11/15/2016 Council Work Session Meeting Minutes November 15, 2016
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Tuesday, November 15, 2016
9:00 AM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember
Doreen Caudell, Councilmember Bob Cundiff, and Councilmember
Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Jill S. Silverboard — Deputy City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not necessarily
discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. at City Hall.
2. Presentations — Given.
2.1 November Service Awards
Two service awards were presented to city employees.
The November 2016 Employee of the Month Award was presented to
Pete Ellmore, Marine and Aviation.
2.2 Fiscal Year 16-17 Tourism Services Presentation Presented by HUB, a division of J.
Vero and Associates (WSO)
Division Manager Cory Cart provided a PowerPoint presentation.
The Council recessed from 9:24 a.m. to 10:25 p.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
3. Economic Development and Housing
3.1 Approve a grant of$75,000 in General Fund Reserves to be set aside as a
commitment for the local government contribution that is required for applicants to
participate in the State of Florida's Low Income Housing Tax Credit Program (LIHTC)
for one of two 80-unit affordable senior housing development projects: Clearwater
Senior Village, proposed by Jonesboro Investments Corporation and Madison Point,
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Council Work Session Meeting Minutes November 15, 2016
proposed by Madison Point, LLC; and authorize the appropriate officials to execute
same. (consent)
On October 14, 2016, the City's Economic Development and Housing
Department released a Request for Applications (RFA) for projects seeking a
local government contribution to apply for the Fiscal Year 2016-17 State of
Florida Low Income Housing Tax Credit Program (LIHTC). The City received
two proposals on October 28, 2016.
Staff recommends approval of both project applications. The FHFC issued
RFA 2016-113 to open the application period for the LIHTC Program for Large
Counties. According to LIHTC program rules, only one project per Large
County (Broward / Duval / Hillsborough /Orange / Palm Beach / Pinellas) will
be funded for development through this tax credit cycle. The Florida Housing
Finance Corporation (FHFC) determines the successful applicant through this
competitive process. Should either of these two proposals be awarded LIHTC
funding through this tax credit cycle, staff recommends City support of the
successful project with a $75,000 contribution which is the minimum amount
that can be committed as a representation of local government support. This
contribution represents City of Clearwater support of the successful project; it
does not represent development approval. The final FHFC approval is
anticipated to occur in March 2017.
The review committee, made up of Economic Development& Housing and
Planning & Development staff, met and reviewed the two applications received
by the Housing Division. The review committee reviewed the projects for
consistency with goals and strategies of adopted long range plans, current
zoning and land use of the subject sites, appropriateness of scale and other
features.
1. Madison Point, LLC, from Winter Park, Florida, submitted an application
to develop Madison Point, an 80-unit senior affordable housing project.
The proposal calls for 40 one bedroom and 40 two-bedroom units to be
located in a new seven-story structure on a 0.9-acre parcel within the
400 block of South Martin Luther King, Jr. Avenue. Ninety percent of
the units will be made available to residents at or below 60% of Area
Median Income (AMI) and ten percent of the units will be made
available to Extremely Low Income (ELI) residents, defined in Florida as
being at or below 40% AMI. The subject site is located within the City's
Community Redevelopment Area between S. MLK Avenue and Ewing
Avenue. The proposed development team includes American
Residential Development, LLC (Developer), Winter Park Construction
(Contractor) and Scott B. Krehl (Architect). The estimated total
development cost is $18.84 million. Staff is recommending a funding
commitment to Madison Point if chosen by the FHFC as the successful
applicant.
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2. Jonesboro Investments Corporation, from Chagrin Falls, Ohio,
submitted an application to develop Clearwater Senior Village. This
proposal also calls for 40 one-bedroom and 40 two-bedroom units at
the same percentage combination of resident income levels as Madison
Point. This proposal calls for a four-story structure on a 4.87-acre
parcel located on the southeast corner of Nursery Road and South
Highland Avenue. The project team includes Jonesboro Investments
Corporation (Developer), RDL Architects and NDC Construction
Company as the Contractor. The total development cost for this project
is estimated at $18.35 million.
The proposed funding commitment from General Fund Reserves will be
reimbursed by Housing Division funds at the time of project award. If neither of
the two City of Clearwater projects is selected by FHFC, the commitment for
General Fund Reserves would be released.
As background, the Low Income Housing Tax Credit Program is governed by
the U.S. Department of Treasury under Section 252 of the Tax Reform Act of
1986 and Section 42 of the Internal Revenue Code, as amended. The program
was established to provide for-profit and non-profit organizations with a
dollar-for-dollar reduction in federal tax liability in exchange for the acquisition
and substantial rehabilitation or new construction of low and very low-income
rental housing units (60% of the Area Median Income and below with a set
aside for 40% of AMI and below). In this application cycle, the minimum value
of contributions required from a government agency for a Tax Credit Program
application to receive the maximum points is $75,000. In order to meet this
requirement, the local government needs to make a commitment to a project
they are supporting.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
Funding for this contract will be provided by General Fund reserves in the
amount of$75,000. Inclusive of this item if approved, a net total of$1,727,000
of General Fund reserves has been appropriated by Council to fund
expenditures during fiscal 2016/2017. The remaining unappropriated balance
of General Fund reserves is approximately $27.8 million, or 21.1% of the
current General Fund operating budget.
3.2 Approve a Substantial Amendment to the City of Clearwater's Fiscal Year 2016/2017 -
Fiscal Year 2019/2020 Four-Year Consolidated Plan (Consolidated Plan) and Fiscal
Year 2016-2017 Annual Action Plan to implement the goals and objectives set forth in
the Plan, as required by HUD, and authorize the City to enter into agreements with
organizations approved for funding. (consent)
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The City of Clearwater's federal Annual Action Plan details the funding strategy
for the Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) programs each year. The Annual Action Plan
implements a jurisdiction's multi-year Consolidated Plan and is developed
through significant citizen participation, analysis, and planning.
