the FDOT in the City-wide Intersection Improvement project; an increase in the Police Range
Improvements project representing a transfer from the special development fund of $445,426 in Sales Tax
Infrastructure revenue; and increases representing transfers from the General Fund for $250,000 in the
new Fire Station Security Cameras project, $150,000 in the Marina District Boardwalk & Entry Nodes
project, and $25,000 returned to the Centennial Monument project. All major project budget increases
listed above have been previously approved by Council and are also summarized on page 18.
Project activity not previously approved by the Council is also summarized on page 18. This includes an
increase of $200,000 of Administrative Services Fund revenue to the City-wide Connectivity
Infrastructure project, an increase of $29,237.23 of Property Owners Share revenue in the Pinellas New
Mains-Service Lines project, and an increase of $19,672.50 in rebates for CNG from the Florida
Department of Revenue in the Natural Gas Vehicle project.
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,115,999 at third quarter. Significant
amendments include a transfer of $150,000 from the General Fund to the Joint Hercules Planning and
Economic Study program; the recognition of $96,283 in grant revenues supporting Police programs for
the Florida Council Against Sexual Violence program and Federal Forfeiture Sharing; over $193,000 for
the special events and sponsorship program; almost $252,800 in fines and court proceeds to support
public safety programs and the tree replacement program; and over $397,000 in contractual service
revenue for Police Extra Duty, Investigative Cost Recovery and School Resource Officers.
CITY OF CLEARWATER CITY OF CLEARWATER
MID YEAR SUMMARY THIRD QUARTER SUMMARY
2015/16 2015/16
FY 15/16 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 124,479,870 126,944,916 97,905,403 98,195,241 289,838 0%818,750 127,763,666
Expenditures 124,479,870 126,944,916 98,331,082 92,067,546 6,263,536 6%818,750 127,763,666
Utility Funds:
Water & Sewer Fund
Revenues 81,955,210 81,955,210 57,093,341 56,367,657 (725,684) -1%- 81,955,210
Expenditures 81,955,210 81,955,210 64,419,246 56,213,524 8,205,722 13%- 81,955,210
Stormwater Fund
Revenues 17,747,570 17,747,570 13,307,729 13,744,842 437,113 3%- 17,747,570
Expenditures 17,211,700 17,211,700 14,329,281 13,543,652 785,629 5%- 17,211,700
Gas Fund
Revenues 45,156,770 45,545,582 32,476,397 31,599,909 (876,488) -3%(1,642,000) 43,903,582
Expenditures 41,623,430 41,328,430 33,029,960 29,607,029 3,422,931 10%(2,337,423) 38,991,007
Solid Waste and Recycling Fund
Revenues 23,924,230 24,347,440 17,962,946 18,758,921 795,975 4%40,000 24,387,440
Expenditures 23,924,230 24,182,230 18,458,056 16,943,195 1,514,861 8%40,000 24,222,230
Enterprise Funds:
Marine Fund
Revenues 4,848,210 5,257,816 3,976,123 3,387,022 (589,101) -15%(600,000) 4,657,816
Expenditures 4,589,840 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
Airpark Fund
Revenues 281,000 281,006 210,809 216,857 6,048 3%- 281,006
Expenditures 274,870 274,870 212,720 201,209 11,511 5%- 274,870
Clearwater Harbor Marina Fund
Revenues 719,270 719,270 549,507 604,624 55,117 10%- 719,270
Expenditures 604,340 604,340 461,786 409,026 52,760 11%- 604,340
Parking Fund
Revenues 6,440,970 6,505,088 4,513,600 5,096,095 582,495 13%- 6,505,088
Expenditures 6,440,970 6,505,088 5,533,058 5,273,450 259,608 5%- 6,505,088
Internal Service Funds:
General Services Fund
Revenues 4,617,290 4,617,290 3,465,872 3,566,243 100,371 3%- 4,617,290
Expenditures 4,553,390 4,553,390 3,444,423 3,229,121 215,302 6%- 4,553,390
Administrative Services
Revenues 11,914,270 11,914,270 8,013,469 7,968,734 (44,735) -1%- 11,914,270
Expenditures 11,768,500 11,768,500 9,320,363 8,546,160 774,203 8%- 11,768,500
Garage Fund
Revenues 16,606,170 16,606,170 12,477,026 10,533,412 (1,943,614) -16%(1,430,000) 15,176,170
Expenditures 15,858,140 15,858,140 11,939,269 8,046,584 3,892,685 33%(1,430,000) 14,428,140
Central Insurance Fund
Revenues 24,828,600 25,358,819 18,646,082 17,905,120 (740,962) -4%- 25,358,819
Expenditures 24,828,600 25,358,819 19,157,197 14,946,556 4,210,641 22%- 25,358,819
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2015-16 REPORT
PAGE #
General Fund Operating Budget .................................................................................................................. 3
Utility Funds Operating Budget ..................................................................................................................... 8
Other Enterprise Funds Operating Budgets .............................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................................ 15
Capital Improvement Program Budget ....................................................................................................... 18
Special Program Fund Budget.................................................................................................................... 29
Special Development Fund ......................................................................................................................... 34
Administrative Change Orders .................................................................................................................... 37
Ordinances .................................................................................................................................................. 38
Third quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2015 through
June 30, 2016. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after June 30, 2016.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 17, 2015.
Third Quarter Projection Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Variance Difference between Third Quarter projected and Third Quarter actual.
Variance % % of variance to Third Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on Third
Quarter review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
2
Capital Improvement Projects
The amended 2015/16 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2015, which includes budgets from prior
years, which have not been completed.
Amended Prev Qtr The amended project budget approved at mid-year.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the third
quarter review.
Revised Budget The previously amended project budget plus amendments proposed at
third quarter.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 321,280
At third quarter,approximately all property tax revenues have
been received.The budget is increased by $321,280 to reflect
actual collections for the year.
(225,000)
At third quarter,local option,fuel and other taxes revenues
exhibit a 9%negative variance.This is primarily related to
timing of collection of business tax license revenue and
declining telecommunications tax revenues.A reduction of
$225,000 is recommended to bring the budget in line with
actual receipts for the final months of the year.
Franchise Fees (500,000)
At third quarter, franchise fee revenues reflect a 16% negative
variance primarily related to the Duke Energy fee.A reduction
of $500,000 is recommended to bring the budget in line with
actual receipts for the final months of the year.
Other Permits and Fees 30,000
At third quarter,other permits and fee revenues reflect a 10%
positive variance due to better than expected building/sign
permit revenues.Amendments reflect an increase of $30,000
to building permit revenues which offset an increase to the
Planning &Development department for increased building
construction inspection services.
Intergovernmental 495,000
Amendments to intergovernmental revenues reflect the
following which will bring the budget in line with estimated
receipts for the year:1)an increase of $250,000 to local
government 1/2 cent sales tax revenue;2)an increase of
$110,000 to Fire tax revenue;and 3)an increase of $80,000 to
EMS tax revenue.Also included is an increase of $55,000 in
revenues from the CRA to fund the increased administrative
charge due to the addition of an additional FTE which was
approved by the CRA on August 31, 2015.
Charges for Service 2,100
At third quarter,charges for service revenue reflects a net
increase of $2,100.Amendments include a decrease of
$30,000 to recreation admissions offset by a decrease to
expenditures in the Parks and Recreation department,and
increases of $17,000 to admissions and $15,100 to concession
sales at Pier 60 offset by expenditure increases in the Pier 60
program.
320,000
At third quarter,fines and forfeitures revenues reflect a 67%
positive variance primarily due to increased red light camera
revenue.Amendments reflect an increase of $320,000 to red
light camera fine revenues to bring the budget in line with
actual receipts for the year.
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2015/16
Local Option, Fuel &
Other Taxes
Judgments, Fines &
Forfeitures
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2015/16
Miscellaneous 276,810
At third quarter,amendments to miscellaneous revenues
reflect an increase of $276,810 to Pier 60 and South Beach
umbrella rentals.This will bring the budget in line with actual
receipts for the year.
(153,190)
At third quarter,amendments to interfund transfer in revenues
include a decrease of $153,190 to reflect actual receipts for the
annual gas dividend payment.
Third quarter amendments reflect a net appropriation of
$251,750 from General Fund reserves.Amendments
represent the following allocations:
150,000
1)An appropriation of $150,000 from fund reserves to capital
project 315-93639,Marina District Boardwalk &Entry Nodes as
approved by City Council on June 16, 2016.
250,000
2)An appropriation of $250,000 from fund reserves to capital
project 315-91270,Fire Station Security Cameras installation
as approved by City Council on August 4, 2016.
25,000
3)An appropriation of $25,000 from fund reserves to capital
project 315-92844,Centennial Monument as approved by City
Council on August 17, 2016.
(173,250)
4)At third quarter,the use of General Fund reserve is
reduced by a revenue surplus of $173,250 representing
revenue increases noted above less increases for retirements
and expenditures in non-departmental.
251,750
818,750
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(24,200)
Amendments to the City Manager's Office represent a
decrease of $24,200 in salaries to offset the increase in the
CRA Administration cost center.
24,200
Third quarter amendments recognize the addition of one FTE
to create the CRA Director position in the CRA Administration
cost center and a budget increase of $24,200.This increase is
offset by a budget decrease in the City Manager's Office.
55,000
Third quarter amendments to Economic Development
represent an increase of $55,000 and one FTE to fund
Community Development Coordinator position that was
approved by the CRA Board on August 31,2015.Offsetting
revenue is recognized in intergovernmental revenue from CRA.
173,700
Third Quarter amendments reflect an increase of $173,700 to
salaries to fund the retirement payouts of nine employees in the
Fire department.This increase is offset by amendments
increasing General Fund revenues.
50,950
Third Quarter amendments reflect an increase of $50,950 to
salaries to fund the retirement payout of the HR Manager in
Human Resources.This increase is offset by amendments
increasing General Fund revenues.
42,000
Third Quarter amendments reflect an increase of $42,000 to
salaries to fund the retirement payouts of three employees in the
Library Department.This increase is offset by amendments
increasing General Fund revenues.
32,100
Amendments to the Marine &Aviation Department reflect a net
increase of $32,100.Amendments include:1)an increase of
$17,000 to fund the retirement payout of an employee in the Pier
60 cost center,offset by an amendment recognizing additional
admissions revenue;and 2)an increase of $15,100 to full time
salaries and the addition of two FTE's to cover additional labor
needs in the Pier 60 cost center.This increase is offset by an
amendment recognizing additional concession sales revenue,
as approved by the Council on September 1, 2016.
(30,000)
Amendments to the Parks and Recreation Department reflect
a net decrease of $30,000 in electrical utilities charges.This
amendment offsets the decrease to recreation admissions
revenue.Parks & Recreation
Marine & Aviation
Fire
Library
Human Resources
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2015/16
Economic Development
and Housing
City Manager's Office
CRA Administration
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2015/16
30,000
Amendments to the Planning and Development Department
reflect an increase of $30,000 to contractual services for the
increased costs of building construction inspection services
which is offset by an amendment recognizing increased building
permit revenues.Also included is a net zero amendment
transferring $150,000 budgeted in professional services to
special program 181-99279,Joint Hercules Planning and
Economic Study.
Non-Departmental
40,000
Amendments to Non-Departmental reflects an increase of
$30,000 to professional services to fund the contract with Burton
and Associates for the General Fund rate study,and an
increase of $10,000 to fund utility charges for the old
Countryside Library building.
The budget amendment reflects City Council approved
interfund transfers of $425,000 to capital improvement projects
and special programs, as follows:
150,000
1)A transfer of $150,000 of General Fund reserves to capital
project 315-93639,Marina District Boardwalk &Entry Nodes as
approved by Council on June 16, 2016.
250,000
2)A transfer of $250,000 of General Fund reserves to capital
project 315-91270,Fire Station Security Cameras as approved
by Council on August 4, 2016.
25,000
3)A transfer of $25,000 of General Fund reserves to capital
project 315-92844,Centennial Monument as approved by City
Council on August 17, 2016.
465,000
818,750
Net General Fund
Expenditure Amendment
Planning & Development
6
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Ad Valorem Taxes 41,180,080 41,180,080 41,501,368 321,288 1%321,280 41,501,360
Utility Taxes 14,385,000 9,227,759 9,150,925 (76,834) -1%- 14,385,000
Local Option, Fuel & Other Taxes 7,201,700 3,521,575 3,195,906 (325,669) -9%(225,000) 6,976,700
Franchise Fees 10,184,600 6,842,236 5,769,102 (1,073,134) -16%(500,000) 9,684,600
Other Permits & Fees 2,492,250 1,899,192 2,083,809 184,617 10%30,000 2,522,250
Intergovernmental 22,650,400 14,279,751 14,693,873 414,122 3%495,000 23,145,400
Charges for Services 15,240,090 11,328,246 11,346,437 18,191 0%2,100 15,242,190
Judgments, Fines & Forfeitures 908,000 642,670 1,073,725 431,055 67%320,000 1,228,000
Miscellaneous Revenues 1,795,250 1,406,255 1,974,710 568,455 40%276,810 2,072,060
Transfers In 9,228,726 7,577,639 7,405,386 (172,253) -2%(153,190) 9,075,536
TOTAL REVENUES 125,266,096 97,905,403 98,195,241 289,838 0%567,000 125,833,096
Transfer (to) from Surplus 1,678,820 - - - ~251,750 1,930,570
ADJUSTED REVENUES 126,944,916 97,905,403 98,195,241 289,838 0%818,750 127,763,666
GENERAL FUND EXPENDITURES
City Council 316,430 242,008 231,749 10,259 4%- 316,430
City Manager's Office 1,075,590 799,271 682,286 116,985 15%(24,200) 1,051,390
City Attorney's Office 1,652,360 1,229,567 1,096,385 133,182 11%- 1,652,360
City Auditor's Office 207,370 158,753 133,885 24,868 16%- 207,370
CRA Administration - - - - ~24,200 24,200
Economic Development & Housing 1,778,500 1,469,590 1,440,225 29,365 2%55,000 1,833,500
Engineering 7,857,040 6,008,428 5,463,867 544,561 9%- 7,857,040
Finance 2,405,570 1,863,645 1,727,192 136,453 7%- 2,405,570
Fire 26,297,300 20,347,535 18,947,234 1,400,301 7%173,700 26,471,000
Human Resources 1,173,410 884,531 803,695 80,836 9%50,950 1,224,360
Library 6,759,060 5,145,261 4,888,977 256,284 5%42,000 6,801,060
Marine & Aviation 1,184,980 952,450 860,082 92,368 10%32,100 1,217,080
Non-Departmental 5,572,426 4,959,050 4,916,360 42,690 1%465,000 6,037,426
Official Records & Legislative Svcs 1,130,440 881,525 765,624 115,901 13%- 1,130,440
Parks & Recreation 23,590,520 18,142,193 17,160,874 981,319 5%(30,000) 23,560,520
Planning & Development 5,533,810 4,236,402 3,778,245 458,157 11%30,000 5,563,810
Police 39,144,480 30,056,902 28,257,400 1,799,502 6%- 39,144,480
Public Communications 990,180 747,385 726,502 20,883 3%- 990,180
Public Utilities 275,450 206,586 186,963 19,623 9%- 275,450
TOTAL EXPENDITURES 126,944,916 98,331,082 92,067,546 6,263,536 6%818,750 127,763,666
For Nine Month Period of October 1, 2015 - June 30, 2016
GENERAL FUND
THIRD QUARTER REVIEW
7
Increase/
(Decrease)Description
Water & Sewer Fund
At third quarter, anticipated revenues of the Water & Sewer Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No amendments are proposed to Water &Sewer Fund revenues at
third quarter.
Expenditures:
At third quarter,the 13%positive variance in Water and Sewer fund
expenditures is due to savings in projected expenditures for the RO #2
plant. No Amendments are proposed.
Stormwater Fund
At third quarter, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures by $535,870 for FY 2015/16.
Revenues:
No amendments are proposed to Stormwater Fund revenues at third
quarter.
Expenditures:
No amendments are proposed to Stormwater Fund expenditures at
third quarter.
Gas Fund
At third quarter, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $4,912,575 for fiscal year 2015/16.
Revenues:(1,642,000)
Third quarter revenues in the Gas fund reflect a net decrease of
$1,642,000.Amendments include the following:1)a net decrease of
$1,800,000 in sales of gas due to a weather patterns;2)a net
decrease of $26,000 in various service charge revenues;3)an
increase of $84,000 in other general and refund revenue;and 4)an
increase of $100,000 in interest earnings.
Expenditures:(2,337,423)
At third quarter,expenditure amendments reflect a net decrease of
$2,337,423.Amendments include:1)a net decrease of $2,443,060 in
other operating expenses primarily related to reduced gas purchases;
2)an increase of $100,000 to capital items for purchase of a portable
mini CNG storage unit;and 3)an increase of $5,637 to garage
charges.
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2015/16
8
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2015/16
Solid Waste and Recycling Fund
At third quarter, anticipated revenues of the Solid Waste and Recycling
Fund exceed anticipated expenditures by $165,210 for fiscal year
2015/16.
Revenues:40,000
Third quarter amendments to Solid Waste and Recycling Fund
revenues reflect an increase of $40,000 to Multi-Family Recycling
Fees.
Expenditures:40,000
Third quarter amendments to Solid Waste and Recycling Fund
expenditures reflect a net increase of $40,000.Amendments include:
1)an increase of $53,000 to contractual services for single stream
hauling;2)a decrease of $8,000 to advertising;3)a decrease of
$8,000 for garage services;and 4)various operating increases and
decreases which net to an increase of $3,000.
9
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Charges for Service 74,103,970 55,577,988 55,516,980 (61,008) 0%- 74,103,970
Judgments, Fines and Forfeits 271,000 203,247 205,652 2,405 1%- 271,000
Miscellaneous 1,749,010 1,312,106 642,141 (669,965) -51%- 1,749,010
Transfers In - - 2,884 2,884 ~- -
Fund Equity 5,831,230 - - - ~- 5,831,230
Total Revenues 81,955,210 57,093,341 56,367,657 (725,684) -1%- 81,955,210
Water & Sewer Fund Expenditures
Public Utilities Administration 1,122,590 843,522 664,424 179,098 21%- 1,122,590
Wastewater Collection 13,730,220 11,613,033 11,327,981 285,052 2%- 13,730,220
Public Utilities Maintenance 5,769,310 4,730,860 4,247,158 483,702 10%- 5,769,310
WPC / Plant Operations 16,525,090 12,892,660 10,083,929 2,808,731 22%- 16,525,090
WPC / Laboratory Operations 1,502,590 1,133,249 967,817 165,432 15%- 1,502,590
WPC / Industrial Pretreatment 914,050 691,944 576,451 115,493 17%- 914,050
Water Distribution 11,638,370 9,414,501 9,036,726 377,775 4%- 11,638,370
Water Supply 14,492,130 10,887,444 7,273,652 3,613,792 33%- 14,492,130
Reclaimed Water 2,490,510 1,884,263 1,707,945 176,318 9%- 2,490,510
Non-Departmental 13,770,350 10,327,770 10,327,441 329 0%- 13,770,350
Total Expenditures 81,955,210 64,419,246 56,213,524 8,205,722 13%- 81,955,210
STORMWATER FUND
Stormwater Utility Revenues
Charges for Service 17,465,870 13,099,401 13,313,332 213,931 2%- 17,465,870
Judgments, Fines and Forfeits 50,000 37,503 56,011 18,508 49%- 50,000
Miscellaneous 231,700 170,825 375,499 204,674 120%- 231,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 17,747,570 13,307,729 13,744,842 437,113 3%- 17,747,570
Stormwater Utility Expenditures
Stormwater Management 10,411,190 9,193,185 8,997,023 196,162 2%- 10,411,190
Stormwater Maintenance 6,800,510 5,136,096 4,546,628 589,468 11%- 6,800,510
Total Expenditures 17,211,700 14,329,281 13,543,652 785,629 5%- 17,211,700
GAS FUND
Gas Fund Revenues
Charges for Service 42,191,270 31,794,072 30,754,041 (1,040,031) -3%(1,826,000) 40,365,270
Judgments, Fines and Forfeits 153,000 114,750 110,414 (4,336) -4%- 153,000
Miscellaneous 654,500 567,575 735,454 167,879 30%184,000 838,500
Transfers In - - - - ~- -
Fund Equity 2,546,812 - - - ~- 2,546,812
Total Revenues 45,545,582 32,476,397 31,599,909 (876,488) -3%(1,642,000) 43,903,582
Gas Fund Expenditures
Administration & Supply 22,409,329 16,884,765 14,559,094 2,325,671 14%(2,486,000) 19,923,329
South Area Gas Operations 7,767,586 6,362,893 6,310,721 52,172 1%81,600 7,849,186
North Area Gas Operations 3,943,360 3,354,476 2,925,441 429,035 13%20,977 3,964,337
Marketing & Sales 7,208,155 6,427,826 5,811,774 616,052 10%46,000 7,254,155
Total Expenditures 41,328,430 33,029,960 29,607,029 3,422,931 10%(2,337,423) 38,991,007
For the Nine Month Period of October 1, 2015 to June 30, 2016
UTILITY FUNDS
THIRD QUARTER REVIEW
10
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2015 to June 30, 2016
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues
Other Permits and Fees 1,000 747 1,356 609 82%- 1,000
Charges for Service 20,360,000 15,307,503 15,772,163 464,660 3%- 20,360,000
Judgments, Fines and Forfeits 85,100 63,819 62,492 (1,327) -2%- 85,100
Miscellaneous 652,500 511,053 758,455 247,402 48%- 652,500
Transfers In - - - - ~- -
Solid Waste Revenues 21,098,600 15,883,122 16,594,466 711,344 4%- 21,098,600
Recycling Revenues
Other Permits and Fees 300 225 403 178 79%- 300
Intergovernmental 82,710 82,710 82,720 10 0%- 82,710
Charges for Service 1,935,000 1,458,750 1,512,232 53,482 4%40,000 1,975,000
Judgments, Fines and Forfeits 7,700 5,778 5,896 118 2%- 7,700
Miscellaneous 361,350 269,858 300,704 30,846 11%- 361,350
Transfers In 350,000 262,503 262,500 (3) 0%- 350,000
Recycling Revenues 2,737,060 2,079,824 2,164,455 84,631 4%40,000 2,777,060
Fund Equity 511,780 - - - ~- 511,780
Total Revenues 24,347,440 17,962,946 18,758,921 795,975 4%40,000 24,387,440
Solid Waste Expenditures
Collection 17,274,330 13,125,317 11,906,956 1,218,361 9%- 17,274,330
Transfer 1,608,160 1,246,852 1,139,839 107,013 9%- 1,608,160
Container Maintenance 889,870 674,086 642,199 31,887 5%- 889,870
Administration 1,268,570 992,492 976,139 16,353 2%- 1,268,570
Solid Waste Expenditures 21,040,930 16,038,747 14,665,134 1,373,613 9%- 21,040,930
Recycling Expenditures
Residential 1,358,050 1,052,223 950,801 101,422 10%- 1,358,050
Multi-Family 415,360 306,882 271,430 35,452 12%- 415,360
Commercial 1,367,890 1,060,204 1,055,830 4,374 0%40,000 1,407,890
Recycling Expenditures 3,141,300 2,419,309 2,278,061 141,248 6%40,000 3,181,300
Total Expenditures 24,182,230 18,458,056 16,943,195 1,514,861 8%40,000 24,222,230
11
Increase/
(Decrease)Description
Marine Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $258,370 at third quarter fiscal year 2015/16.
Revenues:(600,000)
At third quarter,Marine Fund revenues exhibit a 15%negative
variance.Fuel sales are being reduced by $600,000 to bring the
budget in line with actual receipts.
Expenditures:(600,000)
At third quarter,amendments to Marine Fund expenditures reflect a
reduction of $600,000 to cost of goods sold to bring the budget in line
with actual receipts.
Clearwater Harbor Marina Fund
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $114,930 at third quarter fiscal year
2015/16.
Revenues:
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at third quarter.
Expenditures:
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at third quarter.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $6,136 at third quarter fiscal year 2015/16.
Revenues:
No amendments are proposed to Airpark Fund revenues at third
quarter.
Expenditures:
No amendments are proposed to Airpark Fund expenditures at third
quarter.
Parking Fund
At third quarter, anticipated revenues of the Parking Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
At third quarter,amendments reflect an increase of $600,000 in
parking revenues to bring the budget in line with actual receipts.This
increase reduces the planned use of reserves by $600,000 leaving a
net zero amendment to Parking Fund revenues.
Expenditures:
No amendments are proposed to Parking Fund expenditures at third
quarter.
FY 2015/16
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
12
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Intergovernmental 4,080 - 1,077 1,077 ~- 4,080
Charges for Service 4,802,130 3,534,814 2,933,509 (601,305) -17%(600,000) 4,202,130
Judgments, Fines and Forfeits 2,000 1,503 2,739 1,236 82%- 2,000
Miscellaneous Revenue 40,000 30,200 40,091 9,891 33%- 40,000
Transfers In 409,606 409,606 409,606 - 0%- 409,606
Fund Equity - - - - ~- -
TOTAL REVENUES 5,257,816 3,976,123 3,387,022 (589,101) -15%(600,000) 4,657,816
MARINE FUND EXPENDITURES
Marina Operations 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
TOTAL EXPENDITURES 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Intergovernmental 50,000 50,000 50,000 - 0%- 50,000
Charges for Service 661,070 493,104 539,092 45,988 9%- 661,070
Judgments, Fines and Forfeits 1,200 900 691 (209) -23%- 1,200
Miscellaneous Revenue 7,000 5,503 14,841 9,338 170%- 7,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 719,270 549,507 604,624 55,117 10%- 719,270
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 604,340 461,786 409,026 52,760 11%- 604,340
TOTAL EXPENDITURES 604,340 461,786 409,026 52,760 11%- 604,340
AIRPARK FUND
AIRPARK FUND REVENUES
Intergovernmental - - - - ~- -
Charges for Service 14,000 10,503 12,162 1,659 16%- 14,000
Miscellaneous Revenue 267,000 200,300 204,689 4,389 2%- 267,000
Transfers In 6 6 6 - 0%- 6
Fund Equity - - - - ~- -
TOTAL REVENUES 281,006 210,809 216,857 6,048 3%- 281,006
~
AIRPARK FUND EXPENDITURES ~
Airpark Operations 274,870 212,720 201,209 11,511 5%- 274,870
TOTAL EXPENDITURES 274,870 212,720 201,209 11,511 5%- 274,870
For The Nine Month Period of October 1, 2015 - June 30, 2016
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
13
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2015 - June 30, 2016
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
PARKING FUND REVENUES
Charges for Service 4,578,500 3,718,227 4,296,192 577,965 16%600,000 5,178,500
Judgments, Fines and Forfeits 650,000 494,500 452,790 (41,710) -8%- 650,000
Miscellaneous Revenue 324,370 300,873 347,113 46,240 15%- 324,370
Transfers In - - - - ~- -
Fund Equity 952,218 - - - ~(600,000) 352,218
TOTAL REVENUES 6,505,088 4,513,600 5,096,095 582,495 13%- 6,505,088
PARKING FUND EXPENDITURES
Engineering / Parking System 5,144,168 4,524,019 4,405,559 118,460 3%- 5,144,168
Engineering / Parking Enforcement 663,870 475,986 364,881 111,105 23%- 663,870
Parks & Rec / Beach Guards 697,050 533,053 503,009 30,044 6%- 697,050
TOTAL EXPENDITURES 6,505,088 5,533,058 5,273,450 259,608 5%- 6,505,088
14
Increase/
(Decrease)Description
General Services Fund
At third quarter, anticipated revenues of the General Services Fund
exceed anticipated expenditures by $63,900 for fiscal year 2015/16.
Revenues:
No amendments are proposed to General Services Fund revenues at
third quarter.
Expenditures:
No amendments are proposed to General Services Fund expenditures
at third quarter.
Administrative Services Fund
At third quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $145,770 for fiscal year 2015/16.
Revenues:
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
Expenditures:
At third quarter,amendments reflect reductions representing salary and
operating savings in Information Technology offset by a transfer to capital
project 315-94729,City-Wide Connectivity Infrastructure resulting in a net
zero effect on expenditures.
Garage Fund
At third quarter, anticipated revenues of the Garage Fund exceed
anticipated expenditures by $748,030 for fiscal year 2015/16.
Revenues:(1,430,000)
At third quarter,Garage Fund revenues exhibit a 16%negative variance.
Garage charges to departments are being reduced by $1,430,000 to bring
the budget in line with actual receipts.
Expenditures:(1,430,000)
At third quarter,amendments to Garage Fund expenditures reflect
reductions of $1,300,000 to fuel,$80,000 to natural gas fuel,and $50,000
to repair services to bring the budget in line with actual activity due to
lower than anticipated fuel prices for the year.
Central Insurance Fund
At third quarter, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No amendments are proposed to Central Insurance Fund revenues at
third quarter.
Expenditures:
No amendments are proposed to Central Insurance Fund expenditures at
third quarter.
City of Clearwater
Internal Service Funds
Third Quarter Amendments
FY 2015/16
15
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Charges for Service 4,597,290 3,447,972 3,538,877 90,905 3%- 4,597,290
Miscellaneous Revenues 20,000 17,900 27,366 9,466 53%- 20,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 4,617,290 3,465,872 3,566,243 100,371 3%- 4,617,290
GENERAL SERVICES FUND EXPENDITURES
Administration 424,830 324,209 320,872 3,337 1%- 424,830
Building & Maintenance 4,128,560 3,120,214 2,908,248 211,966 7%- 4,128,560
TOTAL EXPENDITURES 4,553,390 3,444,423 3,229,121 215,302 6%- 4,553,390
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Charges for Service 10,559,270 7,919,469 7,852,161 (67,308) -1%- 10,559,270
Miscellaneous Revenues 105,000 94,000 116,573 22,573 24%- 105,000
Transfers In - - - - ~- -
Fund Equity 1,250,000 - - - ~- 1,250,000
TOTAL REVENUES 11,914,270 8,013,469 7,968,734 (44,735) -1%- 11,914,270
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 375,330 285,859 244,221 41,638 15%- 375,330
Information Tech / Network Svcs 3,249,620 2,593,264 2,352,080 241,184 9%135,000 3,384,620
Info Tech / Software Applications 3,688,710 3,057,567 2,889,509 168,058 5%(135,000) 3,553,710
Info Tech / Telecommunications 700,720 527,059 504,040 23,019 4%- 700,720
Public Comm / Courier 153,180 114,853 106,404 8,449 7%- 153,180
Clearwater Customer Service 3,600,940 2,741,761 2,449,907 291,854 11%- 3,600,940
TOTAL EXPENDITURES 11,768,500 9,320,363 8,546,160 774,203 8%- 11,768,500
GARAGE FUND
GARAGE FUND REVENUES
Charges for Service 16,176,170 12,132,126 9,964,676 (2,167,450) -18%(1,430,000) 14,746,170
Miscellaneous Revenues 430,000 344,900 568,736 223,836 65%- 430,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 16,606,170 12,477,026 10,533,412 (1,943,614) -16%(1,430,000) 15,176,170
Garage Fund Expenditures
Fleet Maintenance 14,329,760 10,793,751 7,346,659 3,447,092 32%(1,430,000) 12,899,760
Radio Communications 1,528,380 1,145,518 699,925 445,593 39%- 1,528,380
TOTAL EXPENDITURES 15,858,140 11,939,269 8,046,584 3,892,685 33%(1,430,000) 14,428,140
For The Nine Month Period of October 1, 2015 - June 30, 2016
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
16
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2015 - June 30, 2016
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Charges for Service 24,225,280 18,168,957 17,373,226 (795,731) -4%- 24,225,280
Miscellaneous Revenues 556,000 469,700 531,894 62,194 13%- 556,000
Transfers In 9,900 7,425 - (7,425) -100%- 9,900
Fund Equity 567,639 - - - ~- 567,639
TOTAL REVENUES 25,358,819 18,646,082 17,905,120 (740,962) -4%- 25,358,819
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 989,409 346,271 267,455 78,816 23%- 989,409
Human Resources / Employee Benefits 368,760 280,194 269,392 10,802 4%- 368,760
Human Resources / Employee Health Clinic 1,854,960 1,391,229 1,066,950 324,279 23%- 1,854,960
Non-Departmental 22,145,690 17,139,503 13,342,759 3,796,744 22%- 22,145,690
TOTAL EXPENDITURES 25,358,819 19,157,197 14,946,556 4,210,641 22%- 25,358,819
17
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2015/16
18
The amended 2015/16 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
review. The net proposed amendment is a budget increase in the amount of $1,261,353. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
City-Wide Connectivity Infrastructure – To record a budget increase in the amount of $200,000 of
Administrative Services revenue. The funding is needed for fiber optic cabling work to be performed at additional
City locations that weren’t originally planned.
Pinellas New Mains-Service Lines – To record a budget increase in the amount of $29,237.23 of Property
Owners Share revenue. This will bring budgeted revenues in line with actual cash receipts.
Natural Gas Vehicle - To record a budget increase in the amount of $19,672.50 of CNG rebate received from the
Florida Department of Revenue. This will bring budgeted revenues in line with actual cash receipts.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Range Improvements 445,426 08/04/16
Fire Station Security Cameras 250,000 08/04/16
City-wide Intersection Improvement 187,322 06/01/16
Marina District Boardwalk & Entry Nodes 150,000 06/16/16
Centennial Monument 25,000 08/17/16
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Range Improvements
1 315-91150 445,426
To record a budget increase in the amount of $445,426.00
of Infrastructure Sales Tax (Penny for Pinellas)revenue.
The funding will provide for the unforeseen items for design
and construction of the range.This was approved by the
City Council on August 4, 2016.445,426
Fire Stations Security Cameras - NEW PROJECT
2 315-91270 250,000
To establish the project budget and record a budget
increase in the amount of $250,000.00 of General Fund
revenue.The funding will provide for the installation of
security cameras at Fire Stations 44,45,47,48,49 and 51.
This was approved by the City Council on August 4, 2016.250,000
City-wide Intersection Improvement
3 315-92559 187,322 *
To record a budget increase in the amount of $187,322 of
Florida Department of Transportation (FDOT)Grant funding.
The grant funding will provide for the reimbursement in the
establishment of a quiet zone along the CSX railroad line
between Lakeview Road and Drew Street.This was
approved by the City Council on June 1, 2016.187,322
Surf Style Condo-Parking Unit - CLOSE PROJECT
4 315-92649 (9,300,000)
To record a budget transfer in the amount of $9,300,000 of
Parking Fund revenue to project 315-92656,Pelican
Walking Parking Garage.The Surf Style Condo-Parking
Unit is complete and will be closed.(9,300,000)
Pelican Walking Parking Garage
5 315-92656 9,300,000
To record a budget transfer in the amount of $9,300,000 of
Parking Fund revenue from project 315-92649,Surf Style
Condo-Parking Unit.The Surf Style Condo-Parking Unit is
complete and will be closed.9,300,000
Centennial Monument
6 315-92844 25,000
To record a budget increase in the amount of $25,000 of
General Fund revenues.The funding will provide for
variable lighting using fiber optic cabling to the city network.
This was approved by the City Council on August 17, 2016.25,000
Countryside Library Renovation
7 315-93528 3,525 *
To record a budget increase in the amount of $3,525.00 of
Donations revenue to bring the budget in line with actual
receipts. 3,525
North Greenwood Athletic Fields - CLOSE PROJECT
8 315-93629 (9,412)
To record a budget transfer in the amount of $9,411.95 of
General Fund revenue to project 315-93656,Jack Russell
Demolition /Refurbishment.The North Greenwood project
is complete and will be closed.(9,412)
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
19 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Marina District Boardwalk & Entry Nodes
9 315-93639 150,000
To record a budget increase in the amount of $150,000.00
of General Fund revenues.The funding will provide for the
increased costs of the project,including electrical/utility
relocation,pier redesign and material modifications which
were not anticipated in the original budget.This was
approved by the City Council on June 16, 2016.150,000
Jack Russell Demolition / Refurbishment
10 315-93656 9,412
To record a budget transfer in the amount of $9,411.95 of
General Fund revenue from project 315-93626,North
Greenwood Athletic Fields.The North Greenwood project is
complete and will be closed.9,412
City-Wide Connectivity Infrastructure
11 315-94729 200,000
To record a budget increase in the amount of $200,000 of
Administrative Services revenue.The funding is needed for
additional city locations that weren't originally planned.200,000
Stevenson Creek Estuary Restoration
12 315-96129 (680,000)
To record a budget transfer in the amount of $680,000 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016. (680,000)
Stormwater System Expansion
13 315-96168 (424,608)
To record a budget transfer in the amount of $424,607.74 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016. (424,608)
Smallwood Circle - CLOSE PROJECT
14 315-96178 (535,796)
To record a budget transfer in the amount of $535,796.45 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016.
(46,714) *
To record a budget decrease in the amount of $46,714.38
of Other Governmental Units (SWFWMD Grant)proceeds
that will not be received due to the project completion.
(73,522)
To record a budget transfer in the amount of $73,522 of
Stormwater revenue to project 315-96188,East Gateway
Improvements.The Smallwood Circle project is complete
and will be closed. (656,033)
20 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Stormwater Maintenance Street Sweeping Facility
15 315-96180 1,640,404
To record a budget transfer in the amount of $1,640,404.19
of Stormwater revenue from the following projects;
$680,000 from project 315-96129,Stevenson Creek Estuary
Restoration;$424,607.74 from project 315-96168,
Stormwater System Expansion and $535,796.45 from
project 315-96178,Smallwood Circle.This was approved
by the City Council on July 21, 2016. 1,640,404
East Gateway Improvements
16 315-96188 73,522
To record a budget transfer in the amount of $73,522 of
Stormwater revenue from project 315-96178,Smallwood
Circle.The Smallwood Circle project is complete and will be
closed. 73,522
Pinellas New Mains-Service Lines
17 315-96377 29,237 *
To record a budget increase in the amount of $29,237.23 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash receipts.29,237
Pasco New Mains-Service Lines
18 315-96378 (500,000)
To record a budget transfer in the amount of $500,000 of
Gas Fund revenue to project 315-96386,Expanded Energy
Conservation.The funding is required due to the increased
construction needs in that project.(500,000)
Expanded Energy Conservation
19 315-96386 500,000
To record a budget transfer in the amount of $500,000 of
Gas Fund revenue from project 315-96378,Pasco New
Mains-Service Lines.The funding is required due to the
increased construction needs in the project.500,000
Natural Gas Vehicle
20 315-96387 19,673 *
To record a budget increase in the amount of $19,672.50 of
CNG rebate received from the Florida Department of
Revenue.This will bring budgeted revenues in line with
actual cash receipts.19,673
System R & R Maintenance
21 315-96721 (60,000)
To record a budget transfer in the amount of $60,000 of
Water revenue to project 315-96744, System Expansion. (60,000)
System Expansion
22 315-96744 60,000
To record a budget transfer in the amount of $60,000 of
Water revenue from project 315-96721,System R &R
Maintenance. 60,000
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Valve Turner Maintenance Trailer - CLOSE PROJECT
23 316-96780 (2,116) *
To record a budget decrease in the amount of $2,115.63 of
Lease Purchase proceeds.The trailer was purchased under
budget. The project is complete and will be closed.(2,116)
1,261,353 - 1,261,353
INTERFUND TRANSFERS
Park Land Acquisition
315-93133 182
To record a transfer in the amount of $181.66 of Open
Space Impact Fees to the Special Development Fund which
will return unspent revenue.
1,169
To record a transfer in the amount of $1,168.75 of
Recreation Land Impact Fees to the Special Development
Fund which will return unspent revenue.
