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12/02/1998 AIRPORT AUTHORITY MEETING CITY OF CLEARWATER December 2, 1998 Present: Gary Benjamin Chair Dennis Roper Board Member Ron Streicher Board Member Bob Lunt Board Member Also Present: Glen Bahnick Civil Engineer III, Staff Liaison Brenda Moses Board Reporter Absent: Francis J. Werner Board Member To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM 1 - Call to Order - 3:00 p.m. at City Hall. ITEM 2 - Minutes Approval - November 4, 1998 Member Roper moved to approve the minutes of the regular meeting of November 4, 1998, as submitted in written summation to each board member. The motioncarried was duly seconded and unanimously. ITEM 3 - Tenant Report - FBO FBO (Fixed Based Operator) Rick Emshoff updated the tenant report (Attachment A). ITEM 4 - Airpark Management Civil Engineer Glen Bahnick introduced Harbormaster Bill Morris, who also will manage the Airpark. In response to a question, Mr. Bahnick said the Sunshine Laws allow board members to meet individually with Mr. Morris. The Chair reviewed programs the AA (Airport Authority) has undertaken. ITEM 5 - Runway/Taxiway Lights A pre-bid conference was held this morning for runway/taxiway lights. Mr. Bahnick reviewed the budget and CIP funds available for Airpark projects. He said the Comptroller Keith Bush will update Mr. Morris regarding the budget. More than $700,000 in CIP funds, accumulated over several years, are earmarked for Airpark projects including a $98,000 master plan update and $300,000 for runway/taxiway lights. Each project is 50% reimbursable from the State. In year 4 of the 5 year plan, it is proposed to construct a terminal building and renovate the Airpark parking lot. The City will apply for State assistance to construct the terminal building. maa1298 1 12/02/98 Bruce Love and Bill Graham of the City’s engineering firm, PBS&J (Post, Buckley, Schuh & Jernigan, Inc.), reviewed the lighting project and master plan. Mr. Love said the bid opening will be held on December 10, 1998. It is anticipated the selected contractor will break ground in January 1999. Discussion ensued regarding the installation of the lights for safety reasons. A tremendous increase in night time activity is not anticipated. ITEM 6 - Technical Advisory Committee for Airport Master Plan Mr. Bahnick requested the board review the project control plan for the master plan process and provide input regarding membership for the TAC (Technical Advisory Committee) which will review the airpark master plan during 5 meetings. Information supplied the board will reflect all FAA regulation changes during the past decade. For this effort, Bill Graham of PBS&J will be the project manager and Bruce Love will be the engineer. Mr. Graham said his firm will focus on data collection for the larger master planning document and revision of the ALP (Airport Layout Plan). After that stage, PBS&J will develop forecasts and conclusions regarding future development alternatives. He suggested the TAC include representatives from the City’s Economic Development Department, the Clearwater Neighborhood Association Coalition, neighborhood associations near the Airpark, the City Manager’s office, the City Attorney’s office, the County, the City Commission, and the FBO. He suggested establishing the framework for the TAC soon. Discussion ensued regarding the TAC’s purpose and how it correlates with the AA. It was suggested membership be limited to 9 members. Concern was expressed regarding the function and power of the TAC. It was felt TAC members must be qualified technically to evaluate airport and aircraft operational issues. It was suggested TAC will not be empowered with a specific duty, other than to sit in meetings. The AA already reviews issues that affect the Airpark, serving in an advisory capacity to the City Commission. PBS&J has not requested to be represented on the TAC. Mr. Love said the membership list can be refined. He said the airpark master plan process involves more than the airpark facility alone. Mr. Graham said the TAC will not have decision-making power when reviewing the master plan but will assist PBS&J to collect data for the master plan as an advisory committee . It was suggested that PBS&J should collect the data necessary for the TAC to review, not vice versa. Mr. Graham said the master plan document still can be completed even if the AA feels the TAC is unnecessary. Consensus was for members to supply Mr. Bahnick with a suggested list of members for the TAC. ITEM 7 - Security Gates Mr. Bahnick reviewed discussions regarding closing the Airpark security gates. It was remarked Mr. Emshoff had been