The City's Citizen Participation Plan (CPP) describes the efforts that the City
will take to encourage the community to participate in plan development. It
also describes the process for amending the Consolidated Plan and/or Annual
Action Plan when necessary. The following changes require a substantial
amendment to the plan and must be publicly noticed as described in the CPP:
1. There is a reallocation/reprogramming of funds equaling more than 50
percent in the aggregate of the City's combined CDBG and HOME
allocations to an activity(s) previously described in the Consolidated
Plan and/or Annual Action Plan(s).
2. There is a reallocation/reprogramming of funds equaling more than 25
percent in the aggregate of the City's annual CDBG and HOME
entitlement for that program year.
3. A decision is made to carry out an activity not previously described in
the Consolidated Plan and/or Annual Action Plan(s), including program
income.
4. The purpose, scope, location(s) or beneficiaries of an activity are
substantially changed. An activity will be considered substantially
changed when any of the following criteria applies:
a. The activity will no longer principally benefit the targeted population
as identified in the Consolidated Plan and/or Annual Action Plan(s).
b. The activity will no longer address the low- and moderate-income
needs identified in the Consolidated Plan and/or Annual Action
Plan(s) or the activity ceases to address the qualifying National
Objectives as per 24 CFR Part 570.208.
c. The activity location changes so that the completed activity will
principally serve beneficiaries other than those originally intended.
d. The scope of the activity has increased to the point where its
completion would result in the inability to carry out another approved
activity, or would require reducing the scope of another activity to a
point where it would not accomplish its intended purpose.
The City is proposing to amend the Consolidated Plan and Annual Action Plan
to account for the following funding:
• Adjustment of CDBG and HOME program income generated and
anticipated to be generated, through loan payments or payoffs;
• Adjustment of CDBG and HOME carryover of prior-year grant
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resources resulting from projects that did not materialize;
• Adjustment of the 2016/2017 HOME grant formula allocation from
$283,808 anticipated to $285,328 actual; and
• Closeout and conversion of NSP-3 program income to funding available
for CDBG-eligible activities.
The total amount to be reallocated/reprogrammed is $3,280,112. The
proposed amendment will reallocate/reprogram funding as found in Exhibit A.
All other activities and funding not listed above will be unaffected by the
proposed amendment.
3.3 Approve five Assignment and Assumption Agreements with Habitat for Humanity of
Pinellas County, Inc. assigning the City's rights and responsibilities under five
Contracts for the City's Purchase of Real Property located within the 600 block of
North Garden Avenue, Clearwater, Florida; and authorize the appropriate officials to
execute same. (consent)
On October 5, 2016, City Council approved five purchase contracts for the
City's acquisition of five properties located in the block bordered by North
Garden Avenue, Eldridge Street, Maple Street and the Pinellas Trail. Spruce
Street bisects the block from north to south. The proposed assemblage
contains 60,160 square feet (1.38 acres). The Economic Development and
Housing Division proposed the acquisition to create homeownership inventory
under an affordable housing program. The site is suitable for construction of
13 single-family, three-bedroom homes.
The City has negotiated with Habitat for Humanity of Pinellas County, Inc.
(Habitat) to assume the City's rights and responsibilities under the Purchase
Contracts. At closing, the City will provide a loan to Habitat for the acquisition
of the properties. This change in approach was recommended by the City's
HUD representative. The contingency in the Purchase Contracts for HUD's
approval of the use of HOME funding for the acquisition remains in full force
and effect. This acquisition will not require the use of general fund money.
APPROPRIATION CODE AND AMOUNT:
Funding for this project is available with the use of HOME funding from the
United States Department of Housing and Urban Development, State Housing
Initiatives Partnership Program and the Pinellas County Housing Trust Fund.
4. Finance
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4.1 Approve settlement of workers' compensation claim 000149-005197-WC-01, Gary
Milarck, for payment of$111,975.00 inclusive of attorney fees and costs with a
general release of all claims and authorize the appropriate officials to execute same.
(consent)
On August 10, 1989, claimant was moving a chair and strained his back. He
reached MMI 9/6/95 with a 5% impairment rating. Claimant has been treated
conservatively for the past 27 years; however more costly treatment may be
recommended in the near future. There is additional possible exposure of
permanent total disability benefits along with wage loss benefits.
A portion of the settlement will be reimbursed from the Excess Carrier, Safety
National; however the initial payment will be funded by the City.
The claimant was approved for a disability pension on December 5, 1995. The
claimant and his attorney have agreed to settle this claim for$111,975.00
inclusive of attorney fees and cost.
The entire past and future indemnity and medical claims with a general release
and attorney fees and costs would settle per statute for a total settlement of
$111,975.00. The TPA, Gallagher Bassett Services; Risk Management
Division; the Excess Insurance Carrier, Safety National; the outside attorney
for the City of Clearwater, Mark Hungate with Banker Lopez Gassler, P.A.; and
the City's Claims Committee recommend approval.
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
0590-07590-545800-519-000-0000 $111,975.00.
5. Parks and Recreation
5.1 Award a contract to Chongqing Arlau Civic Equipment Manufacturing Co. Ltd, of
Chongqing, China, for site furnishings in the amount of$150,000 annually, for one
year with two one -year extension options at the City's discretion, and authorize the
appropriate officials to execute same. (consent)
This contract will provide site furnishings including picnic tables, park benches,
bike racks, trash receptacles, bollards, and drink rails, for city properties and
parks. Parks utilizes an inventory program to manage the replacement and/or
refurbishment of site furnishings. A capital improvement program has been in
place for over 35 years to repair and replace worn out furnishings.