TOTAL INTERFUND TRANSFERS:1,350
TOTAL BUDGET
INCREASE
(DECREASE)
22 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 1,700,000 2,400,000 445,426 2,845,426 167,473 36,393 2,641,560 1
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 0
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
1,975,000 2,675,000 445,426 3,120,426 242,473 36,393 2,841,560
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,122,301 25,717 22,549
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,881,400 1,881,400 1,881,400 1,625,967 45,225 210,208
91236 Rescue Vehicle 1,609,869 1,609,869 1,609,869 997,060 186,110 426,699
91253 Main Station (Fire)11,628,757 11,659,195 11,659,195 10,521,184 1,825 1,136,186
91257 AED Program 154,310 154,310 154,310 124,683 29,627
91259 Radio Replacements 364,640 364,640 364,640 359,071 5,569
91260 Thermal Imaging Cameras 137,800 137,800 137,800 115,766 22,034
91261 Personal Protection Equipment 1,475,070 1,475,070 1,475,070 1,141,718 333,352
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 56,000 56,000 56,000 25,603 30,397
91264 Fire Hose Replacement 276,380 276,380 276,380 213,642 4,549 58,189
91268 Countryside Fire Station 3,697,910 3,697,910 3,697,910 151,475 94,304 3,452,131
91269 Clearwater Beach Fire Station 400,000 400,000 400,000 400,000
91270 Fire Station Security Cameras 0 0 250,000 250,000 250,000 2
Sub-Total 25,143,412 25,173,850 250,000 25,423,850 18,512,318 357,729 6,553,803
New Street Construction
92146 Druid Road Improvements 4,147,569 4,147,569 4,147,569 2,957,623 43,560 1,146,386
Sub-Total 4,147,569 4,147,569 - 4,147,569 2,957,623 43,560 1,146,386
Major Street Maintenance
92274 Bridge Maintenance & Improvements 7,966,480 7,966,480 7,966,480 2,622,516 2,325,339 3,018,625
92275 Downtown Streetscape- Phase II 356,357 356,357 356,357 356,357 0
92276 Traffic Calming Program 6,273,635 6,273,635 6,273,635 3,159,084 2,719,238 395,313
92277 Streets and Sidewalks 11,864,157 11,864,157 11,864,157 6,751,460 1,243,694 3,869,003
Sub-Total 26,460,629 26,460,629 - 26,460,629 12,889,416 6,288,272 7,282,941
Sidewalks and Bike Trail
92339 New Sidewalks 1,719,471 1,719,471 1,719,471 887,051 170,275 662,145
Sub-Total 1,719,471 1,719,471 - 1,719,471 887,051 170,275 662,145
Intersections
92559 City-Wide Intersection Improvement 849,056 849,056 187,322 1,036,378 489,779 37,503 509,096 3
92560 Signal Renovation 310,385 310,385 310,385 159,255 151,130
92561 New Signal Installation 362,877 362,877 362,877 209,532 153,345
92562 Intersection Improvements 2,592,017 2,592,017 2,592,017 19,998 2,572,019
Sub-Total 4,114,335 4,114,335 187,322 4,301,657 878,564 37,503 3,385,591
Parking
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 (9,300,000)100,000 100,000 0 C 4
92650 Sand Wall Replacement on Clw Bch 330,000 421,152 421,152 322,635 5,365 93,153
92652 Parking Lot Resurfacing 1,015,633 1,015,633 1,015,633 267,910 747,723
92653 Parking Garage Structure Repair 622,603 235,972 235,972 235,972 (0)C
92654 Parking Lot Improvement 980,357 980,357 980,357 289,609 39,088 651,660
92655 Clwtr Bch Sand Dune Mitigation 80,000 54,848 54,848 54,848 0 C
92656 Pelican Walking Parking Garage 2,000,000 2,000,000 9,300,000 11,300,000 11,300,000 5
92657 Parking Facilities 178,000 544,909 544,909 13,889 58,417 472,603
Sub-Total 14,606,593 14,652,871 - 14,652,871 1,284,862 102,870 13,265,139
23
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 575,000 519,967 55,033
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,500,000 2,058,465 441,535
92841 Miscellaneous Engineering 228,396 228,396 228,396 76,680 151,716
92842 U.S. 19 Wayfinding Project 950,000 950,000 950,000 49,600 900,400
92844 Centennial Monument 650,000 650,000 25,000 675,000 650,000 25,000 6
Sub-Total 4,903,396 4,903,396 25,000 4,928,396 3,354,711 - 1,573,685
Land Acquisition
93133 Park Land Acquisition 843,500 1,331,351 1,331,351 1,329,769 182 1,400
Sub-Total 843,500 1,331,351 - 1,331,351 1,329,769 182 1,400
Park Development
93203 Carpenter Field-Infras Rep/Improve 449,380 452,817 452,817 402,194 42,006 8,617
93205 Brighthouse Field Infrastructure Imp 1,135,345 1,135,345 1,135,345 1,120,762 12,975 1,607
93247 Fitness Equipment Replacement 305,000 305,000 305,000 252,314 29,939 22,747
93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 353,769 300,903 2,480,328
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 761,573 761,573 761,573 582,378 16,350 162,845
93272 Bicycle Paths-Bridges 4,299,196 4,299,196 4,299,196 3,356,748 19,450 922,999
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 725,183 725,183 725,183 535,749 4,500 184,934
93286 Parking Lot/Bike Path Rsr/Imprv 706,943 703,506 703,506 541,116 162,390
93602 Sp Events Equip Rep & Rplcmnt 270,000 270,000 270,000 268,944 0 1,056
93604 Brdwlks & Docks Rep & Rplcmnt 427,000 417,000 417,000 263,047 4,500 149,453
93608 Miscellaneous Minor Public Art 253,061 285,543 285,543 159,816 2,399 123,328
93612 McMullen Tennis Complex 400,000 400,000 400,000 6,691 393,309
93618 Miscellaneous Park & Rec Contract 195,000 195,000 195,000 170,450 22,243 2,307
93623 Capitol Theatre 8,305,936 8,805,936 8,805,936 8,796,677 9,259 (0)C
93624 Pier 60 Park Repairs and Improvements 523,882 523,882 523,882 514,216 9,171 496
93625 Enterprise Dog Park - Phase II 400,000 400,000 400,000 400,000
93626 FDOT Median & ROW Enhancement 340,206 197,785 197,785 197,785 0 C
93628 Carpenter/Bright House Fld Imp 32,482 0 0 0
93629 North Greenwood Athletic Fields 651,825 617,119 (9,412)607,707 607,707 2,224 (2,224)8
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 865,177 232,313
93633 Pier 60 Park Repairs and Improvements 545,000 545,000 545,000 434,461 106,533 4,006
93634 Concrete Sidewalk & Pad Repair 208,176 208,176 208,176 118,661 3,000 86,515
93635 Park Amenity Purch & Rplcmnt 282,800 282,800 282,800 226,082 15,226 41,493
93636 Tennis Court Resurfacing 145,310 145,310 145,310 89,514 55,796
93637 Playground & Fitness Purch & Rplc 412,079 412,079 412,079 242,920 55,191 113,967
93638 Fencing Replacement Program 279,664 279,664 279,664 174,497 105,167
93639 Marina Dist Boardwalk & Entry Node 606,510 606,510 150,000 756,510 125,340 367,240 263,930 9
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,397,805 74,574 5,107
93642 Phillip-Jones Restroom/Concession 220,000 220,000 220,000 133,279 751 85,971
93644 Joe DiMaggio Press Box Storage 400,000 400,000 400,000 400,000 0 C
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 301,000 401,000 401,000 274,161 19,089 107,750
93647 Crest Lk Pk Veterens War Memorial 400,000 400,000 400,000 269,941 128,676 1,383
93648 Moccasin Lake Park Master Plan 600,000 600,000 600,000 650 599,350
93649 Jack Russell Scoreboard & ADA 198,000 198,000 198,000 42,018 44,704 111,278
93650 Crest Lake Park Improvements 250,000 250,000 250,000 97,718 152,282
93651 EC Moore 8 & 9 Renovations/Press Box 670,000 680,000 680,000 651,689 28,214 98
93652 Countryside Plex Restroom/Concession 800,000 800,000 800,000 800,000
93653 Countryside Community Park Reno 100,000 100,000 100,000 100,000
93654 Recreation Centers Infrastructure Repairs 75,000 75,000 75,000 75,000
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,750,000 1,750,000 5,431 71,569 1,673,000
93656 Jack Russell Demo & Refurbish 200,000 384,706 9,412 394,118 31,568 158,817 203,733 10
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 35,000 0
93658 Cooper's Point Park Improvements 600,000 0 0 0
Sub-Total 35,755,476 35,763,056 150,000 35,913,056 24,281,692 1,647,220 9,984,143
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Beautification
93322 Missouri Ave Median Beautification 190,000 389,500 389,500 24,160 365,340
Sub-Total 190,000 389,500 - 389,500 - 24,160 365,340
Marine Facilities
93403 Beach Guard Facility Maint 160,000 160,000 160,000 159,284 700 16
93410 Clwr Harbor Marina Maintenance 100,000 100,000 100,000 88,068 4,120 7,812
93412 City-wide Seawall Replacement 1,731,000 1,731,000 1,731,000 952,998 143,537 634,465
93415 Waterway Maintenance 260,000 260,000 260,000 96,408 33,543 130,049
93417 Pier 60 Refurbishment 600,000 600,000 600,000 600,000 0 C
93418 Utilities Services Replacement 157,714 157,714 157,714 108,681 49,033
93419 Dock Replacement & Repair 116,727 116,727 116,727 74,240 8,890 33,596
93420 Fuel System R & R 82,752 82,752 82,752 26,709 53,600 2,443
93421 Marine Facilities Dredging & Maint 83,715 83,715 83,715 67,132 16,583
93422 Dredging of City Waterways 246,204 646,204 646,204 66,871 45,138 534,195
93424 Sailing Ctr Upgrades & Improvement 75,000 75,000 75,000 75,000 0 0 C
93425 Seminole Boat Ramp Improvements 0 100,000 100,000 100,000
93495 Dock Construction 24,858 24,858 24,858 24,858 0
93497 Docks & Seawalls 1,286,085 886,085 886,085 552,272 333,813
93499 Pier 60/Sailing Center Maint 281,952 281,952 281,952 252,913 4,690 24,349
Sub-Total 5,206,007 5,306,007 - 5,306,007 3,145,434 294,218 1,866,354
Airpark
94817 Airpark Maint & Repair 164,000 164,000 164,000 152,328 11,672
94871 Airpark Run/Taxi Exten & Rehab 2,000,000 1,999,996 1,999,996 1,999,996 0 C
94881 Airpark Hangar Rehabilitation 200,000 200,000 200,000 200,000 0 C
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 620,813 4,187
Sub-Total 2,989,000 2,988,996 - 2,988,996 2,973,137 - 15,859
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,471,616 320 324,665
93528 Countryside Library Renovation 7,476,586 7,476,586 3,525 7,480,111 7,429,537 3,525 47,049 7
93529 Main Library Entryway Improve 130,000 130,000 130,000 102,739 2,261 25,000
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 26,000 6,224,000
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,600
93532 Library Maker Space Maint. & Upgrade 28,470 28,470 28,470 10,883 17,587
93533 Main Library Upgrade - Alt. Usage 59,510 59,510 59,510 29,397 30,113
Sub-Total 21,768,767 21,768,767 3,525 21,772,292 15,040,776 35,503 6,696,013
Garage
94233 Motorized Equip-Cash II 1,448,056 1,448,056 1,448,056 1,407,721 40,335
94238 Police Vehicles 1,700,001 1,700,001 1,700,001 1,479,184 220,817
94241 Motorized Equipment Replace - L/P 24,048,392 24,048,392 24,048,392 17,286,670 2,513,981 4,247,741
94243 Radio P25 Upgrade 3,576,108 3,576,108 3,576,108 3,565,547 10,561
94244 Misc Vehicle Additions 40,000 40,000 40,000 40,000 0 0
Sub-Total 30,812,557 30,812,557 - 30,812,557 23,779,121 2,513,981 4,519,454
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,028,538 3,028,538 3,028,538 2,574,712 7,564 446,262
94512 Roof Repairs 700,345 700,345 700,345 654,376 45,969
94514 Roof Replacements 2,240,352 2,240,352 2,240,352 1,510,967 30,160 699,225
94517 Painting of Facilities 1,067,720 1,067,720 1,067,720 727,212 26,675 313,833
94518 Fencing of Facilities 164,811 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 1,038,952 1,038,952 1,038,952 970,179 68,773
94521 Elevator Refurbish/Modernization 305,000 324,722 324,722 248,651 133 75,937
94528 Light Replacement & Repair 529,931 529,931 529,931 252,673 38,150 239,108
94529 MSB Restroom Renovations 65,000 65,000 65,000 65,000 0 C
94530 Building Systems 250,000 250,000 250,000 48,717 30,337 170,946
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 1,151,160 1,151,160 68,345 16,695 1,066,120
94626 Public Works Complex 160,000 110,000 110,000 3,991 95,781 10,228
Sub-Total 11,651,809 11,621,531 - 11,621,531 7,307,985 245,495 4,068,051
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 2,556,478 2,556,478 200,000 2,756,478 2,069,716 686,762 11
94736 Geographic Information Sys 1,052,726 1,052,726 1,052,726 1,024,206 28,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 553,658 553,658 553,658 244,249 309,408
94803 Environmental Assmt & Clean-up 1,040,964 1,040,964 1,040,964 715,793 325,171
94814 Network Infra & Server Upgrade 3,335,057 3,335,057 3,335,057 2,614,682 720,375
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 430,000 430,000 430,000 397,458 0 32,542
94827 Telecommunications Upgrade 504,000 504,000 504,000 334,953 10,665 158,382
94828 Financial Systems Upgrades 1,776,628 1,776,628 1,776,628 318,350 17,332 1,440,946
94829 CIS Upgrades / Replacement 897,376 897,376 897,376 360,403 2,775 534,198
94830 MS Licensing / Upgrades 775,000 775,000 775,000 507,132 267,868
94833 Computer Monitors 370,000 370,000 370,000 329,895 40,105
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 377,738 9,840 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 400,000 12,390 387,610
94850 Backfile Conversion of Records 500,000 500,000 500,000 164,124 335,572 304
94857 Accela Permitting & Code Enforce 300,000 300,000 300,000 89,806 4,200 205,994
94861 Library Technology 1,250,000 1,250,000 1,250,000 927,184 8,450 314,367
94873 Citywide Camera System 235,000 235,000 235,000 111,780 123,220
94874 City Enterprise Timekeeping System 210,000 210,000 210,000 161,897 48,103
94878 Asset Management Upgrade 180,000 180,000 180,000 10,436 20,984 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 91,750 2,123 11,127
94880 Granicus Agenda Management Sys 60,000 60,000 60,000 41,136 18,864
94883 Business Process Review & Improve 300,000 300,000 300,000 74,709 225,291
94886 Clearwater Airpark Masterplan Update 50,000 50,000 50,000 50,000
Sub-Total 17,771,887 17,771,887 200,000 17,971,887 11,123,250 411,941 6,436,696
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 19,006,888 18,750,019 18,750,019 13,585,136 2,328,444 2,836,438
96125 Town Lake 4,079,799 4,079,799 4,079,799 4,079,799 (0)C
96129 Stevenson Creek Estuary Restoration 6,967,225 6,967,225 (680,000)6,287,225 6,284,363 2,862 12
96164 Allen's Creek Improvement Projects 499,250 2,848,173 2,848,173 494,826 2,262,312 91,035
96168 Stormwater System Expansion 2,757,956 2,757,956 (424,608)2,333,349 135,935 925,197 1,272,217 13
96169 Stevenson Creek 5,217,122 5,217,122 5,217,122 2,971,708 518,987 1,726,427
96170 Coastal Basin Projects 7,293,178 3,874,414 3,874,414 3,446,148 92,249 336,018
96173 Alligator Creek Watershed Projects 2,966,490 2,966,490 2,966,490 1,445,740 78,170 1,442,580
96176 Allen's Creek Watershed Mgt Plan 200,000 107,946 107,946 107,946 (0)C
96177 Jeffords Street Outfall 557,958 1,764,722 1,764,722 1,082,678 424,086 257,958
96178 Smallwood Circle 2,437,719 2,437,719 (656,033)1,781,686 1,781,686 (0)14
96180 Stormwater Maint St Sweeping Fac 683,004 683,004 1,640,404 2,323,408 308,463 11,525 2,003,420 15
96184 Magnola Drive Outfall 3,100,000 3,400,000 3,400,000 279,539 3,032,270 88,191
96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 3,900,000 194,539 61,152 3,644,309
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 106,922 39,478 1,653,600
96188 East Gateway Improvements 3,500,000 3,500,000 73,522 3,573,522 281,049 123,631 3,168,842 16
96189 Dump Trailer 60,000 60,000 60,000 44,984 15,016
96190 Roll Off Truck 230,000 230,000 230,000 226,808 3,192
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 0 0
Sub-Total 65,286,589 65,374,589 (46,715) 65,327,874 36,616,476 10,169,294 18,542,104
Water System
96721 System R & R - Maintenance 4,666,799 4,666,799 (60,000)4,606,799 2,333,121 384,615 1,889,064 21
96739 Reclaimed Water Dist Sys 65,071,459 65,071,459 65,071,459 61,726,152 857,722 2,487,585
96740 Water Supply/Treatment 6,770,430 5,870,430 5,870,430 5,307,296 22,710 540,424
96741 System R & R-Capitalized 10,836,996 10,836,996 10,836,996 8,791,927 12,132 2,032,937
96742 Line Relocation-Capitalized 13,964,486 13,964,486 13,964,486 10,623,449 1,350,288 1,990,749
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 4,184,046 3,775,832 408,214
96744 System Expansion 2,249,673 2,249,673 60,000 2,309,673 2,249,337 60,336 22
96752 Water Service Lines 5,092,119 5,042,119 5,042,119 3,652,837 13,841 1,375,441
96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,865,751 16,054,186 702,082 109,483
96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Water System - continued
96767 RO Plant at Res #2 44,948,968 44,701,876 44,701,876 43,521,748 143,518 1,036,609
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 275,000 109,568 165,432
96773 Groundwater Replenishment Facility 6,705,833 8,177,867 8,177,867 3,056,535 2,792,342 2,328,989
96774 Automated Meter Reading 2,300,000 2,300,000 2,300,000 170,699 2,129,301
96775 Arsenic Treatment WTP #3 2,359,420 1,359,420 1,359,420 129,594 41,643 1,188,184
96777 Water Supply Pick-up Trucks 120,000 74,132 74,132 74,132 0 C
96778 Fork Lift 30,000 23,953 23,953 23,953 0 C
96779 Trench Box 65,000 56,438 56,438 56,438 0 C
96780 Valve Turner Maintenance Trailer 60,000 60,000 (2,116)57,884 57,884 0 23
Sub-Total 187,165,980 186,380,444 (2,116) 186,378,329 161,722,941 6,320,893 18,334,494
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,849,383 4,849,383 4,261,876 587,507
96204 WWTP UV Disinfections System 1,225,986 1,225,986 1,225,986 867,544 358,442
96207 Mini Dump Truck 50,000 50,000 50,000 50,000 0 C
96208 Bobcat E35 Compact Excavator 40,000 39,297 39,297 39,297 0 C
96209 Maintenance Vehicle 109,000 109,000 109,000 57,558 36,444 14,998
96611 Bio-Solids Treatment 14,193,245 9,227,731 9,227,731 7,807,963 87,090 1,332,679
96615 Odor Control 2,567,094 2,567,094 2,567,094 1,927,302 178,849 460,943
96619 WWTP Generator Replacements 4,411,383 4,411,383 4,411,383 4,176,257 235,126
96621 WWTP New Presses 3,402,580 3,402,580 3,402,580 3,388,052 14,528
96630 Sanitary Sewer Extension 14,972,866 13,454,996 13,454,996 9,996,835 2,677,109 781,052
96634 Sanitary Util Reloc Accmmdtn 6,491,813 6,491,813 6,491,813 4,002,472 1,532,994 956,348
96645 Laboratory Upgrade & R&R 2,016,259 2,016,259 2,016,259 1,874,922 141,337
96654 Facilities Upgrade & Improvement 23,163,708 20,263,708 20,263,708 16,694,938 1,310,279 2,258,491
96664 WPC R & R 25,589,964 25,589,964 25,589,964 20,737,728 512,895 4,339,341
96665 Sanitary Sewer R&R 34,828,789 34,828,789 34,828,789 25,488,410 2,313,962 7,026,417
96666 WWTP East Bypass & NE Pump 2,586,522 2,586,522 2,586,522 2,325,971 260,551
96686 Pump Station Replacement 19,776,977 19,776,977 19,776,977 16,110,141 76,959 3,589,877
Sub-Total 160,275,569 150,891,483 - 150,891,483 119,807,264 8,726,581 22,357,638
Gas System
96358 Environmental Remediation 2,454,794 2,284,794 2,284,794 1,500,310 118,942 665,541
96365 Line Relocation-Pinellas Maint 1,034,106 884,106 884,106 509,858 78,296 295,952
96367 Gas Meter Change Out-Pinellas 3,185,000 3,385,000 3,385,000 2,894,261 490,739
96374 Line Relocation-Pinellas Capitalized 2,706,572 2,731,945 2,731,945 2,280,133 451,812
96376 Line Relocation - Pasco Maint 458,593 258,593 258,593 84,756 173,837
96377 Pinellas New Main / Service Lines 26,902,008 26,920,307 29,237 26,949,544 25,084,607 1,218 1,863,719 17
96378 Pasco New Mains / Service Lines 12,857,499 12,855,830 (500,000)12,355,830 10,621,887 252,791 1,481,152 18
96379 Pasco Gas Meter Change Out 597,821 667,821 667,821 618,015 49,806
96381 Line Reloc-Pasco-Capitalized 326,192 176,192 176,192 2,601 173,591
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 1,849,675 1,849,675 1,849,675 650,565 30,845 1,168,265
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,114,865 4,227 438,754
96386 Expanded Energy Conservation 4,134,170 4,538,014 500,000 5,038,014 4,426,738 611,276 19
96387 Natural Gas Vehicle 4,300,000 4,334,194 19,673 4,353,867 3,704,069 649,798 20
96389 Future IMS Software & Hardware 250,000 250,000 250,000 104,414 83,936 61,650
96390 Ford Trucks 161,000 161,000 161,000 24,500 83,993 52,507
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
Sub-Total 65,767,275 65,847,316 48,910 65,896,226 54,477,847 654,248 10,764,130
Solid Waste
96426 Facility R & R 2,277,608 2,277,608 2,277,608 1,539,515 12,092 726,001
96443 Res Container Acquisition-II 1,626,741 1,626,741 1,626,741 1,208,851 26,630 391,260
96444 Comm Container Acquisition-II 3,240,020 3,240,020 3,240,020 2,442,506 797,514
96445 Solar Trash & Recycling Kiosks 214,414 214,414 214,414 189,414 25,000
96447 Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 478,154 521,846
96448 Solid Waste CNG Station 0 150,000 150,000 150,000
Sub-Total 8,358,783 8,508,783 - 8,508,783 5,858,440 38,722 2,611,621
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 804,184 804,184 804,184 613,750 163,302 27,132
Sub-Total 963,717 963,717 - 963,717 765,345 163,302 35,069
Recycling
96804 Recycling Carts/Dumpsters 946,650 946,650 946,650 650,081 6,068 290,501
96805 Recycling Expansion/Particip/R&R 1,281,525 1,281,525 1,281,525 886,870 38,455 356,200
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 84,353 915,647
Sub-Total 3,228,175 3,228,175 - 3,228,175 1,621,303 44,523 1,562,349
TOTAL ALL PROJECTS 701,105,495 692,795,279 1,261,353 694,056,631 510,857,800 38,326,866 144,871,966
28
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 345,356 (5,278)
To record a budget increase of $345,356 in Police Service
revenue to bring the budget in-line with actual receipts.
A transfer in of $1,008.26 in Police Service revenue is
recognized to close the historical Police Outside Duty
program (181-99908) in fiscal year 2016.
To record a transfer of $6,286.50 in Police Service revenue
to program 181-99350,Vehicle Replacement representing
revenue collected for vehicle usage on extra duty jobs. 340,078
FCASV-ESARP Program - NEW PROGRAM
2 99216 4,985
To establish the program and record a budget increase of
$4,985 in grant revenue from the Florida Council Against
Sexual Violence (FCASV)as approved by Council on August
4, 2016. 4,985
School Resource Officers
3 99264 23,364
To record a budget increase of $23,364 in reimbursement
revenue for School Resource Officers extra duty from the
Pinellas County School Board.23,364
Police Education Fund
4 99317 9,246
To record a budget increase of $9,246.32 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.9,246
Investigative Cost Recovery
5 99329 53,246
To record a net budget increase of $53,245.94 which will
bring the budget in line with actual receipts.Amendments
include a decrease of $369.43 in grant revenue,an increase
of $2,324.52 in other governmental revenue,an increase of
$28,955.99 in reimbursement revenues for Police Overtime,
and an increase of $22,334.86 in fines,forfeitures and
penalties revenue.53,246
Florida Contraband Forfeiture Fund
6 99330 183,567
To record a budget increase of $183,567.20 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.183,567
Vehicle Replacement
7 99350 6,287
To record a transfer of $6,286.50 in police services revenue
from 181-99215,Police Extra Duty Program.This
represents revenue collected for vehicle usage on extra duty
jobs. 6,287
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Crime Prevention Program
8 99364 15,000
To record a budget increase of $15,000.00 in donation
revenue to bring the budget in line with actual receipts.This
increase represents $5,000 from Abe's Place for the Marine
Unit and Hummer graphics,and $10,000 from Pinch a Penny
for upgraded flashlights for sworn officers.15,000
Federal Forfeiture Sharing
9 99387 91,668
To record a budget increase of $91,667.69 in grant revenue
from the US Department of Justice to bring the budget in-line
with actual receipts.91,668
Police - Outside Duty - CLOSE PROGRAM
10 99908 (1,008)
To record a transfer of $1,008.26 in Police Service revenue
to project 181-99215,Police Extra Duty.As a housekeeping
measure,this annually funded project is being closed.At
third quarter,the remaining available funds in the historical
project are being transferred to the newly established project
(181-99215). (1,008)
Public Safety Program
Totals:726,432 - 726,432
Miscellaneous Programs:
Joint Hercules Planning and Economic Study (NEW PROGRAM)
11 99729 150,000
To establish the program and record a budget increase of
$150,000 in General Fund revenue to fund a joint planning
and economic study of the Hercules industrial area with
Pinellas County.150,000
Special Events
12 99865 193,588
To record a budget increase of $193,588.39;representing
increases of $10,536.47 in rental income,$72,293.50 in
sponsorship revenue,$1,700.00 in memberships and
registrations,$72,897.89 in sales revenue,and $36,160.53
in reimbursements,which will bring the budget in line with
actual receipts for the quarter. 193,588
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
13 99910 8,351
To record a budget increase of $8,350.85 in donation
revenue to bring the budget in line with actual receipts.8,351
Tree Replacement Program
14 99970 37,627
To record a budget increase of $37,627.20 in fines
forfeiture and penalty revenue to bring the budget in line with
actual receipts.37,627
Miscellaneous Programs
Total:389,566 - 389,566
Grand
Total:1,115,999 - 1,115,999
31
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Electronic Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 195,000 195,000 - 195,000 168,319 4,381 22,300
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 22,224 - 8,447
99211 2014 RRT Invest Cost Recovery 53,696 41,010 - 41,010 41,010 - - C
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 212,017 - 20,423
99213 2015 JAG/Taser Grant 49,118 49,118 - 49,118 49,118 - - C
99214 2015 HVE Ped and Bicycle Safety - 29,943 - 29,943 29,943 - 0
99215 Police Extra Duty - 481,978 340,078 822,056 579,441 - 242,615 1
99216 FCASV - ESARP Program - - 4,985 4,985 - - 4,985 2
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 62,272 - 24,728
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,566 - 347
99244 AmeriCorps 2014 259,187 243,119 - 243,119 243,119 - - C
99264 School Resource Officers 1,843,232 2,158,739 23,364 2,182,103 2,079,717 - 102,386 3
99279 Police Recruitments 68,282 68,282 - 68,282 57,970 - 10,312
99281 Fed Forfeitures - Treasury 151,453 170,217 - 170,217 120,171 - 50,046
99316 Police Volunteers 132,179 132,179 - 132,179 123,489 - 8,690
99317 Police Education Fund 1,243,114 1,261,603 9,246 1,270,850 1,195,123 - 75,727 4
99329 Investigative Recovery Costs 2,093,629 2,097,360 53,246 2,150,606 1,752,978 19,594 378,034 5
99330 FL Contraband Forfeiture Fnd 981,058 851,570 183,567 1,035,137 612,656 - 422,481 6
99331 Law Enforcement Trust Fund 2,673,065 2,673,065 - 2,673,065 2,575,120 - 97,945
99350 Vehicle Replacement Fund 264,438 280,446 6,287 286,732 111,217 - 175,515 7
99356 Safe Neighborhood Program 798,803 874,053 15,000 889,053 807,164 - 81,889 8
99364 Crime Prevention Program 49,499 54,599 - 54,599 42,713 - 11,886
99387 Federal Forfeiture Sharing 1,869,537 2,026,194 91,668 2,117,862 1,498,667 7,271 611,924 9
99908 Police - Outside Duty 9,576,507 9,429,301 (1,008) 9,428,293 9,428,293 - (0) C 10
Sub-Total 22,657,821 23,473,800 726,432 24,200,232 21,818,307 31,246 2,350,679
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99732 Housing Rehab 2013 161,152 160,182 - 160,182 160,182 - - C
99737 Public Facilities 2014 180,000 180,000 - 180,000 172,513 - 7,487
99738 Economic Development 2014 50,960 5,609 - 5,609 5,609 - - C
99739 Housing Rehab 2014 539,578 102,358 - 102,358 102,358 - - C
99740 Program Administration 2014 151,297 144,778 - 144,778 144,778 - - C
99741 Relocation/Demolition 2014 27,979 - - - - - - C
99742 Infill Housing 2014 71,585 10,000 - 10,000 10,000 - - C
99743 Public Services 2014 128,620 120,357 - 120,357 120,357 - - C
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 150,000 173,712 - 173,712 150,000 - 23,712
99746 Economic Development 2015 10,000 6,775 - 6,775 6,775 - - C
99747 Housing Rehab 2015 276,051 110,310 - 110,310 110,310 - - C
99748 Program Administration 2015 145,259 131,012 - 131,012 131,012 - - C
99750 Infill Housing 2015 10,000 5,528 - 5,528 5,528 - - C
99751 Public Services 2015 134,988 119,539 - 119,539 119,539 - - C
99752 Public Facilities 2016 324,972 499,972 - 499,972 33,767 199,044 267,161
99753 Economic Development 2016 10,000 10,000 - 10,000 8,045 - 1,955
99754 Housing Rehab 2016 130,000 529,282 - 529,282 115,717 - 413,565
99755 Program Administration 2016 136,251 136,251 - 136,251 102,899 22,683 10,669
99756 Relocation/Demolition 2016 - 51,970 - 51,970 - - 51,970
99757 Infill Housing 2016 10,000 151,056 - 151,056 4,029 - 147,027
99758 Public Services 2016 121,000 121,000 - 121,000 89,936 31,064 -
99888 ULI Report Implementation 500,000 875,000 - 875,000 291,899 25,075 558,026
Sub-Total 3,677,191 4,052,191 - 4,052,191 2,197,087 277,866 1,577,238
32
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 429,677 433,552 - 433,552 163,019 - 270,533
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
Sub-Total 459,677 463,552 - 463,552 190,619 - 272,933
MARINE
99704 Sembler Mitigation Project 697,679 705,856 - 705,856 211,110 494,746 (0)
Sub-Total 697,679 705,856 - 705,856 211,110 494,746 (0)
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 4,975 - 5,025
98602 Branding Roll-Out - 400,000 - 400,000 - - 400,000
98603 Common Heritage Grang (NEH)- 11,188 - 11,188 10,094 - 1,094
98604 2016 Clearwater Ferry - 79,300 - 79,300 40,931 38,369 -
98605 2016 Jolley Troller Sumer Pilot - 51,330 - 51,330 - 51,330 -
98729 Joint Hercules Pln & Econ Study - - 150,000 150,000 - 150,000 11
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 7,580 - 7,580 7,322 - 258
99846 Economic Development - QTI 85,729 85,729 - 85,729 56,491 - 29,238
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 287,250 - 12,750
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 4,291,515 5,613,238 193,588 5,806,826 5,474,044 87,346 245,436 12
99867 Centennial Celebration 150,000 150,000 - 150,000 148,221 - 1,779
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 143,801 192,060 - 192,060 153,130 - 38,930
99871 State Brownfields Redevelopment Acct 165,429 165,454 - 165,454 164,507 737 210
99872 Coordinated Child Care - Ross Norton 1,151,658 1,497,582 - 1,497,582 835,026 - 662,556
99910 Library Special Account 763,879 777,001 8,351 785,352 757,121 - 28,231 13
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 142,794 142,794 - 142,794 131,876 565 10,353
99950 IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301
99970 Tree Replacement Project 1,363,914 1,408,373 37,627 1,446,000 798,670 2,694 644,636 14
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 16,584,550 18,899,880 389,566 19,289,446 13,748,637 181,041 5,359,768
TOTAL ALL PROJECTS 44,366,418 47,884,779 1,115,999 49,000,777 38,316,146 984,899 9,699,733
33
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2015/16
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 16,760
An increase in Ad Valorem Taxes to bring the
budget in line with actual receipts for the year.
Open Space Fees (20,000)
An decrease in Open Space Fees to bring the
budget in line with actual receipts for the year.
Recreation Facility Impact Fees (6,000)
A decrease in Recreation Facility Impact Fees to
bring the budget in line with actual receipts for the
year.
Recreation Land Impact Fees 194,000
An increase in Recreation Land Impact Fees to bring
the budget in line with actual receipts for the year.
Fee in Lieu of Sidewalks 20,060
An increase in Fee in Lieu of Sidewalks to bring the
budget in line with actual receipts for the year.
Transportation Impact Fees 55,760
An increase in Transportation Impact Fees to bring
the budget in line with actual receipts for the year.
Allocation of Assigned Fund Balance 445,426
Third quarter amendments reflect an allocation
$445,426 of Sales Tax Infrastructure revenue to
project 315-91150,Range Improvements as approved
by the Council onAugust 4, 2016.
Transfer-In from Capital Fund 1,350
Transfer-In revenue reflects the return of $1,168.75
in Recreation Land Impact Fee revenue,and $181.66
on Open Space Impact Fees from capital project 315-
93133,Park Land Acquisition which represents
unused revenue from recent land acquisitions.
707,356$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 445,426
Third quarter expenditure amendments reflect a
transfer of $445,426 of Sales Tax Infrastructure
revenue to project 315-91150,Range Improvements
as approved by the Council on August 4, 2016.
445,426$ Net Expenditure Amendments
34
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 2015/16 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,060,100 2,060,100 2,060,100 2,076,860 16,760
Infrastructure Tax 9,689,920 9,689,920 9,689,920 9,689,920 -
Interest Earnings 625,000 625,000 625,000 625,000 -
Open Space Fees 20,000 20,000 20,000 - (20,000)
Recreation Facility Impact Fees 25,000 25,000 25,000 19,000 (6,000)
Recreation Land Impact Fees 25,000 25,000 25,000 219,000 194,000
Fee in Lieu of Sidewalks - - - 20,060 20,060
Transportation Impact 125,000 125,000 125,000 180,760 55,760
Local Option Gas Tax 1,472,080 1,472,080 1,472,080 1,472,080 -
Allocation of Assigned Fund Balance 65,000 988,700 1,000,251 1,445,677 445,426
Transfer-In from Capital Improvement Plan - 563,397 563,397 564,747 1,350
14,107,100 15,594,197 15,605,748 16,313,104 707,356
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 2,060,100 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 6,021,820 6,721,820 6,721,820 7,167,246 445,426
Recreation Facility Land Fees - - 11,551 11,551 -
Open Space Impact Fees - 223,700 223,700 223,700 -
Transportation Impact fees 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 1,438,330 -
Infrastructure Tax - Interfund Transfer - - - - -
Infrastructure Tax - Debt on Internal Loans 699,230 699,230 699,230 699,230 -
10,409,480 11,333,180 11,344,731 11,790,157 445,426
35
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 2015/16 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG Program Income 946,370 946,370 946,370 946,370 -
Interest Earnings 130,000 159,648 159,648 159,648 -
Grant Funds - 120,158 104,090 200,373 96,283
Other Governmental Revenue - 345,924 346,934 349,259 2,325
Fines, Forfeiture and Penalty Revenue - 167,666 259,180 511,955 252,776
Donations - 8,639 20,425 43,776 23,351
Sales - 292,291 1,022,523 1,095,421 72,898
Rentals - 24,062 79,216 89,752 10,536
Sponsorships - 91,190 162,635 234,928 72,294
Memberships/Registrations - 6,200 9,500 11,200 1,700
Contractual Services - 392,140 578,581 1,012,418 433,837
Transfers from General Fund - 79,300 454,300 604,300 150,000
Sister City Program 3,000 3,000 3,000 3,000 -
Special Events 70,000 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Transfers from Parking - - 51,330 51,330 -
Transfers from Central Insurance Fund - 400,000 400,000 400,000 -
Allocation of Unassigned Fund Balance 805,000 805,000 805,000 805,000 -
1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Expenditures:
CDBG/Home Funds 946,370 946,370 946,370 946,370 -
Planning - - - - -
Public Safety - 583,538 815,979 1,542,411 726,432
Community Development - - 375,000 375,000 -
Social Services - 3,875 3,875 3,875 -
Marine - 8,177 8,177 8,177 -
Sister City Program 3,000 3,000 3,000 3,000 -
Special Event Funding 70,000 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Other Miscellaneous Programs 935,000 2,296,628 3,250,330 3,639,896 389,566
1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
SPECIAL PROGRAM FUND
Revenues:
SHIP Funds 394,410 394,410 394,410 394,410 -
Expenditures:
SHIP Program 394,410 394,410 394,410 394,410 -
36
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Year Review
FY 2015/16
37
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
07/08/16 Administrative Change Order #1and final –Residential Initiated Reclaimed Water
Phase 1 (13-0052-UT). This change order is for final decreases and increases
items according to field conditions resulting in a net decrease to the contract.
S&S Directional Boring & Cable Contractors, Inc. (73,303.40)
07/19/16 Administrative Change Order #1 and final –RO WTP 1 High Service Pump
Station Electrical Improvements (14-0024-UT). This change order is for final
decreases and increases resulting in a net decrease to the contract.
B.L. Smith Electric, Inc. (8,902.25)
08/25/16 Administrative Change Order #2 and final –Northeast WRF Clarifiers 5-8
Rehabilitation (12-0025-UT). This change order is for final decreases and
increases resulting in a net decrease to the contract.
Poole & Kent CO. (67,071.85)
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8944-16
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.11
SUBJECT/RECOMMENDATION:
Adopt Ordinance 8944-16 on second reading, amending the Capital Improvement Budget for
the Fiscal Year ending September 30, 2016, to reflect a net increase of $1,261,353.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
41
Ordinance No. 8944-16
ORDINANCE NO. 8944-16
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2016, TO REFLECT A NET INCREASE OF $1,261,353
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2016 was adopted by Ordinance No. 8768-15; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 8768-15 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2015 and ending September 30, 2016, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendments
Police Protection 200,000 900,000 900,000 1,345,426 445,426
Fire Protection 1,476,390 1,506,828 1,506,828 1,756,828 250,000
Major Street Maintenance 3,656,430 3,656,430 3,656,430 3,656,430 -
Sidewalk and Bike Trail 472,000 472,000 472,000 472,000 -
Intersections 335,000 335,000 335,000 522,322 187,322
Parking 2,389,000 2,455,000 2,435,278 2,435,278 -
Miscellaneous Engineering 935,000 935,000 935,000 960,000 25,000
Land Acquisition - 476,300 487,851 487,851 -
Park Development 6,735,000 6,885,000 6,742,579 6,892,579 150,000
Beautification 190,000 190,000 389,500 389,500 -
Marine Facilities 410,000 410,000 510,000 510,000 -
Airpark Facilities 65,000 65,000 64,996 64,996 -
Libraries 115,580 115,580 115,580 119,105 3,525
Garage 5,639,400 5,639,400 5,639,400 5,639,400 -
Maintenance of Buildings 902,000 902,000 921,722 921,722 -
General Public City Buildings 110,000 110,000 110,000 110,000 -
Miscellaneous 2,125,000 2,125,000 2,125,000 2,325,000 200,000
Stormwater Utility 5,802,550 5,890,550 5,890,550 5,843,835 (46,715)
Gas System 6,211,000 6,258,818 6,291,042 6,339,952 48,910
Solid Waste & Recycling 625,000 775,000 775,000 775,000 -
Utilities Miscellaneous 20,000 20,000 20,000 20,000 -
Sewer System 24,469,000 24,968,297 15,084,913 15,084,913 -
Water System 7,270,000 8,443,026 6,484,464 6,482,348 (2,116)
TOTAL PROJECT EXPENDITURES 70,153,350 73,534,229 61,893,133 63,154,485 1,261,352
GENERAL SOURCES:
General Operating Revenue 3,026,150 3,278,750 3,378,750 3,803,750 425,000
Road Millage 2,060,100 2,060,100 2,060,100 2,060,100 -
Penny for Pinellas 6,021,820 6,752,258 6,752,258 7,197,684 445,426
Transportation Impact Fee 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 1,438,330 -
Open Space Impact Fee - 223,700 235,251 235,251 -
Special Program Fund 935,000 935,000 935,000 935,000 -
Grants - Other Agencies 1,485,000 1,535,000 1,592,079 1,779,401 187,322
Other Revenue - 166,000 200,486 200,486 -
Property Owners Share - 13,624 20,475 49,712 29,237
Other Refunds - 34,194 59,567 79,239 19,673
Donations 100,000 100,000 100,000 103,525 3,525
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
42
Ordinance # 8944-16
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2015/16 2015/16 2015/16 2015/16 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16
SELF SUPPORTING FUNDS:
Marine Revenue 95,000 95,000 95,000 95,000 -
Clearwater Harbor Marina Revenue 25,000 25,000 25,000 25,000 -
Airpark Revenue 25,000 25,000 24,996 24,996 -
Parking Revenue 2,409,000 2,409,000 2,409,000 2,409,000 -
Utility System:
Water Revenue 2,586,000 2,586,000 2,586,000 2,586,000 -
Sewer Revenue 8,412,830 8,412,830 8,412,830 8,412,830 -
Water Impact Fees 24,000 24,000 24,000 24,000 -
Sewer Impact Fees 82,130 82,130 82,130 82,130 -
Utility R&R 8,667,170 8,667,170 8,667,170 8,667,170 -
Stormwater Utility Revenue 5,498,550 5,498,550 5,498,550 5,498,550 -
Gas Revenue 6,050,000 6,050,000 6,050,000 6,050,000 -
Solid Waste Revenue 535,000 685,000 685,000 685,000 -
Recycling Revenue 90,000 90,000 90,000 90,000 -
Grants - Other Agencies - 1,812,941 1,812,937 1,766,222 (46,714)
INTERNAL SERVICE FUNDS:
Garage Revenue 77,400 77,400 77,400 77,400 -
Administrative Services Revenue 1,710,000 1,710,000 1,710,000 1,910,000 200,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 246,000 246,000 246,000 246,000 -
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Stormwater 320,000 320,000 320,000 320,000 -
Lease Purchase - Gas 161,000 161,000 161,000 161,000 -
Lease Purchase - Water & Sewer 169,000 116,382 107,820 105,704 (2,116)
Bond Issue - Water & Sewer 11,867,870 11,867,870 - - -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 5,441,000 5,441,000 5,441,000 5,441,000 -
Lease Purchase - Administrative Services 405,000 405,000 405,000 405,000 -
TOTAL ALL FUNDING SOURCES:70,153,350 73,534,229 61,893,129 63,154,481 1,261,353
43
Ordinance # 8944-16
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: September 1, 2016
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2015 through June, 2016) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $818,750.