instructed to inform airpark tenants the security gate code would be changed effective December 1, 1998. It was stated this change does not detract from the airpark’s user-friendliness. It was suggested only airpark tenants be provided the new code. Tenants who have difficulty reaching the gate keypad can purchase a remote control device. Mr. Emshoff will change the code and maa1298 2 12/02/98 inform tenants by January 1, 1999. It was noted a member had spoken to the Assistant City Attorney John Carassas regarding liability issues if security gates are left open. Mr. Carassas had indicated the City would prefer the gates be kept closed. ITEM 8 - Airpark Sign and Entrance Landscaping Mr. Bahnick noted Suncoast Flying Services must purchase a Cessna Pilot Center sign which requires a variance. Entrance landscaping will be addressed in the master plan update. It was remarked Suncoast may place the sign on the general aviation building. It was suggested the sign could be located near the gas pumps. It was felt Suncoast should decide the sign’s location which will be reviewed by this board. ITEM 9 - Other Business to be Brought Before the Airport Authority It was requested Mr. Bahnick supply “no parking” signs for the area near the air compressor. ITEM 10 - Call of the Next Meeting - (Wednesday, January 6, 1999) The next meeting is scheduled for January 6, 1999, at 3:00 p.m. ITEM 11 - Adjournment The meeting adjourned at 4:08 p.m. maa1298 3 12/02/98 " ';,,1 " .; el,' " ", :'",' t. ',. ,.,.-; " ~ :: ' , ~:.: .' ;;:,: ;"" " " ';:",i' 'I. ~ ,'" .~.~~: Y'! '1',)1,-, ~9..': ': i."J.,~ ' :~:;( : "",.,.' ..: .~ \ y".l"! ; \(:,::. b:~,.:,:/' ,;' :,.,-~~,~',>: ' . '. \ '.. ,,' ...',to" ~1:>:, ~" ;". 'r'C ~.X;. C:,I" " ! ~l!~.:~, T" ", I ~:j'..': , . " {t,,:,/,/ I,' ,:, ' . , ' '.. 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K.~ . )': AIRPORT AUTHORITY MEETING CITY OF CLEARWATER December 2, 1998 I:' Present: Gary Benjamin Dennis Roper Ron Streicher Bob Lunt Chair Board Member Board Member Board Member , ~ '. Also Present: Glen Bahnick Brenda Moses Civil Engineer fII, Staff Liaison Board Reporter ~. ' , Absent: Francis J. Werner Board Member , , ITEM 1 . Call to Order. 3:00 p.m. at City Hall. 'j' To provide continuity for research, items are in agenda order although not , necessarily discussed in that order. ITEM 2 . Minutes ADPTOvaJ . November 4, 1998 Member Roper moved to approve the minutes of the regular meeting of , November 4, 1998, as submitted in written summation to each board member. The o motion was duly seconded and carried unanimously. ITEM 3 . Tenant ReDort . FBO FBD (Fixed Based Operator) Rick Emshoff updated the tenant report (Attachment A). ' ITEM 4 - Airpark Manaaement Civil Engineer Glen Bahnick introduced Harbormaster Bill Morris, who also will , manage the Airpark. In response to a question, Mr. Bahnick said the Sunshine Laws allow board members to meet individually with Mr. Morris. The Chair reviewed programs the AA (Airport Authority) has undertaken. "~ , . ITEM 5 - Runwav/Taxiwav Liqhts ::J, A pre-bid conference was held this morning for runway/taxiway lights. Mr. Bahnick reviewed the budget and CIP funds available for Airpark projects. He said the Comptroller Keith Bush will update Mr. Morris regarding the budget. More than $700,000 in CIP funds, accumulated over several years, are earmarked for Airpark projects including a $98,000 master plan update and $300,000 for runway/taxiway lights. Each project is 50% reimbursable from the State. In year 4 of the 5 year plan, it is proposed to construct a terminal building and renovate the Airpark parking lot. The City will apply for State assistan~e to construct the terminal building. :,.>;- , maa 1298 1 12/02/98 ',; " " 1-:' ~ ':' . Bruce Love and Bill Graham of the City's engineering firm, PBS&J [Post, Buckley, Schuh & Jernigan, Inc.), reviewed the lighting project and master plan. Mr. Love said the bid opening will be held on December 10, 1998. It is anticipated the selected contractor will break ground in January 1999. Discussion ensued regarding the installation of the lights for safety reasons. A tremendous increase in night time activity is not anticipated. I ITEM 6 - Technical Advisorv Committee for Airoort Master Plan Mr. Bahnick requested the board review the project control plan for the master plan process and provide input regarding membership for the T AC (Technical Advisory Committee) which will review the airpark master plan during 5 meetings. Information supplied the board will reflect all FAA regulation changes during the past ,decade. For this effort, Bill Graham of PBS&J will be the project manager and Bruce Love will be