Invitation to Bid 47-16 was issued on August 18, 2016. Six bids were received,
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of which Chongqing was determined the lowest responsive bidder. This
contract supports the City's ongoing effort to maintain our public spaces as
attractive and up-to-date as possible. The site furniture in this contract is
constructed of stainless steel, specially coated for Florida's harsh salt and
humid environment, and will last for several decades with minimal
maintenance.
The prior site furnishings contract award (December 5, 2013) included
authorization from the City Council appointing City Manager and/or his
designee as signatory for customs and Power of Attorney for merchandise
arriving from overseas. This request includes the same authorization for the
duration of the contract.
APPROPRIATION CODE AND AMOUNT:
Since this will be a blanket purchase order funding will come from a variety of
funding sources however the primary source will be from "Park Amenity
Purchase and Replacement" CIP 315-93635.
USE OF RESERVE FUNDS: N/A
In response to a question, Parks and Recreation Director Kevin Dunbar said
there are no schools in the state that provide a similar program.
5.2 Approve license agreement between the City of Clearwater and Stanford University to
provide Stanford University's Chronic Disease Self Management Program Evidence
Based Wellness Programs (EBWP) for adults and authorize the City Manager or his
designee to approve future amendments needed regarding programs or facility
locations. (consent)
The City has been awarded funds in the amount of$15,000 to expand EBWP
in Clearwater to improve older adults' quality of life through proven, research
tested interventions for Clearwater adults age 55 and older.
The EBWP programs to be offered include Stanford University's Chronic
Disease Self Management Program (CDSMP). The Administration for
Community Living/Administration on Aging (ACL/AoA) ranks the Stanford
Chronic Disease Self Management program as meeting the highest-level of
their evidence based program criteria.
There is proof that older adults who participate in Evidence Based Wellness
Programs can lower their risk of chronic diseases and falls or improve
long-term effects of chronic diseases or falls. EBWP are based on rigorous
study of the effects or outcomes of specific interventions or model programs.
They demonstrate reliable and consistently positive changes in important
health-related and functional measures.
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Stanford License Agreement has an assignment of copyrighted content
developed over 20 years of research for the training of program leaders and of
trainers in the area of self-management of chronic conditions. Stanford wants
to have the content reproduced and distributed for public use and benefit
through this license agreement.
The City of Clearwater as the Licensee may give up to 30 workshops and 2
leader trainings during the term of this Agreement which is for 3 years.
Stanford license agreements are standard for all organizations, individuals and
groups wishing to use their material and teaching methods and they are not
countersigned by Stanford. This license agreement includes a provision that
effectively waives the City's sovereign immunity. While staff believes that the
risk is very low that anyone would sue the City or Stanford it is a possibility.
No additional operating impacts are needed to support this program.
In order to expedite future amendments regarding location and classes offered,
staff is recommending that the City Manager or his designee be authorized to
approve such amendments.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
6. Police Department
6.1 Approve annual blanket purchase orders (contracts) to Galls, LLC. of Lexington, KY,
and Dana Safety Supply, Inc., of Tampa FL for the annual aggregate amount of
$115,000 for the first year, with the option for two, one-year term extensions at the
City's discretion in the amount of$75,000 for each one-year extension, for the
purchase of duty uniforms and associated equipment for the Police Department.
(consent)
The Clearwater Police Department (CPD) is required to provide duty uniforms
to approximately 375 sworn and non-sworn Police Department employees.
On average, the CPD outfits approximately 50-60 new sworn and non-sworn
employees every year. CPD also provides specialized utility uniforms (Class
C) for special events, including natural disasters, and for specialty teams.
CPD is continually replacing uniforms and equipment as a result of normal
wear and tear and incidental damage. Approximately $50,000 to $60,000
annually is spent on uniforms and associated equipment.
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Over the course of several years, CPD has purchased multiple different Class
C uniforms for different specialty teams. CPD is proposing to change the Class
C utility uniform to a single uniform that is better suited for its intended
purposes, and is more appropriate for the Florida climate. The initial outlay for
the purchase of the new Class C utility uniform is approximately $42,000 that
will be phased in over the course of the budget year.
On August 15, 2016, an Invitation to Bid (ITB 56-16) was issued seeking
proposals from qualified vendors to provide new and replacement police
uniforms as well as the associated equipment for CPD. The bid included
manufacturer specifications, alteration requirements, as well as embroidery
and silkscreen requirements.
On September 7, 2016, the City received six responses.The City Purchasing
Division and the Police Department reviewed vendor responses and recommend
the award to two vendors, Galls, LLC., for duty uniforms and Dana Safety Supply,
Inc. for police equipment, including duty belts, holsters, handcuff cases and other
duty belt related equipment, in an aggregate amount of$115,000 for the first year of
the agreement and for $75,000 for each one-year extension.
The award of blanket purchase orders to Galls, LLC, of Lexington, KY and
Dana Safety Supply, Inc. of Tampa FL calls for an initial term of one year,
effective November 21, 2016 through November 20, 2017, with the option for
two one-year term extensions.
APPROPRIATION CODE AND AMOUNT:
Funding for the purchase of new and replacement uniforms, and the
associated equipment, is included in the 2016/2017 Police Department
operating budget (0010-01131-547100-521-000-0000).
USE OF RESERVE FUNDS: N/A
7. Engineering
7.1 Provide direction on the proposed installation of a pedestrian fence (barrier) on
Mandalay Avenue just north of the Clearwater Beach Entryway Roundabout. (WSO)
August 4, 2016, City Council decided not to implement a one-way pair roadway
system for Coronado Drive and Hamden Drive on Clearwater Beach.
However, City Council approved staff's design for adding a pedestrian fence
(barrier) on Coronado Drive and eliminating the crosswalk adjacent to Crabby
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Bill's restaurant. City Council requested that a similar pedestrian fence be
considered on Mandalay Avenue, just north of the Clearwater Beach Entryway
Roundabout.