At third quarter, previously approved appropriations of General Fund reserves total $425,000. Amendments
include $250,000 to fund the Fire Stations Security Camera project, $150,000 to fund the Marina District
Boardwalk & Entry Nodes project, and $25,000 is returned to the Centennial Monument project.
Amendments also include the following: an increase to building permit revenue of $30,000 which offset
expenditure increases for building construction inspection services in the Planning and Development
Department; an increase of $55,000 in governmental revenue from the CRA which offset increased salary
costs in Economic Development approved in the CRA budget; an increase of $32,100 to admissions and
concession sales revenue which offset expenditure increases in the Pier 60 program; and a decrease of
$30,000 in Recreation Card revenues which is offset by an expenditure reduction in Parks and Recreation.
In addition, various revenues are amended at third quarter to bring the budget in line with anticipated
receipts for the year. This net revenue increase of $479,900 will offset the following expenditure increases:
retirement payouts which total $266,650 in the Fire, Human Resources, and Library departments; and an
increase of $40,000 in the Non-Departmental cost center to fund unanticipated expenditures. Adjusted for
revenue and expenditure amendments noted here, the net use of General Fund reserves at third quarter is
$251,750.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that
General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must
be maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2015 books, and the allocation to reserves noted above, estimated General
Fund reserves at third quarter are approximately $29.5 million, or 22.4% of the fiscal year 2016/17
preliminary General Fund budget, exceeding our minimum reserve requirement by $18.3 million.
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Significant amendments to other City Operating Funds are noted as follows.
Gas Fund
Budget amendments to Gas Fund expenditures reflect a net decrease of $2,337,423. Significant
amendments include a net decrease of $2,443,060 in operating expenditures primarily related to
reductions in gas purchases. Also recognized are reductions to Gas fund revenues, which net $1,642,000,
primarily related to gas sales.
Solid Waste and Recycling Fund
Third quarter amendments to Solid Waste and Recycling Fund expenditures reflect an increase of
$40,000. Significant amendments include an increase of $53,000 to contractual services for single stream
hauling, and a net decrease of $13,000 representing various increases and decreases in expenditures in the
recycling program. Also recognized is an offsetting increase of $40,000 to Multi-Family Recycling Fee
revenue.
Marine Fund
Budget amendments to Marine Fund expenditures reflect a decrease of $600,000 to cost of goods sold
(fuel purchases). This is offset by a reduction of $600,000 to Fuel Sales revenue.
Parking Fund
Budget amendments to the Parking Fund reflect an increase of $600,000 to parking revenues. This
increase is offset by a reduction to the planned use of reserves this fiscal year resulting in a net zero
amendment to Parking Fund revenues.
Garage Fund
Budget amendments to Garage Fund expenditures reflect a decrease of $1,430,000. Amendments include
a reduction of $50,000 to repair services, $1,300,000 to fuel purchases and $80,000 to natural gas fuel due
to the lower than anticipated price of gas for the year. Also recognized is an offsetting reduction to
Garage Charges to Departments revenue.
Capital Improvement Fund
Third quarter amendments to the Capital Improvement Fund reflect a net increase of $1,261,353. This
increase is primarily the result of the following amendments: an increase of $187,322 in grant funding
from the FDOT in the City-wide Intersection Improvement project; an increase in the Police Range
Improvements project representing a transfer from the special development fund of $445,426 in Sales Tax
Infrastructure revenue; and increases representing transfers from the General Fund for $250,000 in the
new Fire Station Security Cameras project, $150,000 in the Marina District Boardwalk & Entry Nodes
project, and $25,000 returned to the Centennial Monument project. All major project budget increases
listed above have been previously approved by Council and are also summarized on page 18.
Project activity not previously approved by the Council is also summarized on page 18. This includes an
increase of $200,000 of Administrative Services Fund revenue to the City-wide Connectivity
Infrastructure project, an increase of $29,237.23 of Property Owners Share revenue in the Pinellas New
Mains-Service Lines project, and an increase of $19,672.50 in rebates for CNG from the Florida
Department of Revenue in the Natural Gas Vehicle project.
Third Quarter Budget Review
Fiscal 2015-16
City Manager's Transmittal
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,115,999 at third quarter. Significant
amendments include a transfer of $150,000 from the General Fund to the Joint Hercules Planning and
Economic Study program; the recognition of $96,283 in grant revenues supporting Police programs for
the Florida Council Against Sexual Violence program and Federal Forfeiture Sharing; over $193,000 for
the special events and sponsorship program; almost $252,800 in fines and court proceeds to support
public safety programs and the tree replacement program; and over $397,000 in contractual service
revenue for Police Extra Duty, Investigative Cost Recovery and School Resource Officers.
CITY OF CLEARWATER CITY OF CLEARWATER
MID YEAR SUMMARY THIRD QUARTER SUMMARY
2015/16 2015/16
FY 15/16 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance %Adjustment Budget
General Fund:
Revenues 124,479,870 126,944,916 97,905,403 98,195,241 289,838 0%818,750 127,763,666
Expenditures 124,479,870 126,944,916 98,331,082 92,067,546 6,263,536 6%818,750 127,763,666
Utility Funds:
Water & Sewer Fund
Revenues 81,955,210 81,955,210 57,093,341 56,367,657 (725,684) -1%- 81,955,210
Expenditures 81,955,210 81,955,210 64,419,246 56,213,524 8,205,722 13%- 81,955,210
Stormwater Fund
Revenues 17,747,570 17,747,570 13,307,729 13,744,842 437,113 3%- 17,747,570
Expenditures 17,211,700 17,211,700 14,329,281 13,543,652 785,629 5%- 17,211,700
Gas Fund
Revenues 45,156,770 45,545,582 32,476,397 31,599,909 (876,488) -3%(1,642,000) 43,903,582
Expenditures 41,623,430 41,328,430 33,029,960 29,607,029 3,422,931 10%(2,337,423) 38,991,007
Solid Waste and Recycling Fund
Revenues 23,924,230 24,347,440 17,962,946 18,758,921 795,975 4%40,000 24,387,440
Expenditures 23,924,230 24,182,230 18,458,056 16,943,195 1,514,861 8%40,000 24,222,230
Enterprise Funds:
Marine Fund
Revenues 4,848,210 5,257,816 3,976,123 3,387,022 (589,101) -15%(600,000) 4,657,816
Expenditures 4,589,840 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
Airpark Fund
Revenues 281,000 281,006 210,809 216,857 6,048 3%- 281,006
Expenditures 274,870 274,870 212,720 201,209 11,511 5%- 274,870
Clearwater Harbor Marina Fund
Revenues 719,270 719,270 549,507 604,624 55,117 10%- 719,270
Expenditures 604,340 604,340 461,786 409,026 52,760 11%- 604,340
Parking Fund
Revenues 6,440,970 6,505,088 4,513,600 5,096,095 582,495 13%- 6,505,088
Expenditures 6,440,970 6,505,088 5,533,058 5,273,450 259,608 5%- 6,505,088
Internal Service Funds:
General Services Fund
Revenues 4,617,290 4,617,290 3,465,872 3,566,243 100,371 3%- 4,617,290
Expenditures 4,553,390 4,553,390 3,444,423 3,229,121 215,302 6%- 4,553,390
Administrative Services
Revenues 11,914,270 11,914,270 8,013,469 7,968,734 (44,735) -1%- 11,914,270
Expenditures 11,768,500 11,768,500 9,320,363 8,546,160 774,203 8%- 11,768,500
Garage Fund
Revenues 16,606,170 16,606,170 12,477,026 10,533,412 (1,943,614) -16%(1,430,000) 15,176,170
Expenditures 15,858,140 15,858,140 11,939,269 8,046,584 3,892,685 33%(1,430,000) 14,428,140
Central Insurance Fund
Revenues 24,828,600 25,358,819 18,646,082 17,905,120 (740,962) -4%- 25,358,819
Expenditures 24,828,600 25,358,819 19,157,197 14,946,556 4,210,641 22%- 25,358,819
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2015-16 REPORT
PAGE #
General Fund Operating Budget .................................................................................................................. 3
Utility Funds Operating Budget ..................................................................................................................... 8
Other Enterprise Funds Operating Budgets .............................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................................ 15
Capital Improvement Program Budget ....................................................................................................... 18
Special Program Fund Budget.................................................................................................................... 29
Special Development Fund ......................................................................................................................... 34
Administrative Change Orders .................................................................................................................... 37
Ordinances .................................................................................................................................................. 38
Third quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents nine months, October 1, 2015 through
June 30, 2016. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after June 30, 2016.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget The budget as adopted by the City Council on September 17, 2015.
Third Quarter Projection Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Variance Difference between Third Quarter projected and Third Quarter actual.
Variance % % of variance to Third Quarter projection.
Adjustments Adjustments that have been approved by the City Council, made at the
Manager’s discretion, and/or adjustments proposed based on Third
Quarter review.
Amended Budget Adding the Original Budget and Adjustments.
Amended Budget % Percentage change of amended budget to original budget.
2
Capital Improvement Projects
The amended 2015/16 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2015, which includes budgets from prior
years, which have not been completed.
Amended Prev Qtr The amended project budget approved at mid-year.
Amendment Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the third
quarter review.
Revised Budget The previously amended project budget plus amendments proposed at
third quarter.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 321,280
At third quarter,approximately all property tax revenues have
been received.The budget is increased by $321,280 to reflect
actual collections for the year.
(225,000)
At third quarter,local option,fuel and other taxes revenues
exhibit a 9%negative variance.This is primarily related to
timing of collection of business tax license revenue and
declining telecommunications tax revenues.A reduction of
$225,000 is recommended to bring the budget in line with
actual receipts for the final months of the year.
Franchise Fees (500,000)
At third quarter, franchise fee revenues reflect a 16% negative
variance primarily related to the Duke Energy fee.A reduction
of $500,000 is recommended to bring the budget in line with
actual receipts for the final months of the year.
Other Permits and Fees 30,000
At third quarter,other permits and fee revenues reflect a 10%
positive variance due to better than expected building/sign
permit revenues.Amendments reflect an increase of $30,000
to building permit revenues which offset an increase to the
Planning &Development department for increased building
construction inspection services.
Intergovernmental 495,000
Amendments to intergovernmental revenues reflect the
following which will bring the budget in line with estimated
receipts for the year:1)an increase of $250,000 to local
government 1/2 cent sales tax revenue;2)an increase of
$110,000 to Fire tax revenue;and 3)an increase of $80,000 to
EMS tax revenue.Also included is an increase of $55,000 in
revenues from the CRA to fund the increased administrative
charge due to the addition of an additional FTE which was
approved by the CRA on August 31, 2015.
Charges for Service 2,100
At third quarter,charges for service revenue reflects a net
increase of $2,100.Amendments include a decrease of
$30,000 to recreation admissions offset by a decrease to
expenditures in the Parks and Recreation department,and
increases of $17,000 to admissions and $15,100 to concession
sales at Pier 60 offset by expenditure increases in the Pier 60
program.
320,000
At third quarter,fines and forfeitures revenues reflect a 67%
positive variance primarily due to increased red light camera
revenue.Amendments reflect an increase of $320,000 to red
light camera fine revenues to bring the budget in line with
actual receipts for the year.
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2015/16
Local Option, Fuel &
Other Taxes
Judgments, Fines &
Forfeitures
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2015/16
Miscellaneous 276,810
At third quarter,amendments to miscellaneous revenues
reflect an increase of $276,810 to Pier 60 and South Beach
umbrella rentals.This will bring the budget in line with actual
receipts for the year.
(153,190)
At third quarter,amendments to interfund transfer in revenues
include a decrease of $153,190 to reflect actual receipts for the
annual gas dividend payment.
Third quarter amendments reflect a net appropriation of
$251,750 from General Fund reserves.Amendments
represent the following allocations:
150,000
1)An appropriation of $150,000 from fund reserves to capital
project 315-93639,Marina District Boardwalk &Entry Nodes as
approved by City Council on June 16, 2016.
250,000
2)An appropriation of $250,000 from fund reserves to capital
project 315-91270,Fire Station Security Cameras installation
as approved by City Council on August 4, 2016.
25,000
3)An appropriation of $25,000 from fund reserves to capital
project 315-92844,Centennial Monument as approved by City
Council on August 17, 2016.
(173,250)
4)At third quarter,the use of General Fund reserve is
reduced by a revenue surplus of $173,250 representing
revenue increases noted above less increases for retirements
and expenditures in non-departmental.
251,750
818,750
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(24,200)
Amendments to the City Manager's Office represent a
decrease of $24,200 in salaries to offset the increase in the
CRA Administration cost center.
24,200
Third quarter amendments recognize the addition of one FTE
to create the CRA Director position in the CRA Administration
cost center and a budget increase of $24,200.This increase is
offset by a budget decrease in the City Manager's Office.
55,000
Third quarter amendments to Economic Development
represent an increase of $55,000 and one FTE to fund
Community Development Coordinator position that was
approved by the CRA Board on August 31,2015.Offsetting
revenue is recognized in intergovernmental revenue from CRA.
173,700
Third Quarter amendments reflect an increase of $173,700 to
salaries to fund the retirement payouts of nine employees in the
Fire department.This increase is offset by amendments
increasing General Fund revenues.
50,950
Third Quarter amendments reflect an increase of $50,950 to
salaries to fund the retirement payout of the HR Manager in
Human Resources.This increase is offset by amendments
increasing General Fund revenues.
42,000
Third Quarter amendments reflect an increase of $42,000 to
salaries to fund the retirement payouts of three employees in the
Library Department.This increase is offset by amendments
increasing General Fund revenues.
32,100
Amendments to the Marine &Aviation Department reflect a net
increase of $32,100.Amendments include:1)an increase of
$17,000 to fund the retirement payout of an employee in the Pier
60 cost center,offset by an amendment recognizing additional
admissions revenue;and 2)an increase of $15,100 to full time
salaries and the addition of two FTE's to cover additional labor
needs in the Pier 60 cost center.This increase is offset by an
amendment recognizing additional concession sales revenue,
as approved by the Council on September 1, 2016.
(30,000)
Amendments to the Parks and Recreation Department reflect
a net decrease of $30,000 in electrical utilities charges.This
amendment offsets the decrease to recreation admissions
revenue.Parks & Recreation
Marine & Aviation
Fire
Library
Human Resources
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2015/16
Economic Development
and Housing
City Manager's Office
CRA Administration
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2015/16
30,000
Amendments to the Planning and Development Department
reflect an increase of $30,000 to contractual services for the
increased costs of building construction inspection services
which is offset by an amendment recognizing increased building
permit revenues.Also included is a net zero amendment
transferring $150,000 budgeted in professional services to
special program 181-99279,Joint Hercules Planning and
Economic Study.
Non-Departmental
40,000
Amendments to Non-Departmental reflects an increase of
$30,000 to professional services to fund the contract with Burton
and Associates for the General Fund rate study,and an
increase of $10,000 to fund utility charges for the old
Countryside Library building.
The budget amendment reflects City Council approved
interfund transfers of $425,000 to capital improvement projects
and special programs, as follows:
150,000
1)A transfer of $150,000 of General Fund reserves to capital
project 315-93639,Marina District Boardwalk &Entry Nodes as
approved by Council on June 16, 2016.
250,000
2)A transfer of $250,000 of General Fund reserves to capital
project 315-91270,Fire Station Security Cameras as approved
by Council on August 4, 2016.
25,000
3)A transfer of $25,000 of General Fund reserves to capital
project 315-92844,Centennial Monument as approved by City
Council on August 17, 2016.
465,000
818,750
Net General Fund
Expenditure Amendment
Planning & Development
6
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL FUND
GENERAL FUND REVENUES
Ad Valorem Taxes 41,180,080 41,180,080 41,501,368 321,288 1%321,280 41,501,360
Utility Taxes 14,385,000 9,227,759 9,150,925 (76,834) -1%- 14,385,000
Local Option, Fuel & Other Taxes 7,201,700 3,521,575 3,195,906 (325,669) -9%(225,000) 6,976,700
Franchise Fees 10,184,600 6,842,236 5,769,102 (1,073,134) -16%(500,000) 9,684,600
Other Permits & Fees 2,492,250 1,899,192 2,083,809 184,617 10%30,000 2,522,250
Intergovernmental 22,650,400 14,279,751 14,693,873 414,122 3%495,000 23,145,400
Charges for Services 15,240,090 11,328,246 11,346,437 18,191 0%2,100 15,242,190
Judgments, Fines & Forfeitures 908,000 642,670 1,073,725 431,055 67%320,000 1,228,000
Miscellaneous Revenues 1,795,250 1,406,255 1,974,710 568,455 40%276,810 2,072,060
Transfers In 9,228,726 7,577,639 7,405,386 (172,253) -2%(153,190) 9,075,536
TOTAL REVENUES 125,266,096 97,905,403 98,195,241 289,838 0%567,000 125,833,096
Transfer (to) from Surplus 1,678,820 - - - ~251,750 1,930,570
ADJUSTED REVENUES 126,944,916 97,905,403 98,195,241 289,838 0%818,750 127,763,666
GENERAL FUND EXPENDITURES
City Council 316,430 242,008 231,749 10,259 4%- 316,430
City Manager's Office 1,075,590 799,271 682,286 116,985 15%(24,200) 1,051,390
City Attorney's Office 1,652,360 1,229,567 1,096,385 133,182 11%- 1,652,360
City Auditor's Office 207,370 158,753 133,885 24,868 16%- 207,370
CRA Administration - - - - ~24,200 24,200
Economic Development & Housing 1,778,500 1,469,590 1,440,225 29,365 2%55,000 1,833,500
Engineering 7,857,040 6,008,428 5,463,867 544,561 9%- 7,857,040
Finance 2,405,570 1,863,645 1,727,192 136,453 7%- 2,405,570
Fire 26,297,300 20,347,535 18,947,234 1,400,301 7%173,700 26,471,000
Human Resources 1,173,410 884,531 803,695 80,836 9%50,950 1,224,360
Library 6,759,060 5,145,261 4,888,977 256,284 5%42,000 6,801,060
Marine & Aviation 1,184,980 952,450 860,082 92,368 10%32,100 1,217,080
Non-Departmental 5,572,426 4,959,050 4,916,360 42,690 1%465,000 6,037,426
Official Records & Legislative Svcs 1,130,440 881,525 765,624 115,901 13%- 1,130,440
Parks & Recreation 23,590,520 18,142,193 17,160,874 981,319 5%(30,000) 23,560,520
Planning & Development 5,533,810 4,236,402 3,778,245 458,157 11%30,000 5,563,810
Police 39,144,480 30,056,902 28,257,400 1,799,502 6%- 39,144,480
Public Communications 990,180 747,385 726,502 20,883 3%- 990,180
Public Utilities 275,450 206,586 186,963 19,623 9%- 275,450
TOTAL EXPENDITURES 126,944,916 98,331,082 92,067,546 6,263,536 6%818,750 127,763,666
For Nine Month Period of October 1, 2015 - June 30, 2016
GENERAL FUND
THIRD QUARTER REVIEW
7
Increase/
(Decrease)Description
Water & Sewer Fund
At third quarter, anticipated revenues of the Water & Sewer Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No amendments are proposed to Water &Sewer Fund revenues at
third quarter.
Expenditures:
At third quarter,the 13%positive variance in Water and Sewer fund
expenditures is due to savings in projected expenditures for the RO #2
plant. No Amendments are proposed.
Stormwater Fund
At third quarter, anticipated revenues of the Stormwater Fund exceed
anticipated expenditures by $535,870 for FY 2015/16.
Revenues:
No amendments are proposed to Stormwater Fund revenues at third
quarter.
Expenditures:
No amendments are proposed to Stormwater Fund expenditures at
third quarter.
Gas Fund
At third quarter, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $4,912,575 for fiscal year 2015/16.
Revenues:(1,642,000)
Third quarter revenues in the Gas fund reflect a net decrease of
$1,642,000.Amendments include the following:1)a net decrease of
$1,800,000 in sales of gas due to a weather patterns;2)a net
decrease of $26,000 in various service charge revenues;3)an
increase of $84,000 in other general and refund revenue;and 4)an
increase of $100,000 in interest earnings.
Expenditures:(2,337,423)
At third quarter,expenditure amendments reflect a net decrease of
$2,337,423.Amendments include:1)a net decrease of $2,443,060 in
other operating expenses primarily related to reduced gas purchases;
2)an increase of $100,000 to capital items for purchase of a portable
mini CNG storage unit;and 3)an increase of $5,637 to garage
charges.
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2015/16
8
Increase/
(Decrease)Description
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2015/16
Solid Waste and Recycling Fund
At third quarter, anticipated revenues of the Solid Waste and Recycling
Fund exceed anticipated expenditures by $165,210 for fiscal year
2015/16.
Revenues:40,000
Third quarter amendments to Solid Waste and Recycling Fund
revenues reflect an increase of $40,000 to Multi-Family Recycling
Fees.
Expenditures:40,000
Third quarter amendments to Solid Waste and Recycling Fund
expenditures reflect a net increase of $40,000.Amendments include:
1)an increase of $53,000 to contractual services for single stream
hauling;2)a decrease of $8,000 to advertising;3)a decrease of
$8,000 for garage services;and 4)various operating increases and
decreases which net to an increase of $3,000.
9
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Charges for Service 74,103,970 55,577,988 55,516,980 (61,008) 0%- 74,103,970
Judgments, Fines and Forfeits 271,000 203,247 205,652 2,405 1%- 271,000
Miscellaneous 1,749,010 1,312,106 642,141 (669,965) -51%- 1,749,010
Transfers In - - 2,884 2,884 ~- -
Fund Equity 5,831,230 - - - ~- 5,831,230
Total Revenues 81,955,210 57,093,341 56,367,657 (725,684) -1%- 81,955,210
Water & Sewer Fund Expenditures
Public Utilities Administration 1,122,590 843,522 664,424 179,098 21%- 1,122,590
Wastewater Collection 13,730,220 11,613,033 11,327,981 285,052 2%- 13,730,220
Public Utilities Maintenance 5,769,310 4,730,860 4,247,158 483,702 10%- 5,769,310
WPC / Plant Operations 16,525,090 12,892,660 10,083,929 2,808,731 22%- 16,525,090
WPC / Laboratory Operations 1,502,590 1,133,249 967,817 165,432 15%- 1,502,590
WPC / Industrial Pretreatment 914,050 691,944 576,451 115,493 17%- 914,050
Water Distribution 11,638,370 9,414,501 9,036,726 377,775 4%- 11,638,370
Water Supply 14,492,130 10,887,444 7,273,652 3,613,792 33%- 14,492,130
Reclaimed Water 2,490,510 1,884,263 1,707,945 176,318 9%- 2,490,510
Non-Departmental 13,770,350 10,327,770 10,327,441 329 0%- 13,770,350
Total Expenditures 81,955,210 64,419,246 56,213,524 8,205,722 13%- 81,955,210
STORMWATER FUND
Stormwater Utility Revenues
Charges for Service 17,465,870 13,099,401 13,313,332 213,931 2%- 17,465,870
Judgments, Fines and Forfeits 50,000 37,503 56,011 18,508 49%- 50,000
Miscellaneous 231,700 170,825 375,499 204,674 120%- 231,700
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
Total Revenues 17,747,570 13,307,729 13,744,842 437,113 3%- 17,747,570
Stormwater Utility Expenditures
Stormwater Management 10,411,190 9,193,185 8,997,023 196,162 2%- 10,411,190
Stormwater Maintenance 6,800,510 5,136,096 4,546,628 589,468 11%- 6,800,510
Total Expenditures 17,211,700 14,329,281 13,543,652 785,629 5%- 17,211,700
GAS FUND
Gas Fund Revenues
Charges for Service 42,191,270 31,794,072 30,754,041 (1,040,031) -3%(1,826,000) 40,365,270
Judgments, Fines and Forfeits 153,000 114,750 110,414 (4,336) -4%- 153,000
Miscellaneous 654,500 567,575 735,454 167,879 30%184,000 838,500
Transfers In - - - - ~- -
Fund Equity 2,546,812 - - - ~- 2,546,812
Total Revenues 45,545,582 32,476,397 31,599,909 (876,488) -3%(1,642,000) 43,903,582
Gas Fund Expenditures
Administration & Supply 22,409,329 16,884,765 14,559,094 2,325,671 14%(2,486,000) 19,923,329
South Area Gas Operations 7,767,586 6,362,893 6,310,721 52,172 1%81,600 7,849,186
North Area Gas Operations 3,943,360 3,354,476 2,925,441 429,035 13%20,977 3,964,337
Marketing & Sales 7,208,155 6,427,826 5,811,774 616,052 10%46,000 7,254,155
Total Expenditures 41,328,430 33,029,960 29,607,029 3,422,931 10%(2,337,423) 38,991,007
For the Nine Month Period of October 1, 2015 to June 30, 2016
UTILITY FUNDS
THIRD QUARTER REVIEW
10
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For the Nine Month Period of October 1, 2015 to June 30, 2016
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues
Other Permits and Fees 1,000 747 1,356 609 82%- 1,000
Charges for Service 20,360,000 15,307,503 15,772,163 464,660 3%- 20,360,000
Judgments, Fines and Forfeits 85,100 63,819 62,492 (1,327) -2%- 85,100
Miscellaneous 652,500 511,053 758,455 247,402 48%- 652,500
Transfers In - - - - ~- -
Solid Waste Revenues 21,098,600 15,883,122 16,594,466 711,344 4%- 21,098,600
Recycling Revenues
Other Permits and Fees 300 225 403 178 79%- 300
Intergovernmental 82,710 82,710 82,720 10 0%- 82,710
Charges for Service 1,935,000 1,458,750 1,512,232 53,482 4%40,000 1,975,000
Judgments, Fines and Forfeits 7,700 5,778 5,896 118 2%- 7,700
Miscellaneous 361,350 269,858 300,704 30,846 11%- 361,350
Transfers In 350,000 262,503 262,500 (3) 0%- 350,000
Recycling Revenues 2,737,060 2,079,824 2,164,455 84,631 4%40,000 2,777,060
Fund Equity 511,780 - - - ~- 511,780
Total Revenues 24,347,440 17,962,946 18,758,921 795,975 4%40,000 24,387,440
Solid Waste Expenditures
Collection 17,274,330 13,125,317 11,906,956 1,218,361 9%- 17,274,330
Transfer 1,608,160 1,246,852 1,139,839 107,013 9%- 1,608,160
Container Maintenance 889,870 674,086 642,199 31,887 5%- 889,870
Administration 1,268,570 992,492 976,139 16,353 2%- 1,268,570
Solid Waste Expenditures 21,040,930 16,038,747 14,665,134 1,373,613 9%- 21,040,930
Recycling Expenditures
Residential 1,358,050 1,052,223 950,801 101,422 10%- 1,358,050
Multi-Family 415,360 306,882 271,430 35,452 12%- 415,360
Commercial 1,367,890 1,060,204 1,055,830 4,374 0%40,000 1,407,890
Recycling Expenditures 3,141,300 2,419,309 2,278,061 141,248 6%40,000 3,181,300
Total Expenditures 24,182,230 18,458,056 16,943,195 1,514,861 8%40,000 24,222,230
11
Increase/
(Decrease)Description
Marine Fund
Anticipated revenues of the Marine Fund exceed anticipated
expenditures by $258,370 at third quarter fiscal year 2015/16.
Revenues:(600,000)
At third quarter,Marine Fund revenues exhibit a 15%negative
variance.Fuel sales are being reduced by $600,000 to bring the
budget in line with actual receipts.
Expenditures:(600,000)
At third quarter,amendments to Marine Fund expenditures reflect a
reduction of $600,000 to cost of goods sold to bring the budget in line
with actual receipts.
Clearwater Harbor Marina Fund
Anticipated revenues of the Clearwater Harbor Marina fund exceed
anticipated expenditures by $114,930 at third quarter fiscal year
2015/16.
Revenues:
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at third quarter.
Expenditures:
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at third quarter.
Airpark Fund
Anticipated revenues of the Airpark Fund exceed anticipated
expenditures by $6,136 at third quarter fiscal year 2015/16.
Revenues:
No amendments are proposed to Airpark Fund revenues at third
quarter.
Expenditures:
No amendments are proposed to Airpark Fund expenditures at third
quarter.
Parking Fund
At third quarter, anticipated revenues of the Parking Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
At third quarter,amendments reflect an increase of $600,000 in
parking revenues to bring the budget in line with actual receipts.This
increase reduces the planned use of reserves by $600,000 leaving a
net zero amendment to Parking Fund revenues.
Expenditures:
No amendments are proposed to Parking Fund expenditures at third
quarter.
FY 2015/16
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
12
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
MARINE FUND
MARINE FUND REVENUES
Intergovernmental 4,080 - 1,077 1,077 ~- 4,080
Charges for Service 4,802,130 3,534,814 2,933,509 (601,305) -17%(600,000) 4,202,130
Judgments, Fines and Forfeits 2,000 1,503 2,739 1,236 82%- 2,000
Miscellaneous Revenue 40,000 30,200 40,091 9,891 33%- 40,000
Transfers In 409,606 409,606 409,606 - 0%- 409,606
Fund Equity - - - - ~- -
TOTAL REVENUES 5,257,816 3,976,123 3,387,022 (589,101) -15%(600,000) 4,657,816
MARINE FUND EXPENDITURES
Marina Operations 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
TOTAL EXPENDITURES 4,999,446 3,749,922 3,053,767 696,155 19%(600,000) 4,399,446
CLEARWATER HARBOR MARINA FUND
CLEARWATER HARBOR MARINA FUND REVENUES
Intergovernmental 50,000 50,000 50,000 - 0%- 50,000
Charges for Service 661,070 493,104 539,092 45,988 9%- 661,070
Judgments, Fines and Forfeits 1,200 900 691 (209) -23%- 1,200
Miscellaneous Revenue 7,000 5,503 14,841 9,338 170%- 7,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 719,270 549,507 604,624 55,117 10%- 719,270
CLEARWATER HARBOR MARINA FUND EXPENDITURES
Clearwater Harbor Marina Operations 604,340 461,786 409,026 52,760 11%- 604,340
TOTAL EXPENDITURES 604,340 461,786 409,026 52,760 11%- 604,340
AIRPARK FUND
AIRPARK FUND REVENUES
Intergovernmental - - - - ~- -
Charges for Service 14,000 10,503 12,162 1,659 16%- 14,000
Miscellaneous Revenue 267,000 200,300 204,689 4,389 2%- 267,000
Transfers In 6 6 6 - 0%- 6
Fund Equity - - - - ~- -
TOTAL REVENUES 281,006 210,809 216,857 6,048 3%- 281,006
~
AIRPARK FUND EXPENDITURES ~
Airpark Operations 274,870 212,720 201,209 11,511 5%- 274,870
TOTAL EXPENDITURES 274,870 212,720 201,209 11,511 5%- 274,870
For The Nine Month Period of October 1, 2015 - June 30, 2016
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
13
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2015 - June 30, 2016
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
PARKING FUND REVENUES
Charges for Service 4,578,500 3,718,227 4,296,192 577,965 16%600,000 5,178,500
Judgments, Fines and Forfeits 650,000 494,500 452,790 (41,710) -8%- 650,000
Miscellaneous Revenue 324,370 300,873 347,113 46,240 15%- 324,370
Transfers In - - - - ~- -
Fund Equity 952,218 - - - ~(600,000) 352,218
TOTAL REVENUES 6,505,088 4,513,600 5,096,095 582,495 13%- 6,505,088
PARKING FUND EXPENDITURES
Engineering / Parking System 5,144,168 4,524,019 4,405,559 118,460 3%- 5,144,168
Engineering / Parking Enforcement 663,870 475,986 364,881 111,105 23%- 663,870
Parks & Rec / Beach Guards 697,050 533,053 503,009 30,044 6%- 697,050
TOTAL EXPENDITURES 6,505,088 5,533,058 5,273,450 259,608 5%- 6,505,088
14
Increase/
(Decrease)Description
General Services Fund
At third quarter, anticipated revenues of the General Services Fund
exceed anticipated expenditures by $63,900 for fiscal year 2015/16.
Revenues:
No amendments are proposed to General Services Fund revenues at
third quarter.
Expenditures:
No amendments are proposed to General Services Fund expenditures
at third quarter.
Administrative Services Fund
At third quarter, anticipated revenues of the Administrative Services Fund
exceed anticipated expenditures by $145,770 for fiscal year 2015/16.
Revenues:
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
Expenditures:
At third quarter,amendments reflect reductions representing salary and
operating savings in Information Technology offset by a transfer to capital
project 315-94729,City-Wide Connectivity Infrastructure resulting in a net
zero effect on expenditures.
Garage Fund
At third quarter, anticipated revenues of the Garage Fund exceed
anticipated expenditures by $748,030 for fiscal year 2015/16.
Revenues:(1,430,000)
At third quarter,Garage Fund revenues exhibit a 16%negative variance.
Garage charges to departments are being reduced by $1,430,000 to bring
the budget in line with actual receipts.
Expenditures:(1,430,000)
At third quarter,amendments to Garage Fund expenditures reflect
reductions of $1,300,000 to fuel,$80,000 to natural gas fuel,and $50,000
to repair services to bring the budget in line with actual activity due to
lower than anticipated fuel prices for the year.
Central Insurance Fund
At third quarter, anticipated revenues of the Central Insurance Fund equal
anticipated expenditures for fiscal year 2015/16.
Revenues:
No amendments are proposed to Central Insurance Fund revenues at
third quarter.
Expenditures:
No amendments are proposed to Central Insurance Fund expenditures at
third quarter.
City of Clearwater
Internal Service Funds
Third Quarter Amendments
FY 2015/16
15
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
GENERAL SERVICES FUND
GENERAL SERVICES FUND REVENUES
Charges for Service 4,597,290 3,447,972 3,538,877 90,905 3%- 4,597,290
Miscellaneous Revenues 20,000 17,900 27,366 9,466 53%- 20,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 4,617,290 3,465,872 3,566,243 100,371 3%- 4,617,290
GENERAL SERVICES FUND EXPENDITURES
Administration 424,830 324,209 320,872 3,337 1%- 424,830
Building & Maintenance 4,128,560 3,120,214 2,908,248 211,966 7%- 4,128,560
TOTAL EXPENDITURES 4,553,390 3,444,423 3,229,121 215,302 6%- 4,553,390
ADMINISTRATIVE SERVICES FUND
ADMINISTRATIVE SERVICES REVENUE
Charges for Service 10,559,270 7,919,469 7,852,161 (67,308) -1%- 10,559,270
Miscellaneous Revenues 105,000 94,000 116,573 22,573 24%- 105,000
Transfers In - - - - ~- -
Fund Equity 1,250,000 - - - ~- 1,250,000
TOTAL REVENUES 11,914,270 8,013,469 7,968,734 (44,735) -1%- 11,914,270
ADMINISTRATIVE SERVICES EXPENDITURES
Information Technology / Admin 375,330 285,859 244,221 41,638 15%- 375,330
Information Tech / Network Svcs 3,249,620 2,593,264 2,352,080 241,184 9%135,000 3,384,620
Info Tech / Software Applications 3,688,710 3,057,567 2,889,509 168,058 5%(135,000) 3,553,710
Info Tech / Telecommunications 700,720 527,059 504,040 23,019 4%- 700,720
Public Comm / Courier 153,180 114,853 106,404 8,449 7%- 153,180
Clearwater Customer Service 3,600,940 2,741,761 2,449,907 291,854 11%- 3,600,940
TOTAL EXPENDITURES 11,768,500 9,320,363 8,546,160 774,203 8%- 11,768,500
GARAGE FUND
GARAGE FUND REVENUES
Charges for Service 16,176,170 12,132,126 9,964,676 (2,167,450) -18%(1,430,000) 14,746,170
Miscellaneous Revenues 430,000 344,900 568,736 223,836 65%- 430,000
Transfers In - - - - ~- -
Fund Equity - - - - ~- -
TOTAL REVENUES 16,606,170 12,477,026 10,533,412 (1,943,614) -16%(1,430,000) 15,176,170
Garage Fund Expenditures
Fleet Maintenance 14,329,760 10,793,751 7,346,659 3,447,092 32%(1,430,000) 12,899,760
Radio Communications 1,528,380 1,145,518 699,925 445,593 39%- 1,528,380
TOTAL EXPENDITURES 15,858,140 11,939,269 8,046,584 3,892,685 33%(1,430,000) 14,428,140
For The Nine Month Period of October 1, 2015 - June 30, 2016
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
16
2015/16 2015/16
MY Amended Third Qtr.Third Qtr.Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance %Amendment Budget
For The Nine Month Period of October 1, 2015 - June 30, 2016
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
CENTRAL INSURANCE FUND REVENUES
Charges for Service 24,225,280 18,168,957 17,373,226 (795,731) -4%- 24,225,280
Miscellaneous Revenues 556,000 469,700 531,894 62,194 13%- 556,000
Transfers In 9,900 7,425 - (7,425) -100%- 9,900
Fund Equity 567,639 - - - ~- 567,639
TOTAL REVENUES 25,358,819 18,646,082 17,905,120 (740,962) -4%- 25,358,819
CENTRAL INSURANCE FUND EXPENDITURES
Finance / Risk Management 989,409 346,271 267,455 78,816 23%- 989,409
Human Resources / Employee Benefits 368,760 280,194 269,392 10,802 4%- 368,760
Human Resources / Employee Health Clinic 1,854,960 1,391,229 1,066,950 324,279 23%- 1,854,960
Non-Departmental 22,145,690 17,139,503 13,342,759 3,796,744 22%- 22,145,690
TOTAL EXPENDITURES 25,358,819 19,157,197 14,946,556 4,210,641 22%- 25,358,819
17
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2015/16
18
The amended 2015/16 Capital Improvement Program budget report is submitted for the City Council's Third Quarter
review. The net proposed amendment is a budget increase in the amount of $1,261,353. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget activity:
City-Wide Connectivity Infrastructure – To record a budget increase in the amount of $200,000 of
Administrative Services revenue. The funding is needed for fiber optic cabling work to be performed at additional
City locations that weren’t originally planned.
Pinellas New Mains-Service Lines – To record a budget increase in the amount of $29,237.23 of Property
Owners Share revenue. This will bring budgeted revenues in line with actual cash receipts.
Natural Gas Vehicle - To record a budget increase in the amount of $19,672.50 of CNG rebate received from the
Florida Department of Revenue. This will bring budgeted revenues in line with actual cash receipts.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Range Improvements 445,426 08/04/16
Fire Station Security Cameras 250,000 08/04/16
City-wide Intersection Improvement 187,322 06/01/16
Marina District Boardwalk & Entry Nodes 150,000 06/16/16
Centennial Monument 25,000 08/17/16
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Range Improvements
1 315-91150 445,426
To record a budget increase in the amount of $445,426.00
of Infrastructure Sales Tax (Penny for Pinellas)revenue.
The funding will provide for the unforeseen items for design
and construction of the range.This was approved by the
City Council on August 4, 2016.445,426
Fire Stations Security Cameras - NEW PROJECT
2 315-91270 250,000
To establish the project budget and record a budget
increase in the amount of $250,000.00 of General Fund
revenue.The funding will provide for the installation of
security cameras at Fire Stations 44,45,47,48,49 and 51.
This was approved by the City Council on August 4, 2016.250,000
City-wide Intersection Improvement
3 315-92559 187,322 *
To record a budget increase in the amount of $187,322 of
Florida Department of Transportation (FDOT)Grant funding.
The grant funding will provide for the reimbursement in the
establishment of a quiet zone along the CSX railroad line
between Lakeview Road and Drew Street.This was
approved by the City Council on June 1, 2016.187,322
Surf Style Condo-Parking Unit - CLOSE PROJECT
4 315-92649 (9,300,000)
To record a budget transfer in the amount of $9,300,000 of
Parking Fund revenue to project 315-92656,Pelican
Walking Parking Garage.The Surf Style Condo-Parking
Unit is complete and will be closed.(9,300,000)
Pelican Walking Parking Garage
5 315-92656 9,300,000
To record a budget transfer in the amount of $9,300,000 of
Parking Fund revenue from project 315-92649,Surf Style
Condo-Parking Unit.The Surf Style Condo-Parking Unit is
complete and will be closed.9,300,000
Centennial Monument
6 315-92844 25,000
To record a budget increase in the amount of $25,000 of
General Fund revenues.The funding will provide for
variable lighting using fiber optic cabling to the city network.
This was approved by the City Council on August 17, 2016.25,000
Countryside Library Renovation
7 315-93528 3,525 *
To record a budget increase in the amount of $3,525.00 of
Donations revenue to bring the budget in line with actual
receipts. 3,525
North Greenwood Athletic Fields - CLOSE PROJECT
8 315-93629 (9,412)
To record a budget transfer in the amount of $9,411.95 of
General Fund revenue to project 315-93656,Jack Russell
Demolition /Refurbishment.The North Greenwood project
is complete and will be closed.(9,412)
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
19 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Marina District Boardwalk & Entry Nodes
9 315-93639 150,000
To record a budget increase in the amount of $150,000.00
of General Fund revenues.The funding will provide for the
increased costs of the project,including electrical/utility
relocation,pier redesign and material modifications which
were not anticipated in the original budget.This was
approved by the City Council on June 16, 2016.150,000
Jack Russell Demolition / Refurbishment
10 315-93656 9,412
To record a budget transfer in the amount of $9,411.95 of
General Fund revenue from project 315-93626,North
Greenwood Athletic Fields.The North Greenwood project is
complete and will be closed.9,412
City-Wide Connectivity Infrastructure
11 315-94729 200,000
To record a budget increase in the amount of $200,000 of
Administrative Services revenue.The funding is needed for
additional city locations that weren't originally planned.200,000
Stevenson Creek Estuary Restoration
12 315-96129 (680,000)
To record a budget transfer in the amount of $680,000 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016. (680,000)
Stormwater System Expansion
13 315-96168 (424,608)
To record a budget transfer in the amount of $424,607.74 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016. (424,608)
Smallwood Circle - CLOSE PROJECT
14 315-96178 (535,796)
To record a budget transfer in the amount of $535,796.45 of
Stormwater revenue to project 315-96180,Stormwater
Maintenance Street Sweeping Facility.This was approved
by the City Council on July 21, 2016.