the engineer. " Mr. Graham said his firm will focus on data collection for the larger master planning document and revision of the ALP (Airport Layout Plan), After that stage, PBS&J will develop forecasts and conclusions regarding future development alternatives. He suggested the TAC include representativ~s from the City's Economic Development Department, the Clearwater Neighborhood Association Coalition, neighborhood associations near the Airpark, the City Manager's office, the City Attorney's office, the County, the City Commission, and the FBD. He suggested establishing the framework for the T AC soon. , :~ Discussion ensued regarding the TAC's purpose and how it correlates with the AA. It was suggested membership be limited to 9 members. Concern was expressed regarding the function and power of the TAG. It was felt T AC members must be qualified technically to evaluate airport and aircraft operational issues. It was suggested T AC will not be empowered with a specific duty, other than to sit in meetings. The AA already reviews issues that affect the Airpark, serving in an advisory capacity to the City Commission. PBS&J has not requested to be represented on the TAC. Mr. Love said the membership list can be refined. He said the airpark master plan process involves more than the airpark facility alone. Mr. Graham said the T AC will not have decision-making power when reviewing the master plan but will assist PBS&J to collect data for the master plan as an advisory committee. It was suggested that PBS&J should collect the data necessary for the TAG to review, not vice versa. Mr. Graham said the master plan document still can be completed even if the AA feels the T AC is unnecessary. Consensus was for members to supply Mr. Bahnick with a suggested list of members for the T AC. ITEM 7 ~ Security Gates ,:;) Mr. Bahnick reviewed discussions regarding closing the Airpark security gates. It was remarked Mr. Emshoff had been instructed to inform airpark tenants the security gate code would be changed effective December 1, 1 998. It was stated this change does not detract from the airpark's user-friendliness. It was suggested only airpark tenants be provided the new code. Tenants who have difficulty reaching the gate keypad can purchase a remote control device. Mr. maa 1298 2 12/02/98 ~;"t"'" ' . " . l' "\, 4\. \..., : ,'''', '/I>,(,;~'~':" ': ., :',';":::;.";(,,'" , ' '" ,<',. '. : . ., ~ , ,I" ' .. f ",' . '(::,':,~: : , .- . ~; : . , Emshoff will change the code and inform tenants by January 1, 1999. It was' noted a member had spoken to the Assistant City Attorney John Carassas regarding , liability issues if security gates arc left open. Mr. Carassas had indicated the City vvould prefer the gates be kept closed. ITEM 8 - Airoa'rk Sian and Entrance LandscaoinQ I I "/~' , '.1 . , .'..,~..... , , , , , Mr. Bahnick noted Suncoast Flying Services must purchase a Cessna Pilot Center sign which requires a variance. Entrance landscaping wjll be addressed in the master plan update. It was remarked Suncoast may place the sign on the general aviation building. It was suggested the sign could be located near the gas '. pumps. h was felt Suncoast should decide the sign's location which wHl be reviewed by this board, /' ~": ' . ~ 1;,' . The next meeting is scheduled for January 6, 1999, at 3:00 p.m. I I I I f I I ! I I !'. . ITEM 9 - Other Business to be BrouQht Before the Airoort Authoritv , .' '... ~ , ~' ,. I, ;.. It was requested Mr. Bahnick supply "no parking" signs for the area near the air compressor. " , .\. ". ITEM 1 0 - Call 6f the Next MeetinQ . IWednesdav I Januarv 6. 1 999) ITEM 11 - Adjournment () , The meeting adjourned at 4:08 p.m. '. , -J ~~~ - Chair, Airport Authority c~-- Attest: , '/ ~/n dl.7 [Yl O-X:':; , Board Reporter J /; . ("<h~~\ ~ !':~h.. .;, }~' , maa 1298 3 1 2/02/98 . , \, ' .', . ~ ~. Il!i. -t' ~' ...>.. '.. .,' ...~'I .: '. - ~ en! .." ' , ~, . ,... +. " " '. .. , +;,' , " ',' + - . ~> { .. , " .. Airport ~~thoritY Advisory Bo'ard' December 1998 Meeting , Attachment A " ", ~f,.j';iMf..;:ht:,;':'.....':'.. ~'~"\. .\, :(>.",1' i~:i" " '~\:'{:''':J,' :', ' ',";; j: ~. ~U!,,:' ::.~, :':, ' i"" '(" , (:',~ '1...., '~lI~..:"'Jj T>~:. '. ,'-, " ,:',:>:',,';: J , '11", . " ~ " . .. ,'. " +, "w' ;: l,:~ ", e , ,., .. " , " , Hangar Type ' Existing , Leased Reserved or in Available Approx No. on , Lease Rate Use for Lease Waitin List Before Tax T. Hangers 27 25 2 in use by 0 10-12 $300 to FBO for $32S/mo aircraft for sale ; ,Shade 40 40 0 5-10 $160/mo Hard Stands 50 35 10 reserved for 6 0 $40/ mo transient aircraft Tie Downs 46 10 39 o $50/ mo "0' ~:,,:~ '," " <" " 'I, ;' ,': 0;"" " , , . , , , '