Staff is already in the process of designing the pedestrian fence on Coronado
Drive and is seeking guidance on the installation of a pedestrian fence on
Mandalay Avenue.
Traffic Operations staff requests input from City Council on the proposed fence
location on Mandalay Avenue. This fence as shown would also eliminate the
pedestrian crosswalk adjacent to the Hooters restaurant,just north of the
Clearwater Beach Entryway Roundabout.
In response to questions, Traffic Operations Manager Paul Bertels said the
proposal eliminates the crosswalk at Hooters and Crabby Bill's. Before Spring
Break, the median and part of the crossing will be removed and the vertical
curbing at each of the crosswalk, landscaping, and fence will be installed. The
brick will be removed as part of the 2017 resurfacing contract, the bricked area
will be resurfaced. Mr. Bertels said the driveway access to the Hilton must be
preserved. The corner in front of Hooters was modified in 2001 so larger trucks
can make the turn. Regarding the crosswalk on Coronado Dr., staff has
determined the existing crosswalk configuration is fine. Staff will monitor the
use during Spring Break and adjust the width if needed in the future.
It was stated that the lights around the round about were replaced with LED
lights.
In response to questions, Mr. Bertels said the fencing will be installed from the
roundabout to the Hilton driveway. Individuals using the bus stop on the other
side of East Shore Drive will have to walk to the crosswalk at the Hilton to get
to the beach.
Discussion ensued with direction given that staff contact the Clearwater Beach
Chamber of Commerce and advise of the impending change.
7.2 Ratify and confirm Emergency Seawall Repairs in the amount of$140,437.00 to
Waterfront Engineering Inc. of Tampa Florida and authorize the appropriate officials to
execute same.
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October 20, 2016, City Manager approved emergency repair proposals
provided by Waterfront Engineering.
As a result of Hurricane Hermine, two city maintained seawalls suffered
catastrophic failures endangering adjacent upland properties. Once
Engineering Designs were complete, former City Wide Seawall Contractor
Waterfront Engineering was contacted for availability and replacement and
repair costs.
One of the failed seawalls is on Clearwater Beach and the other along
Stevenson Creek.
Notice to Proceed will follow permit issuance. Estimated start is the week of
November 21, 2016.
Waterfront Engineering has successfully completed 15 seawall repairs for the
city without incident over the past three years.
APPROPRIATION CODE AND AMOUNT:
0315-93412-563800-539-000-0000 $57,750
0315-93412-563800-539-000-0000 $82,687
Funds are available in capital improvement project 315-93412, City-wide
Seawall Replacement, to fund this contract.
In response to a question, Environmental Manager Ed Chesney said some of
the repairs are FEMA reimbursable and have been submitted for
reimbursement.
The Council recessed from 11:06 a.m. to 11:15 a.m.
7.3 Approve the renewal of Gator Grading and Paving, LLC, of Palmetto FL, construction
contract for the 2015 Street Resurfacing Project (14-0051-EN) for two one-year
terms, based on unit prices only in the amount of$4,000,000 ($2,000,000 per year),
and authorize the appropriate officials to execute same. (consent)
August 20, 2015, City Council awarded the 2015 Streets Resurfacing contract
on a unit price basis in the amount of$2,500,863.85.
The City of Clearwater annual street resurfacing program is designed to
prevent deterioration of roadway wearing surfaces. The process of resurfacing
includes milling a roadway and replacing with an asphalt overlay. This provides
a protective coating and maintains the integrity of a roadway's substructure.
Resurfacing allows for an improved ride and safer roads for residents and
visitors of the City.
Streets that are scheduled for resurfacing in this contract were determined
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using the City's pavement management consultants, citizen requests, and staff
observations; all have been determined to warrant their inclusion by virtue of
an inspection and prioritization process performed by engineering staff.
Locations for resurfacing include but are not limited to Enterprise Road, Village
Drive and Landmark Drive South of SR580, barring any major objections by
respective utilities located within project locations.
Gator Grading and Paving has performed well for the City and agreed to renew
their competitive unit pricing from 2015.
APPROPRIATION CODE AND AMOUNT:
0315-92277-563700-541-000-0000 $2,000,000
Funding is available in Capital Improvement Program project 0315-92277,
Streets and Sidewalks, to fund estimated expenditures for FY17 and funding of
$2,000,000 will be included in the FY18 Capital Improvement Project budget to
fund these two contract years.
USE OF RESERVE FUNDS: N/A
In response to questions, Engineering Construction Manager Tara Kivett said
the project will include the Northside Drive. Additional streets will be added is
there are any remaining funds.
7.4 Approve a proposal from Construction Manager at Risk Wharton-Smith, Inc. of
Sanford, Florida, for construction of utilities on State Road (SR) 60 from Belcher Road
to Landry Avenue (15-0040-UT) with Guaranteed Maximum Price of$696,868.70; and
authorize the appropriate officials to execute same. (consent)
On August 4, 2016, City Council approved the use of Construction Manager at
Risk Services (CMR) for Continuing Contracts Biltmore Construction Co., Inc.
of Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach,
FL; Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of
Tarpons Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone
Excavators, Inc. of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL;
and Wharton-Smith, Inc. of Sanford, FL.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge
and involvement in the community.
Florida Department of Transportation (FDOT) has active project SR 60 from
Highland Avenue to Damascus Road to install new storm inlets, storm pipes,
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intersection improvements and mill and resurface the road.
The City has existing water mains and a sanitary sewer main at the intersection
of Belcher Road and SR 60 which need to be adjusted, relocated or
rehabilitated to accommodate the FDOT project.
In addition, there are 8-inch VCP sanitary sewer mains, at seven locations
between Belcher Road and Landry Avenue, which need to be replaced with
PVC pipe because of the proposed storm inlets being installed as part of this
FDOT project.