(46,714) *
To record a budget decrease in the amount of $46,714.38
of Other Governmental Units (SWFWMD Grant)proceeds
that will not be received due to the project completion.
(73,522)
To record a budget transfer in the amount of $73,522 of
Stormwater revenue to project 315-96188,East Gateway
Improvements.The Smallwood Circle project is complete
and will be closed. (656,033)
20 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Stormwater Maintenance Street Sweeping Facility
15 315-96180 1,640,404
To record a budget transfer in the amount of $1,640,404.19
of Stormwater revenue from the following projects;
$680,000 from project 315-96129,Stevenson Creek Estuary
Restoration;$424,607.74 from project 315-96168,
Stormwater System Expansion and $535,796.45 from
project 315-96178,Smallwood Circle.This was approved
by the City Council on July 21, 2016. 1,640,404
East Gateway Improvements
16 315-96188 73,522
To record a budget transfer in the amount of $73,522 of
Stormwater revenue from project 315-96178,Smallwood
Circle.The Smallwood Circle project is complete and will be
closed. 73,522
Pinellas New Mains-Service Lines
17 315-96377 29,237 *
To record a budget increase in the amount of $29,237.23 of
Property Owners Share revenue.This will bring budgeted
revenues in line with actual cash receipts.29,237
Pasco New Mains-Service Lines
18 315-96378 (500,000)
To record a budget transfer in the amount of $500,000 of
Gas Fund revenue to project 315-96386,Expanded Energy
Conservation.The funding is required due to the increased
construction needs in that project.(500,000)
Expanded Energy Conservation
19 315-96386 500,000
To record a budget transfer in the amount of $500,000 of
Gas Fund revenue from project 315-96378,Pasco New
Mains-Service Lines.The funding is required due to the
increased construction needs in the project.500,000
Natural Gas Vehicle
20 315-96387 19,673 *
To record a budget increase in the amount of $19,672.50 of
CNG rebate received from the Florida Department of
Revenue.This will bring budgeted revenues in line with
actual cash receipts.19,673
System R & R Maintenance
21 315-96721 (60,000)
To record a budget transfer in the amount of $60,000 of
Water revenue to project 315-96744, System Expansion. (60,000)
System Expansion
22 315-96744 60,000
To record a budget transfer in the amount of $60,000 of
Water revenue from project 315-96721,System R &R
Maintenance. 60,000
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2015/16
Valve Turner Maintenance Trailer - CLOSE PROJECT
23 316-96780 (2,116) *
To record a budget decrease in the amount of $2,115.63 of
Lease Purchase proceeds.The trailer was purchased under
budget. The project is complete and will be closed.(2,116)
1,261,353 - 1,261,353
INTERFUND TRANSFERS
Park Land Acquisition
315-93133 182
To record a transfer in the amount of $181.66 of Open
Space Impact Fees to the Special Development Fund which
will return unspent revenue.
1,169
To record a transfer in the amount of $1,168.75 of
Recreation Land Impact Fees to the Special Development
Fund which will return unspent revenue.
TOTAL INTERFUND TRANSFERS:1,350
TOTAL BUDGET
INCREASE
(DECREASE)
22 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 1,700,000 2,400,000 445,426 2,845,426 167,473 36,393 2,641,560 1
91151 Police Property / Evidence Storage 75,000 75,000 75,000 75,000 0
91152 Police District 3 Sub Station 200,000 200,000 200,000 200,000
1,975,000 2,675,000 445,426 3,120,426 242,473 36,393 2,841,560
Fire Protection
91218 Fire Engine Replacement 2,170,566 2,170,566 2,170,566 2,122,301 25,717 22,549
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 134,230
91229 Replace & Upgrade Airpacks 1,881,400 1,881,400 1,881,400 1,625,967 45,225 210,208
91236 Rescue Vehicle 1,609,869 1,609,869 1,609,869 997,060 186,110 426,699
91253 Main Station (Fire)11,628,757 11,659,195 11,659,195 10,521,184 1,825 1,136,186
91257 AED Program 154,310 154,310 154,310 124,683 29,627
91259 Radio Replacements 364,640 364,640 364,640 359,071 5,569
91260 Thermal Imaging Cameras 137,800 137,800 137,800 115,766 22,034
91261 Personal Protection Equipment 1,475,070 1,475,070 1,475,070 1,141,718 333,352
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 42,634
91263 Extrication Tools 56,000 56,000 56,000 25,603 30,397
91264 Fire Hose Replacement 276,380 276,380 276,380 213,642 4,549 58,189
91268 Countryside Fire Station 3,697,910 3,697,910 3,697,910 151,475 94,304 3,452,131
91269 Clearwater Beach Fire Station 400,000 400,000 400,000 400,000
91270 Fire Station Security Cameras 0 0 250,000 250,000 250,000 2
Sub-Total 25,143,412 25,173,850 250,000 25,423,850 18,512,318 357,729 6,553,803
New Street Construction
92146 Druid Road Improvements 4,147,569 4,147,569 4,147,569 2,957,623 43,560 1,146,386
Sub-Total 4,147,569 4,147,569 - 4,147,569 2,957,623 43,560 1,146,386
Major Street Maintenance
92274 Bridge Maintenance & Improvements 7,966,480 7,966,480 7,966,480 2,622,516 2,325,339 3,018,625
92275 Downtown Streetscape- Phase II 356,357 356,357 356,357 356,357 0
92276 Traffic Calming Program 6,273,635 6,273,635 6,273,635 3,159,084 2,719,238 395,313
92277 Streets and Sidewalks 11,864,157 11,864,157 11,864,157 6,751,460 1,243,694 3,869,003
Sub-Total 26,460,629 26,460,629 - 26,460,629 12,889,416 6,288,272 7,282,941
Sidewalks and Bike Trail
92339 New Sidewalks 1,719,471 1,719,471 1,719,471 887,051 170,275 662,145
Sub-Total 1,719,471 1,719,471 - 1,719,471 887,051 170,275 662,145
Intersections
92559 City-Wide Intersection Improvement 849,056 849,056 187,322 1,036,378 489,779 37,503 509,096 3
92560 Signal Renovation 310,385 310,385 310,385 159,255 151,130
92561 New Signal Installation 362,877 362,877 362,877 209,532 153,345
92562 Intersection Improvements 2,592,017 2,592,017 2,592,017 19,998 2,572,019
Sub-Total 4,114,335 4,114,335 187,322 4,301,657 878,564 37,503 3,385,591
Parking
92649 Surf Style Condo-Parking Unit 9,400,000 9,400,000 (9,300,000)100,000 100,000 0 C 4
92650 Sand Wall Replacement on Clw Bch 330,000 421,152 421,152 322,635 5,365 93,153
92652 Parking Lot Resurfacing 1,015,633 1,015,633 1,015,633 267,910 747,723
92653 Parking Garage Structure Repair 622,603 235,972 235,972 235,972 (0)C
92654 Parking Lot Improvement 980,357 980,357 980,357 289,609 39,088 651,660
92655 Clwtr Bch Sand Dune Mitigation 80,000 54,848 54,848 54,848 0 C
92656 Pelican Walking Parking Garage 2,000,000 2,000,000 9,300,000 11,300,000 11,300,000 5
92657 Parking Facilities 178,000 544,909 544,909 13,889 58,417 472,603
Sub-Total 14,606,593 14,652,871 - 14,652,871 1,284,862 102,870 13,265,139
23
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous Engineering
92839 Downtown Intermodal 575,000 575,000 575,000 519,967 55,033
92840 St. Petersburg Times Property 2,500,000 2,500,000 2,500,000 2,058,465 441,535
92841 Miscellaneous Engineering 228,396 228,396 228,396 76,680 151,716
92842 U.S. 19 Wayfinding Project 950,000 950,000 950,000 49,600 900,400
92844 Centennial Monument 650,000 650,000 25,000 675,000 650,000 25,000 6
Sub-Total 4,903,396 4,903,396 25,000 4,928,396 3,354,711 - 1,573,685
Land Acquisition
93133 Park Land Acquisition 843,500 1,331,351 1,331,351 1,329,769 182 1,400
Sub-Total 843,500 1,331,351 - 1,331,351 1,329,769 182 1,400
Park Development
93203 Carpenter Field-Infras Rep/Improve 449,380 452,817 452,817 402,194 42,006 8,617
93205 Brighthouse Field Infrastructure Imp 1,135,345 1,135,345 1,135,345 1,120,762 12,975 1,607
93247 Fitness Equipment Replacement 305,000 305,000 305,000 252,314 29,939 22,747
93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 353,769 300,903 2,480,328
93263 Public Art Maintenance 1,498 1,498 1,498 1,498
93271 Swimming Pool R&R 761,573 761,573 761,573 582,378 16,350 162,845
93272 Bicycle Paths-Bridges 4,299,196 4,299,196 4,299,196 3,356,748 19,450 922,999
93277 Harborview Infra Repair/Improve 635,451 635,451 635,451 503,011 132,441
93278 Long Center Infra Repairs 725,183 725,183 725,183 535,749 4,500 184,934
93286 Parking Lot/Bike Path Rsr/Imprv 706,943 703,506 703,506 541,116 162,390
93602 Sp Events Equip Rep & Rplcmnt 270,000 270,000 270,000 268,944 0 1,056
93604 Brdwlks & Docks Rep & Rplcmnt 427,000 417,000 417,000 263,047 4,500 149,453
93608 Miscellaneous Minor Public Art 253,061 285,543 285,543 159,816 2,399 123,328
93612 McMullen Tennis Complex 400,000 400,000 400,000 6,691 393,309
93618 Miscellaneous Park & Rec Contract 195,000 195,000 195,000 170,450 22,243 2,307
93623 Capitol Theatre 8,305,936 8,805,936 8,805,936 8,796,677 9,259 (0)C
93624 Pier 60 Park Repairs and Improvements 523,882 523,882 523,882 514,216 9,171 496
93625 Enterprise Dog Park - Phase II 400,000 400,000 400,000 400,000
93626 FDOT Median & ROW Enhancement 340,206 197,785 197,785 197,785 0 C
93628 Carpenter/Bright House Fld Imp 32,482 0 0 0
93629 North Greenwood Athletic Fields 651,825 617,119 (9,412)607,707 607,707 2,224 (2,224)8
93631 Phillip Jones Park Renovations 1,097,490 1,097,490 1,097,490 865,177 232,313
93633 Pier 60 Park Repairs and Improvements 545,000 545,000 545,000 434,461 106,533 4,006
93634 Concrete Sidewalk & Pad Repair 208,176 208,176 208,176 118,661 3,000 86,515
93635 Park Amenity Purch & Rplcmnt 282,800 282,800 282,800 226,082 15,226 41,493
93636 Tennis Court Resurfacing 145,310 145,310 145,310 89,514 55,796
93637 Playground & Fitness Purch & Rplc 412,079 412,079 412,079 242,920 55,191 113,967
93638 Fencing Replacement Program 279,664 279,664 279,664 174,497 105,167
93639 Marina Dist Boardwalk & Entry Node 606,510 606,510 150,000 756,510 125,340 367,240 263,930 9
93640 Bright House Repairs 1,477,486 1,477,486 1,477,486 1,397,805 74,574 5,107
93642 Phillip-Jones Restroom/Concession 220,000 220,000 220,000 133,279 751 85,971
93644 Joe DiMaggio Press Box Storage 400,000 400,000 400,000 400,000 0 C
93645 Joe DiMaggio Multi Field Reno 148,000 148,000 148,000 130,127 17,873
93646 Rest Rm Expan-Barefoot Bch House 301,000 401,000 401,000 274,161 19,089 107,750
93647 Crest Lk Pk Veterens War Memorial 400,000 400,000 400,000 269,941 128,676 1,383
93648 Moccasin Lake Park Master Plan 600,000 600,000 600,000 650 599,350
93649 Jack Russell Scoreboard & ADA 198,000 198,000 198,000 42,018 44,704 111,278
93650 Crest Lake Park Improvements 250,000 250,000 250,000 97,718 152,282
93651 EC Moore 8 & 9 Renovations/Press Box 670,000 680,000 680,000 651,689 28,214 98
93652 Countryside Plex Restroom/Concession 800,000 800,000 800,000 800,000
93653 Countryside Community Park Reno 100,000 100,000 100,000 100,000
93654 Recreation Centers Infrastructure Repairs 75,000 75,000 75,000 75,000
93655 J.D. Sports Complex Multipurpose Fields 1,750,000 1,750,000 1,750,000 5,431 71,569 1,673,000
93656 Jack Russell Demo & Refurbish 200,000 384,706 9,412 394,118 31,568 158,817 203,733 10
93657 Mini Bobcat Loader & Trailer 35,000 35,000 35,000 35,000 0
93658 Cooper's Point Park Improvements 600,000 0 0 0
Sub-Total 35,755,476 35,763,056 150,000 35,913,056 24,281,692 1,647,220 9,984,143
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Beautification
93322 Missouri Ave Median Beautification 190,000 389,500 389,500 24,160 365,340
Sub-Total 190,000 389,500 - 389,500 - 24,160 365,340
Marine Facilities
93403 Beach Guard Facility Maint 160,000 160,000 160,000 159,284 700 16
93410 Clwr Harbor Marina Maintenance 100,000 100,000 100,000 88,068 4,120 7,812
93412 City-wide Seawall Replacement 1,731,000 1,731,000 1,731,000 952,998 143,537 634,465
93415 Waterway Maintenance 260,000 260,000 260,000 96,408 33,543 130,049
93417 Pier 60 Refurbishment 600,000 600,000 600,000 600,000 0 C
93418 Utilities Services Replacement 157,714 157,714 157,714 108,681 49,033
93419 Dock Replacement & Repair 116,727 116,727 116,727 74,240 8,890 33,596
93420 Fuel System R & R 82,752 82,752 82,752 26,709 53,600 2,443
93421 Marine Facilities Dredging & Maint 83,715 83,715 83,715 67,132 16,583
93422 Dredging of City Waterways 246,204 646,204 646,204 66,871 45,138 534,195
93424 Sailing Ctr Upgrades & Improvement 75,000 75,000 75,000 75,000 0 0 C
93425 Seminole Boat Ramp Improvements 0 100,000 100,000 100,000
93495 Dock Construction 24,858 24,858 24,858 24,858 0
93497 Docks & Seawalls 1,286,085 886,085 886,085 552,272 333,813
93499 Pier 60/Sailing Center Maint 281,952 281,952 281,952 252,913 4,690 24,349
Sub-Total 5,206,007 5,306,007 - 5,306,007 3,145,434 294,218 1,866,354
Airpark
94817 Airpark Maint & Repair 164,000 164,000 164,000 152,328 11,672
94871 Airpark Run/Taxi Exten & Rehab 2,000,000 1,999,996 1,999,996 1,999,996 0 C
94881 Airpark Hangar Rehabilitation 200,000 200,000 200,000 200,000 0 C
94882 Rehabilitation of Hanger "D"625,000 625,000 625,000 620,813 4,187
Sub-Total 2,989,000 2,988,996 - 2,988,996 2,973,137 - 15,859
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,796,601 7,471,616 320 324,665
93528 Countryside Library Renovation 7,476,586 7,476,586 3,525 7,480,111 7,429,537 3,525 47,049 7
93529 Main Library Entryway Improve 130,000 130,000 130,000 102,739 2,261 25,000
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 26,000 6,224,000
93531 No. Greenwood Library Child Discovery 27,600 27,600 27,600 27,600
93532 Library Maker Space Maint. & Upgrade 28,470 28,470 28,470 10,883 17,587
93533 Main Library Upgrade - Alt. Usage 59,510 59,510 59,510 29,397 30,113
Sub-Total 21,768,767 21,768,767 3,525 21,772,292 15,040,776 35,503 6,696,013
Garage
94233 Motorized Equip-Cash II 1,448,056 1,448,056 1,448,056 1,407,721 40,335
94238 Police Vehicles 1,700,001 1,700,001 1,700,001 1,479,184 220,817
94241 Motorized Equipment Replace - L/P 24,048,392 24,048,392 24,048,392 17,286,670 2,513,981 4,247,741
94243 Radio P25 Upgrade 3,576,108 3,576,108 3,576,108 3,565,547 10,561
94244 Misc Vehicle Additions 40,000 40,000 40,000 40,000 0 0
Sub-Total 30,812,557 30,812,557 - 30,812,557 23,779,121 2,513,981 4,519,454
Maintenance of Buildings
94510 Air Cond Replace-City Wide 3,028,538 3,028,538 3,028,538 2,574,712 7,564 446,262
94512 Roof Repairs 700,345 700,345 700,345 654,376 45,969
94514 Roof Replacements 2,240,352 2,240,352 2,240,352 1,510,967 30,160 699,225
94517 Painting of Facilities 1,067,720 1,067,720 1,067,720 727,212 26,675 313,833
94518 Fencing of Facilities 164,811 164,811 164,811 122,415 42,396
94519 Flooring for Facilities 1,038,952 1,038,952 1,038,952 970,179 68,773
94521 Elevator Refurbish/Modernization 305,000 324,722 324,722 248,651 133 75,937
94528 Light Replacement & Repair 529,931 529,931 529,931 252,673 38,150 239,108
94529 MSB Restroom Renovations 65,000 65,000 65,000 65,000 0 C
94530 Building Systems 250,000 250,000 250,000 48,717 30,337 170,946
94624 Harborview Demolition 950,000 950,000 950,000 60,747 889,253
94625 Development Services Center 1,151,160 1,151,160 1,151,160 68,345 16,695 1,066,120
94626 Public Works Complex 160,000 110,000 110,000 3,991 95,781 10,228
Sub-Total 11,651,809 11,621,531 - 11,621,531 7,307,985 245,495 4,068,051
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 2,556,478 2,556,478 200,000 2,756,478 2,069,716 686,762 11
94736 Geographic Information Sys 1,052,726 1,052,726 1,052,726 1,024,206 28,520
94761 Poll Stor Tank Rem/Repl-Gen Fd 553,658 553,658 553,658 244,249 309,408
94803 Environmental Assmt & Clean-up 1,040,964 1,040,964 1,040,964 715,793 325,171
94814 Network Infra & Server Upgrade 3,335,057 3,335,057 3,335,057 2,614,682 720,375
94820 HR PeopleSoft Upgrade 450,000 450,000 450,000 143,462 306,538
94824 IT Disaster Recovery 430,000 430,000 430,000 397,458 0 32,542
94827 Telecommunications Upgrade 504,000 504,000 504,000 334,953 10,665 158,382
94828 Financial Systems Upgrades 1,776,628 1,776,628 1,776,628 318,350 17,332 1,440,946
94829 CIS Upgrades / Replacement 897,376 897,376 897,376 360,403 2,775 534,198
94830 MS Licensing / Upgrades 775,000 775,000 775,000 507,132 267,868
94833 Computer Monitors 370,000 370,000 370,000 329,895 40,105
94839 Roadway & Traffic Asset Mgt 440,000 440,000 440,000 377,738 9,840 52,422
94842 MSB Pkg Lot Resurf/Imprvmts 400,000 400,000 400,000 12,390 387,610
94850 Backfile Conversion of Records 500,000 500,000 500,000 164,124 335,572 304
94857 Accela Permitting & Code Enforce 300,000 300,000 300,000 89,806 4,200 205,994
94861 Library Technology 1,250,000 1,250,000 1,250,000 927,184 8,450 314,367
94873 Citywide Camera System 235,000 235,000 235,000 111,780 123,220
94874 City Enterprise Timekeeping System 210,000 210,000 210,000 161,897 48,103
94878 Asset Management Upgrade 180,000 180,000 180,000 10,436 20,984 148,580
94879 Aging Well Center Tech Upgrade 105,000 105,000 105,000 91,750 2,123 11,127
94880 Granicus Agenda Management Sys 60,000 60,000 60,000 41,136 18,864
94883 Business Process Review & Improve 300,000 300,000 300,000 74,709 225,291
94886 Clearwater Airpark Masterplan Update 50,000 50,000 50,000 50,000
Sub-Total 17,771,887 17,771,887 200,000 17,971,887 11,123,250 411,941 6,436,696
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improvements 19,006,888 18,750,019 18,750,019 13,585,136 2,328,444 2,836,438
96125 Town Lake 4,079,799 4,079,799 4,079,799 4,079,799 (0)C
96129 Stevenson Creek Estuary Restoration 6,967,225 6,967,225 (680,000)6,287,225 6,284,363 2,862 12
96164 Allen's Creek Improvement Projects 499,250 2,848,173 2,848,173 494,826 2,262,312 91,035
96168 Stormwater System Expansion 2,757,956 2,757,956 (424,608)2,333,349 135,935 925,197 1,272,217 13
96169 Stevenson Creek 5,217,122 5,217,122 5,217,122 2,971,708 518,987 1,726,427
96170 Coastal Basin Projects 7,293,178 3,874,414 3,874,414 3,446,148 92,249 336,018
96173 Alligator Creek Watershed Projects 2,966,490 2,966,490 2,966,490 1,445,740 78,170 1,442,580
96176 Allen's Creek Watershed Mgt Plan 200,000 107,946 107,946 107,946 (0)C
96177 Jeffords Street Outfall 557,958 1,764,722 1,764,722 1,082,678 424,086 257,958
96178 Smallwood Circle 2,437,719 2,437,719 (656,033)1,781,686 1,781,686 (0)14
96180 Stormwater Maint St Sweeping Fac 683,004 683,004 1,640,404 2,323,408 308,463 11,525 2,003,420 15
96184 Magnola Drive Outfall 3,100,000 3,400,000 3,400,000 279,539 3,032,270 88,191
96186 Hillcrest Bypass Culvert 3,900,000 3,900,000 3,900,000 194,539 61,152 3,644,309
96187 Mango Outfall 1,800,000 1,800,000 1,800,000 106,922 39,478 1,653,600
96188 East Gateway Improvements 3,500,000 3,500,000 73,522 3,573,522 281,049 123,631 3,168,842 16
96189 Dump Trailer 60,000 60,000 60,000 44,984 15,016
96190 Roll Off Truck 230,000 230,000 230,000 226,808 3,192
96191 Stormwater Vehicle 30,000 30,000 30,000 30,000 0 0
Sub-Total 65,286,589 65,374,589 (46,715) 65,327,874 36,616,476 10,169,294 18,542,104
Water System
96721 System R & R - Maintenance 4,666,799 4,666,799 (60,000)4,606,799 2,333,121 384,615 1,889,064 21
96739 Reclaimed Water Dist Sys 65,071,459 65,071,459 65,071,459 61,726,152 857,722 2,487,585
96740 Water Supply/Treatment 6,770,430 5,870,430 5,870,430 5,307,296 22,710 540,424
96741 System R & R-Capitalized 10,836,996 10,836,996 10,836,996 8,791,927 12,132 2,032,937
96742 Line Relocation-Capitalized 13,964,486 13,964,486 13,964,486 10,623,449 1,350,288 1,990,749
96743 Mtr Bkflow Prev Dev/Change Out 4,184,046 4,184,046 4,184,046 3,775,832 408,214
96744 System Expansion 2,249,673 2,249,673 60,000 2,309,673 2,249,337 60,336 22
96752 Water Service Lines 5,092,119 5,042,119 5,042,119 3,652,837 13,841 1,375,441
96764 RO Plant Exp Res #1 16,865,751 16,865,751 16,865,751 16,054,186 702,082 109,483
96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Water System - continued
96767 RO Plant at Res #2 44,948,968 44,701,876 44,701,876 43,521,748 143,518 1,036,609
96768 Rebate Well, Lk, Pnd Irr Abandmt 275,000 275,000 275,000 109,568 165,432
96773 Groundwater Replenishment Facility 6,705,833 8,177,867 8,177,867 3,056,535 2,792,342 2,328,989
96774 Automated Meter Reading 2,300,000 2,300,000 2,300,000 170,699 2,129,301
96775 Arsenic Treatment WTP #3 2,359,420 1,359,420 1,359,420 129,594 41,643 1,188,184
96777 Water Supply Pick-up Trucks 120,000 74,132 74,132 74,132 0 C
96778 Fork Lift 30,000 23,953 23,953 23,953 0 C
96779 Trench Box 65,000 56,438 56,438 56,438 0 C
96780 Valve Turner Maintenance Trailer 60,000 60,000 (2,116)57,884 57,884 0 23
Sub-Total 187,165,980 186,380,444 (2,116) 186,378,329 161,722,941 6,320,893 18,334,494
Sewer System
96202 WWTP Screw Pump Replacement 4,849,383 4,849,383 4,849,383 4,261,876 587,507
96204 WWTP UV Disinfections System 1,225,986 1,225,986 1,225,986 867,544 358,442
96207 Mini Dump Truck 50,000 50,000 50,000 50,000 0 C
96208 Bobcat E35 Compact Excavator 40,000 39,297 39,297 39,297 0 C
96209 Maintenance Vehicle 109,000 109,000 109,000 57,558 36,444 14,998
96611 Bio-Solids Treatment 14,193,245 9,227,731 9,227,731 7,807,963 87,090 1,332,679
96615 Odor Control 2,567,094 2,567,094 2,567,094 1,927,302 178,849 460,943
96619 WWTP Generator Replacements 4,411,383 4,411,383 4,411,383 4,176,257 235,126
96621 WWTP New Presses 3,402,580 3,402,580 3,402,580 3,388,052 14,528
96630 Sanitary Sewer Extension 14,972,866 13,454,996 13,454,996 9,996,835 2,677,109 781,052
96634 Sanitary Util Reloc Accmmdtn 6,491,813 6,491,813 6,491,813 4,002,472 1,532,994 956,348
96645 Laboratory Upgrade & R&R 2,016,259 2,016,259 2,016,259 1,874,922 141,337
96654 Facilities Upgrade & Improvement 23,163,708 20,263,708 20,263,708 16,694,938 1,310,279 2,258,491
96664 WPC R & R 25,589,964 25,589,964 25,589,964 20,737,728 512,895 4,339,341
96665 Sanitary Sewer R&R 34,828,789 34,828,789 34,828,789 25,488,410 2,313,962 7,026,417
96666 WWTP East Bypass & NE Pump 2,586,522 2,586,522 2,586,522 2,325,971 260,551
96686 Pump Station Replacement 19,776,977 19,776,977 19,776,977 16,110,141 76,959 3,589,877
Sub-Total 160,275,569 150,891,483 - 150,891,483 119,807,264 8,726,581 22,357,638
Gas System
96358 Environmental Remediation 2,454,794 2,284,794 2,284,794 1,500,310 118,942 665,541
96365 Line Relocation-Pinellas Maint 1,034,106 884,106 884,106 509,858 78,296 295,952
96367 Gas Meter Change Out-Pinellas 3,185,000 3,385,000 3,385,000 2,894,261 490,739
96374 Line Relocation-Pinellas Capitalized 2,706,572 2,731,945 2,731,945 2,280,133 451,812
96376 Line Relocation - Pasco Maint 458,593 258,593 258,593 84,756 173,837
96377 Pinellas New Main / Service Lines 26,902,008 26,920,307 29,237 26,949,544 25,084,607 1,218 1,863,719 17
96378 Pasco New Mains / Service Lines 12,857,499 12,855,830 (500,000)12,355,830 10,621,887 252,791 1,481,152 18
96379 Pasco Gas Meter Change Out 597,821 667,821 667,821 618,015 49,806
96381 Line Reloc-Pasco-Capitalized 326,192 176,192 176,192 2,601 173,591
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 135,732
96384 Gas Building Renovation 1,849,675 1,849,675 1,849,675 650,565 30,845 1,168,265
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,114,865 4,227 438,754
96386 Expanded Energy Conservation 4,134,170 4,538,014 500,000 5,038,014 4,426,738 611,276 19
96387 Natural Gas Vehicle 4,300,000 4,334,194 19,673 4,353,867 3,704,069 649,798 20
96389 Future IMS Software & Hardware 250,000 250,000 250,000 104,414 83,936 61,650
96390 Ford Trucks 161,000 161,000 161,000 24,500 83,993 52,507
96391 Gas System Pasco Building 2,000,000 2,000,000 2,000,000 2,000,000
Sub-Total 65,767,275 65,847,316 48,910 65,896,226 54,477,847 654,248 10,764,130
Solid Waste
96426 Facility R & R 2,277,608 2,277,608 2,277,608 1,539,515 12,092 726,001
96443 Res Container Acquisition-II 1,626,741 1,626,741 1,626,741 1,208,851 26,630 391,260
96444 Comm Container Acquisition-II 3,240,020 3,240,020 3,240,020 2,442,506 797,514
96445 Solar Trash & Recycling Kiosks 214,414 214,414 214,414 189,414 25,000
96447 Transfer Station Rebuild 1,000,000 1,000,000 1,000,000 478,154 521,846
96448 Solid Waste CNG Station 0 150,000 150,000 150,000
Sub-Total 8,358,783 8,508,783 - 8,508,783 5,858,440 38,722 2,611,621
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/15 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Utility Miscellaneous
96516 Citywide Aerial Photo 159,533 159,533 159,533 151,596 7,937
96523 Pub Utilities Adm Bldg R&R 804,184 804,184 804,184 613,750 163,302 27,132
Sub-Total 963,717 963,717 - 963,717 765,345 163,302 35,069
Recycling
96804 Recycling Carts/Dumpsters 946,650 946,650 946,650 650,081 6,068 290,501
96805 Recycling Expansion/Particip/R&R 1,281,525 1,281,525 1,281,525 886,870 38,455 356,200
96809 Recyc Processing Ctr Expand & Upgrade 1,000,000 1,000,000 1,000,000 84,353 915,647
Sub-Total 3,228,175 3,228,175 - 3,228,175 1,621,303 44,523 1,562,349
TOTAL ALL PROJECTS 701,105,495 692,795,279 1,261,353 694,056,631 510,857,800 38,326,866 144,871,966
28
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Police Extra Duty
1 99215 345,356 (5,278)
To record a budget increase of $345,356 in Police Service
revenue to bring the budget in-line with actual receipts.
A transfer in of $1,008.26 in Police Service revenue is
recognized to close the historical Police Outside Duty
program (181-99908) in fiscal year 2016.
To record a transfer of $6,286.50 in Police Service revenue
to program 181-99350,Vehicle Replacement representing
revenue collected for vehicle usage on extra duty jobs. 340,078
FCASV-ESARP Program - NEW PROGRAM
2 99216 4,985
To establish the program and record a budget increase of
$4,985 in grant revenue from the Florida Council Against
Sexual Violence (FCASV)as approved by Council on August
4, 2016. 4,985
School Resource Officers
3 99264 23,364
To record a budget increase of $23,364 in reimbursement
revenue for School Resource Officers extra duty from the
Pinellas County School Board.23,364
Police Education Fund
4 99317 9,246
To record a budget increase of $9,246.32 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.9,246
Investigative Cost Recovery
5 99329 53,246
To record a net budget increase of $53,245.94 which will
bring the budget in line with actual receipts.Amendments
include a decrease of $369.43 in grant revenue,an increase
of $2,324.52 in other governmental revenue,an increase of
$28,955.99 in reimbursement revenues for Police Overtime,
and an increase of $22,334.86 in fines,forfeitures and
penalties revenue.53,246
Florida Contraband Forfeiture Fund
6 99330 183,567
To record a budget increase of $183,567.20 in fines,
forfeitures,and penalties revenue which will bring the budget
in-line with actual receipts.183,567
Vehicle Replacement
7 99350 6,287
To record a transfer of $6,286.50 in police services revenue
from 181-99215,Police Extra Duty Program.This
represents revenue collected for vehicle usage on extra duty
jobs. 6,287
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Crime Prevention Program
8 99364 15,000
To record a budget increase of $15,000.00 in donation
revenue to bring the budget in line with actual receipts.This
increase represents $5,000 from Abe's Place for the Marine
Unit and Hummer graphics,and $10,000 from Pinch a Penny
for upgraded flashlights for sworn officers.15,000
Federal Forfeiture Sharing
9 99387 91,668
To record a budget increase of $91,667.69 in grant revenue
from the US Department of Justice to bring the budget in-line
with actual receipts.91,668
Police - Outside Duty - CLOSE PROGRAM
10 99908 (1,008)
To record a transfer of $1,008.26 in Police Service revenue
to project 181-99215,Police Extra Duty.As a housekeeping
measure,this annually funded project is being closed.At
third quarter,the remaining available funds in the historical
project are being transferred to the newly established project
(181-99215). (1,008)
Public Safety Program
Totals:726,432 - 726,432
Miscellaneous Programs:
Joint Hercules Planning and Economic Study (NEW PROGRAM)
11 99729 150,000
To establish the program and record a budget increase of
$150,000 in General Fund revenue to fund a joint planning
and economic study of the Hercules industrial area with
Pinellas County.150,000
Special Events
12 99865 193,588
To record a budget increase of $193,588.39;representing
increases of $10,536.47 in rental income,$72,293.50 in
sponsorship revenue,$1,700.00 in memberships and
registrations,$72,897.89 in sales revenue,and $36,160.53
in reimbursements,which will bring the budget in line with
actual receipts for the quarter. 193,588
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2015 - June 30, 2016
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Library Special Account
13 99910 8,351
To record a budget increase of $8,350.85 in donation
revenue to bring the budget in line with actual receipts.8,351
Tree Replacement Program
14 99970 37,627
To record a budget increase of $37,627.20 in fines
forfeiture and penalty revenue to bring the budget in line with
actual receipts.37,627
Miscellaneous Programs
Total:389,566 - 389,566
Grand
Total:1,115,999 - 1,115,999
31
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99566 Clearwater Dwntwn Partnership Grant 500 500 - 500 458 - 42
99857 Stimulus - Electronic Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
Sub-Total 289,500 289,500 - 289,500 150,385 - 139,115
PUBLIC SAFETY PROGRAMS
99207 Bulletproof Vests 195,000 195,000 - 195,000 168,319 4,381 22,300
99209 Clearwater Cold Case Team 2014 30,671 30,671 - 30,671 22,224 - 8,447
99211 2014 RRT Invest Cost Recovery 53,696 41,010 - 41,010 41,010 - - C
99212 AmeriCorps Clearwater 2015 232,440 232,440 - 232,440 212,017 - 20,423
99213 2015 JAG/Taser Grant 49,118 49,118 - 49,118 49,118 - - C
99214 2015 HVE Ped and Bicycle Safety - 29,943 - 29,943 29,943 - 0
99215 Police Extra Duty - 481,978 340,078 822,056 579,441 - 242,615 1
99216 FCASV - ESARP Program - - 4,985 4,985 - - 4,985 2
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 62,272 - 24,728
99242 Human Trafficking Zonta Club 5,913 5,913 - 5,913 5,566 - 347
99244 AmeriCorps 2014 259,187 243,119 - 243,119 243,119 - - C
99264 School Resource Officers 1,843,232 2,158,739 23,364 2,182,103 2,079,717 - 102,386 3
99279 Police Recruitments 68,282 68,282 - 68,282 57,970 - 10,312
99281 Fed Forfeitures - Treasury 151,453 170,217 - 170,217 120,171 - 50,046
99316 Police Volunteers 132,179 132,179 - 132,179 123,489 - 8,690
99317 Police Education Fund 1,243,114 1,261,603 9,246 1,270,850 1,195,123 - 75,727 4
99329 Investigative Recovery Costs 2,093,629 2,097,360 53,246 2,150,606 1,752,978 19,594 378,034 5
99330 FL Contraband Forfeiture Fnd 981,058 851,570 183,567 1,035,137 612,656 - 422,481 6
99331 Law Enforcement Trust Fund 2,673,065 2,673,065 - 2,673,065 2,575,120 - 97,945
99350 Vehicle Replacement Fund 264,438 280,446 6,287 286,732 111,217 - 175,515 7
99356 Safe Neighborhood Program 798,803 874,053 15,000 889,053 807,164 - 81,889 8
99364 Crime Prevention Program 49,499 54,599 - 54,599 42,713 - 11,886
99387 Federal Forfeiture Sharing 1,869,537 2,026,194 91,668 2,117,862 1,498,667 7,271 611,924 9
99908 Police - Outside Duty 9,576,507 9,429,301 (1,008) 9,428,293 9,428,293 - (0) C 10
Sub-Total 22,657,821 23,473,800 726,432 24,200,232 21,818,307 31,246 2,350,679
COMMUNITY DEVELOPMENT
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99732 Housing Rehab 2013 161,152 160,182 - 160,182 160,182 - - C
99737 Public Facilities 2014 180,000 180,000 - 180,000 172,513 - 7,487
99738 Economic Development 2014 50,960 5,609 - 5,609 5,609 - - C
99739 Housing Rehab 2014 539,578 102,358 - 102,358 102,358 - - C
99740 Program Administration 2014 151,297 144,778 - 144,778 144,778 - - C
99741 Relocation/Demolition 2014 27,979 - - - - - - C
99742 Infill Housing 2014 71,585 10,000 - 10,000 10,000 - - C
99743 Public Services 2014 128,620 120,357 - 120,357 120,357 - - C
99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000
99745 Public Facilities 2015 150,000 173,712 - 173,712 150,000 - 23,712
99746 Economic Development 2015 10,000 6,775 - 6,775 6,775 - - C
99747 Housing Rehab 2015 276,051 110,310 - 110,310 110,310 - - C
99748 Program Administration 2015 145,259 131,012 - 131,012 131,012 - - C
99750 Infill Housing 2015 10,000 5,528 - 5,528 5,528 - - C
99751 Public Services 2015 134,988 119,539 - 119,539 119,539 - - C
99752 Public Facilities 2016 324,972 499,972 - 499,972 33,767 199,044 267,161
99753 Economic Development 2016 10,000 10,000 - 10,000 8,045 - 1,955
99754 Housing Rehab 2016 130,000 529,282 - 529,282 115,717 - 413,565
99755 Program Administration 2016 136,251 136,251 - 136,251 102,899 22,683 10,669
99756 Relocation/Demolition 2016 - 51,970 - 51,970 - - 51,970
99757 Infill Housing 2016 10,000 151,056 - 151,056 4,029 - 147,027
99758 Public Services 2016 121,000 121,000 - 121,000 89,936 31,064 -
99888 ULI Report Implementation 500,000 875,000 - 875,000 291,899 25,075 558,026
Sub-Total 3,677,191 4,052,191 - 4,052,191 2,197,087 277,866 1,577,238
32
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2015 to June 30, 2016
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/01/2015 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 429,677 433,552 - 433,552 163,019 - 270,533
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
Sub-Total 459,677 463,552 - 463,552 190,619 - 272,933
MARINE
99704 Sembler Mitigation Project 697,679 705,856 - 705,856 211,110 494,746 (0)
Sub-Total 697,679 705,856 - 705,856 211,110 494,746 (0)
MISCELLANEOUS PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 4,975 - 5,025
98602 Branding Roll-Out - 400,000 - 400,000 - - 400,000
98603 Common Heritage Grang (NEH)- 11,188 - 11,188 10,094 - 1,094
98604 2016 Clearwater Ferry - 79,300 - 79,300 40,931 38,369 -
98605 2016 Jolley Troller Sumer Pilot - 51,330 - 51,330 - 51,330 -
98729 Joint Hercules Pln & Econ Study - - 150,000 150,000 - 150,000 11
99802 Brownfield Revolving Loan 1,200,000 1,200,000 - 1,200,000 420,381 - 779,619
99844 United Way 7,580 7,580 - 7,580 7,322 - 258
99846 Economic Development - QTI 85,729 85,729 - 85,729 56,491 - 29,238
99860 Strategic Direction Action Plan 300,000 300,000 - 300,000 287,250 - 12,750
99864 Clearwater Gateway Farmer's Mkt 20,000 20,000 - 20,000 8,808 - 11,192
99865 Special Events 4,291,515 5,613,238 193,588 5,806,826 5,474,044 87,346 245,436 12
99867 Centennial Celebration 150,000 150,000 - 150,000 148,221 - 1,779
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,278
99869 Health Prevention Program 143,801 192,060 - 192,060 153,130 - 38,930
99871 State Brownfields Redevelopment Acct 165,429 165,454 - 165,454 164,507 737 210
99872 Coordinated Child Care - Ross Norton 1,151,658 1,497,582 - 1,497,582 835,026 - 662,556
99910 Library Special Account 763,879 777,001 8,351 785,352 757,121 - 28,231 13
99925 Peg Access Support 838,261 838,261 - 838,261 826,972 - 11,289
99927 Emergency Operations 5,174,659 5,174,659 - 5,174,659 2,989,678 - 2,184,981
99928 Nagano Sister City Program 142,794 142,794 - 142,794 131,876 565 10,353
99950 IDB Fees 54,131 54,131 - 54,131 32,830 - 21,301
99970 Tree Replacement Project 1,363,914 1,408,373 37,627 1,446,000 798,670 2,694 644,636 14
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
Sub-Total 16,584,550 18,899,880 389,566 19,289,446 13,748,637 181,041 5,359,768
TOTAL ALL PROJECTS 44,366,418 47,884,779 1,115,999 49,000,777 38,316,146 984,899 9,699,733
33
City of Clearwater
SPECIAL DEVELOPMENT FUND
Third Quarter
FY 2015/16
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 16,760
An increase in Ad Valorem Taxes to bring the
budget in line with actual receipts for the year.