Work shall commence upon award and execution of the proposal and will be
completed 85 calendar days from the notice to proceed date.
APPROPRIATION CODE AND AMOUNT:
0327-96634-563800-535-000-0000 $379,115.88
0327-96742-563800-535-000-0000 $317,752.82
Funds are available in Utility Renewal and Replacement projects in amounts of
$379,115.88 from 327-96634, Sanitary Utility Relocation Accommodations and
$317,752.82 from 0327-96742, Line Relocation - Capital to fund this proposal
for $696,868.70.
7.5 Approve a Contract (Purchase Order) to CALE America Inc. in the amount of
$201,048.45 for three years, December 1, 2016 through November 30, 2019, to
upgrade parking meter equipment, provide for parts exchange service, and authorize
the appropriate officials to execute same. (consent)
CALE America Inc. is the current manufacturer and service support for our
multi-space pay stations, and has been since the first purchase in 2007.
Since that time, the City has invested a total of$661,550 for a total of 65 pay
stations. The most recent purchase was in 2010. They continue to operate
under the harshest of conditions at the beach which includes wind, rain,
extreme heat and humidity while other competitive units have not been as
durable.
On January 1, 2017, 2G communication will be phased out and chip card
capability will be mandatory. Currently, there are a total of 65 units that need
to be upgraded to 3G technology at a cost of$161,000. The upgrades will
allow for EMV cards that have magnetic strips to continue to be used but will
have the technology installed to upgrade to EMV chip only cards when that
becomes the new mandate.
This contract, also, includes a parts exchange program in years two, at
$19,500, and three at$20,548.45, after the warranty expires. This program
provides for exchange of major components allowing the City to maintain the
units without the need for service visits by the manufacturer.
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Cale America is sole source provider to match existing equipment for upgrade
to required 3G communications.
APPROPRIATION CODE AND AMOUNT:
0315-92564-563800-545-000-0000 $161,000.00 FY2017
0435-01333-550400-545-000-0000 $ 40,048.45 FY2018 & FY2019
Funding is available in Capital Improvement Project 0315-92654, parking Lot
Improvements, in the amount of$161,000 for the fiscal year 2017 portion of
the contract. Funding in the amounts of$19,500 and $20,548.45 will be
included in Parking System operations recommended budget to fund Fiscal
Years 2018 and 2019 (respectively) for the parts program.
8. Fire Department
8.1 Award a contract (Purchase Order) in the amount of$ 190,434.00 to Ten-8 Fire
Equipment, Inc., 2904 59th Avenue Drive East, Bradenton, FL 34203 for one 2017
Ford F450 Chassis with an Osage 148-inch Warrior Rescue, in accordance with Sec.
2.564(1)(d), Code of Ordinances - Other governmental bid; authorize lease purchase
under the City's Master Lease Purchase Agreement or internal financing via an
interfund loan from the Capital Improvement Fund, whichever is deemed to be in the
City's best interest; and authorize the appropriate officials to execute same. (consent)
This ambulance will be purchased through the Florida Sheriff's Association and
Florida Association of Counties Bid FSA 16 -VEF12.0, effective through March
31, 2017.
The new vehicle, Rescue 49, will be located at the Clearwater Mall station and
replace a unit purchased in 2010. The unit it replaces will move to reserve
status and replace a unit G#2742, which will be retired. Due to the age,
mileage, and maintenance costs of this vehicle, it has been determined to have
reached the end of its useful life as a front line rescue unit.
Clearwater Fire and Rescue performs emergency medical services (EMS)
under a contract with the Pinellas County EMS Authority. The proposed
purchase was included in the Fiscal Year 2017 contract with the Authority and
the budget submitted to Pinellas County; the City will be reimbursed for the
purchase. Lease purchase funding was included in the six-year City's Capital
Improvement 2017 budget in project 316-91236, Rescue Vehicles. Funds for
debt payments are included in the FY 2017 department operating budget.
Estimated annual operating costs of$ 51,160.00 in the department's operating
budget include debt costs and garage charges for operating and maintaining
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
the vehicle. Garage charges on the new vehicle are expected to be less than
the vehicle being retired.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 316-91236, Rescue
Vehicles, to fund this contract.
USE OF RESERVE FUNDS:
N/A
9. Planning
9.1 Approve the annexation of 606 South Bayview Avenue and an unaddressed parcel on
South Bayview Avenue located approximately 220 feet south of Gulf to Bay
Boulevard; and pass Ordinance 8957-16 on first reading. (ANX2016-08028)
This voluntary annexation petition involves two parcels of land totaling 1.18
acres. The property addressed as 606 South Bayview Avenue is occupied by
a single family home, and the unaddressed parcel is vacant. The parcels are
located generally south of Gulf to Bay Boulevard, west of the Bayside Bridge,
north of Old Tampa Bay, and east of Thornton Road. The applicant is
requesting annexation in order to receive solid waste, water, and sanitary
sewer service from the City upon the site's redevelopment. The properties are
contiguous to existing city limits along at least one property boundary.
The applicant has also submitted applications to change the properties' Future
Land Use Map designations of Residential Low (RL), Residential Urban (RU)
and Residential Low Medium (RLM) to Institutional (1) (LUP2016-08007) and to
rezone the properties to the Institutional (1) District (REZ2016-08004) upon
annexation into the City of Clearwater.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• Collection of solid waste, sanitary sewer and water service will be
provided to the properties by the City. The properties are located within
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with water, sanitary sewer, solid
waste, police, fire and EMS service. The proposed annexation will not
have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
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Council Work Session Meeting Minutes November 15, 2016
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The properties proposed for annexation are contiguous to existing city
limits along at least one property boundary. Therefore, the annexation
is consistent with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
In response to questions, Planning and Development Assistant Director Gina
Clayton said the property owner has an agreement in place with the individual
residing in the home located on the site. Staff understands the agreement
allows the lessee to continue residing in the home for some time.
9.2 Approve a Future Land Use Map Amendment from the Commercial General (CG),
Residential Low (RL), Residential Urban (RU), and Residential Low Medium (RLM)
categories to the Institutional (1) category for 520 and 606 South Bayview Avenue and
two unaddressed parcels on South Bayview Avenue; and pass Ordinance 8958-16 on
first reading. (LUP2016-08007)
This Future Land Use Map amendment involves four parcels of land totaling
2.62 acres on the west side of South Bayview Avenue generally located south
of Gulf to Bay Boulevard, east of Thornton Road, north of Old Tampa Bay, and
west of the Bayside Bridge. The parcels are owned by Our Lady of Divine
Providence House of Prayer Foundation, Inc. The parcel addressed as 606
South Bayview Avenue is currently occupied by a single family home, and the
remaining parcels are vacant. The applicant is requesting to amend the
properties' Future Land Use Map designations of Commercial General (CG),
Residential Low (RL), Residential Urban (RU), and Residential Low Medium
(RLM) to Institutional (1). The applicant currently operates a religious retreat to
the south and southeast, and this amendment would allow the applicant to
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
expand their campus with additional facilities. The applicant has submitted
petitions for annexation for two parcels (ANX2016-08028) and a Zoning Atlas
amendment (REZ2016-08004) which are being processed concurrently with
this case.
The proposed Institutional (1) category would permit development at a density
of 12.5 dwelling units per acre, or a FAR of 0.65. However, the City's
Community Development Code limits development within the Institutional (1)
District to nonresidential or residential equivalent uses. The proposed
Institutional (1) future land use category recognizes the historical use of Our
Lady of Divine Providence's religious retreat, allowing it to be expanded while
maintaining the character and scale of development presently found along
South Bayview Avenue.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use
of property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas
Planning Council, and the Board of County Commissioners acting as the
Countywide Planning Authority. The application is a small-scale amendment
so review and approval by the Florida Department of Economic Opportunity
and other state agencies is not required.
The Community Development Board reviewed this application at its October
18, 2016 public hearing and unanimously recommended approval.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
9.3 Approve a Zoning Atlas Amendment from the R-4, One, Two and Three Family
Residential (Pinellas County), Commercial (C), Low Medium Density Residential
(LMDR), and Mobile Home Park (MHP) Districts to the Institutional (1) District for 520
and 606 South Bayview Avenue and two unaddressed parcels on South Bayview
Avenue; and pass Ordinance 8959-16 on first reading. (REZ2016-08004)
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Council Work Session Meeting Minutes November 15, 2016
This Zoning Atlas amendment involves four parcels of land totaling 2.62 acres
on the west side of South Bayview Avenue generally located south of Gulf to
Bay Boulevard, east of Thornton Road, north of Old Tampa Bay, and west of
the Bayside Bridge. The parcels are owned by Our Lady of Divine Providence
House of Prayer Foundation, Inc. The parcel addressed as 606 South Bayview
Avenue is currently occupied by a single family home, and the remaining
parcels are vacant. The applicant is requesting to rezone the properties from
the R-4, One, Two and Three Family Residential (Pinellas County),
Commercial (C), Low Medium Density Residential (LMDR), and Mobile Home
Park (MHP) Districts to the Institutional (1) District. The applicant currently
operated a religious retreat to the south and southeast, and this amendment
would allow the applicant to expand their campus with additional facilities. The
applicant has submitted petitions for annexation for two parcels
(ANX2016-08028) and a Future Land Use Map amendment (LUP2016-08007)
which are being processed concurrently with this case.
The proposed Institutional (1) District will allow the site to be redeveloped with
institutional uses, including a religious retreat. The Institutional (1) zoning
district is consistent with the surrounding zoning districts that exist in the
vicinity of the subject property. This amendment would allow the properties to
be redeveloped and serve as part of the current Our Lady of Divine Providence
campus that is located to the south and southeast of the amendment area.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Institutional (1) District are compatible with the
surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
• The proposed Institutional (1) District boundary is appropriately drawn in
regard to location and classification of streets, ownership lines, existing
improvements, and the natural environment.
The Community Development Board reviewed this application at its October
18, 2016 public hearing and unanimously recommended approval.
9.4 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1411 Lemon Street, together with the abutting right-of-way of Lemon
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
Street; and pass Ordinances 8962-16, 8963-16 and 8964-16 on first reading.
(ANX2016-09030)
This voluntary annexation petition involves a 0.156-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the south side of Lemon Street approximately 1,150 feet west of Highland
Avenue. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The Development Review
Committee is proposing that the 0.096-acres of abutting Lemon Street
right-of-way not currently within the city limits also be annexed. The property is
located within an enclave and is contiguous to existing city limits to the west
and south. It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. The closest
sanitary sewer line is located in the adjacent Lemon Street right-of-way.
The applicant has paid the City's sewer impact and assessment fees
and is aware of the additional costs to extend City sewer service to this
property. Collection of solid waste will be provided to the property by
the City. The property is located within Police District II and service will
be administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station 47 located at 1460 Lakeview Road. The City has
adequate capacity to serve this property with sanitary sewer, solid
waste, police, fire and EMS service. The proposed annexation will not
have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing City
limits to the west and south. Therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
9.5 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3003 Merrill Avenue, together with certain right-of-way of Merrill Avenue;
and pass Ordinances 8965-16, 8966-16 and 8967-16 on first reading.