Open Space Fees (20,000)
An decrease in Open Space Fees to bring the
budget in line with actual receipts for the year.
Recreation Facility Impact Fees (6,000)
A decrease in Recreation Facility Impact Fees to
bring the budget in line with actual receipts for the
year.
Recreation Land Impact Fees 194,000
An increase in Recreation Land Impact Fees to bring
the budget in line with actual receipts for the year.
Fee in Lieu of Sidewalks 20,060
An increase in Fee in Lieu of Sidewalks to bring the
budget in line with actual receipts for the year.
Transportation Impact Fees 55,760
An increase in Transportation Impact Fees to bring
the budget in line with actual receipts for the year.
Allocation of Assigned Fund Balance 445,426
Third quarter amendments reflect an allocation
$445,426 of Sales Tax Infrastructure revenue to
project 315-91150,Range Improvements as approved
by the Council onAugust 4, 2016.
Transfer-In from Capital Fund 1,350
Transfer-In revenue reflects the return of $1,168.75
in Recreation Land Impact Fee revenue,and $181.66
on Open Space Impact Fees from capital project 315-
93133,Park Land Acquisition which represents
unused revenue from recent land acquisitions.
707,356$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 445,426
Third quarter expenditure amendments reflect a
transfer of $445,426 of Sales Tax Infrastructure
revenue to project 315-91150,Range Improvements
as approved by the Council on August 4, 2016.
445,426$ Net Expenditure Amendments
34
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 2015/16 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 2,060,100 2,060,100 2,060,100 2,076,860 16,760
Infrastructure Tax 9,689,920 9,689,920 9,689,920 9,689,920 -
Interest Earnings 625,000 625,000 625,000 625,000 -
Open Space Fees 20,000 20,000 20,000 - (20,000)
Recreation Facility Impact Fees 25,000 25,000 25,000 19,000 (6,000)
Recreation Land Impact Fees 25,000 25,000 25,000 219,000 194,000
Fee in Lieu of Sidewalks - - - 20,060 20,060
Transportation Impact 125,000 125,000 125,000 180,760 55,760
Local Option Gas Tax 1,472,080 1,472,080 1,472,080 1,472,080 -
Allocation of Assigned Fund Balance 65,000 988,700 1,000,251 1,445,677 445,426
Transfer-In from Capital Improvement Plan - 563,397 563,397 564,747 1,350
14,107,100 15,594,197 15,605,748 16,313,104 707,356
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 2,060,100 2,060,100 2,060,100 2,060,100 -
Infrastructure Tax 6,021,820 6,721,820 6,721,820 7,167,246 445,426
Recreation Facility Land Fees - - 11,551 11,551 -
Open Space Impact Fees - 223,700 223,700 223,700 -
Transportation Impact fees 190,000 190,000 190,000 190,000 -
Local Option Gas Tax 1,438,330 1,438,330 1,438,330 1,438,330 -
Infrastructure Tax - Interfund Transfer - - - - -
Infrastructure Tax - Debt on Internal Loans 699,230 699,230 699,230 699,230 -
10,409,480 11,333,180 11,344,731 11,790,157 445,426
35
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2015 - June 30, 2016
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2015/16 2015/16 2015/16 2015/16 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG Program Income 946,370 946,370 946,370 946,370 -
Interest Earnings 130,000 159,648 159,648 159,648 -
Grant Funds - 120,158 104,090 200,373 96,283
Other Governmental Revenue - 345,924 346,934 349,259 2,325
Fines, Forfeiture and Penalty Revenue - 167,666 259,180 511,955 252,776
Donations - 8,639 20,425 43,776 23,351
Sales - 292,291 1,022,523 1,095,421 72,898
Rentals - 24,062 79,216 89,752 10,536
Sponsorships - 91,190 162,635 234,928 72,294
Memberships/Registrations - 6,200 9,500 11,200 1,700
Contractual Services - 392,140 578,581 1,012,418 433,837
Transfers from General Fund - 79,300 454,300 604,300 150,000
Sister City Program 3,000 3,000 3,000 3,000 -
Special Events 70,000 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Transfers from Parking - - 51,330 51,330 -
Transfers from Central Insurance Fund - 400,000 400,000 400,000 -
Allocation of Unassigned Fund Balance 805,000 805,000 805,000 805,000 -
1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
Expenditures:
CDBG/Home Funds 946,370 946,370 946,370 946,370 -
Planning - - - - -
Public Safety - 583,538 815,979 1,542,411 726,432
Community Development - - 375,000 375,000 -
Social Services - 3,875 3,875 3,875 -
Marine - 8,177 8,177 8,177 -
Sister City Program 3,000 3,000 3,000 3,000 -
Special Event Funding 70,000 70,000 70,000 70,000 -
Bullet Proof Vests 30,000 30,000 30,000 30,000 -
Other Miscellaneous Programs 935,000 2,296,628 3,250,330 3,639,896 389,566
1,984,370 3,941,588 5,502,731 6,618,730 1,115,999
SPECIAL PROGRAM FUND
Revenues:
SHIP Funds 394,410 394,410 394,410 394,410 -
Expenditures:
SHIP Program 394,410 394,410 394,410 394,410 -
36
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Year Review
FY 2015/16
37
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one change or
cumulatively for the same project.
*****
07/08/16 Administrative Change Order #1and final –Residential Initiated Reclaimed Water
Phase 1 (13-0052-UT). This change order is for final decreases and increases
items according to field conditions resulting in a net decrease to the contract.
S&S Directional Boring & Cable Contractors, Inc. (73,303.40)
07/19/16 Administrative Change Order #1 and final –RO WTP 1 High Service Pump
Station Electrical Improvements (14-0024-UT). This change order is for final
decreases and increases resulting in a net decrease to the contract.
B.L. Smith Electric, Inc. (8,902.25)
08/25/16 Administrative Change Order #2 and final –Northeast WRF Clarifiers 5-8
Rehabilitation (12-0025-UT). This change order is for final decreases and
increases resulting in a net decrease to the contract.
Poole & Kent CO. (67,071.85)
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 8923-16 2nd rdg cont'd
Agenda Date: 10/5/2016 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 7.12
SUBJECT/RECOMMENDATION:
Continue to a date uncertain: Ordinance 8923-16 second reading, making amendments to the
Clearwater Comprehensive Plan to support the implementation of the US 19 Corridor
Redevelopment Plan and new US 19 future land use categories, establish criteria for plan
amendments in the Coastal Storm Area, and update various terms and references.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 10/3/2016
** AMENDED FOR CITY COUNCIL **
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: August 16, 2016
AGENDA ITEM: G.1.
CASE: CPA2016-04001
ORDINANCE NO.: 8923-16
REQUEST: Review and recommendation to the City Council of an amendment to the
Clearwater Comprehensive Plan to support the implementation of the US 19
Corridor Redevelopment Plan and new US 19 future land use categories,
establish criteria for plan amendments in the Coastal Storm Area, and update
various terms and references.
INITIATED BY: City of Clearwater, Planning and Development Department
BACKGROUND:
Over the last several years, several major planning efforts have been completed that necessitate amendments
to the City's Comprehensive Plan. In 2011, the City's Economic Development and Housing Department
engaged TIP Strategies, Inc. to develop an Economic Development Strategic Plan (Strategic Plan) to position
Clearwater for future sustainable growth and economic prosperity. One of the priority strategies identified
within the Strategic Plan is to establish an employment center overlay district on US Highway 19 to
encourage higher-wage employment opportunities. Recognizing the corridor's strategic location within
Pinellas County makes it a logical place to grow as a regional employment center, and seeing that the retail
sites were adversely impacted by the construction of the highway overpasses, new zoning standards were
seen as a way to encourage the type of infill growth desired economically by the City.
The US 19 corridor was identified in Clearwater Greenprint (2011) as an "energy conservation area",
recognizing the opportunity to create vibrant, mixed-use, transit-supportive activity centers that link people
with jobs and services and the need to incentivize such infill development with updated land use policies. As
a first step in implementing this Clearwater Greenprint strategy, the Planning and Development Department
used US Department of Energy Energy Efficiency and Conservation Block Grant funds to work with HDR to
engage businesses and residents and define a vision for future growth along US Highway 19. The US 19
Corridor Redevelopment Plan (Corridor Plan) was approved by City Council in 2012. The Corridor Plan
defines three types of revitalization areas – Regional Centers, Neighborhood Centers and In-Between Areas
– and includes general guidance on future design standards “to ensure projects along the corridor contribute
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 2
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
to the creation of more compact, accessible, and attractive pedestrian- and transit-friendly destinations”.
Revitalization and redevelopment strategies provide more details on how to achieve this vision.
At the same time the Planning and Development Department was working on the Corridor Plan, Pinellas
Planning Council (PPC) staff was preparing a significant update to the Countywide Plan for Pinellas County
(Countywide Plan). The new Countywide Plan was adopted by the Countywide Planning Authority on
August 7, 2015. It establishes 16 Countywide Plan Map categories, while the previous Plan contained 36.
The Countywide Plan distinguishes between areas and corridors appropriate for more intensive development
to create transit-supportive urban areas and areas to be maintained as more suburban and primarily lower-
density residential neighborhoods. In order to request the Activity Center or Multimodal Corridor
designations be applied to the Countywide Plan Map, cities may prepare redevelopment studies and plans,
and must identify how planning and urban design strategies will be implemented locally to mitigate the
additional development potential allowed through the new categories. Options for complying with this
requirement include adoption of comprehensive plan polices and special zoning designations and design
guidelines or standards.
Because both the Corridor Plan and the new Countywide Plan were being prepared concurrently, the City
had the opportunity to work closely with PPC staff to ensure that the vision in the Corridor Plan was
achievable under the new Countywide Rules. The Corridor Plan provided the foundation to have US
Highway 19 designated as Multimodal Corridor and Activity Center at the time the new Countywide Plan
Map was adopted in 2015. The Corridor Plan strategies identify how the City will meet the requirements in
the Countywide Rules, and the proposed Comprehensive Plan amendments include several policies
addressing the Corridor Plan.
The main purpose of the proposed Comprehensive Plan amendments is to:
1. Establish the US 19 Regional Center, US 19 Neighborhood Center and US 19 Corridor future land
use categories as well as the corresponding US 19 zoning district and subdistricts;
2. Address changes in Countywide Rules including identifying those Countywide land use categories
that are consistent with City of Clearwater categories, adding a new Target Employment Center
Overlay (TEC) category, and establishing balancing criteria by which to evaluate amendments within
the Coastal Storm Area; and
3. Update the Citywide design structure policies to reflect changes based on the Corridor Plan and
include additional policies supporting its implementation, consistent with the requirements for the
Activity Center and Multimodal Corridor designations on the Countywide Plan Map.
The proposed amendments also include several minor amendments to the Future Land Use Element to
update references or correct small errors.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 3
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
ANALYSIS:
The proposed amendments to the Comprehensive Plan are summarized below:
1. US 19 Corridor Redevelopment Plan (Corridor Plan) Related Amendments [pages 4, 13 through
14, and 16 through 23 of Ordinance]
The proposal creates new US 19 Regional Center, US 19 Neighborhood Center and US 19 Corridor
future land use categories and zoning districts consistent with the Corridor Plan, and establishes the
corresponding floor area ratio (FAR) standards for the future land use categories. The proposed FAR
standards are consistent with those within the Corridor Plan. The development potential for residential
and overnight accommodation uses would be governed by the same FAR standard. To ensure the
proposed amendments do not result in increases of residential density within the Coastal Storm Area,
which would be in conflict with other policies in the Comprehensive Plan, Ordinance 8923-16 includes a
new policy restricting residential density for those properties within the Coastal Storm Area along US
Highway 19 to that which is already permitted, as well as a new Map A-16 depicting what areas are
affected and what those residential densities shall remain.
The Comprehensive Plan includes several polices supporting the City’s special area plans (Beach by
Design and the Clearwater Downtown Redevelopment Plan) and redevelopment planning efforts through
its Citywide design structure. Changes within the Citywide design structure pertaining to US Highway 19
are proposed in order to recognize completed work and to further support the implementation of the
Corridor Plan. Ordinance 8923-16 proposes to differentiate regional activity centers and neighborhood
activity centers, consistent with the proposed new future land use categories. Additionally, the ordinance
includes a new policy encouraging the establishment of design standards as envisioned within the
Corridor Plan. Updates to Maps A-13 and A-14 and the corresponding attachment to Map A-14 are
proposed to include new activity centers along US Highway 19.
Lastly, a new policy is proposed which would allow the appropriate US 19 future land use category be
assigned to parcels that annex within the US 19 Corridor Redevelopment Area, and a new Map A-17
shows the extent of the US 19 planning area and the associated future land use categories. This would
streamline the City’s process for these properties, eliminating the need for companion Future Land Use
Map and Zoning Atlas amendments. The Corridor Plan addressed properties both within the City’s limits
and within Unincorporated Pinellas County, recognizing that County enclaves within the City’s planning
area should also be considered in the planning and vision stage of the project.
2. Countywide Plan for Pinellas County Consistency Amendments [pages 3 through 5, 13 through 15,
and 17 of Ordinance]
The proposed amendments update nomenclature throughout the Future Land Use Element to reference
the Countywide Plan for Pinellas County (new name for Countywide Plan, Rules and Strategies
combined) and to change references to land use classifications to land use categories. Additionally, other
references from special area plan to redevelopment plan are updated where appropriate.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 4
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Consistent with criteria in the Countywide Rules, a new Policy A.1.2.3 is added to adopt "balancing
criteria" against which the City may evaluate amendments proposing increases in permanent population
within the coastal storm areas. This amendment would provide the City with more discretion at the local
level in evaluating proposed changes within the coastal storm area, as allowed in the updated
Countywide Rules.
A new Future Land Use Table A-2 is proposed which identifies the consistent Countywide Plan Map
categories/subcategories. A new policy is proposed clarifying that the City may designate properties
locally with more restrictive future land use categories, and these are consistent with the Activity Center
(AC) Countywide Plan category. The Countywide Plan Map adopted in August 2015 designated the area
governed by the Clearwater Downtown Redevelopment Plan as Activity Center – Special Center,
recognizing the City’s special area plan. Properties within the East Gateway and Town Lake Residential
character districts are designated locally with a variety of future land use categories.
The updated Countywide Rules include a new Target Employment Center Overlay (TEC) category,
which is proposed within Table A-1. This overlay category will enable the City to designate industrial
areas in the future to allow a 100% increase in development potential (FAR) for certain uses:
manufacturing, office, and research/development. The City’s Hercules Industrial Park area is identified
as a TEC on the Countywide Plan Map.
3. Future Land Use Table [pages 5 through 15 of Ordinance]
The proposed amendments restructure Objective A.2.2 to provide clarity by moving certain components
into new policies. As previously mentioned, new Tables A-1 and A-2 are proposed to replace the existing
Future Land Use Table, and footnotes in the existing table pertaining to transit oriented development
(TOD) and FAR bonus provisions for hospital uses are proposed as new policies. Ordinance 8923-16
includes a new policy addressing residential equivalent uses and beds per dwelling unit allowance,
consistent with the definitions within the City’s Community Development Code.
4. Miscellaneous Amendments [page 16 of Ordinance]
Ordinance 8923-16 proposes to add a policy emphasizing preservation of the character of North
Clearwater Beach, recognizing that it is the one residential area on Clearwater Beach which is otherwise
primarily tourist oriented.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 5
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
STANDARDS FOR REVIEW:
Pursuant to Community Development Code Section 4-603.F., no amendment to the Comprehensive Plan
shall be approved unless it complies with the following standards:
1. The amendment will further implementation of the Comprehensive Plan consistent with the goals,
policies and objectives contained in the Plan.
The proposed amendments to the Clearwater Comprehensive Plan are consistent with the following
goals, objectives, and policies in the Plan:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to
accommodate public demand and promote infill development.
Goal A.5 The City of Clearwater shall identify and utilize a Citywide design structure
comprised of a hierarchy of places and linkages. The Citywide design structure will
serve as a guide to development and land use decisions while protecting those
elements that make the City uniquely Clearwater.
Objective A.6.1 The redevelopment of blighted, substandard, inefficient and/or obsolete areas shall be
a high priority and promoted through the implementation of redevelopment and
special area plans, the construction of catalytic private projects, city investment, and
continued emphasis on property maintenance standards.
Objective A.6.2 The City of Clearwater shall continue to support innovative planned development and
mixed land use development techniques in order to promote infill development that is
consistent and compatible with the surrounding environment.
Objective E.1.2 The coastal storm area shall be the area delineated in Maps E-1A and E-1B of the
Coastal Management Element, which encompasses all of the following:
(1) the Coastal High Hazard Area (CHHA), which shall be defined by the Sea, Lake
and Overland Surges from Hurricanes (SLOSH) model to be inundated from a
category one hurricane, as reflected in the most recent Regional Evacuation Study,
Storm Tide Atlas,
(2) all land connected to the mainland of Clearwater by bridges or causeways
(3) those isolated areas that are defined by the SLOSH model to be inundated by a
category two hurricane or above and that are surrounded by the CHHA or by the
CHHA and a body of water, and
(4) all land located within the Velocity Zone as designated by the Federal Emergency
Management Agency.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 6
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
The City shall direct permanent population concentrations away from the coastal
storm area consistent with the goals, objectives and policies of the Clearwater
Comprehensive Plan.
The proposed amendments create additional future land use categories, adding to those already available
within the Future Land Use Element and further expanding opportunities for properties along US
Highway 19 and its cross streets. These categories were envisioned within the US 19 Corridor
Redevelopment Plan (2012), which is proposed to be identified as one of the redevelopment plans
prepared by the city to encourage infill development. US Highway 19 and Gulf-to-Bay Boulevard were
previously identified as important corridors for redevelopment, and the Westfield Countryside Mall and
Clearwater Mall areas were identified as activity centers within the Citywide design structure. The
proposed amendments further these goals and objectives by adding supporting policies and activity
centers for which the city has planned for redevelopment going forward.
2. The amendment is not inconsistent with other provisions of the Comprehensive Plan.
The proposed amendments are not in conflict with other provisions of the Comprehensive Plan and bring
further consistency between the goals, objectives and policies and the map series. The proposed
amendments add several new objectives and policies to the Comprehensive Plan, while also simplifying
other sections of the Plan. The proposed amendments to Objective A.6.1 and related policies identify the
locations for the new US 19 Regional Centers, Neighborhood Centers and Corridor segments, as was
previously done for the city's other redevelopment plans, Beach by Design and the Clearwater
Downtown Redevelopment Plan. The proposed policies support and expand the Citywide design structure
as previously discussed. The proposal of balancing criteria for amendments within the coastal storm area
and the proposed policy limiting permanent residential density for properties within the coastal storm
area along US Highway 19 are consistent with other Objectives and Policies within the Comprehensive
Plan, including the Coastal Management Element.
3. The available uses, if applicable, to which the property may be put are appropriate to the property
in question and compatible with existing and planned uses in the area.
The proposed amendments include some updates to the uses listed within new Table A-1 in order to
clarify and bring consistency between the Comprehensive Plan and the Community Development Code.
However, the updates to this table do not add or delete uses already available to these properties, as that
is regulated by zoning districts in the Community Development Code. Table A-2 identifies certain
general or primary uses for the proposed US 19 Regional Center, US 19 Neighborhood Center, and US
19 Corridor future land use categories. A complete list of permitted uses will be established when the
corresponding zoning district and design standards are proposed later this year.
4. Sufficient public facilities are available to serve the property.
This amendment does not result in changes to the City's Future Land Use Map; therefore, this criterion is
not applicable at this time. However, a review of public facility availability in order to support the related
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 7
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Future Land Use Map amendment for the US 19 corridor is provided within the staff report for
LUP2016-06004, LUP2016-06005 and LUP2016-06006.
5. The amendment will not adversely affect the natural environment.
This is not applicable to the proposed amendments.
6. The amendment will not adversely impact the use of property in the immediate area.
This is not directly applicable to the proposed amendments as they do not relate to a specific property or
properties. Several of the amendments proposed by this ordinance would expand the number of future
land use categories available within the City, which will later result in an expansion to the number of
uses available when the corresponding zoning district is established and properties are designated on the
Zoning Atlas. Proposed Policy 6.1.13 encourages development standards for US Highway 19 which seek
to provide safe and attractive settings for working, living, and shopping.
SUMMARY AND RECOMMENDATION:
The purpose of this amendment is to update the Future Land Use Element to recent changes to the
Countywide Plan for Pinellas County and to include policies related to the US 19 Corridor Redevelopment
Plan and further supporting its implementation. The proposed amendment is consistent with and will further
the goals, objectives, and policies of the Clearwater Comprehensive Plan, will not result in inappropriate or
incompatible uses, will not adversely affect the natural environment or impact the use of the property in the
immediate area, and sufficient public facilities exist to implement the proposed amendment.
Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance
No. 8923-16 that amends the Clearwater Comprehensive Plan.
Prepared by Planning and Development Department Staff:
Lauren Matzke, AICP
Long Range Planning Manager
ATTACHMENTS: Ordinance No. 8923-16
Resume
** AMENDED FOR CITY COUNCIL **
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: August 16, 2016
AGENDA ITEM: G.1.
CASE: CPA2016-04001
ORDINANCE NO.: 8923-16
REQUEST: Review and recommendation to the City Council of an amendment to the
Clearwater Comprehensive Plan to support the implementation of the US 19
Corridor Redevelopment Plan and new US 19 future land use categories,
establish criteria for plan amendments in the Coastal Storm Area, and update
various terms and references.
INITIATED BY: City of Clearwater, Planning and Development Department
BACKGROUND:
Over the last several years, several major planning efforts have been completed that necessitate amendments
to the City's Comprehensive Plan. In 2011, the City's Economic Development and Housing Department
engaged TIP Strategies, Inc. to develop an Economic Development Strategic Plan (Strategic Plan) to position
Clearwater for future sustainable growth and economic prosperity. One of the priority strategies identified
within the Strategic Plan is to establish an employment center overlay district on US Highway 19 to
encourage higher-wage employment opportunities. Recognizing the corridor's strategic location within
Pinellas County makes it a logical place to grow as a regional employment center, and seeing that the retail
sites were adversely impacted by the construction of the highway overpasses, new zoning standards were
seen as a way to encourage the type of infill growth desired economically by the City.
The US 19 corridor was identified in Clearwater Greenprint (2011) as an "energy conservation area",
recognizing the opportunity to create vibrant, mixed-use, transit-supportive activity centers that link people
with jobs and services and the need to incentivize such infill development with updated land use policies. As
a first step in implementing this Clearwater Greenprint strategy, the Planning and Development Department
used US Department of Energy Energy Efficiency and Conservation Block Grant funds to work with HDR to
engage businesses and residents and define a vision for future growth along US Highway 19. The US 19
Corridor Redevelopment Plan (Corridor Plan) was approved by City Council in 2012. The Corridor Plan
defines three types of revitalization areas – Regional Centers, Neighborhood Centers and In-Between Areas
– and includes general guidance on future design standards “to ensure projects along the corridor contribute
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 2
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
to the creation of more compact, accessible, and attractive pedestrian- and transit-friendly destinations”.
Revitalization and redevelopment strategies provide more details on how to achieve this vision.
At the same time the Planning and Development Department was working on the Corridor Plan, Pinellas
Planning Council (PPC) staff was preparing a significant update to the Countywide Plan for Pinellas County
(Countywide Plan). The new Countywide Plan was adopted by the Countywide Planning Authority on
August 7, 2015. It establishes 16 Countywide Plan Map categories, while the previous Plan contained 36.
The Countywide Plan distinguishes between areas and corridors appropriate for more intensive development
to create transit-supportive urban areas and areas to be maintained as more suburban and primarily lower-
density residential neighborhoods. In order to request the Activity Center or Multimodal Corridor
designations be applied to the Countywide Plan Map, cities may prepare redevelopment studies and plans,
and must identify how planning and urban design strategies will be implemented locally to mitigate the
additional development potential allowed through the new categories. Options for complying with this
requirement include adoption of comprehensive plan polices and special zoning designations and design
guidelines or standards.
Because both the Corridor Plan and the new Countywide Plan were being prepared concurrently, the City
had the opportunity to work closely with PPC staff to ensure that the vision in the Corridor Plan was
achievable under the new Countywide Rules. The Corridor Plan provided the foundation to have US
Highway 19 designated as Multimodal Corridor and Activity Center at the time the new Countywide Plan
Map was adopted in 2015. The Corridor Plan strategies identify how the City will meet the requirements in
the Countywide Rules, and the proposed Comprehensive Plan amendments include several policies
addressing the Corridor Plan.
The main purpose of the proposed Comprehensive Plan amendments is to:
1. Establish the US 19 Regional Center, US 19 Neighborhood Center and US 19 Corridor future land
use categories as well as the corresponding US 19 zoning district and subdistricts;
2. Address changes in Countywide Rules including identifying those Countywide land use categories
that are consistent with City of Clearwater categories, adding a new Target Employment Center
Overlay (TEC) category, and establishing balancing criteria by which to evaluate amendments within
the Coastal Storm Area; and
3. Update the Citywide design structure policies to reflect changes based on the Corridor Plan and
include additional policies supporting its implementation, consistent with the requirements for the
Activity Center and Multimodal Corridor designations on the Countywide Plan Map.
The proposed amendments also include several minor amendments to the Future Land Use Element to
update references or correct small errors.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 3
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
ANALYSIS:
The proposed amendments to the Comprehensive Plan are summarized below:
1. US 19 Corridor Redevelopment Plan (Corridor Plan) Related Amendments [pages 4, 13 through
14, and 16 through 23 of Ordinance]
The proposal creates new US 19 Regional Center, US 19 Neighborhood Center and US 19 Corridor
future land use categories and zoning districts consistent with the Corridor Plan, and establishes the
corresponding floor area ratio (FAR) standards for the future land use categories. The proposed FAR
standards are consistent with those within the Corridor Plan. The development potential for residential
and overnight accommodation uses would be governed by the same FAR standard. To ensure the
proposed amendments do not result in increases of residential density within the Coastal Storm Area,
which would be in conflict with other policies in the Comprehensive Plan, Ordinance 8923-16 includes a
new policy restricting residential density for those properties within the Coastal Storm Area along US
Highway 19 to that which is already permitted, as well as a new Map A-16 depicting what areas are
affected and what those residential densities shall remain.
The Comprehensive Plan includes several polices supporting the City’s special area plans (Beach by
Design and the Clearwater Downtown Redevelopment Plan) and redevelopment planning efforts through
its Citywide design structure. Changes within the Citywide design structure pertaining to US Highway 19
are proposed in order to recognize completed work and to further support the implementation of the
Corridor Plan. Ordinance 8923-16 proposes to differentiate regional activity centers and neighborhood
activity centers, consistent with the proposed new future land use categories. Additionally, the ordinance
includes a new policy encouraging the establishment of design standards as envisioned within the
Corridor Plan. Updates to Maps A-13 and A-14 and the corresponding attachment to Map A-14 are
proposed to include new activity centers along US Highway 19.
Lastly, a new policy is proposed which would allow the appropriate US 19 future land use category be
assigned to parcels that annex within the US 19 Corridor Redevelopment Area, and a new Map A-17
shows the extent of the US 19 planning area and the associated future land use categories. This would
streamline the City’s process for these properties, eliminating the need for companion Future Land Use
Map and Zoning Atlas amendments. The Corridor Plan addressed properties both within the City’s limits
and within Unincorporated Pinellas County, recognizing that County enclaves within the City’s planning
area should also be considered in the planning and vision stage of the project.
2. Countywide Plan for Pinellas County Consistency Amendments [pages 3 through 5, 13 through 15,
and 17 of Ordinance]
The proposed amendments update nomenclature throughout the Future Land Use Element to reference
the Countywide Plan for Pinellas County (new name for Countywide Plan, Rules and Strategies
combined) and to change references to land use classifications to land use categories. Additionally, other
references from special area plan to redevelopment plan are updated where appropriate.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 4
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Consistent with criteria in the Countywide Rules, a new Policy A.1.2.3 is added to adopt "balancing
criteria" against which the City may evaluate amendments proposing increases in permanent population
within the coastal storm areas. This amendment would provide the City with more discretion at the local
level in evaluating proposed changes within the coastal storm area, as allowed in the updated
Countywide Rules.
A new Future Land Use Table A-2 is proposed which identifies the consistent Countywide Plan Map
categories/subcategories. A new policy is proposed clarifying that the City may designate properties
locally with more restrictive future land use categories, and these are consistent with the Activity Center
(AC) Countywide Plan category. The Countywide Plan Map adopted in August 2015 designated the area
governed by the Clearwater Downtown Redevelopment Plan as Activity Center – Special Center,
recognizing the City’s special area plan. Properties within the East Gateway and Town Lake Residential
character districts are designated locally with a variety of future land use categories.
The updated Countywide Rules include a new Target Employment Center Overlay (TEC) category,
which is proposed within Table A-1. This overlay category will enable the City to designate industrial
areas in the future to allow a 100% increase in development potential (FAR) for certain uses:
manufacturing, office, and research/development. The City’s Hercules Industrial Park area is identified
as a TEC on the Countywide Plan Map.
3. Future Land Use Table [pages 5 through 15 of Ordinance]
The proposed amendments restructure Objective A.2.2 to provide clarity by moving certain components
into new policies. As previously mentioned, new Tables A-1 and A-2 are proposed to replace the existing
Future Land Use Table, and footnotes in the existing table pertaining to transit oriented development
(TOD) and FAR bonus provisions for hospital uses are proposed as new policies. Ordinance 8923-16
includes a new policy addressing residential equivalent uses and beds per dwelling unit allowance,
consistent with the definitions within the City’s Community Development Code.
4. Miscellaneous Amendments [page 16 of Ordinance]
Ordinance 8923-16 proposes to add a policy emphasizing preservation of the character of North
Clearwater Beach, recognizing that it is the one residential area on Clearwater Beach which is otherwise
primarily tourist oriented.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 5
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
STANDARDS FOR REVIEW:
Pursuant to Community Development Code Section 4-603.F., no amendment to the Comprehensive Plan
shall be approved unless it complies with the following standards:
1. The amendment will further implementation of the Comprehensive Plan consistent with the goals,
policies and objectives contained in the Plan.
The proposed amendments to the Clearwater Comprehensive Plan are consistent with the following
goals, objectives, and policies in the Plan:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to
accommodate public demand and promote infill development.
Goal A.5 The City of Clearwater shall identify and utilize a Citywide design structure
comprised of a hierarchy of places and linkages. The Citywide design structure will
serve as a guide to development and land use decisions while protecting those
elements that make the City uniquely Clearwater.
Objective A.6.1 The redevelopment of blighted, substandard, inefficient and/or obsolete areas shall be
a high priority and promoted through the implementation of redevelopment and
special area plans, the construction of catalytic private projects, city investment, and
continued emphasis on property maintenance standards.
Objective A.6.2 The City of Clearwater shall continue to support innovative planned development and
mixed land use development techniques in order to promote infill development that is
consistent and compatible with the surrounding environment.
Objective E.1.2 The coastal storm area shall be the area delineated in Maps E-1A and E-1B of the
Coastal Management Element, which encompasses all of the following:
(1) the Coastal High Hazard Area (CHHA), which shall be defined by the Sea, Lake
and Overland Surges from Hurricanes (SLOSH) model to be inundated from a
category one hurricane, as reflected in the most recent Regional Evacuation Study,
Storm Tide Atlas,
(2) all land connected to the mainland of Clearwater by bridges or causeways
(3) those isolated areas that are defined by the SLOSH model to be inundated by a
category two hurricane or above and that are surrounded by the CHHA or by the
CHHA and a body of water, and
(4) all land located within the Velocity Zone as designated by the Federal Emergency
Management Agency.
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 6
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
The City shall direct permanent population concentrations away from the coastal
storm area consistent with the goals, objectives and policies of the Clearwater
Comprehensive Plan.
The proposed amendments create additional future land use categories, adding to those already available
within the Future Land Use Element and further expanding opportunities for properties along US
Highway 19 and its cross streets. These categories were envisioned within the US 19 Corridor
Redevelopment Plan (2012), which is proposed to be identified as one of the redevelopment plans
prepared by the city to encourage infill development. US Highway 19 and Gulf-to-Bay Boulevard were
previously identified as important corridors for redevelopment, and the Westfield Countryside Mall and
Clearwater Mall areas were identified as activity centers within the Citywide design structure. The
proposed amendments further these goals and objectives by adding supporting policies and activity
centers for which the city has planned for redevelopment going forward.
2. The amendment is not inconsistent with other provisions of the Comprehensive Plan.
The proposed amendments are not in conflict with other provisions of the Comprehensive Plan and bring
further consistency between the goals, objectives and policies and the map series. The proposed
amendments add several new objectives and policies to the Comprehensive Plan, while also simplifying
other sections of the Plan. The proposed amendments to Objective A.6.1 and related policies identify the
locations for the new US 19 Regional Centers, Neighborhood Centers and Corridor segments, as was
previously done for the city's other redevelopment plans, Beach by Design and the Clearwater
Downtown Redevelopment Plan. The proposed policies support and expand the Citywide design structure
as previously discussed. The proposal of balancing criteria for amendments within the coastal storm area
and the proposed policy limiting permanent residential density for properties within the coastal storm
area along US Highway 19 are consistent with other Objectives and Policies within the Comprehensive
Plan, including the Coastal Management Element.
3. The available uses, if applicable, to which the property may be put are appropriate to the property
in question and compatible with existing and planned uses in the area.
The proposed amendments include some updates to the uses listed within new Table A-1 in order to
clarify and bring consistency between the Comprehensive Plan and the Community Development Code.
However, the updates to this table do not add or delete uses already available to these properties, as that
is regulated by zoning districts in the Community Development Code. Table A-2 identifies certain
general or primary uses for the proposed US 19 Regional Center, US 19 Neighborhood Center, and US
19 Corridor future land use categories. A complete list of permitted uses will be established when the
corresponding zoning district and design standards are proposed later this year.
4. Sufficient public facilities are available to serve the property.
This amendment does not result in changes to the City's Future Land Use Map; therefore, this criterion is
not applicable at this time. However, a review of public facility availability in order to support the related
Community Development Board – August 16, 2016
Revised for City Council First Reading – September 15, 2016
CPA2016-04001 – Page 7
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Future Land Use Map amendment for the US 19 corridor is provided within the staff report for
LUP2016-06004, LUP2016-06005 and LUP2016-06006.
5. The amendment will not adversely affect the natural environment.
This is not applicable to the proposed amendments.
6. The amendment will not adversely impact the use of property in the immediate area.
This is not directly applicable to the proposed amendments as they do not relate to a specific property or
properties. Several of the amendments proposed by this ordinance would expand the number of future
land use categories available within the City, which will later result in an expansion to the number of
uses available when the corresponding zoning district is established and properties are designated on the
Zoning Atlas. Proposed Policy 6.1.13 encourages development standards for US Highway 19 which seek
to provide safe and attractive settings for working, living, and shopping.
SUMMARY AND RECOMMENDATION:
The purpose of this amendment is to update the Future Land Use Element to recent changes to the
Countywide Plan for Pinellas County and to include policies related to the US 19 Corridor Redevelopment
Plan and further supporting its implementation. The proposed amendment is consistent with and will further
the goals, objectives, and policies of the Clearwater Comprehensive Plan, will not result in inappropriate or
incompatible uses, will not adversely affect the natural environment or impact the use of the property in the
immediate area, and sufficient public facilities exist to implement the proposed amendment.
Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance
No. 8923-16 that amends the Clearwater Comprehensive Plan.
Prepared by Planning and Development Department Staff:
Lauren Matzke, AICP
Long Range Planning Manager
ATTACHMENTS: Ordinance No. 8923-16
Resume
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2842
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve five purchase contracts for the City’s purchase of real property located within the 600
block of North Garden Avenue, Clearwater, Florida, with a total purchase price of $754,500
and total expenditures not to exceed $900,000, and authorize the appropriate officials to
execute same, together with all other instruments required to affect closing.
SUMMARY:
The five contiguous properties are located in the block bordered by North Garden Avenue,
Eldridge Street, Maple Street and the Pinellas Trail. Spruce Street bisects the block from
north to south. The proposed assemblage contains 60,160 square feet (1.38 acres). The
Economic Development and Housing Department proposes to acquire this property to create
homeownership inventory under an affordable housing program. The site is suitable for
construction of 13 single-family, three-bedroom homes.
The proposal includes the City acquiring the property, performing various tasks such as
resident relocation assistance, an environmental analysis/remediation and demolition of
existing improvements. When complete, the City will then sell the property to a firm qualified
to produce single family homes to people qualifying at 80% of Area Median Income or below.
The project will complement the adjacent 76-unit housing project and will create workforce
housing within the City’s North Greenwood Neighborhood Revitalization Strategy Area
(NRSA). Characteristics of a NRSA are an aging housing stock and lack of owner equity.
This project will help to achieve goals established in the 2016/17-2019/20 Consolidated Plan
and 2016/17 Annual Action Plan to provide availability of, and accessibility to, affordable
housing for the residents of the City of Clearwater.
The City will use HOME funding made available from the United States Department of
Housing and Urban Development and other non-federal housing grant and/or program income
dollars to fund the acquisition. The majority of these funds will be recaptured upon the sale of
the property to a qualified developer, and the same funding sources will be used to assist with
development costs. Commercial Investment Appraisers performed an appraisal and valued
the property at $780,000 with a valuation date of August 1, 2016.
Property Owner Area Price
09-29-15-08622-000-0361 David Dupuis 2,475 SF $72,500
09-29-15-08622-000-0390 John Spagnola 5,000 SF $47,000
09-29-15-08622-000-0350 Ilhan Bilgutay 7,425 SF $168,750
09-29-15-08622-000-0330 Pace Technology 4,950 SF
09-29-15-08622-000-0320 Pace Technology 4,950 SF $206,250
09-29-15-08622-000-0310 Pace Technology 4,950 SF (3 Parcels)
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2842
09-29-15-08622-000-0400 Al Guy 14,800 SF $260,000
09-29-15-08622-000-0450 Al Guy 10,660 SF (2 Parcels)
TOTAL 60,160 SF $754,500
Anticipated acquisition costs:
Purchase price $754,500
Environmental audit/remediation $15,000
Appraisal $2,700
Closing costs $5,000
Broker Fee $15,000
Demolition $70,000
Survey $5,000
Relocation Assistance $32,800
TOTAL $900,000
APPROPRIATION CODE AND AMOUNT:
Funding for this project is available with the use of HOME funding from the United States
Department of Housing and Urban Development, State Housing Initiatives Partnership
Program and the Pinellas County Housing Trust Fund.
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 10/3/2016
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1 Garden Trail ApartmentsG a rd e n Tra i l Apartment s
ELDRIDGE ST
SEMINOLE ST N GARDEN AVE SPRUCE AVE BLANCHEBLITTLEJOHNTRLMAPLE ST N FORT HARRISON AVE BLANCHE B LITTLEJOHN TRL MAPLE ST
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JB CL N.T.S.277B 09-29s-15e08/11/16Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
PROPOSED HOUSING PROJECTNORTH GARDEN AVENUE
Document Path: S:\ENV\Jim Benwell\GIS\N Garden Prop Housing Project.mxd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2849
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Approve a Professional Services Contract between the City of Clearwater and J. Vero and
Associates, Inc. (dba HUB) to provide tourism marketing services for the City of Clearwater in
the amount of $164,000 per fiscal year, and authorize the appropriate officials to execute
same.
SUMMARY:
In 2010, the City selected through a competitive bid process Imagine Global Consulting to
implement a comprehensive public relations program to improve the brand awareness of the
City of Clearwater’s attributes as a top tourism destination. In 2013, Imagine Global Consulting
was selected through a similar process to continue to provide those services. The contract,
inclusive of two one-year renewal periods, expired on September 30, 2016.
On May 10, 2016, the City released Request for Proposals 34-16 with the goal of selecting an
experienced marketing and public relations partner in directing future marketing and public
relations efforts, including web and social media, in an aggressive and comprehensive manner
to strengthen awareness statewide, nationally and internationally, of the City’s attributes and
offerings as a top vacation destination with an ultimate goal of attracting more visitors.
Sixteen proposals were received by the June 9, 2016 deadline. The Selection Committee met
on July 14, 2016 to review and rank the proposals. Proposals were evaluated and ranked
based on approach to the scope of work, experience, proven performance/similar work,
personnel/time availability, creativity, and proposed plan for costs. The Selection Committee
was comprised of the following: Lisa Chandler, Pier 60 Concessions and Barefoot Beach
House; Jeff Castner, General Manager, Opal Sands Resort; Kris Koch, Special Events - Parks
& Recreation; Joelle Castelli, Director of Public Communications, and Denise Sanderson,
Director of Economic Development and Housing.
The top four firms were asked to present their proposals to the Selection Committee:
J. Vero and Associates, Inc. (dba HUB), Freehold, NJ, New York, NY and New Orleans, LA
Imagine Global Consulting, New York, NY, Hemsworth Communications, Fort Lauderdale, FL
And Sparxoo, Inc., Tampa, FL .
After oral presentations were made on August 17, 2016, J. Vero and Associates Inc. (HUB)
was determined to have received the most points. Presenting firms were notified of the results
and staff entered contract negotiations with HUB.
The Selection Committee’s recommendation is based upon the following:
·Research-based approach to identify destination’s intrinsic value
·Messages that resonate with target audiences
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2849
·Team of PR experts, syndicated journalists, award winning creative designers and
social media experts.
·Relationship-based approach to work with travel media, digital influencers and creative
partners.
·HUB’s parent company, J. Vero and Associates, Inc. produces the widely acclaimed
Travel Media Showcase.
The Scope of Work includes a detailed action and activity plan, numerous value-added
opportunities, comprehensive approach to achieving goals with detailed deliverables, no
hourly billing, and clearly defined benefits for the City of Clearwater.
The one-year contract with option for up to two one-year renewals is not to exceed $164,000
per year inclusive of all public relations, website, social media, and account management
activities.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the FY 2016-2017 budget - cost code
0010-09216-530100-552-000-0000 to fund this contract.
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 10/3/2016
[A04-09216 /192098/1]Page 1 of 14
PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT, entered into this __________ day of October, 2016, by and
between the CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred
to as “City,” P.O. Box 4748, Clearwater, Florida 33758 and J. Vero & Associates, Inc., dba
HUB, an S corporation, hereinafter referred to as “HUB,” One Dag Hammarskjold Blvd, Ste.
6, Freehold, NJ 07728.
WHEREAS, the City requested professional services through Request for Proposals
#34-16 seeking assistance from an experienced marketing and public relations firm in
directing future marketing and public relations efforts, including web and social media, in an
aggressive and comprehensive manner to strengthen awareness nationally and statewide
of the City of Clearwater’s attributes and offerings as a top vacation destination with an
ultimate goal to attract more visitors; and
WHEREAS, HUB agrees, pursuant to the Scope of Work as contained in Exhibit A
attached hereto, to conduct tourism marketing and public relations activities;
NOW THEREFORE, in consideration of the promises stated herein, the City and
HUB mutually agree as follows:
1. SCOPE OF PROJECT.
HUB agrees to provide professional services under the terms and conditions
described in attached Exhibit A and in accordance with specifications, terms and conditions
as provided for in Request for Proposals, #34-16, Tourism Marketing Services, and HUB’s
proposal in response thereto, both incorporated herein and made a part hereof by
reference.
2. TIME OF PERFORMANCE.
The term of this Agreement shall be for a period of one (1) year (“Initial Term”)
commencing on October 6, 2016 (“Commencement Date”) and continuing through
September 30, 2017 (“Termination Date”) unless earlier terminated under the terms of this
agreement. This Agreement may be extended for two (2), one (1) year renewals under the
same terms and conditions by the mutual written agreement of both parties. In
[A04-09216 /192098/1]Page 2 of 14
consideration of City entering into this Agreement with HUB, HUB covenants with City that
HUB shall unequivocally, timely and without reservation, comply with the terms and
conditions and meet service level requirements as set out in Exhibit A. HUB’s failure to
timely comply with any of the obligations hereunder during the term of this Agreement shall
be deemed a material default resulting in termination of this Agreement.
3. COMPENSATION.
The City will pay HUB a sum of $164,000 per year for implementation and
administration of the Scope of Work (as described in Exhibit A). Total compensation will not
exceed $164,000 per fiscal year. Payment schedule is described in Exhibit B. The City may,
from time to time, require changes in the Scope of Work of HUB to be performed hereunder.
Such changes, including any increase or decrease in the amount of HUB’s compensation
and changes in the terms of this Contract which are mutually agreed upon by and between
City and HUB shall be effective when incorporated in written amendment to this Contract.
4. METHOD OF PAYMENT.
HUB’s invoices shall be submitted to the City for approval for payment on a monthly
basis, according to Exhibit B. The City agrees to pay after approval under the terms of the
Florida Prompt Payment Act F.S. 218.70. The City’s performance and obligation to pay
under this Contract is contingent upon an annual appropriation of the City’s budget.
5. NOTICES AND CHANGES OF ADDRESS.
Any notice required or permitted to be given by the provisions of this Contract shall
be conclusively deemed to have been received by a party hereto on the date it is hand
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid) on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
J. Vero & Associates, Inc., dba HUB City of Clearwater
Joanne Vero, President Denise Sanderson, Director
Economic Development &Housing
[A04-09216 /192098/1]Page 3 of 14
One Dag Hammarskjold Blvd., Ste. 6 P.O. Box 4748
Freehold, NJ 07728 Clearwater, Florida 33758
(732) 866-8475 (727) 562-4031
6. TERMINATION OF CONTRACT.
The City at its sole discretion may terminate this Contract by giving HUB a ten (10)
day written notice of its election to do so and by specifying the effective date of such
termination. HUB shall be paid for its services through the effective date of such
termination. Further, if HUB shall fail to fulfill any of its obligations hereunder, this Contract
shall be in default, the City may terminate the Contract, and HUB shall be paid only for work
completed.
7. INDEMNIFICATION AND INSURANCE.
1.HUB shall, at its own cost and expense, acquire and maintain (and cause any
subcontractors, representatives or agents to acquire and maintain) during the term
with the City, sufficient insurance to adequately protect the respective interest of the
parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII
or better. In addition, the City has the right to review the Contractor’s deductible or
self-insured retention and to require that it be reduced or eliminated.
Specifically the Vendor must carry the following minimum types and amounts of
insurance on an occurrence basis or in the case of coverage that cannot be obtained
on an occurrence basis, then coverage can be obtained on a claims-made basis with
a minimum three (3) year tail following the termination or expiration of this
Agreement:
a. Commercial General Liability Insurance coverage, including but not limited to,
premises operations, products/completed operations, products liability,
contractual liability, advertising injury, personal injury, death, and property
damage in the minimum amount of $1,000,000 (one million dollars) per
occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-owned,
hired or borrowed automobile is required in the minimum amount of $1,000,000
(one million dollars) combined single limit.
c. Professional Liability/Malpractice/Errors or Omissions Insurance coverage
appropriate for the type of business engaged in by the Respondent with minimum
limits of $2,000,000 (two million dollars) per occurrence. If a claims made form of
coverage is provided, the retroactive date of coverage shall be no later than the
inception date of claims made coverage, unless the prior policy was extended
[A04-09216 /192098/1]Page 4 of 14
indefinitely to cover prior acts. Coverage shall be extended beyond the policy
year either by a supplemental extended reporting period (SERP) of as great a
duration as available, and with no less coverage and with reinstated aggregate
limits, or by requiring that any new policy provide a retroactive date no later than
the inception date of claims made coverage.
d. Unless waived by the State of Florida and proof of waiver is provided to the City,
statutory Workers’ Compensation Insurance coverage in accordance with the
laws of the State of Florida, and Employer’s Liability Insurance in the minimum
amount of $500,000 (five hundred thousand dollars) each employee each
accident, $500,000 (five hundred thousand dollars) each employee by disease,
and $500,000 (five hundred thousand dollars) disease policy limit. Coverage
should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s
and Harbor Worker’s Act coverage where applicable. Coverage must be
applicable to employees, contractors, subcontractors, and volunteers, if any.
The above insurance limits may be achieved by a combination of primary and
umbrella/excess liability policies.
Other Insurance Provisions.
a. Prior to the execution of this Agreement, and then annually upon the anniversary
date(s) of the insurance policy’s renewal date(s) for as long as this Agreement
remains in effect, the Vendor will furnish the City with a Certificate of
Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and
with applicable endorsements) evidencing all of the coverage set forth above and
naming the City as an “Additional Insured” on the Commercial General Liability
Insurance. In addition when requested in writing from the City, Vendor will
provide the City with certified copies of all applicable policies. The address
where such certificates and certified policies shall be sent or delivered is as
follows:
City of Clearwater
Attn: Purchasing Department, RFP #18-16
P.O. Box 4748
Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-
renewal, termination, material change or reduction in coverage.
c. Vendor’s insurance as outlined above shall be primary and non-contributory
coverage for Vendor’s negligence.
[A04-09216 /192098/1]Page 5 of 14
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s
defense, for any and all claims that may arise related to Agreement, work
performed under this Agreement, or to Vendor’s design, equipment, or service.
Vendor agrees that the City shall not be liable to reimburse Vendor for any legal
fees or costs as a result of Vendor providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation
of any potential liability to the City, and City’s failure to request evidence of
this insurance shall not be construed as a waiver of Vendor’s (or any
contractors’, subcontractors’, representatives’ or agents’) obligation to
provide the insurance coverage specified.
The parties recognize that HUB is an independent contractor. HUB agrees to
indemnify and hold harmless the City, its officers, agents, and employees, harmless from
and against any and all liabilities, demands, claims, suits, losses, damages, causes of
action, fines or judgments, including costs, attorneys’, witnesses’, and expert witnesses’
fees, and expenses incident thereto, relating to, arising out of, or resulting from the services
provided by HUB personnel under this Agreement; any negligent acts, errors, mistakes or
omissions by HUB or HUB personnel; and HUB or HUB personnel’s failure to comply with
or fulfill the obligations established by this Agreement.
HUB will update the City during the course of the litigation to timely notify the City of
any issues that may involve the independent negligence of the City that is not covered by
this indemnification.
The City assumes no liability for actions of HUB and will not indemnify or hold HUB
or any third party harmless for claims based on this Agreement or use of HUB-provided
supplies or services.
8. PROPRIETARY MATERIALS.
Upon termination of this Contract, HUB shall transfer, assign and make available to
City or its representatives all property and materials in HUB’s possession belonging to or
paid for by the City.
9. INTERESTS OF PARTIES.
[A04-09216 /192098/1]Page 6 of 14
HUB covenants that its officers, employees and shareholders have no interest and
shall not acquire any interest, direct or indirect, which would conflict in any manner or
degree with the performance and/or provision of services required under the terms and
conditions of this Contract.
10. CONFORMANCE WITH LAWS.
HUB agrees to comply with all applicable federal, state and local laws during the life
of this Contract.
11. ATTORNEY FEES.
In the event that either party seeks to enforce this Contract through attorneys at law,
then the parties agree that each party shall bear its own attorney fees and costs.
12. GOVERNING LAW AND VENUE.
The laws of the State of Florida shall govern this Contract, and any action brought by
either party shall lie in Pinellas County, Florida.
13. CONDITIONS AND ASSURANCES.
A. Access to Records: Consultant agrees that Client or any of its duly
authorized representatives shall have access to any books, documents,
papers, and records of the Consultant for the purposes of making audit,
examination, excerpt, and transcripts.
B. In addition to all other contract requirements as provided by law, the
contractor executing this agreement agrees to comply with public records
law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 112 S. Osceola
Ave., Clearwater, FL 33756.
[A04-09216 /192098/1]Page 7 of 14
The contractor’s agreement to comply with public records law applies
specifically to:
1)Keep and maintain public records required by the City of
Clearwater (hereinafter “public agency”) to perform the service
being provided by the contractor hereunder.
2)Upon request from the public agency’s custodian of public records,
provide the public agency with a copy of the requested records or
allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided for in
Chapter 119, Florida Statutes, as may be amended from time to
time, or as otherwise provided by law.
3)Ensure that the public records that are exempt or confidential and
exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the
contractor does not transfer the records to the public agency.
4)Upon completion of the contract, transfer, at no cost, to the public
agency all public records in possession of the contractor or keep
and maintain public records required by the public agency to
perform the service. If the contractor transfers all public records to
the public agency upon completion of the contract, the contractor
shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records
upon completion of the contract, the contractor shall meet all
applicable requirements for retaining public records. All records
stored electronically must be provided to the public agency, upon
request from the public agency’s custodian of public records, in a
format that is compatible with the information technology systems
of the public agency.
[A04-09216 /192098/1]Page 8 of 14
5)A request to inspect or copy public records relating to a public
agency’s contract for services must be made directly to the public
agency. If the public agency does not possess the requested
records, the public agency shall immediately notify the contractor
of the request and the contractor must provide the records to the
public agency or allow the records to be inspected or copied within
a reasonable time.
6)The contractor hereby acknowledges and agrees that if the
contractor does not comply with the public agency’s request for
records, the public agency shall enforce the contract provisions in
accordance with the contract.
7)A contractor who fails to provide the public records to the public
agency within a reasonable time may be subject to penalties under
Section 119.10, Florida Statutes.
8)If a civil action is filed against a contractor to compel production of
public records relating to a public agency’s contract for services,
the court shall assess and award against the contractor the
reasonable costs of enforcement, including reasonable attorney
fees, if:
a. The court determines that the contractor unlawfully refused to
comply with the public records request within a reasonable
time; and
b. At least 8 business days before filing the action, the plaintiff
provided written notice of the public records request, including
a statement that the contractor has not complied with the
request, to the public agency and to the contractor.
9)A notice complies with subparagraph (8)b. if it is sent to the public
agency’s custodian of public records and to the contractor at the
contractor’s address listed on its contract with the public agency or
[A04-09216 /192098/1]Page 9 of 14
to the contractor’s registered agent. Such notices must be sent by
common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the
sender and with evidence of delivery, which may be in an
electronic format.
10)A contractor who complies with a public records request within 8
business days after the notice is sent is not liable for the
reasonable costs of enforcement.
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the
date set forth above.
CITY OF CLEARWATER, FLORIDA
Countersigned:
_______________________ By: ________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
_______________________ ____________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
J. Vero & Associates, Inc., dba HUB
Attest:
__________________________ By: ________________________
[A04-09216 /192098/1]Page 10 of 14
Print Name: ________________ Joanne Vero
President
[A04-09216 /192098/1]Page 11 of 14
Exhibit A
Scope of Work
Objective 1: Public Relations
Solidify brand equity and visitors’ level of confidence through proactive media relations
campaign geared at consumer and trade media with state-wide and national elements.
Objective 1.1: In October 2016, host nationally recognized travel journalists to
experience Clearwater and help produce 5-7 pitchable evergreen story angles
and identify a minimum of five seasonal or non-evergreen pitchable stories that
fall within the contract term
Objective 1.2: Pitch a minimum of 100 travel journalists and influencers and
secure 10-15 journalists and/or digital influencers to attend destination sponsored
FAMs between November 2016 and September 2017
Objective 1.3: Pitch a minimum of 50 national media who cannot accept
sponsored press FAMs to offer assistance for planning itineraries, identifying
opportunities to include Clearwater in round-ups and foster on-going
relationships that will result in future coverage.
Objective 1.4: Secure one spot in a national co-op satellite media tour focusing
on beach travel in Spring 2017 with a minimum of 15 national segments in key
markets.
Objective 1.5: Assume role as strategic counsel and crisis communication
manager, draft talking points, and coach spokespersons in the event of a natural
disaster or unexpected act of mankind. (Small reserve has been set aside in
budget and will be added back to PR efforts if it is unused.)
Objective 1.6: Vet all media inquiries that come through requesting FAM trips,
information and assistance for planning Clearwater coverage sending
confirmation of receipt within 24 hours stating a deadline for response to the
inquiry.
Objective 1.7: Create criteria for vetting journalists and influencers to include but
not limited to outlet circulation, demographic, social media following and more to
determine level of trip assistance offered to each individual.
Objective 2: Website
Maintain online visitor engagement through regular, on-going maintenance of website.
Objective 2.1: Establish process for client to submit content and website updates
with clear definition of roles, deadlines and procedures to ensure both agency
and client will understand and flourish.
[A04-09216 /192098/1]Page 12 of 14
Objective 3: Social Media
Increase engagement and secure 5,000 new Twitter followers via consistent content
creation and on-going community management of the @MyClearwater Twitter account.
Objective 3.1: Use social listening tools to discover optimal times to engage with
followers of @MyClearwater and who the top 25 Twitter influencers are for travel
related to beaches and/or Florida.
Objective 3.2: Discover a minimum of 15 locals who engage on Twitter and can
be engaged with to better share a local’s perspective and “insider secrets” for the
best ways to experience Clearwater.
Objective 3.3: Create a monthly content calendar with a minimum of four weekly
Tweets, and when possible use photography and video supplied by destination.
Objective 3.4: Set-up ongoing social media monitoring using industry’s leading
social listening tools to keep a watch on what content is trending, what topics are
relevant, who is engaging with the destination and obtaining alerts when
something negative needs to be addressed.
Objective 3.5: Promote, secure top influencers, implement and report on two
Twitter chats focused on Clearwater within the contract term.
Objective 4: Sports Marketing
Drive interest in Clearwater as a sports events destination.
Objective 4.1: Work with local client partners to develop visuals and messaging
for sports marketing collateral on an as needed basis. (Small reserve has been
set aside in final budget and will be added back to PR efforts if it is unused.)
Objective 5: Account Management
Establish and foster sound relationships between local client partners and agency.
Objective 5.1: Compile and send monthly activity reports showing agency’s
efforts on behalf of client including all media clips and AVEs before the 15th of
the month following the reporting period.
Objective 5.2: Build and submit annual report showing a full set of performance
metrics with results, insights for what worked, recommendations for areas of
improvement, and summary of key media coverage.
Objective 5.3: Establish the e-mail address - clearwater@GOwithHUB.com - for
all client communications.
Objective 5.4: List HUB expert Cory Cart, APR, as “Media Contact” on website
using clearwater@GOwithHUB.com for media inquiries.
[A04-09216 /192098/1]Page 13 of 14
Objective 6: Local Partner Communication
Motivate and inform local tourism partners through regular communication and
dissemination of marketing & PR tools.
Objective 6.1: Send eight tourism partner emails to inform them of upcoming
FAMs, industry news, marketing tips/tricks, and other tourism industry resources
of interest.
Objective 7: Video
Convert visitors to Clearwater into resident business owners and high-value employees
with engaging, informative, inspiring commercials.
Objective 7.1: Create storyboards and scripts for commercials based on client
input, research findings, and key demographics that will be targeted.
Objective 7.2: Scout locations and create shot list.
Objective 7.3: Work with local community agencies to secure required permits.
Objective 7.4: Schedule videographer and art directors to capture footage.
Objective 7.5: Capture necessary footage.
Objective 7.6: Produce commercials based on approved storyboards and scripts.
Objective 7.7: Review with client for final approval or make necessary revisions.
Objective 7.8: Distribute the commercials via YouTube, Vimeo, and television
outlets as necessary.
[A04-09216 /192098/1]Page 14 of 14
Exhibit B
Payment Schedule
In consideration of the obligations and outlined direct expenses undertaken by HUB,
the City of Clearwater shall pay HUB the sum of US $13,666.66 (thirteen thousand
six hundred sixty-six US Dollars) per month for the 12-month period from October 6,
2016 to September 30, 2017, to be invoiced on a monthly basis.
HUB shall invoice the City of Clearwater on the first day of every month, to be due
by the 30th of the month.
Additional expenses incurred on behalf of the City of Clearwater shall be at the cost
of the City. Such costs are only to be incurred by HUB with prior written approval by
the City of Clearwater.
Additional costs, as may be approved by the City of Clearwater in its sole
discretion, shall be invoiced monthly, including a detailed description of such costs.
Approved costs will be paid in accordance with the monthly payment schedule, by
the 30th of the month invoiced.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2824
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.3
SUBJECT/RECOMMENDATION:
Approve Change Order 1 to David Nelson Construction Co. of Palm Harbor, Florida for the
Greenlea-Otten Traffic Calming and Stormwater Improvement Project (10-0003-EN) in the
amount of $685,440, approve a time extension of 30 days, and authorize the appropriate
officials to execute same.
SUMMARY:
April 7, 2016, City Council awarded a contract to David Nelson Construction Co. in the amount
of $3,071,486.83 for the Greenlea-Otten Traffic Calming and Stormwater Improvement Project
(10-0003-EN).
Change order 1 provides for needed resurfacing of streets in Greenlea-Otten neighborhoods
in conjunction with the Greenlea-Otten Traffic Calming and Stormwater Improvement Project
while minimizing impact to residents for a new contract total of $3,756,926.83. Change order 1
also extends the original contract from 435 to 465 days for completion of additional work by
10/4/17.
APPROPRIATION CODE AND AMOUNT:
0315-92277-563700-541-000-0000 $685,440
Funds are available in capital improvement project 315-92277, Streets & Sidewalks , to fund
this change order.
Page 1 City of Clearwater Printed on 10/3/2016
Change Order 1 Date: September 9, 2016
PROJECT:PROJECT NUMBER: 10-0003-EN
Greenlea-Otten Neighborhood
Traffic Calming & Otten Roadway PO REFERENCE: ST112763
& Stormwater Improvements
CONTRACTOR: COUNCIL AWARD: April 7, 2016
David Nelson Construction DATE OF CONTRACT: April 20, 2016
3483 Alt 19
Palm Harbor, Fl 34683 CODE A: 0315-92276-563700-541-000-0000
CODE B: 0315-96169-563700-539-000-0000
CODE C: 0315-92277-563700-541-000-0000
SCOPE OF CHANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO THE CONTRACT
STATEMENT OF CONTRACT AMOUNT
ORIGINAL CONTRACT AMOUNT 3,071,486.83$
$685,440.00 By: (Seal)
NEW CONTRACT AMOUNT 3,756,926.83$ David Vekasi Vice President
George N. Cretekos Mayor
Witnesses: (two)
Rosemarie Call City Clerk
Date: ___________________________________________
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA Recommended By: City of Clearwater
William B. Horne, II City Manager
Tara Kivett Construction Manager
APPROVED AS TO FORM:
Matthew Smith, Assistant City Attorney Michael D. Quillen, PE, City Engineer
Mill and resurface streets in the Greenlea-Otten area that are not part of the current contract (which includes storm
upgrades, roundabouts, oval medians and speed tables in the Greenlea neighborhood between Highland and Keene).
Add 30 days to the contract for a new completion of 10/4/17.
ACCEPTED BY: David Nelson Construction, Co.
Change Order 1 - City Council 10/5/2016
Date: _____________________________________
Page 2 of 2
Change Order 1: Greenlea Otten Neighborhood Traffic Calming & Otten Roadway
& Stormwater Improvements
ITEM DESCRIPTION UNIT Qty UNIT COST TOTAL COST
Code C:
Additions:
135 Paving Mobilization LS 1 40,000.00$ $40,000.00
136 Mill asphalt pavement, 1.5-inch SY 78,000 2.30$ $179,400.00
137 1.5"-2" asphalt pavement (Type SP)TON 4,334 100.00$ $433,400.00
138 Contingency LS 1 32,640.00$ $32,640.00
Total Additions for Code C:$685,440.00
N KEENE RD N KEENE RD GREENLEA DR GREENLEA DR
SUNSET POINT RD SUNSET POINT RD
F L A G L E R D R F L A G L E R D R
LINWOOD DR LINWOOD DR MURRAY AVE MURRAY AVE N HIGHLAND AVE N HIGHLAND AVE RIDGEWAY DR RIDGEWAY DR LOMBARDY DR LOMBARDY DR GREENHILL DR GREENHILL DR EAST DR EAST DR WEST DR WEST DR BELLEMEADE DR BELLEMEADE DR SHARONDALE DR SHARONDALE DR SANDY LN SANDY LN
THAMES ST THAMES ST
BENTLEY ST BENTLEY ST
CARLISLE ST CARLISLE ST
TOWNSEND ST TOWNSEND ST
PRINCE PHILIP ST PRINCE PHILIP ST
ROSEMONT DR ROSEMONT DR
LINWOOD CIR LINWOOD CIR
SOUTH DR SOUTH DR PAMELIA DR PAMELIA DR PROPOSED ADDITIONAL STREET RESURFACING
MBK
29,315 768,250
Map Gen By:
SQ. FT.:Length:
Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
GREENLEA - OTTEN TRAFFIC CALMING & STORMWATERIMPROVEMENT PROJECT (10-0003-EN)
²
N.T.S.Scale:
9/14/2016
1 of 1Page:
Document Path: S:\Engin\ENGINEERING PROJECTS\Active Projects\Greenlea-Otten Traffic Calming 10-0003-EN\GREENLEA-O TTEN TRAFFIC CALM ING 10-0003-EN H. PATNI\Greenlea-Otten Pictures and Video\Greenlea-Otten\Greenlea-Otten.m xd
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2829
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.4
SUBJECT/RECOMMENDATION:
Approve a proposal from Construction Manager at Risk, Keystone Excavators, Inc. of
Oldsmar, Florida, in the amount of $243,977.80 to construct Park Place Roadway Repairs
Project (16-0036-EN); and authorize the appropriate officials to execute same.
SUMMARY:
August 4, 2016, City Council approved the use of Construction Manager at Risk Services
(CMR) for Continuing Contracts Biltmore Construction Co., Inc. of Belleair, FL; Cathey
Construction and Development, LLC of Mexico Beach, FL; Certus Builders, Inc. of Tampa, FL;
J. Kokolakis Contracting, Inc. of Tarpons Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL;
Keystone Excavators, Inc. of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and
Wharton-Smith, Inc. of Sanford, FL.
These firms were selected in accordance with Florida Statutes 255.103 and 287.055 under
Request for Qualifications 24-16 based upon construction experience, financial capability,
availability of qualified staff, local knowledge and involvement in the community.
Decorative concrete pavers at the southern portion of Park Place have reached the end of
their useful lifespan. This project will replace them with standard base and asphalt pavement.
The intersection at Park Place Blvd. and Drew St. contains a noticeable change in grade
especially when traveling north bound from Drew St. onto Park Place Blvd. This project will
regrade portions of Northern Park Place Blvd. at the intersection and improve the transition.
Work shall commence upon award and execution of the proposal and will be completed 60
calendar days from the notice to proceed date.
APPROPRIATION CODE AND AMOUNT:
0315-92277-563700-541-000-0000 $243,977.80
Funds are available in capital improvement project 315-92277, Streets & Sidewalks , to fund
this contract.
Page 1 City of Clearwater Printed on 10/3/2016
DREW ST DREW ST PARK PLACE BLVD PARK PLACE BLVD FAIRWOOD AVE FAIRWOOD AVE ²Prepared by:Engineering Departm entGeographic Technology Division100 S. Myrtle Ave, Clearwater , FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JCA NB N.T.S.8/18/2016Map Gen By:Reviewed By:Date:Scale:
Document Path: V:\GIS\Engineering\Location Maps\Park Place Blvd Asphalt.mxd
North Park Place Blvd StreetRegarding Project Extents
291AGrid #:
PARK PLACE BLVDPARK PLACE BLVDGULF-TO-BAY BLVD GULF-TO-BAY BLVD
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com JCA NB N.T.S.8/18/2016Map Gen By:Reviewed By:Date:Scale:
Document Path: V:\GIS\Engineering\Location Maps\Park Place Blvd Asphalt.mxd
South Park Place BlvdProject Extents
291AGrid #:
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2850
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 8.5
SUBJECT/RECOMMENDATION:
Award the Construction Manager (CM) at Risk contract to Biltmore Construction Co. Inc., of
Belleair, Florida, to construct Fire Station 50 (14-0040-FI), amend the budget for the Fire
Station 50 project to a new total of $3,932,566, an increase of $234,656 over the original
$3,697,910 budget to include six four-fold apparatus bay doors in lieu of roll up doors, approve
the Fire Station 50 GMP of $3,392,615, and authorize the appropriate officials to execute
same.
SUMMARY:
The Fire Station 50 project includes construction of a new 9,934 square foot, 1-story, 3
apparatus bay, hardened fire station off of Countryside Boulevard, same location as the
existing station.
Council approved the selection of Biltmore Construction as the project CM at Risk firm in
March 2015. The item noted that Biltmore would provide preconstruction services under a
Purchase Order including design review and construction cost estimating. Once design
approached final construction documents, staff would present a guaranteed maximum price
contract to Council for approval.
The contract allows for management fees to construct the project of 5.0% of the Guaranteed
Maximum Price (GMP).
The increased project cost can largely be attributed to the addition of the 4-fold apparatus
doors. These doors, exactly like the doors at the new main fire station, are sturdier, open
faster, and are safer due to the full door view as it is opening. Staff feels that the extra cost
will be saved in continued maintenance cost for the 40 to 50-year life span of the facility.
The construction is estimated to last one year, November 2016 through November 2017.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of $234,656, from capital
improvement project 315-91253, Main Fire Station , to capital improvement project 315-91268,
Countryside Fire Station, to provide additional funds needed for this contract.
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2850
Page 2 City of Clearwater Printed on 10/3/2016
City of Clearwater
Fire Station 50
Guaranteed Maximum Price (GMP) Proposal
September 22, 2016 (Rev)
BCC Project #971 Page 3
PROJECT SUMMARY
Clearwater Fire Station 50
2681 Countryside Blvd.
Clearwater, Florida
Demolition of existing Fire Station 50, and construction of a new 3 Bay, approximately 9,934 gross square foot fire
station.
Construction of Fire Station 50 is in accordance with 2014 Florida Building Code, including withstanding gusts of
up to 190 mph wind speed and windborne debris.
The site will be enhanced with updated utility service connections to the new building, new paving and drainage
installed, as well as a fully landscaped site.
The new building will feature metal roofing at the Apparatus Bay, and a membrane roof over the living quarters.
The building exterior will include new impact resistant exterior windows and doors, and painted stucco exterior
with stone veneer wainscot. The Apparatus Bay will consist of Three Bays which will showcase Six new “Four
Fold” doors painted to match the metal roof.
The new living quarters will feature six new dorm rooms, exercise room, kitchen, dining, dayroom, as well as an
outdoor covered deck.
City of Clearwater
Fire Station 50
Guaranteed Maximum Price (GMP) Proposal
September 22, 2016 (Rev)
BCC Project #971 Page 11
GUARANTEED MAXIMUM PRICE BREAKDOWN
Division Itemized Description of the Work Base GMP Amount
1 General Requirements $ 71,944.00
2 Existing Conditions $ 31,900.00
3 Concrete $ 239,068.00
4 Masonry $ 224,723.00
5 Metals $ 165,555.00
6 Woods, Plastics, Composites $ 29,155.00
7 Thermal & Moisture Protection $ 160,393.00
8 Openings $ 371,562.00
9 Finishes $ 319,134.00
10 Specialties $ 33,743.00
11 Equipment $ 20,536.00
12 Furnishings $ 945.00
21 Fire Sprinklers $ 18,900.00
22 Plumbing $ 164,170.00
23 HVAC $ 139,975.00
26 Electrical $ 309,515.00
27 Communications $ 48,755.00
31 Sitework $ 312,462.00
32 Exterior Improvements $ 76,784.00
50 Pole Barn & Storage Shed Allowance $ 6,000.00
Subcontractor Direct Cost (SDC) SUBTOTAL $ 2,745,219.00
Liability Insurance $ 34,076.00
Performance and Payment Bond $ 24,067.00
SUBTOTAL $ 58,143.00
Material Testing In Division 1
Permits/Plan Review Allowance By Owner
Builders Risk Insurance Including Deductible Expenses By Owner
Preconstruction Fee Not included
CM Fee $ 170,381.00
General Conditions $ 351,515.00
SUBTOTAL $ 521,896.00
Contingency (3% of SDC) $ 82,357.00
Projected Tax Savings from Owner Direct Purchases $ -15,000.00
Total Guaranteed Maximum Price (GMP) $ 3,392,615.00
Construction Manager @ Risk Services for Fire Station 50
This CONTRACT made and entered into this ________ day of October_, 2016 by and between
the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the “City” or
“Owner”, and Biltmore Construction Co. Inc. ,of Belleair,County of Pinellas
and State of Florida, hereinafter designated as the “Construction Manager”. The contracting
entities shall collectively be known as the “Parties.”
WITNESSETH:
WHEREAS, the Clearwater City Council has approved using the Construction Manager at Risk
approach on appropriate projects as determined by the City’s Engineering Department; and
WHEREAS, the City desires that the Construction Manager perform the management of the
necessary construction, design, and preconstruction services (collectively referred to as the
Services) on an as-needed basis subject to the terms and conditions set forth in this agreement
and any agreement incorporated into this agreement by reference.
NOW, THEREFORE, IT IS AGREED BY THE PARTIES:
ARTICLE 1: SCOPE OF WORK AND CONTRACT DOCUMENTS
1.1 The Construction Manager and its successors, assigns, executors or administrators, in
consideration of the sums of money, as herein after set forth to be paid by the City to the
Construction Manager, shall and will at its own cost and expense perform all labor, furnish
all materials, tools and equipment for all individual projects assigned as a result of this
contract.
1.2 For each individual project assigned, in accordance with such proposal and technical
supplemental specifications and such other special provisions and drawings, if any, which
will be submitted by the City, together with any advertisement, instructions to bidders,
general conditions, proposal and bond, which may be hereto attached, and any drawings, if
any, which may be herein referred to, are hereby made a part of this contract, and all of said
work to be performed and completed by the contractor and its successors and assigns shall be
fully completed in a good and workmanlike manner to the satisfaction of the City.
1.3 Unless otherwise specified in this contract, all work shall be completed in accordance with
Section III and Section IV of the City of Clearwater Contract Specifications (the
Specifications). For the purposes of this contract, the term Contractor in Section III shall
include the Construction Manager. The Specifications, as may be supplemented and changed,
along with this Contract constitute the “Contract Documents.” In the event there is any
conflict between this Contract and the Specifications, this Contract shall take precedence
except that the GMP PROPOSAL dated _9/19/16_is expressly incorporated and made part
of this Agreement. Further, the GMP Proposal shall be determinative and control in the event
of any conflict, discrepancy, absence of information and / or term or condition to the
contrary.
1
ARTICLE 2: CONSTRUCTION MANAGER’S DUTIES AND STATUS
2.1 The Construction Manager recognizes the relationship of trust and confidence established
between it and the City by this Agreement, and agrees with the City to furnish its best skill
and judgment and the overall supervision of its executives; to furnish efficient business
administration and superintendence; and to use every effort to keep upon the project site at
all times an adequate supply of workforce and materials to secure its execution and
completion in the most expeditious and economical manner.
2.2 The Construction Manager represents that it has made a thorough examination of the
premises and is thoroughly familiar with the conditions under which it is to work.
2.3 The Construction Manager agrees to perform and complete the Services in accordance with
laws, rules, and regulations of all governmental authorities and departments thereof.
2.4 The Construction Manager agrees to cooperate with the City, Architect-Engineer, or any
other Design Professional in all respects, including, but not limited to, providing necessary
preconstruction services, such as evaluation of methods, availability and costs of the various
components of the Services while under design consideration; supervising the Services and
the progress thereof; the coordination of the Services and suggesting changes in the
Services; and supplying information as to costs and availability of materials and methods of
construction in order, amongst other things, to reduce costs wherever the same may be
practicably consistent with the quality of the Services presented in the Contract Documents.
2.5 The Construction Manager agrees to the following:
a) In connection with the performance of work under this Contract, the Construction
Manager agrees not to discriminate against any employee or applicant for
employment because of race, sex, religion, color, or national origin. The aforesaid
provision shall include, but not be limited to, the following employment:
-upgrading
-demotion or transfer
-recruitment or recruitment advertising
-lay-off or termination
-rates of pay or other forms of compensation; and
-selection for training, including apprenticeship
b) The Construction Manager agrees to post hereafter in conspicuous places, available
for employees or applicants for employment, notices to be provided by the
contracting officer setting forth the provisions of the non-discrimination clause.
c) The Construction Manager further agrees to insert the foregoing provisions in all
contracts hereunder, including contracts or agreements with labor unions and/or
worker’s representatives, except sub-contractors for standard commercial supplies or
raw materials.
2
ARTICLE 3: SCOPE OF THE SERVICES
3.1 The services that the Construction Manager shall provide include, but are not limited to
those described in the following sections.
3.2 Reporting - Written reports shall be provided with the monthly pay requests as follows:
a)Monthly Executive Summary which provides an overview of current issues and
pending decisions, future developments and expected achievements, and any
problems or delays, including code violations found by any permitting agency.
b)A Monthly Construction Progress Report that includes a cost narrative, a scheduling
narrative and that summarizes the work of the various subcontractors. This report
shall include information from the weekly job site meetings as applicable such as:
- general conditions
- long lead supplies
- current deliveries
- safety and labor relations programs permits
- construction problems and recommendations; and
- plans for the succeeding month
3.3 Scheduling
a)Upon award of this Contract, the Construction Manager shall submit a master
project schedule covering the planning and design approvals, construction and
Owner occupancy of the Project. This schedule will serve as the framework for the
subsequent development of all detailed schedules. The master project schedule shall
be produced and updated monthly throughout the project.
b)Within thirty (30) days after the date of the Owner’s issuance of a Notice to
Proceed, the Construction Manager shall prepare and submit to the Owner two
copies of a Critical Path Method (CPM) construction schedule graphically depicting
the activities contemplated to occur as a necessary incident to performance of the
work required to complete the project, showing the sequence in which the
Construction Manager proposes for each such activity to occur and duration (dates
of commencement and completion, respectively) of each activity.
c)Following development and submittal of the construction schedule the Construction
Manager shall, at the end of each calendar month during the project, or at such
earlier intervals as circumstances may require, update and/or revise the construction
schedule to show the actual progress of the work performed and the occurrences of
all events which have affected the progress of performance of work already
performed or will affect the progress of the performance of the work yet to be
performed in contrast with the planned progress of performance of such work, as
depicted on the original construction schedule and all updates and/or revisions
thereto as reflected in the updated and/or revised construction schedule last
submitted prior to submittal of each such monthly update and revision. Each such
update and/or revision to the construction schedule shall be submitted to the Owner
in duplicate.
3
d)The Construction Manager shall provide current scheduling information and provide
direction and coordination regarding milestones, beginning and finishing dates,
responsibilities for performance and the relationships of the Construction Manager’s
work to the work of his subcontractors and suppliers to enable them to perform their
respective tasks so that the development of construction progresses in a smooth and
efficient manner in conformance with the overall project schedule. The schedule shall
include all phases of the construction work, material supplies, long lease procurement,
approval of shop drawings, change orders in progress, schedules for change orders, and
performance testing requirements. The Construction Manager shall advise the Owner, its
representatives and the Architect-Engineer of their required participation in any meeting
or inspection giving each at least one week notice unless such notice is made impossible
by conditions beyond his control. The Construction Manager shall hold job-site meetings
at least once each month with the Construction Team and at least once each week with
the subcontractors and the Architect-Engineer’s Field Representative, or more frequently
as required by work progress, to review progress, discuss problems and their solutions
and coordinate future work with all subcontractors.
e)Twice per month corresponding as closely as possible with progress review meetings, a
“two week” look ahead report shall be prepared and submitted to Owner and Architect /
Engineer.
3.4 Design Review and Recommendations
a) The Construction Manager shall familiarize himself thoroughly with the evolving
architectural, civil, mechanical, plumbing, electrical and structural plans and
specifications and shall follow the development of design through Contract Documents.
The Construction Manager shall make recommendations with respect to the selection of
systems and materials, and cost reducing alternatives including assistance to the
Architect-Engineer and Owner in evaluating alternative comparisons versus long term
cost effect. The evaluation shall speak to the benefits of the speed of erection and early
completion of the project. The Construction Manager shall furnish pertinent information
as to the availability of materials and labor that will be required. The Construction
Manager shall submit to the Owner and Architect-Engineer such comments as may be
appropriate concerning construction, feasibility, and practicality. The Construction
Manager shall bring to the Owner and the Architect-Engineer’s attention any apparent
defects in the design, drawing and specifications, or other documents. The Construction
Manager shall prepare an estimate of the construction cost at appropriate milestones
during the design and shall evaluate such estimate with the project budget. The
Construction Manager shall recommend cost saving alternatives, as appropriate, at each
design milestone. At each design milestone the Owner, Architect Engineer and
Construction Manager shall conduct a value engineering review.
b) After receiving the Construction Documents for each phase of the project, the
Construction Manager shall perform a specific review thereof. Promptly after
completion of the review, the Construction Manager shall submit to the Owner, with a
duplicate to the Architect-Engineer, a written report covering suggestions or
recommendations previously submitted, additional suggestions or recommendations as
the Construction Manager may deem appropriate, and all actions taken by the Architect-
Engineer with respect to same, any comments he may deem to be appropriate with
respect to separating the work into separate contracts and/or alternative materials.
4
c) At completion of the Construction Manager’s review of the plans and specifications,
except only as to specific matters as may be identified by appropriate comments pursuant
to this section, the Construction Manager shall warrant, without assuming any
architectural or engineering responsibility, that the plans and specifications are consistent,
practical, feasible and constructible. The Construction Manager shall warrant that the
work described in the plans and specifications for the various bidding packages is
constructible within the scheduled construction time.
d) The Construction Manager shall review the design for the purpose of identifying long
lead procurement items (i.e. machinery, equipment, materials and supplies). When each
item is identified, the Construction Manager shall notify the subcontractors, the Owner,
and the Architect-Engineer of the required procurement and schedule. Such information
shall be included in the bid documents and made a part of all affected sub-contracts. As
soon as the Architect-Engineer has completed drawings and technical specifications and
the Construction Manager has obtained permitting approval, the Construction Manager
shall prepare invitations for bids. The Construction Manager shall keep informed of the
progress of the respective subcontractors or suppliers, manufacturing or fabricating such
items and advise Project Director, Owner and Architect-Engineer of any problems or
prospective delay in delivery.
3.5 Staffing - Key personnel assigned to City projects by the Construction Manager shall not be
removed from the project until alternate personnel acceptable to the City are approved in
writing by the City.
3.6 Soliciting Bids
a) Without assuming responsibilities of the Architect-Engineer, and unless waived in
writing by the Owner, the Construction Manager shall prepare invitations for bids, or
requests for proposal when applicable, for all procurements of long lead items, materials
and services, and for Subcontractor contracts. Such invitations for bids shall be prepared
in accordance with the following guidelines:
i) Contracts totaling $1,000 but not exceeding $10,000 may be entered into by the
Construction Manager with the firm which is qualified and submits the lowest verbal
quotation. The Construction Manager shall obtain a minimum of two (2) verbal
quotations. These quotations shall be entered on a bid tabulation sheet and a copy of
such tabulation sent to the Owner, Architect-Engineer and to each firm. The
successful quotation shall be confirmed by written contract or purchase order to the
low bid firm defining the scope and quality of work to be provided.
ii) Contracts totaling $10,000 but not exceeding $200,000 may be entered into by the
Construction Manager with the firm who is qualified and submits the lowest
responsive proposal. The Construction Manager shall request at least three (3) firms
to submit sealed written proposals based on written drawings and/or specifications.