(ANX2016-09031)
This voluntary annexation petition involves a 0.442-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the south side of Merrill Avenue approximately 1,015 feet west of McMullen
Booth Road. The applicant is requesting annexation in order to receive solid
waste service from the City and will be connected to the city sanitary sewer as
part of the Kapok Terrace Sanitary Sewer System Extension Project. The
property is contiguous to existing city limits to the north and west. The
Development Review Committee is proposing that 0.115-acres of abutting
Merrill Avenue right-of-way not currently within the city limits also be annexed.
It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The applicant
has paid the required sanitary sewer impact fee in full, and will be
connected to the City's sanitary sewer system when it is made
available. The property is located within Police District III and service
will be administered through the district headquarters located at 2851
N. McMullen Booth Road. Fire and emergency medical services will be
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
provided to this property by Station 49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing City
limits to the north and west. Therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
9.6 Approve the annexation, initial Future Land Use Map designations of Residential Low
(RL) and Drainage Feature Overlay and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District for 1749 Owen Drive; and pass
Ordinances 8968-16, 8969-16 and 8970-16 on first reading. (ANX2016-09032)
This voluntary annexation petition involves a 0.200-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the east side of Owen Drive approximately 630 feet north of SR 590. The
applicant is requesting annexation in order to receive solid waste service from
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
the City. The property is located within an enclave and is contiguous to existing
city limits to the east. It is proposed that the property be assigned Future Land
Use Map designations of Residential Low (RL) and Drainage Feature Overlay
and a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City.
The closest sanitary sewer line is located in the adjacent Owen Drive
right-of-way, and the owner is aware of the additional costs to extend
City sewer service to this property. The applicant has chosen not to
connect to sanitary sewer at this time and is aware of the associated
monthly fee. The property is located within Police District III and
service will be administered through the district headquarters located at
2851 N. McMullen Booth Road. Fire and emergency medical services
will be provided to this property by Station 48 located at 1700 Belcher
Road. The City has adequate capacity to serve this property with
sanitary sewer, solid waste, police, fire and EMS service. Water service
will continue to be provided by Pinellas County. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The Drainage Feature Overlay proposed to
be applied to the property will recognize the existing drainage easement
on the property. The proposed zoning district to be assigned to the
property is Low Medium Density Residential (LMDR). The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
Code; and
• The property proposed for annexation is contiguous to existing city
limits to the east. Therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
9.7 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1305 Parkwood Street; and pass Ordinances 8971-16, 8972-16 and
8973-16 on first reading. (ANX2016-09033)
This voluntary annexation petition involves a 0.178-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the south side of Parkwood Street approximately 70 feet east of North Betty
Lane. The applicant is requesting annexation in order to receive sanitary sewer
and solid waste service from the City. The property is located within an enclave
and is contiguous to existing city limits to the north, west, south, and east. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The closest
sanitary sewer line is located in the adjacent Parkwood Street
right-of-way. The applicant has paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend City
sewer service to this property. The property is located within Police
District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to this property by Station 51 located at 1720
Overbrook Avenue. The City has adequate capacity to serve this
property with sanitary sewer, solid waste, police, fire and EMS service.
The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing City
limits to the north, west, south, and east. Therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
9.8 Approve the annexation, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1740 West Lagoon Circle; and pass Ordinances 8974-16, 8975-16 and
8976-16 on first reading. (ANX2016-09034)
This voluntary annexation petition involves a 0.138-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the west side of West Lagoon Circle approximately 460 feet north of South
Lagoon Circle. The applicant is requesting annexation in order to receive
sanitary sewer and solid waste service from the City. The property is located
within an enclave and is contiguous to existing city limits to the north and west.
It is proposed that the property be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. Collection
of solid waste will be provided to the property by the City. The closest
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
sanitary sewer line is located in the adjacent West Lagoon Circle
right-of-way. The applicant has paid the City's sewer impact and
assessment fees and is aware of the additional costs to extend City
sewer service to this property. The property is located within Police
District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
48 located at 1700 North Belcher Road. The City has adequate
capacity to serve this property with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing City
limits to the north and west. Therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
10. Marine & Aviation
10.1Award the Water Taxi Services Contract to Clearwater Ferry Services, Inc. for the
term of two years, commencing December 1, 2016, in the amount of$439,820.04,
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
based on their qualification as the most responsible bidder in response to Request for
Proposals (RFP) 35-16, to operate a water taxi service throughout Clearwater,
connecting the City's Downtown Harbor Marina, Clearwater Beach Marina, and the
Clearwater Beach Recreation Center Loading Dock, and authorize the appropriate
officials to execute same. (consent)
RFP 35-16 was released on May 10, 2016 to evaluate the potential for a
scheduled water taxi service in Clearwater providing an alternative form of
transportation between Downtown Clearwater, Clearwater Beach Marina and
the Beach Recreation Center on North Clearwater Beach. A two-year contract
term was presented in RFP 35-16. The bid period ended 10:00 AM EST on
June 2, 2016. One proposal submitted by Clearwater Ferry Services, Inc., was
received in response to RFP 35-16. They currently operate a private water taxi
service within Clearwater's waterways. A review team consisting of the
Director of Finance, the Director of Economic Development, the Assistant
Director of Economic Development, the Director of Planning and Development,
and the Director of the Marine and Aviation Department reviewed the proposal
using the rating criteria provided in the RFP. The review was conducted on
June 17, 2016. An in-person interview of the business owners was held on
June 28, 2016. It was determined that the RFP would be awarded to
Clearwater Ferry Services Inc.
The evaluation criteria included demonstrated experience, resources, project
approach, scheduling, ridership fees and requested city support.
The City will contribute a total of$306,287.04 for the first year of the two year
trial period and $133,533.00 for the second year of the trial.