The written proposals shall all be opened publicly at the location, date and time
named by the Construction Manager in his request for proposal. A tabulation of the
results shall be furnished to the Owner, Architect-Engineer and to each firm.
5
iii) Contracts totaling $200,000 but not exceeding $500,000 may be entered into by the
Construction Manager with the firm who is pre-qualified and submits the lowest
responsive proposal. The Construction Manager shall advertise these projects at least
once with the last advertisement appearing at least 21 calendar days prior to the
established bid opening date. These proposals shall be based on approved plans and
specifications. Bids shall be received and opened publicly at the location, date and
time established in the bid advertisement.
iv) Contracts totaling $500,000 or greater shall be treated the same as described under iii
above except that the advertisement shall be run for at least 30 days prior to the
established bid opening and at least 5 days prior to any scheduled pre-bid conference.
v) Individual purchases of materials or rentals or leases of equipment of up to $999.99
each may be made without bids or quotes when reasonably necessary to expedite
work on the project; however, the Construction Manager shall not divide or separate a
procurement in order to avoid the requirements set forth above.
vi) Site utilities may be acquired at market rates from the entity(ies) providing such in the
franchise area.
b) For each separate construction contract exceeding $35,000, the Construction Manager shall,
unless waived by Owner, conduct a pre-bid conference with prospective bidders, the
Architect-Engineer and the Owner. In the event questions are raised which require an
interpretation of the bidding documents or otherwise indicate a need for clarification or
correction of the invitation, the Construction Manager shall transmit these to the Architect-
Engineer and upon receiving clarification or correction in writing shall prepare an addendum
to the bidding document, and issue same to all of the prospective bidders.
3.7 Quality Control -The Construction Manager shall develop and maintain a program,
acceptable to the Owner and Architect-Engineer that assures quality control of the
construction. The Construction Manager shall supervise the work of all subcontractors
providing instruction to each when their work does not conform to the requirements of the
plans and specifications and shall continue to assert influence and control over each
subcontractor to ensure that corrections are made in a timely manner so as to not affect the
efficient progress of the work. Should disagreement occur between the Construction
Manager, the Owner or the Architect-Engineer over acceptability of work and conformance
with the requirements of the specifications and plans, the Owner shall be the final judge of
performance and acceptability.
3.7 Subcontractor Interfacing - The Construction Manager shall be the single point of interface
with all subcontractors for any work done under this Contract. The Construction Manager
shall negotiate all change orders, field orders and request for proposals, with all affected
subcontractors and shall review the costs of those proposals and advise the Owner and
Architect-engineer of their validity and reasonableness, acting in the Owner’s best interest
prior to requesting approval of each change order from the Owner. Before any work is begun
on any change order, a written authorization from the Owner must be issued. When health
and safety are threatened, however, the Construction Manager shall act immediately to
remove such threat to health and safety. The Construction Manager shall also carefully
review all shop drawings and then forward the same to the Architect-Engineer for review and
actions. The Architect-Engineer will transmit them back to the Construction Manager who
6
will then issue the shop drawings to the affected subcontractor for fabrication or revision.
The Construction Manager shall maintain a record to promote expeditious handling. The
Construction Manager shall request the Architect-Engineer to make interpretations of the
drawings or specifications requested of him by the subcontractors and shall maintain a record
to promote timely response. The Construction Manager shall advise the Owner and
Architect-Engineer when timely response is not occurring on any of the above. The
Construction Manager shall collect, review and submit to the Owner, all project closeout
documentation including operation, maintenance and training manuals.
ARTICLE 4: MAXIMUM PROJECT COST AND FEES FOR SERVICES
4.1 Guaranteed Maximum Price for Construction
a) When the Construction Documents are sufficiently complete to establish the scope of
work for the project or any portion thereof, the Construction Manager will establish and
submit in writing to the Owner for his approval a Guaranteed Maximum Price (GMP)
guaranteeing the maximum price to the Owner, for the construction cost of the project or
designated part thereof. Such Guaranteed Maximum Price will be subject to modification
for changes in the project as provided in article 4.1(e) below. Actual price paid for the
work by the Owner, however, shall be the actual cost of all work subcontracts, supply
contracts, direct labor costs, direct supervision costs and direct job costs, plus the
Construction Manager’s fees or the GMP, whichever is less when the work is complete.
Invoicing shall occur monthly for completed work with 5% retainage withheld until final
completion and acceptance of all work covered in the contract documents in accordance
to the City’s General Conditions.
b) At the time of submission of a Guaranteed Maximum Price, the Construction Manager
will verify the time schedule for activities and work which were adopted and used to
determine the Construction Manager’s cost of work. In addition to the cost of work, a
GMP will include an agreed upon sum as the construction contingency which is included
for the purpose of defraying the expenses due to unforeseen circumstances relating to
construction. The Construction Manager will be required to furnish documentation
evidencing expenditures charged to the contingency prior to the release of funds by the
Owner. If bids are received below the applicable line items in the GMP, the surplus will
be added to the contingency.
c) If bids are received above the applicable line item in the GMP, the deficiency will be
taken from the contingency; however, such occurrence shall not be cause to increase the
GMP.
d) If bids are not received for a portion of the work at or below the applicable line item
amount in the GMP, the Construction Manager reserves the right to perform that portion
of the work as acknowledged by the Owner or negotiate for its performance for the
specified line item lump sum amount or less.
e) The increase or decrease in the Guaranteed Maximum Price resulting from a change in
the Project shall be determined in one or more of the following ways:
7
i. By mutual acceptance of a lump sum properly itemized and supported by
sufficient substantiating data to permit evaluation by the Architect Engineer and
owner;
ii. By unit prices stated in the Agreement or subsequently agreed upon;
iii. If none of the methods is agreed upon, the Construction Manager, provided it has
received a signed written order by the Owner, shall promptly proceed with the
work involved. The cost of such work shall then be determined on the basis of the
reasonable expenditures and savings of those performing the work attributed to
the change. In the event a Change Order is issued under these conditions,
however, the Architect-Engineer will establish an estimated cost of the work and
the Construction Manager shall not perform any work whose cost exceeds that
estimate without prior written approval by the Owner. In such case, the
Construction Manager shall keep and present, in such form as the Owner may
prescribe, an itemized accounting together with appropriate supporting data of the
increase in the Cost of the Project. The amount of decrease in the Guaranteed
Maximum Price to be allowed by the Construction Manager to the Owner for any
deletion or change which results in a net decrease in cost will be the amount of the
actual net decrease;
iv.The Architect-Engineer will have authority to order minor changes in the Project
not involving an adjustment in the Guaranteed Maximum Price or an extension of
the Construction Completion Date and not inconsistent with the intent of the
Drawings and Specifications. Such changes shall be effected by written order.
Documentation of changes shall be determined by the Architect-Engineer.
Changes shall be approved by the Architect-Engineer.
4.2 Construction Manager’s Fee -In consideration of the performance of the contract, the
Owner agrees to pay the Construction Manager as compensation for his services, fees as set
forth below:
a)Preconstruction Phase Fee - shall be based on design costs if applicable,
constructability review, value engineering and fee determination of Guaranteed
Maximum Price. The fee for this phase in the amount of $14,000 shall be paid at the
negotiated price upon receipt of the Guaranteed Maximum Price.
b)Construction Phase Fee - Prior to commencement of the Construction Phase, the Owner
will direct the Construction Manager in writing to proceed into the Construction Phase.
The Construction Manager’s compensation for work or service performed during the
Construction Phase shall be a fee of $170,381 . The Construction Phase Fee shall be
invoiced and paid in 11 months. Payments will be remitted monthly at the cost
of $ 15,490 each and one final monthly payment of $15,481.The first monthly payment
shall become due thirty days following the issuance of the first Construction
Authorization and the final monthly payment shall be paid only when construction of the
project is completed and occupancy of the project accepted by the Owner. If construction
is authorized only for a part of the project, the fee paid shall be proportionate to the
amount of work authorized by the Owner
8
ARTICLE 5: TERMINATION AND TIME OF THE ESSENCE
5.1 If the Construction Manager is adjudged bankrupt or makes a general assignment for the
benefit of creditors, or if a receiver is appointed on account of its insolvency, or if refuses or
fails, except in cases for which an extension of time is provided, to supply enough properly
skilled workmen or proper materials for the Services, or otherwise be guilty of a substantial
violation of any provision of this Agreement as determined by the certificate of the Architect,
the Owner may, without prejudice and reserving any other right or remedy the Owner may
have, after giving the Construction Manager seven (7) days’ written notice, terminate the
employment of the Construction Manager and take possession of the premises and all
materials, tools, and appliances thereon and finish the Project in whatever manner the Owner
may deem expedient.
5.2 It is mutually agreed between the parties hereby that time is of the essence of this contract,
and in the event that the Substantial Completion Date is not achieved within the time
stipulated herein, it is then further agreed that the City may deduct from such sums or
compensation as may be due to the Construction Manager, the sum of $1,000.00 per day for
each day that the work to be performed by the Construction Manager remains incomplete
beyond the time limit specified herein, which sum of $ 1,000.00 per day shall only and
solely represent damages which the City has sustained by reason of the failure of the
Construction Manager to complete the work within the time stipulated, it being further
agreed that the sum is not to be construed as a penalty but is only to be construed as
liquidated damages for failure of the Construction Manager to complete and perform all work
within the time period as specified in this contract.
ARTICLE 6: INDEMNIFICATION
6.1The Construction Manager and his or its successors and assigns does hereby agree to assume
the defense of any legal action which may be brought against the City as a result of the
Construction Manager’s activities arising out of this contract and furthermore, in
consideration of the terms, stipulations and conditions as contained herein, agrees to hold the
city free and harmless from any and all claims for damages, costs of suits, judgments or
decrees resulting from any claims made under this contract against the city or the contractor
or the contractor’s sub-contractors, agents, servants or employees resulting from activities by
the aforementioned contractor, sub-contractor, agent servants or employees.
6.2 Nothing contained herein shall be construed as a waiver of any immunity from or limitation
of liability the City (Owner) may be entitled to under the doctrine of sovereign immunity or
section 768.28, Florida Statutes.
ARTICLE 7: TITLE TO THE PROJECT
7.1 The title of all work, completed portions of the Project and in the course of construction, and
of all materials on account of which payment has been made shall be in the Owner.
9
ARTICLE 8: ASSIGNMENT
8.1 This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their
respective successors and assigns, except that this Agreement may not be assigned by either
party without the prior written consent of the other party. Any assignment made without such
prior written consent shall not vest rights in the assignee.
ARTICLE 9: ADDITIONAL PROVISIONS
9.1 This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida, and the venue for any dispute under this Agreement shall be an appropriate court
of competent jurisdiction in Pinellas County, Florida.
9.2 Any notice required to be given by the terms and provisions of this Agreement or by any law
or governmental regulation, either by the Owner or Construction Manager, shall be in writing
unless otherwise required by such law or regulation and shall be deemed to have been served
and given when deposited in either Registered or Certified Mail in United States Branch Post
Office, addressed to the party hereto to whom directed, at the address specified in the
Specifications.
9.3 The language in this Agreement shall be construed according to its customary meaning
within the Florida building industry. Whenever used, the singular shall include the plural, the
plural the singular, and the use of any gender shall be applicable to all genders.
9.4 If any provision of the Contract Documents is invalid or unenforceable as against any person
or party, the remainder of the Contract Documents and the applicability of such provision to
other persons or parties shall not be affected thereby.
9.5 Nothing contained in this Agreement shall be construed to mean that the Construction
Manager and Owner are joint ventures or partners.
Public Records Requirements:
The successful bidder/contractor will be required to comply with Section 119.0701, Florida
Statues (2013), specifically to:
(a)Keep and maintain public records that ordinarily and necessarily would be required by
the City of Clearwater in order to perform the service;
(b)Provide the public with access to public records on the same terms and conditions that
the City of Clearwater would provide the records and at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law;
(c)Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law; and
10
(d)Meet all requirements for retaining public records and transfer, at no cost, to the City of
Clearwater all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the
information technology systems of the City of Clearwater.
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals
and have executed this Agreement, in duplicate, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
Attest:
By: _______________________________ (Seal)
William B. Horne II City Manager
Countersigned:
___________________________________ __________________________________
Rosemarie Call, City Clerk
By:__________________________________ Approved as to form:
George N. Cretekos, Mayor
_________________________________
Camilo Soto, Assistant City Attorney
(Contractor must indicate whether
Corporation, Partnership, company
or Individual) _________________________________
Biltmore Construction Co. Inc.
(The person signing shall, in his own handwriting
sign the Principal’s name, his own name and his
title; where the person is signing for a Corporation By: __________________________(Seal)
he must, by Affidavit, show his authority to bind the Jeff Parker, President
Corporation).
11
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S.R. 580
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2822
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Human Resources
Agenda Number: 8.6
SUBJECT/RECOMMENDATION:
Authorize the funding of city medical insurance and a contract between the City and Cigna
Healthcare for administrative services under a self-insured funding arrangement for the period
January 1, 2017 through December 31, 2017, at a total not-to-exceed $18.4 million, to be
funded through city budgeted funds, and payroll deduction of employee premiums.
SUMMARY:
For plan year 2017, an actuarially supported renewal based on the City’s claims trending
projected an increase of 1.7% in funding of the plan based on an increase in rates, in order to
maintain the current plan design and participation in Cigna’s Open Access Plus network. This
proposed renewal will incorporate mental health, substance abuse, and EAP coverage.
During 2016, participants were required to complete a Personal Health Assessment (PHA)
through the Employee Health Center in order to be placed in a plan with a more advantageous
schedule of benefits. Employees who did not complete the PHA were placed in a plan with a
different schedule of benefits. Current federal guidelines will no longer permit this so all
employees who participate will be placed in the same plan.
The City’s Benefits Committee voted unanimously to recommend to City Council that the
proposed plan design and rates be adopted and Cigna be retained as the administrator of the
City’s account for 2017. The recommendation also maintains the current funding strategy for
city contributions of 100% of the cost of employee coverage, 75% of the cost of employee plus
one coverage, and 68% of the cost of employee plus family coverage. City staff concurs with
the Benefits Committee recommendation.
The cost of implementing this plan option would result in an increase to the City’s contribution
of an estimated $621,000, or 4.4% for FY 2016 versus the prior year. Approximately
$285,000 is attributable to the estimated 1.7% increase in funding per above. The remaining
$336,000, or 2.7%, is attributable to the increase in new positions in the FY 2017 budget.
For fiscal year 2017, the City has budgeted $15.138 million for the City’s share of medical
insurance coverage. The City’s estimated costs per this recommendation are estimated at
$14.852 million resulting in an estimated budget surplus of $286,000.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted in the FY17 Budget.
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2822
Page 2 City of Clearwater Printed on 10/3/2016
1
HEALTH CARE 2017
2
2017 Cost Projection
Current anticipated funding
needed= $18.4 million
(City $14.9 million)
(Employee $3.5 million)
3
City Budget 2017 = $15.138 M
Estimated City 2017 = $14.852 M
City increase 4.4% ($621,000)
–$285,000= increase in rates 1.7%
–$336,000= increase in FTE’s 2.7%
Budget savings of $286,000
Cigna Self-fund Proposal
City Health Care Cost
4
Cigna Self-fund Proposal
Total Health Care Cost
Estimated Cost Sharing
o $14.9M City
o $3.5M Employee/Retiree/COBRA
$2.84 increase/pay employee + one
$5.96 increase/pay employee + family
5
City Claims History
Claims Per Employee/Month
$590
$690 $712 $721 $722
$0
$100
$200
$300
$400
$500
$600
$700
$800
2012 2013 2014 2015 2016 (Prior 12
Months)
What’s behind the increase?
Catastrophic claims are down but still
account for 56% of medical claims
costs.
Pharmacy claims are down 11% for the
prior 12 months.
6
7
Cigna Open Access Plus Plan
Continue self-funding and remain with Cigna.
Continue “Open Access Plus” network.
Maintain current rate structure.
New federal guidelines prohibit PHA requirement.
New telehealth component.
8
Reasons for renewing
with Cigna
Open Access Plus Network.
Consistent Claims
administration.
Full-time onsite representative.
Wellness funds provided.
Employee Health Center
55% utilization rate (target is 30%)
96% employee satisfaction Rate
1.7 to 1.0 Return on Investment
1st year savings projected at 1.4 million
9
Employee Health Center
10
Estimated Cost Savings from January –
May $784,611 based on the following areas:
Network replacement, Specialist avoidance, ER
avoidance, Brand Drug avoidance, Lab replacement,
flu shot replacement, estimated productivity savings.
Estimated first year cost savings projected
at 1.4M.
11
HEALTH CARE 2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2831
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Human Resources
Agenda Number: 8.7
SUBJECT/RECOMMENDATION:
Approve the Lease Modification Agreement between the City of Clearwater and Powell
Professional Center, LLLP, for the space designated as Suite 240, located in the commercial
building known as the Powell Professional Center at 401 Corbett Street, Clearwater for a cost
not-to-exceed $160,000 for the three-year period beginning July 1, 2016 through June 30,
2019, and authorize the appropriate officials to execute same.
SUMMARY:
On July 1, 2010, the City entered into a lease agreement with Powell Professional Center for a
space to be used by the City as an onsite medical clinic for city employees, retirees, and their
dependents covered under the City’s medical insurance.
The lease provides for the rental of a suite containing 2,677 rentable square feet. The term of
the initial lease was three years, commencing the July 1, 2010 and ending on June 30, 2013,
with a subsequent renewal from July 1, 2013 through June 30, 2016.
This lease agreement provides for a three-year lease commencing on July 1, 2016 and ending
on June 30, 2019. The lease provides an option for the City to cancel the lease by providing
60 days written notice at any time after the first full lease year, without penalty. This lease
agreement provides for a rental rate of $4,261.98 per month, with an escalation of 3% per
year.
APPROPRIATION CODE AND AMOUNT:
Funding is currently budgeted through the Central Insurance Fund.
Page 1 City of Clearwater Printed on 10/3/2016
LEASE MODIFICATION AGREEMENT
THIS AGREEMENT constitutes a Lease Modification Agreement to that certain
Lease dated May 19, 2010, between Powell Professional Center, LLLP, a Florida
Corporation, (Landlord), and City of Clearwater, (Tenant).
The term of the lease shall be extended by (3) years, commencing July 1, 2016, and
ending June 30, 2019.
WHEREAS, Landlord leased unto Tenant certain Demised Premises located at 401
Corbett Street, Suite 240, Clearwater, FL 33756 consisting of approximately 2,677
rentable square feet.
Tenant shall have the option on the first anniversary (June 30, 2017) of this modification
agreement to cancel this agreement with 60 days written notice to Landlord.
Upon execution of this agreement, Landlord shall waive the holdover rent due from July
2016, August 2016 and September 2016.
Escalations shall increase by 3% on the anniversary date of the original lease.
ALL OTHER TERMS AND CONDITIONS in the Lease shall remain in full force and
effect.
“TENANT”
WITNESSED AS TO TENANT: City of Clearwater
______________________________________________________
By: Bill Horne
City Manger
_________________________
By: George N. Cretekos
Mayor
“LANDLORD”
WITNESSED AS TO TENANT:Powell Professional Center, LLLP
______________________________________________________
By: M. Corey Carver
General Partner
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2825
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Human Resources
Agenda Number: 8.8
SUBJECT/RECOMMENDATION:
Authorize a purchase order (contract) for payment of premiums to New York Life Insurance
Company under the City’s 1% life insurance program in the amount of $400,000 for the period
October 1, 2016 through September 30, 2019.
SUMMARY:
The City maintains a benefit for city employees referred to as the 1% life insurance program.
It provides for employees to contribute up to 1% of their annual salary toward life insurance
premiums with the city matching that amount. Effective October1, 2008, the City no longer
permits new enrollments in this program but does permit grandfathered employees to continue
to participate.
This program was replaced for CWA represented employees for life insurance coverage of
$50,000.
This request is for a continuation of service that is exempt from the bid process under
contracts for insurance.
APPROPRIATION CODE AND AMOUNT:
Funds for City contributions to this program are included in the City budget.
Four (4) other purchase orders for Fiscal Year 16/17 life insurance coverage totaling $76,000
have been previously approved by appropriate staff, to the following providers:
Equitable Life Insurance Company, PO # BR511805, $10,800
Prudential Insurance Company, PO # BR511806, $8,200
Transamerica Premier Life Insurance Company, PO # BR511807, $15,000
Principal Life Insurance Company, PO # TBD, $42,000
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2806
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 8.9
SUBJECT/RECOMMENDATION:
Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for the
period of October 1, 2016 through September 30, 2017 for software maintenance, at a cost
not to exceed $252,586, in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole
source, and authorize the appropriate officials to execute same.
SUMMARY:
This is an annual contract for PeopleSoft (payroll system) at $117,815; Oracle (database
licensing) at $35,109; Oracle OWAM maintenance (asset management system) at $81,783;
and Oracle Mobile Device at $17,879.
This Purchase Order represents an approximate $31,675 increase from a year ago. The
increase in maintenance is due to the purchase of additional licensing for PeopleSoft and
database systems, and annual incremental licensing overhead.
APPROPRIATION CODE AND AMOUNT:
0555-09864-546200-519-000-0000 - $252,586
Page 1 City of Clearwater Printed on 10/3/2016
Page 1 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
17-Aug-16
Dan Mayer
CITY OF CLEARWATER
PO Box 4748
Information Technology Department
CLEARWATER
FL 33758
United States
Dear Dan Mayer
The technical support services provided under support service number P-95-301-00-000--22 will expire,
or have expired,on 30-Sep-16.Please find attached an ordering document for the renewal of these
technical support services.If applicable,the attached ordering document may include technical support
services that you have requested to order that are in addition to the technical support services that you
are renewing.
To prevent interruption to and/or termination of technical support services,please complete your order for
the renewal of technical support services,identified in the ordering document,by issuing a form of
payment acceptable to Oracle in accordance with the Order Processing Details section of the ordering
document on or before 1-Sep-16.
If you have questions regarding your order or require further information,please contact me at the e-mail
address or telephone number provided below.
Regards,
Choua Vang
Oracle Support Services
E-mail: choua.vang@oracle.com
Tel.: 3032727883
Fax: 7197571301
Page 2 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
GENERAL INFORMATION
OFFER EXPIRATION ORACLE: Oracle America, Inc.
Support Service
Number:P-95-301-00-000--22
Oracle Support
Sales
Representative:
Choua Vang
Offer Expires:30-Sep-16
Telephone:3032727883
Fax:7197571301
E-mail:choua.vang@oracle.com
CUSTOMER: CITY OF CLEARWATER
CUSTOMER
QUOTE TO
CUSTOMER
BILL TO
Account Contact:Dan Mayer Account Contact:Accounts Payable
Account Name:CITY OF CLEARWATER Account Name:CITY OF CLEARWATER
Address:PO Box 4748 Address:100 S Myrtle Ave
Information Technology
Department
CLEARWATER
FL 33758
United States
PO Box 4748
CLEARWATER
FL 33756
United States
Telephone:727 562-4662 Telephone:
Fax: Fax:
E-mail:Daniel.Mayer@MyClearw
ater.com E-mail:@
"You" and "Your" as referenced in this ordering document refers to the Customer identified in the table
above.
Oracle may provide certain notices about technical support services via e-mail. Accordingly, please verify
and update the Customer Quote To and Customer Bill To information in the above table to help ensure
that You receive such communications from Oracle. If changes are required to the Customer Quote To
and Customer Bill To information, please e-mail or fax the updated information, with Your support service
number P-95-301-00-000--22, to Your Oracle Support Sales Representative identified in the table above.
Page 3 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
SERVICE DETAILS
Program Technical Support Services
Service Level:Software Update License & Support
Product Description CSI #Qty License
Metric
License
Level /
Type
Start Date End Date Price
PeopleSoft Enterprise Extended
Enterprise License - Employee
Count Perpetual
14482912 1900 VALUE 1-Oct-16 30-Sep-17 8,973.56
PeopleSoft Enterprise Human
Resources For Public Sector -
Employee Count Perpetual
14501911 1900 VALUE 1-Oct-16 30-Sep-17 53,856.38
PeopleSoft Enterprise Human
Resources For Public Sector -
Employee Count Perpetual
14501911 380 FULL USE 19-Feb-17 30-Sep-17 564.36
PeopleSoft Enterprise Payroll
For Public Sector - Employee
Count Perpetual
14501911 1900 VALUE 1-Oct-16 30-Sep-17 53,856.38
PeopleSoft Enterprise Payroll
For Public Sector - Employee
Count Perpetual
14501911 380 FULL USE 19-Feb-17 30-Sep-17 564.36
PeopleSoft Enterprise Absence
Management - Employee Count
Perpetual
14501912 1900 VALUE 1-Oct-16 30-Sep-17 0.00
PeopleSoft Enterprise Talent
Acquisition Manager - Employee
Count Perpetual
14501912 1900 VALUE 1-Oct-16 30-Sep-17 0.00
Program Technical Support Fees:USD 117,815.03
Program Technical Support Services
Service Level:Software Update License & Support
Product Description CSI #Qty License
Metric
License
Level /
Type
Start Date End Date Price
SPL Synergen Series Base
Product: All Subsystems -
Concurrent User Perpetual
15397410 200 CONCUR
RENT
DEVICE
FULL USE 1-Oct-16 30-Sep-17 26,813.98
SPL Synergen Series Base
Product: All Subsystems - Server
Perpetual
15397410 1 FULL USE 1-Oct-16 30-Sep-17 21,451.19
SPL Synergen Series ESRI GIS
Integration Extension - Server
Perpetual
15397410 1 FULL USE 1-Oct-16 30-Sep-17 6,703.50
SPL Synergen Series Web
Deployment - Concurrent User
Perpetual
15397410 200 CONCUR
RENT
DEVICE
FULL USE 1-Oct-16 30-Sep-17 26,813.98
Program Technical Support Fees:USD 81,782.65
Page 4 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
Program Technical Support Services
Service Level:Software Update License & Support
Product Description CSI #Qty License
Metric
License
Level /
Type
Start Date End Date Price
Merant Net Express V3 Win/Nt 14501859 1 USER 1-Oct-16 30-Sep-17 2,532.97
Oracle Utilities Mobile Device
Management Base - Customer
Perpetual
16130816 1 FULL USE 1-Oct-16 30-Sep-17 7,880.50
Micro Focus International Ltd.
Net Express COBOL for
Windows for 2 Named Users
(Mfr is Microfocus; Third Party
Program)
17885976 1 FULL USE 1-Oct-16 30-Sep-17 7,465.98
Program Technical Support Fees:USD 17,879.45
Program Technical Support Services
Service Level:Software Update License & Support
Product Description CSI #Qty License
Metric
License
Level /
Type
Start Date End Date Price
Oracle Database Enterprise
Edition - Named User Plus
Perpetual
18925318 45 FULL USE 1-Oct-16 30-Sep-17 10,234.31
Oracle Database Enterprise
Edition - Named User Plus
Perpetual
18925318 225 FULL USE 1-Oct-16 30-Sep-17 8,904.42
Oracle Database Enterprise
Edition - Processor Perpetual
18925318 2 FULL USE 1-Oct-16 30-Sep-17 8,237.06
Oracle Database Standard
Edition - Named User Plus
Perpetual
18925318 75 FULL USE 1-Oct-16 30-Sep-17 1,895.98
Oracle Database Standard
Edition - Named User Plus
Perpetual
18925318 115 FULL USE 1-Oct-16 30-Sep-17 5,836.78
Program Technical Support Fees:USD 35,108.55
Total Price:USD 252,585.68
Plus applicable tax
Please note the following:
·If You have questions regarding the Service Details section of this ordering document, or believe
that corrections are required, please contact Your Oracle Support Sales Representative identified
on the first page of this ordering document.
·Please review Oracle's technical support policies, including the Lifetime Support Policy, before
entering into this ordering document. Under Oracle's Lifetime Support Policy, the support level for
an Oracle product, if applicable, may change during the term of the services purchased under this
ordering document. If extended support is offered, an additional fee will be charged for such
Page 5 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
support if ordered. If You would like to purchase extended support please contact Your Oracle
Support Sales Representative identified on the first page of this ordering document.
·If Oracle accepts Your order, the start date set forth in the Service Details table above shall serve
as the commencement date of the technical support services and the technical support services
ordered under this ordering document will be provided through the end date specified in the table
for the applicable programs and/ or hardware ("Support Period").
·If any of the fields listed in the Service Details table above are blank, then such fields do not apply
for the applicable programs and/or hardware for which You are purchasing technical support
services.
Page 6 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
TECHNICAL SUPPORT SERVICES TERMS
If the Customer and the Customer Quote To name identified in the General Information table above are
not the same,CITY OF CLEARWATER represents that Customer has authorized CITY OF
CLEARWATER to execute this ordering document on Customer's behalf and to bind Customer to the
terms described herein.CITY OF CLEARWATER agrees that the services ordered are for the sole
benefit of Customer and shall only be used by Customer.CITY OF CLEARWATER agrees to advise
Customer of the terms of this ordering document as well as any communications received from Oracle
regarding the services.
If the Customer and the Customer Bill To name identified in the General Information table above are not
the same,Customer agrees that:a)Customer has the ultimate responsibility for payments under this
ordering document;and b)any failure of CITY OF CLEARWATER to make timely payment per the terms
of this ordering document shall be deemed a breach by Customer and,in addition to any other remedies
available to Oracle,Oracle may terminate Customer's technical support service under this ordering
document.
Technical support is provided under Oracle's technical support policies in effect at the time the services
are provided.The technical support policies are subject to change at Oracle's discretion;however,
Oracle will not materially reduce the level of services provided for supported programs and/or hardware
during the period for which fees for technical support have been paid.You should review the technical
support policies prior to entering into this ordering document.The current version of the technical support
policies may be accessed at http://www.oracle.com/us/support/policies/index.html.
The technical support services acquired under this ordering document are governed by the terms and
conditions of the SLSA-225665-01-OCT-1995 ("agreement").Any use of the programs and/or hardware,
which includes updates and other materials provided or made available by Oracle as a part of technical
support services,is subject to the rights granted for the programs and/or hardware set forth in the order in
which the programs and/or hardware were acquired.
This ordering document incorporates the agreement by reference.In the event of inconsistencies
between the terms contained in this ordering document and the agreement,this ordering document shall
take precedence.
Page 7 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
ORDER PROCESSING DETAILS
Your order is subject to Oracle's acceptance.Your order is deemed to be placed when You provide
Oracle with details for payment (e.g.,Your purchase order,Your check or a credit card confirmation for
the order as detailed below)or an executed Oracle Financing contract.Once placed,Your order shall be
non-cancelable and the sums paid nonrefundable,except as provided in the agreement.
Please note that if the pre-tax value of this ordering document is USD $2,000 or less,the technical
support services ordered (i)must be paid by credit card;or (ii)You must renew Your support via the
Oracle Store.Please contact Your Oracle Support Sales Representative for details regarding renewing
Your support via the Oracle Store.
Technical Support fees are invoiced Quarterly in Arrears.All fees payable to Oracle are due within 30
NET from date of invoice.
Oracle will issue an invoice to You upon receipt of a purchase order or a form of payment acceptable to
Oracle.You agree to pay any sales,value-added or other similar taxes imposed by applicable law,
except for taxes based on Oracle's income.
"If CITY OF CLEARWATER is a tax exempt organization, a copy of CITY OF CLEARWATER's tax
exemption certificate must be submitted with CITY OF CLEARWATER's purchase order, check, credit
card or other acceptable form of payment."
Purchase Order
If the technical support services on this ordering document will be ordered and paid under a purchase
order,the purchase order must be in a non-editable format (e.g.,PDF)and include the following
information:
-Support Service Number:P-95-301-00-000--22
-Total Price:USD 252,585.68 (excluding applicable tax)
-Local Tax,if applicable
In issuing a purchase order,CITY OF CLEARWATER agrees that the terms of this ordering document
and the agreement supersede the terms in the purchase order or any other non-Oracle document,and no
terms included in any such purchase order or other non-Oracle document shall apply to the technical
support services ordered under this ordering document.
Please e-mail or fax the purchase order to Oracle in accordance with the Remittance Details section
below.
Check
If the technical support services on this ordering document will be ordered and paid by check,the check
must include the following information:
-Support Service Number:P-95-301-00-000--22
-Total Price:USD 252,585.68 (excluding applicable tax)
-Local Tax,if applicable
In issuing a check,CITY OF CLEARWATER agrees that only the terms of this ordering document and the
agreement shall apply to the technical support services ordered under this ordering document.No terms
attached or submitted with the check shall apply.
Page 8 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
Please mail check payments in accordance with the Remittance Details section below.
Credit Card Confirmation
If the technical support services on this ordering document will be ordered and paid by credit card,please
complete the information in this section and return it to Oracle in accordance with the Remittance Details
section below.The credit card used to make payment must be valid for the entire support services term.
Please note that Oracle is unable to process credit card transactions of USD $100,000 or greater or
transactions that are not in USD.
__________________________________
Credit Card Number
__________________________________
Credit Card Type (Visa,MasterCard,AMEX)
__________________________________
Expiration Date
__________________________________
Billing Address (associated with Credit Card)
__________________________________
City,State,and Zip (associated with Credit Card)
__________________________________
Authorized Signature
__________________________________
Name (as it appears on the credit card)
In issuing this credit card confirmation,CITY OF CLEARWATER agrees that only the terms of this
ordering document and the agreement shall apply to the technical support services ordered under this
ordering document.No terms attached or submitted with the credit card confirmation shall apply.
Remittance Details
Purchase orders or credit card details for the technical support services ordered under this ordering
document should be sent to:
Attn:Choua Vang
Oracle Support Services
Fax:7197571301
E-mail:choua.vang@oracle.com
Checks for the technical support services ordered under this ordering document should be sent to:
AK,AZ,CA,HI,ID,NV,OR,UT,WA:
Oracle America,Inc
PO Box 44471
San Francisco,CA 94144-4471
Page 9 of 9 Support Service Number: P-95-301-00-000--22
RL_Specified_Agreement_v010915
All Other States:
Oracle America,Inc
PO Box 203448
Dallas,TX 75320-3448
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2807
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 8.10
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) to Verizon Wireless for basic cellular/smart phones and
mobile data services for the period of November 1, 2016 through October 31, 2017 in an
amount not to exceed $385,000 in accordance with Sec 2.564 (1) (d), Code of Ordinances,
under State Contract DMS-1011-008C, and authorize the appropriate officials to execute
same.
SUMMARY:
The total Verizon Purchase Order is $385,000, broken down as follows: Basic cellular/smart
phones $193,000 and data cards for Police Department’s patrol vehicles as well as data cards
for various other departments $192,000.
This Purchase Order represents an increase of approximately $25,000 (13.9%) from the
previous year.
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $193,000
0555-09862-530300-519-000-0000 - $192,000
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2808
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 8.11
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) to State of Florida, Department of Management Services,
Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll free
lines during the period of October 1, 2016 to September 30, 2017 at a cost not to exceed
$121,500, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract
DMS-08/09-071, and authorize the appropriate officials to execute same.
SUMMARY:
Department of Management Services - $121,500
Toll Free number into the network - $250
Centranet lines (462 numbers) for the outlying individual sites $120,000
Domestic long distance calls through Suncom - $1,250
APPROPRIATION CODE AND AMOUNT:
0555-09865-542100-519-000-0000 - $121,500
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2809
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 8.12
SUBJECT/RECOMMENDATION:
Award a Blanket Purchase Order to Encore Broadcast Systems, Inc. of Tampa, FL, in the
amount of $453,000 for the purchase of advanced audio-video equipment for City Hall and
Municipal Services Building, and authorize the appropriate officials to execute same.
SUMMARY:
Vendor selection is in accordance with Sec. 2.564(1) (d), Code of Ordinances - Other
government bid. The City will piggyback on Hillsborough Co. School Contract ITB 1411s-EST
TV Studio Equipment, Purchase, Installation, Repair and Related Parts. This contract was
awarded to Encore Broadcast Systems of Tampa as the qualified vendor to provide
procurement and technical design of audio, video, networking, IP Cameras, hearing loop,
software licensing, and installation services.
The scope of services to be performed includes procurement, design and installation of
electronic equipment to upgrade City Hall Chambers, the Municipal Services Building training
lab, Municipal Services Building, Room 130 (conference room located on the first floor of MSB
and used for solicitation interviews and presentations), and the C-View TV Control Room
located in the Municipal Services Building.
Initial work under this contract will be designing an interactive dais for official meetings of City
Council and designated advisory board meetings. The next phase of work involves design and
installs of related equipment into C-VIEW control room and related equipment/software
installations for streaming and cable casting of board meeting. The third phase of the project
will be design and install related equipment into the training lab and room 130 conference
rooms. At the end of the project, all facilities will be interconnected.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of $500,000 from the Administrative
Services Fund, to capital improvement project 315-94890, Advanced Enterprise Audio Visual
R&R, to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment allocating
Administrative Services Fund reserves in the amount of $500,000 to capital improvement
project 315-94890, Advanced Enterprise Audio Visual R&R. The Administrative Services
Fund currently has an estimated $3.0 million in available reserves after recognizing monies
previously committed to capital projects.
Page 1 City of Clearwater Printed on 10/3/2016
School Board
Susan L. Valdes, Chair
Doretha W Edgecomb, Vice Chair
April Griffin
Sally A. Harris
Carol W Kurdell
N4elissa Snrvely
Cindy Stuart
Hillsborou Ob h Coun
I]UBLIC SCHOOLS
6ie/buz,a E/.ar,ztaz
Superlntendent of Schools
MaryEllen Elia
Deputy Sup6rlntendent
Jeff Eakins
Calhy L. Valdes
Chlef Buslness Offlcer
Gretchen Saunders
^4,E
BUSINESS DIVISION
January 26,2015
Mr. Douglas Taylor
Encore Broadcast Solutions
2104 W. Kennedy Blvd.
Tampa, FL 33606
RE: ITB #1411s-EST TV Studio Equipment
Purchase, lnstallation, Repair and Related Parts
Award start date January 21 , 2015
Dear Mr. Taylor
The School Board of Hillsborough County, Florida has awarded your company the above
referenced contract. This award is limited to the full item description, specifications, quantities,
conditions, and instructions to bidders as contained in the bid document.
This is not an authorization to ship the referenced items or to perform referenced
servtces.
Purchase order(s) will be issued for these items or services, as needed, for the bid period
beginning above. lf you have any questions, please contact me at (813) 272-4272.
General Manager of
Procurement
Jean R. Bowman
Sincerely,
Dbtri lv lsned b/ Tq, solo on
I e ri 5o I o m o n ii:rlir;Tr",l.;*ird;iilli,"""'"'
Raymond O. Shelton School Admlnlstrative Center. 901 East Kennedy Btvd. . Tampa, FL 33602-3507
Procurement Deparlmentr 813-272,4327; Suncom 547-4327, Fax (813) 272:€90; Main Office (8j3) 272-4OOO
P.O. Box 3408 . Tampa, FL 33601^3408 . Email: teri.sotomon @sdhc.kf 2.fl.us . Websilet www.sdhc.k j 2.fl.us
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREIVIENT DEPARTMENT901 EAST KENNEDY BOULEVARD, TAIVIPA, FLORIDA 33602ITB #141 1s-EST TV Studio Equipment-Purchase, lnstallation, Repair, and Related partsFailure to file a protesi within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law withinthe time allowed for flling a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.74 bids were sent to vendors.4 vendors responded to the bid. Their bids are tabulated and the recommended award is shaded70 vendors did not respond at all,FAXNUMBER(770) 720-0777(813\ 2s4-5907(727) 530-9543(813) 653-2949TELEPHONENUMBER(7701720-0222(813) 253-277 4(727) 536-2232(813) 653-2690CONTACTPERSONDaniel MendoncaDouglas TaylorJim Towers, JrEric BlomquistHCPS OSDREGISTEREDNYNNJanuary 21,2015 through January 20, 2016December 3, 2014Jan ua20, 2015Technology Customer Service and SupportAWARDEDVENDORNYNYAWARDED FROMDATE OPENEDDATE AWARDEDDEPARTMENTDESCRIPTION OF ITB: Hillsborough County Public Schools issued an lnvitation to Bid from qualified firms to provide for the purchase, installation, andrepair of TV studio equipment and related parts, as needed throughout the districtRESPONDING VENDOR(S)EDCO-Education Consultants, lnc.1201 Roberts Blvd., Suite 100, Kennesaw, GA 30'144Encore Broadcast Solutions2104 W Kennedy Blvd.,Tampa, FL 33606Jersey Jim Towers17722 US Highway 19 N., Clearwater, FL337UTroxell Communications, lnc.1971 W. Lumsden Rd., PMB 148, Brandon, FL 3351'1
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREMENT DEPARTMENT901 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA336022TroxellCommunications,lnc.Jersey Jim Towers328.002,290.O02,380.001 ,280.00990.00265.00190.001 19.0023,990.00890.00740 0039.8028.10710.40690.00Encore BroadcastSolutionsiti:,f*{*i#9.dffi-ttt.i#l*,iiirf{,*-s,itra16tfi!.$,ffiffi.%ffi8ii1x,i1.-#${i#ffilffifiEDCO-EducationConsultants, lnc.UOMEAEAEAEAEAEAEAEAEAEAEAEAEAEADescriptionCamcorder, Canon Vixia HFR40Camcorder, Panasonic AG-HMC80PJ 3MOS AVCCAM4 lnput Switcher System, Data Video SE-500K|T4 lnput Switcher, SE-500Monitor, TLM702Monitor Holder, RKM572Microphone, Lavalier, Shure l\4X1 83Microphone, Lavalier, Shure SM586LC 20Production System. NewTek Tricaster, 455Microphone, Wreless, Sennheiser EW 135PG3Lamp, Studio, Lowel FLE 400CMLamp, Studio, Lowel FLE 200CMLamp, Studio, Lowel FLS 55TU 3200KFoam, Widescreen, Audio-Technica AT81 54Microphone, Wreless, Sennheiser EW 112PG3ITB #141 '1s-EST TV Studio Equipment-Purchase, lnstallation, Repair,and Related PartsItem1245o78o10111'131415
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREMENT DEPARTMENT901 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA336023TroxellCommunications,lnc.Jersey Jim Towers2,294.002,294.006,990.008,210.0016,490.00Encore BroadcastSolutionsffi1ffi*trs-%'6EDCO-EducationConsultanls, lnc.2,015.005,015.007,015.008,025.0015,025.00UOMEAEAEAEAEAEAEAEAEAHREAEAEADescriptionControl Surface, Newtek, TC4OCSControl Surface, Newtek, TC40EControl Surface, Nelvtek, Tricaster 460CSControl Surface, Newtek, Tricaster 860CSControl Surface, NeMek, Tricaster 8000CSSound SVStem Packaqe, System lllSound Svstem Packaqe, Svstem llSound Svstem Packaqe, Svstem IService Call CharqeLabor Rate, durinq normal school hourslnstallation, Lightinq Fixture, Mounted in Ceiling Gridslnstallation. Lighting Fixture. Mounted in Pipe Gridslnstallation, Lighting Fixture, Mounted on Light StandsBalance of Line-All Proposed Manufacturers and OtherRelated Parts, Supplies, and AccessoriesITB #141 15-EST TV Studio Equipment-Purchase, lnstallation, Repair,and Related PartsItem1b17'1819202122a')242516272829
Hillsboro-Cq_qsryPUBLIC 5CHOOL5fu&t<zrzfuddn13.4 PRICING"Bid only, "only" , "or Equal","Approved Brands", "No substitutes" - When an item appearing in this bid document is listed by a registered trade name and thewording "no substitute, bid only or only" is indicated, only that trade-named item will be considered. specifications in this document may reference specificmanufacturers' products and list their model or part numbers, followed by the words "or equal", or "approved brands,,. Unless the words ,.only,, or ,,Nosubstitutes" is used in place of "or equal", these references are intended to establish a quality and performance standard only. Anything listed, herein, of aproprietary nature is done so without express knowledge or intent to exclude other manufacturers'products from consideration. All changes are indicated inRED text.3tdUnit Price"[zt,eoo151I,1{1fiIL:O#iil s,zT-tY: .-It""l,9qt.f,qqEstimatedquantity3410t455s201Bid Only/ Or Equal8€+d€€fy€O++q{€ltr Bid Only/ nOr Equaltr Bid Only/ nOr Equaltr Bid Only/ nor Equaltr Bid Only/ nOr EqualI Bid Only/ nOr EqualI Bid Only/ nOr EqualI Bid Only/ DOr EqualI Bid Only/ lOr Equaltr Bid Only/ lor EqualDescription (Brand Model)€am€erder' 3e€D, nVeHD Pa nar€.+i€+€H+4€8op!D ELETE ITEMCamcorder, Canon Vixia HF R50 KITCamcorder, Panasonic AG-HMC8OPJ 3MOS AVCCAM HD Shoulder-Mount Camcorderwith HD & SD Recordinger System, Data Video SE-500K1T, to include SE-5OO 4 lnput switcher,4 lnput SwitchT1N,4702 Monitor, RKM572 Holder4 lnput Switcher, SE-500Monitor, TLM702Monitor Holder, Data Video RKMS72M icrophone, Lavalier, Shure MX183M icrophone. Handheld, Shure SM58LCProduction System, NewTek Tricaster, 455Tltctsret-,lt€6Item #+2345678910
Unit Price8,lg?7,Szg5Dn581?E4t -Lng?eocotf S,l#u,4ql€'aL\4tL'I\EstimatedQuantity34307225L7L7Bid Only/ Or EqualI Bid Only/ DOr EqualE 8id Only/ DOr Equaltr Bid Only/ nOr Equaltr Bid Only/ flOr Equat2I Bid Only/ nOr EqualI Bid Only/ DOr Equaltr Bid Only/ lOr Equaltr Bid Only/ lor EqualI Bid Only/ lOr EqualI Bid Only/ lor EqualPackage Price: 5 A-l A *,L L,551Package Price: $"9Description (Brand Model)Lighting Fixture, Studio, Lowel FLE 4OOCMtr Bid Only/ trOr EqualLighting Fixture, Studio, Lowel FLE 2O0CMLighting Fixture, Studio, Lowel FLS 55TU 3200KFoam, Widescreen, Audio-Techn ica AT8154Microphone, Wireless, Sennheiser EW 112pG3Microphone, Wireless, Sennheiser EW 135pG3Control Surface, Newtek, TC4OCSControl Surface, Newtek, TC4OEControl Surface, Newtek, Tricaster 460CSControl Surface, Newtek, Tricaster 860CSControl Surface, Newtek, Tricaster SOOOCSSystem Package, System lll, to include the following componentsPeavey Escort 600, PVi microphone with cable, digital multi-effects, USB/Mp3 player,blue tooth, FLS feedback location, folding speaker stands, all cables and wheels. 600watt/g channel stereo.Soundage, System ll, complete turnkey plug and play system to include thefollowing components:(1) PVi8500 mixer/amp with btue tooth, (1) Monster power AC strip (pRo600), (1) MRC-80 open rack, {1) UCD 100 CD/USB ptayer 9-rack, (2) PSS98O speaker stands, (2) pVX12speakers, (2) 25 ft. Speakon speaker cabtes, (1) PVMSpl microphone/boom stand/cable400 watt dua I amplifier.Sound System PackItem f1,1,72131,4151,677181,9202T2265L4/14't
Package Price: $f=3,,l4s/EAI s-- lt*spt1-tas/HR57s/HR7{- rn^sDescription (Brand Model)age, System I, complete turnkey plug and play system to include thefollowing com ponents:(1) ProLok 16 rolling rack case with mixer rack, (1) pVl4USB Mixer, (1) UCD 1OO CD/Mp3player (rack), (1) PV tPR3OOO power amp with processor, {1) Blue Deck blue tooth rack,(2) PVX15 speakers, (1) Audio Technica System 10 wireless microphone (digital), (2)PSS980 speaker stands, (1.) Monster power AC Strip (pRO600), (2) 25 ft. speakonspeaker cables. All components wired to mixer, (2) speakon 4-pole mounts on side ofrack for speaker connections, and cable for iphone/computer input. 3OOO watt.Sound System PackService Ca ll ChargeLabor Rate, during normal school hourslnstallation, Lighting Fixture, lvlounted in Ceiling Gridslnstallation, Lighting Fixture, Mounted in pipe Gridslnstallation, LightinB Fixture, Mounted on Light StandsItem #?.42526272A29E Cnrqroe/RcurED aARTSlf box is checked the following applies to this bid. please complete as applicableExceptionsDiscount % off ListPricingt5%t 5'Llt /"tiy.io\{quantity Breaks (ifapplicable)Description (Catalog Name & year)(lf applicable)Discount pricing will be used forunspecified miscellaneous related items,also referred to as "Balance of Line,, orcatalog items. Any discounts offered willremain firm for the contract term.Balance of Line-AcerBa lance of Line-APCBalance of Line-Audio TechnicaBalance of Line-BoganBa lance of Line-Canon72tt
Exceptions*trn* o+ rrja^l$ee czt{o.kA..oDiscount % off ListPricing0D.-g,/oi5at542t5"lcquantity Breaks (ifapplicable)Description (Catalog Name & Year)(lf applicable)Discount pricint will be used forunspecif ied miscellaneous related items,also referred to as "Balance of Line,, orcatalog items. Any discounts offered willremain firm for the contract term.Balance of Line-Data VideoBalance of Line-EatonBalance of Line-LGBa lance of Line-LowelBalance of Line-NewtekEalance of Line-sennheiserBalance of Line-PeaveyBalance of Line-ShureBalance of Line-TECBalance of Line-TrlcasterBalance of Line-All Other Related parts,Supplies, and AccessoriesA"i€Nr4trrothOth erOtherII81?1n
ENCORE
BROADCAST SOLUTIONS
2104 West Kennedy Blvd. Tampa, Florida 33606-1535
Ph (813) 253-2774 Fax (813) 254-5907
Websitc: wwrv.encorebroadcast.com
Email: dtavlor@cncorcbroadcast.com
RE: ITB# 1411S-EST - TV Studio Equipment
List of Manufacturers and Discount Off MSRP
ENCORE is an authorized dealer for each of the manufacturers listed.
ENCORE offers a 15% discount off of MSRP for the following manufacturers
Page 1 of 3
Acme Micro Systems
Adobe
AJA
Altinex
AMX
Analog Way
Anchor Audio
Angenieux
Anton Bauer
APC
Applied Magic
ARRI
Atlas Sound
Atlona
Audio-Technica
Audix
AVID
Avitech
AXIS Communications
Barco
BEC Group
Behringer
Belden
BenQ
Beyerdynamic
BiAmp Systems
Bittree
Blackmagic Design
Blonder Tongue
Boland
Bosch Communications
Brightline
Broadcast Pix
Burst Electronics
Lectrosonics
Leightronix
LG
Libec
LifeSize
Light Source
Link Electronics
Listen Technologies
LiveStream
Logitech
Lowel Lighting
Mackie Designs
Manfrotto Tripods
Marshall Electronics
Master Clock
Matrox
Matthews Studio Equipment
Microboards Technology
Middle Atlantic Products
Miller Tripod Systems
Mirror lmage
Mohawk Cables
Moog
Music 2 Hues
Nady Systems
Navitar
Network Technologies
Neutrik
Newtek
Olympic Cases
Optima
Panasonic Professional
Paso Sound
Peerless-AV
ENCORE
BROADCAST SOLUTIONS
2104 West Kennedy BIvd. Tampa, Florida 33606-1535
Ph (8I3) 2s3-2774 Fax (813) 254-5907
Website: www.cncorcbroatlcast.com
EmaiI: d tavlor@cncorebroadcast.com
Manufacturers Continued Page 2 of 3
Calzone Cases
Canon USA
Century Precision Optics
Chief Manufacturing
Chimera Lighting
ChyTV
ChyronHego
Cisco Systems
Clark Wire & Cable
Clear-Com
Cobalt Digital
Communications Specialties
Compix CG
Comprehensive Cable
Countryman
Crestron Electronics
Crown Audio
Dalite Screens
DataVideo
DBX Professional
DeSisti
Digital Projection
Dorrough
Draper
DSan
Eartec
eDIROL
Eiki
Elation
Electro-Voice
Elmo
Ensemble Designs
Epson
ESE
Extron Electronics
FEC Rackmounts
Fibertronics
FM Systems
FOR-A
Forecast Consoles
FrameRate
Pelican Cases
PESA
Planar
Porta-Brace
PreSonus
Prime Time Lighting
Prompter People
Radio Design Labs
Rapco / Horizon
Raxxess Racks
Rip-Tie
Rode Microphones
Roland
Rolls
Ross Video
Sabine
Sachtler
Samson
Samsung
Schneider Optics
Sennheiser
Sharp
Shinning Technologies
Shure
Sierra Video
Smith Victor
Sony Professional
Soundsphere
Stedicam
SVSI
Switchcraft
Switronix
Tascam / TEAC
TBC Consoles
Telemetrics
Telex
Thales
Tiffen
Tightrope Media Systems
TOA
ToteVision
ENCOHE
BROADCAST SOLUTIONS
2104 Wcst Konnedy Blvd. Tampa, Florida 33606-1535
Ph (813) 2s3-2774 Fax (8r3) 2s4-s907
Website: www,cncorcbloadcast,corn
Email: dtavlor@encorcbrondcast.com
Manufacturers Coniinued:Page 3 of 3
F rezzi
FSR
Fujinon Lenses
Furman
Gefen
Gentner
Gepco
Grass Valley
HaiVision
Hile's Curtains
Hitachi
HME
Hosa
Hotronic
Hewlett-Packard
lkan
JBL
JonyJib
Juice Goose
JVC Professional
Kata Bags
Knox Video
Kramer Electronics
KWorld
LaCie
Leader lnstruments
TurboSound
TV One / Magenta
VAC
Vaddio
VariZoom
Videotek
Videssence
Viking Cases
Vinten
Visionary Solutions
Vutec
We Present
Wescott
West Penn
Winsted
Wolfuision
-Freight Charges will be added to Forecast, TBC, & Winsted Furniture
ENCORE will also offer a 15o/o discount off MSRP on additional items/manufacturers required to
complete a TV Studio and Sound Reinforcement Facilities.
All other manufacturers will be shipped FOB Destination.
Sign Date 12-0'7 ?,Bl
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2810
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 8.13
SUBJECT/RECOMMENDATION:
Modify Purchase Order ST111803 in the amount of $455,584 to GeoNexus Technologies,
Inc., Ann Arbor, MI for field mobility software and integration services, to include payments for
software maintenance in the amount of $115,000 in Fiscal Year16-17 and Fiscal Year17-18,
and authorize the appropriate officials to execute same.
SUMMARY:
The original contract amount included maintenance charges for 3 years of service, but
payment of maintenance and usage fees were not articulated in the original PO approved by
Council.
GeoNexus Technologies, Inc. (GeoNexus) is the field mobility software solution for integration
of the City’s GIS (geographic information systems) and Asset Management software systems.
The software is provided as a Cloud-based SaaS (Software as a Service) solution. The City
pays annual usage and maintenance fees as negotiated via the contract approved June 16,
2015.
APPROPRIATION CODE AND AMOUNT:
No additional funds are requested
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2834
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Library
Agenda Number: 8.14
SUBJECT/RECOMMENDATION:
Approve contracts (blanket purchase orders) for Baker and Taylor and Ingram Library
Services for the acquisition of library books and materials for the contract period of October 1,
2016 through September 30, 2017, and authorize the appropriate officials to execute same.
SUMMARY:
Award blanket purchase orders to Baker and Taylor, Atlanta, GA - $225,000; and Ingram
Library Services, Atlanta, GA - $150,000; for the acquisition of library books and other
materials. The purchase orders will be used for numerous small dollar purchases. Both
Baker and Taylor and Ingram Library Services are State of Florida vendors on Contract
number 715-001-07-1, valid through February 28, 2017. Vendors have committed to
extending contract.
Authorization for the blanket purchase orders is requested pursuant to Code Section 2.564(1)
(d) utilization of another governmental entity's bid.
APPROPRIATION CODE AND AMOUNT:
Appropriation Code: 0010-01731-564400-571-000-0000
Amount: $375,000
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2848
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 8.15
SUBJECT/RECOMMENDATION:
Award a contract (purchase order) to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for
$148,439.50, which includes a 10% contingency, to perform various roofing repairs and
replacements needed throughout Bright House Field, under the Master Intergovernmental
Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities,
and authorize the appropriate officials to execute same.
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by
Wannemacher, Jenson Architects Inc. (WJA) and Delta Engineering for Bright House Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Bright House Field
were established.
The study identified the need to repair and /or replace all roofs in Fiscal Year 2020/21
however, several of the roofs are now failing and need to be addressed this fiscal year.
In reviewing possible options for how to repair and replace the roofs, staff looked at the U .S.
Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA).
Garland is a contractor that has been awarded a bid for roofing services through this
agreement, and is available to all members of the U .S. Communities cooperative, of which the
City of Clearwater is a member.
This contract will include the removal of all wet insulation down to metal roof deck and
replacement with new insulation; replace damaged modified membrane; repair all open
flashings; install asphalt primer, energizer liquid membrane, polyester reinforcement, and
another coat of energizer liquid membrane and 3M roof granules, on selected roofs.
In addition, this contract includes a 10-year limited warranty on the roof as well as an
additional two-year contractor warranty on labor. Garland inspects the roofs once a year for
damage and repairs that might be needed.
To obtain the cost of this project Garland administered a competitive bid process for the
project and obtained three responsive bids. The City has had successful experience with
Garland on other City roofing projects administered through the Building and Maintenance
Division.
This is a 90-day project and will be completed prior to Spring Training 2017.
This item supports the City's Strategic Vision to provide quality facilities (Bright House Field)
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2848
for not only the enjoyment by residents but to promote the sports tourism associated with the
Phillies.
APPROPRIATION CODE AND AMOUNT:
Sufficient funds are available in Capital Improvement Program project 315-93205, Bright
House Field Repairs for this contract.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2847
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 8.16
SUBJECT/RECOMMENDATION:
Award a contract to Kenyon and Partners Inc. (KPI), of Tampa, Florida, Bid 16-0023-PR-B, for
$383,170.41, which includes a 10% contingency, to perform various air conditioner
renovations and replacements needed throughout Bright House Field and transfer $32,000
from CIP 315-93604 Boardwalks and Dock Replacement to CIP 315-93205 Bright House Field
Infrastructure Repairs, and authorize the appropriate officials to execute same.
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by
Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering for Bright House Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Bright House Field
were established.
The study indentified the need to replace all of the air -conditioning units over the next four
years beginning with Phase I in Fiscal Year 2016/17.
This contract will include the removal and replacement of the worst units and systems (11) at
the ballpark as well as replacing the major cooling tower and pumps. Also, included is a
five-year warranty on all HVAC compressors for this project.
Alternate bids were also received from this contractor for Phase II totaling $323,430.14 which
would replace an additional 27 systems. This will be addressed in Fiscal Year 2017/18 CIP
budget.
A change order deduct including the elimination of a new AC system for the Diamond Club
Concessions located on the 3rd floor suites section, as well as decreasing the contingency
from 10% to 5% will be forthcoming.
An additional $32,000 is needed in order to fund this contract as well as needed roof repairs at
the ballpark therefore staff is recommending the transfer of $32,000 from CIP 315-93604
Boardwalks & Dock Replacement to CIP 315-93205 Bright House Field Infrastructure Repairs .
This transfer will not impact the scheduled repairs and replacement of boardwalks and docks
scheduled for 2016/17.
This is a 120-day project and will be completed prior to Spring Training 2017.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of $32,000 from capital improvement
project 315-93604, Boardwalks & Dock Replacement to capital improvement project
315-93205, Bright House Field Infrastructure Repairs.
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2847
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 10/3/2016
SECTION V i Updated 6/3/2016
SECTION V
CONTRACT DOCUMENTS
Table of Contents:
PUBLIC CONSTRUCTION BOND ....................................................................................................... 1
CONTRACT .............................................................................................................................................. 3
CONSENT OF SURETY TO FINAL PAYMENT ................................................................................ 8
PROPOSAL/BID BOND .......................................................................................................................... 9
AFFIDAVIT ............................................................................................................................................ 10
NON COLLUSION AFFIDAVIT ......................................................................................................... 11
PROPOSAL ............................................................................................................................................. 12
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................. 15
BIDDER’S PROPOSAL .............................................................................. Error! Bookmark not defined.
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM ..................................................................................................................... 23
SECTION V – Contract Documents
SECTION V Page 1 of 17 Updated 6/3/2016
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(1)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant
under this bond for payment must be in accordance with the notice and time limitation provisions in
subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing
the work after a default or abandonment, the contractor shall provide to the public entity a certified
copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing
prompt payment for construction services, the public entity may not make a payment to the contractor
until the contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
[name]
[principal business address]
[phone number]
[name]
[principal business address]
[phone number]
City of Clearwater
Parks & Recreation Dept.
100 S. Myrtle Avenue
Clearwater, FL 33756
(727) 562-4856
BRIGHT HOUSE FIELD - HV/AC UNITS REMOVAL/REPLACEMENT & MISCELLANEOUS WORK
PROJECT NO. 16-0023-PR-B
PROJECT DESCRIPTION: [A description of the project sufficient to identify it, such as a legal
description or the street address of the property being improved, and a general description of the
improvement]
BY THIS BOND, We, __________________________________, as Contractor, and
__________________________________________________, a corporation, as Surety, are bound to the
City of Clearwater, Florida, herein called Owner, in the sum of $[x,xxx,xxx.xx], for payment of which
we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally.
THE CONDITION OF THIS BOND is that if Contractor:
1. Performs the contract dated _________________, between Contractor and Owner for
construction of [Bright House Field HVAC Renocation], the contract documents being made a part of
this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond,
Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such
alterations as may be made in said Plans and Specifications as therein provided for), at the times and in
the manner prescribed in the contract; and
2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes,
supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in the
prosecution of the work provided for in the contract; and
3. Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate
proceedings, that Owner sustains because of a default by Contractor under the contract; and
SECTION V – Contract Documents
SECTION V Page 2 of 17 Updated 6/3/2016
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(2)
4. To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their
officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional wrongful
misconduct of Contractor and persons employed or utilized by Contractor in the performance of the
construction contract; and
5. Performs the guarantee of all work and materials furnished under the contract for the time
specified in the contract, then this bond is void; otherwise it remains in full force.
6. Any action instituted by a claimant under this bond for payment must be in accordance with the
notice and time limitation provisions in Section 255.05(2), Florida Statutes.
7. Any changes in or under the contract documents and compliance or noncompliance with any
formalities connected with the contract or the changes does not affect Surety’s obligation under this
bond, and Surety does hereby waive notice of any such change, extension of time, alteration or additio n
to the terms of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day
of ________________, 20___.
(If sole Ownership or Partnership, two (2) Witnesses required).
(If Corporation, Secretary only will attest and affix seal).
[Kenyon & Partners , Inc.
By: _____________________________
Title: ____________________________
Print Name: _______________________
WITNESS: WITNESS:
_________________________________ _________________________________
Corporate Secretary or Witness Print Name: _______________________
Print Name: _______________________
(affix corporate seal) ___________________________________
(Corporate Surety)
By: _____________________________
ATTORNEY-IN-FACT
Print Name: _______________________
(affix corporate seal)
(Power of Attorney must be attached)
SECTION V – Contract Documents
SECTION V Page 3 of 17 Updated 6/3/2016
CONTRACT
(1)
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
_____________________________________, of the City of ____________________ County of
__________________________ and State of Florida, hereinafter designated as the "Contractor".
[Or, if out of state:]
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the
City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
_____________________________________, a/an _____________(State) Corporation authorized to do
business in the State of Florida, of the City of ____________________ County of
__________________________ and State of ____________, hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on
the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at
their own cost and expense perform all labor, furnish all materials, tools and equipment for the
following:
BRIGHT HOUSE FIELD - HV/AC RENOVATIONS
PROJECT NO. 16-0023-PR-B
in the amount of Base bid $383,170.41 & Additive Alternate Bid $323.430.14
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement,
instructions to bidders, general conditions, technical specifications, proposal and bond, which may be
hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor,
then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have
the right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE
OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S
ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS,
STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS
FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM
ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE
CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY
THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS
OF § 725.06(2).
SECTION V – Contract Documents
SECTION V Page 4 of 17 Updated 6/3/2016
CONTRACT
(2)
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to
discriminate against any employee or applicant for employment because of race, sex, religion, color, or
national origin. The aforesaid provision shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor
agrees to post hereafter in conspicuous places, available for employees or applicants for employment,
notices to be provided by the contracting officer setting forth the provisions of the non discrimination
clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated herein,
it is then further agreed that the City may deduct from such sums or compensation as may be due to the
Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only
and solely represent damages which the City has sustained by reason of the failure of the Contractor to
complete the work within the time stipulated, it being further agreed that this sum is not to be construed
as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete
and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the public construction bond which is attached hereto for the faithful performance of
the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the
surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said
bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his
or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an
additional bond or bonds in such term and amounts and with such surety or sureties as shall be
satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor
under the terms and provisions of this contract until such new or additional security bond guaranteeing
the faithful performance of the work under the terms hereof shall be completed and furnished to the City
in a form satisfactory to it.
SECTION V – Contract Documents
SECTION V Page 5 of 17 Updated 6/3/2016
CONTRACT
(3)
In addition to all other contract requirements as provided by law, the contractor executing this agreement
agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE
CUTODIAN OF PUBLIC RECORDS AT 727-562-4092,
Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b)Upon request from the public agency’s custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided for in Chapter
119, Florida Statutes, as may be amended from time to time, or as otherwise provided by
law.
c)Ensure that the public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the contractor
does not transfer the records to the public agency.
d)Upon completion of the contract , transfer, at no cost, to the public agency all public
records in possession of the contractor or keep and maintain public records required by the
public agency to perform the service. If the contractor transfers all public records to the
public agency upon completion of the contract, the contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public records disclosure
requirements. If the contractor keeps and maintains public records upon completion of the
contract, the contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency’s custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
e)A request to inspect or copy public records relating to a public agency’s contract for
services must be made directly to the public agency. If the public agency does not possess
the requested records, the public agency shall immediately notify the contractor of the
request and the contractor must provide the records to the public agency or allow the
records to be inspected or copied within a reasonable time.
f)The contractor hereby acknowledges and agrees that if the contractor does not comply
with the public agency’s request for records, the public agency shall enforce the contract
provisions in accordance with the contract.
SECTION V – Contract Documents
SECTION V Page 6 of 17 Updated 6/3/2016
g) A contractor who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
h)If a civil action is filed against a contractor to compel production of public records relating
to a public agency’s contract for services, the court shall assess and award against the
contractor the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the
public records request within a reasonable time; and
2. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has
not complied with the request, to the public agency and to the contractor.
i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of
public records and to the contractor at the contractor’s address listed on its contract with
the public agency or to the contractor’s registered agent. Such notices must be sent by
common carrier delivery service or by registered, Global Express Guaranteed, or certified
mail, with postage or shipping paid by the sender and with evidence of delivery, which may
be in an electronic format.
j)A contractor who complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
SECTION V – Contract Documents
SECTION V Page 7 of 17 Updated 6/3/2016
CONTRACT
(4)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By: ________________________________ (SEAL)
William B. Horne, II
City Manager
Attest:
Countersigned: ____________________________________
Rosemarie Call
City Clerk
By: ________________________________ Approved as to form:
George N. Cretekos,
Mayor
____________________________________
Matthew M. Smith
Assistant City Attorney
Contractor must indicate whether
______ Corporation
______ Partnership
______ Company
or
______ Individual
____________________________________
(Contractor)
By: _________________________ (SEAL)
Print Name: _________________________
Title: ____________________________
The person signing shall, in his own
handwriting, sign the Principal's name, his own
name, and his title; where the person is signing
for a Corporation, he must, by Affidavit, show
his authority to bind the Corporation – provide
Affidavit.
SECTION V – Contract Documents
SECTION V Page 8 of 17 Updated 6/3/2016
CONSENT OF SURETY TO FINAL PAYMENT
TO OWNER: City of Clearwater PROJECT NAME:
BRIGHT HOUSE FIELD - HV/AC RENOVATIONS
Parks & Recreation Dept. PROJECT NO.: 16-0023-PR-B
100 S. Myrtle Ave. CONTRACT DATE: [__________]
Clearwater, FL 33756 BOND NO. : [__________], recorded in O.R. Book [____], Page
[____], of the Public Records of Pinellas County, Florida.
CONTRACTOR: [__________]
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract
between the Owner and the Contractor as indicated above, the:
[insert name of Surety]
[address]
[address]
,SURETY,
on bond of
[insert name of Contractor]
[address]
[address]
,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater
[Parks & Recreation Dept]
100 S. Myrtle Ave.
Clearwater, FL 33756
,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______
___________________________________
(Surety)
___________________________________
(Signature of authorized representative)
___________________________________
(Printed name and title)
Attest:
(Seal):
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2828
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Police Department
Agenda Number: 8.17
SUBJECT/RECOMMENDATION:
Accept a Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne
Memorial Justice Assistance Grant award in the amount of $51,192, for purchase of computer
tablets, portable printers, and accessories and authorize the appropriate officials to execute
same.
SUMMARY:
On August 4, 2016, Council approved submission of a grant application for a $51,192
allocation under the federal Justice Assistance Grant (JAG) program to purchase 14 computer
tablets, 18 portable printers and accessories. That grant has been officially awarded and the
Clearwater Police Department (CPD) now seeks approval to accept it.
CPD’s Motorcycle Unit is a part of the department’s Traffic Enforcement Team, which
supplements uniform patrol operations by providing selective traffic enforcement, preventing
crashes, saving lives, reducing injuries, and promoting voluntary compliance with the traffic
laws of the State of Florida and the City of Clearwater. The Unit members are often called
upon to monitor and enforce applicable speed laws, deploy at high crash intersections and
DUI sobriety roadblocks, perform selective enforcement during peak traffic hours, and
participate in multi-jurisdictional enforcement activities.
The Bike Team supplements uniform patrol operations by addressing specific problems
related to the downtown corridor, city parks, nuisance ordinances, Clearwater Beach, and
other areas of the City where bicycles are easier to maneuver, such as shopping centers,
special events or concerts, parades and festivals. The Bike Team is also utilized to address
the growing number of pedestrians and bicyclists on the streets throughout Clearwater and
works to ensure public safety through the active enforcement of the state’s bicycle and
pedestrian laws.
Community Problem Response (CPR) Teams address those specific problems of a
neighborhood, which may not respond to traditional police patrol. Using a predictability driven
policing approach, CPR Teams respond to identified crime problems by utilizing a variety of
police tactics including (but not limited to) uniform, plainclothes, decoy, saturation, and other
creative problem-solving methods. These teams serve as a flexible, supplemental patrol
resource to be utilized to suit the needs of the community and CPD. CPR Team Officers
patrol the community on foot, bicycle, cruiser or other special purpose vehicle, such as an
ATV.
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2828
Officers assigned to the Motorcycle, Bike, or CPR teams are by their very nature more mobile
and often do not have ready access to the standard issued laptop computers and printers that
are now part of each CPD patrol car. Currently, if an officer assigned to the Bike or CPR team
confronts a person who has violated a city ordinance or Florida statute, the officer cannot
issue an electronic citation on the spot, but must complete the citations manually or escort the
individual to a patrol cruiser or call for another officer with a vehicle that has a laptop computer
and printer. From an officer safety and efficiency standpoint, the current system is not in the
best interest of police or the public.
Due to the nature of the work of the Motorcycle, Bike and CPR Teams, CPD wishes to
purchase a number of computer tablets and portable printers for use by these officers. It is
proposed that CPD purchase 14 tablets, 18 portable printers, and accessories.
Law enforcement technology has changed dramatically over the years and CPD has always
been at the forefront in incorporating new technology into its day-to-day operations. Not long
ago, mobile laptops in police cruisers were the cutting edge for law enforcement agencies.
The tech revolution has now advanced to the next step - tablet computers. Smaller and more
portable than a laptop, tablets offer the handheld portability, security, power and durability that
is desired by the police officer on the beat. The tablets are now featured in a ruggedized
version especially for use by law enforcement and are designed to withstand drops, shock,
spills, moisture, extreme temperatures, and other on-duty hazards. Because the tablets are
smaller and more portable than a laptop, they can provide increased productivity and
efficiency for officers who operate outside of the traditional patrol vehicle.
Currently, the officers assigned to the Bike or CPR Teams have no capability to complete an
electronic citation or report while on the scene of an incident, such as an alcoholic ordinance
or traffic violation. Officers are required to have a patrol vehicle respond or return to a patrol
vehicle in order to access the laptop and printer that is accessible in the car or write the
violation manually. The current system is neither efficient nor conducive for officers in these
specialty units. It is proposed that the utilization of tablets and portable printers that the officer
can carry on his/her person, motorcycle, or bicycle will allow the officer to cite a violator on the
spot and then resume patrol duties immediately. This will provide much greater coverage of
the city, making the patrol officers more efficient and providing a safer environment for
Clearwater’s residents.
Officers assigned to the Motorcycle Unit will be able to move to the same electronic citation
system and have increased connectivity and access that would mirror the capabilities of the
mobile solution currently in place in the patrol cars.
There is no mandatory match for this grant. The only impact to the Police Department
operating budget is the monthly cost for air card service.
APPROPRIATION CODE AND AMOUNT:
Special Project #181-99217, 2016 JAG Grant (Tablets) will be established at first quarter to
track grant revenues.
Page 2 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2828
The monthly air card service, an annual total of $6,000, will be charged to the Police
Department General Operations funding code 010-01155-530300-521, Other Contractual
Services.
USE OF RESERVE FUNDS: N/A
Page 3 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2852
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Police Department
Agenda Number: 8.18
SUBJECT/RECOMMENDATION:
Accept a University of South Florida Board of Trustees, a public body corporate for the
University of South Florida’s Center for Urban Transportation Research (University), High
Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety Grant Award in the amount of
$40,000 for police overtime and authorize the appropriate officials to execute same.
SUMMARY:
On August 30, 2016, Clearwater Police Department (CPD) was granted approval by the
Resource Management Committee to submit a grant application under the state HVE program
to continue its grant-funded pedestrian and bicycle safety project. The grant has been
officially awarded in the amount of $40,000 and CPD now seeks approval to accept it.
CPD has conducted three grant-funded comprehensive enforcement/education projects since
March 2014 aimed at changing the behavior of all who use Clearwater’s roadways-
pedestrians, bicyclists, and motorists. Due to the success of the previous projects, the
University would like to see Clearwater build upon what it has already accomplished.
CPD will again carefully select a pool of patrol officers/sergeants for this project who have
demonstrated a sincere interest and affinity for traffic, bicycle and pedestrian enforcement.
The details will be worked by this select group of officers, focusing on those areas with a high
volume of crashes compared to other parts of the city, have a high volume of pedestrian
traffic, or both.
Details will be five hours long with three officers per detail and conducted two-three times
every two weeks. The project period will commence within 30 days of issuance of a purchase
order by the grantor agency and will end on or before May 15, 2017.
As with the previous grant, selected officers will receive specific training on traffic enforcement
and educational opportunities with the public prior to implementation of the project. CPD will
also work closely with the University during the project period to ensure accurate data
collection and to advise of any problems or successes that are accomplished.
CPD will continue to get the word out about the project through a variety of means. CPD’s
Public Information Officer (PIO) has done an outstanding job in working with local media
sources to promote project activities and to further spread the message about pedestrian and
bicycle safety and will continue to do so. The PIO will also update the public on the project by
way of the department’s Facebook page, which he successfully utilizes on a regular basis to
inform the public about project activities and successes.
APPROPRIATION CODE AND AMOUNT:
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2852
There will be no direct adverse impact to the Police Department annual operating budget nor
is there a required match.
Special project number 181-99218, 2016 HVE Pedestrian and Bicycle Safety, will be
established to account for the grant expenditures.
Page 2 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2827
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 8.19
SUBJECT/RECOMMENDATION:
Award a contract (purchase order) to Pinellas County Solid Waste for an operating
expenditure of $3,900,000 for the disposal of solid waste at the Pinellas County
waste-to-energy plant/landfill for the period October 1, 2016 through September 30, 2017, as
provided in the city’s Code of Ordinances, Section 2.564 (1) (d), Services provided by Other
Governmental Entities, and authorize the appropriate officials to execute same.
SUMMARY:
Pinellas County Solid Waste operates the only waste-to-energy plant and landfill in the county.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2016/17 Operating Budget of the Solid Waste Fund.
The allocation of the Dump Fees that were planned for Pinellas County Solid Waste are as
follows:
·0-424-02082-543500-534-000-0000 (Residential Collection Dump Fees) $1,360,000
·0-424-02083-543500-534-000-0000 (Commercial Collection Dump Fees) $1,700,000
·0-424-02082-543500-534-000-0000 (Roll-Off Collection Dump Fees) $840,000
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 10/3/2016
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2845
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Public Utilities
Agenda Number: 8.20
SUBJECT/RECOMMENDATION:
Approve a Blanket Purchase Order (contract) to Odyssey Manufacturing Company of Tampa,
FL in the annual amount of $550,000.00 with the option for two, one-year term extensions, for
the purchase of Liquid Sodium Hypochlorite, and authorize the appropriate officials to execute
same.
SUMMARY:
Liquid Sodium Hypochlorite (bleach) is used as a disinfectant at the City of Clearwater’s
potable water treatment plants, water reclamation facilities, and reclaimed water pump
stations.
The lowest responsive bidder in response to invitation to bid, ITB 49-16, is Odyssey
Manufacturing Company with a price of $0.48 per gallon. The new Blanket Purchase Order
(BPO), which will be effective October 5, 2016, will replace BPO numbers BR509239 and
BR509240.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 350,000.00 FY 16/17
0421-01351-551000-535-000-0000 $ 5,000.00 FY 17/18
0421-02053-551000-533-000-0000 $ 190,000.00 FY 16/17
0421-02053-551000-533-000-0000 $ 5,000.00 FY 17/18
Sufficient funding is available in the Water & Sewer Utility Fund operating cost centers
0421-01351, Wastewater Plant Operations, in the amount of $350,000.00 and 0421-02053,
Water Plant Operations, in the amount of $190,000.00, to fund the current fiscal year’s cost of
the contract. The funding for the remaining balance of $10,000.00 will be included in the
Water and Sewer recommended operating budget from the Director.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 10/3/2016
CITY OF CLEARWATER
ITB #49-16, Liquid Sodium Hypochlorite
DUE DATE: September 15, 2016; 10:00 AM
BID TABULATION
Item
No.Description Unit
Estimated
Annual
Quantity
Price Per
Gallon Total Price Per
Gallon Total
1 Liquid Sodium Hypochlorite Gallon 887,000 $ 0.518 $ 459,466.00 $ 0.48 $ 425,760.00
Allied Universal Corp Odyssey Manufacturing Company
Page 1 of 1
First Contract Period
10/5/16 to 10/4/17
Estimated
Annual
Gallons
Estimated
Cost
Per Gallon
Estimated
Extended
Costs
Estimated Annual Gallons 312,000
1st Contract Year 0.4800$ 149,760.00$
Peak Flow Contingency 25%
78,000 37,440.00$
Water Division Total 390,000 187,200.00$
Wastewater Division:
Estimated Annual Gallons 535,000
1st Contract Year 0.4800$ 256,800.00$
Peak Flow Contingency 25%
133,750 64,200.00$
Wastewater Division Total 668,750 321,000.00$
Reclaimed Water Pump Stations:
Estimated Annual Gallons 40,000
1st Contract Year 0.4800$ 19,200.00$
Peak Flow Contingency 25%
10,000 4,800.00$
Pump Station Total 50,000 24,000.00$
Total Estimated Contract Cost 532,200.00$
Total ROUNDED Contract Cost 550,000.00$
Liquid Sodium Hypochlorite Usages, Costs and FY Worksheet
Water Division:
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#16-2846
Agenda Date: 10/5/2016 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Public Utilities
Agenda Number: 8.21
SUBJECT/RECOMMENDATION:
Award a Purchase Order (Contract) to De Nora Water Technologies Inc. of Pittsburgh, PA in
the amount of $150,000.00 for the purchase of media change-out service and repairs to the
arsenic adsorption system at the Reverse Osmosis Water Treatment Plant 1 and authorize
the appropriate officials to execute same.
SUMMARY:
Reverse Osmosis Water Treatment Plant 1 (RO1) has an adsorption filter system that is used
to meet primary drinking water compliance for arsenic. The filter system utilizes a synthetic
granular iron media specifically designed to remove Arsenic and has a specific life. There are
2 filter vessels; A and B within the system. It is estimated that every year at least one filter will
require new media. The media in Filter A has already been replaced once. Filter B has media
that is very close to the end of its useful life.
De Nora Water Technologies will provide the media change-out service and repairs for the
arsenic adsorption system at RO1 to continue compliance with primary drinking water
regulations. In accordance with City Code Section 2.564 (1)(b), Exceptions to Bidding, De
Nora is the sole source provider and the only qualified vendor to work on the underdrain of the
adsorption filter system.
Public Utilities Water Division believes there is a broken section of underdrain material in the
vessel. Siemens makes a similar iron based media, which has a higher density and moisture
content. As the media vessel is currently configured, the import media from Siemens is not
compatible with the underdrain and using this product would cause failures and plant
shutdowns. Per the manufacturer’s recommendation, De Nora will add a layer of gravel to
prevent future underdrain failures.
The City currently has a 5-year performance bond on the Bayoxide E33, which was a part of
the RO1 expansion project. The City required a 5-year performance bond as it needed
assurance that this new technology to remove arsenic would be effective and the replacement
media would continue to be available for at least that time period. Using any other media for
the change-out would void the performance bond. However, the proposed modification to this
underdrain system by De Nora would then allow the Siemens product to be considered in the
future.
APPROPRIATION CODE AND AMOUNT:
0327-96721-563800-533-000-0000 $150,000.00
Sufficient funding is available in the Utility Renewal and Replacement Fund 0327-96721,
System R & R Maintenance to fund the current fiscal year’s cost of $150,000.00 of the
Page 1 City of Clearwater Printed on 10/3/2016
File Number: ID#16-2846
contract.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 10/3/2016
our research - your future
DE NORA WATER TECHNOLOGIES, INC
1000 Cliff Mine Road, Suite 600, Pittsburgh, PA 15275, United States - ph +1 412 788 8300 - fax +1 412 788 8304
mail info.dnwt@denora.com web www.denora.com
16 September 2016
Mr. Fred Hemerick
Water Production Coordinator
City of Clearwater
112 S. Osceola Avenue
Clearwater, Florida 33756
Dear Mr. Hemerick:
I am writing to confirm that De Nora Water Technologies (DNWT) is the original
manufacturer and only supplier of our patented LP Block dual parallel underdrain system.
The LP Block dual parallel underdrain system is a major component in your arsenic
adsorbers. Replacement parts for the underdrain can only be purchased through DNWT
furthermore DNWT does not authorize contractors as approved for underdrain maintenance
services unless contracted and supervised by DNWT.
If I can provide any additional information, or address any other questions or concerns,
please do not hesitate to contact me. I am always available by phone at 412-302-7306 or
email frank.stanish@denora.com. Your satisfaction is our priority.
Kind Regards,
Frank Stanish
Frank Stanish
Program Manager-Global After Sales-Filtration