A separate component of improving alternative access and transportation to
and from Clearwater Beach and Downtown Clearwater will be the
enhancement of existing infrastructure in continued support of the 2014 ULI
Advisory Services Panel Report to have a water taxi service. Funds in the
amount of$250,000.00 are anticipated to be requested in a separate agenda
item for improving the waiting/queuing locations for passengers, enhanced
ADA compliant docks, landings and ramps as well as properly sited shelters
from the elements for passengers waiting for water taxis and other alternative
transportation available as needed in times of inclement weather.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide a transfer of$439,820.04 from
General Fund reserves to special program 181-98604, 2016 Clearwater Ferry,
to fund this contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
allocating General Fund reserves in the amount of$439,820.04 to special
program 181-98604, 2016 Clearwater Ferry. Inclusive of this item if approved,
a net total of$2,166,820 of General Fund reserves has been appropriated by
Council to fund expenditures in the 2016/17 operating budget. The remaining
balance in General Fund reserves is approximately $27.4 million, or 20.8% of
the current General Fund operating budget.
In response to questions, Marine and Aviation Director Bill Morris said phase
two includes the employer program, which demands the additional vessel. The
additional vessel will run at times specified by the participating employers. The
Island Estates stops are programmed as future stops. The financial
projections for the Clearwater Ferry show the provider will break even by
2021, no longer requiring a city subsidy. Mr. Morris said Clearwater Ferry will
be providing monthly ridership numbers to the City, when it is time to negotiate
a contract extension, the City will be able to determine if the ridership
programs are successful. The ticket booth at the docks has not been
implemented yet,staff is working with Planning to ensure the ticket booth fits in
with the Downtown Plan. Staff is considering a temporary ticket booth.
Staff was directed to provide data regarding the average employer ridership.
In response to questions, Mr. Morris said the City is providing Clearwater Ferry
with funding to purchase the additional boat. Based on performance clause in
the contract, the City will get the vessel back for$10 if Clearwater Ferry
defaults on the terms listed in the contract. As the contract matures,
Clearwater Ferry may purchase the boat at a depreciated value. The ferry
company in Jacksonville was a for-profit business that was allowed to use city
landings free of charge. Mr. Morris said the Seattle ferry system was part of
the public transportation network.
It was stated that the ridership subsidy for PSTA is approximately$5-6 per
rider.
In response to a question, Mr. Morris said the contract includes language that
states the vessel purchased with city-funding cannot be used to serve other
communities.
In response to a suggestion, the City Attorney said postponing contract
approval may be an issue for the service provider since they have a contract to
purchase the vessel. The City Clerk said Council may choose to take the
agenda item out of order at the council meeting to ensure the item is heard
earlier in the meeting.
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Council Work Session Meeting Minutes November 15, 2016
Staff was directed to take the item off the Consent Agenda.
11. Public Utilities
11.1Approve a Blanket Purchase Order (contract) to Chemtrade Chemical US LLC in the
annual amount of$200,000.00 with the option for two, one-year term extensions, for
the purchase of Liquid Aluminum Sulfate, and authorize the appropriate officials to
execute same. (consent)
Liquid Aluminum Sulfate is used in the Northeast, East, and Marshall Street
Water Reclamation Facilities (WRF) to maintain regulatory compliance with the
City's Florida Department of Environmental Protection (FDEP) operating
permits.
The bid was advertised on September 30, 2016 and four bids were received on
Thursday, October 20, 2016. The lowest responsible bidder in response to
invitation to bid, ITB 58-16, is Chemtrade Chemical US LLC with a bid price of
$182.00 per dry ton. The new Blanket Purchase Order (BPO) will go into effect
on December 1, 2016.
APPROPRIATION CODE AND AMOUNT:
0421-01351-551000-535-000-0000 $ 170,000.00 FY 16/17
0421-01351-551000-535-000-0000 $ 30,000.00 FY 17/18
Sufficient funding is available in the Water& Sewer Utility Fund operating cost
centers 0421-01351, Wastewater Plant Operations, in the amount of
$170,000.00 to fund the current fiscal year's cost of the contract. The funding
for the remaining balance of$30,000.00 will be included in the Water and
Sewer recommended operating budget from the Director.
USE OF RESERVE FUNDS: N/A
12. Official Records and Legislative Services
12.1Approve the 2017 State Legislative Priorities.
Each year, the City submits a list of legislative priorities for consideration by the
state legislature during their annual 60-day session in Tallahassee. The City's
legislative liaison works closely with city management staff and the City's
lobbying team in Tallahassee to draft a package that is beneficial to
Clearwater. Preparation of the package involves determining areas of need,
researching funding availability, identifying needed legislation, monitoring and
evaluating current legislative issues.
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City of Clearwater
Council Work Session Meeting Minutes November 15, 2016
The 2017 State Legislative Package includes supporting: continued funding for
programs that benefit municipalities statewide such as Florida Recreation
Development Assistance Program (FRDAP), State Aid to Libraries and housing
trust funds under the Sadowski Act; PSTA's Florida Department of
Transportation's grant request for an Express Transit service from Tampa
International Airport to Clearwater Beach and repealing the state preemption of
vacation rental property laws to allow local governments to regulate such
properties to protect the health and welfare of their residents, visitor and
businesses.
The City, along with the Florida League of Cities, continues to oppose
unfunded mandates and intrusions to municipal home rule authority.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
The City Clerk was directed to include language supporting: multimodal transit
on SR 60 to address the congested corridor and the Clearwater Construction
Site for the Courtney Campbell trailhead.
In response to a question, the City Clerk said any language regarding funding
for stormwater infrastructure or residential sewer lateral pipelines would be
added based on feedback heard at tomorrow's Legislative Delegation
meeting.
13. City Manager Verbal Reports — None.
14. City Attorney Verbal Reports — None.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
16. Closing Comments by Mayor — None.
17. Adjourn
The meeting adjourned at 12:15 p.m.
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City of Clearwater